50th Anniversary of Camp T. Brady Saunders

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American Heritage Girls
Regional Camp
for Pioneers and Patriots
(rising 7 – 12th grade)
July 27 – Aug 2, 2014
2014 AHG Program Guide
Camp T Brady Saunders
1723 Maidens, Road, Maidens, VA
AHG Registration at TBS
CAMP T BRADY SAUNDERS
Dear American Heritage Girls,
Welcome to Camp T. Brady Saunders 2014!
I would like to thank you for choosing to spend a week with us and making Camp T. Brady Saunders your
destination summer camp. This is a dedicated session for only American Heritage Girls at Camp T.
Brady Saunders which has a proud tradition of providing an excellent summer camp experience since
1964, fifty years ago.
This is going to be a very exciting year at Camp T. Brady Saunders. We are once again introducing
several new badge programs, added a new offsite history adventure program and removed all extra
program and material fees from regular summer camp program! It is also the 50th anniversary of Camp
T. Brady Saunders. Through the summer we will be celebrating 50 years of camping at Camp T. Brady
Saunders.
Our professional and seasonal staffs are busy planning an incredible program. We have an exceptional
group of staff and area directors returning this summer, along with some new faces, all to ensure that
we exceed your unit’s expectations.
This Program Guide provides you the information you need to plan a successful week at Camp T. Brady
Saunders. This guide is also available online along with all the documents you need for summer camp.
As we get closer to summer camp 2014 some minor changes may have to be made to this guide. Be
sure to visit www.bradysaunders.net for the most updated edition of this Guide.
Please read this Program Guide thoroughly to ensure that your troop gets the most out of their summer
camp experience. I am very excited about this summer and am honored to serve as the Camp Director.
Again, thank you for choosing Camp T. Brady Saunders! I look forward to seeing you at camp!
Sincerely,
Mic Mullins | Program Executive
Camp Director – Camp T. Brady Saunders
[email protected]
804.204.2625
2014 AHG Summer Camp Program Guide
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Camp T. Brady Saunders is located in Goochland County, Virginia. It consists of over 600 acres of
land and comprises three separate camps. Camp S. Douglas Fleet is a short-term camping area located
near the entrance to the reservation. Cub Adventure Camp is a Summer Camp specifically designed
for younger campers and was opened in 2002. Camp T. Brady Saunders is the oldest camp in the
Reservation and provides long-term summer camp for older campers.
Mr. T. Brady Saunders of Goochland, owner of the Miller Manufacturing Company of Richmond,
donated the original land to build Camp T. Brady Saunders in 1964. It replaced Camp Shawondassee,
now camp Thunderbird owned by the YMCA. Over the years, additional land for the Camp and the
Reservation was acquired as gifts from Nawakwa Lodge #3 of the Order of the Arrow, Mr. Thomas
Starke, III, the Chesapeake Corporation of West Point, the Boisseau Estate and through various other
purchases.
Camp T. Brady Saunders has 16 separate campsites, three shower houses with individual rooms, a large
dining hall equipped with air-conditioning, a trading post, health lodge, aquatics program on Lake Dillon,
C.O.P.E (Challenging Outdoor Personal Experience) Course, remote controlled multi-station shotgun
range, covered archery and rifle range, a 3D archery range, 10 miles of mountain bike and hiking trails, a
compass and geocaching course, a sand pit volleyball court, a traverse wall, a nine-hole disk golf course,
a 28 foot tall Wet Willy waterslide and an administration building equipped with wireless internet.
The Reservation is located in the Virginia Piedmont. It has deciduous and coniferous woodlands,
rolling hills, lakes, and beautiful valleys. Wildlife abounds with deer, squirrel, beaver, turkey, fox,
rabbit, Canada geese, ducks and even a skunk or two.
Through the foresight of the Council Property Committee, Camping Committee and the Conservation
Committee, Camp T. Brady Saunders provides a modern facility that does not detract from the natural
beauty of the reservation. Camp T. Brady Saunders provides a great outdoor experience with modern
facilities and excellent program opportunities for campers of all ages!
CONTACT INFORMATION
Camp Mailing Address
1723 Maidens Road
Maidens, VA 23102
Council Office Mailing Address
PO Box 6809
Richmond, VA 23230
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Camp Office – (804) 556-3633 Please only use this number for Emergencies and Camp Business
 Camp Fax – (804) 556-2663
 Council Office – (804) 355-4306
Camp Director – Mic Mullins, [email protected]
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Camp Fee Structure – (all campers must be registered with AHG)
Hold-A-Spot - $250/troop, or $25/individual, due at time of reservation, and applied to registration balance.
