marshalltown water works board of trustees regular board meeting
Transcription
marshalltown water works board of trustees regular board meeting
MARSHALLTOWN WATER WORKS BOARD OF TRUSTEES REGULAR BOARD MEETING FEBRUARY 16, 2016 4:00 PM LOCAL TIME 205 EAST STATE STREET MARSHALLTOWN, IOWA 50158 1) Roll Call 2) Review and Approval of the Regular Board Meeting Minutes of January 19, 2016 3) Review and Approval of Bill Schedule #637 Totaling $ 697,261.14 4) Review and Approval of Monthly Financial Statement, Investment Report, Capital Report, and Departmental Reports 5) Review and Approval of accounts with unpaid rates or charges that are eligible to be certified to become a lien upon real estate 6) Review and Approval of Pay Request #4 for the 2MG Reservoir Earthwork Pre-Load Project in the amount of $18,687.16 7) Review and Approval of New Vehicle Purchase for the Water Treatment Plant 8) Review and Approval of Purchase of Pipe & Cable Locator 9) Resolution Setting Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimated Cost and Directing Publication of Notice to Bidders for the Marshalltown Water Works Plant Improvements – Ground Storage Reservoir and Standby Power Project 10) Resolution Setting Public Hearing on Proposed 2016-2017 Fiscal Year Budget for the Marshalltown Water Works MARSHALLTOWN WATER WORKS BOARD OF TRUSTEES REGULAR BOARD MEETING TUESDAY, JANUARY 19, 2016 4:00 PM CST 205 East State Street Marshalltown, IA 50158 ROLL CALL: PRESENT: ABSENT: ALSO PRESENT: Trustees: Vinson, Young, Eilers None Lance Aldrich Chairman Vinson declared that it was the time and place for a Public Hearing to review an Application for a State Revolving Fund (SRF) Loan from the Iowa Department of Natural Resources, and to make available to the public the contents of an Environmental Information Document and the Water Works’ Project Plan. The CEO and General Manager reported that no written or oral objections had been received before the meeting. No objections were received during the public hearing. The Environmental Information Document was reviewed and the summary of no significant impact was noted. Lance Aldrich from Fox Engineering reviewed the project highlights and timeline. Mr. Aldrich also recommended a bid letting date of February 23, 2016. There was a motion by Trustee Eilers and a second by Trustee Young to set the date and time for the Water Treatment Plant Improvements bid letting at 1:30 pm on February 23 rd, 2016. ROLL CALL VOTE: AYES: NAYS: Trustees: Vinson, Young, Eilers None The Board reviewed the Regular Board Meeting minutes of December 21, 2016. There was a motion by Trustee Young and a second by Trustee Eilers to approve the minutes as printed and have them placed on file. ROLL CALL VOTE: AYES: NAYS: Trustees: Vinson, Young, Eilers None The Board reviewed Bill Schedule #636 totaling $654,904.73. There was a question from Chairman Vinson regarding the bill from Terracon Consultants Inc. The CEO and General Manager reported that the bill was for soil testing services associated with the 2MG Earthwork PreLoad Project. There was a motion by Trustee Eilers and a second by Trustee Young to approve Bill Schedule #636 totaling $654,904.73. ROLL CALL VOTE: AYES: NAYS: Trustees: Vinson, Young, Eilers None The Board reviewed the monthly financial statement, investment report, capital report and departmental reports. The CEO and General Manager reported that overall revenue is at 50.42% halfway through the fiscal year. The salaries are higher than last year due to three payrolls in December. There was a motion by Trustee Young and a second by Trustee Eilers to approve the reports and have them placed on file. ROLL CALL VOTE: AYES: NAYS: Trustees: Vinson, Young, Eilers None The Board reviewed accounts with unpaid rates or charges that are eligible to be certified to become a lien upon real estate. After some discussion, including the fact that three accounts have been paid since the Board packets were prepared, there was a motion by Trustee Eilers and a second by Trustee Young to approve the accounts with unpaid rates or charges that are eligible to Board Minutes January 19, 2016 Page 2 become certified as a lien upon real estate. ROLL CALL VOTE: AYES: NAYS: Trustees: Vinson, Young, Eilers None The Board discussed a request from MEDIC to commit to a five-year contribution for their 2020 campaign. The Board discussed the previous five-year commitment; the effect of increased revenue due to MEDIC recruited projects and the potential effect on future rates. After a lengthy discussion there was a motion by Trustee Young and a second by Trustee Eilers to commit to a $50,000 contribution to MEDIC over the next five years. ROLL CALL VOTE: AYES: NAYS: Trustees: Vinson, Young, Eilers None The Board reviewed Pay Request #3 for the 2 MG Reservoir Earthwork Pre-Load Project in the amount of $13,775.00. The CEO and General Manager reported that progress continues, but is slow due to the weather. There was a motion by Trustee Young and a second by Trustee Eilers to approve Pay Request #3 for the 2MG Reservoir Earthwork Pre-Load Project in the amount of $13,775.00. ROLL CALL VOTE: AYES: NAYS: Trustees: Vinson, Young, Eilers None The CEO and General Manager presented the results of the 2016 Pebble Quicklime Bids. The low bid of $152.00 per ton by Graymont Western Lime is recommended. There was a motion by Trustee Eilers and a second by Trustee Young to approve the bid and award the contract to Graymont Western Lime to provide Pebble Quicklime to the Water Treatment Plant for the year 2016. MARSHALLTOWN WATER WORKS 2016 TABULATION OF BIDS BID ITEM – PEBBLE QUICKLIME JANUARY 13, 2016 BIDDER MISSISSIPPI LIME COMPANY GRAYMONT WESTERN LIME ROLL CALL VOTE: AYES: NAYS: PRICE PER TON $205.20 $152.00 ADJUSTED TO 100% PURITY 94.5% $217.15 91.4% $166.30 Trustees: Vinson, Young, Eilers None The Board set the date for the next regular Board meeting as February 16 at 4:00 PM at the Marshalltown Water Works office at 205 E State St. The