E BOARD MEETING Monday, May 16, 2015 Agenda 9

Transcription

E
BOARD MEETING
Monday, May 16, 2015
Agenda
9:30 a.m.
JIA Committee Meetings*
Convention Center, Rooms 7-8
*All applicable public comments will be heard during the appropriate committee meeting.
Chairman Royal – Welcome
Historic Preservation/Conservation Committee – Section I
Bob Krueger, Chair
A.) Mr. Yank Moore, Conservation Coordinator
1. Jekyll Island Golf Club BioBlitz Event
Finance Committee – Section II
Mike Hodges, Chair
A.) April 2016 Financials
B.) Finance Committee Meeting – May 16, 2016, 1:30 p.m., Jekyll Island Convention
Center Rooms 7/8 (Proposed FY2017 Budget Review and Consideration)
Personnel Committee – Section III
Bill Gross, Chair
A.) Policy Updates - Ms. Jenna Johnson, Director of Human Resources
1. Group Health Insurance
2. Flexible Benefits
3. Employee Assistance Program
4. Unemployment Insurance
Legislative Committee – Section IV
Richard Royal, Interim Chair
A.) No Report
Marketing Committee – Section V
Joy Burch-Meeks, Chair
A.) Marketing Update – Ms. Meggan Hood, Senior Director of Marketing
Committee of the Whole – Section VI
Richard Royal, Chair
A.) Jekyll Ocean Oaks Revised Site Plan Presentation – Mr. Gary Wadsten, Carolina
Holdings Group; Mr. Jeff Homans, Landscape Architect, Land Design Associates,
Inc.
1. Jekyll Ocean Oaks Lease Terms (Subject to Legal Review) – Mr. Daniel
Strowe, Legal Associate
B.) Northview Hotel Group Potential Joint Venture Investors with Leon N. Weiner &
Associates – Mr. Simon Hallgarten and Mr. Matt Trevenen, Northview Hotel
Group
C.) Transportation Study Update – Mr. Langford Holbrook, Carl Vinson Institute of
Government
D.) Youth and Learning Center Operational Agreement - Mr. Jones Hooks, Executive
Director
E.) Executive Director’s Report
1. Revitalization Update
2. Other
F.) Chairman’s Comments
Adjournment
5 Minute Break
JIA Board Meeting Agenda
Richard Royal, Chair
Action Items
A.) April 18, 2016 Board Meeting Minutes
B.) Group Health Insurance Policy Update
C.) Flexible Benefits Policy Update
D.) Employee Assistance Program Policy Update
E.) Unemployment Insurance Policy Update
F.) Jekyll Ocean Oaks Lease Terms (Subject to Legal Review)
G.) Youth & Learning Center Operational Agreement
Adjournment
JEKYLL ISLAND-STATE PARK AUTHORITY
April 18, 2016
DRAFT
The Jekyll Island State Park Authority (JIA) committees met in Public Session on Monday, April 18, 2016 at the
Convention Center on Jekyll Island, GA.
Members Present:
Bob Krueger, Vice Chairman, Presiding
Mike Hodges, Secretary/Treasurer
Sybil Lynn
Bill Gross
Bill Jones
Via teleconference:
Richard Royal, Chairman
Mark Williams
Joy Burch-Meeks
Nancy Gallagher, Senior Assistant Attorney General
Members Absent:
Michael Shaffer
Staff Present:
Jones Hooks, Executive Director
Marjorie Johnson, Chief Accounting Officer
Noel Jensen, Sr. Director of Facilities and Public Services
Meggan Hood, Sr. Director of Marketing
Jenna Johnson, Director of Human Resources
Bruce Piatek, Director of Historic Resources
Daniel Strowe, Legal Associate
Jim Broadwell, Project Manager
Cliff Gawron, Director of Landscaping and Planning
Dion Davis, Executive Director, Jekyll Island Foundation
Linda de Medicis, Executive Assistant
and others
Various members of the public and press were present.
Vice Chairman, Bob Krueger presided over the meeting and called the Committee session to order at 9:30 a.m.
Mr. Krueger introduced Board members participating via teleconference. A quorum was established.
Mr. Krueger welcomed Glynn County Sheriff, Mr. Neal Jump. Hooks added that Sheriff Jump was instrumental
in bringing Georgia Sheriffs to Jekyll last summer. Krueger expressed his appreciation.
Mr. Krueger, called Chairman Mike Hodges for the Finance Committee Report.
Finance Committee: Mr. Hodges called Mr. Daniel Strowe, Legal Associate, who announced the upcoming change
in ownership for Jekyll Island Beverage Center. Mr. Andy Taylor of St. Simons Island, Ga has entered into a
purchase agreement to acquire all equity assets of Jekyll Beverage Center, Inc. from its current Owner and Chief
Executive Officer, Mrs. Kathryn Norris. Following closing, Jekyll Beverage Center will continue to operate the
liquor store under the terms of the current lease agreement which expires May 25, 2020. Dr. Pat Parsons
representing Jekyll Island Beverage Center and Mr. Andy Taylor were present at the meeting. Mr. Hodges and Mr.
Krueger thanked Dr. Parsons and Ms. Norris for their many years of support of Jekyll Island and welcomed Mr.
Andy Taylor. Mr. Hodges asked for a motion to approve the transfer in ownership for the Jekyll Island Beverage
Center to Mr. Andy Taylor. Mr. Krueger moved to approve; seconded by Mr. Bill Gross. Unanimously approved.
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Finance Committee: Mr. Hodges reported revenues for March were $1.93M, which reflects a favorable $112K (6%)
variance from budget. Revenues also reflect a favorable $1.3M (8%) variance from year to date budget as well as a
favorable $2.9M (19%) variance from prior year to date.
The largest variances for the month are:
• Hotel Tax (-$8K)
• Parking (+$42K) - Traffic counts reflect 36,250 daily entries and 52,582 pass entries for the month.
• Golf (+$24K) – 462 rounds of golf was down, however membership fees (+$4K) and golf passport
ticket sales to the hotels (+$23K) were both higher than anticipated for the month resulting in a
favorable variance from budgeted revenue.
• Convention Center (+$80K) – Booked $58K of business “in the year for the year” for March. The
Center also hosted 4 weddings which make up the balance of the favorable budget variance.
• Summer Waves and Water/Wastewater were slightly under budget.
Expenses were $1.7M for March and reflected an unfavorable budget variance of $9K (1%) for the month.
Expenses reflect a favorable $120K (1%) variance from year to date budget and an unfavorable $1.5M (10%)
variance from the prior year to date expenses.
The Net Operating Cash Income for the month is $266,730, which is a $104K (64%) favorable variance from the
budgeted net operating cash income of $163,133. Net Operating Cash Income reflects a favorable $1.4M variance
for the fiscal year and a favorable $1.4M variance from the prior fiscal year.
Parking numbers year-to-date - paying guests 81,677 and annual passes 139,779.
Convention Center numbers are up March FY2016 over FY2015:
Hotel revenues for March 2016 were up $1.2M over March 2015. Total hotel revenue was $3.44M.
March 2016
March 2015
Average Daily Rate: $143.28
$129.66
Occupancy:
74.7%
73.8%
RevPAR:
$107.04
$95.67
Calendar 2016 YTD is $1.9M ahead of 2015 (40% increase).
YTD 2016 YTD 2015
Average Daily Rate: $126.90
$115.11
Occupancy:
57.2%
65.7%
RevPAR:
$72.62
$75.60
Hodges called Mr. Jones Hooks, Executive Director, to review the Board Resolution to request the Georgia State
Financing and Investment Commission (GSFIC) sale $4M in General Obligation Bonds. These funds are for the
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DRAFT
repair and rehabilitation of the rock revetment on the north end of Jekyll Island. Engineering solutions will need
to be developed and proposed; and this will begin the process to remedy the situation on the north end. The funds
are a result of the $4M approved in the State Legislative budget and signed by Governor Nathan Deal. Mr. Hodges
asked for a motion to approve the request for sale of $4M GSFIC General Obligation Bonds. Mr. Krueger and
Chairman Royal moved to approve; seconded by Mr. Gross. Ms. Marjorie Johnson, Chief Accounting Officer
added JIA has been notified the bonds will be sold in June and funds will be available in July. The resolution is
the approval of the authorization of the project and the sale of the bonds. Mr. Hodges amended the motion. Mr.
Jones moved to approve the amended motion; seconded by Mr. Krueger. Unanimously approved.
Mr. Hodges called Mr. Daniel Strowe, Legal Associate, for an update on the previous request from AT&T for a
rent reduction (the Board had tabled this requests in two previous meetings to explore how to improve AT&T
service on the island). AT&T has withdrawn the request for a rent reduction and JIA is currently working on
further negotiations to improve services on the island and determine options to improve services in the Beach
Village area.
Mr. Hodges concluded his report. Vice Chairman Krueger asked if there was public comment. There was none.
Krueger, Chairman of the Historic Preservation/Conservation Committee called Dr. Brian Crawford and Dr. John
Maerz, University of Georgia (UGA) Warnell School of Forestry and Natural Resources for a report on Actionable
Science for the Jekyll Island Causeway.
Historic Preservation/Conservation Committee: Dr. Crawford introduced Dr. John Maerz, the principal investigator
from UGA, and summarized background information from a seven year collaborative research and decisionmaking effort to inform conservation management on the Jekyll Island Causeway. Dr. Crawford thanked the Jekyll
Island Foundation, AGL Resources Foundation, Warnell, Georgia Sea Turtle Center (GSTC) and JIA for their
support and partnership in the project. Monitoring data showed that diamondback terrapins around the causeway
were declining due to road mortality and nest predation from raccoons. Together with representatives from the
JIA and GSTC, state agencies, and local public groups, all steps in a decision-making process have been completed
to provide information for future actions to best address ecological, social, and economic goals. UGA and GSTC
researchers have monitored terrapin populations in two creeks adjacent to the causeway since 2010 and conducted
road surveys of females emerging on the road and struck during summer nesting seasons since 2009. Substantial
rates of road mortality (with 100-400 females killed per summer) have been observed and it is estimated the
population is declining rapidly.
To mitigate road threats, three management actions on the causeway have been investigated. Habitat management
(clearing of roadside hedges) increases scenic marsh views and also decreases nest predation, since predation is
higher in hedges than open areas. In 2011, a roadside barrier was constructed composed of nest boxes at the Cedar
Creek Bridge designed to prevent terrapins from emerging on the road and protect nests laid inside boxes from
raccoons. Lastly, two flashing warning signs were installed in 2013 to increase driver awareness during peak times
of terrapin crossing. Despite the effectiveness of each management action to reduce threats to terrapins, the
population was predicted to continue to decline within fifty years in the absence of additional management.
Since any management action on the causeway impacts people as well as wildlife, local stakeholders, including
public groups (JIA, Jekyll Island residents and business owners, GSTC, 100 Miles, Georgia Department of
Transportation, Georgia Department of Natural Resources, and others), were engaged in a decision-making
process. Several meetings and an all-stakeholder workshop in 2014 have been completed to progress through each
stage. The process identified optimal decisions that consider stakeholders’ values as well as available information
from ecological and social research. Optimal decisions included roadside barriers with bike paths, on-road signage
and hedge removal. Thirteen-hundred visitors, residents, and employees of Jekyll Island were surveyed to gauge
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their attitudes toward management actions. These efforts revealed that stakeholders valued terrapin conservation,
driver safety, and road aesthetics, and doing nothing to resolve human threats to terrapins was the least acceptable
action. Jekyll Island’s terrapin population is declining without further action. Current actions are effective but not
effective in and of themselves.
Mr. Gross asked why turtles were attracted to the roads. Dr. Crawford answered research links these actions to
vegetation and the desire for turtles to get to higher ground to nest above the tide line. Turtles are attracted to
roads because they are the high ground on the causeway. Mr. Jones asked if there was environmental opposition
to clearing the vegetation on the causeway. Crawford answered that rotational clearing and vista opening of the
causeway has been conducted over the past four to five years. Most of the environmental community and
stakeholders supported this action.
Mr. Krueger thanked Dr. Crawford for his report and called Mr. Cliff Gawron, Director of Landscaping and
Planning, for an update on the Jekyll Island Club Hotel Beach Pavilion improvements. Gawron showed before
and in progress pictures of the project. A retaining wall was built to accommodate two large rain gardens to capture
run off and provide a seating wall. A small tabby plaza was added near the pavilion to provide an additional
gathering space for the public and ADA access from the parking lot to the bike path was added, which did not
exist prior to improvements. The project should only slightly exceed budget. Mr. Hooks added the Jekyll Island
Club Hotel participated financially in the project in a 50/50 public-private partnership.
