Tredyffrin Township

BOARD OF SUPERVISORS
TREDYFFRIN TOWNSHIP
PUBLIC MEETING AGENDA
July 18, 2016 – 7:00 p.m.
1.
CALL TO ORDER
2.
PLEDGE OF ALLEGIANCE
3.
SWEARING IN CEREMONY
Swearing in for Officer Scott Costa to the rank of Corporal
4.
5.
ENCLOSURE
6.
ENCLOSURE
7.
ANNOUNCEMENTS
A.
Awards presentation to officers for a lifesaving event
B.
The fireworks show from the 4th of July has been rescheduled for September 17th
to be part of the Township’s Community Day and anniversary celebrations for
both the Police Department and the Tredyffrin Public Library.
C.
East Brandywine Township and Hopewell United Methodist Church are hosting a
250 foot replica of the Vietnam Veterans’ Memorial located in Washington in
East Brandywine Community Park, 440 Dilworth Road in Downingtown. The
Wall that Heals will be open 24 hours a day beginning at 6 PM on Wednesday,
July 27th through 4 PM on Sunday, July 31st. There will be no charge for
admission. For more information, including ceremony dates and time, visit
www.ebrandywine.org.
D.
There will be a public hearing on August 15, 2016, to consider and possibly adopt
a resolution approving an economic development liquor license for HG Coal
Fired Pizza, Inc. to be located in Tredyffrin Township at 500 Chesterbrook
Boulevard, Unit 12.
APPROVAL OF MINUTES
A.
Motion to approve minutes of the June 20, 2016 Public Meeting
REPORTS
A.
Finance
B.
WRFM/VCTS and Sunoco pipeline update
SUNOCO MAPS INCLUDED; REPORT WILL BE SENT SEPARATELY
TOWNSHIP BUSINESS
A.
Supervisor Liaison Reports
Page 1 of 2
ENCLOSURE
B.
Motion to adopt Resolution 2016-17 extending the date for roads for dedication
acceptance guidelines
THESE
HANDOUTS
WERE
PROVIDED
IN
EXECUTIVE
SESSION
C.
Motion to approve the Settlement Agreement for the Municipal Employees
Association (MEA) contract from July 1, 2016 – June 30, 2020
D.
Consideration and possible approval of the agreement between the Township and
Tredyffrin Township police officer Michael McCarthy
8.
NEW MATTERS
A.
Board Members
B.
Citizens
9.
ADJOURNMENT OF PUBLIC MEETING
10.
CALL TO ORDER CONDITIONAL USE HEARING
ENCLOSURE
Public hearing to consider the conditional use application ("Application") of Linden Lane
Capital Partners relating to the properties in the TCD – Town Center zoning district,
located at 37 N. Valley Road, 9 E. Central Avenue, and 7 E. Central Avenue, all in Paoli,
Pennsylvania, 19301, tax parcel numbers 43-9L-213, 43-9M-92.1, and 43-9L-214. The
properties are owned by Station Square, LP. The Application seeks conditional use
approval pursuant to Section 208-71 (Zoning Bonuses in the Town Center District) and
Section 208-117 (Conditional Uses) of the Code of the Township of Tredyffrin to
construct three new buildings, each of which will have multi-family dwellings
(apartments) and designated rental space for office, retail or personal services uses.
Page 2 of 2
Tredyffrin Township
Public Meeting
Minutes – June 20, 2016
The public meeting of the Board of Supervisors of Tredyffrin Township was held on the above date at the Township
Building. Board members present were Chairman Trip Lukens; Vice-Chair Sean Moir; Mark Freed; Heather
Greenberg (via phone); Paul Olson; Evelyn Richter; and Murph Wysocki. Also in attendance were Township
Manager William Martin; Township Solicitor Vincent Donohue; Township Engineer Stephen Burgo; Township
Finance Director Joseph DiRocco; Assistant Township Manager/Director of Planning & Zoning Matthew Baumann;
Lieutenant Taro Landis; Director of Operations Dean Wilkins; and Recording Secretary Patricia Hoffman.
CALL TO ORDER
Mr. Lukens called the meeting to order at 7:03 PM.
