2014-2015 Opening of Schools Procedures Guide

Transcription

2014-2015
Opening of Schools
Procedures Guide
Miami-Dade County
Public Schools
Mr. Alberto M. Carvalho
Superintendent of Schools
Mrs. Valtena G. Brown
Deputy Superintendent/Chief Operating Officer
School Operations
July 2014
Miami-Dade County Public Schools
The School Board of Miami-Dade County, FL
Ms. Perla Tabares Hantman, Chair
Dr. Lawrence S. Feldman, Vice Chair
Dr. Dorothy Bendross-Mindingall
Ms. Susie V. Castillo
Mr. Carlos L. Curbelo
Dr. Wilbert "Tee" Holloway
Dr. Martin Karp
Dr. Marta Pérez
Ms. Raquel A. Regalado
Student Advisor
Julian La Faurie
Deputy Superintendent/Chief Operating Officer
School Operations
Introduction
The Bureau of School Operations is your resource for guidance and support, and to further assist
you in your day to day operational functions.
The Opening of Schools Guide has been developed to aid you in managing the operational tasks
required for a smooth and seamless opening of schools and school year.
In order to facilitate these requirements, the guide provides various items and tasks to complete for
school-site principals to review with their administrative teams, faculty and staff. Additionally, the
appendices provide a list of pertinent School Board Policies that must be reviewed with staff and
acknowledged by each.
If there are any questions concerning any part of the Opening of Schools Procedure Guide, please
call the bureau, office, or department responsible for the items in question.
Bureau of School Operations
Valtena G. Brown, Deputy Superintendent/Chief Operating Officer, School Operations

Mr. Steffond Cone, Assistant Superintendent, School Operations

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Mr. Robert Gornto, Assistant Superintendent, School Operations

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Ms. Renny Neyra, Director Parent Academy
Pierre Rutledge, Director, Teenage Parent Academy
Ms. Tiffanie Pauline, Assistant Superintendent, Charter Schools

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Mr. Luis E. Diaz, Administrative Director, Alternative Education
Dr. Reginald Johnson, Administrative Director, Adult Vocational/Community Education
Mr. Theron Clark, Program Administrator, 5000 Role Models
Ms. Cynthia Gracia, Administrative Director, School Operations

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Mr. Orlando Alonso, Administrative Director, Transportation Administration
Mr. George Nunez, Administrative Director, ABC, Athletics and Activities
Ms. Penny Parham, Administrative Director, Food & Nutrition
Mr. Raimundo Delgado, Executive Director, Stores and Distribution/Material Mgmt.
Mr. Arnold Montgomery, Administrative Director, Office of Educational, Equity, Access
and Diversity
Mr. Mark Zaher, Director, Special Programs/School Operations
Emergency Management & Critical Incident Response


Ms. Sylvia Godoy, District Chairperson, Juvenile Justice & Foster Care Services
MS. Maria Hernandez, Instructional Supervisor, Special Programs
Part I:
Table of Contents
Part II:
Year-At-A-Glance Calendar of Events (Selected Employees)
Part III:
Master Block Meeting Calendar (All Principals)
Part IV:
School Calendars

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2014-2015 School Calendar: Elementary and Secondary
2014-2015 School Calendar: Adult/Vocational Education
2014-2015 School Calendar: Juvenile Justice Education
Part V:
Opening of Schools Principals’ Task List
Part VI:
Items for Review and Action by the Principal
Part VII:
Faculty and Staff Acknowledgement Form
Part VIII:
Operational Protocols
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Part IX:
Opening of School (Self-Reflection)
Getting Ready for an Audit (Self-Reflection)
ConnectEd Quick Tips (Creating/Sending Messages)
Protocol Guidelines for Official School Board Events (Appendix C)
Appendix

Appendix A – Identifying and Updating Your School’s Juvenile Court Contract
(JCC) Persons

Appendix B – New PMP Activity Reports Weekly Briefing #15622 and ITS – New
Progress Monitoring Plan Report Weekly Briefing #14968

Appendix C – Protocol Guidelines for Official School Board Events
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Appendix D – Instructional Materials

Appendix E – District Critical Incident Response Team (DCIRT) Notification
Procedures Incident Reporting
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Appendix F – Statute 1003.31 Students Subject to Control of School
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Appendix G – Crisis Hotline Reporting Weekly Briefing #15885

Appendix H – Miami Dade County Public Schools Emergency Operations Plan
(EOP) Teacher’s Responsibilities

Appendix I – Foster Care Students Transfer and Withdrawal Guidelines

Appendix J – 2014-2015 Procedures for Teacher Roster Verification

Appendix K – Greater Miami Athletic Conference Policy G1 Regarding Behavior
at Athletic Events and The Superintendent’s Directive

Appendix L – Supplement Information for K-8 Intramural Program for Students in
Grades 6-8

Appendix M – Miami Dade School Police Department Letter #322
Part X:

