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City of Tulsa 09/01/2011 BPAG 01/12/2009 Special Event Permit Application Page 1 of 3 Summary of Event ______________________________________________________________ BOK Center February 2016 Events February 1-29, 2016 Event Title: ___________________________________________ Date of Event: ________________________ 4 BOK Center Event Location: ________________________________________ Council District: _________________________ Event move-in, move-outs, concerts, etc. (Submit Flyer or Brochure in Electronic Format) Event Description: ___________________________________ BOK Center Event Sponsors: _____________________________________________________________________________ Varies Varies Anticipated Attendance (participants, staff, vendors, crowd, etc.): Total: ____________ Per Day: ____________ Event Organizer Information______________________________________________________ www.bokcenter.com BOK Center Organizing Agency: ______________________________ Web Address: ______________________________ [email protected] Trudy Sweeten Agency Contact: _________________________________ Email Address: ______________________________ Trudy Sweeten 918-409-1122 On-Site Contact: _________________________________ On-Site Phone: ______________________________ 918-894-4270 Trudy Sweeten Billing Contact: _________________________________ Billing Phone: ______________________________ 200 South Denver Avenue Tulsa OK 74103 Billing Address: _____________________________________________________________________________ Street City State Zip ✔ Fundraiser? / What cause: _________________________________ City Building Agency Status: Profit ____ Non-Profit ____ Site Plan and Route Map_________________________________________________________ Varies See Spreadsheet See Spreadsheet Date: __________________ Day of Week: _________________ Time: _____________ See Attached Spreadsheet Street Closing for Set-up, Stages, Tents, etc.: Date: ________________________ Time: Varies Event Set-up: 3rd Street between Denver Ave & Frisco Ave, Frisco Ave between 3rd Street and 1st Street(s) to be Closed: ________________________________________________________________________ Street, 1st Street curb between Denver Ave and Frisco Ave. (Submit a Site Map in CAD/Electronic Format) __________________________________________________ See Spreadsheet See Spreadsheet Varies Date: __________________ Day of Week: _________________ Time: _____________ Concert, Sporting Event, etc. Time: _____________ Varies Street Closing for Race, Parade, Festival, etc.: Date: ________________________ Event Opens: 3rd Street between Denver Ave & Frisco Ave, Frisco Ave between 3rd Street and 1st Street(s) to be Closed: ________________________________________________________________________ Street, 1st Street curb between Denver Ave and Frisco Ave. (Submit Route Map in CAD/Electronic Format) __________________________________________________ N/A Race, Parade, or Escort Start Times: _____________________________________________________________ N/A Daily Festival or Street Party Times: _____________________________________________________________ N/A Road Race Service Co. and Phone: _____________________________________________________________ Varies See Spreadsheet See Spreadsheet Event Closes: Date: __________________ Day of Week: _________________ Time: _____________ Event Dismantle: See Spreadsheet Varies See Spreadsheet Date: __________________ Day of Week: _________________ Time: _____________ See Spreadsheet See Spreadsheet Varies Date: __________________ Day of Week: _________________ Time: _____________ Street Opening: See Spreadsheet See Spreadsheet Varies Date: __________________ Day of Week: _________________ Time: _____________ Street Opening: Page 2 of 3 Secondary Permit Requirements ____________________________________________________ Yes No ✔ Is this an Open Air Event? Yes ✔ No Alcohol or Beer On-Site? Yes ✔ No Concessionaires On-Site? Yes ✔ Tents or Stages On-Site? Alcohol