Assembling CTB Test Documents

Transcription

Assembling
CTB Test
Documents
V E R S I O N
SCORING
IX
Gold Star
Service
41194-09
Developed and published by CTB/McGraw-Hill LLC, a subsidiary of The McGraw-Hill Companies, Inc., 20 Ryan Ranch Road, Monterey,
California 93940-5703. Copyright © 2008 by CTB/McGraw-Hill LLC. All rights reserved. The contents, or parts thereof, may be reproduced
for classroom use with TerraNova and CAT/5, provided such reproductions bear copyright notice, but may not be reproduced in any
other form for any other purpose without prior written permission of the publisher. CTB, TCS, and CTBS, are registered trademarks,
and TerraNova, InView, and CAT are trademarks of The McGraw-Hill Companies, Inc.
Contents
Partners in Your Assessment Program............................................................................... 1
Frequently Asked Questions .............................................................................................. 2
Steps in the Assembly of Test Materials
1
2
3
4
5
6
7
8
9
10
Preparation for Testing . ................................................................................... 4
Review Your Scoring Order Verifications ....................................................... 5
Distribute Test Materials .................................................................................. 6
Check Answer Documents ............................................................................... 7
Physical Condition ....................................................................................... 7
Student-Identifying Information for TerraNova, The Second Edition.......... 8
Student-Identifying Information for TerraNova, Third Edition . ............... 10
Invalid Tests ............................................................................................... 12
Organize Answer Documents . ....................................................................... 13
Single-Group Populations........................................................................... 13
Combination Classrooms ........................................................................... 13
Different Test Sections at Different Levels . .............................................. 13
Ungraded Groups ....................................................................................... 13
Use of Calculators....................................................................................... 14
Collate Tests . ................................................................................................... 15
Complete and Check Group Information Sheets . ....................................... 16
Complete the School/Group List for Each School ....................................... 18
Prepare Answer Documents for Shipping .................................................... 20
Package and Ship Test Documents ................................................................ 21
Copyright © 2008 by CTB/McGraw-Hill LLC. Partners
in Your Assessment Program
........................................................
A Message from Your CTB® Scoring Process Team
Because we know your time is valuable and because
we appreciate having you as a customer, we at
CTB/McGraw-Hill are working to make the scoring
process as fast and efficient as possible.
As part of our effort, we have designed this guide
to help you organize and assemble the CTB test
materials that will be sent to us for scoring. We
have described in sequential order the steps in the
checking and assembly process that you should
follow and the information that should be included
to ensure that your testing program is successful
for students, teachers, parents, and schools.
If you feel the guide is not clear or if there is
additional information you need, please call us and
we will help in any way we can.
Copyright © 2008 by CTB/McGraw-Hill LLC. Frequently
Asked Questions
.........................................
Q: Why do I need a Group Information Sheet (GIS)?
A: The GIS enables CTB to summarize and report students’ scores as a group, such as a class. For example,
if two GIS forms are submitted, one for Ms. Smith’s class of 15 students and one for Mr. Parker’s class of
20 students, a class report can be generated for both Ms. Smith’s class and Mr. Parker’s class.
Q: If I choose to separate students into special population groups, such as Special Education,
English as a Second Language, or Title I, what procedure do I follow?
A: Although federal legislation mandates the inclusion of assessment data for all students, the GIS can
be used to separate special population groups from regular populations of students. Each population
should be separated by using a GIS. On the GIS, indicate the appropriate special population in
the “Special Population Category” box located on the middle right side of the GIS. If the special
population is not listed, use “Special Population 1, 2, or 3.” An example follows.
Teacher A has a class of 25 students—15 regular
education, 5 Special Education, and 5 ESL students.
First, pack one completed GIS followed by the 15
regular education students’ answer documents. Next,
directly underneath the regular population students,
pack another completed GIS with the special
population filled in and followed by the 5 Special
Education students’ answer documents. Last, directly
underneath the Special Education students, pack
another completed GIS (with ESL filled in) followed
by the 5 ESL students’ answer documents.
Please refer to Page 16 for further instructions
regarding special populations.
Answer Document
Group Information Sheet
Answer Document
Answer Document
ESL Students
Special Education Students
Regular Education Students
Q: What company do we use to ship our materials
back to CTB?
A: CTB recommends using Federal Express or UPS for shipping. If you do not use these companies,
please use a company that can track your materials. Shipping the materials back to CTB is the
customer’s responsibility. If U.S. mail is used, please certify.
Q: Where do we put the School/Group List (SGL)?
A: Please put the SGL on top of the materials in the first box. The customer should have a GIS for every
name listed on the SGL. Please refer to Pages 18 and 19 for further assistance regarding the completion
of the SGL.
Copyright © 2008 by CTB/McGraw-Hill LLC.
Q: What method of payment is required?
A: The CTB Scoring Process Team must have a Purchase Order before generating reports. If your school
or district does not use Purchase Orders, please provide a Letter of Authorization stating that the
school/district will pay the invoice without a Purchase Order.
Q: How do I know what scoring services were ordered by my school?
A: Please read the Scoring Services Confirmation Sheets located inside the Test Coordinator’s Kit. This
confirmation states exactly what the customer has ordered and what the customer will receive after
reports are processed.
Q: What can I do to ensure prompt processing of reports?
A: Be sure to carefully read and follow the instructions in this document. The turnaround time for testing
results will be delayed if materials are packed incorrectly.
Q: What if students used loose, handwritten sheets of paper for their responses for TerraNovaTM
Multiple Assessments?
A: CTB cannot score loose, handwritten sheets of paper.
Q: What if students have key entered and printed out their responses on loose sheets of paper for
TerraNova Multiple Assessments?
A: Students who used a computer to generate their responses to items for TerraNova Multiple Assessments
must be identified on the School/Group List. In addition, “computer generated” must be written in
the student’s test book next to each item, as appropriate, to ensure that evaluators are aware that a
computer-generated response exists.