Appendix N – School Based Alternatives to Suspension Plan

Appendix O – Code of Student Conduct Letter

Appendix P – Opening/Closing Hours of School for the 2014-2015

Appendix Q – Suggested K8 Center Intramural Activities

Appendix R - Interim_Report Card Schedule
Resources
 e-Handbooks Policy Listing http://ehandbooks.dadeschools.net/manualsprint.asp
YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS
(This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff)
DATE AND TIME
PARTICIPANTS
EVENTS/MEETINGS
Wednesday, July 9, 2014
All Charter Schools
Charter School Tools
Compliance Management
System Training
Monday, July 28, 2014
Tuesday, July 29, 2014
Wednesday, July 30, 2014
Selected Principals
Principal Induction Orientation
Tuesday, July 29, 2014
New Charter Schools
Thursday, July 30, 2014
9:00 a.m. -11:30 a.m.
Selected Quality
Counts Schools
Principals and
Assistant Principals
Selected Principals
Attendance, FTE, HQ, School
Improvement Plan (SIP) For
New Principals
Quality Counts Training
Thursday, July 30, 2014 –
Saturday, August 1, 2014
I3 Grant-Summer Leadership
August 5, 2014
August 6, 2014
Selected Assistant
Principals
Assistant Principal Induction
Orientation
August, 2014 (TBD)
Pre-Kindergarten
Teachers
Office of Early Childhood
Programs Opening of Schools
Meeting for Pre-Kindergarten
Teachers
Postal notification cards mailed
to students
Friday, August 1, 2014
Aug. 1, 2014 – June 1, 2015
8:30 AM – 4:00 PM
Priority School Staff
(GSA Sponsor, HIV
Resource Contact, 1
Science Teacher, 1
Social Studies
Teacher)
HIV/STDs 20 Priority School Site
Trainings/Events
Page 1
LOCATION
Mater Academy Lakes
High
17300 NW 87 Avenue
Hialeah, FL 33015
Center for Prof. Learning
Presentation Room
1080 La Baron Drive
Miami, FL
SBAB Annex – Room 337
1500 Biscayne Boulevard
Miami, Florida 33132
School Board Admin. Bldg.
nd
1450 NE 2 Avenue
Suite 522-A
Miami, FL 33132
Miami Coral Park Senior
th
8865 SW 16 Street
Miami, FL 33165
Center for Prof. Learning
Presentation Room
1080 La Baron Drive
Miami, FL
TBD
Varies (School-Based)
CONTACT INFO.
Ms. Dahlia Gonzalez, Instructional Supervisor
Charter School Support
305-995-1901
Ms. Anna Rodriguez, Administrative Director
Office of Professional Development
305-995-7444
Dr. Pamela Sanders-White
305-995-4227
Ms. Kim Roy, Instructional Support Specialist
Office of Early Childhood Programs
305-995-1588
Ms. Pilar L. Baldwin, District Supervisor
305-995-1997
Ms. Anna Rodriguez, Administrative Director
Office of Professional Development
305-995-7444
305-995-1997
Information Technology Services (ITS)
13135 SW 26 Street
Miami, FL. 33175
Ms. Martha Z. Harris, Administrative Director
Office of Student Services
305-995-7324
DATE AND TIME
PARTICIPANTS
Saturday, August 2, 2014
EVENTS/MEETINGS
Rollover Processing – ISIS will
be inactivated at 4:00 p.m. on
August 2, 2014. Rollover
processing begins August 4,
2014. ISIS will be down until
5:30 a.m. on Thursday, August
7, 2014.
UF/MDCPS VPK Academy Peer
Coach’s Training
Tuesday, August 5, 2014
Wednesday, August 6, 2014
Thursday, August 7, 2014
VPK Teachers
8:00 AM
Charter School
Principals
Charter Schools First Quarterly
Principals’ Meeting
7:30 AM
Opening of School Workshop
All Senior High
School Principals,
Athletic Directors,
and Activities
Directors
New Charter Schools
9:00 AM
School Operations
Personnel
School Operations’ Opening of
School
Thursday August 7, 2014
8:00 AM.- 11:30 AM
All Elementary/K-8
Center Assistant
Principals
Florida Kindergarten Readiness
Screener (FLKRS) Training
12:00 AM -3:30 PM
All Elementary/K-8
Center Reading
Coaches
Charter School Mainframe
Training (ACES, ISIS, PARIS)
Page 2
LOCATION
CONTACT INFO.
13135 SW 26 Street
Miami, FL. 33175
United Way Center for
Excellence in Early Ed.
3250 Southwest Third Ave
Miami, FL 33129
Mater Academy Charter
7901 NW 103 Street
Hialeah Gardens, Florida
33016
Ronald Reagan/Doral
Senior High School
th
8600 NW 107 . Avenue
Doral, FL. 33178
305-995-1997
Information Technology
Services (ITS)
13135 SW 26 Street
iTech @ Thomas Edison
Educational Center
nd
6101 NW 2 Avenue
Miami, FL 33127
School Board Admin. Bldg.
nd
1450 NE 2 Avenue,
Auditorium
Miami, FL 33132
School Board
Administration Bldg.
nd
1450 NE 2 Avenue,
Auditorium
Miami, FL 33132
305-995-1901
Ms. Deloise B. Brown, Instructional Supervisor
305-995-4273
Mr. George A. Núñez, Administrative Director
School Operations
305-995-7626
Ms. Cynthia Gracia, Administrative Director
School Operations
305-995-1891
305-995-1588
305-995-1588
DATE AND TIME
PARTICIPANTS
EVENTS/MEETINGS
LOCATION
New Gradebook
Managers
Charter School Electronic
Gradebook Training
8:00 AM
All Senior High
School Athletic
Directors and Athletic
Personnel
All Principals’ and
Assistant Principals’
Florida High School Athletic
Association (FHSAA)
Compliance Seminar
Monday, August 11, 2014
1:00 PM
All Adult/Vocational
and Community
Principals’ and
Adult/Vocational and Community
Education
Lindsey Hopkins Technical
Education Center
750 N.W. 20 Street,
Miami, FL 33127
8:00 AM – 12:00 PM
Attendance Clerks
and Registrars
Opening of Schools Meeting for
Attendance Clerks/Registrars
Barbara Goleman Senior
th
14100 NW 89 Avenue
Miami Lakes, FL 33018
305-995-7324
Mon., Aug. 11, 2014 Wed., August 13, 2014
All Head Start
Teachers, Center
Directors, Early Head
Start Staff and
Assistants, Early
Head Start Associate
Educators and
Assistants and Head
Start District Staff
All School Site Food
Service Managers,
Satellite Assistants
and District
Departments of Food
and Nutrition Staff
Middle Schools
Head Start and Early Head Start
Pre-service Conference
Hyatt Regency Downtown
400 South East Second
Avenue
Miami, FL. 33131
Dr. Maria Riestra-Quintero, Executive Director
Opening of Schools Meeting for
Food and Nutrition
Hialeah Gardens Senior
High School
11700 Hialeah Gardens
Boulevard
Hialeah Gardens, FL
33018
Ms. Penny Parham, Administrative Director
Department of Food and Nutrition
786-275-0420
11:00 AM
Central Region
ITS processes Opening of
Schools Reports (Middle
Schools)
Page 3
Services (ITS)
13135 SW 26 Street
Ronald W, Reagan/Doral
Senior High
th
8600 NW 107 . Avenue
Doral, FL. 33178
Miami Senior High
2450 S.W. 1st St.,
Miami, FL 33135
CONTACT INFO.
305-995-1901
School Operations
305-995-7626
Dr. Janice Cruse-Sanchez, Administrative
Director
Central Region Center
305-499-5050 ext. 5058
Ms. Pamela Johnson, Instructional Supervisor
Adult/Vocational & Community
305-579-0311
13135 SW 26 Street
Miami, FL. 33175
DATE AND TIME
PARTICIPANTS
EVENTS/MEETINGS
Transportation Information for
students for the 2014-2015
school year will be posted on the
district’s web site for the
Transportation Routing System
application (WTRS).
Training on Free and Reduced
Meal Application*
8:00 AM – 12:00 PM
Attendance Clerks
and Registrars
8:30 AM
North Region
8:00 AM
South Region
7:30 AM-12:30 PM
ETO
10:00 AM
All Middle School
Athletic/Activity
Coordinators
Middle School Athletic Program
meeting
Senior High Schools
Middle Schools
ITS processes Opening of
Schools reports (Senior High
Schools)
Opening of School reports for
Middle Schools available for pick
up at ITS
Thursday, August 14 and
HCiOS nurses, health
aides and school
social workers
Health Connect in Our Schools
Health Team Opening of School
Meeting
Page 4
LOCATION
CONTACT INFO.
13135 SW 26 Street
Miami, FL. 33175
Miami Killian Senior High
School
th
10655 SW 97 Avenue
Miami, FL 33176
Milander Center for
Entertainment
4800 Palm Avenue
Hialeah, FL 33013
Robert Morgan
Educational Center
18180 S.W. 122 Avenue,
Miami, FL 33177
Barry University
nd
11300 NE 2 Avenue
Miami Shores, FL 33161
Andreas 111 & 112
Shenandoah Middle
th
1950 SW 19 . Street
Miami, FL. 33145
Services (ITS)
13135 SW 26 Street
Miami, FL. 33175
TBD
Ms. Penny Parham, Administrative Director
Department of Food and Nutrition
786-275-0420
Ms. Sally Alayon , Administrative Director
North Region Center
305-572-2800
Ms. Reva VanGates, Administrative Director
South Region Center
305-595-7022
Dr. Linda Amica-Roberts, Admin. Director
ETO
305-995-1945
School Operations
305-995-7626
13135 SW 26 Street
Miami, FL. 33175
13135 SW 26 Street
Miami, FL. 33175
305-995-7324
DATE AND TIME
PARTICIPANTS
EVENTS/MEETINGS
Teacher Team: VPK
Teacher/Kindergarten
Chairperson ( South
Region, including
South ETO schools)
Teacher Team: VPK
Teacher/Kindergarten
Chairperson (North
and Central Regions,
including North and
Central ETO)
All Schools
Opening of School reports for all
schools available for pick up at
ITS
All Schools
Head Start/Early
Head Start Principals
Head Start/Early
Head Start Assistant
Principals
Selected Principals
and Staff
ITS sill inactivate students
remaining online as No-Shows
with withdrawal code DNE
Head Start/Early Head Start
Training
Training
Thursday August 14 , 2014
8:00 AM.- 11:30 AM
12:00 PM.-3:30 PM
Saturday, September 6, 2014
First Semester
September 2, 2014 –
January 15, 2015
Probationary
Instructional
Professionals
Superintendent’s CPR World
Record Training
(SELECTED SCHOOLS)
All Probationary Instructional
Professionals must participate in
two (2) formal Observations (one
per semester) in which an
Observation of Standards Form
(OSF) is completed. The first
observation must also include a
completed Formative
Performance Evaluation (FPE)
Page 5
LOCATION
CONTACT INFO.
School Board
nd
1450 NE 2 Avenue,
Auditorium
Miami, FL 33132
School Board
nd
1450 NE 2 Avenue,
Auditorium
Miami, FL 33132
305-995-1588
Services (ITS)
13135 SW 26 Street
Miami, FL. 33175
13135 SW 26 Street
Miami, FL. 33175
TBD
TBD
Respective Schools
305-995-1588
13135 SW 26 Street
Miami, FL. 33175
Ms. Tabatha Fazzino, Administrative Director
Office of the Superintendent
305-995-1206
Joyce Castro, Administrative Director
Office of Professional Standards
305-995-7125
DATE AND TIME
September 10-12, 2014
8:30 AM – 4:00 PM
PARTICIPANTS
School Counselors,
School Social
Workers, TRUST
Specialists, CAP
Advisors, School
Psychologists
EVENTS/MEETINGS
Student Services Data Team
Workshops
LOCATION
North: iTech @ Thomas A.
Edison
nd
6101 NW 2 Avenue
Miami, FL 33127
CONTACT INFO.
305-995-7324
Central: Camillus House
th
1603 NW 7 Avenue
Miami, FL 33136
South: Robert Morgan
Educational center
nd
18180 SW 122 Avenue
Miami, FL 33177
Friday, September 12, 2014
September 22- 23, 2014
September 29-October 2, 2014
November 18-20, 2014
February 18-20, 2015
April 27-29, 2015
September 22- 23, 2014
September 29-October 2, 2014
Tuesday, September 23, 2014
Principals
All schools must designate a site
administrator that will be the
contact for communication