$295
$100
AHG Girl
$265 Early Bird AHG Girl*
AHG Badge Requests – indicate at online registration
*An Early Bird rate of $30 off will be applied to all Girls who have
50% of their camp fees paid by May 5, 2014 - Balance due June 2 , 2014
per Registered AHG Adult that has taken Youth Protection and Background checked
(1 Free AHG Adult per 10 Paid Girls) Every troop needs a designated Health Safety Lead with First/CPR
Sufficient Adult attendance is required to ensure that Two-Deep Leadership will be available to support camp
programs and activities including all AHG Badge sessions, New Camper Challenge, COPE and High Adventure
opportunities. Please indicate at on-site Camp Registration which programs/activities you would like to
supervise. Programs/Activities without Two Deep Leadership will need to be re-assigned to activities with Two
Deep Leadership. We appreciate your support to maximize camp program and activity opportunities!
$20
per night for AHG Adults not staying the entire week
$7
per meal for guest meals
NO ADDITIONAL FEES FOR BADGES or HIGH ADVENTURE PROGRAMS!
This includes Handicraft Kits, Rifle, Shotgun, Ammunition, Archery Kits, Voyager Trek, COPE & Ranger Challenge, etc.
Refund Policy
In the case of death of an immediate family member, sickness or injury, or a military transfer we will refund all but $75
of fees paid when verified by a physician, military commander or other such official. Camp T. Brady Saunders strives
to provide the very best program possible. We enter into obligations with our staff and vendors the winter before
summer camp. Cancellations after May 5th undermine our ability to provide our quality program. Reasons such as
vacation schedule, summer school and last minute changes of mind are not acceptable reasons for refunds. Campers
who leave during a week of camp will not receive a refund.
General Camp Policies
Camp T. Brady Saunders is a BSA Nationally Accredited Camp owned and operated by the Heart of Virginia Council.
Its staff must be currently registered members of the Boy Scouts of America. All girl and adult campers must be
currently registered with American Heritage Girls. All Troops must have Two 21+ year old AHG registered Adults in
Camp at all times. In accordance with Federal law and U.S. Department of Agriculture policy, this institution is
prohibited from discriminating on the basis of race, color, national origin, sex, age or disability.
Provisional Campers
Provisional Campers are individual Girls who attend summer camp without their Troop. Sometimes Provisional
Campers attend with one fully Registered AHG parent or leader who has taken Youth Protection and has had a
background check. These Girls are still considered Provisional Campers. We are very excited to be able to offer
individual Girls the opportunity to attend our camp. Provisional Girls will be assigned to a Troop in one of two ways.
The Girl may be put into a volunteer Troop with volunteer leadership created specifically to act as a Provisional Troop
for the week; or, they will be added to an already existing AHG Troop who has agreed to take the Girl as part of their
Troop for the week.
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PREPARING FOR YOUR SUMMER CAMP ADVENTURE
August – May
Register online or use a paper registration form to register for summer camp.
May
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June
Pay ½ of Troop fees by May 5th to secure Early Bird rate
Have Girls select their badge and program choices for summer camp
Remove all reserved spaces you will not be using from your registration by May 5th to avoid
cancellation fees
Online AHG Badge / High Adventure Requests begin mid – May with ‘Survey Monkey’
Pay balance of fees by June 2, 2014
2 Months before Departure
 Issue each Girl a personal equipment checklist
 Committee checks with parents of all Girls not signed up to ensure they are not attending
 Troop leader begins program planning for camp
o Review program ideas and Badge Requests from each Girl
o Determine Squad and Troop advancement/program needs
 Check status of fee payments
 Troop Committee and parents begin plans for camp
o Transportation needs
o Equipment needs
o Extra Leadership /Registered Adults to support 2 Deep Leadership
o Finance needs
 Distribute AHG High Adventure Activity Medical Form, to be completed and signed by
a physician for all campers
1 Month before Departure
 Troop leader holds camp planning meeting with the Squad Advisory Board
o Review equipment checklists
 Remind all Girls and their parents of arrangements, departure times, visitor night, etc.
 Check status of fee payments
2 Weeks before Departure
 Inventory Troop’s waterfront abilities – If doing pre-camp swim checks, bring AHG Swim Test
Classification – note all participants will need to participate in a swim check upon arrival at camp
o Non-swimmer
o Beginners
o Swimmers
 Remind all Girls/parents of arrangements, departure times, visitor night & camp specifics
 Pay any remaining fees to ensure a quick check-in at camp
1 Week before Camp
 All Girl and Adult AHG Health and Medical Forms should be completed – Troop Coordinator
please review before arrival
(PLEASE SUBMIT A COPY, NOT THE ORIGINAL)
 Troop Coordinator holds final Squad Advisory Board about camp
 Troop Board meets to tie together loose ends
 If not already paid, pay delinquent fees to ensure a quick check-in at camp
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First Day in Camp - Basic Check-in Schedule and Procedures
10:00 AM – 2:00 PM
Early Arrival –
Stop by the administration building, pick up your campsite map by the check-in book on the front counter
and, please sign-in. You are welcome to drive to your campsite and begin setting up camp, be sure to
only setup in assigned tents. Remember to not exceed 15 miles per hour. Your site guide will meet
you at your campsite at 2:00 PM to begin the formal check-in process. This is a great time to make the
site your home for the week!
