Leader`s Guide - Michigan Crossroads Council

Rota-Kiwan
Scout Reservation
2016
Leader’s Guide
Webelos Resident Camp
Table of Contents
Welcome to Camp Rota-Kiwan ................................................................................................... 2
Program Theme (2016) ............................................................................................................... 3
Program areas ............................................................................................................................ 4
Daily Overview Schedule ............................................................................................................ 7
Program Area Description ........................................................................................................... 9
Camp Guidelines and Procedures............................................................................................ 11
Health and Safety ..................................................................................................................... 13
Directions to Camp ................................................................................................................... 15
Checkout Procedures................................................................................................................ 16
Packing List .............................................................................................................................. 17
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Welcome to Rota-Kiwan!
Our Webelos Scout camp at Rota-Kiwan Scout Reservation is an active outdoor program. The 4-day, 3night program will offer age-appropriate program opportunities for Webelos Scouts so that the boys can
try their hands at a variety of outdoor activities traditionally enjoyed at camp. Our goal is to also expose
scouts to some of the things they will enjoy as Boy Scouts, such as shooting pellet guns, hiking and
campsite cooking. All activities will be supervised by trained Camp Staff and Cub Pack Leadership. Our
goal is to provide memories that you and your scout will cherish for a lifetime.
In addition to the traditional outdoor programming, we plan to provide many activities that are STEAM
focused (Science, Technology, Engineering, Arts and Mathematics). While you may find opportunities
that lead to advancement for your scouts, our intent is provide an engaging program that is exciting for
our Webelos I and II scouts.
This booklet is designed to outline and describe the opportunities available to you and your Webelos
Scout during your stay at Rota-Kiwan Scout Reservation. Please note that some of this information will
be subject to change and activities can vary slightly from session to session. Changes in weather or
accommodations, quantity of adult volunteers, and the number of Scouts participating in an activity or
session (As well as other unforeseen situations) may require adjustments or alternative arrangements.
If you have any questions or concerns regarding the programming being offered, or if you are interested
in volunteering your skills and knowledge for a day, session or throughout the summer, please do not
hesitate to contact the Camp Rota-Kiwan Scout Reservation Team!
Yours in Scouting,
Aaron Collins
Ryan Juarez
Reservation Director
Resident Camp Program Director
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This year’s theme is CSI: Cub Scout Investigator, so grab
your magnifying glass and field kit put on your
investigator gear and head on out to Camp Rota-Kiwan
and join the fun.
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Program areas
Squad room (Dinning Hall)
Every meal at camp will served in the dining hall. Each Precinct will be responsible for sending
two adults as “jumpers” for each meal. After meals, each precinct will neatly stack their
tableware. Individual precincts will rotate the responsibility of assisting with cleaning up the
dining hall. Adults are asked to assist the Scouts in cleaning the dining hall. Many hands make
light work!
If you or your Scout has any special dietary needs, such as a food allergy/intolerance or dietary
restriction, arrangements can be made. Accommodation requests should be submitted online
with the individual’s registration. You may also make requests by email at
[email protected] not later than two weeks prior to your session. We will call to
confirm any accommodations approximately one week before you are scheduled to arrive at
camp. Feel free to bring an additional written notice of accommodations to Check-In; this will
ensure that we will be ready to serve you right on day one!
Assembly (Fire bowl)
Fire bowls will take place at Madron Fire bowl, our lakeside campfire ring. Follow the Board walk
to the built-in bleachers. Enjoy songs, skits, stories, legends, and laughs as you look across
beautiful Bass Lake. On our first night together, we will have a special program.
On our last night together we will host a traditional closing Fire bowl. Each precinct or Den will
have the opportunity to put together skits, songs, or run-ons to be performed for the camp. Can’t
think of an idea? Your Precinct Captain is an expert and would love to work with you during your
stay to help your group come up with a great act! Any group wishing to perform their original
skit, song or run on must have their act approved by their Precinct Captain.
Properties Room (Trading Post)
This is the place for all of the best camp memorabilia! Items in the Trading Post may include:
cold soda, juice, and water, camp T-shirts, snacks, flashlights, batteries, bug spray, rain
ponchos, arrowheads, craft kits, and much more! Methods of payment include cash, check, or
card. Sorry, we are currently unable to accept American Express. Please note- knives can only
be purchased by a legal guardian or Cub master over 18 years of age.
