Official January 2016 Board Book

Transcription

Circle K International Board Book, Winter Edition
1
International Committee & Task Force
Updates
Please use this report as a resource to
stay up to date on official business of
the International Board, Council, and
Committees/Task Forces.
Refer to pages 50-91
Official January Board Meeting
The International Board travelled to
Toronto, Ontario for a site visit of the
convention city. We also
had our
second official board meeting of the
year.
Refer to pages 4-10
2015-2016 Goals Review
2015-2016 Goals
Year End Totals
% Goals
Service Hours
400,000
189,008
47.25%
Membership
14,000
12,717
90.84%
Interclub Events
2,500
2,073
82.92%
Kiwanis Family Relations
3,000
2,296
76.53%
75
33
44.00%
Clubs Charter
2
Table of Contents
Table of Contents
InternationalBoardMeetingMinutes………………………………………………………….......4-10
InternationalBoardReports………………………………………………………………………….11-50
InternationalPresident……………………………………………………………………....11-15
InternationalVicePresident……………………………………………………………….16-18
InternationalTrusteeAt-Large………………………………….………………….…….19-21
SubregionATrustee…………………………………………………………………………..22-26
SubregionBTrustee…………………………………………………………………………..27-31
SubregionCTrustee…………………………………………………………………………...32-37
SubregionDTrustee…………………………………………………………………………..38-40
SubregionETrustee…………………………………………………………………………..41-42
SubregionFTrustee…………………………………………………………………………..43-47
SubregionGTrustee…………………………………………………………………………..48-50
InternationalCommitteeandTaskForceReports………….……………………….………51-91
ExecutiveCommittee……………………………………………………………….…………51-54
KiwanisFamilyRelationsCommittee………………………………….……………….55-59
MembershipandMarketingCommittee………………………………………………60-64
ServiceCommittee……………………………………………………………………………..65-69
InternationalExpansionCommittee……………………………………………………70-72
LargeScaleServiceProjectCommittee………………………………….…………….73-75
AlumniRelationsCommittee………………………………………………………………76-79
AnalyticsCommittee…………………………………………………………………………..80-84
CharteringandClubBuildingCommittee…………………………………………….85-88
GoverningDocumentsCommittee………………………………………………………89-91
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January Board Meeting Minutes
Circle K International Board
January 24th, 2016
Circle K International Board Meeting Minutes
In-Person, Toronto, Ontario, Canada
I.
II.
Call to Order, President Racheile Ricklefs 8:48 am EST.
Roll Call, Vice President Jessica Davis
Name
Position
Present
Racheile Ricklefs
International President
X
Jessica Davis
International Vice President
X
Calvin Charles
International Trustee-At-Large
X
Cedrick Mah
Subregion A Trustee
X
Jenny Park
Subregion B Trustee
X
Emily Bagwell
Subregion C Trustee
X
Sara Nguyen
Subregion D Trustee
X
Amanda Ferster
Subregion E Trustee
X
Vy Tran
Subregion F Trustee
X
Camille Tyler
Subregion G Trustee
X
Christopher Martz
Director of Circle K International
X
Heather McAlister
CKI Specialist
X
Bruce Berven
Kiwanis Board Counselor to CKI
X
III.
Canadian National Anthem & Non-Denominational Prayer,
Bruce Berven
IV.
Circle K International Pledge, Camille Tyler
V.
Approval of Agenda
a. A motion was made by Subregion D Trustee Sara Nguyen to
approve the agenda.
b. Motion passed 9-0-0.
Old Business
VI.
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Absent
a. October Board Meeting Minutes
i. A motion was made by Subregion F Trustee Vy Tran to
approve the October Board Meeting Minutes as
submitted in the Fall Board Book.
ii. Motion passed 9-0-0.
b. Pacific Northwest District Bylaws.
i. A motion was made by Subregion A Trustee Cedric
Mah to approve the Pacific Northwest District Bylaws as
submitted from the 2015 District Convention.
ii. Motion passed 9-0-0.
c. Subregions-Analytics Committee Report
i. The analytics committee submitted a proposal outlining
their program analysis of the current subregion system.
1. Inception-the beginnings of the subregion
system.
2. Reasons for changing to the subregion system.
a. Membership
b. Cost
c. Streamlining Communication
3. Case against Subregions
a. Student leadership
i. There are no votes of no confidence,
and therefore the individual may not
be the most qualified when other
subregions have multiple more
qualified individuals.
b. Grouping similar districts rather than
geography
c. The Expanding Range of Responsibilities of
trustees
i. Working on committees that serve all
of CKI, but only elected by
Subregion delegates.
d. Questionable cost savings-while travelling
outside of the trustee’s subregion seems
cheaper, it mostly depends on the airport
that the individual is flying out of.
e. Lack of Candidates- this would allow for
the most qualified individual to be running,
not just those within a subregion. This is
extremely prudent to the smaller districts
who may not have the support to be able
to produce a candidate.
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4. Case for Subregions
a. District Fellowship-Comradery that is able
to be built between the districts. Dissolving
such may also dissolve these feelings.
b. District Knowledge-Members are likely to
be move familiar with the district structure
and functions within their own subregions
rather than all 32 districts as each is unique.
5. Resolution-the 2014-2015 International Council
indicated that they would prefer to keep the
current system of Trustees.
6. Final recommendations: Electing the trustees
from a pool of of candidates running for election
not restricted by subregions. The elected
individuals will later be assigned by the
International President and Vice President to their
respective subregions. The districts of the
subregion will stay in that current subregion.
ii. A motion was made by International Vice President
Jessica Davis to accept the Analytics Committee’s
recommendation and hold an open election for
trustees at international convention whereas they
would later be assigned to a specific subregion by the
International President and Vice President.
iii. Motion passed 8-1-0.
d. District Strength Proposal
i. The Executive Committee Report
1. Remove the previous District Strength assessment
that is currently in the policy. Implement a selfassessment developed by the committee.
a. Pros: Many districts feel as though the
current system is inefficient and creates a
hierarchy. A self assessment allows for
scrutiny of current systems for better
improvement that is geared towards the
individual district rather than only
comparing across the organization.
b. Cons: We are one organization and need
to have some sort of mechanism to
evaluate the districts similarly. The current
system allows for differences in district size
already.
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VII.
2. A motion was made by International Vice
President Jessica Davis to accept the Executive
Committee’s recommendation and remove the
District Strength assessment in the policy code.
3. Motion passed 9-0-0.
ii. Governing Documents Proposal
1. A copy of the proposal can be found at
https://docs.google.com/document/d/1T34ZAjlk
2MwsrSg3ChXDelelJP52XFA0P7FRdyMTBM/edit?usp=sharing
2. A motion was made by Subregion C Trustee Emily
Bagwell to remove the recommended changes
to Section P subsections 4 (a)(b). Therefore
leaving the policy code as it is currently written.
New Business
a. Oratorical Contest
i. They say that life is more than living from moment to
moment but every great origin story has an
unforgettable moment to hook in its audience; what
was your redefining Circle K moment?
ii. A motion was made by Subregion B Trustee Jenny Park
to accept this submission as the Oratorical Contest
prompt for CKIx.
iii. Motion passed 9-0-0.
b. Service Committee Proposals
i. Tomorrow Fund Grant Recipients
1. University of the Pacific - Kiwanis Family Day, $250
2. Stony Brook University - Day of Service, $500
3. University of California Los Angeles - Johnny
Middle School Field Trip, $600
4. University of Iowa - CKI Service Week / Eliminate,
$400
5. University of Michigan - CKI Service Day, $1000
6. Northwood University - Kids Against Hunger, $600
7. Colorado State University - Animal Rescue, $300
8. Central Michigan University - Kids Against Hunger,
$600
9. Mississippi State University - Seed Garden
Expansion, $2000
10. University of Arizona - Pima Prom, $1100
11. Utah-Idaho District - Food Backpack Program,
$200
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12. Filamer Christian University - Center Expansion,
$700
13. Capital District - DLSSP and Total K Day, $300
14. California State University Sacramento - Santa’s
Gift of Service, $450
15. Total funds granted: $9000
16. Total funds granted: 14 out of 29
17. A motion was made by Subregion Trustee Emily
Bagwell to accept the Tomorrow Fund Grant
recipients as recommended by the Service
Committee.
ii. Show Your Love, Save A Life
1. The Service Committee recommends that
starting in 2017 the Show Your Love, Save A Life
fundraising campaign sends its donations to
March of Dimes.
2. A motion was made by Subregion Trustee Emily
Bagwell to accept the Service Committee’s
recommendation.
c. Partnerships
i. UNICEF
1. With the Eliminate Project coming to an end CKI
clubs wanted to know how the partnership would
be changing with UNICEF.
2. A motion was made by Subregion B Trustee
Jenny Park to direct all future UNICEF donations
including Trick or Treat for UNICEF funds to
UNICEF’s Clean Water Initiative.
ii. St. Baldrick’s Foundation
1. St. Baldrick’s is a foundation which grants money
to organizations working on eradicating
childhood cancer. They wish to begin a CauseMarketing partnership with Circle K International.
President Jessica Davis to accept the St.
Baldrick’s foundation as a Cause-Marketing
partnership and to have an inaugural kick off
event at CKIx16 in Toronto.
iii. Strategic Plan
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The Executive Committee proposed the new
Strategic plan and can be found at
http://issuu.com/racheilericklefs/docs/strategic_
plan/1
1.
President Jessica Davis to accept the proposal as
written.
iv. Committee Chair Responsibilities
1. A motion was made to make the following
changes to Article 20 Section 3 Chair Assignment
and Responsibilities.
a. The International President and
International Vice President shall assign a
chairperson or facilitator, with the advice
and consent of the Board, for each Board
and Ad-hoc committee and Task Force.
b. All Committee Chairs will convene in no
less than four (4) meetings per CKI year to
be overseen by the International Vice
President.
c. All other duties of the International
Committee Chairs will be assigned by the
International President and Vice President
in consultation with the CKI Director and
International Board of Trustees and
outlined in the application agreement.
2. Pros:
a. This year the committees have been
encouraged to work with one another, but
it has been difficult to facilitate those
working relationships. This change will
hopefully ease this issues.
b. The International President and Vice
President should be working as a team
when assigning these positions, because
although the President is is creating the adhoc committees and task forces, the Vice
President is the one overseeing and
advising those committees.
c. These additional meetings could help with
issues of overlap with directives.
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VIII.
3. Cons: The Chairs already have a lot of
responsibilities, and this would be adding another
meeting to that list.
v. LSSP Committee Structure
1. A motion was made to make the following
changes to Article 20 Section 1 subsection a, d,
and e.
https://docs.google.com/document/d/13eLkgq
NY03RMW7kwZoVNrsVhkd3XHhLEnFYaS0Q6q28/e
dit?usp=sharing
2. Pros:
a. LSSP has grown since it’s inception and
now that both ICON and LSSP are one
event it is time to complete those changes
in the name. Additionally, the event and
time that it takes to organize each aspect
of the event it is time for the committee to
be its own standing committee.
b. The International Board has benefited from
having a trustee as the chair to help
streamline communication from the
committee to the board. The standing
committee rank would still allow for
general members to be the chair of the
committee, but will have to have
previously served on the committee.
3. Cons: Changing to a standing committee would
not allow for general members to be the chair of
the committee.
Adjournment. 9:25 am EDT.
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Hello Circle K International,
I hope all of you have had a great start to
2016! Now that we are back from our holiday
breaks, which I am sure many of you will
agree were too short, it is time to get back
into the swing of things. I hope that each of
you feel rejuvenated and are ready to
tackle your goals and finish this CKI year
strong. As we continue serving this year, I
want to remind each of you that your hard
work truly makes a difference and that we
value your contributions and
accomplishments.
BOARD UPDATE
Informal Board Meeting
Due to the timing of our fall meetings, the International Board held two
informal board meetings leading up to our official meeting in January.
The first informal board meeting was held November 24. During this
meeting the board discussed the District Strength, the proposal of policy
code and bylaw changes from the Governing Documents Committee,
and subregions.
The second informal board meeting was held January 17. During this
meeting the board continued the discussions from the previous informal
meeting with the addition of new proposals and information. During this
meeting the board also discussed the 2016 Governor’s and Administrator’s
Training Conference curriculum.
Third Official International Board Meeting
Our third official International Board meeting was held on January 24,
2016. During our meeting we discussed a wide range of topics. The board
approved the following:
o PNW’s Bylaws
o Oratorical contest topic
o Tomorrow Fund Grant recipients
o Strategic Plan
o Saint Baldrick’s Initiative
o UNICEF Clean Water Initiative
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o This initiative will allow us to continue our work with UNICEF
once the Eliminate Project is over, as well as allow us to
continue where we left off with the 6 Cents Initiative.
However, the Clean Water Initiative will be different from 6
Cents. It will also allow for CKI to continue Trick-or-Treat for
UNICEF with the funds going toward a water initiative. If you
have any questions, please ask.
o Show your Love, Save a life 2017
o We will continue Show your Love, Save a life but with the
funds being designated for March of Dimes beginning in
2017.