Board adjourned. Respectfully submitted, Steven Sincox, Secretary MARSHALLTOWN WATER WORKS BILL SCHEDULE # 637 BILLS TO BE PAID JANUARY 2016 Advance Garage Doors Inc door repair 125.00 Arnold Motor Supply fuel filters,air filter,fuse, oil 131.57 B & G Hvac Inc circulating motor - boiler 432.00 Cartwright Druker & Ryden legal fees 1,595.00 Carus Corporation poly-phosphate 2,068.50 CDW Government Inc renewal 257.30 Central Iowa Distributing tissue,towels,icemelt,car wash 287.90 Cessford Construction Company roadstone 926.26 Chem-Sult Inc fluoride 3,316.32 Clemons Inc armrest 179.81 CPI International lab supplies 215.20 Ethanol Products LLC CO2 Ferguson Waterworks chamber & gasket Fox Engineering Associates Inc final designs Grainger ball valve,battery,photo cell 130.03 Graphic Impressions envelopes and sewer deposit books 346.20 Graymont Western Lime Inc lime Hach Company lab supplies 2,539.84 Hawkins Inc CL2 4,372.25 HDR Engineering Inc rate study 5,210.25 Home Rental Center & Sales Co bulb - demo saw Idexx Distribution Corp lab supplies Iowa Assoc of Municipal Utilities John Deere Financial T member dues oil,cable tie, battery,cable booster,bibs, coat,hat,bar & chain oil Kabel Business Services membership fees 390.00 Menards ceiling tile,acrylic sheets,boards,plywood, batteries,punch,hand saw,rags,ballasts, filter bags,wrenches 259.28 Municipal Supply Inc meters,wire,repair clamp 501.20 NBS Calibrations clean,service,calibrate weights & scale 374.00 PK Safety Supply gas monitor & boot 1,665.46 90.16 23,214.75 22,153.42 13.00 308.22 1,010.14 451.33 1,196.00 PR Diamond Products Inc cutting blades 233.00 Staples Credit Plan pads,file,folders,toner 289.99 State Hygienic Laboratory contract lab services 195.00 Sterling Fire & Safety Inc recharge & inspect fire extinguishers 185.00 Storey Kenworthy paper,calc paper,finger moistener,date stamp,paper Terracon Consultants, Inc soil & lab testing Thompson True Value electrical supplies 6.60 Times Republican public notification 160.27 Van Meter Inc fuses & lamps 197.99 Total 83.32 1,214.25 $76,325.81 MARSHALLTOWN WATER WORKS BILL SCHEDULE # 637 BILLS PAID JANUARY 2016 AFLAC employee deductions 24.06 Alliant Energy gas & electricity 81.57 Alliant Energy gas & electricity 18,391.49 Alliant Energy gas & electricity 1,061.33 Century Link phone service City of Marshalltown sewer receipts - Dec 2015 City of Marshalltown storm sewer receipts - Dec 2015 84,363.05 City of Marshalltown landfill receipts - Dec 2015 13,404.40 Consumers Energy electricity 166.75 Craig Schutt office cleaning Dec 2015 460.00 Deb Clough mileage 150.00 Edward A Phillips deductible paid ETS bank fees 549.99 Heart of Iowa Communications phone service 616.34 Internal Revenue Service withholding taxes 9,880.14 Internal Revenue Service withholding taxes 9,300.12 Iowa One Call one call services 135.80 IPERS pension Jerry Young board of trustees compensation Kabel Business Services annual fee 2016 400.00 Kabel Business Services employee flex 290.00 Kenn Vinson board of trustees compensation 75.00 Laura Eilers board of trustees compensation 75.00 Lincoln National Life Ins employee life insurance 373.15 Marshall County Engineers Office fuel - Dec 2015 742.38 Marshalltown Area United Way employee contributions Payroll payroll 25,614.15 Payroll payroll 24,415.01 Petty Cash replenish petty cash Pitney Bowes Postage by Phone postage 124.62 327,855.66 26.00 6,110.71 75.00 40.00 228.21 2,800.00 Rotary Club of Marshalltown dues & meals 176.50 S L Baumeier pay est #3 Steve Sincox mileage Dec 2015 Stone Sanitation garbage service Teamsters Local 238 employee union dues Treasurer State of Iowa sales tax 9,786.00 Treasurer State of Iowa sales tax 5,878.69 Treasurer State of Iowa state withholding taxes 3,398.00 Tyler Technologies computer program maint United Bank & Trust pension United Bank & Trust returned check United Bank & Trust bank fees United Bank & Trust returned Nacha United Bank & Trust bank fee United Bank & Trust returned Nacha United Bank & Trust bank fee United Bank & Trust pension United Bank & Trust returned check United Bank & Trust bank fee 6.00 UPS postage 33.49 UPS postage 16.64 UPS postage 16.90 US Celllular internet 26.91 US Cellular cell phone service Wellmark Blue Cross & Blue Shield employee health insurance Eilertson Inc deposit return 42.42 Chris D Anderson deposit return 35.46 Bol Bol Bol deposit return 30.92 Martha Palomares deposit return 75.60 Gabriela A Sanchez deposit return 65.57 Mike L Bryan Jr deposit return 23.73 Jordan C Wilson deposit return 26.48 Ramon Figueroa Alas deposit return 42.62 KMCC deposit return 270.28 Rosa M Cruz deposit return 77.38 Tyler McLain overpayment refund 13,775.00 207.40 96.50 231.00 29,910.98 6,454.65 158.19 6.00 85.82 6.00 89.84 6.00 6,371.54 74.00 136.96 15,028.89 130.03 Ross L Hutcheson overpayment refund 7.95 Nancy Noonan overpayment refund 81.80 Robert C Grimes overpayment refund 2.77 Penney Saver overpayment refund 108.57 Doris F Lunde overpayment refund 76.38 Bennie L Hennis overpayment refund 29.54 Total $620,935.33 SEWER DEPOSIT ACCOUNT Activity for January 2016 Balance on January 1 Deposits for January $105,040.90 $2,685.00 Interest paid to the City of Marshalltown Check #2403 $10.90 Deposit refund for application to the Marshalltown Water Works Check # 2404 Interest for September January Balance on January 31 $1,665.00 $10.16 $106,060.16 MARSHALLTOWN WATER WORKS Compiled Financial Statements And Supplementary Information For the One Month Ended January 31, 2016 2-09-2016 02:33 PM MARSHALLTOWN WATER WORKS INCOME STATEMENT PAGE: 1 JANUARY 31ST, 2016 CURRENT PERIOD ACTUAL Y-T-D ACTUAL ANNUAL BUDGET Y-T-D PCT CURRENT PERIOD PRIOR YEAR Y-T-D PRIOR YEAR _______________________________________________________________________________________________________________________ OPERATIONAL RESIDENTIAL MULTI-FAMILY 117,184.95 14,529.17 852,752.22 107,907.31 1,489,176.00 196,706.00 57.26 54.86 120,219.24 14,819.92 856,696.96 111,820.37 COMMERCIAL 