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Program areas
Precincts (Campsites)
Your adventure begins and ends in your precinct. The Precincts include Lumber Jack,
LaSalle, Bowie, Colter, and Fremont. The precincts will have standard canvas tents on
raised platforms with two cots in each tent. Each precinct is staffed by a knowledgeable
and skilled Precinct Captain (campsite host). Precinct Captains are your connection to
everything in camp! They can help you find specific activities, answer questions, locate
lost items, and help ensure you have the best possible camping experience! We are here
to assist you in any way possible, including, but not limited to:
Flag Raising and Lowering: Every campsite is equipped with a flagpole. Your Precinct
Captain can help facilitate campsite flag ceremonies in the mornings, evenings, or both.
Precinct Captains can also assist in advancement ceremonies or other awards or recognitions
you may wish to give at camp.
Campfires: Your Precinct Captain has been trained to gather wood and
build and light a safe campfire. If requested, they will build, help build, or
teach and demonstrate safe fire-building and extinguishing for the
campsite.
Crafts: If you are interested in doing a craft in your precinct, your Precinct Captain would be
happy to bring supplies to your area and work with your Scouts on creating a fantastic
keepsake.
Weapons Training (Shooting Sports)
Here at Rota-Kiwan, we have three shooting ranges: Air Rifle Range, Archery
Range, and Wrist Rocket Range. Ranges are open to all Scouts during the
scheduled hours. This year we will be team shoots, where small groups can
come and shoot for a score against other teams. The winners will be
acknowledged at our closing Fire bowl. Wrist Rockets will be offering friendly
games of Tic-Tac-Toe. We will also be offering the ever popular open shoots,
where Scouts can come to practice and enjoy.
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Program areas
The Lab (Cub Craft)
This year we will be offering many of the traditional favorites you would expect to
see at summer camp including Knot Tying, Whittling Chip, First Aid, Fire Building,
and crafts. We will also be hosting a gaga tournament. The title of “RKSR Gaga
Champ” will be awarded to the winner or winners of this open-rank tournament.
Each match is timed, and players remaining at the end of the match gain one
point. The player or players with the most points at the end of the tournament earn
the title of “RKSR Gaga Champ,” and will be recognized at closing Fire bowl.
Conservation department (Nature Nook)
Being outdoors is an essential part of Scouting. The programming in our Nature
Nook will expose Scouts to everything from turtle habitats, animal tracking and
hiking to fishing, Leave No Trace basics. Scouts will have the opportunities to
explore the world around them, and get a close look at some of the local plants and
wild life we have on camp. Open programming will run concurrently with scheduled
programs.
Dive Team (Waterfront)
NEW THIS YEAR. We have rearranged our water front. All swimming with
be at the old Boy Scout side on the east end of Bass lake. All boating and
fishing will be at the Cub Scout side behind Cub Admin. We will still have
the Wibit and will hopefully be adding a few more items to the floating fun.
As usual we will have a sign-up sheet outside of Cub Admin so please make
sure to get your Scouts on the list.
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Daily Schedule Overview
Day 1
1:00
Arrival & Check In
Cub Scout Admin
1:30
2:00
5:45
6:00
7:00
7:15
7:30
10:00
Day 2
Prepare for Camper Orientation
Orientation & Swim Checks
Flag Lowering & Cheers
Dinner
Leaders’ Meeting
Meet in Villages
Opening Campfire
Taps
In Precinct (Village)
Led by Precinct Captain
Parade Field
Squad Room (Dining Hall)
TBA
Will walk to Assembly (Fire bowl)
from Precinct
Lights out in Precincts
7:00
Reveille
Precinct Wake-Up
7:45
8:00
9:00
11:30
11:45
12:00
1:00
2:00
4:45
5:00
5:30
5:45
6:45
9:30
10:00
Flag Raising & Cheers
Breakfast
Program Areas Open
Program Areas Begin to Close
Cheers
Lunch
Rest Period
Program Areas Open
Program Areas Begin to Close
Precinct Meeting Time
Flag Lowering & Cheers
Dinner
Program Areas Open
Program Areas Close
Taps
Parade Field
Squad Room (dinning hall)
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Parade Field
Squad Room
In Precinct - All Areas Closed
In Precinct
Parade Field
Squad Room
In Precinct
Daily Schedule Overview
Day 3
7:00
Reveille
Precinct Wake-Up
7:45
8:00
9:00
11:30
11:45
12:00
1:00
2:00
5:45
6:00
7:00
7:30
Flag Raising & Cheers
Breakfast
Program Areas Open
Program Areas Close
Cheers
Lunch
Precint Rest Period/Skit Rehearsal
Department (Camp) Games
Flags, Cheers
Dinner
Ice Cream Social
Closing Camp Fire & Awards
Parade Field
Squad Room
Parade Field
Squad Room
In Precinct- All Areas Closed
Meet in Precinct
Parade Field
Dining Hall
Begins in Parade Field
Assembly (Fire Bowl)
Day 4
7:00
7:45
9:00
10:00
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Reveille
Flags, Cheers, Breakfast
Scouts Own Service
Begin Check out
Precinct Wake-up
Squad Room
Squad Room
Head Quarters
(Cub Admin)
Program Activity Descriptions
Dive Team (Waterfront):
Open Swim
Grab your wild buddy and take a relaxing dip in the lake!