The board also endorsed several proposals that will be going to the
International Council.
o District Strength Proposal
o Instead having a benchmark system that rates Districts and
compares them to each other we propose a District Self
Assessment. This self-assessment will be a series of questions
that District Governors will be able to complete and
determine where their strengths and weaknesses are in key
areas. The goal of a self-assessment is to allow a District to
look at its individual progress.
o Large Scale Service Project Committee Structure
o This proposal will change the LSSP Committee from a substanding committee to a standing committee, while also
changing the name of the committee from LSSP to CKIx
Planning Committee.
o Committee Chair Responsibilities
o This proposal will have all committee chairs convene no less
than 4 times per CKI year in order to better collaborate on
future projects and campaigns.
o Governing Documents Proposal
o This proposal contains both changes to the Policy Code and
Bylaws. A complete list of the suggested changed can be
found on page [7]
o Tomorrow Fund Grant Proposal
Lastly, the board moved a Subregion Proposal to the Executive
Committee to finalize.
For more information on the proposals that were endorsed, please see
page [7] If you have any questions about these proposals, please ask.
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Toronto Site Visit & CKIx
While we were in Toronto for our board meeting, we were also able to visit
the convention center where our CKIx sessions will be held and explore
the surrounding areas in the city. Toronto is an amazing city with a lot to
offer. I encourage each one of you to check out the CKIx page [here]
and to attend CKIx 2016.
President’s Update
Communication
Since the last board book, Jessica and I have spoken individually with a
majority of the Governors in order to keep them updated and find ways to
better serve them. Not only that but I have consistently worked to
maintain communication with the members of Circle K through a variety
of platforms. This includes email, phone calls social media, Governor
open forums with Jessica, sending out updates, and maintaining open
lines of communication with International Trustees, Bruce Berven, the CKI
Counselor from the Kiwanis International Board, and weekly phone calls
with the CKI Director, Chris Martz, and CKI Specialist, Heather McAlister.
Executive Committee
The Executive Committee has been quite busy. We have completed a
handful of our directives, including updating the strategic plan, creating a
proposal for District Strength, and completing the curriculum for the
Governor’s and Administrator‘s Training Conference (GATC). The
Executive Committee is also hosting a live webinar on February 1st to go
over a few things about running for International Office. We plan to hold
an additional live webinar later in the year to give a more in depth look
on what to expect at CKIx. We have also updated our directives to
include working on a subregion proposal, the key to college curriculum,
and a few other things. For more information about what the Executive
Committee has been doing, check out the Committee report that follows
the trustee updates.
CKI Year in Review
The CKI Year in Review was released on January 3, 2016 and can be
found [here]. The CKI Year in Review looks back at the past CKI
administrative year (October-October) and provides an update on
international goals, subregions, and district progress.
Travel Reports
Black Mountain, North Carolina |Kiwanis Family Conference |November
6-8, 2015 |
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•
•
•
Served as a team leader.
Participated in a panel with Kevin Dean and Rip Livingston.
Participated in fellowship activities.
Indiana |Membership Development & Education Conference
|November 13-14,2015 | Unofficial
• Participated in service and fellowship activities.
Gulf Shores, Alabama |Alabama Leadership Academy |November 2022,2015 | Unofficial
• Participated in fellowship activities.
Kingston, Jamaica |District Leadership Fall Conference |October 9-11,
2015 | Official
• Facilitated a workshop on what it means to be a part of a Service
Organization.
• Attended a Kiwanis Meeting.
• Participated in fellowship activities.
Toronto, Ontario Canada |International Board Meeting & Site Visit
|January 20-24, 2016 | Official
• Chaired the January CKI Board Meeting
• Participated and facilitated board discussion
• Visited and toured the Toronto Convention Center for CKIx
• Created a video for the LSSP Committee
• Participated in fellowship activities with fellow board members.
Future Plans
Informal International Board Meeting
The International Board will meet informally in February to recap on our
January Board meeting and to discuss several new topics including the
upcoming International Council Meeting, new proposals, and to prepare
for our official board meeting in March.
International Council Meeting
The International Council Meeting will be held in March, a WhenIsGood
will be sent to the Governors to determine a time that can accommodate
a majority of the council. At this meeting we will be voting on several
policy code changes that have been endorsed by the International
Board, as well as discussing the conclusion of District Convention Season,
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transitioning, and the upcoming Governor’s and Administrator’s Training
Conference.
Governor’s and Administrator’s Training Conference
In regard to the Governor’s and Administrator’s Training Conference
(GATC), three trustees have been selected to attend and help facilitate
the event. Those individuals are Subregion C Trustee Emily Bagwell,
Subregion D Trustee Sara Nguyen, and Subregion E Trustee Amanda
Ferster. Leading up to GATC, Jessica, Emily, Sara, Amanda, and I will be
meeting to create a plan of action for this years GATC and preparing
materials and fun activities.
Conclusion
As an organization we are constantly striving to become better and that
can be seen in all the work that has been done over months. As this term
comes to an end, I encourage each of you to look at everything you
have been able to accomplish and celebrate. All of your hard work has
helped to build educated and inspirited members, stronger clubs, healthy
districts, and an organization that has an impact on society. I also want to
urge each of you to harness your passion and challenge yourselves in the
upcoming year.
If you ever have any comments, questions, or concerns, feel free to
contact me and I will be glad to help in anyway I can.
Stay Rad,
Racheile Ricklefs
[email protected]
Circle K International | International President
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MABUHAY CKI!
I hope that you all have been enjoying
your break and had plenty of time to
spend with your family and friends. As we
begin preparing for District Convention
Season I hope that you are all excited for
a celebratory time of year for your clubs
and districts! The International Board is
preparing to do a site visit in Toronto so
that we are able to ensure and check
out what the city has to offer you all in
June. The committees are working hard
to produce quality resources for clubs
and districts to use. This board book does a
good job highlighting a general overview of what the
committees are doing. If you have any specific questions please feel free
to reach out to either myself or the committee chairs.
My Actions Since Last Report
As an International Board Officer
• Attended weekly meetings with International President, CKI Director
and CKI Specialist.
• Designed and Distributed CKI Weekly
• Weekly meetings with CKI Director, Specialist, and International
President
• Attended Unofficial Meeting in December
• Attended Unofficial Meeting in January
• Completed Trustee Performance Review and attended 2 on 1s
• Continued review of GATC Curriculum and GATC Bootcamp
Curriculum
• Finalized site visit materials for January and discussion topics
• Continued reviewing club officers, advisor, and district officer’s
guides
• Finalized Updates to CKI in a minute cards
• Attending various committee meetings when available and
following up with chairs when needed.
• Reviewed MRFs from October and January
• Update International statistics document with MRF responses
• Executive Committee- began review of awards document
• Executive Committee- finished revising District Strength
• Executive Committee- reviewing Subregion system proposal
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As an Indiana District Member
• Attended District Awards Committee Meetings as committee
member
• Attended Membership Development and Education Conference
(MDEC)
As an IUPUI Club Member
• Attended club meetings and socials
• Helped develop a Kiwanis-CKI mentor program
• Attended Sponsoring Kiwanis Club Meetings
• Helped table for Membership Recruitment Fairs
• Help find a new faculty advisor
• Advised executive board with bylaw changes and other various
questions
Travel Report(s)
Indianapolis, Indiana |March of Dimes Fundraiser |November 13, 2015 |
Official
• Attended fundraiser dinner
Indiana |Membership Development & Education Conference
|November 13-14,2015 | Unofficial
• Participated in service and fellowship activities.
Gulf Shores, Alabama |Alabama Leadership Academy |November 2022,2015 | Unofficial
• Participated in leadership and fellowship activities.
Toronto, Ontario Canada |International Board Meeting & Site Visit
|January 20-24, 2016 | Official
• Attended January CKI Board Meeting
• Participated and facilitated board discussion
• Visited and toured the Toronto Convention Center for CKIx
• Created a video for the LSSP Committee
• Participated in fellowship activities with fellow board members.
Long Term Future Plans
• Begin working on transitional documents for District Secretaries and
Treasurers.
• Complete the review of training manuals.
• Develop and work with staff on CKIx workshops and guest speakers
• Keep developing Civic Engagement and Leadership aspects of the
Weekly
17
CKI Achievements Since Last Report
• Completed GATC Training Materials with International President
• Went to Toronto
• Made commitment for St. Baldrick’s Foundation
• Completed Travel Documents for DCON Season
Personal Achievements Since Last Report
• Staying up to date on assignments
• Began working on presentation for a national student affairs
conference, titled “White Savior Complex” Using Critical Race
Theory in Alternative Breaks.
• Maintained sanity while taking classes, holding two jobs, and my CKI
Positions
• Decided to apply for Higher Education Graduate Programs
Peace, Love & Service,
Jessica Davis
Jessica Davis, International Vice President, Circle K International
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International Trustee At Large
Greetings Circle K International!!!
Committee Work
I am the Liaison of for the Expansion
and Translation Committees
Expansion
We have split up into groups to have
a focus on ASPAC and a focus on
Latin America. We are beginning to
outline our 2 year and 5 year plans
for the At-Large clubs.
Translation
The translation committee is beginning to translate the
#chooseCKI campaign. They are also in the process of translating the
brand guide.
As an International Trustee
• Attend the International board meeting in Toronto
• Beginning to work more with the Governing Documents committee
on language concerning disricts.
As a member of Hampden-Sydney Club
• I have attended executive meetings.
• Kept in contact with my sponsoring Kiwanis club.
• I have helped to plan multiple service project
• Attended every event
• I am helping to create the semester Calander.
• I have written a couple of updates for the Capital Courier
Updates on International Clubs
Philippines
The clubs are doing great. I am in the process of explaining the new
policy for international dues. Clubs have had multiple service projects.
Clubs have also worked to build relationships with one another.
Malaysia
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They have multiple service projects. They have had fundraisers and
bake sales for the Eliminate project. They have begun to work with their
Kiwanis clubs to pay their International Dues.
Taiwan
I have been in Contact with their Kiwanis clubs. This year’s ASPAC
convention is taking place in Taiwan.
DACA
Panama Kiwanis club is in the process of creating their own district.
Because of this there will be slight policy changes of how the Kiwanis
clubs will affect their Circle K clubs.
It has been a great pleasure and honor working with these clubs so far.
Short-term Future Plans
• I would like to start hosting forums about different CKI topics. It will
be a fun way to interact with other Circle K members.
• I would also like to start stream lining some of the M and M
committees graphics and campaign a lot more.
As an International Trustee at large
• Gain a better line of communication with Europe
• Get members from Mexico to attend the Southwest District
Long-term Future Plans
• Set up an outline for the next Trustee at-large to come into.
• Attend Florida DCON
As a International Trustee at-Large
• Develop Alumni Council
• Develop outline for the next incoming Trustee at-Large to step into.
• Work to bring 4 members to ICON
Steps Towards Achieving Long-term Future Plans
• Aligning the directives of the expansion committee to require them
to work with other committees.
As an International Trustee
• Beginning to advertise International Convention
• Expansion is developing a 2 year plan for the regions at large
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•
Start establishing Alumni network
• Made it back from Toronto
• I met Governor Ava in person
Respectfully Submitted,
Calvin J Charles III
Trustee at- Large
Circle K International
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Subregion A Trustee
Dear Subregion A: It’s an exciting time
for CKI as we head into transition
period for the organization. This
includes the many changes in
governance we will see at DCON
season and club elections! I'm
excited to see the transition for
leadership and the goals that we
can achieve for this upcoming
year. I'm thankful for all the
support I have received in my
position and am pushing to end
of this term with a number of
positive changes for CKI as a
whole.
As an International Board
Officer
• Attended the international board meetings and
informal board meetings
• Provided updates on M&M Committee, Analytics Committee and
Subregion A to the International Board.
• One on one meeting with International President and Vice President
and completion and review of self assessment
• Timely submission of all documents and forms as required as an
International Trustee
• Review of proposal from Governing Documents Committee
regarding CKI Policy Code and Bylaw changes for the 2016-2017
year
• Heavy contribution to all discussion within the international board
regarding upcoming changes in CKI
• Active discussion on awards program with governors and
International board to ease the submission process
• Submitted travel request for upcoming travel requests for spring
district events
As an Membership and Marketing Committee Secretary
• Completed and submitted meeting minutes for review for all
meetings in a timely manner
• Attended all Bi-weekly meetings, in addition to secretary and chair
meets as required
• Provide critique to all resources and materials completed by M&M
committee before publishing by CKI
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Subregion A Trustee
•
•
Released agendas to M&M members before meetings
Held 1 on 1 meetings with committee members to foster better
communication
• Assisted in release of marketing campaigns
• Ensured submission of bi-weekly M&M committee updates
• Working collaboratively with other committees and assisting them
whenever required
As an Analytics Committee Liaison
• Been available to answer questions and as a resource for the
committee
• Provide input at all meetings, and ensured committee is aware of
international bylaws and protocols.