2:00 – 3:30 PM
Formal Check-In Park in lot behind Camp Office. Meet your Staff Guide at the Camp Office. Your site guide will walk
your Troop to their site. A Troop Coordinator and LIT (AHG Leader in Training, Squad Leader, or
designated girl leader for this camping trip) will stay at the Camp Office to complete check-in or if it is
crowded, they may elect to return when it is slower. Please have the following:
 All materials needed to complete any financial transactions
 A copy of your Troop’s roster with leader’s cell phone numbers listed
 A written list of any Badge changes needed
2:00 – 5:00 PM Camp Tour – Your Site Guide will take the Troop on a tour of the camp.
Medical Check-in at the Health Lodge - Have each Camper present their own medical form to the Health
Officer for review. Medications may be left at the Health Lodge at this time, if not being secured in your
campsite by a Troop Coordinator. Buddy tags will be issued only after medicals are received.
The Waterfront - Swim checks are conducted. If your Troop took advantage of the AHG Swim Test
Classification pre-camp swim-checks please present them to the Waterfront Director along with
supporting documentation. Campers might still enjoy taking the swim test to cool off and try the water.
The Dining Hall - There will be a stop at the dining hall where a demonstration of the dining hall procedures
will be reviewed. It is important for every camper to attend to better facilitate the week’s meals.
5:30 PM
Waiters report to the Dining Hall. Send one waiter for every seven total campers (Girls plus Adults).
Have the rest of your Troop in full AHG Uniform with flags, report to the Retreat Field.
5:45 PM
Retreat Ceremony at the Activity Field – attendance is required (excluding waiters).
Evening announcements will be made following retreat.
6:00 PM
Supper
7:00 – 8:15 PM Meeting for Troop Coordinator and LIT or Squad Leader is at the Camp Administration Office.
Waterfront Demonstration –Mandatory for all other Girls and Adults in camp at the waterfront.
8:20 pm
Assemble along the road at the Entrance to the Chapel for Opening Campfire Parade
and Staff Campfire Program.
9:45 pm
Administration open for any needed badge changes.
10:00
Taps—(Lights out—All quiet)
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Basic Daily Schedule
Time
Event
7:00 AM
First Call
7:30*
Reveille
7:45
Waiters to Dining Hall
7:50
Morning Color Ceremony at Eagle Flag Plaza—
required attendance (attire ready to participate in badge classes)
8:00
Breakfast
8:45
Troop assembly at campsites prepare for daily inspection.
Quartermaster is open for tools and supplies.
9:00 - 9:50
1st badge period
10:00 – 10:50
2nd badge period
11:00 – 11:50
3rd badge period
12:00*
Troop Assembly at Campsites / Squad Leader and Troop Coordinator Meeting
12:15 PM
12:30
Lunch
1:25 – 2:15
4th badge period
2:25 – 3:15
5th badge period
3: 25– 5:00
Open Activity Period – All areas open (optional 6th badge period)
5:00*
Troop Assembly at Campsites
5:40
Troops to Retreat
5:45
Camp-wide Evening Retreat at the Retreat Field (AHG Uniform)
6:00
Supper
7:00 – 8:30
Evening Activity Period (Camp planned activities)
8:30
Troop activity period (Sunday & Friday Campfire)
9:00
Evening Devotions (Chapel available for Troops personal ceremonies)
9:45
Call To Quarters
10:00*
All Campers to Own Site, Lights Out, All Quiet, Bed Check
* Please count heads to make certain all your Girls are present.
** Schedule subject to change.
NOTE: ATTENDANCE, PARTICIPATION, WEATHER OR OTHER UNFORESEEN FACTORS MAY NECESSITATE
SCHEDULE CHANGES DURING THE WEEK. IF THIS OCCURS YOU WILL BE NOTIFIED AS SOON AS POSSIBLE OF
THOSE CHANGES.
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Checkout Procedures & Last Day at Camp
Before 7:30 am, or after breakfast, one vehicle per Troop will be allowed to enter the campsite to remove
gear. Please, no vehicles on the road while campers are moving to the dining hall! Remember to drive
slowly!
At 9:00 am your staff guide will arrive at your campsite and complete the Checkout sheet. If you plan to
leave earlier, please inform the Commissioner Staff so they can make special arrangements to have your site
inspected.
Once inspection is complete you need to go by the Health Lodge to pick up your medical forms and any
medications; all medical forms left at camp must be destroyed per federal law. Then you will bring your
checkout sheet to the Administration building to complete the checkout process. You will receive your
checkout packet containing your Troops awards, patches and badge completion sheet.
50th Anniversary of Camp T. Brady Saunders
Throughout the summer of 2014 the camp will be celebrating its 50th anniversary.
events will occur throughout the summer.
Special displays and
Mid-Week Arrivals & Departures from Camp
All campers, youth and adult, must check in and out of camp at the camp office. This applies to anyone
who is coming to or leaving from the camp. It is critical that we always know who is, or is not, at camp. A
Girl must have a Troop Coordinator present at the time of departure to confirm the Girl is allowed to leave.
Thank you for your cooperation!