Sales Private Property Parking Lot Beer Sales Free Beverages inside Number of Item Vendors: _____ inside Number of Food Vendors: ______ ✔ No ✔ Food Preparation On-Site? Yes ✔ No Public Property Charcoal ✔ Electric Gas Varies and will apply for proper tent permits If yes, what sizes: ________________________________________ Yes No ✔ Other Structures On-Site? If yes, please explain: _____________________________________ Yes No ✔ Using a City or River Park? Name and location: ______________________________________ Security, Medical, Traffic, and Parking Plans________________________________________ Yes ✔ No Security or Police On-Site? SMG Off-Duty & Event Services - Dan Agency and Phone: ______________________________________ Brown 918-894-4395. Off duty Police Officers If yes, please describe or provide an attachment of your plan: _________________________________________ will work many of the Events and Close the Streets for BOK Center __________________________________________________________________________________________ EMSA - Kasey Larue 918-596-3113 Agency and Phone: ______________________________________ EMSA will be present for all Events inside BOK If yes, please describe or provide an attachment of your plan: _________________________________________ Yes ✔ No Medical First Aid On-Site? Center. __________________________________________________________________________________________ Yes BOK Center owns - 918-894-4395 No ✔ Using Barricade Company? Agency and Phone: ______________________________________ If yes, the Barricade Co. providing equipment for the street closure must submit the plan in CAD/Electronic Format. Varies Varies Equipment Setup: Date: ___________ Time: Varies ________ Equipment Pickup: Date: ___________ Time: Varies ________ Yes ✔ No Is there Parking Available? If yes, please describe or provide an attachment of your plan: _____ Not on Site, but at each of the surrounding parking garages and flat lots. Parking map is attached. __________________________________________________________________________________________ Yes ✔ No Is there Disabled Parking? If yes, please describe or provide an attachment of your plan: _____ West curb of Denver Ave between 2nd Street and 3rd Street with ADA drop-off along 3rd Street __________________________________________________________________________________________ Yes No ✔ Using a Shuttle Service? If yes, please describe or provide an attachment of your plan: _____ Taxi-cab parking on west curb of Denver Ave between 1st Street and 2nd Street __________________________________________________________________________________________ Other Related Activities and Information_____________________________________________ Yes ✔ No Entertainment On-Site? Fireworks Inflatables ✔ Live Music Recorded Music Dancing Animals Other (specify): _____________________ Yes ✔ No Sound Amplification? Setup Time: Varies ________ Start Time: Varies ________ Finish Time:Varies _______ Yes ✔ No Certificate of Insurance? Agency and Phone: ______________________________________ Certificate is attached. Contact Trudy Sweeten - 918-894-4270 If yes, submit certificate. If no, please explain: _____________________________________________________ Yes No ✔ Portable Rest Rooms? Agency and Phone: ______________________________________ Number of Portable Rest Rooms: ________ Number of Disability Accessible Portable Rest Rooms: __________ Equipment Setup: Date: ___________ Time: ________ Equipment Pickup: Date: ___________ Time: ________ Page 3 of 3 Mitigation of Impact______________________________________________________________ Please describe your plan for cleanup and removal of waste and garbage during and after your event: __________ BOK Center has trash canisters located outside of each entrance to the facility. If trash is extreme then _____________________________________________________________________________________________ BOK Center EVS Team will assist with cleanup. __________________________________________________________________________________________ 