• Provided reminders for upcoming committee deadlines
• Compiled a detailed report on the status of the subregion system,
including the inception, benefits, flaws and recommendations for
the international board.
• Conducted interviews with CKI members and Kiwanis members to
create an in depth analysis for the subregion system
• Presented report to the committee for their review, and upon their
approval was shared with the international committee
As an International Subregion A Trustee
• Published subregion update in a timely manner at the beginning of
the month
• Consistent updates and posts on the Subregion A Facebook group,
relevant to other committee and subregion activities.
• Held 1 on 1 meetings with governors in the preceding months to get
updates from the districts, go over district goals, upcoming DCONs
and views of the current subregion system
• Facilitated group meetings between governors every other month
to assist governors in interdistrict communication
• Went through 3 month plans with the governors, assisting them in
setting realistic deadlines for the upcoming months.
• Attended PNW district board meetings on October 24th, 2015 and
January 16th, 2016 and provided international updates and
contributed when necessary to their board meeting
• Attended PNW Leadership Academy from October 23rd - 25th.
• Attended WECAN Fall Training Conference
• Preparing speeches for upcoming travel events
• Promoted submission and completion by governors of all
documentation required by the international board.
As a Western Canada District Member
• Act as a resource for the Western Canada District
• Been available to answer any questions of the WECAN board
23
Subregion A Trustee
• Assist in planning WECAN DCON this upcoming year
As a University of Alberta Club Member
• Attended volunteer events
• Sat in on a couple of club board meetings
• Review U of A bylaws and suggested potential amendments
Updates on Subregion A
Montana District
• Currently planning for upcoming CKI DCON on February 27th-28th in
Bozeman, MT
• Working to fill vacant board positions
• Frequently meets with club presidents
Pacific Northwest District
• Timely submission of MRFs
• Held two board meetings
• PNW Fall Leadership Academy was held from October 23rd – 25th,
2015
• Members in attendance at the PNW Kiwanis District Convention
where members were involved in an SLP panel with Key club
members in attendance
• Currently have 12 active clubs
• Recently filled Chief Growth Officer positions
• Currently in the midst of planning DCON scheduled for February
12th - 14th, 2016
• Submitted bylaw amendments to the international board for review
Utah - Idaho District
• Timely submission of MRFs to date
• Current vacant positions include Bulletin Editor and LTG positions
• Looking to introduce a president council In lieu of LTGs
• Frequently has weekly-biweekly board meetings
• Held Fall Ralley event in conjunction with Key Club
• Currently planning DCON scheduled for March 17th - 20th, 2016
Western Canada
• Timely submission of MRFs to date
• Had a Fall Training Conference
• Continues to hold president council meetings
• Currently planning DCON scheduled for February 12th- 14th, 2016
Travel Report(s)
PNW Leadership Academy| October 23rd - 25th, 2015 | Mt. Hood Kiwanis
Camp, Oregon
• Meet with PNW district members
• Attended board meeting
24
Subregion A Trustee
January Board Meeting| January 21st – 24th , 2016|Toronto, CANADA
• Provide updates on Subregion and Committee status
• Look at site for CKIx 2016
• Contribute to discussion on policy code, bylaw changes and
committee proposals
• Overview of suggested strategic plan for 2016-2020
• Advocate for decisions made by the international board and
answer any questions from the membership regarding them
• Review proposals sent to the international board by the
International Committees
• Review distinguished award program changes
As a Subregion A Trustee
• Schedule meetings with governors for February
• Attend district board meetings as requested by my governors
• Be a resource for district board officers, should they have any
questions or require any clarifications for international board
decisions
• Be sure to post more regularly on the Subregion A Facebook group
and make the page more interactive for members
• Promote CKIX to members
• Help to shape the GATC curriculum for the incoming class of
governors
• Review district strength assessment to ensure that it actually aids the
governors
• Keep up to date with CKI newsletters and international updates,
and prepare to discuss and share information with CKI membership
• Facilitate transition meetings between outgoing governors and
incoming governors
• Publish at minimum a monthly governor update that will have
important information that will pertain to district board members
• Post weekly segments on stand out members in Subregion A, giving
them recognition for their service
• Actively communicate with both the International President, Vice
President and other board members
Steps towards Achieving Long-term Future Plans
25
Subregion A Trustee
•
•
Be an active participant in board discussions about CKI issues
Actively engage in conversation with governors and be sure to
listen to their concerns, and be sure that they are properly voiced
at the international level
• Consistently keep in contact with international president and
international vice president
• Ensuring I am able to balance my responsibilities as an international
trustee, and with committees and school.
• Use my updates to expose members to the international level
• Be available to Subregion A members should they have any
questions, and reply to any e-mails in a timely manner (48 hour
turnover)
• Be sure to remind district officers of upcoming deadlines,
international quandaries and international and district events to
improve transparency
• Steady publications from international committees
• Achieved goals set since last board report
• Gained a respectable grade for fall semester
• Starting painting and reading again
• Survived 2015
Cedrick Mah
2015 – 2016 Subregion A Trustee
26
Subregion B Trustee
Happy New Year, CKIer:
With the start of 2016, the CKI Board of
Trustees have worked to prioritize
convention season. Thus, Subregion B
districts have in turn shifted their focus
from recruitment to celebration. In
this CKI term alone: CaliforniaNevada-Hawai’i, Rocky Mountain,
and Southwest have all succeeded
in striving for new benchmarks and
pushing their members to the
fullest potential. In this year alone,
I am beyond proud of the
dedication that Subregion B has
shown through increases in
membership, increases in retention
rate, addition of multiple chartered clubs,
increased Kiwanis Family Relations, and thorough
collaborations with the CKI preferred charities. Now as district
conventions are around the corner and CKIx not far behind, we are just
excited to spend the new few months sharing to the rest of organization
our adventures from these past few months. We hope to see you all in Los
Angeles, Tucson, and Fort Collins.
• Reviewed and adjusted parliamentary procedure protocols
• Maintained weekly contact with Kiwanis staff and Circle K
• Travelled to speak about International Convention at various CKI
events
• Prepared for International Bylaw changes and amendments for
Winter International Board Trainer
• Submitted board reports for districts
• Reviewed 2016 CKIx International award applications
• Submitted letters of intent for Governors and Administrators Training
Conference
As the Large Scale Service Project Standing Sub-committee Chairperson
• Continuously collaborating with the International Service committee
• Prepared for LSSP on-site convention calls
27
Subregion B Trustee
• Submitted
an article to 2015-2016 Service Committee Chairperson,
Karl Uzcategui, for the winter edition of the Service Without a
Glance (SWAG) publication on project theme: homelessness
• Supplied LSSP informational proposal packet for the Circle K
International Board
• Constant communication with CKI Director, Christopher Martz, on
convention adjustments and registration
• Constant communication with CKI Programs Specialist, Heather
McAlister, on LSSP project transportation, logistics, website
updates, and budgeting
• Launch of Team Leader applications
• Drafted email on packets for District Governors / On-to-International
Convention Chairs
As an Executive Committee Member
• Establishment of prompt for Oratorical Contest at CKIx 2016
• Assessments in preparations for the 2016 Governors and
Administrators Training Conference
• Annotated on the District Size system
As Subregion B Trustee
• Redistributed resources and updates as they are presented to the
International Board as a collective
• Maintaining regular contact with trustee counterparts
• Consistent on updates on social media, emails, as well as informal
correspondence
• Issued Subregion B social media challenge for spring events within
the districts to promote International events
• Frequently in contact with governors for both personal and
professional matters
• Laid out a calendar for the next four months in January’s Subregion
Update
• Submitted various articles and other publications for districts as
requested
• Updated the Subregion Google Drive
• Checked up on Subregion B members on International committees
• Consistent on assessments of responses given by Subregion B
Governors pertaining to the Monthly Report Form
• Successfully travelled to all three districts as well as eleven of the
thirteen divisions within Subregion B
• Provided updates and International presence at District Board
meetings within Subregion B
• Started holding Subregion B Office Hours for members interested in
running for International Office, International Committees, and
attending International events
28
Subregion B Trustee
• Making
preparations to attend all three District Conventions as well
as bringing members to conventions with me to encourage
Subregion unity
• Preparations to speak at Candidates Education Session
• Preparations to attend CNH Kiwanis Mid-Year Conference — South
• Preparations to attend Rocky Mountain Mid-Year Conference
• Submitted speeches and program inserts for District Conventions
As a California-Nevada-Hawai’i District Member
• Attended 2015 Go West + Kiwanis Rose Float Parade Festivities
• Applied to be a workshop host for CNH District Convention 2016
• Supported Membership Recognition and Education webinars
• Attended several CNH CKI Divisional Council Meetings
• Attending District Large Scale Service Project — North
As a University of California, Riverside Club Member
• Volunteered at Isaiah’s Rock food packaging and distribution
• Volunteered at Santa Claus INC.
• Chaired service projects
• Attended Welcome Week events
• Planned Family Social
• Attended and volunteered at Kids Rock Benefit Concert
Updates on Subregion B
California-Nevada-Hawai’i
• Release of District Convention 2016 applications and Facebook
event
o Workshops
o Talent Show
o Sergeant-at-arms
o Registration
• Preparations for January District Board Meeting
o Review of International bylaws
o 2015-2016 Permanent DFI Proposal
o 2015-2016 DSI Proposal
• Showcase of CKI Alumni Video Series
• District Awards Webinar
• Member hosted workshops are continuing
Rocky Mountain
• Potential chartering of Pikes Peak Community College
• Release of District Convention 2016 registration and Facebook
event
o Coincide with Kiwanis Mid-Year conference
Southwest
• Proposal of changes of District Bylaws to Kiwanis District Board
29
Subregion B Trustee
• Release
of District Convention 2016 registration and Facebook
event
o Alice in Wonderland
• Fundraising apparel: shirts and lanyards
• Held District Board meeting
o Solution to obstacles with Membership Update Center
o Attending Subregion B District Conventions
o Campaigning
Travel Report(s)
California-Nevada-Hawai’i | Fall Training Conference | November 6 –
November 8, 2015
• Hosted workshop panel on International involvement and Subregion
leadership
• Gave speech on servant leadership
• Gathered all three District Governors for Subregion meeting
California-Nevada-Hawai’i | International President’s Interclub
Luncheon | December 30, 2015
• Represented Circle K International at Kiwanis Rose Float Festivities
• Encouraged an increase in Kiwanis Family relations
California-Nevada-Hawai’i | Go West | December 29 – January 1, 2015
• Volunteered to help build the Pasadena Rose Floats
• Participated in Broomball Social
Eastern Canada | Circle K International Board Trainer | January 20–
January 24, 2015
• Evaluate International Distinguished Awards for CKIx 2016
• Decisions for CKIx 2016 Amendments
• Decisions for District Strength Assessments
• Assignments for Governors and Administrators Training Conference
• Representing International at during convention season
• Continuing to maintain in constant communication with the Circle K
International Board and its counterparts
• Promoting and educating on CKIx and CKI Leadership Academy
• Attending each all three District Conventions
• Focusing on assisting the transition of district board officers for the
2016-2017 term
• Maintaining constant communication during Subregion Office Hours
30
Subregion B Trustee
• Consistently be available to the members
• Advertise International Events year round (CKIx and Leadership
Academy)
• Update the public on International committee directives and
progresses
• Be available to not only the Governors but to the District officers,
Divisional committees, and Club boards but most importantly to
the general members
• Visit each state within the Subregion to the best of my abilities
• To be respectful and represent all decisions made within each
district in Subregion B to the International Board
• Personally circulate the CKI Committee Bi-weekly and CKI Weekly
• 48 hour email turnaround
• Collaborate with CKI Social Media Liaison throughout the year and
produce materials
• Believing in my Leadership Squad and supporting the choices they
have/will make this upcoming year
• Coordinating my Academic year and Work schedules to
accommodate to frequent travels and additional responsibilities
required of me as and International Board Member
• High success rate on Subregion unity with social media participation
and interaction between districts.
• Convention planning is ahead of schedule and well prepared for
registration release later this month
• Two of three district that hit the highest benchmark for district
growth this past year came from Subregion B
• Chris Martz complimented me!!!!!
Jennifer Park
2015-2016 Subregion B Trustee
31
Subregion C Trustee
Hello everyone,
Happy New Year from Subregion C! I am
happy to have been able to meet so
many members of our wonderful
subregion over the last few months
throughout my visits, and can’t wait to
meet more of you as I make visits to
District Conventions. I hope you have
gotten a chance to check out my
newsletter, the Subregion C Chronicle.
Stay tuned and keep reading for
many fun competitions and
merchandise giveaways.
•
Attended both informal and
formal board meetings
• Met with President Racheile and Vice
President Jessica for a performance evaluation
As the Service Committee Secretary
• Took meeting minutes and sent them to all committee members
• Sent an e-mail reminder to all committee members the day before
each meeting
• Promoted Prematurity Awareness Month in November
• Promoted the STUFH Squash Holiday Hunger campaign in
November-December
• Communicated with Carlos, Executive Director of JCI, to begin a
JCI campaign for mid-February.
