MindReader - wiki - ActivityOwner.Com

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MindReader - ActivityOwnerWiki
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MindReader
From ActivityOwnerWiki
Enter this into GyroQ...
These GyroQ tags are by the Setup program.
Click on each tag for more information.
and get this in MindManager...
MindReader uses artificial intelligence techniques and keywords to automatically set or change
MindManager topic attributes for you. It also allows you to quickly open frequently used maps and
send topics to them. This saves time and allows you to focus on updating your plans rather than
navigating software forms and menus. To learn what it can do for you, read Using the MindReader m
tag and then move on to the tags below.
The MindReader Tags
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m: markup
q: queue
c: current topics
cb: current branch
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s: send to map
o: open map
nm: new map
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b: before
a: after
p: parallel
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k: add map keyword
mra: add keywords
lkw: list keywords
Getting Started
1. Download the Setup program to install the software
2. Learn to use the program by reading and practicing the examples in Using the MindReader m
tag
3. Learn about MindReader Syntax and MindReader Keywords
4. Read about the use and development in MindReader Blog Entries
5. Review MindReader Demos and the MindReader FAQ
6. Look under the hood at the MindReader Components and MindReader Configuration Map
7. See the MindReader Acknowledgments and MindReader Testimonials
For a complete list of MindReader tag code and packed text, see the GyroQ Tag Library. For the
macros, see the MindManager Macro Library. If you have questions not covered by the links above,
just add a comment to one of the blog entries on www.activityowner.com and it will be addressed.
Note that this project is purely a "Someday/Maybe" hobby, so calibrate your expectations with that
in mind :-)
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Content is available under Attribution-Share Alike 3.0 .
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Using the MindReader o tag - ActivityOwnerWiki
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Using the MindReader o tag
The MindReader o tag uses destination keywords to open maps and bring you to specific topics. It
can also be used to open web pages and even launch applications.
To open the MindReader Configuration Map you type "o mapmap".
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Using the MindReader c tag - ActivityOwnerWiki
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Using the MindReader c tag
The purpose of the MindReader "c" tag is to read the content of a topic or set of topics and "read your mind" as to what
the mark-up of the MindManager topic needs to be so that you don't have to set these attributes individually. For
example, if you have a topic enter in a map as:
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Call Bob next week to schedule the meeting!
Rather than manually...
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setting the topic as a task
setting start date to today
pulling up calendar to figure out that next week is 1/31
Setting the Task resource to Bob@ to indicate a "contact about" context
Adding the deadline icon to indicate a fixed due date
Pulling up the resultsmanager edit-activity dialog to add a @phone context
This is all done for you automatically by MindReader:
Next Steps
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Rather than marking up topics already in maps, you can also collect action items during the day Using the
MindReader q tag, which saves up tasks, puts them in maps, and parses them the same way the c tag does.
For more information on the syntax that MindReader recoginized to accomplish this, see the Using the
MindReader M tag.
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Using the MindReader q tag - ActivityOwnerWiki
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Using the MindReader q tag
A key "Getting Things Done" rule is that you should separate your work into five phases:
1.
2.
3.
4.
5.
Collect
Process
Organize
Review
Do
The MindReader q tag disregards that rule and helps you get the 1st three items done automatically
in one step.
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First it leverages GyroQ to let you quickly capture a thought or action item (even if
MindManager is not running).
Second it helps you pre-process your tasks by automatically recognizing keywords in your text
to set attributes of the task. See Using the MindReader m tag for an overview of what it
understands and what it does.
Third it uses destination keywords to give you the option of sending tasks to specific locations
in specific maps rather than having them all pile up in a general "Daily Capture Map". You
will still have some more organizing to do for some tasks, but having them in a specific project
map or "Area of Focus" map will often make that less overwhelming.
If a task ends up in a different map than you want, you can address that by Using the MindReader s
tag.
