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NOTICE OF MEETING AND AGENDA
REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF EAST PEORIA
COUNCIL CHAMBERS AT 401 WEST WASHINGTON STREET, EAST PEORIA, ILLINOIS
MARCH 15, 2016
DATE: MARCH 15, 2016
TIME: 6:00 P.M.
CALL TO ORDER:
ROLL CALL:
MAYOR MINGUS
COMMISSIONER DENSBERGER
COMMISSIONER DECKER
COMMISSIONER JEFFERS
COMMISSIONER KAHL
INVOCATION:
PLEDGE TO THE FLAG:
APPROVAL OF MINUTES:
Motion to approve the minutes of the Regular Meeting and Closed Meeting/Executive Session held on March 1, 2016.
COMMUNICATIONS:
PUBLIC COMMENT: COUNCIL BUSINESS FROM THE AUDIENCE ON AGENDA ITEMS:
CONSENT AGENDA ITEMS BY OMNIBUS VOTE: (All matters listed under CONSENT AGENDA are considered
to be routine and non-controversial by the City Council and will be enacted by one motion and one roll call vote. There
will not be separate discussion on these items. If discussion is desired by Members of the City Council, the item will be
removed from the Consent Agenda and discussed immediately after approval of the Consent Agenda. Citizens desiring
discussion on any item listed under the CONSENT AGENDA should contact a City Council Member and request that
the item be removed for discussion.)
Motion to approve the Consent Agenda.
Item No. 1 – Adoption of Resolution No. 1516-113 - Resolution to Approve Payment of the Schedule of Bills
No. 21 in the amount of $1,795,664.28.
Item No. 2 – Adoption of Resolution No. 1516-112 on its Second Reading – Resolution to approve Contract
for Actuarial Services for Pension Funds with Gabriel, Roeder, Smith & Company in the amount of $19,000.
Item No. 3 – Adoption of Resolution No. 1516-109 on its Second Reading – Resolution authorizing the
purchase of a 2014 Dodge Charger Police Cruiser from the Missouri Highway Patrol and the outfitting by
Ragan Communications of such vehicle in the amount of $21,977.10 for the Police Department.
Item No. 4 – Adoption of Resolution No. 1516-110 on its Second Reading – Resolution authorizing the
purchase of a 2016 Dodge Ambulance Chassis from Roanoke Motor Co., Inc. in the amount of $51,548 for the
Fire Department.
ITEMS REMOVED FROM CONSENT AGENDA:
COMMISSIONER DENSBERGER:
Adoption of Ordinance No. 4266 on its Second Reading - (AN ORDINANCE ACCEPTING BIDS FOR SALE OF
CITY-OWNED SURPLUS REAL ESTATE LOCATED AT 118 WOODLAWN BOULEVARD, 119 EDEN STREET,
AND 320 PARK AVENUE.)
Approval of Ordinance No. 4268 – (AN ORDINANCE PROVIDING FOR ANNEXATION OF HARRINGTON
LANE, A PRIVATE ROADWAY.)
To be laid on the table for no less than one week for public inspection.
Approval of Resolution No. 1516-120 – Resolution granting Utility Easement to iTV-3 over and across a part of the
property known as 2807 E. Washington Street in East Peoria, Illinois.
Approval of Resolution No. 1516-114 – Resolution authorizing the purchase of two large format printers/scanners from
SHI International Corp. at a cost of $15,060.
Approval of Resolution No. 1516-115 – Resolution authorizing the purchase of twelve computer monitors for the Fire
Department from PTC Select in the amount of $2,016.96.
Approval of Resolution No. 1516-117 – Resolution authorizing the purchase of a Samsung MultiXpress K7500LX
Copier for Dispatch from C.D.S. Office Systems Incorporated in the amount of $4,650.
Approval of Resolution No. 1516-118 – Resolution approving Contract with Optimum Health Solutions for assisting
with the Employee Wellness Program.
Approval of Resolution No. 1516-121 - Resolution regarding Employee Contribution Rates for the City’s Group Health
Insurance Plan.
Page 2
Approval of Resolution No. 1516-122 – Resolution regarding Reinsurance Carrier for the City’s Group Health
Insurance Plan.
Approval of Resolution No. 1516-119 – Resolution accepting Low Bid for the Civic Triangle Landscaping Project
adjacent to the New City Hall with Commercial Irrigation & Turf, Inc. in the amount of $17,233.10.
COMMISSIONER DECKER:
COMMISSIONER JEFFERS:
Approval of Resolution No. 1516-116 – Resolution approving a proposal from Hosler Roofing for the recoating of the
roof of the Public Works Building in the amount of $33,936.
COMMISSIONER KAHL:
Approval of Ordinance No. 4269 - (AN ORDINANCE AUTHORIZING THE SALE OF A MOTOR VEHICLE
ACQUIRED BY THE CITY THROUGH FORFEITURE PROCEEDINGS.)
MAYOR MINGUS:
PUBLIC COMMENT: COUNCIL BUSINESS FROM THE AUDIENCE ON NON-AGENDA ITEMS:
COMMENTS FROM COUNCIL:
COMMISSIONER KAHL:
MAYOR MINGUS:
MOTION FOR EXECUTIVE SESSION/CLOSED MEETING:
MOTION TO ADJOURN:
/s/ Morgan R. Cadwalader
City Clerk, Morgan R. Cadwalader
Dated and Posted: March 11, 2016
401 W. Washington Street. East Peoria, Illinois 61611. Phone (309) 698-4715 FAX (309) 698-4747
NOTICE AND AGENDA OF SPECIAL MEETING
CITY COUNCIL
CITY OF EAST PEORIA, ILLINOIS
_______________________________________________________________________________________________
TO:
Members of the Public
News Media
City of East Peoria City Council
NOTICE IS HEREBY GIVEN BY THE MAYOR OF THE CITY OF EAST PEORIA THAT A SPECIAL MEETING TO HOLD
A WORKING SESSION OF THE CITY COUNCIL OF THE CITY OF EAST PEORIA, ILLINOIS BE HELD ON TUESDAY,
MARCH 15, 2016 AT 5:30 P.M. AT THE NEW COUNCIL CHAMBERS IN THE CIVIC COMPLEX, 401 WEST
WASHINGTON STREET, EAST PEORIA, ILLINOIS.
*PLEASE NOTE THE LOCATION OF THE MEETING AT THE NEW COUNCIL CHAMBERS IN THE CIVIC COMPLEX,
401 W. WASHINGTON STREET, EAST PEORIA, ILLINOIS.
DATE: MARCH 15, 2016
TIME: 5:30 P.M.
CALL TO ORDER:
ROLL CALL:
AGENDA:
WORKING SESSION of the City Council to discuss the following:

New Ambulance Purchase and Replacement Scheduling of Future Ambulance Purchases
COMMENTS FROM THE COUNCIL:
MAYOR MINGUS:
COMMISSIONER KAHL:
COMMENTS FROM THE AUDIENCE:
MOTION TO ADJOURN:
__/s/ David W. Mingus___________________________ __03/11/2016_________________________________
DAVID W. MINGUS, MAYOR
DATE
THERE WILL BE NO ACTION TAKEN.
**CERTIFICATION OF POSTING IN ACCORDANCE WITH THE OPEN MEETINGS ACT**
I, MORGAN R. CADWALADER, as duly qualified City Clerk of the City of East Peoria, Tazewell County, Illinois, do hereby certify that true and correct
copies of the foregoing Notice and Agenda of Special Meeting have been posted in a clearly visible location in the public lobby of City Hall, 401 W.
Washington Street, East Peoria, Illinois, same being the principal office of the City of East Peoria, Illinois and the location of the meeting and on the
City’s website on the date specified below.
I do further certify that copies of the foregoing Notice and Agenda of Special Meeting have been sent to the Mayor and Commissioners of the City
Council of East Peoria and to the local News Media which have filed annual requests for such notices, on the date specified below.
POSTED AND SENT: __03/11/2016__
__/s/ Morgan R. Cadwalader____________________
MORGAN R. CADWALADER, CITY CLERK
“EAST PEORIA-HOME OF THE FESTIVAL OF LIGHTS”
MINUTES
NEW COUNCIL CHAMBERS IN THE CIVIC COMPLEX
401 WEST WASHINGTON STREET, EAST PEORIA, ILLINOIS
MARCH 1, 2016
The Regular Meeting of the City Council of the City of East Peoria, Illinois was called to order by his Honor Mayor
David Mingus presiding at 6:00 P.M. with proper notice having been given.
Upon the roll being called the following answered present: Mayor David W. Mingus, Commissioner Daniel S. Decker,
Commissioner Gary R. Densberger, Commissioner Timothy J. Jeffers and Commissioner John P. Kahl.
Absent: None.
The invocation was given by Commissioner Jeffers.
Mayor Mingus led the Council and the audience in the pledge of allegiance to the flag.
Motion by Commissioner Kahl, seconded by Commissioner Decker; Mr. Mayor, I move that the minutes of the
Regular Meeting and Closed Meeting/Executive Session held on February 16, 2016 be approved as printed.
Yeas: Commissioner Decker, Densberger, Jeffers, Kahl and Mayor Mingus.
Nays: None.
Mayor Mingus declared the motion carried.
Mayor Mingus proclaimed March 2, 2016 as “Read Across America Day (Dr. Seuss Day).” He presented the
proclamation to representatives from the library.
Mayor Mingus extended congratulations and appreciation to Walz Label & Mailing Systems on their 50th Anniversary.
He presented the proclamation to Nate Walz of Walz Label & Mailing Systems.
Mayor Mingus stated if there was anyone in the audience who wanted to speak on any items on the agenda to come
to the podium and state the matter or matters to be discussed. There was no response.
CONSENT AGENDA ITEMS BY OMNIBUS VOTE:
Mayor Mingus asked if any Commissioner wished to remove any items from the Consent Agenda for discussion.
There was no response.
Motion by Commissioner Densberger, seconded by Commissioner Decker; Mr. Mayor, I move to adopt a consent
agenda consisting of items numbered 1 through 6 as listed on the agenda for this meeting to be considered by
omnibus vote.
Yeas: Commissioners Decker, Densberger, Jeffers, Kahl and Mayor Mingus.
Nays: None.
Motion by Commissioner Densberger, seconded by Commissioner Kahl; Mr. Mayor, I move you that Items
numbered 1-6 listed on the Consent Agenda be hereby approved and adopted, the items numbered 2-6 having been
read once by their title and having laid on the table for no less than one week for public inspection be adopted as
presented.
Item No. 1 – Adoption of Resolution No. 1516-051 – Resolution to Approve Payment of the Schedule of
Bills No. 7 in the amount of $1,329,936.17. (Adopted by omnibus vote)
Item No. 1 – Adoption of Resolution No. 1516-111 - Resolution to Approve Payment of the Schedule of
Bills No. 20 in the amount of $952,105.07. (Adopted by omnibus vote)
Item No. 2 – Adoption of Resolution No. 1516-103 on its Second Reading – Resolution approving the
purchase of software licenses for two desktops and purchase a one year subscription for up to fifty users for
ArcGIS Online from Environmental Systems Research Institute, Inc. at a total cost of $11,900. (Adopted
by omnibus vote)
Item No. 3 - Adoption of Resolution No. 1516-105 on its Second Reading – Resolution approving
Microsoft Software Licensing Renewal for the City in the amount of $28,559. (Adopted by omnibus vote)
Item No. 4 - Adoption of Resolution No. 1516-106 on its Second Reading – Resolution approving the
purchase of three laptops and associated equipment for police vehicles from SHI in the amount of $9,747
and two laptops and associated equipment for police vehicles from Brite in the amount of $6,629.30.
(Adopted by omnibus vote)
purchase of four bathroom partitions for EastSide Centre Concession bathrooms from S & S Builders
Hardware Co. in the amount of $9,550. (Adopted by omnibus vote)
purchase of three motion tablets and associated equipment for Fire Department vehicles from SHI in the
amount of $8,289. (Adopted by omnibus vote)
Nays: None.
Mayor Mingus declared the motion carried and the items adopted by omnibus vote designation.
Page 2
Motion by Commissioner Densberger, seconded by Commissioner Kahl; Mr. Mayor, I move you that Ordinance No.
4264, hereto attached, (AN ORDINANCE ACCEPTING BID FOR SALE OF CITY-OWNED SURPLUS REAL
ESTATE LOCATED AT 107 NEUMANN LANE) having been read once by its title and having been laid on the
table for no less than one week for public inspection, be adopted as presented.
Commissioner Densberger explained that this ordinance involved the sale of City owned property that was part of an
open bid about a month ago.
Nays: None
Mayor Mingus declared the motion carried and Ordinance No. 4264 be adopted as presented.
Resolution No. 1516-100 by Commissioner Densberger, seconded by Commissioner Kahl; BE IT RESOLVED BY
THE COUNCIL OF THE CITY OF EAST PEORIA, ILLINOIS that Resolution No. 1516-100 hereto attached, a
Resolution to approve an agreement for mechanical and electrical engineering services for the EastSide Centre HVAC
with Keith Engineering Design, Inc. in the amount of $9,600, be hereby approved, and that this Resolution No. 1516100 having been read once by its title and having laid on the table for no less than one week for public inspection, be
adopted as presented.
Commissioner Densberger discussed the agreement.
Nays: None.
Mayor Mingus declared the motion carried and Resolution No. 1516-100 be duly adopted as presented.
Motion by Commissioner Densberger, seconded by Commissioner Kahl; Mr. Mayor, I move you that Ordinance No.
4265, hereto attached, (AN ORDINANCE ADDING A PROVISION TO THE CITY CODE PROHIBITING THE
SMOKING OF E-CIGARETTES AND ELECTRONIC SMOKING DEVICES IN CITY FACILITIES) having been
read once by its title and having been laid on the table for no less than one week for public inspection, be adopted as
presented.
Commissioner Decker discussed issues with e-cigarettes and popcorn lung and there is not yet knowledge about the
effects.
Nays: None
Mayor Mingus declared the motion carried and Ordinance No. 4265 be adopted as presented.
Motion by Commissioner Densberger, seconded by Commissioner Jeffers; Mr. Mayor, I move you that Ordinance
No. 4266 hereto attached, (AN ORDINANCE ACCEPTING BIDS FOR SALE OF CITY-OWNED SURPLUS
REAL ESTATE LOCATED AT 118 WOODLAWN BOULEVARD, 119 EDEN STREET, AND 320 PARK
AVENUE) be accepted on its first reading as read by its title, and be laid on the table for no less than one week for
public inspection.
Commissioner Densberger discussed the properties being a part of the sealed bids process about a month ago. He
discussed the amounts involved.
Nays: None.
Resolution No. 1516-112 by Commissioner Densberger, seconded by Commissioner Kahl; BE IT RESOLVED BY
THE COUNCIL OF THE CITY OF EAST PEORIA, ILLINOIS that Resolution No. 1516-112, hereto attached, a
Resolution to approve Contract for Actuarial Services for Pension Funds with Gabriel, Roeder, Smith & Company in
the amount of $19,000, be approved, and that this Resolution No. 1516-112 be accepted on its first reading as read by
its title, and be laid on the table for no less than one week for public inspection.
Commissioner Densberger explained that this a yearly contract and that the City is making sure that we are doing what
is needed to fund the pension funds and make them viable.
Nays: None.
Resolution No. 1516-109 by Commissioner Decker, seconded by Commissioner Densberger; BE IT RESOLVED BY
Resolution authorizing the purchase of a 2014 Dodge Charger Police Cruiser from the Missouri Highway Patrol and
the outfitting by Ragan Communications of such vehicle in the amount of $21,977.10 for the Police Department, be
approved, and that this Resolution No. 1516-109 be accepted on its first reading as read by its title, and be laid on the
table for no less than one week for public inspection.
Commissioner Decker discussed Chief of Police Ganschow driving the oldest vehicle in the fleet and the success of
using this Missouri High Patrol purchase process. Chief Ganschow discussed the Police Vehicle Fund that is being
used for the purchase.
Nays: None.
Page 3
Resolution No. 1516-108 by Commissioner Kahl, seconded by Commissioner Decker; BE IT RESOLVED BY THE
COUNCIL OF THE CITY OF EAST PEORIA, ILLINOIS that Resolution No. 1516-108 hereto attached, a Resolution
Approving the EastPort Marina Management Agreement between the City of East Peoria and Roberts & Sons Marine
Management, LLC, be hereby approved, and that this Resolution No. 1516-108 having been read once by its title and
having laid on the table for no less than one week for public inspection, be adopted as presented.
Commissioner Kahl discussed the contract provisions, including the length of the contract and an opt out provision
for either party.
Nays: None.
Mayor Mingus declared the motion carried and Resolution No. 1516-108 be duly adopted as presented.
Resolution No. 1516-110 by Commissioner Kahl, seconded by Commissioner Densberger; BE IT RESOLVED BY
Resolution authorizing the purchase of a 2016 Dodge Ambulance Chassis from Roanoke Motor Co., Inc. in the amount
of $51,548 for the Fire Department, be approved, and that this Resolution No. 1516-110 be accepted on its first reading
as read by its title, and be laid on the table for no less than one week for public inspection.
Commissioner Kahl discussed budgeting $115,000 in this fiscal year and the same amount in the next fiscal year. This
is a portion of the ambulance purchase. He discussed a timing issue and the need to get the purchase done so that
there is not a longer wait. There was a discussion about the chassis being the first ambulance with four wheel drive.
Nays: None.
Motion by Commissioner Kahl, seconded by Commissioner Densberger, Mr. Mayor, I move that a closed meeting
or session of the city council be held at the conclusion of this regular meeting to discuss the following matter or
matters according to exceptions provided in the “Open Meetings Act” 5 ILCS 120and specified as follows:
Section 2(c)(11) – Pending litigation or litigation which is probable or imminent.
Yeas: Commissioners Densberger, Decker, Jeffers, Kahl and Mayor Mingus.
Nays: None
Mayor Mingus stated if there was anyone in the audience who wanted to speak on any items not on the agenda to
come to the podium state the matter or matters to be discussed. Gary Rafool and Carl Stauske residents of Harbor
Pointe and members of the East Peoria Harbor Pointe Homeowners’ Association came to the podium to discussed two
floating modular homes at EastPort Marina. He discussed issues with these modular homes and explained that the
Homeowners Association passed a Resolution requesting that the City remove the homes before the start of the boating
season. He handed the resolution to the Mayor to file with the City Clerk.
Jeffr Albright came up to the podium and invited members of City Council and residents to the East Peoria St. Jude
runners fundraising event on Saturday, March 5 at the East Peoria Applebee’s.
Mayor Mingus asked for any additional comments from the audience. There was no response.
Mayor Mingus then asked for comments from Council.
