The Board of Directors of the Albemarle County Service Authority

Transcription

Albemarle County Service Authority Board of Directors
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The Board of Directors of the Albemarle County Service Authority (ACSA) met in
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a regular session on October 20, 2011, at 9:00 a.m. at the Administration and
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Operations Center at 168 Spotnap Road in Charlottesville, Virginia.
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Members Present: Mr. Roberts, Chairman, Dr. Palmer, Vice-Chairman; Messrs.
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Carter, Colbaugh, Kittrell, Thomas
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Members Absent: None
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Staff Present: Messrs. Bowling, Garrison, Henley, J. Lynn, O’Connell, Kenny
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Barrow, Tim Brown, Ms. Breeden, Mrs. Grady, Mrs. Thraves and Mrs. Walker,
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Mrs. Knight
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Staff Absent: Mike Lynn, Pete Gorham
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Public Present: Mr. Sean Tubbs, Charlottesville Tomorrow, Mr. John Martin,
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Albemarle County Citizen
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1.
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Call to Order
The Chairman called the meeting to order and a quorum was established.
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2.
Approve Minutes of September 15, 2011 & October 3, 2011 (Recording
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Time: 08:59:07 a.m.)
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The Chairman asked if there were any corrections or additions to the
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minutes of September 15, 2011 and October 3, 2011. Dr. Palmer referred to
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Page 9, Line 12, of the September 15, 2011 minutes. She asked that the word
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“I” be replaced with “he.”
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Mr. Carter moved to approve the minutes of September 15, 2011,
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seconded by Mr. Colbaugh. All members voted aye. Dr. Palmer moved to
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approve the minutes of October 3, 2011, seconded by Mr. Colbaugh. All
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members voted aye.
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3.
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Time: 09:00:10 a.m.)
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Matters from the Public Concerning Items Not on the Agenda (Recording
There were no matters from the public.
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October 20, 2011
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4.
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Response to Public Comment (Recording Time: 09:00:17 a.m.)
There was no response to public comment.
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5.
Consent Agenda (Recording Time: 09:00:21 a.m.)
The Chairman asked if there were any questions or comments regarding
the Consent Agenda.
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a. Monthly Financial Reports - Mr. O’Connell stated that this month was
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the first time having a lengthy quarterly financial report. Dr. Palmer stated
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that she wished for the font size to be larger on the Revenue and Expense
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Summary. Ms. Breeden stated that she could change the chart size to an
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11 X 17. Dr. Palmer agreed, noting that the current chart was very difficult
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to read.
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b. Monthly CIP Report – Dr. Palmer referred to the J.W. Seig facility
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listed in the Active Private Development Projects. She stated she was
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interested in seeing the boundaries on the jurisdictional map and what
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additional properties may be served. Mr. O’Connell stated there were four
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properties that were within the jurisdictional area.
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property was located near existing service and there was consideration of
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an extension. He added that there were three other sizable lots that were
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within the jurisdictional boundary. Mr. O’Connell stated he would provide
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Dr. Palmer a map that shows the Seig site.
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jurisdictional map, which the Board previously received, was not the
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updated map. Mr. O’Connell stated the magisterial districts had changed,
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but the jurisdictional boundaries had not. Mr. O’Connell also noted the
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County had a number of expansion areas they were reviewing; some of
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which may be dropped. He added some expansions, which would change
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the jurisdictional areas and where development could occur, obviously had
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some impacts on water and sewer. He advised that staff had provided the
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County information for those locations. He also noted if there was existing
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service nearby it would not be that difficult, but there were other locations
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where additional service would be difficult to provide and very expensive.
He noted that one
Mr. Colbaugh noted the
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Mr. O’Connell noted that the formatting of the CIP Report had
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slightly changed.
He stated that Mr. Sean Tubbs with Charlottesville
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Tomorrow had asked staff to consider changing the format to include the
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date each update was made.
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c. Monthly CIP Authorizations -
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d. RWSA Monthly Update -
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e. ACSA Board Policy Issues Agenda -
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Mr. Kittrell moved to approve the Consent Agenda, seconded by Mr.
Carter. All members voted aye.
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6.
Best Practice Presentation–Meter Operations Report (Recording Time:
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09:04:20 a.m.)
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Mr. O’Connell stated that over the past few months staff had been
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presenting an overview of ACSA operations, which operations the Board did not
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routinely see.
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opportunity to meet employees and also get a better sense of the day-to-day
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activities. He stated Meter Reading Operations had been chosen this month,
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because in the near future there would be issues coming forth with the Meter
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Testing Program, and irrigation meters. Mr. O’Connell introduced Mr. Kenny
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Barrow, Meter Operations Supervisor, who presented a PowerPoint overview of
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meter reading, operations, repair and replacement. (Attached as Page
His hope was that the overview provided the Board with an
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).
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Mr. Barrow began working at the ACSA in 1982 when there were two
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meter readers, a meter reader supervisor, and 4,000 meters. Mr. Barrow stated
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that meter reading was originally “paper” based with manual recording until 1992.
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He noted that with growth, now 17,800 meters, methods of collecting data
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required improvement; therefore, “AMR” (Automated Meter Reading) technology
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was implemented to improve accuracy and productivity. Mr. Barrow stated the
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first step in “AMR” was to obtain handheld data loggers and eliminate meter
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books. He noted that “Touch Read” and “Radio Read” meters soon followed.
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Mr. Barrow stated that even with modern technology, meters too close to the
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edge of pavement, dogs, decks, vehicles and dumpsters continue to present
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hazards and obstacles in daily reading. Mr. Barrow advised for future planning
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the ACSA could update current technology used with the transition from “AMR” to
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“AMI” (Advanced Metering Infrastructure).
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exists for fixed based radio systems to be installed and the benefits would
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include:
Mr. Barrow noted that technology
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Meters being read from the office on demand, in real time, and two-way
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communication with the meters;
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“On” and “off” work orders being done from the office without having to
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dispatch personnel;
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Consumption being monitored closely and leaks identified early;
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Identification of broken meters;
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Identification of backflow conditions; and
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Detection of excessive watering during times of mandatory water
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restrictions.
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Mr. Barrow stated there was a wealth of information that could be obtained
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from “smart meters” and fixed based radios.
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Mr. Colbaugh asked, in reference to Automated Meter Reading, if staff still
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opened the meter lid. Mr. Barrow replied yes, they did on manual reads and if
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there was a potential problem (example: high consumption).
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asked if staff checked meters for leaking joints. Mr. Barrow replied that unless
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there was a problem, staff did not go out and physically check for leaking joints.
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Mr. Colbaugh asked if that could create problems.
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could, and stated, for example, Farmington had radio reads so staff did not go to
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the physical location of the meters. He stated the ideal practice would be to go
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out once a year and check meters, but due to time constraints staff had not been
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able to. Ms. Breeden stated that the practice would be implemented when ACSA
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was able to transition to automatic metering. Dr. Palmer asked what was being
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installed in new developments. Mr. Barrow responded that all new meters being
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installed were touch read and could be converted to radio read. Mr. Kittrell asked
Mr. Colbaugh
Mr. Barrow responded it
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what the cost would be to upgrade.
Ms. Breeden responded, millions.
Mr.
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Barrow stated the radio reads were approximately $120.00, per unit. Mr. Roberts
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asked if one type was more reliable than the other. Mr. Barrow stated that since
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Farmington has been in place there have been very few problems obtaining
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reads; one was not any more reliable than the other, but just quicker. Dr. Palmer
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asked if it was common when every meter lid was opened to find meters that
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were leaking.
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very common.
Mr. Barrow replied that finding a leak in the meter box was not
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7. Environmental Management (EMS) Update (Recording Time: 09:25:05 a.m.)
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Mr. O’Connell presented an update to the Board on the Environmental
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Management System (EMS) initiatives and areas of focus. He stated the ACSA
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was starting a training program with all employees to continue to review
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environmental management within the organization. Mr. O’Connell stated the
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program was very structured and the EMS team was working closely with
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Virginia Tech on legal and compliance issues. He also noted the ACSA was in
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compliance with federal and state laws that impact the organization.
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O’Connell noted the ACSA’s initial focus was making sure staff understood the
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laws that govern our operations and to look for “gaps” or areas where changes
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were needed. Mr. O’Connell stated many of the areas involved training and
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awareness
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environmental health and safety. Mr. O’Connell also stated some of the benefits
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were cost savings, reduced risk, increased efficiency, better communication,
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stewardship and improved public relations. Mr. O’Connell referred to a copy of
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the audit he had earlier presented to the Board that was conducted by Virginia
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Tech in February, 2011. He noted at the end of the program Virginia Tech would
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conduct a paper audit, and then come back several months later to conduct a
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detailed audit.
issues
where
Environmental
Management
overlapped
Mr.
with
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Mr. O’Connell presented the EMS Team, comprised of himself, April
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Walker, Mike Lynn and Tim Brown. Mr. O’Connell stated that part of the team’s
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tasks had been to make ACSA employees more aware of the program and how it
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impacted their work. He noted that the EMS initiative would be strategic and
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hopefully become part of the ACSA’s culture. He added that the EMS initiatives
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would also mirror the mission and vision statements developed in the Strategic
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Plan, “conserve today, sustain tomorrow, and protect water and environmental
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resources forever.”
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Mr. O’Connell stated that the team had reviewed legal issues to prioritize
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their focus. He noted that six initial areas of significance were determined, and
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were referred to as “significant aspects:”
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Contractor Delivery of Fuel;
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Sewer Overflows;
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Pump Station Electricity Usage;
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Generator Emissions Exhaust;
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Wet Well & Manhole Pumping;
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Vehicle Washing.
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Mr. O’Connell stated that the most complicated aspect would be the
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Contractor Delivery of Fuel and on-site fueling. He noted that this aspect brought
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forth the most legal exposure if there was an emergency. He stated that the
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program forced the ACSA to put controls in place to prevent an emergency in the
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future. Mr. O’Connell stated that the ACSA had been fortunate not to have had
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an emergency situation in the past, due to leadership.
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Mr. O’Connell advised that the EMS program had also brought more
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focus on Standard Operating Procedures (SOPs). He noted that the EMS Team
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had been reviewing what SOPs were currently in place and making sure they
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were up to date. He stated that the EMS program would result in additional
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SOPs to minimize the potential risks. He added that training would take place on
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all SOPs.
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Mr. O’Connell stated that the EMS workshops had brought forth issues
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which had come up for other municipalities, including information on their
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corrective actions.
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additional items pertaining to Emergency Action Planning and would conduct
He advised that the EMS Team would be implementing
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exercises to make certain employees were prepared and properly trained in
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handling such situations.
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opportunity to create such plans and move forward with their implementation.
He stated that the EMS process provided a great
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Mr. O’Connell referred to a PowerPoint presentation (Attached as Page
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____) which described each of the significant aspects. He stated that the review
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of every significant aspect resulted in a preventative objective and target date for
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completion.
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Mr. O’Connell stated that early on, it was recognized that if there was a
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fuel spill on the ACSA property, the right equipment was not in place to stop the
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spill from reaching the storm drains. He advised that spill kits were purchased
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and were now available in company vehicles, in the Warehouse, and at the
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fueling site. He stated that training had taken place regarding response to a spill.
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Mr. O’Connell stated that some physical changes would need to take place at the
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fueling station to prevent a spill from entering the storm water system and flowing
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to the Rivanna River. He advised that staff was reviewing prototypes at other
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localities to gather information. He noted that there would be an expense for the
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changes.
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significant aspects were either low cost or could result in additional savings.
Mr. O’Connell stated that preventative measures for the other
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Mr. O’Connell briefly described each significant aspect. He stated that
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the Generator Emissions Exhaust aspect would result in purchasing more
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efficient generators in the future. He advised that the Sewer Overflow aspect
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would result in a more active fats, oils and grease program, in addition to current
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infiltration/inflow (I/I) initiatives.
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Manhole Pumping aspect would result in additional training for employees. He
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explained that the Pump Station Electricity Usage would result in an operational
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control which states once pump motors were due to be replaced, they would be
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replaced with improved energy efficient models. Lastly, Mr. O’Connell stated that
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the Vehicle Washing aspect had resulted in purchasing only “environmentally
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friendly” cleaners, and a designated washing location to prevent the wash water
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from entering a storm drain. He believed that a clean, well-maintained fleet was
Mr. O’Connell stated that the Wet Well and
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necessary for the community to see, yet be as efficient in our water use as
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possible.
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Mr. O’Connell advised that all of the significant aspects would require
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additional staff training. He noted that as the program progressed, additional
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environmental issues would be addressed. He stated that the next focus would
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be employee communication and making sure they understood what was going
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on and their role in the process. Mr. O’Connell stated that a Darden School
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intern would be assisting the EMS Team and his initial work would be reviewing
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the ACSA’s current recycling program and other operations. He added that the
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intern was a nice resource provided by the Charlottesville Better Business
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Challenge.
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Mr. Colbaugh stated that a lot of effort was put into creating the posters
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displayed in the Board Room as a result of the Strategic Plan. He stated that the
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EMS Program appeared to be a very structured and organized way of “putting
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some teeth” into what the posters say. He felt that the EMS program would keep
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the vision and mission statements in front of everyone and was a very good
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approach. Mr. O’Connell agreed. He added that the Strategic Plan was currently
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being reviewed and would be reported on at the November Board Meeting. He
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noted that he was pleased with the support and energy that had gone into
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accomplishing the items addressed in the Strategic Plan.
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Dr. Palmer stated that she loved the structure of the EMS program. She
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felt it delved into everything specifically. She referred to the significant aspect for
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Sewer Overflows and asked if the objective of reducing DEQ-reportable sewer
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overflows by 35% was throughout the entire system or the ACSA’s system only.
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Mr. O’Connell replied that the objective was for the ACSA system only.
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added that the ultimate goal was to have no overflows, but the grease in the
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system was still an issue, with support needed from the community. Dr. Palmer
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asked the approximate number of DEQ-reportable sewer overflows the ACSA
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had in a year. Mr. O’Connell replied that there had not been any since he had
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been at the ACSA, but there had been a couple over the past few years. He
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added that the overflows were generally due to grease blockages.
He
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Dr. Palmer stated that Mr. O’Connell had referred to the EMS program as
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being one of the most document-rich processes which he had gone through.
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She asked Mr. O’Connell to explain that statement. Mr. O’Connell replied that
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the downside was if the EMS program was not continually kept up, it would just
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be a book that sat on a shelf. He stated that all of the required documents had
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led to the development of a short management review which summarized all of
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the work. He advised that staff was following the document regimen to obtain
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certification after the audit was conducted, and to implement an official EMS
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program. He noted that after the audit was complete, it would be up to staff to
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maintain and manage the EMS.
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Mr. Kittrell asked if the ACSA had previously encountered any fuel spills.
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Mr. O’Connell replied no, but it was a significant aspect that was brought up in
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the baseline audit.
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localities spoke about their corrective actions due to fuel spills. He stated that
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the ACSA saw fuel spills as a high risk. Mr. Kittrell asked what items were under
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consideration to prevent fuel spills. Mr. O’Connell stated that training would be
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conducted for both the contractor and employees to make sure everyone knew
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what to do during an emergency. He added that staff was studying a potential
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retention area around the fueling area and a canopy so that rainwater could not
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get into the system. In addition, he stated that a separator could be installed
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down-stream to capture anything that did get into the system. He added that the
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separator could be cleaned out to keep it out of the storm water system. Mr.
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Roberts believed the RWSA was installing biofilters as part of their 1-64
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embankment project, and asked if a biofilter would serve the same purpose. Mr.
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O’Connell replied that the work being done on Interstate 64 consisted of a boom
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filter. He noted that the ACSA-owned spill kits consisted of smaller boom filters.
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Mr. Kittrell reiterated that the ACSA had already purchased booms and spill kits.
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Mr. O’Connell replied in the affirmative, adding that the kits were purchased as a
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result of the EMS program.
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In addition, he stated that during EMS workshops, other
Mr. Kittrell stated that he had been involved as a property owner affected
by an upstream spill.
He advised that a confusing issue had been, which
October 20, 2011
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regulatory authorities had jurisdiction over which aspects of a spill. He asked if
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the EMS Team had reviewed which authorities were responsible for which
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emergencies. Mr. O’Connell replied that one of the SOPs being created dealt
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with a Spill Response Plan and which regulatory agencies would be notified. He
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stated that the main focus was to avoid the incident from occurring. He noted
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one value of the EMS workshops was to see what other localities were doing.
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He stated that many of the larger localities had previously had an emergency
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event happen and shared their stories at the workshops.
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Mr. Henley referred to the DEQ-reportable sewer stoppages. He stated
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that he had created an application in 2002 to track all sewer overflows. He
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advised that eleven sewer overflows had occurred since 2002; all of which were
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reported to DEQ. He stated that it was an excellent record. He advised that one
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of the instances was due to kids removing a manhole lid and throwing rocks into
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it causing a stoppage. [Editor Note: Three DEQ reportable sewer overflows to
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the streams, all corrected; two grease blockages and one pump station electrical
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outage].
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8.
Resolution-Regional Water Plan (Recording Time: 09:48:48 a.m.)
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Mr. Roberts stated Scottsville and the County of Albemarle had adopted
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the Regional Water Supply Plan and the ACSA should also adopt the Resolution.
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Mr. O’Connell stated there had been presentations on why such Resolution was
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needed. Mr. O’Connell noted that the Resolution (Attached as Page
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Board consideration, would apply to the Albemarle and Scottsville portions of the
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ACSA’s jurisdictional area.
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),
for
Mr. Colbaugh moved to approve the Resolution as presented,
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seconded by Mr. Carter.
The Chairman asked for a roll-call vote: Mr.
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Thomas, aye; Mr. Colbaugh, aye; Mr. Roberts, aye; Mr. Carter, aye; Dr.
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Palmer, aye; Mr. Kittrell, aye.
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October 20, 2011
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9.
Items Not on the Agenda (Recording Time: 09:50:23 a.m.)
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Mr. O’Connell stated that Albemarle County was currently reviewing the
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ACSA’s jurisdictional areas, and that, as it proceeds through the planning
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process, he would keep the Board informed. He stated that bypass meetings
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had begun and discussions were taking place regarding the impact on utilities.
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He noted a consultant would be hired for the initial work and environmental
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review, and during this process a better sense would be known of what utility
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impacts would be. He stated that Rivanna Water & Sewer Authority (RWSA) had
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also had discussions with the Virginia Department of Transportation (VDOT)
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regarding the need for right-of-way for a future pipeline.
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Mr. Colbaugh asked, if the County adopted a jurisdictional area in the rural
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part of the County, who would pay to install the pipelines there. Mr. O’Connell
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stated, if the extension of the rural area was not adjacent to the current
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jurisdictional area, a developer would most likely incur the expense. He noted
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there were a couple of places where there could be an exception. Mr. O’Connell
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stated that he believed the area that would bring the most infrastructure and cost
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would be the industrial area that was being considered off I-64 in Crozet. Mr.
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Colbaugh asked if there was any reason the County would approve and fund the
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cost.
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funded any water or sewer project other than through the Community
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Development Block Grant (CDBG) for Oak Hill. Mr. O’Connell felt Crozet sewer
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was what needed to be watched the most. Mr. O’Connell noted that the County
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was trying to put in place some industrial areas where light industry could occur;
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water and sewer then became a major issue as to what service was there and
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what facilities would be needed. Mr. Roberts asked if a special rate district could
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be established for that particular area. Mr. O’Connell stated that there could be a
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potential, but the developer would pay for the infrastructure, pump stations and
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onsite pre-treatment as a requirement for them to develop the property.
Mr. O’Connell responded that he was not aware the County had ever
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Mr. O’Connell referenced a copy of the Alliance for Innovation’s Quarterly
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Report [a network which promotes innovative practices, exchanges knowledge,
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and provides services that help members perform at their best]. Mr. O’Connell
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Page 11
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stated, in the October edition, Katrina Thraves had written an article on water
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conservation for Charlottesville and Albemarle County.
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presented a history and informed other localities of steps in water conservation
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made by the ACSA and the City. Mr. O’Connell thanked Mrs. Thraves for a job
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well done.
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He noted the article
Mr. O’Connell stated the alternatives for RWSA’s pump station in Woolen
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Mills were being considered.
He noted the Board would need to have a
8
discussion and a public presentation from the engineer would need to be
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scheduled. Mr. O’Connell stated the consulting engineer would be able to give
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the Board an update on the three alternatives, the engineering work, the
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landscaping, design work, and cost issues. Dr. Palmer stated the November
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Board meeting would be a good time for the presentation. Mr. Colbaugh agreed.
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Dr. Palmer asked if RWSA would have to make a decision regarding the pump
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station at their November meeting. Mr. O’Connell stated the Consent Order that
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RWSA was under required them to notify DEQ, by December 31st, which site
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where they would be building the pump station.
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Dr. Palmer referred to the letter included regarding the RWSA water plant
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upgrades for the stage two Disinfection By-Products rule and a request for
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additional time for compliance.
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because the project was no longer feasible as proposed. Mr. O’Connell replied
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that the project would most likely not change. He stated that the RWSA was
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currently under regulations to have completed the project by 2012, which would
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be impossible. He advised that there was a provision to ask for a two year
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extension.
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additional time for compliance. Mr. O’Connell stated if the state approved the
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proposed schedule, the public education process would likely begin in late 2012.
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He added that staff would need to begin “gearing-up” next spring for the public
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education of the new water treatment processes. He noted that the new process
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would not be implemented until 2014. Dr. Palmer clarified that the process would
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remain the same. Mr. O’Connell replied in the affirmative.
She asked if the request for more time was
He stated that the state was currently reviewing the request for
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October 20, 2011
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10.
Executive Session (Recording Time: - Due to Executive Session, no
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recording was conducted during this time period.)
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Mrs. Grady read a Resolution to enter into Executive Session pursuant to
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Virginia Code Section §2.2-3711 A (6) and A (7) to consider a cost allocation
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agreement between the City of Charlottesville and the Albemarle County Service
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Authority; and pursuant to Virginia Code §2.2-3711 A (1) to discuss a personnel
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matter concerning the performance review of the Executive Director; and
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pursuant to Virginia Code §2.2-3711 A (3) to discuss acquisition of real property
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with legal counsel in regards to the Rt. 29 Sewer Easement (Attached as Page
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_____).
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Mr. Carter moved to enter into Executive Session, seconded by Mr.
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Colbaugh. The Chairman asked for a roll-call vote: Mr. Colbaugh, aye; Mr.
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Roberts, aye; Mr. Carter, aye; Dr. Palmer, aye; Mr. Kittrell, aye.
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Mr. Thomas was absent during the vote.
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The Board of Directors came back into regular session. Mr. O’Connell
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read into record a Resolution stating that only matters so previously stated and
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exempted from open discussion in regular session were discussed in Executive
18
Session (Attached as Page _____).
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Dr. Palmer moved to approve the Resolution as presented to the
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Board, seconded by Mr. Kittrell. The Chairman asked for a roll-call vote:
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Mr. Kittrell, aye; Dr. Palmer, aye; Mr. Carter, aye; Mr. Roberts, aye; Mr.
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Colbaugh, aye; Mr. Thomas, aye.
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11.
Adjourn (Recording Time: 12:00:00 p.m.)
There being no further business, Mr. Carter moved that the meeting
be adjourned, seconded by Mr. Kittrell. All members voted aye.
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Gary B. O’Connell, Secretary-Treasurer
October 20, 2011
Page 13
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The Board of Directors of the Albemarle County Service Authority (ACSA) met in
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a special session on November 7, 2011, at 8:15 a.m. at the Administration and
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Operations Center at 168 Spotnap Road in Charlottesville, Virginia.
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Members Present: Mr. Roberts, Chairman, Dr. Palmer, Vice-Chairman; Messrs.
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Carter, Colbaugh, Kittrell, Thomas
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Members Absent: None
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Staff Present:
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Breeden and Mrs. Herr
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Staff Absent: Mrs. Thraves
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Messrs. Bowling, Gorham, Henley, M. Lynn, O’Connell, Ms.
Public Present: None
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1.
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Call to Order
The Chairman called the meeting to order and a quorum was established.
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2.
Executive Session (Recording Time: - Due to Executive Session, no
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recording was conducted during this time period.)
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Mrs. Herr read a Resolution to enter into Executive Session pursuant to
18
Virginia Code Section 2.2-3711 A (6) and A (7) to consider a cost allocation
19
agreement between the City of Charlottesville and the Albemarle County Service
20
Authority (Attached as Page _____).
21
Mr. Carter moved to enter into Executive Session, seconded by Mr.
22
Colbaugh. The Chairman asked for a roll-call vote: Mr. Colbaugh, aye; Mr.
23
Roberts, aye; Mr. Carter, aye; Dr. Palmer, aye; Mr. Kittrell, aye. Mr. Thomas
24
was absent during the vote.
25
The Board of Directors came back into regular session. Mrs. Herr read
26
into record a Resolution stating that only matters so previously stated and
27
exempted from open discussion in regular session were discussed in Executive
28
Session (Attached as Page _____).
29
Dr. Palmer moved to approve the Resolution as presented to the
30
Board, seconded by Mr. Kittrell. The Chairman asked for a roll-call vote:
November 7, 2011
Page 1
1
Mr. Thomas, aye; Mr. Colbaugh, aye; Mr. Roberts, aye; Mr. Carter, aye; Dr.
2
Palmer, aye; Mr. Kittrell, aye.
3
4
5
6
3.
Adjourn (Recording Time: 09:37:01 a.m.)
There being no further business, Dr. Palmer moved that the meeting
be adjourned, seconded by Mr. Kittrell. All members voted aye.
7
8
9
November 7, 2011
Page 2
11/11/2011
ALBEMARLE COUNTY SERVICE AUTHORITY
AGENDA ITEM EXECUTIVE SUMMARY
AGENDA TITLE:
Consent Agenda – Financial Reports
AGENDA DATE: November 17, 2011
STAFF CONTACT(S)/PREPARER:
ACTION:
Lisa L. Breeden, Finance Director
CONSENT AGENDA:
ACTION: INFORMATION:
INFORMATION:


ATTACHMENTS: (YES/NO)
BACKGROUND: Water and sewer information and check registers for the
month of October are attached for your review.
DISCUSSION:
 Water usage for the month of October was down 8.23% as compared to
September. Fiscal-year-to-date water usage is down (6.77%) as
compared to this time last fiscal year.
 RWSA’s invoice of $1.153 million for the month of October was paid on
November 10, 2011.
 Prepaid water and sewer connections fees total $3.979 million at month
end.
 More than $1.05 million was spent on capital projects in the month of
October.
BUDGET IMPACT: Information Only
RECOMMENDATIONS: None
BOARD ACTION REQUESTED: None
ATTACHMENTS:
1. Water and Sewer Reports and Comparisons for the month of October
2. Check Registers for the month of October
Consent Agenda Summary - November 2011
170,000,000
Irrigation = 8.23% of Total
160,000,000
150,000,000
140,000,000
130,000,000
120,000,000
110,000,000
(in Gallons)
Monthly Water
Consumption
100,000,000
90,000,000
80,000,000
70,000,000
Fiscal Year 2012
60,000,000
50,000,000
40,000,000
30,000,000
20,000,000
10,000,000
0
Types of Irrigation
Meters:
Institutional - Irrigation & Auxiliary
July
1,761,000
Aug.
2,052,700
Sept.
680,700
Oct.
3,400
Nov.
0
Dec.
0
Jan.
0
Feb.
0
Mar.
0
Apr.
0
May
0
June
0
Institutional - Irrigation through Exclusion
1,085,200
1,217,200
770,600
258,200
0
0
0
0
0
0
0
0
Comm. (Other) - Irrigation & Auxiliary
3,474,900
3,801,700
3,490,500
1,985,200
0
0
0
0
0
0
0
0
Irrigation: Water meter
dedicated to the service
of an irrigation system
only.
Comm. (Other) - Irrigation through Exclusion
410,300
609,100
353,100
270,400
0
0
0
0
0
0
0
0
Offices - Irrigation & Auxiliary
353,200
405,600
294,300
95,800
0
0
0
0
0
0
0
0
Offices - Irrigation through Exclusion
847,500
1,061,000
754,100
402,600
0
0
0
0
0
0
0
0
Auxiliary: Water meter
dedicated to the service
of an irrigation system
when the property's nonirrigation needs are
supplied by a primary
meter.
MFR - Irrigation & Auxiliary
288,000
166,000
236,300
139,200
0
0
0
0
0
0
0
0
MFR - Irrigation through Exclusion
12,700
8,800
5,100
3,800
0
0
0
0
0
0
0
0
SFR - Irrigation & Auxiliary
1,341,500
1,972,000
1,225,100
699,600
0
0
0
0
0
0
0
0
SFR - Irrigation through Exclusion
2,211,100
3,826,200
2,037,400
1,459,000
0
0
0
0
0
0
0
0
Institutional - Domestic Consumption
14,209,900
17,778,000
16,295,100
15,884,900
0
0
0
0
0
0
0
0
Industrial
1,716,800
2,335,400
1,597,200
1,848,100
0
0
0
0
0
0
0
0
Comm. (Other) - Domestic Consumption
21,786,000
24,742,200
21,050,400
18,711,900
0
0
0
0
0
0
0
0
Offices - Domestic Consumption
4,424,900
4,772,200
4,412,900
3,971,200
0
0
0
0
0
0
0
0
MFR - Domestic Consumption
29,259,650
30,632,400
30,298,425
30,607,225
0
0
0
0
0
0
0
0
SFR - Domestic Consumption
59,820,182
65,829,976
59,590,774
54,979,174
0
0
0
0
0
0
0
0
Exclusion:
Grandfathered, preauxiliary, customer owned
water meter used to
exclude sewer charges
for water supplied to the
irrigation system.
FY Summary
Albemarle County Service Authority
Number of Billed Water Connections by Class
July
August
Sept.
Oct.
Nov.
Dec.
Jan.
Feb.
March
April
May
June
S/F Residential
M/F Residential ¹
Comm. (Offices)
Comm. (Other)
Industrial
Institutional
15,410
8,769
376
1,102
20
1,314
15,492
8,811
377
1,102
21
1,315
15,536
8,811
377
1,098
21
1,316
15,688
8,937
374
1,103
129
1,208
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
TOTAL
26,991
27,118
27,159
27,439
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Average Water Usage by Class and by Connection (in gallons)
S/F Residential
M/F Residential ¹
Comm. (Offices)
Comm. (Other)
Industrial
Institutional
July
August
Sept.
Oct.
4,084
3,371
14,962
23,295
85,840
12,980
4,624
3,496
16,549
26,455
111,210
16,006
4,021
3,466
14,486
22,620
76,057
13,485
3,635
3,441
11,951
19,009
14,326
13,366
Nov.
Dec.
0
0
0
0
0
0
Jan.
0
0
0
0
0
0
Feb.
0
0
0
0
0
0
March
0
0
0
0
0
0
0
0
0
0
0
0
April
May
0
0
0
0
0
0
June
0
0
0
0
0
0
0
0
0
0
0
0
¹ Multi-family residential units or apartments , not connections
Print Date: 11/10/2011
Page 1 of 1
Single-Family Residential Water Usage
(Including irrigation through exclusion, irrigation, and auxiliary meters)
FY 2010
July
Level 1 (0 - 3,000 gallons)
Level 2 (3,001 - 6,000 gallons)
Level 3 (6,001 - 9,000 gallons)
Level 4 (over 9,000 gallons)
Total
August
September
October
November
December
January
February
March
April
May
June
36,829,050 36,535,650 36,931,200 36,680,100 36,272,350 36,404,975 36,216,950 35,888,250 34,062,033 36,181,900 37,289,175 37,393,400
15,144,700 15,217,100 15,934,000 15,184,750 13,814,000 13,740,550 14,787,150 14,074,625 11,830,458 13,292,975 16,019,600 16,211,400
4,549,000 4,691,700 5,075,333 4,300,300 3,253,600 2,883,100 3,494,300 3,137,100 2,657,100 2,750,700 4,425,700 4,921,500
4,718,300 6,410,000 7,169,200 4,663,500 2,469,500 1,266,000 2,058,300 1,830,400 2,704,799 1,554,000 3,808,000 5,086,400
61,241,050 62,854,450 65,109,733 60,828,650 55,809,450 54,294,625 56,556,700 54,930,375 51,254,391 53,779,575 61,542,475 63,612,700
FY 2011
July
Level 2 (3,001 - 6,000 gallons)
Level 3 (6,001 - 9,000 gallons)
Total
August
September
October
November
December
January
February
March
April
May
June
37,881,200 37,433,167 37,842,425 37,365,300 37,286,933 36,884,033 36,848,600 36,205,500 36,258,700 36,780,400 37,437,400 38,189,114
18,128,200 16,778,100 17,250,908 15,802,225 15,245,892 13,956,133 14,305,050 12,740,750 12,644,900 13,070,975 14,835,650 16,777,550
7,000,300 4,965,750 6,109,700 5,261,700 4,127,600 3,029,367 3,106,067 2,433,200 2,322,975 2,463,800 3,310,800 5,213,800
12,273,600 12,070,100 10,477,200 9,466,600 4,427,099 1,579,499 1,465,900 1,499,100 1,339,300 1,363,500 1,962,000 4,411,200
75,283,300 71,247,117 71,680,233 67,895,825 61,087,524 55,449,032 55,725,617 52,878,550 52,565,875 53,678,675 57,545,850 64,591,664
FY 2012
July
Level 2 (3,001 - 6,000 gallons)
Level 3 (6,001 - 9,000 gallons)
Total
August
September
October
November
December
January
February
March
April
May
June
37,484,882 38,111,175 37,679,500 37,045,633
15,296,200 17,075,333 15,124,242 13,534,675
4,562,200 6,047,767 4,272,367 3,297,900
5,076,580 10,393,901 6,773,666 3,259,566
62,419,862 71,628,176 63,849,774 57,137,774
0
0
0
0
0
0
0
0
System-Wide Irrigation Water Usage
(All usage measured through exclusion, irrigation, and auxiliary meters)
FY 2012
Level 2 (3,001 - 6,000 gallons)
Level 3 (6,001 - 9,000 gallons)
Total
August
September
July
205,162
229,805
207,291
716,877
841,844
674,677
866,457 1,099,248
796,114
9,996,904 12,949,404 8,169,119
11,785,400 15,120,300
9,847,200
October
November
168,919
535,690
607,110
4,339,981
5,651,700
0
December
0
January
February
0
March
0
April
0
C:\Users\lbreeden\Documents\Water Usage & Reports\Consumption Analysis\FY 2012 Usage\Single-Family Residential Water Use
May
0
June
0
0
FY 2010, 2011, and 2012 Urban Water Comparison
RWSA Flows & ACSA Customer Usage
Flows & Usage (in Millions of Gallons)
200
190
180
170
160
150
140
130
120
110
100
Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Jul-11 Aug-11 Sep-11 Oct-11
ACSA Usage
121
Aug09
126
RWSA Flows
133
141
133
132
119
114
120
114
129
133
139
145
157
149
154
142
125
119
118
112
123
127
132
141
152
153
138
138
Variance
10%
11%
2%
8%
7%
9%
18%
14%
31%
28%
16%
16%
11%
2%
8%
6%
4%
13%
14%
14%
23%
23%
18%
14%
17%
5%
7%
16%
$956
Aug11
$1,059
Sep11
$927
Oct11
$785
$468
Charges and Revenues (in Thousands of Dollars)
Jul-09
Sep09
131
122
Nov09
111
Dec09
104
Oct-09
102
Feb10
100
Mar10
98
Jan-10
104
May10
120
Jun10
125
Apr-10
142
Aug10
145
Sep10
142
Jul-10
133
Nov10
120
Dec10
106
Oct-10
104
Feb11
98
Mar11
100
Jan-11
104
May11
112
Jun11
124
Apr-11
130
Aug11
146
Sep11
129
Jul-11
Oct-11
119
FY 2010, 2011, and 2012 Urban Water Comparison
RWSA Billed Water Charges & ACSA Billed Water Revenues
$1,200
$1,100
$1,000
$900
$800
$700
$600
$500
$400
$300
$200
$100
ACSA Revenue
$847
Aug09
$905
Sep09
$924
Oct09
$821
Nov09
$741
Dec09
$671
Jan10
$667
Feb10
$655
Mar10
$643
Apr10
$680
May10
$809
Jun10
$883
RWSA Charges
$442
$467
$442
$438
$395
$377
$398
$379
$428
$441
$462
$483
$520
$492
Difference
$405
$438
$482
$384
$347
$294
$269
$275
$215
$239
$347
$401
$535
$580
Fiscal YTD Difference
$0.41
$0.84
$1.33
$1.71
$2.06
$2.35
$2.62
$2.89
$3.11
$3.35
$3.70
$4.10
$0.53
$1.11
Jul-09
Note: Fiscal YTD Difference (ONLY) in Millions of Dollars
Aug- SepJul-10
10
10
$1,055 $1,071 $1,039
Oct10
$955
Nov10
$811
Dec10
$689
Jan11
$678
Feb11
$646
Mar11
$653
Apr11
$674
May11
$743
Jun11
$863
$507
$470
$413
$394
$390
$371
$408
$421
$437
$467
$516
$520
$469
$531
$485
$398
$296
$288
$275
$245
$253
$306
$396
$440
$539
$458
$317
$1.65
$2.13
$2.53
$2.82
$3.11
$3.39
$3.63
$3.88
$4.19
$4.59
$0.44
$0.98
$1.44
$1.75
Jul-11
FY 2010, 2011, and 2012 Crozet Water Comparison
17
16
15
14
13
12
11
10
9
8
Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10
ACSA Usage
12
Aug09
12
RWSA Flows
14
14
12
12
11
10%
16%
1%
12%
11%
Jul-09
Variance
Sep09
12
11
Nov09
10
Dec09
10
Oct-09
Jan-10 Feb-10 Mar-10 Apr-10
Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11
MayJun-10 Jul-10
10
12
12
16
Aug10
12
Sep10
13
12
Nov10
11
Dec10
11
Oct-10
11
10
9
11
12
12
11
13
12
14
15
16
15
16
13
12
21%
15%
9%
41%
14%
21%
31%
5%
18%
19%
9%
10%
Jul-11 Aug-11 Sep-11 Oct-11
MayJun-11 Jul-11
11
11
13
12
Aug11
14
Sep11
13
Oct-11
11
11
11
11
12
13
11
12
12
13
14
15
15
13
12
11
7%
18%
4%
11%
10%
15%
6%
18%
6%
-3%
6%
Sep10
$90
Oct10
$73
$61
FY 2010, 2011, and 2012 Crozet Water Comparison
$120
$110
$100
$90
$80
$70
$60
$50
$40
$30
$20
$10
ACSA Revenue
$87
Aug08
$81
$119
Aug09
$88
$86
Aug10
$108
RWSA Charges
$52
$52
$52
$52
$52
$52
$52
$52
$52
$52
$52
$52
$51
$51
$51
$51
$51
$51
$51
$51
$51
$51
$51
$51
$61
$61
$61
Difference
$35
$29
$31
$22
$11
$13
$17
$14
$10
$16
$28
$27
$69
$38
$46
$44
$21
$21
$19
$18
$20
$19
$21
$40
$25
$47
$29
$12
$0.03
$0.06
$0.09
$0.12
$0.13
$0.14
$0.16
$0.17
$0.18
$0.20
$0.23
$0.25
$0.07
$0.11
$0.15
$0.20
$0.22
$0.24
$0.26
$0.28
$0.30
$0.32
$0.34
$0.38
$0.02
$0.07
$0.10
$0.11
Jul-08
Fiscal YTD Difference
Sep08
$83
Oct08
$74
Nov08
$63
Dec08
$65
Jan09
$69
Feb09
$67
Mar09
$62
Apr09
$69
May09
$81
Jun09
$79
Jul-09
Sep09
$97
Oct09
$95
Nov09
$72
Dec09
$72
Jan10
$70
Feb10
$68
Mar10
$71
Apr10
$70
May10
$72
Jun10
$91
Jul-10
FY 2010, 2011, and 2012 Scottsville Water Comparison
5.0
4.5
4.0
3.5
3.0
2.5
2.0
1.5
1.0
Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Jul-11 Aug-11 Sep-11 Oct-11
ACSA Usage
1.9
Aug09
2.3
RWSA Flows
2.5
3.1
2.6
2.5
2.2
Variance
31%
33%
31%
41%
72%
Jul-09
Sep09
2.0
1.8
Nov09
1.3
Dec09
1.7
Oct-09
MayJun-10 Jul-10
10
1.0
1.1
1.3
Aug10
1.1
Sep10
1.3
1.1
Nov10
1.1
Dec10
0.9
Oct-10
1.6
1.2
1.2
1.0
2.6
2.8
2.3
2.2
1.7
1.8
1.8
1.8
1.7
1.8
1.7
1.7
56%
71%
84%
79%
66%
76%
55%
41%
57%
35%
57%
52%
MayJun-11 Jul-11
11
1.0
1.3
1.2
Aug11
1.2
Sep11
1.0
Oct-11
0.9
1.0
1.0
0.9
1.8
1.7
1.5
1.6
1.6
1.6
1.7
1.6
1.6
1.6
0.9
1.6
94%
94%
59%
73%
69%
69%
31%
39%
38%
64%
70%
FY 2010, 2011, and 2012 Scottsville Water Comparison
$35
$30
$25
$20
$15
$10
$5
ACSA Revenue
$12
Aug09
$15
$9
Aug10
$8
RWSA Charges
$32
$32
$32
$32
$32
$32
$32
$32
$32
$32
$32
$32
$33
$33
$33
$33
$33
$33
$33
$33
$33
$33
$33
$33
$32
$32
$32
$32
Difference
-$20
-$17
-$19
-$20
-$23
-$21
-$21
-$26
-$24
-$25
-$25
-$24
-$23
-$25
-$23
-$26
-$25
-$26
-$26
-$26
-$26
-$26
-$26
-$24
-$23
-$23
-$25
-$25
Jul-09
Sep09
$13
Oct09
$12
Nov09
$9
Dec09
$11
Jan10
$11
Feb10
$6
Mar10
$8
Apr10
$7
May10
$7
Jun10
$8
Jul-10
Sep10
$10
Oct10
$7
Nov10
$7
Dec10
$7
Jan11
$6
Feb11
$7
Mar11
$7
Apr11
$6
May11
$7
Jun11
$9
Jul-11
$9
Aug11
$8
Sep11
$7
Oct11
$7
Fiscal YTD Difference -$0.02 -$0.04 -$0.06 -$0.08 -$0.10 -$0.12 -$0.14 -$0.17 -$0.19 -$0.22 -$0.24 -$0.26 -$0.02 -$0.05 -$0.07 -$0.10 -$0.12 -$0.15 -$0.18 -$0.20 -$0.23 -$0.25 -$0.28 -$0.30 -$0.02 -$0.05 -$0.07 -$0.10
FY 2010, 2011, and 2012 Urban (including Glenmore) & Crozet Sewer Comparison
ACSA Customer Usage & RWSA Flows
Usage & Flows (in Millions of Gallons)
150
140
130
120
110
100
90
80
ACSA Usage
107
Aug09
110
122
Aug10
119
RWSA Flows
109
109
110
122
170
215
188
171
199
147
129
116
105
111
119
128
124
118
121
119
184
145
165
121
121
123
147
164
Variance
13%
7%
18%
13%
14%
31%
24%
3%
25%
29%
17%
24%
2%
-1%
-2%
12%
66%
110%
87%
75%
106%
43%
15%
5%
-14%
-7%
-1%
11%
Jul-09
Sep09
112
Oct09
108
Nov09
103
Dec09
102
Jan10
100
Feb10
98
Mar10
96
Apr10
103
May10
112
Jun10
111
Jul-10
Sep10
120
Oct10
116
Nov10
111
Dec10
106
Jan11
104
Feb11
100
Mar11
103
Apr11
104
May11
110
Jun11
116
Jul-11
114
Aug11
126
Sep11
119
Oct11
113
Charges & Revenues (in Thousands of Dollars)
FY 2010, 2011, and 2012 Urban (including Glenmore) & Crozet Sewer Comparison
ACSA Billed Sewer Usage & RWSA Billed Sewer Charges
$1,000
$900
$800
$700
$600
$500
$400
$300
$200
$100
$0
ACSA Revenue
Jul09
$744
Aug09
$768
Sep09
$773
Oct09
$749
Nov09
$722
Dec09
$704
Jan10
$688
Feb10
$675
Mar10
$658
Apr10
$699
May10
$774
Jun10
$777
Jul10
$838
Aug10
$834
Sep10
$832
Oct10
$803
Nov10
$765
Dec10
$724
Jan11
$719
Feb11
$684
Mar11
$686
Apr11
$718
May11
$762
Jun11
$794
Jul11
$794
Aug11
$874
Sep11
$822
Oct11
$776
RWSA Charges
$351
$351
$355
$389
$537
$672
$589
$539
$623
$467
$410
$372
$335
$352
$377
$413
$392
$373
$384
$379
$575
$458
$518
$385
$421
$428
$507
$565
Difference
$393
$417
$418
$360
$184
$32
$99
$136
$35
$231
$364
$404
$504
$481
$455
$390
$373
$351
$335
$305
$111
$259
$244
$410
$373
$446
$315
$211
Fiscal YTD Difference $0.39 $0.81 $1.23 $1.59 $1.77 $1.80 $1.90 $2.04 $2.07 $2.31 $2.67 $3.07 $0.50 $0.98 $1.44 $1.83 $2.20 $2.55 $2.89 $3.19 $3.31 $3.57 $3.81 $4.22 $0.37 $0.82 $1.13 $1.34
FY 2010, 2011, and 2012 Scottsville Sewer Comparison
ACSA Customer Usage & RWSA Flows
Usage & Flows (in Millions of Gallons)
5.00
4.50
4.00
3.50
3.00
2.50
2.00
1.50
1.00
0.50
Jul-09
ACSA Usage
1.27
Aug09
1.50
Sep09
1.25
Oct09
1.52
RWSA Flows
2.14
2.14
1.92
1.76
Variance
68%
43%
54%
16%
Nov09
0.98
Dec09
1.68
Jan10
1.52
Feb10
1.33
Mar10
1.34
Apr10
1.03
May10
1.01
JunAugJul-10
10
10
1.53
1.06
0.93
3.05
4.23
3.18
3.32
3.03
2.07
2.05
1.53
1.71
1.54
1.26
1.47
1.79
1.58
1.36
1.36
2.37
1.80
1.86
1.49
1.46
1.50
0%
61%
65%
14%
48%
71%
57%
43%
24%
112%
83%
84%
33%
40%
48%
211% 152% 110% 150% 127% 102% 103%
Sep10
1.11
Oct10
0.99
Nov10
1.04
Dec10
1.01
Jan11
0.95
Feb11
1.10
Mar11
1.12
Apr11
0.98
May11
1.01
JunAugJul-11
11
11
1.12
1.04
1.01
Sep11
0.83
Oct11
0.83
1.79
1.84
117% 122%
Charges & Revenues (in Thousands of Dollars)
FY 2010, 2011, and 2012 Scottsville Sewer Comparison
ACSA Billed Sewer Usage & RWSA Billed Sewer Charges
$35
$30
$25
$20
$15
$10
$5
$0
ACSA Revenue
Jul09
$9
Aug09
$11
Sep09
$6
Oct09
$11
Nov09
$7
Dec09
$12
Jan10
$11
Feb10
$7
Mar10
$10
Apr10
$7
May10
$7
Jun10
$11
Jul10
$8
Aug10
$7
Sep10
$8
Oct10
$7
Nov10
$7
Dec10
$7
Jan11
$7
Feb11
$8
Mar11
$8
Apr11
$7
May11
$7
Jun11
$8
Jul11
$7
Aug11
$7
Sep11
$6
Oct11
$6
RWSA Charges
$25
$25
$25
$25
$25
$25
$25
$25
$25
$25
$25
$25
$26
$26
$26
$26
$26
$26
$26
$26
$26
$26
$26
$26
$27
$27
$27
$27
Difference
-$16
-$14
-$19
-$14
-$18
-$13
-$14
-$18
-$16
-$18
-$18
-$14
-$18
-$19
-$18
-$18
-$18
-$18
-$19
-$18
-$18
-$19
-$18
-$18
-$19
-$19
-$21
-$21
Fiscal YTD Difference -$0.02 -$0.03 -$0.05 -$0.06 -$0.08 -$0.10 -$0.11 -$0.13 -$0.14 -$0.16 -$0.18 -$0.19 -$0.02 -$0.04 -$0.05 -$0.07 -$0.09 -$0.11 -$0.13 -$0.15 -$0.16 -$0.18 -$0.20 -$0.22 -$0.02 -$0.04 -$0.06 -$0.08
Page: 1
Date: 11/11/2011 at 3:30 PM
Complete Check Register
Current File, 10/01/11 to 10/14/11
All Accounts, Sessions 000000 to 003724
Date:
Payment / Vendor
Information
Check
Checking Account:
100-100-020
ACSA / Albemarle County
Service Authorit
28446
Ck Date
Prity Invoice
Session
Reference
10/14/2011
1
003723
ADMIN. FEE
PAYT101311
ACSA Subtotal :
CINCIN / Cincinnati Insurance
Company
28447
10/14/2011
1
PAYT101311
10/14/2011
1
PAYT101311
003723
238.82
238.82
003723
327.32
TREAS4 Subtotal :
VATAXA / Virginia Department
of Taxation
28449
10/14/2011
1
PAYT101311
327.32
003723
1.17
VATAXA Subtotal :
Total For Check Account:
Checking Account:
201-200-084
/ ** ALIGNMENT **
41106
10/14/2011
1.17
100-100-020
S
587.31
ALIGNMENT
ALIGNMENT
Subtotal :
ADVAN1 / Advance Auto Parts 41107
10/14/2011
1
SEPT2011
003724
41108
10/14/2011
1
30885
ON ACCOUNT
41109
10/14/2011
1
003724
11112
145.98
145.98
003724
171.43
ALLAME Subtotal :
Employee
41110
10/14/2011
1
CAFE101011
003724
Subtotal :
732.98
732.98
ADVAN4 Subtotal :
ALLAME / David A. Payne
0.00
0.00
ADVAN1 Subtotal :
ADVAN4 / Advance Safety
Equipment Co.
20.00
20.00
CINCIN Subtotal :
TREAS4 / Treasurer of Virginia 28448
Amount
171.43
CHILD CARE
85.00
85.00
Page: 2
Date: 11/11/2011 at 3:30 PM
Current File, 10/01/11 to 10/14/11
Date:
Payment / Vendor
Information
Check
Ck Date
Prity Invoice
Session
AMERI0 / American Office of
41111
10/14/2011
1
003724
901848-0
Reference
785.21
AMERI0 Subtotal :
ANAMA / Deborah Anama
41112
10/14/2011
1
PAYT100411
003724
785.21
TOILET REB
ANAMA Subtotal :
APPALA / Appalachian Power
41113
10/14/2011
1
MONAC0911
003724
41114
10/14/2011
1
59647
0226837950
41115
10/14/2011
1
003724
79456
250.50
250.50
003724
376.00
BAILEY Subtotal :
BANK / Bank of America
41116
10/14/2011
1
SEPT2011
003724
376.00
CORP. ACCT
BANK Subtotal :
BATTER / Batteries Plus #196
41117
10/14/2011
1
101888-01
41118
10/14/2011
1
003724
CAFE100611
003724
34.99
34.99
CHILD CARE
Subtotal :
Employee
41119
10/14/2011
1
CAFE101211
003724
41120
10/14/2011
1
PAYT100411
003724
CHILD CARE
41121
10/14/2011
1
000471835
003724
1000.00
1000.00
TOILET REB
BENTON Subtotal :
BFI / Allied Waste Services
195.00
195.00
Subtotal :
BENTON / Shirley Benton
5088.09
5088.09
BATTER Subtotal :
Employee
35.56
35.56
ATLANT Subtotal :
BAILEY / Bailey Printing, Inc.
200.00
200.00
APPALA Subtotal :
ATLANT / Atlantic Machinery,
Inc.
Amount
100.00
100.00
A-2010536
142.19
Page: 3
Date: 11/11/2011 at 3:30 PM
Current File, 10/01/11 to 10/14/11
Date:
Payment / Vendor
Information
Check
Ck Date
Prity Invoice
BLUE / Blue Ridge Builders
Supply
41122
10/14/2011
1
Session Reference
BFI Subtotal :
SEPT2011
003724
A-1009-CON
BLUE Subtotal :
BOBS / Bob's Wheel
Alignment, Inc.
BOBS / Bob's Wheel
Alignment, Inc.
41123
10/14/2011
1
52469
003724
386.90
41123
10/14/2011
1
52771
003724
314.59
41124
10/14/2011
1
14864
701.49
003724
81.50
BREWCO Subtotal :
CAPITA / Capital Tristate
41125
41125
41125
10/14/2011
10/14/2011
10/14/2011
1
1
1
S011098976
S011107857
S011152665
81.50
003724
003724
003724
63.74
172.94
75.20
CAPITA Subtotal :
CAROTE / Carotek, Inc.
41126
10/14/2011
1
362612
003724
311.88
PO#8479
CAROTE Subtotal :
CHARL4 / Charlottesville Truck
Repair, Inc
41127
10/14/2011
1
067145
41128
10/14/2011
1
451297
003724
16.00
16.00
003724
25.90
CHARL5 Subtotal :
CHARL9 / Central Virginia
Rental
41129
10/14/2011
1
77073-4
25.90
003724
22.50
CHARL9 Subtotal :
CITY1 / City of Charlottesville
41130
41130
10/14/2011
10/14/2011
1
1
AMB1011
AVON1011
003724
003724
CITY1 Subtotal :
6007.79
6007.79
CHARL4 Subtotal :
CHARL5 / Charlottesville
Sanitary
276.18
276.18
BOBS Subtotal :
BREWCO / Brewco Pipe &
Supply, Inc.
Amount
142.19
22.50
A-1045904
A-1048121
11.29
20.36
31.65
Page: 4
Date: 11/11/2011 at 3:30 PM
Current File, 10/01/11 to 10/14/11
Date:
Payment / Vendor
Information
Check
Ck Date
Prity Invoice
Session
Reference
CROZE1 / Crozet Hardware
Co., Inc.
41131
10/14/2011
1
003724
ON ACCOUNT
SEPT2011
CROZE1 Subtotal :
DATAPR / DataPrint, LLC
41132
10/14/2011
1
34604
41133
10/14/2011
1
003724
PAYT100411
003724
944.12
944.12
TOILET REB
DOLING Subtotal :
DOMIN3 / Dominion Virginia
Power
Power
Power
Power
Power
Power
Power
Power
Power
Power
41134
10/14/2011
1
BLDGSEP11
003724
9995400000
2552.24
41134
10/14/2011
1
LEGONOV11
003724
0893976829
85.51
41134
10/14/2011
1
PETERNOV11
003724
3827498456
175.63
41134
10/14/2011
1
ROLLHSEP11
003724
2624300006
14.37
41134
10/14/2011
1
RT810SEP11
003724
2396032506
39.60
41134
10/14/2011
1
SANDNOV11
003724
9115297500
52.37
41134
10/14/2011
1
SUMMINOV11
003724
4823452430
36.44
41134
10/14/2011
1
TREMSEP11
003724
5925565003
274.70
41134
10/14/2011
1
WHSEOCT11
003724
0005480009
449.14
41134
10/14/2011
1
WOODSEP11
003724
0093014934
96.21
41135
10/14/2011
1
2011080460
003724
3776.21
PO#8527
DRAPER Subtotal :
ELDRID / Barbara Eldridge
41136
10/14/2011
1
PAYT100411
003724
41137
10/14/2011
1
PAYT100411
003724
ELLIO1 Subtotal :
4303.40
4303.40
TOILET REB
ELDRID Subtotal :
ELLIO1 / Bryan Elliott
100.00
100.00
DOMIN3 Subtotal :
DRAPER / Draper Aden
Associates
35.08
35.08
DATAPR Subtotal :
DOLING / Donald Dolinger
Amount
200.00
200.00
TOILET REB
300.00
300.00
Page: 5
Date: 11/11/2011 at 3:30 PM
Date:
Payment / Vendor
Information
FERGUS / Ferguson
Enterprises, Inc.
FERGUS / Ferguson
Enterprises, Inc.
FERGUS / Ferguson
Enterprises, Inc.
FERGUS / Ferguson
Enterprises, Inc.
Current File, 10/01/11 to 10/14/11
Check
Ck Date
Prity Invoice
Session
Reference
41138
10/14/2011
1
1821264
003724
145.00
41138
10/14/2011
1
1823346
003724
30.52
41138
10/14/2011
1
1823414
003724
17.07
41138
10/14/2011
1
1825242
003724
150.17
FERGUS Subtotal :
FIELDE / Fielder's Choice
Enterprises, Inc
41139
10/14/2011
1
MEADOWD#6
342.76
003724
91066.96
FIELDE Subtotal :
FINNAN / Aimee Finnan
41140
10/14/2011
1
PAYT092911
003724
91066.96
TOILET REB
FINNAN Subtotal :
FISHER / Fisher Auto Parts,
Inc.
41141
10/14/2011
1
SEPT2011
003724
41142
10/14/2011
1
CAFE101411
003724
A-10280
41143
10/14/2011
1
PAYT100411
003724
MED. REIMB
41144
10/14/2011
1
PAYT092911
003724
TOILET REB
41145
10/14/2011
1
0711-0911
003724
TOILET REB
41146
10/14/2011
1
3726060
003724
HDSUPP Subtotal :
100.00
100.00
A-29600438
GENUIN Subtotal :
HDSUPP / HD Supply
Waterworks, Ltd.
300.00
300.00
GEARHA Subtotal :
GENUIN / Genuine Parts
Company - Richmond
45.00
45.00
GAYKEM Subtotal :
GEARHA / Stacey & Mark
Gearhart
16.72
16.72
Subtotal :
GAYKEM / Ronald Gaykema
100.00
100.00
FISHER Subtotal :
Employee
Amount
151.52
151.52
PO#8524
17760.00
17760.00
Page: 6
Date: 11/11/2011 at 3:30 PM
Current File, 10/01/11 to 10/14/11
Date:
Payment / Vendor
Information
Check
Ck Date
Prity Invoice
Session
Reference
Employee
Employee
41147
41147
10/14/2011
10/14/2011
1
1
003724
003724
CAFE101011
PHONE EXP
HIGHWA / Highway Motors,
Inc.
41148
10/14/2011
1
CAFE101011
EXPREP1011
101256
41149
10/14/2011
1
11092701
341.60
003724
211.40
211.40
003724
480.00
HUDSON Subtotal :
Employee
41150
10/14/2011
1
CAFE100411
162.00
179.60
Subtotal :
HIGHWA Subtotal :
HUDSON / Hudson Payne
Electronics Corp.
Amount
003724
480.00
CAFE100411
Subtotal :
26.37
26.37
JAMES / James River Solutions 41151
10/14/2011
1
S038075-IN
003724
1339.70
10/14/2011
1
S038076-IN
003724
712.98
10/14/2011
1
S038718-IN
003724
1164.83
10/14/2011
1
S038719-IN
003724
856.60
JAMES Subtotal :
JAMESR / James River
Equipment, Inc. -
41152
10/14/2011
1
1593493
4074.11
003724
75.00
JAMESR Subtotal :
JIFFY2 / Jiffy Lube #3347/29
Lube, Inc.
41153
10/14/2011
1
1718126
003724
JIFFY2 Subtotal :
JONAH / Jonah & Angie Ent,
LLC
41154
10/14/2011
1
4996
003724
JONAH Subtotal :
KEFIRE / K & E Fire Sprinkler,
Inc.
41155
10/14/2011
1
IVC1134
003724
75.00
A-76206
35.08
35.08
153.47
153.47
175.00
Page: 7
Date: 11/11/2011 at 3:30 PM
Current File, 10/01/11 to 10/14/11
Date:
Payment / Vendor
Information
Check
Ck Date
Prity Invoice
Employee
41156
10/14/2011
1
Session Reference
KEFIRE Subtotal :
CAFE101311
003724
MED. REIMB
Subtotal :
LOWES / Lowe's Companies,
Inc.
41157
10/14/2011
1
SEPT2011
003724
9900033064
41158
10/14/2011
1
1109073
003724
299.18
41158
10/14/2011
1
1109074
003724
297.80
41158
10/14/2011
1
1109113
003724
323.20
41159
10/14/2011
1
9772440
920.18
003724
92.13
MARTI3 Subtotal :
MICHAE / Michael Baker, Jr.
Inc.
41160
10/14/2011
1
809650
003724
92.13
PO#8532
MICHAE Subtotal :
MORRIB / Barry Morris
41161
10/14/2011
1
PAYT100411
003724
41162
10/14/2011
1
483
TOILET REB
10/14/2011
1
007
003724
003724
126.00
126.00
SPO#8444
RAGSDA Subtotal :
RHDONN / Dex One
41164
10/14/2011
1
OCT2011
003724
RHDONN Subtotal :
100.00
100.00
PRIOR1 Subtotal :
RAGSDA / Shane T. Ragsdale
DBA/
41163
3027.18
3027.18
MORRIB Subtotal :
PRIOR1 / Priority Elevator
984.65
984.65
MAILIN Subtotal :
MARTI3 / Martin Marietta
Materials
47.00
47.00
LOWES Subtotal :
MAILIN / Mailing Services of
Virginia
Virginia
Virginia
Amount
175.00
2000.00
2000.00
A300118889
52.80
52.80
Page: 8
Date: 11/11/2011 at 3:30 PM
Current File, 10/01/11 to 10/14/11
Date:
Payment / Vendor
Information
Check
RIVAN1 / Rivanna Solid Waste
Authority
41165
Ck Date
Prity Invoice
Session
Reference
10/14/2011
1
003724
ACCT. 70
SEPT2011
RIVAN1 Subtotal :
RIVAN2 / Rivanna Water &
Sewer Authority
41166
10/14/2011
1
08195
41167
10/14/2011
1
003724
36046
1346.75
1346.75
003724
650.00
RONTUR Subtotal :
ROTHST / Harold Rothstein
41168
10/14/2011
1
PAYT100411
003724
650.00
TOILET REB
ROTHST Subtotal :
RUCKER / Ruckersville
Motorsports, Inc.
41169
10/14/2011
1
62048
10/14/2011
1
003724
2833
149.50
149.50
003724
232.95
SAFET1 Subtotal :
SCHNEI / Michael Schneider
41171
10/14/2011
1
PAYT100411
003724
232.95
TOILET REB
SCHNEI Subtotal :
SCHREN / Niklas Schrenck
41172
10/14/2011
1
PAYT100411
003724
41173
10/14/2011
1
PAYT100411
003724
TOILET REB
SPRINT / CenturyLink
41174
41175
41175
10/14/2011
10/14/2011
10/14/2011
1
1
1
29375
CROZET1011
GEORG0911
100.00
100.00
TOILET REB
SINGH Subtotal :
SIS / S.I.S Paint, Inc.
100.00
100.00
SCHREN Subtotal :
SINGH / Jagdev Singh
100.00
100.00
RUCKER Subtotal :
SAFET1 / Safety Consultants of
Virginia, I
41170
350.43
350.43
RIVAN2 Subtotal :
RONTUR / Ron Turley
Associates, Inc.
Amount
200.00
200.00
003724
530.40
SIS Subtotal :
530.40
003724
003724
309582689
309374717
37.22
39.47
Page: 9
Date: 11/11/2011 at 3:30 PM
Date:
Payment / Vendor
Information
Current File, 10/01/11 to 10/14/11
Check
41175
41175
Ck Date
10/14/2011
10/14/2011
Prity Invoice
1
MILLC1011
1
REDH1011
Session
003724
003724
Reference
310360951
309751316
SPRINT Subtotal :
Employee
41176
10/14/2011
1
CAFE100411
003724
169.52
MED. REIMB
Subtotal :
STJOHN / St. John, Bowling,
Lawrence &
41177
10/14/2011
1
11019
003724
41178
10/14/2011
1
1621213-0
PO#8538
10/14/2011
1
003724
500302
003724
31.50
31.50
93089970-1
TIGERF Subtotal :
TRACT1 / Tractor Hill
Equipment, LLC
41180
10/14/2011
1
46469
41181
10/14/2011
1
003724
SEPT201109
003724
62.26
62.26
6035301201
TRACTO Subtotal :
UNIFIR / UniFirst Corporation
41182
41182
41182
10/14/2011
10/14/2011
10/14/2011
1
1
1
2020662335
2020663100
2020663974
20.33
20.33
TRACT1 Subtotal :
TRACTO / Tractor Supply
13530.00
13530.00
SUPPLY Subtotal :
TIGERF / Tiger Fuel Company 41179
7.00
7.00
STJOHN Subtotal :
SUPPLY / The Supply Room
Companies, Inc.
Amount
45.39
47.44
457.39
457.39
003724
003724
003724
114.00
360.38
360.38
UNIFIR Subtotal :
834.76
VAGP1 / Virginia Association of 41183
10/14/2011
1
1147047
003724
9912013
35.00
10/14/2011
1
1147048
003724
9912322
35.00
10/14/2011
1
PAYT100611
003724
KLENDWORTH
35.00
VAGP1 Subtotal :
105.00
Page: 10
Date: 11/11/2011 at 3:30 PM
Date:
Payment / Vendor
Information
VERIZO / Verizon Wireless
Current File, 10/01/11 to 10/14/11
Check
41184
Ck Date
10/14/2011
Prity Invoice
1
6637347788
Session
003724
Reference
622280277
VERIZO Subtotal :
Employee
41185
10/14/2011
1
CAFE100411
003724
1384.36
CHILD CARE
Subtotal :
Employee
41186
10/14/2011
1
CAFE093011
003724
41187
10/14/2011
1
273489
MED. REIMB
003724
38.00
38.00
10/14/2011
1
22-46480-3
003724
SPO#8484
4397.39
10/14/2011
1
7-46480-6
003724
SPO#8508
6672.34
WHITMA Subtotal :
WILLIA / S. L. Williamson
Company, Inc.
Company, Inc.
Company, Inc.
11069.73
41189
10/14/2011
1
00047086
003724
PO#8530
41189
10/14/2011
1
00047111
003724
639.60
41189
10/14/2011
1
00047136
003724
592.15
WILLIA Subtotal :
YU / Ming-Ming Yu
41190
10/14/2011
1
PAYT092911
003724
41191
10/14/2011
1
EXPREP1011
003724
ZIMMER Subtotal :
201-200-084
Check Register Total :
RIVAN2/Rivanna Water &
Sewer Authority
10/11/2011
Bulk Water & Sewer Transfer
Check Register & Wire Total:
1114.10
2345.85
TOILET REB
YU Subtotal :
ZIMMER / Jill A. Zimmerman
150.00
150.00
WAYNEO Subtotal :
WHITMA / Whitman, Requardt
& Associates, L
41188
& Associates, L
41188
35.00
35.00
Subtotal :
WAYNEO / Wayne Oxygen &
Amount
1384.36
100.00
100.00
TRAVEL EXP
419.06
419.06
183,801.35
184,388.66
1,095,347.76
1,279,736.42
Page: 1
Date: 11/11/2011 at 3:36 PM
Current File, 10/15/11 to 10/31/11
Date:
Payment / Vendor
Information
Check
Checking Account:
100-100-018
KLENDW/Barbara Klendworth
41192
Ck Date
Prity Invoice
Session
Reference
10/27/2011
M
003734
OKTOBERFES
EXPREP1011
KLENDW Subtotal :
Checking Account:
100-100-020
ACAC / ACAC Fitness &
Wellness
28450
10/31/2011
187.27
PAYT102611
003732
A-RESP117
ACAC Subtotal :
CINCIN / Cincinnati Insurance
Company
28451
10/31/2011
1
PAYT102611
10/31/2011
1
HPRE102611
003732
003732
238.82
238.82
HEALTH PRE
COUNT1 Subtotal :
HBESKI / Herbert L. Beskin,
Trustee
28453
10/31/2011
1
PAYT102611
28454
10/31/2011
1
LTST1111
003732
003732
1125.00
1125.00
A-739640
THELIN Subtotal :
10/31/2011
1
PAYT102611
28456
10/31/2011
1
PAYT102611
003732
003732
UNITE5 Subtotal :
VATAXA / Virginia Department
of Taxation
28457
10/31/2011
1
PAYT102611
003732
80.16
80.16
327.32
TREAS4 Subtotal :
UNITE5 / United Way Thomas
Jefferson Area
18.76
18.76
HBESKI Subtotal :
THELIN / The Lincoln National
Life Insuran
330.00
330.00
CINCIN Subtotal :
COUNT1 / County of Albemarle 28452
187.27
187.27
100-100-018
1
Amount
327.32
PLEDGES
70.00
70.00
21.17
Page: 2
Date: 11/11/2011 at 3:36 PM
Date:
Payment / Vendor
Information
Current File, 10/15/11 to 10/31/11
Check
Ck Date
Prity Invoice
Session
Reference
VATAXA Subtotal :
Checking Account:
201-200-084
/ ** ALIGNMENT **
41193
10/31/2011
21.17
100-100-020
S
2211.23
ALIGNMENT
ALIGNMENT
Subtotal :
ALLEN2 / Allen Precision
Equipment, Inc.
41194
10/31/2011
1
758549
41195
10/31/2011
1
003733
CAFE102411
003733
60.39
60.39
CHILD CARE
Subtotal :
ATLAN1 / Atlantic Utility
Solutions, Inc.
41196
10/31/2011
1
201442
003733
41197
10/31/2011
1
SEPT2011
003733
PO#8545
41198
10/31/2011
1
CAFE102511
003733
0301258016
41199
10/31/2011
1
00092707
003733
MED. REIMB
41200
10/31/2011
1
52819
ALBO4555
41201
10/31/2011
1
003733
S011162343
251.04
251.04
003733
9.02
CAPITA Subtotal :
CAREY / David & Nancy Carey 41202
10/31/2011
1
PAYT102511
003733
48.42
48.42
BOBS Subtotal :
25.99
25.99
BETTER Subtotal :
BOBS / Bob's Wheel
Alignment, Inc.
412.21
412.21
Subtotal :
BETTER / Better Living, Inc.
22182.50
22182.50
ATT Subtotal :
Employee
380.00
380.00
ATLAN1 Subtotal :
ATT / AT & T
0.00
0.00
ALLEN2 Subtotal :
Employee
Amount
9.02
TOILET REB
200.00
Page: 3
Date: 11/11/2011 at 3:36 PM
Date:
Payment / Vendor
Information
Current File, 10/15/11 to 10/31/11
Check
Repair, Inc
41203
Repair, Inc
41203
Ck Date
Prity Invoice
Session Reference
CAREY Subtotal :
10/31/2011
1
067343
003733
19.61
10/31/2011
1
067347
003733
16.00
CHARL4 Subtotal :
CHARL9 / Central Virginia
Rental
41204
10/31/2011
1
79518-4
35.61
003733
26.46
CHARL9 Subtotal :
CHARLE / Charlottesville
Power Equipment
41205
10/31/2011
1
094048
26.46
003733
6.02
CHARLE Subtotal :
CHARLP / Charlottesville
Press, Inc.
41206
10/31/2011
1
52357
003733
6.02
PO#8517
CHARLP Subtotal :
41207
41207
10/31/2011
10/31/2011
1
1
PETER1011
SHOP1011
003733
003733
41208
10/31/2011
1
CAFE102011
A-1023050
A-1020814
41209
10/31/2011
1
89931
003733
003733
18.40
18.40
PO#8544
CLEARC Subtotal :
COMMO4 / Commonwealth
Excavating, Inc.
41210
10/31/2011
1
SHOPPERS#1
003733
10.00
21.66
31.66
CLARKE Subtotal :
CLEARC / Clear
Communication &
3665.00
3665.00
CITY1 Subtotal :
CLARKE / Clarke & Farmer,
DDS, Ltd.
Amount
200.00
985.55
985.55
SPO#8547
COMMO4 Subtotal :
82590.42
82590.42
10/31/2011
1
103111DPRE
003733
DENTAL PRE
2736.90
10/31/2011
1
103111HPRE
003733
HEALTH PRE
8529.28
10/31/2011
1
HOSP103111
003733
HOSPITALIZ
41309.40
Page: 4
Date: 11/11/2011 at 3:36 PM
Date:
Payment / Vendor
Information
Current File, 10/15/11 to 10/31/11
Check
Ck Date
Prity Invoice
Session
Reference
COUNT1 Subtotal :
Amount
52575.58
10/31/2011
1
FY2012-325
003733
141.10
10/31/2011
1
FY2012-326
003733
30.50
COUNT2 Subtotal :
CURTI1 / Curtis Heating &
Cooling, Inc.
41213
10/31/2011
1
14061
171.60
003733
250.00
CURTI1 Subtotal :
Employee
DEWBER / Dewberry & Davis,
Inc.
41214
41215
10/31/2011
10/31/2011
1
1
CAFE101911
832124
003733
250.00
MED. REIMB
Subtotal :
120.00
003733
315.00
DEWBER Subtotal :
Power
Power
Power
Power
Power
Power
Power
Power
Power
Power
Power
Power
120.00
315.00
41216
10/31/2011
1
AMBOCT11
003733
1450713233
181.79
41216
10/31/2011
1
BARRNOV11
003733
3816467504
2113.29
41216
10/31/2011
1
CSHOPSEP11
003733
4589780156
18.54
41216
10/31/2011
1
FAULCOCT11
003733
9722152502
9.82
41216
10/31/2011
1
GEORGSEP11
003733
9694377509
105.45
41216
10/31/2011
1
HOLIDOCT11
003733
3459448092
11.58
41216
10/31/2011
1
OAKOCT11
003733
3694115001
113.59
41216
10/31/2011
1
OLDFNOV11
003733
9634630009
261.86
41216
10/31/2011
1
ROOKWOCT11
003733
5666293393
7.05
41216
10/31/2011
1
RT250OCT11
003733
0771930005
105.59
41216
10/31/2011
1
RT742NOV11
003733
9534967501
114.99
41216
10/31/2011
1
WINTEOCT11
003733
0945818763
26.92
DOMIN3 Subtotal :
3070.47
Page: 5
Date: 11/11/2011 at 3:36 PM
Date:
Payment / Vendor
Information
Current File, 10/15/11 to 10/31/11
Check
Ck Date
Prity Invoice
Session
Reference
Amount
ENVELO / Envelopes Only, Inc. 41217
10/31/2011
1
0115428
003733
PO#8518
2310.00
10/31/2011
1
0115429
003733
PO#8518
2568.10
10/31/2011
1
0115430
003733
PO#8518
314.64
10/31/2011
1
0115431
003733
PO#8518
478.88
10/31/2011
1
0115432
003733
PO#8518
364.90
ENVELO Subtotal :
FASTEN / Fastenal
41218
10/31/2011
1
VACHA71935
6036.52
003733
120.54
FASTEN Subtotal :
FEDEX / FedEx
41219
10/31/2011
1
7656-70975
003733
120.54
2968-57254
FEDEX Subtotal :
FELGER / T.C. Felger
41220
10/31/2011
1
PAYT102511
003733
25.90
TOILET REB
FELGER Subtotal :
FERRE1 / M. Jamie Ferreira
41221
10/31/2011
1
PAYT102011
003733
41222
10/31/2011
1
INV100711
TOILET REB
41223
10/31/2011
1
003733
CAFE102611
003733
318.00
318.00
MED. REIMB
Subtotal :
GIANTF / Giant Foods, Inc.
41224
10/31/2011
1
PAYT101711
003733
41225
10/31/2011
1
PAYT102011
003733
GIFT CARD
50.00
50.00
TOILET REB
HALLD Subtotal :
HDSUPP / HD Supply
Waterworks, Ltd.
HDSUPP / HD Supply
Waterworks, Ltd.
45.00
45.00
GIANTF Subtotal :
HALLD / David Hall
200.00
200.00
FIRSTM Subtotal :
Employee
100.00
100.00
FERRE1 Subtotal :
FIRSTM / First Med, Inc.
25.90
200.00
200.00
41226
10/31/2011
1
3812719
003733
PO#8524
4440.00
41226
10/31/2011
1
3848714
003733
PO#8541
8317.10
Page: 6
Date: 11/11/2011 at 3:36 PM
Current File, 10/15/11 to 10/31/11
Date:
Payment / Vendor
Information
Check
Ck Date
Prity Invoice
HEWLET / Hewlett-Packard
Company
41227
10/31/2011
1
Session Reference
HDSUPP Subtotal :
50239672
003733
PO#8529
HEWLET Subtotal :
INTRAS / Intrastate Pest
Control Co., Inc.
41228
10/31/2011
1
580157
Amount
12757.10
688.00
688.00
003733
48.00
INTRAS Subtotal :
48.00
10/31/2011
1
S039324-IN
003733
1548.46
10/31/2011
1
S039325-IN
003733
689.45
10/31/2011
1
S039710-IN
003733
1401.43
10/31/2011
1
S039711-IN
003733
689.58
JAMES Subtotal :
LUCKST / Luck Stone
Corporation
LUCKST / Luck Stone
Corporation
4328.92
41230
10/31/2011
1
997671
003733
224.76
41230
10/31/2011
1
997728
003733
29.28
LUCKST Subtotal :
LYNNP / Patricia Lynn
41231
10/31/2011
1
PAYT101711
003733
254.04
RAIN BARRE
LYNNP Subtotal :
Inc.
Inc.
30.00
41232
10/31/2011
1
809623
003733
SPO#8546
6482.70
41232
10/31/2011
1
810678
003733
SPO#8546
25930.80
MICHAE Subtotal :
MINNES / Minnesota Life
Insurance Company
30.00
41233
10/31/2011
1
PAYT102611
003733
MINNES Subtotal :
MOORES / Moore's Electrical &
Mechanical
41234
10/31/2011
1
145286
003733
MOORES Subtotal :
32413.50
LIFE INS.
472.46
472.46
107.00
107.00
Page: 7
Date: 11/11/2011 at 3:36 PM
Current File, 10/15/11 to 10/31/11
Date:
Payment / Vendor
Information
Check
MOTORO / Motorola Solutions,
Inc.
41235
Ck Date
Prity Invoice
Session
Reference
10/31/2011
1
003733
PO#8464
13863480
MOTORO Subtotal :
NUTTER / Eric Nutter
41236
10/31/2011
1
PAYT101311
003733
41237
10/31/2011
1
OCT2011
003733
SHOE REIMB
41238
10/31/2011
1
11419
6011160035
10/31/2011
1
003733
104526/1
347.15
347.15
003733
5.99
PAULET Subtotal :
PIEDM6 / Piedmont VA
Community College
41240
10/31/2011
1
PV282-703
5.99
003733
477.00
PIEDM6 Subtotal :
PITNE4 / Pitney Bowes Global
Financial
41241
10/31/2011
1
OT11
003733
477.00
6710686
PITNE4 Subtotal :
QUEST / Quest Diagnostics
Incorporated
41242
10/31/2011
1
CAFE101711
003733
12.57
12.57
41243
10/31/2011
1
BRIAR0911
003733
7397720000
64.46
41243
10/31/2011
1
NRIVAN0911
003733
6397772000
118.56
RAPPAH Subtotal :
Sewer Authority
Sewer Authority
306.00
306.00
QUEST Subtotal :
RAPPAH / Rappahannock
Electric Cooperative
RAPPAH / Rappahannock
Electric Cooperative
437.85
437.85
OLDMIL Subtotal :
PAULET / W. F. Paulett & Son,
Inc.
41239
140.00
140.00
OFFICE Subtotal :
OLDMIL / Old Mill, Inc.
78880.00
78880.00
NUTTER Subtotal :
OFFICE / Office Depot Credit
Plan
Amount
183.02
41244
10/31/2011
1
HSINV13
003733
48156.12
41244
10/31/2011
1
HSINV14
003733
63421.96
Page: 8
Date: 11/11/2011 at 3:36 PM
Current File, 10/15/11 to 10/31/11
Date:
Payment / Vendor
Information
Check
Ck Date
Prity Invoice
RSC / RSC Equipment Rental
41245
10/31/2011
1
Session Reference
RIVAN2 Subtotal :
49730255-1
003733
21.54
RSC Subtotal :
SCHAFE / Schafer Motor
Company, Inc.
41246
10/31/2011
1
3299
003733
21.54
PO#8535
SCHAFE Subtotal :
SHEFFI / Mike & Cindy
Sheffield
41247
10/31/2011
1
PAYT102011
003733
41248
10/31/2011
1
OCT2011
003733
TOILET REB
41249
10/31/2011
1
163247
A-027170
41250
41250
41250
41250
41250
41250
41250
41250
41250
41250
41250
41250
10/31/2011
10/31/2011
10/31/2011
10/31/2011
10/31/2011
10/31/2011
10/31/2011
10/31/2011
10/31/2011
10/31/2011
10/31/2011
10/31/2011
1
1
1
1
1
1
1
1
1
1
1
1
003733
ASH1111
CHILL1011
DSL1011
EDNAM1011
MAIN1011
MILLCR1111
MOS1111
OLDF1011
PETER1111
REDF1111
SAND1111
WOOD1111
003733
003733
003733
003733
003733
003733
003733
003733
003733
003733
003733
003733
92.52
92.52
310049168
309552912
309584936
309696323
310434122
309803129
309580249
310322470
309402894
309823291
310148395
310408398
SPRINT Subtotal :
Employee
41251
10/31/2011
1
CAFE102711
003733
Subtotal :
SUPERS / Super Shoe Stores,
Inc.
41252
10/31/2011
1
0045832-IN
003733
SUPERS Subtotal :
14.99
14.99
SPECIA Subtotal :
100.00
100.00
SOUTH3 Subtotal :
SPECIA / Specialty Fasteners
of Ch'ville
3763.76
3763.76
SHEFFI Subtotal :
SOUTH3 / Southern States
Amount
111578.08
43.59
78.00
638.91
117.00
701.30
197.16
40.77
46.52
38.95
48.41
38.44
50.80
2039.85
MED. REIMB
14.40
14.40
119.98
119.98
Page: 9
Date: 11/11/2011 at 3:36 PM
Date:
Payment / Vendor
Information