Camp Wristbands
All campers, youth and adult, must wear the colored wristband they were given at check-in. Anyone who
is found in camp without this wristband will immediately be escorted to the registration building.
Replacements bands are available at administration.
Medical Forms, Medications in Camp & Health Lodge Procedures
The Health Officer is a certified EMT. A camp physician is on call 24 hours a day. St. Mary’s Hospital,
Richmond, VA, will treat emergency patients from camp. Goochland County Fire and Rescue Association
provides emergency transport if needed. Non-emergency transportation is provided by the troop leaders
to either Goochland Medical Center or St. Mary’s Hospital (as determined by the Health Officer).
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ALL campers, both youth and adult, must have a completed AHG High Adventure Activity Medical Form
with them when they report to camp; it must be completely filled out. It will be placed on file with the
Health Lodge and will be returned to the Troop when they collect it at the Health Lodge before checking
out. Any forms left at camp when a Troop leaves must be destroyed according to Federal law. Please do
not give the Health Lodge original medical forms, please give us a copy of the original.
AHG High Adventure Activity Medical Form must be dated within the last 12 months and signed by a
physician. Incomplete forms cannot be accepted. All leaders staying a partial week must also have an
AHG High Adventure Activity Medical Form. Please have these forms completed when you arrive at
camp. We cannot allow any participants to stay on camp without these completed forms. Open toed
shoes are not allowed outside the waterfront area!
In case of emergencies call the camp office (804) 556-3633.
This is for emergencies only!
Swim-Check & Waterfront Procedures
All Girls who come to camp and intend to participate in any event involving the waterfront must go through
swim check at camp or complete a pre-camp swim check. Although, each Troop, in its entirety, will go to
the waterfront during the camp tour, and take a swim test, troops may also bring AHG Swim Test
Classification to designate swimmers and non-swimmers. Girls need to be in modest one-piece (or full
coverage tankini) swim suits during this time and be ready to participate in swim-checks. There is also a
waterfront demonstration at 7:00 pm on their first day at camp, which all Troops are required to attend.
Valuables
Unfortunately, even at camp, losses occur. For self-protection, items you do not wish to lose should be
left at home. The camp carries no insurance for personal items and is not responsible for loss or theft of
personal items.
Mail
Daily deliveries and collections are made at camp. Outgoing mail will be picked up from the mailbox
following breakfast each day. Incoming mail can be picked up at the dining hall by an adult leader after
lunch. All packages will need to be picked up from the camp office. Mail to campers should be addressed
as follows:
Girl _________________ of Troop # _________ (AHG)
Camp T. Brady Saunders
1723 Maidens Rd
Maidens, VA 23102
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Closing/Visitors Campfire & Dinner:
On Friday night we have a picnic style dinner. Girls may invite their nearby families to join them at camp
for a meal and show them around camp. The Troop must have a total count to Camp Commissioner by
Wednesday morning in order to assure enough food is prepared. It is not practical for families from a long
distance away to attend as camp does not close until Saturday morning and we do not provide overnight
accommodations for families.
The meal cost is $7.00 per person. When the parents arrive at camp they will park at the Administration
parking lot. They will register and pay for their meal at the camp administration building. They will
receive a special armband that will allow them to eat in the dining hall. Parents and family are welcome to
arrive at camp starting at 5:00 pm.
Please remember that pets are not allowed at camp. Vehicles are not allowed in camp except to retrieve
equipment for troops leaving early. All vehicles must have a vehicle pass issued through the camp
administration building.
Parents are invited to attend the closing campfire, which begins at 8:30 pm. It will be a series of skits and
songs performed by the Girls. There will be awards and stories presented and told by the staff. The
campfire will end by 10:00 pm. If Girls or Troops are leaving early they need to sign-out at the
administration building. All guests need to be out of camp by 10:30 pm. Checkout is not necessary.
Vespers Song
(to the tune of O Christmas Tree)
May be sung at final campfire by staff
Softly falls the light of day
as our campfire fades away.
Silently each One should ask,
"Have I done my daily task?
Have I kept my honor bright?
Can I guiltless sleep tonight?
Have I done and have I dared
everything to Be Prepared?"