Commissioner Decker explained that clean-up week is scheduled for May 9-13, 2016.
Commissioner Densberger explained that the budget is being worked on and we are now waiting on the December
2015 sales tax numbers. He discussed the next steps with the budget, including at least one working session.
Commissioner Jeffers discussed the State of the City that is being hosted by the East Peoria Chamber of Commerce
on Friday, March 4, 2016.
Commissioner Kahl discussed the statewide tornado drill that took place Tuesday. He discussed tornado safety
information and free car seat checks that are available through the fire department.
Motion by Commissioner Jeffers, seconded by Commissioner Kahl; Mr. Mayor, I move you that we adjourn until
Tuesday evening, March 15, 2016 at 6:00 P.M.
Nays: None
Mayor Mingus declared the motion carried and the meeting adjourned at 6:43 P.M.
_/s/ Morgan R. Cadwalader________
City Clerk Morgan R. Cadwalader
RESOLUTION NO.
1516-113
March 15, 2016
EAST PEORIA, ILLINOIS
RESOLUTION BY COMMISSIONER
SECONDED BY COMMISSIONER
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, ILLINOIS THAT
THE CLAIMS AS LISTED ON SCHEDULE NO.
21
BE ALLOWED. MR. MAYOR,
I MOVE THAT THE CLERK IS HEREBY AUTHORIZED AND DIRECTED TO ISSUE ORDERS ON
THE TREASURER FOR THE VARIOUS AMOUNTS, TOTALING
$1,795,664.28
AND THE SCHEDULE OF BILLS BE HEREBY ADOPTED AS PRESENTED.
MAYOR
ATTEST:
CITY CLERK
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
SCHEDULE OF BILLS PAYABLE
PAGE:
1
GENERAL CORPORATE FUND
INVOICES DUE ON/BEFORE 03/15/2016
ACCOUNT #
VENDOR NAME
DESCRIPTION OF PURCHASE
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------01-01-3-070
CAMPION, BARROW & ASSOCIATES
POST OFFER TESTING
415.00
POST OFFER TESTING
415.00
POST OFFER TESTING
415.00
01-01-4-025
E P CHAMBER OF COMMERCE
EGGS/ISSUES CADWALADER
15.00
01-02-0-040
CONSOCIATE GROUP
GROUP INSURANCE PREMIUM
44,953.24
ADMINSTRATION FEES
8,047.72
01-02-0-070
WAL-MART COMMUNITY
KITCHEN SUPPLIES
26.63
01-02-0-183
AUTOMATIC FIRE SPRINKLER, LLC
CITY HALL CONSTRUCTION
12,508.00
SHI INTERNATIONAL CORP
DISPLAY CONTROL
186.00
DISPLAY CONTROL
223.00
THOMPSON ELECTRONICS CO
CH AV SYSTEM FINAL PROJECT BAL
5,568.00
HENRICKSENS
NEW CITY HALL FURNITURE
15,349.61
2,039.64
01-03-0-025
EGGS/ISSUES LIVINGSTON
15.00
EGGS/ISSUES WETTEROW
15.00
EGGS/ISSUES FAULKNER
15.00
EGGS/ISSUES LAUTERBACH
15.00
IL ENTERPRISE ZONE ASSOC
2016 IEZA MEMBERSHIP DUES
200.00
01-03-0-035
JOURNAL STAR
LEGAL NOTICES
60.06
01-03-0-045
XPEDITE SYSTEMS, LLC
FAX2MAIL BILLING
100.35
01-03-0-047
R&D COMPUTER SYSTEMS LLC
LASERFICHE USER LICENSING
1,627.50
CHRISTENBERRY SYSTEMS & ALARM
PW/FOL SECURITY CAMERA UPGRADE
854.00
01-03-0-048
PTC SELECT
TONER RESTOCK
253.79
TONER RESTOCK
268.45
01-03-0-100
IOWA-ILLINOIS OFFICE PRODUCTS
INK CARTRIDGES/WRIST REST
73.73
MULTIPURPOSE PAPER YELLOW/BLUE
18.80
01-04-0-071
S.J. SMITH WELDING SUPPLY
ACETYLENE/ARGON/OXYGEN
9.30
01-04-0-110
G & K SERVICES
VM UNIFORMS
40.64
VM UNIFORMS
58.79
01-04-0-115
CHART DISTRIBUTION GROUP
55 GAL SHELL TELLUS OIL
2,198.85
CAR WASH SOAP
267.67
01-05-0-020
BAYNARD PLUMBING
PLUMBING INSPECTIONS
202.08
LIBERTY TERMITE & PEST CONTROL
CP PEST CONTROL
28.00
SAFETY FIRST
LIFE SAFETY REVIEWS
1,225.00
RICHARD YOUNG
ELECTRICAL INSPECTIONS
483.78
01-05-0-045
AMEREN ILLINOIS
3/16 POWER CITY BLDS
1,578.23
01-05-0-050
ALTORFER
CREDIT- CRANE PICK UP
-75.00
CARRY DECK CRANE RENTAL
931.00
THOMPSON ELECTRONICS CO
50% CP SPEAKERS
265.00
40% CP PROJECTOR MAINT
418.00
OGBORN PLUMBING, INC
CP LAVATORY REPAIR
260.18
ENTEC
MOVED UNIT FROM CH TO PW
372.50
01-05-0-051
OGBORN PLUMBING, INC
50% CP SEWER CLEAN OUT
125.00
01-05-0-052
E P TIRE & VULCANIZING
CHEVY TIRE REPAIR 05-6
447.16
LOWES HOME IMPROVEMENT
GLOVES/RUBBERMAID TRACK
15.50
01-05-0-070
HOMEPAGES
TEXTING PROGRAM ANNUAL FEE
199.00
HAGERTY INDUSTRIAL SUPPLY
DRILL COMBO KITS
599.98
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
2
GENERAL CORPORATE FUND
ACCOUNT #
VENDOR NAME
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------01-05-0-100
NOTICE ADHESIVE
12.33
01-05-0-121
SUPPLYWORKS
SOAP
63.14
PAPER PRODUCTS/SOAP
154.09
PAPER PRODUCTS/SHAMPOO/SOAP
499.24
COMFORT MATS
124.34
LOBBY BROOM/DUSTPAN
71.46
SQUEEGEE GUM BLADE
21.05
SAFETY POLE
67.60
SAFETY POLE
33.80
PAPER PRODUCTS/LINERS
245.39
PAPER PRODUCTS/SHAMPOO/SOAP
928.34
PAPER PRODUCTS
86.19
01-05-0-155
HENRICKSENS
2,012.69
---------------DEPARTMENT TOTAL:
APPROVED FOR PAYMENT BY:
107,648.84
================
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
3
POLICE PROTECTION FUND
ACCOUNT #
VENDOR NAME
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------03-00-0-025
APCO INTERNATIONAL INC
COMMUNICATION TRNG- BURMEISTER
389.00
EGGS/ISSUES GANSCHOW
15.00
EGGS/ISSUES SWEARINGEN
15.00
EGGS/ISSUES BRODRICK
15.00
CENTRAL IL POLICE TRAINING
7/16-6/17 MEMBERSHIP FEES
3,288.00
03-00-0-035
HOMEPAGES
199.00
COMCAST
MONTHLY CABLE/INTERNET
5.97
03-00-0-045
AMEREN ILLINOIS
3/16 POWER POLICE BLDS
668.60
FRONTIER
2/28/16-3/27/16 PHONE SERVICE
58.28
03-00-0-050
IL OIL MARKETING
KEYGUARD REPAIR
379.25
ROLL FLASHING/CAULK
116.76
03-00-0-051
CDW GOVERNMENT, INC
WIRE MOUSE/KEYBOARD
25.38
03-00-0-052
CAPTIAL ONE COMMERCIAL
WIPER BLADES
283.24
GOODYEAR AUTO SERVICE CENTER
10 CHEVY ALIGNMENT 10-4
366.04
08 CHEVY TIRES/BEARINGS 08-3
631.43
INTERSTATE BATTERY SYSTEM OF
BATTERY
87.95
RAGAN COMMUNICATIONS, INC.
CAMERA WIRING REPAIR
95.00
RED CARPET CAR WASH
2/16 CAR WASH SERVICES
400.00
WAL-MART COMMUNITY
HEADLIGHTS
32.91
HEADLIGHTS
10.97
ADVANCED AUTOMOTIVE CENTER
11 CHEVY OIL/FILTER 11-4
24.99
08 FORD OIL/FILTER 08-8
24.99
13 CHEVY OIL/FILTER 13-4
34.81
08 FORD OIL/FILTER 08-7
428.51
08 CHEVY THERMOSTAT REPAIR 089
167.50
09 CHEVY OIL/BRAKE PAD/MUFFLER
480.95
03-00-0-070
TAZEWELL/PEKIN COMMUNICATIONS
LEAD SERVICES
150.12
03-00-0-100
REPORT COVERS/FILE FOLDERS
60.10
COPY PAPER/LEGAL PADS/FOLDERS
175.57
WAL-MART COMMUNITY
DRY ERASE MARKER KIT
7.44
DVD-R DISKS
124.61
03-00-0-115
IL OIL MARKETING
SINGLE HOSE GAS PUMP REPAIR
289.85
03-00-0-121
SUPPLYWORKS
RETURN- DAWN DETERGENT
-7.95
PAPER PRODUCTS/LINERS/SOAP
289.72
03-00-0-127
TRITECH FORENSICS INC
GLOVES
52.28
SEAL/LABELS/SWABS/SUPPLIES
233.81
03-00-0-183
ALCROPRO, INC
ALCO SENSOR
1,132.00
03-00-0-185
PVP COMMUNICATIONS
PTT INTERFACE SWITCH
104.83
10,856.91
================
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
4
FIRE PROTECTION FUND
ACCOUNT #
VENDOR NAME
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------04-00-0-021
MID-CENTRAL BUSINESS FORMS
TIME OFF REQUEST FORMS
158.24
04-00-0-025
CENTRAL IL FIRE INVESTIGATORS
2016 CIFIA CONF REG- KNAPP
120.00
2016 CIFIA CONF REG- PIRAINO
120.00
2016 CIFIA CONF REG- DUCKWORTH
120.00
2016 CIFIA CONF REG- MENSSEN
120.00
EGGS/ISSUES BECK
15.00
EGGS/ISSUES SERVIS
15.00
EGGS/ISSUES PETERSON
15.00
EGGS/ISSUES KNAPP
15.00
NICK HILLEBRAND
REIMBURSEMENT- MEAL AT TRNG
15.77
REIMBURSEMENT- LODGING AT TRNG
77.14
ROSS AHRENS
REIMBURSEMENT- MEALS AT TRNG
37.05
SOUTH BELOIT FIRE DEPARTMENT
ICE RESCUE TECH COURSE HILLEBR
100.00
ICE RESCUE TECH COURSE AHRENS
100.00
04-00-0-045
AMEREN ILLINOIS
3/16 POWER FIRE BLDS
1,479.09
04-00-0-050
HASTINGS AIR-ENERGY CONTROL
STATION #3 PLYMOVENT REPAIR
1,080.23
CENTRAL HOUSE- PLYMOVENT
331.33
CENTRAL (FEB 16) PEST CONTROL
36.00
#3 HOUSE (FEB 16) PEST CONTROL
34.00
#4 HOUSE (FEB 16) PEST CONTROL
65.00
BUSHING/PIPE/TEE
11.08
04-00-0-051
MES-ILLINOIS
AIR PACK DRIVER MODULE
175.00
AIR PACK ANNUAL SERVICE TESTS
3,606.90
04-00-0-052
UFTRING AUTOMALL
B-1 OIL CHANGE
41.05
GLOBAL EMERGENCY PRODUCTS
E-5 PUMP SERVICE TEST
374.25
E-4 PUMP SERVICE TEST/LIGHTS
352.51
UL LLC
ANNUAL LADDER TESTS
2,237.00
04-00-0-053
RAGAN COMMUNICATIONS, INC.
PORTABLE RADIO BATTERY
79.64
TRUCK #1 LIGHT REPAIR LABOR
95.00
TRUCK #1 STROBE LIGHT REPAIR
95.00
P-1 RADIO REPAIR
277.50
04-00-0-070
HOMEPAGES
199.00
SUTHERLAND ACE HARDWARE
FOIL/MOUNTING TAPE
12.48
UNION JOINT/ADAPTER
24.56
04-00-0-073
IWIRC
ANNUAL PHYSICAL 175
296.99
ANNUAL PHYSICAL 217
506.22
ANNUAL PHYSICAL 239
404.99
ANNUAL PHYSICAL 336
404.99
ANNUAL PHYSICAL 571
376.83
ANNUAL PHYSICAL 730
478.06
ANNUAL PHYSICAL 780
478.06
ANNUAL PHYSICAL 802
376.83
ANNUAL PHYSICAL 950
478.06
04-00-0-100
RETURN- CD-R
-26.95
LASER PRINT PAPER/CD-R
35.06
PADDED MAILING ENVELOPES
47.86
COPY PAPER
71.80
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
5
ACCOUNT #
VENDOR NAME
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------04-00-0-110
TEAM WORKS
FIRE DEPT HATS
324.00
MES-ILLINOIS
STOCK HELMETS
774.95
04-00-0-121
SUPPLYWORKS
PAPER PRODUCTS/LINERS/CLEANERS
180.87
LINERS/DETERGENT
142.77
PAPER PRODUCTS/SOAP/CLEANERS
125.53
17,111.74
================
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
6
SOLID WASTE
ACCOUNT #
VENDOR NAME
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------05-00-0-017
WASTE MANAGEMENT
SOLID WASTE TIPPING FEES
12,033.00
05-00-0-018
WASTE MANAGEMENT
RECYCLING TIPPING FEES
172.69
MIDWEST FIBER
RECYCLING TIPPING FEES
3,037.99
05-00-0-052
MACK SALES & SERVICE OF MORTON
TURBINE/LEVEL SENSOR
214.83
05-00-0-070
PARTIAL TOTER REFUND
8.00
RICHS AUTO PARTS & SERVICE INC
SAFETY TESTS
193.50
05-00-0-127
KEY EQUIPMENT COMPANY
MISC TOTER PARTS
1,984.50
MUTUAL WHEEL COMPANY
MISC TRUCK PARTS
724.50
18,369.01
================
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
7
STREET & BRIDGE FUND
ACCOUNT #
VENDOR NAME
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------11-00-0-020
ANDREWS TREE SERVICE
STORM BRUSH REMOVAL
13,687.50
11-00-0-052
AUTOZONE COMMERCIAL
TOGGLE SWITCH
9.83
ROTORS/PADS/CALIPERS
306.21
ALTERNATOR
191.95
SEALANT/TUBING CUTTER
23.46
INTAKE GASKET
15.02
SPARK PLUGS/FUEL INJECTOR
882.30
FUEL INJECTOR
687.52
PRESSURE REGULATOR/VALVE
50.88
O-RING
6.28
WHEEL NUT
1.97
CLEAR WELD EPOXY
7.79
VALVE GASKET
2.83
FUEL PUMP
183.14
IGNITION COIL
45.31
TAILGATE HANDLE
19.69
IGNITION MODULE
63.37
MILLER-BATTERIES PLUS
BATTERIES
115.94
ALTORFER
SHACKLE
119.00
FILL CAP
18.88
FILL CAP
20.50
CENTRE STATE INTN'L TRUCKING
HEAT CLAMP
44.02
TRANSMITTER
103.35
SYNTHETIC FLUID
449.88
TANK SURGE/FLEX HOSE/CLAMP
395.68
RADIATOR CAP/CAP KIT
74.53
HEAT CLAMP
66.03
FLEET PRIDE INC
WHEEL KNUCKLE INSTALLER
79.93
FASTENAL COMPANY
FLANGE TOP LOCK NUTS
64.50
INTERSTATE BATTERY SYSTEM OF
BATTERY
89.95
BATTERY
110.95
KOENIG BODY & EQUIPMENT INC.
LIGHT MODULE
154.06
SAFETY TESTS
356.00
11-00-0-054
LASER ELECTRIC INC
IL40/RIVER RD SIGNAL MAINT
296.70
CAMP/RIVERFRONT DR SIG MAINT
93.13
11-00-0-061
SUNBELT RENTALS INC
PUMP/CHIP RENTAL 12/15 FLOOD
1,676.16
CREDIT- CHIPPER RENTAL
-349.23
11-00-0-070
BIG R- WASHINGTON
SPRAYER PUMP
86.99
CENTRE STATE INTN'L TRUCKING
HAND PUMP/CHECK BALL
68.75
HOMEPAGES
199.00
GRINDING WHEEL
90.80
EXTENSION CORD
115.50
HOTSY EQUIPMENT CO
PRESSURE WASHER REPAIR
374.50
S.J. SMITH WELDING SUPPLY
ACETYLENE/OXYGEN
55.84
ARGON
67.12
SINGLE KEY CUT
3.70
EXT CORD/GORILLA TAPE
41.93
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
8
ACCOUNT #
VENDOR NAME
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------11-00-0-070
RUBBER MALLET/PLUMBER GLUE
32.47
WRENCH
5.99
SLEDGE HAMMER
32.99
FLEXIBLE FUNNEL
8.47
SCREWS
2.58
CHAIN SAW
81.96
HOIST HOOK/GLOVES/WRENCH
77.95
TAPE MEASURE/SAW BLADE
26.98
SPRAYER
7.47
SUPER REMOVER
4.49
HEX BOLTS/WASHERS
24.50
NUTS/HEX BOLTS
10.20
CEMENT/PRIMER/ADAPTER/WASHER
34.00
LOCK WASHER/NUTS
3.64
ADAPTER/HEX BOLTS/WASHERS/NUTS
12.60
PVC PIPE
12.98
LYSOL SPRAY
16.98
HOSE HANGER/BATTERIES
38.46
BULK CHAIN
12.98
POWER INSERTS
5.28
HOSE HANGER
7.49
PVC GROUND CONNECTOR
7.49
MOUSE TRAPS/SPRAYER
16.97
11-00-0-110
GETZ FIRE EQUIPMENT
ANNUAL SAFETY SERVICE
158.00
GRAINGER INC.
SAFETY VESTS
140.60
SENTRY SAFETY SUPPLY, INC
RAIN GEAR/GLOVES
168.04
11-00-0-122
CARGILL INC-SALT DIVISION
ROAD SALT
7,155.49
ROAD SALT
4,356.69
ROAD SALT
4,620.29
ROAD SALT
14,869.11
ROAD SALT
22,168.50
ROAD SALT
1,444.27
ROAD SALT
8,764.05
R.A. CULLINAN & SON INC.