SUPPLY / The Supply Room
Companies, Inc.
Current File, 10/15/11 to 10/31/11
Check
Ck Date
Prity Invoice
Session
41253
10/31/2011
1
003733
1627427-0
Reference
72.41
SUPPLY Subtotal :
THELIN / The Lincoln National
Life Insuran
41254
10/31/2011
1
STLT1111
003733
72.41
A-739640
THELIN Subtotal :
Employee
41255
10/31/2011
1
CAFE101411
003733
10/31/2011
1
159918
003733
MED. REIMB
000003105
10/31/2011
1
LIFE1011
003733
LIFE INS.
10/31/2011
1
RETIRE1011
003733
RETIREMENT
10/31/2011
1
PAYT101411
41259
41259
10/31/2011
10/31/2011
1
1
2020664829
2020665703
003733
10/31/2011
1
288.00
003733
003733
PAYT102111
003733
360.38
445.83
806.21
LAND USE
VATRAN Subtotal :
VAUTIL / Virginia Utility
Protection Servi
41261
10/31/2011
1
09110004
003733
10/31/2011
1
INSTAL1111
003733
VDHWAT Subtotal :
400.00
400.00
A-ACSA26
VAUTIL Subtotal :
VDHWAT / VDH - Waterworks
Technical
41262
32384.64
288.00
UNIFIR Subtotal :
VATRAN / Treasurer of Virginia 41260
721.60
33106.24
TREAS7 Subtotal :
12323.42
12323.42
TREAS3 Subtotal :
253.00
253.00
TREAS1 Subtotal :
TREAS3 / Treasurer of Virginia VRS
41257
TREAS3 / Treasurer of Virginia VRS
41257
626.84
626.84
Subtotal :
Amount
1176.00
1176.00
PO#8460
8818.59
8818.59
Page: 10
Date: 11/11/2011 at 3:36 PM
Current File, 10/15/11 to 10/31/11
Date:
Payment / Vendor
Information
Check
Ck Date
Prity Invoice
Session
Reference
Employee
Employee
41263
41263
10/31/2011
10/31/2011
1
1
003733
003733
CHILD CARE
CHILD CARE
CAFE102011
CAFE102811
Subtotal :
WALLST / The Wall Street
Journal
41264
10/31/2011
1
RENEW11-12
003733
10/31/2011
1
19-46480-1
1028986367
003733
936.00
936.00
41266
10/31/2011
1
00047175
003733
363.35
41266
10/31/2011
1
00047207
003733
195.00
41266
10/31/2011
1
00047237
003733
455.00
WILLIA Subtotal :
ZIMMER / Jill A. Zimmerman
374.40
374.40
WHITMA Subtotal :
Company, Inc.
Company, Inc.
Company, Inc.
35.00
35.00
70.00
WALLST Subtotal :
& Associates, L
41265
Amount
41267
10/31/2011
1
PAYT101211
003733
ZIMMER Subtotal :
201-200-084
Check Register Total :
1013.35
TRAVEL ADV
694.08
694.08
485119.56
487518.06
AGENDA TITLE: FY 2012 Capital
Improvement Program (CIP)
Peter C. Gorham, P.E., Director of
Engineering
CONSENT AGENDA:
ACTION:
■
INFORMATION:
■
ATTACHMENTS: YES
BACKGROUND:
Monthly CIP Memo summarizing changes to the CIP
Schedule, status report on active CIP Projects, list of Active Private Development
Projects and revised CIP Schedule.
DISCUSSION:
-Schedule changes for eight CIP Projects
-Questions about current status of active CIP Projects
BUDGET IMPACT: None.
RECOMMENDATIONS: None.
BOARD ACTION REQUESTED: Approval of the Consent Agenda.
ATTACHMENTS:
-List of CIP schedule changes
-Monthly CIP Report
-List of Active Private Development Projects
-Revised CIP Schedule
060806CIPAgendaSummary111011
Albemarle County Service Authority (ACSA)
CIP Schedule Revisions
November 2011
1. The construction phase of the Facility Improvements-Maintenance Shop/Main
Office Project has been extended to June 2012.
2. The design phase of the ACSA Facility Improvements-Building Renovations
Project has been extended to February 2012 and the construction phase has
been extended to June 2012.
3. The design phase of the Ashcroft Water Improvements Project has been
extended to December 2011.
4. The design phase of the Ashcroft Pump Station #1 Project has been extended to
February 2012.
5. The design phase of the Buckingham Circle Water Main Replacement Project
has been extended to November 2011.
6. The study phase of the Water Tank Inspections Project has been extended to
December 2011.
7. The design phase of the SCADA System Project has been extended to
December 2011.
8. The testing phase of the Large Meter/Random Test Program has been extended
to December 2011.
060806CIPRevisions111011
Capital Improvement Project Report
November 2011
a) Facility Improvements-Maintenance Shop/Main Office (Account Code
302-000): The contractor has begun work at the Maintenance Building.
The ACSA is obtaining quotes for the locksmith work.
The Contractor is finishing up work on the fire alarm pull stations. The
locksmith has completed the hardware changes to the doors.
The work on the fire alarm pull-stations has been completed. The conduit
across the parking lot has been completed for the fire alarm system.
The contractor is running wire between the Main Office and the
Maintenance Shop. ACSA personnel are extending electrical power to the
doors with card readers. The anticipated completion date for the fire and
security system upgrades is September 30, 2010. Cost estimates for
remaining work in the CIP project have been prepared. A Board
authorization is proposed for this project.
Power feeds have been extended to all doors with card readers. The
power connection has been completed between the Maintenance Shop
and the Main Office. The contractor is scheduling the final connection of
power to the warning panels and card readers. A Board authorization was
dropped from last month’s Consent Agenda. Cost estimates for the
remaining work of this project are still being prepared.
The fire alarm system has been placed in service. Access cards are
currently being programmed into the security software. Once the cards
have been programmed, they will be distributed and the security system
will be placed online. Cost estimates have been developed for the
remaining work under this project. A Board authorization is proposed for
this project.
We have opted to use the security access cards as identification cards.
The cards that will accept the ID imprint have been ordered and will be
programmed when they are received. The card printer used to imprint the
ID information on the cards has been ordered and is expected to be
delivered within a couple of weeks.
The security cards have been received and will be programmed to operate
the secure doors. Delivery of the card printer has been delayed, due to an
error of the supplier.
1
We have received the card printer and all photos have been taken for the
ID/security cards. The IT Department is proceeding with programming the
secure access cards and we anticipate distribution of the cards the week
of February 14, 2011.
The security and fire alarm system are operational and all personnel
access ID cards have been distributed. Water conserving fixtures have
been installed in all the bathrooms. Only the waterless urinals remain to
be installed.
ACSA staff is waiting on the close-out documents for the fire/security
system contract.
We have received the closeout documents for the fire/security system
contract and they are under review. All water saving plumbing fixtures
have been installed in the restrooms. Maintenance is preparing a bid
document for the automatic pump fuel measurement system.
ACSA staff has received quotes from the fire/security system contractor
for different options to add an external strobe light. This will assist police
responders in identifying the location of a security breach when they arrive
onsite.
Materials have been ordered for additional work on the security system.
An external visual strobe light will be placed on the Maintenance Building
and a visual warning light will be installed next to the keypad in the
Maintenance Building.
The additional work on the security system has been completed. Requests
for Quotes (RFQ’s) have been developed to send out for prices on
painting, fueling station improvements and the electronic gate. ACSA staff
is also exploring the installation of an oil/water separator to protect storm
water runoff from the fuel station area.
10/12/11: We received two responses on the RFQ for painting and one
response on the RFQ for the electronic gate. These are under review by
the Finance Department. An RFQ for the refueling station improvements
is on hold pending a determination of the design needs for compliance
with our EMS Program. We anticipate using one of our term contract
consultants for the design of the fueling station improvements, depending
upon environmental requirements.
11/9/11: The winning quote for repainting our buildings was awarded
the contract and the work is approximately 90% complete.
Maintenance staff is meeting with the sole responder on the
2
electronic gate RFQ to review all the requirements for completing the
work.
b) Key West Water Main Replacement (Account Code 309-000): The
parts have been obtained for inserting the valves. Test holes are
scheduled to begin the week of October 11, 2010. Once test holes are
completed, notification of work letters will be delivered to our customers.
Four new valves have been installed in the Key West Subdivision that will
aid in isolating smaller areas of the neighborhood in the event of a main
break. This completes the work scheduled for this fiscal year.
A Scope of Services for the design of the replacement water system has
been provided to our term contract consultant to prepare a proposal for
consideration.
Our term contract consultant has provided us with a design proposal for
this project. A Board authorization is proposed for this project.
A kick-off meeting was held with our consultant on July 27, 2011 to
discuss various aspects of the water main design. Letters have been sent
to our customers to inform them that surveying crews will be in the area
beginning the week of August 22, 2011. The ACSA Maintenance
Department is verifying the condition of some existing water service
laterals that have no record of being upgraded during the previous CIP
project.
Surveying is underway in the subdivision. ACSA staff performed a fire
flow test in the subdivision to provide our consultant with data to aid in the
design of the replacement water mains.
10/12/11: ACSA staff attended the Key West Annual Meeting on October
9, 2011 to give the residents of the subdivision an overview of the
upcoming water main replacement project and answer any questions. We
anticipate the initial surveying work will be complete by the end of
October.
11/9/11:
The initial surveying in the neighborhood has been
completed and the data is under review by our consultant. A
tentative route is being selected for the interconnection with Dunlora
so that the surveying can begin on that portion of the design project.
Additional fire flow tests have been conducted to help analyze the
fire flow available to insure that fire protection requirements are met
within the design of the water main replacement.
3
c) Shoppers World Water Main Relocation (Account Code 310-000): A
kick-off meeting was held on February 22, 2011. ACSA’s Maintenance
Department has completed a test dig of the existing water main behind the
shopping center. The field survey is scheduled for the week of March 14,
2011.
The field surveying has been completed. The consultant is working on the
50% design documents.
Comments on the 50% design documents have been returned to the
consultant. A conference call was conducted with Federal Realty
(shopping center property owner) and ACSA. There are plans for the
Whole Foods Store to be vacant from July 1 st through November 15th this
year, allowing space for construction to proceed during business hours. A
Board authorization is proposed for this project.
consultant.
Our consultant has prepared a proposal for Bid and
Construction Phase Services. A Board authorization is proposed for this
project.
The 100% design documents have been approved and the project is
ready to bid. The initial proposed bid date has been pushed back,
pending receipt of the executed easement from the property owner.
We have obtained the easement from the owner of the shopping center
and the project was advertised for bids on August 7, 2011. Bids will be
opened at 2:00 pm on August 26, 2011. This project will be discussed as
an Agenda item.
A total of eight bids were received on August 26, 2011 and
Commonwealth Excavating, Inc. (CEI) was the apparent low bidder. Our
consultant recommended award of the contract to CEI and a Notice of
Award along with the Standard Form of Agreement have been sent to CEI
for execution. They are in the process of preparing the bonds and
certificate of insurance for our review. A Board authorization is proposed
for this project.
10/12/11: The new water main has been installed, tested and placed in
service. The water main under the building was abandoned on October
12, 2011 and filled will flowable grout. Minor work remains to be
completed to improve an existing hydrant and finish punch list items.
11/9/11: All minor work and punch list items have been completed
and ACSA staff is awaiting project close-out documents. A revised
plat has been provided to our attorney to prepare a revised deed of
4
easement for the relocation of a meter upgrade to the former Whole
Foods space.
d) St. George Avenue/Buck Road Water Main Replacement (Account
Code 311-000): A kick-off meeting is scheduled for February 11, 2010.
The kick-off meeting was held and ACSA staff increased the scope of the
design to eliminate additional transite water mains and complete the loop
of new 8-inch diameter water mains between Crozet Avenue and Buck
Road. We also eliminated a 2-inch diameter main on St. George Road. A
A letter of agreement for the additional scope of design work was sent to
the consultant. Field surveying is underway.
A pre-alignment meeting was held with our consultant to review the
completed surveying and street layout on June 4, 2010.
An alignment meeting was held with our consultant on June 30, 2010 to
discuss design issues.
The 50% design documents have been received and they are under
review.
consultant. A public meeting is scheduled for September 30, 2010 at 7:00
p.m. in the Crozet Elementary School cafeteria.
A public meeting was held on September 30, 2010 and one member of the
public attended. We anticipate receipt of the 90% design documents by
October 15, 2010.
The 90% design documents have been received and are currently under
review. The consultant is identifying the number of plats required, due to
the mix of different rights-of-way along the road. When the number of
plats has been verified, we will ask for Board authorization to appropriate
the funds for the additional design work of preparing the easement plats.
Geotechnical investigations are being conducted along the route of the
proposed water main. We anticipate receiving the geotechnical report
around mid-January 2011.
consultant.
5
consultant. The consultant is working on a final count for the number of
easements required.
We anticipate bringing an authorization for
easement plat preparation to the Board at the March meeting.
A Scope of Services has been prepared and sent to our consultant for
easement acquisition services. The consultant is exploring ways to
combine easements to reduce the number of plats to be prepared.
The consultant has consolidated the required 73 easements to be shown
on 20 easement plat sheets to reduce the cost of plat preparation. We
have received the 100% design documents and they are under review.
The surveyor has begun preparing easement plats. We anticipate
bringing an authorization for easement preparation and easement
acquisition services to the Board at the June meeting.
Our consultant has submitted a proposal for easement acquisition
services for this project and provided us with the number of easements to
be prepared. A Board authorization is proposed for this project.
Twelve plats have been created and revised, two of which have been
forwarded to Mr. Jim Bowling’s office for deed preparation. These first two
plats represent nine deeds of easement.
All plats have been completed and have been forwarded to Mr. Jim
Bowling’s office for deed preparation. Seventy-one deeds will be required
for this project. As deeds are prepared they will be forwarded to the
consultant for easement acquisition.
Eight completed deeds of easement have been forwarded to our
consultant for easement acquisition.
10/12/11: All deeds have been drafted and some are under review before
being forwarded to our consultant for easement acquisition. Letters of
compensation for easements will be sent to all property owners
simultaneously when all deeds have been approved.
11/9/11: All deeds have been provided to the consultant to begin the
easement acquisition work.
e) Ashcroft Water Improvements (Account Code 312-000): The kick-off
meeting will be held on January 13, 2010.
The consultant has made arrangements for a temporary water tank to
allow the draining of the upper Ashcroft Storage Tank for inspection.
6
The repair of the damaged tank panel will be coordinated with the draining
of the tank for inspection.
The tentative schedule for the tank inspection and the repair of the
damaged tank panel has been set for the week of April 5, 2010.
In coordination with the tank inspection and repair of the damaged tank
panel, a physical mixing system will also be installed in the tank. The
design criteria for the mixing system is currently being developed. The
schedule for draining the tank has been pushed back to allow time for the
design and manufacture of the mixing system. A pre-application meeting
was held with the County to determine site plan requirements for the new
10,000 gallon replacement tank.
We anticipate receipt of the 50% design documents the week of May 10,
2010. Our consultant is studying the necessary upgrades to the Ashcroft
Pump Station #1 to incorporate this design into the project.
The 50% design documents were received and reviewed. Comments
were returned to the consultant. A proposal is being developed by the
consultant to address the additional design scope warranted by the severe
termite damage to the Ashcroft Pump Station #1.
Test digs were completed in the vicinity of the existing Ashcroft Pump
Station #1 to locate the inlet and discharge mains. Due to severe termite
damage at Ashcroft Pump Station #1, the consultant has been directed to
design a replacement pump station. A meeting with RWSA personnel is
being scheduled to review the location of the new pump station on the
Pantops Tank site.
RWSA staff has agreed to allow ACSA to construct a new Ashcroft Pump
Station #1 adjacent to the existing station (to be demolished) on their
Pantops Tank site. Survey letters have been sent to customers to begin
verifying which homes have pressure reducing valves (PRVs) to ensure
homes in the areas where pressure will increase are protected.
The tank mixing system design is complete. Approximately 50% of the
property owners responded to our survey concerning PRV’s on their
private water service lines. Field work will be conducted to verify the
existence of PRV’s in the targeted area.
Shop drawings for the mixing system are being finalized for submission
and approval. Field survey of individual properties has begun to establish
existence of household PRV’s.
7
Shop drawings for the tank mixing system have been received, reviewed
and comments returned to the consultant for revision. We anticipate
bringing a proposal for the additional design work required for the
replacement of Ashcroft Pump Station #1 to the Board at their December
meeting.
The manufacturer of the tank mixing system is working on finalizing the
shop drawing. ACSA staff will meet with our consultant to discuss the
scope and additional design proposal cost for the new Ashcroft Pump
Station #1.
The shop drawings for the mixing system have been completed and
approved. ACSA staff is working with our consultant to set a production
schedule and delivery date for the mixing system to coincide with the tank
inspection in early spring. The consultant is preparing a revised design
proposal for the new Ashcroft Pump Station for the February Board
meeting.
Due to the need to completely replace the Ashcroft Pump Station #1, it will
again be established as a separate project from the Ashcroft Water
Improvements. A meeting has been scheduled with our consultant for
February 11, 2011 to discuss finalizing the design documents and move
the Ashcroft Water Improvements Project to the bidding phase. The tank
mixing system has begun production with a tentative delivery date during
the week of April 11, 2011.
The components of the tank mixing system have been received. Our
consultant is working to finalize the plans for replacement of the horizontal
storage tank and upgrades to the PRV assemblies.
The Ashcroft Upper Tank is currently off-line and has been inspected by
our consultant. Mid-Atlantic Construction will be replacing the damaged
tank panel and making any needed spot repairs the week of April 11,
2011. They will also be installing the tank mixing system during this time
period. ACSA staff anticipates putting the tank back in service on April 22,
2011, after disinfection and bacteriological testing is completed.
We have received the draft report of the Ashcroft Upper Tank inspection
and it is under review. Mid-Atlantic has replaced the damaged tank panel
and made spot repairs throughout the inside of the tank. A mixing system
was installed in the tank while it was out of service.
A public meeting will be scheduled near the end of July 2011. We
anticipate receiving the 90% design documents in early to mid-August.
8
The 90% design documents have been received from our consultant and
are currently under review. A public meeting with the neighborhood has
been scheduled for July 27, 2011 at 7:00 p.m. in the subdivision’s
clubhouse.
A public meeting was held with members of the neighborhood on July 27,
2011, which was well attended and well received. A Fact Sheet is being
prepared for mailing to the whole subdivision to provide information about
the project for those customers who were unable to attend the meeting.
A Fact Sheet describing the project, including a list of answers provided to
questions at the public meeting were mailed to all our customers in
Ashcroft. Graphic displays handed out at the public meeting have been
posted on the ACSA website. ACSA review of the 90% design documents
is nearly complete.
10/12/11: Comments on the 90% design documents have been returned
to the consultant and they are currently working on the revisions.
f) Ashcroft Pump Station #1 (Account Code 312-000): The 50% design
documents have been received from our consultant and are under review.
A standby generator has been added to the scope of the design for the
replacement pump station. ACSA review of the 50% design documents is
nearly complete.
11/9/11: Comments on the 50% design documents have been
returned to the consultant.
g) West Leigh Water Replacement Phase 2 (Williston & Emerson Drives)
(Account Code 315-000): The mussel survey report has been received
and no Spiny Mussels were found below the dam. The design will
proceed with a stream crossing below the dam.
consultant. We anticipate delivery of the 90% design documents in April.
The 90% design documents are expected to be submitted by April 24,
2009.
The 90% design documents have been received and are under review.
consultant.
9
ACSA staff met with the property owner below the dam to review the
alignment of the water main across his property. The proposed alignment
will be staked out for him. The consultant is working on the 100% design
documents.
The property owner below the dam is reviewing the revised alignment
through his property. The consultant will provide us with the number of
plats required for this project.
Additional topographic survey is required to accommodate the requested
alignment change by the property owner below the dam.
Comments have been returned to the consultant on the 100% design
documents. Two easement plats will be required for this project. A Board
Our consultant is working on completing the design revisions below the
dam.
The draft easement plats have been received and are under review.
ACSA staff will meet with the two property owners below the dam to show
them the final alignment.
Our consultant is working on final revisions to the plats and water main
design below the dam. The joint permit has been sent to VMRC and they
have relayed it to the U.S. Army Corps of Engineers (USACE).
We were unable to relocate the stream, and after conferring with the
property owners below the dam it was decided additional fortification of
the stream bank to combat erosion was necessary. Our consultant is
working on the final design below the dam and revising the easement
plats.
We anticipate receiving the 100% design documents by the end of
December 2010.
Delivery of the 100% design documents is anticipated before the end of
January. The VMRC has issued the joint permit for the work below the
dam. It will have to be modified to account for additional design of stream
bank protection. The consultant is preparing a proposal for the additional
design work and permit modification.
The consultant has submitted a proposal for the additional design work
below the dam and the modification of the VMRC permit. A Board
10
The modified Nationwide Permit has been submitted to the VMRC. The
deeds of easement for the two properties, requiring easements, have
been received and ACSA will be making offers to the property owners
soon. A Board authorization is proposed for this project.
ACSA staff is in the process of acquiring the necessary easements for
constructing the project. The E&S Control Plan is currently under review
by the County. The modification of the Nationwide Permit has been
approved.
The revised E&S Control Plan has been submitted to the County.
Negotiations for obtaining the two easements necessary for the work are
on-going.
The E&S Control Plan has been approved by the County. A final offer has
been made for one of the two easements needed for construction. A final
offer for the second easement will be made soon. This project will be
discussed as an Agenda item.
ACSA staff has made final offers to the two property owners where
easements are required and one of the easements has been obtained.
All easements have been acquired. A bid schedule will be developed in
the future in coordination with the other CIP projects proposed for FY
2012.
10/12/11: The project will be advertised for bids on October 23, 2011 with
a pre-bid meeting scheduled for November 2, 2011. Bids will be opened
on November 16, 2011. A scope was provided to our consultant for Bid
and Construction Phase Services and we have received their proposal for
these services. A Board authorization is proposed for this project.
11/9/11: The bid opening date has been shifted to November 17,
2011 to avoid a conflict with two bid openings being held by VDOT
and to allow our consultant time to complete all addenda to the
Contract Documents.
h) Berwick Road Water Main Replacement (Account Code 320-000): A
proposal for the design has been received from our consultant and
reviewed. A Board authorization request is proposed for this project.
The design kick-off meeting was held with our consultant on July 22, 2009.
Field surveying is currently underway.
11
ACSA staff and our consultant met with the U.Va. Foundation and Boar’s
Head Inn personnel on September 8, 2009 to discuss the water main
alignment and potential construction schedule.
ACSA Maintenance is working on test pits to determine location, size and
material of existing mains at the connection point. Comments on the 50%
design documents have been returned to our consultant. The UVA
Foundation was given a complimentary copy of the 50% design plan for
their review and comment.
Test pits have been completed and the information has been provided to
our consultant. The 50% design plan was reviewed in person with the
UVA Foundation personnel. The consultant is working on the 90% design
documents.
ACSA is soliciting prices for hand auguring to complete geotechnical
investigations with quotes due on December 15, 2009. The 90% design
documents have been received and are under review.
Gooch Engineering will complete the geotechnical investigations as soon
as U.Va. Foundation grants their consent. Comments on the 90% design
documents have been returned to the consultant.
The geotechnical investigation has been completed. An alignment shift
was made at the request of the U.Va. Foundation (UVAF) and we are
awaiting confirmation of the design change, prior to preparing the plat.
The consultant is working on the 100% design documents.
The geotechnical report was received from Gooch Engineering and it has
been forwarded to our consultant.
ACSA staff is working with the UVAF and Boar’s Head Inn to finalize the
design for work around the entrance to the Inn.
The alignment in the vicinity of the Boar’s Head Inn has been approved by
UVAF and Boar’s Head Inn management. The consultant is working on
the plat and will complete the 100% design documents.
The 100% design documents have been received and reviewed.
Comments have been returned to the consultant. A Board authorization
request is proposed for this project.
The consultant is working on the 100% design document revisions and the
final plat revisions.
12
The 100% design documents along with deeds of easement have been
delivered to the UVAF for final approval.
ACSA staff has sent a follow-up letter to the UVAF requesting a response
to our request for easements with a deadline of January 28, 2011.
We have acquired the necessary easements for construction of the
project. This project will be constructed in FY 2012.
A scope was provided to our consultant for Bid and Construction Phase
Services and we have received their proposal for these services. A Board
The project was advertised for bids on August 28, 2011. A pre-bid
meeting is scheduled for September 14, 2011 and bids will be opened on
October 6, 2011.
10/12/11: A total of nine bids were received on October 6, 2011 and
Linco, Inc. was the apparent low bidder. A Board authorization is
proposed for this project.
11/9/11:
A preconstruction conference is scheduled with the
Contractor, the UVA Foundation and Boar’s Head Inn for November
17, 2011. Construction is scheduled to begin on January 3, 2012.
i) Glenmore Tank Study (Account Code 324-000): The kick-off meeting
was held on October 28, 2009. ACSA provided GIS information to the
consultant and identified their points of contact with Albemarle County and
RWSA.
The consultant is setting up the hydraulic model and the ACSA has
provided fire flow test data. The design criteria for the tank siting
evaluation have been reviewed by staff and comments have been
returned to the consultant.
The consultant has identified some preliminary sites for the water storage
tank.
We anticipate receiving the draft tank study the week of February 15,
2010.
The draft study has been received and reviewed. Comments on the draft
study have been returned to our consultant.
The final draft report has been received and is currently under review.
13
Comments have been returned to the consultant on the final report so that
it can be completed.
The final tank report is complete. This project will be discussed as an
Agenda item.
The questions about funding of the tank through either previous or existing
proffers, and/or a special rate district are being investigated.
The ACSA staff has developed a recommendation concerning the cost of
designing and constructing the new tank. This project will be discussed as
an Agenda item.
ACSA staff will be meeting during the week of December 13, 2010 to
discuss the next steps for land acquisition and public outreach.
ACSA staff will be meeting with the East Rivanna Volunteer Fire Company
Board in the near future to discuss purchasing a portion of their parcel to
use as a tank site. ACSA staff has had preliminary discussions with
County staff to determine their requirements for the project. Our
consultant has been given a scope of services covering activities related
to public outreach in order to prepare an estimate.
A meeting was held on January 18, 2011 with the East Rivanna Volunteer
Fire Company (ERVFC) Board to discuss the project. The Board
members seemed very receptive to the proposal, but several members
seemed hesitant to sell any land. Our attorney has reviewed the deed for
the property and confirmed the County of Albemarle would need to
execute any land transaction in addition to the ERVFC. The proposal for
public outreach services has been received from our consultant and it is
currently under review.
A pre-application meeting is being scheduled with County staff to review
the requirements for the proposed tank design. Mr. O’Connell met with
members of the Village of Rivanna Advisory Council on April 11, 2011 to
discuss the proposed tank project in general. ACSA staff is reviewing the
takeaways from that meeting in planning the future public meeting
approach.
A pre-application meeting was held on May 9, 2011 with County staff to
identify the issues related to using the ERVFC site and the steps required
to initiate the site development process.
The tank project will require a site plan amendment and the County must
complete a review of the proposed project to determine if it is in
compliance with the Comprehensive Plan. The Glenmore Tank Siting
14
Study Final Report will need to be amended, due to an increase in the
number of lots in the development area. Another meeting is being
scheduled with the ERVFC to try and reach an agreement on purchasing
property or obtaining an easement for the proposed tank.
The amendment of the Glenmore Tank Siting Study Final Report has been
completed. The volume of the proposed tank was increased slightly.
Another meeting has been scheduled with the ERVFC on August 9, 2011
at 7:30 p.m. to try and reach an agreement on purchasing property or a
permanent easement for the proposed tank.
ACSA staff met with the ERVFC Board to discuss constructing a tank in
the eastern corner of their property. Their Board was provided with a
conceptual layout for a ground storage tank with a pump station showing
the amount of land required, either for purchase of a portion of their lot or
obtaining a permanent easement. Estimates were provided for both
means of land acquisition, including the easements required for the water
mains. The ERVFC Board stated a willingness to move forward for the
benefit to the community and will begin talking to the County to bring them
into the process. ACSA staff will obtain an appraisal of both land
acquisition options to provide a framework for further negotiation.
A full title report has been completed on the ERVFC property. Existing
easements associated with the property were identified in the title report
and ACSA staff is evaluating what impact, if any, they could have on using
the property for a tank. ACSA staff has obtained prices for two appraisal
options of the property.
A meeting has been scheduled with a
representative of Glenmore Associates on September 8, 2011 to discuss
access and water easements to reach the property.
10/12/11: The appraisal of the ERVFC property is currently underway and
we anticipate it will be completed at the end of October. The consultant is
working to have photos and renderings created of the proposed tank once
the leaves have fallen. We anticipate public meetings will be held after the
first of the year.
11/9/11: Copies of the appraisal report have been provided to the
County and the ERVFC for their review. Letters have been sent to
specific property owners asking permission to enter their property in
order to photograph the tank site from different perspectives to
create a digital photo rendering of the proposed tank. The photos
are tentatively scheduled for early December.
j) Hardware Street Water Extension and Scottsville Phase 2 Sewer
(Account Code 326-000): A kick-off meeting is scheduled at the site for
15
September 14, 2009. The ACSA will discuss the addition of the Scottsville
Phase 2 Sewer Project to the design scope.
The field surveying is nearing completion. We anticipate receiving the
50% design documents the week of October 12, 2009. We have received
a design proposal cost estimate for the inclusion of Scottsville Phase 2
Sewer Project in this project. A Board authorization is proposed for this
project.
The surveying for the sewer portion of the project has been completed.
We anticipate receiving the 50% design documents by the end of
November 2009.
The consultant has submitted a revised schedule based upon the addition
of the Scottsville Sewer Phase 2 design and it is under review.
We anticipate receiving the 50% design documents the week of February
1, 2010.
Notices about the increase in connection fees were sent to potential water
customers along Hardware Street with commitment letters included. The
50% design documents have been received and are under review.
consultant.
A public meeting has been scheduled for May 27, 2010 at 7:00 p.m. at the
Victory Hall in Scottsville to present the project to the affected property
owners. The consultant is working on the 90% design documents.
A public meeting was held on May 27, 2010 and one member of the public
attended. The 90% design documents have been received and are under
review. The consultant has determined the number of easement plats
required. A Board authorization is proposed for this project.
consultant. The consultant is working on the easement plats.
ACSA staff and the consultant met with VDOT on site to finalize the
alignment relative to the roadside ditch. A better location for the pressure
reducing vault has been identified.
Geotechnical investigations are underway along the route of the proposed
water main. Five easement plats have been submitted for our review.
The consultant is working on the 100% design documents.
We anticipate receipt of the 100% design documents by October 22, 2010.
16
We have received the 100% design documents and they are currently
under review.
We anticipate receipt of the geotechnical report during the week of
December 13, 2010. Six more easement plats have been submitted for
our review for a total of 11 out of 14 plats required.
Comments on the 100% design documents have been returned to our
consultant. All plats have been received with the final three under review
before being forwarded to Mr. Bowling for deed preparation. A Board
authorization request is proposed for this project.
All plats have been submitted to Mr. Bowling’s office for deed preparation.
Deeds of easement and plats have been sent to the property owners,
affected by the water main portion of the project, to begin the easement
