Agenda - City of Bayswater

Transcription

CITY OF BAYSWATER
AGENDA
FOR THE
TECHNICAL SERVICES AND
FINANCE & PERSONNEL
COMMITTEE MEETING
Commencing at 7:00pm
6 October 2015
TECHNICAL SERVICES AND FINANCE & PERSONNEL COMMITTEE AGENDA
6 OCTOBER 2015
TECHNICAL SERVICES AND FINANCE & PERSONNEL
COMMITTEE AGENDA
TABLE OF CONTENTS
ITEM
1.
2.
SUBJECT
PAGE NO
OFFICIAL OPENING
4
1.1
4
Declaration of Due Consideration
ATTENDANCE, APOLOGIES, LEAVE OF ABSENCE (PREVIOUSLY APPROVED)
& ABSENCE
4
3.
DELEGATED AUTHORITY BY COUNCIL
5
4.
DECLARATION OF INTEREST
5
5.
CONFIRMATION OF MINUTES
5
6.
DEPUTATIONS
6
7.
DIVISIONAL REPORTS
7
7.1
Technical Services
7
7.1.1
Proposed Removal of Street Tree
Location: 6 Rodda Street, Morley
7
7.1.2
Requested Removal of Street Tree
Location: 66 Bunya Street, Noranda
13
7.1.3
Requested Tree Pruning Affecting ESLS
17
7.1.4
EMRC Council Meeting Minutes - 17 September 2015
20
7.2
Finance & Personnel
37
7.2.1
Financial Reports for the Period Ended 22 September 2015
37
7.2.2
List of Payments for the Period Ended 22 September 2015
60
7.2.3
Investment Portfolio for the Period Ended 22 September 2015
73
7.2.4
Status Report - Donations Granted Under Delegated Authority
79
7.2.5
Donation Request - Autism West Support Inc.
82
7.2.6
Donation Request - Peninsula Golf Club Inc - Peninsula Pairs Golf
Event
85
7.2.7
Exemption from Rates - Casa Mia Montessori Playgroup Inc
Location: 5 Tara Street, Morley
88
7.2.8
Exemption from Rates - Taoist Tai Chi Society of Australia Inc
Location: 52-54 Railway Parade, Bayswater
91
7.2.9
Bayswater Bowling and Recreation Club (Inc) Self Supporting Loan
Location: 58 Murray Street, Bayswater
Confidential Attachment
94
7.2.10
7.2.11
Legislative Update September 2015
Draft Annual Report 2014-15 (Part)
ABSOLUTE MAJORITY REQUIRED
Page 2
99
104
8.
6 OCTOBER 2015
CONFIDENTIAL ITEMS
145
8.1
Technical Services
145
8.1.1
Green Waste Processing Agreement
145
8.1.2
EMRC Regional Services
146
8.2
Finance & Personnel
147
9.
LATE ITEMS
148
10.
NEXT MEETING
148
11.
CLOSURE
148
Page 3
6 OCTOBER 2015
CITY OF BAYSWATER
Dear Members
I have pleasure in advising that the next meeting of the Technical Services and Finance &
Personnel Committee will take place in the Council Chambers, City of Bayswater Civic Centre,
61 Broun Avenue, Morley on Tuesday, 6 October 2015 commencing at 7:00pm.
(A meal will be served at 6:15pm)
Yours sincerely
FRANCESCA LEFANTE
CHIEF EXECUTIVE OFFICER
2 October 2015
AGENDA
1.
OFFICIAL OPENING
1.1
Declaration of Due Consideration
That Councillors who have given due consideration to all matters contained in the Agenda
presently before the meeting raise their hands.
2.
ATTENDANCE, APOLOGIES, LEAVE OF ABSENCE (PREVIOUSLY APPROVED)
& ABSENCE
Members
Cr Barry McKenna
Cr Michael Sabatino, Deputy Mayor
Cr Terry Kenyon, JP
Cr Alan Radford
Cr Mike Anderton, JP
Cr Chris Cornish
Cr Martin Toldo
Chairperson
Officers
Ms Francesca Lefante
Mr Doug Pearson
Ms Carissa Bywater
Mrs Raylene Vucens
Mrs Rosita Mulqueen
Chief Executive Officer
Director of Technical Services
Director of Finance and Corporate Services
Executive Assistant to Mayor & Chief Executive Officer
A/Administration Officer - Agendas and Minutes
Observers
Nil.
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6 OCTOBER 2015
Apologies
Nil.
Leave of Absence
Nil.
3.
DELEGATED AUTHORITY BY COUNCIL
Delegated Authority
There are no items appearing in this agenda for which the Technical Services and Finance &
Personnel Committee has been granted delegated authority by Council, therefore, in accordance
with section 5.23 (1) (b) of the Local Government Act 1995, this meeting is not required to be
open to the public, however, to improve transparency and accountability, this meeting is open to
the public but will be closed to receive any deputations.
Terms of Reference
Technical Services:
To consider reports and make recommendations to Council in respect to issues relating to the
delivery of services within the areas of Engineering, Parks and Gardens, Environmental Health
and the Environment, Technical Design and all other aspects of the Technical Service operations
of the City of Bayswater.
Finance & Personnel Services:
To consider reports and make recommendations to Council in respect to statutory and
management financial reporting, accounts payable/receivable, investments, donations, capital
proposals, budget reviews, loan submissions, insurance, recreational facilities managed under
contract by the YMCA, personnel issues and all other Finance & Personnel operations of the City
of Bayswater.
4.
DECLARATION OF INTEREST
In accordance with section 5.65 of the Local Government Act 1995:
A member who has an interest in any matter to be discussed at a Council or Committee meeting
that will be attended by the member must disclose the nature of the interest (a)
in a written notice given to the CEO before the meeting; or
(b)
at the meeting immediately before the matter is discussed.
5.
CONFIRMATION OF MINUTES
The Minutes of the Technical Services and Finance & Personnel Committee Meeting held
on 15 September 2015 which have been distributed, are to be presented for confirmation
as a true and correct record.
Moved:
Seconded:
Page 5
6.
DEPUTATIONS
(i)
Location:
6 Rodda Street, Morley
6 OCTOBER 2015
In relation to Item 7.1.1, Mrs Nicola and Mr Jason Tutt (Applicants) and
Ms Lauren Kellendonk from Dale Alcock Homes will be in attendance from 7:05pm
(refer page 7).
Page 6
7.
DIVISIONAL REPORTS
7.1
Technical Services
7.1.1
Location:
Applicant:
Officer:
6 OCTOBER 2015
6 Rodda Street, Morley
Ms N E and Mr J P Tutt
EXECUTIVE SUMMARY
Application:
For Council to consider the requested removal of the westernmost street tree located on the
verge of 6 Rodda Street, Morley.
Key Issues:
•
•
The requested removal of the street tree is to allow construction of a crossover and
driveway associated with the redevelopment of the site.
The tree is in good health and good structural condition.
BACKGROUND
The City has received a request from the property owners to remove the verge tree located at 6
Rodda Street, Morley as part of a proposal to redevelop the property.
At this stage, there will only be one dwelling on the block of which the building envelope will be at
the front of the property providing the applicants the option to subdivide at a future point,
however, for this to occur, the applicants would prefer a new crossover on the western side of the
block (Attachment 1).
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6 OCTOBER 2015
Following receipt of the applicants' request, City officers investigated and suggested an alternate
crossover design (Attachment 2). This design was referred to the applicants, however, they
advised as follows and still prefer removal of the tree:
"We are not opposed to designing the driveway on a curve, as recommended by
Mr Pearson on the attached plan, however, we are still greatly concerned about the impact
of the tree. The root system of this tree is already above ground and growing towards the
house. We do believe that this is going to cause future problems with the driveway - curved
or not.
We have debated with our builders, Dale Alcock, moving the whole house a half meter
towards the right of the property, thus reducing the curve of the driveway, but still think
there will be issues with this particular verge tree. By moving the house over we may also
be starting new issues; those being with the planned levels of the house and the
neighbouring property. We believe that this will also then make access to the rear of the
block not in regulation with the Council should we wish to develop, (at a much later stage)
as the distance from the garage to the fence line would only be 3m.
As such, we would like to pursue asking for permission from the Council to have this
particular tree removed.
We've attached two photos, the first shows the verge of our property and the original
driveway, taken from the left hand side of the property. The second photo shows the
established root system of the tree, taken from the front of the property."
Accordingly, City officers appointed a consulting arborist to assess the structural integrity, the
likely impact the location of the crossover may have upon the two trees located on the subject
verge and provide options to retain both trees should the development proceed.
Page 8
6 OCTOBER 2015
Based on the original letter from the applicants, the arborist assumed the easternmost tree was
the tree in question, and although this tree (easternmost) is the focus of the report, both trees
were assessed.
The arborist assessed the trees based upon the:
•
•
•
•
existing health and structural condition of the tree;
characteristics of species;
proximity of the development to the tree; and
aesthetic quality and amenity value that both trees provide to the surrounding
streetscape
CONSULTATION
City officers undertook public consultation of residents and landowners 50m in both directions
from 6 Rodda Street, Morley to establish views regarding the potential removal of the subject
tree. The City received four replies of which two advocated for tree retention and one felt that it
wasn't their decision to make, after all, it is Council land and it's the 'Garden City'. One was
happy for the removal of the westernmost tree, however, strongly objected to any proposal which
would result in the removal of the easternmost tree.
ANALYSIS
The westernmost tree is identified as a semi‐mature Lophostemon confertus (Queensland Box)
with a clinometer height of 6.2m with a canopy spread of 6.0m north/south and 6.0m east/west
and a trunk diameter of 31cm taken 1.4 metres above ground level.
"7.2. A development proposal providing access aligned to the western boundary (as
currently exists) will allow the retention of both verge trees as the crossover may be
located outside an estimated tree protection zone (TPZ) of 4.0m for this tree and
therefore root damage is likely to be limited.
7.3. The construction of a wider crossover on the western side may also allow the retention
of the westernmost tree without significant damage provided works remain 2.5m –
3.0m from the trunk and appropriate measures such as arborist supervision and the
exclusion of further works and associated construction activities within the calculated
TPZ are put in place prior to the commencement of and during works."
It should be noted that the alternate design proposed in Attachment 2 does not fully meet the
arborist's recommended clearance of 2.5m - 3.0m for the tree trunk and is closer to
approximately 1.5m from the trunk.
OPTIONS
The following options are available to Council:
OPTION
1.
2.
Approve the application
for removal of the tree at
the applicant's cost
Do not approve removal
of the tree and instruct the
applicants to redesign
ESTIMATED
COST ($)
BENEFIT
RISK
Nil
• Meets the applicants'
expectations.
Nil
• Retention of canopy
and value to the
streetscape
• Loss of canopy cover
and aesthetic value
to the streetscape.
• Potential future
damage to
property/crossover.
Page 9
6 OCTOBER 2015
CONCLUSION
Option 2 is recommended as the applicants can redesign their dwelling in such a manner as to
retain the current crossover for both the new dwelling and any future dwellings or provide a new
crossover which still allows the retention of the westernmost tree.
FINANCIAL IMPLICATIONS
The following financial implications are applicable:
2015/16 BUDGET
ALLOCATION
2015/16 BUDGET
RECONSIDERATION
PROPOSED
2016/17 BUDGET
ALLOCATION
ONGOING COSTS
(e.g.
MAINTENANCE)
LIFE OF
PROJECT'LIFE
EXPECTANCY OF
ASSET
Nil
Nil
Nil
Nil
Nil
STRATEGIC LINK
From the City of Bayswater's Strategic Community Plan 2013-23, select one implication which
best details your report.
Theme:
Aspiration:
Our Built Environment
We have a well-connected mix of business, residential and community areas,
which are high quality and support our thriving community.
Outcome B1:
Streetscapes which allow for community interaction in an urban environment.
COUNCIL POLICY AND LEGISLATIVE IMPLICATIONS
The process stated above does not conflict with the City’s Policy, ‘Guidelines for the
Management of Street Trees in the City of Bayswater’
VOTING REQUIREMENTS
Simple Majority Required.
ATTACHMENTS
Not applicable.
OFFICER'S RECOMMENDATION
That Council:
1.
Not approve the removal of the tree located at 6 Rodda Street, Morley.
2.
Advises the applicants that there will be a requirement to redesign the dwelling or
crossover in such a manner so as to retain tree.
Moved:
Seconded:
Page 10
Attachment 1
Page 11
6 OCTOBER 2015
Attachment 2
Page 12
6 OCTOBER 2015
7.1.2
6 OCTOBER 2015
Requested Removal of Street Tree
Location:
Applicant:
Officer:
66 Bunya Street, Noranda
K M Plunkett and M J Deal
EXECUTIVE SUMMARY
Application:
For Council to consider the requested removal and replacement of the street tree located on the
verge of 66 Bunya Street, Noranda.
Key Issues:
•
•
The applicant is requesting the removal of the existing street tree and replacing it with an
Olive or Frangipani tree (relocated from within the applicant's property).
An independent Arborist report advises that the existing tree represents low risk and is in
fair health, however, has recommended the future removal and replacement with a species
that would not require ongoing periodic pruning.
BACKGROUND
The City has received a request from the property owners to remove the verge tree located at
66 Bunya Street, Noranda and replace it with an Olive or Frangipani tree, relocated from within
the applicant's property, as the subject tree is not from Council's approved species list.
Following receipt of the applicant's request, City officers appointed a consulting arborist to
assess the structural integrity of the subject tree.
The arborist assessed the tree based upon the:
•
existing health and structural condition of the tree;
•
characteristics of species;
•
proximity of low and high voltage power lines;
•
future growth and development of the tree; and
•
aesthetic quality and amenity value that the tree provides the surrounding
streetscape.
Page 13
6 OCTOBER 2015
CONSULTATION
City officers undertook public consultation of residents and landowners 50m in both directions
from 66 Bunya Street, Noranda to establish views regarding the potential removal of the subject
tree. The City received no replies.
ANALYSIS
The subject tree is a mature specimen of Schefflera actinophylla commonly known as an
Umbrella Tree with clinometer height of 5.7m with a canopy spread of 5.2m and combined trunk
diameter of 40cm. It is unlikely that the City would have planted the subject tree at this location.
The tree was found to be in fair health and poor structural condition displaying epicormic growth
which forms the main canopy structure. The tree is developing towards the low voltage power
lines and future pruning will leave unsightly tall stems. These stems will not regenerate
sufficiently to form into a significant new canopy.
The arborist has concluded:
"This consultant is of the opinion that this specimen of Schefflera actinophylla currently
represents low risk to the surrounding targets and is in fair health, however with the
structure being epicormic growth developing towards the low and high voltage power lines
this specimen will soon require power line pruning which will essentially top the tree leaving
the remainder of the tree in very poor structure. Once the tree is topped its ability to
regenerate into a satisfactory specimen is very low and it will appear an unsightly
specimen."
In accordance with the above, the arborist has recommended that this specimen be approved for
future removal and replacement with a suitable species as confirmed by the City. A small
growing species which can remain under power lines without ongoing periodical pruning is
preferred.
Page 14
6 OCTOBER 2015
Accordingly, the applicants' suggestion of an Olive tree is not recommended for this location as it
will require ongoing maintenance pruning and fruit will cause slip hazards on the adjacent
footpath. The alternative option of a Frangipani is also not recommended either as it is classed
as a shrub and not on the City's preferred verge tree species list.
OPTIONS
OPTION
1.
2.
3.
4.
Accede to the applicants'
request to remove and
replace the tree with an
Olive or Frangipani tree at
the applicants' expense.
request to remove the
subject tree, however,
replace with a suitable
species to the satisfaction
of the City at the
applicants' expense
request to remove the
subject tree, however,
replace it by the City at
the City's expense.
Not
accede
to
the
applicants' request to
remove the subject tree.
