competition information packet

COMPETITION INFORMATION PACKET
Join us for the 50th New England Colonial
Classic - a Fred Astaire Inter-Regional
Competition at the AAA Four Diamond Hyatt
Regency in picturesque Greenwich, Connecticut.
This English manor-styled hotel offers a
resplendent location for our event, a soaring
atrium retreat filled with plants, trees, scenic
paths, bridges and streams and dining
opportunities that will be a pleasure for your
senses. The Hyatt Regency Greenwich was
voted one of the "Top 10 Hotels in Connecticut.”
Location & Address
Hyatt Regency Greenwich
1800 East Putnam Avenue
Old Greenwich, Connecticut 06870
Tel: 1 203 637 1234
Parking for Our Group
 Complimentary Overnight Self-Parking
 Day Parking $5
Check-In/Check-Out
 Check-In Time: 3:00 pm
 Check-Out Time: 12 Noon
Transportation
 Easily accessible from I-95
 About 30 minutes from JFK and LGA
Airport
Dates & Starting Times
Thursday, August 13th through
Sunday August 16th, 2015
Tentative Start Time is 9:00 am
Thursday
Hotel Features
•373 newly renovated guestrooms and suites
•24 hour Regency Club Lounge Mon - Fri
•Complimentary Coffee on all Guest Floors
•In-Room Refrigerators
•Complimentary Shuttle
•Winfield’s Atrium Café
•Gazebo Bar and Grill
•Enzo Riccobene Full Service Salon and Spa
•24 hr StayFit™ Fitness Center and
YogaAway™
•Heated Indoor Pool and Whirlpool
•Greenwich Walking Tours Jogging Trails
2
GENERAL
INFORMATION
THEME
BANNERS TO BE AWARDED
Life’s A Beach
DRESS CODE
Daytime Sessions & Meals: Dressy casual.
No jeans, shorts or sneakers.
Evening Sessions: Dressy
Saturday’s banquet: Semi-formal to Formal
TENTATIVE SESSION START TIMES
Session 1:
Session 2:
Session 3:
Session 4:
Session 5:
9:00 am Thursday
6:30 pm Thursday
8:00 am Friday
6:00 pm Friday
8:00 am Saturday
COMPETITION SCHEDULE
2015
New England Dance Extravaganza
June 19th & 20th
Mystic Marriott Hotel & Spa, Groton, CT
Colonial Classic Inter-Regional Competition
August 13th – 15th
Hyatt Regency, Greenwich, CT
New England Tri-Star Championships
November 12th – 14th
Foxwoods Resort & Casino, Ledyard, CT
2016
New England Dancesport Championships
March 3rd – 5th
Quincy Marriott, Quincy, MA
New England Dance Extravaganza
June 17th – 18th
Mystic Marriott Hotel & Spa, Groton, CT
New England Colonial Classic
August 18th – 20th
Hyatt Regency, Greenwich, CT
Super School: This studio does it all and does it all in a
super way! Staff and students participate in all sessions
and attend competition activities and meals. Studios
receive points for submitting the most entries at the first
deadline, having the highest number of new competitors
and professional entries. The studio also gets points for
accuracy and timeliness of paperwork. Points are earned
throughout the competition for Team Spirit and cheering
spectators. The studio with the most points at the end of
Saturday wins Super School.
Top Studio: This is figured by the computer based on
points for number of entries and placements. It’s not just
about how many entries...but how well the dancers place.
School Spirit: Based on creativity of decorations, presence
in ballroom and at meals throughout weekend, cheering
spectators and display of team spirit.
Best in Show: Awarded to the studio that best represents
the standards of Fred Astaire and the competition including
a combination of use of theme in decorations, adhering to
guidelines and deadlines, dancing in the correct age and
ability categories with students, and generally representing
the franchise and the competition and the studio team in a
positive and enthusiastic way.
OFFICIALS SCHEDULED TO ATTEND:
Judge #1
Judge #2
Judge #3
Judge #4
Judge #5
Judge #6
Victor Russo
Ilya Ifraimov
George Hendricks
Jeannie Penatello
Jennifer McCalla
Stanley McCalla
Master of Ceremonies: Charlie Penatello
Invigilator: Lyall Bradshaw
Scrutineer: Bonnie Mackenzie
Music Director: David Innis
Show Couple: Details to be announced soon!