• Submitted articles for Service With a Glance (SWAG) Publications
(can be found here: https://www.joomag.com/magazine//0633217001448318196 )
• Promoted Tomorrow Fund at District Events and through social
media
• Worked on service and fundraising posts to put in picture form &
promote on the Facebook page during service week
As the Chartering & Club Building Committee Liaison
• Facilitated one meeting upon request of chairperson when he
could not be present
• Took meeting minutes when the secretary was unable to attend
• Researched other collegiate organizations and their
chartering/club building processes
• Communicated with districts in Subregion E regarding club building
32
Subregion C Trustee
and recruitment
As a Subregion Trustee
• Matched up penpals and sent check up emails monthly to ensure
progress
• Created the November/December and January/February editions
of the Subregion C Chronicle
• Held individual one on one phone calls with governors after MRFs
were completed
• Held group google hangouts with all governors monthly
• Discussed district strength and subregions with governors before
Informal Board Meeting in order to best represent these districts
• Held #SubCSelfie competition on social media
• Traveled to four out of five districts to meet members, speak on
behalf of International and the Subregion, and support the districts
As a Michigan District Member
• Attended Snowpia
• Attended several interclubs
• Attended the Kiwanis Club of Clare’s 80th birthday party to
represent the Michigan District of Circle K
• Attended a meeting at Eastern Michigan University upon request of
the club president to talk about International and the Kiwanis Family
• Registered for next district event, Lovepit
As a Northwood University CKI Club Member.
• Volunteered at several events such as the Holiday Train and
Jumbalaya Jazz
• Attended weekly meetings
• Attended interclubs with CMU (grilled cheese fundraiser and
induction ceremony)
• Hosted informational meeting and recruited members to attend
Updates on Subregion C
Illinois-Eastern Iowa District
• The Illinois-Eastern Iowa District just held their annual Holiday
Embrace dinner-dance fundraiser for Spastic Paralysis Research
Foundation
• DCON planning is underway; DCON will be held March 4-5
Indiana District
• The Indiana District has been staying on budget and profiting from
some events as well. MDEC went really well with a record number of
attendees!
• Almost all clubs have paid international and district dues.
Membership is not at goal yet but is already higher than last year.
• Planning INCKI pride fundraisers for Special Olympics, such as selling
33
Subregion C Trustee
apparel.
Will be holding a new event called Kiwanis Family Love on February
27. This will be a dinner-dance fundraiser with a silent auction, open
to all members of the Kiwanis Family.
• DCON will be held on April 1-3, 2016 in Muncie, Indiana.
• Currently have seen interest in every district position so far for next
year.
• Working at redivisioning this year, with a final announcement
coming out mid-February.
Michigan District
• The Michigan District is on track to meet all of their goals this year
• They have chartered two clubs so far, with an additional one
currently being processed and another two preparing to submit
their paperwork.
• Michigan has two events leading up to convention: Lovepit
(February 6) which is a day long service/social event in Grand
Rapids, Michigan and the Kiwanis Family Hockey Game in Detroit,
Michigan (February 10).
• DCON planning is currently in full swing as well. It will be held March
18-20 in Mount Pleasant, MI. Sue Petrisin, Kiwanis International
President will be facilitating workshops and delivering the keynote
address. Other special guests include Rocky Trifari, New Jersey CKI
Governor.
• Check out www.micirclek.org to check out upcoming events and
the Michigan District’s progress.
Minnesota-Dakotas District
• The Minnesota-Dakotas District had an awesome FLTC with many
more attendees than usual. It went over really well and was
Halloween themed.
• DCON planning is now the main focus. It will be held on February
26-28 in Brookings, South Dakota.
Wisconsin-Upper Michigan District
• The Wisconsin-Upper Michigan District had their district LSSP, also
known as Kiwanis Family Service Day, on November 7 in Oshkosh,
Wisconsin.
• Held December Board Meeting to work on DCON planning. DCON
will be held on March 4-6, 2016 in Green Bay, Wisconsin.
• The Kiwanis Family Hockey Night will be held on Friday, February 12
in Madison, WI. Money raised will go to the Eliminate Project.
• The University of Wisconsin-Parkside Club officially chartered in
October.
• An Assistant DCON Chair and an Assistant Special Events Chair were
appointed in December and January.
•
34
Subregion C Trustee
Travel Report(s)
Wisconsin Dells, WI | MAC | October 9-11, 2015
**UNOFFICIAL TRAVEL – CKI DID NOT PAY FOR THIS VISIT
• I attended MAC as part of the brown team and did service
cleaning up the game/craft room
• Attended the President’s meeting with Governor Five and spoke
about the Tomorrow Fund, Service Partners, CKIx, and more
• Met members of the district
• Attended a portion of the District Board meeting and spoke about
CKIx, International, my penpal system, and more
Howell, MI | Fall Rally | October 2-4, 2015
• I attended Fall Rally as part of Team Toad
• I did service pulling weeds at the camp site
• I attended the District Board meeting and spoke on International
Macomb, MI | Snowpia | November 7, 2015
• I attended Snowpia as part of Team Caterpillar and did service at
Kids Against Hunger
• I acted as parliamentarian and time keeper for the District Board
Meeting
Trafalgar, IN | MDEC | November 13-14, 2015
• I attended MDEC and was able to speak to the membership about
my job as Trustee, CKIx, and the International Board.
• I was part of the wonderful Team Brazil and did service on the
paintball court.
• I judged the Mr. and Mrs. INCKI Competition.
• I sat in on the President’s Council Meeting and promoted the
Tomorrow Fund.
• I attended the District Board meeting, bonded with the board, and
facilitated several reflection and fellowship activities with the board
after the event.
Bloomingdale, IL | Holiday Embrace / Winter Escape | January 15-16,
2016
• I attended the Holiday Embrace Fundraiser as well as the fellowship
and service activities the morning before, known as Winter Escape
35
Subregion C Trustee
•
•
•
•
I brought a CKI raffle basket for the Silent Auction
I helped facilitate games and activities during Winter Escape
I had a blast dancing while raising money for the Spastic Paralysis
Research Foundation
I was able to talk to the District Board and other members about
what I do as trustee and see how they are like being on the District
Board, as well as promote CKIx.
• I will attend all board meetings and keep my members in mind
when discussing and voting.
• I will help ensure that the Service and Chartering & Club Building
committees are continuing to complete their directives.
• I will promote International events such as Leadership Academy,
CKIx, Kiwanis One Day, CKI Service Week, and more.
• I will recognize members noted in the Governor MRFs with a thank
you e-mail.
• I will provide resources and materials at DCONs that I attend, as well
as to Governors whose DCONs I am not able to attend.
• Help to grow Circle K in both membership and clubs through the
Chartering & Club Building Committee.
• Help to grow the relationship between Circle K International and
our Preferred Charities, Promotional Partners, and Service Partners.
• Improve communication within Subregion C.
• Visit each District in Subregion C.
• I will work with Club Building Chairs and Governors in Subregion E to
help grow districts and clubs within Circle K.
• I will work with the Service Committee Chair and Ambassadors to
help strengthen these relationships through their campaigns in CKI
Service Week, at CKIx itself, and in general.
• I will continue to communicate with governors through monthly emails, monthly Google Hangouts, and monthly individual phone
calls.
• I will continue to communicate with the entire membership of these
36
Subregion C Trustee
five districts through the bi-monthly Subregion C Newsletter.
• I spend $150 on Cyber Monday on the CKI Store to buy
merchandise to give away during monthly competitions/raffles.
Although I’m not sure if this is an accomplishment or not…
• I made a CKI baby onesie for someone.
• I have been dating Erik for a year!
• I read two books over Christmas break, both by Jodi Picoult. She is
my favorite author and I highly recommend any of her books--I read
The Pact and Handle With Care.
Emily Bagwell
Emily Bagwell
Subregion C Trustee
37
Subregion D Trustee
Salutations Subregion D!
First semester is gone and done! Finals and
holidays and fall events have kept us all crazy
busy! These past few months have gone by
faster than ever. I am so excited for DCON
seasons. Although I won’t be able to
attend all of Sub D DCONS because
they’re all on the same weekends! Please
let me know if you all need help with
anything.
In this report you will find what I’ve
been up to between late September –
early January. If you need anything you can
always contact me through email, phone, and
social media.
-Sara
• Promote Kiwanis Family Month
• Continue to promote Membership & Marketing Campaign, My CKI
Story
• Promoted Prematurity Awareness Month & Day
As Membership & Marketing Committee Chairperson
• Continue to hold bi-monthly meetings
• Writing scripts for future videos
• Helping committee members find resources
As a Subregion D Trustee
• Responded to all submitted October & November MRFs
• Sent out bi-monthly updates
• Informed members of Subregion D about international events by
utilizing social media
• Attended Emporia State University chartering ceremony
• Attended Kansas District Fall event, Fall into Service
As a Missouri-Arkansas District Member
• Helped transition the new MO-ARK Governor
• Helped promote a CKI Eliminate fundraiser (ear warmers)
38
Subregion D Trustee
•
•
Helped the new club chartering by advising and answering
questions
Attended a Kiwanis meeting in Saint Louis
As a Mizzou Circle K Club Member
• Participated in Trick-Or-Treat for UNICEF
• Volunteered to be a Big/Mentor
• Attended all meetings
• Helped recruit CKI members
• Attended Study Session Social
Updates on Subregion D
Kansas
• Planning for DCON
• Successful Fall Event
Louisiana-Mississippi-West Tennessee
• No fall event
• Planning for DCON
• Working on rebuilding clubs & districts
Missouri-Arkansas
• Planning ahead for DCON
• Holding Board meeting in January
• Filled the position of district secretary
• Working on recruiting another assistant district admin
Nebraska-Iowa
• Picked a date for DCON
• Had Fall Event, Fall a days
Texas-Oklahoma
• Finished Fall event
• Working on planning district convention
Travel Report(s)
Kansas | Fall into Service | September 26th, 2015
*Unofficial Travel – CKI did not pay for this visit
• Participated in service activities
• Made new friends J
Kansas | Emporia State University Chartering Ceremony | September 25th,
2015
39
Subregion D Trustee
*Unofficial Travel – CKI did not pay for this visit
• Gave short remarks at chartering ceremony
• Inducted members
• Support other international committees
• Get 2-5 members from each district to go to CKIx in Toronto
• Attend all board meetings
• Creating unity among the subregion
• Work with Governors to build up all districts in my subregion
• Responding to emails accordingly
• Organizing
• Working with not only the Governors, but members as well
• Communicating effectively
• Was awarded an Elimindallion by Florrisant Valley Kiwanis Club
• Watched all seasons of Friday Night Lights
Yours in Service,
Sara H. Nguyen
Subregion D Trustee, Circle K International
40
Subregion E Trustee
Hello everyone. I hope you’re off to the start of
a great semester. I can’t believe it’s already
January, and my term is half over. I look
forward to seeing everyone in Toronto though
if not before.
•
•
Maintained contact with my fellow
board members
•
Worked on plans for Spring travel
As an Alumni Relations Committee Liaison
• Attended all meeting of the committee
Made myself available to help members as
needed
As an Executive Committee Member
• Reviewed District Strength
• Brainstormed ideas for the oratorical contest
• Maintained contact with governors
• Responded MRFs
• Answered and questions governors had and provided resources to
help them
As a Pennsylvania District Member
• Attended InterPACK (Pennsylvania’s weekend long Fall event)
As a Lycoming College Club Member
• Attended most meetings
• Helped with the planning and running of the First Annual Lycoming
Mini-THON
Updates on Subregion E
West Virginia
• Has elected a governor, Liz Moore
• Planning a joint DCON with Kiwanis and Key club
• Charted a new club for a total of 4 clubs Ohio
• Working on District Convection Planning Pennsylvania
• Working on DCON planning
• Held a successful fall event Kentucky-Tennessee
• Working on DCON planning
• Working to grow new clubs and strengthen current ones
41
Subregion E Trustee
Travel Report(s)
Pennsylvania | InterPACK | Nov. 6-8
• Participated in fellowship games
• Took part in in house service projects
• Gave a presentation on ICON
• Make the most of my time at the winter board meeting
• Try to keep my governors calm as we enter DCON session
• Have a successful second half of the year
• Help my governors with their transitions
• Find my successor
• Continue working well with my committees
• Use good time management as travel season starts
• Set up a meeting to meet with both the old and new after elections
• Talk with the current governors to see if they can picture any of their
members running for international
• Helped in the process of West Virginia electing a governor
• Helped my club put on our first large scale event open to the
community and more than doubled our fundraising goal by raising
$2103.52 for the Four Diamonds Fund to help families affected by
pediatric cancer.
