Lewisville City Council

Transcription

Lewisville City Council
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AGENDA
LEWISVILLE CITY COUNCIL MEETING
JULY 21, 2014
LEWISVILLE CITY HALL
151 WEST CHURCH STREET
LEWISVILLE, TEXAS 75057
WORKSHOP SESSION – 6:00 P.M.
REGULAR SESSION - 7:00 P.M.
Call to Order and Announce a Quorum is Present.
WORKSHOP SESSION – 6:00 P.M.
A.
Discussion of Strategies Related to IH35 and Old Town Redevelopment
B.
Discussion of Regular Agenda Items and Consent Agenda Items
REGULAR SESSION - 7:00 P.M.
C.
INVOCATION: Councilman Tierney
D.
PLEDGE TO THE AMERICAN AND TEXAS FLAGS: Councilman Durham
E.
PRESENTATION: Certificates of Appointment and Oaths-of-Offices to
Reappointed and Newly Appointed Members of the City’s Boards/Commissions/
Committees.
F.
VISITORS/CITIZENS FORUM: At this time, any person with business before
the Council not scheduled on the agenda may speak to the Council. No formal
action can be taken on these items at this meeting.
G.
CONSENT AGENDA: All of the following items on the Consent Agenda are
considered to be self-explanatory by the Council and will be enacted with one
motion. There will be no separate discussion of these items unless a Council
Member or citizen so request. For a citizen to request removal of an item, a
speaker card must be filled out and submitted to the City Secretary.
AGENDA
LEWISVILLE CITY COUNCIL
JULY 21, 2014
1.
APPROVAL OF MINUTES:
City Council Minutes of the
July 7, 2014, Workshop Session and Regular Session.
2.
Approval of a Bid Award for an Annual Requirements Contract for
Concrete Pavement Repairs to SAZ Infrastructure, Dallas, Texas.
ADMINISTRATIVE COMMENTS:
A total of twenty-three (23) bid invitations were downloaded from Bidsync.com.
Three (3) bids were received June 5, 2014. This contract involves various types of
work related to specific repairs of concrete pavement, as well as general concrete
related work. The term of the contract will be twelve (12) months, with an option
to extend for up to two (2) additional twelve-month periods, subject to the
approval of the supplier and the City. Funding is available from Capital
Improvement Projects.
RECOMMENDATION:
That the City Council approve the bid award as set forth in the caption above.
H.
REGULAR HEARINGS:
3.
Consideration of a Variance to Lewisville City Code, Section 2-201,
Fee Schedule, Regarding Waiving the Adoption Fee for the Upcoming
“Empty the Shelter” Adoption Event to be Held Jointly With Multiple
Participating City Shelters and Other Animal Organizations
Throughout the Dallas Fort Worth Region on August 16, 2014.
In an effort to save animal lives, reduce overcrowding in shelters, and promote
animal adoptions, all Dallas-Fort Worth Regional Animal Shelters have been
asked to participate in the “Empty the Shelter” adoption event scheduled for
August 16, 2014. Ms. Cory Price with the City of Irving Animal Care Campus
submitted an invitation encouraging city shelters and other animal organizations
to participate in the one-day event. The shelters choosing to participate must be
in agreement with the following two requirements: a) to waive the applicable city
adoption fee during the event; and, b) partner with the City of Irving’s promotion
efforts to use similar announcements to help publicize the event.
RECOMMENDATION:
That the City Council approve the variance as set forth in the caption above.
Page 2
AGENDA
JULY 21, 2014
4.
Acknowledgement of Receipt of the FY 2014-15 Proposed Budget;
and Consideration of Public Hearings for the Budget and the
Proposed Tax Rate.
The Proposed Budget for FY 2014-15 has been prepared and submitted in
accordance with Section 9.02 of the City Charter. The workshop session is
scheduled for August 9th at 8:30 a.m. The workshop will take place in the
Community Room of the Municipal Annex. The City Council is required to set a
time and place for a Public Hearing on the budget when submitted. The date must
be at least 15 days after the budget is filed with the City Secretary and prior to the
tax levy being set. Council has previously approved dates for the budget
workshop and public hearing(s), when the budget calendar was approved: the
Public Hearing is scheduled for September 8th at a regularly scheduled City
Council meeting. However, if the proposed budget exceeds the lower of either
the rollback or effective tax rate, two public hearings would be required: the first
one on August 18th at a regularly scheduled Council meeting and the second one
at the September 8th regularly scheduled City Council meeting.
RECOMMENDATION:
That the City Council acknowledge receipt of the FY 2014-15 Proposed Budget
and consider public hearings for the budget and the proposed tax rate.
5.
Update on Old Town Park Plaza Timeline.
During the report section of the July 7, 2014 Council meeting, Mayor Ueckert
requested staff prepare an update regarding the completion of Old Town Park
Plaza. The project was awarded to JC Commercial, Inc. on May 6, 2013 with
contract completion date of April 30, 2014. The contractor began work on
June 10, 2013. Eleven (11) change orders to date have been approved or are in
review with an approved contract extension to July 27, 2014. There are additional
change orders expected that may further extend the completion date based on a
report received on July 16, 2014.
RECOMMENDATION:
That staff present the updated time line to Council.
PRESENTATION: Steve Bacchus, Assistant City Manager
Page 3
AGENDA
JULY 21, 2014
I.
J.
REPORTS: Reports about items of community interest regarding which no
action will be taken.

City of Lewisville Comprehensive Medical Plan Report

Draft CDBG 2014 Annual Action Plan; and Social Services Draft Budget

Second Quarter 2014 Boards/Commissions/Committees Attendance Reports
CLOSED SESSION: In Accordance with Texas Government Code,
Subchapter D,
1.
Section 551.072 (Real Estate): Property Acquisition
2.
Section 551.087 (Economic Development): Deliberation Regarding
Economic Development Negotiations
K.
RECONVENE into Regular Session and Consider Action, if Any, on Items
Discussed in Closed Session.
L.
ADJOURNMENT
The City Council reserves the right to adjourn into closed session at any time during the course of this
meeting to discuss any of the matters listed above, as authorized by Texas Government Code Section
551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices)
and 551.087 (Economic Development).
Page 4
INTRODUCTION
BIG ISSUES
BIG IDEAS
VISION
BIG MOVES
NEXT STEPS
BIG MOVES
01
Green Centerpiece
02
Extending the Green
There are nine Big Moves, indicating nine areas of focus, with each
representing big-ticket items that will have the greatest impact to move
Lewisville forward by 2025. Each Big Move is characterized by two
elements: 1. What does the Big Move mean in Lewisville?
2. What are the top priorities for this Big Move?
03
Old Town
04
Thriving Neighborhoods
While the recommendations within the Big Moves are not the only things
to accomplish, they represent a culmination of the top nine areas in
which Lewisville could have the most impact over the next 10 years and
accomplish many of the desires reflected by the community throughout the
process. The Big Moves are:
1. Create a Green Centerpiece within the large natural floodplain area
below the dam and along the Elm Fork of the Trinity River.
05
New Neighborhood Choices
06
Employment Centers
07
Identity Focal Points
08
Marketing and Communications
09
Sustainability • Make Lewisville distinctive by focusing the community around a special
Green Centerpiece.
• Take advantage of Lewisville Lake and its floodway to give Lewisville a
natural open space and urban wilderness that can be part of everyday
life for all Lewisville residents.
• Use this Green Centerpiece to position Lewisville as a unique
community within the DFW Metroplex.
2. Extending the Green by expanding the Green Centerpiece and trail
system, both physically and visually, with other parts of the City.
• Connect the Green Centerpiece to Lewisville’s neighborhoods and
business areas so the benefits of this distinctive center translate to all
the places where people live and work in Lewisville.
Executive Summary
vii
• Prioritize City investments to provide aesthetic, health and other
benefits throughout the community, as well as enhancements to the
City’s parks and recreation system.
• Attract the new businesses and people who want a healthy green
lifestyle through public investments and the design of new private
developments
3. Continue investment in Old Town.
• Old Town, the City’s historic center, provides a primary opportunity to
define and expand Lewisville’s regional identity over the next 10 years
through coordinated investment delivering memorable urban living,
restaurants, entertainment and downtown workplace environments.
• Encourage development to solidify the core and clearly define the
boundaries of the urban district.
• Establish a clear branding strategy for the district that solidifies its
identity.
4. Maintain and enhance Lewisville’s Thriving Neighborhoods.
• Maintain the relevance and property values of existing neighborhoods.
• Develop strategies to reinvest in residential properties and encourage
upkeep.
• Create a cohesive and connected group of neighborhood leaders who
help keep existing neighborhoods thriving in the future.
viii
Executive Summary
5. Create New Neighborhood Choices.
• Provide expanded neighborhood choices to make Lewisville the
location of choice for all ages and incomes.
• Concentrate future loft and mixed-use residential choices near Denton
County Transportation Authority (DCTA) stations.
• Support new neighborhoods for those desiring more upscale housing
by considering Castle Hills and Town of Hebron area (150+ acres)
annexations.
6. Enhance existing and accommodate future Employment Centers.
• Take strategic advantage of Lewisville’s prime location within the
region and its access to regionally significant activity centers.
• Enhance existing employment center sites and accommodate future
businesses that provide a stable tax base for the City.
• Promote Lewisville as a community that provides a variety of
employment options for residents who want a range of housing and
neighborhood choices.
• Provide options for redevelopment/development for properties
impacted by right-of-way acquisitions along IH 35E corridor.
7. Focus reinvestment on three primary Identity Focal Points.
• A series of special development events, or Identity Focal Points, should
be implemented at the most highly visible intersections and gateways
to form a new identity for Lewisville. These nodes of development will
create interesting pulse points, destinations and a sense of place for
the city.
INTRODUCTION
BIG ISSUES
BIG IDEAS
VISION
BIG MOVES
NEXT STEPS
• Encourage developments at Southern Gateway, Northern Gateway
and Business 121/IH 35E. Focus implementation of recommendations
related to the IH 35E Redevelopment Plan towards these three areas.
• Consider a master developer for each focal point area.
8. Communicate Lewisville’s values and offering through a Marketing and
Communications strategy.
• As Lewisville grows during the next 10 years and beyond, it should
implement consistent communication and marketing plans.
• Provide stability in communicating what Lewisville values.
• Take advantage of existing community communication resources.
• Attract new residents, visitors and businesses.
• Communicate Lewisville’s values and offerings to market to future
residents and investors.
9. Create a community that embraces Sustainability.
• Create a community that is sustainable – desirable and thriving – over
the long term.
• For Lewisville, sustainability means that limited resources (such as
land, water, energy, clean air, natural assets and public funds) are used
efficiently to provide a desirable quality of life and business climate
that today’s residents and businesses need and want, without reducing
Lewisville’s ability to provide that same quality of life and business
climate to support the success of future generations of residents and
businesses.
Executive Summary
ix
INTRODUCTION
BIG ISSUES
BIG IDEAS
VISION
BIG MOVES
NEXT STEPS
Figure 11: Lewisville 2025 Big Moves. *Sustainability and Marketing and Communication Big Moves are not shown.
LEWISVILLE 2025
35
03
OLD TOWN
WHAT DOES OLD TOWN MEAN IN LEWISVILLE?
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LEWISVILLE 2025
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LEWISVILLE 2025
WHAT ARE THE TOP ACTION PRIORITIES FOR OLD
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LEWISVILLE 2025
47
07
IDENTITY FOCAL POINTS
WHAT DO IDENTITY FOCAL POINTS MEAN IN
LEWISVILLE?
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60
LEWISVILLE 2025
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LEWISVILLE 2025
61
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64
LEWISVILLE 2025
INTRODUCTION
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WHAT ARE THE TOP ACTION PRIORITIES FOR THE
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LEWISVILLE 2025
65
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LEWISVILLE 2025
INTRODUCTION
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LEWISVILLE 2025
67
OLD TOWN TOD
Subarea 1
Subarea Visions
Subarea 1
N
The boundaries of subarea 1 extend from the Lewisville Lake crossing
of IH-35E to Bogard Lane/Eagle Point Road. There are anticipated to be
major impacts to private land along the west side of the highway and
minor impacts to private land along the east side of the highway due
to widening. The vision for the lake area is being developed through a
separate process, and this study recognizes that this area will have a
significant economic development impact as it develops as a mixed-use
transit oriented development at the northern gateway into the city. This
subarea summary focuses on the west side of IH-35E and includes an
overview of existing conditions, parcel impacts, short term strategies and
a summary of the fiscal analysis.
Lewisville Lake
Existing Conditions
DCTA
Existing Land Use
The predominant land uses east of IH-35E include parks and open
space, car/boat sales and storage, and retail/restaurant uses that serve
visitors to Lewisville Lake. The new DCTA transit station is just south of
Garden Ridge Boulevard and east of IH-35E. The long term vision for
the east side of IH-35E is captured in the Lewisville Lake Master Plan.
That plan envisions a destination-oriented restaurant, entertainment,
and specialty retail environment, with a supportive tie to the lake front.
Immediately west of the highway are primarily vacant parcels with some
small-scale retail.
en
Gard
DCTA Transit Station
5E
IH-3
City of Lewisville IH-35E Corridor Redevelopment Plan
T
T
Existing Mobility
Garden Ridge Boulevard provides access from IH-35E to the single-family
neighborhood of Highland Village. Garden Ridge Boulevard is the primary
east-west roadway that crosses IH-35E through this subarea; the closest
crossing of IH-35E to the south is Justin Road approximately one mile
south.
Existing Open Space
The nearest open space and trails are those associated with the parks
surrounding Lewisville Lake.
vd.
Bl
Ridge
1
2
Figure C2: Subarea 1 - Existing Land Use
DRAFT
35
OLD TOWN TOD





333 Acres Total
Regional Rail Connectivity 2010
Variety of Residential Opportunities
 Low to High Density
 1200 – 2000 unit potential
Retail and Office
 Potential from 28 to 44 acres
TIRZ and Brownfields Program in Place
OLD TOWN TOD
Lewisville.
TOD IN OLD TOWN LEWISVILLE
About the Old Town Lewisville TOD
The Old Town TOD planning area comprises approximately 330 acres in the heart of Lewisville. At its core is a
Denton County Transit Authority (DCTA) commuter rail
station that will connect the City of Denton in the north to
Downtown Dallas via connectivity with the Dallas Area
Rapid Transit (DART) system. The TOD plan will utilize
public investments to help spur private development and
maximize grant funds based on buildable and realistic plans
around the rail station. Lewisville has already been able to
secure several million dollars in intergovernmental grants
to implement public investment plans for civic and infrastructure improvements. Continuing this momentum into
private development is key to successful implementation of
the plan.
Connecting the Rail with Old Town Lewisville
The vision of the Old Town TOD is to cohesively engage land-us and development around
the Denton County Transportation Authority’s Old Town Lewisville Station. This station is
the largest of the commuter rail stops in Lewisville, while creating an environment where
residents can live, work, and play without sole reliance on a vehicle. Design considerations
account for a phased approach that will enable development and redevelopment to occur in
a way that buffers and screens incompatible uses.
CONTACT: Nika Reinecke V: 972-219-3750 E: [email protected] OR VISIT: www.ecodevlewisville.com
DEVELOPMENT “HOT ZONES”
OLD TOWN TOD
Design Typology
MEMORANDUM
TO:
Todd White, Purchasing Manager
FROM:
Ron Carson, Operations Supervisor, Street Division
DATE:
June 26, 2014
SUBJECT:
Approval of a Bid Award for an Annual Requirements Contract for
Concrete Pavement Repairs to SAZ Infrastructure, Dallas, Texas.
BACKGROUND
The previous annual contract for Concrete Pavement Repairs has expired, requiring new bids be
received. This contract covers various concrete repairs that will take place within a geographic
area, or neighborhood at a time. It is part of the City’s Five Year Street and Drainage Program.
Types of typical repairs include pavement replacement, as well as repairs to curb, gutters,
sidewalks and alleys. The contractor may be mobilized in the designated area for a 2-3 month
period of time. The City also maintains a separate concrete repair contract that covers the same
items as this contract, but is intended to be reactionary to citizens’ complaints, and the contractor
performs his work all throughout the City with various crews on an “as needed” basis.
ANALYSIS
On June 5, 2014, three (3) bids were received and opened for the Annual Contract for Concrete
Repair. The apparent low bid is from SAZ Infrastructure, Dallas, TX, in the amount of
$2,996,758.50.
SAZ Infrastructure happens to be our current contractor for the other concrete repair contract
mentioned above, which is designed to take care of citizens’ complaints around the City. The
contract was awarded to SAZ in September 2013 and the City’s experience with this contractor
has been favorable.
As part of the evaluation process, staff met with the principals of the company in order to go
over the firm’s financials, list of proposed equipment and traffic control plan. The purpose of
the meeting was to evaluate the firm’s plan of action with regards of handling both concrete jobs.
At the conclusion of that meeting, staff feels the firm has sufficient manpower and resources to
fully service both contracts successfully.
RECOMMENDATION
It is City staff’s recommendation that this bid in the amount of $2,996,758.50 be awarded to
SAZ Infrastructure. Funding is available for this contract through various CIP Project Accounts.
CITY OF LEWISVILLE
PURCHASING DIVISION
BID TABULATION
BID NO. 14-27-A
ANNUAL REQUIREMENTS CONTRACT
FOR CONCRETE PAVEMENT REPAIRS
SAZ INFRASTRUCTURE
DALLAS, TEXAS
$2,996,758.50
KEN-DO CONTRACTING LP
DeSOTO, TEXAS
$3,542,287.50
AXIS CONTRACTING INC.
DALLAS, TEXAS
$3,815,887.50
MEMORANDUM
TO:
Donna Barron, City Manager
FROM:
Eric Ferris, Assistant City Manager
DATE:
July 21, 2014
SUBJECT:
Consideration of a Variance to Lewisville City Code, Section 2-201, Fee
Schedule, Regarding Waiving the Adoption Fee for the Upcoming “Empty
the Shelter” Adoption Event to be Held Conjointly With Multiple
Participating City Shelters and Other Animal Organizations Throughout the
Dallas Fort Worth Region on August 16, 2014.
BACKGROUND
In an effort to save animal lives, reduce overcrowding in shelters, and promote animal adoptions,
all Dallas-Fort Worth Regional Animal Shelters have been asked to participate in the “Empty the
Shelter” adoption event, which is scheduled for Saturday, August 16, 2014 from 10:00 a.m. – 5:00
p.m. Studies have shown that promoting these types of events does help save animal lives and
greatly reduces overcrowding.
Ms. Cory Price with the City of Irving Animal Care Campus submitted an invitation encouraging
City shelters and other animal organizations to participate in the one-day event. The shelters
choosing to participate must be in agreement with two requirements: a) to waive the applicable
City adoption fee during the event; and, b) participating cities must be agreeable to partnering with
the City of Irving’s promotional team in order to use similar announcements to help publicize the
event. Each City will use their own approved logo. This has been discussed and currently
approved through the City’s Marketing and Tourism Manager. The requested fee waiver applies
only to the $50 adoption fee and does not waive the annual registration fee. Additionally, the State
law which requires the adopter to comply with the 30-day sterilization requirement of their animal
from the date of the adoption or immediately after the animal becomes of appropriate age is still in
effect for this event. The City of Lewisville requires the adopters to pre-pay in advance for the
sterilization through an approved licensed veterinarian office. The adopter is also required to prepay for a rabies pre-exposure vaccine, which is to be administered during the time of the
sterilization service.
ANALYSIS
Currently, the Animal Shelter charges a $50 adoption fee for both cats and dogs, regardless of the
age or size of the animal. Staff anticipates the shelter will have the maximum number of animals
allowed of seventy-three kennels and cages available for adoption on the day of the “Empty the
Shelter” adoption event. Additional retail-type cages in the front corridor will house
approximately another ten small kittens. Therefore, the maximum requested fee waiver for the
event would be approximately $4,150, if all available animals were adopted during the event.
Subject: Variance Waiving Fee for Empty the Shelter
July 21, 2014
Page 2 of 2
At this time, confirmed participating shelters and/or animal organizations on the day of the event
include:










City of Irving
DFW Humane Society
City of Dallas
City of Plano
City of Arlington
City of Grand Prairie
City of Garland
City of North Richland Hills
City of Mansfield
City of Carrollton
Confirmation of participation from the Town of Flower Mound and City of Fort Worth shelter is
pending.
RECOMMENDATION
It is City staff’s recommendation that the City Council approve the variance as set forth in the
caption above.
July 1, 2014 Metroplex Managers, I just wanted to send a quick update on where we are with the Empty the Shelter Event for Saturday, August 16th. Here are the cities that I have down as confirmed: Irving DFW Humane Dallas Plano Arlington Grand Prairie Garland North Richland Hills Mansfield Carrollton Richardson Possible and pending: Fort Worth Flower Mound Lewisville Details: 1. We all agree to have free adoptions on that day. 2. We will work in partnership to promote. The Irving communications team is drafting marketing material as we speak and we will all use the same promotional materials. I will send this out as soon as I have it for your review. In the meantime, I need logos that are print quality to add to the materials. Please send my way. If needed, we can connect your communications team directly with Irving to get this done as well. Each city will have an opportunity to review before we send it out. 3. If your city decides not to participate, please let me know so I can remove your city from the list. What: Empty the Shelter Adoption Event – All pet adoptions are free! When: Saturday, August 16th from 10AM to 5PM Where: Irving Animal Care Campus 4140 Valley View Lane Irving, TX 75038 Cities above will be added here – please send Shelter Name and address you want added. July 1, 2014 Who: Irving Animal Services / 972‐721‐2256 / cityofirving.org DFW Humane Society / 972‐721‐7788/ dfwhumane.com Cities above will be added here – please send phone and website address you want added. Let me know if you have any additional questions. I will send promotional information as I have it. Corey Price MEMORANDUM
TO:
FROM:
Steven L. Bacchus, Assistant City Manager
DATE:
July 17, 2014
SUBJECT:
Update on Old Town Park Plaza Timeline.
BACKGROUND
Competitive sealed proposals were received in March 2013 for the Old Town Plaza Project
(OTPP). Council approved the contract with JC Commercial of Lewisville, Texas in the amount
of $5,277,777.33. The original completion date within the contract was April 30, 2014. Eleven
change orders have either been approved or are under review which adds 88 days to the original
completion date providing for a new completion date of July 27, 2014. Staff is aware of
additional change orders that may increase this date to early-to-mid September, for substantial
completion. The project will be substantially completed before the 2014 Western Days event.
ANALYSIS
The OTPP is a difficult and complicated project due to several factors. The project encompasses
13 properties with varying surface elevations. Numerous elevation changes to meet ADA
requirements regarding cross and horizontal slopes had to be resolved. The project also included
the conversion of overhead utilities to underground. When this work began, problems arose that
were not known at the time of design. Some of the numerous problems included old, improper
service lines for water, sewer, drainage and gas lines. Many of the problems with the existing
lines required total replacement of the service lines to the buildings but also required replacement
of the gas main from Charles to Mill. Another issue involved the location of a large cistern that
was partially under the property and an adjacent building. Grease interceptors were also
discovered that required additional work and realignment to continue the project.
Most of the underground work is completed and the remaining major concrete work should be
completed within the next several weeks. Several material items such as lights, light poles and
landscaping materials have been secured and are awaiting delivery. The poles and lights are
expected to be delivered in early to mid-August with installation completed in the first two (2)
weeks of September. Trees and other plantings are scheduled for shipping by Friday July 25,
2014.
Subject: Old Town Park Plaza
July 17, 2014
Page 2 of 2
Due to the complexity of the project, staff required the architect and engineer to meet weekly
with the contractor. There are 135 Request for Information (RFI’s) to date which required the
contractor to submit questions or concerns regarding the plans and specifications or to verify the
intent of certain features and seek a reply from the architect, engineer or staff. To date, there
have been 69 Field Changes to the project. Some changes were no cost items while others
required additional funding. City initiated changes to the project included additional wiring and
related structures to support installation of Wi-Fi to the park area, addition of security lighting
for after hours when the park is closed, and installation of additional potable water spigots for
events within the prairie (grass) area.
Based on the updated completion schedule presented by the contractor on July 16, 2014,
anticipated substantial completion is scheduled for September 11, 2014. The contractor will
open any sections of the OTPP if substantially complete, and secure the adjacent work zone. A
project completion punch list will be prepared and repairs/modifications will be performed after
the substantial completion date.
The contract does allow for liquidated damages in the amount of $500 per day beyond the
completion date. This will be reviewed and assessed after the project is completed but before
final payment.
RECOMMENDATION
That staff present the updated time line to Council.
PLAZA TIMELINE Sept‐Nov 2012 Plan and specification revisions, and ADA modifications complete November 23, 2012 Advertise sealed bids for construction of Plaza December 20, 2012 Bids opened January 3, 2013 Bids rejected by staff. Two bids received, with one incomplete January 8‐28, 2013 Modifications to plans and specs to correct various issues January 28, 2013 Sought Council direction for re‐bid date. Council directed Feb 8 & 15, 2013 advertisement for competitive sealed proposals February 8, 2013 Competitive sealed proposals on street: 6 addendums March 28, 2013 Competitive sealed proposals opened: 10 proposals received March –April 2013 Staff review and ranking of proposals May 6, 2013 Council approved award of project, JC Commercial, (JCC) $5,227,777.36 with April 30, 2014 completion date May 7, 2013 Contract executed with JCC May7‐May 23 JCC securing bonds, insurance, etc. May 30, 2013 Preconstruction Meeting June 6, 2013 Notice to proceed June 10, 2013 JCC: first day on job site March 7, 2014 Change Order #1: $148,941.49. Add days +23: Requested 23. Sidewalk repairs; revise underground conduit; ADA modifications; relocation of electrical for Wi‐Fi, cameras, and security lighting March 13, 2014 Change Order #2: $47,829. Add days +10: Requested 10. Increased pier depth and cased piers due to additional depth of piers April 7, 2014 Amendment #1 to Design Workshop (DW) for additional construction oversite by NDM: $58,890.00 April 9, 2014 Amendment #2 to DW for additional services related to second rebid $37,869.75 April 30, 2014 Original completion date as specified in contract May 15, 2014 Change Order #3: $49,676.20. Add days +10: Requested 35. Banner support system in Wayne Ferguson Plaza area. Pole modifications May 15, 2014 Change Order #4: $47,028.60. Add days +5: Requested 42. Modification to lighting system, lights. Modifications to Sedimentary and Turf walls. July 9, 2014 Amendment #3 to DW for Wayne Ferguson Plaza design and field survey. $7,068.75 July 9, 2014 Amendment #4 to DW for additional construction inspection services through July 2014. $27,000 July 9, 2014 Amendment #5 to DW for NDM construction services through July 2014. $38,734.50 July 14, 2014 Change Order # 5, 6, and 8 in final review. Estimated add days +14 July 14, 2014 Change Orders #9, 10, 11 in preliminary review. Estimated add days +22 July 15, 2014 Change Order #7: $9,162.13. Add days + 4: Requested 16 days. Wi‐Fi additional conduit and repaint electrical boxes July 15, 2014 Total add days approved and requested for Change Orders 5,6,8,9,10 and 11 are 88 days excluding any future change orders not presented to date. Therefore, the current project date for authorized completion is July 27*. Future change orders would extend date. July 16, 2014 JCC updated schedule as of July 16, 2014 with consideration of pole and landscape delivery and installation and additional change orders anticipated. Per schedule, project substantial completion date, September 11, 2014 * Penalties of $500/day beginning this date and assessed at project completion and final payment submission MEMORANDUM
TO:
FROM:
Melinda Galler, Assistant City Manager
DATE:
July 17, 2014
SUBJECT:
HEALTH PLAN REPORT
BACKGROUND:
The City of Lewisville has provided a health insurance plan through a partially self-insured
program since 1990 using various Third Party Administrators (TPA) and provider networks. Per
Administrative Policy 2.15.1 – Comprehensive Medical Plan, the City Manager functions as the
Plan Administrator and is responsible for the development, administration and execution of the
plan of benefits. The policy requires staff to submit a report to Council annually explaining the
proposed changes to the plan of benefits and changes in employee premiums.
The plan year runs October through September matching the City’s fiscal year. The partially
self-funded health plan concept allows staff to set the rates charged to employees for various
levels of coverage as well as the “employer rate” the City charges itself per budgeted position.
These rates are based on administrative costs (individual and aggregate stop loss insurance and
TPA services), claims costs, and medical inflation. All premiums from both the City and the
employees are placed in the health fund that was established under Chapter 172 of the Local
Government Code as a risk pool. Essentially, a risk pool is a trust for the collection and
investment of contributions and the payment of benefits. Once the money is placed into the
trust, it cannot be used for anything other than the payment of health benefits for City of
Lewisville employees and retirees and their dependents. The City strives to balance the reserves
to ensure the employees are receiving the best benefit with a proper balance between the
employer rate and the employee rate.
September 30, 2014, will end the first year of a three-year contract with Cigna to provide TPA
and network provider services. Currently under the City’s partially self-insured plan, the City is
responsible for the first $135,000 of each claim with individual stop loss coverage for all claims
in excess of this amount. Aggregate stop loss insurance provides overall plan protection by
assuring that insurance coverage is provided when total claim payments exceed a specified
amount. In the current year, Cigna also has the stop loss contract.
Cigna paid $585,139 in stop loss reimbursements during the 2012-2013 plan year, and has paid
an additional $454,321 since October 1, 2013, for the current plan year. Total stop loss
Subject: Health Plan Update
July 17, 2014
Page 2
reimbursements since October 1, 2009, paid out by Cigna is $6.7 million.
The City has is
accepting proposals for stop loss insurance for Plan Year 2014-15 and will provide a final
recommendation to Council in August for approval.
As you know, Council approved an agreement with Marathon Health to open a joint employee
clinic with the City of Coppell. Wellness Works Health Center opened its doors on January 29
and staff began seeing patients. Lewisville and Coppell employees and dependents covered
under the Cities’ health insurance plans are eligible to utilize the facility and services.
Marathon’s focus is on wellness and prevention; however, patients are also encouraged to use
the Center for acute care as well.
The Human Resources staff has received numerous emails and phone calls from employees
thanking the Council and City staff for providing the Wellness Center and bragging on the
Marathon staff who run the facility. Utilization to date has been high; however, since it has only
been open for five months, it is difficult to ascertain the actual savings to the plan. Next year,
staff will be able to compare actual usage to previous year’s visits with primary care physicians
to evaluate the savings to the Plan.
The Wellness Works Health Center has become the anchor to the City of Lewisville’s Wellness
Plan for incenting wellness exams for employees and their covered spouses. The participation in
the Wellness programs continues to increase annually. Staff would like to think that this
increased participation can be linked to the 11% decrease in claims from 2011-12 to 2012-13.
(See chart below)
ANALYSIS AND PLAN DESIGN RECOMMENDATIONS:
Even though the City’s medical claims experience decreased by 11% from 2011-12 to 2012-13,
anticipated changes related to Health Care Reform forced the City to increase its annual
contribution per employee from $9,747 to $10,097 or 3.6%. In addition, employee premiums are
increasing 5% for the current HRA, HSA and CAT plans.
EXPENSES 2011‐12 2012‐13 Total Increase RX Costs Medical/Dental Claims TPA/Reinsurance/Expenses $1,095,487
$5,503,177
$1,227,305
$1,168,789 $4,890,707 $1,495,591 7%
‐11%
22%
TOTAL $7,825,970
$7,555,087 ‐3%
Beginning with Plan Year 2014-15, Health Care Reform will force several changes to our current
plan design. The City will have to comply with the Mental Health Parity and Addiction Equity
Act that requires group health plans to ensure that financial requirements such as deductibles and
July 17, 2014
Page 3
treatment limitations applicable to mental health or substance use disorder benefits are no more
restrictive than the limitations applied to all other all-medical benefits. Also, Health Care
Reform will limit deductibles and out-of pocket maximums for plan designs effective this plan
year. You will see those plan changes described below as they pertain to each plan.
In an effort to offset some of the additional costs related to Health Care Reform, employees will
see a higher co-insurance rate (90% instead of 80%) for use of a narrower network of providers
through the Cigna network. These providers were selected for this specialized network based on
a combination of their patient outcomes and fee structures.
In addition, with the 7% increase in RX Cost from 2011-12 to 2012-13, staff is recommending a
change to our current pharmacy benefit from a two-tiered structure to a three-tiered structure.
Under all three plans, there will be “Non-preferred Brand” tier added which will have an
increased co-insurance of 40% as opposed to the current 30% for all categories of “Brand”
drugs.
Currently, the City offers employees a choice between three health plans, which are consumer
driven plans with higher deductibles and no co-payments. The City has continued to educate
employees on becoming wiser consumers of health care by managing their Health
Reimbursement Account and Health Saving Account funds and with utilizing Flexible Spending
Accounts.
Below is a plan comparison of the benefits under each medical plan with highlights of the
changes being made to each plan for a cost savings to either claims or requirements effective
under Health Care Reform:
CAT PLAN – (Catastrophic Plan)








Indemnity Plan (fee for service like the HRA Plan but higher deductibles)
Individual in-network deductible is $5,000
Out of Pocket Maximum – Reduced from an additional $5000 after deductible to
$1,350 (HCR requirement)
Individual out of network deductible is $10,000 and additional $10,000 of out of pocket
costs necessary to meet the Out of Pocket Maximum.
Family in-network deductible is $10,000
Out of Pocket Maximum – Reduced from an additional $10,000 after deductible to
$2,700 (HCR requirement)
Family out of network deductible is $20,000 and additional $20,000 of out of pocket
90% Coinsurance for use of Cigna Care Designated Provider (narrow network) and
80% for all other In-Network providers.
July 17, 2014
Page 4




Pharmacy Retail: 10% Generic, 30% Preferred Brand, and 40% Non-Preferred Brand to
a max of $150. (Preferred Brand and Non-Preferred Brand were previously both
combined at 30%)
Pharmacy Mail: 10% Generic, 25% Preferred Brand, and 40% Non-Preferred Brand to a
max of $300. (Preferred Brand and Non-Preferred Brand were previously both
combined at 25%)
Mental Health and Substance Abuse Visit Limitations removed. (HCR requirement)
Employees offered voluntary Gap Insurance through fully insured providers to offset the
high deductible and out-of-pocket costs.
HRA PLAN – (Health Reimbursement Plan) Under the Health Reimbursement Account
(HRA) only the City can contribute funds.











City contributes $500 to the HRA account for employee only coverage and $1000 to the
HRA account for employee plus dependent(s). Employees who participate in the
wellness program receive an additional $250 in their account.
Unused funds roll over each year.
HRA funds are forfeited upon termination from the plan.
Individual in-network deductible is $2,000 and additional $4,000 of out of pocket costs
necessary to meet the Out of Pocket Maximum.
Individual out-of-network deductible is $5,900, and the Out of Pocket Maximum is an
additional $9,500.
Family in-network deductible is $4,000 and additional $8,000 of out-of-pocket costs
Family out-of-network deductible is $11,800, and the Out of Pocket Maximum is an
additional $19,000.
combined at 30%)
combined at 25%)
HSA PLAN – Under the Healthcare Savings Account (HSA) Plan, employees have the
option of choosing a plan where both the City and the employee can contribute money to
July 17, 2014
Page 5
the account. The IRS limits the annual contributions to an HSA. In 2014, contribution
limits will be $3,300 for employee only and $6,550 for employee plus dependent.
Employees over 55 can contribute an additional $1,000. (Maximum includes the City’s
contribution.)











