September 14, 2015 - Thunder Bay Catholic District School Board

THUNDER BAY CATHOLIC DISTRICT SCHOOL BOARD
CATHOLIC EDUCATION CENTRE – 459 VICTORIA AVENUE WEST – THUNDER BAY, ON P7C 0A4 – PHONE (807) 625-1555 – FAX (807) 623-0431
PINO TASSONE
Director of Education & Secretary
NOTICE OF BOARD MEETING
TO:
CHAIRPERSON AND MEMBERS OF THE BOARD OF TRUSTEES
OF THE THUNDER BAY CATHOLIC DISTRICT SCHOOL BOARD
NOTICE IS HEREBY GIVEN THAT THE EIGHTH REGULAR BOARD MEETING WILL
BE HELD ON THE DAY AND AT THE TIME STATED BELOW:
DATE:
MONDAY, SEPTEMBER 14, 2015
TIME: IN-CAMERA (CLOSED) SESSION:
6:30 P.M.
OPEN SESSION:
7:15 P.M.
If you are unable to attend, please contact Diana Castellan at 625-1568.
Yours sincerely,
Pino Tassone
Director
PT/dlc
1
THUNDER BAY CATHOLIC DISTRICT SCHOOL BOARD
EIGHTH REGULAR BOARD MEETING
MONDAY, SEPTEMBER 14, 2015
6:30 P.M.
AGENDA
1.
CALL TO ORDER AND OPENING LITURGY – Fr. Ciaran Donnelly
2.
APPROVAL OF AGENDA
3.
DECLARATION OF PECUNIARY INTEREST
4.
I N - C A M E R A (C L O S E D) S E S S I O N
4.1
4.2
4.3
4.4
-
Personnel Matter- Pino Tassone
Personnel Matter - Garry Grgurich
Personnel Matter - Garry Grgurich
Personnel Matter - Garry Grgurich
INQUIRIES
RISE AND REPORT PROGRESS
OPEN SESSION - 7:15
5.
P. M.
CONFIRMATION OF MINUTES (BOARD)
5.1 - Seventh Regular Board Meeting – June 8, 2015
6.
DELEGATIONS AND STAFF PRESENTATIONS
6.1 - Introduction of New Staff - Pino Tassone
6.2 - Summer Literacy Program 2015- Omer Belisle
7.
COMMITTEE REPORTS – NIL
8.
REPORT OF THE IN-CAMERA SESSION
2
9.
ITEMS FOR CONSIDERATION
9.1 -
10.
Policy 1003: Emergency Response - JP Tennier
ITEMS OF INFORMATION
10.1
10.2
10.3
10.4
10.5
10.6
10.7
10.8
-
Senior Team Organization 2015-16 - Pino Tassone
Policy Review 2015-16 - Pino Tassone
School Anniversaries and Dedications 2015-16 - Pino Tassone
3 Year math Plan - Omer Belisle
Playground Equipment - Omer Belisle
Helpdesk Launch - JP Tennier
Opening Day Enrolment Data - Sheila Chiodo
Special Education Advisory Committee Minutes
11.
INQUIRIES
12.
NOTICES OF MOTION
13.
RECESS
14.
IN-CAMERA (CLOSED) SESSION
15.
REPORT OF THE IN-CAMERA SESSION
16.
ADJOURNMENT AND CLOSING PRAYER – Trustee Pelletier
9/11/15
3
THUNDER BAY CATHOLIC DISTRICT SCHOOL BOARD
SEVENTH REGULAR BOARD MEETING
MONDAY, JUNE 8, 2015
6:30 P.M.
Present:
Trustees Eleanor Ashe, Don Cattani, Rob De Gagne, Bob Hupka
Phillip Pelletier, Tony Romeo
Administration:
Pino Tassone, Omer Belisle, JP Tennier, Sheila Chiodo, Dave Bragnalo
Nadia Marson, Garry Grgurich, Courtenay Costanzo, Sarah Ficek
Regrets:
Kathy O’Brien
Communications
Officer:
Mike Thompson
Recorder:
Diana Castellan
Guests:
Michael Coccimiglio, Nicole Miniely, Mike Filipetti, Alma Provenzano, Janine Landry
1.
CALL TO ORDER AND OPENING PRAYER
Chair Hupka called the meeting to order and Fr. Ciaran Donnelly led the opening prayer.
2.
APPROVAL OF AGENDA
Moved by Trustee De Gagne
Seconded by Trustee Cattani
THAT THE AGENDA FOR THE SEVENTH REGULAR BOARD MEETING OF MONDAY,
JUNE 8, 2015, BE APPROVED AS AMENDED.
RES. #B2665
CARRIED
3.
DECLARATION OF PECUNIARY INTEREST
“Pursuant to the Municipal Conflict of Interest Act, 1983, the following Trustees who disclosed their
interest and stated the general nature of their interest:”
9.1 #17 Trustee De Gagne – due to his wife’s employment with the Board
9.1 #17 Trustee O’Brien - due to her daughter’s employment with the Board
9.1 #10 & 17 Trustee Ashe – due to her son’s employment with the Board
9.1 #17 Trustee Romeo – due to his son’s employment with the Board
4
4.
IN-CAMERA (CLOSED) SESSION
Moved by Trustee Cattani
Seconded by Trustee Ashe
THAT THE BOARD NOW RESOLVE INTO IN-CAMERA (CLOSED) SESSION WITH TRUSTEE
ROMEO IN THE CHAIR TO CONSIDER THE FOLLOWING:
4.1
4.2
4.3
4.4
4.5
4.6
-
Personnel Matter
Personnel Matter
Personnel Matter
Personnel Matter
Financial Matter
Personnel Matter
AND THAT THIS MEETING SHALL NOT BE OPEN TO THE PUBLIC PURSUANT TO
SECTION 207(2) OF THE EDUCATION ACT.
