Instructor`s Edition

Transcription

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Instructor’s Edition
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Freelance Graphics 9.8:
Basic
Australia • Canada • Mexico • Singapore
Spain • United Kingdom • United States
NOT FOR PRINTING OR INSTRUCTIONAL USE
Freelance Graphics 9.8: Basic
Michael Springer
Series Product Managers:
Caryl Bahner-Guhin, Charles G. Blum, and Adam A. Wilcox
Developmental Editor:
Jim O’Shea
Copyeditor:
Cathy Albano
Keytester:
Bill Bateman
Series Designer:
Adam A. Wilcox
Cover Designer:
Steve Deschene
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VP and GM of Courseware:
COPYRIGHT © 2004 Course Technology, a division of Thomson Learning. Thomson Learning is a trademark used
herein under license.
ALL RIGHTS RESERVED. No part of this work may be reproduced, transcribed, or used in any form or by any
meansgraphic, electronic, or mechanical, including photocopying, recording, taping, Web distribution, or
information storage and retrieval systemswithout the prior written permission of the publisher.
For more information contact:
Course Technology
25 Thomson Place
Boston, MA 02210
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Or find us on the Web at: www.course.com
For permission to use material from this text or product, submit a request online at: www.thomsonrights.com
Any additional questions about permissions can be submitted by e-mail to: [email protected]
Trademarks
Course ILT is a trademark of Course Technology.
Some of the product names and company names used in this book have been used for identification purposes only and
may be trademarks or registered trademarks of their respective manufacturers and sellers.
Disclaimer
Course Technology reserves the right to revise this publication and make changes from time to time in its content
without notice.
ISBN 0-619-28593-1
Printed in the United States of America
1 2 3 4 5 PM 06 05 04 03
Introduction
Topic A:
Topic B:
Topic C:
Topic D:
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Contents
iii
About the manual............................................................................... iv
Setting student expectations .............................................................. ix
Classroom setup................................................................................ xiii
Support...............................................................................................xv
Freelance Graphics 9.8 basics
1-1
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Topic A: Getting started................................................................................... 1-2
Topic B: Creating a presentation ..................................................................... 1-9
Topic C: Saving and closing a presentation.................................................... 1-16
Unit summary: Freelance Graphics 9.8 basics ................................................ 1-20
Formatting and editing text
2-1
Topic A: Formatting text ................................................................................. 2-2
Topic B: Editing text ...................................................................................... 2-15
Unit summary: Formatting and editing text .................................................... 2-20
Objects, clip art, and diagrams
3-1
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Topic A: Drawing objects ................................................................................ 3-2
Topic B: Text in objects ................................................................................. 3-14
Topic C: Colors in objects .............................................................................. 3-19
Topic D: Clip art and diagrams....................................................................... 3-23
Unit summary: Objects, clip art, and diagrams ............................................... 3-28
Tables and charts
4-1
Topic A: Tables................................................................................................ 4-2
Topic B: Charts............................................................................................... 4-11
Topic C: Organization charts.......................................................................... 4-17
Unit summary: Tables and charts.................................................................... 4-22
Customizing presentations
5-1
Topic A: Outliner view .................................................................................... 5-2
Topic B: Page Sorter view ............................................................................... 5-7
Topic C: Customizing a presentation.............................................................. 5-10
Unit summary: Customizing presentations ..................................................... 5-18
Previewing and printing presentations
6-1
Topic A: Previewing ........................................................................................ 6-2
Topic B: Printing ............................................................................................. 6-4
Unit summary: Previewing and printing presentations .................................... 6-7
Using the Help options
A-1
Topic A: Help topics........................................................................................A-2
Topic B: Guide Me ..........................................................................................A-3
Course summary
S-1
Topic A: Course summary ............................................................................... S-2
Topic B: Continued learning after class .......................................................... S-4
Quick reference
Q-1
Index
I-1
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iii
Introduction
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Basic
After reading this introduction, you will know
how to:
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A Use Course Technology ILT manuals in
general.
B Use prerequisites, a target student
description, course objectives, and a skills
inventory to properly set students’
expectations for the course.
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C Set up a classroom to teach this course.
D Get support for setting up and teaching this
course.
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Topic A: About the manual
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Course Technology ILT philosophy
Our goal at Course Technology is to make you, the instructor, as successful as possible.
To that end, our manuals facilitate students’ learning by providing structured interaction
with the software itself. While we provide text to help you explain difficult concepts,
the hands-on activities are the focus of our courses. Leading the students through these
activities will teach the skills and concepts effectively.
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We believe strongly in the instructor-led classroom. For many students, having a
thinking, feeling instructor in front of them will always be the most comfortable way to
learn. Because the students’ focus should be on you, our manuals are designed and
written to facilitate your interaction with the students, and not to call attention to
manuals themselves.
We believe in the basic approach of setting expectations, then teaching, and providing
summary and review afterwards. For this reason, lessons begin with objectives and end
with summaries. We also provide overall course objectives and a course summary to
provide both an introduction to and closure on the entire course.
Our goal is your success. We encourage your feedback in helping us to continually
improve our manuals to meet your needs.
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Manual components
The manuals contain these major components:
• Table of contents
• Introduction
• Units
• Appendix
• Course summary
• Quick reference
• Index
Each element is described below.
Table of contents
The table of contents acts as a learning roadmap for you and the students.
Introduction
The introduction contains information about our training philosophy and our manual
components, features, and conventions. It contains target student, prerequisite,
objective, and setup information for the specific course. Finally, the introduction
contains support information.
Introduction
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Units
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Units are the largest structural component of the actual course content. A unit begins
with a title page that lists objectives for each major subdivision, or topic, within the unit.
Within each topic, conceptual and explanatory information alternates with hands-on
activities. Units conclude with a summary comprising one paragraph for each topic, and
an independent practice activity that gives students an opportunity to practice the skills
they’ve learned.
The conceptual information takes the form of text paragraphs, exhibits, lists, and tables.
The activities are structured in two columns, one telling students what to do, the other
providing explanations, descriptions, and graphics. Throughout a unit, instructor notes
are found in the left margin.
Appendices
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An appendix is similar to a unit in that it contains objectives and conceptual
explanations. However, an appendix does not include hands-on activities, a summary, or
an independent practice activity.
Course summary
This section provides a text summary of the entire course. It is useful for providing
closure at the end of the course. The course summary also indicates the next course in
this series, if there is one, and lists additional resources students might find useful as
they continue to learn about the software.
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Quick reference
The quick reference is an at-a-glance job aid summarizing some of the more common
features of the software.
Index
The index at the end of this manual makes it easy for you and your students to find
information about a particular software component, feature, or concept.
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Manual conventions
Convention
Description
Italic text
In conceptual text, indicates a new term or feature.
Bold text
In unit summaries, indicates a key term or concept. In an
independent practice activity, indicates an explicit item
that you select, choose, or type.
Code font
Indicates code or syntax.
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Instructor note/icon
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We’ve tried to keep the number of elements and the types of formatting to a minimum
in the manuals. We think this aids in clarity and makes the manuals more classically
elegant looking. But there are some conventions and icons you should know about.
Longer strings of ►
code will look ►
like this.
Instructor notes.
In the hands-on activities, any code that’s too long to fit
on a single line is divided into segments by one or more
continuation characters (►). This code should be entered
as a continuous string of text.
In the left margin, provide tips, hints, and warnings for
the instructor.
In the left column of hands-on activities, bold sans-serif
text indicates an explicit item that you select, choose, or
type.
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Select bold item
Keycaps like e
Indicate a key on the keyboard you must press.
Warning icon.
Warnings prepare instructors for potential classroom
management problems.
Tip icon.
Tips give extra information the instructor can share with
students.
Setup icon.
Projector icon.
Setup notes provide a realistic business context for
instructors to share with students, or indicate additional
setup steps required for the current activity.
Projector notes indicate that there is a PowerPoint slide
for the adjacent content.
Introduction
vii
Hands-on activities
Do it!
A-1:
Creating a commission formula
Here’s how
1 Open Sales
Here’s why
This is an oversimplified sales compensation
worksheet. It shows sales totals, commissions,
and incentives for five sales reps.
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Take the time to make
sure your students
understand this
worksheet. We’ll be here a
while.
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The hands-on activities are the most important parts of our manuals. They are divided
into two primary columns. The “Here’s how” column gives short directions to the
students. The “Here’s why” column provides explanations, graphics, and clarifications.
To the left, instructor notes provide tips, warnings, setups, and other information for the
instructor only. Here’s a sample:
2 Observe the contents of cell F4
The commission rate formulas use the name
“C_Rate” instead of a value for the commission
rate.
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For these activities, we have provided a collection of data files designed to help students
learn each skill in a real-world business context. As students work through the activities,
they will modify and update these files. Of course, they might make a mistake and,
therefore, want to re-key the activity starting from scratch. To make it easy to start over,
students will rename each data file at the end of the first activity in which the file is
modified. Our convention for renaming files is to add the word “My” to the beginning
of the file name. In the above activity, for example, students are using a file called
“Sales” for the first time. At the end of this activity, they would save the file as “My
sales,” thus leaving the “Sales” file unchanged. If students make mistakes, they can start
over using the original “Sales” file.
In some activities, however, it may not be practical to rename the data file. Such
exceptions are indicated with an instructor note. If students want to retry one of these
activities, you will need to provide a fresh copy of the original data file.
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PowerPoint presentations
The Course ILT PowerPoint add-in
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Each unit in this course has an accompanying PowerPoint presentation. These slide
shows are designed to support your classroom instruction while providing students with
a visual focus. Each one begins with a list of unit objectives and ends with a unit
summary slide. We strongly recommend that you run these presentations from the
instructor’s station as you teach this course. A copy of PowerPoint Viewer is included,
so it is not necessary to have PowerPoint installed on your computer.
The CD also contains a PowerPoint add-in that enables you to do two things:
• Create slide notes for the class
• Display a control panel for the Flash movies embedded in the presentations
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To load the PowerPoint add-in:
1 Copy the Course_ILT.ppa file to a convenient location on your hard drive.
2 Start PowerPoint.
3 Choose Tools, Macro, Security to open the Security dialog box. On the Security
Level tab, select Medium (if necessary), and then click OK.
4 Choose Tools, Add-Ins to open the Add-Ins dialog box. Then, click Add New.
5 Browse to and select the Course_ILT.ppa file, and then click OK. A message
box will appear, warning you that macros can contain viruses.
6 Click Enable Macros. The Course_ILT add-in should now appear in the
Available Add-Ins list (in the Add-Ins dialog box). The “x” in front of
Course_ILT indicates that the add-in is loaded.
7 Click Close to close the Add-Ins dialog box.
After you complete this procedure, a new toolbar will be available at the top of the
PowerPoint window. This toolbar contains a single button labeled “Create SlideNotes.”
Click this button to generate slide notes files in both text (.txt) and Excel (.xls) format.
By default, these files will be saved to the folder that contains the presentation. If the
PowerPoint file is on a CD-ROM or in some other location to which the SlideNotes files
cannot be saved, you will be prompted to save the presentation to your hard drive and
try again.
When you run a presentation and come to a slide that contains a Flash movie, you will
see a small control panel in the lower-left corner of the screen. You can use this panel to
start, stop, and rewind the movie, or to play it again.
Introduction
ix
Topic B: Setting student expectations
Properly setting students’ expectations is essential to your success. This topic will help
you do that by providing:
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• Prerequisites for this course
• A description of the target student at whom the course is aimed
• A list of the objectives for the course
• A skills assessment for the course
Course prerequisites
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Students taking this course should be familiar with personal computers and the use of a
keyboard and a mouse. Furthermore, this course assumes that students have completed
the following courses or have equivalent experience:
• Windows XP: Basic
Target student
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The target student for this course should be comfortable using a personal computer and
Microsoft Windows XP. Students should have little or no experience using Freelance
Graphics 9.8. They will get the most out of this course if their goal is to become
proficient using Freelance Graphics to create presentations and add visual impact to
them with colorful text, diagrams, charts, and tables.
Course objectives
You should share these overall course objectives with your students at the beginning of
the day. This will give the students an idea about what to expect, and will also help you
identify students who might be misplaced. Students are considered misplaced when they
lack the prerequisite knowledge or when they already know most of the subject matter
to be covered.
After completing this course, students will know how to:
• Open a presentation, explore the Freelance Graphics environment and various
views in Freelance Graphics, run a screen show, create a new Freelance
Graphics presentation, add pages and text to pages, save and update the
presentation, close a presentation, and exit Freelance Graphics.
• Apply bold and italic formatting; change text font style, size, and color; apply
and change bullet styles; set margins and indents; and align text, move text, use
the Undo option, and check the spelling in a presentation.
• Create, replicate, move, resize, and delete objects; add, adjust, and format text in
objects; apply and change colors in objects; and insert clip art and diagrams.
• Add a table to a presentation and enter text in it; add rows and columns and
change their size; delete a column; create and format a chart; and create an
organization chart, add levels to it, and format it.
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• Insert a new page, rearrange bullets, and expand and collapse text in the Outliner
view; rearrange and delete pages in the Page Sorter view; and customize a
presentation by switching page layouts, adding a customized backdrop, changing
the typeface, adding a logo, and hiding and unhiding pages during the screen
show.
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• Preview a presentation in black and white, use the Print Preview option, and use
the Print dialog box to print an entire presentation or selected pages.
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Introduction
Skills inventory
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Use the following form to gauge students’ skill levels entering the class (students have
copies in the introductions of their student manuals). For each skill listed, have students
rate their familiarity from 1 to 5, with 5 being the most familiar. Emphasize that this is
not a test. Rather, it is intended to provide students with an idea of where they’re
starting from at the beginning of class. If a student is wholly unfamiliar with all the
skills, he or she might not be ready for the class. A student who seems to understand all
of the skills, on the other hand, might need to move on to the next course in the series.
Skill
1
2
3
4
5
Opening, saving, and updating a presentation
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Exploring the Freelance Graphics environment
Creating a new presentation
Adding pages to a presentation
Adding text to pages
Closing a presentation and exiting Freelance Graphics
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Applying bold and italic formatting
Changing text font style, size, and color
Applying and changing bullet styles
Setting margins and indents
Changing text alignment
Moving text, undoing an action, and checking the spelling
Creating and deleting objects
Replicating, moving, and resizing objects
Adding, adjusting, and formatting text in objects
Applying and changing colors in objects
Inserting clip art and diagrams
Creating a table and adding text to it
Adding rows and columns to a table
Changing the size of rows and columns
Deleting table column
xii
Skill
1
2
3
4
5
Creating and formatting a chart
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Creating an organization chart
Adding levels to an organization chart and formatting it
Rearranging bullets in Outliner view
Expanding and collapsing text in Outliner view
Switching page layouts
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Rearranging and deleting pages in Page Sorter view
Changing the typeface for an entire presentation
Adding a logo
Hiding and unhiding pages during the screen show
Previewing a presentation in black and white
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Using the Print Preview option
Printing an entire presentation or selected pages
Introduction
xiii
Topic C: Classroom setup
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All our courses assume that each student has a personal computer to use during the
class. Our hands-on approach to learning requires they do. This topic gives information
on how to set up the classroom to teach this course. It includes minimum requirements
for the students’ personal computers, setup information for the first time you teach the
class, and setup information for each time that you teach after the first time you set up
the classroom.
Student computer requirements
Each student’s personal computer should have:
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• A keyboard and a mouse
• A Pentium III or 4 Processor (or higher)
• At least 128 MB of available RAM (256 MB RAM recommended)
• At least 1.5 GB of available hard-disk space
• A CD-ROM drive
• A color monitor (SVGA) with Highest Color (32-bit) and support for 1024×768
minimum resolution
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• Internet access, if you want to download the student data files from
www.courseilt.com
• A printer driver so students can complete the unit on previewing and printing
presentations (An actual printer is not required.)
First-time setup instructions
The first time you teach this course, you will need to perform the following steps to set
up each student computer.
1 Install Microsoft Windows XP according to the software manufacturer’s
instructions. If the student computers have Internet access, and they are behind a
hardware or software firewall, install the latest critical updates and service packs
from www.windowsupdate.com. (You can also use Windows 2000, but the
screen shots in this course were taken using Windows XP, so students’ screens
might look somewhat different.)
