Welcome To 3rd Party Freight Payable - Anheuser

Transcription

Welcome
To
3rd Party
Freight
Payable
STS # 3.13.076
Rev 1 Dec. 2001
College of
PRODUCTION, ENGINEERING,
& INFORMATION TECHNOLOGY
Table of Contents
— SAP & SYSTEMS TRAINING GROUP —
Copyright © 2001 Anheuser-Busch Companies
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any
means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Anheuser-Busch
Companies.
Printed in the United States of America.
Published by:
Anheuser-Busch Companies
Operations Training Department
One Busch Place. OSC-5
St. Louis, MO 63118
Although every effort has been made to ensure that the information contained herein is accurate, Anheuser-Busch Companies makes
no representation or warranty as to the accuracy of such information. Furthermore, Anheuser-Busch Companies hereby disclaims any
liability or responsibility to any person for loss or damages, including expenses, which may arise or result from the use of any
information contained herein or following the procedures described herein but not limited to, fines or penalties for the violation of any
federal, state or local regulations. No patent liability is assumed with respect to the use of the information contained herein.
Most references to manufacturers or their products are registered trade names and are to be treated accordingly.
rd
3 Party Freight Payable
Last Revised: 12/12/2001
Page
i
College of
Table of Contents
TABLE OF CONTENTS
ADMINISTRATION ISSSUES FOR RECORDING ............................................................................................................... 1
ANHEUSER-BUSCH FREIGHT PAYABLE PROGRAM
PURPOSE ......................................................................................................................................................................... 7
OBJECTIVES .................................................................................................................................................................. 8
BENEFITS ........................................................................................................................................................................ 9
OVERVIEW ................................................................................................................................................................... 10
3RD PARTY OR PREPAY AND ADD .......................................................................................................................... 11
BUSDINESS UNIT CODE ............................................................................................................................................ 12
STANDARD FORMS .................................................................................................................................................... 14
REQUIRED FIELDS ..................................................................................................................................................... 15
PAYMENT OF INVOICES .......................................................................................................................................... 19
SUPPORT ....................................................................................................................................................................... 20
APPROVED CARRIERS .......................................................................................................................................................... 22
IMPORTANT CONSIDERATIONS
CARTON COUNT ......................................................................................................................................................... 24
BUNDLED SHIPMENTS .............................................................................................................................................. 25
ACCOUNT SERVICE FEES ........................................................................................................................................ 26
SMALL PACKAGE TRANSMISSIONS ..................................................................................................................... 27
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College of
Table of Contents
INCORRECT ORDER .................................................................................................................................................. 28
REPLACEMENT ORDER ........................................................................................................................................... 29
SHIPPING DOCUMENT INSTRUCTIONS .............................................................................................................. 30
USE OF ACCOUNT NUMBERS ................................................................................................................................. 33
SUPPLIER RESPONSIBILITY ................................................................................................................................... 34
QUESTIONS AND ANSWERS ................................................................................................................................................ 35
SUMMARY ................................................................................................................................................................................. 46
APPENDIX OF APPROVED CARRIERS
AIRBORNE EXPRESS ................................................................................................................................................. 50
AMERICAN FREIGHTWAYS .................................................................................................................................... 51
CONSOLIDATED FREIGHTWAYS .......................................................................................................................... 52
FEDEX ............................................................................................................................................................................ 53
GUARANTEED ............................................................................................................................................................. 55
NEXT DAY ..................................................................................................................................................................... 56
OVERNITE .................................................................................................................................................................... 57
PILOT ............................................................................................................................................................................. 58
ROADWAY EXPRESS ................................................................................................................................................. 59
UPS ONLINE PROFESSIONAL ................................................................................................................................. 60
UPS WORLDSHIP ........................................................................................................................................................ 66
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Page
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Welcome
Jerry Hoffman
3rd Party
Freight
Payable
STS # 3.13.076
Rev 1 Dec. 2001
Welcome
Tracy Alexander
Jackie Johnson
3rd Party
Freight
Payable
STS # 3.13.076
Rev 1 Dec. 2001
Special
Thanks To:
Eric Conley
Lisa Guetschow
Paul Nishimoto
Pat Rice
Angela Wilson
Program
Contributors
3rd Party
Freight
Payable
STS # 3.13.076
Rev 1 Dec. 2001
College of
Table of Contents
TABLE OF CONTENTS
ADMINISTRATION ISSSUES FOR RECORDING ............................................................................................................... 1
ANHEUSER-BUSCH FREIGHT PAYABLE PROGRAM
PURPOSE ......................................................................................................................................................................... 7
OBJECTIVES .................................................................................................................................................................. 8
BENEFITS ........................................................................................................................................................................ 9
OVERVIEW ................................................................................................................................................................... 10
3RD PARTY OR PREPAY AND ADD .......................................................................................................................... 11
BUSDINESS UNIT CODE ............................................................................................................................................ 12
STANDARD FORMS .................................................................................................................................................... 14
REQUIRED FIELDS ..................................................................................................................................................... 15
PAYMENT OF INVOICES .......................................................................................................................................... 19
SUPPORT ....................................................................................................................................................................... 20
APPROVED CARRIERS .......................................................................................................................................................... 22
IMPORTANT CONSIDERATIONS
CARTON COUNT ......................................................................................................................................................... 24
BUNDLED SHIPMENTS .............................................................................................................................................. 25
ACCOUNT SERVICE FEES ........................................................................................................................................ 26
SMALL PACKAGE TRANSMISSIONS ..................................................................................................................... 27
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College of
Table of Contents
INCORRECT ORDER .................................................................................................................................................. 28
REPLACEMENT ORDER ........................................................................................................................................... 29
SHIPPING DOCUMENT INSTRUCTIONS .............................................................................................................. 30
USE OF ACCOUNT NUMBERS ................................................................................................................................. 33
SUPPLIER RESPONSIBILITY ................................................................................................................................... 34
QUESTIONS AND ANSWERS ................................................................................................................................................ 35
SUMMARY ................................................................................................................................................................................. 46
APPENDIX OF APPROVED CARRIERS
AIRBORNE EXPRESS ................................................................................................................................................. 50
AMERICAN FREIGHTWAYS .................................................................................................................................... 51
CONSOLIDATED FREIGHTWAYS .......................................................................................................................... 52
FEDEX ............................................................................................................................................................................ 53
GUARANTEED ............................................................................................................................................................. 55
NEXT DAY ..................................................................................................................................................................... 56
OVERNITE .................................................................................................................................................................... 57
PILOT ............................................................................................................................................................................. 58
ROADWAY EXPRESS ................................................................................................................................................. 59
UPS ONLINE PROFESSIONAL ................................................................................................................................. 60
UPS WORLDSHIP ........................................................................................................................................................ 66
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Page
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Administration
Enter live
class
prompt.
Check box
to disable.
1
Administration
Adjust
headset
volume
control as
needed
2
Administration
¾ Close
student
pane window by
clicking on X
3
Administration
¾ Use
recording
buttons to:

Advance a
frame at a time
Pause
Play
Stop
4
Administration
Use the Close button
in the upper right
hand corner of the
screen to close the
recorded session.
5
Anheuser-Busch 3rd Party
Freight Payable Program
Dec. 2001
3rd party freight payables
6
Purpose
¾ Describe
A-B shipping procedures for
3rd party payment
¾ Select appropriate carriers and
required forms
¾ Complete required data fields in forms
of approved carriers
7
Objectives
¾ Understand
benefits of 3rd Party Freight
Payable program
¾ Understand 3rd Party Freight Payable
process
¾ Identify approved carriers and correct forms
¾ Complete required fields in Bill Of Lading
¾ Complete a Question and Answer survey
¾ Identify support numbers
8
Benefits
¾ Supplier
Improve cash flow
Improve invoicing processing
Provide additional carrier options

¾ Carrier
Confidentiality of discounts and rates
A-B pays carriers not vendor
Reduces overhead claims

9
Overview
10
Third Party or Prepay and Add Billing Process
Supplier receives
instructions to ship goods
for Anheuser-Busch
Was
order placed on
an Anheuser-Busch order
that contained an
Anheuser-Busch
Business Unit Code prefix
followed by 10 digits?
Yes
Contact Anheuser-Busch preferred carrier
and arrange for Transportation. Designate
shipment as “THIRD PARTY BILL” to:
“ANHEUSER-BUSCH c/o AIMS”. Provide
appropriate account number or billing address
Invoice Anheuser-Busch
Business Unit for GOODS only
No
Follow normal shipping and billing processes
as specified in P.O. Ship Order, or Other
Authority (will typically be PRE-PAID AND
ADD FREIGHT TERMS)
Invoice Anheuser-Busch Business Unit
for GOODS plus any applicable
FREIGHT Charges
11
Business Unit Code
¾3
characters followed by 10 digits
¾ XYZ1234567890
¾ Contact your business unit for the
appropriate Anheuser-Busch business
unit code
12
Business Unit Codes
¾
BAR - Busch Agriculture Resources, Inc.
¾
BEC - Busch Entertainment Corporation
¾
CAP - Corporate Accounts Payable
¾
MDW- Merchandising - Outbound
¾
MDX - Merchandising - Drop Shipments
¾
PPI - Promotional Products Group - Inbound
¾
PPW - Promotional Products Group - Outbound
¾
PPX - Promotional Products Group - Drop Shipments
¾
TAQ - Technical Acquisition - Inbound
13
Standard Forms
¾ Airborne
Express
¾ American Freightways
¾ Consolidated Freightways
¾ FEDEX Air/Ground
¾ Guaranteed Air Freight
¾ Next Day Motor Freight
¾ Overnite Transportation
¾ Pilot Air Freight
¾ Roadway Express
¾ UPS Ground
14
Required fields
¾ Bill
to
¾ Carton count
¾ Purchase Order or Ship Order Number
15
Required Invoicing Information
¾ Check
specific
freight routing
instructions for
individual carriers
in the appendix
section of the
training materials
16
Required Fields by Mode of Delivery
Mode of Delivery:
Required Fields
Bill to: Anheuser-Busch % AIMS
Air Cargo/Air
Less than
Small
Express
Truckload
Package
X
X
X
X
Freight Class Code
Destination (Ship To) Address
X
X
X
Destination (Ship To) Name
X
X
X
Method of Payment
X
X
X
X
NMFC Item Number*
Qty of cartons shipped
X
X
X
Service Level
X
Ship Date
X
X
X
Ship Order or Purchase Order Number
X
X
X
Supplier (Your) Address
X
X
X
Supplier (Your) Name
X
X
X
Weight
X
X
X
X
(no spaces, hyphens)
* National Motor Freight Classification
17
Effects
If required fields are
not provided at time
of shipment,
payment of your
invoice for the goods
will be delayed and
possibly reduced.
18
Payment of Freight Invoices
1. Valid
Purchase Order (P.O.) or Ship Order No.
which is an Anheuser-Busch Business Unit Code