RES. #B2666
CARRIED
5.
CONFIRMATION OF MINUTES
5.1
Sixth Regular Board Meeting – Monday, May 11, 2015
Moved by Trustee De Gagne
Seconded by Trustee Pelletier
THAT THE BOARD APPROVE THE MINUTES OF THE SIXTH REGULAR BOARD
MEETING OF MONDAY, MAY 11, 2015.
RES. #B2667
CARRIED
5.1
Committee of the Whole Board Meeting – Monday, June 1, 2015
Moved by Trustee Romeo
Seconded by Trustee Ashe
THAT THE BOARD APPROVE THE MINUTES OF THE COMMITTEE OF THE WHOLE
BOARD MEETING OF MONDAY, JUNE 1, 2015.
RES. #B2668
CARRIED
6.
DELEGATIONS AND STAFF PRESENTATIONS
6.1
Nishnawbe-Aski Nation Outreach - Fort Hope
Mr. Omer Belisle, Superintendent of Education provided background information on our
continued initiatives and projects to improve cultural awareness of staff and students, and to
develop collaborative partnerships with the Aboriginal community.
A group from our board went to Fort Hope (Eabametoong First Nation) located
approximately 300km Northeast of Thunder Bay. The goals of the visit were to create
awareness, promote our school board, and create relationships within the community.
Mr. Belisle introduced Mike Filipetti, Principal, Alma Provenzano, Vice Principal from EQ
Jennings School, and Janine Landry, Aboriginal Outreach Worker, to give a brief report and
power point presentation of their visit.
5
6.
DELEGATIONS AND STAFF PRESENTATIONS - Continued
6.2
Presentation to Catholic Student Trustees
Mr. Hupka, Chair, thanked Sarah Ficik, St. Patrick High School and Courtenay Costanzo, St.
Ignatius High School, Student Trustees 2014-2015 for their dedication and service to the
Board. Mr. Hupka presented them with a certificate and an honorarium.
6.3
Communications Activity Report
Mr. Pino Tassone, Director of Education provided background information on the importance
of effective communication practices being key to sustaining our organization.
Mr. Tassone introduced Michael Thompson, Communication Officer to speak to some of the
strategies and projects that are reflected in his activity report.
7.
COMMITTEE REPORTS – NIL.
8.
REPORT OF THE IN-CAMERA SESSION
Moved by Trustee
Seconded by Trustee
THAT WE RISE AND REPORT PROGRESS AND ASK SIT IN PUBLIC SESSION.
RES. #BIC2303
CARRIED
Moved by Trustee De Gagne
Seconded by Trustee Ashe
THAT THE REPORT OF THE IN-CAMERA BE APPROVED.
RES. #B2669
CARRIED
9.
ITEMS FOR CONSIDERATION
9.1
2015-16 Operating and Capital Budget
Sheila Chiodo, Superintendent of Business and Corporate Services, brought forward the
proposed balanced budget for 2015-16. The following motions were presented for Board
approval.
Moved by Trustee De Gagne
Seconded by Trustee Ashe
THAT the Board of Trustees approves the addition of a 1.00 FTE NSL Teacher position as
outlined in the Proposed New Initiatives component of the 2015-16 Proposed Budget, to be
effective September 4, 2015.
RES. #B2670
CARRIED
6
9.
ITEMS FOR CONSIDERATION - Continued
Moved by Trustee Cattani
Seconded by Trustee Ashe
THAT the Board of Trustees approves the addition of a 1.00 FTE Senior Elementary
Resource Teacher position as outlined in the Proposed New Initiatives component of the
2015-16 Proposed Budget, to be effective September 4, 2015.
RES. #B2671
CARRIED
Moved by Trustee De Gagne
Seconded by Trustee Cattani
THAT the Board of Trustees approves the addition of a 1.00 FTE Secondary Consultant
position as outlined in the Proposed New Initiatives component of the 2015-16 Proposed
Budget, for the period September 4, 2015 to August 31, 2016.
RES. #B2672
CARRIED
Moved by Trustee Ashe
Seconded by Trustee Cattani
THAT the Board of Trustees approves the addition of a 0.50 FTE Empowered Special
Education Teacher position as outlined in the Proposed New Initiatives component of the
2015-16 Proposed Budget, to be effective September 4, 2015.
RES. #B2673
CARRIED
Moved by Trustee Ashe
Seconded by Trustee De Gagne
THAT the Board of Trustees approves the elimination of the 1.00 FTE Student Success
Consultant position as outlined in the Proposed New Initiatives component of the 2015-16
Proposed Budget.
RES. #B2674
CARRIED
Moved by Trustee Ashe
Seconded by Trustee Cattani
THAT the Board of Trustees approves the elimination of the 1.00 FTE Success by Seven /
PALS Teacher position as outlined in the Proposed New Initiatives component of the 201516 Proposed Budget.
RES. #B2675
CARRIED
Moved by Trustee Ashe
Seconded by Trustee De Gagne
THAT the Board of Trustees approves the elimination of 2.00 FTE Secondary Technology
Coach positions as outlined in the Proposed New Initiatives component of the 2015-16
Proposed Budget.
RES. #B2676
CARRIED
7
9.
