Manhattan-Ogden USD 383 Manhattan, Kansas

Manhattan-Ogden USD 383
Manhattan, Kansas
The mission of the Manhattan-Ogden School District is to educate each student to
be a contributing citizen in a changing, diverse society.
Board of Education Meeting Agenda
July 6, 2016
Robinson Education Center
Kirmser Conference Room
2031 Poyntz Avenue
ADDITIONAL MEETING INFORMATION
INDEX
ITEM
7.0
9.0
PAGE
Consent Agenda
7.1
June 29, 2016 Minutes
2
Old Business
9.1
Health Insurance Plan for 2016-17
9.2
Budget Planning 2016-17
21
26
1
ITEM 7.1
JUNE 29, 2016
MINUTES
Board of Education Meeting
Manhattan-Ogden
Unified School District 383
Wednesday, June 29, 2016, 6:30 p.m.
Minutes – Regular Meeting
Robinson Education Center – Manhattan, Kansas
1.0
Roll Call
Members present:
PAGE 1
Corrected – Page 18
Item 9.2 – included text of
Resolution 1516-18.
Clerk
7-6-16
Colburn, Dave
Edie, Darell
Estabrook, Aaron
Fliter, Leah
Herrman, Curt
Hudgins, Pat
Rozell, Marcia (President – presiding)
Denison, Diane (Clerk)
Also present were Superintendent Robert Shannon, Assistant Superintendent Eric Reid,
District administrators and staff, community members, students and media.
2.0
Adoption of Agenda
Edie moved to remove Item 8.8 District Health Insurance Plan and approve the amended agenda.
Herrman seconded.
Motion passed 7/0.
3.0
Pledge of Allegiance
4.0
Special Recognition
None
5.0
Recognition of Visitors and Citizen Comments
Lisa Tatonetti, #ReImageMHK organizer, spoke regarding the Manhattan High School mascot.
6.0
Consent Agenda
President Rozell reviewed Consent Agenda items. Discussion.
Fliter moved to approve the Consent Agenda. Colburn seconded.
Motion passed 7/0.
6.1
Approved June 1, 2016 Minutes
6.2
Approved Payment of Bills in the amount of $1,763,397.38
6.3
Approved Financial Reports – May 2016
6.3.1 Clerk’s Report
6.3.2 Treasurer’s Report
6.3.3 Activity Report
6.4
Approved Human Resources Report
PARAEDUCATORS, TUTORS, AND ADIES
Kelsi Field, Paraeducator, Amanda Arnold Elementary School
Deon Vornes, Paraeducator, Bergman Elementary School
Margaret Ryan, At Risk Aide, Amanda Arnold Elementary School
Margaret Glazier, Paraeducator, Bluemont Elementary School
2
$10.10/hour
$10.30/hour
$10.00/hour
$10.00/hour
JUNE 29, 2016
MINUTES
PAGE 2
Alyssa Kirk, Classroom Support, College Hill Preschool
SUMMER SCHOOL
Johanna Lagerquist, Substitute Program Leader, Ogden Elementary School
Aeron Julian, PC Summer Support Help, Manhattan East Campus
Laura Hannan, PC Summer Support Help, Manhattan East Campus
Brea Butler, ESY Teacher, Amanda Arnold Elementary School
Bruce Crenshaw, Summer PC Support, Manhattan High East Campus
Michael Rogers, Summer Teacher, KSU Memorial Stadium
ELEMENTARY TEACHERS
Katie Sol, Math Enrichment Teacher, Amanda Arnold Elementary School
Mariln George, 6th Grade Teacher, Theodore Roosevelt Elementary School
Kayla Simon, 5th Grade Teacher, Ogden Elementary School
Dana Kilbride, 5th Grade Teacher, Lee Elementary School
SPECIAL EDUCATION TEACHERS
Carol Strathe, Gifted Teacher, Amanda Arnold Elementary School
Katy Riley, Special Education Teacher, Manhattan Catholic School
Valeria Converse, Gifted Teacher, Manhattan High School
Madison Timmons, Gifted Teacher, Theodore Roosevelt Elementary School
Bailey Harrison, Special Education Teacher, Eisenhower Middle School
SECONDARY TEACHER
Jancy Radke, Math Teacher, Manhattan High School
Ryan Leonard, Vocal Teacher, Anthony Middle School
Shawn Bammes, PE/Health Teacher, Manhattan East Campus School
Ian Holman, Social Studies Teacher, Manhattan High School
MAINTENANCE
Travis Hiatt, Electrician
Jakob Katzenberg, Summer Substitute Custodian
RESIGNATIONS
Kimberly Hoglund
Felicity Balluch
Twyla Sprouse
Justin Schmidt
Lyndi Stokes
Karleen Carlson
Alison Martin
Abby Heigert
Jamie Schnee
Katherine Finn
Ellen Bodine
Laura Lafnitzegger
TERMINATIONS
Ronnie Mansker
Ryan Hoffman
6.5
$9.00/hour
$9.00/hour
$8.50/hour
$8.50/hour
$18.00/hour
$8.50/hour
$18.00/hour
$36,225
$44,395
$36,225
$36,225
$44,395
$37,980
$41,600
$38,740
$39,150
$43,220
$36,225
$36,225
$41,405
$18.00/hour
$7.65/hour
Jacob Thies
Hannah Nunnenkamp-Engelman
Lois Smith
Sarah Fiehler
Stephanie McNellis
Sophia Leno
Corinna Salazar-Lopez
Hannah Savage
Kadra Boulware
Jennifer Ure
Laura Irvin
Mallorie Thibault
Katie Cook
Emily Lehman
Evan Brandt
Robert Deemie
Morgan Fulk
Jordan Anschutz
Jillian Kilty
Cassandra Dizon
Herbert Eley
Abbey Lindholm
Jeffery Jennings (coach position only)
Carole Humphrey
Jessica Foster
Approved Donations & Grants

$533.20 cash donation to Amanda Arnold Elementary from Brown v. Board of Education for 5 th grade field
trip transportation.

$1,500 cash donation to USD 383 from various donors for Jonathan and Elizabeth Bowling to attend the
Flint Hills Summer Fun Camp.

$797.52 cash donation to Theodore Roosevelt Elementary from Theodore Roosevelt Elementary PTO for
class field trips.

$33,038.36 cash donation to Manhattan High School from Manhattan High School Booster Club for athletic
and activity supplies, equipment, and travel expenses incurred in FY16.

$2,130 cash donation to Ogden Elementary from Ogden Elementary PTO for classroom supplies and field
trips.

$5,000 cash donation to the Adult Learning Center from the Greater Manhattan Community Foundation for
Adult Basic Education and Adult Secondary Education classes at the Riley County Jail.

$1,232.15 cash donation from Sunflower Bank for field trips and class use:
o
Ogden Elementary
$328.05
o
Manhattan High School
$904.10
Bringing the total up to $3,753.65
Total:
$44,231.23
6.6
Approved Head Start and Early Head Start – Monthly Report for May 2016
3
JUNE 29, 2016
MINUTES
PAGE 3
6.7
Approved Adult Learning Center/Open Door Handbook Adoption
6.8
Approved Revised Board Policy JCDBB - Weapons
JCDBB
Weapons
(See JDD, EBC and KGD)
A student shall not knowingly possess, handle or transmit any object that can
reasonably be considered a weapon at school, on school property or at a school sponsored event. This shall include any weapon, any item being used as a weapon
or destructive device, or any facsimile of a weapon.
Weapons and Destructive Devices
As used in this policy, the term “weapon” and/or destructive device
shall include, but shall not be limited to:

any item being used as a weapon or destructive device;

any facsimile of a weapon;

any weapon which will or is designed to or may readily be converted to
expel
a
projectile
by
the
action
of
an
explosive;

the frame or receiver of any weapon described in the preceding example;

any firearm muffler or firearm silencer;

any explosive, incendiary or poison gas, bomb, grenade, rocket having
a propellant charge of more than four ounces, missile having an
explosive or incendiary charge of more than 1/4 ounce, mine or
similar device;

