derby usd 260 - Northside Middle School

Transcription

DERBY USD 260
BOARD OF EDUCATION AGENDA
April 23, 2012, 7:00 p.m.
Derby City Hall • 611 Mulberry • Derby, KS 67037
1. Call to Order/Roll Call
Flag Salute
2. Adoption of Agenda
3. PRESENTATIONS
A. I Make a Difference Awards
B. Derby Sixth Grade Center
4. ROUTINE ACTION
A. Approval of Minutes
B. Citizens/Community Presentations Before the Board
1. DNEA
2. Patrons
5. CONSENT AGENDA
A. Donation to Cooper Elementary from Thrivent Northwest Chapter (VE)
B. Donation to Derby Hills Elementary from the Haddock Corporation (DS)
C. Donation to Derby High School from the Derby Community Coalition (TH)
D. Certified and Classified Personnel Reports (HB)
E. Claims
6. STAFF/BOARD REPORTS
A. Superintendent’s Report (Craig Wilford)
B. Strategy I – Recruit & Retain Staff (Heather Bohaty)
C. Leadership Class at DMS (Kristen Kuhlmann)
D. Curriculum Report (Dr. Laramore)
7. DISCUSSION
A. Elementary and Secondary Education Act (ESEA)Resolution (Janet Sprecker)
B. Meal Prices for 2012-2013 (Tom Snodgrass)
C. Job Descriptions (Heather Bohaty and Kathy Robertson)
8. ACTION
A. Facility Usage Fees (Tom Snodgrass)
B. Request to Bid Bus Radios (Tom Snodgrass)
C. Food Service Prime Vendor Bids (Tom Snodgrass)
D. Apple Equipment for DHS Broadcasting (Don Adkisson)
E. Substitute, Administrative, Special Services and Parent/Student Handbook
Revisions (Heather Bohaty)
F. Job Descriptions (Heather Bohaty/Kathy Robertson)
G. Extended School Year (Dr. Anderson)
9. EXECUTIVE SESSION
A. For the purpose of discussing matters relating to personnel.
4.A
UNAPPROVED
DERBY PUBLIC SCHOOLS
DERBY, KANSAS
ROLL CALL: The regular meeting of the Board of Education, Derby Unified School District 260, April 9, 2012, Tanglewood Elementary, 830 Ridgecrest. Meeting was called to order at 7:01 p.m. MEMBERS PRESENT: Matthew Joyce, Carolyn Muehring, Don Parks, José Martinez, and Andreé Sisco. MEMBERS ABSENT: Tim Aiken STAFF PRESENT: Craig Wilford, Superintendent; Heather Bohaty, Asst. Supt./Human Resources; Don Adkisson, Director of Finance; Drew Lane, Director of Technology; Cynthia Wentworth, Director of Community Marketing; Tom Snodgrass, Director of Operations; and Dr. Doug Anderson, Director of Special Services. FLAG SALUTE: Tanglewood student, Cooper Ross, led the flag salute. AGENDA: Carolyn Muehring moved and Matthew Joyce seconded to approve the agenda as presented. Motion carried 6‐0. PRESENTATIONS: Joel Martin showed a video on the Body Venture exhibit that visited Tanglewood Elementary. APPROVAL OF MINUTES: Matthew Joyce moved and José Martinez seconded to approve the minutes of the March 26, 2012 regular meeting. Motion carried 6‐0. DNEA: Chris Showalter discussed the upcoming activities of DNEA. PATRONS: (none) CONSENT AGENDA: Matthew Joyce moved and Don Parks seconded to approve the consent agenda as listed below. A. KASB Dues Renewal (DA) B. KASB Legal Fund Renewal (DA) C. Donation to Tanglewood Elementary and Derby Middle School from BRG Products (TS) D. Donation to Derby High School from the Panther Pac (TH) E. Donation to El Paso Elementary from Donorschoose.org (MT) F. Donation to Swaney Elementary from the Parents and Teachers of Swaney (SM) G. Permission for DHS students to travel to Indiana for the National Forensic League National Tournament (TH) H. Permission for DHS World Language students to travel to Missouri for competition (TH) I. Donation to Oaklawn and Cooper Elementary schools from Promo Depot (KB/VE) J. Certified and Classified Personnel Reports (HB) K. Claims for $853,446.44 from March 20, 2012 to April 4, 2012. Motion carried 6‐0. Reports: SUPERINTENDENT’S REPORT: The board reviewed the superintendent’s report of April 4, 2012. DRC REPORT: Robert Flaharty and Rick Ruff, members of the DRC board, shared the financial report from the Derby Recreational Commission. RESPONSE TO FINANCIAL AUDIT RECOMMENDATION: Mr. Adkisson provided a response to the auditor’s recommendations. TECHNOLOGY REPORT: Mr. Lane gave a quarterly update on technology initiatives and summer projects. Discussion: FACILITY USAGE FEES: Mr. Snodgrass requested there be no increases in the current fee structure. REQUEST TO BID BUS RADIOS: Mr. Snodgrass requested the board consider the purchase of new bus radios to meet compliance. MEAL PRICES FOR 2012‐2013: Mr. Snodgrass requested that this item be addressed at a later date. APPLE EQUIPMENT FOR DHS BROADCASTING: Mr. Adkisson asked the board to consider the purchase of an equipment upgrade in our broadcasting class at Derby High School. SUBSTITUTE, ADMINISTRATIVE, SPECIAL SERVICES AND PARENT/STUDENT HANDBOOK REVISIONS: Mrs. Bohaty brought forward handbook changes for the board’s consideration. JOB DESCRIPTIONS: Mrs. Bohaty brought forward job descriptions for the board’s consideration. The job description’s brought forward were: JD100 – Superintendent of Schools JD300 – Superintendent’s Secretary JD300a – Board Clerk EXTENDED SCHOOL YEAR: Dr. Anderson asked the board to consider the proposed extended school year as presented along with the Leadership, Enrichment, Academic Program (LEAP). Action: SUMMER SCHOOL: Mr. Wilford asked the board to approve the summer school schedule. Matthew Joyce moved and Carolyn Muehring seconded to approve the recommendation. Motion passed 6‐0. VAN BIDS: Mr. Snodgrass recommended that the USD 260 Board of Education accept the low bid of $18,304.00 from Rusty Eck Ford for the purchase of one eight passenger activity van. He also recommended that the USD 260 Board of Education accept the low bid of $20,920.00 from Marshall Automotive Group for the purchase of one seven passenger activity van. A synopsis of bid follows: Minutes – April 9, 2012
Derby Schools USD 260
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8 Passenger Dealer 7 Passenger Rusty Eck Ford $18,304.00 No Bid Marshall Automotive Group No Bid $20,920.00 Don Hattan Chevrolet $21,750.00 $21,750.00 Davis‐Moore Automotive $21,799.50 $21,119.84 Matthew Joyce moved and Don Parks seconded to approve the recommendation. Motion passed 6‐0. BUS BIDS: Mr. Adkisson recommended that the USD 260 Board of Education accept the bid $98,025 from Kansas Truck Equipment Company for the purchase of one 66 passenger Blue Bird bus and the bid of $63,029 from Kansas Truck Equipment Company for the purchase of one 21 passenger Blue Bird bus. The following bids were solicited and/or received: Dealer 66 Passenger 21 Passenger Kansas Truck Equipment Co. (KS) $98,025 $63,029 Allied Bus Sales (MO) No Bid No Bid Rusty Eck No Bid No Bid Ford (KS) Ross No Bid No Bid Transportation (OK) Central States No Bid No Bid Bus Sales (MO) Matthew Joyce moved and Janet Sprecker seconded to approve the recommendation. Motion passed 6‐0. PLAYGROUND EQUIPMENT BIDS: Mr. Snodgrass recommended that the USD 260 Board of Education accept the low bid of $19,744.87 from Cunningham Recreation for the purchase and installation of playground equipment at Wineteer Elementary. A synopsis of bids follows: Minutes – April 9, 2012
Vendor Total Bid Cunningham Recreation $19,744.87 A B Creative $22,529.00 Riggs Recreation $23,532.00 Fry & Associates $24,707.55 Derby Schools USD 260
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Matthew Joyce moved and Andreé Sisco seconded to approve the recommendation. Motion passed 6‐0. EXECUTIVE SESSION: At 8:26 p.m. Carolyn Muehring moved and Don Parks seconded to go into executive session for the purpose of discussing personnel for 10 minutes following a five minute break. Motion passed 6‐0. Those included in the session were all the board members, Mrs. Bohaty, and Mr. Wilford. At 8:41 p.m. Carolyn Muehring moved and José Martinez seconded to come out of the executive session. Motion passed 6‐0. No binding action was taken. ADJOURN: Carolyn Muehring moved and Don Parks seconded to adjourn the meeting at 8:41 p.m. Motion carried 6‐0. _________________________________ Vicki J. Frazier, Board Clerk Derby USD 260 Board of Education Minutes – April 9, 2012
Derby Schools USD 260
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5.A
Vince Evans Principal 4625 Juniper Wichita, KS 67216 TO: Craig Wilford & USD 260 Board of Education FROM: Vince Evans RE: Third Grade Field Trip to the Sedgwick County Zoo DATE: April 4, 2012 A donation of $425.00 was received from the Thrivent Northwest Chapter to assist with the cost of the bus and admission so that Cooper third grade students can visit the Sedgwick County Zoo on May 1st. Please accept this contribution and approve our trip. Thank you for your consideration of this request. Vince Evans (316) 554‐0934 • www.derbyschools.com • fax (316) 524‐9407 Cooper Elementary 5.B
5.C
5.D
Heather Bohaty
Assistant Superintendent
Human Resources
[email protected]
TO:
FROM:
RE:
DATE:
Board of Education
Heather Bohaty, Assistant Superintendent/Human Resources
Classified Employment Report
April 18, 2012
Work Agreements
Skip Miller
Sandra Wilcox
Maintenance Helper
Cook/Central Kitchen
Effective 04.16.2012
Resignations
Yolanda Fitzer
Autumn Hamilton
Mark Koch
Karista Pineda
Custodian/Cooper
Custodian/El Paso
Maintenance Helper
Sp. Ed. Para/DHS
Administrative Center • 120 E. Washington • Derby, KS 67037 • (316) 788‐8415 • fax (316) 788‐8417 Heather Bohaty
Assistant Superintendent
Human Resources
[email protected]
TO:
FROM:
RE:
DATE:
Board of Education
Heather Bohaty, Assistant Superintendent/Human Resources
Certified Employment Report
April 18, 2012
Contracts
Gray Bishop
Amy Calderwood
Thomas Romenius
Band, Orchestra/Multiple Buildings
FACS/DHS
Sp. Ed. Teacher/Oaklawn
Resignations
Sarah Gould
Janet James
Kristen Kuhlmann
Meredith McNaul
Melinda Morris
Chris Shafer
Melissa Wells
Second Grade/El Paso
Reading/Cooper
Principal/DMS
ESL/DMS
Speech Pathologist/Pleasantview
School Psychologist/Oaklawn
Sp. Ed. Teacher/Tanglewood
Administrative Center • 120 E. Washington • Derby, KS 67037 • (316) 788‐8415 • fax (316) 788‐8417 6.A
Craig Wilford Craig Wilford Superintendent of Schools Superintendent of Schools 120 E. Washington 120 E. Washington Derby, KS 67037 Derby, KS 67037 April 18, 2012
TO:
Board Members
FROM:
Craig Wilford
SUBJECT:
Superintendent’s Report
Following is a summary of my activities since my last report:
April 5
Attended Chamber breakfast. Met with small leadership team. Met with
staff member from DHS. Met with DHS principal to discuss curricular
issue. Met with MPO Liston to discuss safety and security. Met with
director of finance to discuss IBB. Attended IBB meeting.
April 6
Met with director of finance to discuss IBB.
April 9
Met with assistant superintendent/HR to discuss district issues. Met with
DNEA president to review agenda. Met with director of finance to
discuss legislative issues. Met with district staff and SJCF to discuss
implementation process. Attended Board of Education meeting.
April 10
Chaired Superintendent’s Advisory Council meeting. Met with assistant
superintendent/HR to review board meeting. Chaired administrative
meeting. Met with director of special services to discuss technology
needs. Met with assistant superintendent/HR to discuss district issues.
April 11
Met with assistant superintendent/HR to discuss personnel. Attended
KSSA Board of Director’s meeting.
April 12
Met with director of finance and director of operations to discuss bond
projects. Met with building administrator to review evaluation. Met with
assistant superintendent/HR to discuss district issues. Attended Site
Council meeting at Park Hill.
(316) 788‐8410 • www.derbyschools.com • fax (316) 788‐8499 Administrative Center April 13
Met with building principal to review evaluation. Met with assistant
superintendent/HR to discuss district issues. Met with director of finance
to discuss bond projects.
April 9 – 13
Visited the Derby Sixth Grade Center, Derby Middle School, and Derby
High School.
April 15
Met with district staff and two building principals to discuss Oaklawn and
Cooper elementaries.
April 16
Met with assistant superintendent/C&I to discuss district issues. Chaired
directors’ meeting. Met with district staff and two building principals to
discuss Oaklawn and Cooper Elementary. Met with district staff and
members from SJCF to discuss bond project timeline. Spoke at El Paso
site council. Attended Intergovernmental meeting.
April 17
Board president to develop agenda. Met with district staff and building
principals to discuss school at Oaklawn and Cooper elementaries. Met
with director of finance to discuss audit. Met with assistant
superintendent/HR to discuss media communications.
April 18
district staff and building principal to discuss school at Oaklawn
Elementary.
April 16 – 20
Visited El Paso, Park Hill, Pleasantview, Swaney, Tanglewood, and
Derby High School.
6. A. Superintendent’s Report: The superintendent’s report will stand as written.
6. B. Strategic Plan Report: Mrs. Bohaty will provide an update on strategy 1.
6. C. Leadership Class at DMS: A review of year one of the leadership class will be shared
by Mrs. Kuhlmann.
6. D. Curriculum Report: Dr. Laramore will provide an update on activities in the curriculum
department and upcoming training.
Discussion
7. A. ESEA Resolution: We would ask the Board to consider the proposed resolution.
7. B. Meal Prices for 2012 – 2013: We would ask the Board to consider the recommended
meal prices for the upcoming school year.
(316) 788‐8410 • www.derbyschools.com • fax (316) 788‐8526 Administrative Center 7. C. Job Descriptions: We would ask the board to consider the proposed job descriptions,
from the Derby Sixth Grade Center.
Action
8. A. Facility Usage Fees: We would ask for board approval of keeping our current fee
structure.
8. B. Request to Bid Bus Radios: We are seeking the Boards approval to let bids for new
bus radios to meet compliance. Funding for this request would come from
contingency.
8. C. Food Service Prime Vendor Bids: We would ask for the Board’s approval of the
recommended bid.
8. C. Apple Equipment for DHS Broadcasting: We request Board approval of the identified
equipment upgrade in our broadcasting class at Derby High School.
8. D. Handbook Revisions: We seek Board approval of the recommended changes to the
following handbooks: Parent/Student; Substitute; Administrative; and Special Services.
8. E. Job Descriptions: We would ask the board approve the proposed changes to the job
descriptions being brought forward.
8. F. Extended School Year: We ask for the Board’s approval to provide an extend school
year for students based on their individual educational plan and for support to students
in the gifted program.
Executive Session
9. A. Personnel
(316) 788‐8410 • www.derbyschools.com • fax (316) 788‐8526 Administrative Center April 18, 2012
To:
Board of Education
From:
Don Adkisson
Subject:
Activity Report
Don Adkisson Finance Director 120 E. Washington Derby, KS 67037 Legislature – The legislature will be reconvening on Wednesday, April 25 to start the veto
session. During the session, the House/Senate/Governor will need to agree on budgets for
the current year and for FY13. There are many issues regarding taxes, budgets, KPERS,
and other items that will need to be resolved during the veto session.
Calendar:
April 5
April 6
April 9
April 10
April 11
April 12
April 13
April 16
Met with the superintendent on legislative activity. Met with the
superintendent on negotiation issues. Attended a meeting of the IBB
negotiations team.
Met with the accounting and purchasing coordinators to discuss department
issues. Met with payroll staff to discuss department issues.
Attended a follow-up meeting for Process for Success that included district
administration and representatives from the architectural firm and our bond
underwriting firm. Attended the BOE meeting.
Attended the district administrators’ meeting. Chaired the finance
department staff meeting. Met with the superintendent on Process for
Success items. Attended the bid opening for the food service prime vendor.
Met with the superintendent on Process for Success issues. Met with the
superintendent and assistant superintendent/HR on a contract issue.
Met with the director of technology and staff from finance and technology to
discuss storage issues and solutions. Attended a meeting of the Panther
Challenge Scholarship committee to review applications for the scholarship
awards. We will be awarding five new scholarships this year. Attended a
meeting with classified staff representatives related to the 2012-13
classified agreement.
Met with the accounting and purchasing coordinators to discuss department
issues. Met with payroll staff to discuss department issues. Met with the
superintendent on Process for Success projects.
Attended the district directors’ meeting. Met with the superintendent on a
classified payroll issue.
(316) 788‐8420 • www.derbyschools.com • fax (316) 788‐8449 Administrative Center April 17
April 18
Met with the assistant superintendent/HR on a classified payroll issue. Met
with the superintendent and the assistant superintendent/C&I regarding a
board agenda item. Attended a meeting with the state auditor to discuss
the results of our enrollment audit for the current year. Met with the
superintendent as a follow-up to the enrollment audit exit meeting. Met with
a vendor representative and the purchasing coordinator regarding
assistance on planning the furniture needs from the Process for Success
effort.
Attended the annual Kansas Association of School Business Officials
conference.
(316) 788‐8420 • www.derbyschools.com • fax (316) 788‐8449 Administrative Center Dr. Doug Anderson
Special Services Director
222 E. Madison
Derby, KS 67037
April 18, 2012
To:
Craig Wilford
From:
Doug Anderson
Subject:
Activity Report
The following is a summary of Special Services activities:
April 5:
Attended teacher job fair at Pittsburg State.
April 6:
Attended school psychologist meeting. Participated in special services
interviews with the special services coordinator and the Swaney Elementary
school principal.
April 9:
Conducted a meeting with the building level homeless liaisons regarding the
paperwork requirements and information packets prepared for students who
qualify. Met with a Derby Middle School (DMS) parent about a student
matter. Met with DMS administrator about student matters. Attended a bond
issue planning meeting with the cabinet and directors. Attended the board of
directors’ meeting.
April 10:
Attended the administrator meeting. Met with the assistant superintendent of
human resources regarding district policies in a student matter. Met with the
special services coordinator regarding candidates for staff vacancies.
April 11:
Attended the KASB Webinar. Attended the KASEA Region VI meeting.
April 12:
Worked on suggested editions for the proposed emergency safety
intervention regulation and submitted to the KASEA Region VI directors for
review. Conducted a manifestation determination meeting at DHS. Met with
the assistant superintendent and a staff member regarding a contract issue.
Participated in an interview of a speech therapist with the special services
coordinator and the principals from Wineteer and Pleasantview.
April 13:
Participated in an interview of a speech pathologist with the special services
coordinator. Met with the school psychologists to review the testing protocol
for identifying students using proposed state guidelines.
(316) 788-8460 • www.derbyschools.com • fax (316) 788-8464
Educational Support Center
April 15:
Met with the superintendent, assistant superintendents, building principals,
and the director of operations regarding the district response to the tornado
damage at Cooper and Oaklawn.
April 16:
Attended the Managing Aggressive Behavior trainer conference with the
principal of the Sixth Grade Center, assistant principals of DMS/DHS. The
training will qualify the participants to train others in the district. Special
services personnel delivered McKinney-Vento paperwork to the Red Cross
relief station at Derby Recreation Center for students displaced by the
tornado.
April 17:
Attended the Managing Aggressive Behavior trainer conference.
April 18:
Attended the Managing Aggressive Behavior trainer conference.
(316) 788-8460 • www.derbyschools.com • fax (316) 788-8464
Heather Bohaty Assistant Superintendent Human Resources [email protected] Date:
April 18, 2012
To:
Board of Education
From:
Heather Bohaty
Subject:
Activity Report
April 5
Recruitment at Pittsburg State University and attended IBB meeting.
April 6
Out of the office.
April 9
Met with middle school principal regarding various issues, met with director
of community marketing regarding marketing initiatives, attended meeting
with other district administrators and Schafer, Johnson, Cox and Frey
regarding district planning, attended webinar on school athletics, Title IX:
sports injuries/prevention and attended board of education meeting.
April 10
Met with superintendent regarding various issues, attended administrators’
meeting, attended leadership meeting, visited with an applicant regarding
position open in the district, visited with elementary principal regarding
personnel, visited with a parent regarding the out of district waiver
application process, attended funeral and met with HR secretary regarding
the licensed personnel report.
April 11
Visited with director of special services regarding licensure, visited with
elementary principal regarding personnel, worked on job description
revisions, visited with two individuals regarding job opportunities within the
district, contacted out of district waiver applicants, screened applications for
open positions, visited Tanglewood Elementary and Derby Middle School.
April 12
Visited with high school principal regarding legal paperwork, conducted an
expulsion hearing, visited El Paso Elementary and attended meet and confer
meeting.
April 13
Conducted an expulsion hearing, met with an employee regarding an issue,
met with applicant regarding a job opportunity, visited Cooper Elementary,
screened applications for open positions and met with superintendent
regarding various issues.
120 E. Washington, Derby, KS 67037 • (316) 788‐8415 • www.derbyschools.com • fax (316) 788‐8417 Administrative Center
April 15
Met with district leadership team regarding school and transportation for
students in the Oaklawn-Sunview area and communication with local media.
April 16
Recruitment at Ft. Hays State University.
April 17
Visited with special services coordinator regarding personnel, met with
superintendent regarding various issues, met with district leadership team
regarding planning for school at Cooper and Oaklawn, communication with
local media, visited with director of operations regarding communications
plan, visited with a representative from cellular service regarding phone
service for alternate education sites and visited with KSDE regarding
licensure.
April 18
Visited with high school principal regarding personnel, worked on student
teacher placements, screened applicants for open positions and met with
superintendent regarding various issues.
Drew Lane Technology Director 222 E. Madison Derby, KS 67037 April 18, 2012
To:
Board of Education
From:
Drew Lane
Subject:
Activity Report
Summary:
The technology department and curriculum will begin putting new laptops in the hands of
teachers beginning April 18, 2012. We will begin with a small group that day and then
continue to deploy laptops nearly every week day until May 21, 2012.
Technology continues progress on the infrastructure refresh. The department is reviewing
the results of our infrastructure analysis and developing an upgrade strategy so that our
systems are ready for the continued influx of wireless devices.
The department continues making progress on software upgrades to the Citrix environment
to add feature enhancements and stability.
As of the writing of this report, the district has not experienced any further significant issues
with KCA testing.
From my calendar:
April 5
Continued work on imaging and preparing teacher laptops for
deployment. Met with vendor to discuss options for licensing district
Microsoft products in the data center and at the end points.
April 6
deployment. Worked with variety of vendors on infrastructure technology
options and possibilities.
April 9
deployment.
April 10
Attended small leadership group. Attended regular administrators’
meeting. Continued work on imaging and preparing teacher laptops for
deployment.
(316) 788‐8443 • www.derbyschools.com • fax (316) 788‐8464 Educational Support Center April 11
Revisited options for licensing district Microsoft products with a vendor.
deployment. Met with members of information technology staff to
discuss upcoming infrastructure refresh.
April 12
Met with members of finance and technology to discuss options for
scanning critical paper documents to electronic format. Met with vendor
and members of technology to discuss options for upcoming
infrastructure refresh. Continue work on imaging and preparing teacher
laptops for deployment.
April 13
Completed initial imaging and preparation of teacher laptops for
deployment.
April 16
Attended regular directors’ meeting. Met with members of curriculum
and technology to discuss processes and procedures for deployment of
laptops to teachers. Worked with Derby Recreation Center staff member
to prepare for intergovernmental meeting.
April 17
Met with staff members to discuss logistics of handling returning laptops
and deploying laptops. Attended regular curriculum/special
services/technology meeting.
April 18
Helped facilitate initial teacher laptop deployment training.
(316) 788‐8443 • www.derbyschools.com • fax (316) 788‐8464 Educational Support Center Dr. Charlene Laramore Asst. Superintendent/ Curriculum &Instruction April 19, 2012
To:
Board of Education
From:
Charlene Laramore, Assistant Superintendent for Curriculum/Instruction
Subject:
Activity Report
Activities since the last meeting:
April 5
Out of office
April 6
Out of office
April 10
Out of office
April 11
Attended Marzano confeence
April 12
Attended Marzano conference
April 13
Attended Marzano conference
April 16
Met with superintendent concerning district and curriclum matters, attended
directors’ meeting, met with director of technology and instructional
coordinators concerning teacher laptop deployment, met with district personnel
concerning Cooper and Oaklawn weather damage, met with elementray
principals, met with Kansas Learning Network liason.
April 17
Met with instructional coordinator for language arts and reading coach
coordinator concerning future Take Flight and other reading training, attended
exit meeting with state auditor, met with district personnel concerning Cooper
and Oaklawn weather damage, met with instructional coordinators, met with
district PDC committee.
April 18
Met with district secretaries, observed teacher laptop deployment, attended
meeting concerning district civil rights report.
222 E. Madison • Derby, KS 67037 • (316) 788‐8438 • fax (316) 788‐8464 • www.derbyschools.com Educational Support Center Tom Snodgrass Operations Director 325 N. Woodlawn Derby, KS 67037 DATE:
April 18, 2012
TO:
Board of Education
FROM:
Tom Snodgrass
SUBJECT:
Operations Activity Report
Following is a summary of operations activities since the April 9 BOE meeting.
FROM MY CALENDAR . . .
April 5 – Attended the Derby Chamber of Commerce breakfast meeting. Met with a
civil engineer to discuss platting of district owned property. Met with a principal to
discuss indoor air quality. Met with the food service supervisor to discuss a summer
feeding program.
April 6 – Met with a representative from SYS-KOOL Cooling Towers at the high school
to review a cooling tower issue. Met with a principal and representatives from the
Sedgwick County Health Department and Children’s Mercy Hospital to discuss indoor
air quality tests.
April 9 – Met with an architect from SJCF at the middle school to discuss a stairwell
door issue. Met with a representative from Roof Mechanics to review roof repairs. Met
with the maintenance and custodial supervisor to discuss personnel. Met with district
staff and architects from SJCF to discuss bond projects. Attended the BOE meeting.
April 10 – Attended the administrators’ meeting. Attended a bid opening for the food
service prime vendor agreement with the director of finance and the food service
supervisor. Met with the city’s director of operations to discuss installation of the new
LED sign at the high school.
April 11 – Met with a vendor representative at the high school to discuss plans for the
new track and field at that site. Attended a Derby Crime Stoppers meeting. Met with a
principal, the transportation supervisor and a representative from the Derby Police
Department to discuss traffic control.
April 12 – Met with the superintendent and the director of finance to discuss capital
outlay. Met with a civil engineer to discuss capital outlay projects throughout the
district. Attended the Meet & Confer meeting. Attended a meeting of the Derby Board
(316) 788‐8479 • www.derbyschools.com • fax (316) 788‐8448 Operations Center
of Zoning Appeals to discuss our request for variance for the Derby Historical Museum
building.
April 13 – Met with a vendor representative to discuss a future track and field project
at the high school. Met with a principal to discuss playground equipment. Worked with
a representative from Sherwin-Williams to discuss carpet specifications. Met with the
transportation supervisor to discuss specifications for bus radios.
April 15 – Met with members of the maintenance and grounds staff at Oaklawn to
coordinate tornado recovery operations.
April 16 – Attended the directors’ meeting. Coordinated tornado recovery operations at
Oaklawn. Met with the superintendent, assistant superintendent/C&I and two
principals to discuss tornado recovery. Met with district staff and architects from SJCF
to discuss bond project sequencing, construction management and school site
platting. Met with a representative from First Student to discuss transportation options.
Met with the city’s director of operations to discuss tornado recovery options. Worked
with the assistant superintended/HR on a press release. Attended the intergovernmental meeting.
April 17 – Coordinated tornado recovery operations at Oaklawn. Met with the
superintendent, assistant superintendents and principals to discuss tornado recovery.
April 18 - Coordinated tornado recovery operations at Oaklawn. Met with the
superintendent, assistant superintendents and principals to discuss tornado recovery.
Cynthia Wentworth Marketing Director [email protected] April 18, 2012
To:
Derby Board of Education
From:
Cynthia M. Wentworth
Subject:
Activity Report
April 5:
Participated in the chamber breakfast, met with assistant city manager regarding ACE
grants and customer service, worked with community foundation executive director
regarding ACE grant, participated in delegation webinar, worked on BBQ forms for
online, worked on city budget items, worked on Public Relations Society of America
(PRSA) programming, met with city economic development director and city manager
regarding upcoming publicity opportunity, met with assistant city manager regarding
senior center signage, worked on follow up for bond issue and budgets.
April 6:
Met with city manager regarding strategic planning session with WSU, attended
retirement reception at the city, scheduled video sessions for upcoming CNN project,
met with city director of finance regarding banner invoices, worked on strategic
planning for community marketing, worked on logistics for upcoming publicity
opportunity.
April 9:
Participated in senior staff meeting with the city, did photo shoot at city property for
possible publicity opportunity, met with assistant superintendent of HR regarding virtual
classes, checked status of community LED sign, worked on scheduling for CNN
footage, met with leadership and representatives from Schaefer, Johnson, Cox and
Frey as well as George K. Baum for an after action on the bond issue, participated in
the board of education meeting.
April 10:
Worked on CNN project, participated in administrators’ meeting for the district, ran the
monthly executive meeting for Public Relations Society of America (PRSA), met with
city manager and city public information officer regarding CNN project, coordinated
video session at schools for CNN project, participated in ADA training at the city,
participated in city council meeting.
April 11:
Participated in accreditation study session.
April 12:
April 13:
(316) 788‐8426 • www.derbyschools.com • fax (316) 788‐8526 Administrative Center April 16:
Participated in the district directors meeting, worked on details for the CNN photo
shoot, worked on planning for winter festival, made contacts for sponsorships for fall
and winter events, worked on district communications, worked on forms and online
details for National Bar-B-Que festival, worked on WSU strategic planning contract,
worked on city budgeting items, participated in the Intergovernmental meeting.
April 17:
Participated in directors’ meeting for the district, participated in the senior staff meeting
for the city, spoke with county regarding contacts, met with chamber of commerce
president regarding volunteers, worked on details for the CNN photo shoot, met with
city public information officer regarding the same, did photo shoot at Derby High
School and Park Hill Elementary.
April 18:
Participated in CNN photo shoot.
6.B
Heather Bohaty Assistant Superintendent Human Resources [email protected] April 18, 2012
To:
Board of Education
From:
Heather Bohaty
Subject:
Strategy I Update
The attached is a summary of the work completed by the strategic planning strategy I
committee.
Strategy I We will recruit and maintain a diverse quality staff Specific Result Promote and reward personnel for good attendance. Action Steps & Results: The committee reviewed the past years of the strategic plan, action steps and results from strategy I. The committee noted the following: • In following up regarding the purchase of the video series to promote professional advancement for classified staff related to their current position. It was recommended: o To send out a specific list of topics of DVD’s to the buildings. o Go through the survey given to administrators and CD offerings to determine if we have a resource to support needs expressed by administration. • A document outlining what “employee recognition” practices are currently taking place at various buildings, was shared with administrators during an administrators’ meeting. o As a group we were unsure of the document being referenced. It was discussed to relocate this document and house it in a location that can be referenced. This could be a beneficial reference for new staff members. o Additional ideas were discussed on employee recognition possibilities. • During this strategic planning cycle strategy we looked at various ideas of activities, which could be put together in order to build and strengthen relationships. This list was re‐
visited. The committee expressed interest in exploring the single day staff swap. It was felt to visit at an administrators meeting and see the interest level. • Compensation of personnel who meet hard‐to‐fill requirements was discussed. Although multiple applicants apply for current positions, it was felt that in the future this may need to be an area that is relooked at to help us continued to be competitive and as the application pool decreases in former hard to fill areas. ACTION STEP #1: • Educate current and future USD 260 personnel regarding accrued leave benefits. RESULTS: For new certified and classified staff to provide this information during the orientation process. For both certified and classified staff to offer a district orientation opportunity where this information will be shared. • Periodically throughout the year to place information in the NOW. ACTION STEP #2: • Reward and compensate personnel yearly for using no more than two days of sick leave. RESULTS: • We looked at our current average time off for certified staff, random months were selected: Date Sick Personal Professional Total Total Paid in Leave Business Leave Sub Costs Sept. 2010 380 66 348.50 794.5 $71,501 Nov. 2010 374 79.5 282.50 736 $66,254 Mar. 2011 373 57.5 89 519.50 $46,755 April 2011 388.5 146.50 252 787 $70,845 Sept. 2011 311.5 53.50 280.5 645.50 $58,080 • We also looked at the daily average absences in the district based on random date selection: Date Leave (Sick or PB) Professional Total 12/10/10 36 9 45 5/6/11 48 29 77 10/2/11 26.5 20 46.5 4/12/11 24 13 37 11/3/11 36.5 9 45.5 Totals 171 80 252 Average 34.2 16 50.4 • Our committee sent out a request to districts in Kansas to gain ideas on what they do in this particular area to reward or compensate personnel. The districts that do reward or compensate staff these ideas were reviewed. A couple of the ideas were to sell back unused leave at a particular rate each year and pay out at a particular rate at retirement. • We also reviewed various articles regarding attendance incentive programs, ways to improve attendance. It was discussed that several of the ideas in the articles could be •
•
shared with building school improvement teams to potentially work into individual building improvement plans. We felt it would be important to gain input from our district staff in this area, so a survey was developed which included the following questions: 1. Please mark which best describes you. (Classified or Certified) 2. Please tell us in which building you spend the MOST time. 3. Do you feel you are adequately rewarded for good attendance? (Yes or No and then why or why not?) 4. What impact does it have on you when your co‐workers are absent? 5. Which option below best describes the purpose of your last recorded sick day? (You or your immediate family members were physically ill, Personnel/work/office culture issues, Family/financial/personal stress issues, Childcare/adult care provider issues, Taking care of personal business) 6. What would you consider to be an acceptable reward for good attendance? 7. What one reasonable incentive would cause you to improve your attendance? The survey information was reviewed and determined that since culture/climate in now part of each buildings school improvement plans that emphasis should placed on rewarding staff at the building level. Various ideas were brainstormed and will be shared with building administrators. Some of the ideas included: Creating a prime parking spot, gift cards/drawings (contacting their PTO or utilize pop funds), recognition at a staff meeting with a certificate or a handwritten note. At the district level the committee thought that on a semester basis a recognition letter to employee who has no more than two days of sick leave and then their names shared with the Board of Education. 6.C
Derby Middle School 801 E. Madison Derby, KS 67037 To: From: Date: Subject: BOE Members Mr. Craig Wilford, Superintendent Kristen Kuhlmann, Principal Vicki Rierson, Teen Leadership Teacher Karen Brown, Teen Leadership Teacher April 18, 2012 Teen Leadership Report for 2011‐12 School Year 1. Overall how is Teen Leadership going at DMS?
a. Data
b. What are students saying?
c. What are parents saying?
2. Examples of Teen Leadership 2 in the community
a. Topeka Trip
b. Relay for Life
(316) 788‐8580 • www.derbyschools.com • fax (316) 788‐8062 6.D
April 18, 2012
Charlene Laramore Asst. Superintendent/ Curriculum & Instruction TO:
Craig Wilford, Superintendent
FROM:
Charlene Laramore, Assistant Superintendent Curriculum/Instruction
SUBJECT:
Quarterly Curriculum Report
Language Arts:
The professional development focus for the second semester at the elementary level has
centered around instructional strategies for implementing the Words Their Way program for
word study, spelling, and vocabulary instruction. Several workshops have been made
available to K-5 teachers, along with follow up at individual schools through late start. We
have also provided workshops to train teachers in a specific instructional routine for teaching
students to decode multi-syllable words.
The literacy initiative for grades 3-5 at Oaklawn and Cooper has continued with Scholastic U
professional development in comprehension strategies. We also worked with Cooper
Elementary to create a video featuring their growth in best practices and data analysis.
At the secondary level we have met with all the secondary language arts groups and World
Language groups focusing on instructional strategies for academic conversations and writing
in the 21st Century classroom, as well as providing a full day training from Metametrics on
the Lexile Framework and Common Core Standards. Each group K-12 is scheduled to work
on updating their curriculum maps to the Common Core Standards before the end of the
year.
The entire department has worked on creating schedules and agendas for deployment of the
new laptop computers for all teachers.
Science:
Next Generation Science Standards
The first public draft of the Next Generation Science Standards will soon be released. Kansas
has been working collaboratively with 25 other lead states from across the nation to develop
the Next Generation Science Standards (NGSS) for K-12 education. As a person who has a
stake in science education in Kansas, please consider making the time to provide feedback
for this process.
222 E. Madison • Derby, KS 67037 • (316) 788‐8438 • fax (316) 788‐8464 • www.derbyschools.com Educational Support Center Input from the science and education communities, policy makers, business people, parents
and the general public will be critical in ensuring the NGSS achieve the goal of clearly
defining and integrating the content and practices students need to learn from kindergarten
through high school graduation. Because the NGSS are being formatted in a completely new
way from previous standards documents, a working knowledge of the Framework for K-12
Science Education will be essential when reviewing the standards draft.
Framework for K-12 Science Education: Practices, Crosscutting Concepts and Core
Ideas
The Framework for K-12 Science Education establishes the parameters within which the
NGSS are being developed. Created by a committee of 18 experts in the fields of science
and education brought together by the National Research Council, the Framework
establishes a vision for science education based on current research on science and science
learning. It is the first comprehensive document in more than 16 years to address the needs
of science education.
Since its release in July 2011, the Framework has been widely disseminated among the
science and engineering education communities around the country. It organizes science
education around three dimensions:
1. Science and engineering practices
2. Crosscutting concepts
3. Disciplinary core ideas
The Framework is unique in establishing an integration of the three dimensions to be
reflected in the standards themselves. That insistence on integration will result in a standards
document that looks significantly different from previous standards documents. For that
reason, an understanding of the Framework is necessary to conduct an informed review of
the NGSS.
Math:
Late start meetings at the schools are giving additional training on using the data from
Scholastic Math Inventory (SMI) effectively to inform instruction, analyze results from
interventions, scaffold content, and to work with smaller groups of students using targeting
intervention and enrichment strategies. This is on ongoing pursuit of knowledge and skills so
it is a work in progress. Additionally, we continued training in large and small groups on brain
research and what the evidence shows as to how the brain learns. This is another continual
project as the brain research has a direct impact on teaching and learning.
Additional training on Common Core for Math and Science, updating curriculum maps for the
common core, bringing in trainers for each group on Common Core alignment with our
adopted resources. A new program called Number Talks with K-2 teachers to add
intervention resources for them. 222 E. Madison • Derby, KS 67037 • (316) 788‐8438 • fax (316) 788‐8464 • www.derbyschools.com Educational Support Center Technology Rich Classroom Grant (TRC):
Over the last number of weeks, the TRC classrooms (4th & 5th at Pleasantview) have
continued to explore the possibilities with using the iPads. The teachers have met twice,
once with the Hesston teachers and once by ourselves. Final plans were made for the TRC
celebration in Wichita on April 26. Teachers will have an opportunity to present what they
have been working on over the last several months.
Career Pathways/Rigorous Plan of Study Grant:
CTE has focused on training with academic teachers. Work continues on transferring all
courses from VE2 Programs to Career Pathways. Pathway applications have been submitted
and we are still waiting to hear from the state for approval. If a pathway is turned down, we
will have two weeks to submit changes to the state.
Social Studies
We continue to wait on the publication of new social studies standards. It is expected these
will come from the state in the early fall and a conference is being planned by several social
studies groups, the Kansas State Historical Society, and KSDE to discuss and explain the
new standards before they go to the State BOE for approval in late 2012.
Skyward-KIDS Data/Data Warehouse:
The data warehouse is up and running and the goal is for data to be at the fingertips of
everyone in the district and will be updated on a daily basis. We have been working with all
our testing vendors (Pearson, Wireless Generation, Scholastic, McDougal Littell, Compass
Learning, etc...) to work out a good flow of uploading and downloading data so that the data
warehouse will house all data in a way that can be used to inform instruction and make
decisions based on current data on a daily basis.
222 E. Madison • Derby, KS 67037 • (316) 788‐8438 • fax (316) 788‐8464 • www.derbyschools.com Educational Support Center 7.A
Sample Resolution
Urging Congress to Reauthorize ESEA Now
Whereas the current Elementary and Secondary Education Act (known as the No Child Left Behind Act)
has been acknowledged by Congressional leaders and the Secretary of Education as flawed; and
Whereas the current law contains mandates and requirements that are ineffective and costly to local
school districts; and
Whereas the accountability provisions in the current law unfairly and inaccurately reflect the academic
progress of students, schools or school districts resulting in 48% of public schools labeled as “failing” by
No Child Left Behind and subject to corrective sanctions that are costly and ineffective; and
Whereas the current law has resulted in the mislabeling of students, schools, and districts and a
significant and unwarranted decline in the public’s opinion of our public schools; and
Whereas the House and Senate Education committees have begun the legislative process with the
passage of comprehensive bills that are now ready for full House and Senate floor voting; and although
these bills are not perfect, they are a good start. We must continue the momentum to ensure that ESEA
is reauthorized by Congress this year.
Whereas, there is sufficient time remaining for Congress to ensure that ESEA is reauthorized:
Be it therefore resolved
We, the undersigned, strongly urge Congress to reauthorize ESEA now.
Signed:
1
7.B
Tom Snodgrass Operations Director 325 N. Woodlawn Derby, KS 67037 DATE:
April 18, 2012
TO:
Board of Education
FROM:
Tom Snodgrass
SUBJECT:
Meal Prices for 2012-2013
The Healthy Hunger-Free Kids Act includes requirements to insure that our weighted
average meal price for 2012-2013 is not subsidized by free and reduced funding. In
order to determine the correct prices, USDA required school districts to apply a new
and fairly complex formula this year. After working with Eileen Blick, KSDE Child
Nutrition and Wellness Consultant, it was determined that we are already .01 cent
above the required price. This is a result of the .10 cent meal price increase adopted
by the BOE last year.
It is therefore recommended that there be no increase in meal prices for the 2012-2013
school year.
If approved, the 2012-2013 meal prices will be as follows:
Elementary
DMS
DHS
Adult & Second Student
Breakfast
$1.25
$1.40
$1.50
$2.00
Lunch
$1.90
$2.05
$2.15
$3.15
Mrs. Lawson will also be available to answer questions at the April 23 BOE meeting.
7.C
To:
Board of Education
From:
Heather Bohaty and Kathy Robertson
Subject:
Job Descriptions
The following are job descriptions that have been modified for your review:
JD 121
JD 182
JD 471
Derby Sixth Grade Center Principal
Derby Sixth Grade Center Counselor
Derby Sixth Grade Center Secretary
New language is indicated in red font and language being proposed for removal has a
strikethrough. If acceptable, we would plan to bring these back at the first Board of
Education meeting in May as an action item.
JD121
Job Description
Purpose:
The Derby Sixth Grade Center Principal provides professional leadership
in organizing, administering, supervising and evaluating a creative school
program. To accomplish these tasks, the Derby Sixth Grade Center
Principal works closely with the community, staff and administration of
USD 260 Derby Public Schools.
Responsible to:
Superintendent
Salary:
Annual Contract
Date:
September 1996 April 2012
Qualifications:
1.
2.
3.
4.
Masters degree from an accredited college/university.
Current Kansas State Elementary Building Level Administrative Endorsement.
Current Kansas State Teaching Certificate on file in the Central Office.
Desire to continue career improvement.
Essential Functions:
1.
Knowledge, Skill and Abilities
1.
a.
Provide professional leadership in organizing, administering, supervising and
evaluating a creative school program.
2.
b.
Establish an optimal learning environment within the school.
c.
Ensure that all school programs and activities conform to district guidelines.
3.
4.
d.
Communicate effectively with all members of the school district and community.
5.
e.
Work effectively with community organizations.
6.
f.
React to change productively and handle other tasks as assigned.
7.
Support the value of an education.
g.
Support the philosophy and mission of USD 260 Derby Public Schools.
8.
h.
Comply with all district policies, rules and regulations.
2.
Physical Requirements/Environmental Conditions:
1.
2.
a.
b.
3.
4.
5.
6.
c.
d.
e.
f.
g.
Requires prolonged sitting or standing.
Occasionally requires physical exertion to manually move, lift, carry, pull or push
heavy objects or materials.
Occasional stooping, bending and reaching.
Requires some the ability to occasionally travel.
Must be able to work indoors and outdoors year-round.
Must be able to work in noisy and crowded environments.
Requires regular attendance and/or physical presence at the job.
General Responsibilities:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
Develop a program for the evaluation and improvement of instruction to ensure
maximum educational benefits for students.
Develop a functioning education philosophy consistent with the values of the
community, teachers, school administration and Board of Education.
Develop a comprehensive curriculum and program of services in cooperation with
teachers and central office staff.
Develop an atmosphere of respect, interest and enthusiasm within the school.
Communicate openly and effectively with students, community, staff and administration.
Supervise and provide for the general welfare of students during the school day, on
school trips and during school activities.
Maintain effective programs to strengthen and monitor pupil discipline, attendance and
individual progress.
Select and assign certified and classified personnel.
Delegate duties for effective staff utilization but assume final responsibility for the
overall school program.
Encourage the professional growth of teachers by advanced training, experimentation and
evaluation.
Administer district policies in the operation of the school.
Administer the school budget.
Maintain school records and file necessary reports
Comply with legal and regulatory requirements of the various governmental agencies.
Plan and organize the school day and year to provide for efficient operation of the school.
Maintain safe, clean, attractive and well-kept buildings and grounds.
Make effective use of consultants and specialists in program and staff development.
Work cooperatively with peers in sharing ideas, techniques and procedures for
improvement of the learning environment.
Keep abreast of new information, innovative ideas and techniques.
Adhere to all district health and safety policies including all precautions of the
Bloodborne Pathogens Exposure Control Plan.
Other duties as assigned by the superintendent or other administrative staff.
JD121
Job Description
Purpose:
The Derby Sixth Grade Center Principal provides professional leadership
in organizing, administering, supervising and evaluating a creative school
program. To accomplish these tasks, the Derby Sixth Grade Center
Principal works closely with the community, staff and administration of
Derby Public Schools.
Responsible to:
Superintendent
Salary:
Annual Contract
Date:
April 2012
Qualifications:
1.
2.
3.
4.
Current Kansas State Building Level Administrative Endorsement.
1.
a.
evaluating a creative school program.
b.
Establish an optimal learning environment within the school.
c.
Ensure that all school programs and activities conform to district guidelines.
d.
e.
f.
g.
Support the philosophy and mission of Derby Public Schools.
h.
2.
a.
b.
c.
d.
e.
f.
g.
Occassionally requires physical exertion to manually move, lift, carry, pull or
push heavy objects or materials.
Requires the ability to occasionally travel.
Must be able to work indoors and outdoors year-round.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
Develop a program for the evaluation and improvement of instruction to ensure
maximum educational benefits for students.
Develop a functioning education philosophy consistent with the values of the
Develop a comprehensive curriculum and program of services in cooperation with
teachers and central office staff.
Develop an atmosphere of respect, interest and enthusiasm within the school.
Supervise and provide for the general welfare of students during the school day, on
school trips and during school activities.
Maintain effective programs to strengthen and monitor pupil discipline, attendance and
individual progress.
Select and assign certified and classified personnel.
Delegate duties for effective staff utilization but assume final responsibility for the
overall school program.
Encourage the professional growth of teachers by advanced training, experimentation and
evaluation.
Administer district policies in the operation of the school.
Administer the school budget.
Maintain school records and file necessary reports
Plan and organize the school day and year to provide for efficient operation of the school.