FILL SAND
207.44
N E FINCH COMPANY
CA-6 ROAD MIX
1,088.10
CA-6 ROAD MIX
110.99
CA-6 ROAD MIX
480.68
CA-6 ROAD MIX
237.58
SPRING BAY MATERIALS
TORPEDO SAND
156.98
TORPEDO SAND
261.25
TORPEDO SAND
166.67
ROGERS GROUP, INC
CA-6 ROAD MIX
142.08
QPR
COLD PATCH
716.10
COLD PATCH
1,197.00
SICALCO LTD.
LIQUID CALCIUM CHLORIDE
2,882.88
11-00-0-129
MAILBOX/POST/WIRE TACKER
79.89
RETURN- MAILBOX/POST
-47.47
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
9
ACCOUNT #
VENDOR NAME
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------11-00-0-129
MIDWEST CONSTRUCTION
PADDLE SIGNS
207.36
PADDLE SIGNS
207.36
OBJECT MARKERS
299.20
SIGNS
473.98
11-00-0-163
DIAMOND VOGEL PAINTS
YELLOW/WHITE PAINT
8,199.40
102,666.57
================
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
10
SEWER CHLORINATION
ACCOUNT #
VENDOR NAME
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------14-00-0-124
BRENNTAG MID-SOUTH, INC
DRUM RETURN
-490.00
DRUM RETURN
-200.00
SODIUM HYPOCHLORITE
1,099.41
SPRINGFIELD ELECTRIC SUPPLY
CORNER ANGLE/FLAT PLATE/POST
331.59
741.00
================
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
11
STREET LIGHTING FUND
ACCOUNT #
VENDOR NAME
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------16-00-0-046
AMEREN ILLINOIS
3/16 POWER STREET LIGHTING
17,352.57
17,352.57
================
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
12
EASTSIDE CENTRE
ACCOUNT #
VENDOR NAME
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------21-01-0-020
ESC ALARM MONITORING
347.40
21-01-0-033
AMEREN ILLINOIS
3/16 POWER ESC
1,029.66
21-01-0-036
AMEREN ILLINOIS
3/16 POWER ESC
13.11
21-01-0-070
HOMEPAGES
199.00
21-02-0-033
AMEREN ILLINOIS
3/16 POWER ESC
1,029.65
21-02-0-036
AMEREN ILLINOIS
3/16 POWER ESC
13.10
21-02-0-050
ALTORFER
SCISSOR LIFT RENTAL
368.50
DUCT BOOT/REDUCER/REGISTER
131.86
21-03-0-030
AMEREN ILLINOIS
3/16 POWER ESC
427.39
21-03-0-032
AMEREN ILLINOIS
3/16 POWER ESC
39.31
21-03-0-034
AMEREN ILLINOIS
3/16 POWER ESC
284.28
21-03-0-035
AMEREN ILLINOIS
3/16 POWER ESC
225.46
21-03-0-036
AMEREN ILLINOIS
3/16 POWER ESC
13.10
21-03-0-050
GRAINGER INC.
INLINE FAN
473.02
INSULATED FLEXIBLE DUCT
89.64
JOHNSTONE SUPPLY
STORM COLLAR
3.66
PIPE/ELBOW/VENT/WIND CAP/FLASH
105.23
21-03-0-052
SAFETY TESTS
20.50
21-03-0-060
GERMAN BLISS
LOADER/TRACTOR RENTAL
1,425.00
LOADER/TRACTOR RENTAL
475.00
21-03-0-070
BROGAN HAYWORTH FENCE CO.
GATE REPAIR
900.00
7,613.87
================
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
13
MARINA DEBT SERVICE
ACCOUNT #
VENDOR NAME
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------22-00-0-070
US BANK
1998-B ADMIN FEES
1,650.00
1,650.00
================
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
14
HOTEL-MOTEL TAX
ACCOUNT #
VENDOR NAME
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------23-00-0-025
TREY BRABSON
REIMBURSEMENT- CDL LICENSE
50.00
EGGS/ISSUES MCCARTY
15.00
HEART OF ILLINOIS
WINTERFEST DINNER TICKETS
135.00
23-00-0-072
O'REILLY AUTO PARTS
SPARK PLUGS
18.81
BUSHING/HOSE CLAMP/COUPLING
16.72
SCREWS/SPLICE/CAULK
31.58
SCREWS/WASHERS
7.36
23-00-0-074
AMEREN ILLINOIS
3/16 POWER FOL CITY LIGHTING
190.78
23-00-0-150
ALTORFER
FORKLIFT/HOOK RENTAL
736.00
AMEREN ILLINOIS
3/16 POWER WINTER WONDERLAND
444.27
KELLOGG PLASTICS LTD
CLIPS
76.95
LOCKING TIE
43.68
VITAL SIGNS INC.
VINYL DECAL FOL SANCKS SIGN
8.00
GEORGE YOUNG & SONS INC.
FOL GRITBLASTING/PAINTING
1,500.00
23-00-0-151
AIRGAS USA LLC
MIG LINER
45.46
65.36
65.36
RNS ELECTRIC, INC
FEST BLD WALL LIGHTS INSTALL
375.00
AMEREN ILLINOIS
3/16 POWER MARKET PLACE
1,015.37
DRILL/BENCH/PEDESTAL
313.97
PVC/BOX COVER/RECEPTACLE
29.15
PIPCO COMPANY LTD
FEST BLD PIPE/VALVE REPAIR
1,772.05
RIVER VALLEY MECHANICAL SVC
FEST BLD EMERGENCY HVAC REPAIR
8,682.00
LAMP
53.50
FEST BLD ANNUAL ALARM INSP
447.00
23-00-0-152
REBAR/BLOCK ADHESIVE
26.58
CARPET ADHESIVE
5.09
CATCH BASIN/HEATER
135.35
WASHER FLUID/TOOL HANGER
23.62
PROPANE
43.59
CORD
109.97
NYLON CABLE TIES
134.93
NYLON CABLE TIES
118.50
PROPANE
36.50
PROPANE
18.25
23-00-0-153
TRAILER TIRES/MOUNT
138.90
HARBOR FREIGHT TOOLS USA
ELECTRIC MONITOR
24.99
MATHIS-KELLEY
BELT
45.41
SINGLE CUT KEY
7.40
DRILL BIT
22.99
DRILL BIT
22.99
SLIP HOOK/PAINT SUPPLIES
49.96
SAFETY PINS
13.00
CHAIN OIL
5.99
SUPPLYWORKS
ICE MELT
981.00
ICE MELT
374.40
23-00-0-183
DOTCOM STUDIO
WEBSITE HOSTING
124.95
----------------
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
15
HOTEL-MOTEL TAX
ACCOUNT #
VENDOR NAME
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------DEPARTMENT TOTAL:
18,602.73
================
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
16
AMBULANCE FUND
ACCOUNT #
VENDOR NAME
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------24-00-0-025
IL CENTRAL COLLEGE
PARAMEDIC CLASS- DRISSI
1,012.50
PEORIA FOREIGN FIRE
CAPNOGRAPHY SEMINAR X 3
150.00
24-00-0-051
PHYSIO-CONTROL, INC
3 CARDIAC MONITOR MODEMS
2,106.80
24-00-0-052
FOSTER COACH SALES INC
P-1 COMPRESSOR KIT
293.62
P-3 REAR HVAC BLOWER MOTOR
202.35
24-00-0-127
BOUND TREE CORPORATION
IV SOLUTION/GAUZE/NALOXONE
604.47
OXYGEN HOSE
40.49
IV CATHETER/THERMOMETERS
851.88
IV SOLUTION/GLOVES/NEEDLE SET
340.37
24-00-0-181
ANDRES MEDICAL BILLING (AMB)
2/16 AMBULANCE BILLING
3,401.17
9,003.65
================
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
17
W. WASHINGTON ST TIF
ACCOUNT #
VENDOR NAME
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------26-00-0-070
JOHN BROSHEARS
REIMBURSEMENT- CLOCK SUPPLIES
146.90
LEVEE DISTRICT CLOCK PART
93.15
240.05
================
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
18
WATER & SEWER
ACCOUNT #
VENDOR NAME
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------50-50-0-020
PDC LABORATORIES INC
CONTRACTUAL SERVICE COLIFORM
192.00
CONTRACT SERVICE COLIFORM
680.00
50-50-0-025
EGGS & ISSUES FERGUSON
15.00
50-50-0-045
AMEREN ILLINOIS
3/16 POWER CITY BLDS
1,890.13
FRONTIER
46.58
27.59
50-50-0-047
AMEREN ILLINOIS
3/16 POWER FOR PUMPING WATER
7,364.66
50-50-0-050
FENCE BANDBRACE
45.55
KEY SINGLE CUT
3.70
KEY SINGLE CUT
7.40
50-50-0-051
ARMATURE MOTOR & PUMP CO
SHAFT COUPLING W/O KEYWAY
88.36
GRAINGER INC.
KMO4 MIXER MOTER
196.38
MIDWEST MAILING & SHIPPING
MAILING SYSTEM 2016
686.00
50-50-0-052
PAFCO TRUCK BODIES
TRUCK #5 UTILITY BODY KEYS
30.00
50-50-0-070
PUBLIC WORK PEST CONTROL
34.00
COMPACT BAGLESS VACUUM
56.99
TIE DOWN STRAPS
14.23
WIRE SHELF
6.62
UNITYPOINT HEALTH PHYSICIANS
DRUG SCREEN
80.00
WIRE TIE RE-BAR/NETTING
21.48
ELBOW,/DRILL BIT/ ANCHOR SCREW
51.08
SOCKET
5.18
BIT DRILL
11.49
SOCKET
10.99
SOCKETS
2.10
SPRAYER
23.16
SPARK TORCH LIGHTER
15.98
UTILITY LIGHTER 2 PK
25.47
POWER CENTER
17.99
SOCKET
5.20
KEY SINGLE CUT
3.70
HEX BOLT
14.40
EYE BOLT W NUT
5.58
WASHER
2.10
SWIVEL TRIGGER SNAP
1.99
RSTP SPRAY SAFETY GRN
8.98
CUTTER PVC PIPE
41.97
CUTTER PVC PIPE HOSE
-12.99
PROPANE
66.22
CAULK PLYSEAM
7.98
HEX BOLT/NUTS
9.00
WAL-MART COMMUNITY
RETIREMENT PARTY SUPPLIES
87.78
50-50-0-100
COPY PAPER
107.70
SUGAR, CREAMER, SWEETNER
44.46
LEGAL PADS, FOLDERS, PENS
204.62
HANGING FOLDERS - LEGAL
81.78
CORRECTION TAPE,
34.68
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
19
WATER & SEWER
ACCOUNT #
VENDOR NAME
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------50-50-0-100
COPY PAPER, FILE JACKETS
137.58
SHELVING UNIT
71.23
NCR CORPORATION
RIBBON ITHACA PERIPHERALS
47.34
50-50-0-110
ALTORFER
SHOVEL, SAFETY GLASSES
40.53
WIRE CUP BRUSH, FACESHIELD
85.75
50-50-0-120
MUTUAL WHEEL COMPANY
D RING W-BRK
53.56
50-50-0-121
PAPER PRODUCTS/CLEANERS
94.78
50-50-0-123
HD SUPPLY WATERWORKS, LTD.
8 X 3/4 CC BRS SAD
82.05
3/4 CORP STOP CCXCTSC
430.20
CLAMP, AMP FULL CIRCLE
57.06
CLAMPS
77.81
CLAMPS
183.66
CLAMPS
317.37
EXTENDABLE VALVE WRENCH
126.90
ALTORFER
4' MEASURE WHEEL
82.95
SPRING BAY MATERIALS
TORPEDO SAND
63.04
TORPEDO SAND
225.05
50-50-0-124
BRENNTAG MID-SOUTH, INC
DRUM RETURN
-1,050.00
DRUM RETURN
-150.00
DRUM RETURN
-600.00
DRUM RETURN
-300.00
HYDROFLUOSILICIC
541.50
HYDROFLUOSILICIC, CHLORINE
1,641.00
CHLORINE
480.00
HYDROFLUOSILICIC, CHLORINE
1,360.68
POTASSIUM PERMANGANATE
2,103.13
50-50-0-126
CLAMP, RESTRAINT COUPLING
520.38
COLUMBIA PIPE & SUPPLY CO.
S80 PVC SXFIP ADAP 835-020
23.10
COUPLINGS
19.47
ELBOW GALVANIZED
23.98
50-50-0-127
C & H REPAIR & SUPPLY CO
18V CUTOFF GRINDER
145.67
50-50-0-130
HYD EXT MUELLER
6,431.55
A-51 GAL HYDRANT OIL
164.10
O-RING SEAT RING
27.60
50-50-0-155
2 DR LATERAL FILE
1,045.20
LATERAL FILE
1,216.80
50-50-0-180
WATER DEPOSIT REFUNDS
100-D WASHINGTON31.66
523 PEKIN AVE54.44
214 RANDOLPH15.83
339 MARIA8.76
W & S BILL OVERPAYMENT REFUND
301 CYPRESS PT111.39
50-51-0-012
FARNSWORTH GROUP
WWTP #1 & #3 PLANNING REPORT
23,406.19
IEPA CONSULT ON COPPER PLT#3
2,208.00
50-51-0-047
AMEREN ILLINOIS
3/16 POWER FOR PUMPING SEWER
10,691.38
50-51-0-052
ALTORFER
COOLANT
75.36
COLUMBIA PIPE & SUPPLY CO.
CL2 ROOM SMALL CUTTER
99.59
TRUCK # 51 TIRE REPAIR
30.00
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
20
WATER & SEWER
ACCOUNT #
VENDOR NAME
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------50-51-0-052
SAFETY INSPECTION
51.50
50-51-0-070
G & K SERVICES
MISC SUPPLIES
45.83
MISC SUPPLIES
45.83
MISC SUPPLIES
45.83
MISC SUPPLIES
45.83
NUT 1 COUPLING NUT
4.80
BATTERIES
28.41
50-51-0-080
ARMATURE MOTOR & PUMP CO
#3 SECONDARY CLARIFIER
1,318.23
BESSLER WELDING INC
ROLLER BARSCREEN REPLACEMENT
775.06
PEST CONTROL
39.00
TERMITE CONTROL PLT #1
425.00
ADAPTERS/NIPPLES/PLUGS
66.81
ADAPTERS/PLUMBERS TAPE
19.03
DRILL BITS/LINERS/POWER CORD
105.22
CLAMPS/PLIERS/RATCHET SET
150.57
OVERHEAD DOOR COMPANY
GARAGE DOOR MAINT. 701 CASS
194.93
G.A. RICH & SONS INC
RPZ'S TESTING
848.26
50-51-0-086
GETZ FIRE EQUIPMENT
FIRST AIDE KIT SUPPLIES
91.95
HYDRAULIC KIT
173.52
HYDRAULIC JACK
130.01
MTCO
INTERNET SERVICE
50.92
WAL-MART COMMUNITY
PENS/COPY PAPER
46.22
50-51-0-087
ALTORFER
WASH HOSE KOMLINE BUILDING
105.90
14 PC BLACKHAWK U2-1514DS
72.39
DRILL SET KOMLINE BLDG
79.00
WASTE MANAGEMENT
SLUDGE HANDLING/DISPOSAL
7,032.47
RUYLE CORPORATION
BOILER REPAIR
1,511.34
50-51-0-092
ALTORFER
16 GENERATORS- QTRLY MAINT
3,744.00
KINNEY LAND SURVEYING COMPANY
ROW VERIFICATION OAKWOOD LFT
200.00
AMERICAN HOIST & MANLIFT INC.
ROUTE 8 ANNUAL INSPECTION
2,349.50
50-51-0-102
FARNSWORTH GROUP
WWTP #1 & #3 PLANNING REPORT
30,692.50
HACH COMPANY
NITRIFICATION INHIBITOR LAB
241.39
LBOD PROBE 2 W/ CABLE LAB TEST
971.00
PDC LABORATORIES INC
COPPER & CYNAIDE TESTING
431.40
LAB TESTING NPDES
6,867.85
LAB TEST PERMIT REQUIRED
866.45
50-51-0-110
FASTENAL COMPANY
3 SAFETY GLASSES
12.56
GETZ FIRE EQUIPMENT
ANNUAL SERVICE EXTINGUSHERS
8.80
FIRST AIDE KIT SUPPLIES
143.10
TAZEWELL COUNTY HEALTH DEPT
HEPATITIS A & B VAC HUMPHRES
83.00
50-51-0-127
ALTORFER
EXTENSION CORDS
182.70
FASTENAL COMPANY
ANCHORS
120.99
STOCK SCREWS, NUTS, COUPLING
168.27
LINDEN & COMPANY, INC.
CHECK VALVES
2,618.00
COUPLING/CABLE TIES
21.32
50-53-0-052
AUTOZONE COMMERCIAL
TRUCK #4 BRAKES/PADS
73.43
RAIN-X FOR CAMERA LENSE
5.84
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
21
WATER & SEWER
ACCOUNT #
VENDOR NAME
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------50-53-0-052
COE EQUIPMENT CO
TRUCK #58 PIPE RACK & STRAPS
230.89
SAFETY INSPECTION
30.50
50-56-0-053
BESSLER WELDING INC
STEPS #1 CLARIFIER SAFETY
459.00
50-56-0-160
RNS ELECTRIC, INC
OIL SENSOR EFFLUENT PLT #1
1,830.00
130,775.23
================
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
22
RIVERBOAT GAMING TAX FUND
ACCOUNT #
VENDOR NAME
AMOUNT
-----------------------------------------------------------------------------------------------------------------------------------80-00-0-072
P.A. ATHERTON
EP STORM SEWER IMPROVEMENT
7,500.00
80-00-0-140
ROANOKE MOTOR CO INC
AMBULANCE CHASSIS DEPOSIT
1,000.00
80-00-0-163
P.A. ATHERTON
2015 ST MAINT RIO ST OUTFALL
25,250.00
AMEREN ILLINOIS
SUMMIT DR 12 OF 12
14,583.34
80-00-0-165
CITY OF PEORIA
7/15 50% WAGERING TAX
198,296.15
8/15 50 % WAGERING TAX
186,270.34
175,345.43
JULY, AUG, SEPT ADMISSIONS TAX
125,018.50
180,739.43
161,611.01
167,584.77
OCT,NOV,DEC ADMISSIONS TAX
108,710.50
80-01-0-030
GRAYBAR ELECTRIC COMPANY
DATA CABLING
40.64
SHI INTERNATIONAL CORP
SERVER STORAGE
1,082.00
1,353,032.11
================
DATE: 03/10/16
TIME: 15:16:38
ID:
AP443000.CEP
CITY OF EAST PEORIA
PAGE:
23
FINAL TOTALS
-----------------------------------------------------------------------------------------------------------------------------------GENERAL CORPORATE FUND
107,648.84
POLICE PROTECTION FUND
10,856.91
17,111.74
SOLID WASTE
18,369.01
SEWER CHLORINATION
STREET LIGHTING FUND
102,666.57
741.00
17,352.57
EASTSIDE CENTRE
7,613.87
MARINA DEBT SERVICE
1,650.00
HOTEL-MOTEL TAX
AMBULANCE FUND
W. WASHINGTON ST TIF
WATER & SEWER
18,602.73
9,003.65
240.05
130,775.23
RIVERBOAT GAMING TAX FUND
1,353,032.11
----------------
GRAND TOTAL
1,795,664.28
================
Resolution No. 1516-112
MEMORANDUM
February 26, 2016
TO:
Mayor David W. Mingus and Members of City Council
FROM: City Attorney’s Office (Scott A. Brunton)
SUBJECT:
Resolution Regarding Actuarial Services for City’s Police and Firefighter
Pension Funds
_____________________________________________________________________
DISCUSSION:
The City has contracted with Gabriel, Roeder, Smith & Company for several years to
provide actuarial services for the City’s Police and Firefighter Pension Funds. The City
is obligated to obtain annual valuations of the funding in these Pension Funds, which
has been completed by Gabriel, Roeder, Smith & Company during these past several
years. Also, actuarial services are needed for the Pension Funds occasionally
throughout the year to address Pension Fund related matters. The Pension Boards
continue to find Gabriel, Roeder, Smith & Company to be a qualified and responsible
firm for providing these actuarial services for the Pension Funds.