• Made the dean’s list
• Got a job interview for a summer job
Amanda Ferster
Amanda Ferster
Subregion E Trustee, Circle K International
42
Subregion F Trustee
Hello, Subregion F! My name is Vy Tran and it is
almost DCON season! Time flies when you’re
serving as the 2015-2016 Subregion F
International Trustee, doing service by day and
answering emails by night! Since October, I
have been hundreds of CKIers from the
Eastern Canada, New England, New York,
New Jersey, and Capital District both online
and in person. All of the interactions I have
with all of you in the K-Family serve as a
constant reminder as to why I ran for this
position in the first place, and why it is so
important that we continue to help those in
our communities. If you have any questions
or concerns, please reach out to me!
•
•
•
•
•
•
Solicit governor opinions on international matters such
as Subregion system, CKI pledge, goals, and bylaws
Wrote blurb for district and club publications (New England, New
York, New Jersey, Capital), and for the CKI in a Year publication
Completed an international self-assessment and attended a
performance meeting
Send requested information to governors regarding dues and
recruitment
Regularly communicates with district board members and club
members to learn of what they are up to and provide recognition in
each district to boost morale
Responded to information requests for a “How well do you know
your CKI board” quiz
As a Kiwanis Family Relations Committee Chair
• Responds to requests for information, particularly information
pertaining to Kiwanis Family Month and District K-Family Relations
Chairs or Committees
• Submits the bi-weekly committee updates in a timely manner with
current directives
• Sends out a bi-weekly recap email and reminders to all committee
members with future meeting information, assigned directives, and
other action items of interest containing meeting minutes and
necessary files
• Created a Facebook platform and Google Docs for
43
Subregion F Trustee
•
•
•
•
•
•
communication with ample graphics and updates, to encourage
open communication and meeting attendance
Created over 11 different agendas and other meeting materials,
generated meeting links, and conducted bi-weekly Kiwanis Family
Relations Committee Meetings (incorporates team builders and
Secret Santa in the meetings to boost morale)
Created a committee working timeline and solicits suggestions
continuously
Contacted multiple parties including international trustees,
governors, and independent CKI groups or individuals on matters
pertaining to the K-family
Acts as the liaison between this committee and other international
committees, preparing for and conducting trans-committee
meetings or communication with the Membership and Marketing
Committee, Awards Committee, and Service Committee.
Created a social media posting timeline for various groups during
Kiwanis Family Month, as well as cover photos and custom images
of committee members
Creates and assigns directives to make sure that as a committee,
we have completed or are working on: PDF resources, K-Family
Tumblr Blog, Got K-Family Questions Webinar, K-Family Ambassador
Personality Quiz, Informational Social Media Posts, Cover Photos
and Snippets for Kiwanis One Day, Organized a Photo Challenge
Contest and sent prizes to the winners, Membership and Marketing
Video Collaborations, Kiwanis Family Locator (Idea-sketching),
promoted the K-Family Trivia Quizzes, Key to College Curriculum,
and Kiwanis One Day Planning with the Service Committee and
Kiwanis PR Team, etc.
As the Subregion F Trustee
• Provided Governors, District Boards, and District Administrators with
contact information and requested information and/or resources
• Sent out a monthly Subregion F Leadership Update newsletter email
for October, November, and December
• Reorganized raw data to make custom reports for each governor
as to which Key Clubbers were graduating and interested in
attending CKI
• Booked official travel to attend New Jersey District’s Insight event,
New York’s DCON, Eastern Canada’s DCON, and unofficial travel
for the Capital District’s Fall Membership Rally and DCON
• Sends MRF responses to governors who submit MRFs and also to
those who do not
• Attends New England District, Eastern Canada District Board
44
Subregion F Trustee
•
•
•
•
Meetings, and Eastern Canada District Presidential Council
Meetings/DCON planning meetings to give international updates
and learn about current district happenings
Sent prize packs to winners of a Subregion F Quiz contest
Has begun succession planning by talking individually with
individuals who are interested in the Subregion F Trustee position;
provided detailed emails and links
Encouraged governors to do something nice for their District
Administrators in the spirit of Kiwanis Family Month
Continuously maintains social media accounts (Facebook) and
frequently posts
As a Capital District Member
• Ensure the growth of my home club and increased interclub events
with clubs in our District and K-Family Interactions/Events
• Attended Fall Membership Rally and expected to attend DCON
As a University of Maryland, College Park Club Member
• Attend weekly meetings on Mondays and help the club board with
logistics
• Prepares a PPT slide and presents an international update at every
club meeting
• Was an active member this past semester
• Wrote a recommendation for a fellow CKI member in my home
club
Updates on Subregion F
Eastern Canada District
• Scheduled and implemented PCM and District Board Meetings
• Host committee at Western University has been organizing DCON
and CKIx plans
• Assembled a planning committee to plan their DCON on March 4th
– 6th
New England District
• Held their Fall Conference on October 16th-18th at Camp Maude
Eaton
• Held multiple divisional trainers to develop the leadership abilities of
club officers
• Organized a KPTI Day with a high attendance rate with multiple KFamily branches
• Planning their DCON on March 18th – 20th at the Great Wolf Lodge in
45
Subregion F Trustee
Fitchburg, MA
New Jersey District
• Held their Club Officer Training Conference (COTC) on September
12th
• Held their Insight fall event on November 6th - 8th
• Planning their DCON on March 11th – 13th in Edison, NJ
New York District
• Held their District Large Scale Service Project (DLSSP) on September
26th
• Held their New York Speaking fall event on November 6th – 8th
• Held their Tri-K event on November 14th – 15th
• Planning their DCON on March 11th – 13th in Albany, NY
Capital District
• Held their Fall Membership Rally on October 23rd – 24th
• Planning their DCON on February 19th – February 21st in Fairfax, VA
Travel Report(s)
Capital District | Fall Membership Rally | 10/23/2015 – 10/24/2015
• Participated in fellowship activities and workshops (I made a bath
bomb!)
New Jersey District | Insight | 11/6/2015 – 11/8/2015
• Participated in fellowship activities (I went through a rope course!)
• Assisted the district board in setting up and filmed video segments
for the recap video
• Participated in informal and formal board meetings
As an International Board Officer I plan to…
• Answer all communications in a timely manner
• Respond to all information and action requests as determined by
the International President, International Vice President, and KFamily International Committee
As a Subregion Trustee I plan to…
• Support Subregion F District Boards as issues or concerns arise
• Provide helpful resources and information to district leadership
As an International Board Officer I plan to…
46
Subregion F Trustee
•
Bridge the gap between the individual member and the
international level by creating more relevant resources and working
more closely with club members
As a Subregion Trustee I plan to…
• Support not only district governors, but the rest of the district board
members
• Continue creating fun Subregion F Challenges such as the
“Elemonate Challenge” to foster fellowship
As an International Board Officer I have/will…
• Provided district officers with resources via my monthly newsletter
updates, emails, and social media
• Attend events/meetings in each district and share international
information
As a Subregion Trustee I have…
• Sent emails to governors with international news and opportunities,
reminders, resources, and updates from other districts, as well as
held 1-on-1 conversations
• Implemented Subregion F Bi-Monthly Challenges
• Traveled to and/or made plans to travel to 4/5 of my districts
• Gave my first “formal” speech at a District event
• Created CKI graphics/resources for district governors and
international committees
• Redeemed myself academically!
• Celebrated a 3-year anniversary with my best friend!
Vy Tran
Subregion F International Trustee
47
Subregion G Trustee
Hey Circle K International!
I hope everyone is having an awesome New
Year so far and is back in full swing for the
semester. I am personally so excited for
everything that these next six months hold,
including District Conventions, CKI Service
Week, Kiwanis One Day and CKIx! So, lets
kick butt for the rest of the CKI year and
into the summer.
Yours in Service,
Camille Tyler
As a Kiwanis Family Relations
Committee Secretary
As secretary, I have been working with Vy to plan
for the remainder of the committee term and working with our
committee to help achieve the goals not yet completed. Nick
Stringfellow, from CNH, and I were also able to film the Kiwanis Family
Kwestions webinar!
As a Governing Documents Committee Board Liaison
As the board liaison, I have just been acting as a guidance to them
when it comes to achieving directives and making new ones.
As a Subregion G International Trustee
As trustee, I have been working on finding a way to balance all of
my work and help my governors in the final months of their terms. I
have also been making an effort to become more acquainted with
individual clubs as well.
As a Carolinas District Member
As a Carolinas District Member, I have remained an active member
of the district by participating in District Events and my home club.
As an Appalachian State University Club Member
As a home club member, I have been doing a lot of service like
Children’s Playhouse, Brian Estates and the humane society. I have
been helping in educating the club on International and District
events.
Updates on Subregion G
Alabama
The Alabama district’s leadership is extremely strong. They have a
strong district and international presence although they still are
48
Subregion G Trustee
searching for a communications officer. Alabama District
Leadership Academy went very well and now they are doing a
huge promotional push for District Convention.
Caribbean
The Caribbean District had their first event in December and it was
a HUGE success for them. Their service hours are through the roof
right now with over 10,000 in just one month total for their district.
They are currently planning a fundraiser for “Show your love, Save a
Life.”
Carolinas
The main event for the Carolinas District has been a hard push for
District Convention. They’re planning is in full swing and they have also
been doing a lot of fundraising for their own District Project, The Boys and
Girls Home of Lake Waccamaw.
Florida
FLACKI has been doing a lot of service these past couple months,
including their most recent service project of Give Kids the World. The
District is also pushing hard to make their attendance goal at DCON by
making an awesome promotional video and posting consistently on social
media.
Georgia
GACKI had their first event this past November. They had a final
push for Eliminate by selling pins at the Georgia District Kiwanis
DCON. Now they are working diligently on chartering a lot of new
clubs and planning District Convention!
Travel Report(s)
Caribbean, District Leadership Fall Conference, [December 17-20]
DLFC was amazing. I had such an amazing time in Jamaica
experiencing their love for service and Circle K International. I was able to
try all sorts of new foods and I even went zip lining!
Carolinas | Kiwanis Family Conference| [November 6-8]
I was able to attend the annual Kiwanis Family Conference held in
the Carolinas District. It was an amazing experience and I love
returning every year!
• As an International Board Officer, I would really like to travel outside
of my subregion to attend events
49
Subregion G Trustee
As a Subregion G International Trustee
• Promoting my committee work
• Attending as many DCONs as possible!
• Catch up on sending out all the Subregion G updates.
• Promote CKIx and work with the rest of my board to achieve the
remainder of our goals.
As a Subregion G Trustee
• Follow through with one of my goals from CKIx and implement an
entire Subregion G hangout, whether that is in person or online is yet
to be determined.
• Continue to send out leadership updates and subreigon G updates
• In order to incorporate Sub-G Districts, into other districts and
subregions, I would like to travel and promote events as much as
possible.
• To continue to provide all information possible to district leadership.
As a Subregion G Trustee
• Help in the transition of a new trustee and answer any questions a
potential candidate would have.
• Look at programs that let more than 20+ speak at the same time or
“hangout.”
One of my achievements since my last report was to complete the
chartering of Western Carolina University, which I have done!
Since my last report, I have personally accomplished a lot. I finished two
new shows on Netflix and survived the semester!
Camille Grace Tyler
Subregion G Trustee, Circle K International
50
International Committees & Task Forces
Executive Committee
Date
Position
10/15/15 Chair
Secretary
Member
Member
11/11/15 Chair
Secretary
Member
Member
11/15/15 Chair
Secretary
Member
Member
Governing
Documents
Chair
12/15/15 Chair
Secretary
Member
Member
12/30/15 Chair
Secretary
Member
Member
Name, District
Racheile Ricklefs, Indiana
Jessica Davis, Indiana
Jenny Park, CaliforniaNevada-Hawaii
Amanda Ferster,
Pennsylvania
Amanda Ferster,
Pennsylvania
Amanda Ferster,
Pennsylvania
Michael Manning, Michigan
Present Absent
X
X
X
Amanda Ferster,
Pennsylvania
Amanda Ferster,
Pennsylvania
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
51
Executive Committee
Summary of Committee’s Actions
The Executive Committee has completed several of their original task s
including the development of the Strategic Plan, the re-evaluation and
update of the current district strength model, and editing the Governors
and Administrators Training Conference (GATC) Materials. The Executive
Committee will continue working on reviewing the bylaws and policy
codes with the Governing Documents Committee, as well as working on
several new projects. These new projects include updating the Key to
College Curriculum, a Universal MRF, a subregion proposal, and the
awards for CKIx. The Executive Committee may add new directives
throughout the year to discuss other aspects of Circle K International and
will take on tasks as assigned by the Circle K International Board, Kiwanis
Board, and Kiwanis Staff.
Committee Directives
1. Development of Circle K International’s Strategic Plan
Progress: Complete
• The Strategic plan has been updated and edited by the
Executive Committee and various Kiwanis staff members.
• The Strategic Plan is now a flexible living document that
will encompass a period longer than 5 years. The goal is to
have a document that can reflect the completion of
goals and the addition of new goals.
Member(s) Responsible: All Members
Staff Assistance: CKI Director Chris Martz, CKI Specialist Heather
McAlister, CKI Board Counselor Bruce Berven, and Chief Program
Officers John Shertzer.