30,455.26 272,133.50 483,090.00 56.33 28,199.69 263,321.27 IRRIGATION 150.55 33,322.30 54,432.00 61.22 63.70 19,301.39 INDUSTRIAL WHOLESALE 40,729.63 51,079.12 310,479.51 389,714.10 467,730.00 712,134.00 66.38 54.72 38,078.00 51,130.19 259,487.61 390,084.10 0.00 418.14 2,983.00 14.02 417.86 254,128.68 1,966,727.08 3,406,251.00 57.74 252,928.60 1,903,220.62 6,665.04 46,552.98 80,000.00 58.19 5,223.33 36,265.91 40.00 1,534.00 27,562.61 9,833.00 40,000.00 20,000.00 68.91 49.17 31.59 1,709.00 25,496.17 10,343.00 TESTING LABORATORY MERCHANDISE SALES 252.00 0.00 1,925.00 131.10 4,000.00 1,600.00 48.13 8.19 298.00 15.00 2,853.50 1,201.74 INTEREST RENTALS 192.25 0.00 3,713.72 0.00 8,000.00 1,050.00 46.42 0.00 168.40 0.00 3,359.09 750.00 80.00 0.00 5,920.80 0.00 8,000.00 0.00 74.01 0.00 435.00 0.00 9,738.03 0.00 0.00 500.00 1,080.00 2,050.00 2,500.00 3,000.00 43.20 68.33 150.00 100.00 810.00 1,425.00_ 9,263.29 98,769.21 168,150.00 58.74 8,130.32 NON-METERED TOTAL OPERATING REVENUE NON-OPERATIONAL CITY CONTRACT SERVICES PENALTIES CUSTOMER SERVICES MISC INCOME TIMBER SALES CONNECTION FEES TAPPING FEES TOTAL NON-OPERATIONAL SALE 2,508.92_ 92,242.44 _______________________________________________________________________________________________________________________ TOTAL REVENUE OPERATING EXPENSES SALARIES AND WAGES 263,391.97 2,065,496.29 3,574,401.00 57.79 261,058.92 1,995,463.06 75,837.22 621,343.67 1,056,911.00 58.79 116,230.71 619,954.30 PAYROLL TAXES & BENEFITS OPTIONAL BENEFITS 31,659.22 4,474.40 238,362.33 12,418.92 421,262.00 40,925.00 56.58 30.35 36,819.56 4,570.54 218,428.79 11,481.72 UTILITIES 20,455.04 164,982.15 281,500.00 58.61 20,623.38 159,002.86 869.13 6,986.03 27,465.00 25.44 1,026.78 11,531.29 5,407.18 5,242.55 59,941.58 35,729.82 117,980.00 96,400.00 50.81 37.06 5,540.94 7,355.90 86,925.80 45,595.00 CHEMICALS CONTRACT SERVICES 22,432.01 39,238.53 205,832.66 303,139.68 418,000.00 521,850.00 49.24 58.09 26,488.89 27,054.82 198,953.86 189,815.02 OTHER OPERATING EXPENSES DEPRECIATION 0.00 44,766.56 0.00 313,365.92 0.00 573,418.00 0.00 54.65 0.00 45,492.73 0.00 318,449.11 FUELS SUPPLIES MAINTENANCE _______________________________________________________________________________________________________________________ TOTAL OPERATING EXPENSE 250,381.84 1,962,102.76 3,555,711.00 55.18 291,204.25 1,860,137.75 MISCELLANEOUS EXPENSES ECONOMIC DEVELOPMENT 225.00 0.00 675.00 0.00 8,900.00 8,000.00 7.58 0.00 225.00 0.00 675.00 8,000.00_ TOTAL NON-OPERATING EXPENSE 225.00 675.00 16,900.00 3.99 225.00 8,675.00 _______________________________________________________________________________________________________________________ TOTAL EXPENSES INCR(DECR) RETAINED EARNINGS 250,606.84 1,962,777.76 3,572,611.00 12,785.13 102,718.53 1,790.00 54.94 5,738.47 ( 291,429.25 30,370.33) 1,868,812.75 126,650.31 DETAILED WATER WORKS BALANCE SHEET 2-09-2016 03:00 PM MARSHALLTOWN WATER WORKS BALANCE SHEET AS OF: 1 PAGE: 1 JANUARY 31ST, 2016 -WATER FUND ACCOUNT# TITLE _____________________________________________________________________________________________ ASSETS ====== CASH ON HAND 330.00 PETTY CASH CASH IN BANK 300.00 1,670,044.08 LESS : SINKING FUNDS SEWER DEPOSIT FUND 0.00 0.00 SEWER CASH STORM SEWER CASH 0.00 0.00 LANDFILL CASH ACCOUNTS RECEIVABLE 0.00 290,696.47 ACCOUNTS RECEIVABLE-AMP UNAPPLIED CREDITS ( ( 1,599.26) 37,346.46) OTHER A/R NON CURRENT RECEIVABLES ( 0.00 983.38) MISC AR BILLINGS MISC AR UNAPPLIED CREDITS ( 33,578.95 12,501.10) INTEREST RECEIVABLE CONTRACT RECEIVABLE 894.83 335.73 PREPAID INSURANCE UNFINISHED CAP PRO 498.52 0.00 PREPAID BILLING SUPPLIES MERCHANDISE FOR RESALE PREPAID LIME SLUDGE PREPAID COMPUTER MAINT ( ( PREPAID HEALTH INS STORED GRAIN 202,791.31) 32,284.91 0.00 0.00 SINKING FUND TEMP CASH INVESTMENT 0.00 300,000.00 LESS IMPROVEMENT FUND ALLOCATI LESS RESERVE FUND ALLOCATION CAPITAL RESERVE INVESTMEN IMPROVEMENT FUND 3,495.82 4,689.56) 0.00 0.00 ( RESERVE FUND ECONOMIC DEVELOPEMENT FUND 500,757.26 100,000.00) 0.00 0.00 INVENTORY LAND 0.00 1,112,720.58 PLANT & SOURCE OF SUPPLY ACCUMULATED DEPR - PLANT ( 10,370,247.80 8,546,018.64) DISTRIBUTION SYSTEM & PIPE ACCUM DEPR DISTRIBUTION ( 11,231,437.31 3,522,903.92) METERS ACCUM DEPR - METERS ( 1,302,494.21 1,056,196.23) MACHINE & EQUIPMENT ACCUM DEPR - MACH & EQUIP ( 431,188.79 372,080.49) VEHICLES ACCUM DEPR - VEHICLES ( 216,583.69 178,623.34) CAPITAL IMPROVEMENTS ACCUM DEPR - CAPITAL IMPROVEME ( 102,106.28 45,084.18) CAPITAL IMPROV - BUILDINGS ACCUM DEPR - BUILDINGS ( 572,791.95 368,382.07) OFFICE EQUIPMENT 390,111.59 2-09-2016 03:00 PM MARSHALLTOWN WATER WORKS BALANCE SHEET AS OF: 1 PAGE: 2 JANUARY 31ST, 2016 -WATER FUND ACCOUNT# TITLE _____________________________________________________________________________________________ ACCUM DEPR - OFFICE EQUIPMENT ( 371,930.53) BOOSTER STATION ACCUM DEPR - BOOSTER STATION ( BOND ORIGINATION FEE 165,995.88 77,216.74) 0.00 13,830,547.44 TOTAL ASSETS 13,830,547.44 ============== LIABILITIES =========== ACCOUNTS PAYABLE A/P PENDING PAYABLE TO SEWER FUND 62,422.19 ( PAYABLE TO STORM SEWER FUND PAYABLE TO LANDFILL FUND PAYABLE TO METER DEPOSIT FUND DEFERRED AMP REVENUE 0.00 0.00 ( CUSTOMER DEPOSITS - SEWER CURRENT REFUNDS PAYABLE 0.00 0.00 FICA/MED WITHHOLDING STATE WITHHOLDING 3,515.59 0.00 UNITED WAY UNION DUES 0.00 0.05 ( UNREIMB MEDICAL DEP CHILD CARE 2,009.84 2,219.32 COBRA WATER WORKS INS PORTION 157.22 0.00 ( ( CHILD SUPPORT AFLAC AR MISC CITY SALES TAX AR MISC SCHOOL SALES TAX 938.03) 22.73) 0.00 0.00 ACCRUED VACATION ACCRUED PAYROLL ACCRUED SALES TAX AR MISC STATE SALES TAX 106.00) 150.36 0.00 0.00 PENSION IPERS INS DEDUCTIBLE WITHHELD VOLUNTARY LIFE INSURANCE 0.00 1,634.54) 0.00 1,982.46 SEWER INTEREST FEDERAL WITHHOLDING INS WITHHELD PRETAX INSURANCE WITHHELD 114.56) 0.00 94,774.43 47,983.30 ( ( 11,351.87 12.74) 72.93) 0.00 CURRENT PORTION OF LT DEBT WA REVENUE CAPITAL LOAN NOTE 0.00 0.00 LESS : CURRENT PORTION TOTAL LIABILITIES 0.00 223,665.10 2-09-2016 03:00 PM MARSHALLTOWN WATER WORKS