25th APCC

Chaperon Manual
25th APCC
July 12th - July 24th, 2013
The 25th APCC Invitation Program Schedule
(As of May. 2013）
July
Day
JA & Chaperon
PA
12
Fri
Arrival -> Marine House
Arrival -> Marine House
13
Sat
Arrival -> Marine House
Arrival -> Marine House
14
Sun
Exchange Camp
15
Mon
Move to Global Arena
for PA Camp
Exchange Camp
Exchange Camp
Exchange Camp
16
Tue
PA Camp
at Global Arena
Leave Marine House
Leave Marine House
*1 APCC
One-Day School
Visit Program
Meet with Host Family
Meet with Host Family
17th Welcome Reception
Meet Host Family
17
Wed
Homestay/*2 School Visit
18
Thu
Homestay/*2 School Visit
Homestay
19
Fri
Homestay/*2 School Visit
BC Meeting (observer)
/ Homestay
20
Sat
21
Sun
Homestay
Homestay
22
Mon
Homestay / Departure
Homestay / Departure
23
Tue
Homestay / Departure
Homestay / Departure
24
Wed
Homestay / Departure
Homestay / Departure
APCC Performance Event and Global Friendship Party
Each of following 11 delegations will have an exchange program at local elementary schools
before meeting with their host families. (Thailand, Vietnam, New Caledonia, Bangladesh, New
Zealand, Maldives, Malaysia, Australia, Indonesia, Hong Kong and Pakistan)
*1
JAs will go to school with their Host Friends during this period. Following delegations will
visit the same elementary school with their whole members together. (Mongolia, Micronesia,
Singapore, Bhutan, Taiwan, Tonga and Atlanta)
*2
1
Dear Chaperons,
Thank you for all of your help and cooperation with the APCC programs. This year marks the 25th
year of the APCC. We hope that you have a pleasant journey to Japan and are able to take many
happy memories home with you. In order to ensure the smooth running of all the programs, we
need the help of the Chaperons, who are our first port of call especially in the event of an
emergency. This booklet contains information about your role as a Chaperon as well as an outline
of the various events you will participate in while you are in Fukuoka. I hope that it proves useful
to you as you prepare for your visit in July. If you have any questions about this booklet or any
other matters, do not hesitate to contact us at [email protected].
Yours Sincerely
Yoko Sakai, Coordinator
APCC office
Role of the Chaperon
1. Please read the APCC website: http://www.apcc.gr.jp/e/whatsapcc/index.html
2. Please read the BCIO website: http://www.bcio.org/about/
※The first thing you have to do is understanding about APCC and BCIO.
3.
4.
5.
6.
7.
8.
9.
To help and work to deepen a mutual friendship among the children.
To accompany the Junior Ambassadors (JAs) throughout their time in Japan and ensure they
arrive back home safely.
To pay attention to the JAs’ health and to take care of them when they get sick or homesick.
To take charge of the JAs’ passports during Homestay.
To ensure that the JAs take an active part in all of the activities designated by the APCC, and
to join your delegation for these activities.
To support the JAs to perform on stage at the Performance Event on July 20th and act as an
interpreter whenever it is necessary.
To support and cooperate in the BC activities after returning to your home country.
Request to Chaperons
There are a number of problems that we encounter every year. These include:






JAs who ask their Host Family to buy them things or give them money
JAs who refuse to participate in activities that the Host Families have spent time and effort organizing
JAs who do not even try to eat the food that has been prepared for them
JAs who try to phone their parents and parents who try to phone their children despite the “no contact
with home” rule.
JAs who keep playing an electronic game instead of communicating with their host families
JAs who refuse to participate in school visit.
Most of these problems can be prevented if JAs as well as their parents receive an orientation
and preparatory training and you gain the trust and respect of the JAs before arriving in Fukuoka.
Please make sure that the JAs understand the conduct that is expected of them as
representatives of their country/region. If Host Families encounter these kinds of problems, they
will get in contact with you. Please remember that neither you nor the JAs are in Fukuoka for
sightseeing. We want you as well as the JAs to have a wonderful time getting to know your Host
Family and the participants from other countries and to expand your knowledge of other cultures.
