October 2015 - Dayspring Academy

Dayspring Academy
9732 Little Road
New Port Richey, FL 34654
October 26, 2015
Agenda
1. Invocation
2. Roll Call-Proof of a Quorum
3. Proof of Notification
4. Approval of Previous Meeting Minutes – September 28, 2015
5. Approval of Agenda
6. Old Business Update
7. New Business
A. King & Walker – Audit Review
B. New Building Update – Creative Contractors
C. Monthly Financial Overview – September 2015
8. Board Member Comments
9. Public Input
10. Adjournment: Next meeting – January 25, 2016
DAYSPRING ACADEMY MINUTES
9732 Little Road
New Port Richey, FL 34654
September 28, 2015
1.
Invocation: Given by Tom Buyea
2.
Roll-Call-Proof of Quorum: Darren Curtis (Board Chair), Lance Watkins (Director of
Operations), Christy Pagano (Board Secretary), Tom Buyea (Board Member), Paul Manuel
(Board Member), Denise Doerrfeld (Board Member), Julie Rogers (Board Member), Mike Ryan
(Board Member),Peter Boudreau (Board Advisor), Timothy Greenier (SS Assistant Principal),
Brenda Garcia (ES Principal), and Michael Darley (Teacher).
3.
Proof of Notification: Tampa Tribune (Attached)
4.
Approval of Previous Minutes: Julie Rogers made a motion to approve previous minutes of
August 31st, 2015; Christy Pagano seconded the motion to approve previous minutes. 7 in
favor, 0 opposed. Passed.
5.
Approval of Agenda: Motion was made to add the Administrative Report into New Business:
Julie Rogers made a motion to approve the September28, 2015 agenda; Denise Doerrfeld
seconded the motion. 7 in favor, 0 opposed. Passed.
6.
Old Business Update: None at this time.
7.
New Business
A. Admin Report/Elementary Report:
1) Ms. Garcia shared that the Lion King auditions went well and rehearsals have
started. Open House was a success as was the Book Fair, Meet at the Pole, 2nd grade
Greek Fest, and Parent Math Night. A local librarian and the MS/HS dance performed
at the Reading Celebration. Construction is going well. Author’s Tea and Odyssey of the Mind meeting will soon occur. The Walk to School will be on 10/7 at 7:30am.
2) Secondary School Report:
Mr. Greenier shared that the SS is off to a great start. Open House with a mock
schedule went smoothly. Many new clubs are starting; just a few are Book club,
Acapella club, Robotics club, Spanish club, and Thespian club. These groups are
meeting before and after school. Number of students per club range from 6-20.
Production rehearsals for Aladdin have begun as has the competition between MS and
HS for Gala donations with the winner earning an entire week of dress down.
Upcoming field trips include: Sun Toyota, Dali museum, Washington D.C., and Busch
Gardens.
B.
Monthly Financial Review-August 2015: Peter shared that we are waiting on the capital
outlay dollars from the State. Expenses for Other Purchases Services are higher than
normal due to the new cleaning crew and lawn maintenance. Future budgets will be
adjusted for these expenses. Additional IPad’s and leases on technology are also a 1
Continue: Monthly Financial Review
reason for numbers to be higher. A loss of $16,000 shows due to capital outlay.
Overall there are no concerns and we are trending as usual. Mike Ryan made a motion
to approve; Tom Buyea seconded the motion to approve previous minutes. 7 in favor,
0 opposed. Passed.
C.
New Building Update-Construction update: Lance discussed that the pre-construction
is primarily complete. A construction entrance from Little Rd is being researched.
Procurement is 50% complete. Construction on the site has begun. Water and fire
lines will be started by this week.
D.
Technology Overview: Some technology issues occurred recently which revolved
around connectivity due to updates. A new layer of security has been implemented
and everything is working properly again. Mr. Darley shared a Tech Night for parents
will be occurring every 4-6 weeks. The MyHomework app was replaced with the
Schoology application. A tech team has now been implemented as has an IPad
checkout system for students who might have forgotten their device of if their device
has not been charged. Mr. Greenier discussed the new ticket system that has been
implemented to track data such as IPad issues, behavior interventions, and more time
for students work. This has helped to streamline processes.
E.
Approval of Out-of-Field Teachers: All teachers have taken required actions. (See
attached list of Out-of-Field teachers) Julie Rogers made a motion to approve; Denise
Doerrfeld seconded the motion to approve. 5 in favor, 0 opposed. Passed.
8.