New England Tri-Star Championships
November 10th – 12th
Foxwoods Resort & Casino, Ledyard, CT
3
SCHEDULE
OF EVENTS
Some start times may change slightly based on participation.
Final schedule will be published one week prior to competition.
FRED ASTAIRE DINING SCHEDULE
WEDNESDAY, AUGUST 12TH , 2015
8:30 pm – 10:00 pm Registration Desk Open
THURSDAY, AUGUST 13TH , 2015
7:30 am – 11:00 pm Competition Desk Open
SESSION #1 Starts at 9:00 am
Country Western, Argentine Tango
International Standard & International Latin
Solo, Showcases, Novelty, Formation Divisions Part 1
SESSION #2 6:00 pm
Solo, Showcases, Novelty, Formation Divisions Part 2
** NEW** Pro/Am Mixed Championships **NEW**
(Closed Waltz & Open Swing)
Professional Division
FRIDAY, AUGUST 14TH , 2015
7:30 am – 11:00 pm Competition Desk Open
SESSION #3
9:00 am
All Ages – All Rhythm Proficiency
All Ages - Social and Advanced Bronze Rhythm (Groups 1-7)
All Ages - Social and Advanced Bronze Rhythm Championships
SESSION #4 6:00 pm
All Ages - Silver, Gold and Open Rhythm (Groups 8-15)
All Ages - Silver, Gold and Open Rhythm Championships
SATURDAY, AUGUST 15TH , 2015
6:30 am – 7:00 pm Competition Desk Open
Session #5
8:00 am
All Ages – All Smooth Proficiency
All Ages – Social and Advanced Bronze Smooth (Groups 1-7)
All Ages – Silver, Gold and Open Smooth (Groups 8-15)
All Ages – All Smooth Championships
GRAND BALL, BANQUET & SHOW 8:00 pm
9:30 pm General Dancing, Top Student, Top Teacher
& Top Studio Awards
10:30 pm Honor Dances from the Professional Division
and a Special Guest Performance
Advanced Ticket Purchase Required.
See competition menu page in this packet.
Thursday, August 13th
6:30 am-10:30 am Breakfast at Winfield’s
Noon-2:00 pm Deli Lunch Buffet
4:00 pm-6:00 pm New England Buffet
Friday, August 14th
6:30 am-10:30 am Breakfast at Winfield’s
12:30 pm -2:30 pm Mexican Lunch Buffet
4:00 pm -6:00 pm Italian Buffet
Saturday, August 15th
6:30 am-10:30 am Breakfast at Winfield’s
12:30 pm -2:30 pm Italian Lunch Buffet
8:00 pm Grand Ball, Banquet and Show
Sunday, August 16th
6:30 am– 10:30 am Breakfast at Winfield’s
OTHER DINING OPTIONS
Winfield’s Restaurant
Enjoy fine dining with a unique al fresco feel and
warm, authentic service. Winfield’s features New
American cuisine with a creative twist; from sublime
omelets for breakfast to our New England seafood
salad for lunch or center cut filet mignon with bleu
cheese butter and classic mashed potatoes for
dinner.
Breakfast: 6:30 AM - 10:30 AM, Daily
Lunch: Monday-Thursday, 11:00 AM - 3:00 PM
Friday and Saturday, 11:00 AM - 5:00 PM
Dinner: Friday and Saturday, 5:00 PM - 10:00 PM
Gazebo Bar & Grill
Sip a specialty drink and enjoy classic bar eats.
Sunday: 11:30 AM- Midnight
Monday -Thursday: 3:00 PM - Midnight
Friday and Saturday: 11:30 AM - 1:00 AM
Dinner served nightly Sun -Thurs: 5:00 PM - 10:00
PM
Room Service
6:00 AM-Midnight, Daily
Torrefazzione Italia
Available on each guest floor. Not a coffee drinker?
