1 OKMuseums.org - Oklahoma Museums Association

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OKMuseums.org
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Wednesday, September 21
Pre-Conference Workshops
Pre-Conference Workshops require preregistration and have a separate registration fee.
Digitization Bootcamp
10:00am-4:00pm • Held at Bartlesville Public Library, 600 S Johnstone Avenue, Bartlesville
Participants are responsible for transportation to/from this pre-conference workshop. Lunch is provided.
Cost: $65 OMA members; $85 non-members. Scholarships available on first-come, first-served basis as funding allows.
Looking for ways to enhance access and improve preservation for your collections? If so, embracing digitization may allow you to
provide information about your collection anywhere at any time, while limiting possible damage to fragile items. In this overview,
participants will consider the benefits of digitization, including how to identify collections to digitize, as well as what resources and
information are necessary to conduct a successful project. Several examples of successful digital projects will be presented.
This pre-conference workshop is sponsored by the Oklahoma Department of Libraries, the Oklahoma Historical Society, and the
Oklahoma Historical Records Advisory Board. Funding for this pre-conference workshop is provided by the Oklahoma Department
of Libraries, the Institute of Museum and Library Services, and the National Historical Publications and Records Commission. Special
thanks to our LSTA program officer, Judy Tirey, for her assistance.
Scholarships for this pre-conference workshop are available on a first-come, first-served basis as funding allows to OMA members.
Apply here.
Speaker: Gina Minks, Consultant, Gina Minks Consulting LLC; Jan Davis, Administrative Archivist, Oklahoma Department of Libraries
Assessing Your Diamond by Addressing the Four Cs (Creativity, Clarity, Communication and Commitment)
10:00am-4:00pm • Held at Woolaroc Museum, 1925 Woolaroc Ranch Road, Bartlesville
Participants are responsible for transportation to/from this pre-conference workshop. Lunch is provided.
Workshop is FREE for registered conference participants. Separate registration required; travel grants available see below.
How can your institution exercise more creativity to resolve challenging issues? How can your institution set more clear objectives to
refine and shape its programs better? How could your museum improve getting its message through more effectively inside and outside
the museum? How can you impact the commitment your museum makes to your community and building and sustaining audiences?
Attend this OMA preconference workshop to hear case study examples from OMA peers that reflect how each of their institutions
has addressed one or more of the “Four C’s” (creativity, clarity, communication, and commitment) to enhance their work and
organization. Participants will work together in small peer groups to discuss and address a real and future challenge at their
institutions and think of ways to consider how using creativity, seeking clarity, improving communication, or emphasizing
commitment might impact change.
This preconference workshop, presented by Mid-America Arts Alliance and in collaboration with the Woolaroc Museum and the
Oklahoma Museums Association, requires advance registration as space is limited. Attendees must be registered for the OMA
conference to attend this workshop. A separate registration is required to attend this workshop - register here. For constituents
traveling more than 100 miles to attend this session, travel reimbursement grants of up to $150 are available for hotel and
transportation. Deadline for grant funding is August 31 and funds are awarded on a first come, first served basis as funding allows.
Please contact Kristy Peterson at [email protected] or 816.800.0917 for questions or additional information.
Following the pre-conference workshop, Bob Fraser, CEO of Woolaroc Museum & Wildlife Preserve, will talk to participants about
how conservation and preservation is more than taking care of the physical asset and includes perservation of history. At the
conclusion, participants can tour the museum.
Speakers: Kristy Peterson, Education Curator, Mid-America Arts Alliance; Amanda Harmer, Manager of Outreach and Earling Learning,
Tracy Truels, Director of Learning and Engagement, and Neely Simms, Learning and Engagement Assistant, Oklahoma City Museum
of Art; Inez Wolins, Chief Public Experience Officer, National Cowboy & Western Heritage Museum; Jim Blair, Executive Director,
Oklahoma Music Hall of Fame; Bob Fraser, CEO, Woolaroc Museum & Wildlife Preserve
Clean It Up
1:00pm-4:00pm • Held at Bartlesville Community Center, 300 SE Adams Blvd., Bartlesville
Participants are responsible for transportation to/from this pre-conference workshop.
Cost: $25 OMA members; $45 non-members.
Interactive demonstration of how to safely clean a wide variety of collection materials. Museums and archives often receive objects
in less than ideal condition. Skills, techniques, and demonstration of the tools necessary to clean an object that is essentially sound
but not quite clean enough to enter your collection or be exhibited will be taught.