Maintain safe, clean, attractive and well-kept buildings and grounds.
Make effective use of consultants and specialists in program and staff development.
Work cooperatively with peers in sharing ideas, techniques and procedures for
improvement of the learning environment.
Adhere to all district health and safety policies.
Other duties as assigned by the superintendent or other administrative staff.
JD182
Job Description
Purpose:
The Derby Sixth Grade Center Counselor helps students attain an
optimum level of personal and social adjustment. In order to coordinate a
comprehensive counseling program, the Derby Sixth Grade Center
Counselor must work closely with the other staff and administration of
Responsible to:
Principal
Salary:
Annual Contract
Date:
November 1996 April 2012
Qualifications:
1.
2.
3.
4.
Two years accredited teaching experience.
1.
1.
2.
7.
8.
a.
Help students attain an optimum level of personal and social adjustment.
b.
Consult with parents, teachers, administrators and supporting agencies concerning
the needs and abilities of students.
c.
Ensure that all activities conform to district guidelines.
d.
e.
f.
g.
h.
i.
2.
1.
2.
a.
b.
3.
4.
5.
c.
d.
e.
f.
3.
4.
5.
6.
1.
2.
3.
4.
5.
6.
7.
8.
79.
810.
911.
1012.
1113.
1214.
1315.
1416.
1517.
1618.
Provide individual counseling and group guidance to help students cope effectively with
personal, social, academic, career and family concerns.
Consult with parents, teachers, administrators and supporting agencies concerning the
needs and abilities of students.
Implement a comprehensive appraisal process by:
a. administering appropriate ability, achievement and interests tests,
b. visiting with students and interviewing interested adults and
c. interpreting results to students, teachers, administrators and parents.
Update and maintain confidential student records including cumulative transcripts and
student files.
Identify students with special needs and make appropriate recommendations and
referrals.
Implement an effective program of educational and career planning.
Assist in the implementation and maintenance of an effective Character Education
program.
Assist in the implementation and maintenance of an anti-bullying program.
Assist with enrollment to ensure that students complete courses appropriate to their needs
and which lead to graduation.
Assist in a continuous program of student orientation.
Assist in making recommendations for school curriculum and instructional practices.
Assist with the activities of student organizations.
Attend and assist when necessary with school events such as musical programs, athletics,
student recognition ceremonies, graduation and open house.
See that district policies are observed during all activities.
Obtain advance approval of the principal for all activities and expenditures.
Other duties as assigned by the principal or other administrative staff which are
consistent with the general requirements and qualifications for the position.
JD182
Job Description
Purpose:
The Derby Sixth Grade Center Counselor helps students attain an
optimum level of personal and social adjustment. In order to coordinate a
comprehensive counseling program, the Derby Sixth Grade Center
Counselor must work closely with the other staff and administration of
Responsible to:
Principal
Salary:
Annual Contract
Date:
April 2012
Qualifications:
1.
2.
3.
4.
Two years accredited teaching experience.
1.
a.
Help students attain an optimum level of personal and social adjustment.
b.
Consult with parents, teachers, administrators and supporting agencies concerning
the needs and abilities of students.
c.
d.
e.
f.
g.
h.
i.
2.
a.
b.
c.
d.
e.
f.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Provide individual counseling and group guidance to help students cope effectively with
personal, social, academic, career and family concerns.
Consult with parents, teachers, administrators and supporting agencies concerning the
needs and abilities of students.
Implement a comprehensive appraisal process by:
a. administering appropriate ability, achievement and interests tests,
b. visiting with students and interviewing interested adults and
c. interpreting results to students, teachers, administrators and parents.
Update and maintain confidential student records including cumulative transcripts and
student files.
Identify students with special needs and make appropriate recommendations and
referrals.
Implement an effective program of educational and career planning.
Assist in the implementation and maintenance of an effective Character Education
program.
Assist in the implementation and maintenance of an anti-bullying program.
Assist with enrollment to ensure that students complete courses appropriate to their needs
and which lead to graduation.
Assist in a continuous program of student orientation.
Assist in making recommendations for school curriculum and instructional practices.
Assist with the activities of student organizations.
Attend and assist when necessary with school events such as musical programs, athletics,
student recognition ceremonies, graduation and open house.
See that district policies are observed during all activities.
Obtain advance approval of the principal for all activities and expenditures.
Other duties as assigned by the principal or other administrative staff, which are
consistent with the general, requirements and qualifications for the position.
JD471
Job Description
Purpose:
The Derby Sixth Grade Center Secretary provides office and clerical
support to assist with the efficient operation of the school district. To
accomplish these tasks, the Derby Sixth Grade Center Secretary works
closely with the staff and administration of USD 260 Derby Public
Schools.
Responsible to:
Principal
Salary:
Range A
Date:
July 2001 April 2012
Qualifications:
1.
2.
3.
4.
5.
6.
High school diploma or equivalent.
Health and Inoculation Certificate on file in the central office.
Experience as a secretary preferred.
Demonstrated typing/keyboarding and filing skills.
Experience in using various computers and computer programs.
1.
a. Provide office and clerical support to assist with the efficient operation of the school
1.
district.
2.
b. Ensure that all activities conform to district guidelines.
3.
c. Communicate effectively with all members of the school district and community.
4.
d. React to change productively and handle other tasks as assigned.
5.
e. Appropriately operate all equipment as required.
6.
7.
f. Support the philosophy and mission of USD 260 Derby Public Schools.
g. Comply with all district policies, rules and regulations.
2.
a. Requires prolonged sitting or standing.
b. Requires physical exertion to manually move, lift, carry, pull, or push heavy objects
or materials.
c. Requires stooping, bending, and reaching.
d. Must be able to work in noisy and crowded environments.
e. Requires regular attendance and/or physical presence at the job.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
Screen visitors and telephone calls, directing them to the appropriate person/department.
Screen and route incoming mail.
Compose, type, and copy correspondence, reports, bulletins, records and other materials.
Obtain, gather and organize pertinent data as needed.
Take and transcribe oral dictation.
Maintain an orderly filing system.
Schedule appointments, make travel arrangements and assemble material for meetings.
Assist in planning meeting agendas and assist in preparing meeting summaries.
Maintain accurate attendance records and report attendance problems to the principal.
Call parents to confirm absences.
Distribute office passes and notes as directed.
Maintain and submit a daily log of school hours completed.
Files lesson plans.
Assist with scoring and reporting achievement test results.
Report the honor roll each quarter, if applicable.
Maintain an accurate inventory of student books and teacher materials.
Assist the principal in securing substitute teachers, completing the substitute report and
collecting/reporting absentee slips from staff members. maintaining accurate record of
staff absences.
Collects and accounts for all lunch and milk money and completes all associated accounting
reports.
Administer first aid to ill/injured students in the absence of the school nurse according
to school policy.
Assist in training new employees.
Place orders for materials, verify quantities delivered and distribute to staff.
Adhere to all district health and safety policies, including all precautions of the
Print report cards
Maintain and update student information
consistent with the general requirements and qualifications of the position.
JD471
Job Description
Purpose:
The Derby Sixth Grade Center Secretary provides office and clerical
support to assist with the efficient operation of the school district. To
accomplish these tasks, the Derby Sixth Grade Center Secretary works
closely with the staff and administration of Derby Public Schools.
Responsible to:
Principal
Salary:
Range A
Date:
April 2012
Qualifications:
1.
2.
3.
4.
5.
6.
Health and Inoculation Certificate on file in the central office.
Experience as a secretary preferred.
Demonstrated typing/keyboarding and filing skills.
1.
a. Provide office and clerical support to assist with the efficient operation of the school
district.
b. Ensure that all activities conform to district guidelines.
c. Communicate effectively with all members of the school district and community.
d. React to change productively and handle other tasks as assigned.
e. Appropriately operate all equipment as required.
f. Support the philosophy and mission of Derby Public Schools.
g. Comply with all district policies, rules and regulations.
2.
a. Requires prolonged sitting or standing.
b. Requires physical exertion to manually move, lift, carry, pull, or push heavy objects
or materials.
c. Requires stooping, bending, and reaching.
d. Must be able to work in noisy and crowded environments.
e. Requires regular attendance and/or physical presence at the job.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
Distribute office passes and notes as directed.
Maintain and submit a daily log of school hours completed.
Assist with scoring and reporting achievement test results.
Report the honor roll each quarter, if applicable.
Maintain an accurate inventory of student books and teacher materials.
Assist the principal in securing substitute teachers, completing the substitute report and
maintaining accurate record of staff absences.
Collect and account for all lunch and milk money and complete all associated accounting
reports.
Administer first aid to ill/injured students in the absence of the school nurse according
to school policy.
Assist in training new employees.
Print report cards
Maintain and update student information
consistent with the general requirements and qualifications of the position.
8.A
April 18, 2012
TO:
Board of Education
FROM:
Tom Snodgrass
SUBJECT:
Facility Usage Fees
Our annual review of facility usage fees did not indicate a need to change the fee
structure.
It is our recommendation that the BOE hold the attached fees at their current levels for
the 2012-2013 school year.
Unified School District 260
2012-2013 Facility Usage Fees
Hourly Rates
Elementary Classroom
Elementary Multi-Purpose Room
Elementary Gym
Tanglewood Baseball Field
Elementary Practice Fields
$12.00
$26.00 $30.00 w/ kitchen
$26.00
$18.00
$ 8.00
6GC Cafeteria
6GC Classroom
6GC Gym
w/ Scoreboard/PA
$30.00 $35.00 w/ kitchen
$12.00
$30.00
$33.00
DMS Auditorium
DMS Cafeteria
DMS Classroom or Cement Pond
DMS Gym
with Scoreboard/PA
$45.00
$36.00 $41.00 w/ kitchen
$12.00
$36.00
$39.00
DMS/SGC Football Field
w/ Scoreboard/Press Box PA
$18.00
$21.00
DHS Stadium (includes lights, press box/scoreboard)
DHS Baseball Field (per day)
DHS/DMS Practice Fields
$1,000.00 day
$75.00 day
$18.00
DHS Auditorium
DHS Commons
DHS Classroom
DHS Lecture Theater
DHS Main Gym
with Scoreboard/PA
DHS Auxiliary Gym
with Scoreboard/PA
DHS Wrestling Room
DHS Parking Lot
Tennis Courts
$53.00
$42.00 $47.00 w/ kitchen
$15.00
$30.00
$42.00
$45.00
$36.00
$39.00
$23.00
$15.00
$ 8.00
Administrative Center & ESC Classroom/Conference Room $15.00
Service Center Conference Room
$12.00
Consumable Fee (groups over 100 using facility over 4 hrs; $75.00
this includes Class 1 groups)
NOTE: Air-conditioned areas rented between May 15 and September 15 may include an
additional charge of up to 20%.
Custodial Staff/ Food Service Staff Fees: Amount it costs the district.
8.B
April 18, 2012
TO:
Board of Education
FROM:
Tom Snodgrass
SUBJECT:
Request to Bid Bus Radios
As discussed at the April 9 BOE meeting, the Federal Communication Commission
has mandated that all industrial/business and public safety radio pool licenses in
the 150-174 MHz and 421-512 MHz bands be prohibited from operating with
wideband channels after January 1, 2013. Almost all of our bus radios fall into this
category and are not capable of being upgraded.
The estimated cost to replace these radios is $26,000 and, if approved, it is our
intent to have this project funded by the contingency reserve account.
Since these radios make a critical contribution to the maintenance of a safe and
secure environment for students, I am requesting that the BOE approve the
release of bid specifications to replace approximately 50 bus radios.
8.C
April 18, 2012
TO:
Board of Education
FROM:
Tom Snodgrass
SUBJECT:
Food Service Prime Vendor
Prime vendor request for proposals (RFP) were opened on April 10, 2012. This
proposal is for a two year agreement with the option to renew for three more years.
Analysis of the RFP included an evaluation of a market basket, ordering procedures,
delivery procedures and services offered. Three vendors returned completed
proposals. The market basket totals were as follows: U.S. Foods $470,938.67, F&A
$473,344.12 and Ben E. Keith $475,283.81. The difference in these three totals is
negligible. The differences in all three proposals were also negligible. Therefore, the
final decision came down to what is in the best interest of Derby Public Schools.
The Healthy Hunger-Free Kids Act is going to have a dramatic impact on the district.
We will be required to move from “Nutrient Based Menu Planning” to “Food Based
Menu Planning”. This shift requires product analysis sheets for every item we
purchase as well as calculating component contributions for all of the products that we
make from scratch. F&A has an established relationship in that they are currently our
prime vendor. We know exactly what products are available to us through them and
there will be no needed product changes. Should we choose to stay with F&A, we can
begin this arduous process of data collection and calculation immediately.
The switch to Food Based Menu Planning also requires that we change our production
records. We currently have our production record system streamlined by having most
of the information entered into a spreadsheet. We also have our food orders typed for
each day of the six week cycle. Our orders even include a column for the F&A product
number which has greatly decreased errors. Staying with F&A will not ease the burden
of changing the production records, but it will be much more efficient and will allow us
to meet federal and state guidelines much sooner.
After thoughtful analysis, it is our recommendation that we select F&A Food Sales
Inc., as our prime vendor for the 2012-2013 and the 2013-2014 school years with the
option to renew through 2017.
8.D
Don Adkisson Finance Director 120 E. Washington Derby, KS 67037 April 18, 2012
To:
Board of Education
From:
Don Adkisson
Subject:
Request to Upgrade DHS Broadcasting Computers
The curriculum department has requested that the district purchase computers from Apple to
upgrade the technology in the broadcasting classes at Derby High School. Because Apple is
a sole source vendor, we will not need to bid these items. I have attached a quote from
Apple in the amount of $32,994.00 that includes the items to be purchased. The upgrade is
not a part of the normal technology upgrade, so we are asking for this purchase separately.
The purchase will come from the vocational budget.
(316) 788‐8420 • www.derbyschools.com • fax (316) 788‐8449 Administrative Center 8.E
To:
Board of Education
From:
Heather Bohaty
Subject:
Handbook Revisions
At the April 9 BOE meeting, we presented the attached changes to the administrative,
special services, substitute, elementary, sixth grade center, middle school and high school
handbooks for the 2012-2013 school year. In addition to those changes shared at the
April 9 meeting, language has been added in all building handbooks regarding
replacement of lost or damaged library materials and updated language in the elementary
handbook regarding head lice and ringworm. We recommend the attached changes to the
handbooks.
Handbook Changes Recommended for the 2012-2013 School Year
Administrative Handbook
DERBY UNIFIED SCHOOL DISTRICT 260 PUBLIC SCHOOLS
MISSION STATEMENT (ABE)
The mission of USD 260, Derby Public Schools, a diverse educational
community built on high expectations, is for all students to reach their full
potential and contribute responsibly in a global society by ensuring them an
exceptional, progressive education in a safe and supportive environment.
The mission of Derby Public Schools is to create and maintain a learning
environment that ensures every student will attain a high level of personal growth
and academic achievement. We commit to using a progressive and appropriate
teaching strategies and individual guidance to inspire students to become lifelong
learners and productive members of a global society.
DISTRICT OBJECTIVES
1. 100% of students will graduate.
a. Kansas Regents Curriculum
b. Career Pathway Completers
c. Certificate or License Earned
d. ACT
 100% of students will be in school and on time every day.
 100% of students who take state assessments will score exemplary.
2. All students will be reading at or above grade level by the end of 3rd grade.
3. Each of our students will score at or above proficient on state
assessments.
4. We will simultaneously improve the achievement of all students while
closing the achievement gap.
a. Race/Ethnicity
b. Free and Reduced Lunches
c. ELL
d. Special Education
MOTTO
Tracking Success…Nothing Less…
PURPOSE (BDC)
This handbook was prepared to provide, in written form, USD 260 Derby Public
Schools administrative policies, procedures, and practices pertaining to
administrative employees. The handbook has been written in order that uniform
1
conditions of employment and the benefits received by administrators, which
have been accumulated over the years, might be more clearly defined and
understood by Board of Education members, administrative employees, staff,
and patrons of the district. Any changes proposed will be presented annually to
those parties directly affected for a full and open exchange of views prior to final
action.
The board shall adopt new policies and delete or modify existing policies. All
rules and regulations found in student handbooks and supplements are to be
approved by the board and will be considered a part of these policies and rules
by reference.
ORGANIZATIONAL CHART (CC)
Refer to the chart in the USD 260 Derby Public Schools Policy Handbook policy
CC.
ADMINISTRATIVE PERSONNEL
Personnel (CG)
The board will employ such administrative personnel as the needs of the district
require. The superintendent will develop appropriate job descriptions for each
administrative position in the district. When adopted by the board, such
documents shall be filed in the central office and published in the appropriate
handbook made available online.
The board will solicit the recommendations of the superintendent in the
appointment, assignment, transfer, demotion, termination, or non-renewal of any
administrative personnel. The board may take actions on any of these matters.
Recruitment (CG)
The board delegates to the superintendent the authority to identify and
recommend the appointment of qualified individuals to fill vacant administrative
positions. All applicants will be screened initially by the superintendent who may
use other staff members to assist him, and who shall then make
recommendations to the board. Expenses incurred by candidates who are
interviewed for an administrative position shall be paid by the district. The board
reserves the right to reject any and all recommendations and to proceed on its
own initiative.
Assignment or Transfer (CG)
Assignment of administrative personnel shall be recommended by the
superintendent subject to approval of the board.
Orientation (CG)
2
The superintendent will conduct an appropriate administrative orientation
program designed to acquaint such personnel with the district, board policies,
duties and responsibilities, and other such activities as time and the needs of the
district require.
Supervision (CG)
The superintendent or designated representative shall be responsible for the
supervision of all administrative personnel.
Time Schedule (CG)
Administrative time schedules and workloads will be dictated by the terms of the
employment contract and by assigned responsibilities.
Part-Time Administrators (CG)
The board may employ part-time administrators as the needs of the district
dictate.
Administrative Intern Program (CG)
The board may cooperate with any approved administrative training institution in
the establishment and maintenance of an administrative intern program.
Contracts (CGR-2)
Central staff administrative personnel contracts will be reviewed each January.
Other administrative employees' contracts will be reviewed each February. The
term of each administrative contract will be determined by the board.
Calendar (AEA)
The board shall establish a school calendar for each school year.
Administrative Calendar
Refer to the district calendar for 12 and 10-month contracts. Ten-month
administrators shall report to school approximately 3 weeks prior to the new
teachers' first day as determined by the superintendent.
Holidays - shall be determined per board adopted calendar.
3
EMPLOYMENT CONDITIONS
Coaching (CGA)
No administrator shall serve as coach of any extra curricular activity.
Consulting (GBRGA)
Administrative employees may be excused by the board to perform technical or
administrative services as consultants to other districts, government agencies, or
private industry. Requests for approval to serve as a consultant will be submitted
in writing to the superintendent.
Gifts (GAJ)
Administrators are prohibited from receiving gifts from vendors, salesman, or
other such representatives.
Out-of-School Employment (GBRG)
Administrative employees shall not be permitted to engage in outside
employment, which impairs their effectiveness.
Vacanciesy Noticeds within District
The superintendent, or designee, shall post notice in all school buildings notice
electronically of any supervisory or administrative vacancies for at least three
teaching days during which district administrative offices are open, excluding
winter break, before filling said vacancies. (During the summer months, vacancy
lists are to be posted in the administrative center and in district buildings in which
the office is open.) District personnel shall be given consideration for the position
upon receipt of their application internal application/request to transfer position
form.
COMPENSATION
Compensation Guides and Contracts (CG)
All administrative personnel will be compensated for their services in conformity
with an administrative salary as determined by the board.
Insufficient Funds
Should funds available to the BOE be insufficient to meet the salary schedule,
the salary of each employee in USD 260 Derby Public Schools will be reduced
on a pro rata basis.
Payroll Information
Administrators must file with the payroll office a forms W-4, K-4, and a form I-9.
They must also display their social security card and their driver’s license.
Administrators must file with the Assistant Superintendent of Human Resources
an official transcript, credential file, loyalty oath, and administrative certificate.
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Method of Payment
The Board of Education shall pay administrative personnel in 12 equal monthly
installments for each contract year. Payment will begin on either July 15 or
August 15 and continue on the 15th day of each month thereafter. If the 15th falls
on a weekend, payday will be on the preceding Friday. If the 15th falls on a
holiday, or on days of an official vacation, payday will be the day preceding the
holiday period.
If an administrator resigns or is terminated for any cause (including illness)
before serving a full year, his or her salary shall be adjusted and paid on a daily
basis for the total number of contract days his/her contract has been fulfilled. For
example, an employee under contract for 215 days whose employment ended
after 85 days would be paid 85/215th of the contract salary.
Payroll Direct Deposit
USD #260 Derby Public Schools provides a payroll direct deposit program to its
employees at no charge. All current administrators are requested to participate in
the payroll direct deposit program.
BENEFITS & SERVICES (CEE) COMPENSATION AND BENEFITS
1. The following mutually agreed upon benefits are available under the USD
260 Derby Public Schools cafeteria plan:
 district health insurance
 district dental insurance
 district cancer insurance (only existing subscribers)
 accident insurance
 critical illness insurance
 dependent care expenses
 oral health care (only existing subscribers)
 out-of-pocket medical expenses
 pre-paid legal
 short-term disability insurance
 supplemental vision insurance
2. The BOE shall ask the district carrier to provide each employee a
description of the benefit coverage provided herein, which shall include a
clear description of conditions and limits of coverage as provided above.
When requested by the employee, the BOE shall provide applications and,
when necessary, information about the program.
3. Public Law 99-27-2, Title X, and Consolidated Omnibus Budget
Reconciliation Act of 1986 (COBRA) will be complied with.
4. The board contribution for an administrator who participates in the health
insurance plan will be determined annually.
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5. An administrator may elect to terminate his/her payroll reduction
agreement or change the benefits elected only if his/her family status has
changed. An administrator has a change in family status upon marriage,
divorce, death of a spouse or child, birth or adoption of a child, termination
or commencement of employment of a spouse, or from full-time to parttime status (or from part-time to full-time status) by the participant or the
participant's spouse, or the taking of an unpaid leave of absence by the
participant or the participant's spouse, or significant change in the
spouse's employer's health insurance. The administrator shall supply
written verification to the district of such change and must make any
termination, election, or change within 30 days of the date such change in
family status occurs. An administrator desiring to make such change may
discontinue participation or reduce benefits, but an election of new or
increased benefits shall be subject to the requirements of the particular
nontaxable benefit selected.
Kansas Public Employees Retirement System (KPERS)
Personnel who work for the district 630 hours per year or 3.5 hours per
day for at least 180 days shall be required to be a member of the Kansas
Public Employees Retirement System. Four percent of the employee's
gross wage is withheld from each pay period for KPERS. Effective July
2010, all new employees and returning non-vested employees will have
six percent of the employee’s gross wage withheld from each pay period
for KPERS.
Payment for District-Directed Courses (CK)
If and when the administration directs administrative personnel to take course
work to fulfill required assignments or to meet district goals, it is understood that
the district will pay the tuition costs of said courses required.
Employee Authorized Deductions (GAL)
In addition to statutory deductions, the BOE will permit payroll deductions to be
made and paid into the following accounts provided authorization is received on
the appropriate forms: (a) annuity, (b) dues over a 10 month period for 10 month
administrators and 9 months for 12 month administrators, (c) Derby Teachers'
Credit Union, (d) health/dental/cancer/short-term disability insurance (IRC 125
(c)“Cafeteria” Fringe Benefit Plan), (e) life insurance, (f) (d)United Way, (g) (e)
U.S. Savings Bonds, and (h) (f) Learning Quest, and (i) disability income
insurance.
USD 260 Derby Public Schools employees may participate in a salary reduction
plan (IRC 125 'Cafeteria' Fringe Benefit Plan). One or more of the following
options may be designated: (1) apply toward qualified dependent/child care; (2)
apply toward a group health/dental/cancer insurance plan; (3) apply toward
medical out-of-pocket expense; or (4) apply toward salary protection.
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Individuals concerned shall indemnify and hold harmless the BOE from any and
all claims, demands, suits, or other forms of liability (including cost and attorney
fees) that shall arise out of any action taken or not taken by the BOE for the
purpose of complying with the above provision or the authorization form.
Annuity Deduction
All administrative personnel are eligible to participate in a "tax sheltered" annuity
plan. Selection of ten three annuity companies will be made by mutual
agreement of the D-NEA and the BOE. Any person wanting to enroll will be
required to select an annuity from the established list. Changes and/or additions
in annuity plans are allowed only within the following guidelines:
a. Administrative personnel are responsible for informing their annuity
companies and the USD 260 Derby Public Schools payroll office of
changes in their annuity plans. USD 260 Derby Public Schools will not
notify the companies of such changes.
b. Changes will be made only within these time periods:
May 1 to July 1 - Enrollment or change for next school year contact.
November 15 to December 15 - Enrollment or adjustment for the
respective school year which will become effective January 1.
May 15 to May 31 – Changes for those leaving the district.
Disability Income Protection
Long term disability is covered under KPERS. Short-term disability is offered
under the USD 260 Derby Public Schools cafeteria plan.
Life Insurance
The BOE will enter into an agreement for $10,000 of group term life and
accidental death insurance for each full time administrator, with the exception of
the superintendent and assistant superintendents who are entitled to $50,000 of
group term life and accidental death insurance. The BOE will enter an
agreement for $5,000 of group term life and accident insurance for half time or
more (but less than full time) administrators. The administrator will have the
option of purchasing up to an additional $100,000 $300,000 of group term life
and accidental death insurance in $10,000 increments. Selection of a carrier will
be made on a bid basis, with final selection by the BOE. The administrator also
has the option of purchasing group term life and accidental life insurance for their
spouse and children.
CAREER ADMINISTRATOR (CG-R)
A career administrator is an administrator who:
a. Has completed 25 years in the employment of state accredited K-12 public
or private education;
b. Has completed 10 years in the employment of USD 260 Derby Public
Schools on or before July 1 of the current contract year; and
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c. Is currently employed by the BOE as of May 1.
All career administrators who meet the above requirements shall be paid a onetime longevity amount of $3,500. All longevity payments are separate from all
salary contracts of the career administrator and are not to be considered to be
any part of the base salary of the career administrator. All longevity payments
shall be made in the remaining checks of the current contract year and shall be
subject to all applicable deductions.
Administrators, who under previous benefit provisions for career administrators
were provided contracts of two years duration, will continue to receive this benefit
with annual pay increases to be determined annually by the Board of Education.
TRAVEL
Travel & Attendance at Conferences/Conventions (GAN)
The board shall provide reimbursement for expenses incurred in travel related to
the performance and duties of the district's employees when approved in
advance by the superintendent according to the district Travel and Business
Expense Guide.
Central Office Administrators
Expectations: It is recognized that central office administrators have the following
expectations for travel:
a. daily in-district travels;
b. various area, state, and national meetings; and
c. constant consultation with local, area, state, and national officials.
Principals
Expectations: It is recognized that principals of the respective attendance centers
have the following expectations for travel to:
a. Central office for meetings and attendance center needs;
b. Attendance center activities;
c. Homes of student (taking ill children home, etc.);
d. Area sessions of league and school activities; and
e. State, regional, and national school connected meetings.
In-District Travel Reimbursement: Principals and assistant principals will be
reimbursed $300 annually for the purpose of in-district travel. The following will
be the allowance rates annually for the purpose of in-district travel:
 Assistant principals $300
 Principals $300
This amount will be paid in the final paycheck of the contract year.
The following will be the allowance rates monthly for in-district travel
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 Directors $125
 Assistant superintendents $225
 Superintendent $375
Directors will be reimbursed $125 monthly for the purpose of in-district travel.
LEAVE
Application for Leave
Application for leave must be submitted to the superintendent at least three (3)
days in advance on forms provided by USD 260, which are available in the
respective buildings electronically on district approved system. In the event of
emergency situations, the minimum of three (3) days advance request may be
waived by the superintendent or designee.
Personal Leave
The following guidelines shall govern the use of accumulated leave for personal
leaves:
1. Personal leave days are provided for the administrator who is confronted
by important individual or family problems that cannot be attended to at
any other time than during the school day. The reason for personal leave
is at the discretion of the administrator, but approval of all personal leave
is at the discretion of the superintendent. If an absence is due to an
emergency, which does not allow for prior application but the
superintendent is notified prior to said absence, upon return of duty,
administrators may request personal leave by superintendent or designee.
2. Each administrator may use two days of the total yearly accumulated
leave days for personal leave as outlined above. Days not used for
personal leave may accumulate up to a maximum of five six, with no more
than three four personal leave days being carried forward at the end of
any school year.
3. Except under emergency conditions or extraordinary circumstances,
personal leave will not be approved during the first or last five days of the
school year or on the day before or after an authorized school holiday.
Salary Docking
During the contract period, an administrator will not be docked until all leave days
that are to be earned during the current year, plus those previously accumulated,
are used. If it becomes necessary for an administrator to resign because of an
extended illness, the administrator must reimburse the district for any leave days
that were taken but not earned because of his/her abbreviated period of
employment. Leave shall not be accumulated during each period of absence of
20 consecutive days for which an administrator is to be compensated. Leave
shall be taken in increments of 1/2 day minimum.
When leave is taken for circumstances other than those authorized in this article
above, the leave shall be classified as "unauthorized" and will result in full salary
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deduction for the days absent.
Jury Duty
Full-time administrators shall receive their regular pay while serving jury duty.
The employee shall reimburse USD #260 all money received for jury duty except
the amount allowed for meals and mileage.
Legal Leave (Leave for Legal Matters)
Administrators may use personal leave for legal matters that are not school
related. In the absence of personal leave, the superintendent or authorized
representative will grant legal leave, without pay, to attend the following legal
matters: subpoena, personal lawsuits, tax issues, divorce actions, or such other
legal matters which the employee cannot reasonably conclude other than during
the working day.
When an administrator is served a court subpoena not related to his/her
administrative duties and he/she has no personal leave days available, said
administrator may apply to the superintendent, or his designated representative,
for the use of accumulated leave days for this purpose.
Sabbatical Leave
In order to provide opportunities for maximum professional improvement,
sabbatical leaves are available to administrators. An administrator must have
performed seven school years of continuous service in USD 260 Derby Public
Schools to be eligible. Application for selection shall be made to the Assistant
Superintendent of Human Resources.
Extended Leave
Administrators are entitled, subject to approval of the board, to extended leaves
for study, health, illness of spouse, child or parent, maternity, paternity, adoption
or military service. Typical leave for maternity, paternity, and adoption at the time
of birth or adoption is six weeks and may be approved by the superintendent.
Such leaves beyond this limit will follow the provisions of the Family Leave Act.
Other extended leaves shall normally be for one semester or one school year. No
extended leave shall be considered a termination of employment. The
superintendent may authorize, subject to the approval of the BOE, an extended
leave for any other purpose not expressly identified above.
An administrator shall:
a. Receive no salary or benefits from USD #260 Derby Public Schools when
on extended leave.
b. Be subject upon return from extended leave to the salary schedule of the
current school year.
c. Retain accumulated leave days, but additional leave days shall not
accumulate during the term of extended leave.
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d. Be permitted to retain membership, during extended leave, in the district's
health insurance group for the period of time allowable by the insurance
company. However, it is the employee's responsibility to make
arrangements for payment of premiums in advance with the business
office, and the BOE shall make no contribution.
e. Be reassigned in a position, which is at least comparable to the one which
was held when the extended leave commenced. If the date of return from
extended leave is other than the beginning of a school year, the effective
date of return shall be subject to a vacancy for which the administrator on
leave is qualified. If the date of return from extended leave is the
beginning of a school year, the assignment shall be assured, provided the
administrator notifies the personnel office on or before March 1 of their
intention to return. On or before February 1 the personnel office shall
make reasonable attempts to notify each administrator on leave of this
provision.
f. prior to resuming duties on return from an extended leave for maternity or
health, present to the personnel office a statement from a physician that
the administrator is physically able to resume normal duties required of
his/her assignment. If requested by the personnel office, confirmation of
the physician’s statement by another physician selected by the BOE may
be required at the expense of the BOE. Maternity, as used herein,
includes pregnancy, childbirth, false pregnancy, and termination of
pregnancy and recovery there from. Maternity leave without pay shall
extend for a reasonable period of time subject to (e).
Administrative Leave Bank
1. The purpose of the leave bank is to assist administrative/supervisory
personnel who suffer prolonged illness or disability.
2. Enrollment must be by September 1, and for new
administrative/supervisory personnel hired after the beginning of the
school year, within five days of employment date.
Administrative/supervisory personnel who wish to join the leave bank must
complete an “Absence Report” form and return it send an email to the
Leave Bank Committee chairperson.
3. Each individual who chooses to participate shall donate three days of
his/her leave to the bank. Payroll assessment will be made in October.
New administrative/supervisory personnel will be assessed within 15 days
of the date of enrollment in the leave bank.
4. In the event that the total number of days in the leave bank drops to 30 or
less, each participant will be assessed one day. A notice will be sent to
members by the chairperson when the leave bank drops to 35 days. An
individual wishing to avoid additional assessment may terminate
membership and forfeit his/her right to participate.
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5. Withdrawal of leave days from the bank will be determined by a committee
of three administrators elected by the participants. An election will be held
at the first scheduled administrators’ meeting. Term of office will be for
three years. (For the 86-87 2012-2013 school year, three members will be
elected for 1-2-3 year positions.) Each year one member will be elected
for three years to fill the vacated position. A chairperson will be selected
by the three-committee members following the election. The term of office
for the vacating position will commence immediately following the election
and expire after the next year’s election. Unexpired vacancies on the
Leave Bank Committee will be filled by an election at the next
administrators’ meeting for the remainder of that term.
6. An individual will not be able to withdraw days from the bank until his/her
own leave is depleted.
7. Only members hospitalized or under the care of a physician may apply to
use the leave bank. Pregnancy or maternity leave will be excluded unless
serious complications arise.
8. A participant may apply to withdraw a maximum of 30 days from the bank.
Under extraordinary circumstances the same individual may apply for up
to an additional 30 days. Participants will be limited to a maximum of 60
days total per contract year or until their current contract expires
whichever comes first.
9. Written application must be made to the Leave Bank Committee and must
include a statement from the applicant’s physician concerning the inability
to work. The Leave Bank Committee may require verification by another
physician.
10. Any participant who is granted days from the bank will be asked to repay
his/her original donation of three days the following year.
11. These by-laws will be in effect when approved by a majority of
participating administrative personnel. Amendments to these by-laws may
be proposed by the Leave Bank Committee or by a signed petition from
five participants. Amendments will be in effect when approved by a simple
majority of those enrolled in the leave bank.
12. All records necessary to administer this program will be maintained by
USD #260 Derby Public Schools.
EVALUATION (CGI)
Administrative personnel shall be evaluated in writing by the superintendent in
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accordance with the minimum statutory requirement for the first four years of
employment and at least annually thereafter. The board's procedures concerning
evaluation of district administrators shall be on file in the central office.
The administrative evaluation process is intended to achieve one or more of the
following purposes:
1. To foster school improvement and completion of school and district goals
and objectives.
2. To encourage self-improvement.
3. To provide a vehicle for recognition of outstanding service.
4. To determine if adequate performance levels are being maintained, and to
serve as a guide toward summative judgment regarding renewal, nonrenewal, or termination.
Record Keeping
A copy of all employee records, including written evaluations, shall be kept in the
USD #260 Derby Public Schools Personnel Office at least three years.
RESIGNATION AND TERMINATION
Administrative Disciplinary/Termination Procedure (CM)
Failure of any administrative employee to implement board policies may result in
suspension, demotion, probation, salary freeze, nonrenewal or termination of
employment in accordance with procedures set forth in the policies and rules of
the USD 260 Derby Public Schools Policy Handbook.
Subject to the provisions of K.S.A. 72-5451 et seq., the following acts shall be
considered grounds for termination of an administrator:
1. Conviction of a felony;
2. Any act which causes or results in any persistent disruption of the
operation of a school building or the school district;
3. Unauthorized conversion of the district property for personal or non-district
purposes;
4. Substantial or persistent violation of BOE policies, rules, or regulations;
5. Persistent or willful insubordination;
6. Incompetence;
7. Immoral conduct which results in an administrator being unable to work
effectively;
8. Inefficiency;
9. Other just causes which are not arbitrary, irrational, unreasonable, or
irrelevant to the BOE's task of building up and maintaining an efficient
school system.
RETIREMENT
All administrators under contract for the 2004-2005 year are grandfathered into
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the early retirement policy as described below.
There will be no early retirement plan for new administrators beginning with the
2005-2006 year.
The central office administrative staff will provide information to all administrative
personnel concerning retirement.
Administrators qualify for state retirement under the Kansas Public Employees
Retirement System (KPERS).
Early Retirement Policy
For the purpose of this policy, early retirement shall be defined as retirement in or
after the school year that the administrator reaches the age of 55, but before the
school year the employee reaches the age of 65. To qualify for early retirement,
an administrator has to meet each of the following criteria:
a. Be at least 55 years old within the next school year; and
b. Have a minimum of 10 years of employment with USD 260 Derby Public
Schools and KPERS.
Any administrator who meets these criteria and wishes to apply for early
retirement must submit written notice containing the following information by May
10:
a. A statement of the applicant's desire to take early retirement;
b. The anticipated date of retirement;
c. The applicant’s birth date and age on the date of retirement;
d. The applicant's current mailing address and telephone number;
e. The number of years the applicant has been employed by the district;
f. The total number of years of service credit recognized by KPERS;
g. Whether the applicant wishes federal and state taxes withheld;
h. Employee financial institution and account number, since all retirement
benefits will be made by direct deposit on the last day of each month
following retirement date;
i. Whether the applicant wishes to continue health insurance coverage
through the school district's health insurance program by deduction of
monthly premium from early retirement benefits;
j. The signature of administrator.
The district will maintain a life insurance policy for each year of early retirement
taken. The retiree may continue the same voluntary life insurance deductions in
effect at retirement date.
The formula will be used in the calculation of annual early retirement benefits:
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School year in which the employees
a) applies
b) retires
Factor
54
55
56
57
58
59
60
61
62
63
55
56
57
58
59
60
61
62
63
64
.0085
.0085
.0085
.0085
.0085
.0080
.0075
.0070
.0065
.0060
Age at:
Administrators whose 65th birthday comes after June 30 will receive retirement
benefits at the same rate as provided in the 63-64 age group, (.006 factor) on a
pro rata basis, for the number of months up to and including the month before
their 65th birthday.
The calculation of early retirement benefits will be determined by the salary of the
highest year of the last four years' salaries, multiplied by the number of years'
experience in KPERS, times the decimal of the age in which the administrator
makes application. Each year thereafter, the early retirement benefit will be
recalculated based on the factor for the individual's age for that year.
If the administrator has worked both part-time and full-time, the method for
calculating the base salary upon which retirement benefits will be calculated will
be as follows:
1. If the administrator has been a full-time employee for 60% or more of the
last four years, the administrator will be considered to have been a fulltime employee and the guidelines for a full-time employee will apply; but
2. If the administrator has worked less than 60% of the last four years as a
full-time employee, the salary for retirement purposes will be determined
by dividing the total salary for the last four years by four to establish the
average annual salary.
The school year in which the individual reaches age 64 will be the last year an
employee may participate in the early retirement program, except as otherwise
provided. An administrator taking early retirement benefits shall have no claim to
re-employment in USD #260 Derby Public Schools once retirement goes into
effect. All early retirement benefits will terminate should the individual become
deceased.
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COUNCILS, CABINETS, & COMMITTEES (types and appointments)
Building Improvement Team (BIT)
The BIT shall be a decision-making group at the building level. Their goal shall
be to develop a school improvement plan and comply with language outlined in
the Certified Employee Master Contract. Membership shall consist of teachers, at
least one parent, at least one administrator, and one classified staff member.
Derby Middle School shall have at least one 7th grade teacher and at least one
8th grade teacher. Derby High School shall have at least one representative
from each major department (physical education, English, math, music, science,
social studies, business/vocational education, and special education).
School Improvement Steering Committee (IB-R)
The committee has responsibility for developing, writing, implementing, and
evaluating the schools’ improvement plan. Membership shall consist of Director
of Student Learning, Director of Special Services, 1 board member, each building
principal, 1 elementary teacher from each of the 9 buildings, 1 sixth grade
teacher, 3 middle school teachers, 4 high schools teachers, and a designee of
DNEA.
Library (IFBC-R)
The board may appoint a committee or direct the superintendent to appoint a
committee to evaluate library material. Membership shall consist of 3 teachers, 3
administrators, 3 librarians, 4 local citizens, and 1 board member. Criticisms of
educational materials must be made to the superintendent in writing on district
form 410, Request for Reconsideration of Instructional Material. The committee
shall make written recommendation to the board within 60 days.
Professional Development Council (PDC)
The PDC is a representative group of certified personnel which will advise the
Board in matters which concern the planning, development, implementation, and
operation of the Inservice Education Professional Development Plan. PDC
provides and manages the process whereby certified personnel develop or
improve individual knowledge and skills which support or enhance the role of the
professional educator. Inservice points received may be used for recertification
and salary advancement.
Site Council (IBA-R)
The site council shall be responsible for providing advice and counsel in
evaluating state, school district, and school site performance goals and
objectives and methods to achieve these goals. The board shall appoint
members to the site council based on recommendations from the building level
principals. The council shall be composed of principals, teachers, other school
personnel, parents of pupils attending the school, the business community, and
other community groups. Membership shall be between 6 and 16 members with
equal numbers of lay and school members. The council shall have its own
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constitution and by-laws.
EMERGENCY PROCEDURES
Crisis Plan
An crisis plan administrative crisis manual is available in each attendance center
and crisis flipcharts should be available in all classrooms. Administrators should
be familiar with the plan in their building.
Fire & Tornado Drills
Fire drills shall be conducted monthly September through June May in each
building. Drills shall be recorded on the form provided by the Kansas State Fire
Marshall. This report shall be submitted at the end of the school year to the
Director of Operations who will submit it to the Kansas State Fire Marshall in
June.
Tornado drills shall be conducted three times between September and June May
in each building. One drill shall be held in the fall, one in the spring, and one on
the date set by the state. Drills shall be recorded on the form provided by the
Kansas State Fire Marshall. This report shall be submitted at the end of the
school year to the Director of Operations who will submit it to the Kansas State
Fire Marshall in June.
DISTRICT GUIDELINES FOR ACTIVITY FUNDS
Disbursement Procedures for Student Activity Funds: Disbursement procedures
for student activity fund moneys will differ somewhat from the procedures
followed by the district treasurer for expending district moneys because of the
strict laws that must be followed for disbursement of district funds. Disbursement
of student activity funds requires approval of the student organization's sponsor
and the building principal. Disbursement of the district funds requires the
approval of the board of education. The following procedures are specifically for
student activity funds:

Student activity fund disbursements should be sustained by an electronic
activity purchase order signed requested by the organization's sponsor
and approved by a building administrator bookkeeper, and the building
principal. This system is similar to that used at the district level.