6 N/A 6 Number of Trash Receptacles: _____ Number of Dumpsters: _____ Number of Recycling Containers: _____ Yes No ✔ Using a Sanitation Service? Agency and Phone: ______________________________________ Equipment Setup: Date: ___________ Time: ________ Equipment Pickup: Date: ___________ Time: ________ Yes ✔ No Have you presented your event concept to the affected residents, businesses, churches, and schools? Please see attached Letter. If yes, please attach a complete list of these entities. If no, please explain: _______________________________ __________________________________________________________________________________________ Yes ✔ No Do you have a sample of the notice that you propose to distribute two weeks prior to your event? It is on the BOK Center Website If yes, please attach in an electronic format. If no, please explain: _____________________________________ www.bokcenter.com __________________________________________________________________________________________ 1st map 3rd St closure only. 2nd map both 3rd St and Frisco Ave closure. Yes ✔ No Other Information? ______________________________________________________________ __________________________________________________________________________________________ Affidavit of Applicant_____________________________________________________________ Tulsa Police officers and public safety services, and traffic-control signage and barricades will be required for street closings, traffic/crowd control, and security. The Organizing Agency has the responsibility to be aware of and comply with City Ordinances and Regulations including, but not limited to, Curfew Ordinance, City/County Public Health Regulations, and Police/Park Public Safety Requirements. An application approval does not imply City sponsorship. Review the instructions for further information in reference to Special Events. I certify that the information contained in the foregoing application is true and correct to the best of my knowledge and belief that I have read, understand, and agree to abide by the rules and regulations governing the proposed Special Event. I further certify that I, on the behalf of the Organizing Agency, am also authorized to commit that agency, and therefore agree to be financially responsible for any costs and fees that may be incurred by or on behalf of the Event to the City of Tulsa and Police Department. Any omissions will delay the process. Signature via Email 12/28/15 Trudy Sweeten Print Name: __________________________ Signature: ___________________________ Date: _____________ Mail to: Special Event Coordinating Committee, 175 5963East East2nd 13th Street, Tulsa, 74112, 918. 669.6854 Street, Suite 590,OK Tulsa, Oklahoma 74103 Or Email to: [email protected]. Your electronic submission will serve as your electronic signature. For City of Tulsa Special Event Coordinating Committee Use Only 01.28.2016 01.08.2016 01.01.2016 Date received: _________________ Date routed: ___________________ Date for review: ___________________ If any agency feels there are any problems with this application, contact the event organizer and discuss the problems and solutions before this date: ___________________. If any problems are resolved or not resolved by that time, a copy of this application and brief memo 01.22.2016 East 590 Street,Ste Tulsa, stating the solution or reason for the objection should be submitted to:Special Special Event EventsCoordinating CoordinatingCommittee, Committee,175 5963 East2nd 13thStreet, OK 74103. 74112. For further information or discussion, contact the City TulsaofPolice TulsaOffice OfficeofofSpecial SpecialEvents Eventsatat918.669.6854. 918.576.5636.Fax Fax918.699.3602. 