Help yourself to a soothing Tazo® tea. This
4
complimentary coffee bar is available 6:30am–
10:30am
GUIDE TO AREA
ACTIVITIES
• For all the sights, sounds and shopping in New York City
The Hyatt Regency Greenwich is conveniently located less than an hour's drive from Manhattan and New York City. The hotel is only
minutes from the Metro North Commuter Railroad, which offers rail service on the New Haven Line to Yankee Stadium and Grand
Central Station in Manhattan.
http://www.nyctourist.com/
http://www.nycgo.com/
• Stamford Town Center / Mall
http://www.shopstamfordtowncenter.com/
Stamford Town Center caters to every customer by offering a mix of retailers and services. With over 130 retailers in one place, you
will find stores like Armani Exchange, Coach, J. Crew, Brooks Brothers, Macy’s, Michael Kors, Sidney Thomas Jewelers, WilliamsSonoma, and XXI Forever. Enjoy fine dining in the Plaza at one of the assortment of restaurants including The Capital Grille, P.F.
Chang’s China Bistro, Kona Grill, Plan B Burger Bar, California Pizza Kitchen and Cosi.
• Maritime Center / Sea Aquarium
http://www.maritimeaquarium.org/
The Maritime Aquarium is the only aquarium focused on Long Island Sound and is located just 15 minutes from the hotel. From this
core, it explores related animals and conservation issues from around the world. Its exhibits, admired for their quality and dramatic
elegance, are carefully designed to give people of all ages entertaining, educational, and emotional experiences with animals in order to
instill a sense of wonder in the diversity of nature. It offers tours, exhibits and IMAX® Theatre.
• Bruce Museum
https://brucemuseum.org/
Consistently voted the "Best Museum" by area media, the Bruce Museum is a regionally based, world-class institution highlighting art,
science and natural history in more than a dozen changing exhibitions annually. The permanent galleries feature the natural sciences
that encompass regional to global perspectives.
• Stamford Museum and Nature Center
http://stamfordmuseum.org/
The Stamford Museum & Nature Center is dedicated to the preservation and interpretation of art and popular culture, the natural and
agricultural sciences, and history. The Museum is a vital cultural and educational resource for the community, and a focal point for
family activity and interaction. We seek to inspire creativity foster self-discovery, promote environmental stewardship, and nurture an
appreciation for lifelong learning through exhibitions, educational programs, and special events that enhance the visitor’s experience of
our unique site.
• Bush-Holly House
http://www.hstg.org/
The Greenwich Historical Society was founded in 1931 to collect and chronicle this vibrant history and has actively pursued its mission
at the Bush-Holley Historic Site since purchasing Bush-Holley House in 1957. The circa 1730 structure began life as a home for
prosperous merchants and gained recognition later as a boarding house and gathering place for many prominent American artists and
writers. It is a National Historic Landmark, a member of the Historic Artists Homes and Studios, one of 18 museums in Connecticut
participating in the Connecticut Art Trail and accredited by the American Association of Museums.
• Palace Theatre and Rich Forum Theater
https://palacestamford.org
• Other Area Attractions and Hotel Information
http://greenwich.hyatt.com/
http://greenwich.hyatt.com/en/hotel/activities/areaguide.html
http://greenwich.hyatt.com/en/hotel/activities/area-activities.html
These are suggested websites and activities only. The hotel and competition organizers are not responsible for any inaccuracies. Please check with the
individual businesses, activities, museums for current information.