The City Treasurer has obtained a quote for these actuarial services for the upcoming
year from Gabriel, Roeder, Smith & Company. This Company’s quote provides these
services at a cost of $9,500 for each Pension Fund, totaling $19,000 for the two
Pension Funds. The City and the Boards overseeing the Pension Funds have been
satisfied with the services provided by Gabriel, Roeder, Smith & Company in the past.
RECOMMENDATION:
Our office recommends that the Council pass this Resolution.
c: Terri Gualandi
Dennis R. Triggs
RESOLUTION NO. 1516-112
East Peoria, Illinois
________________, 2016
RESOLUTION TO APPROVE CONTRACT FOR ACTUARIAL
SERVICES FOR PENSION FUNDS
WHEREAS, the City maintains both the Police Pension Fund and the
Firefighters Pension Fund (the “Pension Funds”) for the benefit of the City’s police
officers and firefighters; and
WHEREAS, the City is obligated to provide annual valuations of the funding in
the Pension Funds as part of the City’s obligation to provide an annual audit of the
City’s financial matters and to properly and adequately maintain the Pension Funds; and
WHEREAS, Gabriel, Roeder, Smith & Company has previously provided these
professional actuarial services for the City’s Pension Funds for several years in a
responsible, satisfactory, and sufficient manner; and
WHEREAS, Gabriel, Roeder, Smith & Company has provided a quote to provide
these actuarial services for the Pension Funds for the next year at a total cost not to
exceed $19,000.00 under the contract attached hereto as Exhibit A (the “Contract”); and
WHEREAS, the City hereby finds that Gabriel, Roeder, Smith & Company is a
responsible and qualified firm for providing these professional actuarial services for the
City’s Pension Funds, and that it is in the best interests of the City to enter into this oneyear Contract with Gabriel, Roeder, Smith & Company for these services;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT:
Section 1.
The above recitations are found to be true and correct.
Section 2. The Mayor or his designee is hereby authorized and directed to
execute the Contract with Gabriel, Roeder, Smith & Company for actuarial services for
the City’s Pension Funds in accordance with the Contract (attached hereto as Exhibit A)
at a total cost not to exceed $19,000.00, under such terms and conditions as the Mayor
in his discretion deems appropriate; provided that the City shall have no obligation
under the terms of such contract until a fully-executed original has been provided to
both the City and Gabriel, Roeder, Smith & Company.
APPROVED:
________________________________
Mayor
ATTEST:
_______________________________
City Clerk
2
East Peoria Police Department
TO:
The Honorable Mayor and the City Council
FROM:
Chief Dick Ganschow
DATE:
February 24, 2016
SUBJECT: Purchase of Vehicle for Police Department
DISCUSSION: The East Peoria Police Department was granted previous approval from Council
to dispose of out of service squad cars, seized vehicles and other unused equipment. Since our last
purchase of a used police vehicle in August of 2015 the Department has sold additional vehicles and
equipment which total approximately $24,800.00 .
The Chief of Police is currently driving a 2006 Ford Taurus, the oldest vehicle in the Police fleet.
The Department has purchased and outfitted two used Missouri Highway Patrol units in the past two
years and has had very good results with those units and believe the program to be an excellent
alternative for the purchase of administrative vehicles.
The Department can purchase a 2014 Dodge Charger for $16,950.00. Outfitting costs are
estimated to be $5,027.10 for a total of $21,977.10. This purchase would be made from the
Department’s Police Vehicle Fund which results in no taxpayer money being expended on the
purchase.
REQUEST:
Approval of purchase and outfitting of a 2014 Dodge Charger from the
Missouri Highway Patrol in amount not to exceed $21,977.10.
cc:
City Clerk Morgan Cadwalader
Treasurer/Comptroller Terri Gualandi
201 W. Washington St., East Peoria, Illinois 61611
Phone: (309) 698-4700 Fax: (309) 698-4725
, 2016
WHEREAS, the Police Department is in need of an additional police cruiser; and
WHEREAS, the Police Department has disposed of out of service squad cars
and other unused equipment totaling $24,800.00 which will be used to offset the cost of
this vehicle purchase; and
WHEREAS, the Missouri Highway Patrol has a 2014 Dodge Charger police
cruiser (the “Dodge Cruiser”) available for purchase in the amount of $16,950.00; and
WHEREAS, the Dodge Cruiser will need to be outfitted; and
WHEREAS, Ragan Communications, Inc. has offered to provide the outfitting of
the Dodge Cruiser in the amount of $5,027.10; and
WHEREAS, it is in the best interests of the City to purchase and outfit one Dodge
Cruiser in an amount not to exceed $21,977.10 as specified in Exhibits A and B
attached here to and incorporated herein by reference;
Section 1.
execute an agreement with Missouri Highway Patrol in the amount of $16,950.00 for
purchasing the Dodge Cruiser on behalf of the City’s Police Department, together with
such changes as the Mayor in his discretion may approve; provided, however, that the
City shall have no obligation under the terms of this resolution to the Missouri Highway
Patrol until an original purchase order or agreement has been delivered to the Missouri
Highway Patrol.
execute an agreement with Ragan Communications, Inc. in the amount of $5,027.10 for
outfitting the Dodge Cruiser on behalf of the City’s Police Department, together with
such changes as the Mayor in his discretion may approve; provided, however, that the
City shall have no obligation under the terms of this resolution to Ragan
Communications, Inc. until an original purchase order or agreement has been delivered
to Ragan Communications, Inc.
APPROVED:
Mayor
ATTEST:
________________________________
City Clerk
2
EAST PEORIA FIRE DEPARTMENT
201 W. Washington Street
East Peoria, IL 61611
Phone: (309) 427-7671
Al Servis
Fire Chief
TO:
THRU:
Commissioner John Kahl
FROM:
Chief Al Servis
DATE:
Wednesday, February 24, 2016
SUBJECT:
Approval for purchase 2016 Dodge Ram 5500 Chassis
DISCUSSION: The East Peoria Fire Department ambulance committee has researched our next
ambulance purchase and has recommended a 2016 Dodge Ram 5500 SLT Regular Cab 4 x 4
Chassis. We are able to order a 2016 model if we can place the order on or before March 10, 2016.
This will allow Foster Coach to proceed with construction of the ambulance patient compartment
(BOX) as planned.
If we are unable to order by March 10, 2016 we will have to wait for a 2017 model. If that is the
case we will be looking at an 18-month lead time from the date of order to take possession of the
ambulance.
By going with the Dodge Chassis the total price of the ambulance would come in at $214,323. This
is $15,677 under the total $230,000 that was budgeted over two fiscal years. The committee
contacted numerous dealerships in the area and only three were able to meet specifications for the
commercial chassis:
Roanoke Motor Company
Sam Leman Peoria
Heller Dodge Pontiac
$ 51,548.00
$ 51,982.00
$ 53,600.27
RECOMMENDATION: I recommend that the city council approve the lowest bid of
$ 51,548.00 from Roanoke Motor Company at the March 1, 2016 city council meeting. The
remaining $ 63,452.00 would be held until full payment in the next fiscal year.
, 2016
WHEREAS, the Fire Department is in need of an ambulance chassis; and
WHEREAS, the Fire Department sought bids for the chassis; and
WHEREAS, Roanoke Motor Co., Inc. provided the lowest bid for a 2016 Dodge
Ram 5500 SLT Regular Cab 4x4 Chassis (“Dodge Ambulance Chassis”) in the amount
of $51,548.00;
WHEREAS, the City desires now to accept the lowest responsible bid for the
purchase of the Dodge Ambulance Chassis as specified at Exhibit A attached hereto
and incorporated herein by reference;
EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT the Fire Department is hereby
authorized to purchase one Dodge Ambulance Chassis from Roanoke Motor Co., Inc. in
an amount not to exceed $51,548.00. The Mayor or his designee is hereby authorized
and directed to enter into agreements or execute purchase orders which provide for the
acquisition of the vehicle identified in this resolution and to take such other action as is
necessary to conclude the transaction herein authorized; provided, however, that the
City shall have no obligation to Roanoke Motor Co., Inc. until an original purchase order
or agreement has been delivered to Roanoke Motor Co., Inc.
APPROVED:
Mayor
ATTEST:
________________________________
City Clerk
Exhibit A
ROANOKE MOTOR CO INC
1313 W FRONT STREET
ROANOKE,IL
Configuraticn Preview
615617432
Date Printed:
J:stimated Ship Date:
2016-02-154:15PM
Sold to:
ROANOKE t.10i0Ft CC INC P9136)
1313 \-','FRONT STREET
Sales Code
PR<
1313 W FRONr STP..E.Ei
Dascrlptfon
MSRP(USO)
5500 REG CAB CHASSIS t.x�
-XS
Blael\iDiese! Gray
0
0
Cloth M)i20!40 Sem:h Sea l
LM1
Daytimeo R.1,:nnirg Head!Gm"s low B-eam
XKH
C!5'a.f"l Idle Emissions Lab<:>!
C!<J
RA2
/�H2
XEF
CJT
t25
Black Vinyl Ficcr Co·.·'!:ltir.y
0
?.65
95
1,0&5
19.5X6.0 F�tgOd A!um Polishe-d 'Nh.H;Is
295
250
.2'2Si70R19.5G ;\1: Tr3ctiotl Tres
570
t.u10.ury Group
125
4.10 Rear Axle Rollo
DK3
Elec Shift·On�Tl'le·Fl'l Trm'!&fer Case
5N6
Easy Order,
4EX
Sales Tmcklng
151
·20
t�(}
De!ete Frcnt Cer.tr::r Seal
Pcwer Tak� O�f Prep
OMF
?.1.:5
Ambulan.;a Pt!;lp G:O'-l?
1'rans1er.esse ;Skld PiJte Sr.ield
LBX'
ADA
D
U:cn!19Cl5,tl
Rear Sliding Wim::!m••
TUZ
0
50
Co!d Wee1h;r Group
GFD
1,.�/?4
0
FlilmC! Rad Clea;o Coa!
Morol-onf.! Pair,t.
ADE
UiiKl
6-Spd Aula Ai5ir. ASG9RC HD Tr.;�r;s
,\PA
'V9
Options:
ROANOKE MOTOR CO iNC {J91�fi)
Ml.�20
(192 Sin 'NS- CA or 106 ir.i
�;:�:'::: 29G�-:�;!G�1ionitir P,��rer�dP��g�e 2902 ��"7' - �;:_:·_: ·��r;::'-ir��?/:��-:�::�Ti�q'S�f�.':_ :.:: .f ·:.
7,.!0(.)
6..7L 16 Cummins-Turbo Oit�sei Engir-�
ETK
0Pi;l.U5
DF2
PaintJSe-.:!t/Trim:
Ship to:
2016 5500 REG CAB CHASSIS 4x4 !192.5 in WB- CA of 10G In) !DPOL65}
Vehicle:
Package:
BA. ?ending o�dor
Status:
ROANOKE. IL £15617432
ROA.NOKE.ll 6�56-17432
Mo.dol!
Quanlity:
VIN:
VON:
2�5
c
Zor.e 51�Ci1-le<:tgo
0
1,195
Oe$tination Fees:
�
Rostriction
Tot;;�l Price:
Order Typo:
SchedlJiing flTiarity:
R�lait
4-0ea!er Or<dc:
PSP Manth!Week:
Build
Priority:
99
Customt!r Name:
Customer Address:
Jnstructions:
'
Note: 1hls i& not an invoice. The p ric es nnd equipme-nt show� on this prict!d crdur confirmation •ne t entative and subject lo change or
correction wllhout prior notice. No claims against th.o content Hstli?d or prices quoted will b� accepted. Refer to lht!- vt!bicle
vehicle content and pri ci ng , Orders arc acccptud anlV when the vehicle is shipped by the factory.
Invoice for final
�aga 1
of 1
2016 RAM 5500 Chassis 4x4 Regular Cab 192.5" WB Tradesman/SLT (DPOL65)Exterior
Engine: 6.7L 16 cummins Turbo Diesel
Transmission: 6-Speed Automatic Aisin AS69RC HC
Interior
(0 P) Flame Red
Clearcoat
(0 I) Diesel Gray/Black
Primary : Flame Red Clearcoat
Cj'>"<-r-
p <:''
--�
-1 s i C) � 2._ ""'
J
��
CITYMPG
N/A
�
--
NIC
�
HIGHWAYMPG
N/A
SUBTOTAL
Destination
TOTAL
$56,740.00
$1,195.00
$57,935.00
2016
RAM 5500
Chassis
4x4
Regular Cab 192.5" WB Tradesman/SLT (DPOL65)Exterior
(0 P) Flame Red
Clearcoat
Engine: 6.7L 16 Cummins Turbo Diesel
Transmission: 6-Speed Automatic Aisin AS69RC HC
Interior
Standard Equipment
STANDARD VEHICLE PRICE
Items Featured Below are induded at NO EXTRA CHARGE in the Standard Vehide Price Shown at Right
• HEMI 6.4L V-8 OHV w/SMPI367hp
• 6 speed automatic trans w/OD
• 4-wheel ABS
•Traction control
• 225nOR19.5G BSW tires
• Battery with run down protection
•Electronic stability
•Air conditioning
• AM/FM/Satellite-prep
• Variable intermittent wipers
• 19.5" x 6" wheels
•Dual front airbags
•Driver & front passenger seat mounted side
airbags
• Airbag occupancy sensor
• Sentry Key immobilizer
(0 I) Diesel Gray/Black
•Tachometer
Quick Order Package 29G SLT
•Reclining front 40-20-40 split-bench seats
• Vinyl seats
• 18,0001bs. GVWR
• 7,0001bs. front GAWR
50 State Emissions
Engine: 6.7L 16 Cummins Turbo Diesel
Transmission: 6-Speed Automatic Aisin
AS69RC HD
4.1 0 Rear Axle Ratio
• 13,5001bs. rear GAWR
•52gal. fuel tank (behind rear axle)
GVWR: 18,000 lbs
• 7,0001bs. front axle capacity
• 13,5001bs. rear axle capacity
Tires: 225nOR19.5G All Traction
•107.9" cab to axle
• 51.2" axle to end of frame
Delete Front Center Seat
220 Amp Alternator
Ambulance Prep Group
B-20 Bio DiE'!sel Capability
Black Vinyl Floor Covering
Wheels: 19. 5 x 6.0" Forged Aluminum
Polished
Cloth 40/20/40 Bench Seat
•50,000 frame yield strength (psi)
• 192.5" wheelbase
"
• 282.3" overall length
• Transmission PTO provision
Engine Block Heater
Manufacturer's Statement of Origin
Power Take Off Prep
•
$125.00
STD
$250.00
$1,095.00
INC
-$20.00
INC
$445.00
N/C
NIC
NIC
$125.00
$50.00
$245.00
INC
N/C
SiriusXM Satellite Radio
Radio: Uconnect 5.0
$465.00
Interior : Diesel Gray/Black
N/A
N/C
$7,400.00
$1,600.00
$295.00
$140.00
Upfitte r Electronic Module (VSIM)
N/A
$3,605.00
Rear Sliding Window
Voltage Monitoring Auto Idle Up Sys
HIGHWAYMPG
$40,920.00
OPTIONAL EQUIPMENT
Clean Idle Emissions Label
Cold Weather Group
Low Beam Daytime Running Headlamps
Electric Shift-On-The-Fly Transfer Case
CITYMPG
--
SUBTOTAL
Destination
TOTAL
INC
INC
INC
N/C
$56,740.00
$1,195.00
$57,935.00
2016 MODEL YEAR
RAM 5500 CHA'SSIS
,SLT REG CAB 108"C/A
4X4
PRICE INFORMATION
PRICE INFORMATION
MANUFACTURER'S SUGGESTED RETAIL PRICE OF
THIS MODEL INCLUDING DEALER PREPARATION
•1
_,l �
---'-l•_•_•_P_r_ci _•_:_$_4_o_9
, _z_o __
L
RAM 5500 REG CAB CHASSIS
-�
-- -�-
Ext eriorColor.Aame Red Clear Coat Exterior Paint
Interior Color: Black I Diesel Gray .Interior COlors
·
·rnterJor:crour4U720.t4o··se, n ch··seac- -. - · ---
Englne:6.7-liter 16 Cummins® Turbo Diesel Engine
Transmission:AJSIN Heavy Duty 6 -Speed Automa!lc
Transmission
STANQARD EQUIPMENT (IJNLESSREPlACEDBY
OPT!otlAl EOUIP!.IENn
FUNCTIONAL/SAFETY FEATURES
Ram Chassis Cabs are Job-Rated®
180-Amp Alternator
Electronic Stability Control
Anli-Spin Differential Rear Axle
Dana® Rear Axle
Conventional Differential Front Axle
Manual Shift-On-The.Fly Transfer Case
Front Stabirrzer Bar
Rear Heavy Duty Stabilizer Bar
Heavy Duty Engine Cooling
Instrument Panel Mounted Auxiliary Switches
Auxiliary Transmission Oil Cooler
Automatic Headlamps
Tip Start
Sentry Key® Theft Deterrent System
7 Pin Wiring Harness
Tow Hooks
52,Gallon Rear Fuel Tank
Advanced Multistage Front Airbags
Anti-Lock 4-Wheel Disc Brakes
INTERIOR FEATURES
Air Conditioning
Radio 3.0
Audio Jack Input for Mobile Devices
40 I 20 I 40 Split Bench Seat
Brack Vinyl Floor Covering
Power Steering
Power Accessory Delay
Electronic Vehide Information Center
Speed Control
T ilt Steering Column
Manual Windows
Manual Door Locks
12-Volt Auxiliary Power Ounet
Instrument Cluster with Display
EXTERIOR FEATURES
Black Front Bumper
Black Grille
Black Wheel Flares
19.5-fnch x 6.0-lnch Steel Vlllleels
225/70R19.5G All Position Front and Rear Traclion
Clearance Lamps
Folding Trailer Tow Mirrors
Hc.logen Quad Headlamps
(contd.)