Speaker: Victoria Book Lupia, Conservator, Legacy Conservation
OKMuseums.org
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Wednesday, September 21
12:30pm-4:00pm OMA Board Meeting
OMA Board Meeting
Bartlesville Community Center
5:00pm-7:00pm Opening Evening Progressive Reception
This event requires preregistration. A separate registration fee may apply.
Welcome to Bartlesville - Opening Reception
Start at Bartlesville Community Center Terrace, 300 SE Adams Blvd., with wine and cheese 5:00pm - 6:00pm
Price Tower Arts Center, 510 S Dewey Avenue, with cash bar and heavy hors d’oeuvres 5:00pm - 7:00pm
Bartlesville Area History Museum, 401 S Johnstone Avenue, with coffee and dessert 5:00pm - 7:00pm
Phillips Petroleum Company Museum, 410 S Keeler Avenue, 5:00pm - 7:00pm
Finish the evening at Frank Phillips Home,1107 S Cherokee Avenue, with refreshments 6:00pm - 8:00pm
Participants are responsible for transportation.
OKMuseums.org
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Thursday, September 22
8:30am-4:30pm Registration
Registration Desk Open
8:30am-9:15am Continental Breakfast
Continental Breakfast
8:30am-9:15am Exhibit Hall Opening
Exhibit Hall Opening • Exhibit Hall will be open until 5:00pm
8:30am
New Member/First Time Attendee Welcome
New Member/First Time Attendee Welcome
9:15am-10:30am Concurrent Sessions
Saying NO: When It’s Okay to Refuse a Donation
Museums have a hard time saying NO. For a variety of reasons, we often don’t feel like we can turn down donations,
but this session will explore the times where it is not just good practice, but it is legally or practically necessary to refuse
objects. Sometimes, an object may be too deteriorated to accept or perhaps it doesn’t fit the mission or scope of the institution.
Other times, it might fall under the often-confusing heading of legal issues related to NAGPRA, CITIES, or other international statutes.
And then there are hazardous materials ranging from radioactive mineral specimens and old pesticide-treated taxidermy mounts to
live ammunition and self-combusting medical supplies. Whether an object is hazardous, was a possible war trophy, or was looted
from its country of origin, there are a variety of issues to be aware of prior to accepting a new donation. In many cases, you may not
be able to accept these items and you may just have to learn to say NO.
Speakers: Karen Whitecotton, Owner, Heritage Museum Services; Stephanie Allen, Collection Manager of Ethnology; Sam Noble
Oklahoma Museum of Natural History
Shine Bright - How to Brilliantly Cut and Polish Community Events at Your Museum
This panel discussion will focus on the best practices for partnering with local organizations and/or businesses for special
programming and events. Three professionals from different types of museums will share their knowledge of working public events
and how these specific programs have helped fulfill their museum’s missions. Emphasis will be placed on planning, organizing, and
executing a successful partnership and event!
Speakers: Abigail Jones, Event and Sales Coordinator, Science Museum Oklahoma; Delaynna Trim, Curator of Collections, MabeeGerrer Museum of Art; Christine Gibson, Education Coordinator, Oklahoma Contemporary Arts Center
Mission Possible: Inspiring Future Generations
Every organization, no matter their size or available resources, has the ability to inspire and impact future generations in their
community. Our session will focus on motivating visitors in all stages of life to be passionate about museums and life-long learning.
By focusing on interaction, engagement, and content development techniques, this session will assist participants in developing
strategies to better engage and inspire their visitors.
Speakers: Josie Wagoner Garrard, Outreach Programs Coordinator, Catherine Carter, School Programs Coordinator, and Carrie McKenzie
Public Programs Coordinator, Sam Noble Oklahoma Museum of Natural History
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10:30am-10:45am Networking Beverage Break
Networking Beverage Break
10:45am-11:45pm Concurrent Sessions
Zero to 60 in Four Seconds: High Performance Museum Renovation Meets Collection
Management
In the late fall of 2014, the Edmond Historical Society & Museum began participating in an Armory remediation program
administered by the Oklahoma Department of Environmental Quality. The 1930’s era armory that houses the museum was tested
for lead and asbestos issues throughout the building. The good news, lead and asbestos was found but not in areas that directly
affected the public spaces in the building. The bad news, all of the collection storage spaces, encompassing nearly 40,000 artifacts
and 4800 square feet of storage was impacted. This session will detail the adventure that followed as the staff worked with city and
state agencies to accomplish the work that needed to be done, protect the collections, redesign storage areas and minimized the
disruption to museum programs and services, all within the restriction of completing the remediation work during the 2015-2016
fiscal year.