Mr. Krueger asked if there was any public comment. Ms. Pat Overholt and Ms. Mindy Egan, residents thanked
Mr. Gawron and the crew for a beautiful job.
Mr. Krueger called Mr. Bill Gross, Chairman of the Personnel Committee.
Personnel Committee: Mr. Gross called Ms. Jenna Johnson, Director of Human Resources. Ms. Johnson presented
proposed changes and updates to the Employment at Will, Employment Categories and Introductory Period
policies.
The proposed changes to the Employment at Will policy clarifies that a letter extending an offer of employment
does not change the employees “at will” status. Mr. Gross asked for a motion to approve the change to
Employment at Will policy. Ms. Lynn moved to approve; seconded by Mr. Krueger. Unanimously approved.
The Employment Categories policy proposed change will update and clarify the definition of temporary and
seasonal employment. These are in accordance with the most recent guidelines provided by the Internal Revenue
Service and the Affordable Care Act. Mr. Gross asked for a motion to approve the update. To the Employment
at Will policy. Ms. Lynn moved to approve; seconded by Mr. Krueger. Unanimously approved.
The Introductory Period policy proposed change clarifies rehired employees will also serve a ninety-day
introductory period, just as newly hired employees. It also provides guidelines for introductory period performance
reviews so the supervisor can insure the employee is learning and performing job duties as expected. Mr. Gross
asked for a motion to approve the Introductory Policy update. Ms. Lunn moved to approve; Mr. Krueger
seconded. Unanimously approved.
Mr. Gross concluded his report. Vice Chairman Mr. Krueger asked if there were public comments. There were
none.
Legislative Committee: No report
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DRAFT
Vice Chairman Krueger called Ms. Joy Burch-Meeks, Chair of the Marketing Committee.
Marketing Committee: Ms. Burch-Meeks called Ms. Meggan Hood, Sr. Director of Marketing. Ms. Hood reported
the Spring Leisure Travel Campaign is underway and updated the Board on the engagement of the bloggers and
activity around their blog posts. In April 2015, Facebook had 79K followers and as of April 2016 followers have
increased to 120K. These followers heavily engaged in Jekyll Island. JIA Instagram followers have increase 500%.
The majority demographic is females between the ages 25 and 44 with most from the United States and Canada.
We continue to see growth from the Jacksonville market. Ms. Hood discussed the content that appears throughout
the social media channels that includes photos, promotions, historic/conservation features, press and events.
Ms. Hood reviewed the upcoming Beach Village event, Whiskey Wine and Wildlife, hosted and developed by the
Westin Jekyll Island with proceeds benefitting the Jekyll Island Foundation. Ms. Hood concluded her report and
Vice Chairman Krueger asked if there were any public comments.
Mr. Jim Reed, resident, announced that the Easter Egg Stroll was very successful this year and expressed
appreciation to various persons.
Being no further public comments, Vice Chairman Krueger moved to the Committee of the Whole and called Mr.
Jones Hooks. In June 2015, the Board approved Jekyll Ocean Oaks’ (JOO) concept for development on the south
end of the island just north of the Hampton Inn. Since that time, JOO has been working to refine the concept.
Mr. Jeff Homans, Owner, Land Design Associates Inc. was called to present the refinements to the concept plan.
Krueger noted to the Board that no action was required, as this was merely an update. Schematic drawings and
proposed lease terms will be brought before the Board for consideration at a later meeting.
Committee of the Whole: Mr. Gary Wadsten, Managing Partner, Carolina Holdings, has been added to the
development team. Mr. Jeff Homans, Owner, Land Design Associates, Inc. presented the update and refinement
of the JOO concept plan. The biggest notable change to the concept plan is a reduction in density and site
coverage, and the elimination of a four story condominium building. The development will consist of thirty-six
parcels with forty units (four parcels will contain duplex structures). In an effort to continue to marry growth
with ecological sensitivity, the architecture design elements will agree with the aesthetics of the island and the
preservation of the existing trees is a priority. Of the total 8.74 acres of the site, 6.27 will remain as open space.
28.3% of the site coverage of will include buildings, roads, an amenity center, pavilion and swimming pool. The
architecture proposed is traditional coastal southern architecture. Gross density dwelling units per acre is 4.57. Set
backs are tight to allow for placement around the existing trees, with ten feet between homes. The strategy of the
new concept is to create small footprints, with smaller structures that can easily be built around existing trees. Mr.
Hodges asked the anticipated build time? Mr. Homans answered it would be hard to say at this point but the plan
is to have consistent build out as opposed to phased development.
Mr. Krueger thanked Mr. Homans for his presentation and called Mr. Jones Hooks, for the Executive Director’s
report.
Mr. Jones Hooks called Ms. Dion Davis, Executive Director of the Jekyll Island Foundation (JIF) for a Mosaic
update. Ms. Davis, reported that after completing a successful thirty-day challenge to raise additional funds for
the Mosaic, and generous donations and commitments from JIA, Jekyll Island Citizens Association, Friends of
Historic Jekyll Island and many local citizens, a letter was received from Mr. Erik Johnson at the Woodruff
Foundation notifying JIF has been awarded a $750k grant for the Mosaic. Mr. Johnson and his family visited the
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DRAFT
island and after briefly meeting with Ms. Davis and Mr. Bruce Piatek, Director of Historic Resources, toured the
island at their leisure. The campaign has currently raised $2.76M (88% of goal). Ms. Davis concluded her report.
Hooks continued:
Beach Village Retail
• Twenty-one (21) tenants are open.
• Official notice of intent to terminate lease agreement sent to Global Concessions seeking mutual
termination.
• Tenants for R-3, Suite 101 are being pursued.
• We have received a proposal for the 2nd floor of R-1, and it’s under review.
• We are also making plans to work with a commercial real estate firm on promoting any available space.
Beach Village Vacant Parcel
• RFP 321 hospitality parcel proposals were received March 25, 2016.
• Four (4) proposals were received and the review process is in progress.
• Interviews were conducted April 12. RFP Evaluation Team reviews complete. Recommendation pending.
Beach House Restaurant
• Civil construction 30% complete. Vertical construction 55% complete.
• June/July 2016 opening is scheduled.
Jekyll Club Suites
• Civil construction 50% complete.
• Vertical construction 20% complete.
• December 2016 opening.
Youth and Learning Center
1.
2.
3.
4.
5.
6.
7.
Building 1 – Auditorium – 87% complete
8. Building
Building 2 – Maintenance Facility – 34% complete 9. Building
10. Building
Building 3 – Staff Housing – 45% complete
Building 4 – Cafeteria – 54% complete
11. Building
Building 5 – 32 Bed Cabin – 95% complete
12. Building
13. Building
• Civil construction – 87% complete; Fill 100% complete.
• Opening January 2017.
8 – 64 Bed Cabin –99% complete
9 – Open Picnic Shelter – 99% complete
10 – Historic Pavilion – 86% complete
11 – Open Picnic Shelter – 99% complete
12 – 64 Bed Cabin – 99% complete
13 – 32 Bed Cabin – 99% complete
The Cottages at Jekyll Island
• Thirty-four (34) cottages in Phase I and four (4) in Phase II under construction.
• Seventy (70) cottages sold. Phase III was released for sale on February 20, 2016.
• Paving for Phase I and Phase II completed.
• Five (5) closings with cottage buyers have occurred to date; Four (4) more expected in April 2016.
• Amenity Center construction scheduled to start April 2016.
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Island Hooper Bike Trail (TE)
• RFQ 325 issued. Quotes are due May 4, 2016.
• Pre-bid scheduled for Thursday, April 21, 2016.
An update was provided on coal ash dumping in Glynn County and the Jekyll Island Airport operations and grants
involved for new fencing and security around the airport. JIA has been in negotiations with the Navy, who uses
the airport for training exercises, and an agreement was reached with the Commander in charge at Mayport and
Rich Van Idertstyne who runs operations at the airport, to limiting the hours of helicopter operations to daily
Monday-Thursday from 10 a.m. to 6 p.m., Fridays from 10 a.m. to 4 p.m., and no operations on Saturday/Sunday.
Discussions continue with the Department of Transportation for additional pedestrian crossings and additional
road resurfacing grants. JIA is hopeful for additional monies for paving to accompany the $50K budget item
appropriated by the JI Board.
Georgia Power has expressed a need for a new tower for communications in the location on the west side of the
island. The first proposal involved erecting a second tower. JIA has negotiated for a new tower to replace the
current one. The current tower would then be removed once the new tower is in place.
Glynn County initial discussions and consideration for SPLOST funds to pave roads and parking areas have
been favorable with $2.3M being considered for Jekyll. The hope is that these discussions remain favorable and
the funds are approved without issue. Mr. Hooks concluded his report.
Mr. Krueger announced the staff’s request for the Board to move into Executive Session in order to discuss
Request for Proposal (RFP) 321 (Beach Village Limited Service Hotel). Mr. Hooks recommended the Board
move into Executive Session as the items surrounding the apparent successful proposer of the limited service
hotel involve real estate matters. Therefore, Mr. Krueger asked for a motion that the Board enter into Executive
Session to discuss real estate matters and the RFP-321 apparent successful proposer. Mr. Jones moved that the
Board to enter Executive Session; seconded by Mr. Hodges; unanimously approved.
At 10:50 AM the JIA Board of Directors recessed for Executive Session. At 11:45 AM, Vice Chairman Krueger
asked for a motion to end Executive Session and call the Committee Meeting back into session. Mr. Jones moved
to end Executive Session; seconded by Ms. Lynn. Unanimously approved.
Krueger called Mr. Daniel Strowe, Legal Associate, to summarize the actions taken in Executive Session. Strowe
noted that in the prior Committee session, all Board members present, voted to enter into Executive Session to
discuss each proposal received for RFP-321. Following that discussion, the meeting now has been reopened and
all Board member are present. The Board may entertain any additional discussion and any recommendations for
RFP-321. It was also noted Mr. Gross recused himself from any vote regarding RFP-321 due to his involvement
in other matters with Leon N. Weiner & Associates and that Mr. Gross left the Executive Session due to a prior
engagement.
Mr. Krueger stated the Chair would entertain a motion to accept the staff recommendation that management
proceed with due diligence, including lease terms, with Mandala Holdings LLC (the apparent successful proposer)
for a limited service hotel in response to RFP-321. Expectation is that a proposal will be considered by the Board
at the May meeting. Ms. Lynn moved to approve; seconded by Mr. Jones and Mr. Royal. Unanimously approved.
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Chairman’s Comments: Vice Chairman Krueger summarized and commented on the presentations and agenda
items approved by the Committees during the meeting.
Krueger asked if there were public comment for the Committee of the Whole.
Ms. Mindy Egan, resident, commented on the process of RFP consideration, a desire to know the list of proposers
and the way the process was handled in the past. Hooks clarified a list of proposers was provided on the website
(as required in the RFP) on March 31, 2016. Ms. Egan expressed concern over how the information was
disseminated.
Being no other public comments Vice Chairman Krueger adjourned the Committee Session and moved directly
into the Jekyll Island Authority Board meeting at 11:45 a.m.
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Jekyll Island Authority Board Meeting
Minutes: Vice Chairman Krueger called for a motion to approve the minutes of the March 21, 2016 Board of
Directors meeting. Ms. Lynn moved to approve; seconded by Mr. Jones. Unanimously approved by the Board.
Finance Committee: Recommended approval of the change in ownership of the Jekyll Beverage Center. Vice
Chairman Krueger stated no second required; unanimously approved by the Board.
Recommended approval of the Resolution to GSFIC to request the sale of $4M in General Obligation Bonds.
Vice Chairman Krueger stated no second required; unanimously approved by the Board.
Personnel Committee: Recommended approval the Employment at Will policy update. Vice Chairman Krueger stated
no second required; unanimously approved by the Board.
Recommended approval of the Employment Categories policy update. Vice Chairman Krueger stated no second
required; unanimously approved by the Board.
Recommended approval of the Introductory Period policy update. Vice Chairman Krueger stated no second
required; unanimously approved by the Board.
Committee of the Whole: Recommended approval of continuing with due diligence and lease negotiations with
Mandala Holding LLC, the apparent successful proposer for RFP-321 – Beach Village Limited Service Hotel. Vice
Chairman Krueger stated no second required; unanimously approved by the Board.
There being no additional items to bring before the Board, Vice Chairman Krueger adjourned the meeting at
11:49 a.m.