prefix followed by 10 digits
2. Correct carton quantity
3. Bill to address of:
Anheuser-Busch c/o AIMS
311 Moore Ln
Collierville, TN 38017
19
Support
Transportation Analyst in Corporate Transportation
314-577-3631
20
Freight Routing
Instructions
Approved Carriers
Dec. 2001
21
Freight Routing Instructions & Approved Carriers
Mode
Small Package
Shipments
Less than
Truckload
(LTL)
Approved Carriers
FedEx GROUND
UPS
American Freightways
Consolidated Freightways (CF) *
Next Day Motor Freight
Overnite
Roadway Express *
*On shipments exceeding 1,000
miles, please select from
Consolidated Freightways or
Roadway Express
Air Express
Shipments
Airborne Express
Federal Express
Air Cargo
Shipments
Guaranteed Air Freight &
Forwarding
Pilot Air Freight & Forwarding
Truck Load
Requirements
• can contain several packages
• Must be pre-approved with On Line
Shipping System
.
• Shipment charges should not exceed
$50.00
• Carrier selected must serve both origin
and destination direct and provide
standard transit times that meet any
arrive by deadline
• All edible materials need to be marked
“Foodstuffs” on the bill of lading.
• NMFC and Class must be noted on bill
of lading. NMFC Guides can be order
by calling 800 - 845 - 8090. Your local
sales rep should also be able to assist
you with the NMFC item number.
• Include the following NOTATION on
the bill of lading “BILL AS CARTON
PER SHIPPER REQUEST”
• must deliver by the next day
• LEGIBLY TYPE OR PRINT
INFORMATION IN THE
REFERENCE FIELD
• use only when shipment must be
delivered faster than the truck load,
LTL, or small package
Weight & Dimension Restrictions
• can contain several packages
• should not weigh more than 250
pounds
• packages in the shipment cannot
exceed 150 pounds, 130 inches in
length and girth combined and should
not exceed max. length of 108 inches
• weigh between 250 pounds and 15,000
pounds
• density of 6 pounds per cubic foot or
greater
• no more than 10 linear feet
• If shipping 10 skids or more:
Contact Corporate Transportation
(314) 577-7684
Account Number
Phone
Contact Corporate
1-800-762-3725
Transportation (314-577-3631)
at least 4-5 weeks prior to
first shipment for
instructions on shipping
system layout
BILL TO:
ANHEUSER- BUSCH C/O
AIMS, 311 Moore Lane,
Collierville, TN 38017
-2764
Call Anheuser-Busch
Business Unit for
account numbers
• less than 60 pounds
Airborne
Federal Express
• weigh more than 60 pounds
BILL TO:
ANHEUSER-BUSCH C/O
AIMS, 311 Moore Lane,
Collierville, TN 38017-2764
1-800-247-2676
1-800-go FedEx
Guaranteed:
1-800-325-4307
Pilot Air:
1-800-447-4568
Contact Corporate Transportation (314) 577-7684
22
Important
Considerations
Dec. 2001
23
Carton Count
¾ Supplier
must pack per
carton count shown on
P.O. or Ship Order
¾ No. of cartons
associated with each
tracking number must
be entered into the
designated quantity field
on the Bill of Lading or
on-line shipping system
24
Bundled shipments
¾ All
packages must
be Business Unit
shipments
OR
¾ All packages must
be non Business
Unit shipments
¾ Do
not Mix
packages
25
Account Service Fees
¾ Anheuser-Busch
is not accountable for
excess carrier charges
26
Small Package Transmissions
¾
¾
¾
Small package carriers must
receive package level detail
prior to Friday 12:00 midnight
for all shipments that week
Receive confirmation message
that transmission to carrier was
successful
If transmission is unsuccessful,
“required fields” will be missing
and invoice will not be
processed

