Celebrate the Arts Vendor Packet - Anthem Parkside at Merrill Ranch

Join us at Anthem at Merrill
Ranch Community Park to
Celebrate the Arts on Saturday,
November 14 from 12 to 5 PM.
2015
This family friendly event
celebrates the season with
regional artists and vendors,
along with children’s activities,
a beer/wine garden, and
continuing live entertainment in
the outdoor amphitheater.
If providing own set up, space
will be available for no charge to
exhibiting only artists while
selling artists/vendors will be
charged as detailed in package.
Don’t miss your opportunity to be
part of this first year whether
you are a business or an artist.
Contact us today!
The 2015 Anthem Celebrates the Arts event provides not only
opportunities for vendors and artists to display or sell their work
but business’s to sponsor and advertise at a worthwhile community
experience. Sponsorship is being sought to support activities and
special events during the Festival so do not miss this opportunity to
promote your company to the region at large. This first year offers a
variety of choices to accommodate any budget!
Anthem Celebrates the Arts ● http://bit.ly/1Je3Xnr ● 1
Anthem Celebrates the Arts
Date & Times
*Application Deadline is November 1st*
Event Date: Saturday, November 14, 2015
Event Time: 12:00 - 5:00 PM
Installation/Break down of Exhibit Booths
Installation- Saturday, November 14, 2015
9:00 AM - 11:45 AM
Break down- Saturday, November 14, 2015
5:00 PM - 7:00 PM
*There will be a $20/hour fine assessed to any vendor
breaking down prior to 5:00 PM
All exhibit material must be unloaded and setup by
11:45 AM on Saturday to permit the review of displays by Festival staff and the removal of any trash.
Any exhibit not in compliance with these deadlines
may not be able to participate.
Payment
Anthem at Merrill Ranch will not provide vendor space
unless full payment is received within 15 days of receipt of
application and booth is setup a minimum 15 minutes prior
to start of Festival. There will be NO refunds on vendor
payments for any reason. Vendor is responsible for all taxes
and other impositions by a governmental authority.
Booth Space
Anthem at Merrill Ranch reserves the right, at our sole discretion, to reject or terminate a vendor application or otherwise remove the booth due to booth content, subject matter, other audio/visual display, or vendor’s behavior, at vendor’s own expense. Interviews, demonstrations, distribution of literature, etc., will be permitted only within vendor’s space.
As a condition of participation in the Celebrate Anthem
Festival, each vendor, its representatives and agents must
agree to and abide by the rules and regulations set forth in
these guidelines and in other correspondence of Anthem at
Merrill Ranch and its contractors/agents.
Insurance Requirements
Business owner participants, to the extent applicable, shall
provide and maintain at all times prior and during participation the following insurance:
1.
Workers Compensation for statutory limits with Employers Liability limits not less than $100,000/$100,000/
$500,000
2.
Commercial General Liability Insurance with minimum limits as follows:
a) Bodily Injury & Property Damage $1,000,000 per occurrence
b) Personal Injury & Advertising Injury $1,000,000 per occurrence
c) Products & Completed Operations liability $2,000,000 aggregate
d) General Aggregate Limit - $2,000,000
3.
Business Auto Liability $1,000,000 per occurrence to
include owned, hired and non-owned liability
4.
Professional Liability $1,000,000 per occurrence/claim
Cancellation Policy
Due to the limited number of available booths and the nature of reserving specific booth locations, there are no refunds given for any reason once payment has been received.
No Guarantee of Results
Anthem at Merrill Ranch does not make any guarantee of
results that your company, product or service will receive
anything more than exposure. Unless exclusivity has been
purchased, it is possible that there will be multiple vendors
offering the same or similar products and services.
Booth Setup and Construction
Booths cannot include or overflow into an aisle or adjoining
booths. Construction and setup of booths is the full responsibility of the vendor.
Dismantlement of Booth
For the safety of patrons and staff, vendor booths and displays must remain assembled and staffed throughout the
entire event until event conclusion at 5:00 PM.
Security
Anthem at Merrill Ranch, Sun City Anthem and Del Webb
assume no responsibility for the safety of the property of the
occupant of the booth, his officers, agents or employees
from theft, damage by fire, accident or other causes.
Event vendors that do not carry general liability insurance
will be required to sign an insurance waiver.