regarding FLVS during the
school year and the names of all
persons working as facilitators.
Open House Dates
• Elementary /K8 Centers
• Middle Schools
• Senior High
• Special Centers
Interim Reports
(Appendix R)
All Title I Schools
Title I Annual Parent Meeting –
(occurs during Open House)
Selected Principals
UF/MDCPS UF PD: Principal
Fellows PLC #1
Page 6
Peter Hotung, Instructional Support Specialist
Instructional Technology
305-995-2909
Respective Schools
School Operations
305-995-1891
Respective Schools
13135 SW 26 Street
Miami, FL. 33175
All Title I Schools
Dr. Sharrie Dean Collins, District Director
Title I Support Programs
305-995-1202
TBD
Pilar L. Baldwin, District Supervisor
305-995-1997
DATE AND TIME
PARTICIPANTS
EVENTS/MEETINGS
Thursday, September 25, 2014
8:30 AM – 4:00 PM
Senior High School
Teachers
HIV/STDs K-12 Curriculum
Training (Senior)
Tuesday, September 30, 2014Thursday, October 2, 2014
Selected Principals
UF/MDCPS UF PD: FLA
Seminar #1
Monday, October 6, 2014
Tuesday, October 7, 2014
8:00 AM -12:00 PM
Elementary, Middle
and Senior High
School designated
Homeless Liaisons
Selected Teachers
School Homeless Liaison
Meeting
Camillus House
th
1603 NW 7 Avenue
Miami, FL 33136
305-995-1997
305-995-7324
UF/MDCPS UF PD: Teacher
Fellows Facilitators Planning #1
Elementary, Middle
and Senior High
School designated
Homeless Liaisons
All School
Counselors
Meeting
United Way Campus
rd
3250 SW 3 Avenue
Miami, FL. 33129
Chapman House South
th
28205 SW 124 Court
Homestead, FL 33033
305-995-1997
Ms. Debra Albo-Steiger, Hourly Teacher
305-995-7318
305-995-7324
Friday, October 17, 2014
8:00 AM – 3:00 PM
Senior High School
Student Services
Chairpersons
Adult Education
Counselors
CAP Advisors
Senior High School Student
Services Chairpersons
Adult Education Counselors
CAP Advisors Meeting
iTech @ Thomas A.
Edison Educational Center
nd
6101 NW 2 Avenue
Miami, FL 33127
iTech @ Thomas A.
nd
6101 NW 2 Avenue
Miami, FL 33127
Thursday, October 23, 2014
8:30 AM – 3:30 PM
Student Services
Chairpersons
Middle School Student Services
Chairpersons
Law Enforcement Officers
Memorial High School
nd
300 NW 2 Avenue
Miami, FL 33128
305-995-7324
TBD
Assistant Principals
TBD
Non School Site
Administrator
Superintendents of Schools
Assistant Principal Leadership
Meetings Face to Face
Superintendents of Schools Non
School Site Administrator
Leadership Meetings
Face to Face
Miami Senior High School
st
2450 SW 1 Street
Miami, FL 33135
st
2450 SW 1 Street
Miami, FL 33135
School Operations
305-995-1891
School Operations
305-995-1891
Tuesday, October 7, 2014Wednesday, October 8, 2014
Wednesday, October 8, 2014
8:00 AM -12:00 PM
Tuesday, October 14, 2014
8:30 AM – 3:30 PM
Elementary Schools Counselors
Technical Assistance Meetings
Page 7
LOCATION
Miami Jackson Senior
High School
th
1751 NW 36 Street
Miami, FL 33142
TBD
CONTACT INFO.
305-995-7324
305-995-7324
DATE AND TIME
PARTICIPANTS
EVENTS/MEETINGS
Friday, October 24, 2014
8:30 AM – 4:00 PM
Middle School
Teachers
Training (Middle)
School Counselors,
School Social
Workers, TRUST
specialists, CAP
Advisors, School
Psychologists,
School Nurses,
Health Screeners
Student Services Professional
Development
Tuesday, October 28, 2014 –
Wednesday, October 29, 2014
Selected Assistant
Principals
Wednesday, November 12,
2014
Friday, November 14, 2014
Representatives from
Local Colleges and
Universities, Private
Schools, Parent and
Community Groups,
and MDCPS
All Teachers
UF/MDCPS UF PD: Assistant
Principal Fellows Residential
Institute
Miami National College Fair
Local Planning Committee
Meetings
Thursday, November 20, 2014
Selected Principals
Friday, November 21, 2014
Monday, November 24, 2014
Tuesday, November 25, 2014
Tuesday, December 9, 2014 –
Thursday, December 11, 2014
Teacher Roster Verification
LOCATION
High School
th
1751 NW 36 Street
Miami, FL 33142
Various Locations
Out of County TBD
South Florida Educational
Federal Credit Union
nd
1498 NE 2 Avenue
Miami, FL 33132
Employee Portal
CONTACT INFO.
305-995-7324
305-995-7324
305-995-1997
305-995-7324
Ms. Charlene Burks, Administrative Director
Federal and State Compliance Office
305-883-0411
305-995-1997
Fellows PLC #2
TBD
Selected Assistant
Principals
Principal Fellows PLC #1
TBD
Head Start/Early
Principals
Head Start/Early
Training
TBD
305-995-1997
TBD
Selected Principals
UF/MDCPS UF PD: FLA
Seminar #2
Training
Page 8
Louisville, Kentucky
305-995-1997
DATE AND TIME
PARTICIPANTS
Wednesday, January 14, 2015
Local Colleges and
Universities, Private
Schools, Parent and
Community Groups
Elementary School
Teachers
Meetings
nd
1498 NE 2 Avenue
Miami, FL 33132
305-995-7324
Training (Elementary)
305-995-7324
Counselors, Social
Workers, TRUST
Specialists, CAP
Advisors, School
Psychologists,
School Nurses,
Health Screeners
School Social
Workers
Student Services
Professional Development
Educational Center
nd
6101 NW 2 Avenue
Miami, FL. 33127
Various Locations
Friday, January 16, 2015
8:30 AM – 4:00 PM
Thursday, January 16, 2015
Friday, January 16, 2015
EVENTS/MEETINGS
School Social Work Technical
Assistance Meetings
LOCATION
Miami Lakes Middle
6425 Miami Lakeway
North
Miami Lakes, FL 33014
JRE Lee South Central
SPED Center
nd
6521 SW 62 Avenue
South Miami, FL 33143
nd
6101 NW 2 Avenue
Miami, FL 33127
Campbell Drive Middle
(South SPED Center)
rd
900 NE 23 Avenue
Homestead, FL 33033
Page 9
CONTACT INFO.
Ms. Martha Z. Harris
Administrative Director,
305-995-7324
305-995-7324
DATE AND TIME
PARTICIPANTS
EVENTS/MEETINGS
Second Semester
January 20, 2015 –
April 30, 2015
All Probationary
Instructional
Professionals
Thursday, January 22, 2015
Selected Principals
Tuesday, January 27, 2015Wednesday, January 28, 2015
Selected Teachers
UF/MDCPS UF PD: Teacher
Fellows Facilitator Planning #2
Friday, February 6, 2015
Selected Assistant
Principals
Students, Parents,
College
Representatives,
Community
Members, MDCPS
Staff, and School
Board Members
Head Start/Early
Head Start/Early
Principals
Training
Elementary, Middle
and Senior High
School designated
Homeless Liaisons
Selected Principals
Meeting
Sunday, February 22, 2015
10:00 AM – 4:00 PM
Thursday, February 26, 2015
Friday, February 27, 2015
Monday, March 2, 2015
Tuesday, March 3, 2015
8:00 AM -12:00 PM
Tuesday, March 3, 2015Thursday, March 5, 2015
Tuesday, March 3, 2015
All Elementary
All Probationary Instructional
Professionals must participate in
two (2) formal Observations (one
per semester) in which an
Observation of Standards Form
(OSF) is completed. The first
observation must also include a
completed Formative
Performance Evaluation (FPE)
Fellows PLC #3
Training
UF/MDCPS UF PD: FLA
Seminar #3
Elementary Schools Counselors
Page 10
LOCATION
CONTACT INFO.
Joyce Castro, Administrative Director
Office of Professional Standards
305-995-7125
TBD
United Way Campus
rd
3250 SW 3 Avenue
Miami, FL. 33129
TBD
Doubletree-Miami Airport
Convention Center
nd
711 NW 72 Avenue
Miami, FL 33126
TBD
TBD
Camillus House
th
1603 NW 7 Avenue
Miami, FL 33136
TBD
iTech @ Thomas A.
305-995-1997
305-995-1997
305-995-1997
305-995-7324
305-995-7324
305-995-1997
DATE AND TIME
PARTICIPANTS
Thursday, March 5, 2015
8:30 AM – 3:30 PM
School Counselors
Technical Assistance Meetings
Wednesday, March 4, 2015
8:00 AM -12:00 PM
Elementary, Middle
and Senior High
designated Homeless
Liaisons
local colleges and
universities, private
schools, parent and
community groups,
and MDCPS
Middle School
Student Services
Chairpersons
School Homeless
Liaison Meeting
Chairpersons
Adult Education
Counselors
CAP Advisors
All Teachers
Senior High School Student
Services Chairpersons
Adult Education Counselors
CAP Advisors
Teacher Roster Verification
Tuesday, March 17, 2014 –
Selected Principals
Fellows Residential Institute
Out-of-County TBD
March 13, 2015
Grades 3-5 -All
Regions
March 18, 2015
PreK-2-All Regions
2015 Youth Fair Fieldtrip
This event and corresponding
dates are tentative-pending
testing dates to be provided by
FLDOE
Tamiami Youth Fair
Grounds
th
10901 SW 24 Street
Miami, FL 33165
March 19, 2015
Grades 6-8 -North
and South Region
Thursday, March 12, 2015
8:30 AM – 3:30 PM
Friday, March 13, 2015
8:00 AM – 3:00 PM
Friday, March 13, 2015
EVENTS/MEETINGS
CONTACT INFO.
nd
6101 NW 2 Avenue
Miami, FL 33127
Chapman House South
th
28205 SW 124 Court
Homestead, FL 33033
305-995-7324
Meetings
nd
1498 NE 2 Avenue
Miami, FL 33132
305-995-7324
Middle School Student Services
Chairpersons Meetings
iTech @ Thomas A.
nd
6101 NW 2 Avenue
Miami, FL 3312
Robert Morgan
Educational Center
nd
18180 SW 122 Avenue
Miami, FL 33177
Employee Portal
305-995-7324
April 1, 2015
April 2, 2015
LOCATION
6-8 Grades -Central
and ETO Region
Exceptional ED -All
Regions
Page 11
Ms. Debra Albo-Steiger, Hourly Teacher
305-995-7318
305-995-7324
13135 SW 26 Street
Miami, FL. 33175
305-995-1997
Ms. Diana Venturini, Director
Community Outreach
305-995-1756
DATE AND TIME
Thursday, April 2, 2015
May 12-14, 2015
May 19-21, 2015
8:30 AM – 4:00 PM
PARTICIPANTS
EVENTS/MEETINGS
Selected Assistant
Principals
School Counselors,
School Social
Workers, TRUST
Specialists, CAP
Advisors, School
Psychologists
Student Services Data Team
Workshops
LOCATION
TBD
North:
nd
6101 NW 2 Avenue
Miami, FL 33127
CONTACT INFO.
305-995-1997
305-995-7324
Central:
Camillus House
th
1603 NW 7 Avenue
Miami, FL 33136
South:
Robert Morgan
Educational Center
nd
18180 SW 122 Avenue
Miami, FL 33177
Thursday, May 14, 2015
4:00 PM.-7:30 PM.
I3 Projects/ UF
Partner Schools
Faculty and Staff
UF/MDCPS UF PD: Seventh
(7th) Annual Learning Showcase
Friday, May 15, 2015
New School Site
Administrators
FTE Workshops
Wednesday, May 27, 2015
Head Start/Early
Principals
Head Start/Early
Training
Training
TBD
Selected Assistant
Principals
TBD
Selected Principals
Fellows PLC #4
TBD
Thursday, May 28, 2015
Friday, May 29, 2015
Tuesday, June 9, 2015
TBD
Attendance Services
489 East Drive
Miami Springs, FL 33166
Page 12
TBD
305-995-1997
Ms. Charlene Burks, Administrative Director
Federal and State Compliance Office
305-883-5323
Dr. Maria T. Riestra-Quintero
Executive Director,
305-995-1997
305-995-1997
DATE AND TIME
TBD
PARTICIPANTS
All Title I Schools
EVENTS/MEETINGS
Review, develop and implement:
2014-2015 Title I School’s PIP
Page 13
LOCATION
All Title I Schools
CONTACT INFO.
Ms. Maria Salas, Curriculum Support Specialist
Title I Administration
305-995-2586
School Operations 2014-2015 Master Block Meeting Calendar
(District events/meetings and Professional Development listed on this schedule are intended for ALL Principals