2
During the Camp
As a leader you are truly responsible for supporting Junior Ambassadors (JAs) in Japan.
During the camp you will work as a room leader and help JAs get used to Japanese life.
Please work together with a Japanese room leader who assists you and support JAs to keep
them in good condition and get to know each other.
Keep the followings in mind.
1. Support JAs not only from your country or region but also from other parts.
2. Work together with Japanese volunteers to support JAs.
3. Attend a meeting that takes place every day during the camp.
[What to do as a room leader during the camp]
Health Management
Take the JA's temperature and enter everything on the designated form.
Please inform Japanese room leader directly if there are any problems with JAs such as
physical sickness and write the details about them on the form.
Time Schedule Management of your room
Stick to the daily schedule including meal time and bath time, and take JAs to the designated
place.
Build up Friendships
Encourage JAs to take part in activities as much as possible during the camp.
* Show JAs how to play the popular games of your country and let them play together
on July 13th in room activity. (You'll get more information later.)
* Provide some photos which show your country for the photo exhibition activity on July 15th.
(You'll be informed on the theme and how to send those photo data later.)
*Work together with Japanese volunteers and have an enjoyable time with them including JAs,
PAs, and other chaperons.
Note: Your prompt reply is appreciated.
Before the camp you will get e-mails mentioning details about the camp and to ask your
assistance and cooperation. It will be highly appreciated if you could reply as soon as possible.
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The 25h Asian-Pacific Children’s Convention in FUKUOKA
List of Invited Countries and Regions
No
Country/Region Name
JA
Chaperon
1
People's Republic of China
6
1
2
Republic of Korea
6
1
3
Hong Kong
6
4
Taiwan
5
PA
BCIO
No
Country/Region Name
JA
Chaperon
PA
BCIO
26
Papua New Guinea
4
1
1
1
27
Solomon Islands
4
1
1
1
1
28
Republic of Palau
4
1
6
1
1
29
Republic of Vanuatu
4
1
Republic of Singapore
6
1
34
Federated States of Micronesia
4
1
6
Republic of the Philippines
6
1
1
35
Union of Myanmar
7
Kingdom of Thailand
6
1
1
36
Russian Federation
6
1
8
Malaysia
6
1
1
37
New Caledonia
4
1
9
Republic of Indonesia
6
1
1
38
Tahiti
4
1
1
10
Socialist Republic of Vietnam
6
1
1
39
Kingdom of Tonga
4
1
2
11
People's Republic of Bangladesh
6
1
1
40
Republic of Maldives
6
1
1
12
Kingdom of Bhutan
6
1
1
41
Tuvalu
4
1
14
Islamic Republic of Pakistan
6
1
2
43
Cook Islands
15
Republic of India
6
1
1
46
Kingdom of Cambodia
6
1
16
Lao People's Democratic
Republic
6
1
1
50
★Guangzhou
4
1
17
Federal Democratic Republic
of Nepal
6
1
1
51
★Ipoh
4
1
18
Mongolia
6
1
52
★Oakland
4
1
19
Democratic Socialist Republic
of Sri Lanka
6
1
1
53
★Busan
4
1
20
Commonwealth of Australia
6
1
1
54
★Atlanta
4
1
1
21
New Zealand
6
1
1
56
★Jiangsu Province
4
1
2
22
Hawaii
6
1
2
57
Dalian
4
1
1
23
Republic of the Fiji Islands
4
1
1
216
42
38
24
Republic of Kiribati
4
1
Total
2
1
1
1
2
★ Special Invitation as a Sister/Friendship City or Municipality of Fukuoka
* There are three BCIO Head Office members this year (from Pakistan, Myanmar and Hawaii) included
in the above list as PA/BCIO. Total of 35 PAs and 3 BCIO Head Office members + 1 PA from Japan.
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Before Departure
Please refer to the list below and tell them to your delegation members.
□
Contact APCC number: 81-92-734-7700
In case of emergency, please feel free to call us at this number. It is available for 24 hours during the Invitation
Program.