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TROOP/SQUAD GEAR TO BRING TO CAMP
100’ Clothes Line
Troop Record Book
Pencils, Paper
Song Book
Troop First Aid Kit
Prayer or Devotional Resource
Personal Tents (optional)
Tarp for each tent
Troop Advancement Chart or Copy
Squad Flag
Troop and American Flags
Alarm Clock
Squad Cooking Equipment, Dutch Ovens
Thumb Tacks
Ceremony Equipment
Skit Supplies
Troop Activities
Program Guide
Troop Coordinator Handbook
Lanterns, Candles & Stoves – Liquid fuels may be used in camp but
must be stored with the Quartermaster, under lock & Key
Cooking supplies for Troop Coordinator Cook off & Dutch Oven Cook off
CAMPER PERSONAL GEAR TO BRING TO CAMP
ITEM
SUGGESTED NUMBER
Backpack
Sleeping Bag or 2 Sheets & Blanket
Pillow
Flashlight / Headlamp
Full AHG Uniform
Walking Shoes (campsite shoes)
Camp Shoes (shoes to wear around camp)
Flip-Flops (for shower)
Underwear & socks
Extra Clothing (shorts, pants, shirts)
Hat
Rain Jacket
Swim Trunks
Rain Gear
Bath Towel / Wash Cloth / Soap
Toothbrush & Toothpaste
Water bottles
Brush or Comb
AHG High Adventure Activity Medical Form
1
1
1
1
1
1
1
1
6 pairs
3 sets
1
1
1
1
1 each
1 each
2
1
REQUIRED
Spending Money
AHG Handbook
Sunscreen & Insect repellant
AHG Handbook
Paper & Pens
Completed Badge Partial Requirements
Badge Projects
OPTIONAL EQUIPMENT
ITEM
Fishing Gear
Camera and Batteries
Musical Instrument
Religious Material
Alarm Clock
NOTE: Girls taking waterfront badges (Swimming, Lifesaving, Rowing or Canoeing) or the BSA Lifeguard training should bring long pants, a
long-sleeved button-down shirt, and a pair of old sneakers. They will use these clothes for rapid undress and /or emergency swim
requirements and should plan to get them wet.
For this reason, old clothes are suggested.
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AWARDS AND PATCHES
Camp Patch: Each camper will earn a camp patch once they complete an entire week.
Clean Camp Award: Troops must meet the standards of the commissioner service on daily campsite
inspections.
Honor Squad Award: This award can be earned by a Squad if it completes the requirements listed on the
Honor Squad Application available at www.bradysaunders.net.
Honor Troop Award: This award can be earned by a Troop if it completes the requirements listed on the
Honor Troop Application, available at www.bradysaunders.net.
Troop Coordinator Award: This award can be earned by adult participants who complete the requirements
in the Troop Coordinator Award handout.
Mile Swim: Awarded to individual Girls who swim a mile without stopping during their stay at camp.
New Camper Challenge: Award Certificate will be given to campers who complete this program.
Daily Awards
Spirit Log: Each day the Spirit Log will be presented at retreat to the most spirited Troop of the day. It will
be that Troop’s duty to decorate the log and bring it back the next day.
Clean Sweep: Each day the Clean Sweep will be awarded at retreat to the Troop with the cleanest campsite
of the day. It will be that Troop’s duty to decorate the broom and bring it back the next day.
Retreat Cup: Each day the Retreat Cup will be awarded to the most impressive looking troop at Retreat.
It will be that Troop’s duty to decorate the cup and bring it back the next day.
Contests: Top winners of the following events will receive recognition: 3D Archery Contest, Volleyball
Trophy, Troop Coordinator Cook-off, Dutch Oven Cook-off, and Brady Olympics.
SPECIAL PROGRAM ACTIVITIES
Open Activity Period and Evening Activity Period
Afternoon Open Activity Period - In general, all the program areas in camp are open from 3:25 – 5:00 PM.
Late Afternoon Badges - Some badges may be offered during this open period time.
Evening Activity Period - from 7:00 - 8:30 PM there will be a special camp game or activity in which Troops
and/or Squads can participate. These open activity periods are not badge classes.
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Open Activity Programs:
Aquatics:
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Open Boating—Canoes, Row boats, Kayaks
Iceberg 14ft inflatable climbing wall and slide in the lake
Wet Willy 100ft waterslide
Open Swim
Half-Mile Swim (Tuesday at 6:30 AM)
Mile Swim (Wednesday at 6:00 AM)
Shooting Sports:
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Open Shotgun Range
(Purchase tickets at the Trading Post)
Open Rifle Range
(Purchase tickets at the Trading Post)
Open Archery Range
3D Archery
Games:
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Volleyball
Horseshoes
Waterfront Games
Disk Golf 9-hole Course
Camp Orienteering Course
Camp Geocaching Course
Tetherball
Other games may be added or requested
Other Program Areas:
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Nature Lodge – Nature Demos
Handicraft – Open Craft Assistance
Outdoor Skills – Outdoor Skills Demonstrations
Mountain Bike Program – Free rides
Camp-wide Events:
Sunday – Opening Campfire
Monday – Camp-wide Volleyball Tournament
Tuesday – Waterfront Games
Wednesday – Outdoor Skills Relay
Thursday – 3D Archery Contest, Dutch Oven Cook-off, Troop Coordinator Cook-off and Chapel Service
Friday – Family Picnic and Closing Campfire
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ADULT PROGRAMS & CLASSES
Many of the nightly programs will have a component that is specifically for the Troop Coordinators
and adult campers. There will also be several activities offered for the adults including the Troop
Coordinator Special Activity, the Troop Coordinator and LIT/Squad Leader 3D Archery Contest, the
option to earn the Troop Coordinator badge, plus many other fun and exciting activities.