BALANCE SHEET AS OF: 1 PAGE: 3 JANUARY 31ST, 2016 -WATER FUND ACCOUNT# TITLE _____________________________________________________________________________________________ EQUITY ====== RETAINED EARNINGS TOTAL BEGINNING EQUITY TOTAL REVENUE TOTAL EXPENSES TOTAL REVENUE OVER/(UNDER) EXPENSES 13,504,822.01 13,504,822.01 2,065,496.29 1,963,435.96 102,060.33 TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP. 13,606,882.34 13,830,547.44 ============== DETAILED POOLED CASH 2-09-2016 03:01 PM MARSHALLTOWN WATER WORKS BALANCE SHEET AS OF: 9 PAGE: 1 JANUARY 31ST, 2016 -POOLED CASH ACCOUNT# TITLE _____________________________________________________________________________________________ ASSETS ====== POOLED CASH POOL CASH - SW DEPOSITS DUE FR0M WATER FUND 2,101,544.95 106,170.00 150.00 DUE FROM SEWER FUND DUE FROM STORM SEWER FUND 0.00 0.00 DUE FROM LANDFILL FUND DUE FROM SW MTR DEPOSIT 0.00 0.00 2,207,864.95 TOTAL ASSETS 2,207,864.95 ============== LIABILITIES =========== ACCOUNT PAYABLE DUE TO OTHER FUNDS DUE TO SW MTR DEPOSITS WAGES PAYABLE 150.00 2,101,544.95 106,170.00 0.00 ACCRUED SALES TAX TOTAL LIABILITIES 0.00 2,207,864.95 EQUITY ====== RETAINED EARNINGS TOTAL BEGINNING EQUITY 0.00 0.00 TOTAL REVENUE 0.00 TOTAL EXPENSES TOTAL REVENUE OVER/(UNDER) EXPENSES 0.00 0.00 TOTAL EQUITY & REV. OVER/(UNDER) EXP. TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP. 0.00 2,207,864.95 ============== MARSHALLTOWN WATER WORKS INVESTMENT BREAKDOWN January 2016 ACCOUNT FUND UNITED BANK & TRUST JAN DEC INTEREST RATE INTEREST RATE DATE ISSUED DATE MATURED CURRENT VALUE PREVIOUS VALUE 0.12% 0.12% 07/01/07 DAILY $ 2,079,737.47 $ 2,095,104.38 CD 55448 (GNB Bank) General 0.52% 0.52% 02/12/15 02/12/16 $ 100,000.00 $ 100,000.00 CD 14512 (United Bank & Trust) General 0.55% 0.55% 08/19/15 08/19/16 $ 100,000.00 $ 100,000.00 CD General 0.53% 0.53% 08/07/15 08/07/16 $ 100,000.00 $ 100,000.00 CD 14475 (United Bank & Trust) Cap Reserve 0.51% 0.51% 05/22/15 05/22/16 $ 300,000.00 $ 300,000.00 CD 14527 (United Bank & Trust) General 0.56% 0.56% 09/11/05 09/11/16 $ $ 100,000.00 2,779,737.47 $ $ 100,000.00 2,795,104.38 55642 (GNB Bank) SUB TOTAL CURRENT TOTAL Current Average Monthly Yield LAST MONTH TOTAL Last Month Average Monthly Yield LAST YEAR TOTAL Last Year Average Monthly Yield $ 2,779,737.47 0.223% $2,795,104.38 0.222% . $2,487,208.05 0.223% Project # 1172-000-PLANT & SOURCE OF SUPPLY Raise Well # 5 New Phosphate Feed System Treatment Facility Improvement Standby Power SCADA Update High Service Pump Rehab Clarifier Inspection Computer Replacement Laptop Computer Chlorine Analyzer New Chlorine Storage Tanks Abandon Well #14 Reservoir Earthwork 2014-2015 BUDGET $30,000.00 $5,000.00 $705,000.00 $1,567,800.00 MARSHALLTOWN WATER WORKS PROPOSED CAPITAL IMPROVEMENTS JULY 1,2015-JUNE 30,2016 AS OF 1/31/16 2014-2015 2014-2015 APPROVED EXPEND. 2015-2016 EXPEND. TOTAL EXPENDITURES $275,993.41 $63,519.50 $324,509.91 $72,769.50 $5,000.00 $5,000.00 $5,000.00 $17,004.53 $17,004.53 $17,004.53 $112,952.00 $52,951.83 $52,951.83 $380,000.00 $600,000.00 $38,934.85 $189,890.90 $23,665.75 $38,934.85 $189,890.90 $23,665.75 $38,934.85 $372,498.15 $44,145.75 $38,934.85 $50,000.00 $22,647.19 $22,647.19 $22,647.19 1178-000 - EQUIPMENT Handheld Computer Confined Space Equipment & Detector $10,000.00 $6,000.00 $3,441.00 $3,441.00 $3,441.00 1180-000-VEHICLES Plant Truck $25,000.00 1182-000-GENERAL Cost of Service Study $45,000.00 $14,588.70 $14,588.70 $14,588.70 1184-000-BUILDING New Office Roof $50,000.00 $767,637.83 $707,637.66 $968,491.41 11502 92 11501 $48,516.50 $9,250.00 $30,000.00 $5,000.00 $6,913,200.00 $1,567,800.00 $300,000.00 $50,000.00 $6,000.00 $2,000.00 $2,500.00 $5,000.00 $10,000.00 $13,000.00 2015-2016 APPROVED $275,993.41 $63,519.50 93 $48,516.50 $9,250.00 2015-2016 BUDGET 100 1170-000-LAND 1174-000-DISTRIBUTION SYSTEM Valve Replacement Fire Hydrant Replacement Water Main Replacement W South St Main Washington St Main 18th Ave Main Extention Tower Paintings TIG E South St Extention 1176-000 - METERS Meter Program 82 31401 83 31402 94 31502 91 41501 99 31503 $20,000.00 $16,500.00 $0.00 $843.75 $843.75 $48,312.50 $1,000,000.00 $5,677.50 $5,677.50 $843.75 $843.75 $182,607.25 $20,480.00 $4,392.75 $4,218.75 $182,607.25 $20,480.00 $50,000.00 $14,750.04 $14,750.04 $20,000.00 $35,000.00 $61,065.15 1186-000-OFFICE EQUIPMENT 1188-000 BOOSTER STATION Totals $3,444,300.00 $282,968.79 $289,892.79 $10,225,500.00 MONTHLY REPORT FOR THE MONTH OF January 2016 DISTRIBUTION THIS MONTH 2015/2016 YEAR TO DATE 2014/2015 YEAR TO DATE NEW WATER MAINS (ft) 0 310 0 MAINS REPAIRED 1 8 9 HYDRANTS REPLACED 0 0 3 NEW HYDRANTS INSTALLED 0 1 0 HYDRANTS REPAIRED 0 3 4 VALVES INSTALLED 0 2 1 VALVES REPAIRED 0 2 1 ACTIVITY Outside Crew haul rock. Move snow. Safety training. SPECIAL PROJECTS: CUSTOMER SERVICE THIS MONTH 2015/2016 YEAR TO DATE 2014/2015 YEAR TO DATE 511 3422 3216 NEW METERS INSTALLED 1 15 19 METERS REPAIRED 0 0 3 TAPS FOR NEW SERVICE 4 8 3 RETAPS 0 0 0 FROZEN METERS 9 22 19 ACTIVITY SERVICE CALLS SIGNED Production Report - January 2016 RAW MONTH RAW YR TO DATE 2016 127,221,000 FINISHED MONTH 2016 122,162,000 2015 124,144,000 2015 121,024,000 FY15-16 919,572,000 FIN. YR TO DATE FY15-16 901,396,000 FY14-15 900,300,000 FY14-15 887,892,000 MINIMUM DAY 3,170,000 PUMPAGE MAXIMUM DAY 4,371,000 NORTH RURAL WATER 4,283,048 AVERAGE DAY 3,940,710 SOUTH RURAL WATER 4,615,908 WEST RURAL WATER 5,455,164 COST PER 1000 GALLONS CHEMICALS 0.5893 GRUNDY RURAL WATER 21,820,028 ENERGY 0.1376 RURAL WATER TOTAL 36,174,148 LABOR 0.2445 BOOSTER STATION 17,841,000 TOTAL COST 0.9713 PLANT USAGE 4,264,000 CHEMICAL USAGE CHEMICAL CHLORINE CARBON DIOXIDE FLUORIDE LIME PHOSPHATE SODIUM CHLORITE LIME RESIDUAL REMOVAL # 3 4 5 6 7 8 9 11 14 15 MONTHLY 2,032,453 4,699,596 1,893,733 8,079,404 1,770,556 7,730,355 6,364,235 19,970,060 0 75,177,664 POUNDS 201,790 31,889 2,500 278,520 905 1,701 CONTRACT/MONTH PRICE 0.1009 0.0400 $ $ COST 20,362.50 1,275.56 0.3935 0.0710 0.9850 0.7038 27500.0000 