AGENDA, D.B.O.A. BOARD OF DIRECTORS MEETING FRIDAY

AGENDA,
D.B.O.A.
FRIDAY,
BOARD
MISSISSAUGA
Confirmation
Red Oak Inn,
(2) Confirmation
Red Oak Inn,
(3) Delegations
DIRECTORS
MEETING
NOVEMBER 3, 1976
10 A.M.
(1)
OF
SHARP
CITY
HALL
of Minutes of Meeting of 78-J.0-15 heJ.d at
Peterborough.
of Minutes of Meeting of 78-10-19 held at
Peterborough.
(4) Standing Committee Initiatives/Progress Reports
(a) Finance Committee (Tom Powdrill)
Issues - up-date of D.B.D.A. financial situation
- adequacy/suitability of Association membership fees
- other issues
(b) Conference Committee-(Ken Jurner/Norman Douglas)
Issues - selection of conference hotel & number of room bookin ~
- principles for determination of conference program to
accommodate (i) basic level, (ii) advanced level.
(iii) specialist/major issue level
- conference dates and length
- 1980 conference location and dates and length
independent chairman to run annual meeting
- other issues
(c) Chapter Liaison Committee-(Ken Turner)
Issues - Northern Ontario
- other issues
(d) Education Committee - aony Suprun).
Issues - procedure to determine and finalize O.B.O.A. maste~
education course at basic, advanced, and
specialist levels
- procedure to develop, finalize and print approved
course content re each subject at each applicable lev
- role of Ministry of Consumer and Commercial Relations~
and Ministry of Co"lleges and Universities
- PrOVincial/Industry Association/Member funding "
- 1979 O.B.O.A. Educational Program for Members and
program financing
Educational program at 1979 Ottawa conference
- other issues
(e) Certification Committee-(Larry Simonato)
Issues - Finalization and circulation of questionnaire
- Interim action pending receipt from membership
of questionnaire response
- Funding - Ministry of Consumer & Commercial Relations
- Industry Associations
- Members
- Other
- Other issues
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............. .., . . . o o o . o w . W o W . H .
J
ooaro or U1rectors Meeting
Nbvember 3/78
(f) Ethics and Code Emforcement Committee-CAndy Kidd)
Issues - publication of MACIC & MSAC code interpretations/
material evaluations/code concerns
- potential for similar groups to MACIC & MSAC in
other regions or major cities
- publication of DBDA posit10n on duties of the
building official
- code enforcement by Ministry of Consumer and 'Commerci
Relations in territory without municipal organizatior
- code enforcement by m~nicipalities - what to do where
incomplete or inadequate (including plumbing and
mechanical)
- code interpretations by the Building Code Branch code
advisors and to whom given
- Building Code Commission hearings and response
- Ontario Regulation 621/78 effective date
- D.B.D.A. membership on.MSAC
- other issues
(g) Members and Nominating Committee-(~eorqe Korz)
Issues - Rogers report, building official liabilitY ,-future
action by D.B.D.A. (also insurance and employment
contracts)
- actions to increase (i) building official membership
(ii) industry/association members h:
- reprint of letterhead
- reprint of constitution/bylaws
1979-80 D.B.D.A. Board of Director nominees
- Future D.B.D.A. bulletin editor
- other issues
(h) Legislation Committee-(Bernard Fransen)
Issues - Building Code Branch procedures for Building Code Act /
Ontario Building Code amendments
- Priority amendments to Building Code Act/Part 2 D.B.C .
- M.A.C.I.C. priority amendments
- M.S.A~C. priority amendments
- Plumbing/Drainage & Part 7 D.B.Ca
- future of Part 9 D.B.C. -Ministry's letter
- Other Technical Amendments from other sources
- Interface with industry and municipalities re amendmeproposed by D.B.D.A.
- Amended Section 2.4 D.B.C.
A.C.N.B.C. Measures for Energy Conservation in New
Buildings 1978 ,- C.B.D.A. regol~tion
- Heritage Buildings - C.B.D.A. resolution
- disposal of remaining D.B.D.A. model sign codes
- D.B.D.A. involvement/input to and membership on
Standards Writing Organizations
- Amended article 9.14.6.1 D.B.C.