OPTIONAL EQUIPMENT
s 3,605
Customer Preferred Package 29G
Bright Grille
Cloth 40 I 20 140 Bench Seat
Front Floor Mats
Remote Keyless Entry
SiriusXM® Sat Radio wf1,Yr Radio
------ -- ·-""--.---- ---··�···..--·----..-·---··
Subscription
Power Black Trailer Tow Mirrors wl
· ·-
Manual Fold Away
Luxury Group
-"'"\
$570
Leather-Wrapped Steering Wheel
Cold Weather Group
s
Engine Block Heater
Winter Front Grille Cover
Ambulance Prep Group
125
5445
220-Amp Alternator
Upfitter Electronic Module (VSIM)
Voltage Monitoring System w/Auto Idle Up
Control
Red Seat Belts
Delete Front Center Seal
$75
S-20
Black,Vinyl Floor Covering
Delete Floor Mats
AISIN Heavy Duty &Speed Automatic
s 1,600
Transmission
Electric Shif-t on-the.Fiy Transfer Case
5245
s 125
4.10 Rear Axle Ratio
6.7-Uter 16 Cummins® Turbo Diesel
$ 7,400
Engin�
Smart Exhaust Brake
Rear Sliding Wmdow
$140
Power Take Off Prep
Low Beam Daytime Running Headlamps
$295
$50
$465
Uconnect® s:o
5.0-Jnch Touchscreen Display
SJSO
Full Size Spare Tire
19.5-lnch'Steel Spare Wheel
225/70R19.5G All Tracllon Tires
19.5- lnch x 6-lnch Forged Aluminum
Polished Wheels
Power Adjustable Pedals
Transfer Case Skid Plate
$250
$1.095
$125
s 95
Clean Idle Emissions Label
DESTINATION CHARGE $1,195
• t.r
_,,.
T_O_T_A_L_P_R_Ic _ E_:_* _$_59_, _
1s _o
_
_
_
Ordinance No. 4266
TO:
FROM:
Ty Livingston, Director of Planning & Community Development
DATE:
February 24, 2016
SUBJECT:
Lot Sales
BACKGROUND:
As a follow-up to the City’s sealed bid process for the sale of excess property, these are the other
three parcels in addition to 107 Neumann. One bidder, Vickie Stiel, offered the high bid on all three
properties. These properties and the corresponding offers are as follows:
 118 Woodlawn: $5,000
 119 Eden: $2,000
 320 Park: $2,000
She intends to construct new homes on these lots where feasible. Staff intends to work with her on
this process as new homes are preferred to the lots remaining vacant.
RECOMMENDATION:
Approval as presented.
ORDINANCE NO. 4266
AN ORDINANCE ACCEPTING BIDS FOR SALE OF CITY-OWNED
SURPLUS REAL ESTATE LOCATED AT 118 WOODLAWN
BOULEVARD, 119 EDEN STREET, AND 320 PARK AVENUE
WHEREAS, the City approved selling several surplus parcels of real estate
owned by the City by the sealed bid process pursuant to Ordinance No. 4257, including
the properties located at 118 Woodlawn Boulevard, 119 Eden Street, and 320 Park
Avenue in East Peoria, which are legally described in Exhibit A and depicted in Exhibit
B (the “Properties”); and
WHEREAS, after adopting Ordinance No. 4257, the City properly published
notice for three successive weeks pursuant to the public sealed bidding process for the
Properties as provided under Section 11-76-2 of the Illinois Municipal Code (65 ILCS
5/11-76-2) prior to the bid opening held during the City Council meeting on January 19,
2016; and
WHEREAS, the City received sealed bids from Vicki Stiel (“Purchaser”) for 118
Woodlawn Boulevard in the amount of $5,000.00, for 119 Eden Street in the amount of
$2,000.00, and for 320 Park Avenue in the amount of $2,000.00; and
WHEREAS, the City Council hereby finds that these bids presented by the
Purchaser for each of the Properties are acceptable bids and the best bids for each of
the respective Properties, and further that these bids should be accepted by the City
and the Properties should be thereby sold to the Purchaser;
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
Section 1. The sealed bids from the Vicki Stiel (the Purchaser) for each of the
Properties are hereby accepted by the City.
Section 2. The Mayor and City Clerk of the City of East Peoria are hereby
authorized and instructed to execute all documents necessary to effectuate the sale of
each of the Properties to the Purchaser upon the respective payments of the bid
amounts to the City for a total of $9,000.00.
Section 3. This Ordinance shall be in full force and effect from and after its
passage by a vote of at least three-fourths (3/4) of the City Council holding office in the
manner as provided by law.
PASSED BY THE COUNCIL OF THE CITY OF EAST PEORIA, TAZEWELL
COUNTY, ILLINOIS, IN REGULAR AND PUBLIC SESSION BY A THREE-FOURTHS
(3/4) MAJORITY VOTE THEREOF THIS _____ DAY OF _____________, 2016.
APPROVED:
__________________________________
Mayor
ATTEST:
___________________________________
City Clerk
EXAMINED AND APPROVED:
___________________________________
Corporation Counsel
2
EXHIBIT A
DESCRIPTION OF SURPLUS REAL ESTATE:
Parcel #1: 118 Woodlawn Boulevard, East Peoria
Legal Description: Lot Twenty-Nine in View Point Subdivision, Being Part of Lot
Two of the Northwest Quarter of Section Four and Part of Lot Two of the
Northwest Quarter of Section Five, all in Township Twenty-Five North, Range
Four West of the Third Principal Meridian, in the City of East Peoria, Tazewell
County, Illinois.
Tax I.D. No. 05-05-04-102-009
Parcel #2: 119 Eden Street, East Peoria
Legal Description: Lot 74 in Highway Village Section Three, a Subdivision in
Tazewell County, Illinois, in accordance with the recorded Plat of said
Subdivision, all situated in Tazewell County, Illinois.
Tax I.D. No. 01-01-35-414-004
Parcel #3: 320 Park Avenue, East Peoria
Legal Description: Lot 181 in Plat Three Brown’s Addition on East Peoria
Heights, Tazewell County, Illinois.
Tax I.D. No. 05-05-05-120-006
3
EXHIBIT B
MAPS OF SURPLUS REAL ESTATE:
4
Ordinance No. 4268
TO:
FROM:
DATE:
March 8, 2016
SUBJECT:
Annexation of land related to Shady Knolls subdivision, 5th extension.
BACKGROUND:
The petitioners are requesting annexation of property related to this
subdivision. When this last phase was platted it included a portion of the former Harrington Lane,
which is located in the County. To complete the process for the subdivision, this strip of the former
Harrington Lane needs to be annexed into the City and attached to the remaining developable area of
this subdivision.
RECOMMENDATION:
Approval.
ORDINANCE NO. 4268
AN ORDINANCE PROVIDING FOR ANNEXATION OF
HARRINGTON LANE, A PRIVATE ROADWAY
WHEREAS, a petition signed and verified on behalf of William C. Harrmann, John J.
Harrmann, Carolyn A. Hutchcraft and Mary K. Grimm (collectively, the “Petitioners”) has
been filed with the City Clerk pursuant to and in conformance with 65 ILCS 5/7-1-8
requesting annexation to this City of a certain tract of land hereinafter described (the
“Territory”); and
WHEREAS, attached hereto labeled as "Exhibit A" is a map (hereinafter the "Plat of
Annexation") showing the location of the Territory with respect to the current corporate
limits of the City of East Peoria; and
WHEREAS, it appears that the Petitioners are the owners of record of the Territory;
that no electors reside within the Territory; that the Territory is not within the corporate limits
of any municipality; and that the Territory is contiguous to the present corporate limits of the
City of East Peoria;
Section 1. The following described tract of land, to-wit:
A part of the Northwest Quarter of the Southeast Quarter of Section Two (2),
Township Twenty-Five (25) North, Range Four (4) of the Third Principal
Meridian, Tazewell County, Illinois, more particularly described as follows:
Commencing at the northwest corner of the Northwest Quarter of the
Southeast Quarter of said Section 2; thence South 01°-06’-33” East, along
the west line of the Northwest Quarter of the Southeast Quarter of said
Section 2, 321.49 feet to the point of beginning of the tract to be described:
From the point of beginning, thence South 89°-50’-00” East, 33.01 feet;
thence South 01°-06’-33” East, parallel to and 30 feet normally distant
easterly from the west line of the Northwest Quarter of the Southeast Quarter
of said Section 2, 923.22 feet to the northerly right of way line of Bloomington
Road; thence South 35°-43’-12: West, 55.05 feet to the west line of the
Northwest Quarter of the Southeast Quarter of said Section 2; thence North
01°-06’-33” West along said west line, 968.02 feet to the point of beginning;
said tract containing 0.716 acre, more or less.
Part of PIN: 05-05-02-400-001
be and the same is hereby annexed to and made a part of the City of East Peoria in the
County of Tazewell and State of Illinois.
Section 2. The City Clerk is hereby authorized and directed to file for record in the
office of the Recorder of Deeds of Tazewell County, Illinois and in the office of the Clerk of
Tazewell County, Illinois a certified copy of this Ordinance together with the Plat of
Annexation attached thereto.
passage, approval and recordation as provided by law.
COUNTY, ILLINOIS, IN REGULAR AND PUBLIC SESSION THIS
DAY OF
, 2013.
APPROVED:
Mayor
ATTEST:
City Clerk
Corporation Counsel
2
3
ANNEXATION NOTICE -
Tazewell County
THIS DOCUMENT PREPARED BY:
MICHAEL J. TIBBS
1125 Commerce Bank Building
416 Main Street
Peoria, Illinois 61602
AFTER RECORDING MAIL TO:
MICHAEL J. TIBBS
416 Main St., Ste. 1125
Peoria, IL 61602
NOTICE OF PROPOSED ANNEXATION OF TERRITORY
PRESENTLY LOCATED WITHIN THE GARDENA FIRE PROTECTION DISTRICT
TO THE CITY OF EAST PEORIA
TO:
Tony Griffin, 13 Apple Tree Lane, East Peoria, IL 61611
Richard P. Scott, 116 Patterson, East Peoria, IL 61611
Fred C. Schmidgall, c/ o Morton Supplies, 1310 W. Birchwood, Morton, IL 61550
being all of the Trustees of the Gardena Fire Protection District, Tazewell, Illinois.
YOU AND EACH OF YOU are hereby notified that the City of East Peoria, County of Tazewell, a
municipality which provides fire protection services, is about to annex the territory hereinafter described
pursuant to the provisions of Article 7, Division 1 of the Illinois Municipal Code (65 ILCS 5/ 7- 1- 1, et seq.)
and that such annexation will take place not less than ten ( 10) days after the service of this Notice upon
you.
Said real estate proposed to be annexed is described as follows:
A
the Northwest Quarter
the Southeast Quarter
Section Two ( 2),
Township
Twenty- Five (25) North, Range Four( 4) of the Third Principal Meridian, Tazewell County,
part of
of
of
Illinois, more particularly described as follows:
Commencing at the northwest corner of the Northwest Quarter of the Southeast Quarter of
Section 2; thence South 01°- 06'- 33" East, along the west line of the Northwest Quarter
of the Southeast Quarter of said Section 2, 321. 49 feet to the point of beginning of the tract
to be described: From the point of beginning, thence South 89°- 50'- 00" East, 33. 01 feet;
thence South 01°- 06'- 33" East, parallel to and 30 feet normally distant easterly from the
said
west line of the Northwest Quarter of the Southeast Quarter of said Section 2, 923. 22 feet
to the northerly right of way line of Bloomington Road; thence South 35°- 43'- 12: West,
55. 05 feet to the west line of the Northwest Quarter of the Southeast Quarter of said
Section 2; thence North 01°-
06'- 33" West along said west line, 968. 02 feet to the point of
beginning; said tract containing 0. 716 acre, more or less.
Part of PIN: 05- 05- 02- 400- 001
Page- 1-
of
2
THE CITY OF EST,PEORIA
K
By. ,
or
L-- 6
MILLER, HALL & TRIGGS
Its Attorneys
AFFIDAVIT OF SERVICE
STATE OF ILLINOIS
SS
COUNTY OF TAZEWELL )
The undersigned, being first duly sworn deposes and says on oath that as Attorney for the City of
East Peoria he did cause the foregoing Notice to be served upon the Trustees of the Gardena Fire
Protection District, and each of them by mailing true and correct copies of the same by certified mail to
the said Trustees at the addresses set forth beside their names on October 29, 2013, by depositing the
same
in the United States Mail
at
Peoria, Illinois,
with all postage prepaid.//
c; ,
r/(
MICHAEL J TIBBS
Subscribed and sworn to before me
this 29th day of October, 2013.
114 /
/I
Notary Public
OFFICK SEAL
ANNA_ STO
weft
M
uuS I
n
MICHAEL J. TIBBS
MILLER, HALL & TRIGGS
1125 Commerce Bank Building
Peoria, IL 61602- 1161
309) 671- 9600
Page- 2-
of
2
pC7
ANNEXATION ORDINANCE Tazewell County
THIS DOCUMENT PREPARED BY
AND AFTER RECORDING
RETURN TO:
MICHAEL J. TIBBS
Miller, Hall & Triggs, LLC
416 Main Street, Suite 1125
ORDINANCE NO. 4268
AN ORDINANCE PROVIDING FOR ANNEXATION OF
HARRINGTON LANE, A PRIVATE ROADWAY
WHEREAS, a petition signed and verified on behalf of William C. Harrmann, John J.
Harrmann, Carolyn A. Hutchcraft and Mary K. Grimm (collectively, the “Petitioners”) has
been filed with the City Clerk pursuant to and in conformance with 65 ILCS 5/7-1-8
requesting annexation to this City of a certain tract of land hereinafter described (the
“Territory”); and
WHEREAS, attached hereto labeled as "Exhibit A" is a map (hereinafter the "Plat of
Annexation") showing the location of the Territory with respect to the current corporate
limits of the City of East Peoria; and
WHEREAS, it appears that the Petitioners are the owners of record of the Territory;
that no electors reside within the Territory; that the Territory is not within the corporate limits
of any municipality; and that the Territory is contiguous to the present corporate limits of the
City of East Peoria;
Section 1. The following described tract of land, to-wit:
A part of the Northwest Quarter of the Southeast Quarter of Section Two (2),
Township Twenty-Five (25) North, Range Four (4) of the Third Principal
Meridian, Tazewell County, Illinois, more particularly described as follows:
Commencing at the northwest corner of the Northwest Quarter of the
Southeast Quarter of said Section 2; thence South 01°-06’-33” East, along
Page -1- of 3
the west line of the Northwest Quarter of the Southeast Quarter of said
Section 2, 321.49 feet to the point of beginning of the tract to be described:
From the point of beginning, thence South 89°-50’-00” East, 33.01 feet;
thence South 01°-06’-33” East, parallel to and 30 feet normally distant
easterly from the west line of the Northwest Quarter of the Southeast Quarter
of said Section 2, 923.22 feet to the northerly right of way line of Bloomington
Road; thence South 35°-43’-12: West, 55.05 feet to the west line of the
Northwest Quarter of the Southeast Quarter of said Section 2; thence North
01°-06’-33” West along said west line, 968.02 feet to the point of beginning;
said tract containing 0.716 acre, more or less.
Part of PIN: 05-05-02-400-001
be and the same is hereby annexed to and made a part of the City of East Peoria in the
County of Tazewell and State of Illinois.
Section 2. The City Clerk is hereby authorized and directed to file for record in the
office of the Recorder of Deeds of Tazewell County, Illinois and in the office of the Clerk of
Tazewell County, Illinois a certified copy of this Ordinance together with the Plat of
Annexation attached thereto.
passage, approval and recordation as provided by law.
DAY OF
, 2013.
APPROVED:
Mayor
ATTEST:
City Clerk
Corporation Counsel
Page -2- of 3
Page -3- of 3
TO:
FROM:
DATE:
February 10, 2016
SUBJECT:
iTV-3 Easement Agreement
BACKGROUND:
As a part of their system build-out a few years ago, iTV-3 worked with the City to identify a location
on public property that was ideal to both parties for an equipment cabinet. A location along the
2800 block of East Washington Street (just east of McDonald’s) was identified as the preferred site.
Since then, the cabinet (which looks like a rectangular shed) has been installed at the location with
some landscaping around it. Recently, iTV-3 has follow-up with City staff to request a formal
easement for this structure and access to it. This is a pretty typical request that was just overlooked
during the initial installation process. The agreement has been reviewed by the City Attorney’s
Office.
RECOMMENDATION:
Approval as presented.
, 2016
RESOLUTION BY COMMISSIONER _______________________________
RESOLUTION GRANTING UTILITY EASEMENT
WHEREAS, iTV-3, an Illinois corporation (“iTV-3”) presently has a franchise with the
City of East Peoria for installation and operation of a cable television and internet service
franchise; and
WHEREAS, iTV-3 requires an easement on property owned by the City of East
Peoria for location of a utility cabinet and underground cables; and
WHEREAS, iTV-3 has proposed an easement (as set forth in attached Exhibit A)
that does not appear to present any additional challenges to future use or development of
the site owned by the City in this location;
Section 1. The City finds it to be in the best interest of the City of East Peoria to
grant the easement attached hereto and incorporated by reference.
Section 2. The Mayor is hereby authorized to execute and have recorded said
easement, as set forth in attached Exhibit A, in addition to authorizing any changes
consistent with this resolution or the overall development of the site.
APPROVED:
_________________________________
Mayor
ATTEST:
__________________________________
City Clerk
This Document Prepared By:
Brandon Henricks
iTV-3, Inc.