5
PLANNED
COMPETITION
MENUS
BREAKFASTS
Thursday, Friday,
Saturday & Sunday
In Winfield’s Restaurant
LUNCHES
Thursday
Deli Lunch
Chef’s Choice of Soup
Rolls & Butter
Tossed Garden Salad with
Dressing on the Side
Selections of Deli Meats & Cheese
Tuna and Chicken Salad
Chips and Pretzels
Cookies and Brownies
Coffee, Tea, and Water
Friday
Mexican Lunch Buffet
Tortilla Soup
Mixed Greens Topped with
Tomatoes, Carrots and Tortilla
Strips
Tortilla Chips, Salsa and Queso
Grilled Beef and Chicken Fajitas
with all the fixings
Sauteed Bell Peppers and Onions
Spanish Rice
Dessert
Coffee, Tea and Water
Saturday
Italian Lunch Buffet
Hearty Minestrone Soup
Caesar Salad
Chicken Marsala
Baked Ziti
Grilled Vegetables
Dessert
Coffee, Tea and Water
DINNERS
Thursday
New England Buffet
New England Clam Chowder;
Freshly tossed garden greens with
tomatoes, Cucumber, Bermuda
onion, shredded cheddar,
garlic croutons and dressing;
Creamy Cole slaw with tomatoes
and sweet onions;
Baked native cod with Cape Cod
chips and drizzled lemon;
Chicken Marsala;
Lemon roasted zucchini and
summer squash;
Wild rice pilaf;
Assortment of fresh seasonal pies;
Coffee, Tea and Water
Friday
Italian Buffet
Mixed baby Greens
(All Items on the Side)
Carrots, Tomatoes, Sliced
Cucumbers, Ranch & Raspberry
Vinaigrette Dressings
Chicken Parmesan
Penne a la Vodka, Penne Pasta,
Diced Tomato, Light Cream Sauce
Parmesan Cheese on the Side
Garlic Mashed Potatoes
Seasonal Vegetables, Chef’s
Selection with Fresh Herbs
Assorted of Baked Breads & Rolls,
Butter on the side
Dessert: Ice Cream Sundae Station
with Assorted Toppings
Coffee, Tea and Water
SATURDAY BANQUET
Plated Dinner Options:
All entrees served with Salad, Chef
Selection of Starch, Chef Selection
of Vegetables, Dinner Rolls and
Dessert. Coffee and Tea Service
Chicken
Filet Mignon
Salmon
Vegetarian Stir-Fry
(Gluten and Dairy Free, Vegan)
Child’s Meal For 14 and Under
Chicken Tenders and Fries
Salad and Dessert
Sa
A NOTE ABOUT THE FOOD AT
THE HYATT
The Hyatt is proud of their global
food and beverage philosophy:
Food. Thoughtfully Sourced.
Carefully Served.
They are also engaged in
industry-leading efforts to provide
food and beverages that are
good for our people, our planet
and our communities.
Menus may be adjusted slightly
to take advantage of local and
seasonal food.
All the meals listed here are
available by advance ticket
purchase only.
6
GLOSSARY OF
TERMS
Registration: At the registration desk outside the ballroom of the hotel you will receive your most-up-to-date
heat sheet, pre-ordered tickets, plaques, programs and a welcome gift. The souvenir welcome gift is for those
pro/am competitors pre-registered with entries and sessions tickets. At the registration desk you can also get
help with just about any crisis you come up with. There is usually no problem that can’t be fixed so don’t panic
— just ask!
Session & Meal Tickets: You will need a ticket to enter each session and any pre-purchased meals. For the
sessions we will take your ticket as you enter the ballroom area and give you one as you leave so you can
come and go as you please. Keep track of your tickets as they are like cash.
Plaques: Each competitor will receive a participation plaque at the registration desk. Your placement tabs
(awards) will attach to the plaque. A larger plaque is generally ordered when you have signed up for more
than twenty-five dances. Plaques are not given for those dancing in formations only.
Heats: The competition runs by “heats.” Your “heat sheet” will list all the dances you signed up for and the
expected times you will be dancing. (It is more up-to-date than the program so if there is a discrepancy, follow
your heat sheet.) Each heat is long enough for the judges to accurately evaluate each competitor on the floor,
but would be no longer than one and a half minutes. You will share the floor with others dancing the same
dance, but they may be at a different level or age category than you. Listen to the MC and the Deck Captain
for what heats are dancing and lining up in the on-deck area. You should be in the ballroom one half hour
before you need to be on the floor – dressed, made-up and warmed up. If you lose your heat sheet, you can
get another one printed at the congratulation station. (See below)
Congratulation Station: When you are finished dancing in each session, grab your instructor and visit the
“Congratulation Station” located in the ballroom foyer to receive a printout of your results and collect your
prize tabs, your high-fives and hugs. (Please note: The juniors and championship divisions will be called onto
the floor at the end of each division to have their placements called and receive their award tabs and medals.)
You can also get your heat sheet re-printed here.
On-Deck Area: This is where you line up for your heats. You need to be in this area about 6-8 heats before
your heat. Go by the heat number, not by the time as we can run up to 30 minutes ahead of schedule. Listen
very carefully for the Deck Captain to call your name and your heat number. PLEASE RAISE YOUR HAND
and GET IN LINE IMMEDIATELY when she calls your name. Be respectful of the other dancers and be on
time. We do our best to accommodate costume changes. If your teacher is on the floor with another student,
wait in line and they will take your arm as they come off the floor from the previous heat.