ESTIMATED
COST ($)
BENEFIT
RISK
Nil
• Improved
streetscape and
canopy cover
• Slip hazard from
the Olive tree
during fruit drop.
Nil
• Improved
streetscape and
canopy cover
• Applicant
unsatisfied with
option.
$1,000
• Improved
streetscape and
canopy cover
• Applicant
unsatisfied with
option.
• Retention of
existing tree.
• Limited quality of
tree following
eventual pruning.
• Applicant
unsatisfied with
option.
Nil
CONCLUSION
Option 2 is recommended as this will improve Bunya Street streetscape and increase the City's
canopy cover.
Not applicable.
STRATEGIC LINK
In accordance with the City of Bayswater's Strategic Community Plan 2013-23, the following
applies:
"Theme:
Aspiration:
Outcome B1:
Streetscapes which allow for community interaction in an urban environment."
The process stated above does not conflict with the City's Policy, Guidelines for the Management
of Street Trees in the City of Bayswater.
Page 15
6 OCTOBER 2015
VOTING REQUIREMENTS
ATTACHMENTS
Not applicable.
That the applicants be advised that Council approves the removal of the Schefflera
actinophylla, Umbrella Tree located on the verge at 66 Bunya Street, Noranda subject to
the following:
a.
The removal of the street tree is at the cost of the applicants to the satisfaction
of the City of Bayswater.
b.
Prior to the removal of the tree, the applicants are to pay the City the amount of
$500 to cover the cost of a replacement tree from Council's approved species
list.
c.
The applicants are responsible for engaging a qualified contractor, the cost of
removing the tree and any claims that may arise from the removal of the tree.
Moved:
Seconded:
Page 16
7.1.3
6 OCTOBER 2015
Requested Tree Pruning Affecting ESLS
Applicant:
Officer:
Main Roads WA
EXECUTIVE SUMMARY
Application:
For Council to consider a request from Main Roads WA (MRWA) for approval to prune trees
which may be affecting Electronic Speed Limit Signs (ESLS).
Key Issues:
•
The applicant is requesting permission to prune vegetation from City tree assets which may
be affecting the effectiveness of ESLS.
•
MRWA is installing ESLS at all speed reduced school zones in WA.
BACKGROUND
MRWA is installing up to 5,000 ESLS by 2017 at all speed reduced school zones in Western
Australia. Each of these signs are powered by a battery which is recharged from a solar panel
positioned at the top of the sign. MRWA have found that some of the solar signs do not
adequately recharge their batteries if shaded by nearby trees.
Accordingly, MRWA have taken care to try and install the ESLS where they will not be affected
by shade from trees, however, some need to be located where potential shading from the City's
trees cannot be avoided. MRWA recognises the impost on the City to keep ESLS clear of
excessive shade and therefore, has offered to accept responsibility to clear vegetation which
shades ESLS solar panels.
CONSULTATION
No consultation has occurred with the public or other agencies on this matter.
ANALYSIS
There are 31 educational facilities within the City of Bayswater but it is not yet known exactly how
many trees or school zones will actually be affected. Notwithstanding this, it is possible that the
ongoing tree clearance maintenance could add a significant unfunded workload to the City's tree
crews, should the City accept responsibility to keep ESLS solar panels clear from shading
vegetation.
Page 17
6 OCTOBER 2015
MRWA have offered to resource and pay for the work through a contract arrangement. Should
Council consider allowing MRWA to undertake the works, it should e conditional on:
•
•
•
Trees being pruned by a Practicing Arborist;
All pruning works complying with AS 4373-2007 - Pruning of Amenity Trees; and
All works carried out being MRWA's responsibility.
These conditions will help to ensure that tree pruning is undertaken in a responsible manner with
due regard to the health and condition of the trees.
OPTIONS
OPTION
1.
2.
request to prune trees
affecting
ESLS
solar
panels at the applicants'
expense
and
responsibility.
Do not accede to the
applicants' request to
prune
trees
affecting
ESLS solar panels
ESTIMATED
COST ($)
BENEFIT
RISK
Nil
• City tree crews are
able to attend to
their preventative
maintenance
schedules.
• Minimal,
should
MRWA comply with
the
City's
conditions.
Up to $230 per
individual tree
service
• Greater
control
over any pruning
undertaken.
• Increased times to
complete
preventative
maintenance
schedules.
CONCLUSION
Option 1 is recommended as this will allow MRWA to program works at their expense,
responsibility and timing subject to the works being undertaken in a responsible manner in
accordance with the conditions detailed above.
Nil
STRATEGIC LINK
applies:
Theme:
Aspiration:
Outcome B1:
Streetscapes which allow for community interaction in an urban environment.
The process stated above does not conflict with the City's Policy, Guidelines for the Management
of Street Trees in the City of Bayswater.
VOTING REQUIREMENTS
ATTACHMENTS
Not applicable.
Page 18
6 OCTOBER 2015
That Council advises Main Roads WA (MRWA) that the Council highly values its tree
stocks and the numerous values that are provided by a healthy urban forest and with this
in mind, is prepared to approve MRWA to undertake the responsible pruning of trees
which shade solar panels servicing Electronic Speed Limit Signs (ESLS) within the City of
Bayswater subject to the following conditions:
a.
Trees being pruned by a Practicing Arborist;
b.
All pruning works comply with AS 4373-2007 - Pruning of Amenity Trees; and
c.
All works carried out being MRWA's responsibility.
Moved:
Seconded:
Page 19
7.1.4
6 OCTOBER 2015
EMRC Council Meeting Minutes - 17 September 2015
Officer:
EXECUTIVE SUMMARY
Application:
To allow Council consideration of the recent Minutes from the Eastern Metropolitan Regional
Council.
Key Issues:
Issues considered at the 17 September 2015 meeting which impact the City of Bayswater:
•
EMRC Annual Report 2014-15.
BACKGROUND
A Council Meeting of the EMRC was held on 17 September 2015.
Cr Alan Radford were in attendance.
Cr Chris Cornish and
CONSULTATION
Not applicable.
ANALYSIS
A Delegate's Report detailing items with implications for the City of Bayswater is Attachment 1
and the Abridged Minutes form Attachment 2. Also attached is the EMRC Investment Report
(Attachment 3).
OPTIONS
Not applicable.
CONCLUSION
For Council to receive.
As detailed in the Delegate's Report.
STRATEGIC LINK
applies:
Theme:
Aspiration:
Outcome E5:
The Local Economy
Out vibrant business hubs provide opportunities for business growth,
community activity, learning and employment opportunities.
Attract regional services and investment.
Not applicable.
VOTING REQUIREMENTS
Page 20
6 OCTOBER 2015
ATTACHMENTS
1.
2.
3.
City of Bayswater's Delegate's Report.
EMRC Abridged Minutes.
EMRC Investment Reports.
That Council receives the Eastern Metropolitan Regional Council (EMRC) Delegate's
Report, Abridged Minutes and Investment Report of the meeting of 17 September 2015.
Moved:
Seconded:
Page 21
Attachment 1
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Attachment 2
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Attachment 3
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6 OCTOBER 2015
7.2
Finance & Personnel
7.2.1
Financial Reports for the Period Ended 22 September 2015
Officer:
6 OCTOBER 2015
EXECUTIVE SUMMARY
Application:
For Council to note the financial reports for the period ended 22 September 2015.
Key Issues:
•
At its meeting on 30 June 2015, Council adopted the Annual Budget for the 2015-16 financial
year. The figures in this report are compared to the adopted budget.
•
The financial reports for the period ended 22 September 2015 comprise Attachments 1 - 3.
BACKGROUND
The Local Government Act 1995 in conjunction with regulation 34(1) of the Local Government
(Financial Management) Regulations 1996 requires a monthly Statement of Financial Activity to
be presented to Council. This Statement is to include:
(a)
Annual budget estimates, taking into account any expenditure incurred for an additional
purpose under section 6.8(1)(b) or (c) of the Local Government Act 1995;
(b)
Budget estimates to the end of the month to which the statement relates;
(c)
Actual amounts of expenditure, revenue and income to the end of the month to which these
statements relate;
(d)
The material variances between the comparable amounts referred to in paragraphs (b) and
(c); and
(e)
The net current assets at the end of the month to which the statement relates.
Regulation 34(5) determines the mechanism required to ascertain the definition of material
variances which are required to be reported to Council as part of the monthly report. It also
requires Council to adopt a 'percentage or value' for what it will consider to be material variances
on an annual basis.
The variance adopted by the Council for the 2015-16 Budget is 10%.
CONSULTATION
In accordance with section 6.2 of the Local Government Act 1995, the adopted budget was
prepared having regard to the Community Strategic Plan, prepared under section 5.56 of the
Local Government Act 1995, which was made available for public comment.
ANALYSIS
The financial statements for the reporting period are submitted in the form of:
•
Financial Activity Statement Report (Attachment 1);
•
Reserve Fund Statement (Attachment 2); and
•
Capital Works Statement (Attachment 3).
Page 37
6 OCTOBER 2015
The Financial Activity Statement reports the financial position of the City to programme level. It
discloses the current liquidity position of the City after adjustment for non-cash items
(depreciation, provisions, etc.).
The Detailed Statement of Financial Activity by Programme including Nature or Type
Classifications discloses reportable variances and defines the description and purpose of each
financial activity. Revenue is disclosed in this statement as negative (-).
All of the reserve accounts are cash-backed and supported by funds held in financial institutions
as set out in the City's Policy FS P08 - Investments.
The projects summarised in the Capital Works Statement (Attachment 3) detail the capital
expenditure for the period 1 July to 22 September 2015. A detailed overview of the status of
these projects is the subject of a separate quarterly report to Council.
OPTIONS
Not applicable.
CONCLUSION
That Council notes the financial reports for the period ended 22 September 2015.
All amounts quoted in this report are exclusive of GST.
STRATEGIC LINK
In accordance with the City of Bayswater Strategic Community Plan 2013-23, the following
applies:
Theme:
Leadership and Governance.
Aspiration:
We will provide responsible leadership and governance, and be recognised for
operating with integrity and delivering quality services.
Outcome L1:
Outcome L2:
Accountable and good governance.
Prudent management of financial resources.
Section 6.4 of the Local Government Act 1995 requires a local government to prepare an annual
financial report for the preceding year and such other financial reports as are prescribed.
Regulation 34(1) of the Local Government (Financial Management) Regulations 1996 as
amended requires the local government to prepare each month a statement of financial activity
reporting on the source and application of funds as set out in the annual budget.
Policy FS P08 - Investments applies to reserve accounts.
VOTING REQUIREMENTS
ATTACHMENTS
1.
Financial Activity Statement Report.
2.
Reserve Fund.
3.
Capital Works.
Page 38
6 OCTOBER 2015
That Council notes the financial reports for the period ended 22 September 2015, forming
Attachments 1 - 3.
Moved:
Seconded:
Page 39
6 OCTOBER 2015
Attachment 1
CITY OF BAYSWATER
FINANCIAL ACTIVITY STATEMENT REPORT
FOR THE PERIOD 1 JULY 2015 TO 22 SEPTEMBER 2015
REVENUE
ORIGINAL ADOPTED
BUDGET 2015-2016
General Purpose Funding
Law Order & Public Safety
Health
Welfare & Education
Housing
Community Amenities
Recreation & Culture
Transport
Economic Services
Other Property & Services
LESS
OPERATING EXPENDITURE
General Purpose Funding
Governance/Admin
Law Order & Public Safety
Health
Welfare & Education
Housing
Community Amenities
Transport
Economic Services
Other Property & Services
YEAR TO DATE
BUDGET
%
YTD BUDGET
ACTUAL
44,023,175
299,000
175,550
10,778,705
102,949
11,341,929
7,667,704
397,860
636,200
86,000
$75,509,072
40,299,441
74,750
43,888
2,694,676
25,737
10,074,429
1,916,926
99,465
159,050
21,500
$55,409,862
40,848,481
51,821
127,318
2,526,558
30,208
9,768,327
1,389,197
105,099
188,171
37,843
$55,073,023
101.36
69.33
290.10
93.76
117.37
96.96
72.47
105.66
118.31
176.01
72.94%
767,938
5,419,938
2,459,090
1,590,140
11,872,909
127,636
12,287,092
27,324,305
7,610,956
1,434,382
2,207,870
$73,102,256
191,985
1,354,985
614,773
397,535
2,968,227
31,909
3,071,773
6,831,076
1,902,739
358,596
551,968
$18,275,564
254,183
960,229
556,351
316,800
2,923,492
23,758
2,328,387
5,468,490
1,882,666
312,355
284,614
$15,311,325
132.40
70.87
90.50
79.69
98.49
74.46
75.80
80.05
98.95
87.11
51.56
83.78%
ADD
CONTRIBUTIONS/GRANTS FOR THE
DEVELOPMENT OF ASSETS
Transport
526,900
2,132,587
620,334
$2,659,487
Funding for Operations
$0
$5,066,303
$620,334
$40,382,032
ADD
DEFERRED DEBTORS MOVEMENT/OTHER
DISPOSAL OF ASSETS
RESERVES MOVEMENT
PRINCIPAL LOAN RECOVERIES
533,700
115,309
50,958
133,425
28,827
12,740
EMPLOYEE PROVISIONS
DEPRECIATION
(24,500)
8,719,000
$9,394,467
(6,125)
2,179,750
$2,348,617
CAPITAL EXPENDITURE
AGED PERSONS HOMES
REPAYMENT OF DEBT
PROFIT/LOSS ON DISPOSAL OF ASSETS
17,262,953
4,315,738
144,080
35,172
18,342
2,146,474
$2,344,068
LESS
50,958
(186,017)
12,740
(46,504)
$17,127,894
OPENING BALANCE
CLOSING BALANCE
$4,281,974
$5,664,180
$2,997,056
2,478,084
8,030,797
25,819
0
$10,534,700
$10,899,802
$43,091,202
Page 40
6 OCTOBER 2015
NET CURRENT ASSET POSITION AS AT 22 SEPTEMBER 2015
City of Bayswater
Aged Persons Homes
Total
2015/2016
SURPLUS SUMMARY REPRESENTED BY
CASH AT BANK
$57,389,460
$24,534,780
$81,924,240
DEBTORS/INCOME DUE NOT RECEIVED
$20,918,117
$685,631
$21,603,748
STOCK
$125,612
$125,612
PREPAID EXPENSES
$569,892
$569,892
$79,003,081
$25,220,411
$104,223,492
$342,174
-$2,647
$339,527
FIRE & SERVICES LEVY
CREDITORS
($6,468,879)
($6,056,919)
($2,616)
($6,468,879)
($6,059,535)
Deferred Movement -Other