any weapon which will, or which may be readily converted to, expel a
projectile by the action of an explosive or other propellant, and which has
any barrel with a bore of more than 1/2 inch in diameter; any combination
of parts either designed or intended for use in converting any device i nto
a destructive device described in the two immediately preceding examples,
and from which a destructive device may be readily assembled;

any bludgeon, sand club, metal knuckles or throwing star;

any knife, commonly referred to as a switchblade, which has a blade that
opens automatically by hand pressure applied to a button, spring or
other device in the handle of the knife, or any knife having a blade that
opens or falls or is ejected into position by the force of gravity or by an
outward, downward or centrifugal thrust or movement;

any electronic device designed to discharge
electricity, commonly known as a stun gun.
immobilizing
levels
of
Penalties for Possession
Possession of a weapon and/or destructive device listed under the “W eapons
and Destructive Devices” heading of this policy shall result in expulsion from
school
for
a
period
of
one
calendar
year,
except
the
superintendent
may
recommend this expulsion be modified on a case -by-case basis.
Possession of a weapon of a type other than descr ibed under the “W eapons
and Destructive Devices” heading above or a facsimile of a weapon may result in
disciplinary action up to and including suspension and/or expulsion.
Expulsion
hearings for possession of a weapon shall be conducted by the superinten dent or
the superintendent’s designee.
4
JUNE 29, 2016
MINUTES
Students
violating
this
PAGE 4
policy
shall
be
reported
to
the
appropriate
law
enforcement agency(ies) and if a juvenile to the Department for Children and
Families (DCF) or the Commissioner of Juvenile Justice.
Possession of an air gun at school, on school property, or at a school
supervised activity will not be prohibited for students participating in an air gun related activity sponsored by an organization held at school or when in transit to
or from such activities held off district property.
Approved:
6.9
10/12; Revised: 10/13; 6/16
Approved Revised Board Policy GAAF – Emergency Safety Interventions
G AAF
Emergency Safety Interventions
The board of education is committed to limiting the use of Emergency Safety
Intervention (“ESI”), such as seclusion and restraint, with all students. Seclusion
and restraint shall be used only when a student's conduct necessitates the use of
an emergency safety intervention as defined below.
The board of education
encourages all employees to utilize other behavioral management tools, including
prevention
techniques,
de-escalation
techniques,
and
positive
behavioral
intervention strategies.
This policy shall be made available on the district website with links to the
policy available on any individual school pages.
In addition, this policy shall be
included in at least one of the following: each school’s code of conduct, school
safety plan, or student handbook.
Notice of the online availability of this policy
shall be provided to parents during enrollment each year.
Definitions
“Campus police officer” means a school security officer designated by the
board
of
education
of
any
school
district
pursuant
to
K.S.A.
72-8222,
and
amendments thereto.
“Chemical Restraint” means the use of medication to control a student’s
violent physical behavior or restrict a student’s freedom of movement.
“Emergency Safety Intervention” is the use of seclusion or physical restraint,
but does not include physical escort or the use of time -out.
“Incident”
means
each
occurrence
of
the
use
of
an
emergency
safety
intervention.
“Law enforcement officer” and “police officer” mean a full -time or part-time
salaried officer or employee of the state, a county, or a city, whose duties include
the prevention or detection of crime and the enforcement of criminal or traffic law
of this state or any Kansas municipality.
This term includes a campus police
officer.
“Legitimate law enforc ement purpose” means a goal within the lawful authority
of an officer that is to be achieved through methods or conduct condoned by the
officer’s appointing authority.
“Mechanical Restraint” means any device or object used to limit a student’s
movement.
“Parent” means: (1) a natural parent; (2) an adoptive parent; (3) a person
acting as a parent as defined in K.S.A. 72 -1046(d)(2), and amendments thereto;
(4)
a
legal
guardian;
exceptionality;
(6)
a
(5)
foster
an
education
pa rent,
5
unless
advocate
the
for
student
a
student
with
an
is
a
with
an
child
JUNE 29, 2016
MINUTES
PAGE 5
exceptionality; or (7) a student who has reached the age of majority or is an
emancipated minor.
“Physical Escort” means the temporary touching or holding the hand, wrist,
arm, shoulder, or back of a student who is acting out for the purpose of inducing
the student to walk to a safe location.
“Physical Restraint” means bodily force used to substantially limit a student’s
movement, except that consensual, solicited or unintentional contact and contact
to provide comfort, assistance or instruction shall not be deemed to be physical
restraint.
“School resource officer” means a law enforcement officer or police officer
employed by a local law enforcement agency who is assigned to a district through
an agreement between the local law enforcement agency and the district.
“School security officer” means a person who is employed by a board of
education of any school district for the purpose of aiding and supplementing state
and local law enforcement agencies in which th e school district is located, but is
not a law enforcement officer or police officer.
“Seclusion” means placement of a student in a location where all of the
following conditions are met: (1) the student is placed in an enclosed area by
school personnel; (2) the student is purposefully isolated from adults and peers;
and (3) the student is prevented from leaving, or reasonably believes that he or
she will be prevented from leaving the enclosed area.
“Time-out”
means
a
behavioral intervention in which a student is temporarily removed from a learning
activity without being confined.
“Time-out” means a behavioral intervention in which a student is temporarily
removed from a learning activity without being secluded.
Prohibited Types of Restraint
All staff members are prohibited from engaging in the following actions with
all students:

Using face-down (prone) physical restraint;

Using face-up (supine) physical restraint;

Using physical restraint that obstructs the student’s airway;

Using
physical
restraint
that
impacts
a
student’s
primary
mode
of
communication;

Using chemical restraint, except as prescribed treatments for a student’s
medical or psychiatric condition by a person appropriately licensed to
issue such treatments; and