602 High Point Lane
UTILITY EASEMENT
THIS INDENTURE WITNESSETH, THAT THE GRANTOR, THE CITY OF EAST PEORIA,
an Illinois municipal corporation, County of Tazewell, State of Illinois, for and in consideration
of the sum of One Dollar ($1.00) and other good and valuable consideration, the receipt of which
is hereby acknowledged, and of the covenants and agreements herein expressed, the undersigned
hereby grant unto the Grantee, iTV-3, Inc., an Illinois corporation, its successors, and assigns, a
non-exclusive perpetual utility easement in, over and across a part of the property described on
Exhibit B known as 2807 E. Washington Street in East Peoria, Illinois (the “Property”) and said
easement, more particularly described as follows: commencing at the SE corner of the Property
and following the south property line southwest for a distance of one hundred feet (100’), then
bearing generally northwest parallel to the east property line for a distance of forty feet (40’),
then bearing generally northeast parallel to the south property line for a distance of forty-nine
feet (49’), then bearing generally northwest parallel to the east property line for a distance of
thirty-eight feet (38’), then bearing generally northeast parallel to the south property line for a
distance of fifty-four feet (54’) to the east property line, then following the east property line
southeast to the point of beginning. The easement so described is depicted on Exhibit A attached
hereto, being situated in the City of East Peoria, in the County of Tazewell and State of Illinois.
Said perpetual easement is for the purposes of laying, constructing, maintaining and repairing
public utilities, specifically including but not limited to cables, telecommunications shelters,
electrical cabling and systems necessary to support said shelters, and other communication
transmission items.
The Grantor herein for itself and its assigns covenants and agrees that no permanent building,
paved parking areas, trees or other improvements shall ever be constructed on the land herein
above described; provided, however, the surface of said land may be used for driveways,
unpaved parking areas, fences or lawn improvements, which do not deny access to the Grantee
for maintenance or inspection purposes. This grant includes the right of ingress and egress to
and from said above described tract of land for the uses and purposes herein set out. This grant
does not include the right, without Grantor’s prior written approval, to remove trees or shrubbery
or other items of landscape, however approval of such items shall not be unreasonably withheld.
The Grantee will pay for all damages to persons or property caused by the construction or
maintenance of such utility services or Grantee’s use of the easement granted herein and shall
defend and indemnify, save, and hold harmless the Grantor from any loss, damage, or expense,
including attorney’s fees, constituting a legal liability which it may suffer, incur or sustain or for
which it may become liable growing out of any injury to persons or to real or personal property
caused by any of the work performed under this grant and easement.
The Grantee hereby represents and warrants that it shall at all times maintain such liability and
other insurance as appropriate and as approved by the Grantor for the work and use contemplated
by this utility easement and such insurance will provide protection from claims which may arise
out of or result from the Grantee’s or its agent’s performance of any work or use contemplated
by this utility easement. Grantor shall be named as an additional insured on the insurance
coverage, and the Grantor shall be provided with a copy of a certificate of insurance covering
such work, prior to the commencement of work on the Grantor’s property.
The Grantee shall keep any equipment used or brought on the Grantor’s property under its
absolute and complete control at all times, and said equipment shall be used at the sole risk of the
Grantee. The Grantor shall not be responsible in any manner for theft or damage to the
equipment or other property of the Grantee.
The Grantee will not permit any mechanic’s, materialmen’s or other similar liens or claims to
stand against the Grantor’s property for labor and material furnished in connection with any
activities performed therein by or on behalf of the Grantee. Upon reasonable and timely notice
of any such lien or claim delivered to the Grantee by Grantor, the Grantee may bond and contest
the validity and the amount of such lien, but Grantee will immediately pay any judgment
rendered, will immediately pay all proper costs and charges, and will have the lien or claim
released at its sole expense.
The Grantee agrees that it will notify Grantor at least ten (10) days prior to the beginning of any
construction, repair, or maintenance in, over or upon the Grantor’s property, such notice to
include a description of the construction, repair or maintenance to be performed and an estimate
of the duration of such work. If Grantee believes that a repair is an emergency, then Grantee can
begin repairs immediately and will notify the Grantor of the necessity of such work at that time.
The Grantee hereby agrees to restore the property encompassed by this easement to a condition
equal to than that existing prior to the construction or maintenance of said utility. Restoration
shall include all necessary rough and finish grade work and seeding the construction area.
The Grantor agrees to cooperate with Grantee to allow Grantee to obtain all necessary permits
for the construction, repair or maintenance of said utility to allow for the relocation of the utility
from its current location to the easement area described above.
To these covenants and agreements, the undersigned hereby bind themselves, and their assigns,
forever, provided, however, that in the event that the Grantee ceases to use the easement granted
herein for a period in excess of 24 consecutive months, this easement will terminate and no
longer be of any force or effect.
IN WITNESS WHEREOF, the Grantor has hereunto set its hand and seal on the _____ day of
______________, 2016.
CITY OF EAST PEORIA
By:
Its:
STATE OF ILLINOIS
)
) SS
I, the undersigned, a Notary Public in Tazewell County, Illinois, DO HEREBY
CERTIFY THAT ____________________ personally known to me to be the _______________
of EAST PEORIA CITY OF, an Illinois municipal corporation, and personally known to me to
be the same person whose name is subscribed to the foregoing instrument as such, appeared
before me this day in person and severally acknowledged that he signed, sealed and delivered the
said instrument as his free and voluntary act and as the free and voluntary act of said corporation
for the uses and purposes therein set forth; and on his oath stated that he was duly authorized to
execute said instrument and that the seal affixed thereto is the seal of said corporation.
Given under my hand and notarial seal this ____ day of ____________, 2016.
_______________________________________
Notary Public
ACCEPTANCE
Approved and accepted by the Grantee as of the ___ day of _____________, 2016.
iTV-3, an Illinois corporation
By: ______________________________________
Its: _________________________
STATE OF ILLINOIS
)
) SS
I, the undersigned, a Notary Public in Tazewell County, Illinois, DO HEREBY
CERTIFY THAT ____________________ personally known to me to be the _______________
of iTV-3, an Illinois corporation, and personally known to me to be the same person whose name
is subscribed to the foregoing instrument as such, appeared before me this day in person and
severally acknowledged that he signed, sealed and delivered the said instrument as his free and
voluntary act and as the free and voluntary act of said corporation for the uses and purposes
therein set forth; and on his oath stated that he was duly authorized to execute said instrument
and that the seal affixed thereto is the seal of said corporation.
Given under my hand and notarial seal this ____ day of ____________, 2016.
_______________________________________
Notary Public
Exhibit "A"
OAKWOOD RD
Legal Description: P.I.N.: 01-01-26-400-008
E
N
GTO
ST
OLD FARMDALE RD
IL 8
IN
ASH
EW
EXHIBIT B
PROPERTY LEGAL DESCRIPTION
That part of the West Half of the Southeast Quarter of Section 26, Township 26 North, Range 4
West of the Third Principal Meridian, Tazewell County, Illinois, lying North of the North right
of way line of State Bond Issue Route No. 8, EXCEPTING the following parts thereof:
1.
2.
3.
4.
5.
6.
That part conveyed by Warranty Deed in Vol. 359, Page 465;
That property described in Warranty Deed dated March 30, 1994 and recorded in Book
4100, Page 254;
Also excepting therefrom that property conveyed to the State of Illinois by Warranty
Deed recorded March 18, 2002 as Document No. 200200008250.
PIN: 01-01-26-400-008
401 W. Washington St.
East Peoria, Illinois 61611
Phone: (309) 698-4715
Fax:
(309) 698-4747
David W. Mingus
Mayor
COMMISSIONERS
John P. Kahl
Public Health & Safety
Gary R. Densberger
Dept. of Accounts & Finance
Daniel S. Decker
Dept. Streets &
Public improvements
Timothy J. Jeffers
Dept. Public Property
_________
Morgan Cadwalader
City Clerk
Theresa L. Gualandi
Treasurer/Comptroller
TO:
FROM: DATE: TheHonorableMayorDavidMingusandMembersofthe
CityCouncil
TyLivingston,DirectorofPlanningandCommunityDevelopment
andMattBerger,ITCoordinator
3‐8‐2016
SUBJECT:
Largeformatprinter/scannerpurchase
DISCUSSION: Thecityhastwolargeformatprintersandonelarge
formatscannerthatarebetween13and16yearsold.Thecityhasalso
hadanincreaseintheneedforscanninglargeformatdocumentsover
thepastfewyearsandtheexistinglargeformatscannerisnoteasyto
use.Thecityhassolicitedbidsfrommultipleresellersandreceiveda
lowbidfromSHI.
RECOMMENDATION: PurchasetwoHPT2530PS36”multifunction
printer/copiersfromSHIforapricenottoexceed$15,060.00.
Dick Ganschow
Police Chief
Alan Servis
Fire Chief
Matt Berger
IT Coordinator
Office: (309) 427-7741
Email: [email protected]
Ty Livingston
Director of Planning and
Community Development
Steven J. Ferguson
Director of Public Works
Douglas E. McCarty
Director of Tourism &
Special Events
Robert Cole
Director of Buildings &
Inspections
Dennis R. Triggs
City Attorney
-
“EAST PEORIA HOME OF THE FESTIVAL OF LIGHTS”
________________, 2016
WHEREAS, the City has heretofore solicited proposals for two large format
printer/scanners; and
WHEREAS, the City received low pricing from SHI International Corp. (“SHI”) for
two HP T2530 PS 36 inch large format printer/scanners (“the printer/scanners”); and
WHEREAS, SHI’s low pricing is for the printer/scanners at a total cost of
$15,060.00; and
WHEREAS, the City hereby finds that it is in the best interest of the City to accept
the proposal from SHI for the printer/scanners in substantially the form attached hereto
labeled as “Exhibit A” (hereinafter referred to as the “Purchase Order”);
Section 1.
execute an Agreement with SHI in the amount of $15,060.00 on behalf of the City,
together with such changes as the Mayor in his discretion may approve with SHI to
provide the printer/scanners; provided, however, that the City shall have no obligation
under the terms of this resolution until executed originals of such Agreement has been
delivered to SHI.
APPROVED:
ATTEST:
_______________________________
City Clerk
_______________________________
Mayor
"Exhibit A"
Pricing Proposal
Quotation #: 11112622
Created On: Feb-25-2016
Valid Until: Mar-31-2016
City of East Peoria IL
Inside Account
Executive
Matt Berger
Bill Scioscia
Phone: (309) 427-7602
Fax: Email: [email protected]
300 Davidson Ave.
Somerset, NJ 08873
Phone: 732-564-8554
Fax: 732-564-8224
All Prices are in US Dollar (USD) Product
Qty
Your Price
Total
2
$7,355.00
$14,710.00
Shipping
Total
$350.00
$15,060.00
1 HP DesignJet T2530 PostScript - 36" multifunction printer - color - ink-jet - 914 x 8000
mm, 610 x 15000 mm (original) - Roll (91.4 cm x 91.4 m), 914 x 1219 mm (media) - up
to 0.35 min/page (printing) - 2 rolls - Gigabit LAN, USB 2.0 host HP, Inc. - Part#: L2Y26A#B1K
The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.com/returnpolicy, unless there is
an existing agreement between SHI and the Customer.
Phone: (309) 698-4715
Fax:
(309) 698-4747
David W. Mingus
Mayor
COMMISSIONERS
John P. Kahl
Gary R. Densberger
Daniel S. Decker
Dept. Streets &
Public improvements
Timothy J. Jeffers
_________
Morgan Cadwalader
City Clerk
Theresa L. Gualandi
TO:
CityCouncil
3‐8‐2016
SUBJECT:
Firedepartmentmonitorreplacement
DISCUSSION: Thefiredepartmentcurrentlyhasanassortmentof
varioussizesofcomputermonitorsofvaryingages.We’verequested
quotesfrommultiplevendorsstandardizeondualHPmonitorsfor
eachofthe6computersatthefirestations.PTCwasthelowbidat
$168.08permonitor.
RECOMMENDATION: Purchase12new23”monitorsfromPTCSelect
for$2,016.96.
Dick Ganschow
Police Chief
Alan Servis
Fire Chief
Matt Berger
IT Coordinator
Office: (309) 427-7741
Ty Livingston
Steven J. Ferguson
Douglas E. McCarty
Special Events
Robert Cole
Inspections
Dennis R. Triggs
City Attorney
-
________________, 2016
WHEREAS, the City has heretofore solicited quotes for twelve dual Hewlett
Packard computer monitors for the Fire Department; and
WHEREAS, the City received low pricing from PTC Select (“PTC”) for twelve dual
HP computer monitors (“the Monitors”) for the Fire Department; and
WHEREAS, PTC’s low pricing is for the Monitors at a total cost of $2,016.96; and
the proposal from PTC for the Monitors in substantially the form attached hereto labeled
as “Exhibit A” (hereinafter referred to as the “Purchase Order”);
Section 1.
execute an Agreement with PTC in the amount of $2,016.96 on behalf of the City, together
with such changes as the Mayor in his discretion may approve with PTC to provide the
Monitors; provided, however, that the City shall have no obligation under the terms of this
resolution until executed originals of such Agreement has been delivered to PTC.
APPROVED:
ATTEST:
_______________________________
City Clerk
_______________________________
Mayor
SALES QUOTE
"Exhibit A"
Sales Quote No: 15835
Date: 3/9/16
Account No: E00500
2450 N. Knoxville Avenue Peoria, IL 61604
P: 309-685-8400 F: 309-685-9522
Bill To:
East Peoria, City of
USA
Sales Person
East Peoria, City of
Attn: Matt Berger
USA
Ship To:
P.O. Number
Cory G. Knoll
Ship Method
Payment Terms
Quote Expires On
Supplier Truck
Net 30
4/8/16
Notes
Quote for Hp E232 23" monitor per Matt Berger
Item No
M1N98A8#ABA
Description
Quantity
UM
12.00
EA
HP Monitor EliteDisplay E232 23" IPS w/ LED flat panel
monitor, VGA, HDMI, DP, 3 year warrty
TERMS: Full payment due upon receipt of this invoice, Balances past due 30 days are subject to 1.5% service
charge per month. Use of a credit card to pay terms account will be subject to a 3% handling fee. Thank you
for your business.
Price
Disc
$168.08
0.00
GST: 37-0841284
$2,016.96
Invoice Subtotal:
$2,016.96
Discount:
$0.00
Freight:
$0.00
-AU1:
$0.00
Total Tax:
$0.00
Invoice Total:
$2,016.96
NT
2450 N. Knoxville Avenue Peoria, IL 61604
Amount
309-685-8400
Page 1 of 1
Phone: (309) 698-4715
Fax:
(309) 698-4747
David W. Mingus
Mayor
COMMISSIONERS
John P. Kahl
Gary R. Densberger
Daniel S. Decker
Dept. Streets &
Public improvements
Timothy J. Jeffers
_________
Morgan Cadwalader
City Clerk
Theresa L. Gualandi
TO:
CityCouncil
3‐8‐2016
SUBJECT:
Dispatchcopier
DISCUSSION: Thecopierindispatchsuffersregularbreak‐downsand
isexpensivetooperate.Thecityhasrequestedquotesfora
replacementandselectedaSamsungcopierfromCDS.Thenewcopier
isquieterandcheapertooperate($0.004perpagecomparedto
$0.0353perpagefortheexistingcopier).
RECOMMENDATION: PurchaseaSamsungMultiXpressK7500LXfrom
CDSfor$4650.00.
Dick Ganschow
Police Chief
Alan Servis
Fire Chief
Matt Berger
IT Coordinator
Office: (309) 427-7741
Ty Livingston
Steven J. Ferguson
Douglas E. McCarty
Special Events
Robert Cole
Inspections
Dennis R. Triggs
City Attorney
-
________________, 2016
WHEREAS, the City is in need of a new copier for Dispatch due to regular breakdowns and the expense to operate the current copier;
WHEREAS, the City has heretofore solicited quotes for a new copier for Dispatch;
and
WHEREAS, the City received low pricing from C.D.S. Office Systems Incorporated
dba CDS Office Technologies (“CDS”) for a Samsung MultiXpress K7500LX copier (the
“Copier”) for Dispatch; and
WHEREAS, CDS’s low pricing is for the Copier at a total cost of $4,650.00; and
the proposal from CDS for the Copier in substantially the form attached hereto labeled as
“Exhibit A” (hereinafter referred to as the “Purchase Order”);
Section 1.
execute an Agreement with CDS in the amount of $4,650.00 on behalf of the City,
together with such changes as the Mayor in his discretion may approve with CDS to
provide the Copier; provided, however, that the City shall have no obligation under the
terms of this resolution until executed originals of such Agreement has been delivered to
CDS.
APPROVED:
ATTEST:
_______________________________
City Clerk
_______________________________
Mayor
"Exhibit A"
City of East Peoria Dispatch
Proposed By: Jeremy Harper & CDS Office Technologies
February 29, 2016
Benefits of Partnering with CDS
 J.D. Powers Award Winning Product Lines
 Branch Locations in Champaign, Springfield, Bloomington,
Peoria, Marion, Chicago, St. Louis, and Terre Haute
 Security of The “No Excuse” Performance Bond
 System Loaners
 Guaranteed Maximum 5 hour Response Time
 5 Year System Replacement Guarantee
 Factory Authorized Technical Support with Parts and Supplies
 CDS Offers Over 39 years Industry experience
 Quincy Fully Staffed Branch Location offers
 2 Dedicated Network Engineers
 2 Dedicated Local Technicians
 3 Administrative personnel with over 42 years’ experience
 Full Time Dedicated Warehouse Manager
 Support Staff Specializing in Total Network Support, Document
Management and Hardware Peripheral Support
 Samsung, Konica Minolta, Panasonic, Sharp, Cisco Systems,
3Com, HP, Dell Service Center, Lexmark, Oki data, IBM,
Captaris, and Print Management Plus
MultiXpress K7500LX Key Features


Outstanding Performance
Black and White Printing, Copying, Scanning




50 pages per minute B&W / Color 160 IPM scanning speed
600 x 600 dpi up to 4,800 x 4,800 dpi printing
Standard dual scan doc feeder- scans both sides at once.
10.1” color touch screen tablet
Less than 18 second warm up time
Job timer – shows how many clicks have been or is left for a job is done
9,999 job quantity selector for long runs or big jobs
Award winning MyTab:quick access to custom print settings
USB Thumbdrive printing & scanning- for on the go work too or from the office
100 sheet automatic document feeder
High speed stackless duplexing
Standard Hard Drive Over write security- all documents are secure and safe
Standard Hard Drive Encryption – encrypts all documents for security
Standard Encrypted Secure Print- user can have job print when they are at machine
Standard 340 GB HDD
3,190 sheet paper capacity standard (520, 520, 2000) w/ 150 bypass for extra-long runs or bigger
jobs
Heaviest industry leading paper handling from the trays 1
Booklet and Image Combination Modes
Watermarking and Stamping (date/time, page number, custom text)
Full Network Scanning (Scan to: e-mail; desktop; FTP)
















Investment Summary
60 Month Lease
Purchase
$95.00 Per Month
$4,650.00
Service and Supplies
Includes all parts, toner, labor, delivery and Training. Specifically
excludes paper.