In addition the following classes will be offered for AHG Adults at camp:
 Safety Afloat and Safe Swim Defense – Monday 7 pm
 Climb on Safely – Tuesday 7 pm
 Leave No Trace – Wednesday 7 pm
 Trek on Safely – Thursday 7 pm
 CPR & First Aid Certification – offered weekly $35 to participate
The Troop Coordinators will also have the opportunity to attend a special steak dinner with the
Heart of Virginia Council’s Scout Executive on Wednesday night. This dinner is a great opportunity
to meet our Council’s leadership and discuss special programming. Afterwards there will be a
special Troop Coordinator only shooting contest where you compete in Archery, Rifle and Shotgun.
CAMP MOUNTAIN BIKE TRAILS & RIDING BIKES
Camp T. Brady Saunders is equipped with 10 miles of mountain bike trails. Girls are welcome to
bring their bikes and ride on the trails. They may also use their bikes to travel around to their badge
classes.
Girls will need to wear a helmet at all times when they are riding bikes and must let their Troop
Coordinator know when they are out riding their bikes.
The buddy system must be followed for any trail riding.
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DINING HALL PROCEDURES
At Camp T. Brady Saunders, we like to think of our campers as family. The most family oriented time of the day is at
mealtime. All meals served at camp are served FAMILY STYLE. Each table will receive food for the entire table and
will share the food family style.
SETUP
Every Troop needs to send one waiter for every seven Campers, unless the Dining Hall Steward has made other
arrangements with the Troop. Waiters need to arrive 15 minutes before breakfast and lunch and 20 minutes before
dinner. We only need one waiter per table. This is an important part of camp and to ensure that everyone has their
turn, additional waiters will be asked to wait outside until the meal begins.
There is a dry erase board posted in the dining hall, next to the kitchen OUT door.
utensils, plates and cups are needed for the meal.
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This board will outline what
The waiter will retrieve these items from the kitchen and the center table.
The waiter will then select a staff totem for every open spot at their table. The number of totems needed
for a table will be marked on the table card.
If a waiter is unsure how their table should be setup, they can refer to the head table and ask the Dining Hall
Steward for help.
The Waiter will then check the dry erase board next to the kitchen IN door to see what food items will be
served and what quantity of each item is needed per table. They will retrieve all cold food items, such as
milk, chips and bread before the meal begins.
The waiter will stand by their table until the Dining Hall Steward invites the Campers to enter the dining hall.
GRACES
Campers are encouraged to lead meal blessings.
DURING THE MEAL
After grace, waiters will enter the kitchen to retrieve all hot items. If seconds are available on an item, the Dining
Hall Steward will circle the item on the food board.
When the meal is nearing completion, the Dining Hall Steward
will announce “dessert is available” and the waiter will then be able to retrieve the dessert from the kitchen.
CLEANUP
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Waiters will remain at their table after the dining hall dismissal. Waiters will also wait to start cleaning until
the Dining Hall Steward announces the cleanup procedure.
All plates, platters, bowls, pitchers and cups will be brought to the back table next to the IN door. All
silverware and serving utensils will be placed in the gray containers located on the center table. All
unopened items such as chips, condiments, milk, juices and cereal will be brought to the kitchen. All extra
liquids should be poured into the waste liquid container. Waiter will then sweep under and wipe down their
table using the cloths found on the center table. They will stack their benches on top of their table.
Once the waiter feels their table is cleaned, they will raise their hand and wait for the Dining Hall Steward to
check their table. Waiters must wait to have their table cleared before they can leave the dining hall.
15
SPECIAL FOOD NEEDS
Camp T. Brady Saunders plans the menu for camp following national nutrition guidelines. The
camp employs a year-round Food Service Manager and provides an excellent camp menu. We do
our best to provide menu options to accommodate many different dietary needs and allergy
considerations. Peanut butter and jelly is always available as an alternative or addition to any meal,
but due to allergy concerns, it must be requested by each table individually. It is not possible to
provide food to meet every dietary and allergy need. Please contact the Camp Director several
months before camp to make arrangements for any special food needs, menu questions and food
storage concerns. You will be put in contact with our Food Service Manager who will be able to
answer all food related questions.
DOUBLEKNOT Registration & BADGE Sign-up Program
Registration
Camp T. Brady Saunders manages its camp registrations using the Doubleknot program. This is an
online service used by our Council to manage events. You can register your Troop online through
the Doubleknot program at the camp website or through the Council’s online calendar.
If you register using the paper registration form you will be entered into the Doubleknot system and
you will receive a Doubleknot account. This will be assigned to the primary email address on the
registration form. If you already have a Doubleknot user ID you would like to use, please include
it on the registration form.
Updating Registration
You will log back into Doubleknot periodically to update your registration and enter more
information. It is very important to note that you need to log into your existing registration, not
create a new one – your payment history is linked to your reservation and your campsite request.
Right now you may know your Troop plans to go to camp at T. Brady Saunders. You can go ahead
and reserve a space for your Troop. Later you will know how many people plan to attend camp
and you can update that information.
When you know the names of all your participants at camp you can go into the system and enter
your roster. This will become important for badge and program registration. You will also have
the option to pre-order camp merchandise (T-Shirts, etc) through the Doubleknot system and have
it waiting for your Troop when you arrive at camp.