Speaker: Deborah Baker, Curator of Collections, and Anna Studstill, Program Director, Edmond Historical Society & Museum
Arts and Humanities Funding Opportunities
The Oklahoma Humanities Council and Oklahoma Arts Council will both present funding opportunities for museums seeking grant
monies. Both organizational representatives will provide a brief historical overview of their organizations, illuminate possible funding
opportunities, and present a few best practices/application basics. There will be significant time for Q&A.
Speakers: Caroline Lowery, Program Officer, Oklahoma Humanities Council; Maya Hering, Grants Director, Oklahoma Arts Council
Budgeting for an Effective Communications Plan
Wondering how much you should set aside in your budget to plan and execute a communications plan? Learn how to make the right
choices to increase awareness and visitorship while still maintaining a grip on the purse strings. Attendees will grasp basic knowledge
concerning the real costs of communication elements such as printing, social media, advertising, media relations and online
marketing. They will also gain a knowledge as to how to measure line-items against running totals throughout the year as a portion
of the entire organization’s budget.
Speaker: Lauren Daughety, Vice President, Vann & Associates | PR + Marketing
11:45am-12:15pm Visit with Exhibitors
Visit with Exhibitors
Certified Folder Display Services, Inc.
Elliott + Associates Architects
Exhibit Concepts, Inc.
ITIN Museum Services
M. Kaser and Associates
Martin&Martin Design
Mid-America Arts Alliance
Museum Fabrication Group LLC
Oklahoma Arts Council
Silver Leaf Gems
Southwest Solutions Group, Inc.
University of Oklahoma College of Liberal Studies
University of Oklahoma Press
Vann & Associates | PR + Marketing
Western Center for the Conservation of Fine Arts
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12:15pm-2:00pm Lunch and Keynote
This event required preregistration. Visit the registration desk for details.
Lunch and Keynote
Keynote: Kent Stroman
The topic of his presentation will follow the theme of the conference by Igniting Your Creativity Explosion! In
today’s keynote, Kent will lead us as we . . .
•
Explore examples of creativity
•
Increase attendees’ Creativity Quotient (CQ)
•
Practice Creative Thinking
•
Learn creativity techniques
•
Make practical applications to our own lives
•
And have FUN!
He’ll offer 6 small things you can change to make a BIG difference and share 7 Secrets to a more CREATIVE mind.
Kent is renowned for being tall. Others refer to him as ‘ridiculously tall’ but he likes to joke that he’s only 5 foot 17! Kent is a Certified
Fund Raising Executive (CFRE) and a Certified Public Accountant (CPA). He provides counsel which has been honed by forty years
of experience in governance, strategic planning, capital campaigns, major donor solicitation and financial management. Stroman’s
experience includes 25 years in higher education as a Professor, Vice President for Finance and Vice President for Advancement.
Following the keynote, Kent will have books for sale and be available for a book signing.
2:00pm-3:15pm Concurrent Sessions
History, Culture and Modernity: Caring for Chickasaw Collections
Native American heritage is an integral part of Oklahoma history. As a result, museums and historical organizations
are charged with preserving and displaying tribal material. This presentation will offer Chickasaw perspectives on
the cultural significance of various items and provide guidelines for working with and caring for culturally sensitive objects. This
presentation will discuss the processes and standards of collection care used by the facility that houses the Chickasaw Nation
archives─Holisso: The Center for Study of Chickasaw History and Culture.
Speakers: Timothy Baugh, Ph.D., Senior Artifacts Manager , Chickasaw Cultural Center
Taking Fear & Shock Out of Financial Statements
Does your bookkeeper give you reports every month that are filled with numbers and have strange titles? This session will help
you become a financial statement reading pro so you know where the money for your museum really is! We’ll take a look at profit
and loss statements, balance sheets, and budget vs. actual reports and how they all relate to each other. No advance knowledge of
accounting is required.
Speaker: Jeremy Springer, CTA, CEO/President, The Springer Company
Crystal Clear Technology
Attend this session and discussion led by OMA Board Members and IT Professionals and share your museum’s needs as it relates
to technology. One strategic goal of OMA is to create a “Technology Initiative” to prepare OMA member museums to succeed with
the objective being “All Oklahoma museums, with the appropriate capacity, are accessible globally in innovative ways such as social
media, crowd-sourcing and creative content.” We want you to help shape this initiative, come and share your needs and ideas.