-$13,620
G.S.T. CLEARING ACCOUNT
(Cleared at time of lodging B.A.S. return )
BALANCE AS AT 22 SEPTEMBER 2015
$66,805,837
RESERVES - GENERAL
RESERVES/RESTRICTED - AGED
$23,714,635
CLOSING BALANCE AS AT 22 SEPTEMBER 2015
AS PER FINANCIAL ACTIVITY REPORT
($13,620)
$25,215,148
$25,215,148
$43,091,202
Page 41
$92,020,985
$23,714,635
$25,215,148
$43,091,202
Page 42
6 OCTOBER 2015
Page 43
6 OCTOBER 2015
Page 44
6 OCTOBER 2015
Page 45
6 OCTOBER 2015
Page 46
6 OCTOBER 2015
6 OCTOBER 2015
Attachment 2
CITY OF BAYSWATER
RESERVE FUNDS
BUDGET 15/16
2015-16
Budget
$
(a) City Buildings & Amenities
Opening Balance
Interest
Transfer from Municipal
Amount Used / Transfer from Reserve
(b) Bore & Reticulation
Opening Balance
Interest
(c) Building Furniture & Equipment
Opening Balance
Interest
(d) Major Capital Works
Opening Balance
Interest
(e) Plant & Works Equipment
Opening Balance
Interest
(f) Workers Compensation
Opening Balance
Interest
Page 47
2015-16
Actual 22 Sept 15
$
1,950,957
45,000
1,956,305
13,437
(62,000)
1,933,957
1,969,742
787,325
16,120
784,897
5,213
(250,000)
553,445
(76,888)
713,222
603,273
18,100
602,483
4,138
621,373
606,621
5,835,488
90,000
5,236,357
35,968
(673,268)
5,252,220
5,272,325
182,857
5,485
181,584
1,247
188,342
182,831
463,637
6,410
463,903
3,186
470,047
467,089
6 OCTOBER 2015
CITY OF BAYSWATER
RESERVE FUNDS
BUDGET 15/16
(g) Long Service Leave & Entitlements
Opening Balance
Interest
(h) Bayswater Aquatic Centre Replacements
Opening Balance
Interest
(i) The Rise
Opening Balance
Interest
(j) Maylands Waterland
Opening Balance
Interest
(k) Aged Persons Homes - General Reserves
Opening Balance
Interest
(l) Aged Persons Homes - Prudential Requirements
Opening Balance
Interest
Page 48
2015-16
2015-16
Budget
Actual 22 Sept 15
$
$
1,333,744
27,400
125,000
1,128,971
7,755
1,486,144
1,136,726
536,520
13,700
534,732
3,673
(80,000)
470,220
538,405
536,520
16,100
535,819
3,680
552,620
539,499
53,637
1,610
53,582
368
55,247
53,950
15,446,432
425,500
14,834,551
101,896
63,609
15,935,541
14,936,447
2,349,800
2,349,800
16,140
2,349,800
2,365,940
6 OCTOBER 2015
CITY OF BAYSWATER
RESERVE FUNDS
BUDGET 15/16
(m) Civic Centre
Opening Balance
Interest
(n) Roads & Drainage & Traffic Management
Opening Balance
Interest
(o) Footpath/Cycleway
Opening Balance
Interest
(p) Playground & Parks
Opening Balance
Interest
(q) Golf Courses
Opening Balance
Interest
Page 49
2015-16
2015-16
Budget
Actual 22 Sept 15
$
$
536,520
16,100
535,819
3,680
552,620
539,499
716,326
10,035
534,564
3,672
(200,000)
526,361
538,236
536,520
16,100
535,819
3,680
552,620
539,499
1,186,520
16,100
1,187,235
8,155
(150,000)
1,052,620
1,195,390
1,021,740
30,655
1,068,139
7,337
1,052,395
1,075,476
6 OCTOBER 2015
CITY OF BAYSWATER
RESERVE FUNDS
BUDGET 15/16
2015-16
Budget
$
(r) StreetScapes
Opening Balance
Interest
(s) Information Technology
Opening Balance
Interest
(t) Eric Singleton Bird Sanctuary
Opening Balance
Interest
(u) Les Hansman Centre Development
Opening Balance
Interest
(v) Senior Citizens Building
Opening Balance
Interest
(w) Morley City Centre
Opening Balance
Interest
Page 50
2015-16
Actual 22 Sept 15
$
536,520
10,095
528,752
3,352
(199,505)
347,110
(120,956)
411,148
(37,081)
1,800
112,555
0
77,274
0
1,072,740
32,200
1,071,639
7,361
1,104,940
1,079,000
4,538,039
112,555
250,000
4,288,911
29,460
4,900,594
4,318,371
321,522
9,645
321,492
2,208
331,167
323,700
535,870
16,100
535,819
3,680
551,970
539,499
6 OCTOBER 2015
CITY OF BAYSWATER
RESERVE FUNDS
BUDGET 15/16
2015-16
Budget
$
(x) Landfill Restoration
Opening Balance
Interest
2015-16
Actual 22 Sept 15
$
535,870
16,100
535,819
3,680
(38,455)
513,515
539,499
535,870
16,100
535,819
3,680
551,970
539,499
535,870
16,100
535,819
3,680
551,970
539,499
29,140
900
30,654
210
30,040
30,864
24,820
745
24,874
171
25,565
25,045
Total Reserves - Closing Balance
42,591,686
41,017,023
Opening Balance
Interest
42,706,996
986,755
487,555
(1,589,619)
40,934,158
280,709
0
-197,844
(y) Sustainable Environment
Opening Balance
Interest
(z) Morley Sport & Recreation Centre
Opening Balance
Interest
(aa) Community Housing
Opening Balance
Interest
(ab) General Waste Management
Opening Balance
Interest
Closing Balance
$42,591,687
Page 51
41,017,023
6 OCTOBER 2015
CITY OF BAYSWATER
RESERVE FUNDS
BUDGET 15/16
2015-16
Budget
$
(y) Landfill Restoration
Opening Balance
Interest
2015-16
Actual 22 Sept 15
$
535,870
16,100
535,819
3,680
(38,455)
513,515
539,499
535,870
16,100
535,819
3,680
551,970
539,499
535,870
16,100
535,819
3,680
551,970
539,499
29,140
900
30,654
210
30,040
30,864
24,820
745
24,874
171
25,565
25,045
Total Reserves - Closing Balance
42,591,686
41,017,023
Opening Balance
Interest
42,706,996
986,755
487,555
(1,589,619)
40,934,158
280,709
0
-197,844
(z) Sustainable Environment
Opening Balance
Interest
(aa) Morley Sport & Recreation Centre
Opening Balance
Interest
(ab) Community Housing
Opening Balance
Interest
(ac) General Waste Management
Opening Balance
Interest
Closing Balance
$42,591,687
Page 52
41,017,023
6 OCTOBER 2015
Attachment 3
CAPITAL LISTING 2015-2016 - AS AT 22 SEPTEMBER 2015
Revised Budget
Actual
committed
Total
Division: 10 - Community Services
Recreation Development
L12500
L12600
L12900
M10700
M10800
M10900
M11000
M11100
M11200
M11300
M11400
M11500
M11600
M11700
Reserve Fencing - Wotton and Frank Drago
Free Access Basketball Goal Replacements x 3 sites
Active Reserve Floodlight Upgrade - Audit Outcome Pending
Public Toilets Automated Door Locks x 14 sites
Noranda Netball Court Surface Repairs
Bardon Park Nature Play Shade Sails
Halliday Park Catch Fencing Coode St
Maylands Peninsula Sports Rec Lighting on B Green
Upper Hillcrest Floodlights
Shearn Park Fence
Playground Replacements
Goalpost replacements
Basketball Goal Replacements
Synthetic Cricket Wicket Replacement
$0
$0
$133,334
$28,000
$25,000
$40,000
$10,000
$15,000
$255,000
$12,000
$300,000
$20,000
$25,000
$15,000
$21,370
$8,475
$0
$0
$0
$0
$0
$0
$0
$685
$2,243
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$8,690
$41,397
$0
$0
$8,760
$21,370
$8,475
$0
$0
$0
$0
$0
$0
$0
$9,375
$43,639
$0
$0
$8,760
$878,334
$32,773
$58,847
$91,619
$10,000
$3,500
$10,000
$10,000
$6,200
$86
$0
$0
$0
$0
$0
$0
$0
$0
$0
$86
$0
$0
$0
$0
$39,700
$86
$0
$86
$91,442
$35,000
$13,200
$5,700
$35,000
$5,000
$100,000
$38,300
$15,000
$14,800
$5,000
$10,000
$5,000
$6,000
$49,000
$70,000
$10,000
$83,130
$2,160
$0
$0
$0
$0
$0
$0
$0
$0
$18,718
$0
$0
$0
$0
$0
$0
$0
$0
$0
$3,560
$11,705
$0
$0
$0
$0
$0
$455
$0
$0
$0
$0
$0
$0
$83,130
$2,160
$0
$3,560
$11,705
$0
$0
$0
$0
$0
$19,172
$0
$0
$0
$0
$0
$0
$508,442
$104,008
$15,720
$119,728
$4,800
$0
$0
$0
$4,800
$0
$0
$0
$3,300
$3,300
$0
$3,300
$3,300
$3,300
$0
$3,300
$2,350
$3,400
$0
$0
$2,450
$3,060
$2,450
$3,060
$5,750
$0
$5,510
$5,510
The RISE
M11800
M11900
M12000
M12100
M12200
Gym Equipment
Outdoor taps
Group Fitness Mats
Small Portable Stage
Cocktail Tables
Additional equipment to expand mem
For cleaning outdoor paving
More fit for purpose mats
Needed to hold concurrent functions
Expansion of function services to coc
Bayswater Waves - Furniture & Equipment
L14000
L14900
M12300
M12400
M12500
M12600
M12700
M12800
M12900
M13000
M13100
M13200
M13300
M13400
M13500
M13600
M13700
Treadmill Replacement
Waves - Furniture & Equipment
Major Pump Service
Waves - Furniture & Equipment
Permanent Shade Shelter
Shade shelter for birthday parties
Replacement covers for spa and hyd
Replacement pool covers
Chlorine system upgrade
Upgrade of chlorine dosing systems
Replace hoist for removable stairs int
Replacement stair hoist
Repair/Replacement of PA and FiReplacement of current broken PA s
Replacement carpet in foyer and crec
Replacement carpet
Lane rope anchors to allow for additio
New Lane Rope Anchors
Fitness technology sponsored by Be
MyZone
New equipment for hiring to custome
Hire equipment
Health and Fitness Replacement Replacement of small health and fitn
Equipment to allow for team sports s
Equipment for team sports
Speed bumps in carpark to slow traff
Carpark Speed Bumps
Replacement spin bikes at end of life
Spin Bike Replacement
Re-sand 50m pool filter
Replace sand in 50m pool filter
Reconfiguration of main office to allow
Main Office Reconfiguration
Bayswater Library Furniture & Equipment
M14300
Public PC Service replacement dePublic PC Service replacement desk
Morley Library Furniture & Equipment
M14400
Optical disc repair system
Optical disc repair system - Morley L
Maylands Library Furniture & Equipment
M14500
M14600
Membership card printer
Activity Room tables
Membership card printer - Maylands
Activity Room tables - Maylands Libr
Page 53
6 OCTOBER 2015
Revised Budget
Actual
committed
Total
Community Services - Capital
L10900
L11000
L11100
M30300
M30400
M30500
CCTV Upgrade
CCTV - New
CCTV - New
Shelving - Bayswater Seniors
Autoclave - Morley
Fence - Maylands
Bayswater Seniors Centre - Security
Morley Seniors Centre - Security
Maylands Autumn Centre - Security
Bayswater Seniors
Morley Seniors
Maylands Autumn
$13,530
$15,514
$10,235
$1,800
$4,000
$2,000
$0
$0
$0
$490
$95
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$490
$95
$0
$47,079
$585
$0
$585
$28,000
$38,641
$42,000
$14,000
$92,000
$32,000
$8,000
$159,393
$59,288
$338
$0
$0
$0
$0
$0
$0
$10,825
$0
$0
$0
$0
$0
$0
$0
$0
$223,991
$0
$338
$0
$0
$0
$0
$0
$0
$234,816
$0
$473,322
$11,163
$223,991
$235,153
$8,500
$0
$4,876
$4,876
$8,500
$0
$4,876
$4,876
$36,769
$80,000
$20,000
$22,000
$65,000
$80,000
$100,000
$0
$0
$20,870
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$20,870
$0
$0
$0
$0
$403,769
$20,870
$0
$20,870
$0
$0
$8,297
$586,000
$5,000
$62,000
$35,503
$55,000
$38,500
$11,400
$6,000
$12,000
$8,000
$20,000
$55,000
$32,000
$45,000
$12,000
$22,000
$5,500
$4,000
$35,000
$500,000
$16,000
$11,000
$30,000
$323
$7,415
$0
$104,855
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$7,312
$0
$9,461
$0
$0
$0
$0
$0
$0
$21,468
$17,660
$6,240
$0
$0
$4,480
$0
$0
$0
$38,450
$0
$0
$4,270
$0
$0
$3,636
$0
$30,498
$17,600
$0
$0
$323
$7,415
$0
$104,855
$0
$21,468
$17,660
$6,240
$0
$0
$4,480
$0
$0
$0
$38,450
$0
$0
$4,270
$0
$0
$3,636
$0
$37,809
$17,600
$9,461
$0
Security Services
L11500
L11600
L11700
L11800
L11900
L12200
L12300
L32200
M30700
CCTV Bayswater Waves
CCTV The RISE / Historical Society
CCTV Wotton Reserve and Skate Park
CCTV Bayswater Library
CCTV Civic Centre
CCTV Lightning Park
CCTV Maylands Library
CCTV General
Mobile Infringements
Hand held devices
Maylands Waterland - Equipment
M30800
Maylands Waterlands
Replacement hair and lint pot
Division: 20 - Planning & Development Services
Bayswater Waves Building Improvements
L15500
L15600
M13800
M13900
M14000
M14100
M14200
Replacement of pumps and moto Waves - Building Improvements
Replacement of floor tiles - Stage Waves - Building Improvements
Waves Building Improvement
External lighting upgrade
Waves Plant and equipment upgr Upgrade of BMS system (final stage
Waves Plant and equipment upgr Refurbishment of 5 of 6 DE Filters
Replacement of floor tiles (stage2 of
Upgrade of change rooms
Asset Renewal
F14300
K21600
K33600
K33900
L17000
L18500
L32400
M14700
M14800
M14900
M15000
M15100
M15200
M15300
M15400
M15500
M15600
M15700
M15800
M15900
M16000
M16100
M16200
M16300
M16400
M16500
Bayswater Family Centre
New stove
Moojebing Reserve (Australian MoSewer connection (existing on-site s
Lightning Park Extensions
Morley Noranda Sporting Comple Building Addition & Renovation
Claughton Reserve Toilets
Internal and external paint
Pat Ohara
Storage/Toilets (Rugby Club)
Railway Pde (Rose Garden)
Exeloo Toilet
Emergency Power to Technical Serv
Civic Centre
Civic Centre
Generator
Replacement of doors,door frames a
Houghton Park Pavilion
Houghton Park Pavilion
External paint
Maylands Hall
External paint
Maylands old Police Station
Replacement of floor covering
Maylands Peninsula Hotel (DomeRepairs to chimneys and brickwork
Maylands Tennis Clubrooms
Roof repairs
Upgrade power and relocate switchb
Maylands Yacht Club
Building renovations to kitchen and t
Morley Scout Hall
Morley Skill Share
External paint
Morley Sport and Recreation CenReplacement of skylight and roof acc
Morley Sport and Recreation CenRepairs to glass block windows
Morley Senior Citizens Centre
Replacement of airconditioner
Construction of Equipment Storeroom
Noranda Soccer Club
Morley Library
Development
Robert Street Out of School Care Replacement of Asbestos fencing
FJ Beals
Demolition
Utility Room Noranda City Soccer Cl
Morley Noranda Rec Club
Page 54
6 OCTOBER 2015
M16600
M16700
M16800
M16900
M17000
M17100
M17200
M17300
M17400
M17500
M17600
M17700
M17800
M17900
M18000
M18100
M18200
M18300
M18400
M18500
M18600
M18700
M18800
Maylands Boat Ramp Toilet BlockUpgrade Septic System
125 King William St
Upgrade Kitchen and external paint
Administration Centre
External Paint andbox gutter repairs
Bayswater Library Public Toilet Renovations to toilet
ANA Changerooms Hinds ReservRenovations to changeroom floors
Bedford Bowling Club
Replacement of gutters
Claughton Reserve Public Toilets Upgrade of internal fittings and fixture
Replacement of rusted structures an
Bayswater Croquet Club
Clarkson Reserve Public Toilets External render and coat walls
De Lacey Reserve Clubrooms
Internal upgrade of changerooms
De Lacey Reserve Clubrooms
Replacement of Patio
Depot
Upgrade of Toilet facilities
Deschamp Reserve Clubrooms Re-coat and roof repairs
Ellis House
Repaint external
Elstead Reserve Changerooms Replacement of access path and roo
Filipino Clubrooms
Installation of new airconditioner
Halliday House
Internal reapirs to walls
Hampton Infant Health
Upgrade of toilet facities
Maylands Peninsula Hotel (DomeInstallation of additional downpipes
Petanque Club
Repalcement of rusted patio posts
Maylands Boat Ramp Toilet blockInternal/external paint and repair pav
Robert Thompson Changerooms Upgrade and re coat roof
Sea Scouts Hinds Reserve
Upgrade of kitchen and toilet areas
Revised Budget
$160,000
$16,000
$70,000
$18,000
$6,500
$9,000
$8,000
$21,000
$10,000
$10,000
$18,000
$6,000
$12,000
$12,000
$8,500
$4,200
$6,000
$3,000
$25,000
$2,000
$5,500
$15,000
$15,000
Actual
committed
Total
$0
$5,165
$0
$0
$4,770
$1,037
$0
$0
$0
$0
$0
$522
$0
$987
$0
$2,318
$0
$0
$0
$0
$0
$0
$1,425
$0
$0
$25,950
$19,800
$0
$0
$0
$3,990
$12,528
$11,000