2 Install Lotus SmartSuite 9.8 Millennium Edition:
a Start with a normal installation using the software manufacturer’s
instructions.
b When prompted in the Setup Type pane, choose a Custom installation.
c In the Custom Setup pane, select This feature will not be available for each
application except for Freelance Graphics and Shared Tools.
d Finish the installation.
e When a browser window opens to the IBM/Lotus Product Registration page,
close Internet Explorer.
3 Install a printer. (An actual printer is not required, just a printer driver.)
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Setup instructions for every class
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4 Download the student data files for the course. You can download the data
directly to student machines, to a central location on your own network, or to a
disk.
a Connect to www.courseilt.com/instructor_tools.html.
b Click the link for Freelance Graphics to display a page of course listings, and
then click the link for Freelance Graphics 9.8: Basic.
c Click the link for downloading the student data files, and follow the
instructions that appear on your screen.
5 Copy the data files to the Student Data folder.
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Every time you teach this course, you will need to perform the following steps to set up
each student computer.
1 If necessary, reset any defaults that have been changed in previous classes.
2 Delete the contents of the Student Data folder, if necessary. (If this is the first
time you are teaching the course, create a folder named Student Data at the root
of the hard drive.)
3 Copy the data files to the Student Data folder. (See the download instructions in
the preceding section.)
Introduction
xv
Topic D: Support
Phone support
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Your success is our primary concern. If you need help setting up this class or teaching a
particular unit, topic, or activity, please don’t hesitate to get in touch with us. Please
have the name of the course available when you call, and be as specific as possible
about the kind of help you need.
You can call for support 24 hours a day at (888) 672-7500. If you do not connect to a
live operator, you can leave a message, and we pledge to return your call within 24
hours (except on Saturday and Sunday).
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Web-based support
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The Course ILT Web site provides several instructor’s tools for each course, including
course outlines and answers to frequently asked questions. To download these files, go
to www.courseilt.com/instructor_tools.html. For additional Course ILT resources,
including our online catalog and contact information, go to www.course.com/ilt.
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xvi
1–1
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Unit 1
Unit time: 70 minutes
Complete this unit, and you’ll know how to:
A Open a presentation, observe the Freelance
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Graphics components, explore views, and
run a presentation.
B Create a new Freelance Graphics
presentation and add pages to it.
C Save, update, and close a presentation and
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close Freelance Graphics.
1–2
Topic A: Getting started
The Freelance Graphics application is part of Lotus SmartSuite. You can use Freelance
Graphics to create presentations that effectively communicate ideas, plans, concepts,
and information. These presentations can then be used at business meetings, sales calls,
and training events. You can also post a Freelance Graphics presentation on the Internet
or a company intranet.
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Explanation
You can deliver presentations through various media, including computers, overheads,
printed slides with notes, and the Web.
Open an existing presentation
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To start Freelance Graphics, click Start on the taskbar and then choose All Programs,
Lotus SmartSuite, Lotus Freelance Graphics. The Lotus SmartSuite Freelance Graphics
window appears with the Welcome to Lotus Freelance Graphics dialog box. By using
this dialog box, you can create a new presentation or open an existing one. By default,
the Create a New Presentation Using Smart Master tab is selected.
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To open an existing presentation when you first start Lotus Freelance Graphics:
1 In the Welcome to Lotus Freelance Graphics dialog box, select the Open an
Existing Presentation tab.
2 Click Browse.
3 Select the folder and file name of the presentation you want to open.
4 Click Open.
Exhibit 1-1: The Lotus Freelance Graphics window with the Welcome to Lotus
Freelance Graphics dialog box
Do it!
A-1:
Opening an existing presentation
Here’s how
Here’s why
Freelance Graphics
4 From the Look in list, select the
current unit folder
The Open dialog box appears.
This folder contains a list of presentations.
5 Select Outlander Spices
A preview of the first page of the presentation
appears on the lower left side of the dialog box.
This helps you open the correct presentation.
6 Click Open
(To open the Outlander Spices presentation.)
The first page of the presentation appears in the
Freelance Graphics window.
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Tell students they
can also double-click the
presentation to open it.
3 Click Browse
You’ll open an existing presentation.
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Help students navigate to
the current unit folder.
2 Click the Open an Existing
Presentation tab
(To start Freelance Graphics.) The Lotus
SmartSuite Freelance Graphics window appears,
which contains the Welcome to Lotus Freelance
Graphics dialog box, as shown in Exhibit 1-1.
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1 Choose Start, All Programs,
Lotus SmartSuite, Lotus
If students don’t
select this tab, they won’t
see files to open later in
this activity.
1–3
1–4
The Freelance Graphics components
The Freelance Graphics window contains a number of components specific to Freelance
Graphics as well as components that are common to Windows applications. The
common components include a menu bar, a title bar, view tabs, and a status bar, as
shown in Exhibit 1-2. The Universal SmartIcons set is one of the specific components
of Freelance Graphics.
Menu bar
Universal SmartIcons set
Title bar
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View tabs
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Explanation
Status bar
Exhibit 1-2: A sample Freelance Graphics window
The following table describes the components of Freelance Graphics:
Component
Description
Title bar
Shows the name of the application and the current presentation file.
Menu bar
Provides menus that you can use to interact with Freelance Graphics. Each menu has a
set of commands. For example, you can edit text by using the commands on the Edit
menu. The menus in Freelance Graphics are dynamic. This means that when you select
an object on a page, a new menu appears on the menu bar. Such menus are referred to
as selection sensitive menus. These menus contain the commands specific to work
with the selected object.
Universal
SmartIcons set
Provides buttons that you can use instead of using a menu command to perform
common tasks in Freelance Graphics. For example, you can save a presentation by
clicking the Save the current presentation SmartIcon. These buttons are called
SmartIcons. When you point to a SmartIcon, a description of the task you can perform
by clicking the SmartIcon appears. This description is called bubble help. The bar that
contains the Universal SmartIcons set is referred to as SmartIcons bar.
Status bar
Provides controls for changing the page layout, moving between pages in a
presentation, and switching the presentation from color to black and white. This bar is
located at the bottom in the Freelance Graphics window. It also shows the full path of
the open presentation.
View tabs
Help display pages in any of the three Freelance Graphics views: Current Page, Page
Sorter, and Outliner.
Do it!
A-2:
Observing the Freelance Graphics components
Here’s how
If time permits, ask
students to view other
menus also.
Here’s why
1 Observe the title bar
2 Observe the menu bar
Choose File
3 Observe the SmartIcons bar
Point to
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Ask students to point to
other SmartIcons and
view their descriptions.
The menu bar provides menus such as File, Edit,
and View, which you can use to work with
Freelance Graphics.
The File menu appears with commands such as
New Presentation, Open, Close, and Save.
To close the File menu.
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Choose File
It displays the name of the application, Lotus
SmartSuite Freelance Graphics, followed by the
name of the current presentation file, Outlander
Spices, in square brackets.
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A message box
with the phrase “Need
help?” might appear if
Freelance Graphics
remains idle for some
time. Ask students to
check Don’t display this
message again and click
OK.
1–5
By default, the Universal SmartIcons set appears
on this bar. This bar contains buttons that
provide access to the Freelance Graphics
commands for performing common tasks, such
as saving or printing a presentation.
A description of the SmartIcon, Save the current
presentation, appears. This is called bubble help.
4 Observe the status bar
The page number of the current page, Page 1 of
7, appears to the right side on the status bar.
5 Observe the view tabs
There are three view tabs that you can use to
switch between different views.
1–6
Views
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Freelance Graphics has three views: Current Page, Page Sorter, and Outliner. You can
switch between views by clicking the appropriate tab. The following table describes the
three views:
View
Description
Current Page
Helps you work with only one page at a time. You can add text, tables, charts, and clip
art to the page in this view. Exhibit 1-2 shows the Current Page view.
Page Sorter
Shows all the pages in the presentation at the same time, at a reduced size, as shown in
Exhibit 1-3. This view is useful when you want to rearrange the order of the pages.
Outliner
Shows the page number, page title, and text on the screen, as shown in Exhibit 1-4.
You can use this view to create and organize information in a single page, as well as in
the entire presentation.
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Explanation
The Outliner toolbar displays different icons that you can use in the view.
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When you switch between different views, a set of SmartIcons specific to each view
appears along with the Universal SmartIcons set.
Exhibit 1-3: The Page Sorter view
Outliner
toolbar
Slides with
page number
Exhibit 1-4: The Outliner view
Do it!
A-3:
1–7
Exploring views
1 Observe the Freelance Graphics
window
2 Click the Page Sorter tab
Here’s why
(The Current Page tab is active.) The first page
of the presentation appears, as shown in Exhibit
1-2.
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Here’s how
(To switch to Page Sorter view.) All the pages in
the presentation appear, as shown in Exhibit 1-3.
3 Click the Outliner tab
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Have students scroll
down.
A sample picture of every page with its page
number appears on the left side, as shown in
Exhibit 1-4. The right side shows the
corresponding content in the pages. This
provides an overview of all the pages in the
presentation. In this view, you can enter and
format text, and add pages to the presentation.
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Observe the Outliner toolbar
(The Outliner toolbar appears below the View
tabs as shown in Exhibit 1-4.) This toolbar
includes SmartIcons for performing common
tasks in Outliner view such as adding or deleting
text and adding a new page.
1–8
Run a presentation
Do it!
W
Tell the students that
they’ll learn about
setting timings in the
advanced course.
When you deliver a presentation on a computer, it is called a screen show. When you
run a screen show, the computer displays one screen at a time. You can advance the
screens manually or Freelance Graphics can advance them automatically. To move to
the next page in the show manually, you can click the mouse, press Enter, or use the
Page Down key. To move to the previous page, right-click and choose Previous from
the shortcut menu, or use the Page Up key. To advance the pages automatically, you can
use the Set Up Screen Show option to set the timings for automatic page advance.
You can run the presentation in any view either from the beginning or from the current
page. To run a presentation from the beginning, choose Presentation, Run Screen Show,
From Beginning. This uses the full screen area to show each page in the presentation.
You can also click the Run screen show from beginning SmartIcon, or use the shortcut
key, Alt + F10, to run the presentation.
To run the presentation from the current page, choose Presentation, Run Screen Show,
From Current Page, or use the shortcut key, Alt + F11.
A-4:
Running a screen show
Here’s how
Tell students that they’ll
be able to create this
presentation later in this
course.
IE
Explanation
1 Choose Presentation,
Run Screen Show,
From Beginning
To start the screen show from the first page.
This is the title page for the presentation.
PR
EV
Observe the first page
Here’s why
2 Click the mouse
Observe the page
Tell students they will start
a new presentation in the
next activity and return to
this one later in the unit.
To move to the next page.
The bulleted page titled “Project objective”
appears.
3 Press e
(To move to the next page.) A page with
formatted text appears.
4 Move to the next page
(Click the mouse.) This is the fourth page,
which contains drawn objects.
The fifth page appears. It contains a picture and
text.
6 Press u
To move to the previous page.
7 Press v
To move to the next page, which is the fifth
page.
The sixth page appears. It contains a table.
The seventh page, containing an organization
chart, appears.
The screen show ends and the Freelance
Graphics window in Outliner view appears.
1–9
Topic B: Creating a presentation
Freelance Graphics offers you many features that will help you create your presentation.
One way is to use the New Presentation dialog box to create your presentation. By using
this dialog box, you can select a content topic and look to give a consistent appearance
to your presentation. A content topic is the default presentation content that is provided
by Freelance Graphics.
W
Explanation
While creating a presentation, you add text to pages. You might also want to add pages
to a presentation for adding more information. Freelance Graphics also provides
different page layouts to organize the content in your presentation.
The New Presentation dialog box
PR
EV
IE
To create a new presentation, choose File, New Presentation to open the New
Presentation dialog box, as shown in Exhibit 1-5.
Exhibit 1-5: The New Presentation dialog box
A message in this dialog box states that you can use SmartMaster to start with your
presentation. SmartMaster is a useful feature that provides various content topics and
looks for a presentation. The New Presentation dialog box provides two lists, the
content topic and the look:
• The Select a content topic list provides a set of pages that contain the content
that you can use to create a presentation. Freelance Graphics has different
content topics, such as Business Plan, Industry Analysis, and Market Research.
• The Select a look list provides a collection of designs that you can apply to your
presentation. Depending on the design you select, SmartMaster applies specific
fonts, styles, and colors to all the pages in the presentation, giving a consistent
look to the presentation.
Tell students that
they’ll learn more
about SmartMaster in
the advanced course.
When you select a content topic, SmartMaster selects a look of its own. You can,
however, change the look by using the look list.
1–10
The New Page dialog box
IE
W
After you select a content topic and a look for your presentation, the New page dialog
box appears. You can select a layout for the pages in your presentation from the New
Page dialog box, as shown in Exhibit 1-6.
Exhibit 1-6: The New Page dialog box
PR
EV
This dialog box provides 12 standard page layouts, such as Title, Bulleted List, and
Table. It also provides a Blank Page layout. These page layouts help you organize the
text and graphics in the presentation.
Page layouts
A page layout is the basic format of a page. You use different page layouts according to
the type of content you want to add to the page. Most layouts provide at least one block
for you to add text or images.
The following table lists the blocks that each page layout provides:
Page layout
Available blocks
Title
Title, subtitle, and clip art.
Bulleted list
Title and bulleted text items.
2-Column Bullets
Title and two columns for bulleted list.
1-Chart
Title and chart.
2-Charts
Title and two charts.
4-Charts
Title and four charts.
Bullets & Chart
Title, a bulleted list, and chart.
Bullets & Clip art
Title, a bulleted list, and clip art.
Organization Chart
Title and an organization chart.
Available blocks
Table
Title and table.
Diagram
Title and diagram.
Basic layout
Title and space for adding text or graphics.
Blank page
No block.
B-1:
W
Do it!
Page layout
1–11
Creating a blank presentation
Here’s how
The New Presentation dialog box appears, as
shown in Exhibit 1-5.
IE
1 Choose File, New
Here’s why
Presentation…
Observe the dialog box
There are two lists, one for selecting a content
topic and the other for selecting a look for your
presentation.
PR
EV
2 In the Select a content topic list,
verify that [No content topic] is
selected
Ask students to select
other page layouts and
observe their previews.
Ensure that the
Title page layout is
selected.
You’ll create a blank presentation.
From the Select a look list, select
blank
(Scroll up.)
3 Click OK
(The New Page dialog box appears, as shown in
Exhibit 1-6.) It contains a list of page layouts.
The preview and description for the selected
page layout appears on the right side. By
default, the Title page layout is selected.
Click OK
Freelance Graphics opens the blank presentation
in Current Page view.
1–12
Add text to a page
After you select a page layout, you add text to the page. Every page layout has blocks
such as text blocks, clip art blocks, and title blocks. You use these blocks to add text,
images, or some other data. For example, the text block is used for adding text.
Text blocks
W
Explanation
IE
In every page layout (except in the Blank Page layout), you are provided with a “Click
here…” text block. Each text block indicates the text you can type in the block, as
shown in Exhibit 1-7. For example, click the “Click here to type presentation title” text
block and type the presentation’s title. You can also type a subtitle or a bulleted list by
clicking the appropriate “Click here…” text block. The text entered in “Click here…”
blocks is automatically formatted by Freelance Graphics. This ensures consistent
formatting for all the text in the presentation.
PR
EV
You can also add or delete a text block. To add a text block to a page, choose Create,
Text and click anywhere on the page. A text block is created automatically and you can
type text in it. You can also use the Create a text block button to add a text block to a
page. To delete a text block, select it and press the Delete key.
Exhibit 1-7: A page with the title and subtitle text blocks
Do it!
B-2:
Adding text to a page
Here’s how
Here’s why
The Page menu appears in the menu bar.
2 Click the presentation title text
block
W
Tell students they can
click anywhere in the text
block to place the
insertion point.
1–13
You’ll type the presentation title here.
Tell students that these
menus are selectionsensitive menus.
3 Observe the menu bar again
This will be the page’s title.
IE
4 Type Outlander Spices
The Text menu appears, replacing the Page
menu.
Click OK
In the text block.
(Do not click on one of the other blocks.) To
deselect the text block.
The Page menu reappears and the Text menu
disappears. This is because the text block is
deactivated and page is activated.
7 Click the subtitle text block
You’ll type a subtitle here.
PR
EV
5 Click in the white space on the
slide
Type Project expansion
This will be the page’s subtitle.
Click OK
If students ask about the
clip art block, tell them
they’ll use this block later.
Tell students that
they can also use the
Create a text block
SmartIcon.
8 Click anywhere outside the text
block
To deselect it.
