Community Newsletter

Community Newsletter
Spring 2016
Issue Index
Informational Meeting...……………..….Pg 1
CallFire...……………..…….……….......Pg 1
Clearwood Website Sign-up.…………..Pg 1
Clearwood Community Garage Sale....Pg 1
Prez Plain Talk.……………………..…..Pg 2
Help Stop Vandalism…….………….....Pg 2
People to Organize Sports Events……Pg 2
Clearwood Finances...…….…………...Pg 3
Budget……….…………………...…..….Pg 4
Clearwood Office Update………….......Pg 5
2016 Resolutions and Candidates.…...Pg 6
Clearwood Pool Update………………..Pg 7
Community Property Committee….......Pg 8
Loose, Lost, Strayed, or Spayed….......Pg 8
Traffic Safety………………………..…...Pg 8
Mossy Roofs.….…………...……….…...Pg 8
Clearwood Notes……………...…….….Pg 9
Things To Do…...………...……….…….Pg 9
Family Fishing Day………....…………,,Pg 9
It’s Spring Cleaning Time……….…....Pg 10
So, When Do I Need a Permit?……...Pg 10
Points to Ponder……………………....Pg 11
Basketball Hoops Placement………...Pg 11
Clearwood Community Newsletter
Newsletter Purpose & Mission Statement
The CCA Newsletter’s purpose is to inform the
membership about upcoming CCA sponsored
events, meetings, elections, and other business;
health or safety information that may impact the
residents; to provide CCA project, financial, and
operational updates; to promote committee
volunteer opportunities and acknowledge their
contributions.
Editorial Board
Linda Doucette Deborah Baker Marilyn Budde
Informational Meeting
MAY 21st, 2016 @RIECHEL BEACH at 9am
LAST CHANCE! for MEMBER INPUT on Ballot Issues
SIGN UP to Write PROS & CONS for Ballot Issues
Three Board of Directors Seats Open this Year: HEAR THE CANDIDATES
Discuss the PROPOSED 2017 BUDGET
WATER SYSTEM-NEW WELL Update
OPEN MIC
FREE REFRESHMENTS Coffee and Cookies
VOLUNTEER SIGN UPS AND MORE....
BRING A LAWN CHAIR
See the 2017 Proposed Budget Summary on Page 4 and
the lists of Resolutions and Candidates on Page 6
Copies of the DRAFT Resolutions and the detailed 2017 Proposed Budget
are available at the office or on line at www.clearwood-yelm.com
Clearwood's One and Only Official Website
contains the following:
 Events & Other Notifications
 Newsletters
 Forms (ACC & Violation)
 Governing Documents
 Board & Committee minutes
 Financial Reports
 Contact info and more...
Sign Up for community e-mail communications ... It's Easy!!!
GO TO www.clearwood-yelm.com
BOOKMARK IT!!!
13th Annual
Clearwood Community
Garage Sale!!!
Saturday, July 30th 9 am-5 pm
Sunday, July 31th 9 am - 5 pm
Clearwood’s front and back gates will be
OPEN to the Public
on both days from 9 am - 3 pm
Clean out those closets & garages
Meet lots of folks
Clearwood now has an automated emergency phone messaging system
Please Remember to keep your (and your renters) phone numbers
up to date with the office. If there is an emergency we will be
notifying you by phone.
Contact the office at (360)894-2941
Clearwood Newsletter Spring 2016, Page 1
Prez Plain Talk
By Linda Doucette
Help Stop Vandalism to Clearwood Community Property
Vandalism is a widespread problem, and Clearwood is not immune. Our public amenities are often
the target of vandalism attacks, i.e. our rest rooms, cabanas, and the swimming pool as well as our
parks, playgrounds and beaches. In fact, Clearwood spends around $5,000 a year to repair the
damage done by vandals. This is money that cannot be used for other things the community needs.
Such acts of vandalism can be stopped, but we need YOUR help. Please keep an eye out for anything unusual and
report it to the Clearwood office and to the Thurston County Sheriff.
Remember, Vandalism is a Crime!!
Needed: Some Sporting People to Organize Sports Activities in Clearwood
By Ron Parson
Perhaps many of our newer residents are unaware of the sporting amenities our community offers. There are
basketball, tennis, and volleyball courts, horseshoe pits and baseball fields available for all to utilize. It is my personal
opinion that taking full advantage of these areas makes for a stronger community and develops a sense of belonging that
is important to ensure we have these options for the future. There is a certain cost and commitment by the community at
large to maintain and assure that these remain serviceable and safe for all.