Board Member Comments –Denise Doerrfeld commented on how well done the
Breaking Ceremony was. Julie Rogers commented on the success of Open House at Little
Scholars while Paul Manuel commented on the video’s at Open House of the Principal and Assistant Principal. Tom Buyea asked if Little Scholars was separate from DSA and
their budget, therefore the Board does not take actions to approve. Lance Watkins and Peter
Boudreau confirmed this.
9.
Public Input-None
10.
Adjournment: Next meeting scheduled for October 26th 2015 at the Administration building.
Julie Rogers made a motion to adjourn, Christy Pagano seconded the motion to adjourn, 7
approved, 0 opposed: Passed
Christy Pagano, Secretary ________________________________________
Darren Curtis, President _________________________________________
2
!
!
Construction*Schedule*Update*for*October*26,*2015*Board*Meeting*
Dayspring*Academy*Elementary*School*
A*copy*of*the*updated*construction*schedule*showing*the*revised*substantial*completion*will*be*distributed*to*the*
board*each*month.*
Update*since*start*of*construction*(9/21/15)*
•
•
•
•
•
Completed!perimeter!and!column!footers!on!October!4!
Completed!stem!wall!for!masonry!on!October!20!
Commenced!on!underground!plumbing,!electrical,!and!mechanical!for!building!
Commenced!on!water,!fire,!and!sanitary!feeds!for!tie!into!existing!utilities!
Received!approval!from!county!on!wet!tap!connection!for!main!water!service!
Schedule*for*Week*of*October*26*
•
•
•
•
Continue!and!complete!underground!plumbing,!electrical,!and!mechanical!work!
Continue!main!water,!fire,!and!sanitary!connections!
Lay!out!pad!for!future!backflow!preventer!and!fire!hydrant!
Prep!building!pad!for!slab!pour!
Schedule*for*Week*of*November*2*
•
•
Pour!building!slab!and!commence!on!masonry!walls!
Complete!most!of!the!exterior!utility!work!
Week*of*November*9*–*November*23!
•
•
Continue!masonry!walls!–!coordinate!openings!with!storefront,!windows,!mechanical!grilles!
Start!focusing!on!structural!steel!erection!and!storefront/window!installation!in!early!December!
LONG*TERM*ISSUES*NEEDING*TO*BE*RESOLVED*
•
•
•
•
Construction!Entrance!–!We!are!still!actively!fighting!the!county!on!trying!to!get!our!construction!entrance!off!
Little!Road!approved.!!Some!departments!have!been!fighting!this!due!to!proximity!of!entrance!to!Schrader!
Elementary/Health!Department!and!existing!storm!inlets.!
Will!need!to!keep!decision!on!parking!lot!extension!addition!
Find!out!what!it!will!take!from!the!school!board!to!allow!DA!to!use!the!new!building!prior!to!completing!the!
sidewalk,!utility,!and!landscaping!work!
Keep!on!Duke!Energy!to!make!sure!all!fees!are!paid!upfront…this!will!allow!them!to!schedule!transformer!
installation!
Dayspring Academy
Accrual Basis
Revenue Expense Report
September 2015
Sep 15
Budget
% of Budget
Jul - Sep 15
YTD Budget
% of Budget
Annual Budget
% Jul-Sep
vs
Annual
Budget
Ordinary Income/Expense
Income
0904-4000 Yearbook Sales
0.00
0.00
0.0%
0.00
0.00
0.0%
1,000.00
0.00%
0905-4000 Yearbook Ad Sales
0.00
0.00
0.0%
0.00
0.00
0.0%
500.00
0.00%
0906-4000Sch Picture Comm/Sls
0.00
0.00
0.0%
0.00
0.00
0.0%
2,000.00
0.00%
0907-4000 Bookfair Sales
0.00
2,500.00
0.0%
0.00
2,500.00
0.0%
5,000.00
0.00%
0909-4000 General Sales
0.00
2,167.00
0.0%
0.00
6,497.00
0.0%
26,000.00
0.00%
10,422.50
8,334.00
125.06%
41,831.50
24,994.00
167.37%
100,000.00
41.83%
0911- 4000Cls Fees(Fee Sup Prg)
1,055.00
1,667.00
63.29%
1,055.00
4,997.00
21.11%
20,000.00
5.28%
0913-4000 Field Trips
11,239.50
8,334.00
134.86%
11,344.50
28,329.00
40.05%
105,000.00
10.80%
0914-4000 Fund Raising
27,363.00
5,418.00
505.04%
32,965.00
16,238.00
203.01%
65,000.00
50.72%
0912-4000 Club Dues (Fee Supp)
0915-4000 Supply Donation
0921-9700 Teacher Lead Funds
0922-4000 Donations
0923-4000 Interest Earned
0929-4000 Other Income
315.00
2,584.00
12.19%
3,580.00
7,744.00
46.23%
31,000.00
11.55%
10,919.72
750.00
1,455.96%
10,919.72
2,250.00
485.32%
9,000.00
121.33%
0.00
1,667.00
0.0%
0.00
4,997.00
0.0%
20,000.00
0.00%
11.74
4.17
281.54%
23.48
12.47
188.29%
50.00
46.96%
2,092.75
3,333.33
62.78%
62,914.19
10,000.03
629.14%
40,000.00
157.29%
0.00
0.00
0.0%
0.00
0.00
0.0%
0.00
#DIV/0!