$0.004 per click. This will be left open with no minimum clicks.
$0.004 is locked for the first 3 years and will raise to $0.006 for years 4
and 5.
MEMORANDUM
March 11, 2016
TO:
SUBJECT: Resolution Regarding Services for City’s Employee Wellness Program
_____________________________________________________________________
DISCUSSION:
The City’s Wellness Committee conducts an employee health and wellness program,
which includes an annual health and wellness seminar during the annual employee
enrollment meetings being held in April this year prior to the beginning of the plan year
for the City’s Health Plan, which begins on May 1st. The Wellness Committee has
determined that in order to develop and implement wellness programs and activities
best tailored for the City employees, City employees should be given the opportunity to
participate in a current health risk assessment program. The Wellness Committee has
negotiated a contract with Optimum Health Solutions, Inc., to conduct individual health
screening and health risk assessment programs for City employees and to assist the
Wellness Committee with the City’s Wellness program throughout the year.
Further, the Wellness Incentive available to employees and retirees under the City’s
Group Health Care Plan requires City employees or retirees to participate in these
health risk assessment programs.
The contract with Optimum Health Solutions, Inc. provides health assessment services
for $70 per individual health screening performed at the annual health and wellness
seminar, while coaching services are provided at $25 per coaching meeting or
telephone call. The contract further provides for ongoing meetings with the City’s
Wellness Committee to review wellness initiatives and to educational wellness
presentations for the City.
RECOMMENDATION:
Our office recommends that the Council pass this Resolution.
c: Teresa Durm
Dennis Triggs
, 2016
RESOLUTION BY COMMISSIONER ______________________________
RESOLUTION APPROVING CONTRACT WITH OPTIMUM HEALTH SOLUTIONS
FOR ASSISTING WITH EMPLOYEE WELLNESS PROGRAM
WHEREAS, the City’s employee Wellness Committee will be holding a health
and wellness seminar for all City employees on April 12, 2016, as part of the annual
employee health plan enrollment and wellness activities held each year; and
WHEREAS, the Wellness Committee has determined that in order to develop
and implement wellness programs and activities for City employees, City employees
should be given the opportunity to participate in a current health risk assessment
program as a means to provide meaningful individual wellness programs and activities
for participating City employees; and
WHEREAS, the Wellness Committee recommends that the City enter into a
contract with Optimum Health Solutions, Inc., for the purpose of conducting health
screening and health risk assessment programs for City employee participating in the
City’s Wellness program and for employees and retirees participating in the Wellness
Incentive under the City’s Group Health Care Plan; and
WHEREAS, Optimum Health Solutions, Inc., has been assisting the City with the
City’s Wellness Program and related wellness initiatives for the past several years; and
WHEREAS, based upon the recommendation of the Wellness Committee, the
City Council hereby finds that it is in the best interests of the City to approve and enter
into a contract with Optimum Health Solutions, Inc. (attached as “Exhibit A”), for
conducting a health risk assessment program for City employees;
Section 1. The City adopts the recommendations made by the Wellness
Committee, as set forth above, and approves the contract (Exhibit A) with Optimum
Health Solutions, Inc.
Section 2. The Mayor, or his designee, and the City Clerk are hereby authorized
and directed to execute the contract with Optimum Health Solutions, Inc., attached as
“Exhibit A”, together with such changes therein as the Mayor in his discretion deems
appropriate; provided, however, that the City shall have no obligation under the contract
with the Optimum Health Solutions, Inc. until such time as an executed original of such
documentation has been delivered to the Optimum Health Solutions, Inc.
APPROVED:
________________________________
Mayor
ATTEST:
_________________________________
City Clerk
"Exhibit A"
AGREEMENT TO PROVIDE
HEALTH PROMOTION SERVICES
This is an Agreement entered this 6th day of January, 2016 by and between Optimum
Health Solutions, Inc. (“OHS”) and City of East Peoria (“Employer”).
1.
2.
3.
Definitions
(a)
The term “Eligible Employees” shall mean all employees of the Employer.
For purposes of the Fee provisions of this Agreement, the Employer shall
certify in writing the number of Eligible Employees on the Effective Date
and thereafter on each anniversary of the Effective Date. Employees
acquired by the Employer as part of a merger or acquisition of another
entity shall not be deemed Eligible Employees until the first anniversary
of the Effective Date after they become employees.
(b)
The term “Program Goals” shall mean, for Eligible Employees who
participate in the programs offered by OHS, the assessment of their
current health risk status, identifying areas of concern, establishment of
goals for personal improvement, providing skills and motivation for health
improvement, and measuring individual progress and establishing
benchmarks for improvement in the areas of concern.
(c)
The term “Effective Date” shall mean January 6th, 2016.
Health Screening
(a)
OHS shall provide a health screening and health risk appraisal
questionnaire to the Employer’s Eligible Employees during the
Employer’s regular business hours on a mutually agreeable time and date.
Standard services shall include the items listed in Exhibit A.
(b)
The Employer may elect to permit the spouses of Eligible Employees or
non- Eligible Employees and their spouses to participate in the screening
and, if so, the Employer will so notify OHS in advance and identify each
person who participates in the screening who is not an eligible employee.
Cooperation
The Employer shall designate an employee to serve as coordinator with OHS in
connection with its duties under this Agreement. The Employer shall promote
and support the programs offered by OHS and encourage its Eligible Employees
to participate therein.
1
4.
Confidentiality
OHS shall handle confidential protected health information in accordance with the
provisions of the attached Business Associate Addendum. OHS will not disclose
individually identifiable health information to the Employer.
5.
Fee
The Employer shall pay to OHS a fee for standard services as described on
Exhibit A. Billing will be on immediately following the last screening and will be
calculated based on the number of individuals that participated in any portion of
the screening.
6.
Term
This Agreement shall begin on the Effective Date and continue until the Employer
Reports and Employee One-on-One consultations have been completed.
7.
Indemnity
OHS shall indemnify the Employer and hold it harmless from any and all loss,
cost, claim, liability, damage or expense, including reasonable attorney fees,
which it may incur with respect to any third party claims resulting solely from the
negligent acts or omissions of OHS in connection with conduct of the annual
health screening or follow-up program.
8.
Relationship of Parties
The relationship created by this Agreement is that of independent contractors.
Nothing herein shall be construed to create a relationship between the parties of
employer and employee, principal and agent, partners or joint venturers.
9.
Entire Agreement
This is the entire agreement between the parties and supersedes all other
agreements, either oral or in writing. No promises, warranties, inducements or
representations have been made except as set forth in this Agreement. This
Agreement may not be modified except by written agreements signed by
authorized officers of the parties.
10.
Governing Law
This Agreement shall be interpreted, construed and enforced in accordance with
the laws of the State of Illinois without regard to principles of conflicts of laws.
2
11.
Waiver of Breach
The failure of either party to require strict adherence of the other to the
requirements of this Agreement shall in no way affect the respective rights of
either party to enforce same nor shall any waiver of any breach of this contract be
construed as a waiver of any subsequent breach or a waiver or modification of the
provisions of this Agreement.
12.
Force Majeure
Neither party shall be liable for failure or delay of performance hereunder arising
from Acts of God or other acts or occurrences beyond control of the parties,
including but not limited to acts of courts and regulatory bodies, fires, explosions,
weather-related obstacles to performance, labor stoppages, war or rebellion.
13.
Notices
All notices given under this Agreement shall be in writing and sent by first class
United States mail, postage prepaid, to the other party as set forth below, or to
such other person or address as either party may designate from time to time in
writing to the other party.
To OHS:
Chris McMillin
Optimum Health Solutions, Inc.
7210 N Villa Lake Drive Suite A
To Employer:
Teresa Durm
City of East Peoria
1 Eastside Drive
East Peoria, Illinois, 61611
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates
indicated below.
OPTIMUM HEALTH SOLUTIONS, INC.
CITY OF EAST PEORIA
By:__________________________
By:______________________________
Date:_______________
Date:________________
3
EXHIBIT A
Services and Fees
4
BUSINESS ASSOCIATE ADDENDUM
This is an Addendum to the Agreement to Provide Wellness Services dated January 6,
2016,(“Agreement”) by and between Optimum Health Solutions, Inc. (“OHS”) and City
of East Peoria, (“Client”).
WHEREAS, OHS and Client have entered into an Agreement whereby OHS has agreed
to perform certain services for Client on behalf of its employee health benefits plan
(Plan); and
WHEREAS, the Health Insurance Portability and Accountability Act of 1996, Pub. L.
No. 104-191, and its implementing regulations (collectively, the “Privacy Rule”) require
Client and its Plan to protect the privacy rights of persons covered under the Plan as
described therein; and
WHEREAS, under the Privacy Rule, OHS is considered a Business Associate of the
Plan by reason of the duties that it has undertaken pursuant to the Agreement; and
WHEREAS, the Privacy Rule requires OHS and the Plan to enter into a business
associate agreement in order to permit the appropriate exchange of Protected Health
Information (PHI) between the Plan, Client and OHS; and
WHEREAS, the Plan had adopted a Privacy Policy that reflects its privacy practices and
procedures;
NOW, THEREFORE, in order to comply with the requirements of the Privacy Rule and
the Plan’s Privacy Policy, OHS, Client and the Plan agree as follow:
1.
Definitions. Terms used, but not otherwise defined, in this Addendum shall have
the same meaning as those terms in the Privacy Rule.
2.
Obligations and Activities of OHS.
(a)
OHS agrees to not use or disclose PHI other than as permitted or required
by the Agreement or as Required By Law.
(b)
OHS agrees to use appropriate safeguards to prevent use or disclosure of
the PHI other than as provided for by this Agreement.
(c)
OHS agrees to mitigate, to the extent practicable, any harmful effect that is
known to OHS of a use or disclosure of PHI by OHS in violation of the
requirements of this Agreement.
(d)
OHS agrees to report to the Plan any use or disclosure of the PHI not
provided for by this Agreement of which it becomes aware.
(e)
OHS agrees to ensure that any agent, including a subcontractor, to whom
it provides PHI received from, or created or received by OHS on behalf of
the Plan agrees to the same restrictions and conditions that apply through
this Agreement to OHS with respect to such information.
5
(f)
(g)
(h)
(i)
(j)
3.
OHS agrees to provide access, at the request of the Plan to PHI in a
Designated Record Set, to the Plan or, as directed by the Plan, to an
Individual in order to meet the requirements under 45 CFR §
164.524(c)(4).
OHS agrees to make any amendment(s) to PHI in a Designated Record Set
that the Plan directs or agrees to pursuant to 45 CFR § 164.526 at the
request of the Plan or an Individual.
OHS agrees to make internal practices, books, and records, including
policies and procedures and PHI, relating to the use and disclosure of PHI
received from, or created or received by OHS on behalf of, the Plan
available to the Plan, or to the Client’s Corporate Secretary or his designee
for purposes of the Secretary determining the Plan’s compliance with the
Privacy Rule.
OHS agrees to document such disclosures of PHI and information related
to such disclosures as would be required for the Plan to respond to a
request by an Individual for an accounting of disclosures of PHI in
accordance with 45 CFR § 164.528.
OHS agrees to provide to the Plan or an Individual information collected
in accordance with the Agreement to permit the Plan to respond to a
request by an individual for an accounting of disclosures of PHI in
accordance with 45 CFR § 164.528.
Permitted Uses and Disclosures by OHS. Except as otherwise limited in
this Agreement:
(a)
OHS may use or disclose PHI to perform functions, activities, or
services for, or on behalf of, the Plan as specified in the
Agreement, provided that such use or disclosure would not violate
the Privacy rule if done by the Plan or the minimum necessary
policies and procedures of the Plan.
(b)
OHS may use PHI for its proper management and administration
or to carry out its legal responsibilities, and disclose it for those
purposes but only if the disclosures are Required By Law or OHS
obtains reasonable assurances from the person to whom the
information is disclosed that it will remain confidential and used or
further disclosed only as Required By Law or for the purpose for
which it was disclosed to the person, and the person notifies OHS
of any instances of which it is aware in which the confidentiality of
the information has been breached.
(c)
OHS may use PHI to provide Data Aggregation services to the
Plan as permitted by 42 CFR § 164.504(e)(2)(i)(B).
(d)
OHS may de-identify PHI that it receives from or on behalf of the
Plan or creates for the Plan and use and disclose the de-identified
data in any manner permitted by law.
(e)
OHS may use PHI to report violations of law to appropriate
Federal and State authorities, consistent with § 164.502(j)(1).
6
(f)
OHS may use or disclose PHI in any other manner permitted by
law.
4.
Obligations of The Plan.
(a)
The Plan will provide OHS with a copy of its privacy policy and
notice of privacy practices, including any amendment thereto. The
Plan shall notify OHS of any limitation(s) in its notice of privacy
practices of the Plan in accordance with 45 CFR § 164.520, to the
extent that such limitation may affect OHS’s use or disclosure of
PHI.
(b)
The Plan shall notify OHS of any changes in, or revocation of,
permission by an Individual to use or disclose PHI, to the extent
that such changes may affect OHS’s use or disclosure of PHI.
(c)
The Plan shall notify OHS of any restriction to the use or
disclosure of PHI that the Plan has agreed to in accordance with 45
CFR § 164.522, to the extent that such restriction may affect
OHS’s use or disclosure of PHI. If the Plan agrees to any
restriction that materially increases OHS’s cost of performing its
services pursuant to the Agreement (other than a restriction
required by 45 CFR § 164.522(b)(ii), Client shall pay an additional
fee as needed to defray the additional cost.
5.
Permissible Requests by the Plan. The Plan shall not request OHS to
use or disclose PHI in any manner that would not be permissible under the
Privacy Rule or its Privacy Policy if done by the Plan. However, this will
not be deemed to prevent OHS from using or disclosing PHI for date
aggregation or management to the extent required by the Agreement or for
OHS’s administrative activities.
6.
Permissible Requests by Client. Client will not request OHS to use or
disclose PHI in any manner that would not be permissible under the
Privacy Rule or its Privacy Policy if done by the Plan. Client will abide
by the terms of the Privacy Rule and the Plan’s Privacy Policy. Client will
not request that OHS disclose to it PHI in excess of the minimum
necessary to satisfy the need that underlies any such request.
7.
Term and Termination.
(a)
This Addendum is effective from the date of this agreement and
shall terminate when all of the PHI provided by the Plan to OHS,
or created or received by OHS on behalf of the Plan, is destroyed
or returned to the Plan, or, if it is infeasible to return or destroy
PHI, protections are extended to such information, in accordance
with the termination provisions in this Section.
(b)
Upon the Plan’s knowledge of a material breach by OHS, the Plan
shall give OHS written notice detailing the nature of the breach.
The Plan shall provide an opportunity for OHS to cure the breach
7
(c)
7.
or end the violation. If OHS fails to substantially cure the breach
within 30 days after receiving notice from the Plan, the Plan may
terminate this Agreement. However, if termination is not feasible,
the Plan will report the violation to the Secretary.
Except as expressly provided in this section, upon termination of
the Agreement, for any reason, OHS shall return or destroy all PHI
received from the Plan, or created or received by OHS on behalf of
the Plan. This provision shall also apply to PHI that is in the
possession of the subcontractors or agent of OHS. OHS shall
retain no copies of the PHI. However, if OHS determines that
returning or destroying the PHI is infeasible, OHS shall provide to
the Plan notification of the conditions that make return or
destruction infeasible. Upon OHS’s determination that return or
destruction of PHI is infeasible, OHS shall extend the protections
of this Agreement to such PHI and limit further uses and
disclosures of such PHI to those purposes that make the return or
destruction infeasible, for so long as OHS maintains such PHI.
Miscellaneous.
(a)
A reference in this Addendum to a section in the Privacy Rule
means the section as in effect or as amended.
(b)
The parties agree to take such action as in necessary to amend the
Agreement and this Addendum from time to time as necessary for
the Plan to comply with the requirements of the Privacy Rule.
(c)
The respective rights and obligations of OHS under Section 7 of
this Addendum shall survive the termination of this Agreement.
(d)
Any ambiguity in this Addendum shall be resolved to permit the
Plan to comply with the Privacy Rule.
IN WITNESS WHEREOF, the parties have signed this Business Associate
Addendum on the dates indicated below.
OPTIMUM HEALTH SOLUTIONS, INC.
By:______________________________
Date:____________
CITY OF EAST PEORIA
By:_____________________________
Date:___________
8
Schedule A Effective January 2016 CITY OF EAST PEORIA Standard Pricing: Screening Service (Items 1 thru 4 outlined below): $70.00 per person Online HRA if participation is 55% or more of eligible participation (one time billing) $75.00 per person Online HRA if participation is less than 55% of eligible participation (one time billing) Health Coaching (Item 5 outlined below): Telephonic Health coaching if the participant has 1 risk factors (2 calls February and August) $25 per person per call Face to Face coaching if participant has 2 or more risk factors. (2 meetings February and August) $25 per person per meeting Quarterly Educational Presentations (Item 6 outlined below): $2000 per year (billed $200/month for 10 months) Summary of services offered by Optimum Health Solutions, Inc.: 1. On‐Line Health Risk Assessment to be completed by each member; 2. On‐site screening to include; a. Lipid Profile; b. Complete Metabolic Panel; c. Complete Blood Count; d. Blood Pressure; e. Heart Rate Check; f. Height and Weight; g. Body Fat Content Analysis; h. Waist Circumference. 3. Personal Wellness Report (HRA results) for each member to be accessed on line. Lab Results will be mailed to the participant’s home or given to them during 1‐1 consultation; 4. Aggregate Reports to the employer to identify the risk factors present in your population; 5. Telephonic /Face to Face Health Coaching protocol is based on the number of risk factors present (TBD); 6. Quarterly meetings to discuss health topics agreed upon by City of East Peoria and OHS. Quarterly OHS will present two presentations at a City of East Peoria location. Place a check mark in the box and your initials beside the service(s) that you would like to purchase. I would like to purchase the Health Screening Services ____________ (initials) I would like to purchase the Health Coaching Services ____________ (initials) I would like to purchase the Quarterly Educational Presentations ____________ (initials) I understand there will be a $10.00 missed appointment fee for missed 1‐1’s, telephonic, or face to face appointments ____________ (initials) ___________________________ ______________________________ City of East Peoria Optimum Health Solutions ___________________________ ______________________________ Dated Dated Resolution No. 1516-121
MEMORANDUM
March 11, 2016
TO:
SUBJECT:
Resolutions for the City’s Group Health Care Plan
(1) Resolution Regarding Employee Contribution Rates for the City’s
Group Health Insurance Plan
(2) Resolution Regarding Reinsurance Carrier for the City’s Group Health
Insurance Plan
_____________________________________________________________________
DISCUSSION:
Annually, the City’s Insurance & Benefits Committee reviews the City’s self-funded
Group Health Care Plan and the financial status of the Plan. With the assistance of
Consociate (the Third Party Administrator for the City’s Health Care Plan), the
Committee has again completed this annual review process.