The purpose of this article is to appeal to residents within Clearwood to step-up and volunteer to help organize
increased utilization of these areas. I would like to suggest that you organize teams for the
various activities and get together for some fun and get to know your neighbors a little
better. If you would be interested in something of this nature, please contact the
Clearwood office or contact Ron Parsons via e-mail [email protected].
If enough interest is expressed, a meeting may be scheduled to discuss further details.
Thank you all for your time and interest.
Clearwood Newsletter Spring 2016, Page 2
Clearwood Finances
By Ben Budde, Treasurer
This newsletter contains a budget summary for the years 2013 through 2017. The years 2013 through 2015 contain actual
figures. For 2016, the current budget, which was approved in December, is listed; and for 2017, the proposed budget, which was
approved in February, is listed. A more detailed budget is available at the office and will be available at the May Informational
meeting. The adjusting entry to the Accounts Receivable, which was mention in the last newsletter, moved some expenses for
2015 to previous years. As a result, the General Operations ended 2015 with a net profit of $30,604.47. In the future, any
money that is written off will be an expense in the current year. 2015 was the first year that new water rates were in effect for
the entire year. As a result, the Water Operations ended the year with a surplus of $16,760.18. Both of the surpluses were on an
accrual basis, i.e., based on amount that was billed rather than the amount collected. Accounts Receivable, the amount that was
not collected, will be discussed later in this article.
The Clearwood Board will be requesting a $35 per lot per year increase in the General Operations assessment. The
Clearwood staff were very conservative in their spending in 2015. There are several areas where Clearwood should be spending
more money. There was a significant increase in the Electricity rates. The community has an increasing problem with dying and
diseased trees. In recent years, only trees that have actually been properly identified by the community have been addressed. In
2015, Clearwood employees did not receive a raise. There will be small raises in 2016. The legislature is talking about raising the
minimum wage to at least $12 an hour. Clearwood will not be able to retain employees, if salaries are not competitive. A lot of
Clearwood members have requested that the office be open on Saturdays. More money should make that possible.
As mentioned in the last newsletter, the 2014 Audit mentioned that Clearwood was not writing off bad debt in a timely
manner. In 2015, Clearwood has adopted a new collections policy. A one-time adjusting entry of $142,005.46 was written off for
bad debt that was at least two years old. In addition, Clearwood collected $92,605.27 which was due prior to 2015. Thus,
Accounts Receivable for prior years was reduced to $56,729.89. This is the smallest that is has been since 2010. The Accounts
Receivable for the current year at the end of 2015 were $104,915.95, which was the smallest since 2009. Collections continues
to be a major problem. With the new collection policy in place for the entire year, hopefully 2016 will show continued progress.
Current Accounts Receivable
Prior Accounts Receivable
Clearwood Newsletter Spring 2016, Page 3
Draft 2017 Clearwood Budget
Per Lot - Assessments
Operations
2013
300
2014
300
2015
310
2016
310
2017
345
General Reserves
145
145
145
145
145
Future Reserves
15
15
15
15
15
Water Base Rate
185
185
185
185
185
Total
645
645
655
655
690
Water Usage Calculated Quarterly but billed semi-annually
TIER
1
2
3
FROM
0-2500
2501-3500
3501 and up
PER # CUBIC FEET (CF)
100
100
100
COST
$2.30
$3.45
$4.55
Reserve Projects
Water Reserves
2015
Water Service Meters & Setters
Well #5 Project
Reserve Study
Storage Reservoirs- Dive Inspect
Total
2016
Water Service Meters & Setters
Sanitary Survey
Source Flow Meters
Leak Detection
Well #4 Replacement
Total
2017
Water Service Meters & Setters
Water Plan
Total
Impact Projects
2015 – Roads
Asphalt Patch
Total
2016 – Roads
Asphalt Patch
Total
2017 – Roads
Asphalt Patch
Total
2015
New Paving
Total
General Reserve Projects