to participate and subject to School Operations approval)
Superintendent’s Opening of Schools Meeting
Friday, August 8, 2014 @ Miami Senior 2450 S.W. 1st St., Miami, FL 33135 @ 9:00 am
Regional Professional Forum for Principal/Assistant Principals 2014-2015
Meeting Dates
Principals’ Mtgs.
1st week of the Month
Sept. 2-5, Oct.6-10,
*Nov. 3-7,
Dec. 1-5, 2014
Jan. 5-9, 2014
Monday
Tuesday
Wednesday
South Region Central Region
Region
Superintendents’ Principals (AM) Principals (AM)
Meetings
Thursday
Friday
North Region
Principals (AM)
Assistant
Principals
CATCH ALL
North Region
Assistant
Principals (PM)
Assistant
Principals
CATCH ALL
ETO Region
Principals (AM)
Feb. 2-7, 2014, March 2-7, 2014
May 4-8, 2014
Moratorium Months -Testing
ETO Region
Assistant
Principals (PM)
South Region Central Region
Assistant
Assistant
Principals (PM) Principals (PM)
TBD
Feeder Pattern Mtgs.
2nd week of the Month
Sept. 8-12, Oct. 13-17,
Nov. 10-14, Dec.8-12, 2014
*Jan. 12-16, 2015
Region
Superintendents’
Meetings
North
Region Office
Central
Region Office
South
Region Office
TBD
District Mtgs/Events
3rd week of the Month
Sept. 22-26, Oct.20-24, Nov.17-21,
*Dec. 15-19, 2015 (Webcast),
Jan. 20-23, 2014
Region
Superintendents’
Meetings
TBD
District Mtgs./Events
4th week of the Month
Region
Sept. 29 – Oct. 3, Oct. 27 -31,
Superintendents’
Nov. 24 – 26
Meetings
TBD
NOTE: Office of Academic Transformation & Office of Accountability & Assessment will conduct required monthly
professional development at the above Regional Professional Forums.
**ETO Schools will be invited to the Feeder Pattern Meetings for the respective Region that the school would otherwise
belong to.
Note: Meeting dates are subject to change. Applicable updates available through District/School Operations at:
http://schooloperations.dadeschools.net/ under the “News & Events” category.
REVISED 10-13-14
Page 1 of 3
Region Superintendents’ Opening of Schools Meetings
Date
August 5, 2014
Time
Region
8:00 a.m.
Charter Schools
August 8, 2014
11:00 a.m.
Central Region Office
August 11, 2014
1:00 p.m.
Adult Education
August 12, 2014
8:30 a.m.
North Region Office
August 12, 2014
8:00 a.m.
South Region Office
7:30 a.m.
ETO
August 13, 2014
Location
Mater Academy Charter High
7901 NW 103 Street
Hialeah Gardens, Florida 33016
Miami Senior High
2450 S.W. 1st St., Miami, FL 33135
Lindsey Hopkins Technical Education Center
750 N.W. 20 Street, Miami, FL 33127
Milander Center for Entertainment
4800 Palm Avenue
Hialeah, FL 33013
Robert Morgan Educational Center
18180 S.W. 122 Avenue, Miami, FL 33177
Barry University
11300 NE 2nd Avenue
Miami Shores, FL 33161
Andreas 111 & 112
Weekly Regional Superintendents’ Meetings
School Board Administration Building – Room 905
(Meetings will begin at 8:00 a.m. unless otherwise noted)
Meeting Dates
(Tuesday), September 2, 2014
Monday, September 8, 2014
Monday, December 1, 2014
Monday, January 5, 2015
(Tuesday), January 20, 2015
Monday, February 2, 2015
(Tuesday), February 17, 2015
Monday, April 6, 2015
Monday, May 4, 2015
Monday, May 11, 2015
Monday, May 18, 2015
(Tuesday), May 26, 2015
Monday, June 1, 2015
REVISED 10-13-14
Page 2 of 3
District Events/Professional/Technical Development for Principals
(This schedule applies to Professional Development or Events that include ALL Principals)
Date
July 7 – July 11, 2014
July 14 – July 18, 2014
July 21 – July 25, 2014
July 18, 2014
July 21, 2014
July 28, 2014
Event/In-Service
Summer Principals’ Institute
New Principals’ Induction Program
July 25 – July 27, 2014
DASA Summer Institute
July 28 – July 31, 2014
FLDOE –DA Academy
September 15 – 26, 2014
2014-2015 SIP Regional Reviews (face
to face) (mandatory) 8:00 am to 4:00 pm
Principals’ Leadership Meeting
Face to Face
Mandatory FTE Workshop
*Date to be selected by Principal, FTE
preparer respectively
September 30, 2014
9:00 AM – 11:00 AM
September 15 – October 2, 2014
TBD
Principal TODAY Breakfast 8-10 am
January 16, 2015
*Pending Confirmation
Principals’ Leadership Meeting
Face to Face
February 23, 2015
9:00 – 11:00 AM
United Way Student/Employee
Campaign Awards Ceremony
March 7, 2015
Women of Tomorrow Annual Gala
April 15, 2015
April 23, 2015
Youth Hall of Fame Ceremony
Youth Fair Scholarship Ceremony
TBD
The Addies POY/APOY/Retiree
Recognition Ceremony
May 22, 2015
Blood Drive Awards Ceremony
Location
1751 NW 36th Street
Miami, FL 33142
Center for Professional Learning
1080 La Baron Drive
Miami, FL 33166
Marco Island Marriott
400 South Collier Boulevard
Marco Island, FL 34145
TBD
TBA by Regions, each school review will
be scheduled into a 45 minute block
John I Smith K8 Center
5005 NW 112 Avenue
Miami, FL 33178
Weekly Briefing forthcoming with location
information
Jungle Island
1111 Parrot Jungle Trail
Miami, FL 33132
2450 S.W. 1st St.
Miami, FL 33135
TBD
Mandarin Oriental Miami
500 Brickell Key Drive
Miami, FL 33131
Youth Fair and Expo Center/ Ray Goode
Tower Building
10901 SW 24 Street
Miami, FL 33165
Youth Fair and Expo Center/Ray Goode
Tower Building
10901 SW 24 Street
Miami, FL 33165
TBD
Hyatt Regency Miami
400 SE 2nd Avenue
Miami, FL 33131
TBD
Community Partners Celebration
Take Stock in Children End of Year
TBD
TBD
Celebration
Budget Conferences: Week of: (dates will be posted when available)
*The dates, times & locations will be provided as these District events are scheduled.
TBD
REVISED 10-13-14
Page 3 of 3
MIAMI-DADE COUNTY PUBLIC SCHOOLS
2014-2015 SCHOOL CALENDAR
ELEMENTARY AND SECONDARY
July 2014
M
T
W
T
August 2014
F
M
T
W
T
September 2014
F
M
T
W
T
F
1
2
3
4
7
8
9 10 11
14 15 16 17 18
21 22 23 24 25
28 29 30 31
1
4
5
6
7
8
11 12 13 14 15
18 19 20 21 22
25 26 27 28 29
1
2
3
4
5
8
9 10 11 12
15 16 17 18 19
22 23 24 25 26
29 30
October 2014
November 2014
December 2014
M
T
W
T
F
M
T
W
T
F
M
T
W
T
F
1
2
3
6
7
8
9 10
13 14 15 16 17
20 21 22 23 24
27 28 29 30 31
3 4* 5
6
7
10 11 12 13 14
17 18 19 20 21
24 25 26 27 28
1
2
3
4
5
8
9 10 11 12
15 16 17 18 19
22 23 24 25 26
29 30 31
January 2015
February 2015
March 2015
M
T
F
M
T
1
2
5
6
7
8
9
12 13 14 15 16
19 20 21 22 23
26 27 28 29 30
2
3
4
5
6
9 10 11 12 13
16 17* 18 19 20
23 24 25 26 27
2
9
16
23
30
3
4
5
6
10 11 12 13
17 18 19 20
24 25 26 27
31
April 2015
May 2015
M
T
W
W
T
T
F
F
1
2
3
6
7
8
9 10
13 14 15 16 17
20 21 22 23 24
27 28 29 30
*
M
M
T
T
W
W
T
T
Recess Day
Teacher Planning Day
Beg/End of Grading Period
Teacher Planning Day No Opt
Secondary Early Release
Legal Holiday
F
M
T
F
W
T
F
1
2
3
4
5
8
9 10 11 12
15 16 17 18 19
22 23 24 25 26
29 30
Days in Grading Period
1-47
2-45
3-41
4-47
For information on employee opt days, please refer to back of calendar.
T
June 2015
1
4
5
6
7
8
11 12 13 14 15
18 19 20 21 22
25 26 27 28 29
New Teachers Report
W
ELEMENTARY AND SECONDARY
MIAMI, FLORIDA
August 14, 15, 2014
August 18
September 1
September 18
September 25*+#
October 9
October 23
October 24*+#
October 27
November 4
November 11
November 27
November 28
December 11
December 22January 2, 2015
January 15
January 16 *+#
January 19
January 20
February 5
February 16
February 17
March 19
March 20*+#
March 23 - 27
March 30*+#
April 3*+#
April 30
May 25
June 4
June 5
NOTE:
Teacher planning days; no students in school
First Day of School; begin first semester
Labor Day; holiday for students and employees
Secondary early release day
Teacher planning day; no students in school
End first grading period; first semester
Begin second grading period; first semester
Teacher planning day; Professional Development Day-not available to opt; no
students in school
Observation of Veterans’ Day; holiday for students and employees
Thanksgiving; Board-approved holiday for students and employees
Recess Day
Winter recess for students and all employees with the exception of Fraternal Order of
Police Employees;
End first semester and second grading period
Observance of Dr. Martin Luther King, Jr.’s Birthday; holiday for students and employees
Begin second semester; third grading period
All Presidents Day; holiday for students and employees
Teacher planning day; Professional Development Day-not available to opt; no
students in school
End third grading period; second semester
Spring recess for students and all employees with the exception of Fraternal Order of
Police Employees
Begin fourth grading period; second semester
Observance of Memorial Day; holiday for students and employees
Last Day of School; end fourth grading period; second semester
Every Wednesday students in elementary schools (Grades 2-5) and K-8 Centers (Grades 2-8) are released one
(1) hour early
Job Category
Teachers new to the system
Assistant Principals and 10-month clerical
Cafeteria Managers
Satellite Assistants
All Instructional Staff, Paraprofessionals & Security
Assistant to Cafeteria Managers/MAT Specialists
Cafeteria Workers (part-time)
Beginning Date
Ending Date
August 7, 2014
August 7, 2014
August 11, 2014
August 13, 2014
August 14, 2014
August 15, 2014
August 18, 2014
June 5, 2015
June 12, 2015
June 5, 2015
June 4, 2015
June 5, 2015
June 4, 2015
June 4, 2015
*Teachers/paraprofessionals and school support personnel may opt to work one or two days, August 12, 13, 2014, or June
8, 9, 2015, in lieu of any one or two of the following days: September 25, 2014, October 24, 2014, January 16, 2015, March 20,
2015, and April 3, 2015. November 4, 2014, and February 17, 2015, are Professional Development Days and are not available
to opt.
+Teachers new to Miami-Dade County Public Schools may opt to work one or two days, June 8, 9, 2015, in lieu of any one
or two of the following days: September 25, 2014, October 24, 2014, January 16, 2015, March 20, 2015, and April 3, 2015.
November 4, 2014, and February 17, 2015, are Professional Development Days and are not available to opt.
#Ten-month secretarial and clerical employees may opt to work one or two days, August 5, 6, 2014, or June 15, 16, 2015, in
lieu of any one or two of the following days: September 25, 2014, October 24, 2014, January 16, 2015, March 20, 2015, and
April 3, 2015. November 4, 2014, and February 17, 2015, are Professional Development Days and are not available to opt.
2014-2015 CALENDAR
ADULT/VOCATIONAL EDUCATION
August 2014
M T W T F
1
4
5
6
7
8
11 12 13 14 15
18 19 20 21 22
25 26 27 28 29
September 2014
M T W T F
1
2
3
4
5
8
9 10 11 12
15 16 17 18 19
22 23 24 25 26
29 30
November 2014
M T W T F
3 4* 5
6
7
10 11 12 13 14
17 18 19 20 21
24 25 26 27 28
December 2014
M T W T F
1
2
3
4
5
8
9 10 11 12
15 16 17 18 19
22 23 24 25 26
29 30 31
5
12
19
26
February 2015
M T W T F
2
3
4
5
6
9 10 11 12 13
16 17* 18 19 20
23 24 25 26 27