Ballroom A vs. Ballroom B: Sometimes, in order to accommodate several age categories on the floor at a
time, the ballroom floor will be “split” into “A” and “B” — usually with poles and stanchions or sometimes just a
row of big plants. If you are assigned to “A” or “B” you must dance only on that side of the floor for that heat.
Not all heats will be divided. Pay attention to the MC and the Deck Captain as to which ballroom you are
assigned and it will be on your heat sheet.
Call-backs or semi-finals: Sometimes the judges will “call-back” couples from a very large heat to determine
winners of the heat. You will have to go back on the floor and re-dance the heat. You must listen carefully if
you have a notice in your registration envelope that you entered a heat with a call-back. The MC and Deck
Captain will announce when it’s time to go back on the floor. Please do not leave the ballroom while waiting for
a call-back. The final or call-back could be up to a half hour after the semi-final.
7
A GUIDE TO SOME
COMMON
COMPETITION ISSUES
For entries and tickets, the best place to start is usually with your instructor or your studio owner/manager as they have the records of
your entries and ticket purchases. But, the Competition Staff and the Competition Organizer, Karen Green, are completely at your
service and are usually able to resolve any issues that arise.
Entries
Bring any issues to the attention of your instructor or studio owner/manager immediately. He/She will work with the Competition
Registrar to resolve the issue. Heat Sheets should be reviewed prior to arrival to minimize changes after the competition begins.
Corrections and additions must be made prior to each session beginning and cannot be accepted if they make another heat or cause
a semi-final.
Ticket Issues – Please keep track of your tickets like cash!
· Lost Tickets: See Karen Green, the Competition Organizer
· Wrong or Missing Tickets in Your Envelope: Bring to the attention of the Competition Registration Desk immediately. They can
swap session tickets and they can check the computer to see what the studio ordered for you. If what the computer lists doesn’t
match what you think you ordered, please see your studio owner/manager or Karen Green. Please don’t panic — we can fix it!
Hotel Reservation Issues: See Karen Green. Again, don’t panic. We can usually fix any issues!
Wardrobe Mulfunctions
We keep scissors, tape, pins and Crazy Glue at the Competition Registration Desk. The dress/accessory vendors also usually can help
with a ripped seam or a stuck zipper and carry a full line of accessories like fishnets and heel guards.
Lost Heat Sheet or Lost Competitor Number
The Congratulation Station is the fastest place to get a copy printed or a new number if you lose yours.
Plaque is Missing or Has Name Misspelled
Let the Competition Registration Staff know right away. Those performing in a Formation or Solo only, do not receive a plaque .
In all Pro/Am and Amateur Divisions students are classified according to age as well as level of accomplishment in the Fred Astaire
Trophy System.
AGES FOR PRO/AM DIVISIONS FOR LADIES, GENTS & AMATEUR COUPLES
1.
2.
For amateur couples, the age classification is defined as the age of the older partner on the day of the competition.
Students may dance their ACTUAL age category and two lower.
a. Juniors may dance one age category up EXCEPT at the JD (14-17) level. You must be 17 to dance at the A1 level.
b. A1 students may ONLY dance at A1.
JN = (0-6)
JR = (7-10)
JV = (11-13)
JD = (14-17)
A1 = (18-25)
A2 = (26-32)
A3 = (33-38)
B1 = (39-45)
B2 = (46-52)
B3 = (53-59)
C1 = (60-67)
C2 = (68-75)
C3 = (76+)
Ages for Pro/Am Regular Championship Divisions
LA & GA = (18-38) = A
LB & GB = (39-59) = B
LC & GC = (60 +) = C
Junior Categories are the same as above.
Ladies and gents compete against each other in championship divisions. Amateur couples compete in the same ages as listed above
but they do not compete against pro/am couples.
Guidelines for Ability Levels
Dancers may compete at their own level and TWO levels UP.
8
VENDORS
SCHEDULED TO
ATTEND
Superior customer service is our number one priority. Please feel free to call our vendors prior to the
competition with any questions and be sure to visit them during competition weekend.