2015
27,381
87,082
1,454
3,118
119,036
30,000
5,300
6,800
6,000
320,000
368,100
30,000
51,500
81,500
Pool and Spa Replaster
Pool Heaters
Shower Water Heaters
Line Driver
2016 Mazda
Reichel Beach Project
Reserve Study
Computer Repairs
Total
133,904
28,860
9,004
6,310
8,163
14,846
2,866
3,872
207,825
2016
Pool/Spa- Filters
Pool-Bldg Exterior Paint/Seal
Security -Sally Arm System
Cameras
Total
2017
Restroom - Loop Lane
MainEquip-Kabota RTV
10,784 Dock-Otter(fishing)
10,784 Trail Maintenance
Playground Equipment - Pool
10,000 Playground Equipment - Reichel
10,000 Pool - Bldg Interior Remodel
Pool - Fence Replacement
10,000 Office- Deck
10,000 Beach Bulkhead Reichel
Total
Future Reserves Projects
2016 - None
2017 - None
22,891
22,891
Clearwood Newsletter Spring 2016, Page 4
6,600
5,300
5,300
5,000
22,200
24,205
22,300
21,630
5,820
23,175
16,480
5,820
23,175
8,034
25,000
175,639
Reserves - Cash Balances
Actual
2013
Water Reserves
Water Reserve Income Received
Water Res Previous Balance
Water Projects
Total Water Reserve
Actual
2014
Actual
2015
Proposed
2016
Proposed
2017
109,363
49,469
(58,712)
100,121
256,247
100,121
(182,259)
174,109
279,939
174,123
(119,036)
335,025
250,675
335,025
(368,100)
217,600
250,675
217,600
(81,500)
386,775
General Reserves
General Reserve Income Received
General Reserve Previous Balance
General Reserve Projects
Total General Reserves
214,744
1,407,520
(90,775)
1,531,489
193,507
1,531,489
(109,219)
1,615,776
217,672
1,615,935
(207,825)
1,625,783
196,475
1,625,783
(22,200)
1,800,058
196,475
1,800,058
(175,639)
1,820,894
Future Reserves
Future Reserve Income Received
Future Reserve Previous Balance
Future Reserve Projects
Total Future Reserves
24,366
168,291
(102,222)
90,435
21,717
90,435
0
112,152
23,955
112,152
(22,891)
113,216
20,325
113,157
0
133,482
20,325
133,482
0
153,807
Impact Fees
Roads Previous Balance
Income
Projects
Total Roads
127,470
6,312
(9,978)
123,804
123,804
4,162
0
127,967
127,967
8,310
(10,784)
125,492
125,492
0
(10,000)
115,492
115,492
0
(10,000)
105,492
Fire Protection Previous Balance
Income
Projects
Total Fire Protection
119,536
3,226
(33,951)
88,811
88,811
1,629
0
90,440
90,440
3,252
0
93,692
93,692
0
0
93,692
93,692
0
0
93,692
480
156
0
636
636
241
0
877
877
482
0
1,359
1,359
0
0
1,359
1,359
0
0
1,359
Parks Previous Balance
Income
Projects
Total Parks
Clearwood Office Update
By Tarren Brumbaugh
The Clearwood Office is diligently working on resident accounts. Our collections
process is in full swing, and all residents whose accounts are not on a payment plan
are being worked on in compliance with our collection policy. If you are not on a
payment plan, it is vital that you call the office to make arrangements. The office is
sending out monthly statements to all residents with an account balance. These
statements only serve as a monthly update of your account balance.
The Office hopes you are having a wonderful and safe new year!
Clearwood Newsletter Spring 2016, Page 5
Operations and Water System Budget
Actual
2013
Actual
2014
Actual
2015
Proposed
2016
Proposed
2016
Operations Income
Basic Assessments
Finance Interest Charges
Fees/Liens/Transfers/Renters
Other Income
Operations Income Total
406,500
47,366
45,405
11,303
510,574
420,050
41,427
46,608
21,687
529,772
419,970
34,315
46,871
30,358
531,514
420,050
30,000
42,000
9,500
501,550
467,475
30,000
42,000
9,600
549,075
Expenses
Total Administration Expenses
Total Maintenance Expenses
Total Security Expenses
Total Pool Expenses
Total Miscellaneous Expense
189,145
184,293
23,251
88,768
14,570
189,495
199,721
30,786
108,544
21,679
171,205
192,775
25,324
74,681
36,924
176,310
222,550
20,190
59,600
22,900
199,635
234,950
21,090
73,000
20,400
Total Operating Expenses
500,027
550,226
500,909
501,550
549,075
Operating Income-Expenses
10,547
(20,455)
30,604
0
0
Water System Income
Interest - Water System
Water Usage Income
106
97491
133
134880
87
173,278
0
170,000
0
170,000
Water System Income Total
97597
135013
173,365
170,000
170,000
Total Water Operating Expenses
177891
142832
156,605
170,000
170,000
Water Income-Operating Expenses
(80294)
(7819}
16,760
0
0
2016 RESOLUTIONS AND CANDIDATES
RESOLUTIONS TO BE DISCUSSED
Resolution 2016-03-01 A Resolution to Comply with RCW 64.38.045 Regarding the Annual Audit.
