SRQ Squadron Standard Operating Procedures

Updated 10/20/2010
Civil Air Patrol
United States Air Force Auxiliary
SRQ Composite Squadron
(FL 044)
Standard Operating Procedures
Submitted: __/s/ Lt Col Richard Petrucci______
Safety Officer
Submitted: _/s/ Maj Roger Nyberg___________
Operations Officer
Submitted: _/s/ Capt Evelino Cruz______________
Maintenance Officer
Approved: _/s/ Capt Benjamin Moore__________
Squadron Commander
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Reporting Aircraft Discrepancies
Pilots who experience an aircraft discrepancy should report the discrepancy to the FRO
that released the flight when closing out the flight. The FRO will in turn report the
discrepancy to the AMO and to the squadron commander if the airworthiness status of the
aircraft changes. If the AMO requires clarifying information he will call the Pilot in
Command of the flight. The AMO will notify the Operations Officer and the squadron
FRO’s if aircraft dispatch is affected. It is IMPERATIVE that the squadron commander
be made aware of all changes in aircraft airworthiness status ASAP.
In case of an aircraft accident/incident, the Squadron Safety Pyramid will take
precedence. See Attachment 1.
Ground Handling of Aircraft
All members must take the Ground Handling Video on-line once per year.
Proper ground handling procedures will be followed at all times. Upon arrival at the
hangar, the hangar door will be opened to it’s fullest position. Upon completion of the
aircraft preflight, it will be moved outside onto the ramp making sure that all obstructions
are clear of the aircraft during movement. Personal vehicles can now be parked in the
hangar. Upon return from flight, open the hangar door to it’s fullest position and then
remove all vehicles. Move the aircraft into its parking position in the hangar ensuring that
all obstructions are clear before aircraft movement begins. Chock the aircraft in the
hangar
Aircraft
The aircraft shall be properly serviced and made ready for the next mission before it is
returned to the hangar or tied down after the last flight of the day. Fuel tanks will be filled
to the bottom of the filler neck of each tank unless the next mission requires tanks to be
“topped off”. Total fuel for the reduced fuel load will be 65 gallons.
Aircraft Cleanliness
SRQ has always taken pride in whatever plane we have flown. Let's make sure we clean
the leading edge of wings plus the front of the cowl and the windshield after every flight.
Water and rags for the wings and cowl are in the hangar. There is window cleaner for the
windshield in the hangar. Bugs are far more difficult to remove after they have set and
dried for a few days. We should always leave the plane better than we found it. It is
unprofessional to leave a mess for somebody else to clean up.
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Dipping Fuel Tanks
The fuel tanks will be dipped during pre-flight using the pre-calibrated Cessna fuel dip
stick provided in the airplane anytime the fuel level in the tanks is not up to the top of the
filler neck. The tanks will be dipped at intermediate stops unless the airplane is refueled
at that time.
Life Jackets
Life jackets are required to be onboard for all occupants at all times. Life jackets for the
pilot and front seat occupant shall be hung on the back of the front seats. Further it is
recommended that life jackets be worn by the pilot and front seat occupant at all times
especially at night.
Flight Hour Cost
FL 044 pilots will pay for Mission Code “B” and “C” flights in accordance with the scale
contained in the Aircraft Notebook located in the airplane. Make checks payable to
“FLWG CAP UNIT FL 044”. Use the credit card located in the aircraft notebook for Air
Force assigned missions - Mission Code “A” and Cadet Orientation flights ONLY.
Financial Policy
All expenditures of squadron funds that exceed $100.00 must be approved in advance by
the Squadron Finance Committee.
Aircraft Lockbox
The lockbox containing the aircraft door and ignition key(s) will be carried on all flights.
Avionics Lock
The avionics lock will be carried on all flights and properly stowed in the baggage
compartment under the cargo net during flight. It will be installed at the end of the flight
if the airplane will be parked overnight away from the Squadron hangar at SRQ.
Pilot Requirements
Two pilots are required for all CAP operational missions and anytime the flight will
encounter known Instrument Meteorological Conditions.
Uniform Policy
SRQ members are encouraged to wear the Class B uniform or the grey CAP Corporate
uniform or the blue CAP Corporate uniform (preferred) for the bi-monthly squadron
meetings. Blue golf shirts with grey slacks are less desired.
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Specialty Track
All senior members are required to select a specialty track and are required to achieve the
Technician Level within one (1) year of applying for a specialty track. See the
Professional Development Officer (Capt Jennifer Richards) for further information.
Sterile Cockpit
All pilots must comply with the attached Sterile Cockpit procedure.
See Attachment 2.
Pilot Proficiency
“Self conducted proficiency flight guidelines are available for use by all CAP pilots to
maintain currency and improve pilot confidence. These recommended guidelines are
located on NHQ CAP/DOV website.” Ref: CAPR 60-1
Maintenance Flights.