Learn to Swim
Whether you need a lot of help or just want to learn some new strokes, the lifeguards
are happy to lend a hand.
Open Boats
Come on down and row a boat with your adult leader!
Aquanaut
This session will cover both new and old requirements for the
Webelos Aquanaut pin
WIBIT
Leaders don’t forget to schedule a time for your Pack to visit the WIBIT- an inflatable
obstacle course and play-pad right on the water! Climb the Floating Pyramid, traverse
the Bobbing Bridge, or get launched off the Blob and go flying into the water! Open to
Scouts of all swimming abilities.
Weapons Training (Shooting Sports):
Air Rifle, Archery and Wrist Rockets:
Open Shoot
During open shoots the specified range is open for any scout to shoot and score
targets.
Special Shoots
During special shoots the specified range will have an open shoot with nontraditional targets.
Team Shoot
During team shoots, scouts will form teams and be able to shoot for a team score
that will be posted. High scores will be recognized at closing fire bowl.
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Program Activity Descriptions
The Lab (Cub Craft):
First Responder
This session will cover the first aid requirements for the new Webelos program
Fire Building/ Cooking
Scouts will learn about fire safety and how to build a proper campfire. There will also be a
cooking component, so stick around for a yummy snack!
Knot Tying
Our resident knot tying experts will show your Scouts everything they need to know about knot
tying including how to and uses.
Build it
Scouts will build birdhouses or feeders to cover some of the components for the new Build It
requirements. This may require the scout to attend both the morning and afternoon sessions at
Cub craft.
Leatherworking
Webelos will have the opportunity to complete a leather working project. Adults may be able to
join in the fun for a small fee. The Location for Leather working will be Handy Craft.
Art Explosion
This session will allow scouts to explore their inner Picasso while completing requirements
towards the Art Explosion pin.
Conservation Department (Nature Nook):
Earth Rocks
Webelos will learn all about how earth science impacts their daily lives..
Into the Wild
Our nature staff will teach Scouts about the nature around them! Webelos scouts will learn
about how we effect our ecosystem while covering requirements for the new Into the Wild
adventure.
Walk About
Scouts will learn a variety of outdoor skills including Leave no Trace ethics guidelines. Our
skilled nature staff will work with Webelos to create a hike plan and basic first aid kit. While
completing a 3 mile hike. This session will be full of fun and adventure! Come take a walk with
us!
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CAMP GUIDELINES AND PROCEDURES
Scout Oath, Law and Promise
The Scout Oath, Law and Promise are the Codes of Conduct and behavior at RotaKiwan Scout Reservation
No Smoking
The Boy Scouts of America prohibits smoking on all camp properties. Smoking in any
building, tent, or within 50 feet of a door to a structure is prohibited by LAW.
Please refrain from smoking on camp property. This includes smokeless tobacco, ecigarettes, and vaping.
NO Alcohol
Alcohol does not have any place at any Scouting event. Do not bring any alcohol to
camp under any circumstances.
Closed Areas
Program areas are off limits when closed. Campers should not enter other Pack’s areas
unless invited. Staff area is off limits to campers and leaders except for emergencies.
Swim Checks
No one may use an aquatics area until they furnish a current health form and take a
swim check conducted by OUR aquatics staff. Due to the inherent dangers of lake
swimming, the only exception to this rule is if a pre-camp swim check was complete at
an approved MCC facility.
Bringing Your Own Wood
Due to the threat of the Emerald Ash Borer, units and individuals are prohibited from
bringing their own firewood to camp by state mandate. Your Village Director will
arrange for additional firewood if you run low. Standing trees are not permitted to be cut
down
Garbage Pick-Up
Village Directors will arrange for daily trash pickup. There is a trash bin in each site.
There is a recycling bin for bottles at the Trading Post.
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CAMP GUIDELINES AND PROCEDURES
Uniforms
Field uniforms are to be worn daily for dinner as well as for all campfires. You should
also arrive and depart in full uniform. Shorts and Scout t-shirts are recommended during
the day. We ask that parents not having uniforms to please wear appropriate clothing.