As a part of this annual review process, the Insurance Committee adjusts the Plan
contribution rates for plan options under the City’s Health Plan for the City and the City’s
employees for the upcoming plan year. Due to the City-wide move to the reduced
benefit PPO plan option on January 1, 2015, the Plan’s overall financial picture saw a
positive year in 2015. Thus, the reinsurance rates for the upcoming year are being held
steady (no change), while the expected overall claims funding is anticipated to
decrease. Accordingly, effective May 1, 2016, the monthly employee contribution rates
for the two plan options are as follows (the change from current rates are shown in
parentheses):
Individual
Individual + Child(ren)
Individual + Spouse
Family
PPO Plan
High Deductible Plan
$153.08
$288.88
$308.42
$410.00
$123.08
$243.88
$258.42
$335.00
(-2.04)
(+8.64)
(-18.98)
(-73.32)
(-2.04)
(+8.64)
(-18.98)
(-73.32)
As a reminder, all rate adjustments (increases or decreases) are split evenly between
the City and the City employees when the new rates are set. With regard to the High
Deductible Plan option, as participation rates have been extremely low, the contribution
rates continue to be adjusted in a manner to make this plan option a more attractive
option.
The Insurance Committee is also recommending maintaining the $25 per month
wellness incentive for employees participating in the City’s wellness program. Further,
the Insurance Committee is recommending that the City maintain the current HSA
(health savings account) contributions for active employees who enroll in the High
Deductible Plan option under the City’s Health Plan (Individual coverage: $50 per
month; Individual + Children coverage and Individual + Spouse coverage: $75 per
month; and Family coverage: $100 per month).
As you may recall, the enrollment period for the City’s Health Plan has now been shifted
to the month of April. This shift in the enrollment period will allow employees to review
the new contribution rates for both of the plan options and determine which option is the
best choice for the employee for the upcoming 12-month period.
Regarding the Committee’s annual review of reinsurance rates for the Plan, the
Committee is recommending that the City approve a reinsurance contract with HM Life
(as underwritten by Consociate) for the upcoming fiscal year, as HM Life continues to
provide competitive rates. HM Life has provided the City’s reinsurance coverage during
the past several fiscal years. Additionally, the Committee is recommending that the City
maintain the annual specific deductible for each covered individual at $110,000 as
provided in the reinsurance contract with HM Life. The second resolution approves the
reinsurance policy with HM Life at this individual specific deductible rate. The
determination of the Plan contribution rates and ultimately the employee contribution
rates are primarily based upon the reinsurance rates and the associated funding rates
received from the City’s reinsurance carrier.
RECOMMENDATION:
The Insurance & Benefits Committee, as well as our office, recommends that the
Council pass each of these two Resolutions.
c: Brad Lovell, Co-Chair of the Insurance & Benefits Committee
Teresa Durm
Terri Gualandi
DRT
, 2016
RESOLUTION BY COMMISSIONER _________________________________
RESOLUTION REGARDING EMPLOYEE CONTRIBUTION RATES
FOR THE CITY’S GROUP HEALTH INSURANCE PLAN
WHEREAS, the City of East Peoria maintains a self-insured group health care
plan (“Plan”) for the benefit of its employees, and the City’s Insurance & Benefits
Committee oversees the Plan; and
WHEREAS, under the Plan, two plan options are available for employee and
retiree participation, which includes the PPO plan (preferred provider option) and the
HDHP plan (high deductible health plan option); and
WHEREAS, the Insurance Committee has undertaken their annual review of the
financial aspects of the Plan and contribution rates for the upcoming new plan year for
the Plan which begins May 1, 2016; and
WHEREAS, the Insurance Committee has accepted and approved the
administrative costs, reinsurance costs, and the funding costs for the new fiscal Plan
Year which will change employee monthly contribution rates for the two plan options as
provided below; and
WHEREAS, the Insurance Committee seeks to continue offering the $25 per
month wellness incentive to employees participating in the Plan who participate in the
City’s wellness program as a means to improve the health and welfare of the
participating employees and as a means to lead to long-term cost savings for the Plan;
and
WHEREAS, the Insurance Committee also seeks to continue providing an
incentive for employees to choose the HDHP plan option by providing City-funded
contributions to an employee’s health savings account (HSA) for employees choosing
coverage under the HDHP plan option, while also making the employee contribution
rates more attractive for all tiers of the HDHP plan option; and
WHEREAS, the Insurance Committee, by a proper vote, has approved these
recommended adjustments to the employee contribution rates for both Plan options that
will be effective at the beginning of the new Plan year on May 1, 2016;
Section 1. The City adopts the recommendation made by the Insurance
Committee to change the employee monthly contribution rates for the City’s PPO plan
option effective May 1, 2016, as follows:
PPO Plan
Individual
Individual + Spouse
Family
$153.08
$288.88
$308.42
$410.00
Committee to change the employee monthly contribution rates for the City’s HDHP plan
option effective May 1, 2016, as follows:
HDHP Plan
Individual
Individual + Spouse
Family
$123.08
$243.88
$258.42
$335.00
Section 3. The City further adopts the recommendation made by the Insurance
Committee to continue offering the $25.00 per month wellness incentive for employees
participating in the City’s Wellness Plan, as defined by the City’s Wellness Committee,
during the Plan year commencing May 1, 2016, and ending on April 30, 2017.
Section 4. The City also adopts the recommendation made by the Insurance
Committee to continue offering the City’s contribution into a Health Savings Account
during the 2016-2017 fiscal year for employees enrolled in the High Deductible Health
Plan at the rates of $50 per month for Individual coverage, $75 per month for Individual
plus Children coverage, $75 per month for Individual plus Spouse coverage, and $100
per month for Family coverage
Section 5. The City Treasurer and the City’s Human Resources Director are
hereby authorized and directed to take appropriate action as necessary to implement
the new employee contribution rates for the City’s Plan effective May 1, 2016.
APPROVED:
________________________________
Mayor
ATTEST:
______________________________
City Clerk
MEMORANDUM
March 11, 2016
TO:
SUBJECT:
Resolutions for the City’s Group Health Care Plan
(1) Resolution Regarding Employee Contribution Rates for the City’s
Group Health Insurance Plan
(2) Resolution Regarding Reinsurance Carrier for the City’s Group Health
Insurance Plan
_____________________________________________________________________
DISCUSSION:
Annually, the City’s Insurance & Benefits Committee reviews the City’s self-funded
Group Health Care Plan and the financial status of the Plan. With the assistance of
Consociate (the Third Party Administrator for the City’s Health Care Plan), the
Committee has again completed this annual review process.
As a part of this annual review process, the Insurance Committee adjusts the Plan
contribution rates for plan options under the City’s Health Plan for the City and the City’s
employees for the upcoming plan year. Due to the City-wide move to the reduced
benefit PPO plan option on January 1, 2015, the Plan’s overall financial picture saw a
positive year in 2015. Thus, the reinsurance rates for the upcoming year are being held
steady (no change), while the expected overall claims funding is anticipated to
decrease. Accordingly, effective May 1, 2016, the monthly employee contribution rates
for the two plan options are as follows (the change from current rates are shown in
parentheses):
Individual
Individual + Spouse
Family
PPO Plan
High Deductible Plan
$153.08
$288.88
$308.42
$410.00
$123.08
$243.88
$258.42
$335.00
(-2.04)
(+8.64)
(-18.98)
(-73.32)
(-2.04)
(+8.64)
(-18.98)
(-73.32)
As a reminder, all rate adjustments (increases or decreases) are split evenly between
the City and the City employees when the new rates are set. With regard to the High
Deductible Plan option, as participation rates have been extremely low, the contribution
rates continue to be adjusted in a manner to make this plan option a more attractive
option.
The Insurance Committee is also recommending maintaining the $25 per month
wellness incentive for employees participating in the City’s wellness program. Further,
the Insurance Committee is recommending that the City maintain the current HSA
(health savings account) contributions for active employees who enroll in the High
Deductible Plan option under the City’s Health Plan (Individual coverage: $50 per
month; Individual + Children coverage and Individual + Spouse coverage: $75 per
month; and Family coverage: $100 per month).
As you may recall, the enrollment period for the City’s Health Plan has now been shifted
to the month of April. This shift in the enrollment period will allow employees to review
the new contribution rates for both of the plan options and determine which option is the
best choice for the employee for the upcoming 12-month period.
Regarding the Committee’s annual review of reinsurance rates for the Plan, the
Committee is recommending that the City approve a reinsurance contract with HM Life
(as underwritten by Consociate) for the upcoming fiscal year, as HM Life continues to
provide competitive rates. HM Life has provided the City’s reinsurance coverage during
the past several fiscal years. Additionally, the Committee is recommending that the City
maintain the annual specific deductible for each covered individual at $110,000 as
provided in the reinsurance contract with HM Life. The second resolution approves the
reinsurance policy with HM Life at this individual specific deductible rate. The
determination of the Plan contribution rates and ultimately the employee contribution
rates are primarily based upon the reinsurance rates and the associated funding rates
received from the City’s reinsurance carrier.
RECOMMENDATION:
The Insurance & Benefits Committee, as well as our office, recommends that the
Council pass each of these two Resolutions.
c: Brad Lovell, Co-Chair of the Insurance & Benefits Committee
Teresa Durm
Terri Gualandi
DRT
, 2016
RESOLUTION BY COMMISSIONER _________________________________
RESOLUTION REGARDING REINSURANCE CARRIER
FOR THE CITY’S GROUP HEALTH INSURANCE PLAN
WHEREAS, the City of East Peoria maintains a self-insured group health care plan
(“Plan”) for the benefit of its employees, and the City’s Insurance and Benefits Committee
oversees the Plan; and
WHEREAS, in order to secure the financial viability of the Plan, the City obtains
reinsurance (stop loss) coverage for the Plan which covers catastrophic claims made
against the Plan by persons covered under the Plan or catastrophic charges made
against the Plan by the group of covered persons as a whole; and
WHEREAS, the City’s Insurance and Benefits Committee has recently completed
their annual review of quotes for renewal of this reinsurance coverage from several
insurance companies in an effort to obtain the best coverage at the lowest cost to the City
and its employees; and
WHEREAS, the City’s Insurance and Benefits Committee has also recently
reviewed the appropriate level of deductible for the individual specific reinsurance
coverage that is obtained as part of the City’s reinsurance coverage for the Plan, and has
determined that it is in the best interests of the City and the Plan to maintain the specific
deductible for each covered individual at $110,000 per year; and
WHEREAS, the Insurance Committee has reviewed the quotes for reinsurance
coverage for the Plan for the upcoming 2016-2017 fiscal year, and recommends that the
City contract with HM Life (the City’s current reinsurance coverage provider) for the 20162017 fiscal year based upon the quotes for individual specific monthly premium rates for
single coverage at $86.64 per employee and family coverage at $202.19 per employee
and for aggregate monthly premium rates at $7.53 per employee;
Committee to obtain reinsurance coverage for the City’s Group Health Care Plan from
HM Life for the 2015-2016 fiscal year at the rates set forth above and to maintain the
individual specific deductible at $110,000 per year. Further, this Resolution ratifies any
prior action taken by City officials to lock in these quoted rates with HM Life for the 20162017 fiscal year.
Section 2. The Mayor, or his designee, is hereby authorized to take the necessary
action to execute and implement an agreement for the reinsurance coverage as described
above for the 2016-2017 fiscal year that begins May 1, 2016.
APPROVED:
________________________________
Mayor
ATTEST:
_____________________________________
City Clerk
Department of Tourism and Special Events
TO:
The Honorable Mayor and City Council
FROM:
Doug McCarty, Director of Tourism and Special Events
DATE:
March 10, 2016
SUBJECT:
Irrigation around City Hall
DISCUSSION: One of the final pieces of the City Hall construction project is the outside
landscaping. Because the construction of the building ended in November, waiting until spring
was necessary to complete the outside landscaping portion. All of the dirt work, landscaping,
seeding, planting, etc. will be done in-house to save money vs. contracting it out. The only
portion of this project that needs to be contracted out is the irrigation. This irrigation system will
tie into the existing system that is currently in the open triangle area. Conduit installation and
other measures were taken during construction to prepare for this project. The irrigation plan
and bids are attached. There were 2 bids for this project. Commercial Irrigation in East Peoria
was the low bid.
RECOMMENDATION: Approve the low bid from Commercial Irrigation in the amount of
$17,233.10
, 2016
RESOLUTION BY COMMISSIONER _______________________________
RESOLUTION ACCEPTING LOW BID
FOR THE CIVIC TRIANGLE LANDSCAPING PROJECT
ADJACENT TO THE NEW CITY HALL
WHEREAS, the City has undertaken a project known as the New EP Downtown
Development Project on the former Caterpillar site located in the City’s amended and
expanded West Washington Street TIF District, which Development Project Area has
been designated as “The Levee District”; and
WHEREAS, the City has recently completed the New City Hall project as part of
the Civic Complex in the Civic Triangle portion of The Levee District; and
WHEREAS, with the completion of the New City Hall in the Civic Complex, the
City seeks to improve the open and undeveloped portions of the Civic Triangle adjacent
to the New City Hall and the parking area for the Civic Complex; and
WHEREAS, the City shall undertake the major portion of grading and
landscaping work for the improvement of this undeveloped area in the Civic Triangle
adjacent to the New City Hall and the parking area for the Civic Complex; and
WHEREAS, in an effort to ensure proper watering and irrigation for this
landscaped area adjacent to the New City Hall and the parking area for the Civic
Complex, the City has received bids for an irrigation system for this undeveloped area
(the “Irrigation Project”) to be installed prior the City undertaking the landscaping portion
of this project; and
WHEREAS, the City desires to approve the contract award with Commercial
Irrigation & Turf, Inc. (the “Contractor”) for the Irrigation Project in the Civic Triangle;
Section 1. The above recitations are found to be true and correct.
Section 2. Commercial Irrigation & Turf, Inc. is awarded the contract for the
Civic Triangle Irrigation Project in the EP Downtown Development Project Area (The
Levee District).
Section 3. The Mayor and City Clerk are authorized and directed to execute an
Agreement for the Irrigation Project with the Contractor on behalf of the City, together
with such changes therein as the Mayor in his discretion deems appropriate, at a total
cost not to exceed $17,233.10; provided, however, that the City shall have no obligation
under the Agreement with the Contractor until such time as an executed original of such
documentation has been delivered to the Contractor.
APPROVED:
________________________________
Mayor
ATTEST:
_________________________________
City Clerk
2
Department of PUBLIC WORKS
2232 E. Washington Street, East Peoria, IL 61611
(309) 698-4716 FAX (309) 698-4730
Commissioners
Dan Decker Tim Jeffers
TO:
FROM
Steve Ferguson, Director of Public Works
DATE:
March 9, 2016
SUBJECT:
Public Works Roof Repairs
DISCUSSION:
The Public Works Building has numerous leaks in the roof that are
causing unsafe conditions for personnel. The water from on the roof is traveling to the electrical
conduits and getting into the electrical boxes.
We obtained a quote from Hosler Roofing Company tore-coat the roof for $33,936.00. This is
guaranteed for 10 years.
We recognize that this is not as permanent of a fix as tearing off the foam that is sprayed on top
ofthe roof at the current time and replacing it with a traditional roofing material. Robert Cole
obtained a quote to perform this complete replacement for approximately $95,000.
We had a meeting regarding the long-term future of this public works building and it was
decided to patch the roof and other building issues that need to be done for the time being. A new
or different Public Works facility will be sought in 3 to 5 years. This recoding of the roof will
serve the purpose for that length of time.
Hosler Roofing re-coated the office section of the building and it did not leak through the winter.
The cost of this re-coat will be divided between the street department, water department, solid
waste department and wastewater Department and be paid for from operation and maintenance
funds.
RECOMMENDATION:
Accept the proposal by Hosler Roofing Company in the amount of
$33,936.00 tore-coat the roof of the Public Works building.
"EAST PEORIA- HOME OF THE FESTIVAL OF LIGHTS"
________________, 2016
WHEREAS, it is in the best interests of the City to recoat the roof on the public
works building in order to eliminate numerous leaks in the roof (the “Project”) ; and
WHEREAS, Hosler Roofing Company (“Hosler Roofing”) has offered to complete
the Project at a cost of $33,936 under the terms and conditions set forth in the proposal
(the “Proposal”) labeled “Exhibit A” attached hereto and incorporated herein by reference;
EAST PEORIA, TAZEWELL COUNTY, ILLINOIS, THAT the Director of Public Works or
his designee is hereby authorized and directed to accept the proposal on behalf of the
City; provided, however, that the City shall have no obligation under the Proposal until an
executed original thereof has been delivered to Hosler Roofing.
APPROVED:
________________________________
Mayor
ATTEST:
_______________________________
City Clerk
2
ORDINANCE NO. 4269
AN ORDINANCE AUTHORIZING THE SALE OF A MOTOR VEHICLE ACQUIRED BY
THE CITY THROUGH FORFEITURE PROCEEDINGS
WHEREAS, the City of East Peoria Police Department is in possession of a 1995
White Mercury Village Sport Van, VIN# 4M2DV11W4SDJ39405, (“Forfeited Vehicle”)
acquired by the City through forfeiture proceedings prosecuted by the Tazewell County
State’s Attorney; and
WHEREAS, retaining the Forfeited Vehicle is not necessary or useful to or in the
best interests of the City;
Section 1. The Chief of Police in consultation with the Mayor is hereby authorized
and directed to sell the Forfeited Vehicle under such terms and conditions as he deems
appropriate with or without advertising the sale.
Section 2. This Ordinance is hereby ordered to be published in pamphlet form by
the East Peoria City Clerk and said Clerk is ordered to keep at least three (3) copies hereof
available for public inspection in the future and in accordance with the Illinois Municipal
Code.
Section 3. This Ordinance is in addition to all other ordinances on the subject and
shall be construed therewith excepting as to that part in direct conflict with any other
ordinance, and in the event of such conflict, the provisions hereof shall govern.
passage, approval and ten (10) day period of publication in the manner provided by law.
DAY OF
_________________, 2016.
APPROVED:
________________________________
Mayor
ATTEST:
________________________________
City Clerk
________________________________
Corporation Counsel

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