ITEMS FOR CONSIDERATION - Continued
Moved by Trustee Cattani
Seconded by Trustee Pelletier
THAT the Board of Trustees approves the elimination of the 1.00 FTE Secondary Special
Education Resource Teacher position as outlined in the Proposed New Initiatives
component of the 2015-16 Proposed Budget.
RES. #B2677
CARRIED
Moved by Trustee De Gagne
Seconded by Trustee Pelletier
THAT the Board of Trustees approves the elimination of a 1.00 FTE Gateway Teacher
position as outlined in the Proposed New Initiatives component of the 2015-16 Proposed
Budget.
RES. #B2678
CARRIED
Moved by Trustee Romeo
Seconded by Trustee Cattani
THAT the Board of Trustees approves a 1.00 FTE Computer Technician position as
outlined in the Proposed New Initiatives component of the 2015-16 Proposed Budget, for the
period September 1, 2015 to August 31, 2016.
RES. #B2679
CARRIED
Moved by Trustee Romeo
Seconded by Trustee Pelletier
THAT the Board of Trustees approves the addition of a 1.00 FTE Aboriginal Counsellor
position as outlined in the Proposed New Initiatives component of the 2015-16 Proposed
Budget, subject to the terms and conditions of employment for Administrative and
Educational Support Staff (AESS), to be effective September 4, 2015.
RES. #B2680
CARRIED
Moved by Trustee De Gagne
Seconded by Trustee Romeo
THAT the Board of Trustees approves the Senior Accounting Analyst position be reduced
to a 0.70 FTE ten (10) month position as outlined in the Proposed New Initiatives
component of the 2015-16 Proposed Budget, to be effective September 1, 2015.
RES. #B2681
CARRIED
Moved by Trustee Cattani
Seconded by Trustee Romeo
THAT the Board of Trustees approves the elimination of the 1.00 FTE Secondary Library
Technician position as outlined in the Proposed New Initiatives component of the 2015-16
Proposed Budget.
RES. #B2682
CARRIED
8
9.
ITEMS FOR CONSIDERATION - Continued
Moved by Trustee Romeo
Seconded by Trustee Cattani
THAT the Board of Trustees approves the elimination of 3.50 FTE Student Support Person
positions as outlined in the Proposed New Initiatives component of the 2015-16 Proposed
Budget.
RES. #B2683
CARRIED
Moved by Trustee De Gagne
Seconded by Trustee Pelletier
THAT the Board of Trustees approves a maximum expenditure of $75,000 for the purchase
of Social Worker Elementary Services as outlined in the Proposed New Initiatives
component of the 2015-16 Proposed Budget.
RES. #B2684
CARRIED
Moved by Trustee De Gagne
Seconded by Trustee Cattani
THAT the Board of Trustees approves a maximum expenditure of $28,000 for FSL
Resources and Release Time as outlined in the Proposed New Initiatives component of the
2015-16 Proposed Budget.
RES. #B2685
CARRIED
Moved by Trustee Cattani
Seconded by Trustee Pelletier
THAT the Board of Trustees approve the 2015-16 Operating Fund Salaries & Benefits in
the amount of $80,453,480.
RES. #B2686
CARRIED
Moved by Trustee De Gagne
Seconded by Trustee Romeo
THAT the Board of Trustees approve the 2015-16 Operating Fund Non-Salary
Expenditures in the amount of $16,489,400.
RES. #B2687
CARRIED
Moved by Trustee Ashe
Seconded by Trustee Cattani
THAT the Board of Trustees approve the 2015-16 Capital Fund Expenditures in the
amount of $4,290,351
RES. #B2688
CARRIED
9
10.
ITEMS OF INFORMATION
10.1
ONTARIO SECONDARY SCHOOL LITERACY RESULTS
Jean-Paul Tennier, Superintendent of Education, reported in March of 2015, all Grade 10
students in Ontario participated in the province-wide Ontario Secondary School Literacy Test
(OSSLT). The test is conducted yearly by the Education Quality and Accountability Office
(EQAO).
Preliminary highlights of the board and school results were reviewed.
10.2 BOARD MEMBER SELF-EVALUATION
Pino Tassone, Director of Education, provided the Trustees with a Board Member SelfEvaluation Checklist provided by OCSTA. In May 2012, Trustees approved a motion to
complete the checklist for purposes of personal reflection and growth.
10.3
STRATEGIC ACTION PLAN 2014-15: Year End Report
Pino Tassone, Director of Education, provided information that in the January 2015, Senior
Team worked together with gck Consulting to develop a set of Actions to implement the
Strategic Direction provided in Our Values, Our Vision. To ensure implementation and
monitoring of the actions we developed, a Mid-Year Update was provided in early February.
Mr. Tassone presented the Year End Report on the progress.
11.
INQUIRIES – Nil.
12.
NOTICES OF MOTION – Nil.
13.
RECESS – Nil.
14.
IN-CAMERA (CLOSED) SESSION – Nil.
15.
ADJOURNMENT AND CLOSING PRAYER – Trustee Pelletier
Moved by Trustee De Gagne
Seconded by Trustee Pelletier
THAT THE SEVENTH REGULAR BOARD MEETING OF MONDAY, JUNE 8, 2015, ADJOURN AT
8:22 P.M.
