Society of St. Vincent de Paul, Portland Council Presidents Meeting

 DRAFT Society of St. Vincent de Paul, Portland Council Presidents Meeting - DRAFT
October 22, 2014
Board President: President Robert Gazewood
Minutes by: Gayle Pizzuto
Presidents in Attendance: See Sign-in Roster
Staf: Olimpia Trusty & Heather Sweintek
Call to Order: 7:20pm
Opening Prayer/Spiritual Reflection: Opening prayer led by Fr. El
Introduction of New Board Members – Bob introduced the new Board Members
Approval of Agenda – approved by concensus
Reports and Direction
a. President comments-Anna and Ali resigned as of September 30, 2014. Sharon Hills was
hired as the Interim Director, with no benefits. Veronica Kennedy has been rehired with
full benefits to assist Sharon and also helping train Heather in more conference
responsibilities. Bob also rescinded the decision baring Dennis McNulty and Jay Dye, St.
Louise Conference from being present on the Portland Council grounds. Olimpia Trusty
accepted a position at PERS and will leave at the end of this month. Finance Committee
will reconvene and be actively involved again.
b. Interim Executive Director - Sharon Hills unable to be here this evening and is excused
due to illness in the family. Bob Gazewood reported1. Employee Changes/Findings - Regarding Veronica Kennedy; Veronica had a rating of
3.5 out of 4.0, six months prior to her dismissal. She has been rehired.
2. Status of $350,000+ Bequest – Family is filing a wrongful death suit. Possibility we
may get $200,000 but not sure. State Attorney General may be involved so we are
unsure about when and how much we will get. For now, we can’t count on that
money.
3. Status/Findings Related to Grants – Staf have been unable to locate anything
related to the $20,000 grant that was listed in the budget for technology
improvements.
4. Feeding America/Oregon Food Bank – We will no longer be receiving food from
Feeding America. The previous Board ended the contract with Feeding America
efective September 30, 2014. This will greatly afect our own food bank at SVdP.
We will need to look and see if the food warehouse is a viable option in the future.
There have been some issues with the Oregon Food Bank regarding potential
partnering issues. We are no longer getting some of the food we have been
dependent on from truckers associated with Feeding America as the word gets out
that the contract with Feeding America has ceased, than the truckers stop their
deliveries to SVdP.
d.
e.
f.
DRAFT c.
5. Lead Gifts – 1st meeting has taken place. Note: We need to cover a one-time lead
gift from last year for $100,000. This may be a very serious problem for us.
Financial Report – Olimpia Trusty – See SVdP (September 2014 Financial Notes
attached)
Budget for FY 2014-15-Bob Gazewood – Total revenues for this period are just over
$1,060,000 against a budget of $1,030,000. Total expenses are about $1,154,000 against
a budget of $1,021,000. The budget is overspent by approximately $133,000 which is in
violation of the bylaws. According to the bylaws, we are only allowed to exceed our
budget by 3%, without getting approval by the Presidents. We are also restricted by
grants since they are earmarked for specific areas and not used for operations. We also
have to make up the one-time $100,000 lead gift we received last year since it was put
into the budget this year. Our cash reserves have dropped about $100,000 in one year.
Bequests were also projected way over budget. We have a serious problem and are
looking for ways to improve this situation. Sharon and Bob will review the budget for
possible savings. We are open to any ideas you may have.
Technology Report – Dennis McNulty – Computers are all very old-many are XP which
are no longer supported. Need to replace 16 computers and 2 laptops at $500 each. We
may be getting a mixture of new ones and used ones. Geeks-a-knockin contract will not
be renewed because some of the services we need, they cannot do.
(See Attached Technology Report)
Ratification of President’s Appointees - Bob Dewar, 1st Vice President, Ron Knox, 2nd
Vice President , Joe Bonneville, Treasurer, and Gayle Pizzuto, Secretary.
Motion to ratify President’s Appointees made by Steve Spitulski, Blessed Frederic and
seconded by Mary Clare O’Brien, The Madeleine. Approved by consensus.
Action Items
a. National Council Assessment Fees/Solidarity Dues from Conferences – Stan Miller
1. Based on percent of Prior Closing Fiscal Year Revenues (FY 2012-13)
We will need to pay accordingly this year. Please see the Annual Report Packet for
information on how to figure your fee. We also need to submit a membership roster
with the Annual Report. See Annual Report for required information.
b. Annual Reports Due by November 30, 2014. Heather will email forms and information
out to anyone who requests it.
c. Dates and Times for Next Meetings
Presidents’ Quarterly Meetings will be held on the 4th Thursdays at 7:00PM
d. Act of Consecration to the Sacred Heart by Conferences
All conferences need to read this together at the next conference meeting.
Potential Conference Presidents’ Involvement in Board Committees
Please ask your conference members to be involved in any of the committees listed on the
agenda if they would like to volunteer. We are in need of their help and expertise. Contact Bob
Gazewood or Sharon Hills.