Contents
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1 The Goal
2 Q Tag vs M Tag
3 Brackets
4 Aliases
The Goal
The goal of the MindReader q tag is to use an artificial intelligence approach and to "read your
mind" to enable you to quickly enter and mark up a task as it comes to your mind. Users keep
entering tasks via the q tag in GyroQ which in turn stores them in a queue. When the user is ready
the tasks in the queue are sent through the user's Map Central to become marked up tasks or
information on an appropriate map.
Q Tag vs M Tag
Users enter items through the q Tag according to the same set of principles that have been descibed
in the Using the MindReader m tag. The m Tag marks up a branch in-situ while the q Tag send the
task or information to a queue file. The q tag is the ideal way to enter tasks and information as they
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Using the MindReader q tag - ActivityOwnerWiki
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come to mind while the m tag can efficiently mark up information and tasks when you want add or
change information.
Brackets
Information sent between [ ] or ( )is processed but text is not included in the resulting task or
information branch. For example "q Call Fred about new car [today @office P1]".
Aliases
Users can reduce typing by creating Aliases in the MindReaderconfig.mmap. For example, "iadmin"
could be defined as [isinfo administration] and administration could be defined in "links" to point to
the administration.mmap. This would result in the information being placed as a branch on the
Administration map.It would not contain a blob and therefore would not be considered a task.
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Using the MindReader s tag - ActivityOwnerWiki
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Using the MindReader s tag
The MindReader s tag lets you move selected topic(s) to another map based on a destination
keywords. You set destination keywords Using the MindReader k tag.
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Using the MindReader m tag - ActivityOwnerWiki
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Using the MindReader m tag
There are several GyroQ MindReader tags, but the most frequently used tag (according to the GyroQ
Tag usage survey) is the m tag. The m tag is used to mark up selected topics using text you enter at
the GyroQ prompt. Once you understand how this tag works, you can advance to the "c" tag, which
works the same way but reads the text in the topic itself, and the "q" tag which queues up task to be
populated into maps and then read.
Contents
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1 The Problem
2 The Goal
3 Setting the Target or Due Date
4 Setting Priority
5 Setting Context
6 Important Note
7 Working with People
8 Setting Start Dates
9 Adding Icons
10 Defining Categories and Areas
11 Setting Categories
12 Setting Area
13 Setting Task Status
14 Procrastinating
The Problem
MindManager topics have dozen attributes that you can set including Icons, Hyperlinks, Notes, and
Task Information, which includes Resources, start date, due date, priorities, and completion
percentages
Using ResultsManager with MindManager for project management adds the attributes of Categories,
Areas, Contexts, Deadline status, and specific icon meanings for deadline, Project,
Result/Subproject, Someday, and Committed.
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When you are brainstorming, planning projects, or otherwise updating your maps, you don't want to
be slowed down setting these attributes, either via the MindManager interface or using the
ResultsManager "edit activity" interface.
The Goal
The goal of the MindReader m tag is to use an artificial intelligence approach and to "read your
mind" to enable you to quickly mark up topics by selecting one or more and topics and telling
GyroQ in English (or Spanish or French..) what you want done.
Setting the Target or Due Date
Let's start with due dates. Ordinarily you would click on the MindManager side bar and browse
through the calendar dialog and set a date or bring up the ResultsManager "Edit Activity" dialog.
This can take several seconds.
With MindReader, you hit Control Q (to bring up GyroQ), type "m " (to toggle to the m tag) and
then type....
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today
tomorrow!
Friday (or any day of the week)
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this week
next week
next month
next year
end of week
end of month
end of year
next month
4/15/09
MindReader recognizes each of these and inserts the right due date. An exclamation point (!) sets it
as a hard deadline.For example the branch,
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can be modified with "m today"
to set the due date to today's date,
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Notice that a activity icon is added as well! The original branch is now a ResultsManager task.
Setting Priority
How important is this task to you? Just type
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p1
p2
p3
p4
to set priority icon. Note that you can set as many attributes as you like in one string. For example
the branch,
"Control Q, "m " (to bring up GyroQ m tag) type in "tomorrow p1"
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will mark up the selected topics as tasks needing to be done tomorrow with a priority.