RES. #B
CARRIED
CHAIRPERSON OF THE BOARD
SECRETARY OF THE BOARD
DATE
9/15/15
10
THUNDER BAY DISTRICT CATHOLIC SCHOOL BOARD
OFFICE OF THE DIRECTOR
BOARD MEETING: MONDAY, SEPTEMBER 14, 2015
SUBJECT:
AGENDA ITEM:
6.1
REPORT DATE:
September 1, 2015
INTRODUCTION OF NEW STAFF
This year, we welcome a number of new staff members to our Student Achievement department
and to our list of School Administrators. Some of our new staff members are replacing retired
employees while others are filling new positions that were approved through the budget process.
New staff will be introduced to Trustees.
FOR THE INFORMATION OF THE BOARD
Pino Tassone
Director of Education
11
NEW DEPARTMENT STAFF
Adrienne Bodnarchuk
Accounting Supervisor
Jennifer Melchiorre
Math Resource Teacher K-8
Christina Pepin
Payroll Clerk
Kristie Sinclair
Internal Auditor
NEW ADMINISTRATORS
Dorothy Basaraba
Principal, St. Paul School
Cynthia Gordon
Principal, St. Jude School
Kris Bragnalo
Vice-Principal, St. Patrick High School
Michelle Donato
Vice-Principal, Bishop Gallagher School
Anthony Rizzo
Vice-Principal, St. Ignatius High School
NEW ACTING ADMINISTRATORS
Alma Provenzano
Acting Principal, St. Vincent School
Carol Pascuzzo
Acting Vice-Principal, St. Martin School
Tracey Rabachuk
Acting Vice-Principal, Bishop E. Q. Jennings School
12
THUNDER BAY CATHOLIC DISTRICT SCHOOL BOARD
OFFICE OF THE DIRECTOR
BOARD MEETING: MONDAY, SEPTEMBER 14, 2015
SUBJECT:
AGENDA ITEM:
6.2
REPORT DATE:
September 10, 2015
SUMMER LITERACY PROGRAM 2015
BACKGROUND
In early spring, funding was received from CODE to support summer learning programs. With this dedicated
funding, we selected two sites: Our Lady of Charity and St. Ann Schools and organized a Summer Literacy
Program at each site. The program was designed to provide an engaging literacy and numeracy program that
focused on closing the learning gap for students at Level 1 and 2.
Here to provide the board further information on the Summer Literacy Program is Charlene Cavanagh.
FOR THE INFORMATION OF THE BOARD
Dave Bragnalo
Education Officer
Pino Tassone
Director of Education
13
THUNDER BAY CATHOLIC DISTRICT SCHOOL BOARD
OFFICE OF THE DIRECTOR
BOARD MEETING: MONDAY, SEPTEMBER 14 , 2015
SUBJECT:
AGENDA ITEM:
9.1
REPORT DATE:
September 9, 2015
POLICY 1003: EMERGENCY RESPONSE
BACKGROUND
This policy establishes guidelines for effective responses to emergency situations with the goal of
minimizing disruption. The revisions to this policy reflect the procedures outlined in the Police/School
Protocol and the Emergency Response Guideline. Thunder Bay Catholic DSB develops emergency
response procedures in cooperation with Local, Provincial and Federal emergency agencies. Uniform
communication during emergency situations have been developed and require revision of the current
policy.
RECOMMENDATION
THAT the Board of Trustees approve the revisions to Policy 1003: Emergency Response to be effective
September 15, 2015.
Jean-Paul Tennier
Superintendent of Education
Pino Tassone
Director of Education
Attachment
14
A:
POLICY
1.1
Effective responses to emergency situations require planning, preparation, promptness,
coordination, effective communication and understanding in order to ensure the safety of
students and staff with minimal disruption.
1.2
To this end, the Board directs that each principal develop a School Emergency Plan and
Procedure in accordance with the following guidelines. shall develop an Emergency
Response Plan, formerly the Crisis Response Plan.
1.3
To this end, the Board directs each principal shall develop a site specific Emergency
Response plan based on the template issued by the Board.
1.4
The Board authorizes the closure of schools in emergency situations in accordance with this
policy.
1.5
When notified of the emergency, the Director of Education or designate will initiate action,
appropriate to the situation. Schools and offices that are closed due to the emergency
situation will remain closed until the emergency is declared over by the Director of Education
or designate.
1.6
The Emergency Response Plan shall incorporate awareness of alternative accommodation,
communication procedures with parents, and procedures to ensure the safety of staff and
students. The Emergency Response Plan shall be updated annually.
1.7
Early in September, each principal shall distribute to parents/guardians a letter addressing
the subject of Emergency Closure of Schools and a copy of the school’s emergency plan.
1.8
All employees shall be made aware of the Emergency Response Plan and review it at least
annually.
1.9
All required Fire Drills, Secure School, Lockdown and other drills or mock disaster test
procedures shall be completed in accordance to legislation and/or at the request of the
Board, and appropriate documented records (date and time) shall be kept at the school.
2.0
Refer to the Emergency Response Guideline for procedures when planning for or responding
to emergency situations.
B:
GUIDELINES
2.
Declaration of State of Emergency *amalgamated above
15
3.
4.
2.1
An emergency situation will be recognized as one affecting the school system in part or in
whole.
2.2
When notified of the emergency, the Director of Education or designate will initiate action,
appropriate to the situation.
2.3
Schools and offices that are closed due to emergency situations will remain closed until the
emergency is declared over by the Director of Education or designate.
School Emergency Plans *amalgamated above
3.1
The Plan shall incorporate awareness of alternative accommodation, communication
procedures with parents, and procedures to ensure the safety of students and staff.
3.2
The Plan shall be made known to parents, staff, students and school superintendents.
3.3
Early in September, each principal shall distribute to parents/guardians a letter addressing
the subject of Emergency Closure of Schools and a copy of the school's Emergency Plan.