9 Choose Create, Text
To add a text block to the page.
10 Click as shown
When you click at the bottom of the page, a text
block is created.
Type Spice up your life
As you type, the right side of the text block is
increased.
Click OK
To close the text block.
Deselect the text block
1–14
Add a new page
Explanation
A presentation can contain a number of pages. However, when you create a new
presentation, by default, it contains only one page.
You can add a new page to a presentation by using any of the following methods:
W
• In Current Page view, choose Create, Page. You can also choose Page, New
Page or click the New Page button.
• In Outliner view, click the Add a new page SmartIcon on the Outliner toolbar.
• In Page Sorter view, click the New Page SmartIcon in the Page Sorter SmartIcon
set.
Add a bulleted list page
IE
Pressing F7 is the shortcut method for creating a new page in any view. When you add a
new page in the Current Page and Page Sorter views, using any method (except the
shortcut method), the New Page dialog box appears. In this dialog box, you can select a
page layout for the new page.
PR
EV
The New Page dialog box provides several page layouts, such as Bulleted List, Bullets
& Chart, and Bullets & Clip Art, for adding bulleted list pages to a presentation. The
Bulleted List page contains two text blocks, one for the title and another for the bulleted
text. To insert text in the bulleted text block:
1 Click the bulleted text block.
2 Type the text for the first bullet.
3 Press Enter to add the second bullet.
4 Type the text for the second bullet and press Enter.
5 Repeat this process to add text for additional bulleted points.
6 After entering the bulleted items, click outside the text block to deselect it.
Exhibit 1-8: A page with a bulleted list
Do it!
B-3:
Adding a bulleted list page
Here’s how
Here’s why
1 Choose Create, Page…
(Or press F7.) The New Page dialog box
appears.
W
Tell students they
can also press F7.
1–15
2 From the Select a page layout list,
select Bulleted List
Click OK
3 Click the page title text block
This will be the page’s title.
IE
Type Outlander Spices
You’ll insert a page with a bulleted list.
4 Click the bulleted list text block
To place the insertion point for adding the first
bulleted item.
5 Type Project justification
To create the first bulleted item.
Press e
6 Type Performance
To add the second bulleted item.
This is the second bulleted item.
PR
EV
Observe the page
It contains a title and a list with two bulleted
items, as shown in Exhibit 1-8.
1–16
Topic C: Saving and closing a presentation
After creating a presentation, you need to save it for later use and for preventing loss of
data. To save a presentation for the first time, you choose File, Save As. To update the
presentation with the latest changes, you choose File, Save.
The Save As dialog box
W
Explanation
PR
EV
IE
The first time you save a presentation, you must assign a file name and select a location
where you’ll store the file. In Freelance Graphics, presentations are saved with the PRZ
extension. To save a presentation for the first time:
1 Choose File, Save As to display the Save As dialog box (as shown
in Exhibit 1-9).
2 Use the Save in box to specify the drive and folder where you want to save the
presentation.
3 In the File name box, type a name for the presentation.
4 Click Save.
Exhibit 1-9: The Save As dialog box
Do it!
C-1:
Saving a presentation
Here’s how
Here’s why
1 Choose File, Save As…
2 From the Save in list, select the
current unit folder
3 In the File name box, enter My
first presentation
The Save As dialog box appears, as shown in
Exhibit 1-9.
W
Help students navigate to
the current unit folder.
1–17
You’ll save the presentation in the current unit
folder.
To specify a name for the presentation.
IE
In the Save as type box, verify
that Lotus Freelance Presentation
(PRZ) is selected
4 Click Save
To save the presentation in the current unit
folder.
Observe the title bar
PR
EV
The file name appears in the title bar.
1–18
Update a presentation
Each time you save a presentation, Freelance Graphics updates the file with the latest
changes. To save the changes in a presentation, you can either choose File, Save or click
the Save the current presentation SmartIcon in the Universal SmartIcons set. You can
also update changes by using the shortcut key Ctrl + S.
W
Explanation
To save a copy of a presentation with a different name, or at a different location, you
use the Save As command.
Do it!
C-2:
Updating a presentation
Here’s how
1 Click on the bulleted text block
Place the pointer at the end of
Performance and click
To select it.
IE
Tell students that instead
they can place the pointer
where they want the
insertion point to be and
double-click.
Here’s why
Click to place the insertion point in the text
block.
To add a bulleted item to the page.
PR
EV
2 Press e
3 Type Progress to date
Press e
4 Type Outstanding issues
Tell students they
can also click the Save
the current presentation
SmartIcon in the Universal
SmartIcons set.
5 Deselect the bulleted text
The page contains four bulleted items.
6 Choose File, Save
To update the changes made to the presentation.
1–19
Close a presentation and close Freelance Graphics
When you complete your work, you should close your presentation and close Freelance
Graphics.
Close a presentation
W
Explanation
You can use any of the following ways to close a Freelance Graphics presentation:
• Choose File, Close.
• Click the Close button in the right corner of the menu bar, as shown in Exhibit 110.
• Double-click the Control menu icon in the upper left corner of the window, as
Control menu
IE
• Click the Control menu and choose Close.
Close button
Exhibit 1-10: The Control menu icon
Close Freelance Graphics
PR
EV
There are several ways to close the Freelance Graphics application:
• Choose File, Exit.
• Click the Close button in the upper right corner of the title bar.
• Double-click the Control menu icon in the upper left corner of the title bar.
Do it!
C-3:
Closing presentations and closing Freelance
Graphics
Here’s how
Tell students that the
previous file, Outlander
Spices, is now visible and
must be closed.
1 Choose File, Close
To close the presentation you created. The
previous file, Outlander Spices, is now visible
and must be closed.
2 Click the Close button in the right
corner of the menu bar
To close Outlander Spices.
If prompted to save the
presentation, click No
Tell students they
can also press Alt+F4 to
exit Freelance Graphics.
Here’s why
3 Choose File, Exit Freelance
If necessary.
To exit Freelance Graphics.
Graphics
1–20
Unit summary: Freelance Graphics 9.8 basics
In this topic, you learned how to open and run a Freelance Graphics presentation.
You observed various components of the Freelance Graphics window, including
toolbars and menus. You also learned about the various views available in Freelance
Graphics.
Topic B
In this topic, you learned how to create a new presentation by using the File menu.
You learned to use the New Page dialog box to add pages to your presentation. You
also learned how to use page layout options to add pages in different formats.
Topic C
In this topic, you learned how to save a presentation for the first time by using the
Save As dialog box. You also learned how to update the presentation by using the File
menu and also by clicking the Save SmartIcon. Finally, you learned how to close a
presentation and close Freelance Graphics.
IE
W
Topic A
Independent practice activity
1 Start Freelance Graphics.
2 Open Progress report (from the current unit folder).
3 Switch to the Page Sorter view.
4 Run the screen show.
PR
EV
5 Create a new blank presentation.
6 Add a title page with a title of Sales report and a subtitle of Project justification.
7 Add a bulleted list page and enter the text shown in Exhibit 1-11 in it.
8 Save the presentation as My presentation in the current unit folder.
9 Close both presentations. Do not save changes to Progress report.
10 Exit Freelance Graphics.
Exhibit 1-11: The presentation after step 7 of the Independent Practice Activity
2–1
W
Unit 2
A Apply bold and italic formatting; change
IE
text font, size, color, and alignment; apply
bullet styles; and set margins and indents.
B Move text, use the Undo option, and check
PR
EV
spelling in a presentation.
2–2
Topic A: Formatting text
After adding text on a page, you can format it to make it look presentable. Formatting
also helps draw your attention to important information and makes it easier to read the
text. To format text, you need to select the text and then apply the desired formatting,
such as bold, italic, or underlined; or change the style, size, or color of the text. You can
apply a bullet style to the text or change the bullet style of a bulleted list. You can also
position the text by setting the margins and alignment for text blocks.
Bold and italic formatting
W
Explanation
Change properties
of selected object
IE
To apply bold and italic formatting, select the text and then click the Bold and Italic
icons on the Text SmartIcons set, as shown in Exhibit 2-1. The Text SmartIcons set is
next to the Universal SmartIcons set and appears when you select a text block. The Text
SmartIcons set provides buttons that you can use to format text.
Bold Underline
Italic
PR
EV
Exhibit 2-1: The Text SmartIcons set
You can also use the Bold and Italic controls on the status bar, shown in Exhibit 2-2, to
apply the bold and italic formatting to the selected text.
Do it!
A-1:
2–3
Applying bold and italic formatting
Here’s how
Here’s why
Choose Start, All Programs, Lotus SmartSuite,
Lotus Freelance Graphics.
2 Open Project phase one
3 Save the presentation as My
project phase one
W
1 Start Freelance Graphics
(From the current unit folder.) You’ll format the
text in this presentation.
In the current unit folder.
IE
4 Verify that the Current Page tab is
active
5 Double-click on the title
To place the insertion point in the block.
Drag to select the Outlander
Spices text, as shown
6 Click
7 Select Project phase one
PR
EV
Tell students they
can also use Ctrl+B for
bold formatting.
Tell students they
can also use Ctrl+I for
italicizing.
8 Click
Close the text block
(On the Text SmartIcons set.) To apply bold
formatting to the selected text.
Double-click on the block, and then drag to
select the text. You’ll italicize this text.
(On the Text SmartIcons set.) To italicize the
subtitle.
Click OK.
9 Deselect the text block
10 Update the presentation
2–4
Font style, size, and color
You can change the font style and size of text to make it easier to read. Freelance
Graphics offers various font styles, such as Arial, Courier New, Impact and so on. You
can also change the size of text to standard size, such as 32, 48, and 72, or to a custom
size.
W
Explanation
By default, text is formatted with the color black, but Freelance Graphics also offers a
color palette of 256 colors. You can use this palette to change text color to make it
appealing or differentiate between various types of information.
You can change the font style, size, and color of the selected text by using the controls
on the status bar, as shown in Exhibit 2-2. Start by selecting the text, and then, use the
appropriate option on the status bar.
Size
Italic
Underline
Color
Bold
Exhibit 2-2: The status bar
A-2:
Changing font style, size, and color
PR
EV
Do it!
Page number
IE
Font
Here’s how
1 Select the Outlander Spices
text
Here’s why
You’ll change the title’s font style and size.
2 On the status bar, click the font
control, as shown
To display a list of font names.
Tell students the list of
fonts might differ.
Observe the font name list
(You’ll change the font style.) In the list, Arial is
selected, by default.
Help students to scroll
through the font name list.
Select Courier New
The title’s font style changes to Courier New.
2–5
3 Click the size control, as shown
IE
Observe the font size list
W
(The size control is on the status bar.) To display
a list of font sizes.
By default, the font size of the title is set to 46.
This is called the Custom Size.
You’ll apply this font size to the selected text.
5 Change the font style to Impact
The text is still selected. Click the font control
option and select Impact.
6 Change the font size to 36
Click the size control option and select 36.
PR
EV
4 Select 48
7 Click the color control, as shown
To open the color palette. You’ll change the
color of the selected text.
Observe the color palette
8 Select any shade of orange
By default, the font color of the text is black.
To apply this font color to the selected text.
2–6
Bullet styles
Explanation
If you want to display a list of text, you might want to apply a bullet style to it. This
helps draw attention to critical information and makes it easier to read. Once a bulleted
style has been applied, you can also change the bullet style.
Do it!
A-3:
Applying and changing bullet styles
Here’s how
1 Move to the second page of the
presentation
Here’s why
Press the Page Down key or use the method of
your choice.
2 Select the text as shown
PR
EV
Tell students they
can also use the Page
number box on the status
bar.
IE
W
To apply a bullet style,
1 Select the text.
2 Choose Text, Bullets and Numbers to open the Properties for Text InfoBox. An
InfoBox displays the properties or attributes associated with a selected object,
such as text, a bulleted list, or a table. An InfoBox consists of different tabs, each
displaying a group of attributes of the selected object.
3 Select the Bullets tab.
4 Under Bullet attributes, click the Style drop-down arrow to display a list of
bullet styles and select the desired bullet to apply it.
5 Close the InfoBox.
Tell students that
the objectives of the
presentation are displayed
on the second page. In
this activity, the objectives
will be changed to a
bulleted list.
You’ll apply a bullet style to the text below the
page title.
Tell students they
can also use the Change
properties of selected
object SmartIcon on the
Text SmartIcons set.
3 Choose Text, Bullets &
The Properties for Text InfoBox appears.
Numbers…
Verify that the Bullets tab is
active
4 Under Bullet attributes, click the
Style drop-down arrow
5 In the first column of bullets,
select the black circle with the
white star
To display a list of bullet styles.
You’ll apply this bullet style.
2–7
W
6 Observe the page
The bullet style is applied to the selected text.
Close the InfoBox
A bulleted list page appears.
IE
7 Move to the third page of the
presentation
Click the Close button in the top right corner of
the Properties for Text InfoBox.
8 Select the bulleted list
You’ll change the bullet style.
9 Open the Properties for Text
InfoBox
Choose Text, Bullets & Numbers.
PR
EV
10 Change the bullet style to the
black circle with the white star
The bullet style has changed.
Close the InfoBox
Deselect the text
2–8
Margins and indents
Explanation
You can change the position of text by setting the left and right margins and the first
line indent in a text block. You can set margins and indents by using either of the
following two ways:
W
• Select the text block, choose Text, Text Properties to open the Properties for All
Text Levels InfoBox. On the Alignment tab, enter values for margins and
indents.
• Display the Text block ruler in the text block and set margins and indents.
The Text block ruler
IE
The Text block ruler provides a fast and convenient method for setting the left and right
margins and the first line indents in a text block. This method also helps you to change
margins and indents frequently. The Text block ruler contains three icons, as shown in
Exhibit 2-3.
First line indent
Left margin
Right margin
PR
EV
Exhibit 2-3: The Text block ruler
To display the Text block ruler:
1 Choose View, Set View Preferences.
2 Under Display, check Text block ruler.
3 Click OK.
Once the ruler is displayed, select the text. The following table describes the icons in the
Text block ruler and how they are applied to the selected text.
Icon names
Description
Left margin
Sets the left margin. By default, this icon is set at 0. You can drag
this icon to change the left margin. This adjusts the text in a
paragraph, except the first line, according to the new setting.
First line indent
Sets the indent for the first line of text. By default, this icon is also
set at 0 and appears on the top of the left margin icon. When you
drag this icon to change the indent settings, it moves only the first
line of the text.
Right margin
Sets the right margin. By default, this icon is set at the right end of
a text block. You can drag this icon to change the right margin for
the entire text, including the first line.
Do it!
A-4:
2–9
Setting margins and indents
Here’s how
2 Choose View, Set View
Preferences…
3 Under Display, check Text
block ruler
Click OK
(A page titled Past performance appears.) You’ll
set margins to improve readability.
W
1 Move to the fourth page of the
presentation
Here’s why
The Set View Preferences dialog box appears.
You’ll display the Text block ruler.
To close the dialog box.
PR
EV
IE
4 Select the text on the left side, as
shown
You’ll set the margins and indents for this text.
Notice that the right margin icon appears after 5.
5 Drag the right margin icon to the
4.5-inch mark, as shown
The right margin icon is now at the 4.5-inch
mark.
Observe the page
The right side of the text adjusts to the new right
margin position.
Ensure that the
students drag the left
margin icon and not the
first line indent icon.
6 Drag the left margin icon to the
0.5-inch mark
Make sure you drag the left margin icon (bottom
one) and not the first line indent icon (top one).
The left margin icon is now at the 0.5-inch
mark.
W
2–10
IE
Observe the page
The first line of the two paragraphs in the
selected text does not move, and the remaining
text adjusts to the new setting.
You’ll set margins and indents for this text.
8 Set the right margin at the 4.5inch mark
Drag the right margin icon to the 4.5-inch mark.
PR
EV
7 Select the text on the right side of
the page
9 Set the left margin at the 1-inch
mark
Drag the left margin icon to 1.
2–11
10 Drag the first line indent icon to
the 0.5-inch mark
W
The first line indent icon is now at the 0.5-inch
mark.
11 Deselect the text
PR
EV
Ask students to click
anywhere outside the text
area.
IE
Observe the text on the right side
12 Choose View, Set View
The text in the page appears as shown here.
You’ll hide the text block ruler.
Preferences…
Under Display, clear Text block
ruler
13 Click OK
2–12
Text alignment
In addition to setting margins and indents, you can align text in a text block. To align
text in your presentation:
1 Select the text.
2 Choose Text, Text Properties by Level, All Levels to display the Properties for
All Text Levels InfoBox.