All disbursements will be made by a pre-numbered check. The checks will
be prepared by accounts payable in the district's business office and
signed by the president of the board, clerk, and district treasurer.

The bookkeeper should verify each month a report showing the financial
activity for each fund the bookkeeper is responsible for. This report
should be titled "Activity Fund Monthly Report of Cash Receipts and
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Disbursements" and has the following column headings: 1) beginning cash
balance (should agree with the ending cash balance in the prior month's
report), 2) cash receipts, 3) cash disbursements, and 4) ending cash
balance. Unpaid purchase orders and unencumbered cash should be
notated on the monthly activity ledger. If unpaid purchase orders exceed
the the report shows a negative ending cash balance for any fund, a cash
basis law violation has occurred. The report should be viewed by the
principal and submitted to the superintendent or designee on a timely
basis.

The bookkeeper should prepare print a financial report or make a copy of
the Activity Accounts' Ledger for each student organization showing the
cash receipts and disbursements. These reports should be prepared
printed monthly. The reports should be reviewed by the building principal
and submitted to the student organization's sponsor. Each student
organization sponsor should compare the report prepared by the activity
fund bookkeeper with the sponsor's records. Any discrepancies should be
resolved immediately.
Adopted: June 10, 1996
Revised: August 23, 2004 April 23, 2012
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APPENDIX
School Boundaries & Attendance Centers (AD-R)
Cooper Elementary: Beginning at the point of Arkansas River and the Kansas
Turnpike, east to K15, south along K15 to 47th Street, west along 47th Street to
the Arkansas River, north along the river to point of beginning.
Derby Hills Elementary: Beginning at the corner of K15 and 55th, east to rock
Road, south to 63rd, west to the creek (Dry Creek), south along the creek (Dry
Creek) to 71st, west to Buckner, north to 63rd, west to K15, north to beginning
point.
El Paso Elementary: Beginning at the corner of Rock Road and 39th, east to the
east boundary of the district, south along the east boundary to 71st, west to Rock
Road, north to the beginning point.
Beginning at the corner of Rock Road and 63rd, west to the creek (Dry Creek),
south along the creek (Dry Creek) to 71st Street, west to Woodlawn, south to
Lincoln, west to Lakeview, south to Crestway, east to Westview, south to
Madison, east to the creek (Dry Creek), north along the creek (Dry Creek) to the
1/2 mile line between James and Cresthill Road, east to Rock Road, north to the
beginning point.
Beginning at K15 and 63rd Street, east on 63rd to Buckner, south to Tall Tree,
west to K15, north to 63rd.
Oaklawn Elementary: Beginning at the corner of the Arkansas River and 47th
Street, east to K15, north to a point ½ mile south of 31st, east to the Kansas
Turnpike, northeast to 31st, east to Oliver, south to 47th, east along the southern
boundary of McConnell Air Force Base to Rock Road, south to 55th, west to K15,
south to 63rd, west to the Arkansas River, north to the beginning point.
Park Hill Elementary: Beginning at the point of Rock Road and Madison, east to
the eastern boundary of the district to the point at 9100 south, west to Woodlawn,
north to Chet Smith, east to the point separating Oakwood Valley and Tiara
Pines, north to creek (Spring Creek), east to Rock Road, and then north along
Rock Road to the point of beginning.
Pleasantview Elementary: Beginning at the Arkansas River and 63rd, east on
63rd to K15, south to a point in line with Tall Tree, east to Buckner, south to 71st,
east to Woodlawn, south to Lincoln, west to Lakeview, south to Crestway, east to
Westview, south to Madison, west to K15, south to the south boundary of the
district, west along the south boundary to the Arkansas River, north to the
beginning point. Option area in El Paso description above may also attend
Pleasantview.
19
Swaney Elementary: Beginning at the point of K15 and Madison, east to the
creek (Dry Creek), south along the creek (Dry Creek), to the creek (Spring
Creek), east along the creek (Spring Creek) to point separating Oakwood Valley
and Tiara Pines, south to Chet Smith, west to K-15 North to the point of the
beginning.
Tanglewood Elementary: Beginning at the creek (Dry Creek) and the ½ mile line
between James and Cresthill Road, east to Rock Road, north to 71st, east to the
eastern boundary of the district, south along the eastern boundary of the district
to 79th, west to Rock Road, south on Rock Road to the creek (Spring Creek),
along the creek (Spring Creek) to the creek (Dry Creek), north along the creek
(Dry Creek) to the point of the beginning.
Wineteer Elementary: Beginning at the corner of Rock Road and MacArthur,
north to Oak Knoll, northeast to Pawnee, east to the northeast corner of the
district, south along the eastern boundary of the district to MacArthur, west to the
beginning point. Also includes the housing on McConnell AFB west of Rock
Road.
Sixth Grade Center: Includes all the area within the USD 260 Derby Public
Schools boundaries.
Derby Middle School: Includes all the area within the USD 260 Derby Public
Schools boundaries.
Derby High School: Includes all the area within the USD 260 Derby Public
Schools boundaries.
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Special Services Handbook
DERBY PUBLIC SCHOOLS UNIFIED SCHOOL DISTRICT 260
MISSION STATEMENT (ABE)
The mission of Derby Public Schools, the district that opens doors of opportunity
to a better and brighter future, is to educate and inspire all learners to pursue
success, through extended partnerships, quality instruction, leading technologies,
safe environments, and a boundless commitment to excellence in an ever
changing world.
DISTRICT OBJECTIVES
•
•
•
•
Each of our students will be reading at or above grade level by the end of
the third grade.
Each of our students will score at or above “satisfactory” on the state
assessments.
Each of our students will complete the requirements for graduation.
Each of our graduates will be engaged in post secondary education,
employment, or a meaningful life experience of their choice within six
months of graduation.
d. ACT
assessments.
a. Race/Ethnicity
c. ELL
21
MOTTO
PURPOSE (BDC)
This handbook was prepared to provide, in written form, USD 260 Derby Public
Schools policies, procedures, and practices pertaining to special service
employees. The handbook has been written in order that uniform conditions of
employment and the benefits received by special service employees, which have
been accumulated over the years, might be more clearly defined and understood
by Board of Education members, special service employees, staff, and patrons of
the district.
by reference.
ORGANIZATIONAL CHART (CC)
Refer to the chart in the USD 260 Policy Handbook Derby Public Schools policy
CC.
SPECIAL SERVICES PERSONNEL
Personnel (CG)
The board will employ such special services personnel as the needs of the
district require. The superintendent will develop appropriate job descriptions for
each special services position in the district. When adopted by the board, such
documents shall be filed in the central office and published in the appropriate
handbook made available online.
special services personnel. The board may take actions on any of these matters.
Recruitment (CG)
recommend the appointment of qualified individuals to fill vacant special services
positions. All applicants will be screened initially by the superintendent/designee
who may use other staff members to assist him, and who shall then make
recommendations to the board. The board reserves the right to reject any and all
recommendations and to proceed on its own initiative.
22
Assignment or Transfer (CG)
Assignment of special services personnel shall be recommended by the
superintendent/designee subject to approval of the board.
Orientation (CG)
The supervising administrator will conduct an appropriate orientation program
designed to acquaint such personnel with the district, board policies, duties and
responsibilities, and other such activities as time and the needs of the district
require.
Supervision (CG)
The supervising administrator shall be responsible for the supervision of all
assigned special services personnel.
Time Schedule (CG)
Special services personnel time schedules and workloads will be dictated by the
terms of the employment contract and by assigned responsibilities.
Contracts (CGR-2)
Special service employees' contracts will be reviewed each March/April. The
term of each contract will be determined by the board.
Calendar (AEA)
Coaching (CGA)
No special services personnel shall serve as coach of any extra curricular
activity.
Consulting (GBRGA)
Special services personnel may be excused by the board to perform technical or
special services as consultants to other districts, government agencies, or private
industry. Requests for approval to serve as a consultant will be submitted in
writing to the superintendent.
Gifts (GAJ)
Special services personnel are prohibited from receiving gifts from vendors,
salesman, or other such representatives.
Out-of-School Employment (GBRG)
Special services employees shall not be permitted to engage in outside
23
Vacanciesy Noticeds within District
The superintendent, or designee, shall post notice in all school buildings
electronically any special services vacancies for at least three teaching days
during which district administrative offices are open, excluding winter break,
before filling said vacancies. (During the summer months, vacancy lists are to be
posted in the administrative center and in district buildings in which the office is
open.) District personnel shall be given consideration for the position upon
receipt of their application request to transfer positions.
COMPENSATION
Compensation Guides and Contracts (CG)
All special services personnel will be compensated for their services in
conformity with a special services salary as determined by the board.
Insufficient Funds
the salary of each employee in USD 260 Derby Public Schools will be reduced
on a pro rata basis.
Payroll Information
Special services personnel must file with the payroll office a forms W-4, K-4, and
a form I-9. They must also display their social security card and their driver’s
license. Special services personnel must file with the assistant superintendent of
human resources an official transcript, credential file, loyalty oath, and
appropriate certificate.
Method of Payment
The Board of Education shall pay personnel who work under a contract in 12
equal monthly installments. Payment will begin on either July 15 or August 15
and continue on the 15th day of each month thereafter. If the 15th falls on a
weekend, payday will be on the preceding Friday. If the 15th falls on a holiday, or
on days of an official vacation, payday will be the day proceeding the holiday
period.
If a special service employee resigns or is terminated for any cause (including
illness) before serving a full year, his or her salary shall be adjusted and paid on
a daily basis for the total number of contract days his/her contract has been
fulfilled. For example, an employee under contract for 215 days whose
employment ended after 85 days would be paid 85/215th of the contract salary.
USD 260 Derby Public Schools provides a payroll direct deposit program to its
employees at no charge. All current special services personnel are requested
required to participate in the payroll direct deposit program.
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BENEFITS & SERVICES (CEE) COMPENSATION AND BENEFITS
1. The following mutually agreed upon benefits are available under the USD
260 Derby Public Schools cafeteria plan:
 pre-paid legal
4. The board contribution for special services personnel who participate in the
health insurance plan will be determined annually.
5. A special services personnel may elect to terminate his/her payroll
reduction agreement or change the benefits elected only if his/her family
status has changed. A special service employee has a change in family
status upon marriage, divorce, death of a spouse or child, birth or adoption
of a child, termination or commencement of employment of a spouse, or
from full-time to part-time status (or from part-time to full-time status) by the
participant or the participant's spouse, or the taking of an unpaid leave of
absence by the participant or the participant's spouse, or significant
change in the spouse's employer's health insurance. The special services
employee shall supply written verification to the district of such change and
must make any termination, election, or change within 30 days of the date
such change in family status occurs. An employee desiring to make such
change may discontinue participation or reduce benefits, but an election of
new or increased benefits shall be subject to the requirements of the
particular nontaxable benefit selected.
25
Personnel who work for the district 630 hours per year or 3.5 hours per day for at
least 180 days shall be required to be a member of the Kansas Public
Employees Retirement System. Four percent of the employee's gross wage is
withheld from each pay period for KPERS. Effective July 2010, all new
employees and returning non-vested employees will have six percent of the
employee’s gross wage withheld from each pay period for KPERS.
Payment for District-Directed Courses (CK)
If and when the administration directs special services personnel to take course
Employee Authorized Deductions (GAL)
special services personnel and 9 months for 12 month special services personnel
(c) Derby Teachers' Credit Union, (d) (c) health/dental/cancer/short-term
disability insurance (IRC 125 “Cafeteria” Fringe Benefit Plan), (e) life insurance,
(f) (d) United Way,(g) (e) U.S. Savings Bonds, and (h) (f) Learning Quest, and
(i) disability income insurance.
USD 260 Derby Public Schools employees may participate in a salary reduction
plan (IRC 125 'Cafeteria' Fringe Benefit Plan). One or more of the following
options may be designated: (1) apply toward qualified dependent/child care; (2)
apply toward a group health/dental/cancer insurance plan; (3) apply toward
medical out-of-pocket expense; or (4) apply toward salary protection.
Annuity Deduction
All special services personnel are eligible to participate in a "tax sheltered"
annuity plan. Selection of ten three annuity companies will be made by mutual
a. Special services personnel are responsible for informing their annuity
companies and the USD 260 Derby Public Schools Payroll Office of
changes in their annuity plans. USD 260 Derby Public Schools will not
notify the companies of such changes.
26
November 15 to December 15 - Enrollment or adjustment for the respective
school year which will become effective January 1.
under the USD 260 Derby Public Schools cafeteria plan.
Life Insurance
accidental death insurance for each full time special services personnel. The
BOE will enter an agreement for $5,000 of group term life and accident insurance
for half time or more (but less than full time) special services personnel. The
employee will have the option of purchasing up to an additional $100,000
$300,000 of group term life and accidental death insurance in $10,000
increments. Selection of a carrier will be made on a bid basis, with final selection
by the BOE. The special services employee also has the option of purchasing
group term life and accidental life insurance for their spouse and children.
CAREER SPECIAL SERVICES PERSONNEL (CG-R)
A career special services personnel is an employee who:
b. Has completed 10 years in the employment of USD 260 Derby Public
Schools on or before July 1 of the current contract year; and
All career special services personnel who meet the above requirements shall be
paid a one-time longevity amount of $2,500. All longevity payments are separate
from all salary contracts of the career special services personnel and are not to
be considered to be any part of the base salary of the career special services
personnel. All longevity payments shall be made in the remaining checks of the
current contract year and shall be subject to all applicable deductions.
TRAVEL
Travel & Attendance at Conferences/Conventions (GAN)
advance by the superintendent/designee according to the district Travel and
Business Expense Guide.
LEAVE
27
Application for leave must be submitted electronically on district approved system
to the supervising administrator at least three (3) days in advance on forms
provided by USD 260, which are available in the respective buildings. In the
event of emergency situations, the minimum of three (3) days advance request
may be waived by the superintendent or designee.
Personal Leave
leaves:
1. Personal leave days are provided for the special service employee who is
confronted by important individual or family problems that cannot be
attended to at any other time than during the school day. The reason for
personal leave is at the discretion of the employee, but approval of all
personal leave is at the discretion of the superintendent/designee. If an
absence is due to an emergency, which does not allow for prior
application but the superintendent/designee is notified prior to said
absence, upon return of duty, special service employee may request
personal leave by superintendent or designee.
2. Each special service employee may use two days of the total yearly
accumulated leave days for personal leave as outlined above. Days not
used for personal leave may accumulate up to a maximum of five six , with
no more than three four personal leave days being carried forward at the
end of any school year.
Salary Docking
During the contract period, a special service employee will not be docked until all
leave days that are to be earned during the current year, plus those previously
accumulated, are used. If it becomes necessary for an employee to resign
because of an extended illness, the employee must reimburse the district for any
leave days that were taken but not earned because of his/her abbreviated period
of employment. Leave shall not be accumulated during each period of absence
of 20 consecutive days for which a special service employee is to be
compensated. Leave shall be taken in increments of 1/2 day minimum.
When leave is taken for circumstances other than those authorized in this article
above, the leave shall be classified as "unauthorized" and will result in full salary
deduction for the days absent.
Jury Duty
Full-time special service employees shall receive their regular pay while serving
jury duty. The employee shall reimburse USD 260 all money received for jury
duty except the amount allowed for meals and mileage.
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Special service employees may use personal leave for legal matters that are not
school related. In the absence of personal leave, the superintendent or
authorized representative will grant legal leave, without pay, to attend the
following legal matters: subpoena, personal lawsuits, tax issues, divorce actions,
or such other legal matters which the employee cannot reasonably conclude
other than during the working day.
When a special service employee is served a court subpoena not related to
his/her special services duties and he/she has no personal leave days available,
said administrator may apply to the superintendent, or his designated
representative, for the use of accumulated leave days for this purpose.
Sabbatical Leave
sabbatical leaves are available to special services personnel. Special services
personnel must have performed seven school years of continuous service in
USD 260 Derby Public Schools to be eligible. Application for selection shall be
made to the Assistant Superintendent of Human Resources.
Extended Leave
Special services personnel are entitled, subject to approval of the board, to
extended leaves for study, health, illness of spouse, child or parent, maternity,
paternity, adoption or military service. Typical leave for maternity, paternity, and
adoption at the time of birth or adoption is six weeks and may be approved by the
superintendent. Such leaves beyond this limit will follow the provisions of the
Family Leave Act. Other extended leaves shall normally be for one semester or
one school year. No extended leave shall be considered a termination of
employment. The superintendent may authorize, subject to the approval of the
BOE, an extended leave for any other purpose not expressly identified above.
A special service employee shall:
a. Receive no salary or benefits from USD 260 Derby Public Schools when
on extended leave.
29
date of return shall be subject to a vacancy for which the special service
employee on leave is qualified. If the date of return from extended leave is
the beginning of a school year, the assignment shall be assured, provided
the special service employee notifies the personnel office on or before
March 1 of their intention to return. On or before February 1 the personnel
office shall make reasonable attempts to notify each special service
employee on leave of this provision.
f. Prior to resuming duties on return from an extended leave for maternity or
the special service employee is physically able to resume normal duties
required of his/her assignment. If requested by the personnel office,
confirmation of the physician’s statement by another physician selected by
the BOE may be required at the expense of the BOE. Maternity, as used
herein, includes pregnancy, childbirth, false pregnancy, and termination of
Special Services Personnel Leave Bank
1. The purpose of the leave bank is to assist administrative and special
services personnel who suffer prolonged illness or disability.
administrative/supervisory/special services personnel hired after the
beginning of the school year, within five days of employment date.
Administrative/supervisory/special services personnel who wish to join the
leave bank must complete an “Absence Report” form and return it send an
email to the Leave Bank Committee chairperson.
New administrative/supervisory/ special services personnel will be
assessed within 15 days of the date of enrollment in the leave bank.
three years. (For the 86-87 2012-2013 school year, three members will be
30
physician.
EVALUATION (CGI)
Special service employees shall be evaluated in writing by the supervising
administrator in accordance with the minimum statutory requirement for the first
four years of employment and at least annually thereafter. The board's
procedures concerning evaluation of district special services personnel shall be
on file in the central office.
The special services personnel evaluation process is intended to achieve one or
more of the following purposes:
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and objectives.
Record Keeping
USD #260 Derby Public Schools Personnel Human Resources Office at least
three years.
Special Services Personnel Disciplinary/Termination Procedure (CM)
Failure of any special service employee to implement board policies may result in
suspension, demotion, probation, salary freeze, non-renewal or termination of
the USD 260 Derby Public Schools Policy Handbook.
considered grounds for termination of a special services personnel:
purposes;
6. Incompetence;
7. Immoral conduct which results in a special services personnel being
unable to work effectively;
8. Inefficiency;
school system.
RETIREMENT
All special services personnel under contract for the 2004-2005 year are
grandfathered into the early retirement policy as described below.
There will be no early retirement plan for new special services personnel
beginning with the 2005-2006 year.
32
after the school year that the special services personnel reaches the age of 55,
but before the school year the employee reaches the age of 65. To qualify for
early retirement, a special services personnel has to meet each of the following
criteria:
b. Have a minimum of 10 years of employment with USD 260 Derby Public
Schools and KPERS.
Any special services personnel who meets these criteria and wishes to apply for
early retirement must submit written notice containing the following information
by May 10:
j. The signature of special services personnel.
School year in which the employees:
a) applies
b) retires
Age at:
54
55
55
56
56
57
57
58
58
59
59
60
60
61
61
62
62
63
Factor
.0085
.0085
.0085
.0085
.0085
.0080
.0075
.0070
.0065
33
63
64
.0060
Special services personnel whose 65th birthday comes after June 30 will receive
retirement benefits at the same rate as provided in the 63-64 age group, (.006
factor) on a pro rata basis, for the number of months up to and including the
month before their 65th birthday.
experience in KPERS, times the decimal of the age in which the special services
personnel makes application. Each year thereafter, the early retirement benefit
will be recalculated based on the factor for the individual's age for that year.
If the special services employee has worked both part-time and full-time, the
method for calculating the base salary upon which retirement benefits will be
calculated will be as follows:
1. If the special services personnel has been a full-time employee for 60% or
more of the last four years, the special services personnel will be
considered to have been a full-time employee and the guidelines for a fulltime employee will apply; but
2. If the special services personnel has worked less than 60% of the last four
years as a full-time employee, the salary for retirement purposes will be
determined by dividing the total salary for the last four years by four to
establish the average annual salary.
provided. A special services employee taking early retirement benefits shall have
no claim to re-employment in USD 260 Derby Public Schools once retirement
goes into effect. All early retirement benefits will terminate should the individual
become deceased.
Building Improvement Team, BIT
the Certified Employee Master Contract. Membership shall consist of teachers,
at least one parent, at least one administrator, and one classified staff member.
Derby Middle School shall have at least one 7th grade teacher and at least one
8th grade teacher. Derby High School shall have at least one representative
from each major department (physical education, English, math, music, science,
social studies, business/vocational education, and special education).
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School Improvement Steering Committee (IB-R)
The committee has responsibility for developing, writing, implementing, and
evaluating the schools’ improvement plan. Membership shall consist of Director
of Student Learning, Director of Special Services, 1 board member, each building
principal, 1 elementary teacher from each of the nine buildings, 1 sixth grade
teacher, 3 middle school teachers, 4 high schools teachers, and a designee of
DNEA.
Library (IFBC-R)
operation of the Inservice Education Professional Development Plan. PDC
provides and manages the process whereby certified personnel develop or
improve individual knowledge and skills which support or enhance the role of the
professional educator. Inservice points received may be used for recertification
and salary advancement.
Site Council (IBA-R)
other community groups. Membership shall be between 6 and 16 members with
equal numbers of lay and school members. The council shall have its own
constitution and by-laws.
Crisis Plan
A crisis plan is Crisis flipcharts should be available in each attendance center
classroom. Special service employees should be familiar with the plan in their
building.
Fire drills shall be conducted monthly September through June May in each
building. Drills shall be recorded on the form provided by the Kansas State Fire
35
Marshall. This report shall be submitted at the end of the school year to the
Director of Operations who will submit it to the Kansas State Fire Marshall in
June.
Tornado drills shall be conducted three times between September and June May
in each building. One drill shall be held in the fall, one in the spring, and one on
the date set by the state. Drills shall be recorded on the form provided by the
♦ Student activity fund disbursements should be sustained by an electronic
activity purchase order signed requested by the organization's sponsor,
bookkeeper, and the building principal and approved by a building
administrator. This system is similar to that used at the district level.
♦ All disbursements will be made by a pre-numbered check. The checks will be
prepared by accounts payable in the district's business office and signed by
the president of the board, clerk, and district treasurer.
♦ The bookkeeper should verify each month a report showing the financial
activity for each fund the bookkeeper is responsible for. This report should be
titled "Activity Fund Monthly Report of Cash Receipts and Disbursements" and
has the following column headings: 1) beginning cash balance (should agree
with the ending cash balance in the prior month's report), 2) cash receipts, 3)
cash disbursements, and 4) ending cash balance. Unpaid purchase orders
and unencumbered cash should be notated on the monthly activity ledger. If
unpaid purchase orders exceed the the report shows a negative ending cash
balance for any fund, a cash basis law violation has occurred. The report
should be viewed by the principal and submitted to the superintendent or
designee on a timely basis.
♦ The bookkeeper should prepare print a financial report or make a copy of the
Activity Accounts' Ledger for each student organization showing the cash
receipts and disbursements. These reports should be prepared printed
36
monthly. The reports should be reviewed by the building principal and
submitted to the student organization's sponsor. Each student organization
sponsor should compare the report prepared by the activity fund bookkeeper
with the sponsor's records. Any discrepancies should be resolved immediately.
Adopted: November 10, 1997
Revised: April, 2005 April 2012
37
APPENDIX
School Boundaries & Attendance Centers (AD-R)
point.
beginning point.
Pleasantview.
38
beginning.
Road.
Sixth Grade Center: Includes all the area within the USD 260 Derby Public
Schools boundaries.
Derby Middle School: Includes all the area within the USD 260 Derby Public
Schools boundaries.
Derby High School: Includes all the area within the USD 260 Derby Public
Schools boundaries.
39
SPECIAL SERVICES POSITIONS
Autism/Behavioral Consultant
Coordinator of Athletics/DHS
Coordinator for Grants
Coordinator of Special Services
DELL Coordinator
Food Service Coordinator
Food Service Supervisor
Instructional Coordinator/Technology
Instructional Coordinator/Language Arts/Reading
Instructional Coordinator/Social Studies
Instructional Coordinator/Math
Instructional Coordinator/Science
Latchkey Supervisors
Maintenance and Custodial Supervisor
Occupational Therapist
Parents as Teachers Program Coordinator
Physical Therapist
Retirees
ROTC Employees
Special Education Compliance Coordinator
Student Services Coordinator
Supervisor/Warehouse/Supply
Supervisor/Transportation
Transportation and Supply Supervisor
Supervisor/Food Service
Supervisor/Custodian/Maintenance
Grant Writer
Senior Network Technician
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Substitute Handbook
Payroll Procedures
All substitute teachers must complete a K-4, W-4 and an I-9 form and have it on
file at the Administrative Center before a payroll payment may be issued.
You must sign in on the “Aesop’s Substitute Sign-In- Sheet” in the school office.
This record of the date, time in, your name, one-half day or full day, time out, and
the teacher for whom you are subbing will then be compared to the Aesop
entries.
RATE OF PAY FOR TEACHER AND NURSE SUBSTITUTES:
Full Day $90.00
Half Day $45.00
Long Term
$150.00
The payroll period will end monthly on the 25th, with the possible exception of
May. The first payroll period of each school year will begin on the first day of
school through August 25th. The final payroll period for the school year run
through the last day of school. We suggest that you keep records of the dates
worked and any details of the assignment hours along with the confirmation
number given by Aesop.
Payday will be the 15th of each month, September through June unless the 15th is
on a Saturday, Sunday or holiday. Checks will be mailed to the home address of
the substitute the evening before payday. If you choose to participate in direct
deposit, which will be automatically deposited to your bank, contact the Payroll
Office 788-8422.
PAYROLL DIRECT DEPOSIT
Derby Public Schools provides a payroll direct deposit program to its substitutes
at no charge. All substitutes are required to participate. For those substitutes that
fail to designate a financial institution for deposit, a payroll debit card will be
used. Substitutes are responsible for replacement cost of any lost card. The
substitute is required to reapply and pay any applicable fees for lost debit cards.
USD 260 provides a payroll direct deposit program to its subs at no charge. All
Subs are strongly encouraged to sign up for Direct Deposit.
INFORMATION AND EXPECTATIONS
Network Access
All substitutes will be required to have network access through the district.
Substitutes can request network access through our website. In addition an
email account will be issued to substitutes. Contact the substitute coordinator for
additional information
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Elementary District Handbook Changes
Notice of Nondiscrimination
An Equal Employment/Educational Opportunity Agency
The Derby Unified School District 260 Public Schools does not discriminate on
the basis of race, religion, color, national origin, gender, age, or disability in
admission or access to, or treatment or employment in its programs and
activities. Any person having inquiries concerning the Derby School District’s
compliance with the regulations implementing Title VI, Title IX, Americans with
Disability Act or Section 504 is directed to contact the Assistant Superintendent
for Human Resources, at 120 East Washington, Derby, Kansas 67037 or at (316)
788-8415. This district official has been designated by the Derby School District
to coordinate the district’s efforts to comply with the regulations implementing
these laws.
WELCOME
Welcome to Derby Elementary Schools! This handbook is designed to help you
become familiar with some of the guidelines and elementary school policies we
ask our students to follow for a successful school year. We look forward to
providing an excellent education and successful school year.
Cooper Elementary School
Principal: Vince Evans
4625 Juniper
Wichita, Kansas 67216
(316) 554-0934, Fax (316) 524-9407
Derby Hills Elementary School
Principal: Debbie Sanders
2230 Woodlawn
Derby, Kansas 67037
(316) 788-8540, Fax (316) 788-8536
El Paso Elementary School
Principal: Melissa Turner
900 E. Crestway
Derby, Kansas 67037
(316) 788- 8545, Fax (316) 788-8495
Oaklawn Elementary School
Principal: Kelly Bielefeld
5000 S. Clifton
(316) 554-0704, Fax (316) 524-9411
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Park Hill Elementary School
Principal: Jason Watkins
1500 E. Woodbrook
Derby, Kansas 67037
(316) 788-8095, Fax (316) 788-8098
Pleasantview Elementary School
Principal: Yvonne Rothe
1101 N. Georgie
Derby, Kansas 67037
(316) 788-8555, Fax (316) 788-8496
Swaney Elementary School
Principal: Scott May
501 English
Derby, Kansas 67037
(316) 788-8560, Fax (316) 788-8494
Tanglewood Elementary School
Principal: Mary Sites
830 Ridgecrest
Derby, Kansas 67037
(316) 788-8565, Fax (316) 788-8493
Wineteer Elementary School
Principal: Clint Corby
8801 E. Ent
(316) 684-9373, Fax (316) 687-2418
District Home Page E-Mail:
Derby School District encourages communication. Our web site has a variety of
information on it and is updated frequently. E-mail addresses for staff members
may be obtained from the district home page. The district home page may be
accessed through www.derbyschools.com.
Other Contacts
Administrative Center
Transportation
Latchkey
Derby High School
Derby Middle School
Sixth Grade Center
(316) 788-8400
(316) 788-8460
(316) 788-8450
Pleasantview
Swaney
(316) 788-8500
(316) 788-8580
(316) 788-8408
(316) 788-8532
(316) 788-8064
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Absence:
A student’s absence from school must be reported by a telephone call to the
office or by a note from the parent or guardian within 48 hours of the absence.
Attendance Law and School Procedures:
Any student under 18 years of age is required by law to attend school, and if
such a child is inexcusably absent either three (3) consecutive days or five (5) or
more days in any semester, or seven (7) days in one school year, such child is
“truant” as specified in Kansas School Compulsory Attendance Law KSA 721113. As a school procedure a doctor’s note may be required to excuse
absences.
Excused or Unexcused Absences (Cf. IHEA, JDD) (See JBE)
The principal or his/her designee will determine whether a student's absence is
excused or unexcused. The school's daily attendance report will indicate those
absences that are unexcused. Student absences will be excused for the following
reasons:
1. Personal illness/injury
2. Personal and family matters
Parents will be held responsible for contacting the school by phone call or
personal visit on the day of the absence. Any absence will be regarded as
unexcused if the school (attendance office) is not notified by phone call within 48
hours from the date of absence. An attempt will be made to notify parents who
have failed to call the school on the day of the absence.
Attendance
Time Frame
Daily
3 consecutive unexcused absences
5 unexcused absences in a semester
7 unexcused absences
10 excused or unexcused
TARDIES
Time Frame
5 tardies
10 tardies
Intervention
An attempt will be made to contact
parents for all unexcused absences.
After three consecutive unexcused
absences a report will be made to SRS.
A report will be sent to SRS
A doctor’s note may be required or
verification by school nurse may be
required to excuse further absences.
Intervention
Building staff will make contact or send
a letter.
Social Worker will contact parent to
develop an intervention plan with
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parents/guardian.
A team meeting with Principal and/or
other staff may occur.
A substantial part of the school day is defined as 1 ½ hours. For students that
arrive 1 ½ hours late to school or leave 1 ½ hours early, this will be considered a
½ day absence.
After 30 tardies
Activities:
There are many activities offered at the elementary level. All students are
encouraged and invited to take part in extra-curricular activities.
Animals at School:
The purpose of these guidelines is to ensure a safe environment for students and
staff when animals are present in the classroom or on school property.
No animals of any kind may be brought to school without the expressed consent
of the classroom teacher or and building principal.
The following animals have been identified by the Kansas Department of Health
as inappropriate pets to be brought from home for school visits: reptiles,
amphibians, poultry (baby chicks and ducks) and birds in the parrot family. These
animals may be used as classroom/school pets for DISPLAY ONLY. Students
shall not handle these animals. No wild animals are acceptable for school visits.
An exception is a licensed professional wildlife handler who presents animals in
enclosed cages and does not allow contact between students and the animals.
Animals brought to school must be clean and healthy. Dogs, cats and ferrets
must have a documented and current rabies vaccination. The animal should be
free of fleas, ticks, mites and skin lesions. These animals must have collars and
leashes. Birds will not be allowed to fly free. All animal visits should be for a short
period of time.
Due to the variety of student and adult experience with and reactions to animals,
animals on leashes will not be allowed on school grounds at arrival, dismissal,
recess, or whenever students are outside. Working dogs giving assistance to
those with handicapping conditions are an exception to this rule. Animal control
will be called when an animal is at large on the school grounds.
Bullying Prevention
The Derby School District prohibits acts of bullying and we invite you to join with
us in developing a theme of caring and respect throughout our entire school
community. Bullying is intentional, harmful behavior initiated by one or more
students and directed toward another student. Bullying exists when a student
with more social and/or physical power deliberately dominates and harasses
another who has less power. Bullying differs from conflict. We strongly believe
that schools can be a safe and nurturing environment for all. One of our goals is
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to replace negative behaviors with skills that involve treating others kindly. To
facilitate this effort, the district has adopted a bullying prevention program which
is a district-wide approach against bullying and is in place at all schools. This
approach will be most effective when the parents, administration, students, and
the staff all have a shared belief that caring and respect is of great value in our
schools.
Section 1. K.S.A. 2007 Supp. 72-8256
(1) “Bullying” means:
(A) Any intentional gesture or any intentional written, verbal, electronic or
physical act or threat that is sufficiently severe, persistent or pervasive that
creates an intimidating, threatening or abusive educational environment
for a student or staff member that a reasonable person, under the
circumstances, knows or should know will have the effect of:
i.
Harming a student or staff member, whether physically or
mentally;
ii. Damaging a student’s or staff member’s property:
iii. Placing a student or staff member in reasonable fear of harm
to the student or staff member; or
iv. Placing a student or staff member in reasonable fear of
damage to the student’s or staff member’s property; or
(B) cyberbullying, or
(C) any form of intimidation or harassment prohibited by the board of
education of the school district in policies concerning bullying adopted
pursuant to this section or subsection (E)of K.S.A. 72-8205, and
amendments thereto.
(2) “Cyberbullying” means bullying by use of any electronic communication
device through means including, but not limited to, e-mail, instant messaging,
text messages, blogs, mobile phones, pagers, online games and websites.
(3) “School vehicle” means any school bus, school van, other school vehicle
and private vehicle used to transport students or staff members to and from
school or any school-sponsored activity or event.
(A) The board of education of each school district shall adopt a policy to
prohibit bullying on school property, in a school vehicle or at a schoolsponsored activity or event.
(B) The board of education of each school district shall adopt and
implement a plan to address bullying on school property, in a school
vehicle or at a school-sponsored activity or event. Such plan shall include
provisions for the training and education for staff members and students.
(C) The board of education of each school district may adopt additional
policies relating to bullying pursuant to subsection (E) of K.S.A. 72-8205,
and amendments thereto.
Bus Schedules and Regulations:
Busses are scheduled to arrive and leave at various times. If students or parents
have any questions regarding specific pick-up times and places, they should
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contact the transportation division of the Derby schools, at 788-8450. Students
will ride the bus unless dismissed by parental permission in writing or by
telephone. Students will be sent home on the bus unless parents make other
arrangements in the office. Students will be assigned bus routes at the beginning
of the year and be given a copy of bus regulations. Students are expected to
conduct themselves in a manner that permits and promotes safe transportation.
Regulations must be obeyed while riding the school bus. Violation of any of the
regulations will be regarded as willful disobedience and a student’s transportation
privileges may be withdrawn at the discretion of the transportation department
and/or school administration. Reports of unacceptable behavior may result in
parental contact and/or parent/school district conference. School bus discipline
referrals will be dealt with as follows:
1. conference with student;
2. suspended from riding the bus one week;
3. suspended from riding the bus for the semester.
Classroom Disruptions:
If you are coming to pick up your child at the end of the day, please do not wait in
the halls outside your child’s classroom. This is a disruption to classes in session
and it causes unnecessary hallway congestion. Please know you are always
welcome in your school and in your child’s classroom. We just ask at the end of
the day, our halls are cleared for an orderly and safe dismissal.
Computer Use:
The purpose of the computer network is to support the curriculum, enhance the
educational opportunities of students, and support the administrative efforts of
USD 260 Derby Public Schools. Following is a list of unacceptable actions
including but not limited to:
1. Accessing or attempting to access any computer systems with another user’s
authentication information.
2. Disclosing your authentication information to another user. You are
accountable for any computer activity associated with your authentication
information.
3. Accessing any resource on the network through any means other than a
district established personal login process.
4. Gaining access to other user’s data for which you have not been explicitly
granted access by district personnel.
5. Storing, downloading, installing, or running any executable/program/macro
which is not authorized by the district on a network server or a
networked/stand alone workstation.
6. Altering desktop settings in any way, such as, but not limited to wallpaper or
screensavers.
7. Accessing any network resource for which you have not been explicitly
8. Accessing DOS.
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9. Creating or renaming icons.
10. Renaming system files, such as, but not limited to .ini, .exe, or .dll files.
11. Using the network for commercial/financial gain or fraud.
12. Accessing the Internet without teacher consent. (Not applicable for DHS.)
13. Forging email messages.
14. Posting anonymous messages/materials.
15. Harassing, insulting, threatening, invading the privacy of others, or using
inappropriate language in any form of electronic communication or data.
16. Student printing without teacher’s permission.
17. Circumventing any network security system, such as, but not limited to GPOs,
internet filtering or configuration.
18. Disrupting the network or a computer system.
19. Damaging, modifying, altering, destroying, or removing licensing labels from
computer equipment.
20. Any act of vandalism to computer equipment.
21. Requesting, transmitting, or possessing obscene or threatening material.
Kansas State Statutes 21-3755:
Computer crime; computer password disclosure; computer trespass.
1. Willfully and without authorization gaining or attempting to gain access to
and/or damaging, modifying, altering, destroying, copying, disclosing or taking
possession of a computer, computer system, computer network or any other
property;
2. Using a computer, computer system, computer network or any other property
for the purpose of devising or executing a scheme or artifice with the intent to
defraud or for the purpose of obtaining money, property, service or any other
thing of value by means of false or fraudulent pretense or representation;
3. Willfully exceeding the limits of authorization and/or damaging, altering,
destroying, copying, disclosing or taking possession of a computer, computer
system, computer network or any other property.
The district has the right to restrict or terminate network access at any time for
any reason. USD 260 Derby Public Schools further has the right to monitor
network activity in any form that it sees fit to maintain the integrity of the
computer network.
Privacy Rights
Users should have no expectation of privacy in regards to email or data files. The
Director of Technology or designee has access to and may monitor them at any
time for security reasons. The district retains the right to duplicate any
information created on the computer system.
Compliance with Copy Laws
The district will adhere to all copyright laws as applied to computer software; this
includes license agreements and/or policy statements contained in the software
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packages. Therefore, all software used on district computers shall be purchased
by the district, properly licensed, and installed by computer services department
designated personnel. The legal or insurance protection of the district will not be
extended to employees who violate copyright laws.
Further, transmission of any material over the internet that is in violation of any
State or Federal law is prohibited. This includes, but is not limited to: copyrighted
material; inflammatory material.
Unauthorized use or use not in compliance with these guidelines will result in one
or more of the following actions:
Suspension of Internet access,
Revocation of Internet access,
Suspension of network privileges,
Revocation of network privileges,
Suspension of computer access,
Revocation of computer access,
School suspension,
School expulsion, and/or legal action and prosecution.
Crisis Plan:
The district maintains a district-wide crisis plan that is accompanied by a plan at
each school location. Each plan outlines the procedures to be used in a wide
variety of possible crises from emergency response for dangerous weather and
natural disaster to bomb threats and intruders in the building. From time to time,
your child might report to you drills that may occur to better prepare students and
staff members in the event of a crisis. Persons wishing to know more about the
crisis plan should contact their building administrator.
Custodial and Non-Custodial Parents:
If a student’s non-custodial parent (a parent with whom the child does not live
with, but who maintains parental rights) would like to receive copies of the school
or class newsletters, progress reports, or other important papers concerning their
child, please give the office a self addressed and stamped envelope. If you have
an e-mail address newsletters can be sent to you electronically. Copies will be
mailed to the non-custodial parent during the year.
Custodial parents should be advised in the absence of a court order severing or
limiting the parental rights, non-custodial parents would be afforded all rights
entitled to custodial parents. Parents (custodial and non-custodial) who believe
issues may arise during the year are asked to contact the principal so the school
may be fully aware of the situation and respond to any specific requests.
Deliveries at School:
Our school follows the district policy regarding deliveries to the school. The policy
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states that schools will not accept or allow deliveries of flowers, balloons, or other
gifts to students. The internal distribution of items by students or faculty groups
must be approved in advance by the building principal. The commercial delivery
of food to any school student will not be allowed.
Discipline Policy Statement (USD 260 Derby Public Schools District-wide):
The USD 260 Derby Public Schools district-wide discipline policy is based on
mutual respect among administrators, staff, teachers, students, and parents. The
purpose of this discipline policy is to ensure a safe and orderly environment so
learning and teaching opportunities are maximized through well defined policies
and procedures that support a positive atmosphere. Students have the
responsibility to respect other students and the adults on the school staff, to
comply with school and classroom rules and policies, and be ready to accept the
negative consequences of their actions if they violate these rules or policies.
Adults, both at school and at home, should serve as positive role models. It is
their duty to objectively determine accurate facts in discipline situations and to
listen attentively to students before administering disciplinary measures.
All student conduct expectations noted in this section apply to students while
they are on school district property, at all bus stops, and at all school sponsored
activities.
Possession, Smoking and Other Use of Tobacco: At no time are students
permitted to possess or use tobacco products on USD 260 Derby Public
School property. Students participating in school sponsored activities,
regardless of the location, are prohibited from the possession or use of
tobacco products. The use of tobacco products on all USD 260 Derby
Public School premises is prohibited.
Violation of the above provision will result in an automatic three day inschool suspension with notification to parents for the first offense. The
second offense shall result in a five day out-of-school suspension. The
third violation will result in a ten day out-of-school suspension during
which time an expulsion hearing will be held.
Smoking or tobacco use by anyone is not permitted at anytime inside USD
260 Derby Public School buildings nor is it permitted on outside premises.
Racial Harassment or Intimidation: District employees and student(s) shall
not racially harass or intimidate others by name calling, using racial or
derogatory slurs, wearing or possession of items depicting or implying
racial hatred or prejudice. District employees and students shall not at
school, on school property or at school activities wear or have in their
possession any written material, either printed or in their own handwriting
that is racially divisive or creates ill will or hatred. (Examples: clothing,
articles, material, publications or any item that denotes Ku Klux Klan,
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Aryan Nation - White Supremacy, Black Power, Confederate flags or
articles, Neo-Nazi or any other “hate” group. This list is not intended to be
all-inclusive.)
Violations of this policy shall result in disciplinary action by school
authorities. For students there will be a three day out-of-school
suspension for the first offense with a required parent conference prior to
readmittance. The second offense will result in a three to five day out-ofschool suspension with a possible expulsion hearing. The third offense will
result in a suspension from school pending an expulsion hearing.
Employees who violate this policy will be dealt with in accordance with
applicable district policy and procedures.
Any student who believes he or she has been subjected to racial
harassment should report the problem to his/her principal, or another
certified staff member. Staff members shall refer all complaints of racial
harassment or intimidation to a building administrator. Complaints
regarding racial harassment or intimidation shall be investigated under the
district’s discrimination complaint procedure identified in policy KN that
provides for immediate investigation and disciplinary action where
appropriate. Initiation of a racial harassment complaint will not cause any
adverse reflection of the student. The initiation of a student’s complaint
shall not adversely affect the job security or status of any employee or
student until a finding of fact determines that improper conduct occurred.
Strict confidentiality shall be maintained throughout the complaint
procedure.
Safe School Act: The Kansas School Safety and Security Act (K.S.A. 7289b03) requires school personnel to report all felony and misdemeanor
crimes committed on school property or at a school supervised activity to
the appropriate law enforcement agency. If an administrator’s preliminary
investigation reveals information that indicates a crime (felony or
misdemeanor) may have been committed, the administrator is required to
file a report. Whether or not the report is made in writing (for later followup by law enforcement) or by phone (for immediate follow-up by law
enforcement) is dependent upon the seriousness and nature of the
situation. When law enforcement officers conduct an investigation and/or
question a student(s) during school hours, the building administration shall
make reasonable attempts to contact parents, guardians or
representatives of the student(s) prior to questioning. To the extent
possible reasonable requests of parents, guardians or representatives
shall be observed. Notification or attempted notification of parents,
guardians or representatives shall be documented by the administrator
involved. If a student’s parents, guardian or representative is not present
during questioning of a student, the principal or a certified school staff
member shall be present. The decision to arrest a student and remove
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that student from the school jurisdiction is the prerogative of law
enforcement and not under the authority of school personnel.
Sexual Harassment: District employees shall not sexually harass, or
permit sexual harassment of a student by another employee, student, nonemployee or non-student. Neither shall a student sexually harass another
student or students. Violations of this policy shall result in disciplinary
action, including termination of an employee, or disciplinary action against
the student(s) involved. Supervisors who fail to follow this policy or who
fail to investigate complaints shall be in violation of this policy. If the
principal is the object of a harassment complaint, the student may bypass
the principal and report directly to the superintendent. Complaints against
the superintendent shall be heard by the board.
Definitions - Sexual harassment shall include, but not be limited to:
sexually oriented communication, including sexually oriented verbal
“kidding” or
a. harassment or abuse,
b. subtle pressures or requests for sexual activity,
c. creating a hostile school environment, including the use of innuendoes
or overt or implied threats,
d. unnecessary touching of an individual, e.g., patting, pinching, hugging,
repeated brushing against another person’s body,
e. requesting or demanding sexual favors accompanied by an implied or
overt promise of preferential treatment with regard to a student’s
grades status in any activity; or
f. sexual assault or battery as defined by current law.
Any student who believes he or she has been subjected to sexual
harassment should discuss the problem with his/her principal, or another
certified staff member. Initiation of a sexual harassment complaint will not
cause any adverse reflection of the student. The initiation of a student’s
complaint shall not adversely affect the job security or status of any
employee or student until a finding of fact determines improper conduct
occurred. Strict confidentiality shall be maintained throughout the
complaint procedure. (Policy subject to change based upon change in
district policy.)
Drugs/Alcohol: Drugs, or simulations of drugs, or drug paraphernalia, or
alcohol products are prohibited on school property. Anyone under the
influence of either of these is also prohibited from being in the school or on
the premises at any time. The violation of the above regulations will result
in disciplinary action by school authorities. There will be an automatic
three to ten day out-of-school suspension with a possible expulsion
hearing on the first offense. The second offense will result in a ten day
out-of-school suspension with an expulsion hearing. Local law
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enforcement authorities will be called to investigate any situation when
deemed necessary by the administration.
Suspension and Expulsion: Kansas Law 72-8901 states: The Board of
Education of any school district may suspend, expel, or by regulation
authorize any certified employee or committee of certified employees to
suspend or expel any pupil or student guilty of any of the following:
a. violation of any published regulation for student conduct adopted or
approved by the Board of Education, or
b. conduct which substantially disrupts, impedes or interferes with the
operation of any public school, or
c. conduct which substantially impinges upon or invades the rights of
others, or
d. conduct which has resulted in conviction of the pupil or student of
any offense specified in Chapter 21 of the Kansas Statutes
Annotated or any criminal statute of the United States, or
e. disobedience of an order of a teacher, peace officer, school
authority, when such disobedience can reasonably be anticipated
to result in disorder, disruption or interference with the operation of
any public school or substantial and material impingement upon or
invasion of the rights of others.
The following violations may result in a short-term suspension, a long-term
suspension, expulsion or other disciplinary measures:
1. vandalism and destruction of property,
2. use of tobacco products,
3. use, possession, or distribution of alcohol or other drugs,
simulations of drugs, or drug paraphernalia,
4. disrespect, intimidation or harassment toward teachers, students,
and other staff members and/or defiance of teachers or staff
members,
5. fighting,
6. leaving school at lunch without permission,
7. discharging or possession of fireworks, explosive devices, other
incendiary devices, or simulations thereof,
8. throwing food, containers, utensils or other items is prohibited
(students engaged in such activity at any time during the school
year will be subject to a short-term suspension or expulsion),
9. inappropriate use of fire alarms,
10. possession or use of matches or lighters,
11. setting or attempting to set any fires,
12. use of inappropriate language or inappropriate language directed
toward any staff member,
13. committing an act that is dangerous or potentially dangerous to
students or staff members
14. stealing or possession of stolen items,
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15. repeated violations of school policies,
16. carrying or possessing a weapon or simulation of a weapon on
USD 260 Derby Public Schools property or at any schoolsponsored activity (it should be noted any device that has the
potential of delivering an electrical charge or any material such as
mace or pepper spray will be considered as weapons),
17. The use of a weapon or simulation of a weapon on USD 260 Derby
Public Schools property or at a school sponsored activity with the
intent of harassment, intimidation or defense,
18. computer violations,
19. assault and/or battery to another student or a staff member,
20. terrorist threats.
This list is not intended to be all-inclusive. Acts outside of this list will be
handled on an individual basis.
Students who are suspended or expelled cannot be on school property or
at school activities. During the time of suspension or expulsion, violation of
this policy will be considered criminal trespassing and will be handled by
the Police Department.
Vandalism and Destruction of School Property: Vandalism, defacing, or
destroying school property, the property of any school employee, or other
students on school premises or at school-sponsored events will not be
tolerated. Disciplinary action will be initiated in any act of vandalism and,
where warranted, charges may be filed with the Police Department. The
justifiable value of school property lost, damaged or destroyed by a
student will be charged.
The following Board of Education regulation will apply in the event there is
disciplinary action resulting from destruction or theft of school property:
1. Restitution for damaged property: When a student is
suspended for a violation of this policy, as a condition of
reinstatement in school, he/she may be required to make
restitution to the district.
2. Legal action to recover damages: In the event a student or
his/her parents/legal guardians fail or refuse to make restitution
for damages resulting from vandalism, the administration, with
prior approval of the Board of Education, may take such legal
action as seems appropriate to recover said damages.
Weapons Policy: A student shall not knowingly possess, handle, or
transmit any object that can reasonably be considered a weapon at
school, on the school property or at a school sponsored event. This shall
include any weapon, any item being used as a weapon or destructive
device, or any facsimile of a weapon.
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Definition of Weapons and Destructive Devices: As used in this policy, the
term “weapon” and/or destructive device means:
 any weapon which will or is designed to or may readily be
converted to expel a projectile by the action of any explosive;
 the frame or receiver of any weapon described in the
preceding example; any firearm muffler or firearm silencer;
 any explosive, incendiary or poison gas, bomb, grenade,
rocket having propellant charge of more than four ounces,
missile having an explosive or incendiary charge of more
than ¼ ounce, mine or similar device;
 any weapon which will, or which may be readily converted
to, expel or projectile by the action of any explosive or other
propellant, and which has any barrel with a bore of more
than ½ inch in diameter; any combination of parts either
designed or intended for use in converting any device into a
destructive device described in the two immediately
preceding example, and from which a destructive device
may be readily assembled;
 any bludgeon, sand club, metal knuckles or throwing star;
 any knife, commonly referred to as a switchblade, which has
a blade that opens automatically by hand pressure applied to
a button, spring or other device in the handle of the knife, or
any knife having a blade that opens or falls or is ejected into
position by the force of gravity or by an outward, downward
or centrifugal thrust or movement;
 any electronic device designed to discharge immobilizing
levels of electricity, commonly known as a stun gun.
Other Types of Weapons: Any other article that could be considered a
weapon, which does not specifically meet the definition under federal
statute, may also result in expulsion for up to 186 days.
Penalties for Possession: Possession of a firearm or other weapon of
facsimile of a weapon shall result in expulsion from school for a period of
one calendar year, except the superintendent may recommend this
expulsion requirement be modified on a case-by-case basis (see JDC).
Expulsion hearings for possession of a weapon shall be conducted by the
superintendent or the superintendent’s designee.
Students violating this policy shall be referred to the appropriate law
enforcement agency(ies) and if a juvenile to SRS or the Commissioner of
Juvenile Justice.
Reporting Criminal Possession of a Firearm by a Student: It is a crime for
any person to possess a firearm at school or on school property. A student
who possesses a firearm shall be reported to law enforcement for criminal
prosecution.
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Dress Code:
Appearance does affect the learning atmosphere of a school. Neatness, decency
and good taste are emphasized as guidelines for the understanding and
interpretation of this dress code. The code is not intended to work a financial
hardship upon any student or family; neatness and good taste are emphasized,
not expensive clothing. The universal dress code for school days and activities at
USD 260 Derby Public Schools is noted below. Students who are in violation of
the dress code will receive consequences ranging from being asked to change or
alter their clothing up to suspension. Students whose clothing violates the district
racial harassment and intimidation policy will receive three days out-of-school
suspension for the first infraction, three to five day out-of-school suspension with
a possible expulsion hearing for the second offense, and suspension from school
pending an expulsion hearing for a third violation.
If a child’s appearance hinders the learning atmosphere of the classroom the
parents will be called. The following list may not be all-inclusive. When you are in
doubt about an item of clothing, call the office.
1. Clothing/logos that encourage the use of violence, drugs, alcohol,
tobacco, profanity, derogatory statements and racial or sexist slurs
are considered unacceptable on clothing items including
backpacks.
2. Clothing promoting any type of gang affiliation, short shorts, tops
that show the stomach area, mesh shirts, tank tops that have less
than one inch shoulder straps will not be permitted.
3. Sagging pants, pants that are too long, drag the floor and hinder
safety will not be permitted.
4. Unnatural hair colors and styles, face painting or tattoos will not be
allowed.
5. Boys or girls will not wear hats, bandanas or scarves of any kind.
* The ONLY exceptions to hats, bandanas, hair colors and styles
will be made on Student Council sponsored spirit days.
6. Wheeled footwear (including heelies, wheelies, etc.) is not allowed.
Coats, hats, gloves and backpacks should be identified with student names.
e-Funds (Online payments):
e-Funds is the Derby Public Schools online system for collecting student fees
(including lunch). The system is currently available to all district families. eFunds allows you to pay from your checking account or credit card. Online
payments made after 7:00 a.m. will be applied to accounts the next business
day, except for bank holidays. Find more information by going to
http://www.derbyschools.com.
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Emergency Drills:
Tornado, fire and building evacuation drills are held on a regular basis for
students’ safety. The school follows established procedures from the state fire
marshal’s office and the district’s crisis plan for these drills. In the event of an
actual emergency, parents or guardians may pick up their students at the school
or the designated evacuation site outlined in your school’s information packet.
We will not release students to other adults or by phone calls from parents or
guardians. Students will only be released to those identified as emergency
contacts. During a “shelter in place” emergency, students will not be released in
keeping with district policy.
Family Access:
Families are able to see family information, emergency contacts, health
information, fees paid at school, food service account and check attendance.
This can be accessed by going to www.derbyschools.com then go to the Parent
& Students pull down menu and select the Family Access (Student records). In
order to use Family Access, parents will need to obtain usernames and
passwords, please see the office staff of your child’s school.
Family Educational Rights and Privacy Act:
Under the provisions of the Family Educational rights and Privacy Act (FERPA),
parents of students and eligible students (those who are 18 or older) are afforded
various rights with regard to educational records which are kept and maintained
by the school. In accordance with FERPA, you are required to be notified of
those rights that include:

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

The right to review and inspect all of your educational records except
those that are specifically exempted.
The right to prevent disclosure of personally identifiable information
contained in your educational records to other persons with certain limited
exceptions. Disclosure of information from your educational records to
other persons will occur only if:
We have your prior written consent for disclosure, the information is
considered directory information and you have not objected to the release
of such information (see “Director Information,” p. 6), and disclosure
without consent is permitted by law.
The right to request your educational records are amended if you believe
the records is misleading, inaccurate, or otherwise in violation of your
rights. This right includes the right to request a hearing at which you may
present evidence to show why the record should be changed if your
request for an amendment to your records is denied in the first instance.
The rights to file a complaint with the Family Policy and Regulations Office
at the U.S. Department of Education if you believe USD 260 Derby Public
Schools have failed to comply with FERPA’s requirements. The address of
this office is 400 Maryland Ave. SW, MES, Room 4074, Washington, D.C.
20202.
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Fund Raising:
All fund raising projects must be in compliance with Board of Education policies.
The school will not support door-to-door sales by students.
Google Apps for Education:
Derby Public Schools encourages communication and collaboration between
students and teachers by providing access to Google Apps for Education (GAE).
You can learn more about Google Apps for education by visiting
http://www.google.com/a/help/intl/en/edu/k12.html.
Your student is provided an account housed on Google’s servers that will provide
access to collaborative tools some of which are:
1.
2.
3.
4.
5.
Google Contacts
Google Mail
Google Calendar
Google Docs
Google Talk
This will allow students and teachers to share information housed in these areas.
These services are then coordinated and managed by district technology
personnel. Each student will have an email address ending with @usd260.com
and will be noted as being a student account on every email they send. A two
layer spam and security protocol is followed to limit exposure to objectionable
material.
1. Official Email Address: All students in grades K-12 will be provided a
Google Apps account which will provide them with an official district email
address. This account will be considered the student’s official Derby
Public Schools email address until such time as the student is no longer
enrolled in the district.
2. Prohibited Conduct: Student access to Google Apps is a privilege and
may not be used in the following ways:
 Unlawful activities
 Commercial purposes
 Personal financial gain
 False identity in email communications
 Misrepresentation of the school district
 Interference with Derby Public Schools technology operations
3. Access Restriction: Access to and use of a student Google Apps account
is considered a privilege accorded at the discretion of Derby Public
Schools. The district maintains the right to immediately withdraw the
access and use of student email when there is reason to believe that
violations of law or district policies have occurred. In such cases, the
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alleged violation will be referred to the building administrator for further
investigation and disciplinary action.
4. Security: Derby Public Schools cannot and does not guarantee the
security of electronic files located on the Google Apps for Education
system. Although the district utilizes Google’s two layer security and
content filtering, Derby Public Schools cannot assure that users will not be
exposed to unsolicited information.
5. Privacy: The general right of privacy will be extended to the extent
possible in the electronic environment. Derby Public Schools and all
electronic users should treat electronically stored information in
individuals’ files as confidential and private. There is an acknowledged
trade-off between the right of privacy of a user and the need of system
administrators to gather necessary information to ensure the continued
functioning of these resources. In the normal course of system
administration, system administrators may have to examine activities, files
and electronic mail to gather sufficient information to diagnose and correct
problems with system software or hardware. Users of student Google
Apps accounts are strictly prohibited from accessing files and information
other than their own. The Derby Public Schools reserve the right to
access the student email system, including current and archival files of
user accounts when there is reasonable suspicion that unacceptable use
has occurred.
Benefits:
 Students without personal access to Microsoft Office or other office suites
now have an online space to write papers, create slide show
presentations, spreadsheets and forms.
 Students have on-line document storage of created files accessible from
any Internet connected device.
 Teachers can review, collaborate and co-edit student documents providing
a new level of support and guidance.
Requirements to Participate:
 Students will have a personal login through the Derby Public Schools
secure and private Google Apps for Education link that will be located on
the district’s home Web page as well as at each building’s Web page.
 Students and parents who do not wish to participate in this program will
need to state such in writing to the student’s building principal.
 All participating students must abide by the Derby Public Schools
Computer Use policy.
Health Room Requirements:
General Information: Each school is staffed with a nurse or unlicensed
assistive personnel (UAP) who works under the direction of the nurse to
provide limited services to students as well as maintain health records.
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The nurse can provide information as to where parents can obtain health
assessments and immunizations.
First Aid: A limited amount of first aid supplies is kept in the health room. The
school nurse or UAP will administer to minor injuries.
In the event of a serious accident, parents will be notified immediately. Should
the school be unable to locate the parent, an attempt will be made to locate the
person listed as the emergency contact person. If this person cannot be located,
school personnel will exercise their best judgment in contacting the doctor or
hospital listed on the enrollment card. Local emergency telephone numbers
should be given for all students. If your home or business telephone numbers
should change during the year, keep the school office informed. Please notify us
of serious medical problems that may develop during the school year.
Illness: It is the responsibility of the parent/guardian to make arrangements for an
ill or injured student to be picked up at school, either by themselves or a person
designated by them. Students being dismissed for illness or injury may not walk
home or ride a bike home. Students may not remain in the health room for
indefinite periods of time. Please keep your child at home when he/she exhibits
any of the following symptoms:
1. severe coughing or sore throat,
2. a temperature above 100 degrees (temperature taken before
medication given), a child needs to be fever free 24 hours before
returning to school,
3. vomiting or diarrhea,
4.
unidentified rashes, earaches, eyes that are red, matted or have
a discharge.
Students with communicable diseases will be excluded from school according to
state health department regulations. The following are some of the
communicable diseases for which a student will be excluded from school:
1. Chickenpox/Shingles: excluded until six (6) days after the first crop of
eruptions or when all blisters have formed scabs. Scabs are not infectious.
2. Head lice (Pediculosis): Students infected with live lice shall be excluded
from school until treatment with an antiparasitic drug is initiated.
3. Hepatitis A: excluded until seven (7) days after onset of jaundice.
4. Impetigo: excluded under medical treatment by a physician.
5. Measles: excluded until four (4) days after rash appears.
6. Mumps: excluded for ten (10) days from onset of illness.
7. Pinkeye: (bacterial conjunctivitis) excluded until 24 hours after starting
antibiotic treatment.
8. Ringworm of skin and scalp: excluded until child has been under active
treatment by a physician but should not participate in athletic activities
involving skin-to-skin contact until lesions are completely healed. Lesions
must be covered while at school.
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9. Rubella: (German Measles) excluded for seven (7) days after onset of
rash.
10. Salmonella: (Salmonellosis) excluded until diarrhea has stopped.
11. Scabies: excluded until the day after treatment has begun.
12. Shigella: (Shigellosis) excluded until diarrhea has stopped and a negative
stool culture is obtained.
13. Streptococcal disease, including strep throat: excluded until 24 hours after
appropriate antibiotic therapy has begun or for ten (10) days, if antibiotics
are not administered.
Required Immunizations
Vaccine
Total Doses Required
Diphtheria Tetanus Pertus
5
sis (DPT/Dtap)
Polio (OPV/IPV)
4
Measles Mumps Rubella (
MMR)
Hepatitis B
2
Varicella (chicken pox)
Haemophilius Influenza
type B (HIB)
3
Restrictions
There must be a minimum
of four weeks between
doses with at least six
months between third
and fourth doses. At
least one dose must be
on or after the fourth
birthday. The Tdap
booster is required at
grade 7 if more than 2
yrs since previous dose
of Td.
If third dose is given on or
after the fourth
birthday, a fourth dose
is not necessary.
Required through grade
10.
Two doses are currently
recommended by the
ACIP for all ages.
2 doses required for
kindergarten through
grade 2; 1 dose required
for grades 3-10 unless
history of varicella disease
documented by a licensed
physician.
Total doses needed
children less than 5 years dependent on the type of
of age in early childhood vaccine and the age of the
programs.
child when doses given
Pneumococcal conjugate 4 doses required for
Total doses needed
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(PCV7)
Hepatitis A
children less than 5 years
of age in early childhood
programs.
children less than 5 years
of age in early childhood
programs.
dependent on the age
of the child when
doses given.
Pupils who have not completed the required inoculations may enroll or remain
enrolled while completing the required inoculations if a physician or local health
department certifies the child has received the most recent appropriate
inoculations in all required series. In accordance with state law, any student who
has not provided a complete KCI or certification from a physician or local health
department shall be excluded from school.
Any student who has not provided current documentation of required
immunizations will be excluded from school after November 13, 2012 per Kansas
law: KSA 72-5211a.
School immunization requirements for the 2012-2013 school year.
K.A.R. 28-1-20 defines immunizations required for any individual who attends
school or early childhood programs operated by a school.
http://www.kdheks.gov/immunize
/download/KS_Imm_Regs_for_School_and_Childcare.pdf
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Diphtheria, Tetanus, Pertussis (DTaP): five doses required. Four doses
acceptable if dose 4 given on or after the 4th birthday. A single dose of
Tdap is required at Grades 7-10 if no previous history of Tdap vaccination
regardless of interval since the last Td.
http://www.cdc.gov/mmwr/preview/mmwrhtml/mm6001a4.htm?s_cid=mm6
001a4_e%0d%0a
Poliomyelitis(IPV/OPV): four doses required. Three doses acceptable.
One dose required after age 4 regardless of the number of previous
doses, with a 6 month minimum interval from the previous dose.
Measles, Mumps, Rubella: two doses required.
Hepatitis B: three doses required through grade 12.
Varicella (chickenpox): two doses required for grades K-3 and 7-8; one
dose required for grades 4-6 and 9-12 unless history of varicella disease
documented by a licensed physician. Two doses are currently
recommended by the ACIP for all ages.
Haemophilus influenzae type b (Hib): three doses required for children
less than 5 years of age in early childhood programs. Total doses needed
for series completion is dependent on the type of vaccine and the age of
the child when doses given.
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Pneumococcal conjugate (PCV): four doses required for children less
than 5 years of age in early childhood programs. Total doses needed
dependent on the age of the child when doses given.
Hepatitis A: two doses required for children less than 5 years of age. The
first dose is given at 12 to 18 months of age, with a 6 month interval
between the first and second dose.
Detailed school immunization requirements by age group are listed on the
2-1-12 version of the Kansas Certificate of Immunizations (KCI).
http://www.kdheks.gov/immunize/download/KCI_Form.pdf
There are only two exceptions permitted by state law:
1. certification from a licensed physician stating the immunizations
would be a serious health threat to the student,
2. a written statement signed by the parent/guardian that the child
adheres to a religion whose teachings are opposed to immunization.
Students who are exempted from immunizations, or are not up-to-date,
may be excluded from school and all extra curricular activities in case of
an outbreak of a vaccine-preventable disease. (K.S.A. 72-5209)
Medications: Students may not keep medication in their possession,
unless special arrangements have been made regarding asthma inhalers
and epi-pens. (see school nurse) Otherwise, all medications are kept in
the health room.
In order to administer “over-the-counter" medications (including, but not
limited to:
Tylenol, Ibuprofen, supplements, vitamins, throat lozenges/cough drops
and/or herbs) the parents must provide:
1. A written request to the school nurse to give the medication, including the
dose and the time it is to be given. Parents need to supply the medication
in the original container. See school nurse for special permission form. A
written note on any other paper will not be accepted.
2. Medications for the purpose of reducing fever will not be given at school.
3. The school nurse or administrator will have the authority to refuse to give
any "over-the-counter" medication if he/she feels it is inappropriate for the
child.
Any medication, including antibiotics, which is given three times or less a
day, can usually be given at home. The doctor and parents should
understand the school staff will only be custodians of the medication, and
are not to be held liable for the child appearing at any specific time to take
the medication.
It is recommended by the district all-new medications (prescribed or over-
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the-counter) are administered by the parent at least one hour before
attending school so the student may be monitored for potential reactions
to the medication.
For the safety of all our students any unused or discontinued medications
will be secured in the Health Room until the parent or a designated
caregiver picks up the unused portion. Any medication that is left in the
Health Room after the last day of the regular school year will be destroyed
unless alternate, prior arrangements have been made.
Self-Administration of Emergency Medicine: The self-administration of
emergency medicine for the treatment of anaphylactic reactions or asthma
will be allowed. To be eligible the student must meet all requirements of
this plan. This includes having the Asthma or Allergic Action Plan signed
by physician, parent and student. The plan shall also show the student
has been instructed on self-administration of the medication, is authorized
to do so in school and is aware any violations of this agreement may result
in this privilege being revoked. This plan/form may be obtained from your
child’s school.
Vision and Hearing Screenings: Each year students in kindergarten, first,
third and fifth grades will have vision screening at school. A report is sent
home to the parents. The report may recommend the child have an eye
examination if the test given at school indicates a deficiency. Students in
kindergarten, first, second and fourth grade will have hearing screening. If
your child does not pass the test you will be notified and a professional
evaluation recommended. If you do not want your child to participate in
these screenings, please notify the school nurse.
Homework:
Homework is an activity that is assigned as necessary for a variety of purposes
such as practice, enrichment or remediation. It is expected students will complete
homework assignments. Please monitor your child’s homework.
Insurance:
The school district does not carry health or accident insurance on students.
However, the office has information from insurance carriers discussing insurance
you may purchase for your child.
Kansas School Safety Hotline 1-877-626-8203:
This hotline is a toll free number available 24 hours a day, 365 days a year to
give students, parents and community members the opportunity to anonymously
report any potential for school violence before it occurs. Upon receipt of a call,
the dispatchers will notify appropriate law enforcement agencies and/or the office
of the superintendent of schools depending on the severity of the situation. For
more information go to www.ksde.org, click on “subject” categories and go to the
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“safety” link.
Latchkey:
Enrollment must be completed in the latchkey office. This is separate from online enrollment. The licensed childcare program, serving all USD 260 Derby
Public Schools students (K-6) is located at Pleasantview Elementary and
Swaney Elementary. Latchkey is open from 6:00 a.m. until the school day begins
and from the time school dismisses until 6:00 p.m. A summer program is also
available. Fees are reasonable. Please call 788-8532 for more information.
Lunches:
The school district will provide each student with the opportunity to participate in
the school lunch program. Free or reduced lunches are provided for students
who are qualified under school district, state and federal guidelines and
regulations governing this program. Students may not share free or reduced
lunch accounts. Each student may use only one meal per day from the account.
Students are only allowed one free or reduced breakfast and one free or reduced
lunch per day.
Offer vs. Serve: Students have the opportunity to choose only those foods they
intend to eat in the school program. Each day, students are offered an entrée,
three side dishes and milk. Students may select the entire meal or decline up to
two items (except the entrée). All students must take the entrée in it’s entirey.
The entrée is the first item listed on the menu.
In the National School Lunch Program, schools must offer five food components
(milk, fruits, vegetables, grains, meats/meat alternates). Students are allowed to
decline two of the five required food components, but must select at least ½ cup
of either a fruit or vegetable. Students must select the other food components in
the quantities planned.
The purpose of this program allowing students to decline items, is to reduce food
waste and give students the opportunity to select foods they want to eat. It is
important to remember school lunch provides approximately one-third of the
student’s daily nutrition needs. The fewer menu items selected, the less
nutritional benefit students will receive. Therefore, we do not discourage students
from taking a whole meal.
The price per meal remains the same whether students select the minimum
number of items or the full meal. It is the student’s responsibility to notify the
servers if they want to decline a food item. Students who want to decline an item
must raise their hand before reaching the serving window. When they reach the
serving window, they need to tell the server which food they do not want.
Lunch/Food Allergies or Intolerances: Generally, students with food
allergies or intolerances are not handicapped as defined in the policy for
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feeding students with special dietary needs. Substitutions may be made
on a case-by-case basis only when supported by a statement a completed
meal modification form signed by a physician, physician assistant or nurse
practitioner. The parent or guardian may be asked to provide the
substitute food item prescribed by the physician or recognized medical
authority. (The Food Service Department in USD 260 reserves the right to
contact the medical authority to confirm and/or clarify the diet order).
Lunches for Handicapped Students with Disabilities: Child Nutrition
Program regulations require School Food Service Authorities to make
substitutions in foods listed in the meal patterns those handicapped
children for students with disabilities who are unable to consume specified
food items found on the standard school menu. A handicapped child with
a disability is one who has “a physical or mental impairment that
substantially limits one or more major life activities (7CFR Part 15b.3).” On
a case-by-case basis, a handicapped student shall be provided
substitutions in foods only when supported by a statement signed by a
physician licensed by the state. A student with a disability shall be
provided food substitutions when a dietary accommodation is prescribed
by a licensed physician. Parents are encouraged to take some
responsibility by participating participate in the planning of special
prescribed meals for their child. Schools Food Service Providers shall
serve special meals at no extra charge (beyond that charged by the
district to non-handicapped non-disabled students) to children whose
handicap disability restricts their diet.
Media Center:
Lost or damaged library materials are the student’s responsibility for
replacement. The replacement cost will be the cost to the district to replace the
item.
Moving:
Students who begin the year with resident status and whose parents move out of
the district after September 25 may complete the school year if they can make
suitable arrangements with the school administration. Academic performance
and behavior of the student will be considered by administration with these
requests.
Non-Resident Policy
See district website.
In District Students
Students who move out of their current school’s attendance area, but do
not move out of Derby Public Schools during the school year may finish
the school year at their current school if suitable arrangements can be
made regarding transportation.
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Packets:
A packet of information is sent home weekly. It will include notes and bulletins
from school. It will also contain samples of your child’s work. Please review the
contents of the packet. Sign and return the packet to school the following day.
Parental Rights:
Parental rights concerning access to student records - KAR91-12-44, 45, 56.
1. Right to inspect and review records; or to have their representative inspect
and review records; and possibly make copies of those records,
2. Right to be informed of all types and locations of records being collected,
maintained or used by the agency,
3. Right to a response to reasonable request for an explanation of any item
in the records,
4. Right to ask for an amendment of any record on the grounds it is
inaccurate, misleading or violates privacy rights,
5. Right to a hearing if the agency refuses to make a requested amendment,
6. Right to enter into records your comments or reasons for disagreeing with
the hearing decision,
7. Right to restrict access to their child’s records by withholding consent to
disclose records,
8. Right to be informed before information in their child’s file is to be
destroyed,
9. Right to be told to whom information has been disclosed,
10. Student’s Rights Policy - The permission or consent required of and the
rights accorded to the parents of the students shall be required of the
accorded to only the student provided that he/she:
a. is married or declared emancipated by the court, or
b. has attained 18 years of age and has not been legally adjudicated
to be an incapacitated person.
Parent-Teacher Conferences:
Parent-Teacher Conferences will be conducted on the same dates district wide.
Each school will provide a minimum of 14 hours of conference time. Conferences
will be held in October and February of each year. Fall Parent-Teacher
conferences for the 2010-2011 school year will be the evening of Tuesday,
October 25, 2011 and all-day and evening on Thursday, October 27, 2011.
There will be NO SCHOOL for students on October 27-28, 2011. Spring ParentTeacher conferences will be the evening of Monday, February 13, 2012 and all
day Thursday, February 16, 2012. There will be NO SCHOOL for students on
February 16-20, 2012 (February 20 no school, Presidents’ Day).
Parties:
With teacher approval, parents may send small, inexpensive treats (per JGCA
and JGCA-R Student Wellness) for a child’s birthday. Party supplies such as
streamers, banners, balloons, noisemakers, party hats, etc. are not allowed.
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Please plan for these larger "parties" to be held in the home environment. The
treats may be served during the day at the teacher’s discretion. Invitations to
parties held at home will not be handed out at school. Private parties which
include limousine service pick-up from school for party goers are not allowed.
Please make arrangements for limousine pick-up at your home.
Personal Property:
Students should not bring personal property items to school unless they have
been requested by a teacher and are a useful part of their class work. Examples
of such items are electronic devices, skateboards, collectable cards, and toys.
Such items will be taken from students and kept in the office to be picked up by
the parent.
Physical Education Participation:
On days your child has PE make sure your child has non-marking gym shoes to
wear. Because of safety concerns, we will not allow students to participate in PE
class without proper shoes. We request girls wearing dresses have a pair of
shorts or jeans to wear during PE.
Policy and Procedure:
If a topic is not specified in this handbook it falls under board policy and if not
covered there, then it is the prerogative of the building administrator.
Promotion and Retention Policy:
In arriving at a decision for either the promotion or retention of a student, the
teacher will consider the viewpoints of the special services personnel, principal,
and parents. The final decision in any case pertaining to promotion or retention
shall rest with the building principal.
Safety Committee:
As we follow the district’s Strategic Plan, every school has implemented their
own Safety Committee. This committee will meet to address all safety concerns
shared by parents, students or staff. If you have a safety concern you would like
to share with the Safety Committee, please call the school office. Safety is a top
priority for all Derby schools.
School Notification System:
The primary phone number and e-mail for each student/family will receive
notification of district and building information through the school notification
system. Some examples of school notifications may include school closings,
early dismissals and event reminders.
School Security:
To provide a secure building environment, outside doors to the building will be
locked during the school day. After 8:10 A.M. entrance to the building must be
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through the front doors near the office. Exit is possible through all doors, but
entrance is restricted to the front doors.
Student Transfer Requests:
Elementary students attend the school designated as the attendance center for
their residential area unless directed to enroll in another school by the
Superintendent or exemptions are granted for medical reasons.
All sixth grade students attend Derby Sixth Grade Center, 715 E. Madison,
seventh and eighth grade students attend Derby Middle School, 801 E. Madison.
All ninth through twelfth grade students attend Derby High School, 920 N. Rock
Road.
Parents may wish to request a transfer for their elementary children in order to
attend a school other than the one assigned as their neighborhood attendance
center. Application forms for transfer are available at each elementary school and
the Administrative Center, 120 E. Washington, Derby.
As a school district it is our intent to equalize pupil/staff ratios, while trying to
meet parental requests for transfer. We strongly believe in the concept of
neighborhood schools, and as such, it is our intent to give first priority to those
students living in their assigned attendance area and then followed by those
requesting transfers. Prior to transfer requests, priority will be given to students
living in their designated attendance area and attended the previous year
followed by students living in their designated attendance area who were district
directed to attend another attendance center in the prior school year. Next,
priority will be given to students who move into their home attendance area after
the last day of school or lived in the attendance center in the prior school year,
but did not attend Derby Public Schools. With this being said the priority for
attendance at any building will be as follows:
Priority 1:
 School Choice: Designated Title I Schools.
Priority 2:
1. In-district employees’ students who live outside the attendance area.
2. In-district students who live outside the attendance area, who have
completed five consecutive years in the requested building.
3. In-district students who live outside the attendance area who have
completed four consecutive years in the requested building.
completed three consecutive years in the requested building.
completed two consecutive years in the requested building.
completed one consecutive year in the requested building.
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Priority 3:
All new in-district transfer requests, not falling under priorities 1-2.
Priority 4:
1. Out of district employee students.
2. Out of district students who have completed five consecutive years in the
requested building.
3. Out of district students who have completed four consecutive years in the
requested building.
4. Out of district students who have completed three consecutive years in the
requested building.
5. Out of district students who have completed two consecutive years in the
requested building.
6. Out of district students who have completed one consecutive year in the
requested building.
Priority 5:
All new Out-of-District (non-employees) Waiver transfer requests.
Note: If more than one item is listed under a priority above, the first item has
greatest priority, the second item listed next, and so on.
All transfer approvals must be completed within three days of the district transfer
meeting.
If there are more requests than openings and the above criteria does not
distinguish placement, a random selection process will be utilized. A forced
transfer could occur at any priority level. A forced transfer is a district directed
transfer to another attendance center based on class size, or at the direction of
the Assistant Superintendent of Human Resources. If a forced transfer occurs
the district will provide transportation. For all other approved transfers, the
parent/guardian is responsible for transportation.
Students that are force transferred during a given year should complete the
school year in the designated building. Any exceptions to this procedure will
require approval of the assistant superintendent of human resources.
It is also important to note that each student will be considered on an individual
basis, not a family basis.
Three (3) spaces per classroom will be held open to accommodate students who
move into the attendance area after the start of school. We also will not have
schools accept transfers if their student number is 21 or higher for the affected
class in grades K-3 and 25 or higher for the affected class in grades 4-5.
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Attendance priority for students in special education or ESL classes must remain
with the district to best serve the needs of these students. The building principal,
based on prior enrollment patterns, may deny a transfer request if they feel
additional students will be enrolling in their building. The Superintendent or
designee must approve any exceptions to this policy.
Following are transfer procedures:
1. Transfer requests may be generated at any school on April 15 or after.
2. If a student is to be denied a transfer request based on behavior or
attendance for the following year the parent must be informed no later
than June 1.
3. All transfer forms will be sent to the home school prior to the transfer
meeting.
4. A transfer meeting will be held following enrollment. This is where all
transfers will be approved.
5. The school where their child will attend will notify parents.
6. Requests for transfers after the initial transfer meeting will involve the two
schools and the Superintendent or designee.
7. Transfer requests will cease three school days following the transfer
meeting. i.e. If the transfer meeting takes place on Monday no transfers
will be considered starting Friday of the same week.
Student Wellness:
USD 260 Derby Public Schools is committed to providing a school environment
that enhances learning and development of life-long wellness. In order to create
such an environment, the district will:
1. In order to increase food safety and decrease the risk to students with
food allergies, classroom “treats” brought to school by students must be
individually prepackaged by a manufacturer.
2. Work towards offering only nutritious foods in fundraising activities,
classroom food rewards, parties, and celebrations.
3. Work towards reducing non-nutritious food rewards for student success
and achievements.
Monitoring Requirements
Building principals have the responsibility of ensuring building compliance with
student wellness policies and guidelines. To ensure compliance, principals shall
review policies and guidelines with staff. Throughout the year, principals shall
routinely monitor for compliance, providing assistance to staff members as
needed. The Food Service Supervisor shall be responsible for monitoring
nutrition guidelines for Food Service.
Nutrition Guidelines
School lunch, school breakfast, a la carte, vending machines, school stores and
food sold in areas accessible to students shall comply with all State regulations
and work towards increasing fruit, vegetable, whole grain availability.
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During the school day
 Students are encouraged to start each day with a healthful breakfast and
to choose nutritious foods throughout the day.
 In order to increase food safety and decrease the risk to students with
food allergies, classroom “treats” brought to school must be pre-packaged
by a manufacturer.
 Foods and beverages for classroom rewards, parties and celebrations will
be healthy snacks.
 At least 50% of fund raising activities will not involve the sale of food
and/or beverages.
 Refreshments provided for students participating in school events will be
nutritious foods.
 Students are allowed to have to have individual water bottles in the
classroom.
 Parents, teachers and organizations are informed about the guidelines
and are required to follow them.
Physical Activity Used as Punishment
Physical activity is not to be used (e.g. running laps, sit-ups, etc.) or withheld as
punishment. This guideline does not apply to extracurricular sports teams.
Physical Activity at Recess
Every student should have the ability to participate in recess to the fullest extent
possible. However, when other means of discipline fail, students may be given an
“alternative assignment”, preferably outdoors and active such as walking around
the play ground.
Physical Education Classes
In classes where appropriate, teachers should strive to maximize time spent in
moderate to vigorous physical activity with a goal of being physically active at
least 80% of the allotted class time.
A student should not be withheld from physical education classes due to
discipline problems in other areas of the school. Physical education is a BOE
approved curriculum area and should not be targeted or labeled as optional at
the elementary level when it comes to incomplete assignments, make-up work,
or “pull out” for help in other areas of a child’s education.
Physical Activity Outside of School
Information is provided to help families incorporate physical activity into the lives
of all household members.
Wellness Policy Promotion
Work toward building opportunities for in-service for faculty and staff regarding
district policies and general information on health and wellness.
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Inform the community, through various media, of district policies and general
information on health and wellness.
Technology:
It is my responsibility to:
1. Use the equipment with care,
2. Have teacher permission for my time at the computer,
3. Use only school-appropriate language, pictures and data,
4. I will not use a computer to harm other people or their work,
5. I will use the equipment with care at all times,
6. I will use resources such as disks and paper wisely,
7. I will only use materials assigned by my teacher,
8. I will have a teacher’s permission for using the computer, lab, or Internet,
9. I will use only “school appropriate” language, pictures, and data on the
computers and network,
10. I will only connect to sites approved by my teacher,
11. I will notify a teacher or other adult right away if I come across
inappropriate language, pictures or other data,
12. I will not trespass in other’s folders, work or files,
13. I will follow copyright laws,
14. I will be prepared to be held accountable for my actions and for the loss of
privileges if these rules are not followed.
Title I:
In accordance with the Elementary and Secondary Education Act, Section
1111(h)(6) PARENTS' RIGHT TO KNOW, this is a notification from Derby Public
Schools to every parent of a student in a Title I school that you have the right to
request and receive information in a timely manner regarding the professional
qualifications of your student's classroom teachers. This information regarding
the professional qualifications of your student's classroom teachers shall include
the following:
 If the teacher has met state qualification and licensing criteria for the
grade level and subject areas taught;
 If the teacher is teaching under emergency or temporary status in which
Kansas qualifications and licensing criteria are waived;
 The teacher’s baccalaureate degree major, graduate certification, and field
of discipline; and
 Whether the student is provided services by paraprofessionals, and if so,
their qualifications.
If at any time your student has been taught for four or more consecutive weeks
by a teacher that is not highly qualified, you will be notified by the school of this
information.
If you have questions or concerns, please feel free to contact the school that your
child attends.
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Visitors:
Visitors are always welcome in our elementary schools. Visitors to our schools
must sign in the office and obtain a visitor badge before going to classroom
areas.
Weather Guidelines:
Students will not be expected to go outside for recess when:
1. there is rain, sleet, or snow falling,
2. the temperature or wind-chill index falls below 15 degrees, or above 100
degrees
3. the principal determines the students should remain indoors (i.e. high
winds, extreme heat, etc.).
It is expected a child will remain indoors during recess when:
1. honoring a written parent request,
2. the school is responding to a child’s medical need, or
3. the school (teacher or principal) determines the child is inadequately
clothed.
Webpage Address:
The Derby School District maintains a public website at HYPERLINK
"http://www.derbyschools.com" http://www.derbyschools.com or HYPERLINK
"http://www.usd260.com" www.usd260.com which will give you access to all
district schools by clicking on the “schools” drop down menu.
Derby Sixth Grade Center
BUS SCHEDULES & REGULATIONS: Buses are scheduled to arrive and leave
at various times. If students or parents have any questions regarding specific
pick up times and locations, they should contact the transportation division of the
Derby Schools at 788-8450. Students will be assigned bus routes at the
beginning of the year and will be given a copy of bus regulations. Students are
expected to conduct themselves in a manner which permits and promotes safe
transportation. Regulations must be obeyed while riding the bus. Violation of
any of the regulations will be regarded as willful disobedience, and a student’s
transportation privileges may be withdrawn at the discretion of the transportation
department and/or the school administration. Reports of unacceptable behavior
may result in parental/guardian contact and/or a parent/school district
conference. Sixth Grade Center students must take the shuttle bus to the Derby
Middle School Transfer Station. Walking to the shuttle bus area is prohibited.
MEDIA CENTER: Students will be able to check up to three (3) books at
regularly scheduled times or with permission of a teacher. Books are checked
out for a period of 1 week and may be renewed once if necessary. Students with
overdue books and materials will pay a fine and may be denied the privilege of
checking out any other materials from the Media Center. We expect our students
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to return books on time. Overdue notices and bill notices are sent home as
needed. Lost or damaged library materials are the student’s responsibility for
item.
VISION/HEARING/DENTAL SCREENINGS: All students will receive a hearing
and dental screening conducted by the school nurse. Students enrolled for the
first time in Derby schools will also receive a vision screening. The school nurse
will notify you after your child’s screening is completed. Please note that this is a
screening to determine if further evaluation is necessary and should not take the
place of routine care by your physician.
PROPER LUNCHROOM BEHAVIOR:
1. Report to assigned table, remain seated until table is dismissed to get in
line.
2. All food must be eaten at the tables in the cafeteria.
3. When finished, place trash in trash can, silver-ware in pans, liquid in
bucket, and tray in wash area.
4. No food or drink may be taken from the cafeteria.
5. Be sure to have lunch money arrangements made ahead of lunch time.
6. During the lunch period, students may use the restrooms just outside the
cafeteria with supervisor’s permission.
7. Procedures for leaving the cafeteria will be explained by the cafeteria
supervisors.
SCHOOL-HOME COMMUNICATIONS: Evaluated student work and school
communication will be sent home on a regular basis. The school schedule and
monthly newsletter are available on the Sixth Grade Center website. See the
Derby Alerts and Grades section of this handbook for more information on those
programs.
GRADES: The grading scale is as follows:
A – Superior
90-100%
B – Above Average
80-89%
C – Average
70-79%
D – Below Average
60-69%
F – Work of this
59% and below
quality may not
be counted for
credit
Students and teachers may access a gradebook through the Family Access tab
on the district website. Passwords and directions are available in the Sixth Grade
Center office.
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Derby Middle School
DMS ATHLETICS & ACTIVITIES PARTICIPATION and ELIGIBILITY
1. A student must be regarded in good standing by district school and
KSHSAA regulations (Rule 14 KSHSAA Handbook).
2. An athlete must have physical and insurance information on file in the
Athletic Office before he/she is eligible to participate or tryout. Physicals
must be dated after May 1 and are good for one entire school year.
3. The student must be currently enrolled at Derby Middle School in a
minimum of seven (7) subjects of unit weight and receiving a passing
grade in all of their classes.
4. To be eligible to begin an athletic/activity season, a student may have no
more than one (1) semester F the previous semester or last semester in
attendance. An F in any one of the rotation classes will also count as one
(1) semester F. For a seventh grader to be eligible at the beginning of the
year, he/she may have no more than one (1) F in any second semester
class at the 6th grade level.
5. The Athletic/Activities Director will check eligibility of every student
involved in an activity governed by the KSHSAA at approximately the end
of the third week of that activity.
6. Students failing at any one of the eligibility checkpoints will become
ineligible for an entire week (including the weekend) as determined by the
Athletic/Activities Director. The student will continue to lose weekly
eligibility until all grades are passing. Grades will be monitored until the
end of the activity.
7. It is important to remember that it is the student’s responsibility to obtain
and return the weekly grade check form to the athletic office. These forms
must be picked up by the student every Thursday morning and taken to all
teachers to have the most current grades recorded. This form must be
completed and turned into the Athletic Office by 9:30 A.M. on Monday to
regain eligibility for that week. A parent’s signature is required to complete
this weekly grade check procedure. To be eligible to begin an
athletic/activity season, a student and their parent must complete and
return the consent for random drug testing.
8. Students transferring in from other schools must meet KSHSAA eligibility.
After the first eligibility check, students must then comply with all DMS
eligibility policies.
9. If a student is going to miss class because of a scheduled contest,
program, activity, or trip, it is the student’s responsibility to make
arrangements regarding his/her assignments in advance of his/her
absence.
10. A student shall be in school the entire day of a performance, scheduled
contest, program, activity, or trip if he/she expects to participate. Any
exception shall be cleared through the administration (school day
performances or activities are considered as part of the school day). If in
question please call the school in advance for prior approval. A doctor’s
note will be necessary when school is missed due to an appointment.
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MEDIA CENTER
Students may check out three (3) items at one time for a period of two (2) weeks.
Students are encouraged to return books on time. Overdue notices are sent out
through team teachers. Students with overdue books and materials will pay a
fine and may be denied the privilege of checking out any other materials from the
Media Center. Lost or damaged library materials are the student’s responsibility
for replacement. The replacement cost will be the cost to the district to replace
the item.
Derby High School
DANCES: REQUIREMENTS FOR DERBY HIGH SCHOOL DANCES
1. All school policies concerning behavior and dress codes apply.
2. An administrator and a sponsor will verify IDs and check for any violation
of DHS alcohol or drug policy and/or other policy violations. DHS IDs will
be required of all DHS students at the door prior to admittance to the
dance.
3. All dates must be preregistered and must purchase tickets in advance.
Only one date will be allowed for each DHS student in attendance at the
dance.
4. Preregistered guests will submit tickets to the ticket-taker and sign a guest
list in the presence of a faculty sponsor.
5. The administrators and sponsors will observe behavior of students on and
off the dance floor as well as in the rest rooms.
6. Standing and sitting on the tables or walls or standing on the chairs will
not be allowed. Glow sticks are not allowed.
7. Students who leave the dance will not be allowed to re-enter.
8. School grounds outside and in the parking area are off limits to groups for
visiting or loitering.
9. Fall Homecoming will be from 9:30 to 11:0030 p.m. after the football
game. Holly Ball and Prom will be held on a Saturday night from 8:00
p.m. until 11:0030 p.m. All ticket sales will end and no students will be
admitted for the last half hour of a dance. after the first hour of the dance.
10. There must be at least 10 adult parent sponsors scheduled to work every
dance. Failure to obtain parent-sponsors will result in the dance being
cancelled. Parents are welcome to attend any dance.
11. Students below the ninth grade will not be admitted to DHS dances.
12. Dance Guidelines (applies on and off the dance floor): Lewd and
inappropriate dancing such as “freaking/grinding” or other similar dancestyles will result in the student being asked to leave the event. Parents
will be notified. Dancing guidelines include, but are not limited to:
 No straddling legs
 No bending over (dancers must be in a vertical, standing position)
 No front-to-back touching/grinding
 No inappropriate touching
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No “making-out” (no overt and/or prolonged public displays of
affection)
 Both feet on the floor
 No hands on the floor
 Students are encouraged to leave personal items at home as the
school is not responsible for lost or stolen personal property during
dances.
13. Derby High School students are responsible for any date they bring to a
dance. All dates will follow DHS rules and regulations while attending a
high school activity.