City contributes $500 to the HSA account for employee only coverage and $1000 to the
HSA account for employee plus dependent(s). Employees who participate in the
wellness program receive an additional $250 in their account.
Unused funds roll over each year.
HSA funds belong to the employee and are portable when the employee terminates from
the plan.
Individual in-network deductible is $3,000 and additional $2,950 of out of pocket costs
Individual out-of-network deductible is $7,500 and additional $9,500 of out of pocket
Family in-network deductible is $6,000 and additional $5,900 of out-of-pocket costs
necessary to meet the Out of Pocket Maximum
Family out-of-network deductible is $15,000 and additional $19,000 of out-of-pocket
costs necessary to meet the Out of Pocket Maximum
combined at 30%)
combined at 25%)
DENTAL PLAN
There will be no changes to the dental plan this fiscal year. However, the premiums for dental
insurance will increase 5% on October 1, 2014. Employees who carry dental insurance will pay
$7 per month in addition to the premium for their health insurance. The City’s contribution for
dependents on the dental plan remains at an average of 25%.
VISION PLAN
The City will continue to offer fully insured vision insurance to employees and their dependents
through Block Vision. The City will pay for the employee’s coverage at a rate of $3.75 per
July 17, 2014
Page 6
month per employee. Dependents will be offered coverage with the employee paying 100% of
the cost of the dependent coverage under the plan.
WELLNESS INITIATIVE
Staff is recommending that the plan continue to encourage and reward participation in the
Wellness Program. To meet the wellness initiative, employees covered under the City’s health
insurance and any covered spouses are required to complete a Comprehensive Health Review
(CHR) at the Wellness Works Health Center. This CHR visit forms the foundation of the
Marathon Health program and helps identify health concerns and areas for overall health
improvement.
This current plan year, the program consisted of a biometric blood draw. In addition, employees
were incentivized to complete a Health History Review and Assessment (HHRA) through the
Marathon website. Over 85% of covered employees completed their biometrics reinforcing the
engagement the City has with the employees regarding the importance of their health. The
biometrics and information from the HHRA were uploaded to the individual’s account at
Marathon. The clinical team at Marathon used the information to identify those at a higher risk
for chronic health conditions and began making outreach calls. This data also provides
Marathon the necessary elements they need to assist the individuals with managing their overall
health and wellness.
In Plan Year 2014-15, the City will continue to add a $25 per month surcharge for employees
who do not participate in the wellness screenings and an additional $25 for dependent spouses
who do not participate in the wellness screenings.
Employees who participate in the wellness initiative not only avoid the $25 monthly surcharge,
but they receive an additional $250 added to their HRA or HSA account. In addition, as in the
current fiscal year, a $25 per month surcharge will be added to the premiums for employees who
use tobacco products and do not participate in the tobacco cessation program.
July 17, 2014
Page 7
The employee premiums for Plan Year 2014-15 are detailed below:
CIGNA Health Plans
Monthly Rates
CAT
HSA
HRA
Employee Only
$0
$25
$35
Employee + Spouse
$26
$236
$320
Employee + Child(ren)
$14
$172
$233
Employee + Family
$55
$403
$545
NOTE:
 Add $25 to all rates if employee does not participate in wellness program
 Add $25 additional if covered spouse does not participate in wellness program
 Add $25 if employee is a tobacco user and does not participate in Tobacco Cessation
Program
Retiree Insurance
The retiree premiums for retirees under age 65 are based on the years of service an employee has
with the City of Lewisville prior to retirement. The City’s contribution towards the premium is a
flat rate based on the employee’s tenure with the City.
Currently, the City contributes the following amount towards the retiree premiums:
CITY CONTRIBUTION RATE FOR RETIREES
25+
20 -24
15 to 19
10 to 14
Less Than 10
$470 $432
$395
$358
$320
CITY CONTRIBUTION RATE FOR SPOUSE
25+
20 -24
15 to 19
10 to 14
Less Than 10
$0
$0
$0
$0
$0
The retiree premiums are determined by taking the City’s contribution and subtracting it from
the actuary’s “expected cost”. The difference is the rate charged to the retirees.
The retirees age 65 and older are moved off the City’s active health to a fully insured plan where
the City pays $50 a month of the fully insured premiums.
MEMORANDUM
TO:
FROM:
Cleve Joiner, Director of Neighborhood Services
DATE:
July 9, 2014
SUBJECT:
REPORT
Draft Community Development Block Grant (CDBG) 2014 Annual Action
Plan; and Draft FY 2014-2015 City Social Service Agency Fund Budget of
$170,000 From the CDBG Advisory Committee.
BACKGROUND
Each year the City must submit an Annual Action Plan proposing to spend Community
Development Block Grant (CDBG) funds on priorities identified in the City’s 2012 Five-Year
Consolidated Plan for Housing and Community Development for the CDBG program. This
year’s CDBG allocation to the City will be $587,116 compared to $591,137 in FY 2013-2014.
Concurrent with the consideration of proposals for CDBG funding, the CDBG Advisory
Committee also scored and reviewed proposals for the City Social Service Agency Fund. The
Committee used a target budget of $170,000 for the ‘City Fund’ based on current funding.
The Annual Action Plan is currently available for review during a 30 day Public Comment
period from July 3, 2014 through August 4, 2014 when a Public Hearing before City Council is
scheduled for consideration of a resolution authorizing adoption of the Plan.
ANALYSIS
The 2014-2015 Annual Action Plan fulfills HUD requirements in order to receive CDBG
entitlement grant funds for Housing, Community Development and Public Service projects. At
their June 3, 2014 meeting, the Committee, by a vote of 4-0, recommended a draft budget which
has been incorporated into the Annual Action Plan. The Annual Action Plan has been developed
in accordance with HUD regulations and the City’s Five Year Consolidated Plan. The plan also
includes City strategies for its CDBG program such as rationale for geographic targeting,
explanation of funding sources, leveraging and coordination with community agencies. This
year social service agencies were allocated funds based on an open application cycle.
Subject: Report CDBG Annual Action Plan
July 9, 2014
Page 2
The Plan calls for continued funding for the First-time Homebuyer program, the Housing Rehab
program and street improvements on Morningside, Decker and Poydras. One new project
recommended is for land acquisition in support of affordable housing. CDBG funds would be
used to purchase vacant property suitable for building single family housing. Staff would then
seek proposals from non-profit builders such as Habitat, Denton Affordable Housing
Corporation or Extreme Green Homes.
Proposals considered by the Committee but not recommended for funding were Operation Peace
of Mind – Community Works Program and Women Starting Over. The committee recommends
funding one new social service agency: Empowering America’s Future for their In School
Mathematics Lab project providing remedial learning for disadvantaged and at-risk students in
grades 3rd to 8th.
The City Social Service Agency Fund recommendations are also presented below in this draft
budget to give Council the opportunity to review or comment although they are not part of the
HUD Annual Action Plan. The Committee’s recommendations from the general fund budget
will be incorporated into the City Budget process.
The Annual Action Plan includes an amendment to the 2013 Holford’s Prairie Street Rehab
Project. A section of Holford’s Prairie from Midway Rd. to the Corporate Drive extension will
be dropped from the project as it is likely to be improved at a later date using other funding
sources. This would also exclude Oak Tree Lane which is north of the new project area, lies in a
flood plain area which would have different environmental review criteria and is currently in
better condition than the remaining portion of the project.
Regarding the projects proposed by staff, over the last decade, the City has completed street
projects in nearly all of the eligible residential neighborhoods, making it more difficult to
identify new neighborhood-oriented projects for this Action Plan. However, HUD has just
released updates in June to its data used to identify low-to-moderate income areas that appears to
expand the areas the City can consider. Staff can work to identify new projects for next year or
even for mid-year consideration.
Subject: Report CDBG Annual Action Plan
July 9, 2014
Page 3
CDBG & City Fund - Joint Budget FY 14-15
Overall
Rank
1
2
3
4
Agency/Project
First-time Homebuyer Assistance Program
Street Rehab: Morningside, Poydras & Decker
Housing Rehabilitation Program
Land Acquisition in Support of Affordable Housing
CDBG – CATEGORY I TOTAL
CDBG ADMINISTRATION TOTAL
CDBG
City Fund
120,000
70,000
71,693
120,000
-
381,693
-
117,423
Public Services
CCA-Adult Health Care
Health Services of North Texas - Nutrition Center Services
3
4
25,000
4,000
-
Pedi Place - Pediatric Healthcare
1
-
55,000
8
16
7
N/A
N/A
6
2
10
5
9
13
12
14
15
17
11
22,000
13,000
14,000
10,000
88,000
31,500
25,500
10,500
16,000
12,000
8,000
5,000
2,000
4,500
170,000
517.116
170,000
Communities in Schools of N. TX-Dropout Prevention Program
Operation Peace of Mind-Community Works Program
Youth and Family Counseling- First Offender Program & Other Kids
New Hope Learning Center- YOTO Program
LaunchAbility-Early Childhood Intervention (ECI) Program
Retired Senior Volunteer Program
SPAN-Meals Program
Youth & Family Community Psych. Care Program
Children's Advocacy Center of Denton Co-Victims of Child Abuse
Court Appointed Special Advocates (CASA) Program
Denton County Friends of the Family-Outreach Face to Face
Denton County Friends of the Family-Shelter
Special Abilities of North Texas- Adult Day Care
Camp Summit-Camp Scholarships
Women Starting Over
Empowering America’s Future
CDBG AND CITY FUND - CATEGORY II TOTAL
GRAND TOTALS
RECOMMENDATION
That the City Council review the information presented prior to consideration at a Public
Hearing on August 4, 2014.
CDBG & CITY FUND - BUDGET FY 14-15
CDBG
Available
587,116
381,626
88,067
117,423
Funding Breakdown
Total 2014-2015 Funding
Category I (minimum)
Cat II (15% CDBG Public Srv cap)
20% Administration Cap
Requested
431,443
136,000
117,423
City Fund
Available
Requested
170,000
CDBG
393,409
City Fund
Difference
(49,817)
(47,933)
-
(223,409)
-
ADMINISTRATION
Amount Funded 2013
CDBG
City Fund
Organization/Agency/Project
118,227
Administrative Services
2014
CDBG AC Recommendation
CDBG
City Fund
Total Requested 2014
CDBG
City Fund
117,423
117,423
CDBG - CATEGORY I "BRICK AND MORTAR"
Amount Funded 2013
Rank
CDBG
City Fund
2014
CDBG AC Recommendation
Total Requested 2014
CDBG
City Fund
CDBG
Christian Community Action (CCA)-Food Pantry
Journey to Dream-my House Youth Outreach Home
Holfords Prairie Street Rehab
334,240
First-time Homebuyer Program
1
Morningside-Poydras-Decker Asphalt Rehab
3
4
2
50,000
CDBG - CATEGORY I TOTAL
S:\City Secretary\Agenda Scans\2014\July 21, 2014\Backup\Reports\CDBG\2 - Draft Grants Budget
120,000
123,000
120,000
68,443
431,443
120,000
71,693
120,000
70,000
-
381,693
City
HEALTH SERVICES
PediPlace - Pediatric Healthcare
Health Services of N. TX - Nutrition Center Services
Total
Funded
PY 2013
Score Rank
119.67
113.17
112.50
Total
Requested
PY 2014
CDBG AC
Recommendation
PY 14
CDBG
City Fund
1 $
3 $
4 $
55,000
25,000
3,000
$
$
$
75,000
30,000
11,000
$
$
25,000
4,000
$
83,000
$ 116,000
$
29,000
CDBG
2 $
6 $
20,000
10,000
$
$
22,000
10,500
$
22,000
$
30,000
$
32,500
$
$
$
$
$
$
25,500
31,500
N/A
4,500
4,000
4,000
$
$
$
$
28,500
35,000
42,000
10,000
N/A
N/A
$
69,500
$ 115,500
$
$
$
$
$
25,000
13,000
5,670
10,000
$ 151,409
$ 15,000
$ 20,000
$ 20,000
$
$
$
$
53,670
$ 206,409
$
14 $
15 $
5,500
2,000
$
$
16,000
15,000
$
7,500
$
31,000
10 $
17
15,000
N/A
$
$
18,000
10,000
$
15,000
$
28,000
$
$
258,670
$
529,409
$
Health Services Subtotal
$
SENIOR SERVICES
SPAN-Meals Pgm.
114.50
111.83
Senior Services Subtotal
22,000
55,000
Total CDBG AC
Recommendation
PY 14
%
$
Variance
Variance
PY13 vs PY14 PY13 vs PY14
CDBG+City Fund
$
$
$
55,000
25,000
4,000
$
$
$
1,000
0%
0%
33%
$ 55,000
City Fund
$
84,000 $
CDBG+City Fund
1,000
1%
$
10,500
$
$
22,000
10,500
$
$
2,000
500
10%
5%
$
10,500
$
32,500
$
2,500
8%
$
$
$
$
25,500
31,500
4,500
N/A
N/A
$
$
$
$
25,500
31,500
4,500
N/A
N/A
$
$
N/A
(4,500)
N/A
N/A
0%
0%
N/A
-100%
N/A
N/A
CRISIS AND FINANCIAL SERVICES
EMPLOYMENT
CHILDREN/YOUTH
Youth and Family- First Offender Pgm& Other Kids
109.17
Communities in Schools of N. TX-Dropout Prev Pgm. 108.00
Empowering America's Future
104.50
Operation Peace of Mind-Community Wrks Pgm.
90.50
New Hope Learning Center-YOTO Program
N/A
LaunchAbility-Early Childhood Intervention (ECI)
N/A
Children/Youth Services Subtotal
7
8
11
16
N/A
N/A
VICTIMS SERVICES
Children's Advocacy Ctr of Denton Co-Victim Srvcs
112.00
Court Appointed Special Advocates (CASA) Program 106.50
99.83
97.83
Denton County Friends of the Family-Outreach
Victims Services Subtotal
5
9
12
13
DISABLED SERVICES
Special Abilities (Day Stay)-Adult Day Care
97.00
94.50
Disabled Services Subtotal
$
MENTAL HEALTH
Youth & Family Community Psych. Care Pgm.
Women Starting Over
Mental Health Services Subtotal
S:\City Secretary\Agenda Scans\2014\July 21, 2014\Backup\Reports\CDBG\[2 - Draft Grants Budget.xlsx]CatI
106.17
78.75
CDBG
$
$ 61,500
City Fund
$
61,500 $
CDBG+City Fund
(8,000)
-12%
$
12,000
$
8,000
$
$
$
$
25,000
14,000
10,000
8,000
$
$
$
$
1,000
4,330
(2,000)
0%
8%
76%
-20%
$ 20,000
City Fund
$
57,000
$
3,330
$
$
$
$
5,000
2,000
$
$
(500)
-
-9%
0%
$
7,000
City Fund
$
7,000 $
CDBG+City Fund
(500)
-7%
$
$
16,000
-
$
$
16,000
-
$
1,000
N/A
7%
N/A
-
$
16,000
$
16,000
$
1,000
7%
88,000
$
170,000
$
258,000
13,000
14,000
10,000
37,000
CDBG
CDBG
5,000
2,000
6%
2014-2015 ANNUAL ACTION PLAN
FOR HOUSING & COMMUNITY
DEVELOPMENT
Draft for Public Review
July 3, 2014
2014 – 2015 ANNUAL ACTION PLAN
TABLE OF CONTENTS
EXECUTIVE SUMMARY
03
INTRODUCTION
Assessment of Past Performance
Public Participation
04
05
06
ANNUAL ACTION PLAN
Substantial Changes and Amendments
Homeless and Other Special Needs
Housing Activities
Activities Considered but not funded
Non Housing Community Development Activities
Geographic Distribution
Activity Locations
Distribution of Funding
CDBG & City Fund- Joint Budget FY11-12
07
07
08
10
10
10
11
11
12
13
FUNDING SOURCES
Standard Form F424: CDBG Application
Benefits to Low and Moderate Income Persons
Lead Agency
HOME Program Funding
Other Agency Funding and Leveraging
Local Match Requirements
Limitations on Funding Sources
14
15
16
16
16
16
18
18
PROGRAM/PROJECT DESCRIPTIONS
Performance Measurement
Summary of Goals, Objectives
Table 2C
Listing of Proposed Projects & Accomplishments
HUD Forms 3A Project Sheets
Agency / Organization Location
19
19
20
21
23
24-34
35
PUBLIC PARTICIPATION
Public Input & Public Hearings
CDBG Advisory Committee Meetings
Summary of Public Comments
36
36
36
36
1
STRATEGIES FOR REINVESTMENT AND OTHER ACTIONS
General, Affordable Housing
Affordable Housing
Non Housing Community Development
Barriers to Affordable Housing
Fair Housing
Lead-Based Paint Hazards
Anti-Poverty Strategy
Institutional Structure
Coordination
Public Housing
Monitoring
Targeting and Geographical Distribution
Activity Locations
38
38
38
38
38
39
41
41
42
42
43
43
44
45
MAPS
Existing TRN’s
General Target Area with TRNs
Census Tracts and Block Groups
46
47
48
OTHER PROGRAM REQUIREMENTS
Efforts to Foster Decent Housing
CDBG Program Specific Requirements
Affirmative Fair Housing Marketing Plan
Outreach Efforts for Procurement Services
49
49
50
51
51
CERTIFICATIONS
Certifications
Specific CDBG Certifications
Appendix to Certifications
52
52
56
59
2
2014 – 2015 ANNUAL ACTION PLAN
INTRODUCTION AND EXECUTIVE SUMMARY
EXECUTIVE SUMMARY
As set forth in 24 CFR Part 91, the U.S. Department of Housing and Urban
Development (HUD) requires jurisdictions to incorporate their planning and
application requirements into one plan every three to five years called the
Consolidated Plan for Housing and Community Development. A Consolidated
Plan was prepared for federal plan years 2012 -2017. The City’s 2014-2015
Annual Action Plan (AAP) is the third AAP under the 2012 Consolidated Plan.
The City’s Community Development Block Grant (CDBG) allocation for FY 2014 2015 is $587,116, a decrease from the 2012 - 2013 Plan Year allocation of
$591,137. The plan includes continued funding for the First-time Homebuyer
Assistance Program, Street Rehabilitation/Infrastructure, Housing Rehabilitation
and grants to sub-recipients for social service programs. It also funds one new
project: Land Acquisition in Support of Affordable Housing.
Summary of projects with objectives and outcomes:

First-time Homebuyer Assistance providing affordability of decent housing to
10 households - $120,000

Morningside, Decker and Poydras Asphalt Street Rehabilitation providing
sustainability of a suitable living environment for 35 households - $70,000

Housing Rehabilitation providing sustainability of decent affordable housing
for 2 households - $71,693

Land Acquisition in Support of Affordable Housing providing availability of
affordable housing for 6 households - $120,000

Public Service Programs totaling $88,000:
3

Programs providing affordability of a suitable living environment for 132
people from Health Services of North Texas, SPAN and Special
Abilities of North Texas formerly Day Stay for Adults.

Programs providing accessibility of a suitable living environment for 80
people from CASA, Children’s Advocacy Center, Denton County
Friends of the Family, and CCA.
INTRODUCTION
The Neighborhood Services Department, Grants Division of the City of Lewisville
worked with community residents, groups and agencies to create the 2012 2017 Consolidated Plan for Housing and Community Development with special
emphasis on conducting a Community Needs Assessment. The strategies, goals
and objectives of the Consolidated Plan guide the allocation of the City’s CDBG
entitlement funding so the funds can most effectively be utilized to benefit
Lewisville’s
low-to-moderate-income
persons,
clients,
households
or
neighborhoods. Collaborative efforts with various groups have continued through
the years since the first Consolidated Plan was approved in 1997.
The Community Development Block Grant (CDBG) entitlement funding is a
formula-based program designed to develop viable urban communities by
providing decent housing, a suitable living environment, and expanding economic
opportunities for persons of low/moderate income.
The 2014 Annual Action Plan (AAP) describes the projects and activities that will
be undertaken with these funds during the City’s 2014 - 2015 Fiscal Year.
(References to HUD’s 2014 “Program Year” or “Grant Year” or the City’s “2015
Fiscal Year,” abbreviated “FY ’14-15 or just “FY ‘15” all refer to a period running
from October 1, 2014 to September 30, 2015.) The 2012 Consolidated Plan and
this AAP also identify those programs funded by the U.S. Department of Housing
4
and Urban Development (HUD) for which the City assisted with planning or
where it would support applications from other entities.
Development of the Action Plan began in November 2013 with two public forums
and public hearings before the CDBG Advisory Committee. The Committee is
charged with recommending activities and a draft budget to the Lewisville City
Council. Last year, the Committee had also reviewed draft results of the 2012
Community Needs Assessment and adjusted social service category priorities.
which moved Senior Services and Crisis and Financial Relief Services to the 2 nd
and 3rd ranked priorities behind Health Services.
These new priorities were
approved by Council with the 2013 Action Plan and again included in the
Request for Proposals for the 2014 Plan.
Requests for Proposals (RFP) were released in February 2014 for Public
Services and April 2014 for Community Development and Housing CDBG
projects. The CDBG Advisory Committee heard presentations and proceeded to
analyze and rank proposals. On June 17th the CDBG Advisory Committee
adopted a Draft Budget to recommend to City Council the actives and funding
amounts listed in this Plan. Funding for Public Services remains on a one-year
cycle. After the new Needs Assessment is adopted by City Council, the City may
consider returning to two or three year renewable awards beginning next year.
As the planning process began with public hearings, it will also end with an
opportunity for further public comment on this document before the Advisory
Committee on July 15th and City Council on August 4th.
After receiving any
additional public comments, the City Manager will be authorized by Council to
make appropriate changes to the proposed activities and/or to respond to public
comments before final submission to HUD by August 15, 2014. A Public Notice
has been published setting a 30-day comment period from July 4, 2014 to August
4, 2014. Advertisements were placed in the Friday, July 4, 2014 edition of the
Denton Record Chronicle’s Neighbors Go supplement.
5
Assessment of Past Performance:
The City has had successes and difficulties in implementing CDBG funded
activities. Successes include infrastructure improvements to streets and parks in
low income neighborhoods, assessing social service needs, scrutinizing
neighborhood
conditions
and
establishing
Targeted
Reinvestment
Neighborhoods (TRN), providing free homebuyer education classes through
strong collaborations to hundreds of prospective homebuyers, collaborating with
other agencies and the homeless coalition to secure funds and creating
relationships with a network of social service providers. Significant deficiencies
over the last five years include establishing capacity for an ongoing housing
rehabilitation program, spending funds in a timely manner and failure to identify
and support infill housing opportunities to create new affordable housing.
Working with only two full time staff members, the City’s Neighborhood Services
staff has facilitated an open, productive process for planning and networking, but
is challenged to maintain a variety of projects at any given time.
The timeliness issue has substantially improved since August of 2012 when the
City received a finding from HUD for failing to meet the timeliness standard. The
standard requires that grantees have a ratio of no more than 1.5 times the annual
allocation remaining in the CDBG line of credit balance at the time of HUD’s test.
In 2013 a large infrastructure project (Milton Street) was completed substantially
improving the ratio. In 2014, the Southwest Parkway Project has been completed
and is pending its final payment. Other projects progressed as well. The City is
now well within the timeliness ratio requirement at 1.29 on July 3, 2014 with an
anticipated drop below 1.2 by the August 2 test date.
Public Participation:
This Annual Plan represents the third year under the 2012 Consolidated Plan.
This plan was developed using an effective citizen participation process in
compliance with the regulations set forth in 24 CFR Part 91. The City’s
6
participation plan encourages and empowers citizens to participate in the
development of viable urban programs. The City utilized the public input received
to help establish strategies and priority needs to guide the development of the
Consolidated Plan.
The CDBG Advisory Committee is made up of seven citizens appointed by the
City Council to provide citizen input. A final public hearing was advertised and
held by the City Council before formal adoption. The Consolidated Plan also had
considerable public input through a Needs Assessment conducted January –
July, 2012 including an agency workshop with directors or stakeholders of
agencies, city departments and service organizations
ANNUAL ACTION PLAN
An action plan is prepared annually which describes the specific activities to be
funded during the program year. The City of Lewisville’s Annual Action Plan
outlines the use of $587,116 in Community Development Block Grant (CDBG)
Entitlement funding allocated by HUD for the 2014 Program Year which identifies
the method of distributing HUD funds, and addresses the City’s overall housing
and community development needs and strategies.
Substantial Changes and Amendments to Prior Year Projects:

Substantial Amendments: Also being considered at the Public Hearing on
August 4, 2014 will be an amendment to the 2013 Action Plan to reduce
the scope of the Holford’s Prairie Street Rehab Project.
A section of
Holford’s Prairie from Midway Rd. to the Corporate Drive extension will be
dropped from the project as it is likely to be improved at a later date using
other funding sources. This would also exclude Oak Tree Ln. which is
north of the new project area, lies in a flood plain area which would have
different environmental review criteria and is currently in better condition
7
than the remaining portion of the project. The Amendment will take effect
immediately upon adoption.