- Definition of 'Unsafe'
- Pending Ontario Fire Code
- other issues
(i) Public Relations Committee-(Murray Johnston)
Issues - circulation of O.8~O.A. resolutions to m~nicipalities
for their endorsation
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.... .... 0'" U
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IJ.LJ:t::!L.; L.UI'S
I
IVleet;l.ng
. ' NtJvember 3/78
- letter to Councils re what we are doing and asking
for Council's contribution and how to make it
- letter to Councils re o.B.o.A. 1979 education course =
- complementary circulation of o.B.o.A. Bulletin
- other issues
(j)
Resolutions Committee-(Larry Simonato)
Is~ues
- Control and Handling of Resolutions at o.B.ODA.
annual meeting
- Board of Directors initiated resolutions
Other issues
(k) E.A.B.o. Committee
I
Issues
!
o.B.o.A. membership thereon
delegation of responsibilities
initiatives re Section .2.4.
Letter of Commitment
Response re commitment letter on application forms
Legislative authority for letter of commitment
Other issues
~.
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(5) Bulletin Editors Initiatives/Report
(R. Nathwani)
(6) Unfinished General Business
(a) W. Hewitson - Relevance and possibility of o.B.o.A. representatio r
on Executive of Association of Municipalities of Ontario
(b) o.B.o.A. response, if any, to Ontario Study on Professionalism
(c) Letters re appointments and 'thank you's', Peterborough conference
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(d) Other unfinished business
(7) Other New Business
(a) Relevance of setting up standing Task Group between o.B.o.A.
and Municipal Engineers Association, Ontario
(b) Lisiaon with Ontario Plumbing Inspectors Assoc., Ontario ,
Fire Prevention Officers Assoc., Ontario Association of Property
Standards Officers, H.U.D.A.C. Warranty Program
(c) Liaison with construction industry and consumer groups
(d) othe~ new business
(8) Communications/Correspondence and action thereon
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(9) Date and Location of Next Meeting
(10) Adjournment
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OBOA BOARD OF DIRECIDRS' MEETING
DATE
Friday, November 3, 1978, 10:00 a.m.
PlACE
Mississauga City Hall, 1 City Centre Drive, Mississauga, Ontario
PRESENT
G. Fleming, President
C. Bingham
A. Wong
T. Powdrill
K. Cavan, Secretary
G. Bilous
L. Sirronato
K. 'I'unler
B. Fransen
A. Supnm
G. Korz
N. Ibuglas, City of Ottawa
ABSENT
W. Hewi tson
A. Kidd
M. Jolmson
MATTERS DISCUSSED
1.
Minutes of Meeting of October 15, 1978 held at Red Oak Inn, Peterborough
fuved by G. Korz; seconded by K. Turner:
That the minutes of the meeting of October 15, 1978, be adopted as circulated.
Carried.
2. (a)
Minutes of M=eting of October 19, 1978, held at Red Oak Inn, Peterborough
Moved by G. Korz; seconded by K. Turner:
That the minutes of the meeting of October 19, 1978, be adopted as circulated.
Carried.
(b)
The Secretary brought to the attention of the Board several items dealing with
the business of the year to CCJl'lE and they were discussed with the following
recommendations being rnade:(i)
3.
Each agenda should contain the following itans for discussion towards the
end of the meeting:(a)
Who should receive copies of the minutes outside of the Organization,
(b)
What resolutions passed at the meetings should be referred to PAMD.
Delegations - nil
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OBOA Board of Directors' Meeting
Noverrber 3, 1978
Page 2
4.
The President discussed the various Corrmittees one by one with the respective
Chairrren.
(a)
Finance Carrmittee (Torn Pavdrill)
T. Powdrill reported on the conference finances to the effect that we are presently
about $1,000.00 in the black but not all expenses are paid. He feels. that we will
end up in a satisfactory cash position with respect to the conference. The matter
of aru1Ual nanbership fees was discussed in sane detail.
fuved by G. Korz; seconded by A. Supnm:That a new Schedule of Meniliership Fees be adopted for 1979 as follows:Individual
$ 15.00
MUnicipalities - Population less than 25,000
$ 25.00
- Population 25,000 to 99,999
$ 50.00
100,000 to 200,000
$ 75.00
200,000 to 500,000
$125.00
500,000 and over
$175.00
Associate Membership
- Individual
$ 25.00
- Corporation, Organization Assoc. $ 50.00
etc.