Our anticipated vendors are:
Front Row Video Productions
Contact: Bill Marshall
1-352-552-2088
Ryan Kenner Photography
Contact: Ryan Kenner
401.486.8465
www.ryankennerphotography.com
Pure Elegance
Contact: Oksana Blais
1-888-999-2959
Designs by Galina
Contact: Galina Tsybikova
1-781-801-3658
[email protected]
Ooohlala! Hair & Makeup
Contact: Tara Raschello
1-860-235-9626
[email protected]
Make your appointment early!
FOR MORE INFORMATION
For more information, details, changes, and questions, please contact your studio manager or owner directly. All tickets,
hotel rooms or meals must be ordered directly through your studio, not the competition organizers.
Competition Organizer Contact Information:
Karen Green, New England Regional Assistant Director
[email protected]
Kimberly Haidinger, New England Regional Director
[email protected]
860-788-7160 phone
888-744-6713 fax
9
WAIVER TO BE SIGNED
BY ALL PARTICIPANTS
(AND RECOMMENDED MEDICAL
INFORMATION FORM )
I, the undersigned, am a student/employee/guest at the_________________ Fred Astaire Dance Studio® and as such,
participate in the teaching or taking of dance instruction and/or other dance studio activities such as parties, travel,
seminars, dance competitions and dance-related trips, including the upcoming August 2015 Colonial Classic
(Collectively called the “Dance Activities”).
I warrant that I am physically able to participate in the Dance Activities. I recognize, however, the risks or injury inherent
in Dance Activities. I am participating in the Dance Activities at my sole risk and I assume any and all risk associated with
the Dance Activities.
In consideration for being permitted to participate in the Dance Activities, I hereby freely and voluntarily release,
discharge, waive and relinquish on behalf of myself, my heirs, executors, administrators or any person claiming on my
behalf, any and all claims, actions or causes of action whatsoever for personal injury and/or property damage, and any
and all costs, liabilities or expenses (including attorney’s fees and court costs), arising directly or indirectly from my
participation in any of the Dance Activities, against the above named Fred Astaire Dance Studio®, Fred Astaire Dance
Studios, Inc., Fred Astaire Dance Studios of North America, Megadance USA Corp, New England Dance Promotions Inc.,
Maximize Your Impact LLC, Fairfield Dance Promotions LLC, their Events and their respective officers, organizers,
employees, subsidiaries, affiliates, shareholders, directors, agents, successors and assigns.
I also understand that all photographs taken at this event are the property the studios listed above and I grant my
permission for those studios to use my photograph for promotional use in their marketing materials.
Signed:_____________________________Print Name: __________________________________ Date:___________
The following form is optional but strongly encouraged. All information is confidential; is kept on file at
Organizer’s Desk and is shredded after each competition.
Medical Information for:_________________________________ Address:___________________________________
________________________________________________________________________________________________
In case of emergency please contact:
Medical Conditions and Allergies:
Name____________________________________________
_________________________________________________
Relationship_______________________________________
_________________________________________________
Phone Numbers____________________________________
_________________________________________________
Physician:_________________________________________
_________________________________________________
Physician’s Phone:__________________________________
_________________________________________________
Contact Lens Wearer: Yes No
Blood Type:
Medications (Include Name, Dose, What For, When to Take)
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
Please list anything else that would be important for emergency responders to know:
10
WHAT TO
PACK
BALLROOM NECESSITIES
___Highlighter
___Pen
___Program
___Instant Stain Remover
___Static Guard Spray
___Super Glue
___Safety Pins
___Needle/Thread
___Pain Reliever
___Tissues
___Camera
___Warm Shawl/Sweater
___Moleskin (for blisters)
___Band-aids
___Shoe Brush
___Slippers
___Sweat Towel
SHOWCASE NECESSITIES
___Costume
___Props
___Copy of Music
EMERGENCY CONTACT
Phone number of someone in
your studio (your instructor or
the studio manager) who will be
at competition, whom you can
contact in case of emergency:
Studio Contact:_______________
Phone Number:_______________
SMOOTH/STANDARD
MEN:
___Tails
___Pants
___Shirt
___Collar
___Tie
___Waistcoat
___Cufflinks
___Studs
___Black Socks
___Black Patent Leather Shoes
___Extra Shoe Laces
LADIES:
___Ballroom Dress
___Trunks
___Stockings
___Smooth Shoes
___Heel Guards
___Earrings
___Necklace
DRESS CODE
Dressy casual for sessions
and meals. No jeans, shorts or
sneakers. The evening
sessions are dressier.