ANNOUNCEMENTS
Mr. Lukens announced:
- Just a reminder that the road closures in Valley Forge Park on Route 252, Yellow Springs Road, and the Knox
Covered Bridge continue through the completion of the sewer project, anticipated in early September. These
closures apply to all motor vehicles, pedestrians, and cyclists for safety as construction activities are on-going in
these areas. Updates on closures can be found on the Township website.
- The Tredyffrin Public Library Flagpole Dedication Ceremony is scheduled for Saturday, June 25, 2016, at 11
AM. Tredyffrin Township officials and members of the community, Tredyffrin’s veterans, along with local Boy
Scout and Girl Scout troops, will assist raising the two flags: an American flag donated by Pennsylvania State
Senator Andy Dinniman and a Pennsylvania Commonwealth flag donated by Pennsylvania State Representative
Warren Kampf. Thanks to their generosity, both the American and Pennsylvania Commonwealth flags will fly
for the first time in front of the library located in Strafford.
- Congratulations to Tredyffrin Township’s Planning and Zoning Coordinator, Zach Barner, for passing his exam
and becoming a member of the American Institute of Certified Planners (AICP).
- The public hearing that was announced at the May 16, 2016, meeting to consider and possibly amend Ordinance
HR-276 to prohibit parking on the west side of Surrey Way has been postponed until July 18, 2016.
- In observance of Independence Day, Township Offices will be closed on Monday, July 4, 2016.
- Following the public meeting of the Board of Supervisors on July 18th, the Board will open the conditional use
hearing for Linden Lane Capital Partners/Station Square LP for the project known as “Station Square”.
MINUTES
Motion made by Mr. Olson, seconded by Mr. Wysocki, and passed unanimously to approve the minutes of the May
16, 2016, public meeting.
REPORTS
Paoli Transportation Center
Marilyn Jamison, Amtrak, and Bob Lund, Septa, provided an update for the Paoli train station improvement project
and the recent open house held at the station. The first phase of the project include making the changes needed to
bring the station into ADA compliance and expanding parking capabilities. Information and updates for the project
can be found on the Township website; as well as brochures and renderings available in the Township building.
Police
Lt. Landis:
- Reminded residents that school has closed for the summer and they should exercise caution when driving
through the neighborhoods.
-
Reported that the Crime Watch program continues to be successful and helpful, and urged community sign up.
The program is accessible through a Smartphone app at no cost.
Reported that the Department is initiating an anti-drug program, “No More, Know More”.
Reported that the Department celebrates its 90th year of serving and protecting this community at the
Community Day scheduled for September 17, 2016.
Reminded residents to submit vacation notices to the Department.
Provided an overview on a recent tragic event that resulted in the death of a Township resident. He reported
that the Department is working with the District Attorney and Chester County detectives to solve this case.
Paoli Fire Company
Company president John Beatty reviewed how reports will be provided going forward and introduced the new Fire
Chief, Andrea Testa. Chief Testa reported:
- there were 25 fire calls, 17 ALS calls, and 34 BLS calls for Tredyffrin Township in the previous month. There
were 13 false alarms in Tredyffrin (21 total) in May, an increase over the past month. She reminded residents
and businesses that alarms need to be serviced for maintenance each year.
- The budget is positive even though the fund drive got out late this year due to mail house complications.
Membership response is improved over last year.
- significant incidents in which the Company was involved during the last month.
Berwyn Fire Company
Chief Eamon Brazunas reported:
- there were 43 fire calls, 53 ALS calls, and 60 BLS calls for Tredyffrin Township in the previous month. False
alarms were down a little from last month.
- the budget showed no significant deviations.
- significant incidents in which the Company was involved during the last month.
Chief Brazunas, Mr. Lukens, and Mr. Martin acknowledged Dean Wilkins and the Public Works team for their
tremendous support to the fire companies over the years and presented him with a plaque of appreciation for their
tireless efforts and assistance.
Mr. Lukens acknowledged the volunteers, thanked them for their service and urged residents to respond to the
annual fund drives.
Engineering
Mr. Burgo reported:
- that substantial progress has been made with both the front and rear entry areas to the Township Building.
- that project work continues with the ARLE and TAP grant projects.
- relining operations for the Wilson Road force main rehabilitation project is 33% complete. He reiterated the
need for visitors to follow the road and trail closures, whether driving, on foot, or on bikes.