$13,936
$0
$6,155
$0
$8,993
$1,750
$1,090
$0
$0
$0
$0
$6,975
$0
$0
$5,165
$25,950
$19,800
$4,770
$1,037
$0
$3,990
$12,528
$11,000
$13,936
$522
$6,155
$987
$8,993
$4,068
$1,090
$0
$0
$0
$0
$6,975
$1,425
$2,075,900
$145,590
$256,469
$402,059
$0
$10,000
$100,000
$50,000
$37,000
$1,073
$0
$0
$0
$0
$0
$0
$0
$0
$0
$1,073
$0
$0
$0
$0
$197,000
$1,073
$0
$1,073
$110,827
$18,250
$0
$1,725
$0
$0
$0
$1,725
$129,077
$1,725
$0
$1,725
$80,000
$67,400
$57
$0
$0
$0
$57
$0
$147,400
$57
$0
$57
$45,000
$20,000
$44,000
$0
$0
$48,264
$0
$0
$1,164
$0
$0
$49,428
$109,000
$48,264
$1,164
$49,428
Major Strategic Projects
K22200
M18900
M19000
M19100
M19200
Review of Character Protection ArRequired in accordance with Local H
Heritage significance review (Inc tree
Halliday Park
Town Planning Scheme Review Local Planning Strategy
Morley Activity Centre - StreetscaDetailed Plan (outsource)
Maylands Town Centre
Car Parking Strategy
Morley City Centre
L20100
L20200
Morley City Centre - Infrastructure Plan
Morley City Centre - Street Design Plan
Division: 30 - Technical Services
Arterial Road Construction
M19300
M19400
Collier Rd
Broun Ave/Coode
Resurface Crimea to Dewar
Resurface Intersection
Other Road Construction
M19500
M19600
M19700
McGann St ROW NO 1
Upgrade ROW
Shaftesbury Ave & Arundel St ROUpgrade ROW
Morley Primary School
Parking and Paths
Page 55
6 OCTOBER 2015
Revised Budget
Actual
committed
Total
Other Road Grants
L21200
L21400
L21500
M19800
M19900
M20000
M20100
M20200
Collier Rd
Collier Rd
Walter Rd West
Garratt RD
Rudloc Rd
Broun Ave
Coode/Broun
Railway Pde
Resurface Dewer To Walter
Resurface Tonkin To Gray
Resurface Russell To Collier Rd
Resurface Guildrord to Whatley
Coode to R/B
Collier to Ellice
Protected right turn
Install Pelican Crossing
$0
$0
$0
$239,358
$240,987
$198,772
$500,000
$200,000
$19,411
$3,979
$37,051
$0
$0
$1,180
$800
$0
$0
$0
$1,120
$0
$0
$19,411
$3,979
$37,051
$0
$0
$2,300
$800
$0
$1,379,117
$62,421
$1,120
$63,540
$0
$12,400
$15,000
$37,000
$32,000
$19,000
$23,000
$12,000
$13,200
$11,000
$29,000
$18,200
$23,400
$8,000
$8,000
$23,000
$7,000
$8,000
$36,000
$16,200
$13,000
$50,000
$160,000
$61,000
$18,000
$12,000
$10,000
$21,000
$12,400
$9,000
$17,000
$14,000
$14,000
$17,400
$17,200
$25,000
$32,000
$10,600
$662
$7,670
$11,370
$34,681
$0
$0
$0
$0
$0
$0
$16,996
$16,354
$18,757
$5,739
$5,304
$22,698
$0
$0
$0
$0
$0
$0
$49,859
$1,167
$0
$272
$0
$0
$10,633
$6,868
$11,466
$18,559
$10,310
$14,470
$18,174
$21,319
$36,488
$0
$0
$0
$0
$0
$24,090
$0
$16,519
$8,377
$11,701
$8,948
$0
$0
$0
$0
$0
$0
$6,194
$8,259
$32,706
$13,077
$8,948
$0
$9,486
$0
$8,259
$9,908
$4,130
$0
$1,666
$248
$420
$0
$702
$0
$0
$2,065
$0
$9,636
$662
$7,670
$11,370
$34,681
$24,090
$0
$16,519
$8,377
$11,701
$8,948
$16,996
$16,354
$18,757
$5,739
$5,304
$22,698
$6,194
$8,259
$32,706
$13,077
$8,948
$0
$59,345
$1,167
$8,259
$10,180
$4,130
$0
$12,298
$7,116
$11,886
$18,559
$11,012
$14,470
$18,174
$23,384
$36,488
$9,636
$865,000
$339,818
$185,336
$525,155
$180,000
$68,000
$87,000
$26,000
$64,000
$92,000
$44,000
$38,000
$87,109
$46,000
$102,627
$0
$2,490
$0
$9,398
$391
$0
$0
$3,460
$0
$14,860
$0
$70,864
$17,895
$56,006
$63,321
$0
$0
$67,113
$0
$117,487
$0
$73,354
$17,895
$65,404
$63,712
$0
$0
$70,573
$0
$732,109
$118,366
$290,059
$408,425
$0
Base Grant Road Reconstruction
L24000
M20300
M20400
M20500
M20600
M20700
M20800
M20900
M21000
M21100
M21200
M21300
M21400
M21500
M21600
M21700
M21800
M21900
M22000
M22100
M22200
M22300
M22400
M22500
M22600
M22700
M22800
M22900
M23000
M23100
M23200
M23300
M23400
M23500
M23600
M23700
M23800
M23900
Cycleway End Of Wyatt Rd
Kelby Cl
Hokesfern St
Chobham Way
Armada St
Barnett Ct
Beaufort St (Little Section)
Young St
Tara St
Halliday St
Wylde Rd
Rowe Pl
Coultan Rd
McKie Pl
Peet Ct
Garson Ct
Lee Pl
Ashby St
Walter Crs
Rumble Crs
Tilford Pl
Carparks
Drainage/Kerbing
Replace Brick Paving
Cosentino Pl
Lancefield Rd
Magro Pl
Stone St
Ferguson St
Ferguson St
Wholley St
Rosher pl
Adelia St
Lincoln Rd
Gledden St
Robyn St
Kanimbla Way
Fiona St
Resurface
Resurface Lincoln to Cul de sac
Resurface Camboon to Chobham
Resurface Wolseley to Hokesfern
Resurface Coode to Coode
Resurface Russell to Marchant
Resurface Coode to Drake
Resurface Coode to Cul de sac
Resurface Coode to Kennedy
Resurface Kennedy to Drake
Resurface Cooper to Cul de sac
Resurface Logan to Cul de sac
Resurface Forder to Cul de sac
Resurface Wylde to Cul de sac
Resurface Wylde to Cul de sac
Resurface Benara to Cul de sac
Resurface Walter to Carpark
Resurface Charnwood to Bourne
Resurface Walter to Walter
Resurface Broun to Walter
Resurface Walter to Cul de sac
Resurface Carparks
Various
NA
Resurface Drake to CulDe sac
Resurface Chaffers to Paringa
Resurface Hannans to Cul De sac
Resurface Mcgann to Percy
Resurface Guildford to Sherwood
Resurface Mephan to Cul de sac
Resurface Derby to Traylen
Resurface Mephan to Gilbert
Resurface Guildford to Elizabeth
Resurface Wellington to Cul de sac
Resurface Robyn to Lincoln
Resurface Kanimbla to Camboon
Resurface Gledden to Cul de sac
Resurface Wellington to Devling
Roads to Recovery
M24000
M24100
M24200
M24300
M24400
M24500
M24600
M24700
M24800
M24900
Milne St
May St
Halvorson Rd
Timms Pl
Rodda St
Widgee Rd
Catherine St
Marchant Way
Ivanhoe St
Dewar St
Resurface Guildford to Carparks
Resurface Adelphi to Railway
Resurface Wellington to Wheller
Resurface Halvorson to Morley
Resurface Timms to Crimea
Resurface McGilvray to Camboon
Resurface Russell to Cul de sac
Resurface Dewar to Barnett
Resurface Hamersley to Chaffers
Resurface Russell To Collier
Page 56
6 OCTOBER 2015
Revised Budget
Actual
committed
Total
Footpath/Slab Replacement Programme
M25000
M25100
M25200
M25300
M25400
M25500
M25600
M25700
M25800
M25900
M26000
M26100
M26200
M26300
M26400
M26500
M26600
M26700
M26800
M26900
Morley Dr
New Path: Crimea to Timms Pl
Jennifer Rd
New Path: Morley to Robann
Bramwell Rd
New Path: Bramwell Rd to Bramwell
Bagshot Pl
New Path: Morley to Annison
Frimley Pl
New Path: Morley to Frimley
Frimley Way
New Path: Frimley to Crimea
McArthur St
New Path: Frimley to Puttenham
Peterborough Crs/Maidstone WayNew Path: School
Waltham Way
New Path: Morley to Waltham Res
Kennington Rd
New Path: Crimea to Ludlands
Fedders St
New Path: Crimea to Belfast
Wade St
New Path: Broadway to No 22
Marconi St
New Path: Morley to Newington
Solas Rd
New Path: Morley to Newington
Barnes Way
New Path: Morley to Aussat
Cardwell Ave
New Path: Crimea to Corderoy
Kennedy St
New Path: Walter to Tara
Miscellanious Slab Replacement Replace Slabs Various
Disability Committee
Disability Committee Various
COB Cycle Plan
COB Cycle report Various
$145,000
$9,000
$14,000
$9,000
$9,000
$25,000
$18,000
$32,000
$10,000
$33,000
$29,000
$10,000
$10,000
$10,000
$10,000
$8,000
$23,000
$40,000
$30,000
$80,000
$0
$10,880
$0
$13,003
$8,250
$23,186
$11,263
$21,458
$8,657
$0
$27,048
$8,994
$10,012
$6,582
$9,748
$0
$0
$7,212
$2,409
$0
$0
-$2,570
$10,735
-$1,260
$0
$0
$0
-$8,646
-$3,544
$0
$9,828
$0
-$3,780
-$1,133
-$4,220
$0
$0
$4,255
$0
$0
$0
$8,310
$10,735
$11,743
$8,250
$23,186
$11,263
$12,812
$5,113
$0
$36,876
$8,994
$6,232
$5,449
$5,528
$0
$0
$11,467
$2,409
$0
$554,000
$168,701
-$335
$168,366
$0
$100,000
$100,000
$5,000
$470,000
$124,000
$10,600
$200,000
$12,000
$864
$15,735
$1,382
$0
$28,695
$1,956
$934
$0
$0
$22,522
$0
$0
$40,091
$1,665
$0
$0
$0
$864
$38,257
$1,382
$0
$68,785
$3,622
$934
$0
$0
$1,021,600
$49,565
$64,278
$113,843
$82,000
$250,000
$0
$76,888
$74,545
$23,141
$74,545
$100,029
$332,000
$76,888
$97,687
$174,575
$199,505
$100,000
$120,956
$7,929
-$26,336
$3,297
$94,620
$11,226
$299,505
$128,885
-$23,040
$105,845
Parks Development
K27400
M27000
M27100
M27200
M27300
M27400
M27500
M27600
M27700
Replace post and rail which have rea
Post & Rail Fencing
Park Timber Structure RefurbishmPark Timber Structure Refurbishmen
Post and Rail replacement
Post and Rail replacemnet
Upgrade Fencing Halliday ReservBayswater Lacrosse Club
Irrigation replacement
Irrigation replacement
PumpService, maintenance and r Pump service, maintenance and repl
Flow Meters
Flow meters
Streetscape upgrades
Streetscape upgrades
Bedford RSL garden upgrades an Bedford RSL garden upgrade and irrig
Bore & Reticulation Development
K22400
L26100
Reticulation Replacement Program
Replace reserve irrigation Bayswater
Irrigation Replacement
Replacement of old irrigation assets
Gardens & Landscaping
L26400
L26500
Streetscape Upgrades
Guildford Penninsula Entry
Gardens & Landscaping
Entry statement
Page 57
6 OCTOBER 2015
Revised Budget
Actual
committed
Total
Environmental Development
J30000
K31800
K31900
K32100
L27100
L27200
L27800
M27800
M27900
M28000
M28100
M28200
M28300
M28400
M28500
M28600
M28700
M28800
M28900
M31400
Claughton Reserve River Restoration
Bayswater Brook Project, Living SWeld Square living stream
Foreshore Environmental Restora Bath Street stabilisation Area B
Eric Singleton Bird Sanctuary
Wetland rehabilitation
Bayswater Brook Living Stream - Weld Square
Clarkson and Tranby House Stabilisation
Bardon Park
Maylands Lakes Laboratory Cost Water Quality Monitoring
Weld Square Living Stream
Water Quality Monitoring
Bayswater Brook Water Quality RWater Quality Report
Eric Singleton Bird Sanctuary GroDisposal Cost of Sediment
Claughton Reserve Toilet Block u Art Upgrade of Toilet Block
EMRC Disaster Resilience FundsEMRC Flood Mapping Project
Riverside Gardens East Inclusive Request by aged care home for seat
Morley Senior Citizens Centre EnEnergy Efficiency Upgrade
Bayswater Library Solar Panels/BEnergy Efficiency Upgrade
Russell Street Park
Temporary Park
To develop drainage capacity unders
Morely Hydaulic Assessment
Maylands Lakes
Bollard Lights ,Walkway
Baigup - Swan Canning Rivers Recovery Project
$0
$0
$0
$1,175,853
$0
$111,870
$0
$12,000
$3,000
$18,000
$35,000
$80,000
$10,000
$9,000
$40,000
$25,000
$50,000
$50,000
$37,500
$0
$364
$577
$102
$463,884
$3,000
$68
$1,523
$1,903
$819
$3,046
$249
$0
$0
$0
$0
$0
$721
$0
$0
$2,250
$12,727
$0
$9,703
$864
$14,804
$8,842
$0
$0
$0
$0
$0
$0
$0
$0
$29,217
$364
$577
$102
$463,884
$3,000
$12,796
$1,523
$11,607
$1,683
$17,850
$9,091
$0
$0
$0
$0
$0
$721
$0
$0
$31,467
$1,657,223
$478,508
$76,157
$554,665
$49,935
$200,000
$80,000
$25,000
$70,000
$8,946
$0
$805
$0
$15
$0
$1,364
$0
$0
$0
$8,946
$1,364
$805
$0
$15
$424,935
$9,766
$1,364
$11,130
$0
$40,000
$90,000
$45,000
$53
$0
$6,601
$3,439
$0
$878
$0
$53
$0
$7,479
$3,439
$175,000
$10,094
$878
$10,971
$0
$0
$0
$0
$0
$15,000
$20,000
$75,000
$40,000
$15,000
$80,000
$590,000
$133
$260
$0
$12,824
$655
$0
$0
$32,100
$0
$0
$1,911
$125,039
$0
$0
$1,636
$1,352
$0
$0
$0
$0
$0
$60,535
$54,143
$133
$260
$1,636
$12,824
$2,006
$0
$0
$32,100
$0
$0
$62,446
$179,182
$835,000
$172,923
$117,666
$290,589
$100,000
$81,006
$5,194
$86,200
$100,000
$81,006
$5,194
$86,200
$0
Traffic Management
L28000
L28200
M29000
M29100
M29200
Traffic Management General
Pedestrian Crossing
Traffic Management General
Traffic Management Paving
Facility Access Improvements
General
Guildford Road
City Wide LATM
Various
Various
Drainage Construction
L28300
L28500
M29300
M29400
Flooding and Urban Water DesignDrainage Construction
Drainage - Halliday Park
Drainage Construction
Urban Water Sensative Design Continued UWSD
Drain Grates
Continued Drainage Grate upgrades
Other Technical Services Capital
D32100
K26100
L28800
L29100
L29200
M29500
M29600
M29700
M29800
M29900
M30000
M30100
Crossovers
Street Lighting
Asset Management
Street Lighting
Crossovers
Asset Management
Sundry Works
Steet Sign Upgrade
Bus Shelters
PAW Gates Reserve Lighting
Street Lighting
Crossovers
Installation of new street lights on ma
Asset Program Development
Upgrade of Street Lighting
New Crossover Construction
Consultants
Various
Various
Various
Various
Various
Various
Golf Course Development
M30200
Golf Course Development
Maylands, Embleton
Page 58
6 OCTOBER 2015
Revised Budget
Actual
committed
Total
Health Dept Capital
K22500
L32900
Landfill Restoration
Better Bins Grant Program
Contaminated site survey/studies rep
$38,455
$267,000
$0
$0
$8,300
$0
$8,300
$0
$305,455
$0
$8,300
$8,300
$0
$1,833,000
$59,214
$222,769
$434,798
$59,214
$657,568
$1,833,000
$281,984
$434,798
$716,782
$0
$18,000
$315
$0
$0
$17,745
$315
$17,745
$18,000
$315
$17,745
$18,060
$0
$0
$63,575
$84,000
$105,375
$81,000
$107,500
$98,035
$31,500
$0
$0
$12,918
$52,580
$40,636
$0
$0
$0
$0
$9,615
$950
$22,900
$31,500
$2,958
$47,025
$99,837
$0
$5,800
$9,615
$950
$35,818
$84,080
$43,594
$47,025
$99,837
$0
$5,800
$570,985
$106,135
$220,584
$326,718
$0
$4,951
$0
$4,951
$0
$4,951
$0
$4,951
$25,000
$35,000
$10,000
$15,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$85,000
$0
$0
$0
$1,044,651
$13,433
Plant & Equipment
L30300
M30600
Fleet and Major Plant replacement Program
Plant & Fleet Replacement Prog Replacement of Plant
Graphical Information Services
L30700
M30900
Surveying Leica GS15 Receiver SSurveying Leica GS15 Receiver Sma
Development Application Server RDevelopment Application Server Rene
Division: 40 - Financial Services
Information Services
L30900
L31500
M10000
M10100
M10200
M10300
M10400
M10500
M10600
PC Replacement Program
4 year replacement schedule for work
Replacement schedule for laptops an
Equipment Renewals
Virtual Infrastructure Server Repla4 Year replacement program for serve
Virtual Infrastructure Storage Rep 4 Year replacement program for stora
4 Year replacement program for work
PC replacement program
Upgrade corporate security hardware
Security Compliance
4 Year replacement program for netw
Network infrastructure
Solution to archive inbound and outbo
E-mail Archiving
Replacement schedule for laptops an
Equipment Renewals
Systems Development - Finance
L31800
Data Address Integrity Software Property File
Morley Sport & Recreation Centre
M31000
M31100
M31200
M31300
Air Conditioning
Storage Facility
Storage Facility
Carpet Squares
Wall Vents, Diffusers and 2 x split sy
Wellington Room
Green and Mangini Rooms
Entry , Admin Area
Aged Persons Homes
$13,433
Grand Total
$17,263,953
Page 59
$2,478,084
$2,064,366
$4,542,450
7.2.2
6 OCTOBER 2015
List of Payments for the Period Ended 22 September 2015
Officer:
EXECUTIVE SUMMARY
Application:
For Council to note the List of Payments paid under the CEO's delegated authority for the period
ended 22 September 2015.