Note that using an explanation mark "!" with a date sets the due date as a deadline.
Setting Context
A key concept in Getting Things Done (GTD) is having tasks flow to contexts lists (@errands,
@phone, @desk). MindReader recognizes key action verbs associated with common contexts.
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Call = @phone
Pick up = @errand
buy = @errand
Order = @web
return = @errand
pay = @web
research = @web
fix = @home
@somecontext = @somecontext
Note that the last example sets a context directly by typing "@somecontext". For example if you
wanted to add an "office" context then you would type @office into the GyroQ M Tag.
Important Note
MindReader requires these verbs to be at the beginning of the entry to avoid confusion with nouns
later in the phrase. For example the user must type "Call Fred about BBQ" and NOT "Give Fred a
call" for the task to be correctly assigned to the @phone context.
Several MindReader functions can be configured through the MindReaderConfig.mmap. For
example, you can customize these context verbs, or add new verbs that are associated with contexts,
in the ResourceVerbs branch of the MindReaderConfig.mmap configuration map. This is found in
the My Maps/AO folder. The topic defines the verb while the note assigns the context.
*Please make sure you have a backup of this file before making changes.
Working with People
Project management is all about relationships and accountability. Most tasks will be owned by
someone and owed to someone who is waiting for it. Being able to quickly add this information to
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task (e.g. in a meeting) can be the key to adding clarity and building consensus around path forward.
MindReader recognizes several "Resource Verbs" that help you set this information. Any of these
phrases will set up the task with a Bob@ mark that puts it on your "Contact Bob" list in
ResultsManager:
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Contact Bob
Talk to Bob
Email Bob
Ask Bob
Discuss with Bob
Remind Bob
Inform Bob
Call Bob
Bob@
Note that the last example sets the "Contact Bob about" Bob@ directly without using the
MindReaderConfig.mmap configuration map.
If Bob already owns the task, you can type:
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Waiting for Bob
Delegated to Bob
R:Bob
Finally if you owe something to someone you can type:
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I owe Bob
If you want to use full names you need to put a dot between the first and last name so that
MindReader knows it is a name:
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I owe Bob.Smith
R:Bob.Smith
If you frequently interact with someone and don't want to type the whole name you can set up their
name in the Resource List of the configuraiton map so that MindReader automatically substitutes the
full name for a nick name:
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Waiting for Bob = R:Robert Smith
Setting Start Dates
By default Mindreader adds the current date as the start date for a new task when it is added with the
q tag or read by the c tag. The m tag can set start dates relative to today or to the due date using
"starting" (relative to due date) or "start in" (relative to now) syntax:
For example, suppose today is Monday and the due date for the task is Sunday.
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start in 1 day = Tuesday
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start in 2 days = Wednesday
starting 1 day before = Thursday
You can also say:
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starting now = Monday
same day = Friday
If you change your mind and don't want a start date or due date, you can pull them off with...
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nsd = no start date
ndd = no due date
Adding Icons
MindManager is a visual tool and icons can improve reader understanding as well as have use in
filtering or in tools like ResultsManager. Here are some examples of keywords that will add icons
for you:
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! = ! (using this icon sets the due date as a deadline if used through the m tag)
isproject = project
isresult = result
someday = hour glass
idea = light bulb
commitment = Meeting
email = email
call = phone
schedule = calendar
pay = dollar sign
talk = people/resource icon
waiting = On hold
book = book
read = book
?=?
Defining Categories and Areas
*NB. This information has been taken from the ResultsManager help file. Users are advised to read
the entire ResultsManager manual/help to get a full understanding of this powerful addition to
MindManager
Although Categories and Areas appear to be similar, there is a basic difference between them.
ResultsManager treats them differently for the purposes of organising Activities in Dashboard maps.
Area settings are inherited cumulatively within the map, whereas Categories replace inherited
settings.
The Category or Categories assigned to an Activity will either be the Categories explicitly assigned
to it in the Topic, or if none are defined, the Categories it has inherited from its parent topic will be
used. If Categories are explicitly assigned to a Topic, then they will replace any that are inherited
from its parent in the map.