- a survey is complete and design work is underway for the Howellville Road Bridge project.
- the engineering staff met with PADEP to discuss upcoming MS4 regulations and the 2018 permit process and
requirements.
- there are a few remaining items to be completed for the Walker Road Bridge project, which is still expected to
be completed by the start of school.
- work on the Chesterbrook Boulevard Bridge over Route 202 is nearly complete.
TOWNSHIP BUSINESS
Supervisor Liaison Reports
Mr. Lukens reported that the Board met in Executive Session prior to this meeting to discuss legal and personnel
issues.
Mr. Wysocki reported that the Historical Commission met on May 18th and discussed the Historical Plaque program
and the Pennsylvania Historical Blue Marker program and recognized the CVS project and their efforts at saving the
Covered Wagon Inn. They plan to review the Historic Overlay Ordinance. The next meeting is July 20th.
Mr. Wysocki reported that the Planning Commission met on May 19 th:
- They granted preliminary approval of the land development application by Summit Realty Advisors (CVS
Pharmacy) to construct a new pharmacy building, drive-thru/parking lot, and associated improvements on the
existing 1.48 acre lot. The current plans propose to demolish a portion of the existing restaurant building and
retain the historic portion known colloquially as the Covered Wagon Inn. The property, located at 625/629 East
Lancaster Avenue in Wayne, is within the C-1 (Commercial) district.
- Recommended that the Board of Supervisors consider the conditional use application of Linden Lane Capital
Partners (Station Square Redevelopment) to construct three (3) new mixed-use buildings, with structured and
surface parking, and associated improvements. Uses include multi-family (apartment) and rental space for
office, retail, and/or personal services. The properties, located at 37 N. Valley Road and 7 & 9 E. Central
Avenue in Paoli, are within the TCD (Town Center) district.
- The next meeting is July 21st.
Motion made by Mr. Wysocki, seconded by Mr. Freed, and passed unanimously to appoint David Thomas to the
Planning Commission to complete David Biddison’s term.
Mr. Wysocki reported that the Library Board of Trustees met on May 26 th:
- to review administrative, operational, program, fundraising and staffing matters.
- Use of the library continues at high levels.
- He congratulated the Friends of the Libraries on the success of their recent book sale.
- The 50th anniversary celebration will take place on Saturday, September 17 th.
- The next meeting is June 23rd at the Paoli Library.
Mr. Olson added that additional volunteers are needed for the libraries.
Mr. Moir reported that the Park and Recreation Board met on June 8 th. Since a quorum was not reached, they
informally discussed installing a pickle-ball court at Wilson Farm Park.
Mr. Freed reported that the Zoning Hearing Board will meet on June 23rd. The only item on the agenda is the
request for a variance for the Chesterbrook Shopping Center sign, which shows significant reduction from the
original proposal.
Mr. Freed reported that the Tredyffrin Easttown School Board met on June 13th and passed the 2016-2017 budget
with a tax increase. The girls’ lacrosse defeated Radnor for the 2016 PIAA championship and the boys rugby team
are the district champs. The Board appointed a new district athletic director and head football coach.
Mrs. Richter reported that the Environmental Advisory Council is seeking additional volunteers for the council and
anyone interested should contact the Township.
Mrs. Richter reported that the Traffic Committee met on June 15 th and discussed installing signs on Homestead
Road (no thru traffic) and the TESD traffic study planned for Valley Forge Middle School/Elementary School in the
fall.
Mrs. Richter asked that at a future Supervisors’ meeting, the Board discuss the use of drones in Township parks.
2015 Audit Presentation
Steve Katsuflakis from Barbacane Thornton provided a summary of the 2015 Audit for Tredyffrin Township and
provided an unmodified opinion on the Financial Statements and did not identify any deficiencies but will make two
recommendations. The Township did retain its AAA rating.
Motion made by Mr. Olson, seconded by Mr. Freed, and passed unanimously to accept the 2015 Audit.
Purchase of new Township Complex Sign
Motion made by Mr. Freed, seconded by Mr. Wysocki, and passed unanimously for a capital purchase to install a
new sign at the Township complex at a cost not to exceed $10,357.00.