312,668.00
320,629.35
97.52%
938,597.00
961,887.85
97.58%
3,847,552.00
24.39%
3397-8000 Capital Outlay
35,474.00
23,000.00
154.24%
43,424.00
69,000.00
62.93%
276,000.00
15.73%
3411-Discretionary Local Effort
12,225.00
12,080.17
101.2%
36,866.00
36,240.47
101.73%
144,962.00
25.43%
9,950.00
9,022.50
110.28%
29,174.00
27,067.50
107.78%
108,270.00
26.95%
433,736.21
401,490.52
108.03%
1,212,694.39
1,202,754.32
100.83%
4,801,334.00
25.26%
433,736.21
401,490.52
108.03%
1,212,694.39
1,202,754.32
100.83%
4,801,334.00
25.26%
225,507.57
240,638.33
93.71%
618,171.08
730,055.03
84.68%
2,900,000.00
21.32%
463.50
5,833.33
7.95%
1,433.25
17,500.03
8.19%
70,000.00
2.05%
0220-FICA Taxes
16,521.99
16,667.00
99.13%
45,070.55
49,997.00
90.15%
200,000.00
22.54%
0230-Group Insurance
14,266.41
19,750.00
72.24%
80,514.21
59,250.00
135.89%
237,000.00
33.97%
2,017.42
2,333.33
86.46%
12,304.51
7,000.03
175.78%
28,000.00
43.94%
3200.Federal Grants
3300.State Sources
3411-Discretionary Millage Comp
Total Income
Gross Profit
Expense
0100 Payroll Salaries/Wages
0210-7300 401K Retirement
0240-7900 Worker's Compensation
Page 1 of 3
Dayspring Academy
Accrual Basis
Revenue Expense Report
September 2015
Sep 15
Budget
% of Budget
Jul - Sep 15
YTD Budget
% of Budget
Annual Budget
% Jul-Sep
vs
Annual
Budget
0250-7900 Unemployment Comp
855.03
1,917.00
44.6%
1,679.47
5,747.00
29.22%
23,000.00
7.30%
0290-7300 Other Employee Bnfts
-9.36
41.67
-22.46%
-9.36
124.97
-7.49%
500.00
-1.87%
0310-Prof & Tech Services
7,363.00
10,000.00
73.63%
35,547.33
30,000.00
118.49%
120,000.00
29.62%
0320-7900 Ins & Bond Premium
5,853.00
6,250.00
93.65%
31,416.86
18,750.00
167.56%
75,000.00
41.89%
105.79
166.67
63.47%
419.43
499.97
83.89%
2,000.00
20.97%
0350-Outside Repair & Maint
1,976.69
2,916.67
67.77%
4,250.92
8,749.97
48.58%
35,000.00
12.15%
035X In-House Maint/Repairs
380.74
833.33
45.69%
4,307.07
2,500.03
172.28%
10,000.00
43.07%
25,988.53
16,666.67
155.93%
59,687.01
49,999.97
119.37%
200,000.00
29.84%
1,878.47
2,083.33
90.17%
6,872.45
6,250.03
109.96%
25,000.00
27.49%
915.90
1,250.00
73.27%
3,728.93
3,750.00
99.44%
15,000.00
24.86%
13,913.33
1,417.00
981.89%
30,072.41
4,247.00
708.09%
17,000.00
176.90%
900.85
2,500.00
36.03%
6,022.93
7,500.00
80.31%
30,000.00
20.08%
9,736.62
8,333.33
116.84%
12,935.04
28,334.03
45.65%
105,000.00
12.32%
0330-Travel
0360-Rentals/Leases
0370-Communications
0380-7900 Public Utilities
0390-Other Purchased Services
0393-9800 Promotions & PR
0395-9800 Field Trips
0410-7900 Natural Gas
0430-7900 Electric
0450-7800 Gasoline
0.00
0.00
0.0%
0.00
0.00
0.0%
0.00
#DIV/0!