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For example, if an Activity has the category "Improvement", and a subtopic has the Category "Bug
Fix" assigned to it, then the subtopic's own category will replace "Improvement" that was inherited
from its parent.
Areas work slightly differently. The Area or Areas assigned to an Activity will be combined with
those inherited from a parent. So the inherited settings are not lost, but are added to.
If an Activity has an Area of "Management Meetings", and has a subtopic with the Area "Weekly
Meetings", then the subtopic's Areas will be regarded as "Management Meetings; Weekly
Meetings". It will retain the Area inherited from its parent and add its own to the list. When it is
displayed in a Dashboard that organises Activities by Area, it will be listed under "Management
Meetings" and "Weekly Meetings", even though it only had the latter assigned to it explicitly. [1],
[2]
Setting Categories
Categories are used heavily by the Mark Task Complete tool for advancing repeating tasks. You can
also use them to set the approximate time frame a task will take (2m, 15m, 1h, 2h). MindReader
recoginizes the set of categories that Mark Task Complete uses and these are defined in the category
branch of the mindreaderconfig.mmap as follows:
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15m = 15m
1h = 1h
2h = 2h
monthly = monthly
eachmonth = eachmonth
everytwo = everytwo
weekly = weekly
eachweek = eachweek
every2weeks = every2weeks
each2weeks = each2weeks
fortnightly = fortnightly
eachfortnight = eachfortnight
quarterly = quarterly
eachquarter = eachquarter
biannual = biannual
yearly = yearly
eachyear = eachyear
endofmonth = endofmonth
endofquarter = endofquarter
each month = eachmonth
each week = eachweek
every 2 weeks = every2weeks
each quarter = eachquarter
each year = eachyear
end of month = endofmonth
end of quarter = endofquarter
daily = daily
2m = 2m
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Although these are defined, users can manually add a category entering ~category. For example
~HalfDay could be used to categorize a project that will take half a day. The tasks that make up the
project could be allocated as ~1h or ~15m (or whatever unit of time you want to use). This means
that a dashboard can gather categories together into unit of time. Users can easily allocate
appropriate tasks to the available block of time in their calendar. If you have a 15m block of time
then you can allocate a 15m task.
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Remember that a sibling task's category will be inherited from the project (parent), but if
you allocate another category to the task it will be replaced.
Setting Area
Areas are a fairly user-specific concept. You set these up in the "Area" branch of
mindreaderconfig.mmap. By default MindReader comes with two keywords that you can modify or
delete:
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family = Family
finances = Finances
Users can manually add an Area by typing ^Area. For example, ^Manufacturing would set the
task or project Area to Manufacturing.
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Remember that Area is inherited from parent tasks. However if a user chooses to allocate a
new Area to a child task then the new Area is added to parent Area. For example, a project is
designated as a ^Manufacturing Area while the child task is designated as a ^Packaging Area.
The child actually adds the Packaging Area to the pre-existing or inherited Manufacturing
Area thus becoming Manufacturing Packaging Area. This allows dashboards to report tasks in
Area and Sub-areas.
Setting Task Status
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info: = not a task
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isinfo = not a task
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complete: = done
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done: = done
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iscomplete = done
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half done = half done
Using these key words to change the status of your tasks. For example, if you have a task that should
be information then type "isinfo" into the m tag and the blob will be removed and the task will then
not be considered by ResultsMangager (in dashboard generation).
Procrastinating
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Once users start setting target dates all over the place they quickly get in over there head and its time
to start pushing things out :-).
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The delay keyword pushes out the start and due date of a project
The extend keyword pushes out the due date
The advance keyword pulls in both the start and due date.
Examples
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Delay 1 day
delay 1 week
delay 1 month
extend 1 month
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Using the MindReader a tag - ActivityOwnerWiki
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Using the MindReader a tag
The MindReader a tag works like the b tag, but puts the task "after" the selected task instead of
before.