Resubmit transmission until
successful
27
Incorrect Order
¾
Anheuser-Busch
business unit phones
supplier and cancels
the incorrect order

¾
¾
Cancelled ship order
returned to A-B
New ship order
created
Never replace items
originally ordered with
substitute items
Do not ship w/o
authorization
28
Replacement (Lost) Order
¾ Do
Not reference
Anheuser-Busch
Business Unit Order
No.
¾ Freight charges
should be billed prepaid
¾ Supplier will file claim
with carrier for freight
plus cost of goods
29
Shipping Document Instructions
¾
¾
Information must be
legible or payment will
be delayed and
you may incur a
charge back
Anheuser-Busch
Business Unit No.
Carton count
Do not abbreviate
“Anheuser-Busch” c/o
AIMS on Bills of Lading
30
Incorrect Shipping Document
Sample
31
Shipping Document Instructions
¾ Enter
carton
count in quantity
or piece count
field.
¾ All cartons must
be labeled
whether placed
on skid, bundled,
or loose.
32
Use of Account Numbers
Any misuse of Anheuser-Busch
account numbers or bills incorrectly
sent to AIMS may result in charge
backs or severe penalties from the
carriers or Anheuser-Busch to you.
33
Reminder
It is the supplier’s responsibility to ensure
shipping instructions are adhered to by all of
their shipping locations, including third party
shippers (e.g.finishers).
34
35
Question 1
Q You can mix orders that have
Business Unit Codes with NonBusiness Unit Codes.
A No. You must provide the freight
invoice on prepay and add shipments
and ship separately.
36
Question 2
Q Can more than one AnheuserBusch product item number be
shipped on the same shipment order?
A No. The shipment may contain
several quantities of the same item
number. Verify with your AnheuserBusch Business Unit for approval.
37
Question 3
Q It is acceptable for you to ship an item
through the 3rd Party Freight Payment
program if someone has advised the
shipment must be shipped ASAP and does
not give you an Anheuser-Busch Business
Unit Code followed by 10 digits.
A No. You must obtain the Anheuser-Busch
Business Unit Code and the order number
prior to shipping.
38
Question 4
Q When entering cartons on a Bill of
Lading, what number should you use if
the carton count on one pallet contains
50 cartons?
A 50 Cartons
39
Question 5
Q It is acceptable for a supplier to use
their own Bills of Lading.
A Yes, but you must include all
required fields.
40
Question 6
Q Should I continue to write
“Anheuser-Busch c/o” in front of the
shipper name on the Bill of Lading?
A No. “Anheuser-Busch c/o” must be
used on prepay and add shipments.
The Bill of Lading should reflect only
your name as the shipper in the 3rd
Party Freight Payment program.
41
Question 7
Q Small Package transmissions must
be received by the respective carrier
for shipments sent during the week
prior to:
A
Friday, 12:00 Midnight
42
Question 8
Q The correct procedure for shipping
replacement (lost) orders is:
A
1. Do Not reference the original ship order
number
2. Freight should not be billed to AnheuserBusch c/o AIMS. It should be billed to the
shipper.
3. Cost of providing the replacement item and
the freight should be included in the claim
filed with the carrier.
43
Question 9
Q Who tracks lost shipments?
A Suppliers are responsible to track
lost shipments. Anheuser-Busch
Business Units may assist if needed.
44
Question 10
Q If a shipment is lost who files the
freight claim?
A Supplier will continue to file the
freight claims because AnheuserBusch, Inc. purchases FOB
destination.
45
Summary
¾ Benefits
¾ Overview
¾ Complete
required fields
Bill to
Carton count
Purchase Order or Ship Order Number

