Shipping Instructions

Shipping Instructions
UASC’s enhanced shipping instruction module improves and simplifies the handling and
submission of online shipping instructions. The module will use all data that was provided
during the booking stage and will populate as much as possible to make it easier and more
convenient for you to complete your shipping instruction.
Can I submit any shipping instruction online?
UASC offers the facility to submit any shipping instructions online for any confirmed booking
either made at a UASC office, via INTTRA or on UASC Online. You can submit one or many
shipping instructions per booking and you can now combine existing confirmed bookings to
submit a single shipping instruction.
Key Benefits
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Submit shipping instructions 24x7
Save time by utilising the data captured from your confirmed booking.
Easy to manage your documentation process.
Maximum flexibility in how you’re shipping instruction submission.
Improve data accuracy.
Submit shipping instruction against any confirmed booking.
Primary Features
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Automated use of all the data that was provided at booking stage.
Tailor data to comply with Letter of Credit requirements.
Create and submit one shipping instruction for one confirmed booking.
Create and submit multiple shipping instructions for one confirmed booking.
Create and submit one shipping instruction for multiple bookings.
Save shipping instruction detail for submission later on.
Print shipping instruction information for own records.
Time to get started
You are required to be logged in to submit shipping instructions. If you do not have log in
credentials please register.
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How do I submit a shipping instruction?
By navigating to Shipping Instruction on the top navigation, a Document Inbox screen will
display. This screen will have all confirmed bookings irrespective of the channel used to
submit the booking.
1. The table shows all confirmed bookings.
2. All confirmed bookings are listed in descending order by next departure date.
3. A shipping instruction can be created by clicking on the green cross icon.
When the create button (green cross icon) is selected, the system will request you to either:
a) Select the number of shipping instructions to be created.
b) Select the multiple bookings to be combined to submit a single shipping instruction.
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How do I create one or multiple shipping instruction(s) for one booking?
1. Ensure you have selected the button for ‘How many Shipping Instructions do you
want to create for this booking?’
2. Choose the number of shipping instructions you want to create via the drop down
menu.
3. Click Create SI button.
Notes:
a) If 1 is selected, shipping instruction will exist within the Single SI Single Booking
tab.
b) If more than 1 is selected, shipping instruction will exist within the Multiple SIs
Single Booking tab.
Please continue to ‘Completing Your Shipping Instruction’ section on page 5.
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How do I create a consolidated shipping instruction for multiple bookings?
1. Ensure you have selected the button for ‘Please select multiple bookings to be
consolidated in to single SI’
Note – this option is only available if other confirmed bookings exist, which meet the validations to combine bookings.
2. Select the bookings from the available list which you wish to combine.
3. Click Create SI button.
Notes:
a) Once Create SI is selected the shipping instruction for this combined booking will be
found within the Single SI Multiple Booking tab.
b) The original booking selected from the Documentation Inbox will be declared as the
primary booking when combining further bookings.
Please continue to ‘Completing Your Shipping Instruction’ section on page 5.
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Completing Your Shipping Instruction
When the Create SI button is selected, the shipping instruction screen will mirror a bill of
lading.
The main areas are:
1. References – a number of reference numbers can be added in this section.
2. Shipper and other Shipment parties – the shipment parties will be completed as it
was submitted at booking stage. The opportunity is now to either edit or to add new
parties.
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3. Vessel Voyage and related shipping information – the Vessel Voyage and various
port descriptions can now be edited. Note that the same information and format will
appear on the BL as is displayed here.
4. Particulars as Declared by Shipper – in this section, the container details can be
added.
a. Select Containers –
the drop down
will have the container numbers as it was released from the terminal of depot.
Choose the container from the drop down in the sequence they need to
appear.
b. Container Numbers –the container numbers can be edited if for any reason
containers have been swopped between bookings.
c. Seals –define the various seal numbers
d. Packages –the packages detail define
e. Cargo Weight –define the cargo weight
f.
Add Measurement –define the measurements
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g. Add Description –add description and marks and numbers
h. Action - Remove (red cross icon) and add (green cross icon) new packages.
5. General information
6. Submit now or Submit later (saves information to submit at a later stage).
Action ICONS
The following ICONS within UASC Online shipping instruction module can be used in the
following manner:
a) Pencil icon – for editing non submitted shipping instructions.
b) Magnifying Glass – For viewing and printing submitted shipping instructions.
c) Back Arrow – For reverting a previously combined booking back to the
Documentation inbox.
d) Red Cross – For deleting a created but non submitted shipping instruction.
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