Minor amendments and fund transfers during 2013-2014 which did not
require public notice included:
o Adding $33,000 to the Southwest Parkway Sidewalk
Project in
order to accept a final bid on the project
o Moving unspent funds from the 2011 to 2012 Housing Rehab
Projects to consolidate funding and reporting in one plan year.
o Transferring funds to the PY 13 First-time Homebuyer Assistance
Program from the Holford’s Prairie and Housing Rehab projects as
necessary to assist any additional eligible homebuyers through the
end of the year (between $15,000 and $35,000)
Homeless and Other Special Needs:
In 2000 the Cities of Denton and Lewisville facilitated forming the Denton County
Homeless Coalition with various participating agencies. The Coalition steering
committee meets on a monthly basis while the general membership meets every
other month. DCHC performs a homeless count every year. The coalition set
forth the following homeless goals:

Facilitate the development of increased shelter space for families and
pregnant women.

Provide shelter to individuals and households who need housing from the
time of shelter release (usually 5 days) to 30 days after release.

Increase traditional housing for homeless households with special needs.

Develop affordable transitional housing units for homeless households.

Support and advocate for local public policies to support affordable housing.

Continue to develop permanent supportive housing units for homeless
households with special needs. (may include non-chronically homeless as
well)
8
This year the Coalition was successful in securing ESG funds (with the City of
Denton as the lead applicant) after a year without being funded. The Coalition
also succeeded in funding supportive housing for Health Services of North Texas
and MHMR, transitional housing through HOPE Inc. and an HMIS through the
Continuum of Care process.
The City of Lewisville will fund the Friends of the Family shelter with $10,000
from CDBG and $8,000 for outreach from the City Social Service Fund.
The Lewisville Salvation Army opened a kitchen in November of 2010 serving
lunch three times a week. This was expanded in 2011 to five times a week. They
are now serving between 80-100 people on a daily basis. The Lewisville
Salvation Army previously received funding from the City’s Social Services
Agency Fund for their mortgage/rent and utility assistance program but did not
apply for funding for PY 14.
The First United Methodist Church in Lewisville began a new program in 2011.
For many years the church’s non-profit, New Hope Learning Center, has played
an important role by partnering with CCA to provide affordable daycare. New
Hope’s new program is called Denton County Youth Today (YOTO) and operated
a drop-in program for homeless, abandoned, and at-risk teens for two years.
The YOTO program was awarded funds from the City’s Social Services Agency
Fund. However, attendance dropped off and the drop-in program was closed in
December, 2013 as a staff person could no longer be justified. YOTO will,
however, continue providing resources to homeless teens.
To address special needs, a preference was established in the City’s Housing
Rehabilitation program for those individuals who are elderly, lowest income, or
disabled. Additionally, the City uses general fund money to support the RSVP
program. CDBG funds support elderly and disabled services with grants to
SPAN’s Meal on Wheels Program and Special Abilities’ Day Care program.
9
Housing Activities:
 The City’s First-time Homebuyer Assistance Program will continue through
2014 with $120,000 programmed in this Action Plan. No funds were
remaining from the 2013 program year to be rolled into the upcoming year.
Homebuyer closings slowed significantly in PY09/10 but picked up again
in the last three years assisting eleven buyers so far in PY13.
 Housing Rehabilitation will continue with an additional $71,693.
While
enough funding from prior years remains to complete several projects,
fund balances were transferred to other projects and additional funding
this year for two households will ensure that the program continues
through the year.
 Land Acquisition in Support of Affordable Housing – As home prices rise,
there will be reduced inventory and opportunities for low-to-moderate
income families. The City will offer to buy vacant lots and offer them to
housing partners to produce at least six new affordable housing units for
sale to eligible homebuyers over a two year period.
Activities Considered but not funded:
Operation Peace of Mind applied for funds for anti-bullying and anti-crime
education for youth. Despite being funded in the past from the City Fund, the
Advisory Committee did not recommend funding this year. Women Starting Over
was a new applicant this year requesting funds for mentoring and life skills for
women who have suffered loss.
Programs that had been funded in the past but did not apply included
LaunchAbility, which provides early childhood intervention services and New
Hope/ YOTO which recently closed its drop-in program for homeless youth.
Non Housing Community Development:
Under the new 2012 Consolidated Plan, the City of Lewisville continues to focus
on
neighborhood-based
planning
and
10
revitalization
through
funding
neighborhood projects and public facilities improvements. This year’s plan
includes another street improvement project in two separate eligible areas, close
to but not within one of the three Targeted Reinvestment Neighborhoods. With
the completion of the Milton Street project, many of the street rehab needs in the
specific Targeted Reinvestment Neighborhoods have been addressed.
Geographical Distribution:
The City originally established a target area of East Lewisville and Central/Old
Town Lewisville. These areas correspond to planning sub-areas from the
Lewisville 2010 Study. (see maps) The area was expanded in 1998, south of
Main Street to Bellaire Blvd. and west from Edmonds Lane to Old Orchard Lane
to address an emerging area of need based on age of housing stock and
demographics. However, in 2001 the City adopted a neighborhood based,
revitalization strategy. Two designated Targeted Reinvestment and Improvement
Neighborhoods “TRNs” were overlaid on the existing target area - College Street
TRN and McKenzie/Hembry TRN (see maps).
The City’s intent is to spend funds on several different CDBG activities within the
TRN areas in an attempt to make visible improvements in a concentrated area.
In the 2007 Consolidated Plan, the Charles/Edna TRN was added after an
exhaustive review of four potential areas. It is also in Old Town and overlaps with
the Old Town design district. All TRN areas have housing dating back as far as
the 1920s but in general from the 1940s and 1950s. There are two medium
sized apartment complexes on Main Street and College Street but the vast
majority of the TRN areas are composed of small single family homes, less than
1200 square feet.
The City hopes that concentrated neighborhood improvements will promote
further private investment by owners and investors and ultimately result in higher
property values and improved quality of life for low/moderate income residents.
11
The older general CDBG target area is made up mostly of a large contiguous
section of older single family housing stock. It includes many of the census block
groups in which at least 51% of the population is low/ moderate income. It also
includes areas of high minority household concentration. CDBG projects may
occur anywhere in the City, but must serve a low/moderate-income population.
For the most part, however, the target area does not include some of the
low/mod income block groups in the City where the housing is made up of
apartments.
Other projects as described below will be limited to the CDBG
Target Area. See specific activity locations in the Listing of Proposed Projects
sheets starting on page 25 and additional discussion on page 45.
Distribution of Funding: $587,116 CDBG funds
DISTRIBUTION OF FUNDING
Category I “Bricks & Mortar”
-Public Facilities
-Housing
-Economic Development/Blight
-Infrastructure
Category I Subtotal
Category II “Social Services”
-Health Services
-Children/Youth Services
-Victims Services
-Senior Services
-Disabled Services
-Mental Health Services
-Crisis and Financial Services
Category II Subtotal
Category III “Administration/Planning”
TOTAL PY 2014 CDBG FUNDS
AMOUNT
12
% OF CDBG FUNDING
$0
$311,693
$0
$70,000
381,693
0%
53.1%
0%
11.9%
65.0%
$29,000
$0
$37,000
$22,000
$0
$0
$0
$88,000
$117,423
$587,116
4.9%
0%
6.3%
3.7%
0%
0%
0%
15%
20%
100%
CDBG & City Fund - Joint Budget FY 14-15
Agency/Project
Overall
Rank
1
2
3
4
CDBG
City Fund
120,000
70,000
71,693
120,000
-
CDBG – CATEGORY I TOTAL
381,693
-
CDBG ADMINISTRATION TOTAL
117,423
Street Rehab: Morningside, Poydras & Decker
Public Services
Health Services of North Texas - Nutrition Center Services
3
4
25,000
4,000
-
Pedi Place - Pediatric Healthcare
1
-
55,000
8
16
7
N/A
N/A
6
2
10
5
9
13
12
14
15
17
11
22,000
13,000
14,000
10,000
88,000
31,500
25,500
10,500
16,000
12,000
8,000
5,000
2,000
4,500
170,000
587,116
170,000
Communities in Schools of N. TX-Dropout Prevention Program
Operation Peace of Mind-Community Works Program
Youth and Family Counseling- First Offender Program & Other Kids
New Hope Learning Center- YOTO Program
LaunchAbility-Early Childhood Intervention (ECI) Program
SPAN-Meals Program
Youth & Family Community Psych. Care Program
Children's Advocacy Center of Denton Co-Victims of Child Abuse
Denton County Friends of the Family-Outreach Face to Face
Special Abilities of North Texas- Adult Day Care
Women Starting Over
Empowering America’s Future
CDBG AND CITY FUND - CATEGORY II TOTAL
GRAND TOTAL
13
FUNDING SOURCES
HUD Federal Entitlement Funds for FY 2014 - 2015 will be included in the City’s
proposed budget for FY 2014 - 2015 consisting of a total $587,116 in Community
Development Block Grant funding. The activities and programs described in the
Annual Action Plan are consistent with the Strategic Plan, in the 2012 – 2017
Consolidated Plan.
Entitlement Grant (includes reallocated funds)
CDBG
$587,116
ESG
$0
HOME
$0
HOPWA
$0
Total
$587,116
Prior Year’s Program Income NOT previously programmed or reported
CDBG
$0
ESG
$0
HOME
$0
HOPWA
$0
Total
$0
Total Estimated Program Income
$0
Total Prior Year Re-programmed Funds
$0
Section 108 Loan Guarantee Fund
$0
TOTAL FUNDING SOURCES
$587,116
Submitted Proposed Project Totals
$587,116
Un-Submitted Proposed Project Totals
(Project Contingency Funds)
$0
** 170,000 from the City’s General Fund are also budgeted for City Social
Service Agency grants.
14
APPLICATION FOR
FEDERAL ASSISTANCE
2. Date Submitted (mm/dd/yyyy)
1. Type of Submission
3. Date Received by State (mm/dd/yyyy)
State Applicant Identifier
4. Date Received by Federal Agency (mm/dd/yyyy)
Federal Identifier
Applicant Identifier
B-14-MC-480039
08/11/2014
Pre-application
Application
Construction
Construction
Non-Construction
Non-Construction
DUNS # 078364312
5. APPLICANT INFORMATION
Legal Name:
Organizational Unit:
City of Lewisville
Neighborhood Services Department
Name and telephone number of the person to be contacted on matters involving this
application (give area code)
Address (give city, county, state, and zip code):
151 W. Church St
Lewisville TX 75057
Denton County
Jamey Kirby
972-219-3780
6. EMPLOYER IDENTIFICATION NUMBER (EIN):
7. TYPE OF APPLICANT:
C
(enter appropriate letter in box)
7
—
5
6
0
0
0
5
8
3
8. TYPE OF APPLICATION:
New
Continuation
Revision
If Revision, enter appropriate letter(s) in box(es):
A. Increase Award
B. Decrease Award
D. Decrease Duration
Other (specify):
State
I.
State Controlled Institution of Higher Learning
B.
County
J.
Private University
C.
Municipal
K.
Indian Tribe
D.
E.
Township
Interstate
L.
M.
Individual
Profit Organization
F.
Intermunicipal
N.
Nonprofit
G.
Special District
O.
Public Housing Agency
Independent School
P.
Other (Specify)
H.
Dist.
C. Increase Duration
9. NAME OF FEDERAL AGENCY:
U. S.Department of Housing and Urban Development
10. CATALOG OF FEDERAL DOMESTIC
ASSISTANCE NUMBER: (xx-yyy)
TITLE:
A.
1
4

2
1
8
11. DESCRIPTIVE TITLE OF APPLICANT’S PROJECT
Public Facilities/Infrastructure
Housing-Homebuyer Assistance
Housing-Owner Occupied Housing Rehabilitation
Housing- Land Acquisition
Community Development Block Grant
Public Services
12. AREAS AFFECTED BY PROJECT (cities, counties, states, etc.):
Admin/Planning
City of Lewisville and Target Areas
13. PROPOSED PROJECT:
14. CONGRESSIONAL DISTRICTS OF:
Start Date
(mm/dd/yyyy)
Ending Date
(mm/dd/yyyy)
10/01/2013
09/30/2014
a. Applicant
15. ESTIMATED FUNDING:
a. Federal:
b. Applicant:
b. Project
26
26
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372
PROCESS?
$ 587,116
a. YES. THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE TO THE
STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON:
$0
DATE (mm/dd/yyyy)
c. State:
Program not covered
$0
b. NO.
d. Local:
$0
e. Other:
$0
OR
f. Program Income:
$0
g. Total:
$ 587,116
PROGRAM IS NOT COVERED BY E.O. 12372
PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
Yes
If “Yes,” attach an explanation.
No
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a. Typed Name of Authorized Representative
b. Title
Donna Barron
City Manager
d. Signature of Authorized Representative
c. Telephone number
(Include Area Code) 972-219-3405
e. Date Signed (mm/dd/yyyy)
15
Benefit to Low and Moderate Income Persons:
Of the total PY 2014 CDBG allocation, less administrative costs, 15% of funds
will benefit persons who have annual incomes of less than 80% of the area
median income (AMI) and are clients of public service programs (Low/Mod
Clientele - LMC); 53.1% will benefit new low/mod income homeowners (LMH);
11.9% will benefit residents in a low/mod income area (LMA). A total of 100% of
non-admin funds are programmed to benefit low/mod income persons. Of the
$170,000 in grants made from the City’s general fund, $118,000 also supports
programs benefiting low-to-moderate income clients.
Lead Agency:
The City of Lewisville is the lead agency for implementation of activities under the
Consolidated Plan for housing and community development and the Annual
Action Plan. The Economic Development and Planning Department has primary
responsibility for program administration. The City will monitor sub-recipient
agencies for compliance with federal, state and local requirements and to ensure
performance.
HOME Program Funding:
The City plans to apply to the State for HOME funds for housing reconstruction to
compliment the Lewisville Housing Rehabilitation Program.
So far the City’s
priority is to spend allocated funds on regular rehab projects, but as appropriate
referrals are located, the HOME funds remain an option to perform demolition
and reconstruction on homes where $30,000 of repairs would still not come close
to bringing the structure up to standards.
Other Agency Funding and Leveraging:
Non-profit agencies receiving CDBG funds also used other resources to assist in
funding their programs. In the Request for Proposals and guidelines for activity
selection, the City of Lewisville requires applicants (sub-recipients) to show at
least 25% matching funds for a proposed activity.
16
 The Area Agency on Aging and United Way are the major source of funding
for Special Program for Aging Needs (SPAN).
 Children’s Advocacy Center for Denton County also receives funds from the
state Children’s Advocacy Centers and the federal Victims of Crime Act.
 Medicaid and private pay funds assist with Special Abilities’ activities.
 Funds from the Ryan White foundation, Department of Housing and Urban
Development (HUD), and Denton County are the major sources of funding for
Health Services of North Texas.
 Court Appointed Special Advocates (CASA) receives a grant from the federal
Victim of Crime Act and Texas CASA Crime Victims Compensation grant.