Saturday’s banquet is semiformal to formal.
CHECK WITH YOUR
INSTRUCTOR TO SEE IF
THERE IS ANYTHING ELSE
HE/SHE WANTS YOU TO
BRING.
RHYTHM/LATIN
MEN:
___Latin Pants & Shirt
___Black Socks
___Latin Shoes
LADIES:
___Latin Dress
___Fishnets
___Trunks
___Latin Shoes
___Heel Guards
MISCELLANEOUS
___Makeup
___Eyelashes
___Nail glue/polish
___Hair products & accessories
___Medication
___Snacks
___Water/Gatorade
___Directions to Hotel
___Cell phone & Charger
OTHER NOTES:
_______________________
_______________________
_______________________
_______________________
_______________________
_______________________
_______________________
_______________________
11
FAQs
Can I videotape in the ballroom? No, but regular photography is fine. This is a strict policy as it would violate our
agreement with the videographer. Please let your guests know this as well. See the videographer, who will be set up in
the ballroom, if you want a DVD of any of your dances.
What are the policies for decorations? We love all your team spirit, but for safety’s sake we cannot allow any poles or
stands etc. or decorations that will block the aisles between the tables. We also can not have any additional “structures.”
Please limit decorations to signs and posters and items that can be displayed on the tabletops and won’t interfere with
visibility of guests at other tables. Also, please be courteous of the videographer, photographer and music director. Their
equipment is expensive and cannot be used to hang or place decorations. For the comfort and enjoyment of everyone,
horns of any kind are not allowed. For the safety of everyone, weapons or anything resembling a weapon of any kind will
NOT be permitted as part of a costume or decorations.
What is the dress code? “Dressy Casual.” Please no jeans, shorts or sneakers in the ballroom. The ballroom is kept
at a constant 65 degrees for the comfort of those dancing. If you are not dancing, YOU WILL BE COLD! Bring a warm
wrap or a sweater. Tell your spectators that we’ll welcome them warmly, but there will be a definite chill in the air!
Remind your guests to bring a sweater.
When is check in? It is at 3:00 p.m. Depending on when you arrive, your hotel room may or may not be ready. Feel
free to ask at the desk when you arrive and the hotel will get you your room as soon as they can. There will be dr essing
rooms near the ballroom or ask the hotel front desk to store your belongings while you wait for your room to be ready.
There is no security in these rooms. Please make sure everything is labeled clearly. The hotel and competition staff are
not responsible for lost or stolen items. With an early start on Thursday, we strongly recommend arriving Wednesday
evening.
What is the hotel’s policy on special room requests? It is established hotel policy that there is no guarantee that the
room you receive will be exactly what you requested. King bed, double beds, etc., are all considered requests not
guarantees. If you don’t get exactly what you wanted, it doesn’t qualify you for a refund or a discount. Competitors must
book their rooms through their studio in order to qualify for the group rate. Those choosing to use reward points, must
make arrangements on their own. Guests may not use points AND book under the group room block for the same night.
Is it also hotel policy that no outside alcohol is permitted in the hotel? The hotel’s liquor license requires that
alcoholic beverages only be dispensed by Hotel employees or bartenders. Alcoholic beverage service may be denied to
those guests who appear to be intoxicated or are under age.
Can I bring spectators and buy tickets at the door? YES! We love spectators. Session tickets are always available at
the door. Give the dates to your family and friends and invite them to come and cheer you on. Better yet, buy them
tickets and leave them at the registration desk. Cash or checks are accepted at the registration desk. Remind your
spectators that we have two rules for them: Bring a sweater and they must cheer very loudly! At the door, adults (17 and
over) are $30, juniors ages 6-16 are $15 and children under 6 are free.
Does everyone need a session ticket? Session tickets will be required for entry for everyone into the ballroom foyer
area. Please make sure you get a session ticket before you leave the foyer area and that you have it for entry into the
foyer area. Session tickets are collected through the conclusion of each session and will not be discounted at any time
during the session.
Where can I find out my results? Results and awards tabs are available at the Congratulations Station throughout the
competition. After the competition, your studios will receive a link to the results and should post it on their website.
Please check with your studio on the Monday after comp for the link.
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