Use of mechanical restraint, except:
○
Protective or stabilizing devices required by law or used in
accordance with an order from a person appropriately licensed to
issue the order for the device;
○
Any device used by a certified law enforcement officer to carry out
○
Seatbelts and other safety equipment when used to secure students
law enforcement duties; or
during transportation.
Use of Emergency Safety Interventions
ESI shall be used only when a student presents a reasonable and immediate
danger of physical harm to such student or others with the present ability to effect
6
JUNE 29, 2016
MINUTES
such
physical harm.
Less
PAGE 6
restrictive
alternatives
to ESI,
such as
positive
behavior interventions support, shall be deemed inappropriate or ineffective
under
the
circumstances
by
the
school
behavior prior to the use of any ESI.
employee
witnessing
the
student’s
The use of ESI shall cease as soon as the
immediate danger of physical harm ceases to exi st.
Violent action that is
destructive of property may necessitate the use of an ESI.
Use of an ESI for
purposes of discipline, punishment, or for the convenience of a school employee
shall not meet the standard of immediate danger of physical harm.
ESI Restrictions
A student shall not be subjected to ESI if the student is known to have a
medical condition that could put the student in mental or physical danger as a
result of ESI.
The existence of such medical condition must be indicated in a
written statement from the student’s licensed health care provider, a copy of
which has been provided to the school and placed in the student’s file.
Such
written
statement
shall
include
an
explanation
of
the
student’s
diagnosis, a list of any reasons why ESI woul d put the student in mental or
physical danger, and any suggested alternatives to ESI.
Notwithstanding the
provisions of this subsection, a student may be subjected to ESI, if not subjecting
the student to ESI would result in significant physical harm to the student or
others.
Use of Seclusion
When a student is placed in seclusion, a school employee shall be able to see
and hear the student at all times.
All seclusion rooms equipped with a locking door shall be designed to ensure that
the lock automatically disengages when the school employee viewing the student
walks away from the seclusion room, or in case of emergency, such as fire or
severe weather.
A
seclusion
room
shall
be
a
safe
place
with
proportional
characteristics as other rooms wh ere students frequent.
and
similar
Such room shall be free
of any condition that could be a danger to the student, well -ventilated, and
sufficiently lighted.
Training
All staff members shall be trained regarding the use of positive behavioral
intervention strategies, de-escalation techniques, and prevention techniques.
Such training shall be consistent with nationally recognized training programs on
ESI.
The intensity of the training provided will depend upon the employee’s
position.
Administrators, lice nsed staff members, and other staff deemed most
likely to need to restrain a student will be provided more intense training than
staff who do not work directly with students in the classroom. District and building
administration shall make the determinati on of the intensity of training required
by each position.
Each
school
building
shall
maintain
written
or
electronic
documentation
regarding the training that was provided and a list of participants, which shall be
made available for inspection by the state board of education upon request.
Notification and Documentation
The principal or designee shall notify the parent, the same day as an incident.
The
same-day
notification
requirement
7
of
this
subsection
shall
be
deemed
JUNE 29, 2016
MINUTES
PAGE 7
satisfied if the school attempts at least two methods of contacting the parent.
A
parent may designate a preferred method of contact to receive the same -day
notification.
Also, a parent may agree, in writing, to receive only one same -day
notification from the school for multiple inciden ts occurring on the same day.
Documentation of the ESI
used shall be completed and provided to the
student’s parents no later than the school day following the day of the incident.
Such written documentation shall include: (A) The events leading up to t he
incident; (B) student behaviors that necessitated the ESI; (C) steps taken to
transition the student back into the educational setting; (D) the date and time the
incident occurred, the type of ESI used, the duration of the ESI, and the school
personnel who used or supervised the ESI; (E) space or an additional form for
parents to provide feedback or comments to the school regarding the incident; (F)
a statement that invites and strongly encourages parents to schedule a meeting
to discuss the incident and how to prevent future incidents; and (G) email and
phone information for the parent to contact the school to schedule the ESI
meeting.
Schools may group incidents together when documenting the items in
subparagraphs (A), (B) and (C) if the triggering iss ue necessitating the ESIs is
the same.
The parent shall be provided the following information after the first and each
subsequent incident during each school year: (1) a copy of this policy which
indicates when ESI can be used; (2) a flyer on the parent’s rights; (3) information
on the parent’s right to file a complaint through the local dispute resolution
process (which is set forth in this policy) and the complaint process of the state
board of education; and (4) information that will assist the parent i n navigating
the complaint process, including contact information for Families Together and
the Disability Rights Center of Kansas.
Upon the first occurrence of an incident
of ESI, the foregoing information shall be provided in printed form or, upon the
parent’s
written
request,
by
email.
Upon
the
occurrence
of
a
second
or
subsequent incident, the parent shall be provided with a full and direct website
address containing such information.
Law Enforcement, School Resource, and Campus Security Officers
Campus police officers and school resource officers shall be exempt from the
requirements of this policy when engaged in an activity that has a legitimate law
enforcement purpose.
School security officers shall not be exempt from the
requirements of this policy.
If a school is aware that a law enforcement officer or school resource officer
has used seclusion, physical restraint, or mechanical restraint on a student, the
school shall notify the parent the same day using the parent’s preferred method
of contact.
A school shall not be required to provide written documentation to a
parent, as set forth above, regarding law enforcement use of an emergency safety
intervention, or report to the state department of education any law enforcement
use of an emergency safety intervention.
For purposes of this subsection,
mechanical restraint includes, but is not limited to, the use of handcuffs.
Documentation of ESI Incidents
Except as specified above with regard to law enforcement or school resource
officer
use
of
emergency
safety
8
interventions,
each
building
shall
maintain
JUNE 29, 2016
MINUTES
PAGE 8
documentation any time ESI is used with a student.
Such documentation must
include all of the following:
●
Date and time of the ESI,
●
Type of ESI,
●
Length of time the ESI was used,
●
School personnel who participated in or supervised the ESI,
●
W hether the student had an individualized education program at the time
of the incident,
●
Whether the student had a section 504 plan at the time of the incident,
and whether the student had a beha vior intervention plan at the time of
the incident.
All such documentation shall be provided to the building principal, who shall
be responsible for providing copies of such documentation to the superintendent
on at least a biannual basis. At least once per school year, each building principal
or designee shall review the documentation of ESI incidents with appropriate staff
members to consider the appropriateness of the use of ESI in those instances.
Reporting Data
District
administration
shall
report
ESI
data
to
the
state
department
of
education as required.
Parent Right to Meeting on ESI Use
After each incident, a parent may request a meeting with the school to discuss
and debrief the incident. A parent may request such meeting verbally, in writing,
or by electronic means. A school shall hold a meeting requested under this
subsection within 10 school days of the parent’s request. The focus of any such
meeting shall be to discuss proactive ways to prevent the need for emergency
safety interventions and to reduce incidents in the future. For a student with an
IEP or a Section 504 plan, such student’s IEP team or Section 504 team shall
discuss the incident and consider the need to conduct a functional behavioral
assessment,
develop
a
behavior
interventio n
plan
or
amend
the
behavior
intervention plan if already in existence.
For a student with a section 504 plan, such student’s section 504 plan team
shall discuss and consider the need for a special education evaluation.
For
students who have an individualized education program and are placed in a
private school by a parent, a meeting called under this subsection shall include
the parent and the private school, who shall consider whether the parent should
request an individualized education progra m team meeting. If the parent requests
an individualized education program team meeting, the private school shall help
facilitate such meeting.
For a student without an IEP or Section 504 plan, the school staff and the
parent shall discuss the incident an d consider the appropriateness of a referral
for
a
special
education
evaluation,
the
need
for
a