Key Issues:
This report presents the List of Payments, comprising Attachments 1, 2, 3 and 4, made under
delegated authority during the period ended 22 September 2015 totalling $5,280,705.87 in
accordance with Regulation 13(1) of the Local Government (Financial Management) Regulations
1996.
BACKGROUND
Council has delegated to the CEO the exercise of its power to make payments from the City's
Municipal and Trust Funds in addition to Aged Care accounts in accordance with Regulation 13
of the Local Government (Financial Management) Regulations 1996.
A list of accounts paid by the CEO is to be provided to Council where such delegation is made.
CONSULTATION
Not applicable.
ANALYSIS
A list of payments is presented to Council each month for confirmation and endorsement in
accordance with the Local Government (Financial Management) Regulations 1996.
Payments drawn from the Municipal Account for the period ended 22 September 2015 are
included at (Attachment 1) and summarised in the table below.
Payments drawn from the Trust Account for the period ended 22 September 2015 are included at
(Attachment 2) and summarised in the table below.
No payments were drawn from the Aged Persons Homes Account for the period ended
22 September 2015.
Payment Type
Municipal Account
Cheques
Electronic Fund Transfers (EFT)
Total
Trust Account
Cheques
Total Payments
Reference
Amount
100199 - 100373
EF021432 - EF021739
$3,024,118.21
$2,187,590.27
$5,211,708.48
400060 - 400101
$68,997.39
$5,280,705.87
Page 60
6 OCTOBER 2015
Note
During the period ended 22 September 2015, the following cheques from previous months were
cancelled:
Municipal Fund:
• Cheques numbered: 213540, 213631 and 100187 totalling $2,412.60.
Trust Fund:
• Nil.
A summary of corporate credit card expenses is shown at Attachment 3 in accordance with
Policy No. FS-P40 Corporate Credit Card.
All other payments of a direct debit nature made from the Municipal Account, Trust Account and
Aged Persons Homes Account including: bank fees; payroll payments; and other direct payment
arrangements, are represented at (Attachment 4).
OPTIONS
Not applicable.
CONCLUSION
That Council notes the List of Payments for the period ended 22 September 2015 comprising
Attachments 1, 2, 3 and 4 totalling $5,280,705.87.
All accounts are for goods and services that have been duly incurred and authorised for payment
in accordance with the budget allocation and statutory obligations. This provides for the effective
and timely payment of the City's contractors and other creditors.
STRATEGIC LINK
applies:
Theme:
Aspiration:
Leadership and Governance
Outcome L1: Accountable and good governance.
Outcome L2: Prudent management of financial resources.
Council Policy - Procurement FS-P19 (amended).
Council has delegated to the CEO the exercise of its authority to make payments from the
Municipal and Trust Funds and the Aged Care Homes accounts, therefore, in accordance with
Regulation 13(1) of the Local Government (Financial Management) Regulations 1996, a list of
accounts paid by the CEO is prepared each month showing each account paid since the list was
prepared.
VOTING REQUIREMENTS
Page 61
6 OCTOBER 2015
ATTACHMENTS
1.
Schedule of Accounts - Municipal Fund.
2.
Schedule of Accounts - Trust Fund.
3.
Summary of Credit Card Expenses.
4.
Electronic Fund Transfers.
That Council notes the List of Payments for the period ended 22 September 2015 paid
under delegated authority in accordance with Regulation 13(1) of the Local Government
(Financial Management) Regulations 1996 comprising Attachments 1, 2, 3 and 4.
Moved:
Seconded:
Page 62
Attachment 1
Page 63
6 OCTOBER 2015
Page 64
6 OCTOBER 2015
Page 65
6 OCTOBER 2015
Page 66
6 OCTOBER 2015
Page 67
6 OCTOBER 2015
Page 68
6 OCTOBER 2015
Page 69
6 OCTOBER 2015
Attachment 2
Page 70
6 OCTOBER 2015
6 OCTOBER 2015
Attachment 3
SUMMARY OF CORPORATE CREDIT CARD EXPENSES
AUGUST 2015 DEBITED IN SEPTEMBER 2015
$
CHIEF EXECUTIVE OFFICER
Mayor Conference
Councillors Conference
CEO Conference
Parking
Subscriptions
Functions & Receptions
Card Fee
125.00
2,169.50
275.00
5.15
2,465.00
65.00
8.00
5,112.65
DIRECTOR FINANCE & CORPORATE SERVICES
Computer Peripherals
Fuel
Debt Recovery
Card Fee
90.99
273.87
95.25
8.00
468.11
DIRECTOR PLANNING & DEVELOPMENT SERVICES
Business Forum
Fuel
Card Fee
64.90
52
8.00
124.90
DIRECTOR TECHNICAL SERVICES
Subscriptions
Civic Allowance
Conference
Functions & Receptions
Stationery
Card Fee
402.05
129.31
1,469.75
193.50
45.83
8.00
2,248.44
DIRECTOR COMMUNITY SERVICES
Conference
Marketing
Functions
Card Fee
41.49
288.40
1,327.26
8.00
1,665.15
TOTAL AMOUNT DEBITED FROM MUNICIPAL ACCOUNT 10/08/15
Page 71
$
9,619.25
6 OCTOBER 2015
Attachment 4
ELECTRONIC FUND TRANSFERS
1 September 2015
to
Date
Amount
22 September 2015
Details
MUNICIPAL ACCOUNT
NATIONAL AUSTRALIA BANK
WESTPAC
01/09/2015
02/09/2015
03/09/2015
03/09/2015
07/09/2015
08/09/2015
10/09/2015
14/09/2015
16/09/2015
01/09/2015
03/09/2015
14/09/2015
Total
3,316.37
721,205.83
98.85
1,700,000.00
1,727.50
10,783.69
800,000.00
361.32
755,699.14
25,729.08
2,100,000.00
606.10
6,119,527.88
17/09/2015
10/09/2015
Total
50.75
600,665.52
600,716.27
Merchant Fees
Wages
Wages
New Investment
Wages
Wages
New Investment
Activity Fees
Wages
Merchant Fees
New Investment
Merchant Fees
AGED PERSONS ACCOUNT
NATIONAL AUSTRALIA BANK
WESTPAC
Grand Total
$6,720,244.15
Page 72
Activity Fees
Aged Care Subsidies to Juniper
7.2.3
6 OCTOBER 2015
Investment Portfolio for the Period Ended 22 September 2015
Officer:
EXECUTIVE SUMMARY
Application:
For Council to note the performance of the City's Investment Portfolio for the period ended
22 September 2015.
Key Issues:
The purpose of this report is for Council to note the Investment Portfolio as summarised by
(Attachment 1).
BACKGROUND
In accordance with Regulation 34 of the Local Government (Financial Management), a monthly
report on the City's Investment Portfolio is to be presented to Council.
Council's Investment Policy FS - P09 details the manner in which the City is to manage the
investment portfolio ensuring:
•
a high level of security;
•
an adequate level of diversification to spread risk; and
•
sufficient liquidity to meet all reasonably anticipated cash flow requirements (ready access
to funds for daily requirements).
Investments are expected to achieve a predetermined market average rate of return that takes
into account the Council's risk tolerance.
Council's investment portfolio (Attachment 1) is spread across several financial institutions in
accordance with the risk management guidelines as contained in the policy.
•
Maximum Risk Exposure - The City policy sets a portfolio credit framework which limits the
credit exposure of the City's investment to the following Standard & Poor's (S&P) rated
banking institutions.
S&P
Long-Term Rating
AAA
AA
A
BBB+
•
S&P
Short-Term Rating
A-1+
A-1
A-2
A-2
Maximum Risk Limit
% Credit Rating
100%
100%
60%
10%
The Maximum Diversification limits allowed under Council's policy are as follows:
S&P
Long-Term Rating
AAA
AA
A
BBB+
S&P
Short-Term Rating
A-1+
A-1
A-2
A-2
CONSULTATION
Not applicable.
Page 73
Diversification Limit
% by Institution
45%
35%
10%
10%
6 OCTOBER 2015
ANALYSIS
Total investments for the period ended 22 September 2015 were $85,899,851.24 compared with
$79,521,596.79 for the period ended 30 September 2014.
The majority of the City's investment portfolio is held as internally restricted ($46,354,190.98) and
externally restricted ($5,558,713.94) cash reserves to satisfy the City's legislative responsibilities
and to set aside funds for future projects. The balance of investment funds represents working
capital and funding required for the City's 2015-16 operating and capital expenditure
requirements.
22 September 2015
Average
$
Rate %
COB General
COB Reserve
COB Trust
Aged
Total
33,986,946.32
22,563,105.22
5,558,713.94
23,791,085.76
$85,899,851.24
2.75
2.84
2.93
2.80
2.81%
30 September 2014
Average
$
Rate %
%
39.56
26.27
6.47
27.70
100.00%
31,042,406.84
23,564,173.00
4,843,310.64
20,071,706.31
$79,521,596.79
3.49
3.52
3.47
3.49
3.49
%
39.04
29.63
6.09
25.24
100.00%
The City's Investment portfolio meets the risk and diversification limits as detailed in the
Council Policy FS - P09 as follows:
ALLOCATION OF INVESTMENTS
S & P Rating
Bank
Actual $ Invested
AA
AA
AA
A
A
National Australia Bank
BankWest
Westpac Bank
Suncorp Bank
Bendigo Bank
Total
27,684,486.14
19,522,537.33
27,406,703.55
6,600,394.74
4,685,729.48
$85,899,851.24
Page 74
Diversification
% of Amount
Threshold %
Invested
32.23%
22.73%
31.91%
7.68%
5.45%
100.00%
35%
35%
35%
10%
10%
6 OCTOBER 2015
Interest rates are now at an historic low and are likely to affect investment earnings in the short
term. These earnings from interest on investments will continue to be monitored in the context of
the 2015-16 budget estimates.
OPTIONS
Not applicable.
CONCLUSION
That Council receives the Investment Portfolio Report for the Period Ended 22 September 2015
for the amount of $85,899,851.24.
Income earned from investments is recognised in the City's financial accounts. The Municipal
Fund interest revenue for the period ended 22 September 2015 totals $110,917.62 and interest
earned on reserve accounts totals $162,674.46. All other investment earnings are journalled to
the appropriate income accounts.
STRATEGIC LINK
applies:
Theme:
Aspiration:
Outcome L2: Prudent management of financial resources.
Council Policy - Investment of Council Funds PS-P09.
VOTING REQUIREMENTS
ATTACHMENTS
1.
Investment Register and Earnings as at 22 September 2015.