HALL PASSES
No student is to be in the halls without a pass from staff or instructor. Each
student will report to his class first and then, with permission from the teacher,
obtain a pass to go to another class or to the office. The student must comply
with the above regulation; otherwise, he or she could be counted absent or tardy
from class. When a pass is granted, the student must report back to his or her
teacher before the end of the period. No student is to be in the parking lot area
during class time or during lunch without a pass or escort from the attendance
office. Only a student handbook will be honored as a pass. Students must be
signed out of class using their own student handbooks. Students must be
prepared to produce their ID cards to adult staff upon request.
LUNCH PROGRAM
The lunch period is a “”closed period. ,” and students are not to leave the school
at this time except in the following cases: Permission to leave campus for a
special occasion may be requested by a parent. and granted by a Principal prior
to the absence. In the case of an athlete or activity participant whose eligibility to
participate in practice or event may be impacted by the absence during the day,
a Principal and Athletic Director must both approve the request prior to an
absence during 3rd or 8th block.
For professional appointments such as doctor, dental, or legal appointments
during 3rd or 8th block: When students return to school from a professional
appointment, a verification receipt must be turned in at the attendance office. Any
exception to the 3rd/8th block check out policy must be cleared with an
administrator. Students wishing to check out any time during the school day must
be checked out by a parent/guardian through the attendance office.
Students leaving the grounds during lunch without administration permission are
subject to consequences that may include suspension. Students are not allowed
in the parking lot without a pass/escort from the office.
MEDIA CENTER POLICIES AND PROCEDURES
Overdue Materials
Students having fines or overdue books will not be allowed to check out other
materials. Fines will be charged as follows: 10 cents per day/per book; $1.00
per day/per reference book and magazine; $1.00 if a book is returned with a
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damaged bar code. Fines maximize at $5.00 per item. Anyone losing or
damaging library materials beyond repair will be required to pay full replacement
cost for the item(s). Lost or damaged library materials are the student’s
responsibility for replacement. The replacement cost will be the cost to the
district to replace the item.
PERSONAL PROPERTY
Derby High School or USD 260 Derby Public Schools is not responsible NOT
RESPONSIBLE for the theft of, loss or damage to items of personal property
brought to school by students. Incidents involving lost, stolen, or damaged
personal property are to be reported by the student to the DHS School Resource
Officer. Personal items that are lost or stolen will not be searched for/investigated
by the DHS Administration, but instead will be referred to the DHS School
Resource Officer. Students are discouraged from bringing personal property (e.g.
skateboards, iPods, cellular phones, other electronic devices, etc.) to school.
Teachers may determine in their classrooms whether or not students may use of
electronic devices in their classroom. MP3 players and other musical devices.
(Please see Electronic Communications Devices.) Personal property items that
become distracting to the learning environment may be taken from the student
and kept in the office until a parent picks them up.
Beverages in Classrooms
 Teachers may determine the presence, visibility, and use of water bottles
in their classrooms.
 Water is the only beverage allowed in classrooms and only at the
teacher’s discretion.
 Water must be contained in a clear plastic bottle with a lid.
 Sport drinks, sodas, juices, coffees and other beverages are not to be
taken out of the commons area by students.
 Students must relinquish water bottles to teachers and staff upon request.
 Personal property items including water bottles that become distracting to
the learning environment may be taken from the student and are subject
to classroom and/or administrative consequence.
4. Electronic Devices (Non-communication)
Any electronic device that becomes distracting to the learning environment
may be taken from the student and is subject to classroom and/or
administrative consequences.
5. Electronic Devices (Communication)
The use of electronic communication devices by students on school property
during the school day (8:00 A.M. – 3:12 P.M.) is restricted due to the potential
for classroom disruption. This includes, but is not limited to pagers, cellular
phones, and other communication equipment that has potential to be
disruptive to the educational process. Use of items intended to look like or
simulate such devices are also restricted on school days from 8:00 A.M. to
3:12 P.M. The district is not responsible for loss or damage to any personal
property, even if personal property is lost, stolen, or damaged on school
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grounds. Students are responsible for all personal property items including
but not limited to, cellular phones, readers, laptops, iPods or other devices.
Personal property that is lost, stolen or damaged will not be searched
for/investigated by the DHS Administration, but instead will be referred to the
DHS School Resource Officer. Possession or use of personal property such
as that listed above may result in A Room assignment.
Use of electronic devices INCLUDING BUT NOT LIMITED TO THOSE with
cameras, text messaging, etc. at school or school activities that violate
privacy laws, result in sexual harassment, classroom cheating, or any school
disruption may result in suspension and/or expulsion from school. Students
may text during their lunch period, and passing periods in the hall as well as
use electronic devices with teacher permission during class. Students may
not talk on their cell phones between 8:00 and 3:12. Students may not take
photos or images at any time.
STUDENT WELLNESS – MONITORING REQUIREMENTS
food allergies, classroom “treats” brought to school must be prepackaged
by a manufacturer.
be healthy snacks.
and/or beverages.
nutritious foods.
 Students are allowed to have individual water bottles in the classroom.
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the play ground.
EARLY GRADUATION
Students wishing to graduate early must (a) meet with their counselor to develop
a plan of study and (b) complete the approval process no later than three months
prior to the anticipated completion of the required high school program.
Approval Process: The approval process begins with the student meeting with
their counselor to develop a plan of study that will ensure that graduation
requirements can be completed by the requested graduation date. After a plan of
study has been developed and approved by the counselor the student shall
submit a request in writing to the Principal for permission to graduate early with
reasons to support his/her plan and request. A parent or legal guardian of the
student must submit a letter in support of the student’s written request. These
documents must be received no later than three months prior to the anticipated
completion of the required high school program. Pictures of three year graduates
will remain in the Junior section of the Yearbook, not in the Senior section and
will not be a part of the Senior panoramic picture. In emergency or extenuating
circumstances, students may petition the administration for an exception to the
three-month timeline. Documentation of the emergency or extenuating
circumstances, the counselor approved plan of study, and a written request from
the student and parent or guardian asking for exception must be received by the
Principal prior to the last day of regular classes before finals.
SENIOR ACADEMIC RECOGNITION
Senior academic recognition is based on a seven semester weighted
computation. Recipients must have completed US Government SOC800, AP
Honors US Government SOC890, VPL 840, or Aventa OCL820
Students with the following GPA’s will be recognized in groups at graduation:
3.450 – 3.749
Green and White Honor Cords
3.750 – 3.999
Silver Honor Cords
4.000 or higher Gold Honor Cords
DISTRIBUTION OF GRADE CARDS/Progress reports
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Grade cards/progress reports are distributed after the close of each quarter. It is
not necessary to return the grade cards/progress reports to school. If the student
loses a card or report, a copy may be requested from the office. The final card
will be mailed or possibly available online.
FINALS OPT-OUT INCENTIVE
In an effort to motivate all students to do their best throughout the semester and
reward them for their academic achievement, students will have the opportunity
to opt out of their final exams*. Teachers will determine the students who qualify
to opt out by the class period before exams. The current criteria is, but remains
subject to immediate change by administration:
LETTER AWARD--ACADEMIC
Academic letters are awarded to five the top ten percent of the senior class in
order to encourage and recognize outstanding participation and excellent
scholarship in the academic areas of foreign languages, language arts,
mathematics, science, social studies, and computer programming classes.
Recipients of academic letters are chosen by the academic letter faculty
committee based upon the following criteria:
1. A cumulative grade point average of not less than 3.500
2. Enrollment in the fall or spring semester (senior year) of a minimum of six
courses, five of which are academic as defined above.
3. The high total academic points based on the following criteria:
a. The course work considered includes all previous semesters plus
the 3rd nine-week grading period of the senior year.
b. The courses counted in each of the disciplines above (foreign
languages, language arts, mathematics, science, social studies,
and computer programming classes) are those deemed academic.
c. In each academic discipline, as defined above, all courses which
are labeled as honors classes on the transcript are scored as
follows:
A = 5 points; B = 4 points; C = 3 points
d. Other courses which meet the academic designation requirement
are scored as follows:
A = 4 points; B = 3 points; C = 2 points
4. During the life of the high school transcript, any student who earns a grade
lower than “C” in an academic course as defined above will be ineligible to
receive an academic letter.
ADVISORY BLOCK
Advisory block is a structured tutorial opportunity for enrichment and assistance
that occurs during the school day.
The purpose of Advisory block is to provide opportunity for students who do not
have time to get help from their teachers during, before, or after the school day
due to riding the bus, sports, activities, work, or other obligations. All students
may use this time to make up class work missed due to excused absences or do
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homework.
Advisory Block Guidelines
All students will plan ahead to have something productive to do during Advisory
block.
Teachers will monitor the flow and number of students in their room during
Advisory block.
Students may go to the gym and P.E. department only for make-up work and if
they have been pre-signed by the P.E. teacher.
Students may go to the library during Advisory block only if pre-signed by the
content area teacher. Advisory block teachers may not initiate passes to the
library without prior consent from the librarian.
Special education teachers may use Advisory block time as resource time for
their students.
Departments may offer enrichment experiences during Advisory block time if
there is still a teacher available to help with their classroom work.
Teachers must be in their classroom during Advisory block unless assigned other
duties. Paras may be assigned duties by the teachers which would take them
from their classroom.
Grade cards and second semester class schedules will be distributed to students
during Advisory block.
Discipline situations are to be handled using the Classroom Management Step
Form or, in severe cases, removing the student to the office with a behavior
referral.
Teachers will only allow students to study, read or engage in productive activities
that occur in their regular classes. This is not a time for off-task behaviors.
Advisory Block Procedures
1. Advisory Block is .25 credit
2. Advisory Block is not a part of eligibility criteria.
3. Advisory Block will be grades as A – Pass – Fail. Criteria for grading will
be included in the syllabus provided to students by their Advisory teacher
each fall or when starting the class.
4. A weekly schedule for Advisory activities will be included in the syllabus
provided to students by their Advisory teacher each fall or when starting
the class.
Pre-signing
Students must be pre-signed before Advisory begins to travel. Teachers will presign student handbooks for students whom they need to see during Advisory
Block Students are expected to go where they have been pre-signed . or they
will be considered to be truant. Students who are truant from sessions to which
they have been pre-signed will be referred to their administrator for disciplinary
action.
The only pass used for pre-signing is the student handbook following the maps of
the school. Pre-signing teachers place their room numbers, the session number
and their stamp on calendar day of the student handbook.
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ATTENDANCE
OFFICE HOURS: 7:30 – 4:00 PM
ATTENDANCE PHONE: 788-8522
ATTENDANCE PROCEDURES
A. Excused or Unexcused Absences (Cf. IHEA, JDD) (See JBE)
The high school principal or his/her designee will determine whether a
student’s absence is excused or unexcused. The school’s daily attendance
report will indicate those absences that are unexcused. Student absences will
be excused for the following reasons:
personal visit on the day of the absence. Notes and e-mail are not accepted.
Any absence will be regarded as unexcused if the school (attendance office) is
not notified by phone call or personal visit from the parent within one school
day two school days ( 24 hours) when a student is absent for any reason. An
attempt will be made to notify parents who have failed to call the school on the
day of the absence.
B. Excused Absences
Students will be allowed to complete the work missed during the excused
absences according to the regulations listed in the make-up policy. The time
period allowed for making up the assignments is listed under “Make-Up Work”
in the handbook.
C. Homebound
Homebound is a program offered to students who have specific long-term
health or personal problems that are better dealt with outside the regular
school environment. The homebound program is coordinated through the
Director of Special Services. Acceptance into the program must be at the
request of a physician. Parents or school personnel may initiate the action
leading to acceptance into the program on behalf of students if there is a need
and that need is supported by a physician.
The Student Support Services Director of Special Services (788-8460) and the
Derby High School homebound coordinator (788-8500) coordinates
homebound services through a homebound teacher who is the liaison
between home/hospital and the Derby High School teachers. The
parent/guardian must receive homebound approval from the Director of
Student Support Services. After approval is confirmed the Derby High School
homebound coordinator will arrange a meeting with the parent/guardian,
student, and homebound teacher and Derby High School teachers to explain
the homebound process in all of the classes that homebound services are
needed. The Derby High School teachers will make the final determination of
the quality of work done by the students and will determine the final grades.
Upon returning to DHS, the student and parent/guardian must meet with the
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DHS homebound coordinator to review progress and to adjust school
schedule if appropriate.
D. School-Related Activities
Teachers will not record absences due to school related
(instructional/athletic) activities.
1. Each student is responsible for completing all class work before his/her
absence or for making advanced arrangements with the teachers
concerning the deadline for assignments.
2. Re-scheduled activities – arrangements may be made after the
absence, if there is not time before.
3. Failure to complete the required assignments will result in course grade
being lowered proportionally to the assignments not completed.
E. Unexcused Absences
Any student under 18 years of age is required by law to attend school and
if such child is inexcusably absent therefrom on either three (3) consecutive
days or five (5) or more days in any semester, such child is “truant” as
specified in Kansas School Compulsory Attendance Law, KSA 72-1113. As a
school procedure a doctor’s note may be required to excuse absences.
An unexcused absence is defined as “a student being absent any five (5)
consecutive minutes or more of the school day without permission from the
school.” Excused absences must fall within the guidelines of the Derby High
School attendance policy (See Excused or Unexcused Absences.). If an
absence is determined to be unexcused, the classroom teacher(s) shall be
informed. Students leaving school without permission or who are truant may
be subject to in-school or out-of-school suspension. Students who violate the
closed campus policy will receive a zero (0) for all work done this period.
Reporting Unexcused Absences:
1. All absences must be excused by a parent or guardian within 24 hours
two school days of the student’s absence from school (see Attendance
Procedures in the student handbook). All unexcused absences current
after 24 hours two school days will be counted towards referral to the
intervention and discipline procedures.
2. Teachers will notify parents of student unexcused absences by
telephone, e-mail, letter, or conference when a student has accrued
three unexcused absences. The teacher will document contacts.
3. Students with five or more unexcused absences may not receive credit
for class work missed unless they complete the Panther Attendance
Recovery intervention program. Students with five or more unexcused
absences who demonstrate a willingness to work to improve their
attendance may be referred to the panther Attendance Recovery
intervention program by a counselor, administrator or other staff from
the Student Support Services Department. Please request information
on this intervention from the Student Support Services Department.
Detentions
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Administrators, at their discretion, may assign detentions or other disciplinary
measures found in the Student Handbook as a consequence for student
unexcused absences.
F. Tardies
In all classes, students will be counted as tardy if not in the classroom
when the tardy bell rings. Students are expected to make up any work missed
due to being tardy to class. A first or fifth sixth block tardy will be counted at
9:00 A.M. on Mondays and 8:00 A.M. Tuesday-Friday. Students arriving to
school after the tardy bell and/or after a Hall Sweep must report to the
Attendance Office and check in with an administrator before reporting to class.
1. Hall Sweep
a. Hall sweeps may be conducted each block or on a random basis
b. During a hall sweep, when the tardy bell rings, teachers are to close
and lock their doors. At this time administrators and security will
“sweep” the hallways for tardy students.
c. During a Hall Sweep, tardy students will be brought to the commons
where they will be given consequences for their actions by their
administrators. Students will be marked tardy for that class.
2. Non-Hall Sweep:
a. A student not in class when the bell rings will be considered tardy.
Students arriving to school after the tardy bell and/or after a hall
sweep must report to the attendance office and check in with an
administrator before reporting to class. Students tardy to class during
times when hall sweeps are not being conducted will be written up by
their teachers on a Pupil Behavior Report.
b. Each student will be permitted two tardies per semester. These tardies
are considered warnings and will be reported on discipline records.
c. The student must be in possession of his/her own Student Handbook,
with an empty tardy space on the Student Handbook Tardy Pass page
to avoid detention consequences.
d. A faculty or staff member will sign and date a pass on an empty space
to allow the tardy student to be admitted to class.
e. If a student loses his/her Student Handbook the Tardy Pass for that
semester will be voided in the newly purchased Student Handbook. A
new Tardy Pass cannot be purchased.
f. If a student does not have their own Student Handbook, or, if their
Student Handbook Tardy Passes have been used, he/she will be
subject to hall sweeps and further consequences per administrative
discretion.
g. All students will be allowed to make up the work that they missed.
Students are responsible for obtaining their make-up work from their
teachers.
G. Pregnancy
(BOE policy – Refer to JQE)
Once the student has been diagnosed as being pregnant, she must report to
the school nurse. Should there be symptoms that indicate complication, the
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school nurse and an administrator must be notified. Any circumstances which
relate to a student’s pregnancy that may affect attendance at school should be
communicated to the building administrator.
H. Make-Up Work
The teacher’s primary function in the classroom is to provide instruction to the
students who are in attendance in the classroom. Learning opportunities
should not be lost for students who are not present in the class. To protect
teaching and learning opportunities, all requests for make-up must be made
either before or after school or during Advisory block. A reasonable length of
time for a student to prepare and hand in make-up work will be allowed for
excused absences in all classes.
1. Exams – Each student is responsible for making up each exam.
Following a one-day absence, if a student has prior knowledge of a
planned exam, he/she must take the test on the day of his/her return to
class. Except at the teacher’s discretion these exams will not be
allowed to be taken during scheduled class time.
2. Short-term assignments – On the day a student returns to school, it is
his/her responsibility to make arrangement with the teacher regarding
completion of the work missed during the absence.
3. Long-term assignments with specified deadlines – Assignments that
have a duration of six school days or more must be turned in by the
scheduled deadline. An excused absence on the day of the deadline
does not give an extension to the deadline. The student or the
student’s parents/guardians will be responsible for getting the
assignment to the school. Long-term assignments can be turned in on
any school day prior to the scheduled due date.
Students and parents are asked to wait at least one day before asking for
homework assignments in regard to long term absences. It is helpful if
requests are made prior to 8:15 A.M. to allow teachers their planning periods
to prepare the assignments. If your call comes in after 9:00 A.M., the
homework will be ready to pick up the following day. Please pick up the
homework in the main office between 3:15 and 3:45 P.M. Once the homework
has been requested, we do need to have the homework picked up that day. A
minimum of one day make-up for each day absent will be allowed. This may
be extended only with the consent of the teacher or administration and in
extenuating circumstance. This does not apply to long-term assignments with
specified deadline. (See above.) This does not apply to students in activities.
(See School-Related Activities.)
I. Anticipated Absence
Students having prior knowledge of anticipated absence of three days or
more are to notify the office for approval by administration prior to the
absence. It then becomes the student’s responsibility to obtain a prearranged
absence form in the attendance office and complete arrangements with each
teacher. The form must be returned to the appropriate administrator and
submitted for excused absence recording. This does include finals.
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J. Check-Out Procedures
Students wanting to check out for any reason must come to the attendance
office and obtain permission to leave campus. Leaving without permission will
result in an UNEXCUSED ABSENCE. Students leaving first and having
parent/guardian call later to excuse the absence will not be considered
excused. Students returning to school must check in through the attendance
office.
Check-outs due to illness require the following:
1. Nurse’s approval.
2. Parent contact with the office or written statement/phone call from the
doctor’s office.
3. Administrative approval for extenuating circumstances.
4. Checking out through the attendance office.
5. Closed campus – Students must check out through the Attendance
Office to leave campus for doctor, dental, or legal appointments during
3rd and 8th Blocks. When the students return to school from a
professional appointment, a verification receipt must be turned in at the
attendance office. Any exception to the 3rd/8th block check out policy
must be cleared with an administrator. (See also p. 10) Students
wishing to check out any time during the school day must be checked
out by a parent/guardian through the attendance office.
K. Students of Legal Age
1. Students 18 years of age, living at home – Parents/guardians are
responsible for excusing students. Students are responsible for
following the attendance and check out procedures of this handbook.
2. Eighteen-year olds who do not live with a parent or guardian may
excuse themselves for days absent and all school correspondence will
be sent to them directly. When a student of any age is not living with a
parent or guardian, the administrator in charge of attendance will make
student contact on the tenth (10) absence. At that time the student will
be notified that for any future absences:
a. A doctor’s statement will be required within 24 hours two school
days of the absence or
b. The administrator in charge of attendance will make the
determination as to whether the absence is excusable or
nonexcusable.
PART-TIME STUDENTS
Any student who is on a reduced schedule is not allowed in the building or on
school ground except during times when he/she is assigned to classes. Students
who return to school must check in through the office. Failure to do so may
result in assignment to study hall for the remainder of that semester.
ALCOHOL AND OTHER DRUGS
Students are not to use alcohol or other drugs or simulations of drugs or be
under the influence of those substances, on school property, at school activities,
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or at school-sponsored events. The possession of alcohol or other drugs, or
simulations of drugs, or drug-related paraphernalia on school property or at
school-sponsored events is prohibited. Parents of students who are under the
influence of alcohol or other drugs will be contacted. At that time they will be
asked to come to the school/activity to pick up their child.
No students shall sell for money or other considerations or distribute, give, trade,
or dispense alcohol, drugs or simulations of drugs or drug-related paraphernalia
on school grounds or at school-sponsored events. If an activity is school
sponsored, all alcohol or other drug violations will be disciplined under both the
Derby High School Code of Conduct and the Derby High School Athletic/Activity
Code of Conduct. Students who are participating in activities sponsored by
organizations which have contracted the use of school facilities are excluded
from the DHS Code of Conduct policy, but not the DHS Athletic/Activity Code of
Conduct. Improper usage, abuse, or distribution of any medication, prescription
or over-the-counter, may result in disciplinary action.
The violation of the above regulations will result in disciplinary action by school
authorities. There will be an automatic three to ten day out-of-school suspension
with an possible expulsion hearing on the first offense for possession of drugs,
drug paraphernalia, or alcohol on school property, at school activities, or at
school-sponsored events. The second offense will result in a ten day out-ofschool suspension with an expulsion hearing. Local law enforcement authorities
will be called to investigate any situation when deemed necessary by the
administration. Local law enforcement authorities will be called each time that a
student is in possession of or under the influence of any potentially dangerous
drug and/or narcotic. The school may make the following two additional requests
of the families and students before the students re-enter school after the
suspension:
DRESS CODE
In order to create the most positive learning environment, students are expected
to dress appropriately. Items that are considered to be inappropriate include but
are not limited to:
 Hats/Sweatbands/Bandanas/Hoods/Dew or Doo Rags
 Dog collars
 Jewelry and accessories that exaggerates its intended use (including chains)
 Sunglasses
 Short shorts, compression shorts, or short skirts Shorts shorter than finger tip
length.
 Midriff shirts, spaghetti straps, shoulderless or off-shoulder tops
 House slippers
 Sleeveless shirts on males Tops and shirts without a full front and back, full
sides and over the shoulder straps that cover all undergarments.
 Sagging clothing, pants hanging below the waist, or pants that expose the
clothing underneath or excessive skin (holes in pants).
 Revealing clothing
 Apparel displaying tobacco/drug/alcohol advertisement
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
Revealing skirts/dresses (administrator discretion)
END OF DAY PROCEDURES
Students who are not assigned to classes, activities, or who are not working with
an instructor must clear the building by 20 minutes after the end of the last class
3:30PM. The office closes at 4:00. Hallway and outside doors are locked at 4:00
PM.
HALLWAY OR CAMPUS DISRUPTIONS
Major disruptions will be referred to the office for immediate action.
Consequences for these behaviors could include conference with the student
and the parent; in-school suspension, out-of-school suspension; out-of-school
suspension with a due process hearing scheduled. The consequences at this
level will be at the discretion of the administrator.
OTHER HALLWAY OR CAMPUS DISRUPTIONS
These are acts which would include rude or disrespectful behavior or other
behaviors which are distracting to the learning atmosphere of the school as a
whole or to the individual students and faculty who work here. For these actions
the school personnel involved are to refer the student to the office for appropriate
disciplinary action. Referral of this type may result in an out of school suspension
and/or due process hearing.
ROMANTIC BEHAVIOR (Open Displays of Affection)
Embraces, standing very close together, and any other type of romantic behavior
will not be acceptable. Displays of kissing, long embraces, and inappropriate
placing of hands will not be acceptable. A disciplinary referral may be made for
students who do not adhere to this rule.
STANDARDS OF CONDUCT FOR ATHLETIC /ACTIVITY PARTICIPATION
Athletic and activity opportunities are an important part of our school’s total
program. Participation in these areas and the training it provides usually leads to
further individual success, molding our young men and women into tomorrow’s
leaders. All eligible students regardless of race, sex, national origin, or handicap
are encouraged to get involved in interscholastic sports and/or activities.
Participation in extra-curricular athletics/activities at Derby High School is a
privilege requiring the most exemplary form of student behavior, extending
beyond that required for normal school attendance. It is the responsibility of all
coaches and athlete/activity participants at Derby High School to represent the
school utilizing the highest standards of behavior. Excellence of achievement
should be accomplished by student athlete/activity participants of excellent
character.
A student may be dismissed from a team if a coach and athletic director agree
that said student’s behavior/conduct is detrimental to the team.
ATTENDANCE REQUIREMENTS
program, or trip, it is the student’s responsibility to make arrangements
regarding his/her assignments in advance of his/her absence.
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2. A student shall be in school the entire day of practice, performance,
contest, program, or trip if he/she expects to participate. Exceptions may
be made if a student is involved in another school-related activity, has
qualified under the school’s opt-out incentive, or has written verification of
a doctor’s appointment. Such verification must be presented to the Athletic
and Attendance Offices upon return to school. Any other exception must
be cleared through the Athletic Director/Administration in advance of the
absence.
ACTIVITY CONFLICTS
1. Students should plan ahead when scheduling activities to avoid conflicts in
tryouts, practice, performance, and /or competition.
2. Academic activities (such as debate, music, math, etc) have priority over
non-academic activities such as athletics, cheerleading, Pantherettes, etc.
3. When coaches or sponsors cannot satisfactorily resolve a conflict between
two (2) or more academic activities or two (2) or more non-academic
activities, the student will make the choice. No penalties, make-up, or loss
of grades are to be assessed as a result of the student’s decision.
KSHSAA REQUIREMENTS FOR PARTICIPATION
1. A student must be in good standing by the community, school, and
Kansas State High School Activities Association (KSHSAA).
2. The student shall be enrolled in and attending a minimum of five new
subjects of unit weight, or its equivalency, during the present semester.
3. The student shall not have more than eight semesters of eligibility in
grades 9-12.
4. Any student who reaches age 19 on or before September 1st shall be
ineligible.
5. Transfer students must meet certain criteria eligibility. New students to the
district should check with the Athletic Director for details.
6. A student’s eligibility may be forfeited if said student accepts
monetary/merchandise awards for play or coaching a sports team.
Forfeiture of eligibility may also be imposed for not passing enough
accredited classes the previous semester (which determines the next
semester’s academic eligibility).
DERBY HIGH SCHOOL REQUIREMENTS FOR PARTICIPATION
The student shall be enrolled in nine eight and have passed six subjects of unit
weight the previous semester in order to be eligible for the current semester.
Advisory and/or lab aides are excluded from consideration in determining
eligibility as they are not considered classes of unit weight.
1. Second semester seniors must be enrolled in at least 5 classes of unit
weight. Again, advisory and/or lab aides are not considered classes of unit
weight.
2. Any students not passing six or more classes at the end of the first and
third nine weeks are ineligible and must carry a grade check card the rest
of the semester. The athlete/activity participant will be rendered ineligible
until he/she is passing the required number of classes (cumulative
grades). The grade check cards must be picked up in the athletic office on
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Thursdays and returned to the same office on Friday afternoon filled out
by the athlete/activity participant’s teachers.
Athlete/Activity Participant Contract
All students participating in athletics/activities sponsored by USD 260 Derby
Public Schools(Derby High School) are expected to obey all school rules. Any
student participating on an athletic team or in an activity sponsored by USD 260
Derby Public Schools(Derby High School) for that school calendar year, must
sign a contract that he/she will be held responsible for their actions. Actions
include both on and off school premises and in-season/off-season occurrences.
Athletic/Activity contract forms will be available in the Main Office as well as the
Athletic Office prior to and during the school year. The contract must be read and
signed by the parent/legal guardian and the student. The athlete/activity
participant may not participate in any practices or contests until the contract has
been filed in the Athletic Office along with their physical. The contract will list the
possible behavioral offenses and resulting consequences enforced by the
Athletic Department/Coaching Staff/Sponsor or Administrative Offices.
This contract will be renewed each school year. The contract will be removed
from the file if:
1. Student changes their minds and decides not to participate in
athletic/activities that year.
2. Student/athlete transfers to another school.
3. End of school calendar year.
Suspensions
An athlete/activity participant will not be able to participate in
practice/competition/event on the day(s) they are serving In-school Suspension
(ISS) or Out of School Suspension (OSS). This also includes
practice/competition/event that might occur on the weekend if the suspension
has not been completed.
One missed day of practice/competition, for each day served in in-school
suspension (to be served the day of the suspension). The athlete/activity
participant will do a required amount of makeup time in his/her sport/activity
following their return to practice as deemed necessary by the coach/sponsor.
In-Season Out of School Suspension
If an athlete/activity participant is suspended from school for any length of time
during their season, the athlete/activity participant cannot participate in practice
while suspended nor participate in the next athletic/activity contest. The
athlete/activity participant will be required to do make-up work by the
coach/sponsor, as they deem necessary.
Out of Season School Suspension Violation
If school suspension occurs during an athlete/activity participant’s off-season,
they cannot practice for the same number of days of suspension when their next
season begins. The missed practices will occur once the athlete/activity
participant has made their next team and the athlete/activity participant is
ineligible for the first contest of the season. If a team must cut down their
number of participants, the athlete/activity participant will be able to participate in
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all practices during the cut-week and the consequences will be enforced once the
athlete has made the team/activity.
STUDENT ROYALTY
All school student royalty will include be nominated by the following:
1. Homecoming Queen: nominated by senior members of Stuco, fall sports,
vocal/instrumental music, debate/forensics, KAY Club, and Scholar’s
Bowl.
2. Winter Sports Queen: nominated by senior members of Stuco, winter
sports, vocal/instrumental music, debate/forensics, KAY Club, and
Scholar’s Bowl.
3. Holly Ball King: nominated by KAY Club
4. Mr. Panther: nominated by Cheerleaders
5. Prom King and Queen: nominated by junior class
6. Royalty Escorts: selected by royalty candidates and approved by
administration.
Student members of the sponsoring organization(s) or sport(s) will nominate the
candidates for each royalty position according to the following criteria:
1. Students must be seniors involved in at least one school activity.
2. Students must be passing 6 classes. Advisory and/or Lab aide is
excluded from consideration in eligibility. Second semester seniors must
be enrolled in at least 5 classes. Advisory and/or lab aide does not count
as a class for eligibility purposes.
3. Students must possess a good attendance record. (See attendance
policy).
4. Students should be enrolled in and attending a minimum of six subjects of
unit weight (or equivalency) during the present quarter.
5. Students must be considered a good representative of Derby High School
with no recorded behavioral problems or disciplinary action as the result of
a. use or possession of alcohol or other drugs or simulations of drugs,
or drug paraphernalia;
b. undesirable or immoral behavior; or
c. any act that harms the reputation of the school.
6. A student may be a final candidate only one time during the school year.
7. The administration must give final approval for all nominees.
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94
Handbook Changes Recommended for the 2012-2013 School Year
Administrative Handbook
MISSION STATEMENT
DISTRICT OBJECTIVES
d. ACT
assessments.
a. Race/Ethnicity
c. ELL
MOTTO
PURPOSE
This handbook was prepared to provide, in written form, Derby Public Schools
administrative policies, procedures, and practices pertaining to administrative
employees. The handbook has been written in order that uniform conditions of
employment and the benefits received by administrators, which have been
accumulated over the years, might be more clearly defined and understood by
Board of Education members, administrative employees, staff, and patrons of the
district. Any changes proposed will be presented annually to those parties
directly affected for a full and open exchange of views prior to final action.
1
by reference.
ORGANIZATIONAL CHART
Refer to the chart in the Derby Public Schools policy CC.
ADMINISTRATIVE PERSONNEL
Personnel
The board will employ such administrative personnel as the needs of the district
require. The superintendent will develop appropriate job descriptions for each
administrative position in the district. When adopted by the board, such
documents shall be filed in the central office and made available online.
administrative personnel. The board may take actions on any of these matters.
Recruitment
recommend the appointment of qualified individuals to fill vacant administrative
positions. All applicants will be screened initially by the superintendent who may
use other staff members to assist him, and who shall then make
recommendations to the board. Expenses incurred by candidates who are
interviewed for an administrative position shall be paid by the district. The board
reserves the right to reject any and all recommendations and to proceed on its
own initiative.
Assignment or Transfer
Assignment of administrative personnel shall be recommended by the
superintendent subject to approval of the board.
Orientation
The superintendent will conduct an appropriate administrative orientation
program designed to acquaint such personnel with the district, board policies,
duties and responsibilities, and other such activities as time and the needs of the
district require.
Supervision
The superintendent or designated representative shall be responsible for the
supervision of all administrative personnel.
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Time Schedule
Administrative time schedules and workloads will be dictated by the terms of the
employment contract and by assigned responsibilities.
Part-Time Administrators
The board may employ part-time administrators as the needs of the district
dictate.
Administrative Intern Program
The board may cooperate with any approved administrative training institution in
the establishment and maintenance of an administrative intern program.
Contracts
Central staff administrative personnel contracts will be reviewed each January.
Other administrative employees' contracts will be reviewed each February. The
term of each administrative contract will be determined by the board.
Calendar
Administrative Calendar
Refer to the district calendar for 12 and 10-month contracts. Ten-month
administrators shall report to school approximately 3 weeks prior to the new
teachers' first day as determined by the superintendent.
Holidays - shall be determined per board adopted calendar.
3
Coaching
No administrator shall serve as coach of any extra curricular activity.
Consulting
Administrative employees may be excused by the board to perform technical or
administrative services as consultants to other districts, government agencies, or
private industry. Requests for approval to serve as a consultant will be submitted
in writing to the superintendent.
Gifts
Administrators are prohibited from receiving gifts from vendors, salesmen, or
other such representatives.
Out-of-School Employment
Administrative employees shall not be permitted to engage in outside
Vacancy Notices within District
The superintendent, or designee, shall post notice electronically of any
supervisory or administrative vacancies for at least three teaching days during
which district administrative offices are open, excluding winter break, before
filling said vacancies. District personnel shall be given consideration for the
position upon receipt of their internal application/request to transfer position form.
COMPENSATION
Compensation Guides and Contracts
All administrative personnel will be compensated for their services in conformity
with an administrative salary as determined by the board.
Insufficient Funds
the salary of each employee in Derby Public Schools will be reduced on a pro
rata basis.
Payroll Information
Administrators must file with the payroll office forms W-4, K-4, and form I-9. They
must also display their social security card and their driver’s license.
Administrators must file with the Assistant Superintendent of Human Resources
an official transcript, credential file, loyalty oath, and administrative certificate.
Method of Payment
The Board of Education shall pay administrative personnel in 12 equal monthly
installments for each contract year. Payment will begin on either July 15 or
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August 15 and continue on the 15th day of each month thereafter. If the 15th falls
on a weekend, payday will be on the preceding Friday. If the 15th falls on a
holiday, payday will be the day preceding the holiday period.
If an administrator resigns or is terminated for any cause (including illness)
before serving a full year, his or her salary shall be adjusted and paid on a daily
basis for the total number of contract days his/her contract has been fulfilled. For
example, an employee under contract for 215 days whose employment ended
after 85 days would be paid 85/215th of the contract salary.
Derby Public Schools provides a payroll direct deposit program to its employees
at no charge. All current administrators are requested to participate in the payroll
direct deposit program.
COMPENSATION AND BENEFITS
1. The following mutually agreed upon benefits are available under the Derby
Public Schools cafeteria plan:
 pre-paid legal
4. The board contribution for an administrator who participates in the health
insurance plan will be determined annually.
5. An administrator may elect to terminate his/her payroll reduction
agreement or change the benefits elected only if his/her family status has
changed. An administrator has a change in family status upon marriage,
5
divorce, death of a spouse or child, birth or adoption of a child, termination
or commencement of employment of a spouse, or from full-time to parttime status (or from part-time to full-time status) by the participant or the
participant's spouse, or the taking of an unpaid leave of absence by the
participant or the participant's spouse, or significant change in the
spouse's employer's health insurance. The administrator shall supply
written verification to the district of such change and must make any
termination, election, or change within 30 days of the date such change in
family status occurs. An administrator desiring to make such change may
discontinue participation or reduce benefits, but an election of new or
increased benefits shall be subject to the requirements of the particular
nontaxable benefit selected.
Personnel who work for the district 630 hours per year or 3.5 hours per
day for at least 180 days shall be required to be a member of the Kansas
Public Employees Retirement System. Four percent of the employee's
gross wage is withheld from each pay period for KPERS. Effective July
2010, all new employees and returning non-vested employees will have
six percent of the employee’s gross wage withheld from each pay period
for KPERS.
Payment for District-Directed Courses
If and when the administration directs administrative personnel to take course
Employee Authorized Deductions
administrators and 9 months for 12 month administrators, (c) IRC 125 “Cafeteria”
Fringe Benefit Plan, (d) United Way, (e) U.S. Savings Bonds, and (f) Learning
Quest.
Derby Public Schools employees may participate in a salary reduction plan (IRC
125 'Cafeteria' Fringe Benefit Plan). One or more of the following options may be
designated: (1) apply toward qualified dependent/child care; (2) apply toward a
group health/dental/cancer insurance plan; (3) apply toward medical out-ofpocket expense; or (4) apply toward salary protection.
6
Annuity Deduction
All administrative personnel are eligible to participate in a "tax sheltered" annuity
plan. Selection of three annuity companies will be made by mutual agreement of
the D-NEA and the BOE. Any person wanting to enroll will be required to select
an annuity from the established list. Changes and/or additions in annuity plans
are allowed only within the following guidelines:
a. Administrative personnel are responsible for informing their annuity
companies and the Derby Public Schools payroll office of changes in their
annuity plans. Derby Public Schools will not notify the companies of such
changes.
November 15 to December 15 - Enrollment or adjustment for the
respective school year which will become effective January 1.
under the Derby Public Schools cafeteria plan.
Life Insurance
accidental death insurance for each full time administrator, with the exception of
the superintendent and assistant superintendents who are entitled to $50,000 of
group term life and accidental death insurance. The BOE will enter an
agreement for $5,000 of group term life and accident insurance for half time or
more (but less than full time) administrators. The administrator will have the
option of purchasing up to an additional $300,000 of group term life and
accidental death insurance in $10,000 increments. The administrator also has
the option of purchasing group term life and accidental life insurance for their
spouse and children.
CAREER ADMINISTRATOR
A career administrator is an administrator who:
b. Has completed 10 years in the employment of Derby Public Schools on or
before July 1 of the current contract year; and
All career administrators who meet the above requirements shall be paid a onetime longevity amount of $3,500. All longevity payments are separate from all
salary contracts of the career administrator and are not to be considered to be
any part of the base salary of the career administrator. All longevity payments
shall be made in the remaining checks of the current contract year and shall be
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subject to all applicable deductions.
Administrators, who under previous benefit provisions for career administrators
were provided contracts of two years duration, will continue to receive this benefit
with annual pay increases to be determined annually by the Board of Education.
TRAVEL
Travel & Attendance at Conferences/Conventions
advance by the superintendent according to the district Travel and Business
Expense Guide.
Central Office Administrators
Expectations: It is recognized that central office administrators have the following
expectations for travel:
a. daily in-district travels;
b. various area, state, and national meetings; and
c. constant consultation with local, area, state, and national officials.
Principals
Expectations: It is recognized that principals of the respective attendance centers
have the following expectations for travel to:
a. Central office for meetings and attendance center needs;
b. Attendance center activities;
c. Homes of student;
d. Area sessions of league and school activities; and
e. State, regional, and national school connected meetings.
In-District Travel Reimbursement: The following will be the allowance rates
annually for the purpose of in-district travel:
 Assistant principals $300
 Principals $300
This amount will be paid in the final paycheck of the contract year.
The following will be the allowance rates monthly for in-district travel
 Directors $125
 Assistant superintendents $225
 Superintendent $375
LEAVE
Application for leave must be submitted to the superintendent at least three (3)
days in advance electronically on district approved system. In the event of
8
Personal Leave
leaves:
1. Personal leave days are provided for the administrator who is confronted
by important individual or family problems that cannot be attended to at
any other time than during the school day. The reason for personal leave
is at the discretion of the administrator, but approval of all personal leave
is at the discretion of the superintendent. If an absence is due to an
emergency, which does not allow for prior application but the
superintendent is notified prior to said absence, upon return of duty,
administrators may request personal leave by superintendent or designee.
2. Each administrator may use two days of the total yearly accumulated
leave days for personal leave as outlined above. Days not used for
personal leave may accumulate up to a maximum of six, with no more
than four personal leave days being carried forward at the end of any
school year.
Salary Docking
During the contract period, an administrator will not be docked until all leave days
that are to be earned during the current year, plus those previously accumulated,
are used. If it becomes necessary for an administrator to resign because of an
extended illness, the administrator must reimburse the district for any leave days
that were taken but not earned because of his/her abbreviated period of
employment. Leave shall not be accumulated during each period of absence of
20 consecutive days for which an administrator is to be compensated. Leave
shall be taken in increments of 1/2 day minimum.
When leave is taken for circumstances other than those authorized above, the
leave shall be classified as "unauthorized" and will result in full salary deduction
for the days absent.
Jury Duty
Full-time administrators shall receive their regular pay while serving jury duty.
Administrators may use personal leave for legal matters that are not school
related. In the absence of personal leave, the superintendent or authorized
representative will grant legal leave, without pay, to attend the following legal
matters: subpoena, personal lawsuits, tax issues, divorce actions, or such other
legal matters which the employee cannot reasonably conclude other than during
9
the working day.
When an administrator is served a court subpoena not related to his/her
administrative duties and he/she has no personal leave days available, said
administrator may apply to the superintendent, or his designated representative,
for the use of accumulated leave days for this purpose.
Sabbatical Leave
sabbatical leaves are available to administrators. An administrator must have
performed seven school years of continuous service in Derby Public Schools to
be eligible. Application for selection shall be made to the Assistant
Superintendent of Human Resources.
Extended Leave
Administrators are entitled, subject to approval of the board, to extended leaves
for study, health, illness of spouse, child or parent, maternity, paternity, adoption
or military service. Typical leave for maternity, paternity, and adoption at the time
of birth or adoption is six weeks and may be approved by the superintendent.
Such leaves beyond this limit will follow the provisions of the Family Leave Act.
Other extended leaves shall normally be for one semester or one school year. No
extended leave shall be considered a termination of employment. The
superintendent may authorize, subject to the approval of the BOE, an extended
leave for any other purpose not expressly identified above.
An administrator shall:
a. Receive no salary or benefits from Derby Public Schools when on
extended leave.
date of return shall be subject to a vacancy for which the administrator on
leave is qualified. If the date of return from extended leave is the
beginning of a school year, the assignment shall be assured, provided the
administrator notifies the personnel office on or before March 1 of their
intention to return. On or before February 1 the personnel office shall
10
make reasonable attempts to notify each administrator on leave of this
provision.
f. prior to resuming duties on return from an extended leave for maternity or
the administrator is physically able to resume normal duties required of
his/her assignment. If requested by the personnel office, confirmation of
the physician’s statement by another physician selected by the BOE may
be required at the expense of the BOE. Maternity, as used herein,
includes pregnancy, childbirth, false pregnancy, and termination of
Administrative Leave Bank
1. The purpose of the leave bank is to assist administrative/supervisory
personnel who suffer prolonged illness or disability.
administrative/supervisory personnel hired after the beginning of the
school year, within five days of employment date.
Administrative/supervisory personnel who wish to join the leave bank must
send an email to the Leave Bank Committee chairperson.
New administrative/supervisory personnel will be assessed within 15 days
of the date of enrollment in the leave bank.
three years. (For the 2012-2013 school year, three members will be
11
physician.
EVALUATION
Administrative personnel shall be evaluated in writing by the superintendent in
accordance with the minimum statutory requirement for the first four years of
employment and at least annually thereafter. The board's procedures concerning
evaluation of district administrators shall be on file in the central office.
The administrative evaluation process is intended to achieve one or more of the
following purposes:
and objectives.
12
Record Keeping
Derby Public Schools Personnel Office at least three years.
Administrative Disciplinary/Termination Procedure
Failure of any administrative employee to implement board policies may result in
suspension, demotion, probation, salary freeze, nonrenewal or termination of
the Derby Public Schools Policy Handbook.
considered grounds for termination of an administrator:
purposes;
6. Incompetence;
7. Immoral conduct which results in an administrator being unable to work
effectively;
8. Inefficiency;
school system.
RETIREMENT
All administrators under contract for the 2004-2005 year are grandfathered into
the early retirement policy as described below.
There will be no early retirement plan for new administrators beginning with the
2005-2006 year.
The central office administrative staff will provide information to all administrative
personnel concerning retirement.
Administrators qualify for state retirement under the Kansas Public Employees
Retirement System (KPERS).
13
after the school year that the administrator reaches the age of 55, but before the
school year the employee reaches the age of 65. To qualify for early retirement,
an administrator has to meet each of the following criteria:
b. Have a minimum of 10 years of employment with Derby Public Schools
and KPERS.
Any administrator who meets these criteria and wishes to apply for early
retirement must submit written notice containing the following information by May
10:
j. The signature of administrator.
School year in which the employees
a) applies
b) retires
Factor
54
55
56
57
58
59
60
61
55
56
57
58
59
60
61
62
.0085
.0085
.0085
.0085
.0085
.0080
.0075
.0070
Age at:
14
62
63
63
64
.0065
.0060
Administrators whose 65th birthday comes after June 30 will receive retirement
benefits at the same rate as provided in the 63-64 age group, (.006 factor) on a
pro rata basis, for the number of months up to and including the month before
their 65th birthday.
experience in KPERS, times the decimal of the age in which the administrator
makes application. Each year thereafter, the early retirement benefit will be
recalculated based on the factor for the individual's age for that year.
If the administrator has worked both part-time and full-time, the method for
calculating the base salary upon which retirement benefits will be calculated will
be as follows:
1. If the administrator has been a full-time employee for 60% or more of the
last four years, the administrator will be considered to have been a fulltime employee and the guidelines for a full-time employee will apply; but
2. If the administrator has worked less than 60% of the last four years as a
full-time employee, the salary for retirement purposes will be determined
by dividing the total salary for the last four years by four to establish the
average annual salary.
provided. An administrator taking early retirement benefits shall have no claim to
re-employment in Derby Public Schools once retirement goes into effect. All early
retirement benefits will terminate should the individual become deceased.
Building Improvement Team (BIT)
the Certified Employee Master Contract.
Library
15
operation of the Professional Development Plan. PDC provides and manages the
process whereby certified personnel develop or improve individual knowledge
and skills which support or enhance the role of the professional educator.
Inservice points received may be used for recertification and salary
advancement.
Site Council
other community groups. The council shall have its own constitution and bylaws.
Crisis Plan
An administrative crisis manual is available in each attendance center and crisis
flipcharts should be available in all classrooms. Administrators should be familiar
with the plan in their building.
Fire drills shall be conducted monthly September through May in each building.
Drills shall be recorded on the form provided by the Kansas State Fire Marshall.
This report shall be submitted at the end of the school year to the Director of
Operations who will submit it to the Kansas State Fire Marshall in June.
Tornado drills shall be conducted three times between September and May in
each building. One drill shall be held in the fall, one in the spring, and one on the
date set by the state. Drills shall be recorded on the form provided by the
16