3 Verify that the Alignment tab is open.
4 Under Alignment, click an appropriate alignment button.
W
Explanation
IE
The Properties for All Text Levels InfoBox provides you with options to align the
selected text horizontally and vertically, as shown in Exhibit 2-4. The Horizontal
category contains four buttons: left, center, right, and justify. When you align the text
with respect to the left side of the text block, it is said to be left aligned and the right
side appears to be ragged. The text is said to be right aligned when you align the text
with the right side of the text block and the left side appears to be ragged. When you
center align the text, both the left and the right sides appear ragged. When you justify
the text, the text aligns on both the left and right sides.
PR
EV
The Vertical category contains three buttons that you can use to align text to the top,
center, or bottom in the text block.
Exhibit 2-4: The Alignment tab
Do it!
A-5:
2–13
Changing text alignment
Here’s how
Here’s why
A bulleted list page titled Cost of expansion
appears.
Select the title
2 Choose Text, Text
The title is left aligned. You’ll center align the
title.
IE
Properties by Level, All
Levels
W
1 Move to the fifth page
The Properties for All Text Levels InfoBox
appears.
PR
EV
3 Click the Alignment tab
To activate the Alignment tab.
Under Alignment, next to
Horizontal, click the Center
Alignment button
4 Under Alignment, observe the
Vertical setting
To center align the text.
The selected text is aligned to the vertical center
of the text block.
5 Under Alignment, click the Top
alignment button
6 Close the InfoBox
Observe the title
The title is now center aligned and near the top
of the text block.
2–14
W
7 Select the text as shown
The figures are not aligned. You’ll align them to
the right.
8 Open the Properties for All Text
Levels InfoBox
Display the Alignment tab
IE
Under Alignment, in Horizontal,
click as shown
Choose Text, Text Properties by Level, All
Levels.
The text is right aligned.
Close the InfoBox
PR
EV
9 Deselect the text
Observe the page
The title is now center aligned and the figures
are right aligned.
2–15
Topic B: Editing text
Developing a presentation is a creative process that involves reviewing and modifying
the content on the pages. As you do so, you’ll need to edit and move text. After creating
the presentation, you can use the Spell Check feature to ensure that the presentation
doesn’t contain spelling errors.
Move text
W
Explanation
You can move bulleted items and entire text blocks anywhere on a page. Here are two
methods:
PR
EV
IE
• To move an entire text block, select it and drag it to the desired location.
• To move a bulleted item, double-click to place the insertion point in the text
block. Point to the bullet in front of that line of text, and drag it to the new
location. When you point to the bullet, the pointer changes to the shape of an
open hand. When you click on the bullet and move it, the pointer changes to a
clenched hand and a horizontal line appears to mark the bullet’s new location.
Do it!
B-1:
Moving text
Here’s how
Here’s why
1 Move to the sixth page of the
presentation
A bulleted list page titled Progress-to-date
appears.
2 Double-click on the bulleted text
block
To place the insertion point in it.
Point to the last bullet
Observe the pointer
W
2–16
You’ll move this bullet item.
IE
The pointer changes to an open hand.
PR
EV
3 Drag the last bullet above the third
bullet, as shown
As you drag, the pointer changes to a clenched
hand and a horizontal line appears to mark the
bullet’s new location.
Observe the bullets
The last bullet has moved to the third place. The
other bullets are automatically rearranged.
2–17
The Undo option
While modifying your presentation, you will find it necessary to edit text, move blocks,
add information to pages, and so on in order to get the project just the way you want it.
While doing so, you might realize the change you made was unwarranted and you want
to revert back to what was there before. To make that happen, Freelance Graphics
allows you to undo the last 10 actions that you performed.
W
Explanation
You can undo an action in any one of the following three ways:
• Choose Edit, Undo.
• Click the Undo SmartIcon in the Universal SmartIcons set.
Do it!
B-2:
IE
• Press Ctrl+Z.
When you open the Edit menu, you’ll notice that the name of the Undo command
changes based on the last action you performed. For example, if you change the page in
Current Page view, the name of the command appears as Undo Change Page.
Undoing an action
Here’s how
1 Move to the seventh page of the
presentation
Tell students they
can also press Ctrl+Z to
undo changes.
A page titled Outstanding issues appears.
2 Double-click the text in the
bulleted list
PR
EV
Tell students that
misspellings will be
corrected in the next
activity.
Here’s why
3 Move the third bullet before the
first bullet
Point to the third bullet and drag it above the
first bullet.
4 Choose Edit, Undo Text Edit
(Or use the method of your choice.) The bullet
moves back to the original position.
5 Deselect the text
2–18
The Spell Check dialog box
Freelance Graphics provides a dictionary that helps you check the spelling of your
presentation. To check your presentation for spelling mistakes, either choose Edit,
Check Spelling or press Ctrl+F2 to open the Spell Check dialog box. This dialog box
provides the option of checking selected words, the current page, or the entire
presentation. After you select one of these options and click OK, the Spell Check dialog
box displays the sentences containing misspelled words with the number and the title of
the corresponding page. Misspelled words are underlined in the dialog box.
W
Explanation
PR
EV
IE
Under Alternatives, a list of suggested spellings, as shown in Exhibit 2-5, is displayed.
Select the correct word from the list and click Replace. If you know that the misspelled
word is used several times in your presentation, click Replace All to correct all the
mistakes. In contrast, there might be a word that Freelance Graphics identifies as
misspelled when in fact it is not. In this case, you can retain the original word by
clicking Skip. To keep all the instances of the word, click Skip All. You can also add to
the dictionary the words unique to your presentation, such as company and employee
names. This ensures that Freelance Graphics recognizes them as words spelled
correctly.
Exhibit 2-5: The Spell Check dialog box
Do it!
B-3:
Checking the spelling
Here’s how
Here’s why
1 Choose Edit, Check
Spelling…
2 Under Check spelling of, select
Entire presentation
Click OK
You’ll check the spelling in the entire
presentation.
Another Spell Check dialog box, as shown in
Exhibit 2-5, appears.
The dialog box displays the number and title of
the page with an incorrect spelling. The word
“ISP” is underlined in the sentence, and the
Replace with box shows it as the incorrect word.
This is because Freelance Graphics recognizes
this as incorrect.
IE
(Or press Ctrl+F2.) The Spell Check dialog box
appears.
W
Tell students they
can also use Ctrl+F2 to
open the Spell Check
dialog box.
2–19
3 Click Skip
PR
EV
4 Click Skip
You’ll retain the original word.
The word “rollout” appears in the Replace with
box.
To retain the original word.
The word “Develping” appears in the Replace
with box.
5 From the Alternatives list, select
Developing
Click Replace
To correct the misspelled word. A message box
appears, indicating that the spelling check is
complete.
6 Click OK
To close the message box.
7 Observe the last bullet
The misspelled word “Develping” has changed
to “Developing.”
8 Update and close the presentation
2–20
Unit summary: Formatting and editing text
In this topic, you learned how to apply bold and italic formatting to text by using the
Text SmartIcons set. You also learned how to change the font style, size, and color by
using the status bar. Next, you learned how to apply and change bullet styles. You also
learned that the Text block ruler is used to adjust margins and indents. Finally, you
learned how to align text to the left, right, or center.
Topic B
In this topic, you learned how to move text and undo an action. You also learned how
to check the spelling in your presentation.
W
Topic A
IE
1 Open Outstanding issues (in the current unit folder).
2 Save the presentation as My outstanding issues.
3 On page 1, select the text in the title block and apply the following formats: bold,
change the font to the font style of your choice, increase the font size to 48, and
change the font color to any shade of blue.
4 View the Text block ruler for the bulleted text and set the right margin at 7. (Hint:
Choose View, Set View preferences.)
5 Left-align the bulleted text.
PR
EV
6 At the bottom of the bulleted list, add another bulleted item with the following text:
Identifying milestones for the next phase.
7 Check the page’s spelling and correct any misspelling that is found.
8 Move the fourth bulleted item above the third one.
9 Update and close the presentation.
3–1
W
Unit 3
A Create, replicate, move, resize, and delete
IE
objects.
B Add, adjust, and format text in objects.
C Apply and change colors in objects.
PR
EV
D Add clip art and diagrams.
3–2
Topic A: Drawing objects
You can use drawings to present complex concepts, models, or relationships, such as
testing process, business models, and team hierarchy, in a visual way. Freelance
Graphics gives you the option to create your own drawings or use ready-made drawings.
You can create your own drawings by adding several drawing objects, such as
rectangles, ellipses, and lines, in a presentation. To add drawing objects, you use the
Drawing & Text palette.
The Drawing & Text palette
W
Explanation
IE
The Drawing & Text palette, as shown in Exhibit 3-1, appears by clicking the Drawing
& Text button, which is located on the left side of the window in Current Page view.
This palette contains four sections:
• The Tools section is used to create rectangles, ellipses, curves, arcs, arrows,
circles, lines, polygons, squares, and freehand objects.
• The Shapes with text section is used to create drawing objects and add text to
these objects.
• The Flowchart section is used to create drawing objects in a flowchart and add
text to these objects.
PR
EV
• The Connectors section is used to connect different drawing objects.
Exhibit 3-1: The Drawing & Text palette
To create a drawing object by dragging:
1 Click the Drawing & Text button to display the Drawing & Text palette.
2 From the palette, select the drawing object tool you want to use.
3 Click and drag to start creating the object.
4 Release the mouse button to complete the object.
Exhibit 3-2 shows a preview of the drawing that you’ll create in this unit.
IE
W
page might look different
depending on the size of
the objects.
3–3
PR
EV
Exhibit 3-2: The completed Expansion project page
Attributes SmartIcons
You create a drawing by using several objects, and you might want some of these
objects to have the same attributes. In Freelance Graphics, you can change the attributes
of one object and then use the attributes SmartIcons to apply the copied attributes to
other objects. Attribute SmartIcons are available in the TextShape SmartIcons set and
includes two commands:
• Pick-up object attributes. Copies an object’s attribute.
• Apply object attributes. Applies the copied attribute to other objects.
3–4
Do it!
A-1:
Creating objects
Here’s how
Here’s why
(From the current unit folder.) This presentation
contains one page. You’ll add drawing objects
to this page to start creating the diagram shown
in Exhibit 3-2. You’ll use the Shapes with text
section to create a rectangle, an ellipse, and an
arrow, and the Tools section to create a line.
expansion project
PR
EV
IE
3 On the Current Page tab, click the
Drawing & Text button
W
1 Open Expansion project
(Located on the left side of the window.) The
Drawing & Text palette appears.
4 Under Shapes with text, select the
indicated option
Move the mouse pointer onto the
page and observe it
Tell students to try to draw
the shape the same size
as shown in the book.
This will prevent problems
later.
Notice that the pointer changes shape to a
crosshair. You’ll create a rectangle in the page.
5 Drag the pointer to create a
rectangle as shown
Release the mouse
The dashed outline of the rectangle changes to a
solid outline.
3–5
Ellipse tool
W
Drag to create an ellipse,
as shown
You’ll create an arrow.
IE
Arrow tool
PR
EV
Drag to create an arrow, as shown
8 Under Tools, select the Line tool
Tell students they
can also click the starting
and ending points to draw
the line.
You’ll draw a line.
Drag to draw a line, as shown
9 Right-click the rectangle
(To display the shortcut menu.) You’ll change
the attribute of the selected rectangle.
3–6
10 Choose Text Shape
The Properties for Text Shape InfoBox appears.
Properties…
W
Verify that the Color, pattern, and
line style tab is displayed
IE
You’ll change the default pattern.
PR
EV
Under Interior, from the Pattern
drop-down list, select the text
pattern, as shown
(Select the pattern that is in the last column,
fourth row.) The rectangle appears transparent.
11 Close the InfoBox
12 Click
(The Pick-up object attributes SmartIcon is in
the TextShape SmartIcons set.) To copy the
attributes of the rectangle.
13 Select the ellipse
You’ll format this shape.
14 Click
(The Apply object attributes SmartIcon is on the
TextShape SmartIcons set.) To apply the copied
attributes to the ellipse.
15 Apply the attributes of the
rectangle to the arrow
Select the arrow and then click the Apply object
attributes SmartIcon.
3–7
Replicate objects
Do it!
Once you draw an object, you can replicate it so that you have multiple instances of it.
To do this, select the object and choose Edit, Replicate, or press Ctrl+F3. One copy of
the object is then placed on the page. The benefit of this command is that it simplifies
the copy and paste commands into just one command.
A-2:
Replicating objects
Here’s how
Tell students they
can also use Ctrl+ F3 to
replicate.
2 Choose Edit, Replicate
3 Create a replica of the rectangle
You’ll replicate the rectangle to create two more
rectangles, shown in Exhibit 3-2.
To copy and paste the selected rectangle with
one command.
Select the rectangle, if necessary, and choose
Edit, Replicate to create a third copy of the
rectangle.
Observe the page
PR
EV
Tell students they will
move the replicas to new
locations in the next
activity.
1 Select the rectangle
Here’s why
IE
Tell students that
they will replicate the
drawing objects created in
previous activity to
complete the drawing.
W
Explanation
4 Select the ellipse
The replicas are placed over the original
rectangle.
You’ll create a replica of the ellipse.
Replicate the ellipse
Tell students that an
additional ellipse and a
line will be used in an
upcoming activity.
5 Create two more replicas of the
ellipse
You should now have four ellipses.
6 Replicate the line five times
You should now have six lines.
3–8
Move objects
Explanation
While creating a drawing, you might need to move or change the size of an object,
which you can do by using either the keyboard or the mouse. To use the keyboard to
move an object, select the object, press the arrow keys, and then press Enter.
W
To use the mouse to move an object:
1 Select the object. Small squares appear around the selected object called
selection handles.
2 Point to any edge of the selected object, taking care to position the pointer just
inside the edge of the object and not on the selection handles. You’ll know the
pointer is in the correct position when it changes to the shape of an open hand
(shown in Exhibit 3-3) as you move the object.
3 Drag the object to move it to a new position.
PR
EV
IE
To move multiple objects, select all of them by holding the Shift key and then moving
the objects.
Exhibit 3-3: A rectangle being moved
Resize objects
You can also resize an object by using either the keyboard or the mouse. To use the
keyboard to resize an object, select the object and press period (.). A cross pointer
appears near the upper-left selection handle on the selected object. Press the arrow keys
to size the object and press Enter to complete the sizing.
To use the mouse to resize an object:
1 Select the object. Selection handles appear around it.
2 If you want to increase the width or height of the object, point to a horizontal or
vertical selection handle. If you want to increase or decrease both at the same
time, point to a corner selection handle. In both cases, the mouse pointer changes
to a double-headed arrow.
3 Drag the selection handle, as shown in Exhibit 3-4, until the object reaches the
size that you want.
4 Release the mouse button.
3–9
W
Exhibit 3-4: A rectangle being resized
Drawing grid
IE
Before you move or resize drawing objects, you might want to display the drawing grid
on the page. A grid is a series of uniformly spaced dots on a page. The grid helps you
align and space objects evenly while moving or resizing them.
PR
EV
To display the drawing grid:
1 Choose View, Set Units & Grid. The Set Units & Grid dialog box appears.
2 Under Grid, check the Display grid check box. You can also check the Snap to
grid check box to move or resize objects precisely. When this option is checked,
objects can be moved or resized only to the dots on the grid. This means that you
cannot move or resize objects to the space between the dots on the grid.
3 Click OK in the dialog box and the grid appears on the page, as shown in
Exhibit 3-3 and Exhibit 3-4.
To hide the drawing grid and disable the Snap to grid option, open the Set Units & Grid
dialog box and clear the Display grid and Snap to grid options.
Do it!
A-3:
Moving and resizing objects
Here’s how
Here’s why
1 Choose View, Set Units &
Grid…
Tell students that grids are
not printed.
The Set Units & Grid dialog box appears.
W
3–10
2 Under Grid, check Display grid
To display the drawing grid on the page.
3 Check Snap to grid
This option moves and resizes objects to the
dots on the grid.
Click OK
The drawing grid appears on the page.
You’ll move this rectangle.
IE
4 Select the last copy of the
rectangle
Observe the selection handles
PR
EV
Small squares appear around the selected object.
Ensure that
students don’t point to a
selection handle—this will
resize the object instead
of moving it.