School Crossing Guards *removed no longer necessary
4.1
Principals are to notify school crossing guards of an early dismissal due to an emergency
situation.
4.2
If the school crossing guard is not available at the time of an emergency dismissal, school
staff shall assume this responsibility in the interests of student safety.
4.3
Efforts shall be made to assist students in crossing busy streets in the immediate area of the
school to maintain safety and order during such times of excitement.
4.4
Principals shall, where possible, make an effort to coordinate their Emergency Plans with
those of the local public school principal.
16
THUNDER BAY DISTRICT CATHOLIC SCHOOL BOARD
OFFICE OF THE DIRECTOR
BOARD MEETING: MONDAY, SEPTEMBER 14, 2015
SUBJECT:
AGENDA ITEM:
10.1
REPORT DATE:
September 1, 2015
SENIOR TEAM ORGANIZATION 2015-16
In the best interests of the students we serve, some changes have been made to the
organizational structure of Senior Team portfolio assignments.
Attached are two charts that depict our organizational structure and associated responsibilities.
FOR THE INFORMATION OF THE BOARD
Pino Tassone
Director of Education
17
ORGANIZATION CHART 2015 - 2016
BOARD OF TRUSTEES
Pino Tassone
Director of Education
Board Governance
BUSINESS & CORPORATE
SERVICES
STUDENT ACHIEVEMENT
K-12
OFFICE OF THE
DIRECTOR
EMPLOYEE
SERVICES
Omer Belisle
J.P. Tennier
Dave Bragnalo
Nadia Marson
Sheila Chiodo
Garry Grgurich
Superintendent
of Education
K-6
Superintendent
of Education
7-12
Education Officer
Alternative
Education
Education Officer
Early Years
Lead
Superintendent of Business
& Corporate Services
Manager of Employee
Services
Strategic Plan
School Supervision
Financial Services
System Faith
Development
Human Resources
Curriculum
Programs & Services
Plant Services
Special Education
Programs & Services
Communications
Transportation
Student Mental Health
& Well-Being
Aboriginal
Student Success
Leadership
Development
Early Years
Program & Services
Info Technology
18
Payroll
Health & Safety
SENIOR TEAM RESPONSIBILITIES 2015-16
Director of
Education
Student Achievement K-12
Pino Tassone
Director
Omer Belisle
Superintendent of Education
Chief Executive Officer
School Supervision K-6
Student Achievement K-6
Special Education K-6 (Lead)
Technology K-12
Aboriginal Education (Lead)
BLDS (Lead)
BIPSA
LSA (Lead)
Mental Health Strategy (Lead)
Positive School Climate
Growing Success / AFL
Transition Planning 6-7
Section 23 Elementary Class
French Review
Upward Bound K-8
Heritage Languages
BEST
LU Teacher Advisory Cmte
Attendance Counselling
SEAC
JBLESC
CPCTB
Elem PD Committee
SSP Labour Management
Chief Academic Officer
Secretary to the Board
Operational Oversight
Board Governance & Policy
Strategic Multi-Year Plan
Communications
System Faith Development
FACE Project
Liaison with Diocese,
Ministry, local, regional and
provincial organizations
JP Tennier
Superintendent of Education
School Supervision 7-12
Student Achievement 7-12
Special Education 7-12
Technology K -12 (Lead)
BLDS
BIPSA
LSA
Mental Health Strategy
Positive School Climate (Lead)
Growing Success / AFL
Transition Planning 8-9; 10-11
Parent Engagement
Student Success (Lead)
Safe Schools
Equity and Inclusion
e-Learning & Blended Learning
Non-Trad Class Risk Assessment
Summer School
MISA
Information Technology
Data Collection/Reporting
Attendance Counselling
CPIC
JBLSSC
Secondary PD Committee
OT Labour Management
Dave Bragnalo
Education Officer
Nadia Marson
Education Officer
Alternative Ed. & Section 23
School Effectiveness (Lead)
OFIP & Schools in the Middle
Networks for Learning
Aboriginal Education
BIPSA (Lead)
BLDS
K-12 PD Planning
Mental Health Strategy
Positive School Climate
Healthy Schools (Lead)
PE Curriculum K-12
Outdoor Education
Student Success
NTIP
SALEP
Religious Ed Curriculum K-12
Faith Day
School Athletics
School Year Calendar
JBLESC and JBLSSC
Full Day Kindergarten
Day Cares in Schools
Before/After School
Programs
ECE Support & Training
SSP Support & Training
Breakfast Program
Healthy Schools
Teacher-Librarians PLS
Annual Growth Plans for
Principals
French Immersion Review
(Lead)
Child Care Agreements
BIPSA
BLDS
SSP Labour Management
OT Labour Management
Business &
Corporate Services
Employee
Services
Sheila Chiodo
Superintendent of Business &
Corporate Services
Garry Grgurich
Manager of Employee
Services
Chief Financial Officer
Treasurer to the Board
External & Internal Financial
Reporting
Operating and Capital
Budgets
Finance & Accounting
Purchasing
Facilities Management &
Leasing Insurance
Capital Planning & Project
Management
Enrolment & Staffing
Projections Class Size
Analysis & Reporting
Transportation
Community Use of Schools
Audit Committee
Awards Trust
Employee Relations
Labour Relations
Collective Bargaining
Collective
Agreements/Administr
ation
HRIS Systems
Recruitment/Selection
/Staffing
Health and Safety
Attendance
Management
Employee Health and
Wellness
WSIB and Return to
Work
Short & Long Term
Disability
Activities Related to
Risk Management
Payroll
Employee Benefits
Reporting Staff
•
•
•
•
•
•