16
AHG Badge REGISTRATION
AHG Badge, COPE and High Adventure Registration is anticipated through a ‘Survey Monkey’ online
available in Mid-May. Badge offerings will be based on girl’s preferences, the skill set of available
staff, and availability of 2 deep leadership at all activities and programs. There are 6 Badge blocks
per day. This camp has staff to teach the 61 BS merit badges listed below. Most AHG badges
have a near BSA equivalent within the vast offerings of this camp and will have staff familiar with
most topics capable of teaching the subject matter.
Camp Badge offerings are grouped within Outdoor Skills, Ecology, Aquatics, Shootings Sports,
Handicraft, Citizenship, Science and Technology, and additional topics.
TEACH an AHG Badge?
AHG adult campers are also invited to share their knowledge and expertise and teach an AHG badge
of their preference.
Please contact Sonja Myers (AHG camp director) to discuss.
[email protected] 804-334-1825
17
Special Programs & High Adventure
New Camper Challenge – First Year Camper Program
Throughout the week, first year campers will blaze their own path on the trail
while having the time of their life! The New Camper Challenge program will
combine both skill instruction and a love of the outdoors to instill in the young
campers a desire to learn. It will also inspire them to look deeper into
outdoor programming and the experiences it can bring.
New Camper Challenge Description:
It is more of an orientation to the out-of-doors and to help the new Camper get comfortable with squad (patrol)
method while teaching vital camping skills.
A Girl attends New Camper Challenge from 9 am - Noon in the New Camper area and the afternoon in their badge
classes. One of the afternoon badge periods will be the swimming badge or instructional swim. During the
other afternoon badge period they will have a choice of another AHG Badges.
Each Thursday night, all New Camper Challenge Girls will participate in a special evening activity. They will also
be putting on their own campfire for their Troop Coordinators. We ask that every Troop Coordinator that has
a Girl in the New Camper Challenge program please attend the campfire to see the hard work their Girls have
done throughout the week.
Special Equipment Needed
Each Girl participating in the New Camper Challenge will need, besides her regular camping gear, the
following items that will be used in the program:
-
A day pack or book bag of some type
-
Paper and pencil
-
AHG handbook
-
A pocket knife
-
A canteen or water bottle
-
A small personal first aid kit
-
Rain gear
-
Hot Spark Fire Starter (available in trading post)
-
Compass—with at least 2 degree
increments
Sign-up For New Camper Challenge
Registration for New Camper Challenge is done using the Doubleknot registration program and is available
on May 5, 2014.
AHG Badge selections for the two afternoon blocks is done through ‘Survey Monkey’
(available in Mid-May) by grouping AHG Badge requests with staff availability.
Girls that participate in the New Camper Challenge program will be recognized at the closing campfire on
Friday evening.
18
Camper & Parent Orientation Pre-camp Meeting
We offer a special orientation for new Campers and their Parents.
It will be at camp on Saturday, June 14 from 9-12 with a hot dog lunch provided. This program is designed
to relieve anxieties new campers and their parents might have about long term camping.
Some of the questions we will answer will be:
-
Where am I going to sleep?
What do the tents look like?
Where do I eat?
What are the showers and bathrooms like?
Where do I go if I get an injury?
What is there to do during the day?
What is the “New Camper Challenge”?
Discuss home sickness and how to help avoid it.
How do I communicate with my daughter?
What should I bring to camp?
What should I leave at home?
Medications at camp?
Any questions you have?
GIrls and parents will also have a tour of Camp T. Brady Saunders.
SIGNUP is available at our website
bradysaunders.net
19
PROJECT C.O.P.E.
Challenging Outdoor Personal Experience. COPE is comprised of group
initiative games, as well as low and high-rope course activities. Some of the
activities involve a group challenge, while others test individual skills and agility.
Participants climb, swing, balance, jump, rappel and think of solutions to a variety
of activities. Most do much more than they ever thought they could do.
Group activities are ideal for emphasizing the squad (patrol) method and
developing leadership. Individual activities help promote personal growth.
Project COPE provides an opportunity for every
participant to achieve success as an individual and as a member of a team. The activities
are not designed to be competitive or to be a race against time. More important
objectives such as building individual confidence, developing leadership, and inspiring
cooperation among team members are emphasized.
Through a generous gift from Nawakwa Lodge, Camp T. Brady Saunders operates a COPE
course. The COPE course is, by design, geared for the older Girls in the troop. Girls who
participate should be those who have reached a time when badge classes stop being as
attractive and challenging. The COPE Director will have the final say on who will
participate in this program.
12 Girls will be able to participate in COPE. Registration is through the Doubleknot program. At camp, each
participate will need to submit their COPE application form to the COPE Director for review. Girls not meeting
minimum requirements will not be allowed to participate in Project COPE. The morning COPE session will be
conducted from 9:00 AM until noon. Project COPE participants may take afternoon badges to complement their
COPE session or participate in Ranger Challenge.