□
Tickets
When your delegation arrives at the airport, our travel agent will collect your return tickets, and on the day of the
departure, the travel agent will return them to you, the chaperons.
□
Passport
During the Homestay, the Chaperons take charge of the JAs’ passports. As for the PAs, please remind them of
keeping their passport by themselves during the Homestay.
□
ID Card
Please complete the ID cards and make sure you give one to each JA before you arrive. These cards are
particularly important when the JAs are in Homestay as they may become lost or disorientated. If each JA has this
ID Card with him/her, it is possible for the APCC office and the Host Family to be contacted in an emergency.
Therefore, we ask that you stress to the JAs the importance of wearing their ID Cards whenever they leave the
house during Homestay.
□
Health
1. Nits/Head lice
Nits or head lice are contagious, so to prevent others to catch it in the Camp or in a Host Family’s house
during the APCC, we would like you to make the best efforts for exterminating it or preventing it before
your departure.
*Please understand that although nits/head lice are not a problem in your culture, in Japan those who have
them are instructed to exterminate them completely; otherwise he/she won’t be allowed to get in to
swimming pools or public baths etc. Also it is true that some of the host families try to separate him/her for
the bath or sleeping room to prevent the other family members to catch.
So if it is applied to any of your delegates, we have to ask him/her to use a medical shampoo in a bath / a
private shower room during the Exchange Camp. Basically he/she needs to use the shampoo 3-4 times to
exterminate them with 2-3 days interval between the use.
Thus, again if it is possible, those who have nits/head lice, please try to exterminate it before your
departure.
2.
Stomachache
During your journey, we would like you to be careful to supply enough water to your delegates. In the past
APCC, some participants had a stomachache right after their arrival. The stomachache seems to be caused
by constipation due to lack of water supply during their journey.
3.
Health Check
We would like to know in advance if any of your delegation feels ill or shows ill signs before departure, so
that we could give a careful attention to him/her upon your delegation’s arrival in Fukuoka. In case you
find that any of the delegation feels severely ill, we would like to ask you to make a final judgment whether
or not he/she can participate in the APCC.
Please monitor each participant’s health condition for two days before departure, especially checking if
they show the following symptoms.
high temperature / cough / sore throat / runny nose or stuffy nose
body aches / headache / chills / fatigue / diarrhea / vomiting
Please make sure to report us the check result by Health Check Form one day before departure.
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□
The APCC theme song ‘We are the BRIDGE’ ♪
Your delegation will have several times to sing the theme song such as at the Camp and Performance Event. Please
have all the JAs practice singing the APCC theme song, 'We are the BRIDGE.' The CD should be kept at the
APCC liaison office in your country, and please refer to the enclosed music note, too.
□
Baggage weight
Please remind that their total baggage weight must be within 20 kg. According to our travel agent, if it exceeds 20
kg, they will be charged extra and it has become stricter recently. Thus, please tell each participant to be careful
about it. Moreover, please have the JAs take their baggage which they can carry by themselves.
□
Registration Fee
Please bring your delegation’s registration fee in US dollar in cash. Your liaison office knows the amount of the
fee. Please remind that we cannot accept a payment with a credit card or a check.
□
Disembarkation/Embarkation Card
Please refer to the sample card on the next page, and thoroughly fill out the card for each participant before arriving
at the airport in Japan.
□
Pocket Money
JAs are not allowed to bring the pocket money beyond 10,000 Japanese Yen (approximately US$100). The reason
why we made this rule is because there has been a problem that some JAs have brought a large amount of money
for their age and they asked their host families to take them for shopping many times during the home stay period
which is not the purpose of the APCC home stay program in recent years. Please make sure that your child follows
this rule before the departure.
Also, please prepare Japanese Yen BEFORE leaving the country because there are some foreign currencies that
banks in Japan cannot exchange. Even if the banks carry your country’s currency, they close on weekends. You
will go directly to the Exchange Camp upon your arrival in Fukuoka, so there is not enough time to exchange
money at Fukuoka Airport.