The Squadron AMO, and only the squadron AMO, will coordinate aircraft movements
for maintenance purposes with the FLWG AMO. The AMO will make arrangements with
squadron pilots to fly the aircraft and he will provide the name(s) of the aircrew to the
FRO’s. The PIC will then obtain a WMIRS sortie number (use Mission Code A9) and
obtain a verbal release from one of the squadron FRO’s. Any expenditure of funds
resulting from a maintenance flight must be approved in advance by the AMO.
Sundown Patrols
Sundown patrols will be flown in accordance with the Sundown Patrol folder located in
the airplane. The correct mission code to use for county funded Sundown Patrols is C14.
If you fly a Sundown Patrol profile that is not funded by the county then use mission
code B12.
Safety Briefs
On August 19, 2010 FLWG released a memorandum requiring that all FLWG Units
perform an activity specific safety brief before every CAP event. The SOP article below
is FL 044’s procedure for complying with the FLWG memorandum.
• Non-flying activity: The senior member in charge of the activity is responsible
for ensuring that an activity specific safety brief is conducted for all CAP
members involved in the activity. Notify the FL044 Safety Officer, Lt Col
Petrucci, via email that the safety brief was conducted. Email address is:
[email protected]. Contact Lt Col Petrucci in advance of the activity if
assistance is needed with the safety brief.
o If the CAP van or private auto(s) is(are) used to transport CAP members
to/from the activity then all drivers are required to perform an IMSAFE
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form before driving. See attachment 4 for an IMSAFE form. The
completed forms must be collected and sent to the Squadron Safety
Officer after the activity.
•
SAREX: The Incident Commander is responsible for ensuring that an activity
specific safety brief is conducted for all CAP members involved in the SAREX.
Normally the MSO, if one is assigned, will conduct the brief. Additionally, all
aircrew must perform an IMSAFE form (attachment 4) and the PIC must
complete a Tactical Risk Assessment Form (attachment 5). If the risk score is 76
or higher, the IC must approve release of the flight. Leave the completed forms in
the marked box in the hangar. Notify the FL044 Safety Officer, Lt Col Petrucci,
via email that the safety brief was conducted. Email address is:
[email protected].
•
All OtherFlying Activities: All aircrew must perform an IMSAFE form
(attachment 4) and the PIC must complete a Tactical Risk Assessment Form
(attachment 5) for all flights other than VFR local flights. If the risk score is 76 or
higher, the Unit Commander, or in his absence the Safety Officer, must approve
release of the flight. Notify the FRO of the score when calling for a release.
FRO’s have been directed not to release flights with a Tactical Risk score of 76 or
higher. Leave the completed forms in the marked box in the hangar.
3.
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SRQ COMPOSITE SQUADRON (FL044)
SAFETY PYRAMID
and
MISHAP REPORTING PROCEDURES
Reference: CAPR 62-2 Mishap Reporting and Investigation
1. Notification of personnel in the order of priority as listed in the table below will be
done anytime a mishap occurs during a CAP activity involving substantial damage,
serious injury or death.
2. Use of Paragraph 3 and Attachment 3 in CAPR 62-2 Mishap Reporting and
Investigation (attached) will assist in determining the type of mishap that has occurred.
3. Fill out CAPF 78, Mishap Report Form (attached) as much as possible in the event of a
Mishap.
4. Voice contact should be made with the personnel listed below.
NAME
POSITION
PHONE #
LTC Dick Petrucci
Safety Officer
(941) 727-0578 (h)
(941) 720-1601 (c)
CAPT Benjamin Moore
Squadron Commander
(941) 313-1151(h)
(941) 313-1151 (c)
MAJ Roger Nyberg
Operations Officer
(941) 794-2855 (h)
(941) 807-1512 (c)
5. Upon notification, the Squadron Safety Officer will notify the Squadron Commander,
Deputy Commander, and the Operations Officer if not already notified.
6. The Group 5 Commander and Wing Safety Officer will be notified by the Squadron
Safety Officer (or in his absence by the Squadron Commander) only in case of property
damage, serious injury, or death. Please do not call the Group 5 or Wing Safety Officer
directly except in a dire emergency.
Group 5 Commander: LTC Fran Gleockler (863) 655-4009 (h)
(863) 835-2424 (c)
Florida Wing Safety Officer: MAJ Crist Fellman (727) 434-1419 Primary
(727) 548-9716 Secondary
Attachment 1
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UNITED STATES AIR FORCE AUXILLARY
CIVIL AIR PATROL
SRQ COMPOSITE SQUADRON SER-FL-044
9026 HUNTINGTON POINTE DR.
SARASOTA, FLORIDA 34238
SRQ Composite Squadron Sterile Cockpit Pre-Boarding Briefing
"CAP has initiated the Sterile Cockpit Procedure to eliminate cockpit nonessential conversations, activities, and otherwise distracting actions so as to
enhance flight safety.
The Sterile Cockpit starts at brake release and continues into the following areas
taxi, takeoff, climb to initial altitude and until released Visual Flight Regulations by
departure control or center.
The Sterile Cockpit begins again at initial contact with center or approach control,
during descent, approach, landing and taxing to hanger or tie down area until
engine shutdown.