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Using the MindReader b tag - ActivityOwnerWiki
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Using the MindReader b tag
What is the next action? Often it is something before the task you have in front of you. You can
select a task (either in a map or dashboard) and type "Control Q", "b " to bring up the "before" tag
and type in the action item. MindReader will insert it before the selected task and parse it to mark up
the task. See [[Using the MindReader m tag] for information on what MindReader understands.
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Using the MindReader p tag - ActivityOwnerWiki
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Using the MindReader p tag
The MindReader p tag add a new task in parallel to the selected task.
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Using the MindReader k tag - ActivityOwnerWiki
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Using the MindReader k tag
MindReader associates destination keywords with specific maps and/or specific map topics. This is
leveraged by several tags:
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Using the MindReader o tag you can quickly open a particular map based on a keyword.
Using the MindReader s tag you can quickly send selected topic(s) to a destination.
Using the MindReader q tag you can specify where you want a task you are capturing to go
In order to set these keywords you can edit links to the destination in the "links" branch of the
MindReader Configuration Map or select the destination topic in the destination map and hit
"Control q", "k " to bring up the k tag. In the k tag entry field, you type the destination keyword you
want (e.g. "Project X") and hit enter. This will add the link/keyword pair to the configuration map.
Now you can test this feature by Using the MindReader o tag to open a destination map or by
selecting a topic and using the s tag. If mindreader does not find a destination keyword, it will
default to send it to the default map (usually the "Daily Capture Map").
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Using the MindReader nm tag - ActivityOwnerWiki
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Using the MindReader nm tag
Often the first step in a project is to create a new MindManager map for it in the ResultsManager
best-practice format with in-tray, reference, and plan branches. The MindReader "nm" tag lowers the
effort required to make that happen and helps you with the initial mark up.
For example, if you hit "Control q", "nm " to bring up the nm tag and enter:
"2008 Taxes 4/15/09! P1 [finances]"
It will create a new map, format it, and mark up the central topic project as a priority 1 project in your
"Finances" area with a hard deadline of April 15th. It will then prompt you to save it to disk. All you
need to do is link this map into your map central (or have it in a folder linked from your map central)
and you have a live project ready to work with.
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Using the MindReader mra tag - ActivityOwnerWiki
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Using the MindReader mra tag
The MindReader mra tag provides a means to quickly add new keywords to your MindReader
Configuration Map.
Adding file links
This provides another way of adding destination keywords in addition to Using the MindReader k tag.
The k tag set's specific topic destinations while this method sets a file link. By default items will go to
the in-tray of the map (created if needed).
First you browse to the destination map
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Then you choose a destination keyword to associate with it.
Adding Context Verbs
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Using the MindReader lkw tag - ActivityOwnerWiki
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Using the MindReader lkw tag
"lkw" is an advanced MindReader tag for reminding you what keywords are available under each
MindReader Configuration Map branch.
For example, typing "Control Q", "lkw " to bring up the tag and typing "Contexts" will bring back a
dialog box listing the context keywords:
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Using the MindReader cb tag - ActivityOwnerWiki
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Using the MindReader cb tag
Using the MindReader cb task is exactly like Using the MindReader c tag except that it
automatically selects and processes all the topics beneath the selected topic as well.
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Mark Task Complete - ActivityOwnerWiki
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Mark Task Complete
Mark Task Complete allows you to
mark one or more selected tasks
complete or advance repeating tasks
at set intervals. It keep copies of
completed tasks in "CompletedLog"
maps by month for future reference.
It also allows you to move them to a
"completed" topic underneath the
project automatically (new default)
or move items from the project plan
to a floating "completed" topic to
reduce map clutter. It also now
defaults to create a completion
calendar in the reference branch of
the project map. This is called using
the "d" tag.
The most powerful feature is actually
not completing task but advancing
repeating tasks. Repeating tasks are
automatically incremented forward
by category-specified intervals rather
than marking them complete. The
toool can be used on ResultsManager
Dashboards or directly on project
maps.
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1 Usage
2 Installation and Configuration
3 What happens when you mark at task complete?
4 Configuration Options
5 History and Related Blog Entries
Usage
Regular tasks cand be marked complete by selecting them and running the "d" tag.