Vincentian Prayers for Canonization of Blessed Frederic, and for the Seriously Ill. Closing
prayer led by Fr. El. Meeting adjourned at 8:55pm.
SVdP September 2014 Financial Notes
 Bank Balances as of October 15, 2014:
General Checking: $ 24,528.92; ($6,544.57 once all checks clear)
Money Market: $ 987.04;
Pacific Continental: $ 6,508.74;
Unitus: $ 13,654.77;
Byrd / LPL Financial – Money Mrkt $ 92,191.31;
Hudson’s Pointe: $49,724.08
Subtotal: $ 187,594.86
Twinning: $ 246.70;
EFA: $ 14,\318.94;
Total: $ 202,160.50
 Summary:
As of Oct 15, 2014 we have the following (budget #s in parenthesis): Gen. Donations: $95,269 (90K),
Lead Gift: $ 235,200 (200K), Hunger: $67,444 (37,209), Memorials $8,717 (8K), Thank you: $17,112
(27,500), Xmas: $10,876 (23K), Easter $22,471 (24K), Mobile Kitchen $18,112 \(20K), Newsletter $11,353
(18K), Veh donations $28,035 \(40K), Web Donations $23,210 \(28K). We received \Brady Grant (and
distributed it in September).
 September Events:
Annual Dinner, KBVM interview, Day of Dignity, Strawberry Fundraising quarterly call, National
SVDP conference call, Earthquake Mitigation (Eugene), interview with an individual from Heald
College re work/study. Meeting with auditors re inventory.
 Unusual income/expenses:
September was the month of Annual Dinner. Hunger appeal went out and it brought over 16K of
income. Our cash is low so we transferred over 40K from savings to aid general account. Annual dinner
brought us $2556 of income. As to expenses, we have spent the Berry grant and had some truck
repairs. Other than that no abnormal expenses noted. Fiscal year ends September 30 th and
preparations for the annual audit begin.
* rounded
Society of St. Vincent de Paul
Profit & Loss - Actual vs Total Budget
Sep 30, 2014
YTD
Sep 2014
Sep 2014
YTD
Sep 2013
Total Budget
for Year 13/14
% Percentage %
Achieved/Used
To Date
OVER /
(UNDER)
BUDGET
Ordinary Income/Expense
Income
4005 · Web Donations
950
23,210
20,685
28,000
83%
(4,790)
10,025
52,500
38,913
16,150
325%
36,350
700
2,499
343
0
0%
2,499
Backpack Buddies - Clckms Cnty
0
0
2,558
0
0%
0
Community 101
0
0
0
0
0%
0
Berry Farms
0
5,000
0
0
0%
5,000
Brady Grant
4050 · Client Assistance
4090 · Contributions - In-Kind
4100 · Grants/Foundations
1,210
1,210
1,210
0
0%
1,210
EFSP Clackamas County
0
6,774
8,809
25,000
27%
(18,227)
EFSP Multnomah County
0
15,000
14,985
25,000
60%
(10,000)
Food Bank
0
83,500
0
0
0%
83,500
FRN Grants
0
18,000
0
0
0%
18,000
OCF Grants
1,000
9,118
8,734
15,000
61%
(5,882)
Operational Grants
0
0
0
Taste the Nation
0
7,374
6,792
10,000
74%
(2,626)
4100 · Grants/Foundations - Other
0
0
6,058
5,000
0%
(5,000)
2,210
145,975
49,145
80,000
182%
65,975
Total 4100 · Grants/Foundations
4200 · Golf Income
4250 · Annual Meeting & Dinner
4260 · Conference Supply Inc
40
7,393
8,888
20,000
37%
(12,607)
2,496
2,556
4,717
3,000
85%
(444)
250
1,772
1,241
1,200
148%
572
(18,946)
4315 · Food Bank Sales
Xmas Boxes & Hams
4315 · Food Bank Sales - Other
Total 4315 · Food Bank Sales
4316 · CSFP-USDA
4395 · Vehicle Donation Sales
4410 · Emergency Services - Restricted
0
17,588
16,698
4,490
48,466
62,791
4,490
66,054
79,489
85,000
78%
0
56,963
58,247
60,000
95%
(3,037)
3,100
28,035
36,505
18,842
11,574
40,000
70%
(11,965)
270
6,023
0
10,359
FRN- Food Drives/Events
0
6,840
FRN- Recycling
0
896
4420 · Food Recovery Network
0
0%
6,023
20,000
52%
(9,641)
4425 · FRN- Fundraising
540
2,807
8,479
1,592
2,054
540
10,543
12,125
15,000
70%
(4,457)
159
18,112
20,000
91%
(1,888)
4432 · MK Fundraising Events
0
77
0
0%
77
4435 · MK Outreach Donations
0
3
0