Resolution 2016-03-02 A Resolution to Ratify the 2017 Budget.
Resolution 2016-03-04 A Resolution Change General Operation Assessment.
Resolution 2016-03-05 A Resolution to Adopt Operating Resolution 2015-12-01 Regarding ACC Permits for RV/Boat
Screening.
Resolution 2016-03-06 A Resolution to Approve the 2015 Annual Membership Meeting Minutes.
CANDIDATES FOR BOARD OF DIRECTORS SEATS
There are three seats open this year. Candidates are listed alphabetically
Sam Baker
Valerie Cawley
Clearwood Newsletter Spring 2016, Page 6
Bob Coffey
Clearwood Pool News
By Connie Dotson, Pool Manager
Due to the resolution that was put in last year and voted on by the community, the pool will now have new opening and
closing dates. The first day of opening will be Saturday, June 18th and we will run through Labor Day, Monday, September
5th. We will be open 6 days a week, closed on Tuesday's. After Labor Day we will be open weekends only. Last Day will be
Sunday, September 25th. Pool usage bracelets are mandatory in order to use the pool. If you need a pool usage bracelet, you
can pick them up from the office Monday-Thursday 9-5.
Please take a few moments to familiarize yourself with our pool and spa rules. * NOTE: SOME NEW RULES HAVE BEEN ADDED
POOL & SPA RULES
*Members & Guest ONLY.
*Use at Your Own Risk.
*Lifeguards are in charge at all times
Clearwood Community Pool Hours
(With full authority to remove persons who refuse to obey the rules).
Mon.- Wed.- Thurs.- and Fri. (closed every Tues.)
12:00-2:00-open swim
2:00-2:30-swim lessons only
2:30-4:00-adult only swim (MUST BE 18 OR OLDER TO BE IN
*Children younger than 12 MUST be accompanied by a
THE POOL AREA)
responsible adult 18 years of age or older.
4:00-6:00-open swim
*Cleansing shower before entering pool or spa.
*Wear proper swim wear- NO T-shirts, tank tops or
6:00-6:30-swim lessons only
street clothes, jean shorts (Infants and Children also).
6:30-7:00-lap and exercise swim/swim lessons
*Swim diapers are mandatory for children who are not
7:00-7:45-open swim (last swim of the evening)
toilet trained. PLEASE check them often.
Pool Hours on Weekends (Sat. and Sun.) and holidays
*Do NOT leave valuables in dressing room.
12:00-3:00-open swim
*NO running or horseplay, PLEASE walk at all times.
3:00-3:30-swim lessons only
*Standing or sitting on shoulders is NOT permitted.
3:30-5:00-adult only swim (MUST BE 18 OR OLDER TO BE IN
*NO back dives or flips-NO spinning or twisting Forward
THE POOL AREA)
entry only.
5:00-7:45-open swim (last swim of the evening)
*Only plastic goggles or masks are allowed in swim pool
*U.S. COAST GUARD approved flotation devices only. Life jackets must fit properly.
*
.
*This is a family facility-profanity or inappropriate touching is NOT allowed.
*NO smoking in or around the pool area (This includes E-cigarettes).
*NO use by person with communicable diseases or
anyone who has been ill with vomiting or diarrhea
within the last two weeks.
*NO use by persons under the influence of alcohol or
drugs.
*NO drink, food or gum in the facility. Water must be in
non-glass containers.
NOT in the pool area and must
have a protective covering to prevent contamination.
Anyone with seizure, heart, or circulatory problems
should swim with a buddy.
*MAXIMUM SWIM POOL CAPACITY-117
These items are governed by the state regulations
*MAXIMUM CAPACITY Limit stay in spa to 15 minutes.
*NO standing, sitting or jumping from spa ledges.
*Persons with heart disease, diabetes, high blood pressure or women who are pregnant should consult a
physician prior to use.
*Children younger than 14 CANNOT use the spa.
*Damages by members or guests are the responsibility
of the member.
*Emergency telephone is located at pool-side near the
spa. Dial 911.