Repeating-tasks are designated by adding one of the strings below to the category field (see table
below). In general repeating tasks are advanced either from the due date ("each" keywords) or from
the date you actual mark them done ("every" keywords).
The first time the macro processes a task with one of the repeating categories above, it will mark the
task with a "redo" icon, so you know that it has been correctly processed. If the task is non-repeating,
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it will mark it done and add a red check-mark icon so that you know that item has been logged in the
CompletedLog.
When a repeating activity is reset, it either advances forward based on the current date or the current
due date of the task. The start date is either set to precede it per the schedule below, or advanced by
the same interval, depending on the category.
If the due date or start date have not been previously set, they will be left blank unless the "sdd"
variable in the code is set to true.
Note that adding "ndd" to the "dates" branch (notes=0)of your mindreader config file 'mapmap'
makes it usable with the "m" command to remove due dates from existing tasks.
category
daily
everytwo
weekly
Advance
1 day
2 days
1 week
Relative to
Lead time
today
today
today
0 days
1 day
3 days
every2weeks 2 week
fortnightly 2 week
monthly
1 month
due date
due date
today
7
7
10 days
quarterly
biannual
yearly
eachweek
each2weeks
eachfortnight
eachmonth
eachquarter
eachyear
endofmonth
endofquarter
"thursday"
1 month
today
today
due date
due date
due date
due date
due date
due date
due date
due date
today
today
1 month
1 month
advance start date
advance start date
advance start date
advance start date
advance start date
advance start date
advance start date
advance start date
3 days
3 months
6 months
1 year
1 week
2 week
2 week
1 month
1 quarter
1 year
next end of month
next end of quarter
next thursday
Installation and Configuration
The easiest way to install the program is to run the Setup program that installs this program along
with MindReader and Next Action Analysis. Updates to the program are listed on the Mark Task
Complete Updates page.
If you want to install it manually save the text in mark_task_complete-DEV.mmbas into a file named
"My Maps\AO\mark_task_complete.mmbas". Create directory beforehand if it doesn't already exist.
To add the command to the topic context menu...
1. In MindManager, Choose "Tools", "Macros", "Organize Macros"
2. Click add
3. Type in "Set/reset activity complete and log"
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4. Move to "path" and browse to "My Documents\My Maps\AO\mark_task_complete.mmbas"
5. Move to "menu" and choose "topic context menu"
You can repeat process and assign to application menu and also assign shortcut keys through use of
&.
What happens when you mark at task complete?
Mark Task Complete can do several things with messages you mark complete.
The original task either can either...
1. stay in place or
2. be moved or copied to a completed topic (repeating tasks are copied) that is a...
1. floating topic or
2. branch below the...
1. parent project
2. parent result or project
The completed task can also be COPIED to...
1. The monthly completed log map
2. A calendar branch under a "reference" main topic
3. both of the above
The default is to move the completed task to a completed topic below the result/project and to also
copy it to both a reference calendar and to the completed log. You can change change that behavior
by modifying the configuration options in the configuration map.
Configuration Options
Mark Task Complete has several configuration options that have evolved over time based on user
feedback. These are now stored in the "My Maps\AO\CompletedConfig.mmap". In general a "1"
means yes or false and "0" means no or false.
Option
Purpose
Path and base name for completion log maps. Relative
log-map-base-name
paths are relative to My Maps.
Move completed items to a "Completed" branch or
move-complete-to-branch
floating topic
Move completed items to a "Completed" branch
store-complete-in-project underneath the project or result. Set store-in-result=1 if
you want to store in results if present.
put completed branch in result if present instead of
store-in-result
project. This setting is ignored unless store-complete-inproject is set.
copy-completed-to-logput a copy of completed tasks in log map stored
map
save-dashboards
Save dashboard after task(s) marked complete on it
Default
ao\Completed
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versioncheckfrequency
How frequently should program check for new versions
7
(in days, -1 =never)
lastversioncheck
copy-completed-tocalendar-branch
setduetoday
referencetext
completedtext
last time program prompted user to check for updates
copy completed items to a completed "calendar" in a
reference main topic branch
Set the due date of completed task to today
text to use in "reference" main branch
text to use in "Completed" topics
1
0
Reference
Completed
If you want different behavior on a particular map than the defaults you have configured, you can set
this in the notes of a main topic "Reference" branch. Just put the option in with an =0 or =1 (e.g.