CCA’s most significant source of funding is from the operation of their re-sale
stores.
Additionally, the City of Lewisville itself funds activities carried out by local nonprofit organizations on behalf of Lewisville residents. For FY 14 - 15, the City has
committed $170,000 of general fund money to social service spending. The
allocation process for this money is combined with the CDBG application process
under the responsibility of the CDBG Advisory Committee. A joint Request for
Proposals was provided to area social service providers who could apply for
CDBG funds as sub-recipients and/or for City Social Service Agency Funding
(City Fund) out of the City’s general fund. This year 6 social service agencies will
receive CDBG public services funding.
The remainders of the agencies are
funded using City Funds. Refer to the CDBG/ City Social Service Agency Fund
Budget. City employees once again have the opportunity to support many of the
same agencies that are funded in this Action Plan through payroll deductions and
fundraisers benefiting the United Way of Denton Campaign.
Other sources of funding expected to be received within the region are HUD
Housing Choice Voucher Program, Section 202, Low Income Housing Tax Credit
(LIHTC), Federal Home Loan Bank, FEMA, State funds, private lender financing,
17
private foundation funds, non-profit organizations, for-profit developers, and local
contributors.
Development and planning of programs eligible to receive federal funding will be
approached with the concept of maximizing the extent of the federal dollar
commitment with the least actual dollar commitment required to make the project
feasible. Leveraging will also be accomplished through coordination of programs
with non-profit and for-profit partners and volunteer work groups providing labor
and assistance.
Local Match Requirements:
If the City acquires State Home funds, the City will consider funding projects that
require local matching funds. Possible sources of local match include:

City general and other local funds,

City or County donated properties,

Locally-funded infrastructure,

Funds provided by local non-profit housing organizations,

Administrative costs, program delivery costs, and actual program
expenses
provided
by
non-profit
organizations
as
supportive
programming,

Funds provided by private lending institutions,

Private investment and donations, and

Value of volunteer labor
Limitation on Funding Sources:
Community Development Block Grant
15% Cap on Public Service Activities
$ 88,067
20% Cap on Planning and Program Management
$ 117,423
18
There is no anticipated program income, surplus urban renewal settlements, or
grant funds returned to the line of credit for which the planned use has not been
included in a prior statement or plan, or income from float funded activities.
PROGRAM / PROJECT DESCRIPTIONS
Performance Management:
The 2014 - 2015 Annual Action Plan identified all activities with regards to federal
requirement for Community Planning and Development (CPD) Formula Grant
Programs called the Outcome Performance Measurement System. This system
is to be used with the Lewisville Five Year Consolidated Plan and Annual Action
Plans. This new system allows HUD to collect information on the outcomes of
activities funded with CPD formula grant assistance, and to aggregate that
information at the national, state and local level.
The Performance Measurement System has three overarching objectives: (1)
Creating Suitable Living Environments, (2) Providing Decent Affordable Housing,
and (3) Creating Economic Opportunities. There are also three outcomes under
each
objective:
(1)
Availability/Accessibility,
(2)
Affordability,
and
(3)
Sustainability. Thus, the three objectives, each having three possible outcomes,
will produce nine possible “outcome/objective statement in HUD’s Integrated
Disbursement and Information System (IDIS) by entering data in the form of
output indicators. The below chart illustrates the Outcome framework making
links between Objectives, Outcomes and the 9 Outcome Statements.
Based upon the intent when funding an objective, the City of Lewisville will
determine under which of the three objectives to report the outcomes of their
projects and activities. Once the objective is chosen, the City will choose which
of the three outcome categories that best reflects what they are seeking to
achieve (the results) in funding a particular activity. The Objectives, Outcomes
and Outcome Statements for the City have been developed based upon the
19
adopted Five Year Consolidated Plan Fiscal Year 2012 – 2017 goals, objectives,
strategies and outputs.
Objective #I
Suitable Living
Environment
Outcome #1
Outcome #2
Outcome #3
Availability/Accessibility
Affordability
Sustainability
Enhance Suitable Living
Enhance Suitable Living
Enhance Suitable
Environment Through
Environment Through
Living Environment
Improved/New
Improved/New
Through
Accessibility
Affordability
Improved/New
Sustainability
Objective #2
Decent
Housing
Create Decent Housing
Create Decent Housing
Create Decent
with Improved/New
with Improved/New
Housing with
Availability
Affordability
Improved/New
Sustainability
Objective #3
Economic
Opportunity
Provide Economic
Provide Economic
Provide Economic
Opportunity Through
Opportunity Through
Opportunity
Improved/New
Improved/New
Through
Accessibility
Affordability
Improved/New
Sustainability
Summary of Annual Goals, Outcomes, Objectives, Projects and
Activities:
Table 2C on the following page summarizes the Annual Action Plan Goals,
Outcomes, Objectives, Projects and Activities.
20
Table 2C
Summary of Specific Housing/Community Development Objectives
Goal
#
Specific Objectives and
Strategies
Performance Measure Outputs
and Objectives
12-17
Expected
Units
13-14
Expected
Units
Performance
Measures
Number of households with
improved living conditions and
number of substandard housing
brought into conformance with
ADA.
Number of households with
improved living conditions and
the number of housing units
brought into conformance with
ADA with CDBG or HOME.
15
2
DH-1
16
No
funding
provided
this fiscal
year
DH-1
Housing Objectives
1
1.1.1 Provide major housing
rehabilitation for low-income
homeowners.
1
1.1.2 Provide urgent
repair/ADA housing
rehabilitation for low-income
homeowners.
1
1.2.1 Provide down payment
and closing cost assistance
and principal reduction
assistance.
The number of projects assisted
with CDBG or HOME resulting
in homeownership, including
Section 8 HCVP.
50
12
DH-2
1
1.3.1Investigate alternative
housing programs (e.g. NSP,
infill housing, acquisition and
rehab, etc.) in an effort to
enhance affordability.
1.5 Improve conditions for
renters by providing Tenant
Based Rental Assistance and
support Section 8, VASH, etc.
1.6 Strengthen existing
nonprofits / evaluate the
creation of a new CHDO
Housing Providers.
Infrastructure
2.1 Provide funding for
infrastructure improvements
and public facilities.
The introduction of new
affordable housing products that
increase the affordable housing
stock and affordability.
TBD
6
DH-2
Increased affordability for low
income and/or special needs
renters.
15
No
funding
DH-2
Increased effectiveness and
production on nonprofit and
CHDO housing providers.
5
No
funding
DH-2
Improve quality of life for
residents by improving living
conditions within CDBG eligible
Target Areas; assist nonprofits
with facility needs.
5
2
SL-3
The number of persons receiving
services through these programs.
500
150
DH-1
20
No
funding
SL-1
175
29
SL-1
1
1
Goal#
2
Public Services Objectives
2
2
2
2.2.1 Provide homebuyer
education services to first
time homebuyers.
2.2.2 Provide support for
early childhood services (e.g.
Launchability)
child abuse services (e.g.
CACDC & CASA)
21
2
2
2
2
2
3
3
health services (e.g. CCA)
domestic violence services
(e.g. DCFOF)
elderly / disabled services (
e.g. SPAN & DayStay)
2.2.7 Provide support
HIV/AIDS services (HSNT)
2.2.8 Collaboration to provide
financial literacy programs to
encourage use of EITC & tax
preparation services.
Homeless Service Objectives
3.1.1 Strengthen the
collaboration with homeless
providers.
homeless count.
165
45
SL-1
25
6
SL-1
715
126
SL-2
20
6
SL-2
1,000
No
funding
EO-1
Improved coordination and
understanding of homeless issues.
TBD
No
funding
SL-3
Improved understanding of
homeless issues.
TBD
No
funding
SL-3
Availability/Accessibility
Affordability
Sustainability
Decent Housing
DH-1
DH-2
DH-3
Suitable Living Environment
SL-1
SL-2
SL-3
Economic Opportunity
EO-1
EO-2
EO-3
22
Proposed Project Chart
Agency and Project
Priority/Eligible Activity
Proposed
Accomplishments
Public Works Dept - Street Rehab
Public Facilities
Infrastructure Improvements
– Street (H)
35 Households
105 People
First-time Homebuyer Assistance
Program – Down-payment and
Closing Costs
Lewisville Housing Rehab
Program
City – Land Purchase in support of
Affordable Housing
CASA of Denton County Court
Advocacy Program
Children’s Advocacy Center of
Denton County
Health Services of North Texas
Nutrition Center
SPAN
Congregate & Delivered Meals
Christian Community Action –
Adult Health Center
Denton County Friends of the
Family
Housing
(H)
12 Households
Housing
(H)
Housing
(H)
Youth Services
(H)
Youth Services/Abused and
Neglected Children (H)
Health Services
(H)
Senior Services
(M)
Health Services
(H)
Battered & Abused Spouses
(H)
2 Households
6 Households
9 People
20 People
6 People
124 People
45 People
6 People
23
Outcomes
Consolidated Plan Goal
Sustainability for creating a To Stabilize and Revitalize
Suitable Living Environment Declining Neighborhoods, and
Promote a Livable Neighborhood
Environment
Affordability for providing To Provide Safe, Decent and
Decent Affordable Housing Affordable Housing
Sustainability for providing
Decent Affordable Housing
Accessibility for providing
Decent Affordable Housing
Accessibility for creating a
Affordability for creating to a
Affordability for creating a
To Provide Safe, Decent and
Affordable Housing
To Provide Safe, Decent and
Affordable Housing
To Improve the Quality of Life
and Environment for Residents
U.S. Department of Housing & Urban Development
CPD Consolidated Plan Listing of Proposed Projects
Project ID/
Local ID
Project Title/Priority/
Objective/Description
HUD Matrix Code/Title/
Citation/Accomplishments
0001
Street Improvements:
Street Rehab
03K
Street Improvements
CD-PY14-01
City Public Works
570.201(c)
35 Household/105 People
Funding Sources
CDBG
ESG
HOME
HOPWA
TOTAL
Total other Funding
The City aims to provide high quality public facilities and infrastructure improvements to help
improve the physical appearance of neighborhoods and to provide the facilities necessary to deliver
public services.
Funds will be used to remove and replace asphalt streets on Morningside, Decker and Poydras.
Help the Homeless?
Help those with HIV or AIDS?
No
No
Start Date:
Completion Date:
Eligibility:
Sub-recipient:
Location(s)
CT: 021603 BG: 1
570.208(a) (1) – Low/ Mod Area
Local Government
CT & BG’s
County: 48121
24
10/01/14
09/30/15
$
$
$
$
$
$
70,000
0
0
0
70,000
0
Project ID/
Local ID
0002
First Time Homebuyer Program:
13 Direct Homeownership Assist
CD-PY14-02
City Neighborhood Services Dept.
570.201 (n)
12 Households
The City aims to increase the availability of affordable housing and reduce the costs
prohibiting many families from obtaining the goal of home ownership.
Funds from the First Time Homebuyer Program are used to provide down-payment
and closing cost assistance to low/moderate income families purchasing their first
home in the City of Lewisville. Many families are able to meet monthly mortgage
obligations, but unable to pay for the up-front costs associated with buying a home.
By subsidizing the up-front costs of purchasing a home, the City is able to spread
home ownership to more of its citizens and increase their quality of life.
Help the Homeless?
No
No
Start Date:
Completion Date:
Eligibility:
Sub-recipient:
Location(s)
570.208(a) (3) – Low/ Mod Housing
Local Government
City-Wide (with preference for local Targeted Areas)
25
10/01/14
09/30/15
Funding Sources
CDBG
ESG
HOME
HOPWA
TOTAL
Total other Funding
$ 120,000
$
0
$
0
$
0
$ 120,000
$
0
Project ID/
Local ID
0003
Housing Rehabilitation:
14A Rehabilitation: Single Unit Res.
CD-PY14-03
570.202 (a)(1)
2 Households
The City seeks to sustain decent housing throughout the city by assisting income
eligible homeowners that have been unable to adequately maintain their home.
Funds would be used to assist 2 homeowners with major repairs and replacement of
systems in their home. Low-income families, often retired seniors, find proper
maintenance difficult to afford. Deferred maintenance causes larger and more costly
repairs. By providing assistance to homeowners, we can assist with neighborhood
revitalization as well as provide for an improved quality of life.
Help the Homeless?
No
No
Start Date:
Completion Date:
Eligibility:
Sub-recipient:
Location(s)
Local Government
26
10/01/14
12/31/15
Funding Sources
CDBG
ESG
HOME
HOPWA
TOTAL
Total other Funding
$ 71,693
$
0
$
0
$
0
$ 71,396
$
0
Project ID/
Local ID
0004
Land Acquisition in Support of
Affordable Housing
CD-PY14-04
01 Acquisition
CDBG
ESG
HOME
HOPWA
TOTAL
Total other Funding
570.201 (a)
6 Households
The City seeks to increase the availability of decent affordable housing by assisting
with purchase and development of single family lots for homebuilding to benefit
income eligible homeowners and/or special needs renters.
Funds would be used for purchase, clearance and pre-construction development of 6
or more vacant or dilapidated residential properties. The City would then produce a
Request for Proposals to invite affordable housing organizations to build energyefficient, affordable, single-family homes on subsidized lots.
Start Date:
Completion Date:
Help the Homeless?
No
No
Eligibility:
Sub-recipient:
Location(s)
Local Government
27
Funding Sources
10/01/14
12/31/16
$ 120,000
$
0
$
0
$
0
$ 120,000
$
0
Project ID/
Local ID
0005
CASA of Denton County
05N
Abused/Neglected Children
PS-PY14-01
Public Services
570.201(e)
9 People
Funding Sources
CDBG
ESG
HOME
HOPWA
TOTAL
Total other Funding
The City will collaborate with agencies that provide social services and encourage
those qualified agencies to complete for CDBG funding by proposing projects that
meet priority needs.
To provide a fact finding investigation, monitor court orders and make
recommendations for services and final placement of abused children. Volunteer
advocates and staff proved the District Judge with information necessary to make the
best informed decision regarding the permanent placement of a child that has been
removed from parental custody. Funds will be used to staff, manage and supervise 9
cases.
Help the Homeless?
No
No
Start Date:
Completion Date:
Eligibility:
Sub-recipient:
Location(s)
570.208(a)(2)(A) – Low/Mod Clientele – Presumed Benefit
Sub-recipient Private 570.500 (c)
614 North Bell Avenue, Denton, TX 76209
28
10/01/14
09/30/15
$
$
$
$
$
$
14,000
0
0
0
14,000
0
Project ID/
Local ID
0006
PS-PY14-02
Denton Co. Children’s Advocacy Center.
Clinical Services
Public Services
005N Abused/Neglected
570. 201 (e)
20 People
Funding Sources
CDBG
ESG
HOME
HOPWA
TOTAL
Total other Funding
those qualified agencies to complete for CDBGF funding by proposing projects that
DCCAC’s mission is to reduce the trauma of child abuse and the criminal justice system. The Center
facilitates joint investigations in a child-friendly environment, initiates the healing process through counseling
and trains professionals to effectively pursue justice. Funds will purchase 448 victim services (278 services
with CDBG funds) including forensic interviews, case reviews, direct therapy (group and individual),
extended assessments, parent consultations, crisis intervention, testing, and childcare.
Help the Homeless?
Eligibility:
Sub-recipient:
Location(s)
No
Start Date:
10/01/14
No
Completion Date:
09/30/15
570.208(a) (2) (A) – Low/Mod Clientele – Presumed Benefit
1854 Cain Drive, Lewisville, TX 75077
29
$ 13,000
$
0
$
0
$
0
$ 13,000
$ 12,000 (City)
Project ID/
Local ID
0007
Health Services of North Texas
Nutrition Center
PS-PY14-03
05M Health Services
CDBG
ESG
HOME
HOPWA
TOTAL
Total other Funding
570.201(e)
6 People
those qualified agencies to compete for CDBG funding by proposing projects that
Health Services of North Texas operates a nutrition center for low-income HIV+
residents of Lewisville. The program provides complete protein to clients to help
reach the recommended intake of 18 oz. of complete protein daily. Funds will
purchase 104 pantry visits (pantry visits=to one week of food)
Help the Homeless?
Yes
Yes
Start Date:
Completion Date:
Eligibility:
Sub-recipient:
Location(s)
570.208(a)(2) – Low/Mod Clientele
4210 Mesa Dr., Denton TX 7620
30
Funding Sources
10/01/14
09/30/15
$
$
$
$
$
$
4,000
0
0
0
4,000
0
Project ID/
Local ID
0008
SPAN
PS-PY14-04
Public Services
05A
Senior Services
CDBG
ESG
HOME
HOPWA
TOTAL
Total other Funding
570.201(e)
124 People
those qualified agencies to compete for CDBG funding by proposing projects that
SPAN provides daily congregate and delivered meals to elderly and disabled clients
throughout Denton County. CDBG funds will provide 1,040 congregate and 11,460
home delivered meals to Lewisville Seniors.
Help the Homeless?
No
No
Start Date:
Completion Date:
Eligibility:
Sub-recipient:
Location(s)
1800 Malone Street, Denton TX 76201
31
Funding Sources
10/01/14
09/30/15
$ 22,000
$
0
$
0
$
0
$ 22,000
$
0
Project ID/
Local ID
0009
PS-PY14-05
Christian Community Action
Adult Health Center
Public Services
05M
Health Services
Funding Sources
CDBG
ESG
HOME
HOPWA
TOTAL
Total other Funding
570.201(e)
45 People
$ 25,000
$
0
$
0
$
0
$ 25,000
$
0
City will collaborate with agencies that provide social services and encourage those qualified agencies to compete
for CDBG funding by proposing projects that meet priority needs.
The Christian Community Action adult health center provides discounted generic prescriptions to clients. Funds will be used
to purchase 236 patient visits.
Help the Homeless?
No
No
Start Date:
Completion Date:
Eligibility:
Sub-recipient:
Location(s)
Sub-recipient Private 570.500 (C)
200 S. Mill Street, Lewisville TX 75057
32
10/01/14
09/30/15
Project ID/
Local ID
0010
PS-PY14-06
Denton County Friends of the Family
Violence & Sexual Assault Recovery
Public Services
05G Battered & Abused Spouses
570. 201 (e)
6 People
Funding Sources
CDBG
ESG
HOME
HOPWA
TOTAL
Total other Funding
$ 10,000
$
0
$
0
$
0
$ 10,000
$
0
The City will collaborate with agencies that provide social services and encourage those qualified agencies to complete for CDBG
funding by proposing projects that meet priority needs.
Denton County Friends of the Family operates a family shelter for victims of relationship violence and sexual assault. They provide
counseling and shelter for victims, CDBG funds will be used to purchase 104 shelter days for Lewisville victims of abuse. The
agencies also receive City Funds for their outreach (face to face) services and programs.
Help the Homeless?
Eligibility:
Sub-recipient:
Location(s)
No
Start Date:
10/01/14
No
Completion Date:
09/30/15
570 .208(a) (2)(A) – Low/Mod Clientele – Presumed Benefit
1400 Crescent, Ste. 5, Denton, TX 76201
33
Project ID/
Local ID
0011
CDBG Administration
21A
AD-PY14-01
Planning & Administration
570.206
0
Gen. Program Admin
N/A
Administer the CDBG Grant program; provide technical assistance to
nonprofit agencies and program applicants; provide information and referral
to clients; plan for CDBG projects, housing programs and neighborhood
revitalization; monitor CDBG projects and sub-recipients.
Help the Homeless?
No
No
Start Date:
Completion Date:
Eligibility:
Sub-recipient:
Location(s)
Admin
Local Government
Address: 151 W. Church Street, Lewisville TX 75057
34
10/01/14
09/30/15
Funding Sources
CDBG
ESG
HOME
HOPWA
TOTAL
Total other Funding
$117,423
$
0
$
0
$
0
$117,423
$
0
CDBG ACTIVITIES (AGENCY/ORGANIZATION OFFICE LOCATION)
1. Court Appointed Special Advocates (CASA)
614 North Bell Avenue
Denton TX 76209
2. Denton County Children’s Advocacy Center
1854 Cain Drive
Lewisville TX 75077
3. Christian Community Action
200 S. Mill St.
Lewisville TX 75057
4. Service Program for Aging Needs (SPAN)
1800 Malone Street
Denton, TX 76201
5. Health Services of North Texas
4210 Mesa Drive
Denton, TX 76207
6. Denton County Friends of the Family
4845 S I-35 E, Suite 200
Corinth, TX 76210
35
PUBLIC PARTICIPATION
Public Input and Hearings:
The 2014-2015 Annual Action Plan was also based on the input received from the
community under the direction of the City of Lewisville’s Community Development Block
Grant Advisory Committee and the Grants Division staff. Two hearings were held early
in the process on November 19 and December 3, 2013 at Lewisville City Hall. Nine
individuals attended including residents of target areas, agency contacts and
representatives of the church community. Specific comments are listed below.
CDBG Advisory Committee Meetings:
As recognized in the Citizen Participation Plan, the CDBG Advisory Committee
represents the principle form of citizen input. As a citizen’s advisory panel, the
committee’s purpose is to provide the City Council with input, oversight and
recommendations. All committee meetings are open to the public and the committee
participates actively in public hearings.
Summary of Public Comment:
Finally, a comment and review period was held July 4 – August 4, 2014 prior to
adoption of this plan, giving citizens the opportunity to view the consolidated plan and
provide input. Public Notices to obtain views on housing and community development
needs were published on July 4, 2014 in a legal notice. All Community Development
Block Grant Advisory Committee meetings are open to the public including agency
presentations where they considered proposals. Their July 15, 2014 meeting was open
to the public and included review and consideration of this 2014 AAP. A public hearing
held before the City Council is advertised for August 4, 2014. The chart that follows lists
public comments received at public hearings and other comments resulting from public
review of the published plan.
36
11/19/2013 CDBG Advisory Committee Public Hearing
Comment
Response
There is a need for storm/disaster facilities within
the community and/or funding to assist
homeowners attain storm shelters.
Staff passed the comment on to the emergency services
office. HUD has recognized safe rooms for protection
from tornadoes or other disasters as an eligible expense
that could be considered in the CDBG affordable housing
activity.
Empowering America’s Future was included in the RFP
and is recommended for a City Fund award.
Tutoring and mentoring in math, science, and
technology for youth is needed.
School aged drug awareness and prevention
services needed.
Small business development services are needed.
Housing services and support for children exiting
high school who need a place to stay are needed.
This is one part of the message from OPM which is not
recommended for a City Fund award this year after
ranking low in the RFP process. Youth and Family
Counseling continues its First Offenders program.
Staff explained that CDBG funds can be used for microenterprise and other economic development programs
but these were not pursued under this plan.
Staff acknowledged subsidized rental housing is difficult
to find but Lewisville has a wide variety of multi-family
housing. The City continues to fund ownership activities
as a higher priority than rental housing.
12/3/2013 CDBG Advisory Committee Public Hearing
Comment
Response
Addressing homelessness with a shelter in Lewisville
and/or local churches working together to provide
shelter on inclement weather days is needed.
Working with the growing immigrant community is
important as is ESL instruction.
Staff related that there is a shelter in Denton during
inclement weather supported by the homeless
coalition but transportation is an issue for homeless
Providing affordable activities and services for youth
is important.
37
The committee thanked the commenter for the efforts
described at First Presbyterian Church. Staff related
that CCA and Chin Refugee Ministries conduct ESL
and that translation is a barrier for services.
The committee thanked the commenter for the efforts
described at the Bahai Center. Staff suggested they
contact Boys & Girls clubs, the PALS department
and other youth providers. This year’s action plan
does not fund recreational activities
7/15/2014- CDBG Advisory Committee Public Hearing
Reserved for comments
8/4/2014-City Council Final Public Hearing
Reserved for comments
STRATEGIES FOR INVESTMENT AND OTHER ACTIONS
General:
The CDBG Advisory Committee reviews funding requests submitted each year that
address the priority needs listed in the FY2012 - 2017 Consolidated Plan for Housing
and Community Development. Each application is reviewed by means of a checklist
then prioritized by the advisory committee. A proposed budget is developed and
submitted to City Council for approval. An obstacle in meeting underserved needs is a
lack of funding in the City. If the additional funding needed were available, additional
staff would be necessary to properly administer and manage the expanded programs.
Affordable Housing:
The relative priority to each category was assigned after collaboration with the CCA,
Denton Affordable Housing Corp., the Denton Housing Authority, the Greater Lewisville
Realtors Association and the Greater Lewisville Habitat for Humanity. The City is also
using the First Time Homebuyer to meet this area of need and proposed to purchase
vacant lots suitable for affordable housing and then enter an agreement with an
appropriate housing non-profit to produce six new units over the next two years in an
effort to expand housing stock available for low/mod income buyers.
Non Housing Community Development:
In the past the City of Lewisville had committed some grant funds for public facilities or
infrastructure projects. With movement toward neighborhood-based planning and
revitalization, the City raised the relative priority of public facilities improvements in the
2012-2017 Consolidated Plan.
Barriers to Affordable Housing:
38
City staff has identified zoning restrictions, socioeconomic impediments and cost of
housing as barriers to affordable housing. The City will address some of the barriers
through collaboration with Christian Community Action and the Greater Lewisville
Habitat for Humanity, the two organizations in the City addressing housing issues. The
First-Time Homebuyer Assistance Program will directly address the cost of housing
barrier. Zoning restrictions and requirements of the City’s general development
ordinance increase the cost of housing construction but also ensure quality, livable
communities. The City will continue to address this issue through case-by-case
requests for variances for Habitat for Humanity, CCA Housing and CDBG funded
housing programs.
Fair Housing:
The City of Lewisville conducted a Fair Housing Analysis of Impediments in conjunction
with the preparation of the 2012 - 2017 Consolidated Plan. The analysis provided a
detailed look at the demographic data provided by the 2000 and 2010 U.S. Census and
Home Mortgage Disclosure Act (HMDA) data from 2005 through 2009. The study
identified various impediments to the fair housing and recommends remedial activities
to address those impediments. The process of identifying impediments to fair housing
includes data analysis efforts combined with community input through focus group
sessions and key person interviews. Through these methods, important impediments or
barriers to fair housing choice were identified. A summary of Impediments identified in
the 2012 Analysis of Impediments to Fair Housing and remedial actions to be
undertaken by the city to lessen their impacts include the following.
The recently completed Analysis of Impediments to Fair Housing Choice identified fair
housing impediments related to real estate market conditions as impediments: a
lack of affordability and insufficient Income; public policy related impediments: a lack
of public awareness of fair housing rights and local fair housing legislation; banking,
finance, insurance and other Industry related impediments: large numbers of
foreclosures in the real estate market; predatory lending; and low number of loan
applications and lower origination rates among minority borrowers; socio-economic
39
impediments:
poverty
and
low-income
among
minority
populations;
and
neighborhood conditions related impediments: Limited resources to assist lower
income, elderly and indigent homeowners maintain their homes and stability in
neighborhoods. Housing affordability, and the cost, qualifying and associated issues
such as credit appeared to be the most pressing issues faced relative to acquiring
housing of one’s choice. The increase in home foreclosures can be linked to predatory
lending as a significant aftereffect of those lending practices.
Adjustable Rate
Mortgages (ARMs), interest only loans, one hundred percent loan-to-value mortgages,
and other mortgage instruments that enabled large numbers of families enter into
homeownership have become burdens to many as the housing bubble proved to be
unsustainable.
As the Community Profile points out, a number of Lewisville
homeowners have lost their homes to foreclosure, many as a direct result of these
lending practices.
However, with this unfortunate state of the economy come
opportunities for others. Relative bargains have been available to families as these
foreclosed units are put back on the market. Investor purchases are common, with
these homes being marketed as rental units, but where a family has been able to save
enough for a down-payment and has avoided sub-prime mortgage products, some have
been able to take advantage of the bursting housing bubble to find their own
opportunities.
Review of City practices revealed no significant policy barriers to affordable housing.
These policies include land use controls, zoning ordinances, building codes, fees and
charges, and tax policies. No excessive, exclusionary, discriminatory or duplicatory
policies, rules or regulations were found that constitute barriers to affordability.
However, in an effort to expand local resources, we also recommend that the City
initiate an effort to research and consider one particular policy change, inclusionary
zoning, as one alternative means of promoting balanced housing development.
Inclusionary zoning has been used in other communities to ensure that some portion of
new housing development is affordable.
Several specific issues were identified through the Housing Market Analysis and other
research conducted in preparation of this document. Some of these issues are
40
addressed in this Strategic Plan. Of major concern is the presence in Lewisville of older
and some poorly maintained housing stock.
As the economy has worsened,
homeowners have been less able to appropriately maintain their homes.
The City
should continue its efforts to assist homeowners with major rehabilitation or
reconstruction efforts.
The need for more homeownership opportunities for low- and moderate-income
households should be addressed. The average price of a home in Lewisville’s resale
market is beyond the typical low- and moderate-income household’s ability to make
payments and still remain within HUD’s definition of housing affordability. The City
should continue to provide down-payment and closing cost assistance and principal
reduction assistance to help these household reduce the mortgage principal and their
resulting monthly housing costs.
Homebuyer education provides households with better prospects of being successful
homeowners.
Homebuyer programs help prepare buyers for their obligations and
commitments as homeowners and help them understand what is required to properly
maintain their home. The City should continue its well-established partnership with
HUD approved housing counseling agencies and local professionals to assist buyers
through educational programs.
Lead-Based Paint Hazards:
Visual assessments will be conducted for all units assisted under the First-Time
Homebuyer Assistance Program and full inspections will be done for units in the
housing rehabilitation program.
Anti Poverty Strategy:
The Housing and Community Development - Goals, Objectives and Strategies (Five
Year Plan) and each of the sub categories revolves around a plan to improve housing,
quality of life and environment while providing economic opportunity to residents of the
City.
This
is
being
achieved
through
collaborative
efforts
with
local
agencies/organizations offering programs and services addressing poverty issues. The
41
City of Lewisville provides $170,000 in general fund money to support nonprofit
agencies. PediPlace, a general fund award agency, provides health services to indigent
and uninsured residents. Support in previous Annual Plans of Christian Community
Action’s Crisis Center and Food Pantry, greatly expanded that agency’s anti-poverty
efforts. Program staff attends United Way’s Bank On program meetings.
In PY 2006 the City began assisting with coordination of tax preparation services and
awareness of the Earned Income Tax Credit (EITC) program. This past year, efforts fell
off due to staff priorities. However, CCA provides an annual tax preparation program
including informing the public about the Earned Income Tax Credit. Staff anticipates
playing a stronger role in the subsequent years in assisting CCA’s efforts and again
providing information to local non-profits and City of Lewisville employees.
Institutional Structure:
The City works with a variety of non-profit agencies and community groups to develop
and implement the projects and activities described in the Annual Action Plan.
Technical assistance is offered to community and neighborhood groups interested in
developing projects for future funding consideration. The Cities of Lewisville and Flower
Mound host quarterly social service agency roundtables. Due to limited CDBG
entitlement funding and lack of local service providers, some issues may not be
addressed or may only be addressed on a limited basis.
Coordination:
To coordinate various assisted housing programs with other private providers, the City
undertakes or will develop the following activities:

Jointly facilitate the new Denton County Homeless Coalition (Continuum of Care
committee) on Homelessness and Transitional Housing issues.

Refer persons in need of rental assistance to the Denton Housing Authority.

Provide referrals to the privately assisted housing projects in Lewisville.
42

Provide technical assistance to developers, non-profits, coalitions and neighborhood
groups interested in developing housing or activities related to the CDBG program.

Utilize the Neighborhood Services Dept. to make efforts, as appropriate, to bring
various groups together to achieve community goals, coordinate services or
encourage joint projects.
Public Housing:
The City of Lewisville has no Public Housing; however it has completed an agreement
with the Denton Housing Authority to safeguard the number of Section 8 vouchers
available for Lewisville residents.
Project based Section 8 conversion to vouchers
(Basswood Manor) was successfully saved for Lewisville. Also, any future vouchers
created through Pre-pays or Opt-outs within Lewisville will continue to be set aside for
the use of Lewisville residents. A separate waiting list has been created. This was
necessary due to a previous preference for Denton residents on DHA waiting lists. The
City has monitored how well this agreement has worked and noted that the Lewisville
waiting list has now been activated and open vouchers have begun to flow to residents
that had been on the DHA waiting list for up to five years. The City and the Denton
Housing Authority now have a working framework for consultation on Section 8 and
other related housing issues.
Monitoring:
The City will monitor progress on its proposed activities throughout the plan year. Staff
will make quarterly progress reports to the CDBG Advisory Committee. Sub-recipient
monitoring will follow the monitoring plan in the City’s Consolidated Plan. The City
implemented a series of performance measurements to assist in sub-recipient
monitoring that are now in place.
Monitoring of public service sub-recipients has begun based on a risk assessment
completed by staff. Agencies receiving Housing and Community Development funds will
also be monitored and also undergo compliance review and technical assistance from
the City. Construction projects will have periodic progress inspections from program
43
staff. These visits will be for general review and to document reimbursements while
inspections for building methods and materials will be conducted by a project manager
whose experience must be documented and reviewed by program staff. Regular
building code compliance inspections will be documented. After completion, an onsite
visit will be conducted to review the project finances and record-keeping to be used to
show clientele served or other documentation needed to meet a national objective for
five years (or longer if added to sub-recipient contracts for larger projects at the
discretion of the City). After an initial monitoring, grant recipients will submit annual
reports to show continued compliance and the City will conduct desk monitoring through
the contract term.
Targeting and Geographical Distribution
Geographical Distribution:
The City originally established a target area of East Lewisville and Central/Old Town
Lewisville. These areas correspond to planning sub-areas from the Lewisville 2010
Study. The area was expanded in 1998, south of Main Street to Bellaire Blvd. and west
from Edmonds Lane to Old Orchard Lane. This expanded area was included as a
proactive approach to address an emerging area of need based on age and
demographics. It does not exactly correspond to CDBG-eligible census tracts, but is a
locally designated target area. In 2001 the City adopted a neighborhood based,
revitalization strategy. Two designated Targeted Reinvestment Neighborhoods
(TRNs) were overlaid on the existing target area.
The Advisory Committee finalized their selection and defined boundaries of the College
Street TRN and McKenzie/Hembry TRN (see maps) The City’s intent is to spend funds
on several different CDBG activities within the TRN areas in an attempt to make visible
improvements in a concentrated area.
In the 2007 Consolidated Plan, the
Charles/Edna TRN was designated after an exhaustive review of four potential areas. It
is also in Old Town. It overlaps with the Old Town design district. It has housing dating
back as far as the 1920s but in general from the 1940s and 1950s. Most single family
44
homes are small, less than 1200 square feet. There is one medium sized apartment
complex on Main Street and one very small complex on Milton included in the TRN.
The City hopes that concentrated neighborhood improvements will promote further
private investment by owners and investors and ultimately result in higher property
values and improved quality of life for low/moderate income residents.
The older general CDBG target area is made up of a large contiguous section of older
single family housing stock. It includes many of the census block groups in which at
least 51% of the population is low/ moderate income. It also includes areas of high
minority household concentration. CDBG projects may occur anywhere in the City, but
must serve a low/moderate-income population. For the most part, however, the target
area does not include some of the low/mod income block groups in the City where the
housing is made up of apartments. Other projects as described below will be limited to
the CDBG Target Area.
Activity Locations: (also see the Listing of Proposed Projects sheets) The activities
and programs described in the Annual Action Plan are aligned with the Strategic Plan,
as outlined in the Consolidated Plan. Note, census tract and block group boundaries
changed in 2010 but new census data is not yet available from HUD using the new
boundaries. Maps used for project selection are still identical to those from 2007 using
data at http://www.hud.gov/offices/cpd/systems/census/lowmod/.
The First-time Homebuyer Assistance Program will not be restricted to the target areas.
However, incentives have been written into program guidelines to provide an extra
$1,500 for buyers in TRN neighborhoods. The City hopes this will add value and
encourage private investment in its neighborhood revitalization areas.
The Holford’s Prairie Street Rehabilitation project is in far East Lewisville and falls within
the general target area but is not in a TRN neighborhood. The City Public Works Dept.
proposed this area based on the physical needs of the streets. It was selected with
low/moderate income residents in mind most of whom live in trailer home parks.
45
Established TRNs
46
General Target Area with TRNs
47
Area Median Income Percentages in BG above Quartile Exception
Census Block Groups that meet Low/Mod Income Eligibility in Lewisville
CDBG Eligible Block Groups
48
OTHER PROGRAM REQUIREMENTS
Efforts to Foster Decent Housing
The City of Lewisville, through the implementation of the 2012 - 2017 Consolidated Plan
and the 2013 – 2014 Annual Plan, will continue its efforts to foster decent housing for
residents. Specifically, the City will:

Continue to enforce building and housing codes that set forth the standards for
all affordable housing programs administered and/or supported by the City

Continue to provide educational opportunities and training for its staff
administering affordable housing programs that provide housing meeting building
and housing codes

Continue to facilitate and fund the efforts of other entities and non-profit
organizations providing affordable and standard housing

Continue to enforce the Construction Specifications adopted by the City that
specifies the quality of materials and acceptable workmanship standards to be
utilized on all CDBG and HOME funded projects

Continue to make available technical assistance and funding in support of other
projects and activities that remove health and safety hazards