When the pool is open the bathrooms/showers close at 8pm.
Because we care about your safety, our lifeguards will be performing random safety drills. A dummy victim is
secretly put into the pool. The dummy victim represents a real victim in the water. When one/both lifeguards see
the victim, they have to rescue it. Upon reaching the victim, they are given a scenario that they have to act upon.
This drill will keep the lifeguards on their toes. Please remember that when the whistle is blown and the word
drill is yelled, you must exit the pool, wader and spa. In the event of a real emergency you will be asked to leave
the building. Your safety is our number one priority. Your quick response during these drills is greatly
appreciated.
Max Capacity
Clearwood pool max capacity is 117 people in the building according to Thurston
Clearwood Newsletter Spring 2016, Page 7
Community Property Committee
Herb Schaff, CPC Chairman
Community Property Committee has been a little dormant this winter season; however, they recently held the
monthly meeting on the March 19 th. First, and foremost, of the CPC projects is the work to be completed on
the Reichel Beach restroom. The siding on this structure is deteriorating, and CPC is going to be installing Hardi
Plank siding to arrest the progress of deterioration. Marvin Shoe is going to be heading up this project with the
help of several of the CPC members. Marvin says his health is starting to become an issue. and he has called
this the last project that he will be able to do for Clearwood. He has been the project manager/general
contractor on many of the completed projects around Clearwood and has done a fine job on all of them. He has
mentioned he will consult the Board on projects that might need some general contractor assistance. Thanks
Marvin for all you do.
CPC has also been reviewing the tennis court/basketball courts down at Hi Lo Park to see what is needed to
bring the court back into good shape. It appears the boundary lines are faded, and some small spruce up is
needed. The CPC has been discussing how to facilitate these tasks.
CPC, of course, always tries and keep abreast of the most visible areas of our community and those are the
front and back gate areas. We have periodic work parties where there’s lots of fun and camaraderie as we
spruce up these areas. Lots of hands make quick work of this pretty lightweight project. We hope to see all of
you in this coming year and maybe a new face or two would be really rewarding for both the member and
community.
By Marvin Shoe
As spring approaches, there will be more people out walking and riding bicycles. We need to be more aware of these
people, especially the children. There are rules of the road that need to be followed to prevent a horrible accident.
Below are the rules of the road, please explain their importance to your children. Hopefully, we can have a safe and accident free
spring and summer.
Pedestrians on roadway: Pedestrians must always use sidewalks when available. On roadways with no sidewalks, pedestrians must walk on the left side of the road facing on-coming traffic. During the hours of darkness pedestrians should always wear
light colored clothing and carry a flashlight [RCW 46.61.250].
Bicycles on roadway: Bicycles are required to follow the rules of the road same as motor vehicles. Cyclists are required to
ride on the right hand side of the road with the flow of traffic. During the hours of darkness, a bicycle is required to have a white
headlight and a red taillight visible for a distance of 3 00 feet [RCW46.61.755].
Loose, Lost, Strayed
and Spayed
by Marilyn Budde
We all value our pets for both
companionship and security. Responsible owners take the necessary precautions to secure their pets to avoid their
getting loose, becoming lost, or straying. This requires keeping your dogs on leash outside our house
and using a carrier to transfer our cats from home to
vehicle. Free-running pets can cause neighbors who
are unsteady on their feet (toddlers, the elderly and
those who are recovering from illness or surgery) to
suffer serious falls and injuries. If you have a fearful
neighbor, gently introduce your pet while it is on
leash and completely under your control. Pet owners should also have their pets spayed or neutered.
Mossy Roofs
by Kathy Vosberg
 Moss on roofs is unsightly and will do
damage to your roof by lifting the shingles
and wicking water under the shingle and
eventually cause damage to the sheathing.
 Moss left untreated, can cause mold to develop.
 Once mold has developed, it can become a health hazard for the
inhabitants of the structure.
Before moss does damage to the roof, it is advisable to have it
professionally cleaned and treated.
 Several treatment options are available which professionals have
stated should contain Zinc Sulfate.
 Zinc Sulfate is non-toxic, so it is safe for plants and surrounding
vegetation.
 Treatment is advised at least twice a year, especially if you live in
Clearwood with our abundant trees.
Clearwood Newsletter Spring 2016, Page 8
Clearwood Notes
?