March 2015
M T W T F
2
3
4
5
6
9 10 11 12 13
16 17 18 19 20
23 24 25 26 27
30 31
April 2015
M T W T F
1
2
3
6
7
8
9 10
13 14 15 16 17
20 21 22 23 24
27 28 29 30
May 2015
T W T
June 2015
M T W T F
1
2
3
4
5
8
9 10 11 12
15 16 17 18 19
22 23 24 25 26
29 30
July 2015
M T W T
1
2
6
7
8
9
13 14 15 16
20 21 22 23
27 28 29 30
M
F
1
4
5
6
7
8
11 12 13 14 15
18 19 20 21 22
25 26 27 28 29
M
3
10
17
24
31
August 2015
T W T
4
5
6
11 12 13
18 19 20
25 26 27
F
7
14
21
28
*
M
6
13
20
27
M
October 2014
T W T
1
2
7
8
9
14 15 16
21 22 23
28 29 30
F
3
10
17
24
31
January 2015
T W T
1
6
7
8
13 14 15
20 21 22
27 28 29
F
2
9
16
23
30
New Teachers Report
Legal Holiday
Recess Day
1-82
2-68
3-66
F
3
10
17
24
31
ADULT/VOCATIONAL EDUCATION
MIAMI, FLORIDA
HOLIDAYS – 2014
September 1
November 11
November 27
Labor Day
Veterans’ Day
Thanksgiving
HOLIDAYS – 2015
January 19
February 16
May 25
Observance of Dr. Martin Luther
King, Jr.’s Birthday
All President’s Day
Observance of Memorial Day
Number of School Days in
TRIMESTER 1
TRIMESTER 2
Aug Sept Oct
Nov Dec Jan Feb
Mar
Apr
10
20
22
16
14
18
18
16
16
TOTAL: 82
TOTAL: 68
TRIMESTER 3
Apr
May June
July
4
20
22
20
TOTAL: 66
Total Trimester Days Students Are in School = 216
*Teachers may opt to work one or more days, August 12, 13, 2014, in lieu of any of the
teacher planning days except August 15, 2014, and the designated Professional
Development Days, November 4, 2014, and February 17, 2015. Also, at the discretion
of the principal, teachers may opt to conduct classes on a teacher planning day in lieu
of a regularly scheduled class day during those times when special events and activities
scheduled by the day school program disrupt on-campus adult education programs.
2014-2015 CALENDAR
JUVENILE JUSTICE EDUCATION
July 2014
M
T
W
T
August 2014
F
♦
M
T
W
T
September 2014
F
2
3
4
1
7
8
9 10 11
14 15 16 17 18
21 22 23 24 25
28 29 30 31
1
4
5
6
7
8
11 12 13 14 15
18 19 20 21 22
25 26 27 28 29
October 2014
November 2014
M
T
W
T
F
M
T
W
T
M
2
T
M
T
W
T
M
T
W
T
F
M
M
T
W
T
F
M
May 2015
F
M
T
W
T
T
W
T
*
♦
Summer Break
Legal Holiday
Secondary Early
Release
Recess Day
Saturday Classes
(2013-2014 calendar)
20
F
3
4
5
10 11 12
17 18 19
24 25 26
31
T
W
T
13
F
3
4
5
6
10 11 12 13
17 18 19 20
24 25 26 27
31
June 2015
F
M
T
W
T
F
1
2
3
1 2 1
2
3
4
5
6
7
8
9 10 11 4
5
6
7
8
8
9 10 11 12
13 14 15 16 17
11 12 13 14 15
15 16 17 18 19
20 21 22 23 24
18
19 20 21 22
22 23 24 25 26
1
8
27 28 29 30
25
26 27 28 29 30 29 30
6
March 2015
1
2
2
3
4
5
6 7 2
5
6
7
8
9 10 9 10 11 12 13
9
12 13 14 15 16
16
16
1 17* 18 19 20
19 20 21 22 23 24 23 24 25 26 27 28 23
26 27 28 29 30
30
April 2015
F
December 2014
February 2015
F
T
1
2
3
4
5
8
9 10 11 12
15 16 17 18 19
22 23 24 25 26
29 30
1
2
3
3 4* 5
6
7 8 1
2
6
7
8
9 10
10 11 12 13 14
8
9
13 14 15 16 17 18 17 18 19 20 21 22 15 16
20 21 22 23 24
24 25 26 27 28
22 23
27 28 29 30 31
29 30
January 2015
W
1-30
4-45
2-50
5-36
3-49
6-30
14
JUVENILE JUSTICE EDUCATION
MIAMI, FLORIDA
July 1, 2014
July 2
July 3
July 4
August 2
August 13
August 14
August 15
August 18
September 1
September 6
September 18
September 20
September 25
October 9
October 18
October 23
October 24*
October 27
November 4
November 8
November 11
November 22
November 27
November 28
December 11
December 13
December 22 –
January 2, 2015
January 10
January 15
January 16*
January 19
January 20
January 24
February 5
February 7
February 16
February 17
February 28
March 14
March 19
March 20*
March 23-27
March 30
April 3*
April 11
April 30
May 2
May 15
May 18*
May 19
May 25
May 30
June 29
June 30
July 1-8
Teacher planning day; no students in school (2013-2014 calendar)
Summer Break Day, no compensation
Begin Summer grading period
Recess Day; no compensation
Saturday classes
End Summer grading period
Begin first grading period, first semester
Labor Day; holiday for students and employees
Saturday classes
Early release day for students; half-day planning for teachers
Saturday classes
Saturday classes
End first grading period
Begin second grading period; first semester
Teacher planning day; Professional Development Day – not available to opt; no students in
School
Saturday classes
Observance of Veterans’ Day; holiday for students and employees
Saturday classes
Thanksgiving; Board-approved holiday for students and employees
Recess day
Saturday classes
Winter recess for students and all employees with the exception of Fraternal Order of Police
Employees
Saturday classes
End second grading period; first semester
Observance of Dr. Martin Luther King, Jr.’s Birthday; holiday for students and employees
Begin third grading period; second semester
Saturday classes
Saturday classes
All Presidents’ Day; holiday for students and employees
Teacher planning day; Professional Development Day – not available to opt; no students in
School
Saturday classes
Saturday classes
End third grading period; second semester
Spring recess for students and all employees with the exception of Fraternal Order of Police
Employees
Begin fourth grading period; second semester
Saturday classes
Saturday classes
End of fourth grading period, second semester
Begin fifth grading period
Observance of Memorial Day; holiday for students and employees
Saturday classes
End of fifth grading period
Summer Break Days, no compensation
*Teachers/paraprofessionals, school support personnel, and 10-month secretarial/clerical employees may opt to
work one or two days July 1, 2015, and July 2, 2015, in lieu of any one or two of the following days: September 25, 2014,
October 24, 2014, January 16, 2015, March 20, 2015, April 3, 2015, May 18, 2016, and June 30, 2015. November 4, 2014, and
February 17, 2015, are Professional Development Days and are not available to opt.
FLORIDA STATEWIDE ASSESSMENT PROGRAM
2014–2015 SCHEDULE
Florida Standards Assessments (FSA)
English Language Arts and Mathematics
Dates
Assessment
Grade Level
December 1–19, 2014
FSA English Language Arts – Writing Component
Field Test (selected schools only)
4–11
March 2–13, 2015
FSA English Language Arts – Writing Component
4*, 5–11
March 23–April 10, 2015
FSA English Language Arts*/Mathematics*
3–4
April 13–May 8, 2015
FSA English Language Arts
5–11
FSA Mathematics
5–8
FSA End-of-Course Assessments
Dates
Assessment
April 20–May 15, 2015
Algebra 1, Geometry, Algebra 2
*Indicates a paper-based test; all other assessments are computer-based only, with paper-based accommodations available for
eligible students with disabilities.
Next Generation Sunshine State Standards (NGSSS) Assessments
Florida Comprehensive Assessment Test® FCAT 2.0
Dates
Assessment
Grade Level
October 6–17, 2014
and
FCAT Mathematics Retake (SSS)
and
FCAT 2.0 Reading Retake
Retained 10–AD
FCAT 2.0 Science*
5 and 8
NGSSS End-of-Course Assessments
Dates
Assessment
September 15–26, 2014
Algebra 1 Retake, Biology 1, Civics, Geometry Retake, U.S. History
December 1–19, 2014
Algebra 1 Retake, Biology 1, Civics, Geometry Retake, U.S. History
Algebra 1 Retake
April 20–May 22, 2015
Biology 1, Civics, U.S. History
July 13–24, 2015
Algebra 1 Retake, Biology 1, Civics, U.S. History
*Indicates a paper-based test; all other assessments are computer-based only, with paper-based accommodations available for
eligible students with disabilities.
FLORIDA STATEWIDE ASSESSMENT PROGRAM
2014–2015 SCHEDULE
Other Statewide Assessments
Dates
Assessment
July–October 2014
Florida Kindergarten Readiness Screening (FLKRS) (Administered within
the first 30 instructional days of the school year)
August 2014–May 2015
Florida Assessments for Instruction in Reading (FAIR) (optional – K-12)
September–December 2014
ACT Plan®
October 15 and 18, 2014
January–March, 2015
Preliminary SAT/National Merit Scholarship Qualifying Test
(PSAT/NMSQT)
National Assessment of Educational Progress (NAEP)
Grades 4, 8, and 12 Reading, Mathematics, and Science
Comprehensive English Language Learning Assessment (CELLA)
TBD
Alternate Assessment for Students with Significant Disabilities
May 2015
Advanced Placement (AP) Exams
Year Round
Postsecondary Education Readiness Test (PERT)
2014-2015 Opening of Schools Principals’ Task List
DUE DATE
Observation date(s) will
be based on
employment start date.
On-going
As applicable
On-going
June 27, 2014
July 7, 2014 –
July 11, 2014
July 31, 2014
August 1, 2014
August 6, 2014
August 8, 2014
August 15, 2014
August 15, 2014
August 15, 2014
August 15, 2014
August 15, 2014
August 15, 2014
August 15, 2014
August 15, 2014
August 15, 2014
August 15, 2014
August 15, 2014
TASK LIST
Instructional Professionals new to a school site/work location must be observed in their first 30 days of employment.
Schedule safety committee meetings at least once a month
As applicable, Principal and Athletic Director of the school are required to sign affidavits in accordance to FHSAA
Policy.
Review the report of Out-of-Field Teachers (T1379440/FM5784)
Enter NEW (registered after 06/27/14) students’ addresses and school assignments in ISIS. Any students registered
after this date will not be guaranteed transportation at school opening.
FTE SURVEY 1
Complete final transfer of Aspen Schedules (MIDDLE SCHOOLS)
Complete final transfer of Aspen Schedules (HIGH SCHOOLS)
Submit Secondary Schools Bell Schedule to Region
Review procedures for reporting incidents through the Automated Incident Reporting System (AIRS) and the District’s
Critical Incident Response Team (DCIRT) notifications protocol. Review the District handbook located
at: http://ehandbooks.dadeschools.net/user_guides/180.pdf and (Appendix E) “Incident Reporting”.
Review the PMP Eligible Report to identify students that may need a Progress Monitoring Plan, as specified by
1008.25 (4) (b).
Submit name of the Advanced Placement coordinator and the Dual Enrollment Coordinator to Advanced Academic
Programs
Review the procedure for documenting and collecting information necessary to complete the Payroll Certification
Report
Review new performance assessment calendar, timelines, and procedures for teachers newly hired in accordance with
Section 1012.34, Florida Statutes. http://ipegs.dadeschools.net/default.asp
Review guidelines, student application (FM7525), and student log sheet (FM7533) for internship programs (i.e.,
Honors and Executive, Career Experience Opportunity, iPrep) at http://www.dadeschools.net/community.asp
Assign QUAD A access for WIC2 INTERNSHIP SCHL STF to designated Internship Coordinator(s)
Assign at least one student service employee the specific responsibility of identifying and utilizing the youth-serving