46
Summary
¾ Identify
support numbers
Transportation Analyst in Corporate Transportation
314-577-3631
¾ Identify

correct form
Specific instructions are contained for each
approved carrier in the appendix section that
follows
Fast forward to the desired carrier then press
play to view details
Look-up via table of contents in the printed
materials
47
Thank You
You have completed the 3rd
Party Freight Payable Course
presentation.
Continue the recording to
view details for each carrier
as necessary.
rd Party
33rd Party
Freight
Freight
Payable
Payables
STS # 3.13.076
Rev 1 Dec. 2001
You may review these
materials at any time by fast
forwarding to the desired
section of the recording.
48
Appendix
Approved Carriers
49
Airborne Express
Anheuser-Busch
Business Unit
Account Number
X
XYZ1234567890
8
50
American Freightways
XYZ1234567890
8
NMFC Item
A-B Product No.
Class
No.
Anheuser-Busch C/O AIMS 311 Moore LN Collierville TN 38017
51
Consolidated Freightways
XYZ1234567890
8
NMFC Item
A-B Product No.
Class
No.
Anheuser-Busch C/O AIMS
311 Moore LN
Collierville TN 38017
52
FEDEX Air
XYZ1234567890
X
Anheuser-Busch Business Unit Account Number
1
53
FEDEX GROUND
Do not use this form to ship
3rd party freight. This is done
using an on line system, not
with this printed form.
Each supplier has to set-up
an individual account to be
billed to AIMS.
54
Guaranteed
XYZ1234567890
8
A-B Product No.
311 Moore LN
55
next day
XYZ1234567890
Anheuser-Busch C/O AIMS 311 Moore LN
8
NMFC Item
A-B Product No.
Class
No.
56
Overnite
XYZ1234567890
311 Moore LN
8
NMFC
ITEM
Class
No.
A-B Product No.
57
Pilot
XYZ1234567890
311 Moore LN
8
X
A-B Product No.
58
Roadway Express
311 Moore LN
Collierville
TN 38017
8
XYZ1234567890
NMFC
ITEM
Class
No.
A-B Product No.
59
UPS Online Professional
¾ Example
of entering reference
numbers
Merchandise number of XYZ1234567890
Carton count number of 2

60
Entering Reference Numbers
XYZ1234567890
2
61
UPS Online Professional
¾ Example
of processing a package via
3rd party billing.
Click on the Billing button
Click on pull-down arrow for Billing
Option
Select “Third Party”

62
Process Package via 3rd Party Billing Step 1
XYZ1234567890
2
63
Process Package via 3rd Party Billing Step 2
50X74X
XYZ
64
Example of entering reference numbers
A-B Business unit number of:
XYZ1234567890
Carton count number of:
4

65
1 tracking number
1 ship order number
4 cartons
XYZ1234567890
66
Processing a package via 3rd party billing.
Click on “Bill to Third Party” checkbox.
Key in Customer ID or
2. Use list box for the “Company or
Name” field
3. Click “O.K.” or hit enter.
1.
67
Key in Customer ID
XYZ1234567890
68
List box for the “Company or Name” field
A-B Business Unit Code
69
Examples of creating shipments
¾ Using

Best used when the ship order number and the
carton count are unique for each tracking
number.
¾ Using

the “Add” button
the “Create Shipment” menu option
Best used when the ship order number and the
carton count are the SAME for each tracking
number
70
Add A Shipment
XYZ1234567890
click the “Add” button
(or hot key: Alt-A)
71
Add Shipment
•Reference numbers must be re-keyed
•Weight must be re-read from scale
•Pkg indicator now shows 2.
72
Create Shipment -Alternative
Alternate method to create shipment keeps the reference numbers intact.
Works well when both ref #’s are the
same for each package in the shipment.
73
Create Shipment
1. Key enter
the number
of packages
and total
weight of
shipment.
2. Click OK.
12 tracking numbers that combined Weight 180 pounds.
Each tracking number will have the same ship order and
reflect a carton count of 2.
The ship order or purchase order received from A-B should
have 1 ship order number listed with carton count of 24.
74
Create Shipment
Note: 12
Packages have
been created.
The system is
ready to start
the 13th
package.
Click on the
left arrow to
move back
through the 12
packages.
75
Create Shipment
Note:
•We are on the
12th package in
the shipment.
•Both reference
numbers were
kept, and are
identical
on each and
every package.
XYZ1234567890
76