functional
behavioral
assessment, or the need for a behavior intervention plan. Any such meeting shall
include the student’s parent, a school administrator for the school the student
attends, one of the student’s teachers, a school employee involved in the incident,
and any other school employees
appropriate for such meeting.
9
designated by the school
administrator as
JUNE 29, 2016
MINUTES
PAGE 9
The student who is the subject of such meeti ngs shall be invited to attend the
meeting at the discretion of the parent.
The time for calling such a meeting may
be extended beyond the 10 -day limit if the parent of the student is unable to
attend within that time period.
Nothing in this section shal l be construed to
prohibit the development and implementation of a functional behavior assessment
or a behavior intervention plan for any student if such student would benefit from
such measures.
Local Dispute Resolution Process
If a parent believes that an emergency safety intervention has been used on
the parent’s child in violation of state law or board policy, the parent may file a
complaint as specified below.
The board of education encourages parents to attempt to resolve issues relating
to the use of ESI informally with the building principal and/or the superintendent
before filing a formal complaint with the board.
Once an informal complaint is
received, the administrator handling such complaint shall investigate such matter,
as deemed appropriate by the administrator.
In the event that the complaint is
resolved informally, the administrator must provide a written report of the informal
resolution to the superintendent and the parents and retain a copy of the report
at the school.
The superintend ent will share the informal resolution with the
board of education and provide a copy to the state department of education.
If the issues are not resolved informally with the building principal and/or the
superintendent, the parents may submit a formal wr itten complaint to the board
of education by providing a copy of the complaint to the clerk of the board and
the superintendent within thirty (30) days after the parent is informed of the
incident.
Upon receipt of a formal written complaint, the board pre sident shall assign
an investigator to review the complaint and report findings to the board as a
whole. Such investigator may be a board member, a school administrator selected
by the board, or a board attorney.
Such investigator shall be informed of th e
obligation to maintain confidentiality of student records and shall report the
findings of fact and recommended corrective action, if any, to the board in
executive session.
Any such investigation must be completed within thirty (30) days of receipt of
the formal written complaint by the board clerk and superintendent.
the 30
th
On or before
day after receipt of the written complaint, the board shall adopt written
findings of fact and, if necessary, appropriate corrective action.
A copy of the
written findings of fact and any corrective action adopted by the board shall only
be provided to the parents, the school, and the state department of education and
shall be mailed to the parents and the state department within 30 days of the
board’s receipt of the formal complaint.
If desired, a parent may file a complaint under the state board of education
administrative review process within thirty (30) days from the date a final decision
is issued pursuant to the local dispute resolution process.
Approved:
8/13; Revised 1/14; 7/15; 6/16
10
JUNE 29, 2016
6.10
MINUTES
PAGE 10
Approved Revised Board Policy GARI – Family and Medical Leave Plan
Family and Medical Leave
Family and medical leave as required by federal law shall be granted for a period of
n o m o r e t h a n 1 2 we e k s d u r i n g a 1 2 - m o n t h p e r i o d . F o r p u r p o s e s o f t h i s p o l i c y , a 1 2 - m o n t h
period shall be defined as a fiscal year beginning on July 1 and ending the followi ng
June 30. S p o u s e s w h o a r e e l i g i b l e f o r F M L A l e a v e a n d a r e b o t h e m p l o y e d b y t h e
district may be limited to a combined total of 12 weeks of leave during any 12 –
month period if the leave is taken for birth of the employee’s son or daughter or
to care for the child after birth, for placement of a son or daughter with the
employee for adoption or foster care or to care for the child after placement, or
to care for the employee’s parent with a serious health condition.
Leave is available because of (1) the bir th of a son or daughter of the employees
and to care for the son or daughter; (2) the placement of a son or daughter with the
employee for adoption or foster care; (3) the need for care for a spouse, son, daughter
or parent of the employee because of a ser ious health condition; or (4) a serious health
condition of the employee that prevents the employee from performing the job
f u n c t i o n s . ( L e a v e f o r r e a s o n 1 o r 2 m u s t b e t a k e n wi t h i n 1 2 m o n t h s o f b i r t h o r
placement.)
The leave shall normally be unpaid leav e. However, if the employee has any paid
vacation, personal, sick or disability leave that is available for use because of the
reason for the leave, the paid leave shall be used concurrently with the annual family
a n d m e d i c a l l e a v e . T h e S u p e r i n t e n d e n t o r h i s / h e r d e s i g n e e wi l l n o t i f y t h e e m p l o y e e o f
the beginning date of family and medical leave and the amount of the employee’s
accrued paid leave designated as family and medical leave.
The employee is eligible for family and medical leave upon completion of 12
months of service in the district and employed at least 1250 hours during the preceding
year.
During the period of any unpaid family and medical leave the Board shall continue
to pay the employer’s share of the cost of group health benefits in the sa me manner as
paid immediately prior to the leave. The employee shall pay any employee portion of
the cost on the payroll date. Group health coverage will be terminated if the employee
p a y m e n t i s n o t r e c e i v e d wi t h i n 3 0 d a y s o f t h e d u e d a t e .
W hen leave is foreseeable, the employee shall give written notice 30 days in
a d v a n c e . I f l e a v e i s n o t f o r e s e e a b l e , n o t i c e wi l l b e g i v e n a s s o o n a s p r a c t i c a b l e .
Written notice should be sent to the Human Resources Office and immediate
supervisor. Upon the employee provid ing notice of need for leave, the employer will
notify the employee of:
• the reasons that leave will count as family and medical leave
• any requirements for medical certification
• employer requirement of substituting paid leave
• requirements for premium payments for health benefits and employee
responsibility for repayment if employer pays employee share
• right to be restored to same or equivalent job
• any employer required fitness -for-duty certifications
The Superintendent or his/her designee may require an instructional employee to
continue leave until the end of a semester, if the leave begins more than five (5) weeks
11
JUNE 29, 2016
MINUTES
PAGE 11
before the end of the semester, lasts more than three (3) weeks and the return would
occur during the last three (3) weeks of the semester.
Leave for reason 1 or 2 must be taken within 12 months of the date of birth
or placement of the child.
Family leave for reasons 1 or 2 may not be used
intermittently or on a part -time basis without the prior approval of the
superintendent.
If the leave is for a reason other than the employee’s serious health conditions, the
Superintendent or his/her designee may require an instructional employee to continue
leave until the end of the semester if:
• t h e l e a v e b e g i n s i n t h e l a s t f i v e ( 5 ) w e e k s o f a s e m e s t e r , wi l l l a s t m o r e t h a n t wo
( 2 ) w e e k s a n d t h e r e t u r n t o w o r k w o u l d o c c u r i n t h e l a s t t wo ( 2 ) w e e k s o f a
semester, or
• the leave begins in the last three (3) weeks of a semester, and lasts more than
five (5) days.
Milit ary Family Leave
A n e l i g i b l e e m p l o y e e w h o i s t h e s p o u s e , s o n , d a u g h t e r , p a r e n t , o r n e xt o f k i n o f a
covered service member who is recovering from a serious illness or injury sustained in
the line of duty on active duty is entitled to up to 26 weeks of leave in a single 12 month period to care for the service member. This military caregiver leave is available
during “a single 12-month period” during which an eligible employee is entitled to a
combined total of 26 weeks of all types of FMLA leave.
Revised 6/16
7.0
Reports
7.1
Spoken
7.1.1 Superintendent
Commented on:
 Legislative Special Session,
 Kansas Education Systems Accreditation,
 Modified block schedule at MHS, and
 Best wishes to the Board.
7.1.1.1 Superintendent’s District Annual Report
Dr. Shannon presented the District Operations and Accomplishments in
2015-16 report.
Matt Davis, Director of Maintenance and Facilities, updated the Board regarding
the incident of water within Amanda Arnold Elementary.
7.1.2
NEA-Manhattan-Ogden
James Neff, President, NEA-Manhattan-Ogden, thanked Dr. Shannon for his
leadership and service to the district.
7.1.3
Board of Education
 Colburn expressed his appreciation for the funding from the booster
clubs, but disappointed that it has to come from them, and commented
on his attendance at the legislative session.
 Hudgins attended the Manhattan Virtual Academy Graduation and spent
a day with STEM last week on the Kansas State University Campus.
 Estabrook attended the legislative sessions and commented on the
preschool development grants.
12
JUNE 29, 2016
MINUTES