This fution carried.
(b)
Conference Carmi ttee (Ken 'furner /Nonnan Douglas)
Moved by C. Bingham; seconded by T. Powdrill:
That the 1979 Conference of the O.B.O.A. be held in Ottawa.
Carried.
fuved by G. Bilous; seconded by A. Supnm:
That that 1979 Conference be held at the Chateau Laurier on Septanber 17, 18 and 19.
There was considerable discussion on the facilities and type of meeting for 1979
for the benefit of Nonnan Douglas who will be hosting this convention.
N. Douglas was asked to make proper arranl!errents at the Chateau Laurier with
alternate arrangerrent at another hotel for delegates who might find the main hotel
somewhat expensive. Carried.
There was considerable discussim on the nature of the conduct of the armual treeting
with one of the principal problem being that the President, as Chairman, has a
difficult job guiding the meeting in an impartial way at the SaIile ti.rrr:: wishin? to
express his CMTI opinions on many of the matters.
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OBOA Board of Directors' Meeting
fuvember 3, 1978
Page 3
Item 4b ...... .
It was felt that if
the President would
issues, the same as
himself IIErely with
the meeting were conducted by a chainnan who remained neutral,
have a better opportunity to express his own feelings on any
any other interested party. while the chainnan could concern
the conduct of the meeting.
Moved by A. Suprun; seconded by K. Turner:
That the 1979 Annual tIEeting be conducted by a chainnan to be selected by the
President. Carried.
(c)
Chapter Liaison Cormrl.ttee (Ken Turner)
It was agreed that Northern Ontario should receive the main attention of this
Committee in 1979.
(d)
Education Committee (Tony Suprun)
The irrportance of this Ccmnittee was discussed at length along the headings contained
in the agenda. There was some interest in the idea of engaging a full-tine
Director of Education.
Suggestions - The financing ranged from a surchage on all building: pennits in
Ontario to the need for Provincial ftmding. Chairman Suprun will
be reporting back to the Board on SOIrE of these very basic problems
which rrrust be dealt with before the Education Program can be considered
to be adequate to the task.
(e)
Certification Committee (Larry Simonato)
This Carrnittee was discussed with the Chainnan and a questionnaire which Chainnan
L. Sirnonato had prepared was reviewed in detail by the Board and certain changes
were suggested in sane instances.
(f)
Ethics and Code EnforceIIEnt Conmittee (Andy Kidd)
In the absence of the Ccmnittee Chainnan, this matter was not discussed to any
extent.
(g)
Members and Nominating Committee (George Korz)
There was a complete discussion on the issues facing this Committee in 1979.
(h)
Legislation Committee (Bernard Fransen)
A far-ranging discussion took place on legislation matters culrninatiIlf- in the
following motions.
fuved by A. Suprun; seconded by K. Turner:
That the Resolution of C.B.O.A. with respect to Heritage Building be forwarded to the
Councils of member MUnicipalities of this Organization requesting their
endorsation of said resolution and requesting further that a copy of "their
endorsation be forwarded to the Minis try of Consumer and Corrmercial Relations,
Ministry of Culture and Recreation and the Secretary of the O.B.O.A.
Carried .
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OBOA Board of Directors I Meeting
Noyenber 3, 1978
Page 4
Item 4(h) ..... .
Moved by A. Suprun; seconded by G. Korz:
That all copies of the O.B.O.A. Model Sigp Code be disposed of by G. Fleming as
he sees fit but that there should be no further circulation with the O.B.O.A. cover.
Carried.
Moved by C. Bingham; seconded by G. Korz:
That the President write the Ministry of Consumer and Camnercial Relations asking
to make representation and corrments to the Ministry with respect to the CXltario
Fire Code prior to its becoming law.
Carried.
(i)
Public Relations Corrmittee (Murray Jormson)
In the absence of the Chainnan, there was nevertheless a brief discussion on
Public Relations IPatters but will be dealt with in more detail at a subsequent
rreeting when the Chainnan is present.
(j)
Resolutions Committee (Larry Simonato)
Some discussion took place with respect to the handling of resolutions at the
aru1Ual rreeting and this matter will be dealt with prior to the next annual meeting
in more detail so that the resolutions will as far as possible be prepared ahead
of tine, published in the bulletin. What other resolutions will be acceptable at the
meeting but mISt follow the tenrs laid down in the constitution and to sone extent
will be determined by the chainnan of the annual meeting working with the President.