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MEMORANDUM
TO:
COMMITTEE OF THE WHOLE
FROM:
NOEL JENSEN, SR. DIRECTOR OF FACILITIES AND PUBLIC SERVICES
SUBJECT:
OPERATIONS MONTHLY REPORT – APRIL 2016
DATE:
5/06/16
PUBLIC SERVICES
April Highlights:
•
•
•
Facilities department completed pre-season renovations at Summer Waves
Landscaping completed plantings on JICH Beach Pavilion
Roads & Grounds edged 11 miles of bike paths and replenished the shells on the
maritime forest bike paths adjacent to crossovers
Facilities Department Work Orders
New Work Orders
Completed
Outstanding
Awaiting Parts
77
68
24
33
90
80
77
68
70
60
50
40
33
30
24
20
10
0
New Work Orders
Completed
Outstanding
1
Awaiting Parts
PUBLIC SAFETY – Fire & EMS
April Highlights:
•
•
Participated in 2 sessions of Glynn County EMA water rescue meetings
Jason Richardson and Reid Trawick were re-sworn in as State Fire Marshalls
Jekyll Island Fire & EMS Responses
Total Responses
EMS Responses
Transported to ER
Fire Responses
False Alarms
47
32
15
15
0
False Alarms
Fire Responses
Transported to ER
EMS Responses
Total Responses
0
5
10
15
20
2
25
30
35
40
45
50
PUBLIC AMENITIES
Jekyll Island Tennis Center
April Budget
April Actual
$
$
6,575
6,333
$6,600
$6,550
$6,500
$6,450
April Budget
$6,400
April Actual
$6,350
$6,300
$6,250
$6,200
Mini Golf & Bike Rental
April Budget
April Actual
$
$
$41,500
$41,000
$40,500
$40,000
$39,500
$39,000
$38,500
$38,000
$37,500
$37,000
$36,500
$36,000
April Budget
April Actual
3
37,871
41,039
Jekyll Island Golf Club
April Budget
April Actual
$ 273,090
$ 272,293
$273,200
$273,000
$272,800
$272,600
April Budget
April Actual
$272,400
$272,200
$272,000
$271,800
•
•
•
•
•
•
•
•
Golf revenues are up $22,890 over April FY 15
Annual memberships are up to 125 as compared to 40 in April FY15
Membership revenue is down $536 as compared to April FY 15
Passport ticket sales are up $16,075 compared to April FY 15
Merchandise revenues are down $5,539 over April FY 15
April play was up 715 rounds from April FY 15 on:
Pine Lakes, Indian Mound and Oleander
April play was down 182 rounds from April FY 15 on:
Great Dunes Golf Course
YTD play is down 927 rounds overall from FY 15
4
MEMORANDUM
TO:
HISTORIC PRESERVATION/CONSERVATION COMMITTEE
FROM:
BEN CARSWELL, DIRECTOR OF CONSERVATION
SUBJECT:
CONSERVATION UPDATE
DATE:
5/10/2016
Research and Monitoring
• Wilson’s Plover nesting season is well underway and monitoring efforts are ongoing with 11
nests documented so far. One brood has hatched, with three chicks banded.
• We are awaiting confirmation from DNR that our Bobcat research will be covered as
requested under the Scientific Collection Permit that covers many of our other research
activities. Confirmation is expected within 1 or 2 weeks. After some final internal discussion
about methods and strategy, we’ll move forward with the project.
Management and Planning
• Pre-sea turtle-nesting-season meetings were held with all concerned parties pursuant to the
beach lighting ordinance which is now back in affect. We anticipate that we are entering sea
turtle season at the highest level of lighting ordinance compliance yet achieved. Some follow
up will be required as we get into the season, particularly in regard to Tortuga Jacks.
• Ben Carswell has been participating in RFP 321 reviews and due diligence.
• An Environmental Assessment Procedure was conducted in response to a request from Jekyll
Harbor Marina and another one is being planned for May 18th to assess the Ocean Oaks
project.
• The Conservation Department is testing a new technique for dune restoration (Photo 1).
Pending results, this approach could help restore, build, and perhaps stabilize dunes in areas
where priority resources are threatened.
Outreach, Education, and Community interface
• Ben Carswell and Cliff Gawron led a site tour for delegates from the Coastal Georgia
Geodesign Summit.
• Ben Carswell is participating in planning for two conferences to be held at our convention
center in Fall 2016. Ben will chair a presentation session on Energy Resources at the “Plan,
Respond and Adapt: Is Georgia Climate Ready?” conference in November and he will
present a plenary talk to the Southeastern Estuarine Research Society conference in October.
• Conservation Coordinator Yank Moore has led planning for the Audubon Cooperative
Sanctuary for Golf BioBlitz – still ongoing. He will be making a presentation of the final
results and participation to the Board at this month’s meeting.
Staffing
• Interviews are currently being conducted to select a summer-seasonal park ranger to
supplement our patrol and enforcement effort on the beach and in other outdoor recreational
spaces on the island.
Photo 1. Testing a “biomimicry” approach to dune restoration. Cedar shims are placed
randomly to mimic natural dune plant growth and create turbulence close to the ground which
captures windblown sand.
MEMORANDUM
TO:
PERSONNEL COMMITTEE
FROM:
JENNA JOHNSON, HR DIRECTOR
SUBJECT: PERSONNEL COMMITTEE REPORT
DATE:
5/9/2016
JIA Workers Compensation Claims: (Target goal for FY16 = 9).
5
4
3
FY16
FY15
2
1
0
Jul
Aug
Jul
Sep
Oct
Nov
Dec
Aug
Sep
Oct
Nov
Jan
Dec
Feb
Mar
Apr
Jan
Feb
Mar
May
Apr
FY16
4
1
1
0
0
1
1
1
0
1
FY15
2
2
0
1
0
1
1
0
2
1
JIA Employee Census:
Month
April 2016
May
Jun
Total
10
0
2
12
378
Full time Part Time
156
Jun
121
Seasonal
Interns
77
24
Recognition:
o Pocket Praise Winners …..Thank you for going above and beyond!
o Liz Downie with Life is Good
o Jeanne Brenan-Krawetzky with Golf
o Bre Ondich with Conservation
Total
Employees
378
o Retirements: None
o Meet our featured employee of the month for May: Tammy Palmer
Tammy has been with Jekyll Island Authority since September 16 2014. She is
currently our Golf Membership Coordinator. Her responsibilities include promoting
annual membership programs, helping with golf events and providing excellent
customer service.
Tammy thinks the best part of working for JIA is being part of a team whose goal is to
keep Jekyll beautiful! She says Jekyll is "an amazing place to work".
When she's not working, Tammy enjoys golfing with her family, Crossfit and
running. You'll also find her cheering her daughter on while she plays for Glynn
Academy's Red Terror Golf team.
Thanks for all that you do, Tammy! Keep up the great work!
MEMORANDUM
TO:
FROM:
BRUCE PIATEK, DIRECTOR OF HISTORIC RESOURCES
ANDREA MARROQUIN, PROGRAM COORDINATOR
CC:
SUBJECT:
HISTORIC RESOURCES UPDATE
DATE:
5/9/2016
Museum Revenue - April, 2016
Jekyll Island Museum
Paid Tours:
Revenue:
•
•
Public:
Group:
Total:
2,369
4,362
6,731
$38,028.00 $35,032.00
Public: $35,032
Group: $47,685
Store: $38,028
Total: $120,745
$47,685.00
Tour Revenue
Group Revenue
Shop Revenue
The Jekyll Island Museum achieved its second highest Retail Revenue for the month of April. The
museum’s Total Revenue was the second highest of any month in museum history, just behind
the prior record set the year before.
The museum’s Public Tours displayed the highest visitation numbers for April since 2001.
Museum Revenue - FY2015 - FY2016
$140,000.00
$120,000.00
$100,000.00
$80,000.00
$60,000.00
$40,000.00
$20,000.00
$JULY AUG SEPT OCT NOV DEC
FY2015
JAN
FY2016
FEB MAR APR MAY JUNE
Education Programs
•
Georgia Department of Economic Development and the Georgia Chamber of Commerce
Provided a Red Carpet VIP Tour for economic development prospects. The Red Carpet Tour is a
57-year-old tradition showcasing area attractions to draw potential business leaders and
companies to the state. According to the Georgia Chamber of Commerce, the tour has
generated $3.2 billion in revenue for the state. It has also helped to bring in more than 15,000
jobs that were created through the expansion or growth of tour member’s companies.
Curatorial/Research
•
•
•
•
•
•
•
•
•
•
•
Made arrangements with the Kings Bay Military Base for service members to volunteer with the
Jekyll Island Museum for service ribbon hours
Assisted a Dubignon descendant with research on the Horton House site for thesis
Recorded the Tallu Scott talk for the museum’s oral history collection
Conducted research on R.F. Williams of Jointer Island in cooperation with the Conservation Dept
Submitted a draft JIA Retention Schedule to the Georgia State Archives for review
Completed processing 3 boxes of records for transfer to the archives
Began processing the residential lease collection
Reconciled the Indian Mound collections inventory
Worked on box inventories at Villa Marianna
Updated 400 artifacts in Past Perfect
Shredded 450 pounds of paper for recycling
Historic District/Preservation
•
Villa Marianna
Finished the painting and repair work to this Club Era cottage, except for hanging the shutters.
•
Hollybourne Porch Project
Began construction work to rebuild Hollybourne’s original side porch.
•
Post Office
Renovations are now underway to prepare the former Butler and Chauffeur’s Dormitory on Pier
Road for reuse as a post office facility.
•
Skeet House
Tented the Skeet House and treated it for powderpost beetles
MEMORANDUM
TO:
FROM:
TERRY M. NORTON, GSTC DIRECTOR AND VETERINARIAN, JOHN MARR, GSTC
GENERAL MANAGER
SUBJECT: GEORGIA SEA TURTLE CENTER UPDATE – APRIL 2016
DATE:
5/9/2016
This center truly inspires us to appreciate the wonderful creatures all around this rich ecological niche.
The educational walk through area had enough information at varying levels to engage adults thru young
one. The tour of the hospital facility further added to an appreciation for these magnificent creatures. The
energy of the staff is very positive and enthusiastic - people on a mission to make a difference! Great way
to spend a morning before leaving Jekyll. Quote from Trip Advisor (April 2016)
Comparisons with Prior Year (April 2016 vs. April 2015)
Percent Change from April Previous Year
Admissions (# people)
(2015)
50%
40%
Concessions ($)
Adoptions (# sales)
Bricks ($)
30%
Donations ($)
20%
Guided Tours ($)
10%
Independent Tours ($)
0%
-10%
-20%
-30%
Behind the Scenes ($)
School Field Trips (#
students)
Distance Learning (#
sessions)
Memberships ($)
Total Reservations ($)
Both the number of people visiting the GSTC (-5%) and concession sales (-1%) were slightly lower in
April 2016 compared to April 2015. Several revenue programs were down, including group reservations,
leading to an overall reduction of almost $5K in total reservations. However, guided tours, behind the
scenes, and distance learning, were higher compared to last year.
Revenue Categories*
• April total concessions $108,080.94 was $10,468.44 more than budgeted
• April total admissions $60,378.27 was $ 4,962.33 less than budgeted
•
•
•
•
•
•
Adoption (Sea Turtle) 103 | $5,145
Donations (general) 32 | $2,864
Independent Tours 637 participants | $3,194
School Field Trips 821 students | $7,874
School Outreach 463 students
Memberships 26 | $2,162
Bricks 7 | $1,405
GuidedTours(Groups) 352 participants|$3,440
Behind the Scenes 135 partic. | $5,996
Distance Learning 6 (186 students) | $311
Public Outreach people reached
Daily Programs 87
Sub-Total Education Reservations: Clients 3,134 | Revenues $15,977
*some online payments are received 2 weeks later
These numbers include all
education activities including
events and off-island outreach.
Marketing/PR/Events
• Shell-e-brate Festival “From the Mountains to the Marsh” highlighting connection of habitats| 1400
guests visited over 2 days. Attendance slightly down from 2015 (1500). New for 2016 – Food Truck
Vendors Franky & Flynn, Psycho Circus added to the family friendly atmosphere. Exhibitors
participating: GA Farm Bureau Beekeepers, Keep Brunswick Golden Isles Beautiful, Okefenokee
National Wildlife Refuge, Tidelands Nature Center, and new this year Driftwood Education Center,
Flint Riverquarium & 100 Miles.
•
Social Media, Website and Communications Updates:
o Trip Advisor: 1,128 reviews, ranking GSTC #3 out of 20 Jekyll attractions
o Facebook: Over 28,400 likes
Presentations, Publications & Grants
• Dr. Norton served on MS committee for Matthew Hamilton, University of Georgia.
Education
• Nicki was on St. Kitts April 9-16 for a site visit and camp curriculum review with Dr. Kimberly
Stewart.
• The Beach Programs preparation continues with banner printed and Turtle Walk tickets available.
• Treatment Exhibit is in progress; 3rd mirror installed in pavilion; Reset nest count for 2016.