TOTAL $ $ $ $ $ $ 983.82 19,774.92 890.93 1,197.21 27,500.00 71,984.94 WELL PUMPAGE YEAR TO DATE 77,265,857 36,193,426 2,994,751 54,451,350 29,469,296 31,324,599 133,588,144 229,123,369 0 326,161,660 Director of Water Production MONTHLY FLOWS FOR THE TREATMENT PLANT, CIWA AND THE BOOSTER STATION PUMPAGE (1000'S) CIWA BOOSTER CITY MAX DAY 43,148 18,548 92,441 5,024 36,479 16,492 81,642 4,872 51,582 26,464 89,003 6,689 46,710 29,520 88,508 5,466 47,143 20,724 93,547 5,953 47,064 19,936 87,879 5,251 44,381 22,455 95,810 5,144 41,615 22,504 94,989 5,223 41,226 20,311 84,294 4,909 40,354 19,217 86,588 4,581 31,187 17,936 87,010 4,589 41,420 18,044 77,994 4,306 1,403.6 690.8 2,903.3 5,167.3 BOOSTER STATION % TOTAL TOTAL -CIWA 14% 20% 14% 20% 19% 30% 22% 33% 15% 22% 15% 23% 16% 23% 16% 24% 16% 24% 15% 22% 15% 21% 15% 23% 16% 24% MONTH Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Daily Avg. TOTAL 135,589 118,121 140,585 135,218 140,690 134,943 140,191 136,604 125,520 126,942 118,197 119,414 4,306.9 CIWA 32% 31% 37% 35% 34% 35% 32% 30% 33% 32% 26% 35% 33% Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Daily Avg. 121,024 108,692 129,290 131,641 142,825 142,324 144,514 140,401 131,251 130,033 115,373 117,662 4,260.4 36,211 33,620 39,253 39,160 39,707 45,042 45,068 41,761 38,958 38,444 38,124 37,600 1,295.7 17,721 15,835 18,144 19,610 20,158 20,304 22,293 24,022 22,880 22,326 17,539 17,523 653.0 84,813 75,072 90,037 92,481 103,118 97,282 99,446 98,640 92,293 91,589 77,249 80,062 2,964.6 4,536 4,424 4,996 4,778 5,650 6,040 5,442 5,568 5,160 4,896 4,520 4,250 5,021.7 15% 15% 14% 15% 14% 14% 15% 17% 17% 17% 15% 15% 15% 21% 21% 20% 21% 20% 21% 22% 24% 25% 24% 23% 22% 22% 30% 31% 30% 30% 28% 32% 31% 30% 30% 30% 33% 32% 30% Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Daily Avg. 122,162 36,174 17,841 85,988 4,371 15% 21% 30% 3,940.7 21% 30% 23% 23% 33% 29% 30% 39% AVERAGE MEDIAN MAX 133,853 132,453 171,799 1,247.4 575.5 2,773.8 4,371.0 15% MONTHLY AVERAGES - PAST 10 YEARS 39,130 22,041 94,723 5,182 16% 38,523 20,998 93,447 5,063 16% 57,412 34,049 128,282 7,290 22% 2ND LARGE MIN 169,069 108,552 53,806 29,442 33,930 15,835 123,778 74,524 6,768 4,222 22% 12% 30% 17% 37% 24% 2ND SMALL 108,692 30,044 16,046 75,060 4,240 12% 18% 24% MONTHLY WHOLESALE SALES CIWA METERED USAGE (1000'S) NORTH SOUTH WEST GRUNDY 5,349 5,439 6,695 25,664 4,915 4,997 3,067 23,499 6,849 6,656 8,444 29,633 5,733 5,839 9,479 25,659 6,053 4,959 9,046 27,085 6,532 4,828 8,380 27,325 5,684 4,456 7,982 26,259 5,153 4,230 6,870 25,362 5,489 4,018 6,558 25,160 5,657 3,618 5,680 25,399 4,005 3,094 4,660 19,428 5,217 4,249 6,306 25,648 182.6 154.5 227.9 838.7 MONTH Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Daily Avg. TOTAL 43,148 36,479 51,582 46,710 47,143 47,064 44,381 41,615 41,226 40,354 31,187 41,420 1,403.6 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Daily Avg. 36,211 33,620 39,253 39,160 39,707 45,042 45,068 41,761 38,958 38,444 38,124 37,600 1,295.7 4,574 4,101 5,281 5,398 5,665 6,449 6,197 5,411 5,421 5,422 5,151 4,585 174.4 4,338 4,026 4,481 3,825 3,946 4,124 3,753 3,979 3,893 3,759 3,940 3,804 131.2 5,299 4,936 5,891 6,309 6,907 8,440 7,947 7,515 7,007 5,939 5,903 5,715 213.2 22,000 20,556 23,600 23,627 23,190 26,029 27,171 24,855 22,637 23,324 23,129 23,496 777.0 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Daily Avg. 36,174 4,283 4,616 5,455 21,820 AVERAGE MEDIAN MAX 1,247.4 147.7 159.2 188.1 752.4 MONTHLY AVERAGES - PAST 5 YEARS 41,733 5,558 4,459 6,980 24,735 40,700 5,421 4,481 6,695 24,205 57,412 7,339 6,656 11,594 36,567 2ND LARGE MIN 53,806 31,187 7,190 4,005 5,839 1,676 11,399 1,296 33,127 19,428 2ND SMALL 33,620 4,101 3,094 3,067 20,556 PROPERTY TAX LIENS TO CERTIFY - FEBRUARY 2016 NAME SERVICE ADDRESS AMOUNT Candice S & Blake R Callaway 302 S 6th St $135.01 Socorro Garcia DeGonzalez & Mario A Gonzalez 620 Union St $110.91 Dennis & Edith Ellison 301 N 3rd St $426.07 JEH Rentals LC 816 N 4th Ave $44.45 Brant E & Celeste M Luense 1612 W State St $47.44 Elisa Mata & Federico Guzman 503 Summit St $20.99 River Birch IHA LTD Partner 1601 Marion St I1 $90.44 TOTAL $875.31 Page 1 of 1 CONSTRUCTION PROGRESS PAYMENT PROJECT DESCRIPTION: 2 MG RESERVOIR EARTHWORK PRE-LOAD CONTRACTOR S L BAUMEIER ADDRESS PO BOX 17 205 E State St PO Box 1420 HAVERHILL IA 50120 Marshalltown, IA 50158 ESTIMATE # 4 FOR PERIOD: X PARTIAL PAYMENT * FINAL PAYMENT OWNER: Marshalltown Water Works BASE CONTRACT PRICE $ CHANGE ORDER # DATE OF CONTRACT 11/4/2015 FROM: 1/11/2016 COMPLETION DATE 12/31/2015 TO: 2/11/2016 OWNER'S P.N. 61501 MATERIALS ON HAND $ $ CONSTRUCTION COMPLETED $ 84,429.20 CHANGE ORDER # $ TOTAL AMOUNT EARNED $ 84,429.20 CHANGE ORDER # $ PERCENT PROJECT COMPLETE CHANGE ORDER # $ LESS 5% RETAINAGE $ 4,221.46 CHANGE ORDER # $ LESS PREVIOUS PAYMENT $ 61,520.58 TOTAL ADJUSTED CONTRACT PRICE $ AMOUNT DUE THIS ESTIMATE $ 18,687.16 REQUESTED BY 112,952.00 112,952.00 75% APPROVED BY CONTRACTOR OWNER TITLE CEO & General Manager TITLE DATE DATE APPROVED FOR PAYMENT BY MARSHALLTOWN WATER WORKS BOARD OF TRUSTEES DATE PROGRESS ESTIMATE 2/11/2016 Date: Marshalltown Water Works - Marshalltown, IA A B Item # C E F ESTIMATED QUANTITIES Description MOBILIZATION D Quantity Unit Unit Cost G H WORK COMPLETED Total Cost Quantity to Date Total Completed E*G I J K MATERIAL PRESENTLY STORED* TOTAL % Cost (Not in H) Completed and Stored H+I Complete J/F L M Balance to Finish F-J Retainage J * 5% 1 LS $ 1,367.84 $1,367.84 1 $1,367.84 $1,367.84 100% $0.00 $ 68.39 800 LF $ 2.25 $1,800.00 800 $1,800.00 $1,800.00 100% $0.00 $ 90.00 SEED 3 ACR $ 3,000.00 $9,000.00 0 $0.00 $0.00 0% $9,000.00 $ PLATES 6 EA $ 1,000.00 $6,000.00 6 $6,000.00 $6,000.00 100% $0.00 $ STRIP TOPSOIL 2312 CY $ 1.38 $3,190.56 2312 $3,190.56 $3,190.56 100% $0.00 $ 159.53 CLASS 10 EXCAVATION 31584 CY $ 2.90 $91,593.60 24852 $72,070.80 $72,070.80 79% $19,522.80 $ 3,603.54 $84,429.20 75% $28,522.80 $ 4,221.46 SILT FENCE TOTAL $112,952.00 $84,429.20 $0.00 300.00 2016 PICKUP TRUCK SPECIFICATIONS The Marshalltown Water Works, a nontaxable city owned utility would like to purchase a 2016 model year pickup truck. The vehicle will be used for in-town driving and off road use in our well field. Competitive quotations are being solicited from local dealerships. A full size truck is desired. The successful bidder will be chosen based on the lowest net price after trade. The following items shall be considered the minimum requirements for the vehicle. 