Senior Team
Principals
Communications Officer
System Faith Leader
Executive Assistant
Recording Secretary
•
•
•
•
•
•
•
•
•
•
•
•
•
•
BEST:
BLDS:
CPIC:
CPCTB:
Principals K-6
Aboriginal Outreach Worker
Mental Health Leader
Special Education
Coordinator
Spec Ed Res Teachers K-6
Behaviour Support Team K-6
Elementary Coordinator
Tech Consultant K-6
Tech Resource Teachers K-6
Resource Teachers
(Aboriginal, Music, PALS,
Sx7, ESL/ELD, FSL, Literacy,
Math, SWST)
Attendance Counsellor
Aboriginal Counsellors
Executive Secretary
Departmental Secretary
Board Environmental Stewardship Team
Board Leadership Development Strategy
Catholic Parent Involvement Committee
Catholic Principal’s Council Thunder Bay
JBLESC:
JBLSSC:
LSA:
MISA:
•
•
•
•
•
•
•
•
•
•
•
•
Principals 7-12
Special Education Coordinator
Spec Ed Res Teachers 7-12
Behaviour Support Team 7-12
Secondary Coordinator
IT Manager (Technology)
Tech Consultant 7-12
Tech/AFL Resource Teachers
E-Learning Contact
Attendance Counsellor
Executive Secretary
Departmental Secretary
• Alt Ed & Section 23 Staff
• Secretary
Joint Board Level Elementary Staffing Committee
Joint Board Level Secondary Staffing Committee
Leading Student Achievement
Managing Information for Student Achievement
• Manager of Financial
Services
• Manager of Plant Services
• Purchasing Officer
• Executive Assistant
• Transportation Manager
• Audit Manager
• Capital Plan Consultant
NTIP:
SALEP:
SEAC:
19
New Teacher Induction Program
Supervised Alternative Learning for Excused Pupils
Special Education Advisory Committee
• Human Resources
Officers
• Safety Officer
• Health & Wellness
Officer
• Employee Services
Coordinator
• Payroll Supervisor
• Employee Services
Assistant
• Human Resource
Assistant
THUNDER BAY DISTRICT CATHOLIC SCHOOL BOARD
OFFICE OF THE DIRECTOR
BOARD MEETING: MONDAY, SEPTEMBER 14, 2015
SUBJECT:
AGENDA ITEM:
10.2
REPORT DATE:
September 1, 2015
POLICY REVIEW 2015-16
BACKGROUND
As per Policy 201, the Overseeing Committee of the Board, comprised of the Director and the
Recording Secretary, have met to determine which policies require review and have designated
those policies to the appropriate personnel.
Attached is a listing of all policies (29 in total) that are up for review this year. Each has been
assigned to a member of Senior Team and will be brought forward to the Board for approval
during the current school year.
Once we complete the review of this year’s assigned policies, our cyclical review process will be
fully up-to-date.
FOR THE INFORMATION OF THE BOARD
Pino Tassone
Director of Education
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Number Policy Name
Revised Date
Review Date
Date to Board
Resp
819
Secretarial Assistance - Schools
1-Sep-86
1-Jan-94
Garry
821
Board Personnel - Code of Conduct
1-Sep-09
1-Sep-14
Garry
823
Occasional Teacher Evaluation
1-Feb-10
1-Feb-15
Garry
826
Performance Appraisal of the Director of Education
1-Apr-10
1-Apr-15
Garry
829
Workplace Violence Prevention
1-Dec-10
1-Dec-15
Garry
1001
Risk Management and Safety
1-Dec-96
1-Dec-01
Garry
1012
Tragic Events Intervention Plan
1-Sep-05
1-Sep-10
Garry
406
1-Mar-09
1-Mar-14
JP
505
Internet & Electronic Communication
Provincial/National Competitions - Special Funding
Requests
1-Mar-07
1-Mar-12
JP
506
Prior Learning Assessment & Recognition (PLAR)
1-May-10
1-May-15
JP
507
Prior Learning Assessment & Recognition for Mature St 1-May-10
1-May-15
JP
508
1-Oct-10
1-Oct-15
JP
510
Equity & Inclusive Education
Supervised Alternative Learning and Other Excusals
from Attendance at School (SAL)
1-May-11
1-May-16
JP
707
The Pastoral Care Ministry
1-Jan-09
1-Oct-14
JP
1003
State of Emergency (JP/Karen McKissick)
1-Dec-96
1-Dec-01
JP
716
Ontario Student Record
1-Jun-10
1-Jun-15
Omer
905
Provision of Child Care Services
1-Jun-08
1-Jun-13
Omer
1016
Diabetic Policy
101
Mission Statement
1-Jan-11
1-Jan-16
Pino
201
Policy Development/Revision
1-Jan-11
1-Jan-16
Pino
303
Reports to the Director/Board - Academic Supervisory
1-Jun-08
1-Jun-13
Pino
402
Access to Board Property
Feb 4/08
Feb 5/13
Pino
812
Performance Appraisal of Principals
1-Nov-10
1-Sep-15
Pino
814
1-Nov-10
1-Sep-15
Pino
1006
Vice-Principalship
Response to the Presence of Acquired Immune
Deficiency Syndrome (AIDS)
1-Nov-94
1-Nov-99
Pino
305
Pupil Accommodation Review
1-May-10
1-May-15
Sheila
Omer
NEW
21
Number Policy Name
Revised Date
Review Date
Date to Board
Resp
306
Purchasing Policy
1-Sep-11
1-Sep-16
Sheila
316
Fair Labour Practices (Tom Eaton)
1-May-07
1-May-12
Sheila
318
Facility Partnerships
1-Apr-10
1-Apr-15
Sheila
405
Playground Structures
1-Sep-08
1-Sep-14
Sheila
903
Community Use of Schools
1-Sep-08
1-Sep-13
0
22
THUNDER BAY CATHOLIC DISTRICT SCHOOL BOARD
OFFICE OF THE DIRECTOR
BOARD MEETING: MONDAY, SEPTEMBER 14, 2015
SUBJECT:
AGENDA ITEM:
10.3
REPORT DATE:
September 1, 2015
SCHOOL ANNIVERSARIES AND DEDICATIONS 2015-16
BACKGROUND
As per Policy 711, at the September Board Meeting, the Director presents the Board with a listing of all
anniversaries, dedications and school openings for the coming academic year.