0%
3
4436 · MK-Hands - Restricted
0
50
492
0
108
1,725
3,000
5,465
73,550
26,689
545,354
162
122,915
18,786
22,080
24,534
0
22,879
12,406
27,969
478
86,672
2,986
5,202
0
0%
50
5,000
28%
(3,600)
8,000
109%
717
90,000
106%
5,269
26,000
103%
729
100,000
24%
(75,571)
4425 · FRN- Fundraising - Other
Total 4425 · FRN- Fundraising
4431 · MK-Mobile Kitchen
4437 · Food 4 Kids - Restricted
0
1,400
200
8,717
4450 · General Donations
2,527
95,269
4450 - Table of the Kings
0
26,729
4460 · Estates/Trust/Bequests
0
24,429
4440 · Memorials
4461 · Endowments
8
189
4601 · Lead Gift-Annual Appeal
910
235,200
4604 · Christmas Mailer
150
10,876
4605 · Easter Mailer
930
22,471
1,133
17,112
4606 · Thank you envelope
4608 · Disaster Relief Inc -Restricted
4612 · Thanksgiving Mailer
4614 - Newsletter
4618 · Hunger Appeal
4800 · Investment Income
4900 · Misc Income - inc. HP
4901 · Refunds
4902 · Sales Discount
0
5,125
100
30,601
2,520
11,353
16,244
67,444
3
68
7,816
67,956
0
304
25
3,211
300
63%
(111)
200,000
118%
35,200
23,000
47%
(12,124)
24,000
94%
(1,529)
27,500
62%
(10,388)
0%
5,125
0
28,600
107%
2,001
18,000
63%
(6,647)
37,209
181%
30,235
500
14%
(432)
45,000
151%
22,956
0
0%
304
0
0%
3,211
Society of St. Vincent de Paul
Profit & Loss - Actual vs Total Budget
Sep 30, 2014
YTD
Sep 2014
Sep 2014
YTD
Sep 2013
Total Budget
for Year 13/14
% Percentage %
Achieved/Used
To Date
OVER /
(UNDER)
BUDGET
Total Income
57,795
1,060,579
1,344,164
1,021,459
104%
62,120
Gross Profit
57,795
1,060,579
1,344,164
1,021,459
104%
39,120
43,032
477,928
440,821
4,206
50,315
46,119
718
8,019
8,127
6030 · Employee Benefits
9,656
117,423
117,327
6040 · Staff Development
0
767
966
6050 · Education Fund
0
0
0
6060 · Temporary Labor
0
0
(838)
6035 · Employee Moving Exps
0
0
0
6070 · Employment Expense
0
229
34
Expense
Personnel Expense
6000 · Salaries
6010 · Payroll Taxes
6020 · Workers' Compensation
6560 · Payroll Expenses
Total Personnel Expense
35
887
773
57,648
655,567
613,329
635,685
103%
(19,882)
2,083
24,996
23,636
23,000
109%
(1,996)
0
13,149
11,766
20,000
66%
6,851
1,021
7,137
4,546
3,000
238%
(4,137)
Ordinary Expense
8000 · Accounting Services
8008 · Annual Appeal Expenses
8010 · Annual Dinner
8030 · Bad Debts
0
0
0
0
0%
0
8040 · Bank Charges
0
25
30
0
0%
(25)
8050 · Board Expenses
0
254
525
0
0%
(254)
8100 · Assistance for Clients
0
0
0
0
0%
0
836
11,370
13,904
12,000
95%
630
8130 · Conference Supplies
1,400
3,022
644
400
756%
(2,622)
8132 · Conference Trainings
0
0
0
400
0%
8135 · Conference Support
0
200
140
400
50%
200
8136 · Golf Expenses
0
1,295
4,127
8,500
15%
7,205
4,927
9,855
0
0
378
3,364
2,872
3,000
0
8120 · Computer Support
8137 · Berry Expenses
8150 · Credit Card Exps
8170 · Direct Assistance
0
0
790
2,365
0
EFA - Rent - Clackamas
0
6,635
8,633
EFA - Rent - Multnomah
0
14,969
14,685
EFA - Brady
0
0
1,210
EFA - Food
7
687
444
EFA - Misc
0
0
580
EFA - Other
0
203
40,593
EFA - Rent
1,833
23,057
9,621
EFA - St Henry Rent
1,688
8,430
6,105
EFA - St Henry Utilities
1,015
9,331
3,549
0
4,829
5,726
967
13,186
26,115
EFA - Bus
EFA - St John Fisher Rent/Utilities
EFA - Utilities
EFA - Water
0%
112%
400
0
(364)
496
3,091
5,547
6,795
86,783
122,807
0
0%
(86,783)
1,100
3,600
0
0
0%
(3,600)
180
4,979
5,422
6,000
83%
1,021
8215 - Flea Market Expense
0
0
0
0
0
8218 - Mobile Kitchen Expense
0
55
0
0
(55)
8219 · Food Bank Goods
880
17,477
18,292
20,000
87%
8220 · Food
147
926
869
2,000
46%
1,074
2,086
23,566
24,112
21,000
112%
(2,566)
Total 8170 · Direct Assistance
8175 - Disaster Relief Exps
8200 · Dues & Subscriptions
8230 · Fuel
8240 · Garbage