By Herb Schaff
Did You Know
Spring has sprung in Clearwood; however, winter is still holding on to dampen our landscape
with moisture. We should definitely have some spring flowers when and if the sun does shine for extended
periods of time. I have visited with the maintenance crew, and they report this has been the wettest winter
they have experienced. Well 4 ballfield is now a saturated rice paddy. They are pumping surface water out of
that area on a daily basis. Thanks to the drainage system that was installed several years ago, the well head is
being protected in case this well is ever needed to supply water to Clearwood.
Clearwood has an office which is basically the central nervous system during normal business hours. The two
ladies who man the phones and front desk at the office are Terran and Elaine. Elaine came to Clearwood six
years ago on May 11th. She has worked in an office setting most of her working career. During my conversation
with her she mentioned she has worked with the “living, sick, dying, and dead” in past jobs during her career.
One can’t get a more rounded experience than that. Elaine still enjoys her job even though it gets quite stressful
at times. The little things that people do at times can bring a smile to her face. She mentioned a member often
remembers the office girls on holidays with momentos appropiate to the holidays. These types of considerations
are most appreciated more than the momento itself, says Elaine. Elaine is married to a childhood friend whom
she met at the ripe old age of seven at a 4th of July parade in California. They solidified the courtship in high
school and have been married for 48 years. Elaine says she is a busy person and will continue to work until the
day she says it is enough. She is an avid reader (Debbie Macomber), plays in the dirt and loves all types of
animals.
The other lady, most often encountered when entering the office, is the blonde named Tarren. She has
been with Clearwood for two years. Tarren came to Clearwood through a tip from an aquaintance in the
maintenance department. Tarren says she thoroughly enjoys her job talking to the members and also the
different types of paperwork that passes over her desk. She has some unconventional passions for 24 year old
girl. She loves to work on her car (Mustang) and is a keeper of reptiles. She is the proud owner of 3 snakes, 3
turtles, and 1 tortoise. A snake named “Ghoul” escaped and has yet to be found. Tarren figures Ghoul has found a
few females and will show up eventually. She now calls him the “rolling stone”. Tarren is family to quite a few
brothers and sisters. She was raised in a military family starting at Travis Air Force Base. Tarren has been in a
relationship for 8 years and is loving life at the present time. She also has a passion for video games. A few
members with great personalities and conversation brighten her day at times. Both of these ladies work
diligently at the Clearwood office and try to bring smiles to daily activities. We now have a little history behind
the faces at the Clearwood office. On a sad note, we have just learned that Tarren is leaving us here at
Clearwood for another job.
Until next time may the wind beneath your wings be tinged with sunshine.
Things To Do
Opening of 2016 Fishing Season . . . . . . . . . . . . . . . . . . . .April 23
Informational Meeting (9am at Reichel Beach). . . . . . . . .May 21
Memorial Day Weekend. . . . . . . . . . . . . . . . . . . . . . . . .May 28-30
Pool Open Full Time . . . . . . . . . . . . . . . . . . . . . . .Saturday June 18
July Fourth (No events scheduled). . . . . . . . . . . . . . Monday July 4
Clearwood 13th Annual Garage Sale (9am to 5pm). . . .July 30-31
Complete Payment of all current year’s Assessments to avoid
liens unless you are on a monthly payment plan. . . . . . July 31
Annual Meeting (9am Reichel Beach) . . . . . . . . . . . . . . . . Aug 20
Labor Day Weekend . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sept 3-5
Pool Open Weekends Only After. . . . . . . . . . . . . . . . . . . . . .Sept 5
Pool Closed For the Season After. . . . . . . . . . . . . Sunday Sept 25
RV’s and Boats on Trailers:
Take Home from Recreational Lots. . . . . . . . . . . . . . . . . .Nov 1
Approved Screen at Permanent Residence . . . . . . . . . . Nov 1
Boats out of Moorage Area. . . . . . . . . . . . . . . . . . . . . . . . . . .Nov 1
Turn off water at meter when you leave your camping lot for
winter…your water bill can balloon after a thaw if the line
breaks due to a freeze!
Clearwood Newsletter Spring 2016, Page 9
So, When Do I Need a Permit?
By Marilyn Budde
The Architectural Control Committee (ACC) issues all permits for Clearwood; so, if you
are doing anything to the outside of your house, ACC needs to know.
If you are doing work on your lot, you need a Lot Improvement Permit. This includes painting,
re-roofing, adding or replacing a deck, installing or repairing a fence, removing a tree, and many
other tasks.