2. Development of Circle K International Strategic Plan
Handout/Brochure
Progress: In-Progress
Future Steps:
• Complete finishing touches and formatting on document
for publication
• Release of the document
Staff Assistance: As needed.
3. Re-evaluation of District Strength
Progress: Complete
• The Executive Committee presented a proposal to the
International Board on a new District Strength Program. This
new program will be a District Assessment. The
52
Executive Committee
International Board endorsed the proposal. The proposal
will now go to the International Council Meeting.
Staff Assistance: CKI Director Chris Martz and CKI Specialist
Heather McAlister
4. Review of Circle K International Bylaws and Policy Codes
Future Steps:
• Collaborate with the Governing Documents Committee
on suggested bylaw and policy code changes
• Review areas as suggested by the Kiwanis International
Board, CKI International Board, and International Council
Heather McAlister
5. Editing the Governors and Administrators Training Conference
(GATC) Materials
Progress: Complete
• Materials were updated and completed January.
However, some minor edits may still need to be made.
Heather McAlister
6.
Key to College Curriculum Update
Future Steps:
• Collaborate with the Kiwanis Family Relations Committee
to update and create a new curriculum for Key to
College.
Member(s) Responsible: Jessica Davis
Heather McAlister
7. Universal MRF
Future Steps:
• Finalize questions.
• Determine which platform the Universal MRF system will be
launched from.
53
Executive Committee
•
Launch a marketing plan for the release of the Universal
MRF.
• Coordinate a training plan for this new platform that will
include a combination of webinars, handouts, and
possible workshops.
Member(s) Responsible: Racheile & Jessica
Heather McAlister
8. Re-evaluation of Subregions
Future Steps:
• Finalize the proposal for House of Delegates.
Member(s) Responsible: All members.
Heather McAlister
9. International Awards
Future Steps:
• Distinguished Awards are complete and updated. They will
be released February 1, 2016.
• Formatting for club awards is being finalized.
• A proposal is being prepared for the Awards Program at
CKIx and will be brought forward at the next International
Council Meeting.
Member(s) Responsible: International Board
Heather McAlister
Respectfully submitted by,
Racheile Ricklefs
Executive Committee Chair
54
Kiwanis Family Relations Committee
Date
Position
Date
Position
10/06/15 Chair
Secretary
Board Liaison
Member
Member
Member
Member
Member
10/20/15 Chair
Secretary
Board Liaison
Member
Member
Member
Member
Member
11/3/15 Chair
Secretary
Board Liaison
Member
Member
Member
Member
Member
11/17/15 Chair
Secretary
Member
Member
Member
Member
Member
12/1/15 Chair
Secretary
Member
Member
Member
Name, District
Name, District
Vy Tran, Capital
Camille Tyler, Carolinas
N/A
Mike Hayes, CNH
Nick Stringfellow, CNH
Justin Crofoot, Alabama
Deric Irish, New England
Jack Curzon, New York
Vy Tran, Capital
N/A
Mike Hayes, CNH
Vy Tran, Capital
N/A
Mike Hayes, CNH
Vy Tran, Capital
Mike Hayes, CNH
Vy Tran, Capital
Mike Hayes, CNH
Present Absent
Present Absent
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
55
1/6/15
Member
Member
Chair
Secretary
Member
Member
Member
Member
Member
Vy Tran, Capital
Camille Tyler
Mike Hayes, CNH
X
X
X
X
X
X
X
X
X
56
Since the last board meeting, our main focus has been to have an
amazing Kiwanis Family Month back in November. It was very successful.
We had a Kiwanis Family photo challenge and even a Kiwanis Family
Kwestions Webinar! Now the committee is focusing on collaborating with
the Membership and Marketing committee on numerous videos and
preparing for Kiwanis One Day!
10. Reach out to District Kiwanis Family Chairs/Governors
Progress: Completed!
Member(s) Responsible:
Staff Assistance:
11. Kiwanis Family Month
Progress: Completed
• Photo challenge done and prizes sent out!
• Cover photos were all changed
• Webinar was completed on October 20th by Nick and
Camille
Staff Assistance: Thanks for staying up late for us Heather!
12. Kiwanis One Day
Progress: In Progress
• First Initial ideas are being thrown around
• Collaboration with M&M Committee has started.
•
Future Steps:
• to finish the video with M&M
• Brainstorm more promotional ideas
•
Member(s) Responsible: Camille, Jack and Mike to caption
photos
Staff Assistance: Promote material once it has been released
13. Update Kiwanis Family Blog
• 2 posts completed
57
Future Steps:
• Need to reach out to all of Circle K International via
updates or social media
•
Member(s) Responsible: Ambassadors Individually via their
respective districts
Staff Assistance:
New Committee Directives
1. Develop a Kiwanis Family Locator
Progress: Yet to Begin
Member(s) Responsible: Nick
Staff Assistance: Progress from Kiwanis from Chris
2. Raise money for Preferred at CKIx 2016 by selling product
Future Steps:
• Ask permission and logistics from Chris
• Brain storm ideas for product and charity
Staff Assistance: Chris Martz
3. Draw My Life Video
• Respective jobs have been assigned
Future Steps:
• Complete Respective Tasks
• Submitting to M&M Committee
Member(s) Responsible: Entire Committee has a separate
responsibility
Staff Assistance:
4. Develop District K-Fam Challenges
• Throw idea out to other trustees
• Think challenges and logistics
Member(s) Responsible: Vy and Camille
Staff Assistance:
58
5. Develop a Kiwanis Family Single Service Award
• Idea has been thought up
Future Steps:
• Collaborate with the Awards Task Force on logistics
Staff Assistance:
Camille Tyler
Committee Secretary
59
Membership & Marketing Committee
Membership and Marketing Committee
Date
Position
09/27/2015 Chair
Secretary
Member
Member
Member
Member
Member
10/25/2015 Chair
Secretary
Member
Member
Member
Member
Member
11/08/2015 Chair
Secretary
Member
Member
Member
Member
Member
Name, District
Sara Nguyen, MissouriArkansas
Cedrick Mah, Western
Canada
Allen Pham, CaliforniaNevada-Hawaii
Lisa Pham, TexasOklahoma
Anne Lou, Western
Canada
Tiffany Campbell, Florida
Jane Rivas, CaliforniaNevada-Hawaii
Canada
Allen Pham, CaliforniaNevada-Hawaii
Anne Lou, Western
Canada
Canada
Allen Pham, California,
Nevada, Hawaii
Anne Lou, Western
Canada
Present Absent
x
x
X
x
X
x
x
x
X
X
x
x
X
x
X
X
X
X
X
X
X
60
11/22/2015 Chair
Secretary
Member
Member
Member
Member
Member
12/06/2015 Chair
Secretary
Member
Member
Member
Member
Member
01/03/2016 Chair
Secretary
Member
Member
Member
Member
Member
01/17/2016 Chair
Secretary
Member
Sara Nguyen, Missourix
Arkansas
x
Canada
x
Nevada, Hawaii
Anne Lou, Western
x
Canada
x
Jane Rivas, Californiax
Nevada-Hawaii
Sara Nguyen, MissouriX
Arkansas
X
Canada
X
Nevada, Hawaii
Lisa Pham, TexasX
Oklahoma
Anne Lou, Western
X
Canada
Jane Rivas, CaliforniaX
Nevada-Hawaii
Sara Nguyen, Missourix
Arkansas
x
Canada
x
Nevada, Hawaii
Lisa Pham, Texasx
Oklahoma
Anne Lou, Western
x
Canada
x
Jane Rivas, Californiax
Nevada-Hawaii
Sara Nguyen, Missouri-Arkansas
Cedrick Mah, Western Canada
Allen Pham, California, Nevada,
X
X
x
x
x
61
Member
Member
Member
Member
Hawaii
Lisa Pham, Texas-Oklahoma
Anne Lou, Western Canada
Jane Rivas, California-NevadaHawaii
x
x
x
x
The Membership and marketing committee has been working diligently to
ensure that we are consistently publishing information that is deemed
important and relevant for our members to use. Our goals have been to
create resources that are more eye catching, comprehendible and easily
accessible, through video content, infographics, and membership
campaigns.
We are continue to publish member stories for the #MyCKIStory campaign
started early in September. We were ecstatic to have such a positive
response from the general membership over the campaign. During
Kiwanis Family Month the campaign was happy to receive stories from all
branches of the Kiwanis Family to share with all the members. Currently we
are happy to accept story submissions at the following link
http://tinyurl.com/MyCKIStory. We encourage you to share your story with
CKI; your story may inspire others to navigate their way to CKI and create
their own memories.
M&M has had the opportunity to provide original content to the preexisting #ChooseCKI campaign. Currently the committee has collected
original quotes from members on why they joined this organization. Daily
posts have been shared and well received. This campaign shall continue
throughout the term with a stronger push near the recruitment season.
We have attempted to reach a broader audience through different
platforms of communication, currently adding a repertoire of
informational and fun video publications. In addition to videos we are
working to update graphic standards for select resources. We have
completely recreated the social media guide to share with members on
the basics of using social media, in addition to a number of simple
infographics that are very comprehensive. We are expanding our work to
other international committees to working collaboratively to aide them
with whatever they require as well.
62
14. Create recruitment and retention plans for large districts and small
districts
Future Steps:
• Begin to contact district boards, specifically Governors
• Work collaboratively with district boards
• Comb through available resources for districts
• Be accessible by governors once requested for assistance
Member(s) Responsible: All
Staff Assistance:
15. Create and update resources based on the needs of struggling
districts and updating
• We have started with a number of videos and infographics
that aim to relay important information to the members
• This includes What are Subregions, Membership Dues
Video, and Membership Involvement to name a few
Future Steps:
• Look through current resources
• Search for up to date member generated resources that
may be of benefit
• Be sure we are at the capacity to have consistently
published material
Staff Assistance:
16. Review and suggest edits for district and club officer resources
Future Steps:
• Via submission base, accepting resources compiled by
districts and providing our opinions on improvements
• Contacting the districts in regards to services available
from M&M
Staff Assistance:
17. Update currently existing guides and resources as necessary
63
• We have updated the Social Media Guide
• We are currently combing through service partner
resources to assure they meet stringent graphic standards
• Work in collaboration with other committee resources
across CKI and assure they are all to the same standards
Future Steps:
• Look through resources currently available on the CKI
Website
• Access need based on district response for resources
• Assess potential to transfer content onto a video format for
ease of accessibility and communication
Staff Assistance:
18. Aid clubs in increasing club awareness on their campus and in their
community
• My CKI Story campaign
• Assisting with the #ChooseCKI campaign
Future Steps:
• Begin progress of WATN
• Compile #ChooseCKI graphics
• Continuing gathering stories from CKI’ers and Kiwanis
family members from around the world
Staff Assistance:
Sara H. Nguyen
Membership & Marketing Chairwoman
64
Service Committee
Service Committee
Date
10/5/15
10/18/1
5
11/01/1
5
11/15/1
5
Position
Chair
Secretary
LSSP Chair
Better World Books
Ambassador
March of Dimes
Ambassador
STUFH Ambassador
UNICEF Ambassador
Up With People
Ambassador
Chair
Secretary
LSSP Chair
Better World Books
Ambassador
March of Dimes
Ambassador
STUFH Ambassador
UNICEF Ambassador
Up With People
Ambassador
Chair
Secretary
LSSP Chair
Better World Books
Ambassador
March of Dimes
Ambassador
STUFH Ambassador
UNICEF Ambassador
Up With People
Ambassador
Chair
Secretary
LSSP Chair
Name, District
Karl Uzcategui
Emily Bagwell
Jenny Park
Marcelo Urieta-Bravo
Present Absent
X
X
X
X
Eric Yan
X
Joren Libuano
Alex D. Nguyen
Numfon Vilay
X
X
X
Karl Uzcategui
Emily Bagwell
Jenny Park
X
X
X
X
Eric Yan
X
Joren Libuano
Alex D. Nguyen
Numfon Vilay
X
Karl Uzcategui
Emily Bagwell
Jenny Park
X
X
X
X
Eric Yan
X
X
X
Joren Libuano
Alex D. Nguyen
Numfon Vilay
Karl Uzcategui
Emily Bagwell
Jenny Park
X
X
X
X
X
X
65
Service Committee
12/6/15
12/20/1
5
1/3/16
Better World Books
Ambassador
March of Dimes
Ambassador
STUFH Ambassador
UNICEF Ambassador
Up With People
Ambassador
X
Joren Libuano
Alex D. Nguyen
Numfon Vilay
X
Chair
Secretary
LSSP Chair
Better World Books
Ambassador
March of Dimes
Ambassador
STUFH Ambassador
UNICEF Ambassador
Up With People
Ambassador
Karl Uzcategui
Emily Bagwell
Jenny Park
X
X
Eric Yan
X
Joren Libuano
Alex D. Nguyen
Numfon Vilay
X
Eric Yan
X
X
X
X
X
X
X
Chair
Secretary
LSSP Chair
Better World Books
Ambassador
March of Dimes
Ambassador
STUFH Ambassador
UNICEF Ambassador
Up With People
Ambassador
Karl Uzcategui
Emily Bagwell
Jenny Park
X
X
Eric Yan
X
Joren Libuano
Alex D. Nguyen
Numfon Vilay
X
Chair
Secretary
LSSP Chair
Better World Books
Ambassador
March of Dimes
Karl Uzcategui
Emily Bagwell
Jenny Park
X
X
X
X
Eric Yan
X
X
X
X
X
66
Service Committee
Ambassador
STUFH Ambassador
UNICEF Ambassador
Up With People
Ambassador
Joren Libuano
Alex D. Nguyen
Numfon Vilay
X
X
X
The Service Committee has worked to enhance the connection between
our partnerships and the general membership. Through awareness
campaigns, promotional literature, tools and supplies we look to cultivate
membership engagement throughout Circle K International. Placing a
heavy focus on our tenet of [Service] we hope to make CKI Service a
brand that can be used when marketing our efforts as to encourage
continuous growth within our organization.