acquisition process.
Our consultant has submitted a proposal for
additional design services and plat preparation. A Board authorization is
One deed of easement for the sewer portion of this project remains to be
reviewed and distributed to the property owner. We have obtained one of
the thirteen required easements for the project. This project will be
We have obtained 3 of 15 required easements for the project. ACSA staff
is making direct calls to property owners to push the easement acquisition
process forward. Final revisions are being made to the 100% design
documents.
We have obtained 6 of 15 required easements for the project. A Scope for
Bid and Construction Phase Services has been provided to our consultant
to prepare a proposal for our review. We have received approval for the
E&S Control Plan and our consultant is preparing the VDOT Permit.
We have obtained 7 of 15 required easements for the project. We have
received a proposal from our consultant for Bid and Construction Phase
Services. A Board authorization is proposed for this project.
We have obtained 10 of the 15 required easements for the project. ACSA
staff has been in contact with all but one of the property owners from
whom easements are required.
We have obtained 11 of the 15 required easements for the project.
Negotiations continue with two property owners that control 3 of the
remaining 4 easements.
17
10/12/11: The two remaining property owners have concerns about
potential damage to their wells during construction of the water main.
ACSA staff is working out appropriate testing of the existing wells before
and after construction as part of our offer in negotiating for acquiring the
easements.
11/9/11: Certified letters with our final offers have been mailed to the
owners of the two properties where we still need easements. The
deadline for a response has been set for November 18, 2011. The
VDOT permit has been submitted.
k) Buckingham Circle Water Main Replacement (Account Code 330000): The kickoff meeting for the design phase was held on October 6,
2009.
The wetland areas have been flagged and field surveying is underway.
ACSA has provided GIS data to the consultant to aid in the design.
The wetland delineation has been completed. We anticipate the field
surveying to be completed the week of December 14, 2009.
The field surveying is complete and a meeting has been scheduled for
January 15, 2010 to review the preliminary alignments for the proposed
water and sewer mains.
ACSA staff met with the consultant to review preliminary alignments for
both the water and sewer mains. Test holes will be necessary to verify
locations and depths of utilities in some areas of the project. A Board
The test hole work has begun. We anticipate receipt of the 50% design
documents by early April 2010.
The 50% design documents have been received and they are under
review.
A public meeting has been scheduled for May 26, 2010 at 7:00 p.m. at the
Trinity Presbyterian Church to present the project to the residents of
Buckingham Circle.
A public meeting was held on May 26, 2010 and 18 property owners
attended. A Fact Sheet is being prepared to send out to the residents of
the subdivision. The consultant is working on the 90% design documents.
The ACSA is obtaining estimates for geotechnical borings at the support
locations for the aerial stream crossing.
18
A Fact Sheet and commitment letters have been sent to the residents of
the subdivision. Estimates have been received for the geotechnical
borings at the proposed stream crossing.
The geotechnical investigation at the stream crossing has been completed
by CTI Consultants, Inc. We anticipate receiving the report within about a
week.
We have received the 90% design documents and they are under review.
We have received only 5 of 48 commitment letters for the sewer portion of
the project. We will update the Board at the November meeting with the
final commitment count.
ACSA staff has met with the consultant to review a design change in the
sewer portion of the project. We anticipate returning comments on the
90% design documents to the consultant during the week of November
15, 2010. We have received 7 of 48 commitment letters for the sewer
portion of the project.
Comments on the 90% design documents for the water portion of the
project have been returned to the consultant. We have received 8 of 48
commitment letters for the sewer portion of the project. A Board
authorization request is proposed for this project. This project will be
The consultant has begun work on modifying the Contract Documents for
bidding just the water main replacement portion of the project. Work has
begun on the easement plat that is required to replace the water main
between Bellair Subdivision and Buckingham Circle. The consultant will
continue work on completing the sewer system design.
The 100% design documents for both the water and sewer projects have
been received and are under review. The plats required to proceed with
the water main replacement project have been sent to Mr. Bowling’s office
for deed preparation. Our consultant has submitted a proposal for
additional design services and plat preparation. A Board authorization is
consultant. Our consultant is preparing the application for the VSMP for
submission to DCR. We have obtained one of the two easements
required for construction. A Board authorization is proposed for this
project.
The E&S Control Plan has been submitted to the County for review and
approval. The Joint Permit Application has been submitted to the VMRC
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for review and approval. Final revisions to the 100% design documents
are underway, based upon concerns from RWSA staff about their raw
water main running through the subdivision.
consultant. RWSA and VDOT have approved the shift in the proposed
water main location to protect the RWSA raw water main. Comments
have been received from the County on the E&S Control Pan. Both
easements required for construction have been obtained.
The revised 100% design documents have been received and are
currently under review. Once they are approved, we will complete the
permitting process to open the way to bid the project.
consultant. The consultant is working on the final revisions and will begin
preparing the various permits for submission to regulatory agencies.
The 100% design documents have been approved and have been sent to
VDOT, the County and RWSA. We have received the Nationwide 12
permit for the project. The consultant is preparing the permit applications
for VDOT, DCR and the County.
10/12/11: Final revisions to the E & S Control Plan will be submitted to the
County before November 1, 2011. The permit application to VDOT will be
submitted shortly and VDOT will withhold issuing their permit until the
project is scheduled for bidding. A permit will not be required from DCR
since the project has become just a water main replacement.
11/9/11: The final E&S Control Plan has been submitted to the
County for approval. ACSA staff is waiting for VDOT to provide the
amount of the permit fee so we can get the permit submitted for their
approval. The RWSA has approved the 100% design documents
related to the work near their raw water main.
l) Brookway Drive Aerial Sewer Crossing Replacement (Account Code
340-000): A kick-off meeting with our consultant was held on September
28, 2010. We anticipate receipt of the preliminary design documents by
November 1, 2010.
The preliminary structural design and general layout has been completed.
A meeting will be scheduled with the consultant within the next two weeks
to discuss the general concept. The consultant is preparing a draft permit
application for the stream crossing.
20
A meeting was held with our consultant on November 18, 2010 to review
some of the design concepts. We anticipate receipt of the design plans,
specifications and permit applications during the week of December 13,
2010.
The 90% design documents were received, reviewed and comments have
been returned to our consultant.
The 100% design documents will be submitted when our consultant has
addressed comments from RWSA staff. Our consultant has prepared a
proposal for Bid and Construction Phase Services for this project. A
The 100% design documents have been submitted and are currently
under review by RWSA and ACSA staff. This project will go before the
VMRC on March 22, 2011.
We have received approval from VMRC. The project is scheduled to be
advertised for bids on April 24, 2011. A pre-bid meeting is scheduled for
May 11, 2011 and bids will be opened on May 26, 2011.
Two bids were received on May 26, 2011 and Linco, Inc. was the apparent
low bidder. A Board authorization is proposed for this project.
A preconstruction conference with Linco, Inc. has been scheduled for July
18, 2011.
The Notice to Proceed has been set for August 15, 2011.
Mobilization has been scheduled for the week of September 5, 2011;
however weather conditions will likely delay the start of the project.
10/12/11: The Contractor has completed the construction of one of the
new concrete support piers for the sewer main.
11/9/11:
The Contractor is currently constructing the second
concrete support pier.
m) Oak Hill Sewer Phase 1 (Account Code 342-000): Comments on the
90% design documents have been provided to the consultant.
Commitment letters will be sent to the potential customers of Phase 1.
ACSA has obtained information on the requirements for a Community
Development Block Grant (CDBG) for this project. This project will be
discussed as an Agenda item. A joint permit application has been
submitted to the Virginia Marine Resources Commission (VMRC). A
meeting with Ron White and AHIP has been scheduled for December 11,
21
2008 regarding the Community Development Block Grant (CDBG). AHIP
will conduct the salary survey in Oak Hill.
Salary surveys have been sent to the potential customers and 14 have
been returned. A Public Meeting is scheduled for January 12, 2009 at
7:00 P.M. in Meeting Room A, County Office Building – 5th Street.
To date, we have not received the required 80% of potential qualifying
residences responding to our salary survey. There are 17 residences that
have not responded and we are working with AHIP to contact this
remaining group.
The required level of 80% of the affected residences responding to the
salary survey was not reached. The ACSA will not be seeking CDBG
funds, at this time. Commitment letters will be sent to the property owners
served by the proposed project.
Letters are being prepared to send to residents and property owners
informing them of the decision to defer the project to FY 2011.
We will proceed with completing the final design documents. The 100%
design documents are under review and we anticipate providing
comments to our consultant by August 21, 2009.
Comments on the 100% design documents were provided to the
consultant and the final revisions are under review.
ACSA is currently working on scheduling a meeting with the Albemarle
County Director of Housing and AHIP for the week of November 16, 2009.
The meeting will be used to verify income requirements, important mile
stone dates for the CDBG and develop the plan for conducting the income
survey.
A meeting was held on December 1, 2009 with the Albemarle County
Director of Housing and members of AHIP to verify the Low to Middle
Income (LMI) limits and discuss any changes to the CDBG requirements.
A revised income survey was sent to all residents and property owners
potentially served by the project. A public information meeting is
scheduled for December 14, 2009 from 7:00 p.m. to 9:00 p.m. at the 5 th
Street County Office Building in Room A. This project will be discussed as
an Agenda Item.
Twelve residents of Oak Hill attended the Public Meeting and there were
many good questions. Property owners and tenants, who had not
responded by Christmas, were called by ACSA personnel the week of
December 28, 2010. Repeat salary surveys were sent to 13 residents on
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January 12, 2010. User Agreement forms will be mailed to Oak Hill
residents on January 18, 2010. A Board authorization request is proposed
for this project. This project will be discussed as an Agenda item.
ACSA staff is working with Mr. Ron White of the Albemarle County Office
of Housing to complete the CDBG application. An electronic copy of the
application is required to be completed by February 19, 2010, with the
complete application and all related attachments due to the Office of
Housing by March 5, 2010. To date we have received 22 signed User
Agreements. This project will be discussed as an Agenda item.
The draft application has been completed with the appropriate
attachments. The second public meeting with the Board of Supervisors
was held on March 10, 2010. To date we have received 44 signed User
Agreements. This project will be discussed as an Agenda Item.
The CDBG application has been submitted to the Virginia Department of
Housing and Community Development (VDHCD). To date we have
received 44 signed User Agreements.
We have received 48 of the required 54 easement plats from our
consultant and 41 have been received and approved.
The CDBG for this project has been awarded to the ACSA. A Contract
Negotiation Meeting with a VDHCD representative has been scheduled for
July 21, 2010. A Board authorization is proposed for this project.
Notices have been sent to the residents/property owners advising them of
the CDBG award for the project. We have sent 35 of 53 plats to our
attorney to begin drafting the deeds of easement required for the project.
Surveys have been sent to the residents/property owners asking for
information on the location of their septic fields and 24 responses have
been received. Surveying for the sewer lateral designs will begin August
16, 2010. A Project Management Team Meeting is scheduled for August
12, 2010 to approve a Project Management Plan required by VDHCD. A
Project Management Workshop will be held in Staunton on August 16-18
and three ACSA staff will be attending. Our deadline for executing the
contract with VDHCD is October 21, 2010.
We have received 28 deeds of easement from Mr. Bowling’s office and,
upon review, they will be sent to the property owners for execution.
Surveying for the design of the sewer laterals is drawing to a close. Nonresponding property owners will be asked to sign a Letter of Refusal, if
they do not plan to participate in the project.
23
We have obtained 10 of 53 easements for the project. We have increased
our total of signed User Agreements from 44 to 50 and have a verbal
commitment from one other. Our community helper and staff are working
to obtain User Agreements or Letters of Refusal from the remaining seven
households.
All easement documents have now been distributed to the property
owners in Oak Hill. We have obtained 16 of 53 easements for the project.
We have received User Agreements or Letters of Refusal from 53
households. VDHCD staff is reviewing our User Agreements and Letters
of Refusal, in order to match them to the properties served by the project,
prior to executing the contract with the County.
We have obtained 18 of 53 easements for the project. We have received
User Agreements or Letters of Refusal from 55 households. A project
update letter is being sent to all the potential new customers advising
them of the project status. The letter emphasizes our need to acquire all
the easements before we can bid the project. The sewer lateral design
has been received and is currently under review.
We have obtained 23 of 53 easements for the project. ACSA staff is
preparing to utilize our neighborhood helpers in the effort to acquire the
remaining easements. The contract between VDHCD and the County of
Albemarle for the CDBG funds has been executed. Standard inserts
required by the CDBG have been provided to our consultant for inclusion
in the Project Manual.
We have obtained 33 of 53 easements for the project. Comments on the
design of the private sewer laterals have been returned to our consultant.
We have obtained 34 of 53 easements for the project. Three people are
working on obtaining the outstanding easements: two neighborhood
volunteers and one ACSA staff member. A project status meeting of the
Management Team is being scheduled for March 23, 2011. A Board
A project status meeting was held on March 23, 2011 with the Project
Management Team and projected schedules were discussed for
easement acquisition and advertising for bids. There are ten easements
left to obtain for the project. A Board authorization is proposed for this
project. This project will be discussed as an Agenda item.
Seven easements remain to be obtained for construction of the project. A
rendering of the project sign and its proposed location has been submitted
to the County and VDOT for review and comments.
24
Two easements remain to be obtained for construction of the project. The
E&S Control Plan has been submitted to the County for review and
approval. We have received the VSMP from DCR.
The E&S Control Plan has been approved by the County. Our consultant
is updating the VDOT Permit and fee for final submission. One easement
remains to be obtained for construction and we have been unable to reach
an agreement with the property owner. An appraisal of the easement
value is being obtained in anticipation of the need to file a Certificate of
Take.
The VDOT Permit has been approved for the project and the project was
advertised for bids on August 7, 2011. Bids will be opened at 2:00 pm on
September 1, 2011. When the appraisal report is received on the one
remaining easement, ACSA staff will make a final offer to the property
owner.
The final easement has been obtained for the project. A total of 12 bids
were received on September 6, 2011 and A. G. Dillard, Inc. was the
apparent low bidder. A Board authorization is proposed for this project.
10/12/11: The Standard Form of Agreement has been executed by the
ACSA and the Contractor. A preconstruction conference was held on
October 11, 2011 and the Notice to Proceed was set at October 17, 2011.
11/9/11: The shop drawings have been approved and clearing of the
easements has begun.
n) Crozet Drainage Basin Phase 1 SSES (Account Code 348-000): The
kick-off meeting was held on August 31, 2009. Flow meters and rain
gauges are scheduled to be installed on September 15, 2009. ACSA will
utilize some of its flow meters to help quantify flows in some smaller subdrainage basins.
Approximately 50% of the manholes have been inspected. ACSA
Maintenance is assisting in locating some manholes the consultant was
not able to find. Flow metering is on-going.
The flow meters are scheduled to be removed the week of November 9,
2009. Smoke testing has been completed. Night flow isolation and
measurement has been completed.
Two manholes remain to be
inspected after they are raised by the ACSA Maintenance Department.
The flow meters have been removed by the consultant and ACSA has
provided them with the raw data from our flow meters. Three dyed water
flooding tests are planned and there will be a few areas recommended for
CCTV work.
25
The consultant is finalizing the manhole inspection report.
Recommendations have been made to CCTV 11 sewer segments and this
work will be undertaken by the ACSA Maintenance Department. We
anticipate receipt of the final report in February 2010.
The ACSA Maintenance Department is in the process of completing the
CCTV work for inclusion in the final report. The consultant has submitted
a design proposal for corrective work to be added to the recently bid
Meadow Creek Drainage Basin Rehabilitation Project.
A Board
Two segments of sewer main are left to be CCTV’d.
We anticipate receipt of the draft report by mid-April 2010.
The draft report has been received and reviewed. Comments on the draft
report have been returned to the consultant.
The final report has been received and approved. Design work on the
rehabilitation plans has begun. Property owners have been notified of
damaged or defective cleanouts and service laterals.
The design of the rehabilitation, recommended by the report, has been
completed. To date 19 of 44 defective clean-outs or service laterals have
been corrected.
To date 35 of 44 private sewer defects have been repaired. Second
notices have been sent to the remaining property owners to complete the
repairs. The Crozet rehabilitation work has been added to the Meadow
Creek Rehabilitation Contract.
To date 40 of 44 private sewer defects have been repaired. Thirty-three
(33) rain stoppers, that had been stored in the Maintenance Shop, were
installed by ACSA forces in areas recommended by the final report.
Twelve (12) rain stoppers remain to be installed.
Of the four remaining lateral repairs, three of the property owners have
been sent final notices to make the necessary corrections. Approximately
90% of the manholes in Crozet Phase 1 have been rehabilitated.
All the manhole rehabilitation work identified in the SSES Report has been
completed in this drainage basin. Repairs remain to be made on two
private sewer connections. Wet weather CCTV work has been performed
by ACSA Maintenance staff in sub-basins where sump pumps are
26
suspected, to determine if there is evidence of such inflow. No evidence
of sump pumps discharging into the sewer system has been found to date.
We have been notified by the owners of the final two private sewer
laterals, needing repair, that the work has been completed. A smoke test
has been scheduled to verify the repairs. ACSA staff will be discussing a
strategy for identifying sump pumps which may be connected to our sewer
system.
All corrections and repairs to the private sewer laterals have been
completed. ACSA staff has prepared a draft sump pump survey that is
currently being reviewed.
The sump pump survey letter was mailed to customers in the drainage
sub-basin identified in the SSES Report as a potential area where sump
pumps may be installed in basements. Three negative responses have
been received out of nineteen surveys mailed.
A formal request has been sent to the County of Albemarle asking for their
assistance in identifying homes that may have sump pumps discharging
groundwater into our sanitary sewer system. ACSA staff has installed flow
meters in the Phase 1 Drainage Basin to evaluate the reduction of I&I from
our rehabilitation efforts.
ACSA staff will visit 15 residences requesting permission to verify if a
sump pump discharges into our sewer system. The final sewer main to be
rehabilitated, by replacement, is 95% complete.
ACSA staff has inspected 6 of 16 residences that did not respond to our
initial inquiry about sump pumps being present in their homes. To date
one floor drain in a leaky basement has been identified as being
connected to the public sanitary sewer system and the owner is taking
steps to correct this. A minor punch list item remains to be completed
before we can notify DEQ that the Crozet Phase 1 Rehabilitation Project
has been completed.
ACSA staff has inspected 17 of 20 residences to identify the presence of
sump pumps that could contribute to the I&I in the Crozet sanitary sewer
collection system. One of the inspected properties will require further
investigation.
10/12/11:
The DEQ has been notified that the Crozet Phase 1
Rehabilitation Project has been completed. ACSA staff has inspected 18
of 20 residences to identify the presence of sump pumps that could
contribute to the I&I in the Crozet sanitary sewer collection system. We
have found two sources of inflow into the sanitary sewer system and one
27
has been removed to date. Certified letters are being sent to the
remaining two property owners who have been unresponsive to our
request for an inspection.
11/9/11: ACSA staff has inspected 19 of 20 residences to identify the
presence of sump pumps that could contribute to the I&I in the
Crozet sanitary sewer collection system. All sources of inflow from
private residences identified to date have been removed.
o) Crozet Drainage Basin Phase 2 SSES (Account Code 348-000): A
kick-off meeting was held on August 31, 2010. The consultant is currently
selecting sites for installation of flow meters. Manhole inspections are
currently underway.
Approximately 246 of 654 manholes have been inspected. Flow meters
have been installed and are collecting data.
Approximately 373 of 654 manholes (57%) have been inspected. The
ACSA Maintenance Department has been given a list of manholes the
consultant has had difficulty locating. The flow meters continue to collect
sewer flow data.
Approximately 618 of 654 manholes (94%) have been inspected. The
sewer flow meters are to be removed by the week of December 13, 2010.
All manhole inspections have been completed. Sewer flow meters have
been removed and the flow data is being analyzed. Night flow isolation
and measurement in basins too small to meter is complete. We are
awaiting the consultant’s recommendations for smoke testing.
Smoke testing is currently underway to determine sources of inflow and
where CCTV work should be recommended.
Based upon smoke testing, manhole inspections, and night flow isolation
and measurement, our consultant is not recommending any CCTV work.
We anticipate receiving a draft report the first week of April 2011.
The draft report has been received and is currently under review. Letters
have been sent to property owners that have been identified as having
problems with their private sewer lateral connections.
Thirty-four (34) of seventy-five (75) private sewer lateral defects have
been corrected. ACSA staff is working on a draft contract to piggy-back
the City’s Manhole Rehabilitation and Point Repair Contract to complete
the recommended rehabilitations.
28
Thirty-eight (38) of seventy-five (75) private sewer lateral defects have
been corrected. Second notices have been sent to homeowners with
private lateral problems needing correction. The final report of the SSES
has been received and is currently under review. Jim Bowling has
approved an agreement and ACSA Supplemental Conditions utilizing the
City’s FY 2010 Manhole Rehabilitation and Point Repair Contract to
complete the Crozet Drainage Basin Phase 2 rehabilitations.
Fifty-six (56) of seventy-five (75) private sewer lateral defects have been
corrected. Minor edits are being made to the Crozet Phase 2 Drainage
Basin SSES Report. Of the 654 manholes in the study area, 118 require
some level of rehabilitation. Manhole rehabilitation includes coating,
sealing of holes/cracks/pipe connections/joints, resealing frames, resetting
frames, and replacing or resetting frames and covers. The private sewer
lateral defects range from simple replacement of cleanout caps to the
repair/replacement of cleanouts and/or service laterals. In addition, five
drains require disconnection from sewer laterals. It is recommended that
355 rain stoppers also be installed. No pipe line rehabilitation will be
required. A copy of the final report will be made available to any Board
members who would like to review it.
The DEQ has been notified that the Crozet Drainage Basin Phase 2 SSES
has been completed in accordance with our Schedule of Compliance.
ACSA staff will have until December 7, 2011 to submit to DEQ our plan
and schedule for the completion of the design and construction of the
rehabilitation/repairs identified in the SSES. The rehabilitation work
identified in the SSES has been made a part of the FY 2012
Miscellaneous Sanitary Sewer Rehabilitation Project, which utilizes the
cooperative contracting language of the City’s FY 10 Manhole
Rehabilitation and Point Repair Contract. This will allow us to complete
the work in a timely manner. Fifty-seven (57) of seventy-five (75) private
sewer lateral defects have been corrected. The third and final notices will
be mailed soon to the remaining customers required to make repairs to
their private sewer service laterals.
A Standard Form of Agreement has been executed with Linco, Inc. to
complete sanitary sewer rehabilitation/repairs under the FY 2012
Miscellaneous Sanitary Sewer Rehabilitation Project. Work Order No. 1
has been issued to Linco for the manhole rehabilitation work identified in
the Crozet Drainage Basin Phase 2 SSES. ACSA is awaiting submission
of the proposed work schedule from Linco before submitting our schedule
to DEQ for their review and approval. Sixty-four (64) of seventy-five (75)
private sewer lateral defects have been corrected.
10/12/11:
Our plan and schedule for the completion of the
rehabilitation/repairs in the Crozet Phase 2 Rehabilitation Project has
29
been submitted to the DEQ and we have received their approval. This
project is now incorporated into the Schedule of Compliance of our
Consent Order with a completion date of February 1, 2012 and is subject
to enforcement under the Order. Seventy (70) of seventy-five (75) private
sewer lateral defects have been corrected.
11/9/11: The rehabilitation/repairs in the Crozet Phase 2 Drainage
Basin are approximately 90% complete. An external point repair was
discovered by the ACSA CCTV crew and this work has been added to
the Fiscal Year 2012 Miscellaneous Sanitary Sewer Rehabilitation
Contract. Seventy-one (71) of seventy-five (75) private sewer lateral
defects have been corrected.
p) Biscuit Run Drainage Basin SSES (Account Code 349-000): A project
kick-off meeting was held on March 24, 2011. Sewer flow meters have
been installed and manhole inspections are underway.
Sewer flow meters continue to collect data. Approximately 171 of 568
manholes have been inspected.
Sewer flow meters continue to collect data. Approximately 300 of 568
manholes have been inspected.
The sewer flow meters have been removed and the data is being
analyzed by our consultant. Approximately 14 manholes remain to be
inspected that are inaccessible. ACSA Maintenance staff is assisting in
making these remaining manholes accessible for inspection.
The night flow isolation and measurement, plus the smoke testing tasks
have been completed in this drainage basin. ACSA Maintenance staff
continues to work on making the remaining manholes accessible for
inspection.
The consultant is working to establish a schedule for the necessary CCTV
work. To date 7 of 17 private sewer lateral defects have been corrected.
10/12/11: The sub consultant has begun the CCTV work. Three
manholes remain to be exposed and raised by the Maintenance
Department to complete the manhole inspection portion of the SSES.
Three other manholes that are buried will be raised as part of the
rehabilitation phase and inspected by ACSA staff when they are
accessible to determine if any rehabilitation work on them is required. To
date 11 of 17 private sewer lateral defects have been corrected.
11/9/11: The draft report for the Biscuit Run SSES has been received
and is currently under review. Second notices have been sent to the
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six remaining property owners that need to correct private sewer
lateral defects.
q) FY 2012 Miscellaneous Sanitary Sewer Rehabilitation (Account Code
350-000): 10/12/11: ACSA staff is preparing Work Order No. 2 for the
CCTV inspection and measurement of sewer mains in Four Seasons and
the Wakefield Road Area in preparation of relining.
11/9/11: Work Order No. 2 has been issued to the Contractor and we
are awaiting the submission of his schedule for completing the work.
Work Order No. 3 has been issued for the point repair work
discovered in the Crozet Phase 2 Drainage Basin.
r) North Fork Regional Pump Station (Account Code 356-000): The
consultant is preparing the final draft of the PER. A public meeting on the
project is scheduled for December 3, 2008 at 7:00 p.m. in the Baker Butler
Elementary School cafeteria. This project will be discussed as an Agenda
item. The consultant has completed the final draft of the PER. A design
proposal has been received from the consultant. This project will be
A kick-off meeting for the design phase was held with the consultant on
January 7, 2009. Meetings with the individual major developers are being
scheduled to discuss project funding.
We have received the technical memorandum for the recommended force
main alignment and staff concurs. The consultant will proceed with the
force main design, with some additional surveying required.
The
consultant and ACSA have met with County staff in a pre-application
meeting to discuss site plan submissions. Meetings have been held with
each of the major developers affected by the project. This project will be
Additional surveying for the selected force main alignment is underway.
Property owners along the force main alignment are being contacted, so
the consultant can establish the crossing location of Route 29. The site
plan for the NFRPS will be submitted to the County the week of March 16,
2009.
The preliminary site plan for the regional pump station has been
submitted to the County and distributed to the Site Review Committee
members. The crossing point of Rt. 29 for the 16-inch diameter force
main has been established.
The consultant and ACSA are working with the North Pointe developer to
finalize the force main alignment on their property. The ACSA is working
31
closely with the U.Va. Foundation to finalize the force main alignment
along the frontage of their property, south of Lewis and Clark Drive.
Letters have been delivered asking for permission to begin geotechnical
investigations and we have received permission from 5 of 13 landowners.
A letter of intent to purchase property for the Camelot Pump Station has
been sent to HMC Holdings. The force main alignment has been finalized
on the U.Va. Foundation property and geotechnical investigations have
begun. The North Pointe developer and ACSA have agreed on an
alignment of the force main through their property. A meeting has been
scheduled with the County to discuss minor adjustments to some North
Pointe structures to accommodate the force main.
Negotiations for purchase of the Camelot Pump Station parcel are
underway. The final portions of the force main alignment are being
confirmed. Final easement plats and subdivision plat are being finalized
on the U.Va. Foundation property for presentation to them.
The
Nationwide Permit for work around the streams has been submitted to the
State and the Army Corp of Engineers. We have received permission for
geotechnical borings from 8 of 13 landowners.
The 60% design documents for the regional pump station have been
submitted and are under review. We have agreed on a purchase price
with HMC Holdings for the Camelot Pump Station lot and the site plan
design is proceeding. A meeting with the U. Va. Foundation to present an
offer for the purchase of the regional pump station lot and easements will
be held on August 18, 2009. Easement plats are under review for portions
of the NFRPS force main that have been finalized. A proposal for
easement acquisition services has been received from our consultant and
reviewed. A Board appropriation request is proposed for this project.
Comments on the 60% design documents for the Regional Pump Station
have been provided to the consultant. Easement plats are under review
for all portions of the project in preparation for easement acquisition. A
map showing the special rate district with North and South Zones has
been prepared. This project will be discussed as an Agenda item.
Eight deeds of easement have been prepared and are being reviewed
prior to delivery to Land Acquisition Services, Inc. (LAS). Introductory
letters will be sent to property owners prior to contact by LAS. Subdivision
applications and plats have been submitted to the County for both pump
station sites. We have 17 final plats for easement acquisition for inclusion
in a resolution by the Board to allow for the use of ACSA’s power of quick
take, if necessary, to obtain the required easements. This project will be
32
Letters have been sent to property owners introducing the appraiser.
Easement appraisals have begun. All but two deeds of easement have
been prepared and are being reviewed. The consultant has received
comments from the County for the two pump station subdivision plats and
they are being addressed. The purchase and sale agreement with HMC
Holdings for the Camelot Pump Station lot has been executed by HMC
Holdings, LLC. The force main alignment through the North Pointe
property has been finalized. The consultant is preparing the 60% design
submittal.
The site plan for the Camelot Pump Station (CPS) has been submitted to
the County. The subdivision plats for the two pump station lots have been
submitted to the County for final approval. We anticipate receiving the
60% design documents for the CPS on December 11, 2009, along with
revised 60% design documents for the North Fork Regional Pump Station.
LAS has contacted property owners to begin negotiating easement
acquisition and the Appraisal Group has contacted property owners to
schedule site visits. The 60% project cost estimate has been received
from the consultant. This project will be discussed as an Agenda Item.
Comments have been received from the County in the site plan for the
CPS and the consultant is addressing these for resubmission. The 60%
design documents for the CPS and the revised 60% design documents for
the NFRPS have been reviewed with the consultant. The 60% design
plan for the NFRPS force main has also been reviewed and comments
provided to the consultant. All plats have been finalized, except for the
North Pointe property and three appraisals have been received. The CPS
lot has been acquired from HMC Holdings, LLC. This project will be
We have received 14 appraisals for easement acquisitions. The NFRPS
force main Erosion and Sediment Control Permit has been submitted to
the County. The plats for North Pointe have been finalized. This project
will be discussed as an Agenda item.
Two easements have been acquired. We have received the 90% design
documents and they are currently under review. This project will be
discussed as an Agenda Item.
consultant. Several easement negotiations are on-going and several