8250 · Insurance
8260 · Interest Expense
2,523
437
5,528
5,378
5,537
100%
9
4,693
53,256
46,928
48,218
110%
(5,038)
0
0
0
Society of St. Vincent de Paul
Profit & Loss - Actual vs Total Budget
Sep 30, 2014
YTD
Sep 2014
Sep 2014
8270 · Investment Expenses
YTD
Sep 2013
Total Budget
for Year 13/14
% Percentage %
Achieved/Used
To Date
OVER /
(UNDER)
BUDGET
0
0
0
0
0%
0
8280 · Janitorial
400
4,315
2,964
4,440
97%
125
8300 · Leases - Equipment
713
513
6,287
7,042
7,000
90%
8310 · Leases - Vehicles
0
0
0
0
0%
0
8330 · Legal Fees
0
3,636
0
0
0%
(3,636)
8340 · Loan Fees
0
0
0
0
8390 · Misc Exps
0
1,441
338
1,000
2,545
5,175
5,178
10,000
52%
4,825
735
7,433
5,963
6,000
124%
(1,433)
8430 · Shipping and Handling - Food
8440 · Supplies
8441 · Supplies - Cleaning
8445 · Equipment
8460 · Permits / Licenses / Taxes
0%
144%
0
(441)
84
543
599
700
78%
157
189
1,364
997
1,000
136%
(364)
10
1,036
1,077
1,000
104%
(36)
8480 · Postage
745
5,761
4,694
5,000
115%
(761)
8490 · Printing
0
980
744
1,500
65%
520
8500 · Professional Fees
0
1,025
2,383
2,500
41%
1,475
8510 · Promotion & Advertising
0
34,052
57,628
40,000
85%
5,948
8511 · P&R Print
0
740
1,346
2,000
37%
1,260
8512 · P&R Radio
0
3,075
3,000
3,000
103%
(75)
8513 · P&R Yellow Pages
0
0
0
0
0%
0
8516 · P&R Web Page
0
308
483
5,000
6%
4,692
8518 · P&R Fundraising Event Exps
0
100
0
0
0%
(100)
237
2,817
3,686
4,000
0%
1,183
8530 · R&M - Auto/Trucks
3,268
19,381
9,580
12,000
162%
(7,381)
8535 · R&M - Mobile Kitchen
1,748
6,793
9,489
4,000
170%
(2,793)
446
16,990
8,981
6,000
283%
(10,990)
8520 · Property Tax
8541 · R&M - Building
8542 · R&M - CSFP Warehouse
0
2
103
0
0%
(2)
8550 · R&M - Equipment
0
259
1,597
2,000
13%
1,741
110
1,238
869
1,000
124%
(238)
73
909
511
300
303%
(609)
3,692
43,387
40,890
40,000
108%
(3,387)
8560 · R&M - Office Equipment
8565 · R&M - Telephone
8570 · Rents
8621 · Security
128
4,598
1,800
1,880
245%
(2,718)
1,542
18,758
19,179
16,000
117%
(2,758)
8660 · Training & Training Materials
0
115
145
1,000
12%
885
8670 · Travel - Auto
0
96
30
333
29%
237
8680 · Travel - Airfare
0
438
314
333
131%
(105)
8690 · Travel - Lodging
0
255
336
333
77%
78
8700 · Travel - Meals
0
247
575
333
74%
86
613
1,323
402
333
397%
(990)
8651 · Telephone
8710 · Travel - Mileage
8720 · Travel - Other
0
78
0
335
23%
257
8730 · Uniforms & Linens
0
290
955
0
0%
(290)
1,889
23,547
23,314
26,000
91%
2,453
254
8,455
6,195
6,000
141%
(2,455)
8741 · Utilities
8751 · Water
9095 · In-Kind Expense
0
0
0
0
46,186
498,082
509,382
385,775
129%
(112,307)
Total Expense
103,834
1,153,648
1,122,711
1,021,459
113%
(132,189)
Net Ordinary Income (LESS: Depreciation)
(46,039)
(93,070)
221,452
(0)
Total Ordinary Expense
8999 · Depreciation
0%
0
(93,069)
5,475
72,310
87,047
0
(51,514)
(165,380)
134,405
(0)
9950 · Gain/(Loss) - Sale of Assets
0
5,984
0
0
0%
(5,984)
9955 · Gain/(Loss) - Investments
0
(2)
220
0
0%
2
9995 · Loss on Disposal of Assets
0
0
0
0
0%
0
0
5,982
220
0
0%
(5,982)
(51,514)
(159,398)
134,625
(0)
Net Ordinary Income (WITH: Depreciation)
0%
(72,310)
(165,379)
Other Income/Expense
Net Other Income/Expense
Net Income
(B) 8219-Food Cost + 8430-Shipping & Handling - Food. These two accountsshould be combined for Analysis
(159,398)
Society of St. Vincent de Paul
10:10 AM
Balance Sheet
10/15/2014
As of Sep 30, 2014
Accrual Basis
Sep 30, 2014
ASSETS
Current Assets
Checking/Savings
1005 · General Account -Sterling Bank
1005-A · Disaster Relief - Restricted
Disaster Relief-B Conf Cntrb
1005-A · Disaster Relief - Restricted - Other
Sep 30, 2013
$ Change
925.00
1,600.00
0.00
0.00
925.00