Clothing with alcohol or other non-desirable messages may be requested to be
removed. Shoes must be worn in camp at all times, excluding some aquatics activities.
Open toed shoes are not permitted in camp except in the shower house.
Check In and Check Out
Everyone (Scouts, leaders, staff, visitors) who enters or leaves camp during the week
must check in and out of camp at Cub Camp Admin. All adult leaders, scouts and
visitors must have wristbands.
Vehicles
Vehicles are not allowed in campsites; arrangements must be made in advance for
physical limitations. No one is allowed to ride in the back of pick-up trucks or trailers.
Only one vehicle is allowed per unit if approved by the Camp Director.
Flames & Fuels
No fires or flames inside the tents. All tents must have “No Flames in Tent posted.”
Prohibited In Camp
The following are absolutely prohibited on camp property: fireworks and explosives of
any kind, sheath knives, pets, personal firearms or ammunition, alcoholic beverages,
illegal drugs, water balloon launchers and slingshots.
Visitor Meals
Visitors wishing to eat a meal in the Cub Scout dining hall can pay for their meal in the
Trading Post. Guest meals are $5.00 per person, per meal
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Health and Safety
There is a full time, certified Health Officer in camp. State of Michigan Department of
Industry Services dictates that all campers’ medications at a resident camp must be
kept under the protection and supervision of an adult. They must be kept locked at all
times and dispensed by unit leadership. All medications must be in their original
containers. Medications requiring refrigeration can be turned into the Health Officer for
storage and dispensing. All injuries must be reported to the Health Officer.
Watch for allergic reactions to food, plants or insect bites, as this may be the first time
the campers are exposed to these things. Close toed shoes must be worn at all times.
With simple precautions and common sense, camp accidents can be avoided.
You will be briefed on the emergency plan in case of fire, severe weather, lost swimmer
or lost camper. In the event of an emergency, follow the directions of your Village or
Program Director and lend assistance if asked to do so.
The Aquatics Area, though one of the most popular in camp, is also one of the most
heavily regulated ones in camp. The director is certified in lifesaving, Certified Lifeguard
and Emergency First Aid with Adult, Child, and Infant CPR. The staff has been trained
in the Boy Scout Lifeguard program and is CPR Certified. The life of the campers is,
many times, in their hands. There are certain regulations that they will cover with your
group on arrival day. These rules are not intended to demean or lessen the authority of
Leaders or other adults. They are simply our way of following State Regulations. If you
have a problem, please see the camp director
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Health and Safety
Child Protection ACT
The following policy is adopted pursuant to administrative Rule 115 of the
Michigan Department of Health Services.
Camp staff and volunteer leaders will report all suspected incidents of child abuse and/or child
neglect to the Camp Director. "CHILD ABUSE" means harm or threatened harm to a child's
health or welfare by a person responsible for a child's health or welfare which occurs through
non-accidental physical or mental injury; sexual abuse including violation of Section 145c of Act
328 or Public Acts of 1931, being Section 750.145c of the Michigan compiled laws; or
maltreatment. "CHILD NEGLECT" means harm to a child's health or welfare which occurs
through negligent treatment, including failure to provide adequate food, clothing, shelter, or
medical care. Suspected incidents of child abuse and/or child neglect will be reported to the
Camp Director irrespective of geographical location of the suspected occurrence. The Camp
Director will investigate all allegations of child abuse and child neglect referred by camp staff
and volunteer leaders. Upon verification of information, regarding suspected child abuse and/or
child neglect, the Camp Director in consultation with the Scout Executive, will notify the
appropriate governmental agency. No camp staff member or volunteer leader will be prevented
from notifying an appropriate governmental agency when a suspected incident of child abuse
and I or child neglect is reported. All camp staff members and volunteer leaders will monitor and
enforce Act No. 238PA of 1985 as amended.
When staying in tents, no youth will stay in the tent of an adult other than his parent or legal
guardian.
Adult leaders will respect the privacy of youth members in situations such as changing into
swimming suits, or taking showers, and intrude only to the extent that health and safety require.
No one 18 and over is allowed in a youth changing area or shower house.
Adults will need to protect their own privacy in similar situations.
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Directions to Rota-Kiwan Scout
Reservation
From the East or West:
Take Interstate 94 to Exit 74. Take Exit 74B and go South on US 131. Take the 1st exit on, Exit
31, and go West on Centre Street for 2 miles (Centre Street becomes Q Ave W.) Turn right
(north) on 8th Street at Texas Corners. Approximately 100 feet north turn right onto Texas Drive
for 0.8 of a mile. Rota-Kiwan Scout Reservation is on your left at 6278 Texas Dr., Kalamazoo,
MI 49009.