That Council notes the Investment Portfolio
22 September 2015 for the amount of $85,899,851.24.
Moved:
Seconded:
Page 75
Report
for
the
Period
Ended
6 OCTOBER 2015
Attachment 1
Source
COB General Funds
COB Reserve
Trust General
Bank
Date
Effective
BankWest
18/08/2015
BankWest
06/08/2015
BankWest
20/08/2015
BankWest
06/08/2015
BankWest
25/08/2015
BankWest
06/08/2015
National Australia
24/08/2015
Bank
BankWest
11/08/2015
National Australia
06/08/2015
Bank
BankWest
25/08/2015
BankWest
22/09/2015
National Australia
06/08/2015
Bank
National Australia
11/08/2015
Bank
Westpac Bank
11/08/2015
Westpac Bank
11/08/2015
Westpac Bank
13/08/2015
Westpac Bank
13/08/2015
National Australia
20/08/2015
Bank
National Australia
20/08/2015
Bank
Westpac Bank
20/08/2015
National Australia
20/08/2015
Bank
National Australia
10/09/2015
Bank
National Australia
04/08/2015
Bank
Westpac Bank
20/08/2015
National Australia
20/08/2015
Bank
Westpac Bank
25/08/2015
Westpac Bank
01/09/2015
Westpac Bank
03/09/2015
Westpac Bank
03/09/2015
Westpac Bank
18/08/2015
COB General Funds Total
BankWest
03/09/2015
Westpac Bank
11/08/2015
Westpac Bank
03/09/2015
National Australia
11/08/2015
Bank
National Australia
20/08/2015
Bank
Bendigo Bank
01/09/2015
COB Reserve Total
BankWest
20/08/2015
Suncorp Bank
02/07/2015
National Australia
24/08/2015
Bank
Trust General Total
Term
Interest
Rate
Amt Invested
$
37
54
40
56
44
68
2.35%
2.60%
2.35%
2.60%
2.40%
2.65%
1,000,000.00
1,000,000.00
1,001,972.60
1,000,000.00
850,000.00
1,300,000.00
2,382.19
3,846.58
2,580.42
3,989.04
2,459.18
6,418.08
1,002,382.19
1,003,846.58
1,004,553.02
1,003,989.04
852,459.18
1,306,418.08
52
2.60%
1,000,000.00
3,704.11
1,003,704.11
72
2.60%
1,000,000.00
5,128.77
1,005,128.77
82
2.88%
1,000,000.00
6,470.14
1,006,470.14
63
35
2.60%
2.35%
1,002,301.37
800,000.00
4,498.00
1,802.74
1,006,799.37
801,802.74
84
2.88%
1,000,000.00
6,627.95
1,006,627.95
86
2.88%
1,000,000.00
6,785.75
1,006,785.75
91
93
98
103
2.88%
2.88%
2.88%
2.88%
1,450,815.96
1,000,000.00
850,000.00
1,000,000.00
10,417.26
7,338.08
6,572.71
8,127.12
1,461,233.22
1,007,338.08
856,572.71
1,008,127.12
98
2.88%
1,000,000.00
7,732.60
1,007,732.60
105
2.88%
1,000,000.00
8,284.93
1,008,284.93
110
2.88%
900,000.00
7,811.51
907,811.51
112
2.88%
600,000.00
5,302.36
605,302.36
91
2.85%
800,000.00
5,684.38
805,684.38
135
2.90%
2,600,000.00
27,887.67
2,627,887.67
119
2.88%
1,000,000.00
9,389.59
1,009,389.59
124
2.88%
1,000,000.00
9,784.11
1,009,784.11
119
126
126
133
210
2.85%
2.85%
2.86%
2.86%
2.90%
61
93
133
2.60%
2.88%
2.86%
1,200,000.00
831,856.39
1,000,000.00
1,100,000.00
3,700,000.00
33,986,946.32
3,548,535.58
1,843,655.14
5,342,677.52
182
2.93%
8,260,075.27
120,678.57
8,380,753.84
182
2.88%
1,851,599.11
26,589.98
1,878,189.09
275
2.88%
63
152
2.60%
3.05%
1,716,562.60
22,563,105.22
585,870.62
250,000.00
185
2.90%
260,000.00
3,821.64
263,821.64
1,095,870.62
9,626.17
1,105,496.79
Page 76
Invest
Yield $
Maturity
Amount $
11,150.14 1,211,150.14
8,184.10
840,040.49
9,872.88 1,009,872.88
11,463.51 1,111,463.51
61,734.25 3,761,734.25
273,430.15 34,260,376.47
15,419.12 3,563,954.70
13,528.89 1,857,184.03
55,678.02 5,398,355.54
37,247.06 1,753,809.66
269,141.64 22,832,246.86
2,629.19
588,499.81
3,175.34
253,175.34
Source
Bank
Date
Effective
Term
Interest
Rate
Trust Specific
National Australia
09/07/2015
91
2.95%
Bank
National Australia
09/07/2015
91
2.95%
Bank
National Australia
09/07/2015
124
2.96%
Bank
National Australia
03/09/2015
91
2.86%
Bank
National Australia
09/07/2015
152
2.97%
Bank
National Australia
09/07/2015
152
2.97%
Bank
National Australia
09/07/2015
180
2.98%
Bank
National Australia
09/07/2015
180
2.98%
Bank
National Australia
09/07/2015
182
2.98%
Bank
National Australia
09/07/2015
189
2.98%
Bank
National Australia
09/07/2015
191
2.98%
Bank
National Australia
10/09/2015
154
2.87%
Bank
Trust Specific Total
Aged General Funds
BankWest
18/08/2015
37
2.35%
(Restricted)
National Australia
06/08/2015
91
2.88%
Bank
BankWest
17/09/2015
61
2.60%
Westpac Bank
15/09/2015
91
2.85%
Westpac Bank
03/09/2015
126
2.86%
Suncorp Bank
01/09/2015
182
2.85%
Aged General Funds (Restricted) Total
Aged Prudential
National Australia
20/08/2015
49
2.65%
Requirements Reserve Bank
Bendigo Bank
01/09/2015
275
2.88%
Aged Prudential Requirements Reserve Total
Aged General Reserve Suncorp Bank
14/04/2015
182
3.00%
BankWest
03/09/2015
63
2.60%
BankWest
15/09/2015
91
2.85%
Suncorp Bank
21/08/2015
186
2.90%
Westpac Bank
18/08/2015
212
2.90%
Bendigo Bank
01/09/2015
275
2.88%
Bendigo Bank
01/09/2015
275
2.88%
Aged General Reserve Total
Grand Total
Amt Invested
$
6 OCTOBER 2015
Invest
Yield $
Maturity
Amount $
526,196.56
3,870.07
530,066.63
123,247.92
906.46
124,154.38
342,102.79
3,440.15
345,542.94
190,000.00
1,354.78
191,354.78
500,000.00
6,184.11
506,184.11
280,437.70
3,468.51
283,906.21
400,000.00
5,878.36
405,878.36
79,323.25
1,165.73
80,488.98
500,000.00
7,429.59
507,429.59
500,000.00
7,715.34
507,715.34
500,000.00
7,796.99
507,796.99
521,535.10
6,315.29
527,850.39
4,462,843.32
1,407,482.44
55,525.38
3,352.89
4,518,368.70
1,410,835.33
522,566.83
3,752.17
526,319.00
1,529,627.91
1,025,168.11
619,044.99
1,398,056.41
6,501,946.69
6,646.55
7,284.31
6,111.75
19,867.72
47,015.39
1,536,274.46
1,032,452.42
625,156.74
1,417,924.13
6,548,962.08
4,722.28
1,332,123.89
1,327,401.61
1,174,862.60
2,502,264.21
2,000,000.00
2,768,779.05
727,967.76
2,952,338.33
4,543,485.44
929,535.37
864,768.91
14,786,874.86
25,492.91 1,200,355.51
30,215.19 2,532,479.40
29,917.81 2,029,917.81
12,425.37 2,781,204.42
5,172.56
733,140.32
43,629.90 2,995,968.23
76,529.72 4,620,015.16
20,169.64
949,705.01
18,764.30
883,533.21
206,609.30 14,993,484.16
85,899,851.24
891,563.22 86,791,414.46
GENERAL LEDGER BALANCES
Ledger Source
Municipal
Aged
Account
1000-5024
1000-5041
1000-5044
Total: Municipal
1002-5046
1002-5050
1002-5074
Total: Aged
Grand Total
Description
Investment - COB General Funds
Investment - COB Reserve
Investment - Trust
Investment - Aged General Funds (Restricted)
Investment - Prudential Requirements Reserve
Investment - Aged General Reserve
Page 77
GL $
33,986,946.32
22,563,105.22
5,558,713.94
$62,108,765.48
6,501,946.69
2,502,264.21
14,786,874.86
$23,791,085.76
$85,899,851.24
6 OCTOBER 2015
INTEREST EARNINGS FOR YEAR 2015/2016
Date:
22-Sep-15
MONTHLY PROGRESSIVE INTEREST EARNINGS
Percentage of year elapsed:
Month
Jul-15
Aug-15
Sep-15
Oct-15
Nov-15
Dec-15
Jan-16
Feb-16
Mar-16
Apr-16
May-16
Jun-16
Municipal
23,172.95
169,544.64
110,917.62
Reserve
Total
0.00
0.00
162,674.46
23,172.95
169,544.64
273,592.08
FULL YEAR BUDGET ESTIMATES
Municipal
BUDGET
$873,334.00
Reserve
Total
$690,000.00
$1,563,334.00
Page 78
25.21%
YTD Actual vs
Budget %
Progressive % of
Budget
17.79%
65.07%
70.00%
1.48%
10.85%
17.50%
7.2.4
6 OCTOBER 2015
Status Report - Donations Granted Under Delegated Authority
Officer:
EXECUTIVE SUMMARY
Application:
For Council to receive the status report on donations granted under the CEO's delegated
authority for September 2015.
Key Issues:
In accordance with Donations Policy FS-P43, this report presents the list of donations made
under delegated authority during September 2015.
BACKGROUND
At its meeting of 25 February 2014, Council resolved:
"That Council:
1.
Adopts the new Policy FS-P43 Donations inclusive of the words 'State or National
representative events' in Clause 1 of the Policy and removes Policies FS-P12 Donations
and FS-P21 Donations to Groups from the Policy Register.
2.
Delegates authority to the Chief Executive Officer to approve donations, in accordance with
section 5.42 of the Local Government Act 1995, where applications meet Council's policy
and the amount does not exceed $200.
3.
Receives a monthly report noting the donations approved under delegated authority."
CONSULTATION
Not applicable.
ANALYSIS
A list of donations granted under delegated authority for the month of September 2015 is
attached for Councillors’ information (Attachment 1).
OPTIONS
Not applicable.
CONCLUSION
That Council receives this status report on the donations granted under delegated authority for
the month of September 2015, as contained in Attachment 1.
The Donations allocation in the 2015-16 Budget is $60,000, $20,297.20 of which has been
expended to date this financial year.
STRATEGIC LINK
applies:
Theme:
Aspiration:
Page 79
6 OCTOBER 2015
Outcome L2 Prudent management of financial resources.
Donations Policy FS-P43 applies.
VOTING REQUIREMENTS
ATTACHMENTS
1.
List of donations granted during September 2015.
That Council receives this status report on the donations granted under delegated
authority for the month of September 2015, as contained in Attachment 1.
Moved:
Seconded:
Page 80
Attachment 1
Page 81
6 OCTOBER 2015
7.2.5
6 OCTOBER 2015
Donation Request - Autism West Support Inc.
Applicant:
Officer:
Autism West Support Inc.
EXECUTIVE SUMMARY
Application:
For Council to consider a funding request from Autism West Support Inc. for conduct of a social
group in Morley for adolescents with high-functioning Autism Spectrum Disorder (ASD) aged
between 13 and 18 years.
Key Issues:
This report provides an overview of a request from Autism West Support Inc. to defray the costs
of the group's operations in Morley.
BACKGROUND
Autism West Support Inc. is running the Youth Engaging Successfully (YES) Group which is a
social group for adolescents with high-functioning ASD. YES Group provides participants aged
between 13 and 18 years with opportunities to engage in social and recreational activities that
allow them to pursue common interests with other like-minded teenagers.
A major focus of this group is on participants spending their weekly catch-ups engaging in shared
interactions and activities that are fun, friendly, relaxed and inclusive. The YES Group North is
meeting in Term 4 (October, November and December) at Infant Jesus Church, Morley. The
cost of participation is $270 for nine weeks. The applicant advises that the group is sustainable
at 13 enrolments, and at this point they only have eight, so have postponed the group's
commencement to Term 4 to try to increase numbers. In addition to financial assistance, the
applicant would appreciate any marketing assistance.
Autism West Support Inc. is a not-for-profit incorporated association with no government funding
and is run predominately by volunteers.
Whilst the application is for $1,434.98 (GST inclusive), the group has indicated that "support big
or small would help the community in the City of Bayswater affected by ASD".
CONSULTATION
Not applicable.
ANALYSIS
Community programs such as the YES Group North build community harmony and provide a
sense of belonging for individuals.
The program meets the following eligibility criteria for a Community Donation as the initiative:
•
•
•
•
•
provides a direct benefit to the city community by delivering community or cultural
services, activities or resources;
meets the needs of the community in general or specific target groups such as children;
young people; and culturally and linguistically-diverse groups;
facilitates open public access to the program/event;
complements existing community and cultural services, programs and resources provided
by the City of Bayswater, government and non-government agencies; and
is for a community group which is an incorporated not-for-profit organisation.
Page 82
6 OCTOBER 2015
The applicant is also required to acknowledge the contribution made by the City of Bayswater,
i.e. signage at the event/s and/or inclusion of the City of Bayswater logo in any promotional
advertising.
OPTIONS
OPTION
ESTIMATED COST
($)
BENEFIT
RISK
• Retains the City's
financial capacity to
support other
community events,
initiatives and
programs eligible for
the Donations
Program.
• The YES Group
North runs and is
provided in the City
in the planned form
in 2015.
• The social group
does not proceed in
its intended form.
1.
Council
declines
the
funding
request
from
$0
2.
Council accedes to the
request from Autism West
Support Inc. for financial
assistance to run the YES
Group in Morley.
$1,434.98
3.
Council
approves
a
smaller
donation
to
towards the cost of
running the YES Group in
Morley and also assists
with promotion of the
program.
$400 plus in-kind
support.
(Promotion of
event using the
City's resources).
• This provides a
portion of funding for
the 2015 program
and also assists in
creating awareness
of the program.
• The City may not
have the funds to
support other
community events
and programs for
2015-16.
• The actual program
for the social group
may change from
its intended form.
CONCLUSION
Option 3 is recommended i.e. that Council approves the request of Autism West Support Inc. for
financial assistance comprising a donation of $400 to hold the 2015 YES Group for adolescents
with ASD and also in-kind assistance to promote awareness in the community of the program.
The donation allocation in the 2015-16 budget is $60,000, $20,297.20 of which has been
STRATEGIC LINK
applies:
Theme
Our Community.
Aspiration:
A resilient community with a strong sense of purpose that is able to celebrate its
diversity in numerous ways.
Outcome C1:
Facilities that offer a sense of community, that cater for a range of affordable
services and social amenity.
Donation Policy FS-P43 applies.
Page 83
6 OCTOBER 2015
VOTING REQUIREMENTS
ATTACHMENTS
Not applicable.
That Council donates $400 to Autism West Support Inc. towards the cost of running the
Youth Engaging Successfully (YES) Group in Morley for adolescents with high functioning
Autism Spectrum Disorder (ASD) and also assists with promotion of the program.
Moved:
Seconded:
Page 84
7.2.6
6 OCTOBER 2015
Donation Request - Peninsula Golf Club Inc - Peninsula Pairs Golf Event
Applicant:
Officer:
Peninsula Golf Club Inc.
EXECUTIVE SUMMARY
Application:
For Council to consider a request from the Peninsula Golf Club Inc. for financial assistance of
$500 towards the Peninsula Pairs Golf Day event which it is hosting at the Maylands Peninsula
Golf Course on Wednesday 18 November 2015.
Key Issues:
•
This report outlines a donation request from the Peninsula Golf Club Inc. for $500 towards
the 2015 Peninsula Pairs Golf Day Event.
•
The Peninsula Golf Club Inc. supports the Peninsula Golf Course by way of green fees.
Over 70 players play on a weekly basis at one or both of the 2 sessions.