1,600.00
1005 · General Account -Sterling Bank - Other
Total 1005 · General Account - Sterling Bank
1006 · Money Market Savings Sterling
1006-A · Unreserved Money Market
52,393.84
54,918.84
68,776.48
68,776.48
-16,382.64
-13,857.64
1,002.04
39,369.00
-38,366.96
1006 · Money Market Savings Sterling - Other
Total 1006 · Money Market Savings Sterling
1009 · Pacific Continental
1011 · Unitus Credit Union
1011-A · Shares Acct
0.00
1,002.04
6,508.74
0.00
39,369.00
56,506.15
0.00
-38,366.96
-49,997.41
5.00
5.00
0.00
1011-B · Money Market Acct
Total 1011 · Unitus Credit Union
1020 · EFA Sterling
1020-A · EFA General - Unrestricted
1020-E · Brady Funds - Restricted
1020-H1 · St Henry Rent - Restricted
1020-H2 · St Henry Utilities - Restricted
1020-I · St John Fisher - Restricted
1020-J · Multnomah County - Restricted
1020-K · Clackamas County - Restricted
13,649.77
13,654.77
13,636.22
13,641.22
13.55
13.55
7,603.71
0.00
821.34
977.30
3,375.28
31.17
138.50
4,528.09
1,210.00
1,200.90
1,258.71
1,003.88
0.00
0.00
3,075.62
-1,210.00
-379.56
-281.41
2,371.40
31.17
138.50
1020 · EFA Sterling - Other
Total 1020 · EFA Sterling
1030 · Hudson Pointe - Sterling
1040 · Petty Cash
1041 · Clearing Acct
1060 · Twinning Account - Sterling
1080 · Wells Fargo HP
1,164.39
14,111.69
42,854.00
200.00
0.00
246.70
13,108.58
0.00
9,201.58
39,150.23
200.00
0.00
10,496.70
13,601.00
1,164.39
4,910.11
3,703.77
0.00
0.00
-10,250.00
-492.42
1081 · Wells Fargo HP-Tax reserve
Total Checking/Savings
Accounts Receivable
1200 · Accounts Receivable
1220 · Bequests Receivable
1260 · Grants Receivable
8,148.40
154,753.76
3,880.40
254,822.76
4,268.00
-100,069.00
5,089.10
364,877.04
0.00
4,510.68
364,877.04
0.00
578.42
0.00
0.00
1270 · Allowance for Doubtful Accounts
Total Accounts Receivable
Other Current Assets
1100 · Investments
1105 · Harbor Financial
Endowment (retired)
-1,000.00
368,966.14
-1,000.00
368,387.72
0.00
578.42
58,348.47
58,162.22
186.25
33,842.84
33,842.84
0.00
1105 · Harbor Financial - Other
Total 1105 · Harbor Financial
Total 1100 · Investments
1210 · A/R Accruals
1230 · Flow-Through
1300 · Inventory Asset
1301 · Food Bank Inventory
92,191.31
92,191.31
950.00
164.72
92,005.06
92,005.06
950.00
0.00
186.25
186.25
0.00
164.72
129,000.00
129,000.00
0.00
1302 · CSFP Program Inventory
Total 1300 · Inventory Asset
1400 · Prepaids
58,202.36
187,202.36
24,901.74
58,202.36
187,202.36
19,663.05
0.00
0.00
5,238.69
1410 · Deposits
Total Other Current Assets
Total Current Assets
Fixed Assets
1500 · Land
3,645.52
3,484.00
161.52
309,055.65
832,775.55
303,304.47
926,514.95
5,751.18
-93,739.40
555,202.40
555,202.40
0.00
Page 1 of 2
Society of St. Vincent de Paul
10:10 AM
Balance Sheet
10/15/2014
As of Sep 30, 2014
Accrual Basis
Sep 30, 2014
Sep 30, 2013
$ Change
1505 · Building
1510 · Improvements-Building
1530 · Equipment
1540 · Office Inventory
1550 · Vehicles
1555 · Mobile Kitchen
1560 · Computers
1,808,028.34
186,666.78
86,990.12
1,650.00
84,218.24
102,301.79
61,288.57
1,808,028.34
186,666.78
86,990.12
1,650.00
87,507.24
102,301.79
61,288.57
0.00
0.00
0.00
0.00
-3,289.00
0.00
0.00
1585 · Accumulated Depreciation
Total Fixed Assets
Other Assets
1700 · Shrewsbury -CRUT
1710 · Shrewsbury Trust Interest
1720 · Edward Howard Interest
1740 · Delong CRUT Interest
-690,054.30
2,196,291.94
-619,443.91
2,270,191.33
-70,610.39
-73,899.39
122,302.84
59,295.90
75,703.66
12,764.93
122,302.84
59,295.90
75,703.66
12,764.93
0.00
0.00
0.00
0.00
0.00
1750 · King Trust CRUT Interest
Total Other Assets
TOTAL ASSETS
39,457.08
39,457.08
309,524.41
309,524.41