PAGE 12
Rozell was thankful the district will be open come July 1.
The Board expressed their appreciation to Dr. Shannon and Carol Adams for
where they have brought the district and wished them well in retirement.
7.2
Written
7.2.1 Warehouse Annual Report
The Board acknowledged the Warehouse Annual Report.
7.2.2
Manhattan Alternative High School Annual Report
The Board acknowledged the Manhattan Alternative High School Annual Report.
7.2.3
Manhattan High School Athletic & Activities Participation Annual Report
The Board acknowledged the Manhattan High School Athletic & Activities Annual
Report.
7.2.4
2015-16 Graduates
7.2.4.1 Adult Learning Center
As of June 6, 2016, a total of 9 individuals who were enrolled in the Adult
Learning Center (ALC) in 2015-16 passed the rigorous GED test and
received their Kansas High School diploma issued by the Kansas Board
of Regents. Additionally, 10 students who were enrolled in the Open
Door Program met the standards set by the Manhattan-Ogden USD 383
Board of Education and received their Manhattan High School diploma.
GED Graduates:
Devin Bryant
Shakia Domsch
Jade Hodges
Helena Lui
Jese McNeal
Meghann Peterson
Jayda Teener
Tamara Timmermann
Yacklyn Torres
Open Door Graduates:
Jeffrey English
Jermaine Davilia
Rhashan Hancock
Leon Edward Haven
Tristian Hein
Enoch Krumm
Preston McCollum
Toby McDonald
Ashley Nichlas
Noemarys Ortis-Paris
7.2.4.2 Manhattan Alternative High School
The following 91 students have fulfilled the requirements to graduate
from Manhattan Alternative High School at Flint Hills Job Corps Center
during the 2015-16 school year through June 16, 2016.
Danielle Aguilar
Daqhylon Anderson
Jordan Arambula
Kori Bakker
Shamique Barnes
DeAngelo Bell
Alexous Blackmon
Andaizha Bland
Heather Brown
Kory Byrd
Nicholis Carrillo
Whitney Catches
Milyric Cooper
James Cox
Jaden Cutsinger
Victoria Donner
Victoria Douville
Prather DuBois
Victoria Eagle Louse
Rayvondre Edwards
Michael Fanberg
Ashley Garris
Elias Gentry
Xavier Gerdes
Michelle Glovier
Dean Glovier
Jerry Gosvener, Jr.
James Gray
Zachary Harris
Chase Harris
Amari Hashemi-Sohi
Darrell Hizey, Jr.
Jairo Holguin-Lona
Coriana Howard
Raymond Hughes
Peyton Jones
James Jones
Trayvon Jones
Bitiala Kashindi
Courtney Knight
13
Carissa Lane
David Linden
Jonathan Maldonado
Alicia Marlow
David Martin
Alex McCann
Daniel McKenzie
Jessie Minick
Shabrae Montgomery
Olivier Mugisha
Mamisa Muhimpundu
Ammaad Patterson
Aleana Patton
Jesse Perry
Terron Platt
Matthew Pope
Gabrielle Poston
Sikeem Reed
Fayden Reneau
Shaunt'e Robinson
JUNE 29, 2016
MINUTES
Shelby Rockhold
Louis Rosales, Jr.
Tasha Salas
Alicia Salazar
Ayssa Scott
Deja Sell
Robin Serrano
Christopher
Serrano
Alyssa Sheff
Michael Shelby III
Kamen Slaughter
PAGE 13
Kenneth Smith
Crandall Snyder
Edward Soto
Henry Stallings
Jeffrey Steadman
Kyler Summer
Haley Thompson
Bobby Thurman III
Alondae Tolbert
Trong Turner
Stephanie
Turnmire
Fidele Twizere-Hizey
Olive Uwimana
Jose Valasco
Marybel Vela
Ashten Villa
Kelley Walters
Brody Whitaker
Justin White
Trenton Willis
7.2.4.3 Manhattan High School
The following 334 students have fulfilled the requirements to graduate
from Manhattan High School by the end of the 2015-16 school year.
Mid-year graduates are included.
Josh T. Abitz
Jarrod Adams
Anna H. Alanazi
Alharith M. Alkotami
Kayla M. Allen
Tre M. Allen
Salman Alomar
Adam Hussain Al-Soltani
Josue Alvarado
Rafael E. Amaya
Agneris L. Andino
Taylor Lynn Applebee
Bryan Steffen Armbrust
Jesse Jonathan Armstrong
Caleb M. Astin
Gabriel Owen Awbrey
Timothy Charles Ayers
Tory K. Bach
Ariel Marie Baker
August Alan Balman
Tarrah Nicole Bammes
Matthew M. Bandy
Gabrielle L. Barnes
Shelby Dawn Barron
Joshua Bayer
Colin Healy Beauregard
Dawson M. Beffa
John F. Benfer
Alexis Mae Bieker
Corrinna Lee Bishop
Gardner Talbot Blanck
Brooke Nicole Bliss
Madison Reese Boller
Michaela C. Book
Eric W. Bourdreaux
Allie Elizabeth Boyer
Raeann Cay Bramwell
Emma Catherine Brase
Alan S. Brown
Cierra Rose Brown
Mark A. Buckwalter
Simone L. Buelow
Te'a Samone Bullock
James William Bunting
Krista Anne Burton
Robyn Renee Burton
Jacob William Bussmann
Alixandria M. Caldwell
Antonia Laureen Camara
14
Halsey Lauren Camera
Kelsey Maday Canizalez
Alexis A. Cardenas
Christian David Carmichael
Brandon Michael Carpenter
Rachel J. Chang
Joshua Scott Chapman
Jonathan Chen
Jarek Scott Cieslak
Muhammed Bahadir Ciftei
Jacob Earl Cochran
Colin Reid Cook
Hannah Nicole Craig
Bailey Nicole Crumpton
Zac Crumpton
Adam E. Cruz
Adelia Elyssya Cruz-Bianchi
Matthew Scott Cunningham
Arnav Mohanty Das
Jason Scott Daugherty
Amber L. Daveline
Nicholas Reed Davis
Jacklyn Danielle Dawson
Jahnaia J. Destina
Emma C. Devane
Sean E. DeWitt, Jr
Tanner Cail Dillon
Trever Caid Dillon
Logan Reece Dunham
Sterling James Edgar
Destaney Breanne El-Kurd
Kaleb Scott Entrikin
Pedro Manuel Estrada-Moreno
Rawson L. Evans
Joshua Stephen Evarts
Michaela Kenison Everett
Jamera N. Ewing
Fatoumata Faburay
Noemi Facchetti
Frank Timothy Felber
Madison Constance Fief
Brett Fields
Maggie Fischer
Sierra Siea'n Flowers
Zachary Lee Francis
Austin S. Franco
Samantha N. Freil
Austin Michael French
Jazmyn ReNay Gaither
JUNE 29, 2016
MINUTES
Emma Ann Galitzer
Suzanna Maerene Gevock
Brianna Lynn Gibby
Taylor Rachele Gilfillan
Helen Taylor Gillelan
Sydney Elizabeth Gold
Hunter Michael Gorsage
Princess Alexi Nichole Goudy
Varun Govind
Linda Michelle Graham
Luke David Grieger
Cole J. Gritton
Olivia Simone Groninger
Peter Jules Gruenbacher
Sara B. Gulker
Kylee L. Gullion
MacKenzie Gayle Gwinner
Katheryne Dailey Hager
Grethen M. Hammer
Nathan Lee Harden
Jackson Paul Harms
Kevin Allen Harper
Charlie Yvonne Harris
Breannah M. Harrison
Autumn Jennifer Grace Hatcliff
James Dominic Haug
Cherokee Star Hayden
Michaela Ashton Hayes
Anna Elizabeth Hegarty
Evan Michael Heger
Ethan Hemmert
Rebekah J. Hennesy
Brooke Ann Henry
Megan Elizabeth Herpich
Nicholas Winston Higgs
Casey G. Hoffman
Connor L. Hoffman
Tanner Douglas Holen
Nabil M. Hossain
Sakif S. Hossain
Claire Elise Huber
Juan Carlos Izquierdo
Marcus A. Jackson
Rheagan Jackson
Bradley Michael Holeman James
Nicholas S. Jarrett
Elana Kay Jaymes-Coltharp
Blake Allan Johnson
Colby J. Johnson
Terina Marie Johnson
Breanne M. Jones
Kayleigh Cheyanne Jones
Colton Fisher Joyce
Noah Michael Juelfs
Dalton Lee Juenemann
Kai Joseph Julkowski
Emily Tatem Katzenmeier
Kathryn Ann Kauffman
Anna Louise Keeley
Shanadeth I. Khan
Kyrstyn Kay Kinzie
Kevin Zachary Kipp
Colten Robert Kirk
Emily Beth Kleiner
Tanner McKay Knapp
Joshua Lynn Kohls
Reece Andrew Kohn
Kailey Shea Koopman
Nathanael Thomas Kordyak
Bryce Wesley Kotewa
15
PAGE 14
Claire Elizabeth Kringen
Montana M. Kubista
Lathaniel J. Labrado
Megan Cheyanne Laffery
Kirkland H. Lambert
Daqwazsi Jaquan Lane
Tracy T. Le
Catherine Lei
Ethan Robert Levin
Leslie Vera Liebenau
Bailey London
Andrea J. Lu
Eunice Ching Pai Ma
Nate Adams MacCharles
Amanda Marie Mack
Leeza M. Mack
Tara Richelle Magana
Trenton J. Mahun
Darryl D. Mallett
Bradley C. Malmquist
Larissa Mann
Kayla-Rose Ola Marienau
Dylan Wayne Marker
Lilly Garland Le Marshall
Madeline A. Marshall
Christine E. Martin
Alejandro Kion Martinez
Carlos Alfonso Martinez
Roxana Martinez-Herandez
Donovan C. Mathews
Carlos Giovannie Matos
Dustin Wayne May
Nathan C. McClendon