1. PICKUP TYPE – The truck shall be a 2016 model year with a four wheel drive suspension, regular cab and a cargo box length of 8 feet. 2. EXTERIOR – The exterior shall be white in color 3. INTERIOR – The interior shall be black or gray in color and have vinyl seat and floor coverings. 4. POWERTRAIN - The pickup shall have a gasoline powered engine producing a minimum of 355 horsepower, automatic transmission and locking rear differential. 5. TOWING – The pickup shall be equipped with a 2” receiver hitch and a trailer wiring plug. 6. EXTRAS – The truck shall include a bed liner designed to protect the floor, walls and tailgate. The vehicle shall be equipped with all-terrain tires. 7. The vehicle purchase will involve the trade of a 2000 Jeep Cherokee 4WD with approximately 64,000 miles. Submit questions and pricing to Steve Sincox. Bids are due February 10th at 10:00 a.m. and will be considered at the next regular Water Works Board of Trustees meeting on February 16th. 205 E. STATE ST. • P.O. BOX 1420 • MARSHALLTOWN, IA 50158 • PHONE (641) 753-7913 • FAX (641) 753-7347 www.marshalltownwater.com TREATMENT PLANT PICKUP QUOTATIONS DEALER PRICE INCENTIVE/ REBATE TRADE NET CLEMONS $ 32,491.41 $ 7,000.00 $ 3,000.00 $ 22,491.41 JENSEN $ 35,480.00 $ 10,605.00 $ 2,200.00 $ 22,675.00 KEN WISE - DODGE $ 33,830.00 $ 6,415.00 $ 2,000.00 $ 25,415.00 KEN WISE - GMC $ 35,391.00 $ 7,500.00 $ 2,500.00 $ 25,391.00 205 E. STATE ST. • P.O. BOX 1420 • MARSHALLTOWN, IA 50158 • PHONE (641) 753-7913 • FAX (641) 753-7347 www.marshalltownwater.com PIPE LOCATING EQUIPMENT QUOTATIONS DEALER MUNICIPAL MNGMT. CORP. USA BLUEBOOK MUNICIPAL SUPPLY PRICE $3,200.00 $3,475.00 $4,200.00 205 E. STATE ST. • P.O. BOX 1420 • MARSHALLTOWN, IA 50158 • PHONE (641) 753-7913 • FAX (641) 753-7347 www.marshalltownwater.com PL-2000 MULTI-FREQUENCY PIPE & CABLE LOCATOR 6 4 1 2 3 Standard Items 1 2 3 4 5 6 Transmitter with LCD Display and Switches Receiver with LCD Display and Controls Direct Connection Cables and Clamps Ground Stake (use with 3 ) Operating Instructions & Quick Ref. Guide (not shown) Padded Carrying Case Optional Accessories (Not Shown) Inductive Clamp/Cables Cable Drum with 50 yards cable (for Loop Method) 9 12v Battery Cables & Clamps 10 8.125 kHz Sonde (for sewers) 11 512 Hz Bendie Sonde 7 8 Features Specifications • The PL-2000 Transmitter offers 3.0 watts power output in the Direct Connection operating mode, allowing locates for much longer distances than the lower powers typical in other transmitters. Transmitter: • The light-weight, balanced PL-2000 Receiver offers 4 different operating modes: “Peak” mode, for the most accurate locates and for depth measurement; “Null” mode, for fast, easy tracking; “Dist” mode, for even longer distances; “Sonde” mode, for locating sewer sondes and measuring their depths. • Transmitting Mode • Antenna • Power Supply • The PL-2000 has 3 “active” frequencies at 512 Hz, 8.125 kHz, and 26.725 kHz; plus 2 “passive” frequencies at 50/60 Hz (current flowing A/C) and Radio (15 kHz–25 kHz). • Simultaneously transmit both 8.125 kHz and 26.725 kHz in the “Mix” mode in the Transmitter. • Detects poor “ground” conductivity at the Transmitter in the Direct Connection operating mode. • Frequency • Output Power • Battery Life • Weight • Size Receiver: • Frequency : 26.725 kHz, 8.125 kHz, and 512 Hz “Radio” Mode: 15 kHz - 25 kHz “Live Cable” Mode: 50/60 Hz AC Operating Modes : ”Peak”, “Null”, “Dist”, and “Sonde” Power Supply : DC 9 Volts (6 “A” size batteries) Battery Life : 8 Hours Continuous (Alkaline) Operating Temperature : minus 10 C to 50 C Weight : 4.4 lb. Size : 5.2 inches by 11 inches by 24 inches • “Auto Off” functions in both the Transmitter and Receiver shut off their operations after a set time period if they are accidentally left “On.” • • • • • • Manufactured by: Distributed by: • Current measurement in the depth function indicates if the measured depths are correct for congested utilities. SubSurface Locators 4040 Moorpark Avenue, Suite 104 San Jose, CA 95117 (408) 249-4673 (Phone), (408) 249-9653 (Fax) : 26.725 kHz, 8.125 kHz, and 512 Hz : .5 watts Inductive mode, 3.0 watts Direct mode : Continuous Wave (non-modulating) : Single Coil Antenna : DC 12 Volts (8 “D” size batteries or external 12v battery) : 20 Hours Typical (Alkaline) 8 Hours at Max Power : 5.5 lb. : 11 inches by 9.5 inches by 4.1 inches RESOLUTION SETTING PUBLIC HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST AND DIRECTING PUBLICATION OF NOTICE TO BIDDERS FOR THE MARSHALLTOWN WATER WORKS PLANT IMPROVEMENTS – GROUND STORAGE RESERVOIR AND STANDBY POWER PROJECT WHEREAS, there is now on file in the office of the Secretary of the Marshalltown Water Works Board of Trustees of the City of Marshalltown, Iowa, proposed plans, specifications, form of contract, and estimated cost for the Marshalltown Water Works Plant Improvements – Ground Storage Reservoir and Standby Power Project in the City of Marshalltown, Iowa as is fully set forth in the plans and specifications aforesaid, and WHEREAS, the cost of the said improvement is in excess of $25,000.00 and a public hearing on the plans, specifications, form of contract, and the estimated cost of said improvement is required by law and that notice thereof shall be given as required by law, and WHEREAS, it is intended that the cost of said improvement shall be paid from such funds as the Water Works Board may legally use for such purposes or from the proceeds from the issuance of such bonds as may be legally used