0.00
3,338,591.90
3,506,230.69
-167,638.79
13,904.24
13,904.24
14,712.70
14,712.70
-808.46
-808.46
0.00
891.51
-891.51
0.00
0.00
0.00
0.00
0.00
891.51
891.51
-891.51
-891.51
27,582.76
3,880.00
9,121.70
7,762.20
0.00
0.00
20,572.61
13,601.00
0.00
0.00
0.00
320.19
28,085.76
3,880.00
10,496.70
1,292.77
0.00
0.00
20,572.61
13,601.00
0.00
0.00
0.00
320.19
-503.00
0.00
-1,375.00
6,469.43
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
2000 · Accounts Payable
Total Accounts Payable
Credit Cards
2005 · Credit Cards Payable
MC - (A) 9318
MC - (V) 6348
Total 2005 · Credit Cards Payable
Total Credit Cards
Other Current Liabilities
2020 · AP Accrual
2030 · Tax Accrual
2040 · A/P - Twinning
2100 · Payroll Liabilities
2111 · Direct Deposit Liabilities
2120 · Accrued State Payroll Taxes
2195 · Accrued Vacation
2300 · Deposits due to others
2310 · Deferred Income
Annual Dinner
Golf
Prepaid Rents
2650 · Estate Disbursement Payable
Total Other Current Liabilities
Total Current Liabilities
Long Term Liabilities
2602 · Mortgage - Hudson Pointe
Total Long Term Liabilities
Total Liabilities
Equity
3005 · Unrestricted Net Assets
3010 · Temporarily Restricted
3020 · Permanently Restricted
3021 · Shrewsbury - Receivable
3025 · Due To / Due From Hudson's P.
3900 · Retained Earnings
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
0.00
0.00
0.00
82,840.46
78,249.03
4,591.43
96,744.70
93,853.24
2,891.46
187,639.28
194,358.29
-6,719.01
187,639.28
284,383.98
194,358.29
288,211.53
-6,719.01
-3,827.55
3,027,661.82
102,757.78
57,096.79
99,699.27
1,246.79
3,027,661.82
102,757.78
57,096.79
99,699.27
0.00
0.00
0.00
0.00
0.00
1,246.79
-69,196.50
-69,196.50
0.00
-165,058.03
-69,196.50
-95,861.53
3,054,207.92
3,218,019.16
-163,811.24
3,338,591.90
3,506,230.69
-167,638.79
Page 2 of 2
Society of St. Vincent de Paul
HP Income vs Expenses
September 2014
Sep 2014
Oct '13 - Sep 14
Ordinary Income/Expense
Income
4710 · Hudson Pointe Rent Income
4900 · Miscellaneous Income
4901 · Refund Income
Total Income
Gross Profit
13,384.33
163,950.18
113.12
8,507.92
0.00
10.53
13,497.45
172,468.63
13,497.45
172,468.63
Expense
6000 · Salaries
1,293.86
26,931.48
6050 · Education Fund
11.47
616.17
8040 · Bank Charges
30.75
764.86
8120 · Computer Support
59.84
538.56
584.41
6,017.44
0.00
4,368.57
688.75
8,242.47
8240 · Garbage
8250 · Insurance
8260 · Interest Exp
8330 · Legal Fees
0.00
0.00
85.95
793.50
8440 · Supplies
2.07
775.88
8460 · Permits / Licenses / Taxes
0.00
155.00
8390 · Misc Expense
8480 · Postage
13.08
340.46
1,100.00
12,100.00
0.00
1,158.67
8541 · R&M - Building
714.00
16,923.49
8560 · R&M - Office Equipment
656.46
9,506.59
8500 · Professional Fees
8510 · Promotion & Advertising
8570 · Rents
33.33
1,638.69
8651 · Telephone
272.28
3,255.92
8741 · Utilities
135.08
7,747.11
0.00
2,637.28
Total Expense
5,681.33
104,512.14
Net Ordinary Income
7,816.12
67,956.49
7,816.12
67,956.49
8751 · Water
Net Income
Society of St. Vincent de Paul
Twinning Account
10/15/2014
1060 · Twinning Account - Sterling, Period Ending 9/30
Type
Date
Num
Name
Accrual Basis
Memo
Withdrawals
Deposits
1060 · Twinning Account - Sterling
Balance
4,796.70
Transfer
09/25/2014
to cover checks written from Twg acct
1,000.00
5,796.70
Transfer
09/24/2014
transfer 9/23 check 2297 to Twg
125.00
5,921.70
Check
09/12/2014
2231
St John the Baptist
Twinning
(800.00)
5,121.70
Check
09/11/2014
2229
St Charles SVDP
Twinning
(1,000.00)
4,121.70
Transfer
09/10/2014
Crisis at the Border transfer from Gen
(1,000.00)
3,121.70
Check
09/10/2014
2228
St John the Baptist
Twinning
(1,000.00)