Landscaping community property adjacent to your lot requires a special type of permit, a Community Properties
Permit as well as a signed affidavit. Should Clearwood’s Water Department, Roads, or other utilities need
access, the landscaping may be disturbed and any landscaping restoration will be the responsibility of the
member at the member’s expense.
For a dangerous tree on your property, you are responsible for its removal at your expense; but, first you need
a Lot Improvement Permit. For dangerous trees on community property adjacent to your lot, you need to get a
Community Properties Permit. Clearwood ACC or staff will determine if the tree is dangerous, and the
community may remove it.
When in doubt whether you need a permit, call the office. Also, the ACC can help you determine whether you
need a County Permit. Depending on the work you plan to do, there may be a fee for the permit; check with the
office to be certain. Forms are available at the office or on the web for download.
It’s Spring Cleaning Time
by Marilyn Budde
Spring is just around the corner again, and that means it’s time to clean out those closets for our
community garage sale. But the warm weather also means it is time to clean up all the debris
from winter. We are fortunate to live in a very lush environment, where everything grows, for the
most part, without help from us. But that means we need to clean up after nature, especially come
spring. We need to remove the branches, cones, and needles from the yards and driveways and mow the
overgrown
grass. If there are weeds or moss on the roof, we need to get up there and remove it. If you intend to burn some of that
debris, remember to get a fire permit. Go to www.orcaa.org to get your permit. But keep in mind that Clearwood’s size
limitations are more strict than ORCAA’s restrictions, so check the Rules and Regulations (Red Book) Section G. Miscellaneous
Regulations 1. Fire Pits and Putting Out Fires for Clearwood restrictions.
Property can be developed or in the natural state in Clearwood, but that does not mean that it’s okay for weeds to be as tall as
the rooftops. According to the Rules and Regulations (Red Book), under I. Property Management Regulations:
 “The buildings and grounds of each lot within Clearwood shall be kept in a safe and reasonable state of repair, cleanliness, and
neatness.
 No objects foreign to the Clearwood environment (particularly disabled vehicles and household furniture or appliances), are to be
stored out of doors.
 Trash and litter are to be disposed of in accordance with local (County) regulations and are not to accumulate on private lots.
 CCA dumpsters and common areas are not to be used for disposal of personal refuse”.
In addition, the Covenents (Blue Book), under XI. Repairs, Maintenance and Cleanliness states:
“The building and grounds of each developed Residential/Recreational Lot shall be kept in a safe and reasonable state of repair,
cleanliness, and neatness. Lawns shall be mowed at reasonable intervals. Undesirable weeds having a tendency to spread across
property lines shall be kept under control. No objects foreign to the Clearawood environment (including particularly disabled
vehicles), furniture or appliances shall be permitted to remain out of doors on any Residential/Recreational Lot”.
Note: There is a $100 fine (after an initial warning letter) for both of the following:
1. Unsightly lot/debris including furniture & Appliances
2. Refuse or sewage improperly disposed of.
Some people will say “So what about all those properties in foreclosure?”
Clearwood cannot legally enter any properties in foreclosure, we can only fine the owners (banks, lending companies,
individuals) and hope they will clean up the property. When they get ready to sell the property, they clean it up; but
unfortunately, that is a very slow process.
Clearwood Newsletter Spring 2016, Page 10
Points to Ponder
Herb Schaff, CPC Chair and Friend and Neighbor
Members come and members go. We currently have a couple that have spent their entire stay in
Clearwood helping out the community. They are Ben and Marilyn Budde. Ben and Marilyn are an active
couple who live by the light of day and lots of times even into the night. I have come to envy some of the
places these two have traveled, which by most people’s standards are a little out of the ordinary. Marilyn
takes life a little slower than most and enjoys the most insignificant pluses with leaving nothing going to
waste. Ben is a thinker and sometimes takes a backstage presence to many situations and enjoys the
moments of life in his own way.
These two people joined Community Property Committee and while not the most avid at carpentry
or mechanically inclined, they joined in on all Clearwood’s projects, giving whatever was demanded of them.
Below is a list of accomplishments Clearwood has received from the Community Property Committee since
2009 and it is quite extensive. Ben was CPC Chair from 2009-2013, but there were additional
accomplishments the Buddes were involved in that were not specifically related to CPC. They include
activities such as amenities review and Reserve Studies, Board Treasurer and finances, newsletter and
governing documents, and the list goes on. The following is a list of CPC accomplishments:
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Construction of new Picnic shelter @ Well 4.