• Pier Outreach program began: tabling twice a week at the Pier or St. Andrews and collecting surveys
from fishermen on their knowledge on sea turtles and what to do if they accidentally hook an animal.
This project has been approved by Dr. Norton and DNR’s Mark Dodd.
Rehabilitation
Sea
Turtle
New Patients 9
24
Current
Patients
5
Released
Patients
Transferred 0
Patients
Total since
650
2007
•
Other
Turtle
34
44
Bird
7
1
0
0
561
556
11
2
Released turtles on Jekyll and Tybee island (Tybee Turtle Trot).
AmeriCorps Program, Volunteer Program, and Marine Debris Initiative
Service Hours
Monthly
Total
3687
Year to Date
Total
20,498.43
Cumulative
Total
212,158.18
Volunteer Hours
433
2265.50
44,610
Marine Debris Hours
114.25
544.25
7978
11
17,032
109
30
43
11
185,181
109
30
46
AmeriCorps Service
Hours
MDI & Volunteer Program
6
MDI Clean Ups
2,668
MDI Items Collected
New Volunteers Trained 49
Volunteer Shadow Shifts 4
3
Volunteer
Advancements
Notes:
• Volunteer Spotlight: Sarah Buckley and Lera Dumas
• 41 volunteers attended the Summer Interest Meeting; 7 volunteers (Program Guides and Permit
Holders) attended the Beach Leader Training.
• Honored National Volunteer Appreciation Week with events, activities, and rewards for Volunteers;
with 75 attending Appreciation Cookout.
• Volunteers participated in 5 outreach events representing the GSTC.
MEMORANDUM
TO:
FROM:
DION DAVIS
SUBJECT:
FOUNDATION UPDATE
DATE:
5/9/2016
Board of Director’s Meeting: The Board held their regularly scheduled quarterly meeting on
Thursday, April 28, 2016 at the Jekyll Island Club Hotel. Agenda items included: Convergent
Project Director’s Final Report, Woodruff Foundation and FOHJI grants, Museum Site Visits
Scheduled, FY17 Board Meeting dates, Marketing Report, JIA Update, Upcoming Events, and
Executive Director Vacation Schedule.
Executive Committee: The Executive/Finance Committee will hold its regularly scheduled
meeting via conference call on Thursday, May 12, 2016. Agenda items include: Capital
Campaign Update, Museum Site Visit Report, Marketing and Events Updates, and FY17 Budget.
Jekyll Island Mosaic Campaign Update – as of 5/9/16
Pledge and Paid Report
Goal:
144 Investors:
Remaining:
% Goal:
Cash Received:
$
$
$
$
3,134,000
2,743,495
390,505
88.0%
422,667
Cultivations
Solicitation Overview (Individuals & Corporations)
QTY Prospect Category
130 Awarded: Individual (114@$474,195) / Corporations (16@$1,229,800)
25
Asks Pending (AP): $121,000*
26
Asks in Progress (AiP): $500*
9
Prospects with Green Light (GL) for cultivation
74
Prospects Waiting on Green Light (WGL)/No Contact Yet (NCY)
6
HOLDs*
16
Declines
*Not all prospects included in the Qty have been assessed for potential $
Foundation Overview
14 Awarded: $1,039,500
4
Pending (submitted applications): $145,000
5
Declined: $660,000
MEMORANDUM
TO:
FINANCE COMMITTEE
FROM:
MARJORIE JOHNSON
SUBJECT:
APRIL FINANCIAL STATEMENTS
DATE:
5/9/2016
Revenues
Revenues for April were $1,944,238, which reflects a favorable $186K (11%) variance from
budget. Revenues also reflect a favorable $1.5M (8%) variance from year to date budget as well
as a favorable $3M (18%) variance from prior year to date.
6% 1%
1%
April Revenue
17%
2%
Leases (commercial)
Leases (residential)
8%
Hotel Tax
Parking
Amenities
Utilities & maint
48%
17%
Marketing & Events
Other
 Business leases ($40K) – Percentage rental is higher than anticipated for the month.
 Parking (+$38K) – Daily parking fees +$32,683 and Annual pass sales +$5,342 were
both higher than budget for the month. Traffic counts reflect 42,687 daily entries and
49,140 pass entries for the month.
 Convention Center (+$142K) -Staff was able to contract 5 conventions “in the year for
the year”. One of these was a 3 day event that brought in an additional $44K. (See
convention center report for more information).
 Lot leases ($31K) – Primarily from participation fees received from The Cottages at
Jekyll Island, which were $26K in April.
 Campground (-$30K) – This variance is a timing difference resulting from changing to a
POS system that properly tracks advanced deposit payments. (Revenue is recognized
when the customer checks into the campground and not when the deposit is received).
Expenses
Expenses were $2,063,047 for April and reflected an unfavorable budget variance of $195K
(10%) for the month. Expenses reflect an unfavorable $75K (0%) variance from year to date
budget and an unfavorable $1.87M (11%) variance from the prior year to date expenses.
April Expenses
1,000,000
900,000
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
Human
Resources
Supplies &
Materials
Contracts
Utilities
Advertising &
Sales
Repair &
Maint
Insurance
Other
 Supplies & Materials (+$33K) – the largest variance is in Chemicals & Fertilizers
(+$21K), it is expected that some of this is a timing variance. Uniforms (+$7.5K) also
reflect an unfavorable variance from budget this month: Convention Center +$1.5K,
McCormick’s Grill +$1.4K, and Turtle Center +$2.4K.
 Advertising & Sales (+$84K) – variance is in Group promotions and Brand &
Advertising expenses. Currently, the Advertising & Sales category is on target with
budget for the fiscal year to date.
 Repairs – Facilities & Grounds (+$92K) – Summer Waves +$15K (refinishing slides and
prepping for season), Retail Village +$18K (purchase of additional lighting), Guest
Information +$25K for gate maintenance and part replacement. This category is over
budget for the year by $137K due to unexpected building and equipment maintenance.
Net Operating Cash
The Net Operating Cash loss for the month is $118,809, which is a $9K (8%) unfavorable
variance from the budgeted net operating cash loss of $110,254. Net Operating Cash Income
reflects a favorable $1.4M variance for the fiscal year and a favorable $1.2M variance from the
prior fiscal year.
Net Operating Cash
2,000,000
1,500,000
1,000,000
Actual
500,000
Budget
0
-500,000
-1,000,000
July
September
November
January
March
FY2016 Revenues
4,500,000
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
Actual
Budget
July
September
November
January
March
FY2016 Expenses
2,500,000
2,000,000
1,500,000
Actual
1,000,000
Budget
500,000
0
July
September
November
January
March
Jekyll Island Authority
CONSOLIDATED BUDGET COMPARISON
For the Ten Months Ending April 30, 2016
MONTH
ACTUAL
MONTH
BUDGET
BUDGET
VARIANCE
(000's)
YTD
ACTUAL
YTD
BUDGET
PRIOR
YEAR
ACTUAL
BUDGET
VARIANCE
%
(000's)
VARIANCE
%
(000's)
%
Revenues
Administration
Business Leases
323,175
283,237
40
14%
3,214,944
3,046,678
168
6%
2,650,608
564
Hotel Tax
116,136
111,653
4
4%
1,018,382
1,068,500
(50)
-5%
999,866
19
2%
47,221
47,221
-
0%
433,940
451,628
(18)
-4%
74,524
359
482%
Parking
323,869
285,844
38
13%
2,587,119
2,309,466
278
12%
2,216,200
371
17%
Interest
237
179
0
32%
2,424
2,384
0
2%
2,384
0
2%
Lot Rentals
35,912
5,000
31
618%
436,900
249,675
187
75%
275,460
161
59%
Foundation
4,968
4,968
-
0%
52,848
49,680
3
6%
86,666
(34)
-39%
-
-
-
0%
-
-
-
0%
3,223
(3)
-100%
Administration revenue
9,110
3,555
6
156%
167,957
102,939
65
63%
116,411
52
44%
Intern Housing
4,575
4,380
0
4%
34,480
32,130
2
7%
30,698
4
12%
865,203
746,036
119
16%
7,948,994
7,313,080
636
9%
6,456,040
1,493
23%
Golf
237,304
246,090
14%
Convention Center
197,788
55,707
37,173
44,508
Tourism Development Fund
Grants
Total Administration
21%
Enterprises
McCormick's Grill
Summer Waves
(9)
-4%
1,530,201
1,511,907
18
1%
1,345,639
185
255%
2,439,518
1,603,478
836
52%
1,705,769
734
43%
(7)
-16%
256,129
316,205
(60)
-19%
287,804
(32)
-11%
142
9,413
26,258
(17)
-64%
1,193,334
1,090,340
103
9%
1,113,602
80
7%
Campground
88,433
118,005
(30)
-25%
975,218
971,328
4
0%
946,871
28
3%
Life is Good
13,138
32,240
(19)
-59%
75,680
186,737
(111)
-59%
-
76
0%
Museum
106,774
84,987
22
26%
549,112
467,768
81
17%
539,452
10
2%
Georgia Sea Turtle Center
184,081
174,399
10
6%
1,311,968
1,312,640
(1)
0%
1,198,777
113
382
200
0
91%
9,867
18,156
(8)
-46%
21,183
(11)
-53%
Miniature Golf & Bikes
40,519
37,045
3
Water/Wastewater
73,990
88,217
(14)
Sanitation
41,681
41,481
0
4,477
7,571
(3)
Conservation
Fire Department
Tennis
9%
9%
277,936
217,037
61
28%
202,779
75
37%
-16%
968,907
1,038,534
(70)
-7%
929,073
40
4%
0%
413,462
416,057
(3)
-1%
395,885
18
4%
-41%
911,392
906,038
5
1%
919,768
(8)
-1%
5,131
5,593
(0)
-8%
52,120
56,182
(4)
-7%
48,862
3
7%
Destination Mktg & Special Events
16,629
21,063
(4)
-21%
447,244
472,972
(26)
-5%
200,249
247
123%
Guest Information Center
16,429
19,328
(3)
-15%
164,092
153,319
11
7%
150,523
14
9%
Soccer
2,000
2,385
(0)
-16%
23,398
23,849
(0)
-2%
23,629
(0)
-1%
Landscaping, Roads & Trails
3,695
7,000
(3)
-47%
15,250
26,000
(11)
-41%
23,052
(8)
-34%
-
-
0%
-
2,000
(2)
-100%
10,011
(10)
-100%
Vehicle & Equipment Maintenance
-
Facility Maintenance
-
-
-
0%
1,556
-
2
0%
-
2
0%
1,079,035
1,012,077
67
7%
11,616,383
10,790,548
826
8%
10,062,926
1,553
15%
1,944,238
1,758,113
186
11%
19,565,377
18,103,628
1,462
8%
16,518,966
3,046
18%
Human Resources
900,601
895,443
5
1%
9,197,340
9,254,770
(57)
-1%
8,331,130
866
10%
Supplies & Materials
150,120
117,109
33
28%
1,296,101
1,295,952
0
0%
1,116,566
180
16%
Advertising & Sales
232,232
148,500
84
56%
917,397
920,330
(3)
0%
753,468
164
22%
Repairs - Facilities & Grounds
180,138
88,091
92
104%
1,261,543
1,124,063
137
12%
1,074,119
187
17%
91,295
115,266
(24)
-21%
1,335,720
1,363,391
(28)
-2%
1,371,644
(36)
-3%
Insurance
108,619
110,532
(2)
-2%
809,316
801,416
8
1%
868,840
(60)
-7%
Contracts
247,718
239,498
8
3%
2,157,534
2,105,794
52
2%
1,775,230
382
22%
Rentals
21,068
30,775
(10)
-32%
296,212
304,078
(8)
-3%
268,075
28
10%
Printing
36,716
31,945
5
15%
143,372
147,035
(4)
-2%
123,142
20
16%
Motor Vehicle
18,842
24,394
(6)
-23%
162,323
218,186
(56)
-26%
189,323
(27)
-14%
25%
Total Enterprises
Total Revenues
Expenses
Utilities
Telephone
8,152
8,010
0
2%
84,978
79,947
5
6%
68,007
17
13,148
9,264
4
42%
88,154
53,824
34
64%
58,142
30
52%
-
3,000
(3)
-100%
90,506
95,776
(5)
-6%
43,085
47
110%
Travel
5,135
5,816
(1)
-12%
59,101
81,088
(22)
-27%
48,400
11
22%
Dues
10,728
9,454
1
13%
106,907
108,766
(2)
-2%
102,409
-
-
-
0%
-
-
-
0%
7,952
Equipment Purchase <$1K
Equipment Purchase $1K to $5K
Grants expenses
Satellite Transmitters & time
Credit Card Fees
Bank Fees
Interest Expense
Total Expenditures
Net Operating Cash Income **
** Does not include depreciation or capital projects
-
200
27,586
19,369
-
750
10,949
10,949
2,063,047
1,868,367
(118,809)
(110,254)
(0)
-100%
188
2,000
42%
203,390
171,667
-100%
145
0
0%
195
8
(1)
(9)
4
4%
(8)
-100%
(1)
-80%
(2)
-91%
945
32
18%
170,725
7,500
(7)
-98%
1,616
33,616
33,616
-
0%
-
34
0%
10%
18,243,842
18,169,198
75
0%
16,372,817
1,871
11%
8%
1,321,535
1,387
-2115%
146,148
1,175
804%
(65,570)
33
19%
(1)
-91%
JIA April EOM REVENUE UPDATE
Week Ending:
4/30/2016
Revenue Days Remaining:
0
Department
Museum
Subset
MTD Revenue
MTD % of Goal
$ 120,745.12
122%
Public Tours $
35,032.00
143%
Group Tours $
47,685.00
118%
Retail Sales
$
38,028.12
112%
Info Center
Gate
$ 317,691.00
111%
Info Center
Gift Shop
$
28,117.87
73%
GSTC
$ 168,459.21
103%
Concessions
108,080.94
111%
Admissions
60,378.27
92%
Campground
$ 119,028.00
96%
Site Rental
101,935.00
93%
Concessions $
17,093.00
116%
Golf
$ 272,293.00
100%
Mini-Golf/Bikes
$
41,039.00
108%
Tennis
$
6,333.00
96%
Summer Waves
$
9,412.74
36%
McCormick's
$
62,789.12
91%
TOTAL REVENUES $ 1,145,908.06
102%
Monthly Goal
$
99,127.00
$
24,546.00
$
40,581.00
$
34,000.00
$ 285,843.00
$
38,646.00
$ 162,953.28
$
97,612.64
$
65,340.64
$ 124,275.00
$ 109,525.00
$
14,750.00
$ 273,090.26
$
37,871.11
$
6,575.42
$
26,257.00
$
69,257.79
$ 1,123,895.86
Notes:
Great job by the Museum staff, according to Clint you only missed the
record for April that was set last year by $2,000. The disparity at Summer
Waves is mostly a timing issue with online sales and Groupon payments.
