Boston University CELOP Application Manual for Agents 2016

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CELOP Application Manual
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Introduction:+The+BU+CELOP+Website
I.+Creating+a+CELOP+Web+Account:
Applying%to%CELOP3 Welcome% Page
Web%Account%Creation
Login%to%Application
Application%Homepage
II.+Application:
Personal%Profile
Program%Information
International%Student
Upload%Documents
Pay%Application%Fee%&%Submit
Intention%to%Attend
Tuition%Deposit
Decline% Admission
Page%2
Page%3
Page%439
Page%10
Page%11
Page%12314
Page%15
Page%16318
Page%19320
Page%21324
Page%27
Page%28
Page%29
III.+Emails:
Confirmation%Email &%Post%Document%Submission
After%Documents%are%Reviewed
Acceptance% and%Intention%to%Attend
Declined% Acceptance
Page%25
Page%26
Page%27
Page%29
IV.+Admissions:
Other%Admissions%information
Page%30
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Before starting the application online, please check with an agent that you have all
the required documents. You can contact an agent in the email
[email protected] . After an agent has confirmed that your documents are OK,
go to: http://www.bu.edu/celop/admissions/apply-now/
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Applying+ to+CELOP
New students should click here
LOGIN%TO%APPLICATION%HOMEPAGE%takes%student%
to%the%Application%Homepage% seen%on%page:%
CREATE%APPLICATION%behaves%identically%to%
LOGIN.%Refer%BUCA%or%continuing%students%here
CREATE%ACCOUNT%takes%student%to%Web%Account%
creation.%Refer%all%NEW%students%with%NO%BUID
NOTES:%Clicking%on%LOGIN%will%prevent%you%from%creating%an%
account.%If%a%student%is%stuck%on%the%BU%Login%screen,%they%will%
need%to%restart%their%browser.
Web+Account+Creation
If%a%student%answers%YES%to%any%of%these%questions,%they%will%
return%to%LOGIN%page.% They%should%login%with%the%BU%login%or%
web%login%they%already%have.
Students%should%NEVER%create%another%Web%Account.%%If%they%
forget%their%password,%they%should%click%“Forgot%Login%or%
Password”%on%the%login%screen.
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Web+Account+Creation
After%completing%web%account%creation,%an%email%is%sent%to%
confirm%the%creation%of%the%web%account.%See%next%page…
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Web+Account+Creation
After%completing%my%web%account%creation,%an%email%is%sent%to%
confirm%the%creation%of%the%web%account.%It%appears%as%follows:
Subject:+Boston% University%Web%Account% Activation
Dear%First/Last)Name,
Thank%you%for% your%interest% in%Boston% University% CELOP!%This%is%your%first%step%towards%completing% your%application.
Your%Web%Account% username%is:%[email protected].
What’s%next?
Step%1.%Click%the%link%below% to%verify%Web%Account% and%to%create%a%password
Step%2.%LOGIN%to%Application% Homepage
Step%3.%Start%a%new%Application
Step%4.%Follow%instructions% inside%application
Click%Here%https://weblogin3test.bu.edu/buweb/register?p=ece 01234567 to%verify%your%Web%Account% and%continue%
your%application% to%CELOP.
If%you%need%any%help,% please%contact% your representative at [email protected]
Remember:%Boston% University% will%never%ask%you%for%sensitive%personal%information% (such%as%your%password,% credit% card%
and%bank%account% numbers,% social%security,% etc.)%in%an%e3mail.
Sincerely,
CELOP%Admissions
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Web+Account+Creation
Following%the%link%in%the%Web%Account%– Confirmation%email%
brings%you%to%this%confirmation%page.%If%a%student%needs%to%
change%any%information,%they%must%inform%us%of%the%changes%
that%must%be%made.%
A%student%may%change%the%associated%email%account%on%this%
page%by%clicking%the%link.
Web%Account%creation%continues%on%the%next%page…
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Web+Account+Creation
Web%Account%creation%continues%on%the%next%page…
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Web+Account+Creation
Clicking%Continue returns%user%to%the%LOGIN%Page
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LOGIN+to+Application
After%a%student%has%created%a%BUID%&%Web%Account,%the%
student%must%LOGIN%to%their%Application%Homepage.%They%will%
be%prompted%with%the%BU%Web%Login%screen.
Students%
should%login%
using%their%
newly%created%
BUID%&%Web%
Account.%They%
must%use%the%
email%address%
they%registered%
with.
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Application+ Homepage
When%starting%a%new%application,%students%
should%first%select%a%semester.
Clicking%to%start%a%new%application%will%take%
students%inside%the%application.
Only%available%semesters%are%visible%for%selection.% If%a%semester%is%
not%visible,%it%is%not%yet%available%or%no%longer%available.
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Application:+ Personal+Profile
Continued%on%next%page…
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Application:+ Personal+Profile
*IMPORTANT!YOU+MUST COMPLETE THE AGENT+ FIELDS*
Vive Campus
Nelson Aliaga
[email protected]
*IMPORTANT*
Please enter the information of the agent who has been helping
you. The agent will continue supporting you and helping you
through the entire application process. The agent will make sure
that you receive the I-20 on time.+
Application:+ Personal+Profile
If%a%family%member%is%paying%on%behalf%of%the%student,%they%
will%need% to%complete%the%online%Affidavit%of%Support:%
www.bu.edu/celop/affidavit3of3support
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Application:+ Program+Information
EN020,%EN050,%and%EN083%Concentrations
EN081%Concentrations
EN082%Concentrations
Application:+ International+Student
This%page%determines%which,%if%any,%additional%documents%will%need% to%
be%uploaded%on%the%next%tab.
