resolution no

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Item # 12
Reviewed By:
DH
X
CM
X
CA
CITY OF DANA POINT
AGENDA REPORT
DATE:
SEPTEMBER 20, 2016
TO:
CITY MANAGER/CITY COUNCIL
FROM
BRAD FOWLER, DIRECTOR
ENGINEERING SERVICES
OF
PUBLIC
WORKS
SUBJECT: PRELIMINARY DESIGN ACTIVITIES FOR THE
VILLAGE
CONNECTIVITY
ENHANCEMENT
IMPROVEMENTS
AND
DOHENY
STUDY
RECOMMENDED ACTION:
That the City Council (1) establish a new Capital Improvement Program Project
entitled “Capistrano Beach Connectivity Study Enhancements Project” and
provide funding per the Fiscal Impact Section; (2) authorize preliminary design
services for the Connectivity Study Improvements outlined in Supporting
Document A by the City’s as-needed traffic engineering consultant (Linscott, Law
& Greenspan, Engineers); (3) authorize the City Manager to execute a two year
contract extension with Linscott, Law & Greenspan, Engineers (LLG) for asneeded traffic engineering services with two additional four year options to allow
this work to be done along with other activities; and (4) authorize additional
surveying services per the as-needed Consultant Services Agreement with David
Evans and Associates, Inc. per the Fiscal Impact Section.
BACKGROUND:
The City prepared a Connectivity Enhancement Study (Study) in 2013 that
identified solutions to bicycle and pedestrian mobility/connectivity issues from the
Doheny Village/Capistrano Beach to the Lantern District/Dana Point Harbor and
other portions of Dana Point. Conceptual design plans outlining recommended
improvements to improve connectivity and beautify the area were generated and
included in the Study and are also included herein as Supporting Document A.
The proposed improvements are focused on Doheny Park Road, Coast Highway
and the PCH Connector from Pacific Coast Highway to Coast Highway.
The City would like to move the conceptual plans forward, develop preliminary
traffic design plans, and secure necessary agency approvals; particularly from
the California Department of Transportation (Caltrans). Much of the work
planned will be on State-owned right-of-way so the City must meet their design
criteria and provide traffic/survey-related information.
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The City requested Caltrans review of the Connectivity Enhancement Study last
year. Caltrans responded with a list of items required from the City in their letter,
attached as Supporting Document B, much of which is traffic and survey related
study information. If the City wants to be able to move forward and submit grant
applications for adaptive transportation funding, additional work is needed at this
time.
DISCUSSION:
In order to comply with Caltrans requirements, City staff approached our asneeded Traffic Engineering Consultant, Linscott, Law & Greenspan, Engineers,
Incorporated and requested a proposal for preliminary design services and
agency coordination to move the Study improvements forward for Doheny
Village. In addition, City staff contacted David Evans and Associates,
Incorporated and requested a proposal for surveying services for some missing
areas on our base mapping. Both consultants have provided proposals for this
effort which are included in Supporting Document C.
The goal of this effort is to prepare Preliminary Traffic Engineering Plans and
needed reports that Caltrans would approve as part of the process. Once the
Preliminary Engineering phase is completed, the City will be equipped to apply
for grant funds to support the design and construction of these desired
improvements.
The City has as-needed Consultant Services Agreements with both Linscott Law
and Greenspan Engineers, Incorporated (LLG) and David Evans and Associates,
Incorporated.
LLG has supported the Traffic Engineering Division since 2004 and has
consistently performed well, providing excellent service to the City and our
customers. They also provide the City’s contract Traffic Engineer who works side
by side with the City Engineer and Public Works Director to address traffic
issues, concerns and inquiries. In addition, LLG aides the City Engineer by
conducting detailed third-party discretionary reviews of potential private
development projects. These reviews help determine the traffic impact of a new
development on the surrounding community. LLG’s quick response time when
investigating traffic information for residents has earned them respect not only
with City staff, but with residents and developers as well. The Consultant
Agreement with LLG is set to expire in mid-2017. Therefore, as part of the
Recommended Action, a contract extension is recommended to allow them to
continue working with City staff and our customers on a variety of issues, as well
as to complete the Preliminary Design effort for the Connectivity Enhancement
Study improvements. No rate adjustment is needed when the requested twoyear contract extension is processed.
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The Agreement with David Evans and Associates is valid until 2017, with renewal
options to 2021.
It is recommended that the City Council approve the Recommended Action.
NOTIFICATION/FOLLOW-UP:
Linscott, Law & Greenspan, Engineers, Inc.
David Evans and Associates, Inc.
FISCAL IMPACT:
The Capistrano Beach Connectivity Study Enhancements Construction Project is
currently in the unfunded project category in our seven-year Capital Improvement
Program. However, since the City is ready to start preliminary design on that
work effort, it is recommended that $100K be transferred from existing budgeted
funding from CIP #1280, Traffic Safety Repairs and Improvements, to provide the
initial preliminary engineering budget for the Project. Additional funding will be
needed to complete design and construction later, but at this time, the City is
able to fund the work effort using existing Project funding sources.
Anticipated costs (including optional
Recommended Action are as follows:
LLG Engineers
David Evans and Associates
task
items)
associated
with
the
$28,000
$12,500
The remaining balance will be available for additional tasks as this effort moves
forward.
ALTERNATIVE ACTIONS:
1. Other Council-directed action.
ACTION DOCUMENTS:
None
SUPPORTING DOCUMENTS:
Page No.
A. Connectivity Study Layout Plans ........................................................... 4
B. Caltrans Letter of February 12, 2016 .................................................. 13
C. Proposals from LLG and David Evans and Associates ....................... 16
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SUPPORTING DOCUMENT A: Layout Plans
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SUPPORTING DOCUMENT B: Caltrans Letter
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SUPPORTING DOCUMENT C: Proposals
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