deadlines have been set for acceptance of ACSA offers. We have
received a request from our consultant related to additional tasks and
associated fees for Design Phase Services. We have also received a
proposal for Bid Phase Services from our consultant.
Board
authorizations are proposed for this project.
33
The 100% design documents have been received and are currently under
review. Easements have been obtained from 7 of 16 property owners.
Some easement negotiations are still in progress.
Easements have been obtained from 10 of 16 property owners.
Easement negotiations are on-going with some owners. The purchase of
the NFRPS parcel from the UVA Foundation along with associated
easements has been completed. A proposal has been received from our
consultant for a mussel survey. A Board authorization is proposed for this
project. This project will be discussed as an agenda item.
A review of the 100% design document comments is scheduled with the
consultant for July 9, 2010. Easement negotiations remain on-going. A
final offer letter was sent to Apex, LLC. A Board authorization is proposed
for this project. This project will be discussed as an Agenda item.
Negotiations are on-going with Chiro, LLC and CWH Properties Limited
Partnership (CWH). A Letter of Agreement between CWH and ACSA is
being drafted. The final Erosion & Sediment Control (E&SC) Plan for the
NFRPS force main has been submitted to the County. This project will be
discussed as an Agenda Item.
The pump stations portion of the project is out for bid. A pre-bid
conference was held on September 8, 2010. Bids will be opened on
September 30, 2010. The NFRPS Force Main portion of the project will
be put out to bid on September 19, 2010. Negotiations with Chiro, LLC
and CWH are in the final stages. The final E&SC Plan for the NFRPS
force main has been approved by the County. This project will be
Eight bids were received on the Pump Station portion of the project
(Phase 1). Bids on the Force Main/Gravity Sewer portion of the project
(Phase 2) will be opened on October 26, 2010. A Board authorization is
proposed for this project. This project will be discussed as an Agenda
item.
The contract for the Pump Stations (Phase 1) portion of the project has
been executed by the contractor and ACSA. The attorney for Chiro, LLC
has proposed revisions to the deeds of easement affecting their property,
which are being reviewed. Seven bids were received on the Force
Main/Gravity Sewer (Phase 2) portion of the project. CWH has agreed to
pay the difference in cost between the Alternate A Bid Items and the
Alternate B Bid Items of the lower bidder. A Board authorization is
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We have obtained the easements from Chiro, LLC. All easements have
been acquired for the project, either by signature or filing certificates. The
contract for the Force Main/Gravity Sewer portion of the project (Phase 2)
has been executed by the contractor and the bonds have been approved
by Jim Bowling. ACSA staff and WRA are scheduled to meet on
December 13, 2010 to discuss coordination of inspection and project
management of the two contracts. Preconstruction conferences have
been scheduled for both contracts, for December 22, 2010. We anticipate
the Notice to Proceed date for both contracts to be January 3, 2011. A
A preconstruction conference was held for both contracts on December
22, 2010 and the Notice to Proceed (NTP) was set as January 3, 2011 for
both contracts. A Certificate to Construct (CTC) has been received from
DEQ for the Pump Stations contract (Phase I). Product and shop
drawings submittals are in progress for both projects. Commonwealth
Excavating, Inc. (CEI) has begun their stake-out and mobilization. English
Construction plans to mobilize in two weeks. We have received the final
Mussel Survey report and there is no evidence of the James Spiney
Mussel in the vicinity of the proposed future river crossing by the 12-inch
force main. Our consultant is preparing a design proposal for the 12-inch
force main crossing and the permit modification.
A Certificate to Construct (CTC) has been received from DEQ for the
Force Main/Gravity sewer portion of the project. CEI has begun work
clearing and grading the North Pointe property in preparation for
construction of the new force main. English Construction will begin
mobilizing this month. We have received the design proposal for the 12inch diameter force main river crossing and permit modification. A Board
English Construction has set up their office trailers and notified Miss Utility
for both stations. Clearing and grading at the pump station sites will
commence soon. Some product and shop drawing submittals are still
being reviewed. CEI is working on grading the Middle Commercial Area of
the future North Pointe Project. They have been notified that some
unsuitable material for fill must be removed from the North Pointe site. In
addition, they neglected to complete a pre-earthwork survey of the existing
grade along the force main. Their surveying sub-consultant is working
with the original aerial photography to correct the situation. A physical
survey of current undisturbed areas has been completed.
English Construction has begun grading the NFRPS site. Grading of the
Middle Commercial Area (MCA) on the proposed North Pointe site is
nearing completion. The force main has been installed in the MCA on the
North Pointe property. This project will be discussed as an Agenda item.
35
English Construction (English) has been issued a change directive to
lower the existing 6-inch diameter force main to allow grading of the pump
station entrance. CEI is currently working on the National College gravity
sewer which runs parallel to the NFRPS force main. They are also predrilling and blasting rock for portions of the force main through the North
Pointe property. A revised volumetric survey to determine grading
quantities has been submitted by CEI, so adjustments can be made to
quantities paid thus far.
English has lowered and reconnected the existing 6-inch diameter force
main to allow final grading of the pump station entrance. The consultant
has provided English with a schematic design of the 12-inch diameter
force main river crossing to solicit their comments and/or suggestions.
Excavation and grading of the Regional Pump Station site continues.
Product submittals for the Regional Pump Station are still in progress.
CEI is installing the force main heading northward from 84 Lumber.
Construction of the road bore crossings is imminent.
English Construction is nearly finished with excavation of the regional
pump station site. Materials such as piping, valves and structures are
beginning to arrive on the site. CEI continues to install the 16-inch
diameter force main through the North Pointe property. The VMRC permit
modification summary for the 12-inch force main river crossing is being
developed for submission.
English Construction has set the twin wet well structures at the regional
pump station site and are proceeding with backfill operations. CEI is
currently constructing the gravity sewer through the Forest Lakes North
Shopping Center site and working on the force main on North Pointe and
Townsend Landscaping properties.
English has set the wet well for the Camelot Pump Station and has
installed the water main to serve the regional pump station. They are also
installing the 12-inch force main on the west side of Route 29 and the 2inch water service pipe to the Camelot Pump Station. CEI continues to
work on the gravity sewer portion of the project in Forest Lakes North and
the force main along the east side of Route 29. The bore for the
temporary gravity sewer main for the National College has been
completed. The bore for the future 18-inch gravity sewer main across
Lewis and Clark Drive is being installed.
10/12/11: English has installed the diversion structure and water service
line for the Camelot Pump Station. They continue to work on the
construction of the 12-inch diameter force main on the west side of Route
29. CEI has completed the steel casing bores under Lewis and Clark
36
Drive for the temporary gravity main to serve the National College and the
future 18-inch diameter gravity main that will serve development south of
Lewis and Clark Drive. The gravity mains have also been installed in the
casing pipes. Their subcontractor is currently installing the steel casing
bore for the gravity sewer main under Proffit Road.
11/9/11: English is currently constructing the diversion structure at
the Regional Pump Station and backfilling as the walls are
completed. The 12-inch diameter force main for the Camelot Pump
Station is complete except for the portion that crosses under Route
29. CEI has completed the steel casing bore under Proffit Road and
is beginning the steel casing bores under Lewis and Clark Drive for
the 16-inch diameter force main. The gravity sewer main on the
south side of Proffit Road through the Forest Lakes North
Commercial Area is approximately 95% complete. CEI is beginning
to work on some pavement restoration.
s) Meadow Creek Drainage Basin Sewer Rehabilitation (Account Code
357-000): A kick-off meeting was held with our design consultant on July
6, 2009. Notification letters for surveying work have been sent to
customers.
Field surveying for the replacement portion of the project is underway. We
anticipate receipt of the 50% design documents for the rehabilitation
portion of the project on August 17, 2009.
Comments on the 50% design documents for the rehabilitation portion of
the project have been provided to the consultant. We anticipate receipt of
the 50% design documents for the replacement portion of the contract at
the end of September.
consultant.
We have received the 50% design documents on the
replacement portion of the project and they are under review. A proposal
has been received for Bid and Construction Phase Services. A Board
appropriation request is proposed for this project. In addition, a Board
authorization to bid is being requested.
We anticipate receipt of the 100% design documents on the rehabilitation
portion of the project by the end of November 2009. Comments on the
50% design documents for the replacement portion of the project have
been returned to the consultant. A public meeting on the replacement
portion of the project is scheduled for November 19, 2009 at 7:00 p.m. at
the Jack Jouett Middle School.
37
The 100% rehabilitation design documents and the 90% replacement
design documents have been received and are under review. Four people
attended the public meeting for the replacement portion of the project.
The rehabilitation contract is scheduled to be advertised for bid on
January 3, 2010 with a bid opening date of February 4, 2010.
The rehabilitation portion of the project is currently out for Bids with a PreBid meeting scheduled for January 20, 2010. Comments on the 90%
design documents for the replacement portion of the project have been
sent to the consultant.
A proposal has been received for Bid and Construction Phase Services for
the Replacement portion of the project. Also a change order for additional
surveying and plats for the Replacement portion of the project has been
received from our consultant. Four bids were received on February 4,
2010 for the Rehabilitation portion of the project and Tri-State Utilities, Inc.
was the apparent low bidder. Several Board authorizations are proposed
for this project.
The executed Standard Form of Agreement for the Rehabilitation Contract
has been received from the Contractor. The bonds have been received
and are being reviewed. A pre-construction conference has been
scheduled for March 23, 2010. The deeds of easement are being
prepared for the replacement contract.
The pre-construction conference for the Rehabilitation Contract has been
held and a Notice to Proceed date has been set of April 26, 2010. Product
submittals for the Rehabilitation Contract have been received and are
under review. Deeds of Easement for the Replacement Contract have
been sent to the affected property owners.
Work on the Rehabilitation Contract of the project has begun in the Ivy
Road Area. For the Replacement portion of the project we have obtained
9 of the 14 required easements.
The current Rehabilitation contract is proceeding with manhole
rehabilitation and external point repairs. Relining of existing mains has not
yet begun. Three sewer mains in the Georgetown Green Subdivision
have been added to the Meadow Creek Rehabilitation Contract. Design of
the replacement sewers in the Georgetown Green Subdivision has begun
for inclusion in the Replacement Contract.
All the mains scheduled for re-lining have been televised and cleaned.
Approximately 40% of the manhole rehabilitation work has been
completed and approximately 90% of the point repairs have been finished.
A Change Order for adding the rehabilitation work in Crozet has been
38
submitted to the contractor. A Change Order has also been issued to the
contractor to include “rain stoppers” in the contract.
completed and only two point repairs remain. Re-lining of the sewer
mains has begun in the Greenbrier Heights area. The rehabilitation work
in the Crozet Phase 1 SSES Report has been added to this contract,
along with the installation of “rain stopper” pans. Surveying for the
replacement sewers in the Crozet area and Georgetown Green should be
completed by August 20, 2010.
completed and approximately 27% of the sewer mains have been re-lined.
All point repairs have been completed. Rehabilitation of several manholes
in Glenmore has been added to the contracts. Surveying for the
replacement sewers in Crozet and Georgetown Green has been
completed.
completed and approximately 30% of the sewer mains have been relined.
The 90% design documents, for the Replacement portion of the Meadow
Creek Drainage Basin project, have been received and are under review.
We expect to receive the final 100% design documents for the
replacement portion of the project during the week of November 15, 2010.
A tentative date of November 21, 2010 has been set for advertisement for
bids, with a tentative bid opening date of December 22, 2010.
Manhole rehabilitation work in the Glenmore subdivision was added to the
contract and has been completed. Additional manhole rehabilitation work
in the Stonehenge subdivision and in the Scottsville area have been
added to the contract. The Replacement portion of the project was
advertised for bids on November 21, 2010. A pre-bid conference was held
on December 1, 2010 and bids are scheduled to be opened on December
22, 2010.
The additional manhole rehabilitation work in Stonehenge has been
completed. The manhole rehabilitation work in Scottsville has begun.
Five bids were received on December 22, 2010 for the Meadow Creek
39
Sewer Replacement Project. A Board authorization is proposed for this
project.
The contract agreement for the Meadow Creek Sewer Replacement
Project has been executed and a preconstruction conference has been
scheduled for February 24, 2011.
All sewer mains have been relined. Some manhole rehabilitation work still
remains to be completed.
ACSA staff is reviewing the list of
miscellaneous items left to finish the project. A Notice to Proceed date of
March 14, 2011 has been set for the Meadow Creek Sewer Replacement
Project.
Rehabilitation of manholes in the Greenbrier Heights subdivision has been
added to the Rehabilitation Contract and that work has begun. The
Meadow Creek Sewer Replacement Project has begun and approximately
23% of the new sewer mains have been constructed.
All work under the Rehabilitation Contract has been completed and we are
awaiting submission of the closeout documents. Fielder’s Choice, under
the Replacement Contract, is currently working in the Squire Hill area.
The deed of easement and plat has been sent to the Hollymead
Homeowners Association (HOA) for relocation of the sewer next to
Hollymead Lake, which will be added to the Replacement Contract.
Fielder’s Choice is currently working on sewer main replacements and
point repairs in the Fashion Square Mall area. Approximately 40% of the
project has been completed.
The contractor is currently working on sewer main replacements in the
Canterbury Hills area. Approximately 70% of the project has been
completed. We have not yet received the executed deed of easement
from the Hollymead Homeowners Association for the additional sewer
main relocation next to the lake. The DEQ has been notified that the
Meadow Creek Drainage Basin Rehabilitation portion of this project has
been completed in accordance with our Schedule of Compliance.
The contractor is currently working in the Georgetown Road area and will
shift to the University Heights area next. Approximately 75% of the project
has been completed. The president of the Hollymead Homeowners
Association has informed us that he has executed the deed of easement
for the sewer main relocation next to the lake and we anticipate receiving
the document in the next few days.
40
The contractor is currently working in the University Heights area. ACSA
staff has met with the contractor to discuss the additional work next to
Hollymead Lake and in the Townwood Subdivision that we would like to
add to the contract.
10/12/11: The sewer rehabilitation work under the base contract has been
completed with some restoration items needing to be completed. The
additional work in Albemarle Square Shopping Center that was added to
the contract has also been completed. A change order for additional work
in the Townwood Subdivision has been issued to the Contractor and we
have asked for a schedule of completion. We have obtained the
easement for the sewer main relocation next to Hollymead Lake. ACSA
staff is working to verify if this work will be added to the Meadow Creek
Replacement Contract.
11/9/11: The rehabilitation work in the Townwood Subdivision that
was added to the contract is approximately 50% complete with an
expected completion date by the end of November. A change order
has been issued to the Contractor for the relocation of the sewer
main next to Hollymead Lake and ACSA staff is awaiting submission
of the schedule for completing this work.
t) PVCC Sewer Relocation (Account Code 361-000): 10/12/11: The
surveying data and base map have been received from Roudabush, Gale
& Associates (Roudabush). ACSA staff is beginning work on the design
phase of this in-house project.
11/9/11: The draft design for the sewer main relocation has been
completed and is currently being reviewed with the Engineering and
Maintenance Departments.
u) Glenmore Pump Station (Account Code 365-000): A materials list is
being prepared to obtain quotes.
ACSA staff is working with WRA to establish the final location of the
bypass pumping connection so there will be no conflict with the proposed
SCADA equipment.
v) Hollymead Water Main Replacement (Account Code 369-000):
Materials have been ordered and VDOT is reviewing the permit for White
Oak Lane.
Work by ACSA Maintenance Department is scheduled to begin on White
Oak Lane the week of November 16, 2009. A deed has been prepared for
a fire hydrant easement on White Oak Lane.
41
We have received the signed deed of easement for the fire hydrant
location on White Oak Lane. The ACSA Maintenance Department has
initiated installation of the new water main along White Oak Lane.
The water main location along White Oak Lane required redesign, due to
a conflict with the existing 2-inch diameter PVC water main. Construction
is on hold due to inclement weather.
The ACSA Maintenance Department has resumed construction along
White Oak Lane.
ACSA staff is trying to arrange a meeting with a property owner on Golden
Tree Place to establish the new hydrant location.
The water main has been completed and tested on White Oak Lane. The
ACSA Maintenance Department is switching existing service connections
to the new main. ACSA staff has met with the president of the
Homeowners Association to confirm the location of a new hydrant and
associated easement for the Golden Tree Place water main replacement.
All customers on White Oak Lane have been switched over to the new
water main. The VDOT permit has been approved for Golden Tree Place
and the Neighborhood Association has approved the deed of easement
for the new fire hydrant location. We anticipate work to begin on Golden
Tree Place the week of June 14, 2010.
Work has begun on Goldentree Place, however rock has been
encountered, so progress is slow.
ACSA staff has begun working on the design for Sourwood Place, which
will be the next street to construct. Still in rock on Goldentree Place with a
little over 50% of the new main installed.
The water main installation on Goldentree Place has been completed and
customers are being switched over to the new main. The design of the
new water main on Sourwood Place is being finalized.
All the customers have been switched over to the new water main on
Goldentree Place. The old water mains on White Oak Lane and
Goldentree Place have been abandoned. Installation of the water main
along Sourwood Place is scheduled to begin the week of October 18,
2010.
The installation of the new water main along Sourwood Place has begun.
42
The water main along Sourwood Place has been installed. Testing,
disinfection and switching of customers remains to be done. ACSA
Engineering and Maintenance staff are working on designs for the
remaining streets.
Customers are being switched over to the new water main along
Sourwood Place.
Two customers remain to be switched over on Sourwood Place. The
design has been finalized for Easy Lane. A test hole is scheduled to verify
existing pipe material for making the tap. Construction on Easy Lane
should begin within a couple of weeks.
Base pavement is being placed on Sourwood Place to begin completing
the trench repair. The existing water main along Easy Lane has been
traced. A VDOT permit must be submitted for the work along Easy Lane.
Some base pavement installation remains on Sourwood Place. A VDOT
permit has been obtained for the water main installation along Easy Lane.
We anticipate construction will begin on Easy Lane the week of April 25,
2011.
The base paving has been completed on Sourwood Place. We anticipate
work to begin on Easy Lane in the latter part of May.
Letters will be delivered to customers on Easy Lane the week of June 6,
2011. We anticipate construction to begin the week of June 13, 2011.
Construction of the new water main along Easy Lane began the week of
July 11, 2011.
Approximately 90% of the new water main has been installed along Easy
Lane.
The water main along Easy Lane has been completed and all customers
have been switched over to the new main. Pavement repair remains to be
completed as weather allows. ACSA staff is finalizing the design plan for
the water main installation along Poe’s Lane and a VDOT permit has been
prepared for this work and will be submitted soon.
10/12/11: The base pavement has been completed on Easy Lane. The
VDOT permit has been obtained for the work along Poe’s Lane and
notification letters have been delivered to our customers informing them of
the impending work on their street. The water main installation is
scheduled to begin the week of October 17, 2011.
43
11/9/11: The final pavement repair has been completed on Easy
Lane. Approximately 75% of the water main along Poe’s Lane has
been installed. The design of the water main replacement along
Raven’s Place is underway.
w) Water Tank Inspections (Account Code 374-000): A kick-off meeting
was held on December 2, 2010 and a tentative schedule was established.
All four tanks will be inspected the week of January 10, 2011, beginning
that Monday, depending on weather conditions. Maps have been
prepared for the affected customers and notices will be mailed out
approximately 10 days prior to the scheduled inspections.
Inspection of four water tanks began the week of January 10, 2011 and
include Mosby Mountain, Avon Park, Ednam Forest and Scottsville. The
only tank to be emptied is the Ednam Forest tank; the other tanks will be
inspected by divers while the tanks are isolated from the rest of the
system.
Inspections have been completed on the Mosby Mountain, Avon Park and
Ednam Forest Tanks. The Ednam Forest Tank was cleaned while it was
empty. Inspection of the Scottsville tank was postponed, due to a 5-inch
layer of ice on the surface.
Our consultant is currently reviewing the reports from Tank Industry
Consultants (TIC) on the Mosby Mountain and Avon Park Tanks. ACSA
staff will check the Scottsville Tank for ice around mid-March to see if the
inspection can be rescheduled.
Draft reports have been received on the inspections of the Ednam Forest
Tank and Avon Park Tank, and they are currently under review. ACSA
staff is working with our consultant to schedule the inspection of the
Scottsville Tank.
The Scottsville Tank inspection has been rescheduled for May 23, 2011.
Notices have been sent to the affected customers.
All water tank inspections have been completed. Comments on the draft
reports for the Mosby Mountain and Ednam Tanks have been returned to
the consultant. We anticipate receiving the draft reports for the Avon Park
and Scottsville Tanks by the end of June.
We are currently awaiting submission of the draft final report for all four
water tanks that were inspected.
The draft report on the four water tanks that were inspected has been
received and is currently under review.
44
x) SCADA System (Account Code 377-000): The kick-off meeting was
held on January 13, 2010.
ACSA staff and the consultant have visited all monitoring sites to verify
existing conditions. A Functional Requirements Workshop is scheduled
for February 17, 2010 with the consultant and all ACSA staff who will use
data from the SCADA System.
The Functional Requirements Workshop was held on February 17, 2010
with ACSA Staff to verify the system requirements. A draft technical
memorandum for the Functionality Workshop and Communication Study is
due the week of March 15, 2010.
We anticipate receiving the draft technical memorandum for the
Functionality Workshop and Communication Study before the end of April
2010.
We have received the draft technical memorandum from the Functionality
Workshop and the Communications Study. They are currently under
review.
A workshop was held on June 7, 2010 with the consultant to review the
technical memorandums from the Functionality Workshop and the
Communications Study. The consultant will proceed with the desktop
analysis of radio communication pathways. The draft PER is expected to
be received in mid- July 2010.
The desktop analysis of radio communication pathways is underway. The
results will determine whether or not a field test is necessary.
A workshop was held on July 19, 2010 to review the results of the desktop
analysis of radio communication pathways. A field test is not required at
this time. The draft PER is anticipated to be submitted by August 16,
2010.
The draft PER has been received and it is currently under review.
A workshop was held on September 30, 2010 with the consultant to
review the draft PER. We anticipate receipt of the final report by October
15, 2010.
The final PER has been received and is currently under review. ACSA
staff has scheduled a meeting for November 19, 2010 to discuss the final
draft.
45
Final revisions are being made to the PER. Whitman, Requardt &
Associates, LLP will make a presentation to the Board explaining SCADA
systems. This project will be discussed as an Agenda item.
Final revisions have been made to the PER for the SCADA System
Project. The consultant has prepared a proposal for the design of the
SCADA system, which is currently under review. This project will be
The consultant has submitted a design proposal for the Phase 1 portion of
the project. A Board authorization is proposed for this project.
The consultant will begin site visits the week of March 14, 2011 to the
locations to be monitored in Phase 1.
Two of the Phase 1 sites remain to be visited.
WRA has completed all site visits for the Phase 1 assets and will submit a
list of questions, based upon their findings. Design of the system is in
progress.
Answers to the questions submitted by the consultant were provided. We
anticipate receiving the 70% design documents the week of June 13,
2011.
The 70% design documents have been received and they are currently
under review.
A work session is scheduled for August 25, 2011 for ACSA staff and the
consultant to review the 70% design documents.
Comments generated during the work session on the 70% design
documents have been provided to the consultant and they are working on
the next phase of the design.
10/12/11: We anticipate receiving the draft pre-qualification package for
the general contractors who will be responsible for the control system
integration. We expect to receive the 100% design documents in the first
week of November.
11/9/11: The draft pre-qualification package for general contractors
has been received and is under review. A meeting has been
scheduled for November 18, 2011 with ACSA staff and our consultant
to review the comments on the pre-qualification package.
46
y) Large Meter/Random Test Program (Account Code 378-000): The
Maintenance Department has prepared all large meter installations for the
testing program, except for six that will be down-sized or upgraded. The
test program is scheduled to begin July 1, 2011.
Work began on the project June 21, 2011. Approximately 25% of the
large meters have been tested with the majority falling within AWWA
standards. A few of the older meters have been replaced and a few have
been repaired/cleaned and retested.
Approximately 59% of the large water meters have been tested with
reports provided to ACSA staff.
Approximately 95% of the large water meters have been tested. The list
of random small meters to be tested has been created and they are being
divided into batches of 300 meters. Notices have been mailed to the
customers for the first batch testing, which should begin the week of
September 12, 2011.
10/12/11: The seven large meters that remain to be tested require
replacement of isolation valves by the Maintenance Department before
they can be finished. Approximately 30% of the random small meters
have been tested.
11/9/11: Three large meters remain to be tested as soon as the valve
issues with them have been corrected. Approximately 60% of the
random small meters have been tested.
PCG/dmg
060806CIPMonthly110811
47
Active Private Development Projects
November 2011
a. Albemarle Place Offsite Sanitary Sewer (Jack Jouett): Sanitary sewer
extension to serve the Stonefield development (formerly Albemarle Place).
Stonefield is located at the intersection of U.S. Route 29 and Hydraulic Road.
b. Ashcroft Phase 2 Sections 6 & 7 (Rivanna): Water main extension to serve
14 residences. The project is located at the upper end of Summit Ridge Trail.
c. Briarwood Phases 1A-1,1B-1,4 & 8 (Rivanna): Water and sewer main
extensions to serve 165 residential units. The RWSA has only issued a flow
acceptance for 80 residential units until the North Fork Regional Pump Station
and Camelot Pump Station have been placed in service. The project is
located in between the existing Briarwood and Camelot subdivisions, across
from the entrance to the National Ground Intelligence Center.
d. Hyland Ridge Offsite Sewer (Rivanna): A sewer main extension to serve 97
single family detached homes on Pantops Mountain, adjacent to Ashcroft
Subdivision.
e. Hyland Ridge On-site Water & Sewer (Rivanna): Phase 1 of the subdivision
featuring a water main connection from Fontana Subdivision to serve 21 lots
(of 97).
f. Kia Auto Dealership (Rivanna): Sewer main extension to serve an addition to
the existing Kia Auto Dealership on Pantops.
g. Moore’s Creek Water and Sewer Extension Phase 2 (Samuel Miller): Water
and sewer main extensions to serve the existing J.W. Sieg facility, as well as
other nearby property within the Jurisdictional Area. These properties are
located at the southwest corner of the intersection of I-64 and Rt. 29 South.
h. Old Trail Village Block 2 (White Hall): Water extension to serve the Lodge at
Old Trail, an assisted living facility and nursing care facility in the Village
Center.
i. Old Trail Village Block 23 (White Hall): Water and sewer main extensions to
serve 13 townhouse units in the Village Center.
j. Pavilions at Pantops Phases 1&2 (Rivanna): Water and sewer extensions to
serve 265 townhouse units north of Rt. 250 East and west of Westminster
Canterbury in the Pantops area.
k. Pavilions at Pantops Phase 3 (Rivanna): Water and sewer main extensions
to serve 81 townhouse units north of Route 250 East and Westminster
Canterbury in the Pantops Area.
l. Reserve at Belvedere (Rio): Water and sewer main extensions to serve 294
multi-family residential units off Belvedere Boulevard.
m. Treesdale Park (Rio): Water and sewer main extensions to serve 88 multifamily residential units and a community center fronting on Rio Road just
south of Village Square subdivision.
n. Whitehouse Commercial (Rivanna): New water mains and a relocated
existing sanitary sewer to serve three two-story office buildings at the
intersection of Rolkin Road and Olympia Drive.
o. Wickham Pond Phase 2, Block 1 (White Hall): Water and sewer main
extensions to serve 56 single family units south of Route 240 and west of the
existing Wickham Pond Subdivision.
PCG/dmg
0506 Active Private Development Projects 111011
AGENDA TITLE: FY 2012 CIP
Authorizations
ACTION:
Engineering
INFORMATION:
CONSENT AGENDA:
ACTION:
√ INFORMATION:
ATTACHMENTS: YES
BACKGROUND: Authorizations for appropriation of funds for two CIP projects,
one of which is included in the FY 2012 CIP Budget. One appropriation is to
begin design of renovations to the Main Office Building. The other appropriation
is to begin the surveying work required for a new small water main replacement
project.
DISCUSSION:
-Renovations required for expansion of Server Room for SCADA
equipment and future office/storage space requirements.
-Relocation of a small diameter PVC water main currently under a
retaining wall that lacks an easement.
BUDGET IMPACT: The Confederate Street Water Main Replacement Project is
an addition to the FY 2012 CIP Budget, to be constructed in-house. The
increase to the CIP Budget, posed by this project, is offset by recent favorable
bid prices and expected savings on the current Biscuit Run SSES.
RECOMMENDATIONS: Make fund appropriations to maintain proposed CIP
Schedule for FY 2012 and continue our program of replacing small water mains.
BOARD ACTION REQUESTED: Approve Consent Agenda.
ATTACHMENTS:
-Descriptive memo of proposed CIP authorizations.
-Design proposal for ACSA Building Renovations.
-Proposal for surveying services and easement plat preparation for the
Confederate Street Water Main Replacement Project.
010101CIPAuthorizations111011CIPAuthorizations111011
MEMORANDUM
To:
From:
Date:
Re:
cc:
Board of Directors
Peter C. Gorham, P.E., Director of Engineering
November 9, 2011
FY 2012 CIP Authorizations
James M. Bowling, IV
The following projects require Board authorization:
A. ACSA Facility Improvements – Building Renovations: To provide a secure
location for the proposed SCADA System equipment and create office/storage
space for our future needs, the ACSA developed a Request for Proposal (RFP)
for architectural services for the ACSA Facility Improvements – Building
Renovations Project. Three architecture firms responded and interviews were
conducted with the two highest ranked firms. Following the interviews the firm of
Heyward Boyd Architects, PC (Heyward) was selected to negotiate a design fee
for the Scope of Services developed by ACSA staff. Heyward has prepared the
attached fee proposal for the project, dated November 4, 2011. The project will
involve architectural design bid documents and plans for the renovations of
multiple areas within the ACSA Main Office Building, as well as pre-bid and
construction administration services. The total estimated fee to complete the
architectural design and provide construction administration services for the
ACSA Facility Improvements – Building Renovations Project is $27,225. The
ACSA staff has reviewed this proposal and finds it satisfactory.
Board Action
We request the Board of Directors appropriate $27,225 from the FY 2012 3R
Fund for architectural design and construction administration services for the
ACSA Facility Improvements – Building Renovations Project.
B. Confederate Street Water Main Replacement Project: As part of the ACSA’s
continuing efforts to identify problem areas in the water system and repair or
replace water main infrastructure, the ACSA has developed a Scope of Services
for easement plat preparation for the Confederate Street Water Main
Replacement Project. Lincoln Surveying (Lincoln) has prepared the attached fee
proposal for the project, dated November 4, 2011. The project will involve a
survey of the proposed water main alignment. Lincoln will provide the ACSA
easement plats for deed of easement preparation. The total estimated fee to
complete the surveying and easement plat preparation for the Confederate Street
Water Main Replacement Project is $3,585. The ACSA staff has reviewed this
proposal and finds it satisfactory. This is a new CIP project for FY 2012.
Board Action
We request the Board of Directors appropriate $3,585 from the FY 2012 3R Fund
for surveying and easement plat preparation for the Confederate Street Water
Main Replacement Project.
PCG/
Attachments
010101CIPAuthorizations110911
November 4, 2011
Alex Morrison
Civil Engineer
168 Spotnap Road
Charlottesville, VA 22911
Re: ACSA Building Renovations – Fee Proposal and Scope of Services – Rev II
Dear Alex,
Heyward Boyd Architects is pleased to present you with this revised proposal to provide
architectural services for the renovations to the Albemarle County Service Authority.
Enclosed is our AE Fee Proposal Worksheet, which outlines a fee of $27,225.00 and
includes consultant engineering as noted below.
It is our understanding that the scope of services for this proposal will include:

Review of interior renovations as noted in the ACSA Request for Proposals,
including work at the Server Room, the downstairs Lunch Room, upstairs Lunch
Room, Personnel File Closet and Drafting Room. (Note the work in the
Administration/ Reception/ Records area has been removed from the scope.)

Above work will include prescriptive design of FM-200 fire suppression system at
2 locations (Server Room and Personnel Files).

Review of egress door hardware, particularly looking at accessibility issues and
new location of upstairs security access door. Also review of existing and/or
required fire-rated corridor door locations.

Survey of existing building conditions and preparation of new CAD floor plans

Development of Construction Drawings and Specifications for all work above as
required, and including MEP engineering services by Jolly Engineering of
Richmond. (Note that the engineering consultant is different from the firm
originally submitted.)

Prescriptive specifications and design for FM-200 system (tank location, pipe &
nozzle sizes and layout, components, etc). In accordance with NFPA
recommendations, the manufacturer’s certified installer shall provide shop
drawings with a final design.

Work shall also include evaluation during design phase of clean agent system
options and work required to connect new clean agent system to Owner’s
existing fire alarm system.

Preparation of probable construction cost estimate.

Consultation and review with Owner for General Contractor pre-qualification.
p. 1 of 2

Reproduction of printed Construction Documents to be provided to the Service
Authority for bid distribution.

Attendance at a Pre-Bid Meeting

Construction Administration services, including review of submittals, response to
RFI’s, attendance at weekly (approximate) construction meetings, and punch-out
at conclusion of project. Summary of construction meetings included.