Answering%NO%to%“…currently%in%the%U.S.?”%displays%the%following:
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Application:+ International+Student
If%no,%skip%to%next%page
If%yes…
Application:+ International+Student
Once%you%click%Save%&%Continue%on%the%International%Student%page,%
you%can%no%longer%change% the%information%there.%If%anything%is%
incorrect,%just%email%[email protected] and%we%will%update%it.
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Application:+ Upload+ Documents
Clicking%“I%will%send%it%in”
Students%can%upload%a%scanned%copy%of%their%passport%information%
page,%and%their%financial/bank%statement.%%If%they%click%“I%will%send%
it%in”,%we%can%receive%the%documents%by%email,%or%the%originals%by%
post. The students should check first with the agent that the
documents are OK.
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Application:+ Upload+ Documents
Clicking%“Upload”%will%bring%up%this%pop3up%window.
If%student%indicated%“Sponsored”%on%the%Personal)Profile)tab,%they%
will%have%to%upload%or%send%in%a%sponsor%declaration%letter.
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Application:+ Pay+Application+ Fee+&+Submit
If%students%are%missing%any%documents%at%this%stage,%they%will%see%
the%following.%They%will%not%be%able%to%submit%their%application%until%
they%upload or%indicate%I)will)send)it)in
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Application:+ Pay+Application+ Fee+&+Submit
When%all%documents%are%completed,%the%student%will%be%able%to%
continue%to%the%payment%page
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Application:+ Pay+Application+ Fee+&+Submit
Clicking%continue
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Application:+ Pay+Application+ Fee+&+Submit
Clicking%continue
Clicking%continue%takes%student%to%Application%
Homepage.% They%will%also%receive% an%e3mail%with%
further%instructions.
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Submitted+Application+ – Uploading+ documents
After%submitting%the%application%and%paying%the%application%fee,%
students%receive% the%following%confirmation%email.
Subject: Boston University CELOP Confirmation
Dear John Example,
We have received your application for admission to Boston University - CELOP for:
Program : Intensive 20 hours/week: core + 1 elective ( EN020 )
Semester: FALL 2013
Your application is not complete until CELOP receives all required documents.
Please login to Application Homepage and click on "Check Application" to see the documents you need to
submit.
We will send you an email when your application is complete.
If you have any questions about your application, please contact CELOP at http://wwwtest.bu.edu/celop/contact-us/.
Sincerely,
CELOP Admissions
After uploading documents, students receive the following
confirmation email.
Subject: Boston University CELOP Confirmation
Dear John Example,
Thank you for submitting your documents!
We are now reviewing your application. We will contact you if we have any questions, need other documents,
or when an admission decision is made.
If you have any questions about your application, please contact CELOP at http://wwwtest.bu.edu/celop/contact-us/.
Sincerely,
CELOP Admissions
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Submitted+Application+ – Uploading+ documents
After documents are uploaded and reviewed by an admissions
officer, the following email is generated and sent to the student
Subject: Important: Regarding Your Application to CELOP program at Boston University
Dear John Example,
The admissions team at CELOP Office of Boston University has left a note for you regarding a document you
submitted with your application.
Please log in to your application (https://www.bu.edu/link/bin/uiscgi_celop_admissions.pl) and view the
"Check Application" tab. Click on the individual checklist item to view the comment.
Please do this as soon as possible as action may be required on your part.
If you have questions, please email [email protected].
Sincerely,
CELOP Office of Boston University
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Application+ Complete+– Intention+to+attend
After completing the application students receive the following
email with instructions to Login to their application to indicate
their intentions. “Yes, I want to attend.” or “No, I do not want to
attend.”
Subject: Boston University CELOP Acceptance
Dear John Example,
Congratulations! You have been accepted to Boston University - CELOP for Intensive 20 hours/week: core +
1 elective ( EN020 ) Fall 2013.
To reserve a seat at CELOP, or to cancel your application, you must log in to your CELOP application here:
https://www-test.bu.edu/link/bin/uiscgi_celop_admissions_admin.pl
On the "Welcome" screen, click "Access Application" next to the appropriate semester and choose "Yes, I
want to attend" or "No, I do not want to attend."
We look forward to receiving your response.
If you have any questions about your application, please contact CELOP http://wwwtest.bu.edu/celop/contact-us/.
Sincerely,
CELOP Admissions
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Application+ Complete+– Tuition+Deposit
If a student accepts, they are prompted with the tuition deposit
payment page
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Application+ Complete+– Intention+to+attend
If a student declines, they will see the following prompts
and receive the following email
Subject: Student Decline (U********)
Dear John Example,
Thank you for your interest in CELOP.
You have declined admission to Boston University - CELOP for Intensive 20 hours/week: core + 1 elective (
EN020 ) Fall 2013. Upon your request, we have cancelled you application.
If you?re interested in applying for future programs, please contact CELOP at http://wwwtest.bu.edu/celop/contact-us/.
Sincerely,
CELOP Admissions
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Admissions+Information
The CELOP Admissions staff will be in constant
contact via email with students regarding the status
of their application.
After an application is completed and submitted, it
takes the Admission staff 2-3 days to process the
application and create an I-20 form.
All forms are sent via FedEx International Priority mail.
All students are expected to arrive by the check-in date
of their program.
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