2,121.70
Check
09/10/2014
2230
St Frederic SVDP
Twinning
(1,000.00)
Transfer
09/01/2014
transfer 9/1 check 2291 to Twg
Transfer
09/01/2014
Transfer Twg to use for EFA Sep
1,121.70
125.00
(1,000.00)
1,246.70
246.70
246.70
Total 1060 · Twinning Account - Sterling
-5,800.00
1,250.00
246.70
Society of St. Vincent de Paul
EFA Income vs Expenses
September 2014
September 2014
Oct '13 - Sep 14
Ordinary Income/Expense
Income
4005 · Web Donations
0.00
1,150.00
9,900.00
52,375.00
700.00
2,390.00
1,210.00
1,210.00
EFSP Clackamas County
0.00
6,773.50
EFSP Multnomah County
0.00
15,000.00
1,210.00
22,983.50
270.00
6,022.56
4450 · General Donations
0.00
280.00
4601 · Lead Gift
0.00
400.00
4608 · Disaster Relief Inc -Restricted
0.00
5,025.00
12,080.00
90,626.06
0.00
1,210.00
790.00
2,365.00
EFA - Cnty Clackamas Rent
0.00
6,635.00
EFA - Cnty Multnomah Rent
0.00
14,968.83
EFA - Food
6.75
686.69
EFA - Rent
1,833.00
23,057.36
EFA - St Henry Rent
1,688.00
8,429.56
EFA - St Henry Utilities
1,014.76
9,331.41
0.00
4,828.60
EFA - Utilities
966.79
13,186.28
EFA - Water
495.69
3,091.30
EFA - Other
0.00
203.25
6,794.99
87,993.28
5,285.01
2,632.78
7,672.02
93,036.16
6010 · Payroll Taxes
835.42
10,101.21
6020 · Workers' Compensation
179.55
2,018.29
2,502.44
31,996.29
6560 · Payroll Expenses
0.00
117.25
8135 · Conference Support
0.00
120.00
8150 · Credit Card Exps
0.00
8.08
4050 · Client Assistance
4090 · Contributions - In-Kind
4100 · Grants/Foundations
Brady Grant
Total 4100 · Grants/Foundations
4410 · Emergency Services
Total Income
8170 · Direct Assistance
EFA - Brady
EFA - Bus/Transportation
EFA - St John Fisher Rent/Utlts
Total 8170 · Direct Assistance
Total Income Less Direct Assistance
Expense
6000 · Salaries
6030 · Employee Benefits
Society of St. Vincent de Paul
EFA Income vs Expenses
September 2014
September 2014
Oct '13 - Sep 14
8175 · Disaster Relief Expenses
Disaster Relief
1,100.00
3,600.00
1,100.00
3,600.00
0.00
75.00
8230 · Fuel
24.06
273.45
8240 · Garbage
17.22
203.36
8300 · Leases - Equipment
47.73
553.80
217.98
1,684.57
8441 · Supplies - Cleaning
0.00
23.99
8445 · Equipmt
0.00
166.04
8490 · Printing
0.00
93.75
8500 · Professional Fees
0.00
215.00
15.83
213.87
8565 · R&M - Telephone
0.00
32.50
8710 · Travel - Mileage
0.00
1.60
12,612.25
144,534.21
(7,327.24)
(141,901.43)
Total 8175 · Disaster Relief Expenses
8200 · Dues & Subscriptions
8440 · Supplies
8560 · R&M - Office Equipment
Total Expense
Net Income
== TECHNOLOGY REPORT FOR SVDP-PDX BOARD ==
== for Board Meeting on Oct 22, 2014 ==
by Denni\s McNulty – SE Portland Di\strict Representative – Oct 21, 2014
.1) NEW COMPUTERS – Over the last two weeks, I performed an inventory of all the desktop units,
both hardware and \software, to determine which units needed to replaced and in which order based
on increasingly better capabilities. However, the differences in machine capabilities weren't
significant enough to u\se as a prioritizing criteria, \so Sharon and I have worked out a priority based
on the job function of the primary user. In broad terms, the priority is Admin \staff, Department
head\s, Emergency Services employees, Food bank operation\s, E-S heavily u\sed, and finally E-S
lightly used. There are 16 destop units to be replaced. In addition, there are 2 old laptop\s used for
in-house & conference training and for attending meeting\s that \should also be replaced. In case the
pending grant for new computer\s is denied and we do not find \suitable replacement machines at
discount, I would estimate a replacement co\st at $9000 (or 18 units at $500 each).