For the 2015-16, we will celebrate the following:
St. Jude School
St. Thomas Aquinas School
th
50 Anniversary Celebration
th
50 Anniversary Celebration
TBD
TBD
As the dates for these events are finalized, Trustees will be notified and invited to the celebrations.
FOR THE INFORMATION OF THE BOARD
Pino Tassone
Director of Education
23
THUNDER BAY CATHOLIC DISTRICT SCHOOL BOARD
OFFICE OF THE DIRECTOR
BOARD MEETING: MONDAY, SEPTEMBER 14, 2015
SUBJECT:
AGENDA ITEM:
10.4
REPORT DATE:
September 8, 2015
3 YEAR MATH PLAN
During the 2014/2015 school year we created a math initiative to respond to the declining Math
scores in EQAO. We decided to take the year to create a 3 year Math Plan for our school board
that brings us until fall 2018.
Tonight, I will take you through three slides that explains the process in the development of the
plan, and next steps.
Omer Belisle
Superintendent of Education
Pino Tassone
Director of Education
24
THUNDER BAY CATHOLIC DISTRICT SCHOOL BOARD
OFFICE OF THE DIRECTOR
BOARD MEETING: MONDAY, SEPTEMBER 14, 2015
SUBJECT:
AGENDA ITEM:
10.5
REPORT DATE:
September 8, 2015
PLAYGROUND EQUIPMENT
UPDATE
th
The first of the 4 structures arrived on Saturday, September 12 . Nexgen will have 4 of the schools
th
groundwork prepared and ready for install. The installers started on Sunday the 13 and it is
approximately 2 days per structure. The first 4 schools will be St. Ann, St. Vincent, St. Thomas Aquinas
and St. Francis. They will continue on with the South side and then move on to the North side later in the
month.
The response to this initiative has been very positive throughout the school communities. Once we are
further along in the installation process, we will have a news release.
Omer Belisle
Superintendent of Education
Pino Tassone
Director of Education
25
THUNDER BAY CATHOLIC DISTRICT SCHOOL BOARD
OFFICE OF THE DIRECTOR
BOARD MEETING: MONDAY, SEPTEMBER 14, 2015
AGENDA ITEM:
10.6
REPORT DATE:
September 9, 2015
SUBJECT: HELPDESK LAUNCH
TBC Helpdesk
The IT Department at TBCDSB has been piloting an electronic ticketing helpdesk system over the past 4
months. Users provided excellent feedback during the pilot, which allowed us to refine the system for
optimum usage. The pilot period is now over and the system is officially launched as of September 4,
2015.
What does the launch mean for teachers and staff?
As of September 4, 2015, all technical requests for service form the IT Department must be entered as a
ticket in the system. Teachers and staff should refrain from sending email or calling technicians directly.
The only exception will be urgent requests (as outlined in the Service Level Agreement) that require
immediate critical attention. For these types of requests the technical hotline number (625-8655) must
be used and a technician will fill out a ticket on you behalf while attending to the urgent matter.
How do we get to the Helpdesk?
To get to the Helpdesk ticket system, please go to the Board’s webpage (http://www.tbcdsb.on.ca) and
click on the Helpdesk banner Item.
26
Once at the Helpdesk landing page, you will be presented with a link to the helpdesk, a link to usage
documentation, and a link to our Service Level Agreement.
How do we log into the Helpdesk?
You use your network credentials to log into the system in order to fill out a ticket.
For the information of the Board
J.P. Tennier
Superintendent of Education
27
THUNDER BAY CATHOLIC DISTRICT SCHOOL BOARD
OFFICE OF THE DIRECTOR
BOARD MEETING: MONDAY, SEPTEMBER 14, 2015
SUBJECT:
AGENDA ITEM:
10.7
REPORT DATE:
September 14, 2015
OPENING DAY ENROLMENT DATA
ELEMENTARY
No. of Students
Actual Opening Day 2015
5,542
Projected 2015
5,436
Difference - Actual 2014 vs Projected
Actual Opening Day 2014
106
5,563
Difference - Actual 2015 vs Actual 2014
SECONDARY
〈21〉
No. of Students
Actual Opening Day 2015
2,290
Projected 2015
2,201
Difference - Actual 2015 vs Projected
Actual Opening Day 2014
89
2,248
Difference - Actual 2015 vs Actual 2014
TOTAL ENROLMENT
42
No. of Students
Actual Opening Day 2015
7,832
Projected 2015
7,637
Difference - Actual 2015 vs Projected
Actual Opening Day 2014
195
7,811
Difference - Actual 2015 vs Actual 2014
21
Please note that enrolment is subject to change over the first few weeks of September.