Dustin Eli Michael Meier
Jennifer Marlene Meierer
Tammie Y.B. Melton
Shandon F. Mercado
Sarah Marie Middendorf
Andrea Michelle Miller
Maya Anjali Minocha
Sean Patrick Mirts
Madison Shaye Mittie
Yesenia Moreno
Samuel Andrew Morgan
Chloe D. Morlan
Megan G. Muller
Julyssa J. Muniz
Grant T. Munsen
Ahmed Maher Naeem
Carter Kimball Nelson
Cory Ray Nelson
Samuel W. Nelson
Sara Ashley Nelson
Ivanna Nemeth
Donnae' Sade Nevels
Jacob E. Newman
Alexandra J. Nichols
Summer Brianna-Breeze Nolden
Kyndall Brooke Norris
Andrew J. O'Connell
Christa E. Osarczuk
Robert Arlen Ostermann
Addison "AJ" Pablo
Lydia Elizabeth Parish
Thomas Spencer Parish
Grant Jamison Parker
Marie Noel Pellegrin
Garrett Fox Percival
Delianice Perez
Markis D. Perez
JUNE 29, 2016
MINUTES
PAGE 15
Peyton M. Peterson
Brianna Nicole Petty
Grace L. Peverill
Jessica Nicole Philips
Samantha Marie Phillips-Zee
Laure Pierreux
Zachary Neil Potter
Rebecca Ann Price
Jace Allen Priddle
Logan Cole Puett
Micah Kimball Poulson
Collin Andrew Queal
Renee A. Ramos
Philip Jonathan Randall
Gage Daniel Reed
Brandon Joel Religa
Joshua Reyes
Jacob Erickson Richards
Jemell Davonne Richardson
Tessa Laine Roberts
Takeira Danielle Robinson
Jade Victoria Rogers
Aidan Graham Rosenow
Daniel A. Rubio
Valerie Cosette Ruggle
Caitlin Jane Johnson Rusk
Keyshawn X.W. Russell
Aliyah Angele' Ryan
Jayve Rae Salinas
Pablo Sanchez
Victor H. Sanchez
Tanner A. Sanders
Dakota E. Santiago
Benjamin Guy Schaub
Erika Rose Schneider
Alexander J. Schultz
Joshua Schwartz
Corbin K. Sedlacek
Richard Dalton Shaffer
Carly Piper Smith
Savannah Leigh Smith
Elaine Victoria Snowden
Bryan Matthew Sopczak
Morgan Kennedy Sparks
Chance Ryan Spina
Derek Storm Sprawka
Lauren Stansbury
Coleman Douglas Stanton
Sarah Elizabeth Stewart
Garrett T. Still
Darien Stokes
Josiah Benjamin Stonebraker
Trevor Natalius Strenkowski
Dustin Z. Stuckey
Ashley Mackenzie Stuckwisch
Dean Lee Stukey
Bridgett Nicole Stutton
Chloe Mahaya Swanson-Lhuillier
Toula Leonora Sweeney
Madison Nicole Tajchman
Nathan Andrew Talarico
Madalyn Paige Taylor
Austin N. Telck
Raegan Jaye Terrill
Michael D. Tesene
Kyle A. Thompson
Matthew Paul Thompson
Isis S. Thornton-Saunders
Mitchell Lawrence Toetz-Pearsall
Avery Thomas Torrey
Benjamin David Turnley
Matthew Thomas Turnley
Talea N. Tyus
Craig M. Ukena
Elizabeth L. Underwood
Daniel J. Valaika
Gessabel Valdez
Samuel Wyatt Varner
De'Shon Tyrelle Vassol
Michaela Jo Vick
Andrea Delane Waldron
Xavier Demitrius Watkins
Jaxon A. Watson
Rheannan Lea Weixelman
Blake Eugene Wewer
Anna Lee Slone White
Wesley Travis Whitney
Justin N. Wickham
Genesis L. Wilkins
Narianna Dachelle Williams
Danny Wayne Williamson, III
Andrew Wilson
Emily Elizabeth Wilson
Gregory W. Woods
Leslie Young
Sydney Marie Zafran
Sean Michael Zenk
7.2.4.4 Manhattan Virtual Academy
The following 36 students have fulfilled the requirements to graduate
from Manhattan Virtual Academy by the end of the 2015-16 school year.
Kayla Allen
Timber Allenbrand
Jessica Barth
Natalie Bell
Kara Cutshaw
Devin Edwards
Ayden Fogle
Katelyn Fraley
Kayleigh Jones
Ashley Karleskint
Kathryn Kauffman-Baker
Landon Koehn
16
Miranda Long
Kayla-Rose Marienau
Lyssa McKee
Lakota Melgoza
Austin Moore
Jonathan Moore
Luke Moore
Valerie Nightingale
Brianna Richter
Parker Ryan
Amy Scott
Mikaela Sellers
Matthew Shaklee
Zachary Snider
Ashton Spears
Dylan St. Jean
Samantha Stark
Tyler Tomlinson
Nicholas Topping
Amanda Vestweber
Grant Wagner
Pandora Wecker
Alex Zink
Ashley Zink
JUNE 29, 2016
8.0
MINUTES
PAGE 16
New Business
8.1
iPad and iPad Cart Purchase for Northview Elementary
Dr. Shannon presented the proposal to purchase iPads and an iPad cart for the CCLC
program at Northview Elementary.
Fliter moved to give final approval for the purchase of $20,920 for 40 iPads and one iPad
cart from Apple, Inc. of Cupertino, CA. Herrman seconded.
President Rozell opened the floor to public comment. No one came forward. President
Rozell closed the floor to public comment.
Motion passed 7/0.
8.2
Architectural Services – MHS Rezac Auditorium
Matt Davis, Director of Maintenance and Facilities, presented the proposal from Ebert
Mayo Design Group to evaluate the existing production and non-production infrastructure
in Rezac Auditorium and prepare a phased master plan and budget for improvements.
Discussion.
Herrman moved to give final approval to the proposal submitted by Ebert Mayo Design
Group of Manhattan, KS for architectural services for Rezac Auditorium in the amount of
$30,000. Edie seconded.
President Rozell opened the floor to public comment. No one came forward. President
Rozell closed the floor to public comment.
Motion passed 7/0.
8.3
City of Manhattan Easement
Eric Reid presented the proposal for easement on the northeast corner of the USD 383
Keith Noll Maintenance Center. Discussion.
Edie moved to give final approval for granting the 300 square foot easement on the
northeast corner of the USD 383 Keith Noll Maintenance Center to the City of Manhattan
as a donation with no compensation. Hudgins seconded.
President Rozell opened the floor to public comment. No one came forward. President
Rozell closed the floor to public comment.
Motion passed 7/0.
8.4
Assistant Director of Transportation Position
Eric Reid presented the proposal to reinstate the position of Assistant Director of
Transportation. Discussion.
Hudgins moved to give initial acceptance to reinstating the Assistant Director of
Transportation. Fliter seconded.
President Rozell opened the floor to public comment. No one came forward. President
Rozell closed the floor to public comment.
Motion passed 7/0.
17
JUNE 29, 2016
8.5
MINUTES
PAGE 17
Year-End Budget Transfers
Lew Faust, Director of Business Services, presented the proposed transfers authorized
by Kansas Statute 72-6428 to be made from the General Fund and the Local Option
Budget to other categorical and weighted program funds. Discussion.
Edie moved to give final approval to the recommendation that the Board of Education
authorize year-end transfers of the balance of remaining budget authority for 2015-16
from the General Fund to Contingency Reserve, Capital Outlay and Textbook Rental
Funds. Additionally, remaining budget authority from the Supplemental General Fund to
the Special Education Fund. Actual transfer values are to be reported to the Board at a
subsequent meeting. Estabrook seconded.
President Rozell opened the floor to public comment. No one came forward. President
Rozell closed the floor to public comment.
Motion passed 7/0.
8.6
Employee Wage Statements
Lew Faust presented the recommendation to eliminate classified employee wage
statements from the payroll process and move these employees to a regular hourly
status. Discussion.
Herrman moved to give the initial acceptance to the transition plan to eliminate the
payment of employees utilizing a wage statement format. This will be effective for twelve
month wage statement employees starting with their August 2016 payroll and for less
than twelve month employees beginning with the initiation of their work calendar for FY
2018. Edie seconded.
President Rozell opened the floor to public comment. No one came forward. President
Rozell closed the floor to public comment.
Motion passed 7/0.
8.7
Revised Board Policy JGC – Health Assessments and Physicals