Q: If we administer separate TerraNova Plus test books along with the TerraNova Complete Battery,
Survey, or Multiple Assessments, are there special requirements?
A: Yes. Check to be sure that the form and level of the Plus test books are the same as the form and level
of the target TerraNova test book—Complete Battery, Survey, or Multiple Assessments.
Q: What if tests are administered to students who use assessment accommodations?
A: TerraNova, The Second Edition and TerraNova, Third Edition answer documents have been modified
to record assessment accommodations. Please see the Assessment Accommodations Supplements
and the Guidelines for Inclusive Test Administration. If you need a copy of either publication, please
contact your Scoring Process Team.
Q: If a student uses a Large Print or Braille test book or answer sheet, may I send it back to CTB
for scoring?
A: In most cases, no. If a student marks answers on a nonscannable document such as a Large Print or
Braille test book or answer sheet, you must transfer all marks to a scannable document before it is
shipped to CTB for scoring. However, if a student marks answers in a Multiple Assessments Large
Print test book, fill in the student-identifying information on a regular, scannable test book and insert
the regular test book in the Large Print test book. Ship both books to CTB.
Copyright © 2008 by CTB/McGraw-Hill LLC. Step
1
Preparation
for Testing
..............................................
 Announce the test dates in advance. Have the teachers prepare students
by explaining the purpose of the test.
 Review the Test Directions for Teachers/Examiner’s Manuals for all tests
and levels and become thoroughly familiar with their contents. Conduct a
workshop with test administrators to familiarize them with the test.
 Help teachers prepare the testing schedule. Pace the schedule to avoid
rushed sessions and fatigue.
 Have teachers administer the appropriate practice test prior to the actual
testing. Careful checking of the practice tests will identify those students
who may need extra help with the mechanics of taking tests.
 Help teachers gather materials:
• several No. 2 pencils with erasers per student
• a sufficient number of test books
• a sufficient number of answer sheets if students are using reusable test
books
• appropriate Test Directions/Examiner’s Manuals
• Group Information Sheet(s) and answer document envelope(s)
• a Do Not Disturb sign is helpful but not included with the test
materials. Have teachers prepare their own Do Not Disturb signs.
• a watch or clock with second hand (a stopwatch is recommended)
• scratch paper
 If students are able to complete the student-identifying information,
have teachers draw a model of the student-identifying grid of the answer
document on the chalkboard to guide them.
 If students are not able to complete the student-identifying information,
have teachers complete all the information, including correct birth dates,
on the answer documents prior to distributing them.
 We recommend that your aptitude tests (InViewTM, TCS®/2, or PTCS) be
administered before your achievement tests (TerraNova, CATTM/5).
Step
2
Review Your Scoring Order
Verifications
..............................................
Included in your Test Coordinator’s Kit is a verification of the order you
placed with CTB. Please review it as soon as possible.
When you review these. . . check for this:
SCHOOL LIST CONFIRMATION
ORGANIZATION NAME: PATERSON
CTBID: S963413001
TEST DATE: 04/02/92
GRADE
SCHOOL NAME
03
NINE
04
STATE : NJ
CITY: PATERSON
TESTS: CAT E/ F
EXP. NO.
CNT/PKGS
CTB
NUMBER
100/
4
0000007
111/
5
05
123/
5
06
136/
6
07
114/
5
08
99/
4
TOTAL EXP STUDENTS
TOTAL PACKAGES
01
NINETEEN
4
48/
2
03
41/
2
04
46/
2
05
41/
2
TOTAL EXP STUDENTS
TOTAL PACKAGES
ONE
2
64/
3
03
42/
2
04
70/
3
43/
2
TOTAL EXP STUDENTS
TOTAL PACKAGES
01
R CLEMENTE
92/
79/
5
90/
5
TOTAL EXP STUDENTS
TOTAL PACKAGES
07
SAGE
950
0000017
PATERSON
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1016
255
0000002
PATERSON
1013
246
10
4
01
02
08
1021
11
27/
02
05
38
79/
02
01
SPECIAL
CODES
CITY
PATERSON
0000029
PATERSON
1013
11
1/
1
8/
1
0000033
PATERSON
7001
SCORING SERVICES CONFIRMATION
TEST DATE: 05/05/93
QUARTER MONTH: 32
CLASS RECORD SHEET (CRS) BY CLASS WITH DISTRICT, SCHOOL AND CLASS
SUMMARIES FOR LEVEL 10-21
ABILITY: COGNITIVE SKILLS INDEX
NUMBER OBJECTIVES MASTERED
NATIONAL STANINE
NAT PERCENTILE BY GRADE
ANTICIPATED NORMAL CURVE EQUIV.
ANTICIPATED NATIONAL PERCENTILE
SIGNIF. ABOVE/BELOW ANTICIPATED
POPULATION :
Accuracy–
Is the order you placed with
CTB accurately reflected in these
confirmations? If not, notify us and we
will make the necessary corrections
immediately and send you a new
Scoring Order Verification.
261
CAT5 CB AND TCS/2
SCORING PATTERN: IRT
ACHIEVEMENT:
School List Confirmation–
shows the participants .
(schools and students) in your
assessment program. It also
shows the special code for each
school and the forms and levels
of the CTB test(s) that will be
used.
TEST SELECT ONE, TEST SELECT TWO, TEST SELECT THREE,
Scoring Services
Confirmation–
shows your test information
including test date and scoring
pattern, as well as the reports
and scores you selected.
TEST SELECT FOUR, TEST SELECT FIVE, TEST SELECT SIX, TEST SELECT SEVEN,
ADDITIONAL POPULATION MAY HAVE BEEN REQUESTED.
SUPPRESS TEST SECTIONS:
READ VOCABULARY, READ COMP, LANG. MECH, LANG. EXP., MATH COMPUTATION,
MATH CONCEPTS APPL, WORD ANALYSIS,
ADDITIONAL SECTION SUPPRESSION MAY HAVE BEEN REQUESTED.