Continue to make available technical assistance and funding in support of public
facility and infrastructure improvements in low income neighborhoods in order to
encourage the sustainability, redevelopment and new development of affordable
and decent housing opportunities and to improve the overall quality of life for low
income residents
49
CDBG Program Specific Requirements
Lewisville’s CDBG entitlement funds are earmarked to continue to provide effective
programming, monitoring, and management of activities meeting the CDBG national
objectives: (1) benefiting low to moderate-income individuals; (2) eliminating slum and
blight; and (3) addressing urgent needs.
The City utilized a Request for Proposal (RFP) process to solicit project for the
upcoming fiscal year. Awards will be based on evaluation and ranking of individual
project proposals. The City reserves the right to negotiate the final grant amounts and
local match. Priority will be given to projects located in any designated target area. An
applicant may be disqualified from receiving an award if prior expenditures, audits, or
monitoring reports indicate an inability to utilize program assistance on a timely or
effective basis.
Additional projects may be considered and determined based upon additional funding
being acquired and fulfilling the objectives outlined in the Consolidated Strategy Plan.
The goal for 2014 - 2015 is to improve the quality of life for low to moderate-income
individuals and families by addressing specific problem areas, such as affordable
housing, non housing community development including infrastructure, public
improvements, homelessness, and community services.
The proposed CDBG entitlement budget for 2014 - 2015 is $587,116. Funds will be
used for, but not limited to, public improvements, community services, housing services,
housing
restoration/rehabilitation,
housing
staff
costs,
public
services,
and
administrative costs. There have been no funds returned to the line-of-credit from which
the planned use has not been included in a prior statement or plan. There was no
income generated by a float-funded activity.
50
Affirmative Fair Housing Marketing Plan - The City of Lewisville,
through a coordinated effort with other organizations, is committed to the goals of
affirmative marketing and fair housing. The following steps will be taken:
Inform the public, potential tenants, and owners about federal fair housing laws
and affirmative marketing policies;
Place news releases in the Neighbors Go section of the Denton Record
Chronicle announcing any planned entitlement grant and fair housing public
hearings and events;
Produce and utilize print and electronic media advertisements and public service
announcements to spread public information on fair housing;
Conduct fair housing outreach and education activities for the public;
Conduct a study to determine Impediments to Fair Housing every 5 years and
updates annually;
Support City Finance Department in its procurement policies directed toward
encouraging MBEs and WBEs participation in the bid process; Utilized regional
certified Disadvantaged Women and Minority Business Enterprises (W/M/DBEs),
as required by federal funding sources and other local and regional entities;
Report W/M/DBE participation to federal funding agencies for and through City
Departments;
Strengthen ties with the City’s economic development initiatives as well as other
local and regional economic development entities.
Outreach Efforts for Procurement of Services
All funded projects will comply with the City of Lewisville’s Purchasing Policy for the
procurement of services and materials.
51
CERTIFICATIONS
In accordance with the applicable statutes and the regulations governing the
consolidated plan regulations, the jurisdiction certifies that:
Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair
housing, which means it will conduct an analysis of impediments to fair housing choice
within the jurisdiction, take appropriate actions to overcome the effects of any
impediments identified through that analysis, and maintain records reflecting that
analysis and actions in this regard.
Anti-displacement and Relocation Plan -- It will comply with the acquisition and
relocation requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR
24; and it has in effect and is following a residential anti-displacement and relocation
assistance plan required under section 104(d) of the Housing and Community
Development Act of 1974, as amended, in connection with any activity assisted with
funding under the CDBG or HOME programs.
Drug Free Workplace -- It will or will continue to provide a drug-free workplace by:
1.
Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is
prohibited in the grantee's workplace and specifying the actions that will be taken
against employees for violation of such prohibition;
2.
Establishing an ongoing drug-free awareness program to inform employees
about (a)
The dangers of drug abuse in the workplace;
(b)
The grantee's policy of maintaining a drug-free workplace;
(c)
Any available drug counseling, rehabilitation, and employee assistance
programs; and
52
(d)
The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
3.
Making it a requirement that each employee to be engaged in the performance of
the grant be given a copy of the statement required by paragraph 1;
4.
Notifying the employee in the statement required by paragraph 1 that, as a
condition of employment under the grant, the employee will -
(a)
Abide by the terms of the statement; and
(b)
Notify the employer in writing of his or her conviction for a violation of a
criminal drug statute occurring in the workplace no later than five calendar
days after such conviction;
5.
Notifying the agency in writing, within ten calendar days after receiving notice
under subparagraph 4(b) from an employee or otherwise receiving actual notice
of such conviction.
Employers of convicted employees must provide notice,
including position title, to every grant officer or other designee on whose grant
activity the convicted employee was working, unless the Federal agency has
designated a central point for the receipt of such notices. Notice shall include the
identification number(s) of each affected grant;
6.
Taking one of the following actions, within 30 calendar days of receiving
notice under subparagraph 4(b), with respect to any employee who is so
convicted -
(a)
Taking appropriate personnel action against such an employee, up to and
including
termination,
consistent
with
the
requirements
of
the
Rehabilitation Act of 1973, as amended; or
(b)
Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
53
Federal, State, or local health, law enforcement, or other appropriate
agency;
7.
Making a good faith effort to continue to maintain a drug-free workplace
through implementation of paragraphs 1, 2, 3, 4, 5 and 6.
Anti-Lobbying -- To the best of the jurisdiction's knowledge and belief:
1.
No Federal appropriated funds have been paid or will be paid, by or on behalf of
it, to any person for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any
Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant,
loan, or cooperative agreement;
2.
If any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, it will complete and submit Standard
Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions; and
3.
It will require that the language of paragraph 1 and 2 of this anti-lobbying
certification be included in the award documents for all sub awards at all tiers
(including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
54
Authority of Jurisdiction -- The consolidated plan is authorized under State and local law
(as applicable) and the jurisdiction possesses the legal authority to carry out the
programs for which it is seeking funding, in accordance with applicable HUD
regulations.
Consistency with plan -- The housing activities to be undertaken with CDBG, HOME,
ESG, and HOPWA funds are consistent with the strategic plan.
Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of
1968, and implementing regulations at 24 CFR Part 135.
________________________
Signature/Authorized Official
____________
Date
55
Specific CDBG Certifications
The Entitlement Community certifies that:
Citizen Participation -- It is in full compliance and following a detailed citizen participation
plan that satisfies the requirements of 24 CFR 91.105.
Community Development Plan -- Its consolidated housing and community development
plan identifies community development and housing needs and specifies both shortterm and long-term community development objectives that provide decent housing,
expand economic opportunities primarily for persons of low and moderate income. (See
CFR 24 570.2 and CFR 24 part 570)
Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing
Affordability Strategy) that has been approved by HUD.
Use of Funds -- It has complied with the following criteria:
1.
Maximum Feasible Priority. With respect to activities expected to be assisted
with CDBG funds, it certifies that it has developed its Action Plan so as to give
maximum feasible priority to activities which benefit low and moderate income
families or aid in the prevention or elimination of slums or blight. The Action Plan
may also include activities which the grantee certifies are designed to meet other
community development needs having a particular urgency because existing
conditions pose a serious and immediate threat to the health or welfare of the
community, and other financial resources are not available);
2.
Overall Benefit.
The aggregate use of CDBG funds including section 108
guaranteed loans during program year(s) 2014 (a period specified by the grantee
consisting of one, two, or three specific consecutive program years), shall
56
principally benefit persons of low and moderate income in a manner that ensures
that at least 70 percent of the amount is expended for activities that benefit such
persons during the designated period;
3.
Special Assessments. It will not attempt to recover any capital costs of public
improvements assisted with CDBG funds including Section 108 loan guaranteed
funds by assessing any amount against properties owned and occupied by
persons of low and moderate income, including any fee charged or assessment
made as a condition of obtaining access to such public improvements.
However, if CDBG funds are used to pay the proportion of a fee or assessment that
relates to the capital costs of public improvements (assisted in part with CDBG
funds) financed from other revenue sources, an assessment or charge may be
made against the property with respect to the public improvements financed by a
source other than CDBG funds.
The jurisdiction will not attempt to recover any capital costs of public improvements
assisted with CDBG funds, including Section 108, unless CDBG funds are used
to pay the proportion of fee or assessment attributable to the capital costs of
public improvements financed from other revenue sources. In this case, an
assessment or charge may be made against the property with respect to the
public improvements financed by a source other than CDBG funds. Also, in the
case of properties owned and occupied by moderate-income (not low-income)
families, an assessment or charge may be made against the property for public
improvements financed by a source other than CDBG funds if the jurisdiction
certifies that it lacks CDBG funds to cover the assessment.
Excessive Force -- It has adopted and is enforcing:
1.
A policy prohibiting the use of excessive force by law enforcement agencies
within its jurisdiction against any individuals engaged in non-violent civil rights
demonstrations; and
57
2.
A policy of enforcing applicable State and local laws against physically barring
entrance to or exit from a facility or location which is the subject of such nonviolent civil rights demonstrations within its jurisdiction;
Compliance With Anti-discrimination laws -- The grant will be conducted and
administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d),
the Fair Housing Act (42 USC 3601-3619), and implementing regulations.
Lead-Based Paint -- Its notification, inspection, testing and abatement procedures
concerning lead-based paint will comply with the requirements of 24 CFR §570.608;
Compliance with Laws -- It will comply with applicable laws.
_______________________
_____________
58
APPENDIX TO CERTIFICATIONS
INSTRUCTIONS
CONCERNING
LOBBYING
AND
DRUG-FREE
WORKPLACE
REQUIREMENTS:
A. Lobbying Certification
This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of
this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not
less than $10,000 and not more than $100,000 for each such failure.
B.
Drug-Free Workplace Certification
1.
By signing and/or submitting this application or grant
agreement, the grantee is providing the certification.
2.
The certification is a material representation of fact upon which
reliance is placed when the agency awards the grant. If it is later
determined
that
the
grantee
knowingly
rendered
a
false
certification, or otherwise violates the requirements of the DrugFree Workplace Act, HUD, in addition to any other remedies
available to the Federal Government, may take action authorized
under the Drug-Free Workplace Act.
3.
Workplaces under grants, for grantees other than individuals, need
not be identified on the certification. If known, they may be
identified in the grant application. If the grantee does not
identify the workplaces at the time of application, or upon
59
award, if there is no application, the grantee must keep the
identity of the workplace(s) on file in its office and make the
information available for Federal inspection.
Failure to
identify all known workplaces constitutes a violation of the
grantee's drug-free workplace requirements.
4.
Workplace identifications must include the actual address of
buildings (or parts of buildings) or other sites where work
under the grant takes place. Categorical descriptions may
be used (e.g., all vehicles of a mass transit authority or State
highway department while in operation, State employees in
each local unemployment office, performers in concert halls
or radio stations).
5.
If the workplace identified to the agency changes during the
performance of the grant, the grantee shall inform the
agency of the change(s), if it previously identified the
workplaces in question (see paragraph three).
6.
The grantee may insert in the space provided below the site(s) for
the performance of work done in connection with the specific
grant:
Place of Performance (Street address, city, county, state, zip code)
City of Lewisville
Denton County
151 W. Church Street
Lewisville TX 75057
60
Check X if there are workplaces on file that are not identified here.
The certification with regard to the drug-free workplace is required by 24 CFR part 24, subpart
F.
7.
Definitions of terms in the Nonprocurement Suspension and
Debarment common rule and Drug-Free Workplace common
rule apply to this certification. Grantees' attention is called,
in particular, to the following definitions from these rules:
"Controlled substance" means a controlled substance in Schedules I
through V of the Controlled Substances Act (21 U.S.C. 812)
and as further defined by regulation (21 CFR 1308.11
through 1308.15);
"Conviction" means a finding of guilt (including a plea of nolo contendere)
or imposition of sentence, or both, by any judicial body
charged with the responsibility to determine violations of the
Federal or State criminal drug statutes;
"Criminal drug statute" means a Federal or non-Federal criminal statute
involving the manufacture, distribution, dispensing, use, or
possession of any controlled substance;
"Employee" means the employee of a grantee directly engaged in the performance of work
under a grant, including: (i) All "direct charge" employees; (ii) all "indirect
charge" employees unless their impact or involvement is insignificant to the
performance of the grant; and (iii) temporary personnel and consultants who are
directly engaged in the performance of work under the grant and who are on the
grantee's payroll. This definition does not include workers not on the payroll of
the grantee (e.g., volunteers, even if used to meet a matching requirement;
61
consultants or independent contractors not on the grantee's payroll; or
employees of sub-recipients or subcontractors in covered workplace.
62
PUBLIC NOTICE: The City of Lewisville is soliciting public comment on the Community
Development Block Grant (CDBG) Annual Action Plan to be submitted to the U.S. Department of
Housing and Urban Development (HUD) for receipt of funds for 2014-2015. The document is
available for viewing from 5:00 p.m., Thursday, July 3, 2014 until 5:00 p.m. Monday, August 4, 2014
at 151 W. Church St., at the Building Inspections counter and at the reference desk of the City Library.
Contact: Jamey Kirby at (972)219-3780 or [email protected] for information.
Public Hearing
The 2012-2017 Consolidated Plan for Housing and Community Development requires an Annual
Action Plan (AAP) outlining the CDBG program activities that the City proposes to carry out in the
coming year. The City is soliciting input from residents. Comments received during this period will
be considered before final approval at a public hearing to be held before the City Council on Monday,
August 4, 2014 at Old Town City Hall, 151 W. Church St.
2014 Action Plan Summary
The City of Lewisville will receive $587,116 in CDBG funding and will add an estimated