Summer Waves opens Saturday 5/7 at 10AM.
Traffic Counts
2013
January
February
March
April
May
June
July
August
September
October
November
December
Paying Guests
16,980
17,138
32,263
34,063
50,586
54,932
74,988
46,634
41,269
29,299
20,672
18,912
Totals
Paying Guests
437,736
2014
Annual Passes
39,244
37,244
44,105
40,096
44,254
41,247
42,597
37,890
37,767
37,553
32,283
32,861
Paying Guests
16,937
20,290
33,228
40,134
56,718
63,203
76,467
47,550
38,426
35,214
22,907
23,502
2013
Grand totals:
2015
Annual Passes
35,978
37,338
43,011
39,732
43,118
41,339
42,546
50,188
54,357
40,702
34,107
35,552
Paying Guests
24,403
23,944
39,989
49,237
71,430
75,121
71,405
48,062
46,013
38,480
29,820
24,484
2014
Annual Passes
467,141
Paying Guests
474,576
Paying Guests
20,521
24,906
36,250
42,687
2015
Annual Passes
497,968
Paying Guests
542,388
Annual Passes
42,084
45,113
52,582
49,140
2016
Annual Passes
517,803
Paying Guests
124,364
Annual Passes
188,919
2013
2014
2015
2016
904,877
972,544
1,060,191
313,283
Gate Traffic Counts by Month
Paying Guests and Decal Entries Combined
140,000
2016
Annual Passes
38,634
40,037
47,779
45,221
48,837
46,845
37,332
43,299
43,015
44,986
39,722
42,096
Annual Traffic Counts
600,000
Paying Guest
2013
120,000
2014
500,000
Annual Passes
2015
100,000
2016
400,000
80,000
300,000
60,000
200,000
40,000
100,000
20,000
0
0
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
2013
2014
2015
2016
MAY 4, 2016
APRIL Financial Review
Jekyll Island Convention Center
APRIL
Number of Events
Event Days
Attendance
Revenue
FY2016
23
36
10,168
$221,488 actual
$66,326 budget
FY2015
9
21
5094
$203,242 actual
FY2014
16
28
5807
$216,476 actual
FY2013
15
23
3444
$90,360 actual
Exception Notes: When we completed the budget preparation for FY16 we had only 6 events
contracted for this month. It included only one small meeting, 4 weddings and the Red Carpet Event
from the GA Chamber. We were able to contract 5 conventions “in the year for the year”. This was a
record for fill- in business. One of those was Region 8 Men’s Gymnastics Championships. This one group
brought 850 competitors and with families and friends, coaches and others – we had more than 2000
per day through the facility. The island hotels and most of the hotels at Exit 38 were sold out. That one 3
day event gave us $44K+ in revenue that had not been planned. With 4 additional conventions and 4
weddings we exceeded budget by more than $150K. Unfortunately the gymnastic meet and the other
meetings will not become annual events but we are working on getting them rebooked for the future.
FUTURE Contracts Issued – 19 Estimated revenue - $280,250
Conventions –6– Anticipated rev of $203,200
Meetings –9 –Anticipated revenue $26,300
Banquet –3 – Anticipated revenue $25,700
Weddings – 0 – Anticipated revenue of 0
Public Event – 1- Anticipated revenue $ 25,000
NEW Proposals written – 20
JIA Sales – 13
Westin –4
C-vent - 3
SMG staff Site Visits and Planning Meetings for future business – 27
Allyson M. Jackson
General Manager – SMG
April Financial Review
Revenue
Revenue
$
2016
221,488.00
2015
$203,242
2014
$216,476
2013
$90,360
Revenue
$250,000.00
$221,488.00
$216,476
$203,242
$200,000.00
$150,000.00
$100,000.00
$90,360
$50,000.00
$-
2016
2015
2014
2013
2016
23
Number of Events
2015
9
2014
16
2013
15
Number of Events
23
25
20
15
9
10
16
15
5
0
2016
2015
2014
2013
5/9/2016 at 1:56 PM
An SMG Managed Facility
Fiscal YTD Event Income Summary
Assembly
Total Event
Income
$
Banquet
103,186
$
365,533
Concert
Convention
$
1,369,203
$
Meetings
32,854
$
316,642
Consumer
$
47,964
Sporting
$
61,326
JIA
$
Park
22,598
$
Total Event Income
1%
2%
3%
1%
4%
Assembly
16%
14%
Banquet
Convention
1%
Concert
Meetings
Consumer
Sporting
JIA
Park
58%
5/9/2016 at 1:56 PM
22,188
TOTALS
$
2,341,494
Annual Total Revenue
* YTD
2016*
Annual Revenue
2,341,494
2015
2,146,801
2014
2013
1,937,942
1,546,332
Annual Revenue
2,500,000
2,341,494
2,146,801
1,937,942
2,000,000
1,546,332
1,500,000
1,000,000
500,000
-
2016*
5/9/2016 at 1:56 PM
2015
2014
2013
Contracts Issued-19
Estimated $280,200
Conventions
Meetings
Banquets
Public Events
Weddings
9
3
1
0
Contracts Issued
6
Anticipated Rev
of
$
203,200 $
26,300 $
25,700 $
25,000 $
-
Contracts Issued
0%
5%
16%
Conventions
32%
Meetings
Banquets
Public Events
Weddings
47%
New Proposals - 20
Proposals
JIA Sales
13
Westin
Cvent
4
3
Proposals
JIA Sales
15%
Westin
20%
65%
Cvent
Site Visits and Planning Meetings for future business-27 total.
Allyson M. Jackson
General Manager-SMG
5/9/2016 at 1:56 PM
JEKYLL ISLAND AUTHORITY
HOTEL OCCUPANCY STATISTICS
April 2016
HOTEL STATISTICS AT-A-GLANCE
days
Revenue
Hotel Revenue Statistics Hotel
- History
Apr-16
3,705,156
72.3%
117.80
163.04
$
$
Apr-15
Total Revenue
Occupancy Rate
RevPAR
ADR
$
2,749,180
63.6%
97.87
153.90
$
$
$4,000,000
$180.00
$160.00
$140.00
$120.00
$100.00
$80.00
$60.00
$40.00
$20.00
$-
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
Apr-14
$-
Total Revenue
Occupancy Rate
RevPAR
ADR
$
2,254,963
72.1%
108.00
149.69
$
$
2013
2014
2015
OCCUPANCY REPORT DETAIL
# of
Rms
Hotel
Beachview Club
Units
Avalbl
Units
Occpd
Percent
Occpd
Average
Daily Rate
1,080
624
0
0
Holiday Inn Resort
157
4,710
3,174
67.4% $
153.19
$
103.23
$
486,214.99
$
335,599.83
$
Days Inn & Suites
124
3,720
2,732
73.4% $
124.16
$
91.19
$
339,215.23
$
339,426.14
$
GA Coast Inn
-
0
0
Hampton Inn
138
4,140
3,670
-
0
0
157
4,710
71
2,130
142
3,972
Villas by the Sea - Jekyll Realty
17
Villas by the Sea - Parker Kaufman
Jekyll Island Club Hotel
Quality Inn & Suites
Villas by the Sea
Westin
Vacant - Limited Service Hotel
Apr-16 Total
#DIV/0!
88.6% $
#DIV/0!
137.23
$
#DIV/0!
#DIV/0!
147.36
79.29
#DIV/0!
#DIV/0!
$
#DIV/0!
130.63
#DIV/0!
$
$
$
$
$
85,630.98
-
540,827.30
-
$
$
$
$
$
100,097.84
-
554,197.80
-
$
(14,467)
$
150,615
(211)
-14%
0%
45%
0%
$
-
0%
$
(13,371)
-2%
$
-
0%
82.5% $
201.10
$
165.83
$
781,079.00
$
780,703.00
$
376
0%
60.8% $
117.01
$
71.08
$
151,411.00
$
134,988.82
$
16,422
12%
2,384
60.0% $
153.04
$
91.85
$
364,842.00
$
330,519.26
$
34,323
10%
510
307
60.2% $
144.16
$
86.78
$
44,256.62
$
26,025.37
$
18,231
70%
16
480
164
34.2% $
225.23
$
76.95
$
36,937.00
$
33,520.00
$
3,417
10%
200
6,000
4493
74.9% $
194.69
$
145.79
$
874,742.00
$
114,102
$
760,640
667%
-
0
0
1,060
31,452
3,884
#DIV/0!
RevPAR
Revenue Variance
-
Jekyll Cottages
57.8% $
2015
Room
Revenue
38
Buccaneer Beach Resort
ADR
2016
2016
Room
Revenue
RevPAR
Revenue
RevPAR - ADR
$
Revenue
Total Revenue
Occupancy Rate
Rev PAR
ADR
1,294
22,726
#DIV/0!
72.3% $
#DIV/0!
163.04
#DIV/0!
$
117.80
$
$
3,705,156
$
$
2,749,180
$
$
955,976
#DIV/0!
34.8%
____________________________________________________
____________________________________________________
____________________________________________________
JEKYLL ISLAND AUTHORITY
HOTEL OCCUPANCY STATISTICS
Calendar Year to Date - April 2016
HOTEL STATISTICS AT-A-GLANCE
days
Hotel Revenue
YTD Hotel Statistics - History
2016
$
10,478,097
61.0%
84.02
137.69
$
$
$12,000,000
$
7,598,657
65.0%
82.38
126.66
$
$
$8,000,000
Revenue
2015
Total Revenue
Occupancy Rate
RevPAR
ADR
$180.00
$160.00
$140.00
$120.00
$100.00
$80.00
$60.00
$40.00
$20.00
$-
$10,000,000
$6,000,000
$4,000,000
$2,000,000
2014
$-
Total Revenue
Occupancy Rate
RevPAR
ADR
$
6,518,546
62.6%
77.89
124.50
$
$
2014
2015
Hotel
Beachview Club
38
Buccaneer Beach Resort
Units
Avalbl
Units
Occpd
4,201
Percent
Occpd
1,893
Average
Daily Rate
45.1% $
#DIV/0!
117.02
2016
Room
Revenue
RevPAR
$
#DIV/0!
ADR
Rev PAR
2016
OCCUPANCY REPORT DETAIL
# of
Rms
Revenue
RevPAR - ADR
Total Revenue
Occupancy Rate
Rev PAR
ADR
52.73
2015
Room
Revenue
221,511
#DIV/0!