ACHIEVEMENT:
NATIONAL STANINE
NUMBER CORRECT
NATL PERCENTILE BY AGE
NATL PERCENTILE BY GRADE
SCALE SCORE
POPULATION :
SUPPRESS TEST SECTIONS:
READ VOCABULARY, READ COMP, LANG. MECH, LANG. EXP., MATH COMPUTATION,
MATH CONCEPTS APPL, WORD ANALYSIS,
ADDITIONAL SECTION SUPPRESSION MAY HAVE BEEN REQUESTED.
ACHIEVEMENT:
NATIONAL STANINE
NUMBER CORRECT
NATL PERCENTILE BY AGE
NATL PERCENTILE BY GRADE
SCALE SCORE
POPULATION :
Note: Your documents cannot be processed without a Purchase Order or
Letter of Authorization. Please mail your Purchase Order or letter in the
enclosed return envelope in advance of the scoring materials or fax to
800-428-2329.
POSTAGE NECESSARY
INSUFFICIENT POSTAGE
MAY DELAY ORDER.
PLEASE ENSURE
ADEQUATE POSTAGE
PURCHASE ORDER ENVELOPE
CTB/McGRAW-HILL
DEPT SCORING TEAM 4
20 RYAN RANCH RD
MONTEREY, CA 93940
Step
3
Distribute
Test Materials
..............................................
Shortly before the testing date, distribute the test books, the answer sheets
(if they are to be used), the Test Directions for Teachers/Examiner’s Manuals,
the Group Information Sheets, the School/Group Lists, and the answer
document envelopes to the schools and examiners who will be administering
the test.
When you distribute these... do this:
Test Book
ANSWER SHEET
Answer Documents–
the students’ test books and/or
answer sheets
If the student-identifying information
grids on the answer documents
have not been precoded, inform the
examiners that they or their students
should do this by hand with a soft
No. 2 pencil only.
Group Information Sheets (GIS)–
scannable documents that are
submitted with each set of
answer documents that are to be
scored and reported as a single group
Be sure a sufficient number of
Group Information Sheets and
answer document envelopes go to
each class. Give the examiner one
GIS and one envelope for each
group to be scored. Give one .
School/Group List for each school.
(For details, see Step 5, Organize
Answer Documents.)
School/Group List
CTB/McGraw-Hill
20 Ryan Ranch Road
Monterey, CA 93940-5703
4 / ______
11 / ______
00
Test Date: ______
District/Element Name:
School:
School Number:
_____________________
ANNJACKSON
Contact Person: ___________________________
408555-7679
Phone Number: (_____)
____________________
GENERAL INSTRUCTIONS
The School/Group List is CTB’s way of double-checking that we have received all your groups of answer documents. Every Group
Information Sheet (GIS) completed should have an entry on the appropriate School/Group List.
NOTE: Ungraded groups cannot receive National Percentile, National Stanine, Normal Curve Equivalent, or Anticipated Achievement scores.
Please list each group in order by grade. DO NOT list more than one school on a School/Group List.
SPECIAL POPULATION INSTRUCTIONS (e.g. Groups to be Scored and Reported Separately)
If you chose to use the “Special Populations” option on a group’s GIS:
1) Enter a ✓ in the Excluded Group column for that group. The GIS must be bubbled accordingly.
2) In the Excluded Group Title column for that group, write the title of the Special Population as you bubbled it on the Group Information
Sheet (GIS). There are 10 possible titles, e.g., “Spec. Ed.,” “Chapter 1,” “SDC.”
CTB Use Only
BATCH
SCH
Grade
GRP
6
6
6
7
7
6
7
Organization Number: M289460001
Teacher Name
(or group designation)
SHERWOOD,M
SHERWOOD,M
SHERWOOD,M
MOORE,D
MOORE,D
SHERWOOD,M
MOORE,D
Number
Students
Tested
Form(s)/
Level(s)
20
31
02
30
12
05
06
Excluded
Group
Title
✓
✓
SPEC.POP.
SPEC.POP.
For Answer Sheets
Operational Unite of Work Number: _______________
Organization Name: WINFIELD SCHOOL
Excluded
Group
(✓)
School/Group List (SGL)–
(one per school) document to
check the information used to
group the answer documents
Element Name: WINFIELD SCH DIST
Struc Elem: 010000001
SO Number: 28946
For Test Booklets
Answer Document Envelopes–
used with the GIS and the SGL.
to group answer documents for
scoring
Note: If you need additional
Group Information Sheets and/or
envelopes, please call your CTB
Scoring Process Team.
Do not photocopy the Group
Information Sheet because it is a
scannable document.
Important: Discard any Group Information Sheets and School /Group
Lists from previous years. Contact your CTB Scoring Process Team if
you have not received these forms for this year.
Step
4
Check
Answer Documents
..............................................
Immediately after the testing session, the examiner collects the test
documents from the students and checks the physical condition, including
dark, clear marking. Then the documents are checked for accurate studentidentifying information, and invalid tests are identified.
Physical Condition
There are some conditions that interfere with the electronic scoring process.
Please check documents that are to be machine-scored for the following:
A
B
C
D
F
G
H
J
A
B
C
D
If you find this...
do this:
scratch paper, tape of any kind,
Post-it® Notes, staples, pins,
paper clips, punch-out tools
(rulers, blocks, etc.)
•Remove them.
• light marks or X.
• incomplete erasures.
• stray marks
• bent corners
• folds in documents
• creases in documents
• paper damaged by erasures
• ripped or torn sheets
• documents with spills or
other damage
• responses marked in pen
•Ensure that stray marks or light marks
are completely erased or darkened, as
necessary.
•Students must write ONLY in the
designated areas and ONLY on the
lines and spaces provided. Pencil
marks in the margins will delay
processing of the test books.