CH2M for Supplemental Proposal
Motion made by Mr. Freed, seconded by Mr. Olson, and passed unanimously to approve the supplemental proposal
for continued construction inspection services (contract extension through October 2016) by CH2M for the
emergency rehabilitation of the Wilson Road Force Main in the amount of $180,000.00. This cost will be shared by
the Partners.
Bids for 2016 Superpave Program
Motion made by Mr. Olson, seconded by Mrs. Richter, and passed unanimously to approve the staff receive bids for
the 2016 Superpave Street Resurfacing.
Glenn Avenue Emergency Sanitary and Storm Sewer Replacement
Motion made by Mr. Moir, seconded by Mr. Freed, and passed unanimously to award the bid for the Glenn Avenue
emergency sanitary and storm sewer replacement project to Phoenixville Plumber, Div. of MG Property Mgmt,
LLC, in the amount of $126,569.00.
Traffic Signal Easement Agreement between Tredyffrin Township and Lifetime Fitness
Motion made by Mr. Olson, seconded by Mr. Wysocki, and passed unanimously to approve the Traffic Signal
Easement Agreement between Tredyffrin Township and LTF Real Estate Company, Inc.
ESCROWS
Motion made by Mrs. Richter, seconded by Mr. Freed, and passed unanimously to approve the release of $32,555.82
from FirstTrust Bank to 1067 Lancaster Avenue Development LLC; balance remaining $75,212.09
Motion made by Mr. Olson, seconded by Mr. Lukens, and passed unanimously to the approve release of $36,382.82
from M&T Bank to South Valley Road Partners, LP; balance remaining $330,988.78
NEW MATTERS
Board Members
Motion made by Mrs. Richter, seconded by Mr. Lukens, and passed unanimously to recommend that the Park &
Recreation Board consider setting a policy to permit the use of drones in Township parks.
Mrs. Richter reported that at the last EAC meeting, it was recommended removing ash trees from Township
property and possibly selling them for firewood as an infestation of ash bores is due in the next few years and the
trees will be damaged beyond repair. The staff will look into the number of ash trees to determine the path forward.
Mr. Moir asked that the Board of Supervisors consider televising the Planning Commission meetings. Mr. Martin
responded that a cost analysis will be done to determine the feasibility of this.
Citizens
Residents of the Armstrong Court section of Chesterbrook expressed their concerns over a vacant house in their
neighborhood citing the overgrown lot, the dilapidated condition of the home, the unsafe conditions around the
property; and their perceived lack of response by the Township after the May meeting where these issues were
reported. Mr. Baumann responded that the Township has arranged for the grass to be mowed every two weeks and
the process to lien the property and push the property to sale has been initiated. Mr. Lukens added that this would
be a long process and that Township staff were responding appropriately and he assured the residents that this was a
priority concern for the Board and the staff.
Resident Richard Stratton shared his concerns regarding a violation notice he received for leaf piles in his yard. Mr.
Baumann responded that this violation was complaint driven. Mr. Stratton asked that the Supervisors look at the
ordinance for some possible changes and Mr. Lukens responded that they would review the ordinance.
Resident Doug Anestad shared his concerns regarding the TESD eliminating a walking path from the Green Hills
neighborhood onto the Valley Forge Middle School property, referencing an agreement from 2002 in which the
TESD agreed to keeping the path with the Chesterbrook Civic Association at a Township Zoning Hearing Board
meeting.
ADJOURNMENT OF PUBLIC MEETING
Meeting was adjourned at 9:02 PM.
Respectfully submitted,
Patricia Hoffman
Recording Secretary
Tredyffrin Township
6B
SUNOCO
PIPELINE
MAP
14" Twin Oaks-Newark
TredyffrinTwp_062016_2.mxd
© OpenStreetMap (and) contributors, CC-BY-SA
Tredyffrin Township
SUNOCO
PIPELINE
MAP
14" Twin Oaks-Newark
TredyffrinTwp_062016.mxd
Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX,
Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community
RESOLUTION
2016 – 17
Tredyffrin Township
Chester County, Pennsylvania
BE IT HEREBY RESOLVED that the Board of Supervisors will accept roads
for dedication as provided in the Subdivision and Land Development Ordinance from
January 1 to September 19. This resolution extends the deadline in September as stated
in Resolution 2016-02, which was adopted at the January 4, 2016, Organizational
meeting.