5 Drag the rectangle to the right side
of the page, as shown
(Don’t point to a selection handle because this
will resize the object instead of moving it.) As
you drag, the shape of the mouse pointer
changes to a hand. A dashed outline indicates
the new position of the rectangle. Release the
mouse button when you’ve dragged the object to
the desired position.
6 On the right side of the rectangle,
point to the center selection
handle
(The shape of the pointer changes to a doubleheaded arrow.) You’ll resize the rectangle.
3–11
W
7 Drag to the right, as shown
To increase the width of the rectangle. Release
the mouse button after increasing the width to
the desired size.
IE
8 Arrange the rectangles as shown
The longest rectangle should be at the top.
PR
EV
9 Arrange the ellipses as shown
10 Select the last copy of the line
Help students resize the
line.
You’ll resize and move this line.
11 Use the bottom left corner
selection handle to drag one end
of the line to the left ellipse, as
shown
3–12
Arrange the other lines as shown
IE
Tell students that they will
have to move and resize
the lines.
W
12 Drag the other end of the line to
the top left rectangle, as shown
Move and resize the lines as necessary.
PR
EV
Move the arrow to the center of
the page, as shown
13 Choose View, Set Units &
Grid…
You’ll hide the drawing grid and disable the
Snap to grid option.
Clear Display grid
Clear Snap to grid
14 Click OK
To close the Set Units & Grid dialog box.
3–13
Delete objects
Explanation
To delete an object, select it and use either of the following methods:
• Press the Delete key.
Do it!
A-4:
Deleting objects
Here’s how
Here’s why
1 Select the line at the bottom of the
page, as shown
IE
Tell students that
they will delete a line and
an ellipse because these
objects are not required
for the diagram they are
creating in this unit.
W
• Choose Edit, Clear.
You’ll delete this line.
2 Press d
To delete it.
PR
EV
3 Select the ellipse at the bottom of
the page, as shown
4 Delete the selected ellipse
Press the Delete key.
3–14
Topic B: Text in objects
Adding text to a diagram provides more than just a visual message; it adds descriptive
information that makes the diagram much more effective. With that in mind, you need
to add text to drawing objects so that they become self-explanatory. You can add text to
drawing objects by using the Shapes with text section of the Drawing & Text palette.
After adding text to an object, you can format the text and adjust it to fit within the
object.
W
Explanation
Add text
Do it!
B-1:
IE
To add text to an object, select the object and type text. When you are finished, either
click OK or click outside the object to deselect it.
Adding text to objects
Here’s how
1 Double-click the top-most
rectangle on the page
Here’s why
The text block appears. You’ll add text to this
rectangle.
Observe the rectangle
The text is centered within the rectangle.
PR
EV
Tell students that the size
of rectangles might
change to fit the text.
3 In the top left rectangle, enter
Select the rectangle and begin to type.
Present
Tell students they might
not be able to see the
entire text block.
4 In the right rectangle, enter After
expansion
5 Deselect the rectangle
3–15
Adjust text in objects
By default, when you add text to an object, the object resizes to fit the text. You can
also modify the object’s properties so that the text size shrinks to fit in the object.
Here’s how:
1 Select the object.
2 Choose Text Shape, Text Shape Properties, to open the Text Shape InfoBox.
3 Activate the Basics tab.
4 Check the Shrink text to fit shape check box.
5 Add text in the object.
PR
EV
IE
W
Explanation
Exhibit 3-5: The Expansion project page
Do it!
B-2:
Adjusting text in objects
Here’s how
Here’s why
1 Double-click the bottom left
ellipse
Type 20 kiosks in West
Deselect the ellipse
2 Observe the ellipse
IE
If the ellipse is
larger than the text
students have typed, it will
not enlarge.
You’ll add text to this ellipse.
W
3–16
The ellipse grows larger to include the text.
3 Select the left ellipse
4 Choose Text Shape, Text
You’ll change the properties of the ellipse so
that the text shrinks instead of the ellipse
increasing in size.
PR
EV
Shape Properties…
Display the Basics tab
Check Shrink text to fit
This will shrink the new text that you’ll enter.
shape
Close the InfoBox
5 In the left ellipse, select the 20
kiosks in West text
Press d
To display the text block.
To remove it. You’ll enter new text.
Tell students that precise
resizing is not important.
Tell students that if
the ellipse is too large, the
text will not shrink.
6 Make the ellipse smaller
Use the selection handles to resize it. The exact
size of the ellipse is not important.
In the left ellipse, type Kiosks in
West
The text shrinks to fit the size of the ellipse as
you type.
3–17
Type text shown in Exhibit 3-5.
7 Add text to the other drawing
objects
PR
EV
IE
W
3–18
Format text in objects
Explanation
You can format text in objects by using the status bar. To do so, you first need to select
the text in the object. This activates the formatting controls on the status bar. Next, you
can choose the appropriate formatting controls, such as bold, font style, and size.
Do it!
B-3:
Formatting text in objects
Here’s how
Here’s why
2 Click
3 From the Font name list, select
Courier New
4 From the Font size list, select 24
(Click on the Bold button on the status bar or
press Ctrl+B.) To make the text bold.
(On the status bar.) To change the font.
(On the status bar.) To increase the font size.
Click OK or deselect the text block.
PR
EV
You’ll format the text in this rectangle.
IE
1 In the top rectangle, select the
Outlander Spices text
Tell students they
can also use Ctrl+B to
make the text bold.
W
You can also use the Properties for All Text Levels InfoBox to format text in objects.
Choose Text, Text Properties to open the Properties for All Text Levels InfoBox. Next,
activate the Font, attributes, and color tab, and select the desired formatting style.
3–19
Topic C: Colors in objects
You can make your drawn objects more engaging by applying colors to them. You
apply colors to drawn objects by using the Color, pattern, and line style tab, which is on
the Properties for Text Shape InfoBox.
Pattern color
W
Explanation
The Color, pattern, and line style tab provides the Pattern color drop-down list to apply
color inside the object. However, you can do so only if a pattern other than the T pattern
is selected in the Pattern drop-down list. This is because the Pattern color drop-down list
is disabled when the T pattern is selected. The tab also provides the option to color the
border of objects and create shadows of objects.
PR
EV
IE
To apply pattern color:
1 Select an object.
2 Click the Change properties of selected object SmartIcon. The Properties for
Text Shape InfoBox appears.
3 Click the Color, pattern, and line style tab.
4 Under Interior, ensure that the T pattern is not selected. If it is selected, change
the pattern.
5 Select a color from the Pattern color drop-down list.
Do it!
C-1:
Applying pattern colors
Here’s how
Here’s why
1 Verify that the top rectangle is
selected
You’ll apply a pattern color to this rectangle.
2 Click
(The Change properties of selected object
SmartIcon is on the TextShape SmartIcons set.)
W
3–20
The Color, pattern, and line style tab is the
fourth tab.
Under Interior, observe the pattern
list
The text pattern is selected. You’ll change this
pattern.
IE
Display the Color, pattern, and
line style tab
PR
EV
3 Under Interior, from the Pattern
list, select the solid pattern as
shown
To apply the pattern.
From the Pattern color list, select
a light shade of green
4 Under Border, from the Color list,
select any shade of orange
From the Shadow drop-down list,
select Above right
5 Select the Present rectangle
Ensure that
students do not select the
T pattern because the
next step will not key in.
Apply a pattern of your choice
To apply this color to the rectangle’s border.
To apply a shadow to the rectangle.
You’ll apply a pattern color to this rectangle.
(Select any pattern other than the text pattern.)
Display the Color, pattern, and line style tab.
Under Interior from the Pattern list, select a
pattern.
Change the pattern color to any
shade of yellow
6 Select the Kiosks in West ellipse
shade of light blue
You’ll fill it with color.
Display the Color, pattern, and line style tab,
apply a pattern, and from the Pattern color list,
select the color.
Tell students to move the
InfoBox so that the
rectangle is visible.
3–21
You’ll apply a pattern color to the rectangle.
7 Select the After expansion
rectangle and apply a pattern
Tell students to set the
pattern for the remaining
objects.
W
shade of pink
8 Add a shade of green to the other
drawn objects
Close the InfoBox
9 Deselect the drawing objects
PR
EV
IE
The pattern color of the drawing objects changes
to the selected colors.
3–22
Change pattern colors
Do it!
To change an object’s pattern color, select the object and choose Text Shape, Text
Shape Properties. Then, display the Color, pattern, and line style tab and select another
pattern color from the color palette.
C-2:
Changing pattern colors
Here’s how
Here’s why
You’ll change its green color.
1 Select the arrow
IE
2 Open the Properties for Text
Shape InfoBox
line style tab
Apply a solid pattern
W
Explanation
Apply a shade of pink
If necessary.
Under Interior, from the Pattern color list, select
any shade of pink.
PR
EV
3 Select the line as shown
The title of the InfoBox changes to Properties
for Line & Curve.
Under Line, from the Color list,
select a shade of blue
Close the InfoBox
3–23
Topic D: Clip art and diagrams
Freelance Graphics includes several ready-made drawings that you can use to save time
and effort. These drawings are available as clip art and predesigned diagrams. Clip art
images are usually a single picture, and diagrams are a combination of several drawing
objects.
Clip art
W
Explanation
To add clip art to your presentation, use the Add Clip Art or Diagram to the Page dialog
box shown in Exhibit 3-6. You can open this dialog box by using any of the following
three methods:
• Click the Clip Art button on the left side of the screen.
IE
• Choose Create, Add Clip Art.
PR
EV
• Add the Bullets & Clip Art page layout and click the clip art block.
Left arrow
Right arrow
Exhibit 3-6: The Add Clip Art or Diagram to the Page dialog box
3–24
W
To add clip art by using the Bullets & Clip Art page layout:
1 Open the New Page dialog box.
2 Select the Bullets & Clip Art page layout, and click OK to close the dialog box.
3 Click the clip art block. The Add Clip Art or Diagram to the Page dialog box
appears.
4 Under View, select Clip Art, if necessary.
5 From the Category list, select the appropriate category.
6 Select a picture from the available options and click OK.
PR
EV
IE
Exhibit 3-7 shows a preview of the page that you’ll create in this topic.
Exhibit 3-7: The Superb performance page
Do it!
D-1:
Adding clip art
Here’s how
1 Create a new blank presentation
Here’s why
You’ll create a blank presentation containing a
Bullets & Clip Art page to add a clip art.
2 In the New Page dialog box, from
the Select a page layout list, select
Bullets & Clip Art
Click OK
Tell students that they can
add clip art in the Title
page layout by performing
steps 3 to 7.
3 Click the clip art block
The page contains blocks for the bulleted list
and clip art.
The Add Clip Art or Diagram to the Page dialog
box appears.
4 Under View, verify that Clip Art
is selected
You can also insert a diagram by using this
dialog box.
5 From the Category list, select
box now looks like Exhibit 3-6.
cartoons
6 On the Add Clip Art or Diagram
to the Page dialog box, click the
right arrow twice
IE
Select the clip art image in the
bottom right corner, as shown
W
also insert a diagram by
using this dialog box. This
will be taught in the next
activity.
3–25
Click OK
The clip art is added to the page in the clip art
block.
7 In the title box, enter Superb
PR
EV
performance
Tell students to press
Enter to move to the next
bullet.
8 In the bullet block, enter the three
bullet items, as shown
Deselect the bullet block
Observe the page
Tell students that a File
Save message box might
appear stating that you
have only one page in the
presentation and you can
have multiple pages.
Check Don’t display this
message again to ensure
that this message box
doesn’t appear again.
Click OK to close the
message box.
performance
The page contains a title, a bulleted list, and a
clip art, as shown in Exhibit 3-7.
(In the current unit folder.) The File Save
message box might appear stating that you have
only one page in the presentation and you can
have multiple pages. Check Don’t display this
message again and click OK to close the
message box.
3–26
Diagrams
To create an effective business drawing, you can either choose a ready-made diagram or
create a diagram by joining text shapes and connectors. To add a diagram, you can
either use the Diagram page layout or choose Create, Drawing/Diagram.
W
Explanation
IE
To add a diagram by using the Diagram page layout:
2 Select the Diagram page layout and click OK to close the New Page dialog box.
3 Click the Diagram block. The Add Diagram dialog box appears.
4 Ensure the Use a ready-made diagram option is selected and click OK. The
dialog box also provides an option to create diagrams using elements from the
Drawing & Text palette.
5 The Add Clip Art or Diagram to the Page dialog box appears.
6 Under View, select Diagram, if necessary.
7 Select a category and a diagram from the available options. Click OK.
Exhibit 3-8 shows a preview of the page that you’ll create in this topic.
PR
EV
Tell students the page
might look different
the diagram.
Exhibit 3-8: The Focus areas page
Do it!
D-2:
3–27
Adding diagrams
Here’s how
Here’s why
Choose Create, Page.
W
1 Open the New Page dialog box
From the Select a page layout list,
select the Diagram page layout
You’ll add a diagram to the page.
Click OK
It contains blocks for a title and a diagram.
2 Click the diagram block
IE
Verify that Use a ready-made
diagram is selected
The Add Diagram dialog box appears.
Click OK
box appears.
3 From the Category list, select
hub
PR
EV
Select the bottom left diagram, as
shown
Click OK
The selected diagram is added to the page.
4 In the title block, enter Focus
areas
5 Select the diagram block
Tell students that
they need to single-click,
not double-click..
6 Click the double-headed arrow in
the center
(Don’t double-click.) To add text to it. The text
box appears with the insertion point.
In the text box, enter Focus
areas
7 Using Exhibit 3-8 as a guide,
enter text in the ellipses
Type the text shown in Exhibit 3-8.
3–28
Unit summary: Objects, clip art, and diagrams
In this topic, you learned how to create drawing objects by using the Drawing & Text
palette. You also learned to replicate, resize, move, and delete objects.
Topic B
In this topic, you learned how to add text and adjust and format text in objects.
Topic C
In this topic, you learned to add patterns and pattern colors to objects. You also
learned to change the pattern color of an object.
Topic D
In this topic, you learned to add clip art and diagrams to a presentation.
W
Topic A
IE
1 Create a blank presentation with the Blank Page layout.
2 Using Exhibit 3-9 as a guide, create objects on the page and add text to them.
3 Apply bold to the Web initiatives text.
4 Change pattern color for each object. Add a light yellow color to the triangles and a
light pink color to the remaining objects.
5 Save the presentation as My Web initiatives in the current unit folder.
6 Add a new page with the Bullets & Clip Art page layout.
7 In the title block, enter Keys to our success.
PR
EV
8 Using Exhibit 3-10 as a guide, insert a clip art picture from the nextstep category.
9 Using Exhibit 3-10 as a guide, enter five bullets.
the drawing objects.
Exhibit 3-9: The output after step 2 of the Independent Practice Activity
3–29
IE
W
PR
EV
Exhibit 3-10: The completed Clip Art & Text page after step 9 of the Independent
Practice Activity
PR
EV
IE
W
3–30
Unit 4
Tables and charts
W
4–1
A Add a table to a presentation, add text to
IE
the table, add rows and columns, change
the size of rows and columns, and delete a
column of a table.
B Create and format a chart.
C Create an organization chart, add levels to
PR
EV
it, and format it.
4–2
Topic A: Tables
Tables help organize data in a way that is makes information easy to read and compare.
Tables in Freelance Graphics are the same as the tables you find in other applications,
and are often used in books and other similar documents.
W
Explanation
Create a table
IE
A table is composed of rows and columns, with data in each cell. A cell is an
intersection of a row and a column.
PR
EV
Exhibit 4-1: The Table Gallery dialog box
To create a table by using the Table page layout:
1 Choose Create, Page to open the New Page dialog box.
2 Select the Table page layout.
3 Click the table block to display the Table Gallery dialog box as shown in Exhibit
4-1. This dialog box provides you with different styles of tables and the options
to select the number of rows and columns in a table.
4 Select the type of table style you want.
5 Select the number of rows and columns you want for the table. The maximum
number of rows and columns you can have in a table is 30 and 50, respectively.
6 Click OK.
If you aren’t using the Table page layout, you can also create a table block by choosing
Create, Table.
Tables and charts
Do it!
A-1:
Creating a table
Here’s how
company info
3 In the title block, enter
Performance
On the New Page dialog box, from the Select a
page layout list, select Table.
(The Table Gallery dialog box appears, as
shown in Exhibit 4-1.) You can select a table
style and specify the number of rows and
columns in the table.
IE
4 Click the table block
Here’s why
W
1 Create a blank presentation with
the Table page layout
Tell students to
check Don’t display this
message box again in
case a File Save message
box appears. Also, tell
them to click OK to close
the message box.