•Transfer responses onto a clean,
unused document.
•Use a No. 2 pencil only.
•Use a soft eraser.
•Ensure that filled-in circles are solid
and dark.
•If you have questions regarding the
condition of a document, call your
CTB Scoring Process Team.
Note: Please carefully count answer documents to ensure that a document
has been collected from each student who was tested.
................
Student-Identifying Information for TerraNova,
The Second Edition
Check the student-identifying information on all answer documents. This
information should already be present, having been filled in by hand prior to
the test administration or by the CTB Precoding Service. Review the data for
accuracy, and check all handwritten entries for legibility. All marks should
be solid and dark. Incorrect or incomplete information will result in
inaccurate student data and can also cause a delay in the processing of
your test documents.
Below is a sample student-identifying information grid from a TerraNova,
The Second Edition answer document. Use it and the explanations on
the following page to check the TerraNova, The Second Edition answer
documents.
1
Last
M
I
T
H
A
A
A
A
A
First
J
A
N
E
A
A
A
A
TEACHER
D
SHERWOOD
2
SCHOOL
A
A
A
A
A
A
A
A
A
A
A
TAFT
A
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
#101
DISTRICT
MT VERNON
Month
BIRTH DATE
Day
Year
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
MAY
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
Jan
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Feb
1
1
1
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
Mar
Apr
2
2
2
K
K
K
K
K
K
K
K
K
K
K
K
K
K
K
K
K
K
K
K
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
3
4
5
7
7
7
Sep
Oct
8
8
8
9
9
9
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
8
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2
2
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9
CAT Complete Battery Plus
™
®
Levels 14–21/22, Form C
Levels 14–20, Form D
InView
™
Levels 2–6
9
5
6
7
10
11
12
4
FORM
14
15
16
17
C
18
19
20
21/22
D
InView LEVEL
0
1
2
4
CAT LEVEL
Special Codes
1
MALE
GRADE
Y
2
6
FEMALE
X
0
6
3
Nov
Dec
W
1
0
3
Y
2
3
0
5
X
0
0
4
W
ID Number
99
03
May
Jun
Jul
Aug
3
A B C D E F G H I J K L M N O P Q R S T
M.I.
2
3
4
AA
IEP
504
LEP/
ELL
5
6
BB
CATEGORY
54330
S
K
7
STUDENT’S NAME
RLA
MA
SC
SS
InView
1
1
1
1
1
2
2
2
2
2
3
3
3
3
3
5
6
8
Published by CTB/McGraw-Hill,
20 Ryan Ranch Road,
Monterey, Califor nia 93940-5703.
Copyright © 2001 by CTB/McGraw-Hill.
All rights reser ved.
When you check this...
look for this:
1 STUDENT’S NAME
Letters must be printed, one per box, above the lettered circles
for the last name, first name, and middle initial. Under each
box, the circle with the same letter must be filled in.
2 TEACHER, SCHOOL, DISTRICT
Names should be printed in the appropriate spaces.
3 BIRTH DATE, .
FEMALE OR MALE
The student’s date of birth must be printed in the boxes and the
corresponding circles filled in. (If the “day” is not a two-digit
number, the number should be preceded by a zero.)
Note: Birth dates must be filled in
on all documents.
This information is used to verify
student identity when other
information is insufficient.
NOTE: To ensure that Cognitive Skills Index (CSI) scores are
generated, the BIRTH DATE must be filled in.
The circle indicating the student’s gender must be filled in.
4 GRADE
The circle corresponding to the student’s grade level must be
filled in.
5 For Levels 14 and above, FORM
and LEVEL
Circles corresponding to the actual test form and test level
should be filled in, if applicable.
6 For Levels 14 and above, InView
LEVEL
If InView was administered, the circle corresponding to the
appropriate test level taken must be filled in.
7 ID NUMBER and SPECIAL
CODES
If ID Numbers are being used, the first digit of the student’s
number should correspond with a filled-in circle in column “A,”
the second in column “B,” etc.
If special codes are to be marked, only one circle per
column should be filled in starting in column K. Marking more
than one circle in each column will invalidate the coding.
8 SECTIONS AA and BB for
TerraNova, The Second Edition,
InView, and PTCS (when
administered with TerraNova, The
Second Edition)
Copyright © 2008 by CTB/McGraw-Hill LLC. If testing accommodations are being used, Sections AA and
BB must be completed. For further information, consult the
Assessment Accommodations Supplement, which is available
from your CTB Scoring Process Team.
................
Student-Identifying Information for TerraNova,
Third Edition
Check the student-identifying information on all answer documents. This
information should already be present, having been filled in by hand prior to
the test administration or by the CTB Precoding Service. Review the data for
accuracy, and check all handwritten entries for legibility. All marks should
be solid and dark. Incorrect or incomplete information will result in
inaccurate student data and can also cause a delay in the processing of
your test documents.
Below is a sample student-identifying information grid from a TerraNova,
Third Edition answer document. Use it and the explanations on the following
page to check the TerraNova, Third Edition answer documents.