BACKGROUND
The Peninsula Golf Club Inc. is part of the WA Golf League which was formed as an association
of public golf course clubs in 1975. The Club has over 120 registered members, in excess of 35
of whom play each Wednesday and in excess of 40 each Sunday.
The Peninsula Pairs is the Peninsula Golf Club Inc's major WA Golf League tournament and
fundraising event for the year, and is open to members of clubs in the League. This event
generates approximately $3,500 in green fees on the day, and this year it will be held on
Wednesday 18 November.
The Peninsula Pairs has been hosted by the Peninsula Golf Club Inc. for the past nine years, and
last year it attracted more than 120 participants. The event includes a pre-game sausage sizzle
and a sit-down dinner afterwards including the presentation of prizes for the day.
Major sponsors of the event include the Maylands Peninsula Golf Course Pro Shop (Golf Oracle)
and the Swanbank Tavern. Many other prizes are donated by club members and local
businesses.
The Club will invite Councillors and their partners to participate on the day, and present the Cup
to the winning pair after dinner.
The applicant is seeking a donation of $500 towards the event.
All sponsors are acknowledged in the lead-up promotion and on the day.
Our records show that each year since 2009 Council has granted a donation of $400 to the Club
towards the Peninsula Pairs Golf Day event for the respective year.
CONSULTATION
Nil.
Page 85
6 OCTOBER 2015
ANALYSIS
This request meets the eligibility criteria for a community donation as the initiative:
•
provides a direct benefit to the city community by delivering community or cultural
services, activities, or resources;
•
facilitates open public access to the event or activity;
•
complements existing community and cultural services, programs and resources provided
by the City of Bayswater, government and non-government agencies; and
•
is for a community group which is an incorporated not-for-profit organisation.
The applicant must also agree to acknowledge the contribution made by the City of Bayswater
via, for instance, signage at the event/s; and/or inclusion of the City of Bayswater logo in any
promotional material or advertising.
OPTIONS
OPTION
ESTIMATED
COST ($)
BENEFIT
RISK
Retains the City's financial
capacity to support other
community
events,
initiatives and programs
eligible
under
the
Donations Program.
This donation provides
funding for the 2015
presentation in line with the
funding request.
This
amount
provides
funding for the 2015
presentation and assists
the City's financial capacity
to support other community
events.
The annual presentation
may not proceed in its
intended form.
1.
Council
declines
the
funding
request
from
$0
2.
Council accedes to the
donation request from
$500
3.
Council
approves
a
smaller
donation
consistent with previous
years.
$400
CONCLUSION
Option 3 is recommended having regard to the Donations Policy and consistent with past
donation levels to this annual event.
The donation allocation in the 2015-16 budget is $60,000, $20,297.20 of which has been
STRATEGIC LINK
applies:
Theme:
Aspiration:
Our Community
Page 86
Outcome C2
6 OCTOBER 2015
Cohesive community in which residents feel a sense of safety, pride and
belonging.
Donations Policy FS-P43 applies.
VOTING REQUIREMENTS
ATTACHMENTS
Nil.
That Council approves a donation of $400 to Peninsula Golf Club Inc. towards its annual
Peninsula Pairs Golf Day event being conducted at the Maylands Peninsula Golf Course
on Wednesday 18 November 2015.
Moved:
Seconded:
Page 87
7.2.7
6 OCTOBER 2015
Exemption from Rates - Casa Mia Montessori Playgroup Inc
Location:
Applicant:
Officer:
5 Tara Street, Morley
Casa Mia Montessori Playgroup Inc
EXECUTIVE SUMMARY
Application:
For Council to consider an application from Casa Mia Montessori Playgroup Inc for an exemption
from rates on 5 Tara Street, Morley.
Key Issues:
•
Section 6.26 (2)(g) of the Local Government Act 1995 (the Act) states "land used
exclusively for charitable purposes" is not rateable.
•
The Act does not define these terms and so it is for Council to interpret and apply
legislation having regard to a number of considerations.
•
The property at 5 Tara Street, Morley is used for the provision of playgroup activities.
•
Casa Mia Montessori Playgroup is a structured playgroup based on Montessori
philosophy and learning through play.
BACKGROUND
Council has received an application from Casa Mia Montessori Playgroup for an exemption from
rates under section 6.26(2)(g) of the Act for the property at 5 Tara Street, Morley. This property
is leased by the applicant and has been since 1 November 2013; this application is the first for
this address.
The property located at 5 Tara Street, Morley is classified as an Educational Premise and is used
as the Playgroup's activity centre. In Casa Mia Montessori Playgroup's application for a rates
exemption, it has indicated that it occupies the whole building and that there are commercial
activities conducted at the property including regular playgroup sessions which are conducted at
a standard fee.
Casa Mia Montessori Playgroup is a structured playgroup based on Montessori philosophy and
learning through play.
As per the Lease Agreement between the City of Bayswater and Casa Mia Montessori
Playgroup, effective 1 November 2013, all outgoing costs are the responsibility of the tenant.
This lease ends 31 October 2015. Distinct from this application, Council resolved at its
25 August 2015 Ordinary Meeting to work with Casa Mia Montessori Playgroup to find alternative
premises for the period 1 November 2015 to 1 April 2016 (or vacation of the building at 2 Hudson
Street). Since this meeting, agreement has been reached with the City of Bayswater Child Care
Centre Association (Inc.) to use, in the interim period, premises located at Roberts Street,
Bayswater.
In addition to this, Council resolved to offer Casa Mia Montessori Playgroup a 5-year User
Agreement from April 2016 for the property at 2 Hudson Street, Bayswater with the tenant to pay
rent and all outgoings. To assist Casa Mia Montessori Playgroup with moving/storage costs,
Council, at its Ordinary Meeting of 25 August 2015, approved a donation of $1,500.
Casa Mia Montessori Playgroup is not a registered charity but is a not-for-profit incorporated
association.
Page 88
6 OCTOBER 2015
CONSULTATION
On 10 September 2015 it was confirmed verbally by both the Cities of Swan and Stirling that they
do not grant rates exemptions to playgroups for properties located within their boundaries.
ANALYSIS
This application can be considered under section 6.26(2)(g) of the Act, which states "land used
exclusively for charitable purposes" is not rateable. The Act does not define the terms "charitable
purposes" or "exclusively" so it is for Council to interpret and apply the legislation having regard
to applicable case law and any other legal provisions.
To be a charitable purpose, within the scope of the definition in the Local Government Act 1995,
the purpose must either fall within the list of purposes detailed in the Charitable Uses Act of 1601
or within one of the following four categories of charitable purposes as set out under Pemsel's
rule:
(a)
relief of poverty;
(b)
advancement of education;
(c)
advancement of religion; and
(d)
other purposes beneficial to the community not falling under any of the preceding
categories.
In addition to the above case law, the Charities Act 2013, effective 1 January 2014, defines
charity as:
•
an entity that is not-for-profit; and
•
the purpose of that entity is for public benefit including:
o
advancing education; and
o
relieving the poverty, distress or disadvantage of individuals or families.
On the basis of the current use of 5 Tara Street, Morley, it is recommended Council not approve
a rates exemption under section 6.26(2)(g) of the Act.
OPTIONS
OPTION
1.
Not approve a rates
exemption.
2.
Approve rates
exemption for the
period 1 July 2015 to
31 October 2015.
ESTIMATED
COST ($)
Nil.
BENEFIT
RISK
Rates revenue of
approximately
$1,293.26 per
annum.
The legal and financial
implications of any appeals
made to SAT by the
applicant re-requesting
rates exemption.
Rates revenue foregone.
$1,293.26
per annum
(prorata
$431.10)
-
CONCLUSION
Option 1 is recommended as the applicant is currently conducting 'user pays' activities at the
premises on this land.
Page 89
6 OCTOBER 2015
Option 1 - Nil.
STRATEGIC LINK
applies:
Theme:
Our Community.
Aspiration:
We have a strong relationship between the City and the multicultural
community.
Outcome C4:
Accessible services that recognise cultural diversity.
Section 6.26 (2)(g) of the Local Government Act 1995 states "land used exclusively for charitable
purposes" is not rateable. The Act does not define these terms and so it is for Council to
interpret and apply legislation.
VOTING REQUIREMENTS
ATTACHMENTS
Nil.
That Council not approve the application of Casa Mia Montessori Playgroup Inc. for rates
exemption for the property at 5 Tara Street, Morley under section 6.26 (2)(g) of the Local
Government Act 1995.
Moved:
Seconded:
Page 90
7.2.8
6 OCTOBER 2015
Exemption from Rates - Taoist Tai Chi Society of Australia Inc
Location:
Applicant:
Officer:
52-54 Railway Parade, Bayswater
Taoist Tai Chi Society of Australia Inc
EXECUTIVE SUMMARY
Application:
For Council to consider an application from Taoist Tai Chi Society of Australia Inc. for an
exemption from rates on 52-54 Railway Parade, Bayswater.
Key Issues:
•
Section 6.26 (2)(g) of the Local Government Act 1995 states "land used exclusively for
charitable purposes" is not rateable.
•
The Act does not define these terms and so it is for Council to interpret and apply
legislation having regard to a number of considerations.
•
The property at 52-54 Railway Parade, Bayswater is used for the practice, study and
advancement of practices, philosophy and traditions associated with Taoist Religion
including the Taoist internal art of Taoist Tai Chi.
BACKGROUND
Council has received an application from Taoist Tai Chi Society of Australia Inc. for an exemption
from rates under section 6.26(2)(g) of the Local Government Act 1995 for the property at 52-54
Railway Parade, Bayswater. This property is owned by the applicant and has been since 1999;
this application is the first for this address.
The property located at 52-54 Railway Pararde, Bayswater is classified as a Commercial
Premise and is used as the organisation's operation centre. The Taoist Tai Chi Society has
indicated that it occupies the whole building and there were no commercial activities conducted
at the property, however after research carried out by the City, it is confirmed that classes are
conducted at the property (with a fee) including the teaching and practice of Taoist Tai Chi and
other Taoist Internal Arts such as chanting, meditation, Lok Hup Ba Fa, Tai Chi Sword and
Sabre.
Taoist Tai Chi Society of Australia Inc. offers instruction in Taoist Tai Chi Society internal arts of
health in the community through the teaching and practice of Taoist Tai Chi. Its mission is to
improve physical, mental and spiritual wellbeing. The Society's training and activities programs
are offered on a membership basis. All instructors of the Taoist Tai Chi Society of Australia Inc.
are accredited volunteers.
Taoist Tai Chi Society of Australia is a registered charity with the Australian Charities and Notfor-Profit Commission and is a not-for-profit association.
CONSULTATION
A title search was conducted on 15 September 2015 to confirm the number of properties owned
by Taoist Tai Chi Society of Australia Inc in Western Australia. This company only owns the one
property.
Page 91
6 OCTOBER 2015
ANALYSIS
This application can be considered under section 6.26(2)(g) of the Local Government Act 1995,
which states "land used exclusively for charitable purposes" is not rateable. The Act does not
define the terms "charitable purposes" or "exclusively" so it is for Council to interpret and apply
the legislation having regard to applicable case law and any other legal provisions.
To be a charitable purpose, within the scope of the definition in the Local Government Act 1995,
the purpose must either fall within the list of purposes detailed in the Charitable Uses Act of 1601
or within one of the following four categories of charitable purposes as set out under Pemsel's
rule:
(a)
relief of poverty;
(b)
advancement of education;
(c)
advancement of religion; and
(d)
other purposes beneficial to the community not falling under any of the preceding
categories.
In addition to the above case law, the Charities Act 2013, effective 1 January 2014, defines
charity as:
•
an entity that is not-for-profit; and
•
the purpose of that entity is for public benefit including:
o
advancing education; and
o
relieving the poverty, distress or disadvantage of individuals or families.
On the basis of the current use of 52-54 Railway Parade, Bayswater, it is recommended Council
not approve an exemption from rates under section 6.26(2)(g) of the Local Government Act 1995.
OPTIONS
OPTION
1. Not approve a rates
exemption.
2. Approve rates
exemption (to be
reviewed annually).
ESTIMATED
COST ($)
Nil.
$1,263.53
BENEFIT
RISK
Rates revenue of
approximately
$1,263.53 per
annum.
The legal and financial
implications of any
appeals made to SAT by
the applicant rerequesting rates
exemption.
Rates revenue foregone.
-
CONCLUSION
Option 1 is recommended as the applicant is currently conducting 'user pays' activities at the
premises located on the land at 52-54 Railway Parade, Bayswater.
Option 1 - Nil.
Page 92
6 OCTOBER 2015
STRATEGIC LINK
applies:
Theme:
Our Community.
Aspiration:
We have a strong relationship between the City and the multicultural
community.
Outcome C4:
Accessible services that recognise cultural diversity.
Section 6.26 (2)(g) of the Local Government Act 1995 states "land used exclusively for charitable
purposes" is not rateable. The Act does not define these terms and so it is for Council to
interpret and apply legislation.
VOTING REQUIREMENTS
ATTACHMENTS
Nil.
That Council not approve the application from Taoist Tai Chi Society of Australia Inc. for
rates exemption for the property at 52-54 Railway Parade, Bayswater in accordance with
section 6.26 (2)(g) of the Local Government Act 1995.
Moved:
Seconded:
Page 93
7.2.9
6 OCTOBER 2015
Bayswater Bowling and Recreation Club (Inc) Self Supporting Loan
Location:
Applicant:
Officer:
Refer:
58 Murray Street, Bayswater
Bayswater Bowling Club
Item 15.4.1 : OCM : 28.07.2015
Item 15.4.1 : OCM : 24.02.2015
Confidential Attachment - in accordance with section 5.23(2) of the Local Government Act
1995 relating to the following:
(b)
(c)
the financial affairs of any person
a contract entered into, or which may be entered into, by the local government
and which relates to a matter to be discussed at the meeting
EXECUTIVE SUMMARY
Application:
For Council to consider a request from the Bayswater Bowling and Recreation Club (Inc.) to
waive the balance of Self-supporting Loan 218 totalling $50,191.81.
Key Issues:
•
The Bayswater Bowling and Recreation Club (Inc.) has a self-supporting loan with a
remaining balance of $50,190.81 (including the final payment due 9 November 2015 of
$10,037.93); the maturity date of this loan is 9 November 2015.
•
Self-supporting Loan 218 is between the City of Bayswater and WA Treasury
Corporation.
•
The Club is essentially requesting Council to write off the amount remaining: this follows a
similar request from Bedford Bowling Club (Inc.) and other funding applications from
community groups following adoption of the 2015-16 budget.
BACKGROUND
In August 2005 Council considered an application from the Bayswater Bowling and Recreation
Club (Inc.) for a loan facility to install two new synthetic bowling surfaces and resolved to, inter
alia, approve the provision of a self-supporting loan of $300,000. The fixed interest loan (5.93%)
was subsequently arranged and funded in November 2005 for a 10-year term (Loan 218). To
secure the loan and in accordance with section 6.21(2) of the Local Government Act 1995 and
the Western Australian Treasury Corporation Act 1986 the City executed a debenture agreeing to
the defined repayment schedule and borrowing terms. Like all self-supporting loans, the City
pays each instalment to WA Treasury as it falls due, and recovers this amount by sending an
account to the Bayswater Bowling and Recreation Club (Inc.).
In February 2012 a letter was received from the Bayswater Bowling and Recreation Club (Inc.)
requesting that: the City grants an immediate suspension of Loan Repayment. Council
subsequently resolved to allow: deferment by one quarter to 9 May 2012 of Loan 218
($10,038.22); and also for officers from the City of Bayswater to investigate with the Bayswater
Bowling and Recreation Club (Inc.) the possibility of rationalisation of its operation including the
possibility of amalgamation with other clubs. No agreement could be reached with respect to
amalgamation with other clubs.
This deferred quarter payment of $10,038.22 remains outstanding.