Repair fire damage @ Sunset restroom.
Construction of new Picnic shelter @ Madrona..
Cleanup debris after the 2009 ice storm.
Restoration of Bluewater Restroom.
Application of Hardi panel Siding @ Madrona restroom and paint.
Application of Hardi panel siding @ Longmire restroom and paint.
Beautification to grounds @ Office.
Weeding and cleaning the flower beds @ Madrona.
Painting of fire hydrants.
Spring planting of flowers @ office.
Beautification of grounds @ Back gate.
Complete renovation to the picnic shelter @ Reichel Beach.
Installation of gutters and downspouts @ pool building, Reichel Beach shelter and office.
Construction of heater cover @ pool building.
Construction of security enclosure @ Well #1 (Pending).
Remove and replace doors and install new siding @ Reichel Beach restrooms. (Pending).
The inhabitants in the house on Clearlake Blvd where Ben and Marilyn reside will probably get new
faces, as Ben and Marilyn are anticipating moving on with their lives outside of Clearwood. I for one will
miss them and the void they leave will be respectable. Have a beautiful and wonderful life and may both of
you continue to fulfill your bucket list of things to accomplish in your future.
Let me also say that many if not all of the above accomplishments were not possible without the
help of yours truly, Dennis Anderson, Marvin Shoe, Wayne Childs, Jerry Vosberg, and Ben Budde.
A great big thank you to all the CPC members who contributed to the above
mentioned list, without you, the projects would have been more difficult.
Basketball Hoop Placement Reminder:
Good weather is returning and outdoor activity including basketball is increasing.
Clearwood regulations require that all roadways remain clear and unobstructed for safety purposes.
To ensure safe conditions, rules have been put in place regarding proper placement of basketball
hoops. They may not be placed on community property or the paved road surface. The front of the
base of the hoop stand must be behind members’ property lines.
Clearwood Newsletter Spring 2016, Page 11
Clearwood Community
PRSRT STD
POSTAGE PAID
YELM, WA
PERMIT NO. 18
NEWSLETTER
Spring 2016
Clearwood Community
Association Inc.
21603 N. Clear Lake Blvd SE
Yelm, WA 98597
Check out even more interesting articles in the on-line newsletter at: www.clearwoodyelm.com. Just log in, click on Newsletters in the Communications box of your home
screen, and then pick Spring 2016 by clicking view on the far right hand side.
Office Hours
Mon thru Thurs: 9:00 AM - 5:00 PM
Telephone …….…. 360-894-2941
Officers & Directors
You can dial from Tacoma toll free.
Do not use the “1” prefix
Dayrl Harrington (‘18)………..…............President
Patrol and Emergency Services Committees
After hours, please leave a message.
Fax ……………..… 360-894-2497
Marvin Shoe (‘17)……………….…,Vice President
You can dial from Tacoma toll free.
Do not use the “1” prefix.
Architectural Control Committee , Violations
Contacts
Monthly Meeting
Schedules
Committee
Date
Board
Arch. Control
(ACC)
Community
Property
Emergency
Services
3rd Sat
2nd Thur.
2nd Sat
Keith Helm (‘17)……………….…….........Secretary
Elaine Sparkman ……….Office Manager
Water, Violations
Tarren Brumbaugh….….Office Assistant
Finance
4th Mon
2nd & 4th
Wed
Dolanna Burnett…….…...…..Bookkeeper
Member Relations
As Needed
Patrol
1st Wed
As Needed
Ben Budde (‘16)…………………………..Treasurer
Finance Committees
Cindy Childs (‘18)…...………….……...…..Director
Community Property Committee
Albert Darrow…….Water & Maintenance
Manager
Clearwod Emergencies
Call 894-6044
Vic Espinosa (‘16) …………………………Director
Bob Coffey (‘16)…...………….……...…….Director
This number is monitored after hours
by emergency Services volunteers.
What is a Clearwood Emergency?
Advisory Board
Doug Lee
Deborah Baker
Gate problems, Clearwood water
leaks. Trees across the roadway. Etc.
For All Other Emergencies, Call 911.
Clearwood Newsletter Spring 2016, Page 12
Roads
Water
Violations
2nd Mon
2nd & 4th
Thur.
Time
9:00
AM
7:00
PM
9:30
AM
4:00
PM
9:00
AM
7:00
PM
2:30
PM
10:00
AM
Committees need and welcome
volunteers. To sign up for any
committee, please come to the office
or email
[email protected].