1.
Promote the aims and initiatives of Circle K International’s
Preferred Charities, Service Partners, Promotional Partners, and
Community Partner.
Progress:
● Since our last report the committee has released our
winter edition of SWAG, service worth a glance.
o The winter edition gave members the opportunity to
become social media masterminds. We were able
to provide sample posts, images and videos that
could be used when promoting our partnerships.
The LSSP Committee also revealed one of their
service initiatives to be hosted at CKIx this year.
Future Steps:
● We are currently working on our next edition of SWAG. This
edition will be released in mid-late February and will be
catered towards DCON Season.
● We are also working on preparations for CKI Service Week.
Sample projects will be released in the coming weeks and
general information has already been distributed to the
International Council.
Member(s) Responsible: CKI Service Week will be a collaboration
effort between the Service Committee and the Kiwanis Family
Relations Committee as we prepare for Kiwanis One Day.
Additional research will be conducted by members of each
committee and will be distributed with the help of KI Staff.
67
Service Committee
2.
by providing education, resources, and recognition.
Progress:
● We have hosted three awareness campaigns since our
last report. These campaigns include: Prematurity
Awareness Month, Trick or Treat for UNICEF, and Squash
Holiday Hunger. In addition to this we have hosted a
webinar for Better World Books, and have posted
informational videos on our social media to aid us in our
efforts to provide additional education on our
partnerships.
● We have reviewed all Tomorrow Fund grant applications
and have submitted our report to the International Board
for approval.
Future Steps:
● Upon approval of the Tomorrow Fund Grant applications,
an email communication will be sent out to all individuals
who applied stating their status.
● The partners for future campaigns that have yet to be
released include: JCI, Up With People, and Better World
Books.
Member(s) Responsible: Email communications will be sent out
by the Service Chair regarding TOF Grant Statuses; while
campaigns will be released by their respective ambassador.
3.
To develop mediums in which members can share and
showcase service.
Progress:
● We have finalized the location of the CKIx Service Fair and
are currently looking at ways to encourage clubs to
display their projects during the event. We recognize that
international travel will be occurring and will be
brainstorming in the coming weeks to determine
alternative solutions for clubs that may experience issues
because of this.
● The CKI Service Week Recognition Form is currently being
reviewed as we are looking to see how we can be best
represent the diverse projects that occur throughout the
service year.
Future Steps:
● We will be releasing the Service Recognition Form for CKI
Service Week in the coming weeks.
● Additionally, we will be creating a plan to encourage
individuals to participate in the CKIx Service Fair.
68
Service Committee
Member(s) Responsible: Collaboration between members of the
Service Committee, LSSP Committee, and CKI Specialist will
continue to occur as we finalize the objectives listed above.
Karl A. Uzcategui
Karl Uzcategui
International Service Committee Chairperson
69
International Expansion Committee
Date
October
25th
Position
Chair
Secretary
Board
Liaison
Member
Member
Member
Member
Member
Member
November Chair
15th
Secretary
Board
Liaison
Member
Member
Member
Member
Member
Member
November Chair
29th
Secretary
Board
Liaison
Member
Member
Member
Member
Member
Member
Name, District
Ivan Hoz
Annika Yip
Victoria Ortiz
Andrew Liguez
Joe Samson
Marlon Gonzales
Elizabeth Rodriguez
Cristian Escobar
Ivan Hoz
Annika Yip
Present Absent
x
x
x
x
x
x
x
x
x
x
x
x
Victoria Ortiz
Andrew Liguez
Joe Samson
Marlon Gonzalez
Elizabeth Rodriguez
Cristian Escobar
Ivan Hoz
Annika Yip
x
Victoria Ortiz
Andrew Liguez
Joe Samson
Marlon Gonzalez
Elizabeth Rodrigues
Cristian Escobar
x
x
x
x
x
x
x
x
x
x
x
x
x
x
The international expansion committee has practically completed a
resource pack for the clubs at large, consisting of the different levels of
Circle K, but it still would have to be translated and distributed. We have
also been working on re-establishing contact with as many CKI and
Kiwanis clubs at large. The challenge, as last time is the meeting
availability.
70
19. [Develop a resource pack for clubs abroad]
Progress: [In progress]
• Gathered resources from different CKI districts
• Reviewed and ranked the resources (different levels of
CKI, chartering, club building, recruitment)
• Put resources together in one file
• Finalize pack
Future Steps:
• Send to translation committee
• Distribute to clubs at large
Member(s) Responsible: Everyone
Staff Assistance:
20. [Creating a list server]
• Created joint email account for committee to use
• Gathered most information from Philippines, Mexico and
DACA
• Still missing some information from Malaysia, Taiwan
Future Steps:
• Get a list of Kiwanis emails
Staff Assistance: If available, Contact information from some
Kiwanis and CKI Clubs.
21. [Developing alumni council]
Progress: [In-Progress]
• Gathering alumni input to better serve their CKI clubs
• Getting more alumni to be a part of the council
Future Steps:
• Fully finalize and make it official for future years
Member(s) Responsible: Calvin Charles, Joe Samson, Ivan Hoz
Staff Assistance:
22. [Work more closely with translation sub committee, chartering sub
committee, and alumni taskforce]
Progress: [In Progress]
Future Steps:
• Translation: having documents translated
• Chartering: gathering resources to better aid clubs at
large
71
•
Alumni: encouraging them to work with alumni across the
world.
Staff Assistance:
23.
[Look for community partners in at large areas]
Future Steps:
• Research for possible partners
• Contact said partners
• Share the already existing partners
Member(s) Responsible: everyone
Staff Assistance:
24.
[Help in explaining chartering process for European Kiwanis
clubs]
Progress: [Yet to Begin]
Future Steps:
• Communicate specifically with Kiwanis clubs interested in
chartering in Europe.
• Getting them more informational material
• Establishing the benefits of CKI
Member(s) Responsible: Joe Samson, Andrew Liguez, Ivan Hoz
Staff Assistance:
1. [Re-establish communications with clubs at large, especially in
ASPAC]
Progress: [In Progress]
Future steps:
•
Members responsible:
Staff Assistance:
Ivan Hoz
Ivan Hoz, International Expansion Committee Chair
Calvin J Charles III, International Expansion Committee Liaison
72
Large Scale Service Project Committee
73
The committee is pushing our final directives for the planning part of the
year, in order to present the convention’s proposal at the January Circle K
International Board Meeting in Toronto. In relations to the goals set at the
beginning of the year and in relations to the committee timeline
established, every deadline has been met promptly and sufficiently.
During the Toronto visit, two committee members will be finalizing project
sites while also researching hotel logistics for the week of convention.
Promotion will be heavily introduced in the next coming weeks with the
release of CKIx packets for district conventions and On-to-International
Convention Chairs.
1. Complete schedule layout in conjunction with Kiwanis Convention
Progress: Completed
• Review of CKIx 2015 and 2013 attendee feedback
• LSSP schedule proposed immediately following
International Board Trainer in July
• Committee confirmed and amended as necessary
• Christopher Martz gave insight
• Collaboration and compromises with Kiwanis Convention
scheduling made accordingly
Member(s) Responsible: Jennifer Park
Staff Assistance: Christopher Martz
2. Skeleton of Fellowship activities for CKIx 2016
Progress: Completed
• Contact with last year’s planning team
74
• Team Leader Manual draft established
• Ice Breakers archived
• Fellowship Proposal finalized
Future Steps:
• Successful run-though of agenda before event
• Resource and material preparation
• Schematic of team assignments during the event
Member(s) Responsible: Jennifer Que, Shannon Feeney
Staff Assistance: Heather McAlister
3. Successfully creation of an LSSP 2016 logo and additional
promotional materials throughout the year gathered for CKI
districts’ usages.
Progress: Completed
• Collaborative brainstorm of themes
• Logo finalized
• Committee voted on logo and slogan
• Promotional kit preparations
• Prospective collaboration with CKI Social Media Liaison,
Francheska Aristy
Future Steps:
• Release of promotional materials at set time intervals
leading up to convention
Member(s) Responsible: Colin Austin
Staff Assistance: Heather McAlister, Francheska Aristy
4. Effective service project confirmation and completion of all
essential additional assignments deemed necessary
• List of researched projects
• Issued service project theme: homelessness
• In-house projects decision for general session
• on-site visits
• Transportation logistics
• Regular contact with project site personnel
Future Steps:
• Back up projects for overflow precaution
• List of possible resources needed
Member(s) Responsible: Ava Red, Garrett Thompson, Jennifer
Que, Shannon Feeney
Staff Assistance: Heather McAlister
Jennifer Park
2015-2016 Subregion B Trustee, Circle K International
75
Alumni Relations Committee
Alumni
Date
Sept.
30,
2015
Oct.
14,
2015
Nov. 4,
2015
Nov.
25,
2015
Position
Chair
Secretary
Board
Liaison
Member
Member
Member
Member
Member
Chair
Secretary
Board
Liaison
Member
Member
Member
Member
Member
Chair
Secretary
Board
Liaison
Member
Member
Member
Member
Member
Chair
Secretary
Board
Liaison
Member
Member
Member
Member
Member
Jan. 20, Chair
Name, District
Emma Betz, PNW
Sally Finkel, Indiana
Amanda Ferster, Pennsylvania
Present Absent
X
X
X
Megan Jursch, Michigan
X
Kylie Wilson, Georgia
Jack Wang, CNH
Rey Del Torro Guevara, Georgia
Emma Betz, PNW
X
X
X
X
X
X
Jack Wang, CNH
X
Rey Del Torro Guevara, Georgia X
Emma Betz, PNW
X
X
X
X
X
X
Jack Wang, CNH
X
Emma Betz, PNW
X
X
X
Jack Wang, CNH
Rey Del Torro Guevara, Georgia
X
X
X
X
Emma Betz, PNW
X
X
76
2015
Secretary
Board
Liaison
Member
Member
Member
Member
Member
X
X
Jack Wang, CNH
X
X
X
Since the last report, the Alumni Relations Committee has been working
on a variety of resources that are targeted towards not only Circle K
members, but also Key Club and Kiwanis members and clubs. We have
also made a slight structural change where each member is assigned to a
Sub-Region and the corresponding Key Club and Kiwanis Districts. This
new structure will allow for a more personal connection for each District
Governor and will ensure that information concerning the opportunities to
stay involved once graduating is well known throughout all branches.
1.
Increase Key Club Alumni members that join CKI
• Created a webinar targeted at Key Club Alumni entering
college/university
• Started some resources that will provide information on
what Kiwanis Family opportunities are available to Key
Club Alumni
• Shared list of KC Alumni that were interested in joining CKI
with District Leadership
Future Steps:
• Contact all Key Club Governors by the end of January
informing them of the opportunities after graduating
• Create more resources and distribute them to CKI and Key
Club districts
• Possibly create an incentive for joining CKI for Key Club
Alumni
• Create webinar toward end of school year aimed at
graduating KC and CKI seniors
Member(s) Responsible: Whole Committee
Staff Assistance: Heather McAllister, Sherri McKeen, and Kaitlynn
Harpel
2. Increase CKI Alumni membership in Kiwanis
77
• Created some resources targeting Circle K Seniors
informing them of opportunities and benefits of joining
Kiwanis/ other Kiwanis programs
Future Steps:
• Contact all Kiwanis and Circle K Governors by end of
January, informing them of the opportunities after
graduating and encouraging Kiwanians to connect with
current CKI members
• Will create a webinar towards the end of the year aimed
at seniors in both KC and CKI (End of March-early April)
• Produce more resources emphasizing benefits of
continuing in Kiwanis Family
Member(s) Responsible: Entire Committee
Staff Assistance: 3. Spread awareness of Alumni Opportunities
• Created resources that detail out all of the opportunities
(clubs, dues benefits, networking, etc.) for both Key Club
and CKI in various formats (Flyers, powerpoints, scripts for
District Conventions)
Future Steps:
• Contact all Kiwanis Family Governors by end of January to
inform them of opportunities once graduating
• Expand resources to encompass all formats
Staff Assistance:4. Better Circle K’s reputation throughout the Kiwanis Family
Progress: In progress
• Our first webinar was meant to serve as an introduction to
CKI for incoming Key Club Alumni. We included general
information on CKI that emphasized the prestige and
extent of our organization while answering questions
submitted by Key Club Alumni to let them know that CKI
can help their transition.