agencies within the community.
Review the current School-site MEP Evaluation System with all appropriate personnel
Review the Personnel Investigative Model (PIM) User’s Guide to ensure that all administrative staff members are fully
cognizant of the procedures
Review Title I guidelines that are contained in the current two documents and may be accessed
at http://ehandbooks.dadeschools.net/ehome.asp?Page=Main
• Title I Handbook; and
• Title I School-Based Budget Systems
Review School Volunteer Application http://ehandbooks.dadeschools.net/user_guides/166/index.html Review policies
Page 1
DUE DATE
August 15, 2014
August 15, 2014
August 15, 2014
August 15, 2014
August 15, 2014
August 15, 2014
August 15, 2014
August 15, 2014
August 15, 2014
August 15, 2014
August 15, 2014
August 15, 2014
August 15, 2014
August 15, 2014
August 18, 2014
August 18, 2014 –
September 5, 2014
August 18, 2014
August 18, 2014
August 22, 2014
August 22, 2014
TASK LIST
and guidelines for working with school volunteers
Review Dade Partner Proposal http://forms.dadeschools.net/webpdf/6481.pdf
Review memorandum on Protocol Guidelines for Program Introductions of School Board Members and Board
Administrative Assistants http://ehandbooks.dadeschools.net/policies/171.pdf
Introduce the Reading Coach(es) and review the role of the Reading Coach as outlined in the K-12 CRRP/Establish a
Reading Leadership Team
Develop and inform all teachers of procedures for removing disruptive students from the class
Review policies and procedures as provided by the Office of Professional Standards, specifically the following:
• How to use common sense and professional judgment to avoid legal complications in teaching
• Common sense suggestions for non-instructional personnel pertinent School Board Policies
Review procedures for receipt of goods, supplies and materials with selected staff to include handling/distribution of
funds, etc. http://ehandbooks.dadeschools.net/policies/52.pdf
Review and distribute the Emergency Operations Plan (EOP) Teacher’s Responsibilities. See (Appendix H “MiamiDade County Public Schools Emergency Operations Plan.
Inform all employees of the District’s implementation of the employment-related provisions of the Americans with
Disabilities Act (ADA) and the Family Medical Leave Act (FMLA)
Each staff member should receive and sign-off on an 8 ½” x 11” copy of the Discrimination/Harassment Poster
Provide teachers with 2014-2015 Open House Dates
Distribute and collect (FM1614) English, Spanish and Haitian Creole, Statement of Non-Affiliation with Sororities and
Fraternities http://forms.dadeschools.net/default.asp
Provide copies of and file acknowledgement of receipt to all certified staff members the Code of Ethics and the
Principles of Professional Conduct for the Education Profession in Florida and the Standards of Competent
Professional Performance (Florida State Board of Education Administrative Rules, 6B-1, 6B5). http://eac.dadeschools.net/CodeOfEthics.asp
Review plans for the implementation of the four (4) intramural supplements allocated to each K-8 Center to be used for
students in grades 6-8 for intramural activities only (Appendix L)
Develop a plan of action for working with students who have been retained at the end of the school year or the
summer session
Complete “School Plan for Providing Nourishment for Students without Meal Benefits or Funds to Purchase a Meal”
and submit it to the Department of Food and Nutrition
Schedule an EESAC meeting within the first three weeks of the school year to review, amend, and approve the School
Improvement Plan (SIP) posted to the Bureau of School Improvement website. Conduct elections to fill vacancies.
Print a copy of the Code of Student Conduct (COSC) in English, Spanish and Haitian-Creole, and place in an
accessible location for parents/guardians to review.
Distribute School Police letter #322 to students. Appendix M
Assign a member of the faculty to serve as the Athletic & Activity Facilitator at their respective school site
Review and implement the procedures for the distribution, collection, and submission of student accident insurance
forms
Page 2
DUE DATE
August 23, 2014
August 29, 2014
August 29, 2014
August 29, 2014
August 29, 2014
August 29, 2014
August 29, 2014
August 29, 2014
August 29, 2014
August 29, 2014
August 29, 2014
August 29 2014
August 29, 2014
August 29, 2014
September, 2014
September 2, 2014
(Observations may begin)
September 5, 2014
September 5, 2014
September 5, 2014
September 5, 2014
September 5, 2014
TASK LIST
Begin monitoring Class Size Portal
Review Florida Statutes related to instructional and administrative certification requirements (1012.42, F.S.). School
site must obtain a copy of a current, valid Florida Educator’s Certificate for each instructional and administrative
employee.
Complete the 2014-2015 School Based Alternative-to-Suspension Plan found in (Appendix N)
Distribute the District-approved Code of Student Conduct (COSC) letters to parents/guardians on school letterhead the
first week of school. (Appendix O)
Conduct an orientation with all students on the Code of Student Conduct
Submit FM2396 Special Fees and Charges School Request to Region
Submit name of the TAP Coordinator to School Operations. For further assistance, please contact 305-995-1891.
Inform all employees of the district’s Exposure Control Plan, Blood-borne Pathogens Standard and the availability of
the Hepatitis B vaccination series
Meet with all club sponsors and booster clubs at the beginning of the school year to review the items listed in the Club
Advisor Handbook. Review procedures for fundraising and other club related activities as specified in the Manual of
Internal Fund Accounting
Meet with all the school’s booster clubs and review District guidelines with them at the start of the school year. Each
booster club president must sign for receipt of the handbook.
Distribute copy of School Board Policy 2111: Parental Involvement, either as a hard-copy document or electronically
Send letters and the Directory Information Opt-Out Form (http://forms.dadeschools.net/webpdf/6479.pdf ) to parents,
legal guardians, and eligible students informing them of their rights. The provisions for access to student records
should also be reviewed with all appropriate clerical and student services staff members.
• Review document, Student Educational Records, “Directory Information”
• Review Unlisted Telephone Notification Form (http://forms.dadeschools.net/webpdf/6603.pdf )
• Distribute and collect Press Release for all students
Send MDCPS HIV STDs K-12 Curriculum Letter to parents/guardians, available online (English, Spanish, Creole)
at: http://aidseducation.dadeschools.net/forms.asp
Send Health Connect in Our Schools (HCiOS) Clinical Cover Letter to parents/guardians, available online, under
forms, (English, Spanish, Creole) at https://www.thechildrenstrust.org/parents/health-connect/health-teams-in-schools
NOTE: This is only applicable to schools aligned with HCiOS health teams.
Designate a site administrator as the FLVS contact and the names of all facilitators.
Review procedures for Teacher Observation and Teacher Evaluation (IPEGS) http://ipegs.dadeschools.net/ No formal
observation shall be conducted during the first ten (10) days of student attendance
Review and update your school’s Juvenile Court Contact (JCC) Persons. (Appendix A) “Identifying and Updating Your
School’s Juvenile Court Contact Persons”)
Obtain Parents’ acknowledgement of “Receipt and Review” of the Code of Student Conduct
Confirm SPED-EMS login and Quad A access confirmation
Delete SPED-EMS 2013-2014 student caseloads
Set-up SPED-EMS 2014-2015 student caseloads
Page 3
DUE DATE
September 5, 2014
September 5, 2014
September 5, 2014
September 12, 2014
September 12, 2014
September 12, 2014
September 12, 2014
September 12, 2014
September 15, 2014
September 15, 2014
September 19, 2014
September 19, 2014
September 26, 2014
October, 2014
October 2, 2014
October 2, 2014
October 2, 2014
October 13, 2014 October 17, 2014
October 30, 2014
October 31, 2014
TASK LIST
Convene and consider the End of Course (EOC) waiver within the first two weeks of the 2014-2015 school year (IEP
Team)
Complete the SPED EMS Waiver of EOC Assessment Requirement for Students with Disabilities (IEP Team)
Review IEP and the Matrix of Services Information in SPED-EMS - Teachers of students with disabilities and LEAs
Complete the School-based Critical Incident Response Team (SB-CIRT) Profile FM5092 and the Readiness
Emergency Management for Schools (REMS) Controlled Dismissal FM7393, and submit to [email protected]
Submit school-site Professional Development (PD) needs assessment results and PD Action Plan to Work Location
#9017: Office of Professional Development and Evaluation
Update school-site Juvenile Court Contact (JCC) persons at: http://juvenilejustice.dadeschools.net/
Submit online survey for Blended Learning Communities formerly known as Virtual Learning Labs
Review and verify that all students are enrolled in the appropriate FLVS course and that courses are labelled
appropriately
Submit at least one entry in the South Florida Science and Engineering Fair – A Science Technology, and Engineering
& Mathematics (STEM) Initiative and requires all Senior High Schools to offer a school-site research course where
students are engaged in active research. http://pdfs.dadeschools.net/Bdarch/2008/Bd011608/agenda/H11rev2.PDF
Develop and Submit a PD Action Plan for the 2014-2015 school year that includes planned activities for early release
and District PD days
Submit completed Student Services Management Agreement FM7501
Complete the Student Services School Profile (SSSP) available online (in electronic survey format)
at https://www.surveymonkey.com/s/YSW58FZ. Once completed, a copy of each school’s SSSP will be e-mailed to the
corresponding school principal Submit to the Division of Student Services (FM4181)
Review School Improvement Plan (SIP) Peer Reviews
Complete the individual club data collection form by the end of October 2014. Senior High School Activities Directors
are then required to complete the school club data collection form by the end of October.
Distribute the Title I Program Notification Letter; 2014-2015; (District); 2014-2015 School (level) Title I PIP and District
2014-2015 Title I School-Parent Compact
Conduct the Title I Annual Meeting and include all other meeting’s documentation (access the PowerPoint template