Dr. Shannon presented the proposed revisions to Board Policy JGC – Health
Assessments and Physicals to include mandatory Immediate Post-Concussion
Assessment and Cognitive Testing (ImPact) for all athletes participating in the identified
sports programs. Discussion.
Estabrook moved to give final approval to revised Board Policy JGC – Health
Assessments and Physicals to include the requirement that student athletes in the
designated sports be required to participate in the pre/post-concussion program. Edie
seconded.
President Rozell opened the floor to public comment. No one came forward. President
Rozell closed the floor to public comment.
Motion passed 7/0.
JGC
H e al th As s e s s m ent s and P h ys i c al s
(See JGCB)
All students up to the age of nine shall submit evidence they have undergone
a health assessment prior to entering kindergarten or before enrolling in the
district for the first time. Students who fail to provide the documentation required
18
JUNE 29, 2016
MINUTES
by
law
may
be
excluded
from
school
PAGE 18
by
the
superintendent
until
statutory
requirements are satisfied.
All students engaged in acti vities covered by appropriate KSHSAA rules shall
provide the building principal or designee with proof of a physical examination.
School staff shall adhere to Kansas Statutes and KSHSAA rules on concussions
and head injuries.
All students participating i n designated school athletic programs will complete
an approved cognitive measurement test unless excused by a physician.
Principals shall work cooperatively with local, county and state health agencies
to disseminate materials related to the availability of health assessments and
inoculations.
Approved:
12/08; revised 7/16
8.8
District Health Insurance Plan
Removed from agenda.
8.9
Board Member Interest in Officer Positions
President Rozell opened a discussion for Board members to express their interest in officer
positions for 2016-17.
 Estabrook expressed availability to serve in either capacity.
 Rozell expressed willingness to stay as President.
 Edie expressed interest in serving as Vice President.
 Hudgins expressed interest in serving in a leadership position.
President Rozell recessed the meeting at 7:57 p.m.
President Rozell reconvened the meeting at 8:07 p.m.
9.0
Old Business
9.1
Budget Planning 2016-17
Lew Faust, Director of Business Services, presented information regarding assessed
valuation data, impact of SB1/HB 2001, projected FY2016 budget savings, projected
FY2017 budget additions/reductions/savings, and the authorization of ad valorem tax levy
for cost-of-living expenses. Discussion.
The board came to consensus to place a resolution for cost of living budget authority on
the next meeting agenda.
9.2
Teacher Contract Nonrenewal
Dr. Shannon presented Resolution 1516-18 Nonrenewal of Teacher Contract.
Herrman moved to give final approval to a teacher nonrenewal as presented. Edie
seconded.
Motion passed 6/1, Hudgins voted no.
Manhattan-Ogden USD 383
Manhattan, Kansas
RESOLUTION 1516-18
NONRENEWAL OF TEACHER CONTRACT
WHEREAS, on the 18th day of May, 2016, the Board of Education of Unified School District No. 383,
Riley County, Kansas, by resolution duly adopted, took action to notify Tambria Sheffield of the Board’s intent to
non-renew her contract as a teacher for the 2016-2017 school year; and
19
JUNE 29, 2016
MINUTES
PAGE 19
WHEREAS, the Director of Human Resources gave written notice to Tambria Sheffield on the 19 th
day of May, 2016, that it was the intent of the Board of Education not to renew her contract for the 2016-2017
school year; and
WHEREAS, after extensive consideration and thorough discussion, the Board has determined that
the matter should be resolved as follows:
NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No.
383, Riley County, Kansas,
Section 1.
That the contract of Tambria Sheffield not be renewed for the 2016-2017 school
year;
Section 2.
That the Clerk of the Board of Education give, personally or by restricted mail,
Tambria Sheffield a signed copy of this resolution.
ADOPTED by the Board of Education of Unified School District No. 383, Riley County, Kansas, on
the 29th day of June, 2016.
10.0
Next Regular Meeting Items – July 6, 2016
Items were reviewed.
11.0
Future Meeting Items
Items were reviewed.
12.0
Meeting & Events
Meetings and events were reviewed.
13.0
Executive Session
13.1
Negotiations
Edie moved to go into executive session for 15 minutes to discuss negotiations in order
to protect the public interest in negotiating a fair and equitable contract, and return to
open session at 8:55 p.m. Herrman seconded.
Motion passed 7/0.
Dr. Shannon and Eric Reid joined the Board in executive session.
13.2
Personnel
Edie moved to go into executive session for 20 minutes to discuss personnel matters of
non-elected personnel in order to protect the privacy interests of the individuals to be
discussed and return to open session at 9:20 p.m. Fliter seconded.
Motion passed 7/0.
Dr. Shannon joined the Board in executive session.
14.0
Adjourn
Herrman moved to adjourn the meeting at 9:22 p.m. Hudgins seconded.
Motion passed 7/0.
Respectfully submitted,
Diane Denison, Clerk
USD 383 Board of Education
20
ITEM 9.1
Date:
To:
From:
Re:
July 6, 2016
Board of Education
Superintendent Marvin Wade
Proposal for Health Insurance
Prepared by:
Larry Doll, Director of Human Resources
Background Information:
Manhattan-Ogden USD 383 had been a subscriber of Blue Cross/Blue Shield of Kansas health insurance since
1958. Due to significant increases in the premium rates, the health insurance was put out for bid and the district
accepted the proposal from Blue Cross/ Blue Shield of Kansas to become part of the Kansas Educational
Insurance Trust (KEIT) on October 1, 2000.
A history of monthly insurance premiums as a member of KEIT:
Year
Low Option
High Option
2001-01
2001-02
2002-03
2003-04
2004-05
2005-06
2006-07
2007-08
$187.31
$220.47
$291.84
$335.91
$314.38
$301.27
$326.33
$397.82
$225.44
$264.18
$368.81
$424.27
$406.40
$393.78
$413.95
$462.89
Percent
Increase/Decrease
for Low Option
17.7%
39.6%
15.0%
(6.2%)
(4.17%)
8.3%
21.9%
The average increase in premium during the membership in the KEIT pool was 13.2%. Blue Cross/Blue Shield
proposed a 14% increase to the low option for the 2008-09 plan-year. The district switched health insurance
carriers to Preferred Health Systems/Coventry, beginning with the plan year on October 1, 2008 through
September 30, 2014. The district contracted with Blue Cross/Blue Shield for the 2014-15 and 2015-16 plan
years.
Premiums for 2008-2015 are displayed in the chart below:
Year
Low Option
High Option
Percent Change Low Option
2008-09
$361.54
$409.93
-9.12%
2009-10
$359.73
$410.21
-1.00%
2010-11
$392.80
$457.83
9.00%
2011-12
$414.20
$525.13
5.45%
2012-13
$414.20
$525.13
No change
2013-14
$390.59
$509.08
-5.70%
2014-15
$317.11
$384.40
-1.58%
2015-16
$326.57
$395.75
2.88%
Current Considerations:
The district’s health insurance committee met throughout the year to consider various options that could positively
influence the cost and coverage of health care. Current Health Insurance Committee members are Andrea
Adams, Matt Davis, Larry Doll, Lew Faust, Larry Liotta, James Neff, Eric Reid, Lisa Rohr, and Jeremy Gilson from