Event vendors that carry general liability insurance for
their business, must submit, with their Application to Exhibit, a Certificate of Insurance evidencing required coverage to:
Anthem at Merrill Ranch Community Council, Inc.
3200 North Anthem Way, Florence Arizona 85132
ATTN: Jeannie Martens
Liability
Anthem at Merrill Ranch, Sun City Anthem and Del Webb
will not be responsible for loss or damage to displays while
being brought in or out of the event site, or while on the
premises of the Anthem at Merrill Ranch. In all cases, the
exhibitors will assume responsibility for damage to property
and accidents and injuries to vendors, employees, contractors, or Festival participants.
Vendor will not be responsible for any loss, damage, or liability arising from the sole negligence of the Community
Association, the Association’s trade contractors, agents,
staff or consultants.
Anthem Celebrates the Arts Festival ● http://bit.ly/1Je3Xnr ● 2
A n t h e m Ce l e b r a t e s t h e A r t s
*Art*Entertainment*Music*
Art/Craft/Food Vendor Application
Join us at the Anthem at Merrill Ranch Community Park to Celebrate Fall, Art, & Life!
Your application to vend must be received prior to the November 1st deadline.
This outdoor event is open to the public, with free admission, and parking is plentiful.
The family-friendly event celebrates the season with festivities featuring local artist displays, art activities, live entertainment, art/craft and business vendors, food vendors, and includes a beer & wine garden.
All Vendor packages include vendor booth space, booth set up/tear down and supplies are not included.
The event will be held outside in our beautiful park setting with most vendor spaces on grass.
We expect to have attendees of all ages attend the festival. Event Marketing includes: Event website, ads on Channel 22
(Anthem T.V.), the Parkside and Sun City community newsletters, and through targeted partnerships.
IMPORTANT APPLICATION INSTRUCTIONS
1. Please type or print clearly on this contract.
2. Space is assigned on a first-come, first-served basis.
3. Return completed contract/application along with full payment to:
Anthem at Merrill Ranch Community Council (AMRCC)
3200 N Anthem Way, Florence, Arizona, 85132 or fax to
520-723-6659. Your completed contract may be scanned and emailed to [email protected]
4. Remember to apply for your Town of Florence permit. A copy of your permit must be on display prior to the festival start time.
Your Company or Organization name:
________________________________________________________________________
On Site Contact:
Contact Name ________________________________________________
Address____________________________________City ____________________ State ________ Zip ____________
Phone_____________________________Website________________________________________
Email______________________________________________________
Art and Craft vendor booth space includes an approximate 10’ x 10’ display area.
Tents, tables and chairs are not provided unless specifically ordered.
Booth space may include marketing in print and online, should you desire to be included.
□ Food Vendor- $50 - Must obtain Special Event Permit from Town of Florence as well as Pinal County Food Vendor Permit
□ Business Vendor- $30 - Must obtain Special Event Permit from Town of Florence as well as provide insurance documentation
□ Art or Craft Vendor- $20 - Must obtain Special Event Permit from Town of Florence
Vendor “extra’s”
□ Electricity to your boothbooth- $50 *May require relocating exhibitor booth
□ 10x10 White EZ-Up tent rental, installed and secured—$75
□ Folding Chair rental—$5 per chair
□ 8’ Banquet Table rental—$12 per table
□ Total Vendor set up rental package—
package—$85 *Includes installation and tear down of: 1 tent, 1 table, and 2 chairs
Please make check payable to AMRCC and mail this form along with payment to: Anthem at Merrill Ranch, Festival, 3200 N. Anthem Way, Florence,
Arizona, 85132. Or fax credit card payment to: 520-723-6659, Attn: Chris Reeder. All major credit cards accepted.
Card #:
Exp Date:
Security Code:
Vendor hereby agrees to and does indemnify, hold harmless, and defend Anthem at Merrill Community Council Inc., Sun City Anthem at Merrill Ranch Community
Association Inc., Del Webb, and Pulte Group Inc. from and against any and all liability, responsibility, loss, damage, cost, or expense of any kind whatsoever which Anthem at
Merrill Community Council Inc. may incur, suffer, be put to, pay or be required to pay, incident to or arising directly or indirectly from any intentional or negligent act or omission by Exhibitor or any of its employees, servants, or agents. Anthem at Merrill Community Council Inc. shall not be responsible in any way for damage, loss, or destruction of any property of Exhibitor or injury to exhibitor or its representatives, agents, employees, licensees or invitees.