□
Phone Call
*Parents must not call their children during APCC. Arrival information will be announced by the APCC office. If
Host Family is troubled by the constant call from JA’s parents, we will ask the Liaison Office to warn them to stop
calling their children.
* JAs must not bring a mobile phone. If they bring a mobile phone and frequently use it during Homestay, the host
family will ask the Chaperon to keep it until departure.
APCC wishes to encourage participants to be independent and to concentrate on cultural exchange and making
friends with their Host Family during their stay in Japan, so we ask the child participants to prohibit the use of
internet during Homestay on the same reasons mentioned above.
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Arrival
Once you arrive in Japan, you will be greeted by the APCC volunteer staff who will check your
delegates’ health condition and take everyone’s temperature. This is to protect against infection,
such as H1N1 Flu, therefore, we would like to ask your kind understanding. Our nurse volunteer
staff will also be at the airport, so please feel free to tell your delegates’ condition to them. Then
you will be taken a group picture and volunteer staff will guide you to your bus.
You will be taken by bus on one-hour long journey to the Marine House, where you will receive
guidance about APCC vision, your stay in Japan, and rest after your long flight. On the bus to the
Marine House, you will be asked to fill in ‘the Arrival Check Sheet’ distributed at the airport and,
you will give it to the volunteer staff in the orientation meeting at the Marine House. In the Marine
House, you will stay with your delegation and your room leader for the first night.
【Sample of ‘the Arrival Check Sheet’】
Arrival Check Sheet
Welcome to Japan!
We hope you are all well and had a good journey and
that both you and the Junior Ambassadors are well.
Please answer a few questions about your delegation and give it to one of
our APCC staffs at the first Orientation meeting at the Marine House.
1.
Have any of the children displayed symptoms of the following at any stage of your journey?
a) Asthma, Rhinitis, Hay Fever?
b) Diarrhea?
c) Fever?
2.
Yes ／ No
Yes ／ No
Yes ／ No
Name/ ID#:
Name / ID#:
Name / ID#:
Do any of the children show evidence of nits or head lice?
Yes ／ No
Name/ID#:
* Nits or head lice are contagious, so to prevent others to catch it in the camp or in a host family’s, we would
like to guide the applied JA to use the medical shampoo.
3.
Is there anything we should know about the health of any members of your delegation?
Thank you for your cooperation, have a nice stay at Marine House.
Orientation Camp and Exchange Camp
July 12th to 16th
at Marine House
The first place that you will visit in Fukuoka is the Marine House. In this camp, you will have a one-night
break after your long flight. Also, you will receive guidance about your stay in Japan and learn the
APCC vision. To protect against infection, such as Flu, you will be asked to stay with your delegates
and your room leader, not with other delegates.
After spending a night with your delegation at the Marine House, we will mix the children’s room, and
“Exchange Camp” starts. This Exchange camp is an opportunity for all APCC participants and the
children from Fukuoka to get to know each other. Activities planned for the camp include a Sports
Festival, Cultural Exchange Party. The children will be accommodated in dormitory style rooms with
children from a variety of different countries with an APCC Volunteer Leader in each room.
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APCC one-day school visit
Daytime, July 16th
This is a new program from 25th APCC. Each of the following delegations will visit separate elementary
schools to interact with local Japanese students before meeting with their host families on July 16th, the
last day of the Exchange camp. The students of each school will welcome the delegation and have an
interchange class with JAs.
<Thailand, Vietnam, New Caledonia, Bangladesh, New Zealand, Maldives, Malaysia,
Australia，Indonesia，Hong Kong and Pakistan>
*The countries were selected considering the location of their homestay area.
*Other countries will go directly to meet with the host families after the Exchange Camp.
*We will send out more detailed information to the Liaison Offices of selected delegations by email.
Homestay
The other important part of the APCC program is the time the JAs spend in Homestay. Before your
delegation arrives in Fukuoka, each of you will be allocated a Host Family with whom you will stay
for around a week. The Host Families are local people who have volunteered to have you as a
member of their family, and as such, it is important that both the Chaperon and the JAs try their
best to get to know them and at least try all of the food that they have spent time preparing for you.