4–3
5 In the Rows box, enter 3
You’ll have three rows in your table.
In the Columns box, enter 2
Click OK
6 Choose Table, Table
Properties…
PR
EV
Tell students they
can also right-click the
table and choose Table
Properties.
line style tab
A table with three rows and two columns
appears.
You can also click the Change properties of
selected object button on the TextShape
SmartIcons set, or right-click on the table and
choose Table properties. The Properties for
Table InfoBox appears.
You’ll increase the table border’s thickness.
Under Apply to, verify that the
first option is selected
Make sure students don’t
select None.
7 Under Border, in the Style list,
verify that the first style is
selected
IE
From the Width list, select the
third style from the bottom, as
shown
W
4–4
In the Color list, verify that black
is selected
Close the InfoBox
The table appears with a thick border.
PR
EV
Tables and charts
4–5
Add text to a table
After you create a table, you can add text to it. Some types of information are better
presented in table form, which can make the information easier to read and understand.
To add text to a cell, place the insertion point in the cell and type the text.
Do it!
A-2:
W
Explanation
Adding text to a table
Here’s how
1 Verify that the table is selected
The font size list is on the status bar. When you
select the new size, it is applied to the entire
table.
IE
Set the font size to 36
Here’s why
2 Place the insertion point in the
first cell of the table
Click in the top left corner of the table. You’ll
enter text in this cell.
Type Price
PR
EV
3 Press t
The insertion point moves to the next cell in the
table.
4 Type 15% lower than
competitors
Press t
To move to the cell in the next row.
5 In the second and third rows, add
the text as shown
Click anywhere outside the table
To navigate from one cell to another, press Tab
or use the arrow keys.
To deselect the table.
4–6
Add rows and columns in a table
While adding text to a table, you might need to add more rows or columns to it. To add
a row or a column to a table, select the cell after which you want to add a row or column
and choose Table, Insert, Row or choose Table, Insert, Column. By using these options,
you add one row or column to a table at a time.
W
Explanation
IE
To add more than one row or a column to a table at a time, use the Insert Row/Column
dialog box. To open the Insert Row/Column dialog box, choose Table, Insert,
Row/Column. The Insert Row/Column dialog box appears, as shown in Exhibit 4-2.
Exhibit 4-2: The Insert Row/Column dialog box
PR
EV
Select Row or Column in this dialog box to specify the component you want to insert.
Under Insert new row/column, select where you want to add the row(s) or column(s).
Click OK and the table is modified with the specified changes.
Tables and charts
Do it!
A-3:
4–7
Adding rows and columns in a table
Here’s how
Here’s why
2 Click in the cell in the bottom
right corner
W
1 Select the table
(To place the insertion point in it.) You’ll add a
row and three columns to the table you created.
3 Choose Table, Insert, Row
A row is added at the end of the table.
IE
4 Observe the table
To add a row after this row.
5 In the new row, enter the text as
shown
(Click the cell in the top left corner; it contains
the “Price” text.) You’ll add a column before the
selected column.
7 Choose Table, Insert,
To open the Insert Row/Column dialog box, as
PR
EV
first cell on the table
Row/Column…
Under Insert, select the indicated
option
To insert a column.
Verify that the Number to insert
box is set to1
Click OK
Three columns are added before the selected
column in the table.
8 Deselect the table
4–8
Change row and column size
Do it!
When you add a row or a column to a table, the size of the table increases. Sometimes it
appears beyond the page. To view the entire table, you can change the size of rows and
columns. To do so, select the table and choose Table, Size Row/Column. The Properties
for Table InfoBox appears. Next, activate the Columns and rows tab in the InfoBox.
Then, you can specify the height of a row and width of a column.
A-4:
W
Explanation
Changing the size of rows and columns
Here’s how
Here’s why
It extends past the screen. You’ll change the size
of columns of the table.
2 Select the table
3 Choose Table, Size
Row/Column…
IE
1 Observe the table
4 Verify that the Columns and
rows tab is selected
To open the Properties for Table InfoBox with
the Columns and rows tab selected.
You will change the width of the column.
PR
EV
Under Row, in the Height box,
enter 1.20
Under Column, in the Width box,
enter 3.30
5 Close the InfoBox
The table now appears within the page.
6 Move the table
Onto the page, if necessary.
Tables and charts
4–9
Delete rows and columns of a table
When you are working with tables, there are times when you might need to remove
some information from it or you might want to delete a blank row or a blank column. To
delete a row or a column, select it and choose Table, Delete, Row/Column. The Delete
Row/Column dialog box appears, as shown in Exhibit 4-3.
W
Explanation
IE
Exhibit 4-3: The Delete Row/Column dialog box
PR
EV
You can use this dialog box to select Row or Column depending on the component you
want to delete. When deleting a row or column that contains text, you click in the cell.
However, when deleting a blank row or column, you select it by dragging.
Do it!
A-5:
Deleting a column of a table
Here’s how
Here’s why
1 Observe the table
You’ll delete all the blank columns of this table.
first cell of the blank column
You’ll delete this column.
Click and hold the mouse button
Don’t release the mouse button.
IE
Drag down to the last cell in the
first column
W
4–10
PR
EV
To select the column.
3 Choose Table, Delete,
To open the Delete Row/Column dialog box.
Row/Column
Under Delete, select Column,
Click OK
The selected columns are deleted.
4 Using the selection handles, resize
the table
So that it fits on the page. Move the table to
place it on the page, if necessary.
Tables and charts
4–11
Topic B: Charts
You can add charts to your presentation for displaying numerical data graphically. Data
displayed graphically is interesting, is easier to analyze, and also improves readability.
Charts are usually used to analyze data. For example, you can use a chart to compare
competitors’ profit margins. Freelance Graphics offers several types of charts, such as
line, bar, and pie. You can change the color and format of the chart’s elements.
Create charts
W
Explanation
IE
You can create a chart either by using the Chart page layout or by choosing Create,
Chart. To use the Chart page layout, you first need to add a page. When you add a page,
the New Page dialog box provides four types of page layouts: 1 Chart, 2 Charts, 4
Charts, and Bullets & Chart. Then, you select any of the Chart page layouts and click
the chart block to open the Create Chart dialog box.
PR
EV
In contrast, when you choose Create, Chart, the Create Chart dialog box appears
directly, as shown in Exhibit 4-4.
Exhibit 4-4: The Create Chart dialog box
The Create Chart dialog box provides you with a number of chart types and styles. The
chart type defines the format of the chart, such as bar or pie, and the chart style defines
the colors and patterns of the chart. The different styles are basic, classic, effect, and
stripes.
To create a chart by using the 1 Chart page layout:
2 Select the 1 Chart page layout.
3 Click the chart block. The Create Chart dialog box appears, as shown in Exhibit
4-4.
4 Select a chart type and chart style.
5 Click OK.
6 The Edit Data window appears.
7 Enter data
8 Click OK.
Do it!
B-1:
Creating a chart
Here’s how
Here’s why
1 Add a new page with the
1 Chart page layout
2 In the title block, enter
Comparison chart
3 Click the chart block
(The Create Chart dialog box appears, as shown
in Exhibit 4-4.) You can select a chart type and
style.
4 In the Select a chart type list,
verify that Bar is selected
You’ll create a bar chart.
IE
create a bar chart to
compare the price, cost,
and profit of two
competitors.
You’ll add a chart to your presentation.
W
4–12
5 In the Select a chart style list,
verify that basic is selected
Click OK
The Edit Data dialog box appears.
PR
EV
6 Verify that the Data tab is active
You’ll define the data for the chart here. The
other tabs are Text Labels and Titles. The Text
Labels tab is used to label the data in a chart and
the Titles tab is used to add titles to the chart and
the axis of a chart.
The labels can be specified in the Data tab as
well as in the Text Labels tab.
Observe the grid on the Data tab
You’ll enter data in the cells. The first row
contains the Label information and the first
column contains the Legend information.
7 In the A column, click on the top
cell, as shown
To select the cell.
Enter Price
To add the text to the Legend.
8 Add the other two Legend
headings, as shown
Tables and charts
4–13
9 In the Labels column, select the
first cell in Row 1 as shown
Press y
Type Competitors
To change the row heading.
To move to the next row.
IE
11 Select cell A1 as shown
W
To select the cell.
Cell A1 is the cell where column A and row 1
intersect. You’ll enter a value in this cell.
PR
EV
Enter 60
12 Press y
Tell students to observe
the preview as they enter
the values.
To move to cell A2.
Enter 70
13 Select cell B1
You’ll enter value under Cost.
Enter 30
14 Enter the remaining values, as
shown
Observe the preview
15 Click OK
The chart automatically updates to display the
data in graphical form.
The chart appears in the chart block.
16 Deselect the table
4–14
Format charts
After creating a chart, you can format it to include different colors, fonts, and sizes. By
formatting charts, you can make it presentable, interesting, and easier to analyze.
Formatting also helps you differentiate between different types of data in a chart. You
can format individual parts of the chart or the entire chart.
W
Explanation
Grids
Plot
Legend
PR
EV
Y-axis
IE
Chart
title
X-axis
Exhibit 4-5: The components of a chart
To format a chart:
1 Select the chart.
2 Choose Chart, Axes & Grids to display a submenu with two commands, Y-Axis
& Grids and X-Axis & Grids.
3 Under Show grid line at, clear Major intervals.
4 Choose Chart, Chart Properties.
5 Display the Color, pattern, and line style tab.
6 Under Interior, from the Pattern color list, select any color.
7 Activate the Type tab and select the Chart type that you want.
Tables and charts
Do it!
B-2:
Formatting a chart
Here’s how
Here’s why
1 Place the pointer on the chart
Make sure you don’t place the pointer over a
specific part of the chart, but in a white area,
such as between the legend and the chart area.
W
Help students select the
entire chart.
4–15
(To select the chart.) You’ll format this chart by
changing color patterns and chart types.
Click
2 Observe the grid lines
3 Choose Chart, Axes & Grids,
The Properties for Y-axis InfoBox appears.
IE
Y-Axis & Grids…
The grid lines are visible.
4 Click the Grids tab
5 Under Show grid lines at, clear
To clear the gridlines.
Major intervals
Observe the chart block
The grid lines are not visible.
Close the Properties InfoBox
PR
EV
6 Click any blue bar, as shown
Tell students they
can also right-click the bar
and choose Series
Properties.
Tell students they can
select any shade of blue.
7 Choose Chart, Series
To select the Price series.
The Properties for Series InfoBox appears.
Properties…
line style tab
8 Under Interior, from the Pattern
color list, select any shade of
yellow
To change the color of the blue bar to yellow.
9 Change the color of Cost series to
blue
Select the series. With the Properties for Series
InfoBox still open, display the Color, pattern,
and line style tab. Under Interior, from the
Pattern color list, select a blue color. Now, both
series have new colors.
Close the InfoBox
4–16
10 Choose Chart, Chart Type…
(The Properties for Chart InfoBox appears.)
You’ll change the chart type.
Verify that the Type tab is active
W
11 Click as shown
Close the InfoBox
12 Deselect the chart
13 Observe the chart
IE
To change the chart type to a 3D bar style.
Click anywhere outside the chart block.
The chart type has changed.
PR
EV
Tables and charts
4–17
Topic C: Organization charts
An organization chart helps you display the hierarchy of an organization visually. It
contains boxes and connecting lines to show the organization’s structure. You can
present the entire structure or the key roles on a project team. You can add different
levels to the organization chart and highlight key levels. Freelance Graphics provides
different styles of organization charts, as shown in Exhibit 4-6.
W
Explanation
Create an organization chart
IE
To insert an organization chart into a presentation, you can either use the Organization
Chart page layout or choose Create, Organization Chart. You use the first option when
you want to add a new page with an organization chart. When you want to insert an
organization chart in an existing page, you use the second option.
PR
EV
To insert an organization chart by using the Organization Chart page layout:
1 Select the Organization Chart page layout.
2 Click the organization chart block to open the Organization Chart Gallery dialog
box, as shown in Exhibit 4-6.
3 Select a style and click OK. The Organization Chart Entry List dialog box
appears.
4 Place the insertion point in the Entry list dialog box and type the text.
5 Click OK.
Exhibit 4-6: The Organization Chart Gallery dialog box
The Organization Chart Gallery dialog box provides you with various styles of
organization chart. It also provides you the options for displaying the lowest level of a
chart as a row of boxes, a list, a laddered list, or a boxed list.
Do it!
C-1:
Creating an organization chart
Here’s how
Outlander Spices
wants to show its
hierarchy in an
organization chart at its
annual meeting.
Here’s why
1 Add a new page with the
Organization Chart page layout
2 In the title block, enter The
project team
3 Click the organization chart block
The Organization Chart Gallery dialog box
appears, as shown in Exhibit 4-6. By default, the
first style is selected.
The Organization Chart Entry List dialog box
appears.
IE
Click OK
You’ll add an organization chart to the
presentation.
W
4–18
4 Observe the insertion point
The insertion point is placed at the top line by
default.
This is the President’s name.
Press y
(Or press Enter.) To move the insertion point to
the next line.
PR
EV
Type Kathy Sinclair
Tell students they
can also press Enter to
move the insertion point to
the next line.
5 Type President
Click OK
Tell students they will add
more boxes later.
6 Observe the page
To add the organization chart to the page and
close the dialog box.
It contains an organization chart with only one
box in it.
Tables and charts
4–19
Add levels to an organization chart
Explanation
To include additional levels in an organization chart, you use the Organization Chart
Entry List dialog box. To open this dialog box, choose Org Chart, Edit Data. This dialog
box contains an entry list. To add entries to the organization chart entry list:
W
• Press Enter to add entries at the same level.
PR
EV
IE
• Press Tab to create a subordinate entry.
• Press Shift +Tab to create a superior entry.
Exhibit 4-7: An organization chart with levels
Do it!
C-2:
Adding levels to an organization chart
Here’s how
Here’s why
1 Verify that the organization chart
is selected
If necessary.
2 Choose Org Chart, Edit
The Organization Chart Entry List dialog box
appears.
Data…
3 Place the insertion point on the
third line, as shown
W
4–20
Press e
4 Enter text, as shown
An entry for subordinate level appears.
(Or press Enter.) To move the insertion point to
the comment line.
PR
EV
Press y
IE
You’ll add a subordinate level below Kathy
Sinclair.
Explain to students
that they have to press
Enter to add a new entry.
The down arrow works for
navigation but not for
adding new entries.
Press e
You’ll add another subordinate level.
5 Enter text, as shown
Move to the comment line
Press the Down arrow key.
6 Press e
Press t
To add a subordinate level to Jack Thomas.
Enter text, as shown
7 Click OK
Deselect the organization chart
To close the dialog box.
The organization chart appears with the
subordinate levels, as shown in Exhibit 4-7.
Tables and charts
4–21
Formatting organization charts
You can add borders, colors, and shadows to an organization chart. You can also change
the font of the text in the boxes. To format an organization chart:
1 Select the organization chart.
2 Choose Org Chart, Box Properties, Current Box. The Properties for Current box
InfoBox appears.
3 Activate the Color, pattern, and line style tab.
4 Under Interior, from the Pattern color list, select any color.
5 Activate the Font, attribute, and color tab.
6 From the Font name list, select the font you want.
Do it!
C-3:
W
Explanation
IE
Formatting an organization chart
Here’s how
Here’s why
1 Verify that the organization chart
is not selected
Right-click the Kathy Sinclair box
2 Choose Box Properties,
PR
EV
Current Box
You’ll change the color of this box.
The Properties for Current box: Sinclair InfoBox
appears.
Verify that the Color, pattern, and
line style tab is active
Under Interior, from the Pattern
color list, select any shade of
yellow
Activate the Font, attribute, and
color tab
You’ll change the font type for the text in the
box.
3 Select Name
You’ll change the font of the name.
4 From the Font name list, select
The font of the name changes to Arial Black.
Arial Black
Close the InfoBox
4–22
Unit summary: Tables and charts
In this topic, you learned how to create a table in your presentation by using the Table
Gallery dialog box. You also learned how to add text to a table. Then, you learned to
add rows and columns to a table. You also learned to change the size of rows and
columns. Finally, you learned to delete a column of a table.
Topic B
In this topic, you learned how to create and format a chart. You also learned how to
change the chart type.
Topic C
In this topic, you learned how to insert an organization chart in a presentation. You
also learned to add levels to an organization chart and format it.