"copy-completed-to-log-map=0").
History and Related Blog Entries
"Mark Tasks Complete" began as a basic GyroQ tag, but evolved into a SAX macro to increase its
speed and power. You can read about this history in the "Related Blog Entries" below. For detailed
changes over time see the Revision History.
If you have comments or suggestions on the macro, add them to the comments section of the
"Repeating Things Done" blog entry.
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Mark Task Complete Update
Repeating Things Done
Logging Things Done (faster)
Logging Things Done
Retrieved from "http://wiki.activityowner.com/index.php?title=Mark_Task_Complete"
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Using the elog tag - ActivityOwnerWiki
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Using the elog tag
The elog tag allows you to log events into an event log map. See the GyroQ Event Logger blog entry
for more information.
Retrieved from "http://wiki.activityowner.com/index.php?title=Using_the_elog_tag"
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http://wiki.activityowner.com/index.php?title=Using_the_elog_tag
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Using the clo tag - ActivityOwnerWiki
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Using the clo tag
The clo tag will close all saved maps currently open and leave with just unsaved maps to work with.
This can be useful in a long session where you accumulate many open maps. See the Close
Unmodified Maps blog entry for more information.
Retrieved from "http://wiki.activityowner.com/index.php?title=Using_the_clo_tag"
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http://wiki.activityowner.com/index.php?title=Using_the_clo_tag
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Using the aomenu tag - ActivityOwnerWiki
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Using the aomenu tag
The aomenu tag provides a work-around for the limited number of tags provides by GyroQ. It
provides a drop down menu that will run other tools like map2wiki.
Retrieved from "http://wiki.activityowner.com/index.php?title=Using_the_aomenu_tag"
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http://wiki.activityowner.com/index.php?title=Using_the_aomenu_tag
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Map2table - ActivityOwnerWiki
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Map2table
Map2Table converts a 3-level-deep MindManager Map into an html file. The topics below the selected topic are used as column or row headings and the subtopics
below them as the other heading. The 3rd layer subtopics are entered into the table along with their hyperlinks. If there is a forth layer of topics, these are added to
the "title" of the html link and can be view by hovering over the link.
Contents
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1 Options
2 Example Source Maps and outputs
3 Source Code
4 Related Blog Entries
Options
The program doesn't have a user interface yet so you need to change options at the top of the source code.
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autoopen: automatically open the html file created
include_link : include hyperlinks from the map
mark_no_children: Put topics with not further children in italic
shorten_entries : create large tables by turnicating text
separator: Can separate table entries with hard returns, lines, commas,
Example Source Maps and outputs
Source Code
The Source code is available as Map2Table-Dev.mmbas.
Related Blog Entries
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Export MindMap to html table
The Matrix
Retrieved from "http://wiki.activityowner.com/index.php?title=Map2table"
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This page was last modified on 23 November 2008, at 13:14.
http://wiki.activityowner.com/index.php?title=Map2table
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Using the mna tag - ActivityOwnerWiki
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Using the mna tag
There is currently no text in this page, you can search for this page title in other pages or edit this
page.
Retrieved from "http://wiki.activityowner.com/index.php?title=Using_the_mna_tag"
http://wiki.activityowner.com/index.php?title=Using_the_mna_tag
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Next Action Analysis - ActivityOwnerWiki
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Next Action Analysis
Next Action Analysis(TM) is a new approach for assessing the state of your projects and next actions. It reviews your
ResultsManager Daily Action dashboard and scores the state of your system on five dimensions (5 F's).
Freshness Are your next actions lingering for months?
Focus
Are you trying to advance a reasonable number of projects? Do they have target dates?