From the North or South:
Take US 131 to Exit 31, Centre Street and go West on Centre Street for 2 miles (Centre Street
becomes Q Ave W.) Turn right (north) on 8th Street at Texas Corners. Approximately 100 feet
north turn right onto Texas Drive for 0.8 of a mile. Rota-Kiwan Scout Reservation is on your left
at 6278 Texas Dr., Kalamazoo, MI 49009.
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Check Out Procedures
On the final day, there will be time to pack up your stuff and clean up the village. You
will be given an evaluation to fill out and turn in.
After breakfast on your last day, Packs will return to their Villages to pack up and clean out their
campsites and double check your Village for lost items. After a brief staff meeting, the campsite
host will arrive in your campsite to check you out.
After Scouts own service, unit leaders should go to the Cub Admin to get your check-out packet,
check for lost and found items, and any medications you may have turned into the Health
Officer. Please turn in Leader evaluations as well.
AT THE END OF THE CAMP SESSION: All Leaders are responsible to see that
boys leave camp with parents or an authorized person. Use of seat belts is the
law and part of the National Policy of the Boy Scouts of America.
Check-out Packet
The packet will contain:
 Camp Patches
 List of Advancement opportunities that were presented at camp
 Camp Pictures
A unit adult leader must pick up the Check-out Packet and sign for it.
It is each unit’s responsibility to pick up your Check-out Packet. Packets not picked up will be
kept in the camp office until the summer camp season is over. At that time packets will be
forwarded to the Council Service Center. They must be signed for. They will not be mailed.
Campsite Check-Out Inspection
The Camp Cubmaster for each Pack and the Village Director are responsible for the inspection
of the Village for check-out. Together they will complete the Check-in/Checkout Checklist. The
objective is to make sure you leave the Village in both a clean and safe condition. Especially
note any damage to lodging and cots so that appropriate charges can be accessed.
Units may not depart camp until this Village inspection is completed. After the inspection please
do not return to your Village without a staff member accompanying you. Don’t forget to pick up
your unit’s Check-out Packet!
Units Leaving Camp Early
Packs that plan on leaving before the final campfire must let the Camp Administration know by
lunch of your final day in camp so that Check-out Packets can be prepared early and that they
can be properly checked out of camp and all Cubs can be accounted for.
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Packing List
Pack everything into an easy-to-carry pack, duffel bag or suitcase. Bring ample clothing for your
4-day, 3-night experience. Remember to plan for the possibility of rain.
Essential Items:
___ Signed BSA Annual Health & Medical Record
___ Necessary Medications-In original container
___ Rain Coat or Poncho
___ Cub Scout Uniform
___ Blanket/Sleeping Bag and Pillow
___ Pajamas
___ Socks
___ Underwear
___ Shorts
___ Long Pants
___ Short Sleeve Shirts
___ Comfortable closed toed shoes- No Crocs!
shirt)
___ Swimsuit and Beach Towel
___ Jacket
___ Sweatshirt
___ Bath Towel and Washcloth
___ Toothbrush/Toothpaste
___ Soap/Shampoo
___ Comb/Brush
___ Bag for Dirty Clothes
___ Insect Repellent
___ Sun Screen
___ Flashlight with Fresh Batteries
___ Class B Uniform (Camp, or Scouting
Optional Items:
___ Fishing Pole and supplies
___ Money for Trading Post
___ Water Shoes
Leader’s Suggested Equipment:
___ Lawn chair
___ Book of skits and songs
___ Knapsack or backpack for extra gear


___ Mosquito Netting
___ Water bottle
___ Camp lantern
___ Camera
Be sure you have your name on all of your equipment and clothing.
Leaders may want to act as “banks” for their Scouts money, giving it out as the
Scout needs or wants it.
Note: When using your own tents, the tent must provide a MINIMUM OF 30 SQUARE FEET OF
FLOOR SPACE PER CAMPER for sleeping and storage. Tents must also be certified by the
manufacturer to meet or exceed fire-retardant specification CPAI-84 and have “no flames in tent” marked
on or adjacent to tent (see Village Director if you need this sign).
DO NOT BRING: A Bad Attitude, Alcohol, Drugs, Tobacco, Controlled
Substances, Fireworks, Pets, Radios, Walkman, Game Boys, TVs, Firearms, or
water guns.
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Thank you for choosing camp Rota-Kiwan Scout
Reservation. We look forward to seeing you at
camp.
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