Student activity fund disbursements should be sustained by an electronic
activity purchase order requested by the organization's sponsor and
approved by a building administrator. This system is similar to that used at
the district level.

All disbursements will be made by a pre-numbered check. The checks will
be prepared by accounts payable in the district's business office and
signed by the president of the board, clerk, and district treasurer.

The bookkeeper should verify each month a report showing the financial
activity for each fund the bookkeeper is responsible for. This report
should be titled "Activity Fund Monthly Report of Cash Receipts and
Disbursements" and has the following column headings: 1) beginning cash
balance (should agree with the ending cash balance in the prior month's
report), 2) cash receipts, 3) cash disbursements, and 4) ending cash
balance. If the report shows a negative ending cash balance for any fund,
a cash basis law violation has occurred.

The bookkeeper should print a financial report of the Activity Accounts'
Ledger for each student organization showing the cash receipts and
disbursements. These reports should be printed monthly. The reports
should be reviewed by the building principal and submitted to the student
organization's sponsor. Each student organization sponsor should
compare the report prepared by the activity fund bookkeeper with the
sponsor's records. Any discrepancies should be resolved immediately.
Adopted: June 10, 1996
Revised: April 23, 2012
17
APPENDIX
School Boundaries & Attendance Centers
point.
beginning point.
Pleasantview.
18
beginning.
Road.
Sixth Grade Center: Includes all the area within the Derby Public Schools
boundaries.
Derby Middle School: Includes all the area within the Derby Public Schools
boundaries.
Derby High School: Includes all the area within the Derby Public Schools
boundaries.
19
Special Services Handbook
MISSION STATEMENT
DISTRICT OBJECTIVES
d. ACT
assessments.
a. Race/Ethnicity
c. ELL
MOTTO
PURPOSE
This handbook was prepared to provide, in written form, Derby Public Schools
policies, procedures, and practices pertaining to special service employees. The
handbook has been written in order that uniform conditions of employment and
the benefits received by special service employees, which have been
accumulated over the years, might be more clearly defined and understood by
Board of Education members, special service employees, staff, and patrons of
the district.
by reference.
20
ORGANIZATIONAL CHART
Refer to the chart in the Derby Public Schools policy CC.
SPECIAL SERVICES PERSONNEL
Personnel
The board will employ such special services personnel as the needs of the
district require. The superintendent will develop appropriate job descriptions for
each special services position in the district. When adopted by the board, such
documents shall be filed in the central office and made available online.
special services personnel. The board may take actions on any of these matters.
Recruitment
recommend the appointment of qualified individuals to fill vacant special services
positions. All applicants will be screened initially by the superintendent/designee
who may use other staff members to assist him, and who shall then make
recommendations to the board. The board reserves the right to reject any and all
recommendations and to proceed on its own initiative.
Assignment or Transfer
Assignment of special services personnel shall be recommended by the
superintendent/designee subject to approval of the board.
Orientation
The supervising administrator will conduct an appropriate orientation program
designed to acquaint such personnel with the district, board policies, duties and
responsibilities, and other such activities as time and the needs of the district
require.
Supervision
The supervising administrator shall be responsible for the supervision of all
assigned special services personnel.
Time Schedule
Special services personnel time schedules and workloads will be dictated by the
terms of the employment contract and by assigned responsibilities.
Contracts
Special service employees' contracts will be reviewed each March/April. The
term of each contract will be determined by the board.
21
Calendar
Coaching
No special services personnel shall serve as coach of any extra curricular
activity.
Consulting
Special services personnel may be excused by the board to perform technical or
special services as consultants to other districts, government agencies, or private
industry. Requests for approval to serve as a consultant will be submitted in
writing to the superintendent.
Gifts
Special services personnel are prohibited from receiving gifts from vendors,
salesmen, or other such representatives.
Out-of-School Employment
Special services employees shall not be permitted to engage in outside
Vacancy Notices within District
The superintendent, or designee, shall post electronically any special services
vacancies for at least three teaching days during which district administrative
offices are open, excluding winter break, before filling said vacancies. District
personnel shall be given consideration for the position upon receipt of their
request to transfer positions.
COMPENSATION
Compensation Guides and Contracts
All special services personnel will be compensated for their services in
conformity with a special services salary as determined by the board.
Insufficient Funds
the salary of each employee in Derby Public Schools will be reduced on a pro
rata basis.
Payroll Information
Special services personnel must file with the payroll office a forms W-4, K-4, and
a form I-9. They must also display their social security card and their driver’s
license. Special services personnel must file with the assistant superintendent of
22
human resources an official transcript, credential file, loyalty oath, and
appropriate certificate.
Method of Payment
The Board of Education shall pay personnel who work under a contract in 12
equal monthly installments. Payment will begin on either July 15 or August 15
and continue on the 15th day of each month thereafter. If the 15th falls on a
weekend, payday will be on the preceding Friday. If the 15th falls on a holiday,
payday will be the day proceeding the holiday period.
If a special service employee resigns or is terminated for any cause (including
illness) before serving a full year, his or her salary shall be adjusted and paid on
a daily basis for the total number of contract days his/her contract has been
fulfilled. For example, an employee under contract for 215 days whose
employment ended after 85 days would be paid 85/215th of the contract salary.
Derby Public Schools provides a payroll direct deposit program to its employees
at no charge. All current special services personnel are required to participate in
the payroll direct deposit program.
COMPENSATION AND BENEFITS
1. The following mutually agreed upon benefits are available under the Derby
Public Schools cafeteria plan:
 pre-paid legal
23
4. The board contribution for special services personnel who participate in the
health insurance plan will be determined annually.
5. A special services personnel may elect to terminate his/her payroll
reduction agreement or change the benefits elected only if his/her family
status has changed. A special service employee has a change in family
status upon marriage, divorce, death of a spouse or child, birth or adoption
of a child, termination or commencement of employment of a spouse, or
from full-time to part-time status (or from part-time to full-time status) by the
participant or the participant's spouse, or the taking of an unpaid leave of
absence by the participant or the participant's spouse, or significant
change in the spouse's employer's health insurance. The special services
employee shall supply written verification to the district of such change and
must make any termination, election, or change within 30 days of the date
such change in family status occurs. An employee desiring to make such
change may discontinue participation or reduce benefits, but an election of
new or increased benefits shall be subject to the requirements of the
particular nontaxable benefit selected.
Personnel who work for the district 630 hours per year or 3.5 hours per day for at
least 180 days shall be required to be a member of the Kansas Public
Employees Retirement System. Four percent of the employee's gross wage is
withheld from each pay period for KPERS. Effective July 2010, all new
employees and returning non-vested employees will have six percent of the
employee’s gross wage withheld from each pay period for KPERS.
Payment for District-Directed Courses
If and when the administration directs special services personnel to take course
Employee Authorized Deductions
special services personnel and 9 months for 12 month special services personnel
(c) IRC 125 “Cafeteria” Fringe Benefit Plan, (d) United Way, (e) U.S. Savings
Bonds, and (f) Learning Quest.
Derby Public Schools employees may participate in a salary reduction plan (IRC
125 'Cafeteria' Fringe Benefit Plan). One or more of the following options may be
designated: (1) apply toward qualified dependent/child care; (2) apply toward a
group health/dental/cancer insurance plan; (3) apply toward medical out-ofpocket expense; or (4) apply toward salary protection.
24
Annuity Deduction
All special services personnel are eligible to participate in a "tax sheltered"
annuity plan. Selection of three annuity companies will be made by mutual
a. Special services personnel are responsible for informing their annuity
companies and the Derby Public Schools Payroll Office of changes in their
annuity plans. Derby Public Schools will not notify the companies of such
changes.
November 15 to December 15 - Enrollment or adjustment for the respective
school year which will become effective January 1.
under the Derby Public Schools cafeteria plan.
Life Insurance
accidental death insurance for each full time special services personnel. The
BOE will enter an agreement for $5,000 of group term life and accident insurance
for half time or more (but less than full time) special services personnel. The
employee will have the option of purchasing up to an additional $300,000 of
group term life and accidental death insurance in $10,000 increments. The
special services employee also has the option of purchasing group term life and
accidental life insurance for their spouse and children.
CAREER SPECIAL SERVICES PERSONNEL
A career special services personnel is an employee who:
b. Has completed 10 years in the employment of Derby Public Schools on or
before July 1 of the current contract year; and
All career special services personnel who meet the above requirements shall be
paid a one-time longevity amount of $2,500. All longevity payments are separate
25
from all salary contracts of the career special services personnel and are not to
be considered to be any part of the base salary of the career special services
personnel. All longevity payments shall be made in the remaining checks of the
current contract year and shall be subject to all applicable deductions.
TRAVEL
Travel & Attendance at Conferences/Conventions
advance by the superintendent/designee according to the district Travel and
Business Expense Guide.
LEAVE
Application for leave must be submitted electronically on district approved system
to the supervising administrator at least three (3) days in advance. In the event of
Personal Leave
leaves:
1. Personal leave days are provided for the special service employee who is
confronted by important individual or family problems that cannot be
attended to at any other time than during the school day. The reason for
personal leave is at the discretion of the employee, but approval of all
personal leave is at the discretion of the superintendent/designee. If an
absence is due to an emergency, which does not allow for prior
application but the superintendent/designee is notified prior to said
absence, upon return of duty, special service employee may request
personal leave by superintendent or designee.
2. Each special service employee may use two days of the total yearly
accumulated leave days for personal leave as outlined above. Days not
used for personal leave may accumulate up to a maximum of six, with no
more than four personal leave days being carried forward at the end of
any school year.
Salary Docking
During the contract period, a special service employee will not be docked until all
leave days that are to be earned during the current year, plus those previously
accumulated, are used. If it becomes necessary for an employee to resign
26
because of an extended illness, the employee must reimburse the district for any
leave days that were taken but not earned because of his/her abbreviated period
of employment. Leave shall not be accumulated during each period of absence
of 20 consecutive days for which a special service employee is to be
compensated. Leave shall be taken in increments of 1/2 day minimum.
When leave is taken for circumstances other than those authorized above, the
leave shall be classified as "unauthorized" and will result in full salary deduction
for the days absent.
Jury Duty
Full-time special service employees shall receive their regular pay while serving
jury duty.
Special service employees may use personal leave for legal matters that are not
school related. In the absence of personal leave, the superintendent or
authorized representative will grant legal leave, without pay, to attend the
following legal matters: subpoena, personal lawsuits, tax issues, divorce actions,
or such other legal matters which the employee cannot reasonably conclude
other than during the working day.
When a special service employee is served a court subpoena not related to
his/her special services duties and he/she has no personal leave days available,
said administrator may apply to the superintendent, or his designated
representative, for the use of accumulated leave days for this purpose.
Sabbatical Leave
sabbatical leaves are available to special services personnel. Special services
personnel must have performed seven school years of continuous service in
Derby Public Schools to be eligible. Application for selection shall be made to the
Assistant Superintendent of Human Resources.
Extended Leave
Special services personnel are entitled, subject to approval of the board, to
extended leaves for study, health, illness of spouse, child or parent, maternity,
paternity, adoption or military service. Typical leave for maternity, paternity, and
adoption at the time of birth or adoption is six weeks and may be approved by the
superintendent. Such leaves beyond this limit will follow the provisions of the
Family Leave Act. Other extended leaves shall normally be for one semester or
one school year. No extended leave shall be considered a termination of
employment. The superintendent may authorize, subject to the approval of the
BOE, an extended leave for any other purpose not expressly identified above.
27
A special service employee shall:
a. Receive no salary or benefits from Derby Public Schools when on
extended leave.
date of return shall be subject to a vacancy for which the special service
employee on leave is qualified. If the date of return from extended leave is
the beginning of a school year, the assignment shall be assured, provided
the special service employee notifies the personnel office on or before
March 1 of their intention to return. On or before February 1 the personnel
office shall make reasonable attempts to notify each special service
employee on leave of this provision.
f. Prior to resuming duties on return from an extended leave for maternity or
the special service employee is physically able to resume normal duties
required of his/her assignment. If requested by the personnel office,
confirmation of the physician’s statement by another physician selected by
the BOE may be required at the expense of the BOE. Maternity, as used
herein, includes pregnancy, childbirth, false pregnancy, and termination of
Special Services Personnel Leave Bank
1. The purpose of the leave bank is to assist administrative and special
services personnel who suffer prolonged illness or disability.
administrative/supervisory/special services personnel hired after the
beginning of the school year, within five days of employment date.
Administrative/supervisory/special services personnel who wish to join the
leave bank must send an email to the Leave Bank Committee
chairperson.
28
New administrative/supervisory/ special services personnel will be
assessed within 15 days of the date of enrollment in the leave bank.
three years. (For the 2012-2013 school year, three members will be
physician.
29
EVALUATION
Special service employees shall be evaluated in writing by the supervising
administrator in accordance with the minimum statutory requirement for the first
four years of employment and at least annually thereafter. The board's
procedures concerning evaluation of district special services personnel shall be
on file in the central office.
The special services personnel evaluation process is intended to achieve one or
more of the following purposes:
and objectives.
Record Keeping
Derby Public Schools Human Resources Office at least three years.
Special Services Personnel Disciplinary/Termination Procedure
Failure of any special service employee to implement board policies may result in
suspension, demotion, probation, salary freeze, non-renewal or termination of
the Derby Public Schools Policy Handbook.
considered grounds for termination of a special services personnel:
purposes;
6. Incompetence;
30
7. Immoral conduct which results in a special services personnel being
unable to work effectively;
8. Inefficiency;
school system.
RETIREMENT
All special services personnel under contract for the 2004-2005 year are
grandfathered into the early retirement policy as described below.
There will be no early retirement plan for new special services personnel
beginning with the 2005-2006 year.
after the school year that the special services personnel reaches the age of 55,
but before the school year the employee reaches the age of 65. To qualify for
early retirement, a special services personnel has to meet each of the following
criteria:
b. Have a minimum of 10 years of employment with Derby Public Schools
and KPERS.
Any special services personnel who meets these criteria and wishes to apply for
early retirement must submit written notice containing the following information
by May 10:
j. The signature of special services personnel.
31
School year in which the employees:
a) applies
b) retires
Age at:
54
55
55
56
56
57
57
58
58
59
59
60
60
61
61
62
62
63
63
64
Factor
.0085
.0085
.0085
.0085
.0085
.0080
.0075
.0070
.0065
.0060
Special services personnel whose 65th birthday comes after June 30 will receive
retirement benefits at the same rate as provided in the 63-64 age group, (.006
factor) on a pro rata basis, for the number of months up to and including the
month before their 65th birthday.
experience in KPERS, times the decimal of the age in which the special services
personnel makes application. Each year thereafter, the early retirement benefit
will be recalculated based on the factor for the individual's age for that year.
If the special services employee has worked both part-time and full-time, the
method for calculating the base salary upon which retirement benefits will be
calculated will be as follows:
1. If the special services personnel has been a full-time employee for 60% or
more of the last four years, the special services personnel will be
considered to have been a full-time employee and the guidelines for a fulltime employee will apply; but
2. If the special services personnel has worked less than 60% of the last four
years as a full-time employee, the salary for retirement purposes will be
determined by dividing the total salary for the last four years by four to
establish the average annual salary.
provided. A special services employee taking early retirement benefits shall have
no claim to re-employment in Derby Public Schools once retirement goes into
32
effect. All early retirement benefits will terminate should the individual become
deceased.
Building Improvement Team, BIT
the Certified Employee Master Contract.
Library
operation of the Professional Development Plan. PDC provides and manages the
process whereby certified personnel develop or improve individual knowledge
and skills which support or enhance the role of the professional educator.
Inservice points received may be used for recertification and salary
advancement.
Site Council
other community groups. The council shall have its own constitution and bylaws.
Crisis Plan
Crisis flipcharts should be available in each classroom. Special service
employees should be familiar with the plan in their building.
Fire drills shall be conducted monthly September through May in each building.
Drills shall be recorded on the form provided by the Kansas State Fire Marshall.
33
This report shall be submitted at the end of the school year to the Director of
Operations who will submit it to the Kansas State Fire Marshall in June.
Tornado drills shall be conducted three times between September and May in
each building. One drill shall be held in the fall, one in the spring, and one on the
date set by the state. Drills shall be recorded on the form provided by the
♦ Student activity fund disbursements should be sustained by an electronic
activity purchase order requested by the organization's sponsor and approved
by a building administrator. This system is similar to that used at the district
level.
♦ All disbursements will be made by a pre-numbered check. The checks will be
prepared by accounts payable in the district's business office and signed by
the president of the board, clerk, and district treasurer.
♦ The bookkeeper should verify each month a report showing the financial
activity for each fund the bookkeeper is responsible for. This report should be
titled "Activity Fund Monthly Report of Cash Receipts and Disbursements" and
has the following column headings: 1) beginning cash balance (should agree
with the ending cash balance in the prior month's report), 2) cash receipts, 3)
cash disbursements, and 4) ending cash balance. If the report shows a
negative ending cash balance for any fund, a cash basis law violation has
occurred.
♦ The bookkeeper should print a financial report of the Activity Accounts' Ledger
for each student organization showing the cash receipts and disbursements.
These reports should be printed monthly. The reports should be reviewed by
the building principal and submitted to the student organization's sponsor.
Each student organization sponsor should compare the report prepared by the
activity fund bookkeeper with the sponsor's records. Any discrepancies should
be resolved immediately.
34
Adopted: November 10, 1997
Revised: April 2012
35
APPENDIX
School Boundaries & Attendance Centers
point.
beginning point.
Pleasantview.
36
beginning.
Road.
Sixth Grade Center: Includes all the area within the Derby Public Schools
boundaries.
Derby Middle School: Includes all the area within the Derby Public Schools
boundaries.
Derby High School: Includes all the area within the Derby Public Schools
boundaries.
37
SPECIAL SERVICES POSITIONS
Coordinator for Grants
Coordinator of Special Services
DELL Coordinator
Food Service Coordinator
Food Service Supervisor
Instructional Coordinator/Language Arts/Reading
Instructional Coordinator/Social Studies
Instructional Coordinator/Math
Instructional Coordinator/Science
Latchkey Supervisors
Maintenance and Custodial Supervisor
Occupational Therapist
Parents as Teachers Program Coordinator
Physical Therapist
Retirees
ROTC Employees
Special Education Compliance Coordinator
Supervisor/Warehouse/Supply
Transportation and Supply Supervisor
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Substitute Handbook
Payroll Procedures
All substitute teachers must complete a K-4, W-4 and an I-9 form and have it on
file at the Administrative Center before a payroll payment may be issued.
You must sign in on the “Aesop’s Substitute Sign-In- Sheet” in the school office.
This record of the date, time in, your name, one-half day or full day, time out, and
the teacher for whom you are subbing will then be compared to the Aesop
entries.
RATE OF PAY FOR TEACHER AND NURSE SUBSTITUTES:
Full Day $90.00
Half Day $45.00
Long Term
$150.00
The payroll period will end monthly on the 25th, with the possible exception of
May. The first payroll period of each school year will begin on the first day of
school through August 25th. The final payroll period for the school year run
through the last day of school. We suggest that you keep records of the dates
worked and any details of the assignment hours along with the confirmation
number given by Aesop.
Payday will be the 15th of each month, September through June unless the 15th is
on a Saturday, Sunday or holiday.
PAYROLL DIRECT DEPOSIT
Derby Public Schools provides a payroll direct deposit program to its substitutes
at no charge. All substitutes are required to participate. For those substitutes that
fail to designate a financial institution for deposit, a payroll debit card will be
used. Substitutes are responsible for replacement cost of any lost card. The
substitute is required to reapply and pay any applicable fees for lost debit cards.
INFORMATION AND EXPECTATIONS
Network Access
All substitutes will be required to have network access through the district.
Substitutes can request network access through our website. In addition an
email account will be issued to substitutes. Contact the substitute coordinator for
additional information
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Elementary District Handbook Changes
Notice of Nondiscrimination
An Equal Employment/Educational Opportunity Agency
The Derby Public Schools does not discriminate on the basis of race, religion,
color, national origin, gender, age, or disability in admission or access to, or
treatment or employment in its programs and activities. Any person having
inquiries concerning the Derby School District’s compliance with the regulations
implementing Title VI, Title IX, Americans with Disability Act or Section 504 is
directed to contact the Assistant Superintendent for Human Resources, at 120
East Washington, Derby, Kansas 67037 or at (316) 788-8415. This district official
has been designated by the Derby School District to coordinate the district’s
efforts to comply with the regulations implementing these laws.
WELCOME
Welcome to Derby Elementary Schools! This handbook is designed to help you
become familiar with some of the guidelines and elementary school policies we
ask our students to follow for a successful school year. We look forward to
providing an excellent education and successful school year.
Cooper Elementary School
Principal: Vince Evans
4625 Juniper
(316) 554-0934, Fax (316) 524-9407
Derby Hills Elementary School
Principal: Debbie Sanders
2230 Woodlawn
Derby, Kansas 67037
(316) 788-8540, Fax (316) 788-8536
El Paso Elementary School
Principal: Melissa Turner
900 E. Crestway
Derby, Kansas 67037
(316) 788- 8545, Fax (316) 788-8495
Oaklawn Elementary School
Principal: Kelly Bielefeld
5000 S. Clifton
(316) 554-0704, Fax (316) 524-9411
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Park Hill Elementary School
Principal: Jason Watkins
1500 E. Woodbrook
Derby, Kansas 67037
(316) 788-8095, Fax (316) 788-8098
Pleasantview Elementary School
Principal: Yvonne Rothe
1101 N. Georgie
Derby, Kansas 67037
(316) 788-8555, Fax (316) 788-8496
Swaney Elementary School
Principal: Scott May
501 English
Derby, Kansas 67037
(316) 788-8560, Fax (316) 788-8494
Tanglewood Elementary School
Principal: Mary Sites
830 Ridgecrest
Derby, Kansas 67037
(316) 788-8565, Fax (316) 788-8493
Wineteer Elementary School
Principal: Clint Corby
8801 E. Ent
(316) 684-9373, Fax (316) 687-2418
District Home Page:
Derby School District encourages communication. Our web site has a variety of
information on it and is updated frequently. The district home page may be
accessed through www.derbyschools.com.
Other Contacts
Administrative Center
Transportation
Latchkey
Derby High School
Derby Middle School
Sixth Grade Center
(316) 788-8400
(316) 788-8460
(316) 788-8450
Pleasantview
Swaney
(316) 788-8500
(316) 788-8580
(316) 788-8408
(316) 788-8532
(316) 788-8064
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Absence:
A student’s absence from school must be reported by a telephone call to the
office or by a note from the parent or guardian within 48 hours of the absence.
Attendance Law and School Procedures:
Any student under 18 years of age is required by law to attend school, and if
such a child is inexcusably absent either three (3) consecutive days or five (5) or
more days in any semester, or seven (7) days in one school year, such child is
“truant” as specified in Kansas School Compulsory Attendance Law KSA 721113. As a school procedure a doctor’s note may be required to excuse
absences.
Excused or Unexcused Absences (Cf. IHEA, JDD) (See JBE)
The principal or his/her designee will determine whether a student's absence is
excused or unexcused. The school's daily attendance report will indicate those
absences that are unexcused. Student absences will be excused for the following
reasons:
personal visit on the day of the absence. Any absence will be regarded as
unexcused if the school (attendance office) is not notified by phone call within 48
hours from the date of absence. An attempt will be made to notify parents who
have failed to call the school on the day of the absence.
Attendance
Time Frame
Daily
3 consecutive unexcused absences
5 unexcused absences in a semester
7 unexcused absences
10 excused or unexcused
TARDIES
Time Frame
5 tardies
10 tardies
Intervention
An attempt will be made to contact
parents for all unexcused absences.
After three consecutive unexcused
absences a report will be made to SRS.
A doctor’s note may be required or
verification by school nurse may be
required to excuse further absences.
Intervention
Building staff will make contact or send
a letter.
Social Worker will contact parent to
develop an intervention plan with
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parents/guardian.
A team meeting with Principal and/or
other staff may occur.
A substantial part of the school day is defined as 1 ½ hours. For students that
arrive 1 ½ hours late to school or leave 1 ½ hours early, this will be considered a
½ day absence.
After 30 tardies
Activities:
There are many activities offered at the elementary level. All students are
encouraged and invited to take part in extra-curricular activities.
Animals at School:
The purpose of these guidelines is to ensure a safe environment for students and
staff when animals are present in the classroom or on school property.
No animals of any kind may be brought to school without the expressed consent
of the classroom teacher and building principal.
The following animals have been identified by the Kansas Department of Health
as inappropriate pets to be brought from home for school visits: reptiles,
amphibians, poultry (baby chicks and ducks) and birds in the parrot family. These
animals may be used as classroom/school pets for DISPLAY ONLY. Students
shall not handle these animals. No wild animals are acceptable for school visits.
An exception is a licensed professional wildlife handler who presents animals in
enclosed cages and does not allow contact between students and the animals.
Animals brought to school must be clean and healthy. Dogs, cats and ferrets
must have a documented and current rabies vaccination. The animal should be
free of fleas, ticks, mites and skin lesions. These animals must have collars and
leashes. Birds will not be allowed to fly free. All animal visits should be for a short
period of time.
Due to the variety of student and adult experience with and reactions to animals,
animals on leashes will not be allowed on school grounds at arrival, dismissal,
recess, or whenever students are outside. Working dogs giving assistance to
those with handicapping conditions are an exception to this rule. Animal control
will be called when an animal is at large on the school grounds.
Bullying Prevention
The Derby School District prohibits acts of bullying and we invite you to join with
us in developing a theme of caring and respect throughout our entire school
community. Bullying is intentional, harmful behavior initiated by one or more
students and directed toward another student. Bullying exists when a student
with more social and/or physical power deliberately dominates and harasses
another who has less power. Bullying differs from conflict. We strongly believe
that schools can be a safe and nurturing environment for all. One of our goals is
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to replace negative behaviors with skills that involve treating others kindly. To
facilitate this effort, the district has adopted a bullying prevention program which
is a district-wide approach against bullying and is in place at all schools. This
approach will be most effective when the parents, administration, students, and
the staff all have a shared belief that caring and respect is of great value in our
schools.
Section 1. K.S.A. 2007 Supp. 72-8256
(1) “Bullying” means:
(A) Any intentional gesture or any intentional written, verbal, electronic or
physical act or threat that is sufficiently severe, persistent or pervasive that
creates an intimidating, threatening or abusive educational environment
for a student or staff member that a reasonable person, under the
circumstances, knows or should know will have the effect of:
i.
Harming a student or staff member, whether physically or
mentally;
ii. Damaging a student’s or staff member’s property:
iii. Placing a student or staff member in reasonable fear of harm
to the student or staff member; or
iv. Placing a student or staff member in reasonable fear of
damage to the student’s or staff member’s property; or
(B) cyberbullying, or
(C) any form of intimidation or harassment prohibited by the board of
education of the school district in policies concerning bullying adopted
pursuant to this section or subsection (E)of K.S.A. 72-8205, and
amendments thereto.
(2) “Cyberbullying” means bullying by use of any electronic communication
device through means including, but not limited to, e-mail, instant messaging,
text messages, blogs, mobile phones, pagers, online games and websites.
(3) “School vehicle” means any school bus, school van, other school vehicle
and private vehicle used to transport students or staff members to and from
school or any school-sponsored activity or event.
(A) The board of education of each school district shall adopt a policy to
prohibit bullying on school property, in a school vehicle or at a schoolsponsored activity or event.
(B) The board of education of each school district shall adopt and
implement a plan to address bullying on school property, in a school
vehicle or at a school-sponsored activity or event. Such plan shall include
provisions for the training and education for staff members and students.
(C) The board of education of each school district may adopt additional
policies relating to bullying pursuant to subsection (E) of K.S.A. 72-8205,
and amendments thereto.
Bus Schedules and Regulations:
Busses are scheduled to arrive and leave at various times. If students or parents
have any questions regarding specific pick-up times and places, they should
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contact the transportation division of the Derby schools, at 788-8450. Students
will ride the bus unless dismissed by parental permission in writing or by
telephone. Students will be sent home on the bus unless parents make other
arrangements in the office. Students will be assigned bus routes at the beginning
of the year and be given a copy of bus regulations. Students are expected to
conduct themselves in a manner that permits and promotes safe transportation.
Regulations must be obeyed while riding the school bus. Violation of any of the
regulations will be regarded as willful disobedience and a student’s transportation
privileges may be withdrawn at the discretion of the transportation department
and/or school administration. Reports of unacceptable behavior may result in
parental contact and/or parent/school district conference. School bus discipline
referrals will be dealt with as follows:
1. conference with student;
2. suspended from riding the bus one week;
3. suspended from riding the bus for the semester.
Classroom Disruptions:
If you are coming to pick up your child at the end of the day, please do not wait in
the halls outside your child’s classroom. This is a disruption to classes in session
and it causes unnecessary hallway congestion. Please know you are always
welcome in your school and in your child’s classroom. We just ask at the end of
the day, our halls are cleared for an orderly and safe dismissal.
Computer Use:
The purpose of the computer network is to support the curriculum, enhance the
educational opportunities of students, and support the administrative efforts of
Derby Public Schools. Following is a list of unacceptable actions including but
not limited to:
1. Accessing or attempting to access any computer systems with another user’s
authentication information.
2. Disclosing your authentication information to another user. You are
accountable for any computer activity associated with your authentication
information.
3. Accessing any resource on the network through any means other than a
district established personal login process.
4. Gaining access to other user’s data for which you have not been explicitly
5. Storing, downloading, installing, or running any executable/program/macro
which is not authorized by the district on a network server or a
networked/stand alone workstation.
6. Altering desktop settings in any way, such as, but not limited to wallpaper or
screensavers.
7. Accessing any network resource for which you have not been explicitly
8. Accessing DOS.
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9. Creating or renaming icons.
10. Renaming system files, such as, but not limited to .ini, .exe, or .dll files.
11. Using the network for commercial/financial gain or fraud.
12. Accessing the Internet without teacher consent. (Not applicable for DHS.)
13. Forging email messages.
14. Posting anonymous messages/materials.
15. Harassing, insulting, threatening, invading the privacy of others, or using
inappropriate language in any form of electronic communication or data.
16. Student printing without teacher’s permission.
17. Circumventing any network security system, such as, but not limited to GPOs,
internet filtering or configuration.
18. Disrupting the network or a computer system.
19. Damaging, modifying, altering, destroying, or removing licensing labels from
computer equipment.
20. Any act of vandalism to computer equipment.
21. Requesting, transmitting, or possessing obscene or threatening material.
Kansas State Statutes 21-3755:
Computer crime; computer password disclosure; computer trespass.
1. Willfully and without authorization gaining or attempting to gain access to
and/or damaging, modifying, altering, destroying, copying, disclosing or taking
possession of a computer, computer system, computer network or any other
property;
2. Using a computer, computer system, computer network or any other property
for the purpose of devising or executing a scheme or artifice with the intent to
defraud or for the purpose of obtaining money, property, service or any other
thing of value by means of false or fraudulent pretense or representation;
3. Willfully exceeding the limits of authorization and/or damaging, altering,
destroying, copying, disclosing or taking possession of a computer, computer
system, computer network or any other property.
The district has the right to restrict or terminate network access at any time for
any reason. Derby Public Schools further has the right to monitor network
activity in any form that it sees fit to maintain the integrity of the computer
network.
Privacy Rights
Users should have no expectation of privacy in regards to email or data files. The
Director of Technology or designee has access to and may monitor them at any
time for security reasons. The district retains the right to duplicate any
information created on the computer system.
Compliance with Copy Laws
The district will adhere to all copyright laws as applied to computer software; this
includes license agreements and/or policy statements contained in the software
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packages. Therefore, all software used on district computers shall be purchased
by the district, properly licensed, and installed by computer services department
designated personnel. The legal or insurance protection of the district will not be
extended to employees who violate copyright laws.
Further, transmission of any material over the internet that is in violation of any
State or Federal law is prohibited. This includes, but is not limited to: copyrighted
material; inflammatory material.
Unauthorized use or use not in compliance with these guidelines will result in one
or more of the following actions:
Suspension of Internet access,
Revocation of Internet access,
Suspension of network privileges,
Revocation of network privileges,
Suspension of computer access,
Revocation of computer access,
School suspension,
School expulsion, and/or legal action and prosecution.
Crisis Plan:
The district maintains a district-wide crisis plan that is accompanied by a plan at
each school location. Each plan outlines the procedures to be used in a wide
variety of possible crises from emergency response for dangerous weather and
natural disaster to bomb threats and intruders in the building. From time to time,
your child might report to you drills that may occur to better prepare students and
staff members in the event of a crisis. Persons wishing to know more about the
crisis plan should contact their building administrator.
Custodial and Non-Custodial Parents:
If a student’s non-custodial parent (a parent with whom the child does not live
with, but who maintains parental rights) would like to receive copies of the school
or class newsletters, progress reports, or other important papers concerning their
child, please give the office a self addressed and stamped envelope. If you have
an e-mail address newsletters can be sent to you electronically. Copies will be
mailed to the non-custodial parent during the year.
Custodial parents should be advised in the absence of a court order severing or
limiting the parental rights, non-custodial parents would be afforded all rights
entitled to custodial parents. Parents (custodial and non-custodial) who believe
issues may arise during the year are asked to contact the principal so the school
may be fully aware of the situation and respond to any specific requests.
Deliveries at School:
Our school follows the district policy regarding deliveries to the school. The policy
47
states that schools will not accept or allow deliveries of flowers, balloons, or other
gifts to students. The internal distribution of items by students or faculty groups
must be approved in advance by the building principal. The commercial delivery
of food to any school student will not be allowed.
Discipline Policy Statement (Derby Public Schools District-wide):
The Derby Public Schools district-wide discipline policy is based on mutual
respect among administrators, staff, teachers, students, and parents. The
purpose of this discipline policy is to ensure a safe and orderly environment so
learning and teaching opportunities are maximized through well defined policies
and procedures that support a positive atmosphere. Students have the
responsibility to respect other students and the adults on the school staff, to
comply with school and classroom rules and policies, and be ready to accept the
negative consequences of their actions if they violate these rules or policies.
Adults, both at school and at home, should serve as positive role models. It is
their duty to objectively determine accurate facts in discipline situations and to
listen attentively to students before administering disciplinary measures.
All student conduct expectations noted in this section apply to students while
they are on school district property, at all bus stops, and at all school sponsored
activities.
Possession, Smoking and Other Use of Tobacco: At no time are students
permitted to possess or use tobacco products on Derby Public School
property. Students participating in school sponsored activities, regardless
of the location, are prohibited from the possession or use of tobacco
products. The use of tobacco products on all Derby Public School
premises is prohibited.
Violation of the above provision will result in an automatic three day inschool suspension with notification to parents for the first offense. The
second offense shall result in a five day out-of-school suspension. The
third violation will result in a ten day out-of-school suspension during
which time an expulsion hearing will be held.
Smoking or tobacco use by anyone is not permitted at anytime inside
Derby Public School buildings nor is it permitted on outside premises.
Racial Harassment or Intimidation: District employees and student(s) shall
not racially harass or intimidate others by name calling, using racial or
derogatory slurs, wearing or possession of items depicting or implying
racial hatred or prejudice. District employees and students shall not at
school, on school property or at school activities wear or have in their
possession any written material, either printed or in their own handwriting
that is racially divisive or creates ill will or hatred. (Examples: clothing,
articles, material, publications or any item that denotes Ku Klux Klan,
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Aryan Nation - White Supremacy, Black Power, Confederate flags or
articles, Neo-Nazi or any other “hate” group. This list is not intended to be
all-inclusive.)
Violations of this policy shall result in disciplinary action by school
authorities. For students there will be a three day out-of-school
suspension for the first offense with a required parent conference prior to
readmittance. The second offense will result in a three to five day out-ofschool suspension with a possible expulsion hearing. The third offense will
result in a suspension from school pending an expulsion hearing.
Employees who violate this policy will be dealt with in accordance with
applicable district policy and procedures.
Any student who believes he or she has been subjected to racial
harassment should report the problem to his/her principal, or another
certified staff member. Staff members shall refer all complaints of racial
harassment or intimidation to a building administrator. Complaints
regarding racial harassment or intimidation shall be investigated under the
district’s discrimination complaint procedure identified in policy KN that
provides for immediate investigation and disciplinary action where
appropriate. Initiation of a racial harassment complaint will not cause any
adverse reflection of the student. The initiation of a student’s complaint
shall not adversely affect the job security or status of any employee or
student until a finding of fact determines that improper conduct occurred.
Strict confidentiality shall be maintained throughout the complaint
procedure.
Safe School Act: The Kansas School Safety and Security Act (K.S.A. 7289b03) requires school personnel to report all felony and misdemeanor
crimes committed on school property or at a school supervised activity to
the appropriate law enforcement agency. If an administrator’s preliminary
investigation reveals information that indicates a crime (felony or
misdemeanor) may have been committed, the administrator is required to
file a report. Whether or not the report is made in writing (for later followup by law enforcement) or by phone (for immediate follow-up by law
enforcement) is dependent upon the seriousness and nature of the
situation. When law enforcement officers conduct an investigation and/or
question a student(s) during school hours, the building administration shall
make reasonable attempts to contact parents, guardians or
representatives of the student(s) prior to questioning. To the extent
possible reasonable requests of parents, guardians or representatives
shall be observed. Notification or attempted notification of parents,
guardians or representatives shall be documented by the administrator
involved. If a student’s parents, guardian or representative is not present
during questioning of a student, the principal or a certified school staff
member shall be present. The decision to arrest a student and remove
49
that student from the school jurisdiction is the prerogative of law
enforcement and not under the authority of school personnel.
Sexual Harassment: District employees shall not sexually harass, or
permit sexual harassment of a student by another employee, student, nonemployee or non-student. Neither shall a student sexually harass another
student or students. Violations of this policy shall result in disciplinary
action, including termination of an employee, or disciplinary action against
the student(s) involved. Supervisors who fail to follow this policy or who
fail to investigate complaints shall be in violation of this policy. If the
principal is the object of a harassment complaint, the student may bypass
the principal and report directly to the superintendent. Complaints against
the superintendent shall be heard by the board.
Definitions - Sexual harassment shall include, but not be limited to:
sexually oriented communication, including sexually oriented verbal
“kidding” or
a. harassment or abuse,
b. subtle pressures or requests for sexual activity,
c. creating a hostile school environment, including the use of innuendoes
or overt or implied threats,
d. unnecessary touching of an individual, e.g., patting, pinching, hugging,
repeated brushing against another person’s body,
e. requesting or demanding sexual favors accompanied by an implied or
overt promise of preferential treatment with regard to a student’s
grades status in any activity; or
f. sexual assault or battery as defined by current law.
Any student who believes he or she has been subjected to sexual
harassment should discuss the problem with his/her principal, or another
certified staff member. Initiation of a sexual harassment complaint will not
cause any adverse reflection of the student. The initiation of a student’s
complaint shall not adversely affect the job security or status of any
employee or student until a finding of fact determines improper conduct
occurred. Strict confidentiality shall be maintained throughout the
complaint procedure. (Policy subject to change based upon change in
district policy.)
Drugs/Alcohol: Drugs, or simulations of drugs, or drug paraphernalia, or
alcohol products are prohibited on school property. Anyone under the
influence of either of these is also prohibited from being in the school or on
the premises at any time. The violation of the above regulations will result
in disciplinary action by school authorities. There will be an automatic
three to ten day out-of-school suspension with a possible expulsion
hearing on the first offense. The second offense will result in a ten day
out-of-school suspension with an expulsion hearing. Local law
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enforcement authorities will be called to investigate any situation when
deemed necessary by the administration.
Suspension and Expulsion: Kansas Law 72-8901 states: The Board of
Education of any school district may suspend, expel, or by regulation
authorize any certified employee or committee of certified employees to
suspend or expel any pupil or student guilty of any of the following:
a. violation of any published regulation for student conduct adopted or
approved by the Board of Education, or
b. conduct which substantially disrupts, impedes or interferes with the
operation of any public school, or
c. conduct which substantially impinges upon or invades the rights of
others, or
d. conduct which has resulted in conviction of the pupil or student of
any offense specified in Chapter 21 of the Kansas Statutes
Annotated or any criminal statute of the United States, or
e. disobedience of an order of a teacher, peace officer, school
authority, when such disobedience can reasonably be anticipated
to result in disorder, disruption or interference with the operation of
any public school or substantial and material impingement upon or
invasion of the rights of others.
The following violations may result in a short-term suspension, a long-term
suspension, expulsion or other disciplinary measures:
1. vandalism and destruction of property,
2. use of tobacco products,
3. use, possession, or distribution of alcohol or other drugs,
simulations of drugs, or drug paraphernalia,
4. disrespect, intimidation or harassment toward teachers, students,
and other staff members and/or defiance of teachers or staff
members,
5. fighting,
6. leaving school at lunch without permission,
7. discharging or possession of fireworks, explosive devices, other
incendiary devices, or simulations thereof,
8. throwing food, containers, utensils or other items is prohibited
(students engaged in such activity at any time during the school
year will be subject to a short-term suspension or expulsion),
9. inappropriate use of fire alarms,
10. possession or use of matches or lighters,
11. setting or attempting to set any fires,
12. use of inappropriate language or inappropriate language directed
toward any staff member,
13. committing an act that is dangerous or potentially dangerous to
students or staff members
14. stealing or possession of stolen items,
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15. repeated violations of school policies,
16. carrying or possessing a weapon or simulation of a weapon on
Derby Public Schools property or at any school-sponsored activity
(it should be noted any device that has the potential of delivering an
electrical charge or any material such as mace or pepper spray will
be considered as weapons),
17. The use of a weapon or simulation of a weapon on Derby Public
Schools property or at a school sponsored activity with the intent of
harassment, intimidation or defense,
18. computer violations,
19. assault and/or battery to another student or a staff member,
20. terrorist threats.
This list is not intended to be all-inclusive. Acts outside of this list will be
handled on an individual basis.
Students who are suspended or expelled cannot be on school property or
at school activities. During the time of suspension or expulsion, violation of
this policy will be considered criminal trespassing and will be handled by
the Police Department.
Vandalism and Destruction of School Property: Vandalism, defacing, or
destroying school property, the property of any school employee, or other
students on school premises or at school-sponsored events will not be
tolerated. Disciplinary action will be initiated in any act of vandalism and,
where warranted, charges may be filed with the Police Department. The
justifiable value of school property lost, damaged or destroyed by a
student will be charged.
The following Board of Education regulation will apply in the event there is
disciplinary action resulting from destruction or theft of school property:
1. Restitution for damaged property: When a student is
suspended for a violation of this policy, as a condition of
reinstatement in school, he/she may be required to make
restitution to the district.
2. Legal action to recover damages: In the event a student or
his/her parents/legal guardians fail or refuse to make
restitution for damages resulting from vandalism, the
administration, with prior approval of the Board of Education,
may take such legal action as seems appropriate to recover
said damages.
Weapons Policy: A student shall not knowingly possess, handle, or
transmit any object that can reasonably be considered a weapon at
school, on the school property or at a school sponsored event. This shall
include any weapon, any item being used as a weapon or destructive
device, or any facsimile of a weapon.
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Definition of Weapons and Destructive Devices: As used in this policy, the
term “weapon” and/or destructive device means:
 any weapon which will or is designed to or may readily be
converted to expel a projectile by the action of any explosive;
 the frame or receiver of any weapon described in the
preceding example; any firearm muffler or firearm silencer;
 any explosive, incendiary or poison gas, bomb, grenade,
rocket having propellant charge of more than four ounces,
missile having an explosive or incendiary charge of more
than ¼ ounce, mine or similar device;
 any weapon which will, or which may be readily converted
to, expel or projectile by the action of any explosive or other
propellant, and which has any barrel with a bore of more
than ½ inch in diameter; any combination of parts either
designed or intended for use in converting any device into a
destructive device described in the two immediately
preceding example, and from which a destructive device
may be readily assembled;
 any bludgeon, sand club, metal knuckles or throwing star;
 any knife, commonly referred to as a switchblade, which has
a blade that opens automatically by hand pressure applied to
a button, spring or other device in the handle of the knife, or
any knife having a blade that opens or falls or is ejected into
position by the force of gravity or by an outward, downward
or centrifugal thrust or movement;
 any electronic device designed to discharge immobilizing
levels of electricity, commonly known as a stun gun.
Other Types of Weapons: Any other article that could be considered a
weapon, which does not specifically meet the definition under federal
statute, may also result in expulsion for up to 186 days.
Penalties for Possession: Possession of a firearm or other weapon of
facsimile of a weapon shall result in expulsion from school for a period of
one calendar year, except the superintendent may recommend this
expulsion requirement be modified on a case-by-case basis (see JDC).
Expulsion hearings for possession of a weapon shall be conducted by the
superintendent or the superintendent’s designee.
Students violating this policy shall be referred to the appropriate law
enforcement agency(ies) and if a juvenile to SRS or the Commissioner of
Juvenile Justice.
Reporting Criminal Possession of a Firearm by a Student: It is a crime for
any person to possess a firearm at school or on school property. A student
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who possesses a firearm shall be reported to law enforcement for criminal
prosecution.
Dress Code:
Appearance does affect the learning atmosphere of a school. Neatness, decency
and good taste are emphasized as guidelines for the understanding and
interpretation of this dress code. The code is not intended to work a financial
hardship upon any student or family; neatness and good taste are emphasized,
not expensive clothing. The universal dress code for school days and activities at
Derby Public Schools is noted below. Students who are in violation of the dress
code will receive consequences ranging from being asked to change or alter their
clothing up to suspension. Students whose clothing violates the district racial
harassment and intimidation policy will receive three days out-of-school
suspension for the first infraction, three to five day out-of-school suspension with
a possible expulsion hearing for the second offense, and suspension from school
pending an expulsion hearing for a third violation.
If a child’s appearance hinders the learning atmosphere of the classroom the
parents will be called. The following list may not be all-inclusive. When you are in
doubt about an item of clothing, call the office.
1. Clothing/logos that encourage the use of violence, drugs, alcohol,
tobacco, profanity, derogatory statements and racial or sexist slurs
are considered unacceptable on clothing items including
backpacks.
2. Clothing promoting any type of gang affiliation, short shorts, tops
that show the stomach area, mesh shirts, tank tops that have less
than one inch shoulder straps will not be permitted.
3. Sagging pants, pants that are too long, drag the floor and hinder
safety will not be permitted.
4. Unnatural hair colors and styles, face painting or tattoos will not be
allowed.
5. Boys or girls will not wear hats, bandanas or scarves of any kind.
* The ONLY exceptions to hats, bandanas, hair colors and styles
will be made on Student Council sponsored spirit days.
6. Wheeled footwear (including heelies, wheelies, etc.) is not allowed.
Coats, hats, gloves and backpacks should be identified with student names.
e-Funds (Online payments):
e-Funds is the Derby Public Schools online system for collecting student fees
(including lunch). The system is currently available to all district families. eFunds allows you to pay from your checking account or credit card. Online
payments made after 7:00 a.m. will be applied to accounts the next business
day, except for bank holidays. Find more information by going to
http://www.derbyschools.com.
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Emergency Drills:
Tornado, fire and building evacuation drills are held on a regular basis for
students’ safety. The school follows established procedures from the state fire
marshal’s office and the district’s crisis plan for these drills. In the event of an
actual emergency, parents or guardians may pick up their students at the school
or the designated evacuation site outlined in your school’s information packet.
We will not release students to other adults or by phone calls from parents or
guardians. Students will only be released to those identified as emergency
contacts. During a “shelter in place” emergency, students will not be released in
keeping with district policy.
Family Access:
Families are able to see family information, emergency contacts, health
information, fees paid at school, food service account and check attendance.
This can be accessed by going to www.derbyschools.com then go to the Parent
& Students pull down menu and select the Family Access (Student records). In
order to use Family Access, parents will need to obtain usernames and
passwords, please see the office staff of your child’s school.
Family Educational Rights and Privacy Act:
Under the provisions of the Family Educational rights and Privacy Act (FERPA),
parents of students and eligible students (those who are 18 or older) are afforded
various rights with regard to educational records which are kept and maintained
by the school. In accordance with FERPA, you are required to be notified of
those rights that include:

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

The right to review and inspect all of your educational records except
those that are specifically exempted.
The right to prevent disclosure of personally identifiable information
contained in your educational records to other persons with certain limited
exceptions. Disclosure of information from your educational records to
other persons will occur only if:
We have your prior written consent for disclosure, the information is
considered directory information and you have not objected to the release
of such information, and disclosure without consent is permitted by law.
The right to request your educational records are amended if you believe
the records is misleading, inaccurate, or otherwise in violation of your
rights. This right includes the right to request a hearing at which you may
present evidence to show why the record should be changed if your
request for an amendment to your records is denied in the first instance.
The rights to file a complaint with the Family Policy and Regulations Office
at the U.S. Department of Education if you believe Derby Public Schools
have failed to comply with FERPA’s requirements. The address of this
office is 400 Maryland Ave. SW, MES, Room 4074, Washington, D.C.
20202.
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Fund Raising:
All fund raising projects must be in compliance with Board of Education policies.
The school will not support door-to-door sales by students.
Google Apps for Education:
Derby Public Schools encourages communication and collaboration between
students and teachers by providing access to Google Apps for Education (GAE).
You can learn more about Google Apps for education by visiting
http://www.google.com/a/help/intl/en/edu/k12.html.
Your student is provided an account housed on Google’s servers that will provide
access to collaborative tools some of which are:
1.
2.
3.
4.
5.
Google Contacts
Google Mail
Google Calendar
Google Docs
Google Talk
This will allow students and teachers to share information housed in these areas.
These services are then coordinated and managed by district technology
personnel. Each student will have an email address ending with @usd260.com
and will be noted as being a student account on every email they send. A two
layer spam and security protocol is followed to limit exposure to objectionable
material.
1. Official Email Address: All students in grades K-12 will be provided a
Google Apps account which will provide them with an official district email
address. This account will be considered the student’s official Derby
Public Schools email address until such time as the student is no longer
enrolled in the district.
2. Prohibited Conduct: Student access to Google Apps is a privilege and
may not be used in the following ways:
 Unlawful activities
 Commercial purposes
 Personal financial gain
 False identity in email communications
 Misrepresentation of the school district
 Interference with Derby Public Schools technology operations
3. Access Restriction: Access to and use of a student Google Apps account
is considered a privilege accorded at the discretion of Derby Public
Schools. The district maintains the right to immediately withdraw the
access and use of student email when there is reason to believe that
violations of law or district policies have occurred. In such cases, the
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alleged violation will be referred to the building administrator for further
investigation and disciplinary action.
4. Security: Derby Public Schools cannot and does not guarantee the
security of electronic files located on the Google Apps for Education
system. Although the district utilizes Google’s two layer security and
content filtering, Derby Public Schools cannot assure that users will not be
exposed to unsolicited information.
5. Privacy: The general right of privacy will be extended to the extent
possible in the electronic environment. Derby Public Schools and all
electronic users should treat electronically stored information in
individuals’ files as confidential and private. There is an acknowledged
trade-off between the right of privacy of a user and the need of system
administrators to gather necessary information to ensure the continued
functioning of these resources. In the normal course of system
administration, system administrators may have to examine activities, files
and electronic mail to gather sufficient information to diagnose and correct
problems with system software or hardware. Users of student Google
Apps accounts are strictly prohibited from accessing files and information
other than their own. The Derby Public Schools reserve the right to
access the student email system, including current and archival files of
user accounts when there is reasonable suspicion that unacceptable use
has occurred.
Benefits:
 Students without personal access to Microsoft Office or other office suites
now have an online space to write papers, create slide show
presentations, spreadsheets and forms.
 Students have on-line document storage of created files accessible from
any Internet connected device.
 Teachers can review, collaborate and co-edit student documents providing
a new level of support and guidance.
Requirements to Participate:
 Students will have a personal login through the Derby Public Schools
secure and private Google Apps for Education link that will be located on
the district’s home Web page as well as at each building’s Web page.
 Students and parents who do not wish to participate in this program will
need to state such in writing to the student’s building principal.
 All participating students must abide by the Derby Public Schools
Computer Use policy.
Health Room Requirements:
General Information: Each school is staffed with a nurse or unlicensed
assistive personnel (UAP) who works under the direction of the nurse to
provide limited services to students as well as maintain health records.
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The nurse can provide information as to where parents can obtain health
assessments and immunizations.
First Aid: A limited amount of first aid supplies is kept in the health room. The
school nurse or UAP will administer to minor injuries.
In the event of a serious accident, parents will be notified immediately. Should
the school be unable to locate the parent, an attempt will be made to locate the
person listed as the emergency contact person. If this person cannot be located,
school personnel will exercise their best judgment in contacting the doctor or
hospital listed on the enrollment card. Local emergency telephone numbers
should be given for all students. If your home or business telephone numbers
should change during the year, keep the school office informed. Please notify us
of serious medical problems that may develop during the school year.
Illness: It is the responsibility of the parent/guardian to make arrangements for an
ill or injured student to be picked up at school, either by themselves or a person
designated by them. Students being dismissed for illness or injury may not walk
home or ride a bike home. Students may not remain in the health room for
indefinite periods of time. Please keep your child at home when he/she exhibits
any of the following symptoms:
1. severe coughing or sore throat,
2. a temperature above 100 degrees (temperature taken before
medication given), a child needs to be fever free 24 hours before
returning to school,
3. vomiting or diarrhea,
4. unidentified rashes, earaches, eyes that are red, matted or have a
discharge.
Students with communicable diseases will be excluded from school according to
state health department regulations. The following are some of the
communicable diseases for which a student will be excluded from school:
1. Chickenpox/Shingles: excluded until six (6) days after the first crop of
eruptions or when all blisters have formed scabs. Scabs are not infectious.
2. Head lice (Pediculosis): Students infected with live lice shall be excluded
from school until treatment with an antiparasitic drug is initiated.
3. Hepatitis A: excluded until seven (7) days after onset of jaundice.
4. Impetigo: excluded under medical treatment by a physician.
5. Measles: excluded until four (4) days after rash appears.
6. Mumps: excluded for ten (10) days from onset of illness.
7. Pinkeye: (bacterial conjunctivitis) excluded until 24 hours after starting
antibiotic treatment.
8. Ringworm of skin and scalp: excluded until child has been under active
treatment by a physician but should not participate in athletic activities
involving skin-to-skin contact until lesions are completely healed. Lesions
must be covered while at school.
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9. Rubella: (German Measles) excluded for seven (7) days after onset of
rash.
10. Salmonella: (Salmonellosis) excluded until diarrhea has stopped.
11. Scabies: excluded until the day after treatment has begun.
12. Shigella: (Shigellosis) excluded until diarrhea has stopped and a negative
stool culture is obtained.
13. Streptococcal disease, including strep throat: excluded until 24 hours after
appropriate antibiotic therapy has begun or for ten (10) days, if antibiotics
are not administered.
Any student who has not provided current documentation of required
immunizations will be excluded from school after November 13, 2012 per Kansas
law: KSA 72-5211a.
School immunization requirements for the 2012-2013 school year.
K.A.R. 28-1-20 defines immunizations required for any individual who attends
school or early childhood programs operated by a school.
http://www.kdheks.gov/immunize
/download/KS_Imm_Regs_for_School_and_Childcare.pdf
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
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Diphtheria, Tetanus, Pertussis (DTaP): five doses required. Four doses
acceptable if dose 4 given on or after the 4th birthday. A single dose of
Tdap is required at Grades 7-10 if no previous history of Tdap vaccination
regardless of interval since the last Td.
http://www.cdc.gov/mmwr/preview/mmwrhtml/mm6001a4.htm?s_cid=mm6
001a4_e%0d%0a
Poliomyelitis(IPV/OPV): four doses required. Three doses acceptable.
One dose required after age 4 regardless of the number of previous
doses, with a 6 month minimum interval from the previous dose.
Measles, Mumps, Rubella: two doses required.
Hepatitis B: three doses required through grade 12.
Varicella (chickenpox): two doses required for grades K-3 and 7-8; one
dose required for grades 4-6 and 9-12 unless history of varicella disease
documented by a licensed physician. Two doses are currently
recommended by the ACIP for all ages.
Haemophilus influenzae type b (Hib): three doses required for children
less than 5 years of age in early childhood programs. Total doses needed
for series completion is dependent on the type of vaccine and the age of
the child when doses given.
Pneumococcal conjugate (PCV): four doses required for children less
than 5 years of age in early childhood programs. Total doses needed
dependent on the age of the child when doses given.
Hepatitis A: two doses required for children less than 5 years of age. The
first dose is given at 12 to 18 months of age, with a 6 month interval
between the first and second dose.
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Detailed school immunization requirements by age group are listed on the
2-1-12 version of the Kansas Certificate of Immunizations (KCI).
http://www.kdheks.gov/immunize/download/KCI_Form.pdf
There are only two exceptions permitted by state law:
1. certification from a licensed physician stating the immunizations
would be a serious health threat to the student,
2. a written statement signed by the parent/guardian that the child
adheres to a religion whose teachings are opposed to immunization.
Students who are exempted from immunizations, or are not up-to-date,
may be excluded from school and all extra curricular activities in case of
an outbreak of a vaccine-preventable disease. (K.S.A. 72-5209)
Medications: Students may not keep medication in their possession,
unless special arrangements have been made regarding asthma inhalers
and epi-pens. (see school nurse) Otherwise, all medications are kept in
the health room.
In order to administer “over-the-counter" medications (including, but not
limited to:
Tylenol, Ibuprofen, supplements, vitamins, throat lozenges/cough drops
and/or herbs) the parents must provide:
1. A written request to the school nurse to give the medication, including the
dose and the time it is to be given. Parents need to supply the medication
in the original container. See school nurse for special permission form. A
written note on any other paper will not be accepted.
2. Medications for the purpose of reducing fever will not be given at school.
3. The school nurse or administrator will have the authority to refuse to give
any "over-the-counter" medication if he/she feels it is inappropriate for the
child.
Any medication, including antibiotics, which is given three times or less a
day, can usually be given at home. The doctor and parents should
understand the school staff will only be custodians of the medication, and
are not to be held liable for the child appearing at any specific time to take
the medication.
It is recommended by the district all-new medications (prescribed or overthe-counter) are administered by the parent at least one hour before
attending school so the student may be monitored for potential reactions
to the medication.
For the safety of all our students any unused or discontinued medications
will be secured in the Health Room until the parent or a designated
caregiver picks up the unused portion. Any medication that is left in the
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Health Room after the last day of the regular school year will be destroyed
unless alternate, prior arrangements have been made.
Self-Administration of Emergency Medicine: The self-administration of
emergency medicine for the treatment of anaphylactic reactions or asthma
will be allowed. To be eligible the student must meet all requirements of
this plan. This includes having the Asthma or Allergic Action Plan signed
by physician, parent and student. The plan shall also show the student
has been instructed on self-administration of the medication, is authorized
to do so in school and is aware any violations of this agreement may result
in this privilege being revoked. This plan/form may be obtained from your
child’s school.
Vision and Hearing Screenings: Each year students in kindergarten, first,
third and fifth grades will have vision screening at school. A report is sent
home to the parents. The report may recommend the child have an eye
examination if the test given at school indicates a deficiency. Students in
kindergarten, first, second and fourth grade will have hearing screening. If
your child does not pass the test you will be notified and a professional
evaluation recommended. If you do not want your child to participate in
these screenings, please notify the school nurse.
Homework:
Homework is an activity that is assigned as necessary for a variety of purposes
such as practice, enrichment or remediation. It is expected students will complete
homework assignments. Please monitor your child’s homework.
Insurance:
The school district does not carry health or accident insurance on students.
Kansas School Safety Hotline 1-877-626-8203:
This hotline is a toll free number available 24 hours a day, 365 days a year to
give students, parents and community members the opportunity to anonymously
report any potential for school violence before it occurs. Upon receipt of a call,
the dispatchers will notify appropriate law enforcement agencies and/or the office
of the superintendent of schools depending on the severity of the situation. For
more information go to www.ksde.org, click on “subject” categories and go to the
“safety” link.
Latchkey:
Enrollment must be completed in the latchkey office. This is separate from online enrollment. The licensed childcare program, serving all Derby Public Schools
students (K-6) is located at Pleasantview Elementary and Swaney Elementary.
Latchkey is open from 6:00 a.m. until the school day begins and from the time
school dismisses until 6:00 p.m. A summer program is also available. Fees are
reasonable. Please call 788-8532 for more information.
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Lunches:
The school district will provide each student with the opportunity to participate in
the school lunch program. Free or reduced lunches are provided for students
who are qualified under school district, state and federal guidelines and
regulations governing this program. Students are only allowed one free or
reduced breakfast and one free or reduced lunch per day.
In the National School Lunch Program, schools must offer five food components
(milk, fruits, vegetables, grains, meats/meat alternates). Students are allowed to
decline two of the five required food components, but must select at least ½ cup
of either a fruit or vegetable. Students must select the other food components in
the quantities planned.
The purpose of allowing students to decline items is to reduce food waste and
give students the opportunity to select foods they want to eat. It is important to
remember school lunch provides approximately one-third of the student’s daily
nutrition needs. The fewer menu items selected, the less nutritional benefit
students will receive. Therefore, we do not discourage students from taking a
whole meal.
The price per meal remains the same whether students select the minimum
number of items or the full meal. It is the student’s responsibility to notify the
servers if they want to decline a food item. Students who want to decline an item
must raise their hand before reaching the serving window. When they reach the
serving window, they need to tell the server which food they do not want.
Lunch/Food Allergies or Intolerances: Substitutions may be made on a
case-by-case basis only when supported by a completed meal
modification form signed by a physician, physician assistant or nurse
practitioner. The parent or guardian may be asked to provide the
substitute food item prescribed by the physician or recognized medical
authority.
Lunches for Students with Disabilities: Child Nutrition Program regulations
require School Food Service Authorities to make substitutions for students
with disabilities who are unable to consume specified food items found on
the standard school menu. A child with a disability is one who has “a
physical or mental impairment that substantially limits one or more major
life activities (7CFR Part 15b.3).” A student with a disability shall be
provided food substitutions when a dietary accommodation is prescribed
by a licensed physician. Parents are encouraged to participate in the
planning of prescribed meals for their child. Food Service Providers shall
serve special meals at no extra charge (beyond that charged by the
district to non-disabled students) to children whose disability restricts their
diet.
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Media Center:
Lost or damaged library materials are the student’s responsibility for
item.
Moving:
Students who begin the year with resident status and whose parents move out of
the district after September 25 may complete the school year if they can make
suitable arrangements with the school administration. Academic performance
and behavior of the student will be considered by administration with these
requests.
Non-Resident Policy
See district website.
In District Students
Students who move out of their current school’s attendance area, but do
not move out of Derby Public Schools during the school year may finish
the school year at their current school if suitable arrangements can be
made regarding transportation.
Packets:
A packet of information is sent home weekly. It will include notes and bulletins
from school. It will also contain samples of your child’s work. Please review the
contents of the packet. Sign and return the packet to school the following day.
Parental Rights:
Parental rights concerning access to student records - KAR91-12-44, 45, 56.
1. Right to inspect and review records; or to have their representative inspect
and review records; and possibly make copies of those records,
2. Right to be informed of all types and locations of records being collected,
maintained or used by the agency,
3. Right to a response to reasonable request for an explanation of any item
in the records,
4. Right to ask for an amendment of any record on the grounds it is
inaccurate, misleading or violates privacy rights,
5. Right to a hearing if the agency refuses to make a requested amendment,
6. Right to enter into records your comments or reasons for disagreeing with
the hearing decision,
7. Right to restrict access to their child’s records by withholding consent to
disclose records,
8. Right to be informed before information in their child’s file is to be
destroyed,
9. Right to be told to whom information has been disclosed,
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10. Student’s Rights Policy - The permission or consent required of and the
rights accorded to the parents of the students shall be required of the
accorded to only the student provided that he/she:
a. is married or declared emancipated by the court, or
b. has attained 18 years of age and has not been legally adjudicated
to be an incapacitated person.
Parent-Teacher Conferences:
Parent-Teacher Conferences will be conducted on the same dates district wide.
Each school will provide a minimum of 14 hours of conference time. Conferences
will be held in October and February of each year.
Parties:
With teacher approval, parents may send small, inexpensive treats (per JGCA
and JGCA-R Student Wellness) for a child’s birthday. Party supplies such as
streamers, banners, balloons, noisemakers, party hats, etc. are not allowed.
Please plan for these larger "parties" to be held in the home environment. The
treats may be served during the day at the teacher’s discretion. Invitations to
parties held at home will not be handed out at school. Private parties which
include limousine service pick-up from school for party goers are not allowed.
Please make arrangements for limousine pick-up at your home.
Personal Property:
Students should not bring personal property items to school unless they have
been requested by a teacher and are a useful part of their class work. Examples
of such items are electronic devices, skateboards, collectable cards, and toys.
Such items will be taken from students and kept in the office to be picked up by
the parent.
Physical Education Participation:
On days your child has PE make sure your child has non-marking gym shoes to
wear. Because of safety concerns, we will not allow students to participate in PE
class without proper shoes. We request girls wearing dresses have a pair of
shorts or jeans to wear during PE.
Policy and Procedure:
If a topic is not specified in this handbook it falls under board policy and if not
covered there, then it is the prerogative of the building administrator.
Promotion and Retention Policy:
In arriving at a decision for either the promotion or retention of a student, the
teacher will consider the viewpoints of the special services personnel, principal,
and parents. The final decision in any case pertaining to promotion or retention
shall rest with the building principal.
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Safety Committee:
As we follow the district’s Strategic Plan, every school has implemented their
own Safety Committee. This committee will meet to address all safety concerns
shared by parents, students or staff. If you have a safety concern you would like
to share with the Safety Committee, please call the school office. Safety is a top
priority for all Derby schools.
School Notification System:
The primary phone number and e-mail for each student/family will receive
notification of district and building information through the school notification
system. Some examples of school notifications may include school closings,
early dismissals and event reminders.
School Security:
To provide a secure building environment, outside doors to the building will be
locked during the school day. After 8:10 A.M. entrance to the building must be
through the front doors near the office. Exit is possible through all doors, but
entrance is restricted to the front doors.
Student Transfer Requests:
Elementary students attend the school designated as the attendance center for
their residential area unless directed to enroll in another school by the
Superintendent or exemptions are granted for medical reasons.
All sixth grade students attend Derby Sixth Grade Center, 715 E. Madison,
seventh and eighth grade students attend Derby Middle School, 801 E. Madison.
All ninth through twelfth grade students attend Derby High School, 920 N. Rock
Road.
Parents may wish to request a transfer for their elementary children in order to
attend a school other than the one assigned as their neighborhood attendance
center. Application forms for transfer are available at each elementary school and
the Administrative Center, 120 E. Washington, Derby.
As a school district it is our intent to equalize pupil/staff ratios, while trying to
meet parental requests for transfer. We strongly believe in the concept of
neighborhood schools, and as such, it is our intent to give first priority to those
students living in their assigned attendance area and then followed by those
requesting transfers. Prior to transfer requests, priority will be given to students
living in their designated attendance area and attended the previous year
followed by students living in their designated attendance area who were district
directed to attend another attendance center in the prior school year. Next,
priority will be given to students who move into their home attendance area after
the last day of school or lived in the attendance center in the prior school year,
but did not attend Derby Public Schools. With this being said the priority for
attendance at any building will be as follows:
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Priority 1:
 School Choice: Designated Title I Schools.
Priority 2:
1. In-district employees’ students who live outside the attendance area.
completed five consecutive years in the requested building.
3. In-district students who live outside the attendance area who have
completed four consecutive years in the requested building.
completed three consecutive years in the requested building.
completed two consecutive years in the requested building.
completed one consecutive year in the requested building.
Priority 3:
All new in-district transfer requests, not falling under priorities 1-2.
Priority 4:
1. Out of district employee students.
2. Out of district students who have completed five consecutive years in the
requested building.
3. Out of district students who have completed four consecutive years in the
requested building.
4. Out of district students who have completed three consecutive years in the
requested building.
5. Out of district students who have completed two consecutive years in the
requested building.
6. Out of district students who have completed one consecutive year in the
requested building.
Priority 5:
All new Out-of-District (non-employees) Waiver transfer requests.
Note: If more than one item is listed under a priority above, the first item has
greatest priority, the second item listed next, and so on.
All transfer approvals must be completed within three days of the district transfer
meeting.
If there are more requests than openings and the above criteria does not
distinguish placement, a random selection process will be utilized. A forced
transfer could occur at any priority level. A forced transfer is a district directed
transfer to another attendance center based on class size, or at the direction of
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the Assistant Superintendent of Human Resources. If a forced transfer occurs
the district will provide transportation. For all other approved transfers, the
parent/guardian is responsible for transportation.
Students that are force transferred during a given year should complete the
school year in the designated building. Any exceptions to this procedure will
require approval of the assistant superintendent of human resources.
It is also important to note that each student will be considered on an individual
basis, not a family basis.
Three (3) spaces per classroom will be held open to accommodate students who
move into the attendance area after the start of school. We also will not have
schools accept transfers if their student number is 21 or higher for the affected
class in grades K-3 and 25 or higher for the affected class in grades 4-5.
Attendance priority for students in special education or ESL classes must remain
with the district to best serve the needs of these students. The building principal,
based on prior enrollment patterns, may deny a transfer request if they feel
additional students will be enrolling in their building. The Superintendent or
designee must approve any exceptions to this policy.
Following are transfer procedures:
1. Transfer requests may be generated at any school on April 15 or after.
2. If a student is to be denied a transfer request based on behavior or
attendance for the following year the parent must be informed no later
than June 1.
3. All transfer forms will be sent to the home school prior to the transfer
meeting.
4. A transfer meeting will be held following enrollment. This is where all
transfers will be approved.
5. The school where their child will attend will notify parents.
6. Requests for transfers after the initial transfer meeting will involve the two
schools and the Superintendent or designee.
7. Transfer requests will cease three school days following the transfer
meeting. i.e. If the transfer meeting takes place on Monday no transfers
will be considered starting Friday of the same week.
Student Wellness:
Derby Public Schools is committed to providing a school environment that
enhances learning and development of life-long wellness. In order to create such
an environment, the district will:
1. In order to increase food safety and decrease the risk to students with
food allergies, classroom “treats” brought to school by students must be
individually prepackaged by a manufacturer.
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2. Work towards offering only nutritious foods in fundraising activities,
classroom food rewards, parties, and celebrations.
3. Work towards reducing non-nutritious food rewards for student success
and achievements.
Monitoring Requirements
food allergies, classroom “treats” brought to school must be pre-packaged
by a manufacturer.
be healthy snacks.
and/or beverages.
nutritious foods.
 Students are allowed to have to have individual water bottles in the
classroom.
the play ground.
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Physical Activity Outside of School
Information is provided to help families incorporate physical activity into the lives
of all household members.
Wellness Policy Promotion
Work toward building opportunities for in-service for faculty and staff regarding
district policies and general information on health and wellness.
Inform the community, through various media, of district policies and general
information on health and wellness.
Technology:
It is my responsibility to:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Use the equipment with care,
Have teacher permission for my time at the computer,
Use only school-appropriate language, pictures and data,
I will not use a computer to harm other people or their work,
I will use the equipment with care at all times,
I will use resources such as disks and paper wisely,
I will only use materials assigned by my teacher,
I will have a teacher’s permission for using the computer, lab, or Internet,
I will use only “school appropriate” language, pictures, and data on the
computers and network,
10. I will only connect to sites approved by my teacher,
11. I will notify a teacher or other adult right away if I come across
inappropriate language, pictures or other data,
12. I will not trespass in other’s folders, work or files,
13. I will follow copyright laws,
14. I will be prepared to be held accountable for my actions and for the loss of
privileges if these rules are not followed.
Title I:
In accordance with the Elementary and Secondary Education Act, Section
1111(h)(6) PARENTS' RIGHT TO KNOW, this is a notification from Derby Public
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Schools to every parent of a student in a Title I school that you have the right to
request and receive information in a timely manner regarding the professional
qualifications of your student's classroom teachers. This information regarding
the professional qualifications of your student's classroom teachers shall include
the following:
 If the teacher has met state qualification and licensing criteria for the
grade level and subject areas taught;
 If the teacher is teaching under emergency or temporary status in which
Kansas qualifications and licensing criteria are waived;
 The teacher’s baccalaureate degree major, graduate certification, and field
of discipline; and
 Whether the student is provided services by paraprofessionals, and if so,
their qualifications.
If at any time your student has been taught for four or more consecutive weeks
by a teacher that is not highly qualified, you will be notified by the school of this
information.
If you have questions or concerns, please feel free to contact the school that your
child attends.
Visitors:
Visitors are always welcome in our elementary schools. Visitors to our schools
must sign in the office and obtain a visitor badge before going to classroom
areas.
Weather Guidelines:
Students will not be expected to go outside for recess when:
1. there is rain, sleet, or snow falling,
2. the temperature or wind-chill index falls below 15 degrees, or above 100
degrees
3. the principal determines the students should remain indoors (i.e. high
winds, extreme heat, etc.).
It is expected a child will remain indoors during recess when:
1. honoring a written parent request,
2. the school is responding to a child’s medical need, or
3. the school (teacher or principal) determines the child is inadequately
clothed.
Derby Sixth Grade Center
BUS SCHEDULES & REGULATIONS: Buses are scheduled to arrive and leave
at various times. If students or parents have any questions regarding specific
pick up times and locations, they should contact the transportation division of the
Derby Schools at 788-8450. Students will be assigned bus routes at the
beginning of the year and will be given a copy of bus regulations. Students are
expected to conduct themselves in a manner which permits and promotes safe
transportation. Regulations must be obeyed while riding the bus. Violation of
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any of the regulations will be regarded as willful disobedience, and a student’s
transportation privileges may be withdrawn at the discretion of the transportation
department and/or the school administration. Reports of unacceptable behavior
may result in parental/guardian contact and/or a parent/school district
conference. Sixth Grade Center students must take the shuttle bus to the Derby
Middle School Transfer Station. Walking to the shuttle bus area is prohibited.
MEDIA CENTER: Students will be able to check up to three (3) books at
regularly scheduled times or with permission of a teacher. Books are checked
out for a period of 1 week and may be renewed once if necessary. Students with
overdue books and materials will pay a fine and may be denied the privilege of
checking out any other materials from the Media Center. We expect our students
to return books on time. Overdue notices and bill notices are sent home as
needed. Lost or damaged library materials are the student’s responsibility for
item.
VISION/HEARING/DENTAL SCREENINGS: All students will receive a hearing
and dental screening conducted by the school nurse. Students enrolled for the
first time in Derby schools will also receive a vision screening. The school nurse
will notify you after your child’s screening is completed. Please note that this is a
screening to determine if further evaluation is necessary and should not take the
place of routine care by your physician.
PROPER LUNCHROOM BEHAVIOR:
1. Report to assigned table, remain seated until table is dismissed to get in
line.
2. All food must be eaten at the tables in the cafeteria.
3. When finished, place trash in trash can, liquid in bucket, and tray in wash
area.
4. No food or drink may be taken from the cafeteria.
5. Be sure to have lunch money arrangements made ahead of lunch time.
6. During the lunch period, students may use the restrooms just outside the
cafeteria with supervisor’s permission.
7. Procedures for leaving the cafeteria will be explained by the cafeteria
supervisors.
SCHOOL-HOME COMMUNICATIONS: Evaluated student work and school
communication will be sent home on a regular basis. The school schedule and
monthly newsletter are available on the Sixth Grade Center website. See the
Derby Alerts and Grades section of this handbook for more information on those
programs.
GRADES: The grading scale is as follows:
A – Superior
90-100%
B – Above Average
80-89%
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C – Average
D – Below Average
F – Work of this
quality may not
be counted for
credit
70-79%
60-69%
59% and below
Students and teachers may access a gradebook through the Family Access tab
on the district website. Passwords and directions are available in the Sixth Grade
Center office.
Derby Middle School
DMS ATHLETICS & ACTIVITIES PARTICIPATION and ELIGIBILITY
1. A student must be regarded in good standing by district school and
KSHSAA regulations (Rule 14 KSHSAA Handbook).
2. An athlete must have physical and insurance information on file in the
Athletic Office before he/she is eligible to participate or tryout. Physicals
must be dated after May 1 and are good for one entire school year.
3. The student must be currently enrolled at Derby Middle School in a
minimum of seven (7) subjects of unit weight and receiving a passing
grade in all of their classes.
4. To be eligible to begin an athletic/activity season, a student may have no
more than one (1) semester F the previous semester or last semester in
attendance. An F in any one of the rotation classes will also count as one
(1) semester F. For a seventh grader to be eligible at the beginning of the
year, he/she may have no more than one (1) F in any second semester
class at the 6th grade level.
5. The Athletic/Activities Director will check eligibility of every student
involved in an activity governed by the KSHSAA at approximately the end
of the third week of that activity.
6. Students failing at any one of the eligibility checkpoints will become
ineligible for an entire week (including the weekend) as determined by the
Athletic/Activities Director. The student will continue to lose weekly
eligibility until all grades are passing. Grades will be monitored until the
end of the activity.
7. To be eligible to begin an athletic/activity season, a student and their
parent must complete and return the consent for random drug testing.
8. Students transferring in from other schools must meet KSHSAA eligibility.
After the first eligibility check, students must then comply with all DMS
eligibility policies.
program, activity, or trip, it is the student’s responsibility to make
arrangements regarding his/her assignments in advance of his/her
absence.
10. A student shall be in school the entire day of a performance, scheduled
contest, program, activity, or trip if he/she expects to participate. Any
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exception shall be cleared through the administration (school day
performances or activities are considered as part of the school day). If in
question please call the school in advance for prior approval. A doctor’s
note will be necessary when school is missed due to an appointment.
MEDIA CENTER
Students may check out three (3) items at one time for a period of two (2) weeks.
Students are encouraged to return books on time. Overdue notices are sent out
through team teachers. Students with overdue books and materials will pay a
fine and may be denied the privilege of checking out any other materials from the
Media Center. Lost or damaged library materials are the student’s responsibility
for replacement. The replacement cost will be the cost to the district to replace
the item.
Derby High School
DANCES: REQUIREMENTS FOR DERBY HIGH SCHOOL DANCES
1. All school policies concerning behavior apply.
2. An administrator and a sponsor will verify IDs and check for any violation
of DHS alcohol or drug policy and/or other policy violations. DHS IDs will
be required of all DHS students at the door prior to admittance to the
dance.
3. All dates must be preregistered and must purchase tickets in advance.
Only one date will be allowed for each DHS student in attendance at the
dance.
4. Preregistered guests will submit tickets to the ticket-taker and sign a guest
list in the presence of a faculty sponsor.
5. The administrators and sponsors will observe behavior of students on and
off the dance floor as well as in the rest rooms.
6. Standing and sitting on the tables or walls or standing on the chairs will
not be allowed. Glow sticks are not allowed.
7. Students who leave the dance will not be allowed to re-enter.
8. School grounds outside and in the parking area are off limits to groups for
visiting or loitering.
9. Fall Homecoming will be from 9:30 to 11:00 p.m. after the football game.
Holly Ball and Prom will be held on a Saturday night from 8:00 p.m. until
11:00 p.m. All ticket sales will end and no students will be admitted after
the first hour of the dance.
10. There must be at least 10 adult sponsors scheduled to work every dance.
Failure to obtain parent-sponsors will result in the dance being cancelled.
Parents are welcome to attend any dance.
11. Students below the ninth grade will not be admitted to DHS dances.
12. Dance Guidelines (applies on and off the dance floor): Lewd and
inappropriate dancing such as “freaking/grinding” or other similar dancestyles will result in the student being asked to leave the event. Parents
will be notified. Dancing guidelines include, but are not limited to:
 No straddling legs
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No bending over (dancers must be in a vertical, standing position)
No front-to-back touching/grinding
No inappropriate touching
No “making-out” (no overt and/or prolonged public displays of
affection)
 Both feet on the floor
 No hands on the floor
 Students are encouraged to leave personal items at home as the
school is not responsible for lost or stolen personal property during
dances.
13. Derby High School students are responsible for any date they bring to a
dance. All dates will follow DHS rules and regulations while attending a
high school activity.
HALL PASSES
No student is to be in the halls without a pass from staff or instructor. Each
student will report to his class first and then, with permission from the teacher,
obtain a pass to go to another class or to the office. The student must comply
with the above regulation; otherwise, he or she could be counted absent or tardy
from class. When a pass is granted, the student must report back to his or her
teacher before the end of the period. No student is to be in the parking lot area
during class time or during lunch without a pass or escort from the attendance
office. Students must be prepared to produce their ID cards to adult staff upon
request.