AMR Use Only
Date Received ____________________ Total Due $ _____________________ Payment ____________________ Booth# _____________________
Anthem Celebrates the Arts● http://bit.ly/1Je3Xnr ● 3
Anthem Celebrates the Arts
* A r t * E n t e rt ai n me n t * M u s i c *
Sponsor Application
Join us at the Anthem at Merrill Ranch Community Park to Celebrate Fall, Art, & Life!
This outdoor event is open to the public, with free admission, and parking is plentiful.
The family-friendly event celebrates the season with festivities featuring local artist displays, art activities, live entertainment, art/craft and business vendors, food vendors, and includes a beer & wine garden.
The event will be held outside in our beautiful park setting with most vendor spaces on grass.
All Sponsor packages include vendor booth space, and representation on the event website.
Reminder: Event Application deadline is November 1st.
Tents, tables, and chairs are available for additional fees.
We expect to have attendees of all ages attend the festival. Event Marketing includes: Event website, ads on Channel 22
(Anthem T.V.), the Parkside and Sun City community newsletters, and through targeted partnerships.
IMPORTANT APPLICATION INSTRUCTIONS
1. Please type or print clearly on this contract.
2. Your application is accepted and space is assigned on a first-come, first-served basis.
3. Return completed contract/application along with full payment to:
Anthem at Merrill Ranch Community Council (AMRCC)
3200 N Anthem Way, Florence, Arizona, 85132 or fax to
520-723-6659. If you prefer, your completed contract may be scanned and emailed to [email protected]
4. Remember to apply for your Town of Florence permit. A copy of your permit must be on display at your booth prior to the festival start time.
Your Company or Organization name:
________________________________________________________________________
On Site Contact:
Contact Name ________________________________________________
Address____________________________________City ____________________ State ________ Zip ____________
Phone_____________________________Website________________________________________
Email______________________________________________________
Our company is joining the Celebrate Anthem Festival as a Sponsor:
□ Roadside Banner Sponsor—$200 Your logo featured on roadside banners (2 available)
□ Celebrate Anthem Event Entrance Sponsor- $150 Your business logo featured at event entrance (4 available)
□ Artist Sponsor- $150 Your logo prominently displayed in artist area (6 available)
□ Main Stage Sponsor- $500 Your business featured near the main stage (4 available)
□ Pony Ride/Petting Zoo Sponsor—$1,400 Your logo featured near the petting zoo/ pony rides (1 available)
*Pony rides/Petting zoo will be included in this event ONLY if it is sponsored
Our company is joining the Celebrate Anthem Festival as a Beer Garden Sponsor:
□ Beer Garden Sponsor- $100 Your logo featured at garden entrance and on all garden table tops(1 available)
□ Beer Garden Game Sponsor—$50 Please provide an appropriate game with your logo for the garden area (1 available)
Vendor “extra’s”
□ Electricity to your boothbooth- $50 *May require relocating exhibitor booth
□ 10x10 White EZ-Up tent rental, installed and secured—$75
□ Folding Chair rental—$5 per chair
□ 8’ Banquet Table rental—$12 per table
□ Total Vendor set up rental package—
package—$85 *Includes installation and tear down of: 1 tent, 1 table, and 2 chairs
Please make check payable to AMRCC and mail this form along with payment to: Anthem at Merrill Ranch, Festival, 3200 N. Anthem Way, Florence,
Arizona, 85132. Or fax credit card payment to: 520-723-6659, Attn: Chris Reeder. All major credit cards accepted.
Card #:
Exp Date:
Security Code:
Vendor hereby agrees to and does indemnify, hold harmless, and defend Anthem at Merrill Community Council Inc., Sun City Anthem at Merrill Ranch Community
Association Inc., Del Webb, and Pulte Group Inc. from and against any and all liability, responsibility, loss, damage, cost, or expense of any kind whatsoever which Anthem at
Merrill Community Council Inc. may incur, suffer, be put to, pay or be required to pay, incident to or arising directly or indirectly from any intentional or negligent act or omission by Exhibitor or any of its employees, servants, or agents. Anthem at Merrill Community Council Inc. shall not be responsible in any way for damage, loss, or destruction of any property of Exhibitor or injury to exhibitor or its representatives, agents, employees, licensees or invitees.