In addition, it should be noted that due to the group dynamics involved in Project COPE, missed sessions cannot be
made up. Therefore, leaving camp for baseball games, swim meets, etc. removes eligibility for participation in
Project COPE.
Further, visitors are only allowed when invited by the COPE Director. Due to the safety aspect of conducting COPE
activities, the COPE area is OFF LIMITS to anyone without the supervision of a qualified instructor and area director.
Anyone found on the course unsupervised will be dismissed from camp.
COPE minimum requirements for participation:
- Must be at least 13 years of age by January 1 of the year of participation.
- Must be at least a second year camper at summer camp
ALL PARTICIPANTS MUST:
- Have a completed AHG High Adventure Activity Medical Form
- Have long pants and appropriate shoes, see prerequisites
- Complete a COPE Application (available online)
20
RANGER CHALLENGE
Ranger Challenge is a program designed for older Girls who seek a
different experience than a week of earning just badges at camp!
A wide variety of activities will be offered each week which may include
Indian Archeology, Survival, Rifle and Black Powder Shooting, snakes,
an ecology trip to the James River, a hike up Crab Tree Falls, special
canoe outings, and so much more!
The girls may also have a chance to shoot crossbows, blowguns, throw boomerangs and
atlatls (a tool used for maximum leverage in dart-throwing), throw axes and knives and all
of the other skills that are needed to become a well-rounded woodsman! Nature study
and outdoor awareness is built into all parts of the program.
The Ranger conducts this program utilizing regional outdoor locations and natural
resources.
Adults are welcome and encouraged to participate and help out where
necessary. Girls must be 14 years of age and be physically fit. At the
end of the week, the participants can purchase the “Ranger Challenge”
rattlesnake hat at the Trading Post and may be issued a special patch for
completing the Ranger Challenge. The program will be altered or
changed due to extreme weather conditions. At least 2 of the week’s
special programs will be offered after supper.
A Ranger Challenge permission form is required for participation in the program and is
available at www.bradysaunders.net. In addition to money for spending at camp it is
recommended that participants have an additional $20 for meals two nights out and any
snacks they may wish to purchase.
- Have a completed/signed AHG High Adventure Activity Medical Form
21
VOYAGER TREK
Camp T. Brady Saunders is again offering the
Voyager Trek in 2014.
This is a great
opportunity for your Girls to have a high
adventure trip without the price of a high
adventure expedition.
Girls will spend a week on a canoe at Kerr
Reservoir. Girls will be accompanied by two
trained staff members (and 2 AHG adults)
who will teach them new skills and help
deliver a customized experience for each
group. They will learn advanced canoeing skills and participate in a wide variety of programs.
Girls will arrive at camp with their Troop or provisionally. They will meet and prepare their personal
and crew equipment for the journey. They will travel to Kerr Reservoir and begin their journey, all
in the same day.
This is not a program where Girls do nothing but canoe for a week. Each day they will participate
in many unique programs. They will learn about packing food for their own High Adventure
outings. A full itinerary of the trip is available with the Voyager Trek Program Guide and will include
more details.
This is going to be a program that your Girls will remember!
To participate in the Voyager Trek Program, Girls must be accepted to the program by
completing the Voyager Trek application at www.bradysaunders.net
Acceptance in the program is not guaranteed.
Once a Girl is confirmed they will receive an email.
Voyager Trek minimum requirements for participation:
- Must be at least 13 years of age by September 1 of the year of participation.
- Must pass camp swim-check or be a swimmer certified with a AHG Swim Test Classification
22
Mountain Bike Program
Camp T. Brady Saunders is now in our third year of the Mountain Bike
Cycling Badge Program. Through a partnership with Richmond MORE,
Richmond ASR, Trails for Youth and a grant from Specialized Bicycles,
we are able to offer an all-encompassing Mountain Bike Experience!
Girls will have the opportunity to learn how to safely ride a mountain
bike, the components of mountain bikes, and how to repair common
malfunctions while on a trail ride.
They will learn the skills required to successfully traverse different obstacles encountered
while riding a mountain bike. They will learn about the opportunities that are available in
their area to ride mountain bikes.
The Girls will learn all these skills while riding on our own 10 mile mountain bike course using
our own mountain bikes. They will have the opportunity to complete many of the
requirements for the Cycling Badge and will gain a lifelong love of the sport of Mountain
Biking. This program is for 13+ year old Girls and is physically demanding. This program is
limited to 24 Girls per week.
Civil War Experience
A new program for 2014 will be the Civil War Experience. This program
takes advantage of Camp T. Brady Saunders unique location in the heart
of Civil War country. Instead of earning badges, Girls will leave the
camp each morning and visit civil war historic sites throughout the
region.
It will include many different battlefields, museums, an
overnight in Petersburg and a tour of the Nation’s Capital.
This program is currently under development.
More information can be found at
www.bradysaunders.net as we get closer to summer camp.
Questions/Comments?
Contact Sonja Myers, Ministry Expansion Lead
AHG Central Virginia, [email protected] 804-334-1825
23

50th Anniversary of Camp T. Brady Saunders

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