Page 94
6 OCTOBER 2015
Subsequent to the above, Council considered, at a Special Meeting on 14 May 2013, the
strategic direction for the provision of bowling and tennis club facilities within the City of
Bayswater.
This discussion was the culmination of a number of requests for financial assistance during
development of the 2012-13 budget, namely for:
•
capital funding for new club facilities and expansion (bowling and tennis club);
•
capital funding for surface repair and replacement (bowling club);
•
assistance with operating costs - deferred loan repayments (Bayswater Bowling and
Recreation Club [Inc.]); and
•
support for some maintenance costs.
These requests were not progressed through to the 2012-13 budget pending further discussion
with the clubs, liaison with Bowls WA and the Department of Sport and Recreation (DSR) to
enable Council to establish a strategic position on the future of these facilities in the City.
More recently Council considered a similar request from the Bayswater Bowling and Recreation
Club for financial assistance in February 2015; Council subsequently resolved the following:
"That Council:
1.
Defers the 2014/15 payment of $40,152.88 on Self-supporting Loan 218 with the
Bayswater Bowling and Recreation Club noting the 2012 amount outstanding of
$10,038.22.
2.
Requests detailed financial statements from the Club and Officers from the City of
Bayswater work with the Bayswater Bowling and Recreation Club to assist articulate a plan
for the future.
3.
Consider the outcome of these discussions at a future meeting."
Through the formal community club request program for the 2015-16 budget, the City received
requests from 29 community clubs for 62 separate projects totalling $1,740,098 for consideration
in the budget process. Of the requests, Council approved the allocation of $50,000 for capital
works for three sporting clubs, with clubs contributing 50% ie. $25,000. To be eligible under this
program, the request must, inter alia, be for capital works that meet one of the following
classifications: critical infrastructure; desired upgrade or cosmetic improvement.
One of the unsuccessful applications under the community club requests program was from the
Bayswater Bowling and Recreation Club (Inc.) for:
•
new lawnmower for grass green
$7,300
•
ice machine
$3,385
•
glass-washer
$2,695
•
3 kilowatt cool room unit contingency fund
•
replacement of synthetic bowling green - B green
$30,000
$200,000
Distinct from the subject application from the Bayswater Bowling and Recreation Club (Inc.)
Council recently considered a request from Bedford Bowling Club (Inc.) to write-off its selfsupporting loan. Unlike the self-supporting loan of Bayswater Bowling and Recreation Club
(Inc.), the self-supporting loan of Bedford Bowling Club (Inc.) was not a WA Treasury facility but a
facility structured and financed by the City of Bayswater to assist the Club's operations.
Page 95
6 OCTOBER 2015
Council resolved to provide $16,000 (to offset Loan 225) with the condition that the Club settled
the balance of the loan by 31 October 2015 ($23,173.78).
CONSULTATION
Not applicable.
ANALYSIS
Attached are the Club's financial statements for the period ended 31 May 2015 (Attachment 3).
These verify the positive changes underway at the Club to boost membership and use; even so
the enduring challenge for the Club is how to convert social members (currently 480) to active
competition members (currently 68) when the synthetic greens are in need of major upgrade.
Given this and assuming all things remain equal over the next few years, the Club may require
financial assistance from the City to finance the future upgrade of the two synthetic greens.
Under Council's Debt-Free Program (Policy FS-P04) the City will only borrow funds where it is for
a self-supporting loan or is self-funding. Alternatively, if the only other option available to the
Club is for Council to make a significant investment to the upgrade of the synthetic greens, this
will have broader implications for other community clubs and the City's financial sustainability.
In summary, to accede to this request from the Bayswater Bowling and Recreation Club (Inc.) a
policy change would be required which may inadvertently affect the ability of the Club to enter
into any future self-supporting loan arrangements with the City of Bayswater, and have broader
implications for other sporting clubs and community groups.
OPTIONS
OPTION
1.
2.
3.
Not accede to the request
of the Bayswater Bowling
and
Recreation
Club
(Inc.) to write-off the
balance of Self-supporting
Loan 218.
Accede to the request of
the Bayswater Bowling
and
Recreation
Club
(Inc.) to write-off Selfsupporting Loan 218.
Negotiate
a
longer
repayment term on Loan
218
with
Bayswater
Bowling and Recreation
Club (Inc.)
ESTIMATED
COST ($)
BENEFIT
RISK
$0
Manages
broader
implications for other
community groups which
have
self-supporting
loans with the City.
The plans of the Bayswater
Bowling and Recreation
Club (Inc.) for the future
may need to be revised.
$50,190.81
The City has 5 other
self-supporting
loans
with community groups;
if
this
request
is
approved it may have
broader implications for
these and Council's
position on future loan
requests for community
groups.
The Club may be able to
apply cash-flow benefits
to projects.
No allocation has been
made in the 2015-16
Budget
to
fund
the
repayment
of
Selfsupporting Loan 218 or
provide financial assistance
to the Bayswater Bowling
and Recreation Club (Inc.).
Page 96
The City has budgeted to
recover the final payment
made to Treasury.
Any
change to this will need to
be recognised in the midyear budget review.
4.
Approve a small donation
to the Club on similar
terms as those offered to
Bedford Bowling Club
(Inc.) (Item 12.2.10 OCM
22.09.2015).
The Club's facilities may
benefit from a small
financial contribution by
the City towards Selfsupporting Loan 218.
6 OCTOBER 2015
No allocation has been
made in the 2015-16
Budget
to
fund
the
repayment
of
Selfsupporting Loan 218 or
provide financial assistance
to the Bayswater Bowling
and Recreation Club (Inc.).
The Club does not have
the financial capacity to
make
the
required
contribution to the City.
CONCLUSION
Option 1 is recommended having regard to Council's earlier decision on this matter and potential
flow-on implications for other community groups.
No allocation has been made in the 2015-16 budget to fund the repayment of Self-supporting
Loan 218 or provide any additional financial assistance to the Bayswater Bowling and Recreation
Club (Inc.). The Budget assumes the Club will fully meet its repayment obligations and
reimburse the City's outgoing payments to Treasury for 2015-16. Similarly no provision has been
made in the Long-Term Financial Plan to provide additional financial assistance to the Bayswater
Bowling and Recreation Club (Inc.).
STRATEGIC LINK
applies:
Theme:
Our Community
Aspiration:
Outcome C1:
Facilities that offer a sense of community, that cater for a range of affordable
services and social amenity.
Debt-Free Program FS-P04 applies.
VOTING REQUIREMENTS
ATTACHMENTS
1.
Applicant's request for financial assistance.
2.
Loan terms and conditions (Confidential Attachment).
3.
Applicant's Financial Statements for the period ended 31 May 2015 (Confidential
Attachment).
That Council advises the Bayswater Bowling and Recreation Club (Inc.) that it is unable to
accede to its request to write-off $50,190.81 on Self-supporting Loan 218.
Moved:
Seconded:
Page 97
Attachment 1
Page 98
6 OCTOBER 2015
7.2.10
6 OCTOBER 2015
Legislative Update September 2015
Officer:
EXECUTIVE SUMMARY
Application:
For Council to receive an update on recent amendments to the Local Government (Functions
and General) Regulations 1996 to take effect on 1 October 2015.
Key Issues:
The Local Government Act 1995, Local Government (Functions and General) Regulations 1996,
in addition to Council's Procurement Policy FS-P19 (amended) (Attachment 1), applies to all
purchasing undertaken by the City.
The purpose of this report is to provide a broad overview of changes to the Local Government
(Functions and General) Regulations 1996 including changes to the tender threshold from
$100,000 to $150,000. These amendments require changes to be made to Procurement Policy
FS-P19 (amended) and delegations.
BACKGROUND
The central legislation is the Local Government Act 1995, and there are a number of subsidiary
regulations, including the Local Government (Functions and General) Regulations 1996. These
regulations cover the administration of matters such as local laws, tendering, thoroughfares and
the disposition of land.
The regulations are amended from time to time, and the latest amendments were gazetted on 18
September 2015 for effect from 1 October 2015. The amendments were made as a result of
recommendations made by the Local Government Steering Committee and the Corruption and
Crime Commission (CCC) with the objective to improve the purchasing practices of local
government.
CONSULTATION
The latest changes are the culmination of negotiation and advocacy between the Department of
Local Government and Communities and the WA Local Government Association on behalf of the
sector over the past couple of years to provide more clarity on certain aspects of the tendering
requirements.
ANALYSIS
A summary of the key changes are:
•
The tender threshold has increased from $100,000 to $150,000. This is a natural
progression which reflects cost changes generally, and is consistent with the previouslyincreased limit from $50,000 to $100,000 in 2007.
•
Clarity around circumstances where tenders do not need to be publicly invited and include
when goods or services are provided through a registered Australian Disability Enterprise.
•
Strengthening of anti-avoidance provisions so that if a local government reasonably
believes that the purchase of a good or service from one supplier will exceed the tender
threshold of $150,000 it should publicly invite tenders. While no timeframe for the tender
threshold has been included in the regulations, the Department of Local Government and
Communities suggests as best practice if the tender threshold is reached within three
years, then a public tender is invited for that good or service.
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6 OCTOBER 2015
•
Provision for pre-qualified contractors (which were not previously dealt with in the
regulations), subject to certain conditions being met to ensure that there is appropriate
transparency of process. In establishing a panel, persons are to be publicly invited to
apply.
•
In addition to amendments around the tender provisions, other changes include:
increasing the prescribed value of abandoned vehicle wrecks under regulation 29A(a) to
$500.
Accordingly it is recommended these changes be duly reflected in Council's Procurement Policy
FS-P19 and the 2015-16 Delegated Authority Register to facilitate organisational compliance.
OPTIONS
Not applicable - information only.
CONCLUSION
That Council notes the amendments to the Local Government (Functions and General)
Regulations 1996 and reflects these changes in Council's Procurement Policy FS-P19
(Amended) and the 2015-16 Delegated Authority Register.
Nil.
STRATEGIC LINK
applies:
Theme:
Aspiration:
Outcome L1:
A copy of the regulations can be viewed on the State Law Publisher website at
www.slp.wa.gov.au.
To comply with amendments to Local Government (Functions and General) Regulations 1996,
Council's Procurement Policy FS-P19 (Amended) needs to be revised as per Attachment 1.
Further changes also need to be made to the delegation authorisations, specifically Delegation
FS-D05 : Calling of Tenders to reflect the authorisation of delegated officers to publicly invite
tenders for the purchase of goods and services or seek expressions of interest for those over
$150,000.
VOTING REQUIREMENTS
ATTACHMENTS
1.
Revised Procurement Policy FS-P19 (amended).
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That Council:
1.
Notes the amendments to the Local Government (Functions and General)
Regulations 1996.
2.
Adopts the revised Procurement Policy FS-P19 (amended) (Attachment 1).
3.
Updates Delegation FS-D05: Calling of Tenders in the 2015-16 Delegated Authority
Register to reflect the authorisation of delegated officers to publicly invite tenders
for the purchase of goods and services or seek expressions of interest for those
over $150,000.
Moved:
Seconded:
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Attachment 1
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7.2.11
6 OCTOBER 2015
Draft Annual Report 2014-15 (Part)
Officer:
EXECUTIVE SUMMARY
Application:
For Council to consider the draft layout for the first part of the City of Bayswater Annual Report
2014-15,
Key Issues:
•
Section 5.53 of the Local Government Act 1995 (the Act) requires that the City prepare an
annual report to include:
o
a report from the Mayor;
o
a report from the Chief Executive Officer;
o
the financial report for the financial year;
o
such information as may be prescribed in relation to payments made to employees;
o
the auditor's report for the financial year;
o
a matter on which a report must be made under section 29(2) of the Disability Services
Act 1993;
o
details of entries made under section 5.121 during the financial year in the register of
complaints and how the recorded complaints were dealt with; and
o
such other information as may be prescribed.
•
Under section 5.54 of the Act, Council is required to accept the annual report (by absolute
majority) by 31 December each year, subject to completion of an independent audit.
•
Following acceptance by Council of the annual report, it is to be presented to an Annual
General Meeting of Electors.
BACKGROUND
The initial layout for the first part of the draft City of Bayswater Annual Report 2014-15 has been
prepared and is attached for consideration (Attachment 1).
The first part includes the sections of the annual report covering the Mayor's Message, Chief
Executive Officer's Message, Council Members and contributions from each of the five divisions.
The layout has not been proofed for typographical or other layout errors and this will be done as
part of the first round corrections following receipt of feedback from Council.
CONSULTATION
Not applicable.
ANALYSIS
It is anticipated that subject to receipt of the auditor's report, the completed Annual Report 201415, incorporating changes required by Council and including the sections covering statutory
reporting and financial performance, will be completed by the end of October 2015.
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6 OCTOBER 2015
The Annual Report 2014-15 will then be presented to Council in November for approval and for
Council to set a date for the AGM of Electors.
OPTIONS
Not applicable.
CONCLUSION
That Council receive and consider the layout of the first part of the draft City of Bayswater Annual
Report 2014-15.
No provision has been included in the current budget for producing the City of Bayswater Annual
Report 2014-15. The cost of producing this document, layout only, is $5,900 and will be sourced
from the Bayswater Brief publication allocation.
STRATEGIC LINK
applies:
Theme:
Leadership and Governance
Aspiration:
We will provide responsible leadership and governance, and be recognised
for operating with integrity and delivering quality services.
Outcome L1:
Outcome L3
An engaged and informed community.
The 2014-15 Annual Report is prepared under section 5.53 of the Local Government Act 1995.
VOTING REQUIREMENTS
(ABSOLUTE MAJORITY REQUIRED to adopt the completed Annual Report 2014-15).
ATTACHMENTS
1.
Draft City of Bayswater Annual Report 2014-15 - Part 1
That Council considers the draft layout for the first part of the Annual Report 2014-15
comprising the Mayor's Message, Chief Executive Officer's Message, Council Members
and contributions from each of the five divisions, and receives the complete Annual
Report 2014-15 via the November 2015 round of meetings.
Moved:
Seconded:
Page 105
Attachment 1
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8.
CONFIDENTIAL ITEMS
8.1
Technical Services
8.1.1
Green Waste Processing Agreement
Officer:
Refer:
6 OCTOBER 2015
Item 15.3.1 OCM 28.04.2015
REASON FOR CONFIDENTIALITY
This report is CONFIDENTIAL in accordance with section 5.23(2) of the Local Government Act
1995 which permits the meeting to be closed to the public for business relating to the following:
(c)
a contract entered into, or which may be entered into, by the local government and
which relates to a matter to be discussed at the meeting.
VOTING REQUIREMENTS
That the recommendation as contained in the attached "Confidential" Report be adopted.
Moved:
Seconded:
Page 145
8.1.2
6 OCTOBER 2015
EMRC Regional Services
Officer:
Refer:
Item 12.2.10: OCM 28.04.15
REASON FOR CONFIDENTIALITY
This report is CONFIDENTIAL in accordance with section 5.23(2) of the Local Government Act
1995 which permits the meeting to be closed to the public for business relating to the following:
(c)
a contract entered into, or which may be entered into, by the local government and
which relates to a matter to be discussed at the meeting.
VOTING REQUIREMENTS
That the recommendation as contained in the attached "Confidential" Report be adopted.
Moved:
Seconded:
Page 146
8.2
Nil.
Finance & Personnel
Page 147
6 OCTOBER 2015
9.
6 OCTOBER 2015
LATE ITEMS
Nil.
10.
NEXT MEETING
The next meeting of the Technical Services and Finance & Personnel Committee will take place
in the Council Chambers, City of Bayswater Civic Centre, 61 Broun Avenue, Morley on Tuesday,
10 November 2015 commencing at 7:00pm.
11.
CLOSURE
Page 148

Agenda - City of Bayswater

Transcription

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