LUNCH PROGRAM
The lunch period is a “”closed period.” Permission to leave campus may be
requested by a parent. In the case of an athlete or activity participant whose
eligibility to participate in practice or event may be impacted by the absence
during the day, a Principal and Athletic Director must both approve the request
prior to an absence during 3rd or 8th block.
Students leaving the grounds during lunch without administration permission are
subject to consequences that may include suspension. Students are not allowed
in the parking lot without a pass/escort from the office.
MEDIA CENTER POLICIES AND PROCEDURES
Overdue Materials
Students having fines or overdue books will not be allowed to check out other
materials. Fines will be charged as follows: 10 cents per day/per book; $1.00
per day/per reference book and magazine; $1.00 if a book is returned with a
damaged bar code. Fines maximize at $5.00 per item. Lost or damaged library
materials are the student’s responsibility for replacement. The replacement cost
will be the cost to the district to replace the item.
PERSONAL PROPERTY
Derby High School or Derby Public Schools is NOT RESPONSIBLE for the theft
of, loss or damage to items of personal property brought to school by students.
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Incidents involving lost, stolen, or damaged personal property are to be reported
by the student to the DHS School Resource Officer. Personal items that are lost
or stolen will not be searched for/investigated by the DHS Administration, but
instead will be referred to the DHS School Resource Officer. Students are
discouraged from bringing personal property (e.g. skateboards, iPods, cellular
phones, other electronic devices, etc.) to school. Teachers may determine use
of electronic devices in their classroom. (Please see Electronic Communications
Devices.) Personal property items that become distracting to the learning
environment may be taken from the student and kept in the office until a parent
picks them up.
Beverages in Classrooms
 Teachers may determine the presence, visibility, and use of water bottles
in their classrooms.
 Water is the only beverage allowed in classrooms and only at the
teacher’s discretion.
4. Electronic Devices (Non-communication)
Any electronic device that becomes distracting to the learning environment
may be taken from the student and is subject to classroom and/or
administrative consequences.
5. Electronic Devices (Communication)
The use of electronic communication devices by students on school property
during the school day (8:00 A.M. – 3:12 P.M.) is restricted due to the potential
for classroom disruption. Use of items intended to look like or simulate such
devices are also restricted on school days from 8:00 A.M. to 3:12 P.M. The
district is not responsible for loss or damage to any personal property, even if
personal property is lost, stolen, or damaged on school grounds. Students are
responsible for all personal property items. Personal property that is lost,
stolen or damaged will not be searched for/investigated by the DHS
Administration, but instead will be referred to the DHS School Resource
Officer.
Use of electronic devices that violate privacy laws, result in sexual
harassment, classroom cheating, or any school disruption may result in
suspension and/or expulsion from school. Students may text during their
lunch period, in the hall as well as with teacher permission during class.
Students may not talk on their cell phones between 8:00 and 3:12. Students
may not take photos or images at any time.
STUDENT WELLNESS – MONITORING REQUIREMENTS
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food allergies, classroom “treats” brought to school must be prepackaged
by a manufacturer.
be healthy snacks.
and/or beverages.
nutritious foods.
 Students are allowed to have individual water bottles in the classroom.
Physical education is a BOE approved curriculum area and should not be
targeted or labeled as optional at the elementary level when it comes to
incomplete assignments, make-up work, or “pull out” for help in other areas of a
child’s education.
EARLY GRADUATION
Students wishing to graduate early must meet with their counselor to develop a
plan of study.
Approval Process: The approval process begins with the student meeting with
their counselor to develop a plan of study that will ensure that graduation
requirements can be completed by the requested graduation date. After a plan of
study has been developed and approved by the counselor the student shall
submit a request in writing to the Principal for permission to graduate early with
reasons to support his/her plan and request. A parent or legal guardian of the
student must submit a letter in support of the student’s written request. Pictures
of three year graduates will remain in the Junior section of the Yearbook, not in
the Senior section and will not be a part of the Senior panoramic picture.
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SENIOR ACADEMIC RECOGNITION
Senior academic recognition is based on a seven semester weighted
computation. Recipients must have completed US Government SOC800, AP
Honors US Government SOC890, Aventa OCL820
Students with the following GPA’s will be recognized in groups at graduation:
3.450 – 3.749
Green and White Honor Cords
3.750 – 3.999
Silver Honor Cords
4.000 or higher Gold Honor Cords
DISTRIBUTION OF GRADE CARDS/Progress reports
Grade cards/progress reports are distributed after the close of each quarter. It is
not necessary to return the grade cards/progress reports to school. If the student
loses a card or report, a copy may be requested from the office. The final card
will be mailed or possibly available online.
FINALS OPT-OUT INCENTIVE
In an effort to motivate all students to do their best throughout the semester and
reward them for their academic achievement, students will have the opportunity
to opt out of their final exams*. Teachers will determine the students who qualify
to opt out by the class period before exams. The current criteria is, but remains
subject to immediate change by administration:
LETTER AWARD--ACADEMIC
Academic letters are awarded to the top ten percent of the senior class in order
to encourage and recognize outstanding participation and excellent scholarship.
1. During the life of the high school transcript, any student who earns a grade
lower than “C” will be ineligible to receive an academic letter.
ADVISORY BLOCK
Advisory block is a structured tutorial opportunity for enrichment and assistance
that occurs during the school day.
The purpose of Advisory block is to provide opportunity for students who do not
have time to get help from their teachers during, before, or after the school day.
All students may use this time to make up class work missed due to excused
absences or do homework.
Advisory Block Guidelines
All students will plan ahead to have something productive to do during Advisory
block.
Teachers will monitor the flow and number of students in their room during
Advisory block.
Students may go to the gym and P.E. department only for make-up work and if
they have been pre-signed by the P.E. teacher.
Students may go to the library during Advisory block only if pre-signed by the
content area teacher. Advisory block teachers may not initiate passes to the
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library without prior consent from the librarian.
Special education teachers may use Advisory block time as resource time for
their students.
Departments may offer enrichment experiences during Advisory block time if
there is still a teacher available to help with their classroom work.
Teachers must be in their classroom during Advisory block unless assigned other
duties. Paras may be assigned duties by the teachers which would take them
from their classroom.
Grade cards and second semester class schedules will be distributed to students
during Advisory block.
Discipline situations are to be handled using the Classroom Management Step
Form or, in severe cases, removing the student to the office with a behavior
referral.
Teachers will only allow students to study, read or engage in productive activities
that occur in their regular classes. This is not a time for off-task behaviors.
Advisory Block Procedures
1. Advisory Block is .25 credit
2. Advisory Block is not a part of eligibility criteria.
3. Advisory Block will be grades as A – Pass – Fail. Criteria for grading will
be included in the syllabus provided to students by their Advisory teacher
each fall or when starting the class.
4. A weekly schedule for Advisory activities will be included in the syllabus
provided to students by their Advisory teacher each fall or when starting
the class.
Pre-signing
Students must be pre-signed before Advisory begins to travel. The only pass
used for pre-signing is the student handbook.
ATTENDANCE
OFFICE HOURS: 7:30 – 4:00 PM
ATTENDANCE PHONE: 788-8522
ATTENDANCE PROCEDURES
A. Excused or Unexcused Absences (Cf. IHEA, JDD) (See JBE)
The high school principal or his/her designee will determine whether a
student’s absence is excused or unexcused. The school’s daily attendance
report will indicate those absences that are unexcused. Student absences will
be excused for the following reasons:
personal visit on the day of the absence. Notes and e-mail are not accepted.
Any absence will be regarded as unexcused if the school (attendance office) is
not notified by phone call or personal visit from the parent within two school
days when a student is absent for any reason. An attempt will be made to
notify parents who have failed to call the school on the day of the absence.
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B. Excused Absences
Students will be allowed to complete the work missed during the excused
absences according to the regulations listed in the make-up policy. The time
period allowed for making up the assignments is listed under “Make-Up Work”
in the handbook.
C. Homebound
Homebound is a program offered to students who have specific long-term
health or personal problems that are better dealt with outside the regular
school environment. The homebound program is coordinated through the
Director of Special Services. Acceptance into the program must be at the
request of a physician. Parents or school personnel may initiate the action
leading to acceptance into the program on behalf of students if there is a need
and that need is supported by a physician.
The Director of Special Services (788-8460) and the Derby High School
homebound coordinator (788-8500) coordinates homebound services through
a homebound teacher who is the liaison between home/hospital and the Derby
High School teachers. The parent/guardian must receive homebound approval
from the Director of Student Support Services. After approval is confirmed the
Derby High School homebound coordinator will arrange a meeting with the
parent/guardian, student, and homebound teacher and Derby High School
teachers to explain the homebound process in all of the classes that
homebound services are needed. The Derby High School teachers will make
the final determination of the quality of work done by the students and will
determine the final grades. Upon returning to DHS, the student and
parent/guardian must meet with the DHS homebound coordinator to review
progress and to adjust school schedule if appropriate.
D. School-Related Activities
Teachers will not record absences due to school related
(instructional/athletic) activities.
1. Each student is responsible for completing all class work before his/her
absence or for making advanced arrangements with the teachers
concerning the deadline for assignments.
2. Re-scheduled activities – arrangements may be made after the
absence, if there is not time before.
3. Failure to complete the required assignments will result in course grade
being lowered proportionally to the assignments not completed.
E. Unexcused Absences
Any student under 18 years of age is required by law to attend school and
if such child is inexcusably absent there from on either three (3) consecutive
days or five (5) or more days in any semester, such child is “truant” as
specified in Kansas School Compulsory Attendance Law, KSA 72-1113. As a
school procedure a doctor’s note may be required to excuse absences.
An unexcused absence is defined as “a student being absent any five (5)
consecutive minutes or more of the school day without permission from the
school.” Excused absences must fall within the guidelines of the Derby High
School attendance policy (See Excused or Unexcused Absences.). If an
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absence is determined to be unexcused, the classroom teacher(s) shall be
informed. Students leaving school without permission or who are truant may
be subject to in-school or out-of-school suspension. Students who violate the
closed campus policy will receive a zero (0) for all work done this period.
Reporting Unexcused Absences:
1. All absences must be excused by a parent or guardian within two
school days of the student’s absence from school (see Attendance
Procedures in the student handbook). All unexcused absences current
after two school days will be counted towards referral to the intervention
and discipline procedures.
2. Teachers will notify parents of student unexcused absences by
telephone, e-mail, letter, or conference when a student has accrued
three unexcused absences. The teacher will document contacts.
Detentions
Administrators, at their discretion, may assign detentions or other disciplinary
measures found in the Student Handbook as a consequence for student
unexcused absences.
F. Tardies
In all classes, students will be counted as tardy if not in the classroom
when the tardy bell rings. Students are expected to make up any work missed
due to being tardy to class. A first or sixth block tardy will be counted at 9:00
A.M. on Mondays and 8:00 A.M. Tuesday-Friday. Students arriving to school
after the tardy bell must report to the Attendance Office and check in before
reporting to class.
G. Pregnancy
(BOE policy – Refer to JQE)
Once the student has been diagnosed as being pregnant, she must report to
the school nurse. Should there be symptoms that indicate complication, the
school nurse and an administrator must be notified. Any circumstances which
relate to a student’s pregnancy that may affect attendance at school should be
communicated to the building administrator.
H. Make-Up Work
The teacher’s primary function in the classroom is to provide instruction to the
students who are in attendance in the classroom. Learning opportunities
should not be lost for students who are not present in the class. To protect
teaching and learning opportunities, all requests for make-up must be made
either before or after school or during Advisory block. A reasonable length of
time for a student to prepare and hand in make-up work will be allowed for
excused absences in all classes.
1. Exams – Each student is responsible for making up each exam.
Following a one-day absence, if a student has prior knowledge of a
planned exam, he/she must take the test on the day of his/her return to
class. Except at the teacher’s discretion these exams will not be
allowed to be taken during scheduled class time.
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2. Short-term assignments – On the day a student returns to school, it is
his/her responsibility to make arrangement with the teacher regarding
completion of the work missed during the absence.
3. Long-term assignments with specified deadlines – Assignments that
have a duration of six school days or more must be turned in by the
scheduled deadline. An excused absence on the day of the deadline
does not give an extension to the deadline. The student or the
student’s parents/guardians will be responsible for getting the
assignment to the school. Long-term assignments can be turned in on
any school day prior to the scheduled due date.
Students and parents are asked to wait at least one day before asking for
homework assignments in regard to long term absences. It is helpful if
requests are made prior to 8:15 A.M. to allow teachers their planning periods
to prepare the assignments. If your call comes in after 9:00 A.M., the
homework will be ready to pick up the following day. Please pick up the
homework in the main office between 3:15 and 3:45 P.M. Once the homework
has been requested, we do need to have the homework picked up that day. A
minimum of one day make-up for each day absent will be allowed. This may
be extended only with the consent of the teacher or administration and in
extenuating circumstance. This does not apply to long-term assignments with
specified deadline. (See above.) This does not apply to students in activities.
(See School-Related Activities.)
I. Anticipated Absence
Students having prior knowledge of anticipated absence of three days or
more are to notify the office for approval by administration prior to the
absence. It then becomes the student’s responsibility to obtain a prearranged
absence form in the attendance office and complete arrangements with each
teacher. The form must be returned to the appropriate administrator and
submitted for excused absence recording. This does include finals.
J. Check-Out Procedures
Students wanting to check out for any reason must come to the attendance
office and obtain permission to leave campus. Leaving without permission will
result in an UNEXCUSED ABSENCE. Students leaving first and having
parent/guardian call later to excuse the absence will not be considered
excused. Students returning to school must check in through the attendance
office.
Check-outs due to illness require the following:
1. Nurse’s approval.
2. Parent contact with the office or written statement/phone call from the
doctor’s office.
3. Administrative approval for extenuating circumstances.
K. Students of Legal Age
1. Students 18 years of age, living at home – Parents/guardians are
responsible for excusing students. Students are responsible for
following the attendance and check out procedures of this handbook.
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2. Eighteen-year olds who do not live with a parent or guardian may
excuse themselves for days absent and all school correspondence will
be sent to them directly. When a student of any age is not living with a
parent or guardian, the administrator in charge of attendance will make
student contact on the tenth (10) absence. At that time the student will
be notified that for any future absences:
a. A doctor’s statement will be required within two school days of
the absence or
b. The administrator in charge of attendance will make the
determination as to whether the absence is excusable or
nonexcusable.
PART-TIME STUDENTS
Any student who is on a reduced schedule is not allowed in the building or on
school ground except during times when he/she is assigned to classes. Students
who return to school must check in through the office.
ALCOHOL AND OTHER DRUGS
Students are not to use alcohol or other drugs or simulations of drugs or be
under the influence of those substances, on school property, at school activities,
or at school-sponsored events. The possession of alcohol or other drugs, or
simulations of drugs, or drug-related paraphernalia on school property or at
school-sponsored events is prohibited. Parents of students who are under the
influence of alcohol or other drugs will be contacted. At that time they will be
asked to come to the school/activity to pick up their child.
No students shall sell for money or other considerations or distribute, give, trade,
or dispense alcohol, drugs or simulations of drugs or drug-related paraphernalia
on school grounds or at school-sponsored events. If an activity is school
sponsored, all alcohol or other drug violations will be disciplined under both the
Derby High School Code of Conduct and the Derby High School Athletic/Activity
Code of Conduct. Students who are participating in activities sponsored by
organizations which have contracted the use of school facilities are excluded
from the DHS Code of Conduct policy, but not the DHS Athletic/Activity Code of
Conduct. Improper usage, abuse, or distribution of any medication, prescription
or over-the-counter, may result in disciplinary action.
The violation of the above regulations will result in disciplinary action by school
authorities. There will be an automatic ten day out-of-school suspension with an
expulsion hearing on the first offense for possession of drugs, drug
paraphernalia, or alcohol on school property, at school activities, or at schoolsponsored events. Local law enforcement authorities will be called to investigate
any situation when deemed necessary by the administration. Local law
enforcement authorities will be called each time that a student is in possession of
or under the influence of any potentially dangerous drug and/or narcotic. The
school may make the following two additional requests of the families and
students before the students re-enter school after the suspension:
82
DRESS CODE
In order to create the most positive learning environment, students are expected
to dress appropriately. Items that are considered to be inappropriate include but
are not limited to:
 Hats/Sweatbands/Bandanas/Hoods/Dew or Doo Rags
 Jewelry and accessories that exaggerate intended use (including chains)
 Sunglasses
 Shorts shorter than finger tip length.
 House slippers
 Tops and shirts without a full front and back, full sides and over the shoulder
straps that cover all undergarments.
 Sagging clothing, pants hanging below the waist, or pants that expose the
clothing underneath or excessive skin (holes in pants).
 Apparel displaying tobacco/drug/alcohol advertisement
 Revealing skirts/dresses (administrator discretion)
END OF DAY PROCEDURES
Students who are not assigned to classes, activities, or who are not working with
an instructor must clear the building by 3:30PM. The office closes at 4:00.
Hallway and outside doors are locked at 4:00 PM.
ROMANTIC BEHAVIOR (Open Displays of Affection)
Displays of kissing, long embraces, and inappropriate placing of hands will not be
acceptable. A disciplinary referral may be made for students who do not adhere
to this rule.
STANDARDS OF CONDUCT FOR ATHLETIC /ACTIVITY PARTICIPATION
Athletic and activity opportunities are an important part of our school’s total
program. Participation in these areas and the training it provides usually leads to
further individual success, molding our young men and women into tomorrow’s
leaders. All eligible students regardless of race, sex, national origin, or handicap
are encouraged to get involved in interscholastic sports and/or activities.
Participation in extra-curricular athletics/activities at Derby High School is a
privilege requiring the most exemplary form of student behavior, extending
beyond that required for normal school attendance. It is the responsibility of all
coaches and athlete/activity participants at Derby High School to represent the
school utilizing the highest standards of behavior. Excellence of achievement
should be accomplished by student athlete/activity participants of excellent
character.
A student may be dismissed from a team if a coach and athletic director agree
that said student’s behavior/conduct is detrimental to the team.
ATTENDANCE REQUIREMENTS
program, or trip, it is the student’s responsibility to make arrangements
regarding his/her assignments in advance of his/her absence.
2. A student shall be in school the entire day of practice, performance,
contest, program, or trip if he/she expects to participate. Exceptions may
83
be made if a student is involved in another school-related activity, has
qualified under the school’s opt-out incentive, or has written verification of
a doctor’s appointment. Such verification must be presented to the
Athletic and Attendance Offices upon return to school. Any other
exception must be cleared through the Athletic Director/Administration in
advance of the absence.
ACTIVITY CONFLICTS
1. Students should plan ahead when scheduling activities to avoid conflicts in
tryouts, practice, performance, and /or competition.
2. Academic activities (such as debate, music, math, etc) have priority over
non-academic activities such as athletics, cheerleading, Pantherettes, etc.
3. When coaches or sponsors cannot satisfactorily resolve a conflict between
two (2) or more academic activities or two (2) or more non-academic
activities, the student will make the choice. No penalties, make-up, or loss
of grades are to be assessed as a result of the student’s decision.
KSHSAA REQUIREMENTS FOR PARTICIPATION
1. A student must be in good standing by the community, school, and
Kansas State High School Activities Association (KSHSAA).
2. The student shall be enrolled in and attending a minimum of five new
subjects of unit weight, or its equivalency, during the present semester.
3. The student shall not have more than eight semesters of eligibility in
grades 9-12.
4. Any student who reaches age 19 on or before September 1st shall be
ineligible.
5. Transfer students must meet certain criteria eligibility. New students to the
district should check with the Athletic Director for details.
6. A student’s eligibility may be forfeited if said student accepts
monetary/merchandise awards for play or coaching a sports team.
Forfeiture of eligibility may also be imposed for not passing enough
accredited classes the previous semester (which determines the next
semester’s academic eligibility).
DERBY HIGH SCHOOL REQUIREMENTS FOR PARTICIPATION
The student shall be enrolled in eight and have passed six subjects of unit weight
the previous semester in order to be eligible for the current semester. Advisory
and/or lab aides are excluded from consideration in determining eligibility as they
are not considered classes of unit weight.
1. Second semester seniors must be enrolled in at least 5 classes of unit
weight. Again, advisory and/or lab aides are not considered classes of unit
weight.
2. Any students not passing six or more classes at the end of the first and
third nine weeks are ineligible and must carry a grade check card the rest
of the semester. The athlete/activity participant will be rendered ineligible
until he/she is passing the required number of classes (cumulative
grades). The grade check cards must be picked up in the athletic office on
Thursdays and returned to the same office on Friday afternoon filled out
by the athlete/activity participant’s teachers.
84
Athlete/Activity Participant Contract
All students participating in athletics/activities sponsored by Derby Public
Schools (Derby High School) are expected to obey all school rules. Any student
participating on an athletic team or in an activity sponsored by Derby Public
Schools (Derby High School) for that school calendar year, must sign a contract
that he/she will be held responsible for their actions. Actions include both on and
off school premises and in-season/off-season occurrences. Athletic/Activity
contract forms will be available in the Main Office as well as the Athletic Office
prior to and during the school year. The contract must be read and signed by the
parent/legal guardian and the student. The athlete/activity participant may not
participate in any practices or contests until the contract has been filed in the
Athletic Office along with their physical. The contract will list the possible
behavioral offenses and resulting consequences enforced by the Athletic
Department/Coaching Staff/Sponsor or Administrative Offices.
This contract will be renewed each school year. The contract will be removed
from the file if:
1. Student changes their minds and decides not to participate in
athletic/activities that year.
2. Student/athlete transfers to another school.
3. End of school calendar year.
Suspensions
An athlete/activity participant will not be able to participate in
practice/competition/event on the day(s) they are serving In-school Suspension
(ISS) or Out of School Suspension (OSS). This also includes
practice/competition/event that might occur on the weekend if the suspension
has not been completed.
The athlete/activity participant will do a required amount of makeup time in
his/her sport/activity following their return to practice as deemed necessary by
the coach/sponsor.
STUDENT ROYALTY
All school student royalty will be nominated by the following:
1. Homecoming Queen: Stuco
2. Winter Sports Queen: Stuco
3. Holly Ball King: KAY Club
4. Mr. Panther: Cheerleaders
5. Prom King and Queen: nominated by junior class
6. Royalty Escorts: selected by royalty candidates and approved by
administration.
Student members of the sponsoring organization(s) or sport(s) will nominate the
candidates for each royalty position according to the following criteria:
1. Students must be seniors involved in at least one school activity.
2. Students must be passing 6 classes. Advisory and/or Lab aide is
excluded from consideration in eligibility. Second semester seniors must
85
3.
4.
5.
6.
7.
be enrolled in at least 5 classes. Advisory and/or lab aide does not count
as a class for eligibility purposes.
Students must possess a good attendance record. (See attendance
policy).
Students should be enrolled in and attending a minimum of six subjects of
unit weight (or equivalency) during the present quarter.
Students must be considered a good representative of Derby High School
with no recorded behavioral problems or disciplinary action as the result of
a. use or possession of alcohol or other drugs or simulations of drugs,
or drug paraphernalia;
b. undesirable or immoral behavior; or
c. any act that harms the reputation of the school.
A student may be a final candidate only one time during the school year.
The administration must give final approval for all nominees.
86
8.F
To:
Board of Education
From:
Heather Bohaty and Kathy Robertson
Subject:
Job Descriptions
At the April 9, 2012, Board of Education meeting the following job descriptions were
presented for your review:



JD 100: Superintendent of Schools
JD 300: Superintendent’s Secretary
JD 300a: Board Clerk
We recommend that the Board approve the job description changes.
JD100
Superintendent of Schools
Job Description
Purpose:
The Superintendent of Schools provides leadership to coordinate and
supervise the effective operation of the school district. To accomplish
these tasks, the Superintendent works closely with the Board of Education,
community, staff and administration of USD 260 Derby Public Schools.
Responsible to:
Board of Education
Salary:
Annual Contract
Date:
Qualifications:
1.
2.
3.
4.
5.
Doctorate Degree preferred from an accredited college or university.
Kansas State Board of Education Central Office Certification.
Three years certified experience as an administrator.
Necessary management and business skills to provide direction and leadership for the use
and management of district resources.
1.
a.
1.
evaluating the effective operation of the school district.
b.
Establish an optimum learning environment within the district.
2.
3.
c.
Ensure that all school programs and activities conform to federal, state and district
guidelines.
4.
d.
e.
5.
6.
f.
7.
g.
8.
h.
i.
2.
1.
2.
3.
4.
5.
6.
a.
b.
c.
d.
Must have the ability to handle both emotional and physical stress
emotional/physical.
e.
Must be able to work long and irregular hours.
f.
g.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
Oversee the general operation of the school district.
Administer the policies, rules and regulations of the Board of Education.
Provide leadership, information and recommendations to assist the Board of Education in
making prudent decisions regarding the operation and management of the schools.
Supervise the development and administration of the annual school district budget.
Recommend the use of funds for emergency purposes that have not been specifically
identified in the budget.
Develop a functioning educational philosophy consistent with the values of the
Promote an informed, working relationship between the school district and its patrons.
Develop an atmosphere of respect, interest and enthusiasm within the school district.
Recognize and encourage outstanding performance by persons within the school district.
Conduct the annual evaluations of all directors who report directly to the
superintendent, all assistant superintendents and building principals.
Authorize all final employee recommendations to the Board of Education.
Provide leadership in planning and organizing staff development activities designed to
promote more effective leadership, improve communication and upgrade instruction.
Develop a comprehensive curriculum and program of services in cooperation with staff
and administration.
Establish a comprehensive program for the evaluation and improvement of the operations
of the school district.
Adhere to all district health and safety policies. including all precautions of the
Perform all duties required by state and federal statutes and by Board of Education policy
and action.
Other duties as assigned by the Board of Education.
JD100
Superintendent of Schools
Job Description
Purpose:
The Superintendent of Schools provides leadership to coordinate and
supervise the effective operation of the school district. To accomplish
these tasks, the Superintendent works closely with the Board of Education,
community, staff and administration of Derby Public Schools.
Responsible to:
Board of Education
Salary:
Annual Contract
Date:
April 2012
Qualifications:
1.
2.
3.
4.
5.
Doctorate Degree preferred from an accredited college or university.
Kansas State Board of Education Central Office Certification.
Three years certified experience as an administrator.
Necessary management and business skills to provide direction and leadership for the use
and management of district resources.
1.
a.
evaluating the effective operation of the school district.
b.
Establish an optimum learning environment within the district.
c.
Ensure that all school programs and activities conform to federal, state and district
guidelines.
d.
e.
f.
g.
h.
i.
2.
a.
b.
c.
d.
Must have the ability to handle both emotional and physical stress.
e.
Must be able to work long and irregular hours.
f.
g.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
Oversee the general operation of the school district.
Administer the policies, rules and regulations of the Board of Education.
Provide leadership, information and recommendations to assist the Board of Education in
making prudent decisions regarding the operation and management of the schools.
Supervise the development and administration of the annual school district budget.
Recommend the use of funds for emergency purposes that have not been specifically
identified in the budget.
Develop a functioning educational philosophy consistent with the values of the
Promote an informed, working relationship between the school district and its patrons.
Develop an atmosphere of respect, interest and enthusiasm within the school district.
Recognize and encourage outstanding performance by persons within the school district.
Conduct the annual evaluations of all directors who report directly to the superintendent,
all assistant superintendents and building principals.
Authorize all final employee recommendations to the Board of Education.
Provide leadership in planning and organizing staff development activities designed to
promote more effective leadership, improve communication and upgrade instruction.
Develop a comprehensive curriculum and program of services in cooperation with staff
and administration.
Establish a comprehensive program for the evaluation and improvement of the operations
of the school district.
Perform all duties required by state and federal statutes and by Board of Education policy
and action.
Other duties as assigned by the Board of Education.
JD300
Superintendent's Secretary
Job Description
Purpose:
The Superintendent's secretary provides office and clerical support to
assist with the efficient operation of the school district. To accomplish
these tasks, the Central Office Secretary works closely with the staff and
administration of USD 260 Derby Public Schools.
Responsible to:
Superintendent
Salary:
Range AA
Date:
Qualifications:
1.
2.
3.
4.
5.
Experience as a secretary.
Demonstrated typing and filing skills.
1.
a.
Provide office and clerical support to assist with the efficient operation of the
1.
school district.
2.
b.
3.
c.
4.
d.
e.
Appropriately Correctly operate all equipment as required.
5.
6.
f.
7.
g.
h.
2.
1.
2.
a.
b.
3.
4.
c.
d.
e.
Requires physical exertion to manually move, lift, carry, pull or push heavy
objects or materials.
Requires stooping, bending and reaching.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Supervise assistants and assist in training new employees.
Other duties as assigned by the superintendent which are consistent with the general
requirements and qualifications for the position.
JD300
Superintendent's Secretary
Job Description
Purpose:
The Superintendent's secretary provides office and clerical support to
assist with the efficient operation of the school district. To accomplish
these tasks, the Central Office Secretary works closely with the staff and
administration of Derby Public Schools.
Responsible to:
Superintendent
Salary:
Range AA
Date:
April 2012
Qualifications:
1.
2.
3.
4.
5.
Experience as a secretary.
1.
a.
Provide office and clerical support to assist with the efficient operation of the
school district.
b.
c.
d.
e.
Correctly operate all equipment as required.
f.
g.
h.
2.
a.
b.
c.
d.
e.
Requires physical exertion to manually move, lift, carry, pull or push heavy
objects or materials.
Requires stooping, bending and reaching.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Supervise assistants and assist in training new employees.
Other duties as assigned by the superintendent which are consistent with the general
requirements and qualifications for the position.
JD300a
Board Clerk
Job Description
Purpose:
The Board Clerk provides care and custody of the records, books, and
documents of the Board of Education to ensure efficient and lawful
operation of the school district. To accomplish these tasks the Board
Clerk must work closely with the Board of Education, Superintendent, and
staff and administration of USD 260 Derby Public Schools.
Responsible to:
Superintendent and Board of Education
Generally supervised by Superintendent
Salary:
Range A AA
Date:
February 2006 April 2012
Qualifications:
1.
2.
3.
4.
5.
Bookkeeping experience.
Experience in using computers and various computer programs.
1.
a.
Provide care and custody of the records, books and documents of the Board of
1.
Education to ensure efficient and lawful operation of the school district.
2.
b.
3.
c.
Communicate effectively with all members of the Board of Education,
Superintendent, all members of the school district and community.
d.
4.
5.
e.
Ensure confidentiality relating to all functions of the position.
6.
f.
Support the value of education.
7.
g.
h.
2.
1.
2.
a.
b.
3.
4.
c.
d.
e.
Occasionally requires stooping, bending and reaching.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
Attend all meetings of the Board of Education and keep an accurate record of
proceedings.
Provide care and custody of the records, books and documents of the Board of Education.
Notify Board of Education members of upcoming meetings, activities and school
functions.
Post agenda, approved minutes and meeting information on district web site.
Compose, type, and copy correspondence, records and other material.
Countersign all warrants drawn upon the treasurer by order of the Board of
Education.
Issue, attest, sign or countersign orders, warrants, checks or other evidence of
indebtedness only in the amount of funds actually on hand in the treasury of the district.
Maintain the Board of Education Policy handbook and notify administrators of any
change in board policy.
Not later than January 1 of each odd-numbered year, certify to the county election
office a list of all school offices to be voted upon at each school election, any boundary
changes of member districts since the last preceding election and the voting plan to be
used. Furnish a copy of the above to the county election officer of each county in
which a part of the territory of the school board is located.
On or before October 10 of each year, certify under oath to the State Board of
Education the total enrollment by grades as of September 20 of the current school
year.
Certify a copy of adopted budget and financial statements to the State Director of
Accounts and Reports.
Certify to the governor vacancies in the membership of the Board of Education caused by
death, removal or resignation to a number less than four (4).
Receive and appropriately respond to e-mail and voice mail messages.
Observe district policies at all times.
Adhere to all district health and safety policies. including all precautions of the
Other duties as assigned by the Superintendent or Board of Education that is consistent
with the general requirements and qualifications for the position.
JD300a
Board Clerk
Job Description
Purpose:
The Board Clerk provides care and custody of the records, books, and
documents of the Board of Education to ensure efficient and lawful
operation of the school district. To accomplish these tasks the Board
Clerk must work closely with the Board of Education, Superintendent, and
staff and administration of Derby Public Schools.
Responsible to:
Superintendent and Board of Education
Generally supervised by Superintendent
Salary:
Range AA
Date:
April 2012
Qualifications:
1.
2.
3.
4.
5.
Bookkeeping experience.
Experience in using computers and various computer programs.
1.
a.
Provide care and custody of the records, books and documents of the Board of
Education to ensure efficient and lawful operation of the school district.
b.
c.
Communicate effectively with all members of the Board of Education,
Superintendent, all members of the school district and community.
d.
e.
Ensure confidentiality relating to all functions of the position.
f.
Support the value of education.
g.
h.
2.
a.
b.
c.
Occasionally requires stooping, bending and reaching.
d.
e.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Attend all meetings of the Board of Education and keep an accurate record of
proceedings.
Provide care and custody of the records, books and documents of the Board of Education.
Notify Board of Education members of upcoming meetings, activities and school
functions.
Post agenda, approved minutes and meeting information on district web site.
Compose, type, and copy correspondence, records and other material.
Countersign all warrants drawn upon the treasurer by order of the Board of
Education.
Issue, attest, sign or countersign orders, warrants, checks or other evidence of
indebtedness only in the amount of funds actually on hand in the treasury of the district.
Maintain the Board of Education Policy handbook and notify administrators of any
change in board policy.
Not later than January 1 of each odd-numbered year, certify to the county election
office a list of all school offices to be voted upon at each school election, any boundary
changes of member districts since the last preceding election and the voting plan to be
used. Furnish a copy of the above to the county election officer of each county in
which a part of the territory of the school board is located.
On or before October 10 of each year, certify under oath to the State Board of
Education the total enrollment by grades as of September 20 of the current school
year.
Certify a copy of adopted budget and financial statements to the State Director of
Accounts and Reports.
Certify to the governor vacancies in the membership of the Board of Education caused by
death, removal or resignation to a number less than four (4).
Receive and appropriately respond to e-mail and voice mail messages.
Observe district policies at all times.
Other duties as assigned by the Superintendent or Board of Education that is consistent
with the general requirements and qualifications for the position.
8.G
Dr. Doug Anderson Special Services Director 222 E. Madison Derby, KS 67037 DATE:
April 18, 2012
TO:
Board of Education
FROM:
Dr. Doug Anderson, Special Services Director
SUBJECT:
Extended School Year Programs
At the April 9 BOE meeting, information was presented concerning the need for an Extended
School Year for students whose individual education program teams determined it necessary
for adequate progress on their goals.
A request for a Leadership, Enrichment and Academic Program (LEAP) for summer
enrichment targeting gifted students was also presented.
At this time, I would request that the board approve these summer programs.
(316) 788‐8463 • www.derbyschools.com • fax (316) 788‐8464 Educational Support Center Special Services Summer Programs:
Extended School Year and Leadership, Enrichment, Academic Program (LEAP)
Extended School Year (ESY) is a unique special education service that is
provided to students whose individual education program (IEP) teams have
determined that extended services beyond the district calendar is required for the
student to make adequate progress on their goals. Eligibility is determined by the
IEP team by demonstrating that the student would regress in “previously
mastered skill level when an extended break of instruction occurs, i.e., summer.”
Regression, however, is not the only factor that the IEP team can consider to
determine a need for ESY services. The following might also apply: 1) Teacher
assessment of the student’s success with various instructional interventions; 2)
Health and health-related factors, including physical and social/emotional
functioning; 3) Past educational history; 4) Parent/student interviews regarding
the impact of a disruption of service. If the student is eligible the services must
be available at no cost to the parents.
This summer, we will again offer ESY services at Cooper Elementary School on
the following dates/times: 7:45 a.m. - 11:45 a.m. Monday-Thursday June 18–28
and July 9-19 [NO SCHOOL the week of July 2-6]. We are projecting that 26
students will qualify this summer requiring 4 special education teachers, 6 paras,
1 speech therapist, 1 occupational therapist, and 1 physical therapist.
The Leadership, Enrichment, Academic Program (LEAP) is a summer
enrichment program targeting gifted students who have participated in Derby’s
school-wide enrichment model and their siblings in grades 1-6. The program is
designed and implemented by Derby gifted facilitators Becky Beal and Amy Miller
with individual activities being taught by middle school and high school gifted role
models under the supervision and guidance of the GTC providers. The wide
range of activities include: 1) rocketry, 2) movie making, 3) chess, 4) 3-D
creations, 4) logic puzzles, 5) journalism, and 6) photography, and enable the
learners and role models to use their creative energy in a meaningful way during
the summer break.
LEAP classes will be held at Oaklawn Elementary/Carlton Learning Center
from 8:30-11:30 a.m. June 18-22. Participants in the past have been charged a
$25 fee to offset the materials cost. In addition to the role model volunteers,
parents and GTC providers have donated their time for this event. Two gifted
paraprofessionals will also participate. We are anticipating 65 students enrolling
in the program this summer.
The LEAP program has provided affordable summer opportunity that will provide
academic challenges, foster creative thinking and problem solving, as well as
strengthen the leadership skills of the gifted students in Derby.
9.A
There is no backup paperwork for this agenda item. 9. EXECUTIVE SESSION A. For the purpose of discussing matters pertaining to personnel. 

derby usd 260 - Northside Middle School

Transcription

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