Once the children are away from the security of the camps, homesickness can set in fairly quickly.
You may be called on by a Host Family to comfort a JA over the phone or even visit him/her in
order to calm the JA down. One thing it is important to stress to the JAs is that their behavior
reflects on their home country. We hope that none of the Host Families are left with a bad
impression due to the poor behavior of a JA.
The time you spend in Homestay should be a happy time and we hope that all of the members of
your delegation have a great time, so relax, enjoy yourselves and try all of the new things around
you.
APCC Performance Event
12:10 - 18:30, July 20th
at Tenjin Central Park, Fukuoka City
This year there will be 1 main performance stage for participating 42 delegations from 33 countries
and regions. The APCC Performance Event is an opportunity for participants to share their culture
and country itself by performing their songs and dances to the citizens of Fukuoka. The APCC
requests that all of JAs to prepare and practice the performance prior to participate in this event
and accomplish their mission as a representative of each delegation.
We will have a variety of booths; such as Asia Pacific Food stands, Japanese cultural exchange
and game booths, BCIO booth (exhibition about BC activities) and APCC booth.
Let’s enjoy the summer day 2013 to make a memory with everybody in FUKUOKA!
PA Program
The APCC has been inviting former Junior Ambassadors as 'Peace Ambassadors (PAs)' to the
annual summer Invitation Project since1998. This year 36 PAs from 34 countries and regions will
take part in the 25th APCC. As well as we are inviting 3 former PAs as BRIDGE CLUB International
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Organization (BCIO) Head Office members to help us in organizing PA camp. In addition to this
invitation, we have also decided to invite 8 former BCIO Head Office members to nurture them to
be future BCIO managing members. Through the PA programs, they will exchange ideas/opinions
about BC activities with each other and share APCC & BCIO’s future vision towards nurturing
Global BRIDGE Leaders. At the same time, they will participate in “Global BRIDGE Leaders
Training Camp” during the PA Program in order to strengthen their ability of global communication
with the interaction of local Japanese participants. Also, they will join the Exchange Camp (wearing
red T-shirts) being good role models for the Junior Ambassadors. They are also expected to
support JAs cooperating with you, so please keep them in mind.
Departure
On the day of your departure you will be taken to the airport by your Host Family. There, you will be
reunited with your delegation for your trip home.
At the airport, you should give the following to the APCC staff:
1. The 25th APCC Chaperon Questionnaire
2. Anything you borrowed from the APCC while you were in Japan
Once you have handed these items in, you will then receive your flight tickets for your return
journey.
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♪♪ APCC Theme Song ♪♪
During the 25th APCC, you will have several occasions to sing our theme song! Please
practice singing the song with your JAs at your orientation meeting for your preparation.
♪We are the BRIDGE♪
Sometimes
It’s hard to make a friend
We talk
But words keep us apart
But with hope
And love and understanding
We find we speak
The same language in our hearts
Sometimes
The road may seem so long
We walk
But there’s so far to go
But each step
Will take us that much closer
So don’t give up
We’ll be there before you know
This world has room for us all
And we could be one happy family
So let’s stand hand in hand
And sing our song together
And we can make it better
Wait and see
This world is home for us all
And we could be one happy family
So lets stand hand in hand
And join our hearts together
And we can make it better
Wait and see
☆ We are the BRIDGE
★ Repeat
Of love from heart to heart
We have a dream
For everyone to share
All our tomorrows bright and new
Starting here and now, me and you
The bridge we build
Will take us there
And when we’re lonely
And we feel a little lost
If we just care for one another
You know there are no fences
And no borders we cant cross
When we are joined together
★ We are the BRIDGE
Of love from friend to friend
A rainbow bright
When all the rain is through
And if we listen to our hearts
Keep our eyes upon a star
Then someday soon
All our dreams will come true
☆ Repeat
★ Repeat
And if we listen to our hearts
Keep our eyes upon a star
Then someday soon
All our dreams will come true
Words and Music by Manabu Sakamoto
Vocals by Marlene
Produced and arranged by Yuji Toriyama
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