Future Steps:
• Through contacting all Governors and creating resources
for all branches, it shows that CKI is taking an initiative to
encourage members at all levels to continue in the Kiwanis
Family and in the process making Circle K more known
78
•
In our resource, maintain our high level of expectations as
an organization to convey information to both Key Club
and Kiwanis
• Sell T-Shirts through the PNW District, endorsed by the
committee, that promote continuation in the Kiwanis
Family
Staff Assistance: Heather McAllister
5. Increase communication between Key Club, CKI, and Kiwanis
Progress: In progress
• Creating resources to encourage the continuation into the
next branch of Kiwanis
Future Steps:
• In contacting the Governors of all branches, we will stress
the importance of attending each other’s events and
having resources and knowledge about opportunities for
graduating members to encourage continuation within
the Kiwanis Family
• Encourage CKI Governors to attend Key Club functions
and express the benefits of joining CKI
• Encourage Kiwanis Governors to attend Key Club and CKI
functions and express the benefits of joining Kiwanis
• Create more resources for Governors to utilize at various
functions to better convey the opportunities and benefits
of continuing in Kiwanis
Member(s) Responsible: Entire Committee
Staff Assistance: There are no new committee directives to be submitted at this time
Emma Jeanne Betz
Amanda Ferster
79
Analytics Committee
Analytics Committee
Date
Oct 4
Oct 18
Nov 15
Nov 29
Dec 13
Position
Chair
Secretary
Board
Liaison
Member
Member
Member
Member
Chair
Secretary
Board
Liaison
Member
Member
Member
Member
Chair
Secretary
Board
Liaison
Member
Member
Member
Member
Chair
Board
Liaison
Member
Member
Member
Member
Chair
Secretary
Board
Liaison
Member
Member
Member
Name, District
Mak Hozo, Illinois-Eastern Iowa
Joshua Hill, New York
Canada
Kaleb Carter, Capital
Leah Conover, Florida
Anika Faglie, Southwest
Thomas Franco, Ohio
Canada
Thomas Franco, Ohio
Canada
Thomas Franco, Ohio
Canada
Thomas Franco, Ohio
Canada
Thomas Franco, Ohio
Present Absent
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
80
Analytics Committee
Jan 3
Jan 17
Chair
Secretary
Board
Liaison
Member
Member
Member
Chair
Secretary
Board
Liaison
Member
Member
Member
Canada
Thomas Franco, Ohio
Canada
Thomas Franco, Ohio
X
X
X
X
X
X
X
X
X
X
X
X
Since the last board report in September, the CKI Analytics Committee
has focused on three aspects of the organization that we can analyze finances, membership, and structure as well as held many one-on-ones,
internal polls, recorded ourselves in the Membership and Marketing
Committee holiday video, and seen the internal appointment of a new
committee secretary Leah Conover from Florida District.
In our financial analysis, we discussed the general membership statistics
available, trends, long term growth, dues, promotional costs per member,
the financial stability of the organization, convention expenses, and the
Circle K International Board budget. In summary, membership dues
comprised the vast majority of the CKI budget which has yielded deficits
in years where membership has decreased and CKI expenditures have
remained constant. Specific analyses and recommendations were
submitted to the International Board this January 2016, with the possibility
of future analysis with membership dues.
With regards to communication structure, we looked at two specific
aspects in particular - subregion discussion and comparisons to other
organizations. In our comparisons, we determined many differences
between Circle K International and other organizations including our new
partner Junior Chamber International, Rotary International's Rotaract, and
Alpha Phi Omega Fraternity in terms of organizational structure,
leadership, and a summary of an overall comparison. With regards to
subregions, we found many alternate plans to consider and evaluated
81
Analytics Committee
each - the leading recommendation is to elect international officers from
an open pool of candidates non-restricted by subregions, who will then
be assigned subregions based on their strengths. Ultimately this process will
require reconsideration by the international board periodically in future
years. Both of these are summarized in reports presented to the
international board and available publicly at https://goo.gl/aI6SGF.
Finally, the committee dedicated time to create a new membership
survey to update our records from a CKI membership survey created in
January 2011 by the R&D international committee (independent of the
January 2016 Circle K Member Survey created by InteQ and Kiwanis
International). In doing so, we have already requested input and
feedback from district governors, committee chairpersons, and
international board members, looked at the questions from 2011,
reviewed what makes good survey questions, discussed a gift card
drawing, and discussed topics ranging from demographics, retention,
club membership, alumni, website, subregions, and social media
effectiveness for inclusion into the survey. Our intent with this survey is to
focus on Circle K's membership to ask the questions that help our
membership grow, and so that the district and international levels can
know what the members need most. Our next steps include the
administration of the survey including social media and survey distribution,
and then evaluation and analysis of the results and that of other surveys
available to us.
More detailed summaries of our committee progress and minutes
available upon request. We hope that with these analyses we can assist
Circle K International know more about its members, its finances, its
organization, and itself in the years to come.
6.
Finances: Evaluate our Circle K International budget by looking
at each line item, and consider historical trends, district
income/expenses, spending effectiveness, and our future
financial stability as an organization.
• Budget evaluated and recommendations made to the
CKI Board.
Future Steps:
• Continue any additional financial analysis seen as useful.
82
Analytics Committee
•
By end of Feb, investigate questions related to dues per
district/club.
Member(s) Responsible: Anika Faglie, Mak Hozo
Staff Assistance: CKI Director Chris Martz for budget records
7.
Membership: Create, implement, and present a general
membership survey for the 2015-2016 year.
• Sent email request for survey membership questions to
other international committees, governors, and
International Board.
• Determined draft of questions for 2015-2016 survey.
Future Steps:
• Distribute and publicize the 2015-2016 survey.
• Critically evaluate and analyze results in a meaningful
way.
Member(s) Responsible: Kaleb Carter, Leah Conover, Mak Hozo
Staff Assistance: CKI Director Chris Martz for survey
implementation
8.
Structure: Investigate how our organization is structured and
communicates internally, look into similar organizations, and
establish recommendations for better communication flow.
• Investigated structure and leadership of APO, Rotary, and
JCI.
• Researched and reported on the history and background
of subregions
Future Steps:
• Consider further research into the above, goals, and
communication.
• Investigate social media data of CKI and other
organizations.
Member(s) Responsible: Thomas Franco, Cedrick Mah, Mak Hozo
Staff Assistance: Kiwanis International contacts for research into
Kiwanis Family organizations.
9.
Visualization: Represent our committee findings to the members
both through regular reports to International Board and periodic
social media updates.
• Created preliminary visualizations for committees based
on 2011 survey.
83
Analytics Committee
Future Steps:
• Continue to evaluate the best ways to visualize and
present our findings through social media and reports
throughout the year.
Member(s) Responsible: All members
Staff Assistance: CKI Program Specialist Heather McAlister for
social media implementation
Mak Hozo
Analytics Ad-Hoc Committee
Chairman
84
Chartering & Club Building Committee
Chartering and Club Building
Date
October
20, 2015 @
9pm
Eastern
Position
Chair
Secretary
Board
Liaison
Member
Member
Member
Member
November Chair
3, 2015 @
Secretary
9pm
Eastern
Board
Liaison
Member
Member
Member
Member
November Chair
11, 2015 @ Secretary
9pm
Eastern
Board
Liaison
Member
Member
Member
Member
December Chair
8, 2015 @
Secretary
9pm
Eastern
Board
Liaison
Member
Member
Member
Member
December Chair
22, 2015 @ Secretary
Name, District
Matthew Johnson, Capital
Jonathan Touhy, IllinoisEastern Iowa
Emily Bagwell, Michigan
Present
X
X
Molly Baumann, Ohio
Shayna Cole, Indiana
Steven McCarty, Michigan
Andrea Vargas, Southwest
X
X
Molly Baumann, Ohio
X
Molly Baumann, Ohio
X
Molly Baumann, Ohio
Jonathan Touhy, Illinois-
Absent
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
85
9pm
Eastern
Board
Liaison
Member
Member
Member
Member
Eastern Iowa
X
Molly Baumann, Ohio
X
X
X
X
The Chartering & Club Building Committee has developed various
resources to assist new clubs. We’re also re-releasing our recruitment week
webinar and materials for the spring semester, and beginning our review
of other organizations’ practices for building new chapters.
1. Review current chartering process policies and make suggestions
for improvement for the International Board of Trustees to decide
Progress: Completed
• The Committee Chair and Board Liaison been in contact
with the CKI Director about possible changes
• Several changes have been made to the process, of
which the CKI Director has made us aware
Member(s) Responsible: Chair and Board Liaison
Staff Assistance: CKI Director, Member Services
2. Develop and maintain chartering process resources
• We’ve begun reviewing the resources currently available
on the CKI website
• We’ve created a PowerPoints and resources for talking
about CKI with Kiwanis and schools as well as recruitment
flier templates.
Future Steps:
• Make necessary changes to the current resources
• Review club building resources that districts have
developed
• Fill gaps left in the current resources
• Develop an organizational plan for the resources
Staff Assistance: CKI Specialist
3. Advise clubs and districts on chartering process and club building
strategies
86
• Assigned each committee to a subregion
• Gathered emails for club building contacts within each
district
• Developed a webinar on Chartering and Reactivation
paperwork
Future Steps:
• Continue to provide individualized club building support to
each district
Staff Assistance: N/A
4. Develop a CKI recruitment week
Progress: Completed
• Discussed ideas for activities and how to structure the
week
• Developed a webinar on CKI Recruitment week
Member(s) Responsible: Shayna Cole and Emily Bagwell
Staff Assistance: CKI Director
5. Research other organizations, chartering and club building
strategies to develop a blanket strategic plan for new clubs to build
membership
• Discussed Rotaract, Sigma Tau Delta, and other
organizations
Future Steps:
• Have each member research different organizations
• Discuss and review research collected and see how it can
be applied to CKI
• Develop strategic plan
• Utilize research to inform our decisions about changes to
the chartering and reactivation paperwork
Staff Assistance: N/A
6. Review the Kiwanis Formula materials for use with the committee
and in CKI Club Building efforts
• Contacted International President and CKI Director about
getting access to the training materials
87
Future Steps:
• Access and assess the training materials for the Formula
• Determine how to best utilize the Formula in CKI.
Member(s) Responsible: Chair
Staff Assistance: CKI Director, Formula Staff
Chartering and Club Building Committee Chairperson
Emily Bagwell, Board Liaison
88
Governing Documents Task Force
Date
9/27/15
Position
Chair
Name, District
Michael Manning Michigan
Brian Kenny - New York
Present
x
Board
Liaison
Camille Tyler - Carolinas
x
Member
Josh Kim - PNW
x
Member
Shannon Flanegin Caribbean
x
Member
Alex Switzer - PNW
x
Member
Chair
Loyce Chin - CNH
x
x
Board
Liaison
x
Member
Josh Kim - PNW
x
Member
x
Member
Alex Switzer - PNW
x
Member
Chair
Loyce Chin - CNH
x
x
Secretary
10/11/15
Secretary
10/25/15
Secretary
11/8/15
x
x
x
Board
Liaison
Member
Josh Kim - PNW
x
Member
x
Member
Alex Switzer - PNW
Member
Chair
Loyce Chin - CNH
Secretary
Board
Liaison
Absent
x
x
x
x
x (late)
x
89
12/6/15
Member
Josh Kim - PNW
x
Member
x
Member
Alex Switzer - PNW
x
Member
Chair
Loyce Chin - CNH
x
x
Board
Liaison
x
Member
Josh Kim - PNW
x
Member
x
Member
Alex Switzer - PNW
x
Member
Loyce Chin - CNH
x
Secretary
x
The committee has been working on completing the assigned directives.
5. Collect district governors and/or bylaws and be a resource for
district officers regarding bylaws and policy code
• Survey questions have been decided
• survey has been sent out
Future Steps:
• no responses =(
Member(s) Responsible: NA
Staff Assistance: None
2.
•
3.
Broadly comb through the bylaws and policy code
Progress: Done
Amendments have been written and sent to international
Future Steps:
Staff Assistance: Not yet
Review Kiwanis and Circle K policies regarding international clubs
Progress: in progress
90
Amendments have been written regarding the definition of
international districts, affiliate clubs, candidacy, etc.
Future Steps:
Fine tune some policies and get feedback from IXC
Staff Assistance: NA
•
•
4.
Create a resource defining service, interclub and Kiwanis Family
hours - using policy code definitions
Progress: Done
• Infographics have been created and shared with international
Member(s) Responsible: All - but Josh is taking the lead on the
resource.
Staff Assistance: None
Michael A. Manning
Michael A. Manning, Governing Documents Committee Chair
Camille Tyler, Governing Documents Committee Board Liaison
91
92

Official January 2016 Board Book

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