918.699.3602. Special Event Coordinating Committee Recommendation: Pending Yes No : ___________________ Date routed to Mayor: _________________ Mayor’s Recommendation: Yes No : ____________________ Date routed to Council: ________________ City Council Approval: Yes No : ____________________ Revised TCP maps attached 01.08.2016. Comments: ___________________________________________________________________________________ _____________________________________________________________________________________________ ONE WAY TCSO 1st Street 1st Street ONE WAY SMG SMG E S Ramp ONE WAY 2nd Street Road Closed ENTER DO NOT ROAD CLOSED AHEAD ADA Drop-off P P ONE WAY Alley 2nd Street Cheyenne Avenue Entrance One Place Denver Avenue VIP/ Will-Call P Public Parking Garage ONE WAY ONE WAY Veolia Energy Road Closed Tulsa County Annex Guthrie Avenue KW P BOK Center Traffic 2nd Street ONE WAY P ROAD CLOSED AHEAD W ADA Parking P Road Closed W Tulsa Cold Storage ENTER SB I-244 Off fic af r T N Dock ONE WAY y av He 4 I-2 y a Security Office Frisco Avenue NB Dock Gate A DO NOT -30 Gate C Taxi Cab Stands Gate B mp Ra n 4O 3rd Street SMG SMG DETOUR AHEAD Federal Courts Building Tulsa Ballroom P Public Parking Garage ONE WAY Houston Avenue US Postal Entrance Post Office US Postal Exit 4th Street Center Turn Lane not shown on 3rd St ONE WAY 4th Street ONE WAY Aloft Hotel CBC SMG WIN Special Events Central Library P BOK Center Security Media/VIP Parking Support Parking Tulsa Transit Station Limousine/Bus Parking Road/Lane Closure ROAD CLOSED AHEAD 1st Street ONE WAY TCSO 1st Street ONE WAY SMG SMG ONE WAY Road Closed 2nd Street Road Closed ENTER DO NOT Road Closed ADA Drop-off P ONE WAY Entrance P Cheyenne Avenue VIP/ Will-Call P Public Parking Garage ONE WAY One Place Denver Avenue Alley 2nd Street ONE WAY Guthrie Avenue DETOUR AHEAD Tulsa County Annex Veolia Energy P BOK Center Traffic 2nd Street ONE WAY P ROAD CLOSED AHEAD ENTER S Ramp ADA Parking E Road Closed W ENTER P Dock DO NOT W Tulsa Cold Storage DO NOT SB I-244 Off fic af r T N Security Office ONE WAY y av He 4 I-2 y a Dock Gate A Frisco Avenue NB Road Closed -30 Gate C Taxi Cab Stands Gate B mp Ra n 4O 3rd Street SMG SMG DETOUR AHEAD Federal Courts Building Tulsa Ballroom P Public Parking Garage ONE WAY Houston Avenue US Postal Entrance Post Office US Postal Exit 4th Street Center Turn Lane not shown on 3rd St ONE WAY 4th Street ONE WAY Aloft Hotel CBC SMG WIN Special Events Central Library P BOK Center Security Media/VIP Parking Support Parking Tulsa Transit Station Limousine/Bus Parking Road/Lane Closure BOK CENTER STREET CLOSINGS FOR FEBRUARY 2016 DATE EVENT TIME DOOR TIME NAME OF EVENT ESTIMATED ATTENDANCE STREET CLOSED STREET OPENED CLOSURE LOCATIONS 3-Feb 7:05pm 6:00pm Tulsa Oilers vs. Missouri Mavericks 3,000+ 7am 7am 3rd Street, 1st Street 4-Feb 7:05pm 6:00pm Tulsa Oilers vs. Utah Grizzlies 3,000+ 7am 7am 3rd Street, 1st Street 5-Feb 7:00pm 6:00pm Harlem Globetrotters 3,000+ 7am 7am 3rd Street, 1st Street (Frisco if needed) 6-Feb 7:05pm 6:00pm Tulsa Oilers vs. Utah Grizzlies 3,000+ 7am 7am 3rd Street, 1st Street 7-Feb 1:00pm 12:00pm Harlem Globetrotters 3,000+ 7am 7am 3rd Street, 1st Street (Frisco if needed) 10-Feb 7:05pm 6:00pm Tulsa Oilers vs. South Carolina Stingrays 3,000+ 7am 7am 3rd Street, 1st Street 12-Feb 7:05pm 6:00pm Tulsa Oilers vs. Quad City Mallards 3,000+ 7am 7am 3rd Street, 1st Street 13-Feb 7:05pm 6:00pm 3,000+ 7am 7am 3rd Street, 1st Street 14-Feb 4:05pm 3:00pm 3,000+ 7am 7am 3rd Street, 1st Street 19-Feb 7:05pm 6:00pm Tulsa Oilers vs. Evansville Icemen 3,000+ 7am 7am 3rd Street, 1st Street 20-Feb 7:05pm 6:00pm Tulsa Oilers vs. Allen Americans 3,000+ 7am 7am 3rd Street, 1st Street 21-Feb 4:05pm 3:00pm Tulsa Oilers vs. Allen Americans 3,000+ 7am 7am 3rd Street, 1st Street 23-Feb 7:05pm 6:00pm Tulsa Oilers vs. Idaho Steelheads 3,000+ 7am 7am 3rd Street, 1st Street 26-Feb 7:00pm 6:00pm Iron Maiden 12,000+ 7am 7am 3rd Street, 1st Street (Frisco if needed) 27-Feb 7:30pm 6:00pm Brad Paisley 5,000+ 7am 7am 3rd Street, 1st Street (Frisco if needed) 2/28 - 3/7 Varies Varies BASS Master Load-In (CBC) NA 7am 7am 1 Lane on 7th St, 1 Lane on Houston Tulsa Oilers vs. Quad City Mallards Tulsa Oilers vs. Wichita Thunder Even though there are times for the event. This is only an estimated end time only.