STUDENT’S NAME
Last
1
M.I. Teacher Name
First
J A N E
S M I T H
D
SHERWOOD
School Name
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
TAFT
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
District
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
K
K
K
K
K
K
K
K
K
K
K
K
K
K
K
K
K
K
K
K
K
K
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
U
U
U
U
U
U
U
U
U
U
U
U
U
U
V
V
V
V
V
V
V
V
V
V
V
V
V
W
W
W
W
W
W
W
W
W
W
W
W
X
X
X
X
X
X
X
X
X
X
X
X
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
10
MT VERNON
Birth Date
Month
Day
Yea r
0
0
0
0
I
1
1
1
1
J
J
March
2
2
2
2
K
K
K
April
3
3
3
3
L
L
L
May
4
4
4
M
M
M
M
June
5
5
5
N
N
N
N
N
July
6
6
6
O
O
O
O
O
O
August
7
7
7
P
P
P
P
P
P
P
September
8
8
8
Q
Q
Q
Q
Q
Q
Q
Q
9
9
9
R
R
R
R
R
R
R
R
R
October
November
S
S
S
S
S
S
S
S
S
S
December
T
T
T
T
T
T
T
T
T
T
U
U
U
U
U
U
U
U
U
U
U
Gender
Female
3
4
5
6
7
V
V
V
V
V
V
V
V
V
V
V
V
Male
8
9
10
11
12
W
W
W
W
W
W
W
W
W
W
W
W
W
X
X
X
X
X
X
X
X
X
X
X
X
X
14
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
18
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
8
8
8
8
8
8
8
8
8
8
8
8
8
8
9
9
9
9
9
9
9
9
9
9
9
9
9
9
Ethnicity
1
American Indian
or Alaska Native
Home
Language
8
0
0
1
1
African American or
Black, Not Hispanic
2
2
3
3
3
Asian
4
4
4
Pacific Islander
5
5
6
5
Hispanic or Latino
6
6
7
6
White, Not Hispanic
7
7
8
8
7
Multiethnic
8
8
9
9
8
Other
9
9
2
3
Grade
TerraNova Level
15
16
19
21/22
5
InView Level
2
3
Program
4
4
17
20
6
6
5
Testing
Accommodations
IEP
504
LEP/
ELL
CATEGORY
7
2
#101
Januar y
February
Special Codes
ID Number
A
1
1
1
1
1
1
2
2
2
2
2
2
3
3
3
3
3
3
7
When you check this...
look for this:
1 STUDENT’S NAME
Letters must be printed, one per box, above the lettered circles
for the last name, first name, and middle initial. Under each
box, the circle with the same letter must be filled in.
2 TEACHER NAME, SCHOOL
NAME, DISTRICT
Names should be printed in the appropriate spaces.
3 BIRTH DATE.
Note: Birth dates must be filled in
on all documents.
Circles should be filled in for the month, day, and year of birth.
(If the “day” is not a two-digit number, the number should be
preceded by a zero.)
This information is used to verify
student identity when other
information is insufficient.
4 GENDER
The circle indicating the student’s gender must be filled in.
The circle corresponding to the student’s grade level must be
filled in.
GRADE
5 For Levels 14 and above,
TerraNova LEVEL
The circle corresponding to the test level should be filled in.
6 For Levels 14 and above,
InView LEVEL
If InView was administered, the circle corresponding to the
appropriate test level taken must be filled in.
7 ID NUMBER, SPECIAL CODES,
PROGRAM, AND TESTING
ACCOMMODATIONS
Consult with your Test Coordinator and refer to the Assessment
Accommodations Supplement for TerraNova, Third Edition,
which is available from your CTB Scoring Process Team.
8 ETHNICITY
Fill in the appropriate circle for the ethnicity with which the
student most closely identifies. Fill in only one circle.
Fill in the two-digit code that corresponds with the student’s
primary language if it is other than English. See pages 6 and 7
and Table 1 of the Test Directions for Teachers.
HOME LANGUAGE
Copyright © 2008 by CTB/McGraw-Hill LLC. 11
................
Invalid Tests
A test section is considered invalid if a student has lost time during
testing, marked answers randomly, or had other problems as described in
the Test Directions for Teachers/Examiner’s Manual. If an examiner has
determined that a test section is invalid, follow these steps to ensure that
the test section is not scored:
1 Fill in all circles for the first five items in the test section.
TerraNova Test Book
TerraNova Answer Sheet
Page 2
Reading and Language Arts
Fill.in.all
responses.
A
A
B
C
D
10
F
G
H
J
22
F
G
H
J
34
F
G
H
J
46
F
G
H
J
58
F
G
H
J
70
F
G
H
J
B
F
G
H
J
11
A
B
C
D
23
A
B
C
D
35
A
B
C
D
47
A
B
C
D
59
A
B
C
D
71
A
B
C
D
C
A
B
C
D
12
F
G
H
J
24
F
G
H
J
36
F
G
H
J
48
F
G
H
J
60
F
G
H
J
72
F
G
H
J
1
A
B
C
D
13
A
B
C
D
25
A
B
C
D
37
A
B
C
D
49
A
B
C
D
61
A
B
C
D
73
A
B
C
D
2
F
G
H
J
14
F
G
H
J
26
F
G
H
J
38
F
G
H
J
50
F
G
H
J
62
F
G
H
J
74
F
G
H
J
3
A
B
C
D
15
A
B
C
D
27
A
B
C
D
39
A
B
C
D
51
A
B
C
D
63
A
B
C
D
75
A
B
C
D
4
F
G
H
J
16
F
G
H
J
28
F
G
H
J
40
F
G
H
J
52
F
G
H
J
64
F
G
H
J
76
F
G
H
J
5
A
B
C
D
17
A
B
C
D
29
A
B
C
D
41
A
B
C
D
53
A
B
C
D
65
A
B
C
D
77
A
B
C
D
6
F
G
H
J
18
F
G
H
J
30
F
G
H
J
42
F
G
H
J
54
F
G
H
J
66
F
G
H
J
78
F
G
H
J
7
A
B
C
D
19
A
B
C
D
31
A
B
C
D
43
A
B
C
D
55
A
B
C
D
67
A
B
C
D
79
A
B
C
D
8
F
G
H
J
20
F
G
H
J
32
F
G
H
J
44
F
G
H
J
56
F
G
H
J
68
F
G
H
J
80
F
G
H
J
9
A
B
C
D
21
A
B
C
D
33
A
B
C
D
45
A
B
C
D
57
A
B
C
D
69
A
B
C
D
addition to the above, for CAT/5 tests, darken the diamond that
2 Inappears
at the bottom of the first page of the subtest (for a test book) or
beside the title of the test section (for an answer sheet).