Speakers: Bill Bryans, OMA President; Stephanie Allen, OMA District 4 Rep and invited IT Professionals
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3:15pm-3:30pm Networking Beverage Break
3:30pm-4:30pm Concurrent Sessions
What to Do with the Guns, Knives and Swords in Your Collection. And, Yes, You Most Likely Have
One or Two in Your Museum.
This session addresses the unique curatorial needs of firearms and edged tools, including legal issues and basic firearm
safety. Don’t be afraid of that lifeless artifact. Preserve it and educate with it. Here’s how.
Speaker: Jason Schubert, Curator, J.M. Davis Arms & Historical Museum
The Eagle’s Eye View: A Conversation Exploring the Cultural Landscape of Oklahoma Tribal Museums and
Cultural Centers
All across the continent tribes have historically experienced a continual uprooting and dislocation of their peoples and their cultures
which can be referred to as a time of Moving Fires. Today, across Oklahoma, The Fires Still Burn as tribes have sparked a Renaissance
across Indian Country in sharing their stories, celebrating their cultures and developing dynamic and immersive cultural destinations
that serve their people and encourage the world to explore. Please join the dialogue in sharing the new developments, observations
and partnerships that are emerging “from the bird’s – or eagle’s – eye view” across this exciting Oklahoma cultural landscape.
Speakers: Gena Timberman, Esq., Consultant, The Luksi Group LLC; Kelli Mosteller, Ph.D., Director, Citizen Potawatomi Nation Cultural
Heritage Center; Phyllis Wahahrockah-Tasi, OMA At-Large Representative; Valorie Walters, Executive Officer, Chickasaw Cultural
Center; Shoshana Wasserman, Director of Communications & Cultural Tourism, American Indian Cultural Center & Museum
Making Connections: A Network Exchange
Make new connections with emerging and seasoned professionals with the newly revamped networking session, formerly known as
the mentor and mentee program. To better serve and benefit all stages of professionals the format has been changed by introducing
a timed speed meet.
Speaker: Lauren Kubier, Museum Services Associate, Gaylord Pickens Museum
4:30pm-5:00pm Rock Candy Reception and Student Posters in Exhibit Hall
This event is free but requires pre-registration.
Reception with Exhibitors and Museum Studies Student Posters
Enjoy this sweet reception with exhibitors and view posters presented by museum studies students from the University of Oklahoma
and University of Tulsa.
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6:00pm-9:00pm Live Auction, Awards Celebration and Dinner
This event requires preregistration. A separate registration fee may apply.
Live Auction, Awards Celebration and Dinner
Tri-County Technology Center. Participants are responsible for transportation to/from this event.
Join us for a celebratory evening. Begin the night with a cash bar and live auction to support OMA programs with
our fantastic emcee Ken Busby! Then, enjoy dinner and a celebration recognizing this year’s award winners as
presented by the dynamic Jacob Krumwiede!
Friday, September 23
8:30am-10:45am Registration
Registration Desk Open
8:30am-9:15am Continental Breakfast
Continental Breakfast
8:30am-Noon
Exhibit Hall
Exhibit Hall Open
8:30am-9:00am OMA Annual Meeting, Door Prizes and Visit with Exhibitors
Annual Meeting and Visit with Exhibitors
Join the Oklahoma Museums Association board, staff and members for updates on the state of OMA and help us kick-off the Annual
Giving Campaign. Then, be sure to visit with the exhibitors.
9:15am-10:30am Concurrent Sessions
DRN Hands-On: Part I
Learn how to deal with various disaster scenarios including flood/water damage, tornadoes, earthquakes, and even
active shooters. We will also discuss some high profile situations and how they could have been avoided.
Speaker: Karen Whitecotton, Owner, Heritage Museum Services; Delaynna Trim, Curator of Collections, Mabee-Gerrer Museum of Art;
Jason Schubert, Curator, J.M. Davis Arms & Historical Museum; Jennifer Holt, Curator of Collections, Will Rogers Memorial Museum
Security - Helping Keep Museums in Business
How do you provide a safe & secure environment when you just don’t have the money? You want to provide a fantastic museum
experience for your community in a safe and secure facility, but your security budget is at a bare minimum. How do you stretch your
budget to help keep the museum safe & secure? How do you make the components of a security program work for you?