Passed and approved this 18th day of July 2016.
BOARD OF SUPERVISORS
TREDYFFRIN TOWNSHIP
____________________________
Chairman
ATTEST:
___________________________
Township Manager
DRAFT
DRAFT
DRAFT
DRAFT
ADDITIONAL
NON-AGENDA
ITEM
HANDOUTS
TREDYFFRIN TOWNSHIP
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT:
July 18, 2016
Board of Supervisors
Dean Wilkins
Public Works Department Report for June
SEWER & UTILITY Department
 Camera operations: 503 feet
 Pump station OT calls: 1
 Collection System calls: 0
 Root cut Feet: 0
 Number of PA one calls: 309 /feet marked out:20,680

Number of emergency calls: 15

Feet of line degreased: 2160 /flushed: 10,051
 Number of inflow dishes installed: 0
 ROW clearing: 0
 Number of clogged gravity lines: 0
 SSO Reports: 0
PARKS Maintenance
 Park Cuttings: All
 Man Days weed control: 4
 Field grooming: 5
STREETS
 Emergency Ops : 0 /Snow:0 /Storms:0 /Trees: 0

Tons of salt: 0
 Overtime hours: 0/Double OT: 0 / Regular hours snow: 0
 Miles of Street Sweeping:
 Pot holes filled: 28
 Roads repaired: 0
 Road line painting: 0
 Intersection painted: 0
 Traffic Lights reported: 0 / repaired: 0
 Street sign replaced: 0 /repaired : 8 / installed: 0
 Number of storm water inlets repaired: 3 /replaced: 0

Number of inlets cleared and vacuum: 9
 Major flooding event: 0
 Number of roads closed: 0
 Number of sink holes repaired and fill: 5
 Number of overtime emergencies: 0
Page 1 of 2

Road opening permits: 7
STREET LIGHTS
 Number of street light complaints reported: 10 / repaired: 1
 Number of traffic signals reported: 2 / repaired: 2
 Number of street light complaints reported to PECO: 0
 Number of PECO issues pending: 0
 Number of LED lights installed: 0
RECREATION
 Active Recreation programs: Summer Soccer Shots at WFP, Summer Tennis @ Filipone Park, Day Camp @ WFP,
Basketball Camp & Basketball League @ Teegarden Park
Registration is active for all camp programs
 Number of participants in active recreation programs:
o Spring Tennis – 8 participants
o Day Camp – 112 Tykes/ 158 School Age
o Soccer Shots – 42 participants
o Basketball League – 105 players
o Basketball Camp - 73
 Number of Field/Facility permits issued - 41 facility permits at WFP
 Fees Collected for facility rental permits: $6,000.00
 Programing planned: On –line registration and paper registration continued for all Township Summer programs,
program spread sheets updated weekly, prepared concession pavilion for Day Camp, attended Pre-school
Licensing Training
 Community Events – Summer Concert Series began on June 23rd w/Chico’s Vibe, the concert was cut short due to
rain, Where’s Pete performed June 30th. Continued planning for 4th of July celebration @ WFP
 Sponsorships: Have a total of $17,500.00 in sponsorship fees for the Community Events, Paoli Hospital Main Line
Health will pay in July.
 Other: Advertised and posted 2016 Superpave Road Resurfacing Bid to PennBid, pre-bid meeting is July 14th @
10:00am
Public Works Call Log - Type of Calls
Roads – 18
Snow –0
Leafsite – 4
Traffic Signals – 0
Street light - 8
Parks – 11
Sanitary Sewer – 8
Storm – 0
Misc – 25
Signage – 6
Other departments – 99
Line Painting – 4
Tree Problems – 5
Building Maintenance – 3
Stormwater – 8
Sales Calls – 6
Police – 2
Utilities- 9
Employees – 6
Total = 222
Page 2 of 2
PAOLI FIRE COMPANY
Tredyffrin Township Monthly Report
June 2016
I.
Introduction by – No presenter this meeting.
II.
Call Volume
Tredyffrin Twp.
Easttown Twp.