CAT/5 Test Book
CAT/5 Answer Sheet
Test 1 COMPREHENSION
C D
5 A B C D 10
• CTB • CTB • CTB • CTB • CTB • CTB • CTB
Page 15
A
A
B
1
A
B
C
D
6
F
G
H
J
2
F
G
H
J
7
A
B
C
3
A
B
C
D
8
F
G
4
F
G
H
J
9
A
B
F
G
H
J
11
A
B
C
D
D
12
F
G
H
J
H
J
13
A
B
C
D
C
D
14
F
G
H
J
Fill.in.the.diamond.
12
Step
5
Organize
Answer Documents
..............................................
It is essential that all test books or answer sheets for a single grouping
of students (“population”) be sent together with a completed GIS.
Therefore, the answer documents must be sorted into designated groups.
Before grouping the answer documents, consider how many population
categories you have—for example, regular education, Special Education, .
ESL, Resource, etc. This configuration will determine how you organize .
the documents to be returned to CTB for scoring. Refer to the following
scenarios.
Single-Group Populations
Typically, a “single group” is a classroom or a group of students in a special
population category, such as ESL, who are all in the same grade. A single
group can be as large as an entire grade or as small as a single student on
home study. Put all the answer documents for each group in their own stack,
and complete one GIS for each group.
Combination Classrooms
When a class includes students in more than one grade, sort the answer
documents into separate stacks, one for each grade. Complete a GIS for
each stack or grade.
Different Test Sections at Different Levels
If students need to take different test sections (such as reading and
mathematics) at different levels, they will mark their responses on separate
answer documents. Therefore, the documents may need to be stacked
separately, depending on the configuration of levels and test sections and
the types of reports ordered. If you have a special testing situation, call your
CTB Scoring Process Team for assistance in grouping your test documents.
Ungraded Groups
Group and designate a population as “ungraded” only when you do
not need national scores such as National Percentile, Normal Curve
Equivalent, or National Stanine, or when a grade level cannot be
determined.
13
Use of Calculators
C
=
7
8
9
+
4
5
6
–
1
2
3
0
14
*
.
=
For CAT/5 at Levels 14 and above, if some students at a level used calculators
in the Mathematics Concepts and Applications section and others did not, their
answer documents must be submitted as separate populations. Your scoring
representative must be notified if calculator norms are to be used.
NOTE: Calculator norms are not used for TerraNova.
Step
6
Collate
Tests
..............................................
If an achievement test (CAT/5, TerraNova) was administered in combination
with an aptitude test (PTCS, InView, or TCS/2) at the lower levels, there
should be two answer books for each student. (See illustration A.) Please
ensure that, for each student, the achievement test book is on top of the
aptitude test book. For upper levels, one answer sheet accommodates both
achievement and aptitude. (See illustration B.)
(A)
(B)
John Bay’s
Aptitude Test Book
John Bay’s
Achievement
Achievement Test Book
Test Book
Aptitude
Test Book
Mary Adams’
Aptitude Test Book
Mary Adams’
Achievement
Achievement Test Book
Test Book
Aptitude
Test Book
Achievement TestAptitude Test
ANSWER SHEET
GROUP
INFORMATIO N
SHEET
Place.the.Group.Information.Sheet.on.top.of.each.group.of.test.books.
Place.the.Group.Information.Sheet.on.top.of
each.group.of.answer.sheets.
TerraNova Multiple Assessments:
If InView, PTCS, or TCS/2 was administered with Multiple
Assessments at the lower levels, collate the two test books
as in illustration A above. If InView was administered at the
upper levels, the answer sheet is in the back of the test book.
Note: For TerraNova Plus tests at Levels 11, 12, and 13, all test books will need to be collated (TerraNova
test book; Plus test book; and PTCS, InView, or TCS/2 test book).
15
7
Step
Complete and Check
Group Information Sheets
..............................................
The Group Information Sheet (GIS) enables CTB to summarize and report
students’ scores as a group. It is essential that a complete and accurate GIS
be placed on top of each stack of answer documents whose scores are to be
reported together.
1
SHERWOOD M
A
A
A
A
A
A
A
A
A
A
TAFT
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
2
3
Number
Students
Testing
A
A
A
A
A
GRADE
005
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
0
K
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
1
1
1
1
9
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
2
2
2
2
10
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
3
3
3
3
11
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
4
4
4
4
12
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
H
DH
G
H
H
H
H
H
H
H
H
5
5
5
5
12+
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
6
6
6
6
Ungraded
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
7
K
K
K
K
K
K
K
K
K
K
K
K
K
K
K
K
K
K
P RJ
H H E
H
OD
E CI I I
K
J
J
J
J
J
J
J
J
J
J
J
7
7
7
K
K
K
K
K
K
K
K
K
K
K
8
8
8
9
9
9
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
Q
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
S
4
SCHOOL NAME
TEACHER NAME
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
U
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
V
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
Z
SPECIAL CODES
Special Populations
An entire group (ALL students) considered
to be a district-designated “special
population” may be scored, summarized,
and reported separately. If you choose this
option, darken the circle or bubble next to
the special population category below. Only
one category circle or bubble may be
darkened. You must also indicate the group’s
special population category on the
appropriate school/group list. Two or more
darkened circles will invalidate this column.
If this option is not chosen, leave this
column blank. All reports for each special
population category will be titled as shown
below. For more information, contact your
Scoring Process Team: 800-CTB SCOR.
Special Population Category
5
Darken or bubble
only one circle
Title on reports
(no title for CTBS U & V)
0
Special Education
Spec. Ed.