AMR Use Only
Date Received ____________________ Total Due $ _____________________ Payment ____________________ Booth# _____________________
Anthem Celebrates the Arts● http://bit.ly/1Je3Xnr ● 4
Anthem Celebrates the Arts
* E x h i b i t i n g O n l y A r t i st Ap p l i c at i on *
Artist Application
Re
No mem
De vemb ber th
adl er
ine 1st e
Join us at the Anthem at Merrill Ranch Community Park to Celebrate Fall, Art, & Life!
This outdoor event is open to the public, with free admission, and parking is plentiful.
The family-friendly event celebrates the season with festivities featuring local artist displays, art activities, live
entertainment,, art/craft and business vendors, food vendors, and includes a beer & wine garden.
The event will be held outside in our beautiful park setting with the artist display area on concrete.
There are no fees associated with displaying art at this event, nor are Town permits necessary.
We expect to have attendees of all ages attend the festival. Event Marketing includes: Event website, ads on Channel 22
(Anthem T.V.), the Parkside and Sun City community newsletters, and through targeted partnerships.
IMPORTANT APPLICATION INSTRUCTIONS
1. Please type or print clearly on this contract.
2. Your application is accepted and space is assigned on a first-come, first-served basis.
3. Return completed application:
Anthem at Merrill Ranch Community Council (AMRCC)
3200 N Anthem Way, Florence, Arizona, 85132 or fax to
520-723-6659. If you prefer, your completed application may be scanned and emailed to [email protected].
Your Company or Organization name:
________________________________________________________________________
On Site Contact:
Contact Name ________________________________________________
Address____________________________________City ____________________ State ________ Zip ____________
Phone_____________________________Website________________________________________
Email______________________________________________________
ART EXHIBITION RULES AND REGULATIONS Artists displaying their exhibits in Anthem Celebrates must comply with the
following rules and regulations:
1. The ARTIST or ART GROUP is required to install and remove their artwork, in the exhibit, on the scheduled day and time. This
exhibit will be held outdoors, on concrete.
2. The ARTIST or ART GROUP is responsible for providing all the necessary display supplies, i.e. hanging wire, tools and personnel for the installation and the removal of the exhibit. Easels/tables will not be provided by the facility.
3. Anthem Celebrates does NOT provide or arrange for wire, tools, additional hanging supplies or labor needed for the installation/
removal of the exhibit.
4. ALL artwork displayed in Celebrate Anthem must be displayed on easels, tabletops or with in designated space. Oversized artwork may be displayed, please contact the event manager to make arrangements.
5. The ARTIST or ART GROUP must present a list of all artwork for each piece of art in the exhibit, prior to the day the exhibit is
installed.
6. If the ARTIST wishes to have the exhibit publicized, preliminary information must reach the Event Coordinator 4 weeks before
the event date. This information may be included in marketing materials such as: a press release to magazines or newspapers. Materials needed include Resume, Artist's Statement, descriptions of the artwork and any other information you feel is important for the
public to know regarding the exhibit or artist group.
7. The ARTIST or ART GROUP will provide their own Title Cards.
8. Food and drinks are available during the event. Attendees may have food or drink in hand as they view artwork. Smoking will be
allowed in designated space, not near the exhibit area.
9. Anthem Celebrates will be held on Anthem HOA property. Security will not be provided.
10. Any Shipping/Handling costs will be the responsibility of the ARTIST.
11. ARTWORK will NOT be accepted prior to the installation day and time as scheduled.
13. Please remember all ages will have access to view art displays when selecting your artwork for this show. Please speak with the
Event Coordinator if you are not sure if your artwork is family-friendly.
14. Failure to comply with art exhibition rules and regulations will result in immediate cancellation and/or removal of the Art Exhibition.
AMR Use Only
Date Received ____________________ Space# _____________________
Anthem Celebrates the Arts ● http://bit.ly/1Je3Xnr ● 5
2015
Anthem Celebrates the
Arts
* A r t * E n t e rt ai n me n t * M u s i c *
Event Date: November 14, 2015
Event Time: 12:00-5:00 PM
Reminder: Registration deadline is November 1st!
*Event map layout is subject to change*