IE
W
Topic A
1 Create a blank presentation with Table page layout.
2 Save the presentation as My sales in the current unit folder.
3 In the title block, enter Sales (in millions).
4 Add 3 rows and 4 columns to the table.
5 Using Exhibit 4-8 as a guide, enter text in the table.
6 Add a column at the end of the table. (Hint: Click in the last cell and choose Table,
Insert, Column.)
PR
EV
7 Change the size of the rows and columns to 0.90 and 2.00, respectively. (Hint:
Select the table and choose Table, Size Row/Column and specify the values in the
Columns and rows tab of the InfoBox.)
8 Add a row above the first row. (Hint: Use the Insert Row/Column dialog box.)
9 Using Exhibit 4-9 as a guide, enter the remaining text in the table.
10 Add a new page with the 1 Chart page layout.
11 In the title block, enter Sales (in millions).
12 Create a chart. Select Stacked Bar as the chart type and classic as the chart style.
13 In the Edit Data dialog box, enter text as shown in Exhibit 4-10.
14 Add a third page with the Organization Chart page layout.
15 In the title block, enter Team.
16 Using Exhibit 4-11 as a guide, add four levels with names and job positions.
17 Change the color of the second level boxes to any shade of yellow.
Exhibit 4-8: The sales table after step 5 of the Independent Practice Activity
4–23
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Tables and charts
IE
Exhibit 4-9: The sales table after step 9 of the Independent Practice Activity
Exhibit 4-10: The text for step 13 of the Independent Practice Activity
PR
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depending on the color
they select.
Exhibit 4-11: The organization chart after step 16 of the Independent Practice Activity
PR
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IE
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4–24
5–1
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Unit 5
A Insert a new page in Outliner view, use the
IE
Indent and Outdent SmartIcons, and
expand and collapse the text.
B Rearrange and delete pages in Page Sorter
view.
C Customize pages by switching page
PR
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layouts, changing the typeface, adding a
logo, and hiding and unhiding a page.
5–2
Topic A: Outliner view
Freelance Graphics provides you with three views: Current Page, Page Sorter, and
Outliner. In each view, you can create a new page or an entire presentation.
W
Explanation
If you want to review a presentation after creating it, Outliner view would be the most
suitable. The Outliner view is mainly used for reorganizing your presentation’s content
because it provides an overview of the content on all pages. In this view, Freelance
Graphics shows the titles and content on each slide, making it easier to review and
reorganize them. This view is divided into two parts. The left side of Outliner view
helps you move pages from one position in the presentation to another, and the right
side helps you to rearrange text within a page.
Insert a new page
IE
To switch to Outliner view, click the Outliner tab below the Universal SmartIcons set in
the Freelance Graphics window. The Outliner toolbar located below the view tabs, as
shown in Exhibit 5-1, contains SmartIcons for common tasks in Outliner view, such as
inserting a new page, changing text levels, and expanding or collapsing the text.
PR
EV
After creating a presentation, you might want to review it and add some more
information to it. For example, you might need to insert a new page. To insert a new
page in Outliner view:
1 Select a page. You will insert the new page after the selected page.
2 Click the New Page SmartIcon on the Outliner toolbar.
3 Click the Page Layout button on the status bar to choose a page layout for the
page. By default, Bulleted List page layout is selected.
4 Click OK.
The number and a sample picture of the page appear to denote the new page in Outliner
view.
Outliner
toolbar
Outliner tab
Exhibit 5-1: The Outliner view
Do it!
A-1:
Inserting a new page
Here’s how
Here’s why
From the current unit folder. The presentation
opens in Page Sorter view.
2 Save the presentation as
My project report
3 Click the Outliner tab
5 Click
(Scroll down.) You’ll insert a new page at the
end of the presentation.
(The Add a new page SmartIcon is on the
Outliner toolbar.) To insert a new page.
6 Observe Page 7
PR
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Tell students to observe
the page picture as they
type.
To switch to Outliner view.
IE
4 Select the sample picture of
Page 6
W
1 Open Project report
Tell students to scroll
down to view Page 7
completely.
5–3
The insertion point is placed on Page 7, in the
outline. You’ll type the title and bulleted text in
this page.
Type Performance
This is the page’s title.
Press e
To add the first bulleted item to the page. This is
a Bulleted List page by default.
7 Type Pricing
This is the first bulleted item.
Press e
8 Type Lower than
competitors
Press e
Ensure that
students do not press
Enter after they type the
last bulleted item.
9 Add the remaining bulleted text as
shown
After the last bullet item, don’t press Enter.
5–4
The Outdent and Indent SmartIcons
Explanation
In Outliner view, text can be arranged in five levels and each level is indented from the
left margin. The title appears at the left-most level, and bulleted items and other
elements appear at subsequent levels, as shown in Exhibit 5-1.
W
You can move the bulleted text to different levels in the list. By default, all bullet-list
items are at the same level.
To move an item up or down a level, select it and click the Outdent or Indent SmartIcon
on the Outliner toolbar.
Do it!
A-2:
Using the Outdent and Indent SmartIcons
Here’s how
Tell students they
can also click the bullet
point to select the bullet
item.
1 Select Lower than
competitors
Here’s why
Either drag to select the text or click the bullet
icon to select the entire bullet item. You’ll
indent this text.
2 Click the Indent SmartIcon
PR
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Tell students they
can also use the Tab key
to indent items.
IE
You use the Outdent SmartIcon to move the selected item up one level, and the Indent
SmartIcon to move the selected item down one level. If you use the Indent SmartIcon on
the title of a page, the entire page is incorporated into the previous page as text. If you
use the Outdent SmartIcon for a block of text, the block becomes the title of a new page
and the text below it becomes the text in the new page.
(Located on the Outliner toolbar.) To indent the
selected bulleted item.
Observe the bulleted text
The selected bulleted item is indented by one
level.
Help students select the
bulleted items.
3 Select the last four bulleted items,
as shown
(Click the text in the third bulleted item and drag
to the last bulleted item.) You’ll indent them as
a group.
5–5
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4 Click the Indent SmartIcon
The selected bulleted items are indented.
Deselect the bulleted items
5 Select Products
6 Click the Outdent SmartIcon
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Tell students they
can also press Shift+Tab
to outdent items.
You’ll outdent this bulleted item.
(Located on the Outliner toolbar, or press
Shift+Tab.) To outdent the bulleted item.
Deselect the text
If necessary.
PR
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7 Observe the page
The bullet text appears at two levels.
5–6
Expand and collapse text
After inserting pages and text in a presentation, you might want to look only at the page
titles. In the Outliner view, the Outliner toolbar contains the SmartIcons you need to
expand or collapse the text on a page or in an entire presentation, as shown in Exhibit 52.
Collapses text in entire presentation
W
Explanation
Collapses text
in a page
Expands text in
entire presentation
Expands text in a page
IE
Exhibit 5-2: The expand/collapse buttons on the Outliner toolbar
To expand or collapse text in the entire view, click the first or second button, as shown
in Exhibit 5-2. It doesn’t matter what is selected or where the insertion point is, just
click the desired button.
To expand or collapse text in the current page, click the third or fourth button, as shown
in Exhibit 5-2.
When you collapse a page, Freelance Graphics displays a plus sign (+) next to the page
number, and displays only the page title.
A-3:
Expanding and collapsing text
PR
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Do it!
Here’s how
Here’s why
1 Click
You’ll collapse the text in the entire presentation
in the Outliner view.
2 Observe the view
In the left side, a plus (+) sign appears before the
page numbers and at the left side, the text except
the page title disappears.
3 Click
To expand the collapsed text.
4 Observe the view
The text reappears in the pages.
5 Select Page 7
(Click on the sample picture of Page 7.) You
will collapse the text of this page.
6 Click
Only the page title is visible on the page and a
plus (+) sign appears before page number on the
left side.
7 Click
To expand the collapsed text of Page 7.
5–7
Topic B: Page Sorter view
When reviewing a presentation, you might decide to rearrange the order in which pages
appear. You might also find that the information in some pages is no longer necessary
and that the pages need to be removed from the presentation. You can rearrange pages
both in the Outliner and Page Sorter views, but it is easier in Page Sorter view. It is also
more convenient to delete pages in Page Sorter view, because you can see all the pages
in the presentation at the same time.
W
Explanation
The Page Sorter view makes it easy to add, delete, and move pages. You can switch to
Page Sorter view by choosing View, Page Sorter or by clicking the Page Sorter tab.
Rearrange pages
PR
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IE
You can rearrange pages in Page Sorter view by selecting a page and dragging it to a
new location, as shown in Exhibit 5-3. As you drag, the shape of the pointer changes to
a clenched hand and a line appears to mark the position where your page will appear
after you release the mouse button.
Exhibit 5-3: Rearranging pages in Page Sorter view
5–8
Do it!
B-1:
Rearranging pages
Here’s how
Here’s why
To switch to the Page Sorter view. All the pages
in your presentation appear on the screen.
2 Observe the border around Page 7
You were working on this page, titled
Performance, when you switched to Page Sorter
view. A border appears around the page that is
currently active, as shown in Exhibit 5-3. You’ll
move the selected page.
3 Drag Page 7 and place it before
Page 5
(As shown in Exhibit 5-3.) A dark line indicates
the position where the page will appear.
The pages are rearranged. Performance is now
page 5 and Outstanding issues is now page 6 in
the presentation.
IE
Observe the pages
W
1 Click the Page Sorter tab
PR
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5–9
Delete pages
Do it!
You can delete pages when you no longer need them. To delete a page, select it and
choose Edit, Clear or choose Page, Delete Page. You can also delete a page by selecting
it and pressing the Delete key.
B-2:
Deleting a page
Here’s how
2 Choose Edit, Clear
Observe the presentation
The page title is Outlander Spices.
To delete the page.
It has only six pages now.
PR
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Tell students they
can also press the Delete
key.
1 Select Page 7
Here’s why
IE
Tell students they’ll delete
this page because it is no
longer needed for the
presentation.
W
Explanation
5–10
Topic C: Customizing a presentation
After adding, rearranging or deleting pages, you might want to customize the
appearance of pages in a presentation. You can customize pages by changing the page
layout and the typeface, by adding a logo, and by hiding a page that should not be
displayed during a screen show.
W
Explanation
Switch page layouts
While editing a page, you might decide to change its layout. For example, you might
want to change a Title page layout to a Bulleted List page layout so that you can add
more content to it. In Freelance Graphics, changing page layouts is referred to as
switching page layouts.
Do it!
C-1:
IE
You switch page layouts by selecting a page and choosing Page, Switch Page Layout,
and the desired layout.
Switching page layouts
Here’s how
1 Open Training
The presentation opens in Current Page view.
PR
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training
Here’s why
change the layout of this
page to Title page layout.
3 Verify that the first page is
displayed
You’ll switch the page layout of this page.
4 Choose Page, Switch Page
The Switch Page Layout dialog box appears.
Notice that Bulleted List page layout is selected.
You’ll switch the page layout to Title.
Layout…
Select Title
Click OK
The page layout of this page changes from
Bulleted List to Title.
5–11
box appears.
5 Click the clip art block
From the Category list, select
W
people
IE
Select the clip art image, as shown
The indicated clip art is on the second people
page.
Click OK
The clip art is added to the first page.
Deselect the clip art
PR
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5–12
Change typeface
Switching page layouts changes the look of the page. To change the look of the text in
the pages, you can change the typeface or font on all the pages at a time by using the
Change Typeface Globally dialog box, as shown in Exhibit 5-4. You can also apply the
global typeface change to the text in data charts, tables, or organization charts. But, after
modifying the typeface, you cannot undo the changes.
W
Explanation
IE
To open the Change Typeface Globally dialog box, choose Presentation, Change
typeface Globally.
PR
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Exhibit 5-4: The Change Typeface Globally dialog box
Do it!
C-2:
Changing typeface
Here’s how
Here’s why
1 Choose Presentation,
Change Typeface
Globally…
From the list, select Comic
Sans MS
IE
Click OK
The Change Typeface Globally dialog box
appears, as shown in Exhibit 5-4. The default
typeface is Arial.
W
change the font style of
the text in the entire
presentation.
5–13
A message box appears, as shown.
Click OK
PR
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2 Scroll through the presentation
The typeface changes to Comic Sans MS.
All the pages appear with the Comic Sans MS
typeface.
5–14
Add logos
When you create a business presentation, you might want to add your organization’s
logo to each page. A logo is a graphic identification of an organization. You can add a
logo by inserting files that are in the GIF, BMP, or TIF format. To add a logo in a
Freelance Graphics presentation, you choose Presentation, Add a Logo to Every Page.
PR
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IE
W
Explanation
Exhibit 5-5: The page to add a logo in a presentation
To add a logo to all the pages in a presentation:
1 Choose Presentation, Add a Logo to Every Page. A page appears, as shown in
Exhibit 5-5.
2 Choose File, Open.
3 From the Files of type list, select an appropriate format.
4 Select the file you want to insert as a logo.
5 Click Open in the Open dialog box. The Embed a copy of the image file? dialog
box appears.
6 Click Yes to close the dialog box.
7 Click Done, which is located in the message box at the left side of the page. The
logo appears in your presentation.
The logo you add appears at the upper-left corner of the page by default. You can move
the logo to any position in the page by dragging it. You can also change or delete a logo.
To move, change, or delete a logo, you need to switch to the page where you add a logo
by choosing Presentation, Add a Logo to Every Page.
Do it!
C-3:
Adding a logo to pages
Here’s how
Here’s why
1 Choose Presentation, Add a
Logo to Every Page…
2 Choose File, Open…
From the Files of type list, select
Graphics Interchange
(GIF)
Click Open
Tell students it might take
some time.
The Open dialog box appears.
You’ll add a logo with the GIF format.
You’ll add this GIF file to the presentation.
IE
Select Spice
A page appears. Anything you place on this
page will appear on all pages in the presentation,
except the title page.
W
add a logo of Outlander
Spices to all the pages in
the presentation.
5–15
The Embed a copy of the image file? dialog box
appears.
3 Click Yes
PR
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4 Move the logo to the top left
corner of the page, as shown
also move the logo to a
new position.
5 Click Done
Located in the message box at the left side of the
page.
6 Scroll through the presentation
The logo appears on all the pages except the title
page.
5–16
Hide a page and run the presentation
Explanation
After you finish creating and customizing your presentation, you are ready to run it.
Before you do, it’s a good idea to preview your presentation to ensure that the page
order is correct and the content is in place. To do this, you can use the Page Sorter view.
W
You can view all the components on each page and modify them, if necessary. While
previewing you might want to hide a page that you don’t need for the screen show.
Later, you can also unhide the page if you need it for the screen show.
Hide and unhide pages
IE
When you run a presentation, you can hide some pages that are not needed. To hide a
page, select it and choose Page, Screen Show Effects. In the Properties for Page
InfoBox that appears, activate the Screen Show tab and check the Do not display this
page during screen show option.
When you want to show the hidden page again, select that page and clear the Do not
display this page during screen show option.
Do it!
C-4:
Hiding and unhiding a page during the screen show
Here’s how
1 Open Investors
Here’s why
From the current unit folder.
PR
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investors
Tell students the
company does not need to
include the Celebration
page in the presentation
for investors.
3 Switch to Page Sorter view
This view helps you to verify that all the pages
are in order.
4 Select the seventh page
You’ll hide this page.
5 Choose Page, Screen Show
The Properties for Page InfoBox appears. Note
that the Screen Show tab is active.
Effects…
6 Check Do not display this
To hide the page during the screen show.
page during screen show
Close the InfoBox
Tell students they
can also use the Run
screen show from
beginning SmartIcon.
7 Choose Presentation, Run
Screen Show, From
To run the presentation from the beginning.
Beginning
Move through the presentation
(Click the mouse button to move to the next
page.) The Celebration page doesn’t appear in
the screen show.
8 Observe the screen
You’re back to Page Sorter view.
9 Verify that the seventh page is
selected
You’ll unhide the page.
10 Open the Properties for Page
InfoBox
Choose Page, Screen Show Effects.
11 Clear Do not display this
To unhide the page.
5–17
Close the InfoBox
12 Run the screen show from the
beginning
13 Move through the presentation
Choose Presentation, Run Screen Show, From
Beginning.
(Another way to navigate through the
presentation is to use the Page Down and Page
Up keys.) The Celebration page appears in the
screen show.
IE
Tell students they
can also press the Page
Down key to move to the
next page.