Revenue Variance
310,548 $
(89,036)
-
-29%
-
0
0
0
0 $
Holiday Inn Resort
157
18,997
9,486
49.9% $
137.76
$
68.79
1,306,787
489,772 $
817,015
167%
0%
Days Inn & Suites
124
15,004
11,192
74.6% $
99.68
$
74.35
1,115,575
1,094,152 $
21,422
2%
0
0 $
-
0%
1,631,406
1,600,210 $
31,196
2%
0
0 $
-
0%
.
GA Coast Inn
-
0
0
Hampton Inn
138
16,698
11,830
-
0
0
157
18,997
12,010
63.2% $
179.61
$
113.55
2,157,064
2,232,619 $
(75,555)
-3%
71
8,591
4,982
58.0% $
94.23
$
54.64
469,446
545,870 $
(76,424)
-14%
142
14,031
63.8% $
120.39
$
76.83
1,077,950
1,016,946 $
61,004
6%
Villas by the Sea - Jekyll Realty
17
2,088
1,526
73.1% $
93.49
$
68.32
142,661
99,308 $
43,352
44%
Villas by the Sea - Parker Kaufman
16
1,907
1,271
66.6% $
90.60
$
60.38
115,152
95,131 $
20,021
21%
200
24,200
12,953
53.5% $
172.97
$
92.58
2,240,545
114,102 $ 2,126,443
1864%
-
0
0
Jekyll Cottages
Jekyll Island Club Hotel
Quality Inn & Suites
Villas by the Sea
Westin
Vacant - Limited Service Hotel
#DIV/0!
70.8% $
#DIV/0!
8,954
#DIV/0!
#DIV/0!
137.90
#DIV/0!
$
#DIV/0!
97.70
#DIV/0!
#DIV/0!
#DIV/0!
0
2016
Total
124,714
76,097
61.0% $
137.69
$
84.02
$
10,478,097
2015
Total
92,239
59,991
65.0% $
126.66
$
82.38
$
7,598,657
2014
Total
83,685
52,358
62.6% $
124.50
$
77.89
$
6,518,546
0 $
$
7,598,657
Revenues by Month
-
$ 2,879,439
#DIV/0!
37.9%
2014
$4,000,000.00
2015
$3,500,000.00
2016
$3,000,000.00
$2,500,000.00
$2,000,000.00
$1,500,000.00
$1,000,000.00
$500,000.00
$January
February
March
April
____________________________________________________
____________________________________________________
____________________________________________________
POLICY MANUAL
Section: Human Resources Standards of Practice
Section: 5.1
Subject: Group Health Insurance
Original Date: 5/25/81
Revision Dates: 4/1/00
STANDARD
The JIA offers group health insurance benefits to eligible active and retired JIA employees and their
qualified dependents. Employee health insurance is administered by the provider designated by the
JIA.
PRACTICE GUIDELINE
1. Eligibility:
a. Employees designated regular full-time who work a minimum of thirty (30) hours per
week and whose employment is intended to be continuing employment in positions that
are set up for benefits are eligible to participate.
b. Retiring employees enrolled in the group health insurance at the time of retirement are
eligible to continue coverage until the employee reaches Medicare eligibility.
c. Employees who work part-time for fewer than thirty (30) hours per week or whose
employment is seasonal, intermittent or intended for a very limited duration are NOT
eligible to participate.
2. Enrollment and Changes:
a. Eligible employees have the opportunity to enroll in the group health insurance plan
upon employment with JIA. Coverage normally begins the first day of the month
following one complete month of employment.
i. Employees hired by JIA from other state agencies are considered new hires and
are eligible to enroll in the JIA group health insurance plan accordingly.
b. Eligible employees have the opportunity to enroll in the health insurance plan or make
changes to coverage during the Open Enrollment period each year.
c. Eligible employees can enroll or make changes to coverage at other times ONLY when
a qualifying event occurs, such as a change in family status (marriage, birth, adoption,
etc.)
3. Extended Coverage: The Federal Consolidated Omnibus Budget Reconciliation Act (COBRA)
may entitle employees and their qualified dependents to extend health insurance coverage when
coverage would otherwise end.
For additional information or assistance, please contact the JIA Human Resources office.
********************************************
1
POLICY MANUAL
Section: 5.2
Subject: Flexible Benefits
Revision Dates:
STANDARD
The Flexible Benefits Program offers a variety of insurance benefits and spending account options to
eligible employees. This program is administered by Ga Breeze through the Georgia Department of
Administrative Services.
PRACTICE GUIDELINES
1. Eligibility. Employees designated regular full-time who work a minimum of thirty (30) hours
per week and whose employment is intended to be continuing employment in positions that are
set up for benefits are eligible to participate.
2. Enrollment and Changes:
a. Eligible employees have the opportunity to enroll in the Flexible Benefits Program upon
employment with JIA. Coverage normally begins on the first day of the month following
one complete month of employment.
i. Employees hired by JIA from other state agencies without a break in service keep the
same flexible benefits upon hire.
b. Eligible employees have the opportunity to enroll in the Flexible Benefits Program or make
changes to coverage during the Open Enrollment period each year.
c. Eligible employees can enroll or make changes to coverage at other times ONLY when a
qualifying event occurs, such as a change in family status (marriage, birth, adoption, etc.)
3. Extended Coverage. Federal law may entitle employees and their qualified dependents to a
temporary extension of coverage when coverage would otherwise end. The GaBreeze
Administrator provides employees and dependents with written notice describing continuation
rights when loss of eligibility for flexible benefits is reported.
For additional information or assistance, please contact the JIA Human Resources Office.
Additional information is also available at the GaBreeze website: www.GaBreeze.ga.gov or by calling
1-877-342-7339.
***************************************
POLICY MANUAL
Section: 5.3
Subject: Employee Assistance Program
Revision Dates:
STANDARD
The Authority recognizes that at times employees may have personal concerns or issues that may
affect their ability to perform their jobs. In order to assist employees in resolving those concerns and
issues, and to help them perform at maximum capacity, the Authority offers an Employee Assistance
Program.
PRACTICE GUIDELINES
1. Eligibility. Full and part time employees and seasonal employees are eligible on the date of
hire. Immediate family members who live in the same household as the employee are also
eligible to participate in this benefit. Immediate family members need not be enrolled in group
medical benefits to be eligible for the Employee Assistance Program (EAP).
2. Program provisions.
a. Employees may call the EAP provider confidentially and voluntarily to arrange for an
initial assessment.
b. The EAP counselor will prescribe a program of intervention and treatment suited to the
individual’s needs.
c. Services are pre-paid up to a specific number of visits per person, as outlined in the
accepted contract.
d. Participation in EAP services must not hinder routine job expectations or will excuse
employees from warranted disciplinary action.
3. Self-Referral. Employees may refer themselves to the EAP for difficulties related to marital,
family, child behavior, financial, chemical dependency, emotional, eating disorders, legal
trouble, or any other personal problem that may eventually affect the employee at work.
Employees who call the EAP do so confidentially. The EAP provider does not report who
visits the EAP or why.
4. Supervisory Referral. Supervisors may offer a referral employees to the EAP when job
performance appears to be affected by a personal issue. Such referrals are also confidential and
voluntary.
5. Mandatory Referral. Employees may be mandated to participate in the EAP when personal
issues become so critical that they threaten the employee’s continued employment. Employees
who are mandated to the EAP will be asked to sign a written agreement promising to keep all
appointments with counselors, to follow the prescribed treatment identified by counselors, and
1
POLICY MANUAL
Section: 5.3
Subject: Employee Assistance Program
Revision Dates:
to participate in random drug and alcohol testing, as appropriate. Failure to honor the terms
and conditions of the agreement will lead to termination of employment. Employee
participation in mandatory EAP referrals is usually a requirement for continued employment,
copies of agreements with employees mandating referral are sent to the EAP provider.
6. Confidentiality and Reporting. EAP visits and the contents of treatment programs are
confidential. The EAP program provider reports to the employer quarterly showing the number
of visits and the general type of problems with which employees seek assistance. Such
utilization data provides the employer with evidence that the program is needed, is being used
by employees, and it provides indicators about the kinds of difficulties which affect work. The
employer may find such information useful in implementing training programs or providing
other employee services.
7. Records. All records and discussions of personal problems are to be handled in a confidential
manner and shared with other individuals only on a “need to know” basis. Reference to
participation in EAP or behavioral health services is not to be maintained in official personnel
files.
For additional information or assistance, please contact the JIA Human Resources Office.
****************************************
2
POLICY MANUAL
Section: 5.4
Page: Page 1 of 1
Subject: Unemployment Insurance
Revision Dates:
Certain employment-related benefits are provided by state law. Where these apply, the Authority
participates fully and provides these benefits in accordance with the law. Unemployment Insurance
benefits are intended to help bridge the gap between jobs when a person is terminated from
employment through no fault of his/her own.
PRACTICE GUIDELINES
1. Eligibility: To be eligible for benefits, workers must be unemployed through no fault of their
own. If an employee is terminated for cause, this benefit may not be available, as stated in
Georgia law.
2. Program Provisions.
a. Unemployed persons may file a claim for Unemployment Insurance benefits at the local
Field Service Office of the Georgia Department of Labor (DOL)
b. The DOL will notify the Human Resources Department to request information about
why the person left employment.
c. A determination of eligibility, benefit amount and the duration of benefit, if approved,
will be determined by the DOL.
3. Protesting a Claim. If an employee is terminated from employment through no fault of his/her
own, it is appropriate for the Authority to pay benefits. However, if the employee resigned or
was released for cause, the employer should protest the claim.
a. The Authority must provide information to clearly show that the employee could have
continued working if he/she had chosen to do so.
b. Documented information from the Employee File will be used in Unemployment
Insurance hearings with an Administrative Law Judge to show that the employee
neglected job duties, failed to follow instructions, failed to report to work without
proper notification, violated Company rules, etc.
c. Failure to protest within a given time frame will result in the Authority paying claims it
otherwise should not have paid.
4. Claim Response: Human Resources staff, with assistance from department supervisors, will
prepare and submit a response to the claim to avoid payment if appropriate.
For additional information or assistance, please contact the JIA Human Resources office.
**************************************
1
MEMORANDUM
TO:
FROM:
DANIEL STROWE
SUBJECT:
OCEAN OAKS - ASSIGNMENT AND THIRD REVISED AND RESTATED GROUND LEASE
DATE:
5/10/2016
BUSINESS LEASE ASSIGNMENT SUMMARY
TRADE NAME:
Ocean Oaks, A Jekyll Island Club Community
ASSIGNOR:
Leon N. Weiner & Associates, Inc.
ASSIGNEE:
Jekyll Club Residences, LLC
LAND SITE:
Approximately 8.743 acres, previously part of the Hampton Inn
parcel, and subject to reduction/adjustment
ADDRESS:
188 South Beachview Drive
Jekyll Island, GA 31527
Term of Lease:
Through 2089
Specified Use of Premises:
Construction of individually owned residential houses
Financial Terms:
o Base rent of $2,333.00 per acre per month, subject to CPI
adjustment every 5 years.
o 2% on each new house sale.
o 1% on each resale house.
o Base rent acreage is reduced by the building footprint as each
new house building obtains its Certificate of Occupancy.
o The individual homeowner will pick up paying the base rent
utilizing the current formula to calculate single family residential
rent; 4/10 of 1% of Glynn County assessed land value for the
individual home site.
o The HOA shall pay $2,333.00 per acre per month for the common
area.
o The HOA shall collect rent from the owner(s) and pay the JIA.
o Cottage rentals are subject to occupancy taxes and the JIA annual
permit fee for rentals.
Land Donation:
Jekyll Club Residences, LLC will donate/return a portion of
maritime forest acreage to the JIA, which will reduce the leased
area to approximately 6.7 acres.
Land Swap:
Revise the lease lot line on the Hampton Inn side to include
approximately 500 addition square feet to this parcel.
STATE OF GEORGIA
COUNTY OF GLYNN
EDUCATIONAL AND RECREATIONAL
PROGRAM AGREEMENT
THIS EDUCATIONAL AND RECREATIONAL PROGRAM AGREEMENT,
hereinafter referred to as “Agreement,” originally made and entered into effective as of the ___
day of __________, 20___, hereinafter referred to as the “date of this Agreement,” by and between
the JEKYLL ISLAND-STATE PARK AUTHORITY; Party of the First Part, a public authority
created by the General Assembly of the State of Georgia and deemed an instrumentality of the
State of Georgia and a public corporation, hereinafter referred to as “Authority,” whose business
address is 100 James Road, Jekyll Island, Georgia 31527, and the BOARD OF REGENTS OF
THE UNIVERSITY SYSTEM OF GEORGIA, Party of the Second Part, a Department in the
Executive Branch of the State Government of Georgia, acting for and on behalf of the
UNIVERSITY OF GEORGIA COOPERATIVE EXTENSION SERVICE, including GEORGIA
4-H, hereinafter referred to as “Operator,” whose business address is University of Georgia,
College of Agricultural and Environmental Sciences, Athens, Georgia 30602.