1
Title 1
Title 1
2
Special Day Class
SDC
3
Resource
Resource
4
4
English as Second Language
ESL
5
5
Limited English Proficient
LEP
6
6
Home Study
Home Study
7
7
7
Special Population 1
Sp. Pop. 1
8
8
8
8
Sp. Pop. 2
9
9
9
9
Sp. Pop. 3
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Q
R
S
T
U
V
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
ORG-TP (CTB USE)
Z
8
STRUC/ELEMENT # (CTB USE)
M913050
010000001
M
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
N
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
O
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
ED
OD 4 4
3
3
3
3
3
3
3
4
4
4
4
4
4
4
P
3
3
3
3
3
3
3
3
3
Q
4
4
4
4
4
4
4
4
4
R
5
5
5
5
5
5
5
S
6
6
6
6
6
6
6
6
T
7
7
7
7
7
7
7
7
U
8
8
8
8
8
8
8
V
9
9
9
9
9
9
9
P
C
R5 E 5
3
3
5
5
5
5
5
5
5
5
5
6
6
6
6
6
6
6
6
6
6
7
7
7
7
7
7
7
7
7
7
8
8
8
8
8
8
8
8
8
8
8
9
9
9
9
9
9
9
9
9
9
9
CTB
Organization Name:
WINFIELD SCHOOL DIST
Element/District Name:
SO #:
91305D1
State:
CA
DE
D
O
WINFIELD
E C SCH DIST
PR
Published by CTB/McGraw-Hill, 20 Ryan Ranch Road,
Monterey, California 93940-5703. Copyright © 1996
by CTB/McGraw-Hill. All rights reserved.
One GIS is to be used for each
group. Some information has
already been filled in (precoded).
Some information must be
hand-entered by the teachers.
Please review both the precoded
and hand-entered material for
accuracy.
If you want special populations
of students reported separately,
please separate their answer
documents from those of the
rest of the students. Place a GIS
on top of the special population
answer documents and fill in the
appropriate designation for the
Special Population Category.
For instance, a fourth-grade
teacher with three special
population students will submit
a GIS for the special population
group and another GIS for the
regular population students.
Be sure to identify the special
population groups on the
School/Group List.
81114
16
When you check this... look for this:
1 TEACHER NAME
The teacher’s last name must be printed in the boxes, and then the
first name or initial, if needed. Under each box, the circle with the
corresponding letter should be filled in.
2 NUMBER STUDENTS
TESTING
The number of students whose answer documents are related to this
Group Information Sheet should be printed in the boxes and the
corresponding circles filled in.
3 GRADE
The circle that shows the grade of the students being tested should be
filled in. If this group of students is to be treated as “ungraded,” that
circle should be filled in.
NOTE: Group and designate a population as “ungraded” only when
you do not need national scores such as National Percentile, Normal
Curve Equivalent, or National Stanine, or when a grade level cannot
be determined.
4 SPECIAL CODES
Numbers in columns A through V should not be marked unless an
arrangement was previously made with your CTB Scoring Process
Team.
If special codes are to be marked, only one circle per column should
be filled in. Marking more than one circle in each column will
invalidate the coding.
5 SPECIAL POPULATION
CATEGORY
TEST BOOK
For Test Booklets
If one of the special population categories is applicable, the
corresponding circle should be filled in. (Only one circle per group
should be filled in.)
ANSWER SHEET
For Answer Sheets
Copyright © 2008 by CTB/McGraw-Hill LLC. When a Group Information Sheet has been checked for
accuracy, place it on top of the related stack of answer
documents. Then put the Group Information Sheet and the
answer documents in the appropriate envelope.
When using more envelopes than one per group, mark
each envelope with a unique number such as “1 of 3,”
“2 of 3,” etc. The GIS should be placed at the top of
envelope #1.
17
8
Step
Complete the School/Group List
for Each School
..............................................
School/Group List
CTB/McGraw-Hill
20 Ryan Ranch Road
1
2
School:
Test Date:
4 / ______
11 / ______
08
______
School Number: _____________________
ANN JACKSON
Contact Person: ___________________________
3
408 555-7679
____________________
1) Enter a � in the Excluded Group column for that group. The GIS must be bubbled accordingly.
Sheet (GIS). There are 10 possible titles, e.g., “Spec. Ed.,” “Chapter 1,” “SDC. ”
4
CTB Use Only
BATCH
SCH
Grade
GRP
6
6
6
6
7
7
7
Teacher Name
SHERWOOD, M
SHERWOOD, M
SHERWOOD, M
SHERWOOD, M
MOORE, D
MOORE, D
MOORE, D
Number
Students
Tested
Form(s)/
Level(s)
20
31
02
05
30
12
06
Excluded
Group
(�)
�
�
Operational Unite of Work Number: ______________ _
18
7
6
5
Excluded
Group
Title
LEP
SPEC. ED.
SO Number: 28946
. . . . . . . . . . . . When you check this... look for this:
1 TEST DATE
Please designate the test date that your district
chooses. This test date will enable your scores
to be compared to the appropriate norms and
will appear on all your reports.
2 SCHOOL NUMBER
This is an optional field that a school might
choose to fill in.
3 CONTACT PERSON,
PHONE NUMBER
Please provide a contact person, either the
principal’s name or another name, and provide
the contact person’s telephone number.
4 GRADE
Indicate the grade of the students tested for
each group. If the teacher has two grades in
the same group (combination classrooms), .
fill out a line for each grade.
5 TEACHER NAME
In order of grade, list each group by the name
shown on the GIS—typically the classroom
teacher’s name. The teacher’s name should
be spelled and written in exactly the same
order as bubbled on the Group Information
Sheet (i.e., with the last name followed by the
first name or initial).
6 NUMBER
STUDENTS TESTED
For each group, write the number of students
tested, which should be the same number that
has been filled in on the corresponding GIS.
7 EXCLUDED GROUP
TITLE
Only one special population group can
be checked and listed for each line on the
School/Group List.
Note: You should have one line filled out on the School/Group List for every .
GIS included.
Step
9
Prepare Answer Documents for Shipping
..............................................