W
page during screen show
PR
EV
5–18
Unit summary: Customizing presentations
In this topic, you learned that Outliner view is the most suitable view for reviewing and
reorganizing a presentation. You learned how to insert the pages in this view and how to
outdent and indent text to different levels. You also learned how to expand and
collapse the text in a page or an entire presentation.
Topic B
In this topic, you learned how to rearrange and delete pages in Page Sorter view.
Topic C
In this topic, you learned how to customize pages by switching page layouts. You also
learned to change the typeface globally and add a logo to all the pages except the title
page. Finally, you learned how to hide and unhide pages during the screen show.
1 Open Products.
IE
W
Topic A
2 Save as My products in the current unit folder.
3 Switch to Outliner view.
4 Select Page 6.
5 Add a page after Page 6.
6 Switch to Current Page view.
PR
EV
7 On the new page, change the page layout to Title. Add a title, Outlander Spices,
and a subtitle, The end.
8 Switch to Page Sorter view.
9 Move Page 4 before Page 3.
10 Delete Page 1.
11 Change the page layout of the first page to Title.
12 Switch to Current Page view.
13 Add a clip art image to the first page. (Hint: Under Category, select people and
select 7 of 10.)
14 Globally change the typeface of all the pages to Impact.
15 Hide the third page.
16 Run the presentation from the beginning. Observe that the third page is not
displayed in the screen show.
17 Unhide the third page.
18 Run the presentation from the beginning. All the pages are displayed in the screen
show.
6–1
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Unit 6
A Preview a presentation in black and white,
IE
and use the Print Preview option.
B Use the Print dialog box to print an entire
PR
EV
presentation and selected pages.
6–2
Topic A: Previewing
Once you create a presentation, you’ll want to share it with your manager, clients,
colleagues, and so on. One way to do that is to print it. But before you do, Freelance
Graphics gives you the option to preview what it will look like on the printed page in
black and white and in color.
W
Explanation
Preview a presentation in black and white
A presentation usually contains text, graphics, charts, and tables with a specific color
scheme. However, when printing the presentation, you might want the output in black
and white. Before you do, though, it is always a good idea to preview the color
presentation in black and white to see how it will look when printed.
Do it!
A-1:
IE
You can preview a presentation in all three views: Current Page, Page Sorter, and
Outliner. To preview a presentation in black and white, click the Color/B&W button on
the status bar. The color of all the pages changes to black and white. You can also
switch between color and black and white preview by choosing View, Show in Color
or by using the shortcut key, Alt+F9.
Previewing a presentation in black and white
Here’s how
PR
EV
1 Open Investors
Here’s why
Tell students they
can also use Alt+F9 to
switch between color and
black and white.
3 Click
The Color/B&W button is on the status bar.
4 Observe the pages
All the pages are now in black and white.
5 Click
All the colors reappear.
6–3
The Print Preview option
You can preview the pages in their original colors before printing them to be sure they
look the way you want them to. To preview a presentation:
1 Choose File, Print Preview. The Print Preview dialog box appears.
2 Select the page from where you want to start previewing.
3 Click OK.
4 Click Next to preview the next page in the presentation.
5 Click Previous to preview the previous page in the presentation.
6 Click Quit to stop the preview and return to the presentation.
W
Explanation
You can also click the Print Preview SmartIcon to preview the presentation.
A-2:
Using the Print Preview option
IE
Do it!
Here’s how
This step will not
work unless a printer
driver has been installed.
Here’s why
1 Choose File, Print Preview…
(You’ll preview the presentation before
printing.) The Print Preview dialog box appears.
2 Under Start preview from, select
First page
You’ll preview the presentation from the
beginning.
Click OK
The preview of the first page appears.
PR
EV
3 Click Next
Preview each page
4 Click Quit
(The Next button is at the bottom of the screen.)
The preview of the page titled Outlander Spices
appears.
Continue clicking the Next button until the last
page appears.
The print preview ends and the presentation
appears in Page Sorter view.
6–4
Topic B: Printing
Once you preview your presentation and you’re satisfied with the way it looks, you’re
ready to print. By default, Freelance Graphics prints only one copy, but you can choose
to print multiple copies. You can also choose to print a single page or specific pages
rather than the entire presentation. To print a presentation, either choose Print from the
File menu or click the Print SmartIcon and specify the options in the Print dialog box
that appears. You can also use the shortcut key, Ctrl+P, to open the Print dialog box.
The Print dialog box
W
Explanation
IE
The Print dialog box provides a number of options that you can set for printing a
presentation. You can change the printer, print specific pages, print multiple copies,
collate multiple pages, and print even or odd pages. The Print dialog box also provides
an option to preview the presentation.
By default, under the Print area, the Full Page option is selected. This option prints one
slide per page. You can select the Handout option to print two, four, or six slides per
page. You also have the option to print slides with speaker notes appearing on the
printed page. You can select the Audience notes to print pages with blank lines, which
can then be used by the audience to take notes during the presentation. You can also
print the outline of your presentation by selecting the Outline option. However, this
option is enabled only in the Outliner view.
PR
EV
To print a presentation by using the File menu:
1 Choose File, Print.
2 Select and set the options you need in the Print dialog box.
3 Click Print.
Tell students the dialog
box might look different
depending on the
settings.
Exhibit 6-1: The Print dialog box
Do it!
B-1:
Printing a presentation
Here’s how
1 Choose File, Print…
2 Observe the Pages option
3 Observe the Print option
4 Observe the Copies option
If you have a multiple page presentation, you
can choose to print a specific range. By default,
All is selected.
By default, Full page is selected.
You can print multiple copies. You can also
choose the Preserve Copies setting.
(To close the dialog box without printing.) If
you are connected to a printer, click Print
instead. This will print the entire presentation
using all the default settings. A dialog box with
the Printing Status appears.
IE
Click Cancel
To open the Print dialog box as shown in
Exhibit 6-1.
PR
EV
If students are
connected to a printer,
have them click Print.
Here’s why
W
Tell students they
can also use Ctrl +P to
open the Print dialog box.
6–5
6–6
Print selected pages
If you want to print only selected pages of a presentation, in the Print dialog box, use
the Pages selected in sorter option. You can also specify the number of copies you want
to print. To print selected pages:
1 Switch to Page Sorter view.
2 Press the Shift key and click the pages that you want to print.
3 Choose File, Print to open the Print dialog box.
4 Under Pages, select the Pages selected in sorter option.
5 Set other options you need in the Print dialog box.
6 Click Print.
Do it!
B-2:
Printing selected pages
Here’s why
IE
Here’s how
W
Explanation
If necessary.
2 Select the first page
(If necessary.) You’ll print this page.
Press and hold s
Select the third and sixth page
Release s
Pages 1, 3, and 6 are selected.
PR
EV
Ensure that the
students are still pressing
the Shift key.
3 Open the Print dialog box
(Choose File, Print.) You’ll print the selected
pages.
4 Under Pages, select Pages
You’ll print only the pages selected in Page
Sorter view.
selected in sorter
This step will not
work unless student
computers are attached to
a printer.
5 Click Cancel
(To close the Print dialog box.) If you are
connected to a printer, click Print. When you do,
the selected pages of the presentation will be
printed.
6 Close the presentation
6–7
Unit summary: Previewing and printing
presentations
In this topic, you learned how to preview a presentation in black and white. You also
learned to use the Print Preview option to preview pages before printing them.
Topic B
In this topic, you learned how to print a presentation and selected pages. You learned
that you can use the Print dialog box to change the printer, print specific pages, print
multiple copies, collate multiple pages, and print even or odd pages.
W
Topic A
IE
1 Open Products.
2 Preview the presentation in black and white.
3 Select the fourth and sixth page of the presentation and print them. (Hint: Open the
Print dialog box, select the necessary option, and click Cancel. If you are connected
to a printer, click Print instead.)
4 Close the presentation.
PR
EV
5 Exit Freelance Graphics.
PR
EV
IE
W
6–8
Appendix A
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A–1
This appendix covers these additional topics:
A Help topics
PR
EV
IE
B Guide Me
A–2
Topic A: Help topics
When you are working on a presentation, you might need help on the various features
and tools of Freelance Graphics. You can obtain this information by using Freelance
Graphics Help Topics. You can access Help Topics by either choosing Help, Help
Topics, or pressing the F1 key.
W
Explanation
When you choose Help Topics from the Help menu, the Help Topics: Freelance
Graphics Help dialog box appears. This dialog box contains three tabs:
IE
• The Contents tab provides a list of available Help categories. Each category has
a book icon on its left indicating that it contains several topics. You can see the
topics by double-clicking either the book icon or the book title. Blue question
mark icons accompany the topics within the book. When you double-click one
of the icons or the topic titles, help for that topic appears.
• The Index tab provides an alphabetical list of all the available Help topics, like
an index in a book. When you type, the list of indexed topics automatically
scrolls to try to match the word or phrase you typed. You can also scroll down
the list of index entries manually to select the words that match the topic you are
looking for.
PR
EV
• The Find tab is useful when you’re not sure about the name of the Help topic
you’re looking for. It searches not only the titles of help topics, but also their
contents. It also displays a list of all the topics that include at least one
occurrence of the word you typed.
A–3
Topic B: Guide Me
You can use the Guide Me feature to get help on various parts of Freelance Graphics.
Guide Me is a convenient and fast way to get help on a task. To use Guide Me, choose
Help, Guide Me, or click the Guide Me button in the top-right corner of the screen.
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Explanation
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When you click the Guide Me button, the Guide Me dialog box appears with a question
and a list of tasks. When you click the task that most closely matches your question,
Guide Me immediately displays a help procedure or another list of tasks. If another list
of tasks appears, choose a task from this to narrow your search. Continue choosing tasks
until the procedure for doing the task appears.
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IE
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S–1
Course summary
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Basic
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This summary contains information to help
you bring the course to a successful
conclusion. Using this information, you will
be able to:
A Use the summary text to reinforce what
students have learned in class.
B Direct students to the next courses in this
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series (if any), and to any other resources
that might help students continue to learn
about Freelance Graphics 9.8.
S–2
Topic A: Course summary
Unit 1
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At the end of the class, use the following summary text to reinforce what students have
learned. It is not intended as a script, but rather as a starting point.
Unit 2
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In this unit, students learned how to open and run a Freelance Graphics presentation.
They learned about the various components of the Freelance Graphics window,
including toolbars and menus. They also learned about the various views available in
Freelance Graphics. Next, they learned how to create a new presentation by using the
File menu. Then, they learned how to use the New Page dialog box to add pages to
their presentation. They also learned about page layout options to add pages in different
formats. In addition, they learned how to save a presentation for the first time by using
the Save As dialog box. They also learned how to update the presentation by using the
File menu and also by clicking the Save SmartIcon. Finally, they learned about several
ways to close a presentation and close Freelance Graphics.
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In this unit, students learned how to apply bold and italic formatting to text by using the
Text SmartIcon set. They also learned how to change the text font style, size, and
color by using the status bar. Then, they learned how to apply and change bullet
styles. Next, they learned that the Text block ruler is used to adjust margins and
indents. They also learned how to align text to the left, right, or center. Next, they
learned how to move text and undo an action. Finally, they learned how to check the
spelling in the presentation. They observed that they could choose the correct spelling
from a list of suggested words.
Unit 3
In this unit, students learned how to create drawing objects by using the Drawing &
Text palette. They also learned how to replicate, resize, move, and delete objects.
Then, they learned how to add text in objects, and adjust and format the text. Next,
they learned how to use the Pattern color option to apply pattern colors to objects.
They also learned how to change the pattern color of an object. Finally, they learned
how to add clip art and diagrams to a presentation.
Unit 4
In this unit, students learned how to create a table in their presentation by using the
Table Gallery dialog box. They also learned to add text to tables, add rows and
columns in a table, change the size of rows and columns, and delete columns of a
table. Then, they learned how to create and format a chart. They also learned how to
change the chart type. Next, they learned how to insert an organization chart in a
presentation. Finally, they learned how to add levels to an organization chart and
format it.
Course summary
S–3
Unit 5
Unit 6
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In this unit, students learned how to insert a page in Outliner view. They learned how
to indent or outdent text to different levels. They also learned how to expand and
collapse the text in a page or an entire presentation in Outliner view. Then, they learned
how to rearrange or delete pages in Page Sorter view. They learned how to switch
page layouts. They also learned how to change the typeface globally and add a logo
to all the pages except the title page. Finally, they learned how to hide and unhide a
page during the screen show.
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In this unit, students learned how to preview a presentation in black and white. They
learned to use the Print Preview option to preview pages before printing them. Then,
they learned how to use the Print dialog box to print a presentation and select pages.
S–4
Topic B: Continued learning after class
Next course in this series
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Point out to your students that it is impossible to learn to use any software effectively in
a single day. To get the most out of this class, it is important that students begin
working with Freelance Graphics 9.8 to perform real tasks as soon as possible. Course
Technology also offers resources for continued learning.
This is the first course in this series. The next course in this series is:
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• Freelance Graphics 9.8: Advanced
Q–1
Basic
Quick reference
Button
Keystrokes
What it does
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c+ O
&
c+ S
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Creates a new presentation
Opens an existing presentation
Inserts a new page
Saves the current presentation in the current folder
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Creates a text block
t
Indents the text (increases the indent)
s+t
Outdents the text (decreases the indent)
c+ B
Applies bold formatting to the selection
c+ I
Applies italic formatting to the selection
c+ U
Underlines the selection
c+ Z
Undoes the last action
c+ X
Cuts the selected text to the Clipboard
Button
Keystrokes
What it does
c+ C
Copies the selected text to the Clipboard
c+ V
Pastes the text from the Clipboard to the selected location
Copies the attributes of an object
Pastes the attributes of an object
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Creates a chart
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Q–2
Changes properties of the selected object
Scans through all the categories of the clip art
Stops scanning through the clip art category
a+(
Switches between color and black and white
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Opens the Print Preview dialog box
c+ P
Opens the Print dialog box
a+ )
Runs screen show from the beginning
a+ $
Exits Freelance Graphics
I–1
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Index
I
Aligning text, 2-12
Applying
Bullet styles, 2-6
Text formatting, 2-2
Indent SmartIcon, 5-4
Indents, 2-8
Insert Row/Column dialog box, 4-6
Inserting pages, 5-2
B
L
Bullet style, 2-6
Bulleted list pages, 1-14
C
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A
M
Margins, 2-8
Moving text, 2-15
O
Organization charts, 4-17
Outdent SmartIcon, 5-4
Outliner view, 1-6, 5-2, 6-4
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Change Typeface Globally dialog box, 5-12
Charts
Creating, 4-11
Formatting, 4-14
Clip art
Adding, 3-23
Closing Freelance Graphics, 1-19
Collapsing text, 5-6
Creating
Drawing objects, 3-2
Presentations, 1-9
Current Page view, 1-6
Logos, 5-14
D
Diagrams
Adding, 3-26
Displaying the grid, 3-9
Drawing & Text palette, 3-2
Drawing objects
Creating, 3-2
E
Editing text, 2-15
Expanding text, 5-6
F
P
Page layout
Blocks, 1-10
Entering text, 1-12
Page layouts
Switching, 5-10
Page Sorter view, 1-6, 5-7, 6-6
Pages
Adding to a presentation, 1-14
Pattern color, 3-19, 3-22
Presentations
Creating, 1-9
Opening, 1-2
Previewing, 6-2
Printing, 6-4
Saving, 1-16
Updating, 1-18
Previewing a presentation, 6-3
Printing a presentation, 6-4
Formatting text, 2-2
Freelance Graphics window components, 1-4
R
G
Rearranging pages, 5-7
Reorganizing a presentation, 5-2
Replicating objects, 3-7
Grid, 3-9
H
Hiding pages, 5-16
S
Saving a presentation, 1-16
Screen shows
I–2
Formatting, 2-2
Text block ruler, 2-8
Text blocks, 1-12
Text Shape command, 3-15
Text SmartIcons set, 2-2
TextShape SmartIcons set, 3-3
Typefaces
Changing, 5-12
T
U
Tables
Creating, 4-2
Text
Editing, 2-15
Undo command, 2-17
Unhiding pages, 5-16
Universal SmartIcons set, 1-4, 2-2
Updating a presentation, 1-18
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Running, 1-8
Setting
Indents, 2-8
Margins, 2-8
SmartMaster, 1-9
Snap to grid option, 3-9
Spell Check dialog box, 2-18
Status bar, 2-4

Instructor`s Edition

Transcription

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