and documents for this meeting at the M-DCPS Title I web site: http://title1.dadeschools.net/FDOE_reqs.asp and
FDOE Requirements: NCLB-Parental Involvement
Schedule and conduct the FLDOE required Title I Parent Meeting 2014-2015 M-DCPS Title I PIP. Provide agenda,
minutes demonstrating evidence of parent input in the development of the School (level) PIP and of parent
involvement in the development of the Title I School-Parent Compact
Submit FTE Survey 2
Complete Online Principal Certification of Attendance – 1st Grading Period
Review “Teacher Roster Verification” Procedures with Instructional Personnel. Teachers should schedule on their
Outlook Calendar – Appendix J
Page 4
DUE DATE
October 31, 2014
November 14, 2014
November 14, 2014
November 20, 2014
January 9, 2015
January 23, 2015
February 9, 2015February 13, 2015
March 13, 2015
April 2, 2015
June 11, 2015
June 12, 2015
June 19, 2015
TASK LIST
Provide awareness/information re: District Policy Against Bullying and Harassment for Students, Parents, Staff and
School Volunteers. (http://studentservices.dadeschools.net/bullying/)
Submit Page 1 of the Bullying and Harassment School Site Compliance Checklist to WL #9721 –
Attention: Daniel Ore
Outlook Calendar - Appendix J
Title VIII
Complete the delivery of the Bullying and Violence Prevention Curriculum (K-12). Lessons are available to download.
(http://studentservices.dadeschools.net/bullying/b-h_policy_manual.asp)
Complete Online Principal Certification of Attendance - 2nd Grading Period
Complete FTE Survey 3
Outlook Calendar
Complete Online Principal Certification of Attendance -3rd Grading Period
Complete Online Principal Certification of Attendance - 4th Grading Period
Submit Secondary Schools Truancy Packages
Complete FTE Survey 4
TBA
July 26, 2014
July 28, 2014
July 29, 2014
July 29, 2014
July 29, 2014
July 31, 2014
August 1, 2014
August 1, 2014
August 4, 2014
August 4, 2014
August 4, 2014
August 4, 2014
August 4, 2014
August 4, 2014
August 4, 2014
August 4, 2014
August 5, 2014
Submit School Improvement Plan (SIP)
Submit Parent/Student Handbook
Submit Parent Contract
Submit Emergency Contact Information
Submit Conflict Resolution Designee
Submit Governing Board Minutes
Submit Fee Schedule
Submit Annual Unaudited Financial Statement and Annual Cost Report
Submit Bank Transfer Information Letter
Submit Fire Safety Permit
Submit Property Lease or Deed or Space Usage Agreement
Submit Certificate of Insurance
Submit Certificate of Occupancy
Submit Health Permit
Submit Asbestos Hazard Emergency Response Act
Submit Certificate of Use
Submit Occupational License
Attend First Quarterly Principal Meeting
Page 5
DUE DATE
August 5, 2014
August 12, 2014
August 12, 2014
August 12, 2014
August 12, 2014
August 12, 2014
August 15, 2014
August 30, 2014
September 3, 2014
September 3, 2014
September 3, 2014
September 3, 2014
September 13, 2014
September 20, 2014
September 23, 2014
September 23, 2014
September 23, 2014
September 30, 2014
TASK LIST
Submit Governing Board Meeting Dates
Submit M-DCPS Approved Transportation Provider
Submit Food Service Provider Form
Submit Student Capacity
Submit Management Company/Educational Service Provider
Submit School Calendar
Submit Annual Budget
Submit Monthly Financial Report
Submit Audited Financial Statement
Submit Governing Board Members
Submit Contract Verifying Charter School Staff not M-DCPS Employee
Submit Emergency Evacuation
Submit Application Accountability Report
Submit Transportation Routes
Submit Student Support Team (SST) (RtI) Information
Submit Safety and Emergency Plan and Staff Training
Submit Restriction/Disclosure of Employment of Relatives
Submit Charter School By-Laws
Page 6
SCHOOL OPERATIONS - OPENING OF SCHOOLS GUIDE
ITEMS FOR REVIEW AND ACTION BY THE PRINCIPAL
At the beginning of each school year, the principal is responsible for reviewing Florida Statutes,
School Board policies, and/or administrative directives with the appropriate staff members.
In order to facilitate these requirements, the guide provides various items for school-site principals
to review with their administrative teams, faculty and staff.
reviewed with staff and acknowledged by each.
FOR IMMEDIATE REVIEW
Strikes prohibited. Florida Statute 447.505
No public employee or employee organization may participate in a strike against a public
employer by instigating or supporting, in any manner, a strike. Any violation of this section
shall subject the violator to the penalties provided.
Items for Principals to Review (All School Levels)
1. Review budget, personnel allocations, and procedures
2. Review School Board Policy 2125 Educational Excellence School Advisory Councils
(EESAC) as required by State Statute.
3. Review School Board Policy 2111 Parental Involvement – A Home- School-District
Partnership. Review all documents relative to teacher/parent communication (i.e.:
M-DCPS/UTD Contract Article XX, Section 11. Distribute a copy of Policy to parents. It
may
be
accessed
in
English,
Spanish,
and
Haitian-Creole
at
http://parents.dadeschools.net.
In addition, all mandated school level strategies and responsibilities for parental
involvement are itemized in this Policy. For technical assistance in implementing any part
of the Policy, please contact the Office of Parental Involvement at 305-995-1265.
4. Review appropriate union information with staff, including accessing appropriate contracts,
location of the bulletin boards, identification of building steward and EESAC member.
5. Review School Board Policy 8470 – Notification of Registered Sexual Predators.
6. Review salary supplements and waiver of contractual guideline procedures.
7. Review School Board Policy 7230: Donations & Gifts of Property.
Page 1 of 13
8. Review Manual of Internal Fund Accounting including Payroll Processing Procedures
Manual; Travel Policies & Procedures and P-Card.
9. Review School Board Policy 5114: Foreign Student Registration, regarding the new school
site responsibilities.
10. Review with all faculty/staff (i.e. Instructional, Non-instructional, custodial, clerical, etc.)
procedures for reporting child abuse. School Board Policy 8462: Student Abuse and
Neglect. All new employees must acknowledge in writing that they have been apprised of
the procedures.
11. Update your school’s Juvenile Court Contact (JCC) Persons.
(Appendix A - Identifying and Updating Your School’s Juvenile Court Contact Persons)
12. Review amended School Board Policy 5131: Student Transfers FM3281.
13. Review and inform all employees of the District’s implementation of the employmentrelated
provisions
of
the
Americans
with
Disabilities
Act
(ADA)
http://ehandbooks.dadeschools.net/policies/4/ada_act.pdf and The Family Medical Leave
(FMLA) guidelines http://leaveretirement.dadeschools.net/fmla.asp
14. Review School Board Policy 5200 – Attendance
15. Review the 2014-2015 School year Student Attendance Reporting Procedures
http://ehandbooks.dadeschools.net/policies/89.pdf
16. Review School Board Policy 5517.01: Against Bullying and Harassment, and related
information in the Code of Student Conduct.
17. Review School Board Policies 2460 Exceptional Student Education. Access the
Exceptional
Student
Education
Policies
and
Procedures
at
18. Review Fair Labor Standards Act (FLSA) guidelines regarding dual-employment and
maximum allowable hours that may be worked by part-time/substitute employees
19. Review School Board Policies 2410 - School Health Services Program as it relates to
student health services.
20. Review School Board Policies 5330 - Use of Medication as it relates to students and the
need for medication.
21. Review School Board Policies 5341 - Emergency Medical Authorization as it relates to
students participating in school events either on or off campus.
22. Review School Board Policies 5320 - Immunization, as it relates to mandatory
immunization compliance.
23. Review the Emergency Operations Plan (EOP) found in the Employee Portal in the
“Emergency Preparedness/Recovery” application under the Applications/Sites tab.
Page 2 of 13
24. Review School Board Policy 4425 - Nursing Mothers. Principals are to facilitate an
adequate location for nursing mothers within the parameters of the Labor Contract while
investigating the policy through the collective bargaining process.
25. Review the Progress Monitoring Plans (PMP) Eligible Report to identify students that may
need a Progress Monitoring Plan, as specified by 1008.25 (4) (b). Weekly Briefing #15622
and #14968 (Appendix B)
26. Review the Protocol Guidelines for Official School Board Events (Appendix C)
27. Review quantity of instructional materials received/needed – Instructional Materials
Department (Appendix D)
Items for Principals to Review with Administrative Staff (All School levels)
1. Review School Board Policy 6152 – Student Fees.
2. Review the Student Progression Plan regarding Teacher-Parent Communication.
http://oat.dadeschools.net/docs/SPP%202013-2014.pdf
3. Review
M-DCPS
Safety
Program
at
http://outreach.dadeschools.net/Handbook/6.1__MDCPS__Safety__Program.pdf
and
Health Inspection Reports at http://safety.dadeschools.net/pdfs/health_inspections.pdf
3. Appoint a safety committee chairperson and safety committee; explain committee duties
and responsibilities.
4. Review
related
information
in
the
Code
of
Student
Conduct;
http://studentservices.dadeschools.net/bullying/pdfs/Bullying_Compliance_Checklist.pdf
5. Review the roles of student services personnel. (Refer to the most recent edition of the
document) http://studentservices.dadeschools.net/pdfs/css_program.pdf Comprehensive
Student Services Programs, PK-Adult, which is included as a part of School Board Policy
2411-School Counseling.
6. Review School Board Policy 8330 -Student Educational Records and inform staff of the
requirement to note any review of records on the Record of Access Card.
7. Review instructions for administering the free and reduced-price meal program when this
information is published and disseminated. Determine the school’s policy for providing
nourishment to students who are not approved for free meals and do not have lunch
money.
Page 3 of 13
8. Refer
to
Manual
of
Procedures
for
Managerial
Exempt
Personnel
http://www.dadeschools.net/employees/labor_union/Mep/index.htm and the M-DCPS
School-site MEP Evaluation System Observation and Evaluation Forms and Procedures
for Leadership Practice Manual at http://ehandbooks.dadeschools.net/policies/58.pdf
9. Discuss and plan in-service activities for administrative, instructional, and