.2) IT SUPPORT CONTRACTOR - The work of the contractor Geeks-a-Knockin' has been both
beneficial and harmful, but in my opinion, net harmful. In Emerg-Svcs at least, G.A.K. has caused
the PCs to \slow down \substantially, and for a time in 2012, G.AK. was regularly removing certain
3rd party bu\siness application\s. At present, there is very little work for them to do because of our
heavy use of non-updateable \system \software. The Service Level Agreement in our contract does
not cover work which we need the mo\st from a contractor in the near term: performance
optimization of old computer\s and in\stallation of new ones. Both Sharon and I are eager to cancel
the contract. However, we believe that we would not receive any financial refund, which would
mean \sacrificing about $1700 (or 1/4 \year times $7K) in unu\sed \services.
.3) MONITORING OF EMPLOYEE COMPUTER ACTIVITIES - We fir\st found evidence in early2013 that Anna arranged for an employee computer activity monitoring (a.k.a. \spyware) program to
be in\stalled on the PC\s of a few \selected employees. The particular program is called “Track4Win”.
According to the vendor's Web \site, it record\s Internet u\sage, record\s time \spent running programs,
record\s a list of files newly made, updated, or even just read, and can perform \screen captures on
demand. As part of performing the computer \software inventory, I was able to find out which
computer\s were monitored and which read the reports. Tho\se monitored were ones assigned to
Anthony in E-S, Paul in F-B, Heather (and Veronica before her) in Admin, and Ali in Admin. The
computer u\sed to read the reports was the one assigned to Olimpia. The \software was not found in
any form on the computer assigned to Anna. It's not po\ssible to determine if Anna her\self read the
reports on Olimpia's computer or relied on Olimpia to read and pass on certain information to her.
This employee monitoring \system would be legal only if Anna had notified tho\se employees ahead
of time, but \she did not. Because Anthony was the only employee in E-S who was monitored, he
could have legally made a racial discrimination claim again\st the Council if he \so cho\se. Anna could
not have in\stalled this \software on her own. At this writing, we don't know if the current IT
contractor (G-A-K) in\stalled the \software. However, we do know that G-A-K performed \some
network infrastructure changes that were required for the \software to operate.
.4) DATA BACKUPS - The IT Contractor G-A-K, has \set up a data backup \scheme to fulfill a “disaster
recovery” clause in the Service Level Agreement. However, the \scheme is incomplete, not in what is
saved, but where it is \saved. The two places of \saving\s are an extra hard drive in the \server itself and
an external hard drive that's only five feet away (not truly remote). A fire in that \small alcove which
Technology Report – Oct 2014 - 1
contain\s the \server would wipe out everything. Further, we cannot perform any recovery on our
own, because GAK has put password protection on the backup archives. I am planning to add a
scheme whereby data is \saved to our Web \site, but because it cannot hold an entire disk worth of
data, I'll be working with Sharon to identify critical data to \store, \such as E-S and F-B databases,
financial data, data required by \state record retention laws and other important Board and agency
documents.
.5) COMPUTER GRANT - At this writing, we have not found in-hou\se paperwork or electronic files
related to the $20K grant application to the Union Pacific Foundation for new computer\s. Several
other grant application\s that have been reported in recent monthly Development Director's reports
are in the \same \situation.
.6) FUTURE I.T. SUPPORT PLANS ▪ Discontinue current IT support contract and arrange for con\sulting \services with prior I.T.
contractor.
▪ Perform periodic performance optimization\s on old computer\s.
▪ Establish a \system for critical data to be backed up off-\site.
▪ Specify hardware and \software for replacement replacement program whether or not pending
grant is awarded.
▪ Resume \search and testing of potential new Emergency Services client database programs
▪ Resume development of \supplemental application\s to work with the current E-S program (\such
as \special \searches and data repair\s)
▪ Research \support operation\s at other non-profits to learn best practices
▪ Restore remote access for key \staff who may need to work from home.
▪ Update Web \site and Facebook page as needed.
▪ Investigate phone \system problems and research both enhancement and replacement co\sts.
Technology Report – Oct 2014 - 2