Feasibility Do you have too many next actions?
Foresight Are your actions on context lists and have you identified next actions for all your projects?
Finishing Are your deadlines and targets slipping?
Contents
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1 Scoring
2 Software Output
3 Sample Output
4 Installing and running the software
5 Log File
6 Related Blog Entries
Scoring
The overall "NAA" score is an average of assessments across the five dimensions. Scoring is done according to the
following table:
Dimension
Attribute
Freshness Avg Age
Goal -50%/0 Weighting
14 days 60 days 10%
Freshness
Focus
Focus
60 days 150 days 10%
40
30 days 10%
0%
100%
5%
90th percentile Age
Projects
Unprioritized Projects
http://wiki.activityowner.com/index.php?title=Next_Action_Analysis
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Focus
Undated Projects
50%
100%
10%
Feasibility
Finishing
Finishing
Finishing
Next Actions
Overdue tasks
Overdue to you
Past Target
80
0
0
0
70
2
2
4
20%
8%
4%
4%
Finishing
Physical
Physical
Actions you are waiting for 50
Projects w/o next steps
0
Actions w/o Context List 0
3
2
8
4%
5%
15%
Maximum score at goal level and then 50% reduction for each additional "-50%" amount. The last three metrics are
scored linearly between the goal and 100%.
To improve your score see Next Action Analysis Advice.
Software Output
The ao_next_action_analysis.mmbas macro calculates the metrics above on your next action dashboard and adds a
branch to it with the reports output.
In additional to the scoring the report includes advice on how to best improve your score and also includes several
metrics and lists extracted from your dashboard including:
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Percentage task without a context
Projects without next actions
Average age of next actions
total age of next actions
Lists of the oldest and youngest next actions
The total number of projects and sub-projects on your plate
The number of projects with target dates
A list of projects without target dates
A list of sub-projects without target dates
The total number of next actions
The total overdue and
The total non-next-actions that are overdue to you
An assessment of the percent complete on your current dashboard.
Sample Output
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Installing and running the software
The fastest way to get rolling is to run the Setup program that installs this program along with MindReader and Mark
Task Complete.
Log File
Updated versions of the macro save information to a log file each time you run the analysis. The central topic notes of
the "My Maps\AO\NAAlog.mmap" file contains the main score along with each individual metric score. Main topic
branches list the actual metrics individually. The notes are in comma delimited format so you can paste them into Excel,
and then choose "Data, Text to Columns" to convert them into data.
Related Blog Entries
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Next Action Analysis: 5 metrics for assessing your GTD system
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Next Action Analysis Updated
Next Action Analysis 2008 GTD Challenge
Six Components of a GTD Review
Retrieved from "http://wiki.activityowner.com/index.php?title=Next_Action_Analysis"
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Using the olt tag - ActivityOwnerWiki
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Using the olt tag
page.
Retrieved from "http://wiki.activityowner.com/index.php?title=Using_the_olt_tag"
http://wiki.activityowner.com/index.php?title=Using_the_olt_tag
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Using the mtcn tag - ActivityOwnerWiki
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Using the mtcn tag
The mtcn tag is a hybrid of Mark Task Complete and Using the MindReader a tag. It marks the
current task complete and inserts the next task to be done after it.
Retrieved from "http://wiki.activityowner.com/index.php?title=Using_the_mtcn_tag"
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Using the fn tag - ActivityOwnerWiki
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Using the fn tag
The fn tag places the full name of the current map on the clipboard and displays it. This can be
useful for quickly determining where the map you are editing lives and for pasting file hyperlinks
into other maps.
Retrieved from "http://wiki.activityowner.com/index.php?title=Using_the_fn_tag"
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Using the Archive tag - ActivityOwnerWiki
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Using the Archive tag
page.
Retrieved from "http://wiki.activityowner.com/index.php?title=Using_the_Archive_tag"
http://wiki.activityowner.com/index.php?title=Using_the_Archive_tag
15/02/2009

MindReader - wiki - ActivityOwner.Com

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