(k)
E.A.B.O. Ccmnittee (K. Cowan)
There was a brief discussion on the matters relating to this Committee.
be gone into in oore detail later.
5.
Bulletin Editor
These will
(R. Nathwani)
R. Nathwani has agreed to publish the next bulletin (approxiIPately Chrisonas time)
but from that point on we are in need of an industrious editor.
6.
Unfinished Business
There was very little tine to discuss these rmtters in detail, however, all those
Chairrren of various panels at the armual conference were reminded by the
President to thank all participants fonnally by letter. This is inportant if
we are to continue to receive the cooperation of participants.
7.
Other New Business
Moved by K. Turner; second2d by A. Suprt.m:
That the President be authorized to !TEet with the Municipal Engineers Associaticn,
the Ontario Plurrbing Inspectors Association, the Ontario Fire Prevention Officers
Association, the Ontario Association of Property Standards Officers, and the
CXltario New Hone W.;rrranty Program (HUDAC)
with the aim of investigating the
desirability of establishing a more fonnal relationship with these organizations
on an ongoing basis in the future and further that the President report back to the
Board after his intial contact with these organizations. Carried.
Ir::..
OBOA Board of Directors' MeetiIll!
Novenber 3, 1978
Page 5
7. (c)
There was a brief discussion on the advisability of liaison with the rrembers of the
construction industry and consumers ~oups.
8.
Correspondence
The
out~oinf
mail as listed on the attached sheet was tabled by the Secretary.
Incoming Mail
Letter dated October 13, 1978, from The Honourable Larry Grossman, Minister of
Consumer and Comrrercial Relations, to the Secretary thanking us for our letter of
Septerrber l3, 1978, containii1l! the Board's rrotion which reques ted amendrrents to the
Mtmicipal Act and the Building Code Act and advisin~ that this matter will be taken
up with the Attorney C..eneral.
This letter was received.
Letter dated October 24, 1978, from Miss J. Johnstone, C~nsultinp and Technical
Services, Ministry of the Solicitor General, to the Secretary request~ an up-todate list of Buildinp Inspectors was referred to G. Korz for his action.
9.
NEXT MEETING 'ill BE HELD ON DECEMBER 2, 1978
at 2:00 p.m.
AU.. MEMBERS OF 1HE BOARD ARE 'ill MEET AT 45 CRESCENT BOUlEVARD
SIMCOE, ONTARIO
HOME OF A. SUPRUN
Meeting adjourned at 3:15 p.m.
OUTGOING MAIL
1.
2.
- OBQ\ BOARD OF DlRECIDRS' t1EEI'ING
NOVEMBER 3, 1978
Letter dated October 18, 1978, from the Secretary to
Mr. A. W. Wardell, P. Fn~L, Secretary-Treasurer, EABO Liaison Conmittee
re Confinnation of Ccmnitment by Owner. (Item 4 (j) (2), Minutes of
1978 09 23)
Letter dated October 18, 1978, fran the Secretary to
Mr. A. W. Wardell, P. Eng., Secretary-Treasurer, FABO Liaison Ccmnittee,
re a Parent Association.
(Item 4 (j) (1), Minutes of 197809 23)
3.
Letter dated October 18, 1978, from the Secretary to Mr. R. A. Etherington,
Secretary/Treasurer, Canadian Building Officials Association, regarding:
the report of the Canadian Building Officials Advisory Council dated
May 1978, on Conformance of Materials and Products to Referenced Standards.
(Item 4 (c), Minutes of 1978 09 23)
4.
Letter dated October 18, 1978, from the Secretary to Mr. Graham Adams, Director,
Building Code Branch, Ministry of Consuner and Commercial Relations, regarding:
the Report of the Canadian Building: Officials Advisory Council.
(Item 4 (c), Minutes of 1978 09 23)
5.
Letter dated October 10, 1978, from Gerald N. Bilous, P. Eng., Inmediate
Past President, to Mr. Graham Adams, Director, Building Code Branch,
Ministry of Consuner and Corrmercial Relations, rep.arding: Mr. T. Nicks,
Town of Port Hope.