Gallagher and Company.
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The current (2015-16) plan has the following options and premiums:
Option 1:
$1,000 deductible for a single and $2,000 for a family
20% co-insurance up to $1,000 for single and $2,000 for a family
$25 co-payment for primary physicians and specialists
$15/$30/$45 co-payments on prescription drugs
Option 2:
$1,500 deductible for a single and $3,000 for a family
20% co-insurance up to $1,000 for a single and $2,000 for a family
$25 co-payment for primary physicians and specialists
$15/$30/$45 co-payments on prescription drugs
Option 3:
$2,500 deductible for a single and $5,000 for a family
20% co-insurance up to $1,000 for single coverage and $2,000 for a family
$25 co-payment for primary physicians and specialists
$15/$30/$45 co-payments on prescription drugs
Option 4:
$3,000 deductible for a single and $6,000 for a family (Qualifies for a Health Savings Account.)
No co-insurance
No co-payments for primary physicians or specialists
No co-payments on prescription drugs
100% coverage after deductibles have been met
2015-16 Rates
Employee
Employee/Children
Employee/Spouse
Family
$1,000 Deductible
$395.75
$832.30
$849.65
$1,286.19
$1,500 Deductible
$383.24
$805.95
$822.76
$1,245.46
$2,500 Deductible
$362.38
$762.00
$777.89
$1,177.53
HDHP $3,000 Deductible
$326.57
$686.61
$700.92
$1,060.95
2015-16 enrollment by option:
Option 1
Option 2
Option 3
Option 4
Total
Employee
82.0%
0.25%
0.25%
4.0%
86.50%
Employee/Children
2.6%
2.3%
0.5%
87.40%
1.8%
2.4%
0.38%
0.76%
3.79%
0.25%
7.05%
0.76%
4.09%
0.76%
2.27%
5.77%
100%
Employee/Spouse
Family
Total
0.65%
0.25%
2.95%
Goals:
6. The district will implement policies and practices to attract and retain quality staff.
Board Policy:
2013-2014 Terms/ Conditions of Employment Article XII Health Insurance and Article XIII Employer Provided
403b Plan
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Benchmarking:
Insurance
Provider
Funded Option
District Pd
Deductible
Co-Insurance
Auburn-Washburn
Cigna
$399
$399
$3,500
50/50 to $1500
Blue Valley
BS/BS KC
$583
$583
$500
80/20 to $1000
**Derby
Aetna
$352
$314
$6,000 HD
0
Emporia
BC/BS
$402
$402
$5000 HD
0
Garden City
BC/BS
$710
$710
$1,000
20% to $2500
Gardner-Edgerton
BS/BS KC
$417
$417
$1,000
30% to $4600
Geary County
BC/BS
$376
$330
$3000 HD
0
Hays
BC (State)
$656
$656
$400
20% to $4750
*Hutchinson
BC/BS
$485
$455
$3,300 HD
0
Lawrence
Aetna
$451
$451
$1,500
80/20 $5000
**Riley County
BC/BS
$500
$500
$3000 HD
0
Rock Creek
BC/BS
$533
$533
$500
80 to $1000
*Salina
BC/BS
$535
$460
$1,000
50% to $1000
Shawnee Heights
BC/BS
$533
$533
$500
0
**Wamego
Aetna
$350
$350
$5,000 HD
0
* Self-Funded
**2015-16 Data
Financial Implications:
The Loss-Ratio for 2015-16 is running at 124%. The plan years when our lost ratio was 70-80% we had a rate
hold or a minimal increase. The chart below reflects the 30% increase if we maintained the same options and
coverage for 2016-17 that we currently have. Additional information: 80.5% of enrollees did not meet a $1,500
deductible and 93% did not meet a $2,500 deductible.
This chart reflects the cost of continuing to fund the current plan into the 2016-17 plan year.
Deductible
Current Plan
Option 1
Option 2
Option 3
Option 4
$1,000
$1,500
$2,500
$3,000
Monthly
Prem.
2015-16
$395.75
$383.24
$362.38
$326.57
Yearly Prem.
$4,749,000
$4,598,880
$4,348,560
$3,918,840
Monthly
Prem.
2016-17
$516.27
$500.76
$475.52
$425.56
2016-17 Yearly
Premium
2016-17
Increase
$6,195,240
$6,009,120
$5,706,240
$5,106,720
$1,446,240
$1,410,240
$1,357,680
$1,187,880
BC/BS has proposed the following four options, which would reduce the premium, but increase the deductibles,
co-payments for a primary care visit would remain $25. Co-payments for specialist would increase to $50. Copayments would increase from $15/30/45 to $15/50/75 for pharmaceuticals. Co-Insurance would increase from
$1,000 (80/20) to a Maximum Out Of Pocket expense of $5,000 (50/50).
BC/BS
Option 1
Option 2
Option 3
Option 4
Deductible
$1,000
$1,500
$2,500
$3,000 HD
Monthly Premium
$426.46
$420.08
$411.81
$425.56
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Yearly Premium
$5,117,520
$5,040,960
$4,941,720
$5,106,720
Increase from 2015-16
$368,520
$291,960
$192,000
$357,720
This chart shows the premiums for each of the four options with the cost for each tier.
BC/BS 2016-17
Employee
Employee/Children
Employee/Spouse
Family
$1,000 Deductible
$426.00
$899.13
$915.72
$1,388.39
$1,500 Deductible
$421.08
$885.65
$901.99
$1,367.58
$2,500 Deductible
$411.81
$868.19
$884.21
$1,340.60
HDHP $3,000 Deductible
$425.56
$897.25
$913.80
$1,385.48
Aetna has submitted the following proposal, which includes the same deductibles as Blue Cross. The co-payment
for primary care visits is $25 and $50 for specialists. Co-payments for pharmaceuticals would be $10/45/70. The
$1,000 deductible has a Maximum Out of Pocket expense of $4,000. The $1,500 and $2,500 deductibles have a
Maximum Out Of Pocket expense of $5,000 (50/50).
Aetna 2016-17
Deductible
Monthly
Premium
Yearly
Premium
Increase from
2015-16
Option 1
$1,000
$429.14
$5,149,680
$400,680
Option 2
$1,500
$419.34
$5,032,080
$283,080
Option 3
$2,500
$375.64
$4,507,680
($241,320)
Option 4 HD
$3,000
$407.84
$4,894,080
$145,080
Aetna 2016-17
Employee
Employee/Children
Employee/Spouse
Family
$1,000 Deductible
$429.14
$902.52
$921.34
$1,394.71
$1,500 Deductible
$419.34
$881.65
$900.04
$1,362.44
$2,500 Deductible
$375.64
$789.88
$806.35
$1,220.61
$3,000 HD
$407.84
$857.47
$875.34
$1,324.94
United Health provided the following proposal for 2016-17. Option 3 has significant network limitations.
Monthly
United Health Deductible
Premium
Yearly Premium
Increase
Option 1
$3,000
$455.58
$5,466,960
$717,960
Option 2
$4,000
$430.07
$5,160,840
$411,840
Option 3*
$2,000
$394.36
$4,732,320
($16,680)
Option 4
$5,000
$386.10
$4,633,200
($115,800)
Option 5
$5,000 HD
$344.13
$4,129,560
($619,440)
Option 6
$5,000 HD
$330.98
$3,971,760
($777,240)
*Indicates a major discrepancy with limited accepting health care providers
The financial implications are reflected in the chart and are dependent upon the insurance provider selected and
the option that is funded.
Future Considerations:
The District Health Insurance Committee and the District Wellness Committee will collaborate with Gallagher and
Co. to:
 Continue to survey employees to determine the level of satisfaction with our health care.
 Analyze usage data to determine the health care needs of our group.
 Consider alternatives to the current components of our plan being used to meet the needs of our
members.
 Analyze and manage the district’s health care costs.
 Promote the use of the prevention care components of the health care plan.
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Recommendation:
The administration respectfully recommends the Board give final approval (A2) to the health insurance plans from
Aetna for Manhattan-Ogden USD 383 for the 2016-17 plan year.
Recommended Motion:
“I move to give final approval to the health insurance plans with Aetna for the 2016-17 plan year.”
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ITEM 9.2
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