The Sterile Cockpit will also be implemented during operations in high-density
traffic areas or heavy Air Traffic Control periods.
I, as your Pilot in Command, will announce the start and end of the Sterile
Cockpit observance periods.
However, if at any time any irregularity or safety concern is observed, it must be
brought to the pilot’s attention immediately.”
THE ABOVE MUST BE INCLUDED AS PART OF YOUR PRE-BOARDING BRIEFING
Attachment 2
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CIVIL AIR PATROL
UNITED STATES AIR FORCE AUXILIARY
HEADQUARTERS, FLORIDA WING
20 July 2010
GENERAL INFORMATION BULLETIN – (GIB)
GIB- 10/004a
Effective: 15 July 2010
Expires: 31 Dec 2010
FROM: FLWG-CAP/CC
USCG AS Miami
14750 NW 44 Court
Opa Locka, FL 33054
SUBJECT: FLWG CAP AIRCRAFT REFUELING
1. The PIC is personally responsible for ensuring that the proper type, quantity and grade of fuel, is
uploaded to the aircraft.
2. The PIC must be at the aircraft at the time of re-fueling or designate one of his/her crew members
to perform this task. This includes a member of the mission staff.
a. At no time will a FLWG CAP aircraft be re-fueled:
b. With the absence of a CAP member.
c. While the aircraft engine is operating.
d. Crew members or passengers are on board.
e. During a rain/thunderstorm event.
f. In an enclosed area such as a hangar.
g. Without proper grounding of the aircraft.
h. Using an unsecured flashlight small enough to fall into fuel receptacle on wing.
i. With personnel standing under the aircraft wing during fueling operations.
3. De-fueling operations can be performed if an aircraft is over fueled. This operation is very time
consuming and costly. The fuel cannot be reused and no credit is given for fuel removed from
aircraft. This fuel is disposed of. This can also cause a delay or cancelation of a rescue mission. Not
acceptable.
4. After an aircraft has been re-fueled, all sumps will be drained to check for contamination before
flight. After an aircraft has been refueled, all sumps will be drained to check for
contamination before flight. Wait at least 30 minutes after refueling before draining the
sumps to give contaminates, if any, time to settle to the bottom of the tanks.
Attachment 3
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5. All FLWG aircraft will be fueled to the bottom of the filler neck (tabs) after each
flight to allow for additional useful load for mission crew and cargo. The amount of
usable fuel remaining should be determined by the PIC prior to flight. For planning
purposes, the usable fuel is as follows:
a. C-172 R/S = 35 Gals.
b. C-182/C-206 = 65 Gals.
c. C-182T =64 Gals.
d. Older model C-172’s w/no tabs. Full Fuel = 40/50 Gals.
6. If you are within weight and balance and require additional fuel for your sortie,
you may top off the aircraft prior to your flight. Upon completion of your flight, only
fill the aircraft to the tabs.
7. The “tabs” policy does not apply to ICs or Project Officers for multiple sorties
during actual/training missions. At the completion of the mission, the aircraft should
be fuelled to the tabs.
8 Proper aircraft fueling is one of the most important aspects of the flight
planning/preflight inspection. CAPR 60-1 states that all flights will be planned and
flown such that a minimum of one hour of fuel (at normal cruise speed) remains upon
landing. We are currently flying longer than normal missions, so please plan
accordingly.
///Signed///
CHRISTIAN F. MOERSCH, Col, CAP
Commander
Attachment 3
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IMSAFE PERSONAL CHECKLIST
Illness
Score
- Do I have any symptoms? N = 1, Y = 2
_____
Medication
_____
- None OR they are approved (AME) & w/o reaction – 1
- Meds/supplements are new to me OR not approved (AME) – 2
- Meds to mask cold/illness – 3
Stress
_____
- No stress; can cope w/new stressors - 1
- I have stressors; using effective coping techniques – 2
- I have stressors; but can’t keep them out of the cockpit – 3
Alcohol
____
- No alcohol – 1
- Light Alcohol (~2 to 3 drinks) consumed more than 8 hrs ago – 2
- Moderate/heavy (4+ drinks) alcohol consumed more than 8 hrs ago – 3
Fatique
_____
- Normal number of hours of sleep (no sleep deficit) – 1
- 2 hours less than average – 2
- 3 or more hours or a chronic situation – 3
Eating (hydration too)
_____
- Well fed/hydrated – 1
- Well fed/poorly hydrated – 2
- Skipped meals/junk food aboard/dehydrated – 3
Night Flight
____
- N/A OR I’m night adapted/adjusted my schedule accordingly - 1
- Night adapted but schedule was not adjusted – 2
- I’m not night adapted/schedule was not adjusted - 3
If your total score = :
Total Score
(8 to 14) Green – personal system is more or less normal – at minimal risk
(15 to 19) Yellow – proceed with caution – at moderate risk
(20 to 24) Red – compelling evidence to cancel/reschedule – at significant risk
Name: ______________________________________ Date: _________________
Attachment 4
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Attachment 5
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