RECITALS:
WHEREAS, the Authority and Operator entered into that certain Rental Agreement, dated
July 1, 1992, for the rental by the Operator of certain property on Jekyll Island, Georgia for a
period of ten (10) years for the purpose of providing educational and recreational camping
programs for the University of Georgia 4-H Program and other youth of the State of Georgia; and
WHEREAS, the Authority and Operator entered into that certain Revised and Restated
Rental Agreement, dated April 23, 2012, for the rental by the Operator of certain property on Jekyll
Island, Georgia for a period of ten (10) years; and
WHEREAS, the Authority and Operator entered into that certain Lease Termination
Agreement, which provided for the termination of the Revised and Restated Rental Agreement on
or before June 30, 2014, as a result of the Authority’s plans to undertake extensive renovations,
restructuring, and reconstruction of the premises contained in the Revised and Restated Rental
Agreement; and
WHEREAS, the Authority has undertaken the construction of the Jekyll Island Children
and Youth Conference Center, hereinafter referred to as “Facility,” and is scheduled to open the
Facility for operations in or about 2017; and
WHEREAS, the Authority and Operator have reached an agreement for the management
and operation of the Facility, as between them, subject to the terms and conditions to which they
will be bound for the term of this Agreement, as stated below, pursuant to Article IX, Section III,
Paragraph I(a) of the 1983 Georgia Constitution (also known, and sometimes referred to as, the
“Intergovernmental Agreements Clause”).
WITNESSETH:
1.
PREMISES TO BE UTILIZED
For and in consideration of the terms, provisions, and conditions hereinafter set forth to
be kept and performed by Operator, Authority hereby grants unto Operator, and Operator hereby
accepts from the Authority, upon the terms, provisions, and conditions hereinafter set forth, the
right to use for the educational and recreational purposes hereinafter set forth all that certain tract
of improved real property, hereinafter referred to as the “premises,” more particularly described
on EXHIBIT “A” attached hereto. The premises shall include all facilities located thereon and
ingress and egress thereto and therefrom, including the nonexclusive use of the unpaved portion
of the road extending from the boundary lines of the premises to the beach, for pedestrian use
only by Operator for access to the beach.
2.
DEFINITIONS
In addition to any other words or terms defined in this Agreement, the following words or
terms shall have the following meanings and inclusions, unless otherwise required, to wit:
2.1
“attached hereto” shall include “incorporated in and by reference made a part
hereof”;
2.2
“execute,” “executed” and “execution” shall mean and include “sign(ed)(ing),”
“seal(ed)(ing)” and “deliver(ed)(ing)”;
2.3
“party” and “provisions” shall include the singular and plural number, the
masculine, feminine and neuter gender and a natural and artificial person, and the
necessary grammatical changes required to make the provisions hereof so apply
shall in all cases be assumed as though in each case fully expressed;
2.4
“provisions” shall include in its meaning and usage words such as “terms,”
“conditions” and “stipulations”;
2.5
“day,” “month” and “year” shall mean “calendar day,” “calendar month” and
“calendar year,” respectively;
2.6
“herein,” “hereof,” “hereto,” “hereinabove” and “hereinafter” shall mean “in this
Agreement,” “of this Agreement,” “to this Agreement,” “before in this Agreement”
and “after in this Agreement,” respectively; and
2.7
“Facility,” or “facilities” shall mean the Jekyll Island Youth and Learning Center.
Page 2
3.
USE OF PREMISES
The premises shall be used by Operator for the operation and provision of focused
curriculum, recreational programs, and educational and sports opportunities for organized youth
groups, including but not limited to member UGA 4-H Program groups and school classes, in the
areas of (1) agriculture, natural resources, and environment; (2) citizenship and leadership; (3)
communications and the arts; (4) family and consumer sciences; and (5) sports. Operator shall
develop educational opportunities and life skill development experiences that promote the parties’
shared core values of citizenship, healthy living, and science, engineering and technology
education. Pursuant to the provisions of this Agreement and applicable regulations of Operator,
Operator shall offer these programs and opportunities to organized youth groups, including but not
limited to member UGA 4-H Program groups and school classes. Operator shall not permit
members of the general public to utilize the premises.
4.
TERM
This Agreement shall be for a term of 10 years beginning January 1, 2017 and ending at
twelve o’clock midnight, local prevailing time, on January 1, 2027, unless sooner terminated as
hereinafter provided. This Agreement may be extended for one successive additional term of ten
years upon the same terms and conditions set forth herein commencing on January 1, 2027, upon
mutual agreement of the parties in writing at least thirty (30) days prior to the expiration of the
initial term.
5.
CONSIDERATION
For and as consideration for the right to utilize the premises for the purpose of carrying out
an educational and recreational program, Operator covenants and agrees that it will keep and
perform each and every provision of this Agreement required to be kept and performed by
Operator.
6.
ENGAGEMENT OF OPERATOR
Operation of Facility. Authority hereby authorizes and engages Operator to act, as agent
for Authority, as the exclusive operator and manager of the Facility during the Term, with
exclusive responsibility and complete and full control and discretion in the operation, direction,
management and supervision of the Facility, subject only to the limitations expressed herein, and
Operator hereby accepts such engagement subject to the terms and conditions, and such
limitations, expressed in this Agreement. Operator shall have a right to exclusive management
and control of the Facility for the purposes contemplated by this Agreement so long as Operator
has not suffered an Event of Default hereunder and so long as this Agreement is in full force and
effect. The authority of Operator shall include, without limitation, the use of the Facility for all
Page 3
customary purposes, and without limiting the generality of the foregoing; the scope of this
management agreement shall include, but not be limited to, the following:
A.
The Operator shall be responsible for establishing all rental rates, fees and charges
for services provided through the Facility.
B.
The Operator shall be responsible for all day-to-day functions and operations of
the Facility and shall operate the Facility at all times in the public interest, in
compliance with all laws.
C.
The Operator shall have oversight responsibility over any and all subcontractors
and concessionaires.
D.
The Operator shall undertake the Facility’s information technology functions, and
maintain all information technology systems, including but not limited to the
fiber infrastructure installed by the Authority, in state-of-art conditions.
E.
At the conclusion of the term of this Agreement, the Operator shall be responsible
for the return of the Facility and Furniture, Fixtures and Equipment to the
Authority in the same condition in which they were provided, except for normal
wear and tear. An inventory of the initial Furniture, Fixtures and Equipment
provided to the Operator by the Authority is attached hereto as Exhibit B and
incorporated by reference. The parties may from time to time update and revise
the inventory of Furniture, Fixtures and Equipment by mutual agreement in
writing as needed.
F.
The Operator shall report and provide quarterly reports to the Authority’s
designated representative, which must include records of all preventative, regular,
and emergency maintenance performed by Operator for the applicable time
period. The Authority shall make periodic inspection of the Facility and
equipment to determine that they are being maintained in a neat and
orderly condition. The Operator shall be required to make any improvements in
cleaning or maintenance methods as required by this Agreement.
G.
The Operator shall abide by all applicable local, county, state and federal laws
pertaining to its operation and shall secure, at its own expense, any and all
licenses and permits necessary for the operation of the Facility and its food and
beverage services. The Operator shall be responsible for the payment of all taxes
and duties, including taxes paid or payable by Operator or which Operator is
required to collect, for which the State of Georgia is not exempt, in connection
with the provision of any products or services by Operator to the Authority, or
arising from Operator’s use, operation or possession of the Facility, or any part
thereof, but excluding any taxes based upon the land or its improvements,
for which the Authority shall be responsible for the payment of any such taxes.
Page 4
H.
The Operator shall negotiate and execute, in Operator’s name, all agreements for
use of the Facility space by the UGA 4-H Program or other children and youth
groups.
I.
The Operator shall not commit or suffer to be committed any waste upon the
Facility and shall, at its own expense, put into and keep the interior of the Facility
in good order and repair. The Operator’s obligation to keep the interior of the
Facility in good order and repair shall include the obligation to maintain, service
and replace. The Operator’s obligation shall include, but not be limited to,
the regular replacement of any readily accessible filters for heating and airconditioning equipment and replacement of all interior light bulbs. The Operator
shall further be responsible for all interior janitorial service, including
maintenance of any grease traps and repair of any toilet rooms, toilets, urinals,
washbowls, and other apparatus due to blockage, stoppage or damage resulting
from the introduction of any foreign substance. All costs and expenses necessary
for the repair, maintenance and operation of the premises shall be the sole
responsibility of Operator; PROVIDED, HOWEVER, Operator, if necessary, may
perform its obligations of repair, maintenance, service and replacement hereunder
by contracting with the Authority separately from this Agreement for the
commercial repair and maintenance services provided by Authority, at rates
charged by the Authority sufficient to reimburse the Authority for the cost of such
services. The Operator’s obligation to keep the interior of the Facility in good
order and repair shall further include taking all actions necessary to maintain the
validity of all warranties and ensuring that the repairs to any part of the Facility or
Furniture, Fixtures and Equipment which is still under warranty is accomplished
under warranty.
J.
The Authority shall keep in good order and repair the following: the roof; the
floor; the foundations and exterior walls, exclusive of all glass; air conditioning,
heating, plumbing and electrical systems, which shall include any and all
equipment, fixtures, systems, and appurtenances that are non-severable and
furnished, installed, or connected by the Authority. Operator shall reimburse the
Authority for all costs and expenses incurred for the repair or maintenance of the
Facility as provided for herein, and may withdraw funds from the Reserve
Account as set forth in Section 9 of this Agreement for payment of reimbursement
costs.
K.
The Authority shall maintain the landscaping of the premises, which landscaping
shall include the upkeep of shrubbery, plant and flower beds, lawns and all
driveway and parking areas, as well as, all sports fields (except for lining of
fields), irrigation, exterior lighting, paths, crossovers, and outdoor refuse
containers (except for trash pickup and removal) in a manner to preserve the
natural characteristics of a barrier island. The Operator shall reimburse the
Authority for all costs and expenses associated with the performance of any
landscaping as set forth in monthly invoices from the Authority detailing all costs
and expenses.
Page 5
L.
The Operator shall maintain a neat and orderly operation at all times, and shall be
responsible for, or shall oversee vendor contracts pertaining to the necessary
housekeeping services to properly maintain the Facility. No exterior signs or
advertising identifying the Authority or Operator shall be placed on the premises
unless first approved, in writing, by the Authority in accordance with the Code of
the Jekyll Island – State Park Authority.
M.
The Operator shall not make any alterations or additions to the Facility, or any
part thereof, without first obtaining the written consent of the Authority.
Authorized alterations or additions shall become the property of the Authority at
the expiration date or termination of this Agreement.
N.
The Operator shall not remove any Furniture, Fixtures or Equipment furnished to
the Facility without the express written permission of the Authority.
O.
The Operator shall repair or replace, at its own expense, any Furniture, Fixtures or
Equipment provided under this Agreement that has been destroyed or damaged,
due to Operator’s use, negligence or willful misconduct, with like equipment.
P.
The Operator shall select, train and employ at the Facility such number of
employees as Operator deems necessary or appropriate to satisfy its
responsibilities hereunder. Operator shall further require any on-site
employees be subject to the same employment standards, including but not
limited to necessary background and criminal record checks, as employees of
Operator.
7.
NAME
During the term of this Agreement, the Jekyll Island Youth and Learning Center shall at
all times by known and designated as “Camp Jekyll.” The name “Camp Jekyll” to the extent that
it can be made proprietary, is acknowledged by the parties to be the sole and exclusive property
of the Authority, which specifically retains the right to take any and all measures it deems
necessary to protect the use of the name, likeness, image, and/or marks of “Camp Jekyll,”
including but not limited to, trademark registration.
8.
OPERATION AT OPERATOR’S EXPENSE
In performing its duties under this Agreement, all costs and expenses incurred in the
operation and management of the Facility by Operator shall be borne exclusively by Operator.
Operator may also include certain costs and expenses incurred off-site of the Facility as part of
its operation and management expenses provided that the off-site support services are performed
for the direct benefit of the Facility. All debts and liabilities to third persons incurred by
Operator in the course of its operation and management of the Facility in accordance with this
Page 6
Agreement shall be the debts and liabilities of Operator only, and Authority shall not be liable
for any such obligations.
9.