Other Municipality
Total
FIRE
28
5
16
49
FIRE POLICE
28
5
3
36
EMS
ALS Monthly Call Total w/ %
BLS Monthly Call Total w/ %
Transports Monthly Call Total w/ %
YTD Call Total
34
48
58
501
Fire
Monthly Call Total
False Alarms Monthly Call Total w/ %
YTD Call Total
False Alarms YTD Call Total w/ %
49
13
260
101
EMS (ALS)
16
7
11
34
EMS (BLS)
32
4
12
48
41%
59%
71%
27%
39%
Terminology
EMS - Emergency Medical Services
ALS - Advanced Life Support (Paramedic)
BLS - Basic Life Support (Emergency Medical Technician - EMT)
Transports - Patient Transported to Hospital
III. Significant Incidents
1, Assist Berwyn Fire Company on a Building Fire at Conestoga High School, 200 Irish Road
2. Assist East Whiteland on a House Fire at 23 Mill Lane
3. Assist Berwyn Fire Company on a Building Fire at Pizza Land, 500 Chesterbrook Blvd.
4. Assist Berwyn Fire Company on a Building Fire at A Child’s Place, 524 Sugartown Road
5. Assist East Whiteland Fire Company on a Building Fire at Iron Mountain, 36 Great Valley Parkway.
6. Assist East Whiteland Fire Company on a Building Fire at D’Anjolell Memorial Home, 392 Lancaster Avenue
7. Assist East Whiteland Fire Company on a Building Fire at Extended Stay, 8 Swedesford Road
Dispatch to arrival on scene time- 8 minutes 16 seconds
Average Personnel per Incident 11.4
IV. Financial Report
Operating Income
Quarterly Income Totals
Operating Expense
Quarterly Expense Totals
Net Income
Quarterly Net Income Totals
Monthly Actual
203,757
328,976
60,949
192,994
142,808
135,982
Monthly Plan
70,255
YTD Actual
470,765
YTD Plan
421,530
75,825
372,343
454,950
-5,570
98,422
-33,420
V. Special Announcements: Membership: Total membership returns since our first mailing for 2016-17 went out on 5/25/2016 are
(14%) from residents for $73,890.00 and (15%) from Businesses for $6,700 for a total of $80,590 or $105.90 per return.
Paoli Fire Company
Monthly Reported False Alarms to TTBOS
June
False Alarm Report
Jun-16
Tredyffrin
13
Easttown
0
TOTAL
13
99 Walker Road
Valley Forge Elementary
440 E. Swedesford Road
Genex Services
Cause of False
Alarm
Contractor set off
alarm
Contractor set off
alarm cutting
concrete
Unknown reason
for activation
Steam from a
shower
Unknown reason
for activation
Unknown reason
for activation
CF Testa
25 Industrial Blvd
ProShred
Burnt Food
Contractor set off
alarm
Exhaust from
truck
1450 Lancaster Ave
Daylesford Crossing
Smoke from grill
CF Testa
9:26
13 Paoli Court
Taras Wochok & Associates
AC Robinson
6/25/2016
6:13
12 Chestnut Road
Citizens Bank
Tredyffrin
6/30/2016
13:07
17 Maude Circle
Tredyffrin
6/30/2016
13:46
370 Contention Lane
Power failure
Unknown reason
for activation
Contractor set off
alarm
Contractor set off
alarm
Municipality
Date
Time
Location
Tredyffrin
6/3/2016
9:21
Tredyffrin
6/3/2016
14:26
Tredyffrin
6/7/2016
3:20
142 Ridgeview Circle
Tredyffrin
6/11/2016
1:29
1337 Shadow Oak Drive
Tredyffrin
6/11/2016
23:38
Tredyffrin
6/12/2016
0:17
Tredyffrin
6/12/2016
17:53
218 Paoli Point Drive
Tredyffrin
6/13/2016
10:18
205 Shoreline Drive
Tredyffrin
6/13/2016
11:32
Tredyffrin
6/18/2016
15:23
Tredyffrin
6/22/2016
Tredyffrin
2455 Yellow Springs Road
Business Name (if applicable)
Cedar Hollow Inn
2316 South Valley Road
OIC
BC Holt
CF Testa
CF Testa
AC Robinson
DC Adams
DC Adams
AC Robinson
DC Adams
DC Adams
CF Testa
CF Testa