Speaker: David Dagg, Head of Operations, Sam Noble Oklahoma Museum of Natural History
Slaughter House Rules: Five Items Your Website Must Have
Having a website is a must in today’s competitive marketing environment. Are you utilizing your site correctly? Attend this seminar
to learn the five “must have” items your website needs to achieve visitor engagement. Attendees will gain a knowledge of why these
concepts are important and how they can implement them with low to no costs associated.
Speaker: Tony Vann, President, Vann & Associates|PR + Marketing
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Friday, September 23
10:30am-10:45am Networking Beverage Break
10:45am-12:00pm Concurrent Sessions
DRN Hands-On: Part II
Continuation of how to deal with various disaster scenarios including flood/water damage, tornadoes, earthquakes, and
even active shooters. We will also discuss some high profile situations and how they could have been avoided.
Speaker: Karen Whitecotton, Owner, Heritage Museum Services; Delaynna Trim, Curator of Collections, Mabee-Gerrer Museum of Art;
Jason Schubert, Curator, J.M. Davis Arms & Historical Museum; Jennifer Holt, Curator of Collections, Will Rogers Memorial Museum
The Changing Role of House Museums
Historic House Museums have played an important role in telling the history of our past by providing a glimpse into the lives of
those that walked this world before us. However, these museums are facing the pressures of staying relevant in today’s world where
many are viewed as a “shrine” instead of an interactive cultural center. This session will explore the challenges facing historic house
museums and discuss ways to rethink their roles in the community.
Speaker: David Pettyjohn, Executive Director, Preservation Oklahoma and Henry Overholser Mansion
OKMuseums.org
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Register to attend the OMA Conference today - click here!
Registration Information
Early Bird Registration closes August 3
Regular Registration closes August 29
On-site registration is not accepted
MEMBER RATE
Membership numbers may be located on any OMA ENews
message or by calling the OMA office at 405.424.7757.
MEMBER RATE
Membership numbers may be located on any OMA ENews
message or by calling the OMA office at 405.424.7757.
Pre-Conference Workshop Registration (optional; not included
with registration)
Digitization Bootcamp $65* Scholarship info below
Assessing Your Diamond FREE* See requirements below
Clean It Up $25
Pre-Conference Workshop Registration (optional; not included
with registration)
Digitization Bootcamp $65* Scholarship info below
Clean It Up $25
Conference Registration
Option 1 • Full Conference (includes special events) $335
Option 2 • Two-Day (no special events) $255
Option 3 • One-Day (no special events) $195
Special Events Registration (does not apply to Option 1 above)
Wednesday Opening Reception $35
Thursday Live Auction, Dinner and Awards $45
BASIC RATE
Pre-Conference Workshop Registration (optional)
Digitization Bootcamp $85
Clean It Up $45
BASIC RATE
Pre-Conference Workshop Registration (optional)
Digitization Bootcamp $85
Clean It Up $45
Option 1 • Full Conference (all inclusive) $460
*Digitization Bootcamp Pre-Conference Workshop
Scholarships for this pre-conference workshop are available on a first-come, first-served basis as funding allows to OMA members.
Apply here.
*Assessing Your Diamond Pre-Conference Workshop
You must be registered for the OMA conference to attend this FREE pre-conference workshop. In addition, a separate registration is
required to attend this workshop - register here. For constituents traveling more than 100 miles to attend this session, travel reimbursement grants of up to $150 are available for hotel and transportation. Deadline for grant funding is August 31 and funds are
awarded on a first come, first served basis as funding allows. Please contact Kristy Peterson at [email protected] or 816.800.0917 for
questions or additional information.
Conference Scholarships
There are two types of conference scholarships are available to OMA members. One-Day Speaker scholarships are for speakers
and will cover their registration for the day on which they are speaking. Two-Day Registration scholarships are for attendees and
will cover the two-day conference registration (pre-conference workshops and special events are not included). Apply for a conference scholarship here. Help a colleague and donate to the OMA Scholarship Fund here.
OKMuseums.org
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NELLIE JOHNSTONE NO. 1
VisitBartlesville.com
800-364-8708
AT&SF LOCOMOTIVE NO. 940
PRICE TOWER ARTS CENTER
FRANK PHILLIPS HOME
WOOLAROC MUSEUM
OKMuseums.org
FRANK LLOYD WRIGHT’S PRICE TOWER ARTS CENTER
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1 OKMuseums.org - Oklahoma Museums Association

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