for such purposes or any combination of the above methods of financing. NOW, THEREFORE, BE IT RESOLVED BY THE MARSHALLTOWN, IOWA BOARD OF WATER WORKS TRUSTEES: Section 1. That the Board does hereby order the construction of the improvement above set out in the City of Marshalltown, Iowa, which public improvement is fully and particularly described in the plans and specifications now on file in the office of the Water Works Secretary of Marshalltown, Iowa. Section 2. That the method of construction shall be by contract in accordance with the plans and specifications and general stipulations for the said improvement approved by the Board. Section 3. The Contractor will be paid in monthly estimates for work completed and materials on hand as set out in the specifications. The project shall begin on or near the approximate starting date as specified on the form of proposal and shall be completed within the specified number of working days also indicated thereon. Section 4. That the said improvement shall be paid for from such funds of the Board as may be legally used for such purposes or from the proceeds of the issuance of such bonds as may be legally issued for such purposes, or from any combination of methods of financing and will be paid in accordance with the Notice to Bidders duly published in connection therewith. Section 5. The Secretary is hereby directed to publish notice of hearing on plans, specifications, form of contract and estimated cost in the manner provided by law for the public improvement outlined herein and that any person interested therein may appear and make objections thereto, if any he has. This Board will meet in the Water Works Office, 205 East State Street, Marshalltown, Iowa at 12:00 noon local time on the 7th day of March, 2016 for the purpose of hearing all of said objections so made and for taking final action upon the plans, specifications and form of contract now on file. Section 6. The Secretary is further directed to advertise for bids in the manner provided by law for the construction of said improvement setting forth in said notice such necessary pertinent information as will advise prospective bidders thereof together with the proposed manner of payment for the work to be constructed and that such bids be filed and received in the office of the Secretary, 205 East State Street, Marshalltown, Iowa, up to 2:00 pm local time on February 26, 2016 at which time, date, and place the Secretary will open such bids. The bids will then be reviewed and referred to the Board of Trustees for their consideration of such bids as shall be filed in connection with the improvement herein ordered and in compliance with the notice of taking bids therein, hereby ordered to be published. Passed this 16th day of February, 2016 and signed this 16th day of February, 2016. Kenn Vinson, Chairman Water Works Board of Trustees ATTEST: ________________________________ Steven Sincox, Secretary MARSHALLTOWN WATER WORKS PROPOSED REVENUE REQUIREMENT 2016 - 2017 2011-2012 (ACTUAL) Operational Residential Multi-Family Commercial Irrigation Industrial Wholesale Non-Metered Non-operational City Contracts Penalties Customer Service Lab. Fees Merchandise Sales Interest Rentals Misc. Income Connection Fees Tapping Fees $ $ $ $ $ $ $ 1,356,850.00 179,976.00 446,971.00 87,577.00 458,663.00 554,103.00 1,018.00 2012-2013 (ACTUAL) $ $ $ $ $ $ $ 1,426,968.00 185,428.00 432,400.00 54,397.00 426,795.00 666,040.00 1,292.00 2013-2014 (ACTUAL) $ $ $ $ $ $ $ 1,430,063.00 185,965.00 437,663.00 60,085.00 435,378.00 705,973.00 3,457.00 2014-2015 (ACTUAL) $ $ $ $ $ $ $ 1,453,089.00 190,507.00 449,465.00 23,560.00 461,704.00 667,814.00 3,095.00 2015-2016 (BUDGET) $ $ $ $ $ $ $ 1,489,176.00 196,706.00 483,090.00 54,432.00 467,730.00 712,134.00 2,983.00 2015-16 @50% $ $ $ $ $ $ $ 735,567.27 93,378.14 241,678.24 33,171.75 269,749.88 338,634.98 418.14 2016-2017 (BUDGET) $ $ $ $ $ $ $ 1,564,065.00 220,598.00 460,461.00 32,097.00 525,840.00 707,883.00 2,156.00 $ 3,085,158.00 $ 3,193,320.00 $ 3,258,584.00 $ 3,249,234.00 $ 3,406,251.00 $ 1,712,598.40 $ 3,513,100.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 62,187.00 33,753.00 22,851.00 4,227.00 308.00 8,879.00 300.00 10,004.00 1,656.00 1,400.00 145,565.00 $ 3,230,723.00 59,918.00 30,984.00 16,096.00 3,831.00 202.00 6,149.00 1,050.00 7,451.00 3,725.00 1,750.00 131,156.00 $ 3,324,476.00 62,107.00 35,729.00 22,168.00 3,291.00 2,950.00 5,462.00 1,050.00 7,176.00 1,250.00 825.00 142,008.00 $ 3,400,592.00 62,094.00 38,877.00 21,343.00 4,492.00 1,562.00 5,503.00 1,800.00 12,894.00 191,560.00 1,725.00 341,850.00 $ 3,591,084.00 80,000.00 40,000.00 20,000.00 4,000.00 1,600.00 8,000.00 1,050.00 9,400.00 2,500.00 3,000.00 169,550.00 $ 3,575,801.00 39,887.94 27,522.61 8,299.00 1,673.00 131.10 3,521.47 5,840.80 1,080.00 1,550.00 89,505.92 $ 1,802,104.32 78,500.00 42,000.00 20,600.00 4,000.00 1,300.00 6,500.00 1,050.00 10,000.00 8,420.00 3,000.00 175,370.00 $ 3,688,470.00 2/11/2016 BUDGETED OPERATING EXPENSES 2016 - 2017 ACCT PLANT DISTRIBUTION SERVICE OFFICE EMPLOYEE SALARIES 100 Operational Subtotal 372,741 $372,741 247,864 $247,864 140,096 $140,096 296,123 $296,123 EMPLOYEE BENEFITS Health Insurance Pension IPERS FICA/Medicare Life Insurance Mileage Registration Annual Dues Tuition Lodging Food Travel Safety Clothing Safety Training Medical (Work-Comp) Subtotal 51,295 49,403 17,828 28,260 857 700 4,000 750 500 1,000 600 1,600 1,000 1,400 300 $159,491 46,028 32,608 12,406 18,962 582 625 1,500 750 500 1,100 600 1,700 3,000 1,000 1,500 $122,860 20,097 15,668 8,398 10,717 309 200 200 0 250 100 100 0 500 600 250 $57,390 25,175 48,812 12,210 22,577 804 4,000 2,000 5,000 100 1,500 2,000 2,200 0 500 100 $126,978 201 202 203 204 205 206 207 208 210 211 212 213 214 215 216 Page 1 SUB-TOTAL $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ CHANGE 1,056,823 $1,056,823 -0.01% 142,594.20 146,491.56 50,842.10 80,515.53 2,550.91 5,525.00 7,700.00 6,500.00 1,350.00 3,700.00 3,300.00 5,500.00 