Below are the steps that must be taken to prepare answer documents for
shipment to the CTB Scoring Center. To ensure that your test reports give
you the full range of information they are designed to provide, proper
completion of these steps is essential. Failure to follow these directions
may cause a delay in processing your answer documents.
Follow these guidelines . . .
TEST BOOK
For Test Booklets
1
For Grades K–3 test books or Multiple Assessments test books:
Place collated test books in envelopes for test
booklets. Place the Group Information Sheet on
top of the test books. If you do not have enough
envelopes, use the order form on page 25 and fax it
to CTB at (800) 282-0266.
2 For Grades 4–12 answer sheets:
TerraNova-TCS/2
ANSWER SHEET
ANSWER SHEET
For Answer Sheets
20
Answer sheets are grouped by grade. Place a Group
Information Sheet on top of each group. Each group
of answer documents is placed in its own answer
sheet envelope.
Note: Answer documents for multiple groups may be
included in one envelope as long as a completed GIS
precedes each group.
Step
10
Package and Ship Test
Documents
.........................................
When all of the test materials have been returned to and checked by the
School Test Coordinator, store nonscorable materials that will not be
returned to CTB in a secure location. The scorable materials should be
packaged according to the following guidelines to ensure safe shipment.
Follow these guidelines . . .
1
Obtain shipping cartons.
Use the corrugated cardboard cartons that your test materials
from CTB arrived in or use boxes of comparable construction to
minimize the possibility of loss or damage to your documents
while in transit.
answer document envelopes in cartons. Start with test books and
2 Place
then add answer sheets.
Stack the envelopes flat in the cartons.
3
Place the School/Group List (SGL) on top of test document envelopes. .
If you are shipping multiple boxes, place all SGLs at the top of .
Box #1.
School/Group List
CTB/McGraw-Hill
20 Ryan Ranch Road
School:
T
S
4 / ______
11 / ______
00
est Date: ______
chool Number:
_____________________
ANNJACKSON
Contact Person: ___________________________
408555-7679
____________________
1) Enter a ✓ in the Excluded Group column for that group. The GIS must be bubbled accordingly.
Sheet (GIS). There are 10 possible titles, e.g., “Spec. Ed.,” “Chapter 1,” “SDC.”
CTB Use Only
BATCH
SCH
Grade
GRP
6
6
6
7
7
6
7
Teacher Name
SHERWOOD,M
SHERWOOD,M
SHERWOOD,M
MOORE,D
MOORE,D
SHERWOOD,M
MOORE,D
Number
Students
Tested
Form(s)/
Level(s)
20
31
02
30
12
05
06
Operational Unite of Work Number: _______________
Excluded
Group
(✓)
Excluded
Group
Title
✓
SPEC.ED.
SO Number: 28946
4
Add packing material to cartons.
Add enough packing material to hold the documents securely in
place during transit.
21
5
Attach shipping labels to cartons.
TERRANOVA MA / TCS
SO#: 90423D2 ORG-TP:M904230-002
....FROM:
MR. R. JONE S
WINFIELD SCHOOL DISTRICT
204 LINCOLN STREET
JACKSON CENTER, OH 45334
TO:
Attach a shipping label to each carton. These labels were
included with your Test Coordinator’s Kit.
Note: If additional labels are needed, a label may be copied
and the copies attached to other cartons.
CTB MCGRAW-HILL
ATTN: PROCESS TEAM
123 MAIN STREET
ANY TOWN, CA 12345
BOX
1
OF
3
6 Mark the shipping labels and cartons. – VERY IMPORTANT!
Mark each shipping label and carton with a unique number
such as
MT.VERNON
DISTRICT
1of3
MT.VERNON
DISTRICT
2of3
MT.VERNON
DISTRICT
3of3
7
“1 of 3,” “2 of 3,” etc.
If this is not done, we will be unable to tell if your shipment is
complete or not!
Ship cartons to the CTB Scoring Center identified on the return address
labels included in your Test Coordinator’s Kit..
.
CTB recommends using UPS or Federal Express so that your
materials can be tracked. Shipping materials back to CTB is
the customer’s responsibility.
If the cartons need to be stored before they are shipped, .
keep them in a safe, dry place. Wet or damp documents will
wrinkle and curl and cannot be scanned or processed.
and fax the form on the following page so your shipment can
8 Complete
be tracked. Be sure to include your Purchase Order Number(s) on the
form and fax a copy of your valid Purchase Order(s).
22
The
McGraw-Hill Companies
Completing and faxing this page on the day your shipment is sent will
assist us in processing your scoring order in a more efficient manner.
Be sure to also fax a copy of your valid Purchase Order(s).
Please fax to the number listed below. THANK YOU!
ATTN: Process Team
CTB/McGraw-Hill Scoring Services
FAX: (800) 282-0266
District/School Name: ___________________________________________
City_______________________________ State ____________________
SO# ___ ___ ___ ___ ___ ___ ___
(located near top of shipping label)
Grade Level(s) included in shipment: _______________________________
Actual Date of shipment: _____ / _____ / _____
Total number of boxes shipped:_ ________
Courier: _ _____________________________________________________
(We recommend you use a company with tracking capabilities such as: FedEx, UPS, DHL, etc.)
Method: _ _____________________________________________________
(ground, 2-day, etc.)
Tracking number(s): ____________________________________________
The
McGraw-Hill Companies
Answer Document Return Envelope Order Form
SHIP TO: _____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
Phone Number: (_______ )______________________
Quantity Code Number Description
________ 67316
Test Booklet Return Envelope
________ 67317
Answer Sheet Return Envelope
FAX OR MAIL ORDER FORM TO: FAX (800) 282-0266
CTB/McGraw-Hill
ATTN: Customer Service
P.O. Box 881002
Indianapolis, IN 46208-1002
20 Ryan Ranch Road
800.538.9547
CTB.com

Assembling CTB Test Documents

Transcription

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