A more detailed analysis of enrolment will be provided to the Board upon confirmation of the October 31
enrolment numbers.
For the information of the Board.
Sheila Chiodo
Superintendent of Business & Corporate Services
Pino Tassone
Director of Education
/tmh
REF: R02 OpeningDayDataBdRpt Sep_15
28
st
THUNDER BAY CATHOLIC DISTRICT SCHOOL BOARD
CATHOLIC EDUCATION CENTRE – 459 VICTORIA AVENUE WEST – THUNDER BAY, ON P7C 0A4 – PHONE (807) 625-1555 – FAX (807) 623-0431
SPECIAL EDUCATION ADVISORY COMMITTEE
MINUTES – MEETING #6
Wednesday, May 27, 2015 – 7:00 p.m.
Catholic Education Centre
Present:
Lance Goldberg, Mary-Ann Kourko, Frances Brunton, Hanni Vale, Jennifer Bertoni,
Eleanor Ashe, Kathy Rozenuk, Katie Burton
Regrets:
Phillip Pelletier, Tami Ross, Maureen Parkes
Guests:
Diane Walker – CEO, Children’s Centre Thunder Bay
Administration:
Tina Corness
Omer Belisle
Recorder:
Jan Harding
1.
CALL TO ORDER
2.
OPENING PRAYER – led by Frances
3.
APPROVAL OF AGENDA
Moved by Kathy Rozenuk
Seconded by Lance Goldberg
THAT THE SPECIAL EDUCATION ADVISORY COMMITTEE APPROVES THE AMENDED AGENDA OF THE
WEDNESDAY, May 27, 2015 MEETING.
RES. #238/2015
CARRIED
4.
CONFIRMATION OF MINUTES
Moved by Mary Ann Kourko
Seconded by Lance Goldberg
THAT THE SPECIAL EDUCATION ADVISORY COMMITTEE APPROVES THE MINUTES OF THE WEDNESDAY,
APRIL 29, 2015 MEETING.
RES. #239/2015
CARRIED
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5.
DELEGATIONS AND STAFF PRESENTATIONS
5.1 Special Needs Strategy
Diane Walker, CEO – Children’s Centre Thunder Bay, updated the committee on the background of the
Special Needs Strategy as well as provided an overview of expectations and progress. A handout was
provided to all members for review. Diane is hopeful that the new Strategy will assist in streamlining
and organizing the system making it easier for families to navigate through one coordinating agency.
Diane fielded questions.
5.2 Kindergarten Speech Services
Postponed to June meeting.
6.
MOTIONS / RECOMMENDATIONS GOING TO / FROM THE BOARD / MINISTER’S ADVISORY COUNCIL - Nil
7.
ITEMS FOR CONSIDERATION
7.1
Chairperson’s Annual Report
Moved by: Kathy Rozenuk
Seconded by: Lance Goldberg
THAT the Special Education Advisory Committee approve the 2014-2015 Special Education
Advisory Committee Annual Report.
RES. # 241/2015
CARRIED
7.2
2015-16 Meeting Schedule
Moved by: Kathy Rozenuk
Seconded by: Lance Goldberg
THAT the Special Education Advisory Committee approve the 2015-16 Special Education Advisory Committee
Meeting Schedule.
RES. # 240/2015
CARRIED
8.
ITEMS OF INFORMATION
8.1 Monthly Report
•
Tina outlined some areas of focus and challenges including:
o Challenges of Behavioral and mental health issues. The wait list for services is
increasing at this time of the year.
o For Special Needs Strategies there are 3 committees – Board Reps sit on each
committee resulting in a very busy process.
30
Due to the amount of paperwork involved in the preparation of the IEPs, Tina
recommends that we contact other SEAC Boards to develop a letter to be sent to the
governing bodies requesting that the necessity of an IEP for students using
technology to support them during EQAO, be reviewed.
o High Needs Support Planning – Tina distributed a hand-out outlining the process
used to determine level of student’s needs
o Ministry Advisory Council on Special Needs Education (MACSE)– Tina has sent a form
to committee members asking for their input. This information will be included in the
Report
o Ministry of Education Spec Ed Update sent to committee members via email
o Tina and other board staff will be attending the ABA Ministry Session in Toronto.
They have been asked to present a break-out session on ABA in Early Learning
Classrooms
Hand-outs included:
o Ministry of Education Strategic Direction Outline – Special Education Goals within
Student Achievement Agenda 2015-16
o Handout regarding the new Ministry of Education “Special Education in Ontario
Update” February 2015: Kindergarten to Grade 12 – new Resources & Policies
scheduled for electronic release in 2015.
o
•
9.
COMMITTEE / ASSOCIATION REPORTS
Lance Goldberg presented an overview to the committee on Autism Ontario – Thunder Bay and District
Chapter. He prepared a slide show presentation that included local activities and initiatives.
10.
INQUIRIES – Nil.
11.
POSSIBLE FUTURE ITEMS - Nil.
12.
NEXT REGULAR MEETING DATE: Wednesday, June 17, 2015. Location: TBD
13.
ADJOURNMENT
Moved by Kathy Rozenuk
Seconded by Lance Goldberg
THAT THE SPECIAL EDUCATION ADVISORY COMMITTEE MEETING OF WEDNESDAY, May 27, 2015, BE
ADJOURNED AT 8:20 p.m.
RES. #242/2015
CARRIED
14.
CLOSING PRAYER – Frances led the closing prayer.
31