Record PDF and DWG files at conclusion of job.
Services not included in this proposal are:









Civil engineering
Site plan preparation and review
Presentation or review by Albemarle County Architectural Review Board
Submittal or design for USGBC LEED building certification
Survey for hazardous materials
Phone and IT system design (other than hard building infrastructure, i.e. conduit,
boxes, etc)
3D building model or rendering
Bid set distribution
Design of wet sprinkler system (Specification will require calculations and shop
drawings for review by local code official.)
As noted above, this proposal assumes the Service Authority will manage bid set
distribution to a list of pre-qualified contractors, as selected by HBAPC and the Service
Authority. The printing costs noted in the attached proposal are an estimate. HBAPC will
bill actual invoice printing cost plus a mark-up of 10% (ten percent).
We are in a position to commence this work immediately and can have preliminary review
documents ready in five weeks, thirty-five calendar days from your notice to proceed.
Should you have any questions concerning the fee or timing that we are proposing, we
invite your call.
Very truly yours,
James R. Boyd, AIA
Attachment – A/E Fee Proposal Worksheet
p. 2 of 2
A/E FEE PROPOSAL WORKSHEET
Project #
A/E FIRM NAME:
Heyward Boyd Architects 2011-21
PROJECT TITLE:
Inrterior Renovations
PROJECT LOCATION:
Charlottesville, VA
CONSULTANTS' NAMES:
Architectural - HBAPC
Structural N/A
Mechanical Jolley Engineering
Electrical Jolley Engineering
Civil N/A
FM 200 Jolley Engineering
EST'D.
NUMBER
of
DWGS.
DISCIPLINE
HOURLY
RATE
BASIC SERVICES
EST'D.
EST'D.
NUMBER
COST
of HOURS
A/E
CONSULTANT
PROJECT CODE:
APPROPRIATION ITEM #
ESTIMATED CONSTR. COST:
$
FOR AGENCY USE
EST'D.
NUMBER
EST'D.
of HOURS
COST
PART A - SCHEMATIC DEVELOPMENT PHASE SERVICES
Project Manager
Architect
Structural Engineer
Mechanical Engineer
Electrical Engineer
Civil Engineer
Drafting
Other:
125.00
110.00
110.00
110.00
110.00
110.00
80.00
SUBTOTAL PART A
Professional:
1
4
125
440
6
480
11
1045
PART B - DESIGN PHASE SERVICES (Preliminary & Working Drawings)
$125.00
$110.00
$110.00
$110.00
$110.00
$110.00
$110.00
$110.00
$90.00
Project Manager
Architect
Structural Engineer
Mechanical (HVAC) Engineer
Plumbing
Fire Protection
Electrical Engineer
Civil Engineer
Landscape Architect
16
0
1760
50
4000
66
0
5760
8
800
8
800
12
86
86
1200
$7,760
$18,760
Food Service
Drafting:
$80.00
$85.00
$80.00
$80.00
$80.00
$80.00
$80.00
$65.00
Architectural
Structural
Mechanical
Plumbing
Fire Protection
Electrical
Civil
CADD
TOTAL - DRAWINGS
0
$100.00
$55.00
Specification/Report Writer
Typist
TOTAL - SPECIFICATIONS
COST ESTIMATE
$100.00
SUBTOTAL PART B
1 OF 3
11000
$11,000
230,000
ACSA Inrterior Renovations
PART C - BIDDING & CONSTRUCTION PHASE SERVICES
JOB
CLASS.
Professional
Clerical
SHOP DRAWING
Professional
REVIEW
Clerical
RECORD DRAWING
Professional
PREPARATION
CAD
CONSTRUCTION
Professional
OBSERVATION & ADMIN. Clerical
TASK
BID ASSISTANCE
BASIC SERVICES
EST'D.
NUMBER
COST
of HOURS
A/E
CONSULTANT
7
700
0
10
1000
0
2
200
0
24
2400
0
HOURLY
RATE
100.00
55.00
100.00
55.00
100.00
55.00
100.00
55.00
43
SUBTOTAL PART C
FOR AGENCY USE
EST'D.
NUMBER
EST'D.
of HOURS
COST
$4,300
PART D - ADDITIONAL SERVICES
1. SITE INVESTIGATION
SUBCONTRACT
SUBCONTRACT
TOTAL
COST
MARKUP @ 10%
COST
A. SUB-SOIL STUDIES:
(1) BORINGS
LINEAL FT @
$
+ TESTING @
$
(2) MOBILIZATION
(3) REPORT AT
=
$0
x 1.10 =
x 1.10 =
x 1.10 =
$0
$0
$0
x 1.10 =
x 1.10 =
x 1.10 =
PER LF =
$0
=
$
$0
$0
$0
$0
$0
$0
B. SURVEYS:
(1) FIELD PARTY (party rate)
DAYS @
$
PER DAY =
(2) DATA CONVERSION
HRS @
$
PER HOUR =
(3) PLOT BASE SHEETS
HRS @
$
PER HOUR =
C. FIELD INVESTIGATION:
(1) PROFESSIONAL
MAN-DAYS @ $
(2) DRAFTSMAN
MAN-DAYS @ $
800.00
PER DAY =
PER DAY =
$0
$0
$0
$0
$500
$800
$600
$500
$800
$600
$0
$0
D. OTHER (Specify):
Field survey
=
Drafting to create base plans of existing
=
Contractor prequalification
=
=
=
2. SERVICES / OTHER SPECIAL COSTS):
A.
=
B.
=
C.
=
D.
=
E.
=
F.
=
$0
x
x
x
x
x
x
1.10 =
1.10 =
1.10 =
1.10 =
1.10 =
1.10 =
$0
$0
3. OTHER (Specify):
MILES
(For Basic & Additional Services)
A. FIELD INVESTIGATION
B. CONSTRUCTION OBSERVATION
PER TRIP
3
3
RATE
NUMBER
PER MILE
OF TRIPS
0.580
0.580
2
10
$3
$17
=
=
SUBTOTAL PART D
2 OF 3
$1,920
ACSA Inrterior Renovations
PART E - BUDGET FOR REIMBURSABLE EXPENSES
PRICE
NUMBER
PER
TOTAL
OF SETS
SET
COST
1. PRINTING AND DUPLICATION:
A. PRELIMINARY SUBMITTAL
B. WORKING DRAWING SUBMITTAL
C. CONTRACT DOC SUBMITTAL
3
15
$25.00
$75.00
$75
$1,125
$1,200
SUBTOTAL PRINTING BUDGET..................
2. OTHER REIMBURSIBLE EXPENSES:
A.
B.
C.
D.
$1,200
SUBTOTAL PART E
PART F - PROPOSED DESIGN SCHEDULE
ACTIVITY
START PROJECT DESIGN PHASE
SUBMIT SCHEMATIC DESIGN DOCUMENTS
REVIEW/RETURN SCHEMATIC DOCUMENTS
SUBMIT PRELIMINARY DESIGN DOCUMENTS
REVIEW/RETURN PRELIMINARY DOCUMENTS
SUBMIT FINAL DOCUMENTS
REVIEW/RETURN FINAL DOCUMENTS
CORRECTIONS TO FINAL DOCUMENTS
BIDDING PHASE
CALENDAR
DAYS
7
14
3
7
7
21
7
14
80
TOTAL DAYS TO BID...........
FEE PROPOSAL SUMMARY
EST'D.
NUMBER
OF HOURS
PART A - SCHEMATIC PHASE SERVICES
PART B - PRELIM. & WORKING DWG PHASE
PART C - BIDDING & CONSTRUCTION PHASE
SUBTOTAL BASIC SERVICES (A+B+C)
PART D - ADDITIONAL SERVICES
SUBTOTAL FEES (A+B+C+D)
PART - E REIMBURSIBLE EXPENSES
TOTAL CONTRACT AMOUNT
11
86
43
A/E
$1,045
$18,760
$4,300
$24,105
3 OF 3
ESTIMATED
COST
CONSULTANT
$0
TOTAL
$1,045
$18,760
$4,300
$24,105
$1,920
$26,025
$1,200
$27,225
FEE AS A %
OF TOTAL
CONSTR. COST
0.45%
8.16%
1.87%
10.48%
0.83%
11.32%
SUMMARY OF
NEGOTIATED
FEE AMOUNT
November 4, 2011
Mr. Alexander J. Morrison
Civil Engineer
168 Spotnap Road
Charlottesville, Virginia 22911
re:
Confederate Street Water Main Replacement
Easement Plat Creation
Scottsville, Virginia
Dear Mr. Morrison:
We will prepare field run waterline easement plats for two parcels of land located in
Scottsville, Virginia. The first parcel belongs to Stuart W. Townsend, Jr. and is known as 175
Moore’s Hill (TMP 130A2-00-00-003B) and the other parcel is the 40’ private street right of way
of Confederate Street shown on the Willis and Pitts Subdivision recorded in D.B. 408 page 183.
All work is subject to the attached SCOPE OF SERVICES.
EASEMENT SURVEY AND PLAT
The plats will show the following:
- The survey will be drawn a scale of 1" = 50' on legal size paper
- NAD'83 Horizontal Datum derived from GPS RTK observations will be shown on plat and tied
to easement corners and/or easement centerline
- Field located property corners and property boundaries and new waterline easements with
square footage and bearings and distances of the easements
- Property ownership with deed references
Schedule of Completion
The easement plats will be completed for your use within two (2) weeks of receipt of
written notice to proceed, weather and ground conditions permitting.
Professional Fees
The cost for preparation of two easement plats is a Lump Sum Fee including labor and
materials of $ 3,585.00
Additional Professional Fees
The cost of preparing easement plats is an additional fee of $ 1,250 per property parcel if
necessary.
I have included with this proposal a breakdown of our hourly rates, estimated manhours
per labor task, total fees and material costs.
ACSA Confederate Street
November 4, 2011
Page 2 of 2
Expiration
The prices quoted herein are valid until December 31, 2012.
Thank you for considering us for this work. We look forward to working with you. If you
should have any questions or wish to discuss the contents of this proposal, please do not hesitate
to contact me.
Respectfully submitted,
Thomas B. Lincoln, L.L.S.
President
attachments
ACSA_Confederate_St.doc
LINCOLN SURVEYING
632 BERKMAR CIRCLE
CHARLOTTESVILLE, VIRGINIA 22901
4-Nov-11
ACSA_WORK_BREAKDOWN.XLS
TASK AND MANHOURS
CONFEDERATE STREET WATERLINE EASEMENTS PROJECT
COST ESTIMATE
CLIENT
AGENCY
RATE
ADMIN BRIEFING MEETINGS MEETINGS
PRINCIPAL LAND SURVEYOR
$ 165.00
LICENSED LAND SURVEYOR
$ 150.00
SURVEY CAD TECHNICIAN 3
$
85.00
SURVEY CAD TECHNICIAN 2
$
60.00
1.0
1.0
1.0
1.0
DEED
UTILITY
UTILITY TOTAL
SITE VISIT RESEARCH RESEARCH COMPUTE CHECK TRAVERSE RECON GPS TOPO LOCATION HOURS
3.0
1.0
1.0
9.0 $
$
4.0
4.0
SURVEY TECHNICIAN 3
$
75.00
4.0
2.0
SURVEY TECHNICIAN 1
$
52.00
4.0
2.0
SURVEY TECHNICIAN 3 (GPS)
$
75.00
TOTAL HOURS
TOTAL
COST
1.0
1.0
1.0
1.0
3.0
5.0
4.0
1.0
8.0
4.0
1,485.00
-
4.0 $
340.00
4.0 $
240.00
6.0 $
450.00
2.0
8.0 $
416.00
2.0
2.0 $
150.00
4.0
33.0
TOTAL LABOR
$
3,081.00
MATERIALS
PRINTING
CAD
FIELD MATERIALS
CLERK'S OFFICE COPIES
RTK GPS (TRIMBLE)
ROBOTIC TOTAL STATION
TOTAL MATERIALS
$
$
$
$
$
$
$
20.00
30.00
56.00
18.00
180.00
200.00
504.00
TOTAL ESTIMATED FEE
$
3,585.00
AGENDA TITLE:
RWSA Monthly Updates
INFORMATION:
Gary O’Connell, Executive Director
ATTACHMENTS: YES
BACKGROUND: Updates from the RWSA Board meeting on October 25, 2011.
DISCUSSION: Major items:
1.
2.
3.
4.
5.
Authorize bid November 1st for Ragged Mountain Dam;
City additional funding for the dredging study;
Presentation of the three options for the Rivanna Pump Station;
Project updates;
I-64 Embankment presentation for the Ragged Mountain Dam.
BOARD ACTION REQUESTED: Information.
ATTACHMENTS: Board meeting items and summary memorandum.
010101RWSAUpdateExecutiveSummary111711
MEMORANDUM
To:
From:
Date:
Re:
cc:
Board of Directors
Gary B. O’Connell, Executive Director
November 11, 2011
RWSA Updates
Please see below summary comments on RWSA Board meeting items:
Urban water flows are 14% higher than budget; urban wastewater
flows 5% higher (increased monthly bill to ACSA);
New Report – Peak Day Water Consumption (see attached) - derived
from daily water reports;
New Earthen Dam at Ragged Mountain Bidding authorized; out to bid
November 1st with a December 8th due date. Fifteen prequalification
packages reviewed, a lot of interest in this project;
Moores Creek Wastewater Project – Construction at 65.3% of completion; ahead of schedule;
Presentation on Rivanna Sewer Pump Station Options – See Board
packet; regular agenda item for presentation;
Request for Additional Funding for Dredging Bidding – Additional
$41,788 funding for preparation of dredging performance specifications
and dredging proposal evaluation plan. Both are City funded “based
on the City of Charlottesville’s willingness to pay for these related costs
until the Community Water Supply Cost Share Agreement is completed;”
I-64 Embankment at Ragged Mountain – Attached presentation presented to a community meeting on October 19th. This public meeting
was at the request of the Federal Highway (FHWA) reviewing the project along with VDOT. A necessary project that is part of the construction of the new Earthen Dam at Ragged Mountain.
Board Action
There is no Board action required.
GBO/dbh
010101RWSAMonthlyReport111111
ACSA Board Policy Future Issues Agenda 2011-12
December
January
February
March
April
May
December 15th
January 19th
February 16th
March 15th
April 19th
May 17th
Regular 3rd Thursday Monthly Meetings
CAFR - Annual
Financial Report
Budget Work
Session
Election of Officers
*Sewer Cost Allocation AgreementMeadow Creek Sewer, Moore's Creek
Treatment Plant, and Rivanna Pump
Station
*Four Party Agreement-Debt Service
Formula
Meter Testing Report
*Dept. Operational
Presentations
Pending Issues
*Dept. Operational
Presentations- VA
Warn
*Dept. Operational
PresentationsConstruction
Inspection
*Dept. Operational
Presentations
Budget and CIP
Presented
*Water Cost Allocation Agreement
*Water Audit
Budget Schedule
Exclusion Meter
Policy
s
1st Thursday Work
Sessions
s
*History of the ACSA (1964-2014)
*Potential Future Topics; Department Operational Presentations: Hydraulic Modeling, Safety/Risk Management Program, etc.
Updated 11/11/11
AGENDA TITLE: Rivanna Pump
Station
ACTION:
√
ATTACHMENTS: YES
BACKGROUND: As the Board is aware, three alternatives have been explored
for the expansion of the current 25 mgd to a new 53 mgd Rivanna Sewer Pump
Station. A public meeting was held on October 20th. Janie Carroll of Hazen and
Sawyer Engineers will be at the Board meeting to present the three alternative
locations and designs.
DISCUSSION:
Option A – Current Site Expanded: Requires additional City land and
would require a City Council approved Special Use Permit.
Cost: $25-27 million (includes enhanced architectural and landscaping to
blend the project into the site and adjacent neighborhood; lowest cost
option).
Option D – State Farm property across the river; terrain and river
crossing.
Cost: $54-55 million (highest cost option).
Option E – Tunnel Option – From a current sewer line in the park, tunnel
underground, under properties, and the CSX railroad to a site located on
the Rivanna owned Moore’s Creek property. Tunneling determined
feasible.
Cost: $38-40 million (mid-cost option).
Hazen and Sawyer Engineers’ design of a replacement 53 mgd pump
station is based on the RWSA/City/ACSA Comprehensive Sanitary Sewer
Interceptor Study Report of June, 2010 (see attached summaries) that found the
increased size was needed, due to peak wet weather flows. The study estimate,
based on actual flow meter field data is that the share of those flows is at 68% for
the City system and 32% for the ACSA system. This study documents the pump
station sizing and engineering design (at 53 mgd) was based on these flow
allocations. The reason the City is so high (greater than 2/3) is due to a much
010205RivannaPumpStation111111
older sewer system that has documented major infiltration and inflow in wet
weather. The study shows that less than 10% (4 mgd) of the pump station
capacity is due to City/County new development.
The City Council, at their November 7th meeting, took the following action
by motion: “to support Option E (tunnel option), and noting that Council would not
support Option A (current site) and would not support selling City land or
approval of a Special Use Permit supporting Option A.”
BUDGET IMPACT: $13 million less for the current site-Option A versus Option
E (tunnel). Household average monthly water rate is double the cost for Option
E versus Option A; all 35,000 City/ACSA rate payers would share in this
increased cost.
RECOMMENDATIONS: Take under advisement, dependent on when RWSA is
scheduled for a vote on this issue.
BOARD ACTION REQUESTED:
presentation.
Discussion and consideration of the
ATTACHMENTS:
-Powerpoint Presentation
-Engineering Summary Charts
-Pump Station Flow Allocations-City 68%/ACSA 32%
010205RivannaPumpStation111111
Pumping Improvements
RWSA Board Meeting October 25, 2011
W
ER & SEW ER
AT
A
I TY
HOR
UT
Rivanna Water and Sewer Authority
RI VANN
A
Rivanna Pump Station
AN SERV
LE
VIL NIA
D A ING C
HARLOTTES IRGI
LBE
,V
MARL
E COUNTY
Agenda
Background
Concept D
Concept E
Concept A
Summary
RWSA Board
Presentation
Desktop A,
Desktop D
2nd Public
Presentation
Eliminate B
1st Public
Presentation
A, B, C, D
12/8/10
RWSA Board
Approves Study
of A, D, E
2/9/11
5/23/10
RWSA Board
Update on
A, D, E
Public
Presentation
of A, D, E
RWSA Board
Update on
Concept E
7/26/11
8/23/11
RWSA Board
Meeting
9/25/11
10/20/11
Selection of
Concept for
Design due to
VADEQ
10/25/11
12/31/11
Concept D
Concept D Overall Site Plan
Floodplain
Existing PS
State Farm
Floodway
Concept D - Issues
Topography
Geology
Site access
Work required on both sides
of the Rivanna River
Extended park closure
Rock from Site D Borings
View towards Concept D from Riverview Park
Concept D – Site Access
Martha Jefferson Hospital
State Farm
45 foot grade
change from
parking lot to
pump station
0.7 mile access road
Concept D Pump Station
Site Restoration at Concept D Requires 30 Years
Rivanna_PS_Alts_Community_Assist_DRAFT_120510HS 31037-033.ppt
Concept E
Floodplain
Existing PS
Floodway
Tunnel
Moores Creek WWTP
Tunnel Construction 101
How is it constructed?
Work shaft/exit shaft
Tunnel boring machine
Will there be blasting?
What about vibration?
Tunnel Boring Machine (TBM)
Shaft Construction
Exit Shaft
Tunnel Construction 101
What are the impacts to
affected properties?
Soil pre-conditioning
Surface easement
Subterranean easement
Jet Grout Truck
Impacts in the Vicinity of the Existing Pump
Station
Exit shaft
Tie-in from tunnel to existing
interceptor
Soil pre-conditioning
LOD: existing RPS parcel + 0.5 acre
Secant Pile Wall Excavation Support
After Project Completion
Concept A
Concept A Overall Site Plan
Existing PS
Floodplain
Floodway
Concept A - Issues
Floodplain
Operating floor
Equipment access
Overall building height
Working in concert with the
neighborhood
Odor control
Noise
Natural gas generator
Architecture
Landscape architecture
Concept A Height Requirements
Grade to flood elevation:
Height for equipment:
Roof structure:
TOTAL HEIGHT:
17 feet
15 feet
2.5 feet
34.5 feet
Architecture and Landscape Architecture Are
Critical Components for Concept A
Aerial views
Site plan with park amenities
Site sections
Precedent architecture
Precedent materials
3-D renderings
Concept A – Site Concepts
Concept A – Conceptual Site Plan
Concept A – First Design Approach
Concept A – Street Edge + Building
Sculptural: a
perforated corrugated
metal screen wraps the
building
reflects the sky and
surrounding trees
screen allows light to
pass through
Concept A – Landscape
Concept A – Second Design Approach
Concept A – Street Edge + Building
Louver proportions are like
neighborhood doors and windows
Wood screen and trellis
create smaller volumes
by revealing only
portions of the concrete
structure
Architectural: warm
materials and proportions
are compatible with the
neighborhood
Concept A –
Elements common to both design approaches
• Utility areas are located at the back, away from the neighborhood
• Berm screens base of building
• Strong horizontal line 8 to 10 feet below roof, visually lowers the building
• Subtle changes throughout the day, year, and in different weather
Summary
Concept Summary
Item
Concept D
Concept E
Concept A
Disturbance
10.5 Acres
1.0 Acres +
WWTP
1.25 Acres
Estimated Construction Time
3.0 – 3.5
years
2.7 – 3.2 years
2.5 – 3.0 years
Total Installed Horsepower
2,600 Hp
1,800 Hp
2,100 Hp
River crossing required
Yes – two
No
No
Estimated Project Cost
$54-$55M
$38-$40M
$25-$27M
Increased Average Monthly
Household Cost
$5.85
$4.24
$2.85
Pumping Improvements
RWSA Board Meeting October 25, 2011
W
ER & SEW ER
AT
A
I TY
HOR
UT
Rivanna Water and Sewer Authority
RI VANN
A
Rivanna Pump Station
AN SERV
LE
VIL NIA
D A ING C
HARLOTTES IRGI
LBE
,V
MARL
E COUNTY
AGENDA TITLE: Strategic Plan
Gary O’Connell, Executive Director and
Leadership Team
INFORMATION:
ATTACHMENTS: YES
BACKGROUND: Annual updates to the adopted Strategic Plan, first approved
in March 2009.
DISCUSSION: Detailed updates attached on this multi-year plan.
BUDGET IMPACT: As identified; all those items needing funding have already
been approved within the Budget and CIP.
RECOMMENDATIONS: Review for discussion; updates.
BOARD ACTION REQUESTED: Informational; no action required.
ATTACHMENTS:
(1) ACSA Strategic Plan Update Memorandum;
(2) ACSA Strategic Plan Implementation Tasks;
(3) ACSA Strategic Plan Overview Chart.
0108StrategicPlanAgendaItemExecutiveSummary111711
MEMORANDUM
To:
From:
Date:
Re:
cc:
Board of Directors
Gary B. O’Connell, Executive Director
November 17, 2011
Strategic Plan Update
As you are aware, the Service Authority adopted a Strategic Plan in March
of 2009. This was the first Strategic Plan for the ACSA. The intent, as I
understand it, was for the Strategic Plan to be for a multi-year period, 2009-2012,
so we are nearing completion of the three-year plan period. A lot has been
accomplished over the past two and half years, and this memorandum serves as
a status report and update on the great deal of work being completed by ACSA
staff on the Strategic Plan work items.
The Strategic Plan is a “living” document that is and will likely change over
time, yet it is based on the long-term Vision of the ACSA to “conserve today,
sustain tomorrow, and protect water and environmental resources forever.” A
copy of the vision and mission statement, guiding principles and goals are
attached to this report. These were developed by the Board and staff in late
2008; a couple of items have been added since then. For each of the six goals,
there are a number of strategies and implementation tasks, which total over 80
items for ACSA staff to be working on. A copy of the Strategic Plan progress
charts, showing the implementation tasks and their status, is also attached to this
report.
To summarize the major accomplishments in the Strategic Plan, let me
highlight a number of them:
Strategic Plan - Used to frame the budget and CIP submissions. Is
very much a management plan for new initiatives that are strategically
focused, and is tied to our day-to-day operating plans and schedules.
Rate Model – Major study and review of the ACSA rates was
completed and included in the FY 2010 Budget. The new rate model
utilized in the development of the current FY 2012 Budget; and to be
used annually with our future budgets.
Water Conservation – Successful implementation of a Rain Barrel
Rebate Program, with over 456 rain barrel rebates. Stepped up our
water conservation educational programs with community
advertisements, water saving tips, public events, and information
included in our bills. Collaborated with the City for a shared costeffective approach to water conservation community education. As
you know, from the AECOM study, we have the second lowest per
capita water use in the country, and impressive record of water
conserving practices by our customers.
Sewer System – Established a series of proactive sewer system
evaluation studies (SSES) by drainage basin such that, over several
years, we would have cost effectively evaluated the condition of major
portions of the ACSA sewer system prioritized in the RWSA
Comprehensive Sanitary Sewer Interceptor Study. This is part of our
on-going efforts to reduce “infiltration and inflow” (I&I) in our sewer
system through systematic study, evaluation and repair. The current
detailed study phase has led to repairs, replacement and rehabilitation
in four areas: Meadow Creek, Scottsville and Crozet (two phases).
GIS – Our Geographic Information System is robust and well used.
We daily update our field information (red line edits) to assure
accuracy. It is very well used and a good working tool for our water
utility. In addition, we are calibrating a water hydraulic model that will
allow sophisticated engineering “what ifs” for design, maintenance and
system evaluation. Once the water hydraulic model is complete, we
will be developing the sewer model.
FOG – The Fats, Oils and Grease Program was adopted by the Board,
and we are near the end of our second year of implementation. Our
staff has worked closely with the food establishments in the community
to put this into place, and educate our businesses on the importance of
regular maintenance. We are expanding FOG to residential areas,
especially multi-family housing. We have a permitting and follow-up
program in place. As you know grease blockages are a preventable
issue and are a major source of sewer overflows, which our proactive
FOG program is helping to prevent. Another part of the water quality
program, is the Backflow Prevention/Cross Connection Program to
monitor and assure that unsafe backflows do not get into our public
water supply. Again, we have a very proactive program that has been
beefed up with our new software application and on-going monitoring
and inspections.
Construction Documents – We have updated our “front-end”
documents for our CIP projects, our “boiler plate” contract documents
and our construction specifications. These are now being updated
annually. In addition, our “approved products list” has been updated
and published, and is being reviewed annually.
Policy Reviews – A number of policy reviews have been underway,
with some changes that will likely be brought to the Board over the
next year.
This includes the ACSA Rules and Regulations,
Procurement Policy, Safety Policy, Sewer Usage Regulations, and
EMS Policy and SOP’s.
SCADA – A comprehensive review of our facilities (pump stations,
tanks, pressure valves, etc.) was conducted to propose a Strategic
Plan for an automated data control system. SCADA is about to be
implemented in a three phased approach. This is a very modern
approach to monitoring all our controls and gauges throughout our
system, some that are many miles apart. It ultimately becomes part of
our preventive maintenance efforts to prevent outages and service
issues for our customers.
Water Leak Detection – A Water Leak Detection Program has been
implemented with equipment and training now deployed out into the
field to monitor any water leaks through sound acoustic technology recording devices placed on water valves and hydrants throughout the
system. Again, this is a proactive preventive maintenance approach to
reducing leaks in our water system. Many of these are very small and
do not show up, except through a program like our new use of leak detection technology. Another part of our water system preventive
maintenance is a hydrant inspection and program of regular maintenance, and application of flow testing. In addition to leak detection,
this regular maintenance program assures us of the maximum attainable fire flow from every fire hydrant in our system.
CCTV Sewer Evaluation – As part of our larger efforts to reduce the
infiltration and inflow (I&I) into our sewer lines, we have stepped up our
cable televising of our sewer lines on a systematic basis. We now
have two crews televising our lines, recording these for our GIS
computer map and database, and indentifying areas for repair. We
updated one of the TV vans with new compatible software and a new
camera system. Our Strategic Plan goal was to televise 10% of our
sewer system each year, while we have averaged 17% each year.
Website – A year ago our website was updated to be more customer
friendly, and to provide a comprehensive set of information about the
ACSA. We updated our billing system to provide new web-based
payment options to our customers. We regularly are adding more
information to our website, all done in house at low cost.
Pump Station Service History – Another preventative maintenance
initiative. This includes new tracking software (part of our longer term
“asset management” project) for the work order management for pump
stations and for our Maintenance Department.
SharePoint – An internal software application that was part of the Strategic Plan. This more effectively allows “shared” files and databases
throughout the ACSA, including scheduling, project status boards, etc.
Safety Program – A true organizational safety initiative is in place that
builds on the tradition of the ACSA’s safe workplace practices. Formal
and regular training, safety equipment reviews, an active Safety
Committee, safety suggestions program, and more are being utilized.
This has been cost effectively done in-house utilizing existing staff, and
is getting very good oversight where needed.
Employee Relations – A number of items in the Strategic Plan focus on
initiatives to create a better place to work and improve employee
relations. The following are some of the new employee initiatives
aimed at better employee communications and employee
development:
- Employee newsletter, quarterly;
- Monthly employee briefings with the Executive Director;
- Shared operations and policy information;
- Funding and programs for continuing education and certifications as part of our career progression program;
- More in-house training opportunities
- New employee orientations;
- Establishing the career progression plan in July that is based
upon skills, and knowledge development (this is the skill
based pay program).
New Water Audit – Following training in this nationally developed
AWWA (American Water Works Association) program, we added this
to the Strategic Plan. A “water audit” focuses on an audit of our “nonrevenue” water through an AWWA free software template that stepby-step takes us through a detailed review of our water uses –
authorized, paid and accounted for (revenue water), and
unauthorized, unpaid water (non-revenue water). Non-revenue water
can include leaks, fire and emergency uses, large meters, billing
system, and unmetered water usages. This water audit approach is
intended to be done annually, so we can gauge the impacts of our
efforts on reducing non-revenue water (the water we pay RWSA for,
but do not collect the full cost from our customers through our billings).
Again this, a proactive preventive tool, we began over this year.
There is a tremendous amount of data collection involved in this
project, including RWSA water data. This is likely a two year effort to
get to annual updates
The ACSA has accomplished lots more over the past year. This report is
solely aimed at discussing items that were in the Strategic Plan. A major new
initiative has been our Environmental Management System (EMS) which we reported on last month. Thanks to all the dedicated employees at the ACSA for
their accomplishments of the Strategic Plan, and especially to the Department
Heads that make up our Leadership Team! WAY TO GO!
Board Action
No Board action is required. For review, discussion and information.
GBO/dbh
0108StrategicPlanUpdateBoardMemo111711
ACSA Strategic Planning
List of Goals, Strategies, and Implementation Tasks
2009-2012
DRAFT
Responsible
Staff
L.B.
Goal 1. Protect public funds by prudent budgeting and equitable, sustainable, pricing structures.
Strategy
1.1 Update Rate Study to ensure
monthly rates and connection
charges are fairly applied to new
and existing customers.
Implementation Task
1.1.a Simplify the connection fee calculation
process.- Eliminated by local facilities fee.
Metric
1.1.a - Engineers are
trained and quoting feesspreadsheet to update for
connection fees.
1.1.b - Board Approval
Timeline
1.1.a – December
2009
Status
1.1.a –Completed - New connection fees
updated annually and approved with the
budget effective July 1st each year.
1.1.b – April 2009
1.1.b – Not endorsed by Board when the rate