6,467.11
5,416.67
119.39%
20,232.90
16,249.97
124.51%
65,000.00
31.13%
69.15
83.33
82.98%
275.29
250.03
110.1%
1,000.00
27.53%
1,245.01
1,250.00
99.6%
1,619.24
3,750.00
43.18%
15,000.00
10.79%
10,919.72
750.00
1,455.96%
10,919.72
2,250.00
485.32%
9,000.00
121.33%
0510-Supplies
6,799.82
4,167.00
163.18%
19,793.65
12,497.00
158.39%
50,000.00
39.59%
0520-5000 Textbooks
1,101.97
3,750.00
29.39%
42,484.38
11,250.00
377.64%
45,000.00
94.41%
0520-9800 Curriculum Intern F
2,129.68
0460-7800 Diesel Fuel
0510-9700 Teacher Clsrm Supply
3,399.68
#DIV/0!
0530 Periodicals
0.00
0.00
0.0%
0.00
0.00
0.0%
0.00
#DIV/0!
0540-7800 Oil & Grease
0.00
41.67
0.0%
490.57
124.97
392.55%
500.00
98.11%
0540-7900 Oil/Grease Plant
0.00
8.33
0.0%
69.89
25.03
279.23%
100.00
69.89%
39.98
291.67
13.71%
1,301.02
874.97
148.69%
3,500.00
37.17%
0.00
166.67
0.0%
0.00
499.97
0.0%
2,000.00
0.00%
1,834.59
2,500.00
73.38%
8,543.46
7,500.00
113.91%
30,000.00
28.48%
3,536.12
3,333.33
106.08%
4,912.11
10,000.03
49.12%
40,000.00
12.28%
0596-9800 Bookfair Expense
0.00
291.67
0.0%
0.00
874.97
0.0%
3,500.00
0.00%
0622 Audio Visual <750
0.00
20.83
0.0%
0.00
62.53
0.0%
250.00
0.00%
0550-Repair Parts
0560-7800 Tires & Tubes
0590-Other Materials & Supplies
0595-9004 Gala FR Exp 2015
0595-9800 Fundraiser Supplies
106.92
106.92
#DIV/0!
Page 2 of 3
Dayspring Academy
Accrual Basis
Revenue Expense Report
September 2015
Sep 15
% of Budget
Jul - Sep 15
YTD Budget
% of Budget
Annual Budget
10,562.33
8,498.67
124.28%
12,637.33
25,495.97
49.57%
101,984.00
12.39%
0641-FFE > 750
0.00
83.33
0.0%
0.00
250.03
0.0%
1,000.00
0.00%
0642-FFE <750
326.74
1,666.67
19.6%
6,740.64
4,999.97
134.81%
20,000.00
33.70%
0630-7400 Construc-Bldg/Fxd Eq
0643-Comp Hardware >750
0.00
333.33
0.0%
0.00
1,000.03
0.0%
4,000.00
0.00%
0644-Comp Hardware <750
10,686.42
10,833.33
98.64%
48,151.39
32,500.03
148.16%
130,000.00
37.04%
0660-7400 Land
0680-7400 Remodel & Renovations
0691-Comp Software >750
0.00
0.00
0.0%
160.00
0.00
100.0%
0.00
#DIV/0!
3,708.81
4,166.67
89.01%
19,919.96
12,499.97
159.36%
50,000.00
39.84%
0.00
416.67
0.0%
4,649.90
1,249.97
372.0%
5,000.00
93.00%
0.00
1,333.33
0.0%
0.00
4,000.03
0.0%
16,000.00
0.00%
0710-7400 Redemption of Princ
3,538.00
3,750.00
94.35%
10,614.00
11,250.00
94.35%
45,000.00
23.59%
0720-7400 Interest
4,982.75
4,250.00
117.24%
13,304.58
12,750.00
104.35%
51,000.00
26.09%
926.84
1,666.66
55.61%
12,414.55
5,000.06
248.29%
20,000.00
62.07%
0.00
0.00
0.0%
0.00
0.00
0.0%
0.00
#DIV/0!
397,617.44
398,667.49
99.74%
1,197,165.27
1,207,460.59
99.15%
4,801,334.00
24.93%
36,118.77
2,823.03
1,279.43%
15,529.12
-4,706.27
-329.97%
0.00
36,118.77
2,823.03
1,279.43%
15,529.12
-4,706.27
-329.97%
0.00
0692-Comp Software <750
0730-Dues & Fees
0790- Misc Expenses
Total Expense
Net Ordinary Income
Net Income
Budget
% Jul-Sep
vs
Annual
Budget
Page 3 of 3