4,500.00 3,500.00 2,150.00 $466,719 0.98% 2/12/2016 BUDGETED OPERATING EXPENSES 2016 - 2017 ACCT 301 302 303 304 309 PLANT UTILITIES Electric Natural Gas Telephone Storm Sewer Internet 501 502 503 504 505 SERVICE 243,000 16,000 1,500 Subtotal 401 402 403 404 405 406 407 408 DISTRIBUTION DEPRECIATION Plant Distribution Meter Building Capital Improvement Vehicle Equipment Booster Station Subtotal FUELS Regular Gas Oil Grease Diesel Fuel LP Gas Subtotal 500 $261,000 $0 $0 330,000 0 0 0 0 129,908 0 0 0 0 34,000 0 5,538 0 14,800 20,042 2,500 $167,250 12,257 0 $335,538 2,800 300 50 4,000 100 $7,250 4,500 700 150 8,500 100 $13,950 Page 2 $46,257 6,000 140 25 0 100 $6,265 OFFICE SUB-TOTAL 9,000 4,000 6,000 1,600 500 $21,100 $ $ $ $ $ 0 0 0 15,000 4,450 0 6,269 $ $ $ $ $ $ $ $ $25,719 $ $ $ $ $ $0 CHANGE 252,000.00 20,000.00 7,500.00 1,600.00 1,000.00 $282,100 -0.25% 330,000.00 129,908.00 34,000.00 15,000.00 4,450.00 32,595.00 26,310.68 2,500.08 $574,764 0.23% 13,300.00 1,140.00 225.00 12,500.00 300.00 $27,465 0.00% 2/12/2016 BUDGETED OPERATING EXPENSES 2016 - 2017 ACCT 601 602 603 604 605 606 607 608 614 601 602 603 604 605 609 603 604 601 602 610 PLANT SUPPLIES Laboratory Plant Building Wells General Safety Equipment Cleaning Health / First Aid CIWA Meter Pits Distribution Shop Leak Supplies Hydrants/Valves Booster Station Data-Processing Service Repair Supplies Meter Repair Supplies Billing Supplies Administration Operational Permits Subtotal 19,000 2,500 200 1,000 2,000 3,000 1,200 500 1,000 DISTRIBUTION SERVICE OFFICE SUB-TOTAL 1,000 450 10,000 3,000 32,280 5,000 2,500 500 2,500 7,500 250 500 2,000 5,000 2,500 2,500 $30,400 $53,730 Page 3 $9,750 4,500 600 5,000 $24,100 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 19,000.00 2,500.00 1,200.00 1,000.00 12,000.00 3,000.00 1,200.00 1,700.00 1,000.00 10,000.00 5,000.00 32,280.00 5,000.00 2,500.00 5,500.00 2,500.00 2,500.00 4,500.00 600.00 5,000.00 $117,980 CHANGE 0.00% 2/12/2016 BUDGETED OPERATING EXPENSES 2016 - 2017 ACCT 701 702 703 704 705 707 708 709 710 711 712 713 715 801 802 803 804 805 807 808 908 PLANT MAINTENANCE Vehicle Equip/Machine Grounds Well Field Towers Reservoirs Booster Station Office Machine Maint. Heating & Air Cond. Building Computer Safety Equipment Generator Subtotal 1,000 3,500 2,500 500 3,500 $42,000 CHEMICALS Pebble-Lime Carbon-Dioxide Chlorine Fluoride Poly-Phosphate Polymer Sodium Chlorite Lime Sludge Removal Subtotal 280,000 23,000 44,000 25,000 18,000 9,000 20,000 403,500 $822,500 1,500 15,000 2,500 12,000 DISTRIBUTION 2,000 10,000 SERVICE OFFICE SUB-TOTAL 1,200 750 500 500 500 950 500 1,600 $16,050 3,000 700 2,000 31,500 1,000 $2,950 $ $ $ $ $ $ $ $ $ $ $ $ $ $37,700 $ $ $ $ $ $ $ $ $0 Page 4 $0 $0 CHANGE 4,700.00 25,750.00 3,000.00 12,000.00 500.00 500.00 950.00 3,000.00 1,700.00 5,500.00 34,500.00 3,100.00 3,500.00 $98,700 2.39% 280,000.00 23,000.00 44,000.00 25,000.00 18,000.00 9,000.00 20,000.00 403,500.00 $822,500 3.72% 2/12/2016 BUDGETED OPERATING EXPENSES 2016 - 2017 ACCT 911 902 904 905 906 907 909 910 911 912 921 922 950 853 954 955 956 958 PLANT CONTRACT SERVICE Laboratory Insurance Bank Services Cleaning Engineering Computer Legal Accounting Service Postage Public Notices One-call phone One-call Fees Bad-Debt Interest Board Compensation Returned Checks Overpayments Economic Dev Subtotal GRAND TOTAL DISTRIBUTION SERVICE OFFICE 6,000 $6,000 $0 $0 $2,036,920 $621,705 $262,707 Page 5 62,000 5,000 6,000 3,000 10,000 12,000 14,000 20,000 11,000 250 3,200 5,000 66,383 900 1,000 2,000 10,500 $232,233 $763,952 SUB-TOTAL $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ CHANGE 6,000.00 62,000.00 5,000.00 6,000.00 3,000.00 10,000.00 12,000.00 14,000.00 20,000.00 11,000.00 250.00 3,200.00 5,000.00 66,383.00 900.00 1,000.00 2,000.00 10,500.00 $238,233 45.49% $3,685,284 3.12% 2/12/2016 MARSHALLTOWN WATER WORKS TOTAL REVENUES & EXPENSES 3,600,000 3,500,000 3,400,000 3,300,000 3,200,000 3,100,000 REVENUE EXPENSES Linear (REVENUE) Linear (EXPENSES) 3,000,000 2,900,000 2,800,000 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 11/24/2015 HISTORICAL & PROJECTED EXPENDITURES $3,700,000 $3,200,000 $2,700,000 $2,200,000 $1,700,000 $1,200,000 $700,000 $200,000 $(300,000) 2012 2013 2014 2015 2016 (EST) 2016 (BUDGET) 2017 (BUDGET) FUELS & LUBS. $23,405 $18,752 $21,418 $17,014 $11,976 $27,465 $27,465 MAINTENANCE $70,922 $62,596 $83,695 $99,567 $61,251 $96,400 $97,200 SUPPLIES $70,099 $88,973 $159,323 $116,559 $102,757 $117,980 $117,980 CONTRACT SERVICES $154,310 $148,640 $143,635 $278,558 $144,668 $163,750 $238,233 UTILITIES $240,401 $249,852 $256,138 $271,569 $282,827 $282,820 $282,100 EMPLOYEE BEN. $344,843 $363,981 $378,437 $369,173 $408,621 $462,186 $466,719 DEPRECIATION $620,942 $623,220 $589,875 $547,305 $537,199 $573,418 $573,418 CHEMICALS $608,949 $622,201 $658,890 $578,646 $727,856 $793,000 $822,500 SALARIES $929,585 $975,480 $1,001,738 $1,008,638 $1,009,683 $1,056,912 $1,056,823 RESOLUTION SETTING PUBLIC HEARING ON PROPOSED 2016-2017 FISCAL YEAR BUDGET FOR THE MARSHALLTOWN WATER WORKS WHEREAS, there is now on file in the office of the Secretary of the Water Works Board of Trustees, the proposed 2016-2017 Fiscal Year Budget for the Marshalltown Water Works of Marshalltown, Iowa, and WHEREAS, the Secretary is hereby directed to publish Notice of Hearing on the proposed 2016-2017 Fiscal Year Budget in the manner provided by law for the public body outlined herein and that any person interested therein may appear and make objections thereto, if any he has. This Board will meet in the Water Works Office, 205 East State Street, Marshalltown, Iowa at 12:00 noon local time on the 7th day of March, 2016 for the purpose of hearing all of said objections so made and for taking final action upon the 2016-2017 Fiscal Year Budget. Passed this 16th day of February, 2016 and signed this 16th day of February, 2016. Kenn Vinson, Chairman Water Works Board of Trustees ATTEST: __________________________________ Steven Sincox, Secretary