$170,000 in City Social Service Agency funding. The total Grants Budget is $757,116. (Social
Services: $258,000, Housing and Community Development Projects: $381,693, and Administration:
$117,423).
Social Services distribution: Children’s Advocacy Center $25,000, Christian Community
Action $25,000, Health Services of N. Texas $4,000, PediPlace $55,000, Communities in Schools
$31,500, CASA $14,000, Friends of the Family $18,000, RSVP $10,500, SPAN Inc. $22,000, Special
Abilities of N. Texas $5,000, Youth & Family Counseling $41,500, Empowering America’s Future
$4,500, and Camp Summit $2,000. Social services considered but not funded: Operation Peace of
Mind and Women Starting Over.
CDBG funds will also be spent on the following Housing and Community Development
Projects: $120,000 for the First-time Homebuyer Assistance Program; $71,693 for the Housing
Rehabilitation Program; $70,000 on Street Rehab on Morningside Ave, Poydras St., and Decker Ln.;
and $120,000 for Land Acquisition in support of affordable housing.
2013 Action Plan Amendments
Also being considered at the Public Hearing on August 4 will be an amendment to the 2013
Action Plan to reduce the scope of the Holford’s Prairie Street Rehab Project. A section of Holford’s
Prairie from Midway Rd. to the Corporate Drive extension will be dropped from the project as it is
likely to be improved at a later date using other funding sources. This would also exclude Oak Tree Ln.
which is north of the new project area, lies in a flood plain area which would have different
environmental review criteria and is currently in better condition than the remaining portion of the
project.
S:\City Secretary\Agenda Scans\2014\July 21, 2014\Backup\Reports\CDBG\4
- Public Notice Action Plan.docx
EXCERPTED MINUTES
COMMUNITY DEVELOPMENT BLOCK GRANT
ADVISORY COMMITTEE (CDBGAC)
Tuesday, May 6, 2014
The Community Development Block Grant Advisory Committee convened at 6:30 p.m. in the Community
Development Conference Room, Eric Page presiding.
Committee Members
Present:
Eric Page, Chair
Robert Paul, Vice Chair
Sarah McLain
Judy Kay Ferguson
Tamela Bowie
Frank Vaughan
Committee Members
Absent:
Debbie Fu
Staff Members
Present:
Jamey Kirby, Grants Coordinator
Sheena Jackson, Grants Specialist
Guests:
Item 3: No applications were submitted by non-profits for Category I (brick and mortar) funding. Therefore,
there were no presentations.
Item 4: The committee revisited their social services funding recommendations. After discussion, Frank
Vaughan made a motion, seconded by Ms. McLain to recommend the funding amounts (5-6-14 Recomm. for
Council Approval) as listed in the chart below to city council for approval.
Agencies-Program
PediPlace - Pediatric Healthcare
SPAN-Meals Pgm.
Health Services of N. TX - Nutrition Center Services
Children's Advocacy Ctr of Denton Co-Victim Srvcs
Youth and Family- First Offender Pgm& Other Kids
Communities in Schools of N. TX-Dropout Prev Pgm.
Score
119.67
114.50
113.17
112.50
112.00
111.83
109.17
108.00
106.50
Rank
1
2
3
4
5
6
7
8
9
Youth & Family Community Psych. Care Pgm.
Empowering America's Future
Denton County Friends of the Family-Outreach
Special Abilities (Day Stay)- Adult Day Care
Operation Peace of Mind-Community Wrks Pgm.
Women Starting Over
106.17
104.50
99.83
97.83
97.00
94.50
90.50
78.75
10
11
12
13
14
15
16
17
Total:
4/29/14
Initial Recomm.
5/6/14
Recomm. for Council Approval
$55,000
$22,000
$25,000
$4,000
$25,000
$10,500
$25,500
$31,500
$14,000
$55,000
$22,000
$25,000
$4,000
$25,000
$10,500
$25,500
$31,500
$14,000
$16,000
$2,500
$10,000
$8,000
$5,000
$2,000
$2,000
$0
$16,000
$4,500
$10,000
$8,000
$5,000
$2,000
$0
$0
$258,000.00
$258,000.00
EXCERPTED DRAFT MINUTES
COMMUNITY DEVELOPMENT BLOCK GRANT
ADVISORY COMMITTEE (CDBGAC)
Tuesday, June 3, 2014
The Community Development Block Grant Advisory Committee convened at 6:30 p.m. in the Community
Development Conference Room, Eric Page presiding.
Committee Members
Present:
Eric Page, Chair
Robert Paul, Vice Chair
Judy Kay Ferguson
Tamela Bowie
Frank Vaughan
Committee Members
Absent:
Debbie Fu
Sarah McLain
Staff Members
Present:
Jamey Kirby, Grants Coordinator
Sheena Jackson, Grants Specialist
David Stocks, Public Works Manager
Guests:
Item 3: David Stocks presented a street proposal for asphalt rehab on Morningside Avenue, Poydras Street,
and Decker Lane. Mr. Stocks left the meeting. Sheena Jackson presented a proposal for continued funding of
the First-time Homebuyer Assistance Program. Jamey Kirby presented proposals for the Housing
Rehabilitation Program and Land Acquisition in support of Affordable Housing. Mr. Paul left the meeting.
Item 4: The committee discussed the proposals presented by staff and ranked the proposals. After ranking
the proposals, Tamela Bowie made a motion to recommend the funding for the Category I proposals as listed
in the chart below to city council for approval. Judy Kay Ferguson seconded the motion. The motion was
approved unanimously.
Category I Funding Recommendations
Project
Morningside-Poydras-Decker Asphalt Rehab
Rank
1
2
3
4
Total:
Recommendations for
Council Approval
$120,000
$70,000
$71,693
$120,000
$381,693
ATTENDANCE REPORT
BOARD/COMMISSION
REPORTING PERIOD
Animal Services Advisory Committee
MEMBERS
NAME/PLACE NO.
Greg Tierney
Council Representative
Place 1
Denise Jeffery
Vice Chairperson
Citizen at Large
Place 2
04/01/2014 - 06/30/2014
1 of 1
MEETINGS
MONTHS
TOTALS
JAN FEB MAR APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC Present Absent
NM NM
P
NM
NM
NM
0
0
NM NM
A
NM
NM
NM
0
0
Judy Cromwell
Citizen at Large
Place 3
NM NM
P
NM
NM
NM
0
0
Laura Wise
Staff Representative
Place 4
NM NM
P
NM
NM
NM
0
0
Nick Rudolph
Animal Welfare Organization Rep.
Place 5
NM NM
P
NM
NM
NM
0
0
NM NM
P
NM
NM
NM
0
0
NM NM
P
NM
NM
NM
0
0
Jeanne Kule
Citizen at Large
Place 6
Pam Henricks
Chairperson
Veterinarian Representative
Place 7
ATTENDANCE REPORT
BOARD/COMMISSION
REPORTING PERIOD
ARTS ADVISORY BOARD
04/01/2014 - 06/30/2014
Page
1 of 2
MEMBERS
MEETINGS
NAME/PLACE NO.
TYPE
MONTHS
TOTALS
NM NM NM
A
A
NM
CRAIG ROBERTSON
PLACE NO. 1
0
2
2
0
2
0
2
0
1
1
(Business Located
in Lewisville)
NM NM
NM
P
P
NM
AL DE BERRY
PLACE NO. 2
(Employed by hotel or
other attraction)
NM NM
NM
P
P
NM
BILL WATSON
PLACE NO. 3
(Employed by Institution
Learning in an Art Related
Field)
NM NM
NM
P
P
NM
PATSY ROE
PLACE NO. 4
(Arts Patron)
NM NM
BRENDA CRAWFORD
PLACE NO. 5
VICE-CHAIRMAN
(Lewisville Resident)
NM
P
A
NM
BOARD/COMMISSION
REPORTING PERIOD
ARTS ADVISORY BOARD
MEMBERS
NAME/PLACE NO.
04/01/2014 - 06/30/2014
Page
2 of
2
MONTHS
TOTALS
NM NM NM
P
P
NM
GENE CAREY
PLACE NO. 6
2
0
0
2
2
0
2
0
CHAIRMAN
NM NM
NM
A
A
NM
LATHAN WATTS
PLACE NO. 7
NM NM
NM
P
P
NM
KEN LANNIN
PLACE NO. 8
NM NM
PEGGY ATKERSON
PLACE NO. 9
NM
P
P
NM
In order to insure that all board/commission members contribute by attending regular scheduled meetings of their respective board/commission,
the Council has directed that attendance records be kept by city staff and forwarded to members for their review.
ATTENDANCE REPORT
BOARD/COMMISSION/COMMITTEE
CDBG ADVISORY COMMITTEE
MEMBERS
NAME/PLACE NO.
REPORTING PERIOD
04/01/2014 - 06/30/2014
1
Page 1
of
MEETINGS
MONTHS
TOTALS
DATE/TYPE JAN FEB MAR APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC Present Absent
4/5/14 (SP)
P
P
4/15/14
NM
P
TAMELA BOWIE
4/29/14 (SP)
NM
P
5
0
PLACE NO. 1
5/6/14 (SP)
P
6/3/14 (SP)
P
4/5/14 (SP)
P
P
4/15/14
NM
P
ERIC PAGE
4/29/14 (SP)
NM
P
5
0
CHAIRMAN
5/6/14 (SP)
P
6/3/14 (SP)
P
4/5/14 (SP)
P
P
4/15/14
NM
P
SARAH MCLAIN
4/29/14 (SP)
NM
P
4
1
PLACE NO. 3
5/6/14 (SP)
P
6/3/14 (SP)
A
4/5/14 (SP)
A
P
4/15/14
NM
P
JUDY FERGUSON
4/29/14 (SP)
NM
P
5
0
PLACE NO. 4
5/6/14 (SP)
P
6/3/14 (SP)
P
4/5/14 (SP)
A
P
4/15/14
NM
P
FRANK VAUGHN
4/29/14 (SP)
NM
A
4
1
PLACE NO. 5
5/6/14 (SP)
P
6/3/14 (SP)
P
4/5/14 (SP)
P
P
4/15/14
NM
P
ROBERT PAUL
4/29/14 (SP)
NM
P
5
0
VICE-CHAIRMAN
5/6/14 (SP)
P
6/3/14 (SP)
P
4/5/14 (SP)
P
P
4/15/14
NM
P
Debbie Fu
4/29/14 (SP)
NM
P
3
2
PLACE NO. 7
5/6/14 (SP)
A
6/3/14 (SP)
A
= No Meeting due to lack of quorum. * designates absence
ATTENDANCE REPORT
BOARD/COMMISSION
CAPITAL IMPROVEMENTS ADVISORY COMMITTEE
MEMBERS
MEETINGS
NAME/PLACE NO.
TYPE
KAREN BOENKER
PLACE NO. 1
REPORTING PERIOD
04/01/2014 - 06/30/2014
Page
1 of
1
MONTHS
NM
MICHAEL COLEMAN
PLACE NO. 2
NM
NM
NM
NM
NM
JOEL BRENT DANIELS
PLACE NO. 3
NM
0
NM
0
0
NM
0
0
NM
0
0
NM
0
0
NM
0
0
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
JAROD VARNER
PLACE NO. 6
0
NM
NM
BILL PRICE
PLACE NO. 5
NM
NM
NM
ALVIN TURNER
PLACE NO. 4
NM
NM
NM
NM
NM
JAMES DAVIS
PLACE NO. 7
TOTALS
NM
NM
NM
NM
NM
NM
0
0
NM
NM
NM
NM
ATTENDANCE REPORT
BOARD/COMMISSION
IH-35E CORRIDOR PLAN
ADVISORY COMMITTEE
REPORTING PERIOD
04/01/2014- 06/30/2014
Page
1 of 2
MEMBERS
MEETINGS
NAME/PLACE NO.
TYPE
CHARLES EMERY
DCTA
6/24/2014
MONTHS
TOTALS
NM
NM
NM
NM
NM
P
1
0
NM
BOBBIE MITCHELL
DENTON COUNTY
PRECINCT 3
NM
NM
6/24/2014
P
1
0
NM
n/a
n/a
NM
n/a
n/a
NM
P
1
0
NM
P
1
0
NM
P
1
0
NM
P
1
0
NM
TBA
NM
NM
MICHAEL COLEMAN
P&Z COMMISSION
(RESIGNED)
NM
6/24/2014
NM
CALLY BROWNING
PARK BOARD
NM
6/24/2014
NM
AMANDA FERGUSON
OTBA/OTDRC
NM
6/24/2014
NM
STEVE GRIFFIN
LOCAL RESIDENT
NM
6/24/2014
NM
ALVIN TURNER
LOCAL RESIDENT
NM
6/24/2014
ATTENDANCE REPORT
BOARD/COMMISSION
IH-35E CORRIDOR PLAN
ADVISORY COMMITTEE
REPORTING PERIOD
04/01/2014 - 06/30/2014
Page
2 of 2
MEMBERS
MEETINGS
NAME/PLACE NO.
TYPE
JEFF PELLETIER
LOCAL RESIDENT
(RESIGNED)
MONTHS
TOTALS
NM
NM
NM
n/a
n/a
NM
DONALD HUFFINES
BUSINESS/LAND OWNER
NM
NM
A
0
1
NM
n/a
n/a
NM
P
1
NM
n/a
n/a
NM
P
1
0
NM
P
1
0
NM
ROBERT DiBERNARDO
BUSINESS/LAND OWNER
(RESIGNED)
NM
NM
LEANNE LOWRY
BUSINESS/LAND OWNER
NM
0
NM
TBA
NM
NM
BILL DAVIDSON
DEVELOPER AT LARGE
NM
NM
MACK ROGERS
DEVELOPER AT LARGE
NM
In order to insure that all board/commission/committee members contribute by attending regular scheduled meetings of their respective
board/commission/committee, the Council has directed that attendance records be kept by city staff and forwarded to members for their review.
ATTENDANCE REPORT
BOARD/COMMISSION
REPORTING PERIOD
04/01/2014 - 06/30/2014
Page
1 of
LEWISVILLE HOUSING FINANCE CORPORATION
MEMBERS
MEETINGS
NAME/PLACE NO.
TYPE
MONTHS
JAN FEB MAR APRIL MAY JUNE JULY AUG SEPT OCT NOV
NM NM NM
NM
NM NM
TOTALS
DEC
CHARLES EMERY
PLACE NO. 1
NM NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
0
0
0
0
0
0
0
0
0
NM
MARY E. SMITH
PLACE NO. 4
NM NM
0
NM
R.L. CRAWFORD
PLACE NO. 3
NM NM
Present Absent
NM
STEVE GRIFFIN
PLACE NO. 2
NM NM
1
NM
HURL SCRUGGS
PLACE NO. 5
ATTENDANCE REPORT
BOARD/COMMISSION
REPORTING PERIOD
LEWISVILLE INDUS. DEVEL. AUTH.
04/01/2014 - 06/30/2014
Page
1 of
1
MEMBERS
MEETINGS
NAME/PLACE NO.
TYPE
MONTHS
NM NM NM
NM
NM NM
R.L. CRAWFORD
PLACE NO. 1
NM NM
NM
NM
NM
NM NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
0
0
0
0
0
0
0
0
NM
HURL SCRUGGS
PLACE NO. 4
NM NM
0
NM
STEVE GRIFFIN
PLACE NO. 3
NM NM
0
NM
MARY E. SMITH
PLACE NO. 2
CHARLES EMERY
PLACE NO. 5
TOTALS
NM
ATTENDANCE REPORT
BOARD/COMMISSION
LEWISVILLE PARKS & LIBRARY
DEVELOPMENT CORPORATION
REPORTING PERIOD
04/01/2014 - 06/30/2014
1
1 of
MEMBERS
MEETINGS
NAME/PLACE NO.
TYPE
MONTHS
NM NM NM
NM
NM NM
TJ GILMORE
PLACE NO. 1
NM NM
NM
NM
NM
NM NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
0
0
0
0
0
0
0
0
0
0
NM
RUDY DURHAM
PLACE NO. 6
NM NM
0
NM
DEAN UECKERT
PLACE NO. 5
PRESIDENT
NM NM
0
NM
R.NEIL FERGUSON
PLACE NO. 4
NM NM
0
NM
KEN JUDKINS
PLACE NO. 3
NM NM
0
NM
ROBERT SOLETE
PLACE NO. 2
DOUGLAS KILLOUGH
PLACE NO. 7
VICE-PRESIDENT
TOTALS
NM
ATTENDANCE REPORT
REPORTING PERIOD
LIBRARY BOARD
04/01/2014 - 06/30/2014
Page 1
of
1
MEMBERS
NAME/PLACE NO.
MEETINGS
MONTHS
TOTALS
4/16/2014
A
NM
JAMES F TUCKER III
5/21/2014
NM
P
PLACE NO. 1
6/18/2014
P
NM
1
0
4/16/2014
P
NM
KAREN LOCKE
5/21/2014
NM
A
PLACE NO. 2
6/18/2014
P
NM
0
1
4/16/2014
P
NM
KATHALEEN RODRIGUEZ
5/21/2014
NM
P
PLACE NO. 3
6/18/2014
P
NM
1
0
4/16/2014
A
NM
A
ERIKA LOWERY
5/21/2014
NM
PLACE NO. 4
6/18/2014
P
NM
CHAIRMAN
0
1
4/16/2014
P
NM
TOBY FABER
5/21/2014
NM
P
PLACE NO. 5
6/18/2014
P
NM
1
0
4/16/2014
P
NM
JANINE GOLDEN
5/21/2014
NM
P
PLACE NO. 6
6/18/2014
A
NM
1
0
4/16/2014
P
NM
A
CAROLYN RICHARD
5/21/2014
NM
PLACE NO. 7
6/18/2014
P
NM
VICE-CHAIRMAN
0
1
ATTENDANCE REPORT
BOARD/COMMISSION
REPORTING PERIOD
PLANNING & ZONING COMMISSION
04/01/2014 - 06/30/2014
Page
1 of 2
MEMBERS
MEETINGS
NAME/PLACE NO.
TYPE
4/1/14
4/15/14
5/6/14
5/20/14
6/3/14
6/17/14
P
A
NM
P
A
P
4
1
NM
NM
NM
P
P
NM
4/1/14
4/15/14
5/6/14
5/20/14
6/3/14
6/17/14
A
NM
4/1/14
4/15/14
5/6/14
5/20/14
6/3/14
6/17/14
P
NM
4/1/14
4/15/14
5/6/14
5/20/14
6/3/14
6/17/14
P
NM
4/1/14
4/15/14
5/6/14
5/20/14
6/3/14
6/17/14
P
NM
KAREN BOENKER
PLACE NO. 1
VICE CHAIRWOMAN
BRANDON JONES
PLACE NO. 2
JOEL BRENT DANIELS
PLACE NO. 3
(APPOINTED 1/23/12)
ALVIN TURNER
PLACE NO. 4
STEPHEN C BYARS
PLACE NO. 5
MONTHS
TOTALS
A
A
P
NM
P
NM
NM
NM
3
2
5
0
5
0
4
1
P
P
P
P
P
NM
P
NM
NM
NM
P
P
P
P
P
NM
P
NM
NM
NM
P
P
A
P
P
NM
P
NM
NM
NM
P
P
ATTENDANCE REPORT
BOARD/COMMISSION
REPORTING PERIOD
04/01/2014 - 06/30/2014
Page
2 of
2
MEMBERS
MONTHS
NAME/PLACE NO.
KRISTIN GREEN
PLACE NO. 6
JAMES DAVIS
PLACE NO. 7
CHAIRMAN
4/1/14
4/15/14
5/6/14
5/20/14
6/3/14
6/17/14
4/1/14
4/15/14
5/6/14
5/20/14
6/3/14
6/17/14
TOTALS
A
P
NM
P
P
P
NM
NM
5
0
NM
P
P
NM
P
NM
P
A
P
NM
P
NM
NM
NM
4
P
P
1
ATTENDANCE REPORT
REPORTING PERIOD
PARK BOARD
MEMBERS
NAME/PLACE NO.
JIM DOMER
PLACE NO. 1
04/01/2014 - 06/30/2014
Page 1
of
2
MEETINGS
MONTHS
4/9/2014
N/M
N/M
5/14/2014
P
P
6/11/2014
A
P
2
0
4/9/2014
5/14/2014
6/11/2014
N/M
WILLIAM SHULL
PLACE NO. 2
N/M
RICHARD OROPEZA
PLACE NO. 3
4/9/2014
5/14/2014
6/11/2014
4/9/2014
5/14/2014
6/11/2014
N/M
BRANDON COOPER
PLACE NO. 4
4/9/2014
5/14/2014
6/11/2014
N/M
4/9/2014
5/14/2014
6/11/2014
N/M
JAMES COLLIER
PLACE NO. 6
4/9/2014
5/14/2014
6/11/2014
N/M
MICHAEL POPE
PLACE NO. 7
ROBERT SOLETE
PLACE NO. 5
CHAIRMAN
TOTALS
N/M
A
P
P
P
2
0
P
2
0
P
1
1
P
2
0
P
1
1
P
2
0
N/M
P
P
P
N/M
P
A
A
N/M
P
P
P
N/M
P
A
P
N/M
P
P
P
ATTENDANCE REPORT
REPORTING PERIOD
PARK BOARD
MEMBERS
NAME/PLACE NO.
DAVID ADKISSON
PLACE NO. 8
CALLY BROWNING
PLACE NO. 9
VICE CHAIRMAN
04/01/2014 - 06/30/2014
Page 2
of
2
MEETINGS
MONTHS
TOTALS
4/9/2014
N/M
N/M
5/14/2014
P
P
6/11/2014
P
P
2
0
4/9/2014
5/14/2014
6/11/2014
N/M
N/M
A
P
P
P
2
0
ATTENDANCE REPORT
BOARD/COMMISSION
REPORTING PERIOD
04/01/2014 - 06/30/2014
Page
1 of 2
MEMBERS
MEETINGS
NAME/PLACE NO.
TYPE
4/1/14
4/15/14
5/6/14
5/20/14
6/3/14
6/17/14
P
A
NM
P
A
P
4
1
NM
NM
NM
P
P
NM
4/1/14
4/15/14
5/6/14
5/20/14
6/3/14
6/17/14
A
NM
4/1/14
4/15/14
5/6/14
5/20/14
6/3/14
6/17/14
P
NM
4/1/14
4/15/14
5/6/14
5/20/14
6/3/14
6/17/14
P
NM
4/1/14
4/15/14
5/6/14
5/20/14
6/3/14
6/17/14
P
NM
KAREN BOENKER
PLACE NO. 1
VICE CHAIRWOMAN
BRANDON JONES
PLACE NO. 2
JOEL BRENT DANIELS
PLACE NO. 3
(APPOINTED 1/23/12)
ALVIN TURNER
PLACE NO. 4
STEPHEN C BYARS
PLACE NO. 5
MONTHS
TOTALS
A
A
P
NM
P
NM
NM
NM
3
2
5
0
5
0
4
1
P
P
P
P
P
NM
P
NM
NM
NM
P
P
P
P
P
NM
P
NM
NM
NM
P
P
A
P
P
NM
P
NM
NM
NM
P
P
ATTENDANCE REPORT
BOARD/COMMISSION
REPORTING PERIOD
04/01/2014 - 06/30/2014
Page
2 of
2
MEMBERS
MONTHS
NAME/PLACE NO.
KRISTIN GREEN
PLACE NO. 6
JAMES DAVIS
PLACE NO. 7
CHAIRMAN
4/1/14
4/15/14
5/6/14
5/20/14
6/3/14
6/17/14
4/1/14
4/15/14
5/6/14
5/20/14
6/3/14
6/17/14
TOTALS
A
P
NM
P
P
P
NM
NM
5
0
NM
P
P
NM
P
NM
P
A
P
NM
P
NM
NM
NM
4
P
P
1
ATTENDANCE REPORT
TAX INCREMENT REINVESTMENT
ZONE, NUMBER ONE
MEMBERS
NAME/PLACE NO.
TAMELA BOWIE
PLACE NO. 1
REPORTING PERIOD
04/01/2014 - 06/30/2014
1
Page 1
of
MEETINGS
MONTHS
P
NM
NM NM
0
0
P
NM
NM
NM
AMANDA FERGUSON
PLACE NO. 2
A
NM
NM
P
NM
NM
NM
NM
NM
NM
0
0
0
0
0
0
0
0
NM
BILL PECK
PLACE NO. 5
A
0
NM
KELLIE F. STOKES
PLACE NO. 4
CHAIRPERSON
P
0
NM
SCOTT STRANGE
PLACE NO. 3
DONNA KEARNS
PLACE NO. 6
TOTALS
NM
P
NM
NM NM
STEVE KUZMICH
PLACE NO. 7
0
VICE-CHAIRMAN
NQ = No Quorum
NM = No Meeting
0
ATTENDANCE REPORT
TAX INCREMENT REINVESTMENT
ZONE, NUMBER TWO
MEMBERS
NAME/PLACE NO.
REPORTING PERIOD
04/01/2014 - 06/30/2014
1
Page 1
of
MEETINGS
MONTHS
NM NM NM
NM
NM NM
LATHAN WATTS
PLACE NO. 1
NM NM
NM
NM
NM
NM NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
0
0
0
0
0
0
0
0
0
0
NM
GENE CAREY
PLACE NO. 6
NM NM
0
NM
RAY HERNANDEZ
PLACE NO. 5
NM NM
0
NM
BRANDON JONES
PLACE NO. 4
NM NM
0
NM
MITCHELLE D. VINER
PLACE NO. 3
NM NM
0
NM
DONALD B. HUFFINES
PLACE NO. 2
RONNI CADE
PLACE NO. 7
TOTALS
NM
NQ = No Quorum
NM = No Meeting
ATTENDANCE REPORT
REPORTING PERIOD
TRANSPORTATION BOARD
04/01/2014 - 06/30/2014
Page
1
of
1
MEMBERS
MEETINGS
NAME/PLACE NO.
DATE/TYPE
KAREN BOENKER
PLACE NO. 1
VICE CHAIRMAN
17-Jun-14
BRANDON JONES
PLACE NO. 2
17-Jun-14
MONTHS
JAN
FEB
NM
NM
17-Jun-14
ALVIN TURNER
PLACE NO. 4
17-Jun-14
KRISTIN GREEN
PLACE NO. 6
17-Jun-14
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
0
1
0
1
0
1
0
1
0
1
0
1
0
NM
NM
NM
P
NM
1
NM
P
NM
17-Jun-14
NM
P
NM
STEPHEN C. BYARS
PLACE NO. 5
NM
P
NM
JOEL BRENT DANIELS
PLACE NO. 3
MAR APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC Present Absent
P
NM
TOTALS
NM
P
NM
NM
NM
NM
NM
17-Jun-14
P
JAMES DAVIS
PLACE NO. 7
CHAIRMAN
ATTENDANCE REPORT
BOARD/COMMISSION
REPORTING PERIOD
ZONING BOARD OF ADJUSTMENT
04/01/2014 - 06/30/2014
Page
1 of
1
MEMBERS
MEETINGS
NAME/PLACE NO.
TYPE
5/7/2014
NM
NM
P
NM
1
0
A
A
5/7/2014
NM
TOM JENSEN
PLACE NO.1
MONTHS
ANTONIO GALLIZZI
PLACE NO. 2
P
1
0
P
1
0
P
1
0
P
1
0
P
1
0
P
P
5/7/2014
NM
MARYELLEN MIKSA
PLACE NO. 3
P
P
5/7/2014
NM
DEBBIE INGLEDUE
PLACE NO. 4
VICE CHAIRPERSON
A
P
5/7/2014
NM
JOEL BRENT DANIELS
PLACE NO. 5
P&Z REPRESENTATIVE
P
P
5/7/2014
JAMES COLLIER
ALTERNATE #1
TOTALS
NM
P
P
TBA
ALTERNATE #2

Lewisville City Council

Transcription

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