model was approved. A totally separate
irrigation meter- Completed – Revisit Board
policy schedule for late 2011.
1.1.c Update and evaluate the rate model
and its results. Major update in 2009 used in
FY 10 Budget process; will update with
Budget FY 11-12 plus misc. fees (reconnect,
connection & tap fees, plan review,
inspection, hydrant, tapping fees).
1.1.c - Approved by the
Board and implemented
1.1.c – April 2009
1.1.c –Completed – The rate model is
updated and used for annual budgeting and
the setting of ACSA rates each year; review
annually.
1.2 Focus pricing structure to
minimize customer impact while
promoting conservation.
1.2 Identify and thoroughly review all
customer types, and make necessary
reclassifications for reporting purposes to
compare usages across class of service.
1.2 – Reclassifications
Completed and
implemented
1.2 - June 2009
1.2 – Continue to review and verify accounts
– an ongoing process. Monthly report of use
and class of service is prepared.
L.B. & P.G.
1.3 Continue zero based
budgeting.
1.3.a Annually review each budget line item
for ways to reduce and/or improve.
1.3.a - Ongoing process
whereby each line item
requested is analyzed by
Management Staff
1.3.a – February
2009
1.3.a –On-going with each year’s Budget
development. Process in place for on-going
review of all expenses.
Leadership
Team
1.3.b Avoid last minute purchasing to
ensure lowest pricing and reducing
processing cost.
1.3.b - No re-appropriations
1.3.b – April 2009
1.3.b – In process; improvements made to
seek competitive, best value pricing.
L.B.
1.3.c Review internal procedures for
providing service and their associated costs.
1.3.c - Followed established
procedures
1.3.c – February
2010
1.3.c – In process; Rules and Regulations
review, several amendments submitted to the
Board for approval. Formal Standard
Operating Procedures (SOP’s) being
developed for adoption and training.
G.O.
1.4 Implement a cost-cutting program which
would reward ideas (i.e. Safety Program,
Yearly evaluation item, Rewards for costcutting ideas, Publicize cost-cutting ideas).
1.4- Have cost-cutting
program in place;
Change in evaluation forms.
Cost savings in Budget
1.4 – February
2010
1.4 – In process- Needs to be implemented
as an incentive.
1.1.b Make irrigation water fees totally
unrelated to household use fees. (Policy)Exclusion through the tiers-
1.4 Target and minimize waste.
L.B. & G. O.
L.B.
K.T. & G.O.
Original Adoption
March, 2009
Updated - November 11, 2011
Page 1
Goal 2. Plan collaboratively to timely provide future infrastructure and policies to meet community needs.
Strategy
2.1 Develop a communitywide conservation plan.
Implementation Task
2.1.a Promote and subsidize rain barrels.
Metric
2.1.a – 1,000 Barrels- goal.
Timeline
2.1.a – June 2010
2.1.b Develop a bonus incentive program for
users that reduce their average water use by a
specific percentage. Reviewed; tied usage
effective as direct savings.
2.1.b – Water consumption
reduced by 5%.
2.1.b – June 2010
2.2 Support the
implementation of the
Community Water Supply
Plan.
2.2 Work closely with community partners.
2.2 – Construction of identified
water supply projects through
RWSA.
2.2 – On-going –
January 2012
2.2 – In process; regular Board
briefings on the status.
2.3 Support upgrade of
sewer interceptors.
2.3.a Conduct SSES and sewer relining projects
each fiscal year through the CIP; reduce I/I.
2.3.a – CIP/Budget Approval ongoing.
2.3.a – November 2011
P.G.
2.3.b Develop and implement an infiltration/inflow
program in smaller drainage basins through flow
metering.
2.3.b – Two basins studied per
year.
2.3.b – November 2011
2.3.a – Annually in Budget.
Completed Meadowcreek, Scottsville,
Crozet Phase 1 and Phase 2; Biscuit
Run underway.
2.3.b – Achieved- Flow metering
throughout the system (2010);
ongoing; utilizing a “find and fix”
repair program.
2.3.c Develop CCTV Inspection Program to cover
10% of the sewer system annually.
2.3.c – Goal is that 10%
inspected per year (existing
system). Currently at 17%.
2.3.c – November 2011
2.3.c – Achieved- Average 17%; new
van in 2009. Upgrading the CCTV
software and second camera in 2011;
repairs follow identification problems;
expanded to CCTV all point repairs
and warranty (new) inspections.
M.L.
2.4.a Locate assets which have existing
attributes.- GIS database.
2.4.a – All missing assets
located.
2.4.a – September
2009
2.4.a – Completed
P.G.
2.4.b Determine attributes for older pipes.
2.4.b – Complete data on all
existing pipes and manholes.
Informational.
2.4.c – Complete.
2.4.b – June 2012
2.4.b – In process- 98% complete.
P.G.
2.4.c Completion May
2012
2.4.d Design initial sewer model structure and
calibrate.
2.4.d – Complete.
2.4.d – Build model by
September 2012;
calibrate by September
2013.
2.4.c – In process- Calibrating the
hydraulic model (ACSA, RWSA and
City water system – regional
program).
2.4.d – Correlating sewer data.
2.5.a Develop a Fats, Oil, and Grease (FOG)
Abatement Program/Rules and Regulations.
2.5.a – Identify all non-residential
sources.
2.4 Implement
Comprehensive Hydraulic
Modeling Program.
2.4.c Design initial water model structure and
calibrate.
2.5 Enhance the
wastewater pre-treatment
program.
2.5.a – Rules and
Regulations adopted
December 2009.
Status
2.1.a – Achieved – 456 barrels todate. Promotions and rebate
incentives continue. Workshop.
2.1.b – Reduction to second lowest
per capita water use in the country;
tiered rate structure provides an
incentive.
Responsible
Staff
K.T.
L.B.&G.O.
Board & G.O.
P.G.
P.G.
P.G.
2.5.a – Completed. Rules in place.
Monitoring and permitting; public
education, restaurants, multi-family
housing.
P.G.
Original Adoption
March, 2009
Page 2
2.6 Review policies and
update engineering related
Rules & Regulations.
2.5.b Sampling program of industrial waste
contributors through testing and monitoring.
2.5.b – Industrial
sampling/testing.
2.5.b – June 2012- Ongoing
2.5.b – Monitoring two industrial
permittees; site visits. Next sampling
June 2012; survey all “industrial”
users to assure compliance.
P.G.
2.6.a Finalize/publish approved products list.
2.6.a – Notification to all
contractors, engineers,
developers and vendors.
2.6.a – December
2009- completed;
annual updates.
2.6.a – Achieved- Development
completed; annually will review the
Approved Products List; next review
2012.
P.G.
2.6.b Review and update construction
specifications annually.
2.6.b – Notification and submittal
to regulatory agencies. (VDH &
DEQ)
2.6.b – May 2011completed; annually
update.
2.6.b – In process. Reviewing to
complete updates for November 2012
(water), July 2013 (sewer). Local
review program of VDH.
2.6.c Draft and finalize FOG program section in
ACSA Rules & Regulations.
2.6.c – Adoption of Rules &
Regulations.
2.6.c – June 2010
2.6.c – Completed- Rules Adopted
2.6.d Coordinate with RWSA and City to revise
sewerage user regulations.
2.6.d – Adoption by all agencies.
2.6.d – June 2011
2.6.d – Approved.
2.6.e Update ACSA Rules & Regulations.
2.6.e – Adoption of Policies
2.6.e – December 2011
2.6.f – Adoption of Policies
2.6.f – November 2012
2.6.e – In review by staff for updating
backflow/cross connections; new
meter; new development.
2.6.f – In process, being reviewed for
adoption
2.6.f Update ACSA Procurement Policy.
2.6.g Update “Boiler Plate” contract documents
2.6.g – Approval of/Contracts
2.6.g – December 2009
2.6.g – Completed
P.G.
P.G.
G.O. & P.G.
G.O. & P.G.
L.B.
P.G.
Original Adoption
March, 2009
Page 3
Goal 3. Manage and maintain existing infrastructure to ensure reliable service to our customers.
Strategy
3.1 Initiate an asset
management plan.
Implementation Task
Metric
3.1.a Prioritize and upgrade pump station controls and 3.1.a – Planning completed –
pumps.
phasing SCADA.
Timeline
3.1.a – On-going- June
2012
Status
3.1.a – Most upgrades will be
done with SCADA; Crozet and Old
Forge completed, Ashcroft next.
3.1.b Verify age, material and size of all infrastructure. 3.1.b – Complete data entry
into GIS
3.1.b – On-going- June
2012
3.1.b – Continuing daily “red line”
edits from field verifications.
M.L.
3.1.c Evaluate existing storage tanks, vaults, pressure 3.1.c – Complete data entry
reducing valves, and air reducing valves.
into GIS
3.1.c – December 2011
3.1.c – In process- field
verification. The Ednam Tank,
Scottsville, Mosby Mountain and
Avon Tanks have been inspected
and detailed evaluations
prepared; next step in finalizing
the work for repairs. Ashcroft
Upper Tank cleaned, mixing
system installed and internal spot
repairs completed. Maintenance
schedule for vault upgrades
provided. ARV’s a part of ongoing
program, are being inspected and
repaired as the valve crew does
inspections. PRV’s will be
addressed with SCADA.
M.L. & P.G.
3.1.d – June 2012
3.1.d – In process- 3 phases.
3.1.e – December 2010
3.1.e – Antero software installed
for pump stations; training next
step.
M.L., T.H. & P.G.
M.L.
3.1.d Develop a SCADA system.
3.1.d – Planning schedule
complete; 3 phase project.
3.1.e Evaluate hardware and software needs for asset 3.1.e – Determine needs in a
management.
compiled report
3.2 Implement fully
functional Geographic
Information System
(GIS) across
departments.
Responsible
Staff
M.L.
3.1.f Expand leak detection program.
3.1.f – Maintain water loss at
less than 10%
3.1.f – June 2012
3.1.f – Equipment purchased;
training; program launched- leaks
detected; new patrollers ordered;
ongoing project.
3.2.a Determine departmental and individual needs.
3.2.a – Determine needs
3.2.a – December 2009
3.2.a – Needs determined at biweekly GIS meetings; continually
updating.
3.2.b Develop web applications from staff requests.
3.2.b – Deploy end user
applications based on report
3.2.b –
3.2.b – New software being
implemented; map viewer.
3.2.c Provide ongoing GIS training.
3.2.c – Completed training
sessions
3.2.c – June 2012
3.2.c – In process; on-going; new
version installed. Training on
ESRI Virtual (on-line) campus.
M.L., PG & TH
T.H. & G.O.
T.H.
T.H.
Original Adoption
March, 2009
Page 4
3.3 Implement a
comprehensive multidirectional water
system flushing
program.
3.4 Reduce
infiltration/inflow (I/I)
into sewer system.
3.3.a Prior to implementation, plan and coordinate
with City and RWSA.
3.3.a – Develop a written plan
3.3.a – June 2012
3.3.b Analyze system to determine maximum velocity
during flushing.
3.3.b – Completion of flushing
scenarios using hydraulic
models
3.3.b – June 2012
3.4.a Conduct sewer system evaluation surveys
(SSES) to evaluate system performance.
3.4.a – Completed evaluation,
by basin (2 per year)
3.4.b Conduct manhole inspections, with CCTV
Inspection Program and sewer crew.
3.4.b – Goal is that 10%
inspected per year (existing
system). Currently at 17%.
3.4.c Increase Relining program for clay pipe and
other sewer pipe as cost effective.
3.4.c – Reline of clay pipe and
other sewer pipe as identified
and needed.
3.4.d Develop a point repair program.
3.3.a – Crozet, Scottsville, N.
Rivanna; Regional approach
being developed as part of
Disinfection By-Products
prevention; formal study with
recommendations.
3.3.b – On hold until calibration
completed.
3.4.a – In process; on-going; flow
monitoring through the system
(2011) by drainage basins.
G.O. & M.L.
P.G.
M.L. & P.G.
3.4.b – Conducting manhole
inspection and data is being
captured for repairs.
M.L.
3.4.c – On-going -June
2012
3.4.c – In process- Basing repairs
on the SSES- has been cost
effective
M.L.
3.4.d – Repairs made within
90 days
3.4.d – June 2012
3.4.d – In process of being
evaluated in SSES studies;
manhole inspections identifying.
M.L.
3.5.a Track maintenance history of equipment and
vehicles.
3.5.a – Completed database
form
3.5.a – Completed for
Maintenance vehicles and
equipment; adding in Eng. and
Finance vehicles; data added for
all routine maintenance and
repairs so we can track costs.
M.L.
3.5.b Develop shared equipment list with RWSA and
City.
3.5.b – Complete list
3.5.b – Shared list of ACSA
equipment with City and RWSA;
emergency contacts lists regularly
updated.
M.L.
3.6 Enhance large
3.6.a Upgrade existing vaults to allow for testing
meter accuracy testing program.
program.
3.6.a – Upgrade 5% per year
3.6.a – On-going June
2012
3.6.a – In process, incorporated
into the Budget; working on
replacing outdated 2” vaults.
M.L.
3.7 Evaluate system
meter program.
3.7.a Conduct third party evaluation for meter
replacement.
3.7.a – Develop a written
report
3.7.a – Testing underway; end of
2011 report and analysis.
L.B. & P.G.
3.7.b Determine best applicable electronic meter
reading system.
3.7.b – Develop a written
report
3.7.b – June 2012
3.7.b – Propagation study
conducted; tower site issue being
explored; cost/benefit analysis.
L.B.
3.5 Ensure program
for obtaining
necessary equipment.
Original Adoption
March, 2009
Page 5
3.8 Reduce NonRevenue Water
3.8.a Water audit per AWWA software; conduct
annually for comparative purposes.
3.8.a – Complete a water
audit- non revenue water %
3.8.a – February 2013
3.8.a – Training conducted;
collecting data; starting with
Scottsville system ; complete top
down audit of all system February
2013.
L.B. & P.G.
Original Adoption
March, 2009
Page 6
Goal 4. Use external communication to increase customer and community partner awareness, confidence and support.
Strategy
4.1 Educate community
on regional drought
management program.
Implementation Task
4.1 Continue educational events with City and
RWSA to focus efforts.
Metric
4.1 – ACSA will conduct four
events/year
Timeline
4.1 – On-going - June 2012
4.2 Develop and
promote a water
conservation program.
4.2.a Update existing program and media
content with City.
4.2.a – Write a communications
plan
4.2.a – December 2009
4.2.b Sponsor events centered on water
conservation program.
4.2.b – Hold four events/year
4.2.b – On-going June 2012
4.2.c Procure the services of a public relations
agency to maximize benefits.
4.2.c – Budget $20K per year;
hire agency
4.2.c – June 2010
4.3.a Target the sources, specifically multifamily dwellings, for education.
4.3.a – 20% per year
4.3.a – On-going –June 2012
4.3.b Coordinate with City and RWSA to focus
efforts.
4.3.b – Develop list of
coordinated activities
4.3.b – In process- Coordination
with City (i.e. Radio spots).
P.G.
4.4.a Define funds necessary for each media
option.
4.4.a – Develop & budget
necessary funding
4.4.a – February 2009
4.4.a – Achieved
K.T.
4.4.b Document the Plan.
4.4.b – Delivery of Customer
Newsletter as a bill insert
4.4.b – October, January, April,
July, October
4.4.b – Quarterly newsletter to
start Winter 2011
K.T.
4.4.c – Develop and Implement
Schedule
4.4.c – June 2010
4.4.c – Reviewed and Revised
the website this summer
K.T. & T.H.
4.3 Promote a FOG
program to protect
sanitary sewers.
4.4 Design an external
communications plan.
4.4.c Develop schedule for each external
communication to keep information current on
web-site.
Status
4.1 – Coordinated programs and
public announcements.
Responsible
Staff
G.O.
4.2.a – In process- Water
Conservation report submitted
to the Board 8/19/10
G.O. & K.T.
4.2.b – In process- Water
Conservation report submitted
to the Board 8/19/10
G.O.
4.2.c – Not included in the
Budget.
G.O.
4.3.a – Mailing and door
hangers being conducted where
FOG issues; expanding by
targeting apartment complexes
and residential customers.
P.G.
Original Adoption
March, 2009
Page 7
Goal 5. Use structured intra/interdepartmental communications to fully inform staff in order to enhance workforce proficiency and
dedication.
Responsible
Strategy
5.1 Provide staff
briefings on major
projects and Board
actions.
Implementation Task
5.1 Board recap meetings with all employees;
communications and ongoing issues.
Metric
5.1 – 50% employee attendance
5.2 Develop programs to
inform employees on
department procedures.
5.2.a Conduct lunches with individual
departments with key note speakers being
other department directors and supervisors.
5.2.a – Quarterly Meetings
5.2.b Conduct meetings between two
departments.
5.2.b – Semi-annual Meetings
5.2.b – July 2011
5.3.a Include community information and
policy review with monthly Board recap
meetings.
5.3.a – 50% employee
attendance
5.3.a – On-going
5.3.b Include a community section in the
Aqua Duct Newsletter.
5.3.b – Quarterly distribution
5.3.b – June 2009
5.3.c Provide employees with information
relating to water storage and drought status
during drought conditions.
5.3.c – Weekly distribution
5.4.a Provide most current GIS mapping to all
field personnel.
5.4.a – Survey field personnel to
indicate all have current GPS
5.3 Develop programs to
inform employees on
community and other
external factors which
impact the ACSA.
5.4 Utilize new
technology to enhance
field/office interface.
Timeline
5.1 – June 2012
5.2.a – June 2011
5.3.c – June 2012
5.4.a – January 2010
5.4.b Develop Share Point calendar to identify 5.4.b – Installation and training of 5.4.b – December 2009
departmental schedules.
Share Point
5.4.c – December 2009
Status
5.1 – Achieved- Being
Conducted monthly; 90%
employee attendance.
5.2.a – Executive Director to
coordinate meetings to update
employees; add to employee
briefings
5.2.b – To be coordinated; add
items to monthly employee
briefings.
G.O.
G.O.
G.O.
5.3.a – Achieved; Being
included
G.O.
5.3.b – Achieved; including a
community calendar
G.O.
5.3.c – Being sent out weekly
as RWSA Weekly Operations
Report
K.T. & G.O.
5.4.a – In process; updating
and verifying the updates
T.H.
5.4.b – Software tool for
communications and
scheduling
T.H.
5.4.c – Achieved; being
completed; upgraded October
2011.
T.H.
T.H. & G.O.
5.4.c Develop Share Point calendar for all
conference room scheduling.
5.4.c – Installation and training of
Share Point
5.4.d Develop Share Point project status
board to allow anyone to check on status of
projects.
5.4.d – Installation and training of 5.4.d – January 2010
Share Point
5.4.d – Being used for CIP
and GIS projects, available for
expanded uses being
developed.
5.4.e Provide updated maintenance inventory
information to allow for quick field decisions.
5.4.e – Update monthly
5.4.e – Antero maintenance
inventory software installed.
5.4.e – April 2011
Staff
M.L.
Original Adoption
March, 2009
Page 8
Goal 6. Educate, train, mentor and encourage employees to achieve their highest potential.
Strategy
6.1 Enhance Safety
Program.
Implementation Task
6.1.a Use outside trainers.
Metric
6.1.a – Provide six sessions per
year.
Timeline
6.1.a – Completed November
2011.
Status
6.1.a – Completed and
achieved, training programs
being held; on-going.
6.1.b Train crew leaders in role of on-thejob safety trainer, using developed plan.
6.1.b – Establish set training
program; present four sessions per
year.
6.1.b – Completed November
2011.
6.1.b – Completed.
Responsible
Staff
K.T.
K.T.
K.T.
6.1.c Budget for and train a safety
coordinator.
6.1.c – Hire/promote a safety
coordinator.
6.1.c – Completed November
2011.
6.1.c – Completed, role
handled part-time by an
existing position; on-going.
6.1.d Establish formal training schedule.
6.1.d – Implement a training
calendar
6.1.d – Completed November
2011.
6.1.d – Completed,
established an annual safety
training schedule; on-going.
6.2.a Develop a program to provide
employee opportunity for advanced
degrees.
6.2.a – Revise and expand; adopt
policy within the Personnel
Management Plan.
6.2.a – Completed November
2011.
6.2.a – Completed, achieved/
in process; budgeted funds for
degree program participation;
on-going.
K.T. & G.O.
6.2.b Develop a program for employee
certifications.
6.2.b –Implement a written program
6.2.b –Completed November
2011.
6.2.b – Completed, part of
new career progression plan –
emphasis on employee
progressions and skill building.
K.T. & G.O.
6.3 Expand in-house
educational
opportunities.
6.3 Standardize Skillbuilder Program.
6.3 – Maintain 10-15% employee
participation per year.
6.3 – On-going – November
2011.
6.3 – Achieved- 74%
employee participation; first
year completed.
6.4 Document and train
new employees in
standard operating
procedures.
6.4.a Identify “unwritten” policies for
interdepartmental coordination and
establish standard operating procedures.
6.4.a – Capture and document
SOP’s for each department
6.4.a – Completed June 2011.
6.4.a – In process; focused on
SOP’s that relate to EMS and
Emergency Response Plans,
16 Engineering SOP’s.
6.4.b Develop New Employee Orientation
Policy.
6.4.b –Adopt and implement policy in 6.4.b – June 2012.
Personnel Management Plan
6.4.b – Achieved/in process;
adopted; updating.
6.5.a Expand New Employee Mentoring
Program.
6.5.a – Every new employee is
assigned a mentor.
6.5.a – Review by June, 2011.
6.5.a – Achieved; being
assigned; on-going monitoring.
Management
Staff
6.5.b Communicate clearly defined goals
to new employees and mentors.
6.5.b – Evaluation of each mentor
and each employee
6.5.b – June 2012
6.5.b – Part of New Employee
Orientations being revised.
Management
Staff
6.2 Promote continuing
education.
6.5 Expand mentoring
program.
K.T.
K.T.
Management
Staff
K.T.
Original Adoption
March, 2009
Page 9
6.6 Establish career
progression plan.
6.6.a Research existing programs to
determine most efficient structure, and
clearly define structured career
progression plan.
6.6.a – Write a career progression
program.
6.6.a – Approved June 2011
6.6.a – Skill based pay –
career progression plan
approved by the Board June
2011; implemented with the
July 1st evaluations.
K.T. & G.O.
6.6.b Develop a job shadowing program.
6.6.b – Write a program that fits with
the career progression program.
6.6.b – June 2012
6.6.b – To be implemented
K.T. & G.O.
010101StrategicPlanningStatusWkstUpdate111111
Original Adoption
March, 2009
Page 10
The Albemarle County Service Authority
Strategic Plan 2009-2012
VISION
Conserve today, sustain tomorrow and protect water and environmental
resources forever.
MISSION STATEMENT
With pride and dedication we serve our customers by providing clean safe water,
exemplary wastewater services and fire protection systems. Together with our
community partners we maintain and improve our infrastructure in a timely,
cooperative and financially responsible manner.
GUIDING PRINCIPLES
Value Honesty
Maintain the Public Trust
Provide Responsive Customer Service
Recognize Pride and Dedication
Promote Professional Excellence
Foster Mutual Respect and Open Communication
Ensure a Safe Working Environment
Practice Strategic Foresight and Fiscal Responsibility
Collaborate fully with our Community Partners
Commit to Conservation and Environmental Stewardship
GOALS
1. Protect public funds by prudent budgeting and equitable, sustainable pricing
structures.
2. Plan collaboratively to timely provide future infrastructure to meet community
needs.
3. Manage and maintain existing infrastructure to ensure reliable service to our
customers.
4. Use external communication to increase customer and community partner
awareness, confidence and support.
5. Use structured intra/interdepartmental communications to fully inform staff in
order to enhance workforce proficiency and dedication.
6. Educate, train, mentor and encourage employees to achieve their highest
potential.
Strategy
Implementation
Task
Metric
Timeline
Status
Responsible
Staff
AGENDA TITLE: Recommended
Changes to Rules and Regulations
Engineering
ACTION:
■
INFORMATION:
□
CONSENT AGENDA:
ACTION:
■
INFORMATION:
□
ATTACHMENTS: (YES)
BACKGROUND: Recently submitted construction drawings for a dense
commercial development proposed master meters for entire blocks with several
buildings, each containing multiple units with a variety of usage. The
configuration would create operational and maintenance problems for both the
ACSA and the property owner. We recognized the need to delineate our policy
on individual metering and master metering in the ACSA Rules and Regulations.
DISCUSSION:
There are instances where it is practical and efficient to serve multiple
commercial units in a building.
Restaurants are best served by their own individual meter, though in some
cases small quick service food providers could be grouped behind a single
meter.
Single family attached and detached units are individually metered.
Multi-family residential developments such as apartment complexes and
condominiums can be served efficiently with master meters.
BUDGET IMPACT: None.
RECOMMENDATIONS: Approve the recommended changes to Section 10 of
the ACSA Rules and Regulations.
BOARD ACTION REQUESTED: Adopt a resolution to amend Section 10 of the
ACSA Rules and Regulations.
ATTACHMENTS:
Section 10 of the ACSA Rules and Regulations with recommended
changes.
010101AgendaItemExecutiveSummaryChangestoR&R111011
SECTION 10 - METERS
10-01. GENERAL.
All water consumption except fire protection and authorized use of fire hydrants shall be metered. Meters will
be supplied, installed and maintained by the Authority. All installations will conform to the relevant sections of
the General Water and Sewer Construction Specifications. Installed meters remain the property of the
Authority and shall not be turned on or off, removed, replaced, adjusted or tampered with in any way by the
customer. The Authority may seek legal remedies for any action that interferes with the proper operation
and/or registration of its meters.
As a general policy the Authority requires that each commercial establishment and residential unit
have an individual meter. The Authority reserves the right in particular cases where the efficient
operation and maintenance of the water system is furthered, and the safety of the water system is not
threatened, to allow an individual meter to serve a single building with multiple units. Buildings
configured as mixed use with multiple commercial and residential units, that are allowed to serve
multiple units with a single meter, shall require a separate meter for both the commercial and
residential units.
10-02. SIZING OF METERS.
The Authority will select the size of the water meter to be installed for all premises, based on flow data
furnished by the applicant. The normal size for single-family residences shall be five-eighths (5/8) inches.
10-03. METER TESTING CHARGE.
Any customer shall have the right to demand that the meter through which water is being furnished be
examined and tested by the Authority for the purpose of ascertaining whether or not it is correctly registering
the amount of water being delivered through it. When a customer desires to have a meter examined and
tested, such customer shall make application in writing to the Authority and shall deposit with such application
the following amount for the various meter sizes:
5/8” - 1”
1½” - 2”
3” - 4”
$50.00
$75.00
$100.00
If, on such examination and test, the meter shall be found to register three percent more water than actually
passed through it, the meter shall be corrected and the fee charged in the application for a test shall be
refunded to the applicant, and the water bill correspondingly corrected. [Revised 2/1/05]
10-04. ACCESS TO METERS REQUIRED.
The Authority requires unobstructed access to its meters at all times. When such access is regularly
unavailable the Authority may, after written notification, terminate service until the access problem is resolved
to the Authority's satisfaction.
10-05. WASTEWATER METERING STATIONS.
All wastewater metering stations shall be installed and maintained at the expense of the customer and
subject to the approval and periodic inspection of the Authority.
MEMORANDUM
To:
From:
Date:
Re:
ACSA Board of Directors
November 11, 2011
Holiday Schedule
As an additional way to help employees celebrate the holidays with their
families, staff would like to request the Board approve an additional ½ day holiday for November 23, 2011 to coincide to the Thanksgiving Holidays.
Thanksgiving:
Wednesday, November 23, 2011- the office will close at 12:00 p.m.
Thursday, November 24, 2011- Closed
Friday, November 25, 2011- Closed
Christmas:
Friday, December 23, 2011- Closed
Monday, December 26, 2011- Closed
New Year’s:
Monday, January 2, 2012- Closed
GBO/anw
0413HolidaySchedule2011Update111111
MOTION:
MEETING DATE: November 17, 2011
SECOND:
RESOLUTION
BE IT RESOLVED by the Board of Directors of the Albemarle County Service
Authority that the Board needs to enter into Executive Session to consider the following
matters:
1. Pursuant to Va. Code §2.2-3711 A (6) and A (7) to consider a cost allocation
agreement between the City of Charlottesville and the Albemarle County
Service Authority.
2. Pursuant to Va. Code §2.2-3711 A (6) and A (7) to consult with legal counsel
regarding the cost allocation of the Rivanna Pump Station.
3. Pursuant to Va. Code §2.2-3711 A (1) to discuss a personnel matter
concerning the performance review of the Executive Director.
VOTE:
AYES:
NAYS:
(For each nay vote, the substance of the departure from the requirements of the Act
should be described).
ABSENT DURING VOTE:
ABSENT DURING EXECUTIVE MEETING:
__________________________________
MOTION:
MEETING DATE: November 17, 2011
SECOND:
CERTIFICATION OF EXECUTIVE MEETING
WHEREAS, the Board of Directors of the Albemarle County Service Authority has
convened an executive meeting on this date pursuant to an affirmative recorded vote and
in accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, §2.2-3711 A (1), A (6) and A (7) of the Code of Virginia requires a
certification by this Board that such executive meeting was conducted in conformity with
Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board hereby certifies that, to the
best of each member's knowledge, (i) only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the executive meeting to
which this certification resolution applies, and (ii) only such public business matters as
were identified in the motion convening the executive meeting were heard, discussed or
considered by the Board.
VOTE:
AYES:
NAYS:
(For each nay vote, the substance of the departure from the requirements of the Act
should be described).
ABSENT DURING VOTE:
ABSENT DURING EXECUTIVE MEETING:
__________________________________

The Board of Directors of the Albemarle County Service Authority

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