RESERVE ACCOUNT
Operator shall, at its sole cost and expense, establish and maintain a segregated, interest
bearing reserve account (“Reserve Account”) for the purpose of defraying the annual cost of
capital improvements renovations or non-capital maintenance items. An accounting of the
Reserve Account shall be submitted to Lessor each calendar quarter. Commencing on June 30,
2017 and thereafter on June 30th of each year of this Agreement, Operator shall pay into the
Reserve Account all gross revenue in excess of expenses (each a “Reserve Deposit,” and
collectively “Reserve Deposits”). All interest earned on the Reserve Account will be added to
and become part of the Reserve Deposits. Operator may make withdrawals from the Reserve
Account from time to time for capital repairs, replacements, improvements, upgrades and any
other capital or maintenance items for which funds in such a Reserve Account are customarily
utilized. Operator may further make withdrawals from the Reserve Account from time to time
for other non-capital or maintenance related operating expenses provided that Operator obtains
the Authority’s consent to withdraw funds from the Reserve Account if used for such purposes.
Operator shall inform the Authority of any planned withdrawals from the Reserve Account at
each quarterly meeting as set forth in Paragraph 10 of this Agreement. Each Authorized
Representative of the Operator and Authority shall further review each proposed withdrawal to
ensure the funds are used for the purposes set forth herein. Any portion of any funds in the
Reserve Account which are not expended in any fiscal year of this Agreement shall be retained
in the Reserve Account until expended.
10.
AUTHORIZED REPRESENTATIVE
The Authority and Operator shall from time to time each select and authorize a
representative (the “Authorized Representative”) to meet and confer with the other party with
respect to Facility operations. Each party shall be entitled to rely upon all consents, approvals,
disapprovals and other actions of the other’s Authorized Representative. The initial Authorized
Representative of Operator shall be the Director of the University of Georgia 4-H Program and
the initial Authorized Representative of Authority shall be the Executive Director of the
Authority. The Authorized Representative or their designees shall, at a minimum, meet quarterly
to review operations, with the first such meeting to occur within ninety (90) days of the date of
this Agreement. A tentative schedule of future meetings shall be established at this first meeting.
11.
BOOKS AND RECORDS
Operator shall keep, in accordance with generally accepted accounting principles, full
and accurate accounts, books and records reflecting the results of operation of the Facility. The
records relating to or reflecting the operation of the Facility shall be kept at the Facility and shall
be available to the Authority and its representatives and its auditors or accountants, at all
Page 7
reasonable times upon advance written notice by the Authority for examination, duplication,
audit, inspection and transcription.
12.
DAMAGE OR DESTRUCTION OF FACILITIES
In the event the Facility shall be wholly or partially damaged or destroyed by fire, lightning,
windstorm hurricane, flooding, tornado, cyclone, hail, explosion, riot, civil commotion, aircraft,
smoke, land vehicles, boiler explosion, or any other like or different type or kind of catastrophe
during the term of this Agreement, Authority shall have the duty, only to the extent proceeds are
available under the State of Georgia Insurance And Hazard Reserve Fund, or other similar State
of Georgia insurance fund providing coverage of the Facility, and within sixty (60) days after
receipt by Authority of funds from the State of Georgia Insurance and Hazard Reserve Fund or
other such insurance fund to commence to repair, restore or replace the facilities in strict
accordance with the plans, specifications and drawings of the presently existing facilities, or in
accordance with such new and different plans and specifications as may be approved by Authority,
and shall complete the repair, restoration or replacement of the facilities in a timely manner.
Authority, acting in its reasonable discretion, shall determine the construction activities of
Authority which shall constitute commencement of repair, restoration or replacement. Authority’s
obligation to so repair, restore or replace the facilities shall survive the termination of this
Agreement. Destruction of or damage to the facilities shall in no way relieve Operator from its
covenants, agreements, duties and obligations herein made and agreed to be performed, observed
and kept by Operator, nor shall such destruction or damage relieve Operator of the provisions of
this Agreement, except that management services shall abate following such damage or destruction
and through and including the date of substantial completion of the repair or restoration of the
Facility.
13.
INSURANCE
13.1 At all times during the term of this Agreement, Authority and Operator
acknowledge that the facilities shall be insured against any loss or damage caused by fire,
lightning, windstorm, hurricane, tornado, cyclone, hail, explosion, riot, civil commotion, aircraft,
smoke, land vehicles, boiler explosion, or any other like or different type or kind of catastrophe
which can be insured under the State of Georgia Insurance And Hazard Reserve Fund or other
such insurance fund. Such insurance at all times shall be maintained by Authority for those
structures owned by Authority in accordance with policies of the Department of Administrative
Services. Within thirty (30) days after receipt of a bill from Authority, Operator shall reimburse
to the Authority the amount of any premium attributable to the premises and paid by Authority for
the insurance herein required.
13.2 Operator covenants and agrees that it will not do or permit to be done, on, upon,
from, to, or about the premises any act or thing which will invalidate the insurance contract
pertaining to the facilities.
Page 8
14.
UTILITIES
14.1 At its sole cost and expense, Operator shall cause to be furnished and shall pay for
all water, gas, light, power, sanitation (sewage or otherwise), garbage pick-up and disposal,
telephone and other utilities or services required for use of the premises. Authority shall not be
liable for the interruption in service of such utilities, or damage resulting from such interruption in
service.
14.2 Operator shall reimburse to the Authority on an annual basis, Operator’s share of
the fees charged for providing fire and emergency medical protection on Jekyll Island, which share
shall be determined by the Authority annually in the same manner as it determines the fee assessed
against any other structure owned by the Authority.
15.
TERMINATION
15.1 If Operator defaults in the performance or observance of any covenant, agreement,
duty, obligation, term, condition or provision of this Agreement which is to be performed,
observed, kept and complied with by Operator, and remains in default for thirty (30) days after
notice of such default by Authority; or if Operator shall attempt to make an assignment, transfer
or sublease in violation of Operator’s acknowledgements and agreements set forth in this
Agreement, then, and in any of the above said events, Authority may at once after such event of
default or at once after expiration of the particular grace period provided herein, as the case may
be, terminate this Agreement, whereupon Operator shall be deemed to have abandoned the
premises, and without legal process, Authority may enter upon and take immediate possession and
control of the premises to the complete exclusion of Operator and remove some or all persons and
their effects and the effects of Operator therefrom using such force as may be necessary without
being guilty of trespass, forcible entry or detainer or other tort. The failure of Authority to exercise
such rights after one or more defaults of Operator shall not be a waiver, or be construed as a waiver,
of the rights of Authority upon any subsequent default.
15.2 Notwithstanding Section 15.1 above, either party may terminate this Agreement for
any or no reason. Either party terminate this Agreement for convenience upon sixty (60) days
written notice, which shall commence upon the date of said notice.
16.
INSPECTION
Operator shall permit Authority, its agents and employees, to enter into and upon the
premises at all reasonable times for the purpose of inspecting the same upon reasonable advance
notice. Operator shall grant the Authority, its agents and employees, immediate access in the event
any emergency repairs or maintenance is required to be performed.
Page 9
17.
TIME IS OF ESSENCE
All time limits stated herein are of the essence of this Agreement.
18.
NO COVENANT OF QUIET ENJOYMENT
Operator hereby acknowledges that it has fully inspected the premises and the existing
facilities and that the premises and the existing facilities are in satisfactory condition for the use
intended. Operator further acknowledges that no representation or warranty as to the title to,
condition of, terrain of, or any covenant of quiet enjoyment of the premises or of the existing
facilities has been made by Authority, its agents or employees, or by any other person. Authority
makes no warranty whatsoever as to the title to, present condition of, terrain of or any covenant of
quiet enjoyment of the premises or of the existing facilities. All repairs and maintenance necessary
to make the premises or the existing facilities safe or suitable for use by Operator shall be made
by Operator at Operator’s own cost and expense in accordance with the provisions of this
Agreement.
19.
ASSIGNMENT
Operator shall not assign this Agreement, or any right herein, without the written consent
and approval of Authority first having been had and obtained. Any such assignment without such
consent shall be void, and shall at the option of Authority terminate this Agreement. Consent to
one assignment shall not invalidate this provision, and all subsequent assignments shall likewise
be made only on prior written consent of Authority.
20.
SURRENDER OF PREMISES
Upon the termination or expiration of this Agreement, Operator shall surrender the
premises to Authority in the same condition as at the commencement of the term hereof, less
natural wear and tear. In the event, renovations, improvements or additional facilities are made
remain upon the premises during the term of this Agreement, Operator shall surrender the premises
to Authority upon the termination or expiration of this Agreement in the same condition as at the
time the renovations, improvements or additional facilities were completed, natural wear and tear
only excepted.
21.
BINDING EFFECT
Each of the terms, provisions, and conditions of this Agreement shall apply, extend to, be
binding upon and inure to the benefit or detriment of the parties hereto, to the successors and
assigns of Authority, and to the extent that Authority has consented to an assignment of this
Agreement, or any interest herein, to the successors and assigns of Operator. Subject to the
Page 10
foregoing, whenever a reference to the parties hereto is made, such reference shall be deemed to
include the successors and assigns of said party, the same as if in each case expressed.
22.
RULES AND REGULATIONS
The premises shall be subject to all rules, regulations, ordinances, restrictions and
conditions, however described or designated, including, without limitation, the Code of the Jekyll
Island-State Park Authority of Georgia, 1981, as amended to date, now or hereafter promulgated
by Authority, provided that Operator has notice of any new regulations, ordinances, restrictions
and conditions, has a reasonable period of time to comply, and that such new regulations,
ordinances, restrictions and conditions do not unreasonably interfere with Operator’s intended use
of the premises as stated in this Agreement.
23.
NOTICES
All notices, statements, demands, requests, consents, approvals or authorizations,
hereinafter collectively referred to as “notices”, hereunder given by either party to the other shall
be in writing and sent by United States Certified Mail Return Receipt Requested, postage prepaid
and addressed to such party’s designated address. The sender of said notice shall request the
United States Postal Service to “show to whom, date and address of delivery” of said notice. The
day upon which such notice is so mailed shall be the date of service. Any notice reasonably
calculated to apprise the party so notified of the circumstances involved shall be deemed sufficient
under this Agreement.
24.
ENTIRE AGREEMENT
This Agreement constitutes the full, complete and entire agreement between Authority and
Operator; no agent, employee, officer or representative of Authority or Operator has authority to
make, or has made, any statement, agreement, representation or contemporaneous agreement, oral
or written, in connection herewith modifying, adding to, or changing the covenants, terms and
provisions of this Agreement. No modification or amendment of this Agreement shall be binding
unless such modification or amendment shall be in writing, signed by Authority and Operator and
by reference incorporated in this Agreement.
25.
FORCE MAJEURE
Each party shall be excused for any period of any delay and shall not be deemed to be in
default with respect to the performance of any of the terms, covenants and conditions of this
Agreement when prevented from so doing by a cause or causes beyond such party's control,
including all labor disputes, governmental regulations or controls, fire or other casualty, inability
to obtain any material or services (or an acceptable substitute), acts of God, or other causes not
within the reasonable control of such party, including failure or inadequacy of appropriations.
Page 11
IN WITNESS WHEREOF, the Jekyll Island-State Park Authority and the Board of
Regents of the University System of Georgia, a Department in the Executive Branch of the State
Government of Georgia, acting for and on behalf of the University of Georgia Cooperative
Extension Service, acting by their respective officers thereunto authorized so to do, have caused
these presents to be signed, sealed and delivered all as of the date of this Agreement.
Signed, sealed and delivered as to the
Jekyll Island-State Park Authority
In our presence:
JEKYLL ISLAND-STATE PARK
AUTHORITY
_______________________________
Unofficial Witness
_________________________________
A. Richard Royal
Chairman
_______________________________
Notary Public
My Commission Expires: _____________
Attest:_________________________________
Michael D. Hodges
Secretary
____________________
_____________________
(Notary Seal Affixed Here)
(Authority Seal Affixed Here)
(signatures continued on following page)
Page 12
Signed, sealed and delivered as to the
UGA 4-H Program
In our presence:
BOARD OF REGENTS OF THE
UNIVERSITY SYSTEM OF GEORGIA,
for the benefit of THE UNIVERSITY OF
GEORGIA COLLEGE OF
AGRICULTURAL AND
ENVIRONMENTAL SCIENCES UGA
4-H PROGRAM
_____________________________
Unofficial Witness
____________________________________
Vice Chancellor for Facilities
_____________________________
Notary Public
My Commission Expires: ________
Attest:____________________________________
Associate Vice Chancellor for Facilities
_______________________
(Notary Seal Affixed Here.)
Page 13
EXHIBIT A
Insert premises
Page 14
EXHIBIT B
Insert Inventory
Page 15

E BOARD MEETING Monday, May 16, 2015 Agenda 9

Transcription

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