non-instructional staff. Coordinate with Professional Development (PD) Liaisons to survey
the PD needs of the faculty and staff.
10. Review the procedure for documenting and collecting information necessary to complete
the Payroll Certification Report. This mandated documentation of time on task is required
for all full and part-time employees who are assigned and funded through federal and state
grants.
11. Review procedures for reporting incidents through the Automated Incident Reporting
System (AIRS) and the District’s Critical Incident Response Team (DCIRT) notifications
protocol. (See Appendix E)
12. Review
Statute
1003.31
–
Students
subject
to
control
of
school
http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_Strin
g=&URL=1000-1099/1003/Sections/1003.31.html (Appendix F)
13. Review
the
District
handbook
Incident
http://ehandbooks.dadeschools.net/user_guides/180.pdf
Reporting
located
at:
14. Review procedures to complete the Payroll Certification Report. This mandated
documentation of time on task is required for all full and part-time employees who are
assigned and funded through federal and state grants.
15. Review Field Trip Procedures at: http://ehandbooks.dadeschools.net/policies/131.pdf
16. Review Transportation Policies at: http://ehandbooks.dadeschools.net/policies/42.pdf
17. Review Employee Attendance Procedures at:
18. Review Crisis Prevention/Intervention Documents at:
http://studentservices.dadeschools.net/crisis/crisis_mgmt.asp
19. Review Crisis Hotline Reporting Form. (Appendix G) Procedures- Weekly Briefing
#15885
20. Review and complete page 1 of the Bullying and Harassment Compliance Checklist:
http://studentservices.dadeschools.net/bullying/pdfs/Bullying_Compliance_Checklist.pdf
21. Review the School-Based Critical Incident Response Team (SB-CIRT) Profile FM5092
and the Readiness Emergency Management for Schools (REMS) Controlled Dismissal
FM7393 with administrative staff.
Page 4 of 13
Items for Principals to Review with Faculty and Staff
1. Review the School Operations’ webpage at http://schooloperations.dadeschools.net/ for
all special event information and “Toolkits”.
2. Review new opening and closing hours of school. School Board Item C-70 approved May,
7, 2014. http://pdfs.dadeschools.net/Bdarch/2014/Bd050714/agenda/c70.pdf
(Appendix P)
3. Review
the
K-12
Comprehensive
http://languageartsreading.dadeschools.net/
Research-based
Reading
Plan.
4. Review the procedures to implement the Progress Monitoring Plan, Student Performance
Conference, and the K-12 Comprehensive Research-based Reading Plan (K-12 CRRP).
The
Progress
monitoring
Plan
is
located
at:
http://ehandbooks.dadeschools.net/user_guides/7.pdf
5. Thoroughly inform and clarify for all teachers and administrative staff the contents of the
Code of Student Conduct (Elementary or Secondary) and the Code of Conduct for Adult
Students and make provisions for conveying the contents to all students.
6. Ensure that all faculties review the Code of Student Conduct (COSC) with students and
how to access the COSC online. The link to the Code of Student Conduct is available at:
http://ehandbooks.dadeschools.net/policies/90/index.htm.
7. Review procedures for removing disruptive students - Procedures for removing disruptive
students should allow for ready removal from class, notification to principal or designee,
and a statement from the teacher detailing the misbehavior and previous action taken. An
assignment to a previously designated location will be made by the principal or
designee. Parents should be informed within the same day, if possible, of procedures for
getting a student back in class any time the removal is for more than one day. Miami-Dade
County
Public
Schools
Code
of
Conduct
link
is:
http://ehandbooks.dadeschools.net/policies/90/index.htm .
8. Review and implement the procedures for the distribution, collection, and submission of
student accident insurance forms. Materials and instructions will be provided before the
opening of school.
9. Distribute and collect (FM1614) English, Spanish and Haitian Creole, Statement of
Non-Affiliation with Sororities and Fraternities http://forms.dadeschools.net/default.asp),
from all incoming secondary school students and students who have not previously filled
out a card or who have not been registered in a secondary school in Miami-Dade County.
10. Review performance assessment criteria and procedures; include time-lines and
documents related to observations and evaluations. (Refer to M-DCPS/UTD Contract,
Article XIII, Evaluation) Provide copies to all certified staff members.
Page 5 of 13
11. Review the Code of Ethics and the Principles of Professional Conduct for the Education
Profession in Florida and the Standards of Competent Professional Performance (Florida
State Board of Education Administrative Rules, 6B-1, 6B-5).Provide copies and
acknowledgement
of
receipt
to
all
certified
staff
members.
http://eac.dadeschools.net/CodeOfEthics.asp
12. Review the Manual of Internal Fund Accounting procedures with appropriate personnel
(club sponsors, activities chairperson, etc.).
13. Maintain all personnel files, in file jackets (with inserts), for all full-time employees in
accordance with School Board Policy 1590: Personnel Files.
14. Review
HIV/AIDS
Education
http://aidseducation.dadeschools.net/resources.asp
Program
Resources.
15. Review policies and procedures included in staff handbooks as provided by the Office of
Professional Standards. (Refer to the Office of Professional Standards Procedures
Manual), http://ops.dadeschools.net.
16. Review the current Guidelines for Implementation of Miami-Dade County Public Schools
District Plan for Services to English Language Learners (ELLs).
17. Review the Emergency Operations Plan (EOP) Teacher’s Responsibilities.
(Appendix H).
18. Remind all staff members of the professional responsibility of each educator to provide
the principal with a copy of a current valid Florida Educator's Certificate and copies of
other documentation such as Statement of Eligibility and/or college transcripts, as may be
applicable (Florida State Board of Education Administrative Rule 6A-1.0503).
https://www.flrules.org/gateway/RuleNo.asp?title=FINANCE%20AND%20ADMINISTRA
TION&ID=6A-1.0503
19. Remind all teachers of the requirements related to African-American History, Holocaust,
Hispanic, and Women’s contributions to the history of the United States, character
education, and the sacrifices made by veterans.
20. Remind all staff members of the required Daily Attendance Reporting Procedures as
outlined in the Student Attendance Reporting Procedures Grade PK-12 from Attendance
Services. School Board Policy 5200 – Attendance.
21. Review membership of Educational Excellence School Advisory Council (EESAC). School
Board Policy 2125 – Educational Excellence School Advisory Council.
22. Inform all employees of the district’s Exposure Control Plan, Blood-borne Pathogens
Standard and the availability of the Hepatitis B vaccination series. Eligible employees will
be notified as to training dates for initial or annual training sessions which they must attend.
23. Refer to the document, Employee Assistance Program Guidelines (EAP), and advise staff
of the services provided by the program and the procedures for voluntary self-referral.
Page 6 of 13
24. Review policies and guidelines for working with school volunteers, including procedures
for background checks, clearance, and placement (Jessica Lunsford Act). Access link at:
http://procurement.dadeschools.net/JessicaLunsfordAct.asp .
25. Remind all staff members to contact Intergovernmental Affairs and Grants Administration
prior to developing and/or submitting any grant application, except for those submitted to
the Education Fund (The Ed Fund) www.educationfund.org.
26. Inform teachers of the availability of grant opportunities published in a monthly newsletter
available on the Intergovernmental Affairs and Grants administration website at
http://grants.dadeschools.net/funding_newsletter.asp.
27. Review the district’s nondiscrimination policy covering both students and employees, as
contained in:
School Board Policy 1362–Discrimination/Harassment;
School Board Policy 1362.02- Anti-Discrimination/Harassment: Complaint Procedures
School Board Policy 5517 Anti-Discrimination/Harassment: Students
28. Review Florida Department of Education Professional Development System Evaluation
protocol standards which contains procedures for developing individual professional
development plans FM7322 Rev. (08-13) http://forms.dadeschools.net/webpdf/ 7322.pdf)
for each classroom teacher. The PD System Evaluation protocol standards may be
accessed at http://prodev.dadeschools.net .
29. Implement the specific directives and procedures identified in the Instructional
Performance Evaluation and Growth Systems (IPEGS). Prior to implementation, review
with all certified instructional personnel, all of the components of the system used for
evaluation pursuant to section 1012.34, Fla. Stat. http://ipegs.dadeschools.net/.
30. Review Field Trip Handbook to include - in-house
field
trip
procedures.
31. Review transportation E-Handbook and Miami-Dade County Public Schools’ electronic
Transportation
Handbook
for
School
Staff.
32. Review the school’s policy for providing nourishment to students not eligible to receive a
free meal and who do not have money (school funds, PTA funds or PTA/school provided
sandwich, etc.)
33. Review
School
Team
(SST)
procedures
with
staff.
34. Review the time lines related to Individual Educational Plans (IEP’S) and re-evaluation as
stipulated in the Policies and Procedures for the Provision of Specially Designed
Instruction and Related Services for Exceptional Students available at
http://spededservices.dadeschools.net/.
35. Review the Division of Special Education Local Education Agency (LEA) Implementation
Guide available at http://spededservices.dadeschools.net/.
Page 7 of 13
36. Review the time lines related to Educational Plans (EP’s) and gifted education procedures
as stipulated in the Policies and Procedures of Specially Designed Instruction and Related
Services for Exceptional Students. http://ehandbooks.dadeschools.net/policies/149.pdf
37. Review Florida KidCare program. Florida KidCare provides high quality, low cost
health insurance for uninsured children aged birth to 18. KidCare includes MediKids,
Healthy Kids, The Children's Medical Services Network (CMS) for children with special
health care needs, and Medicaid. Miami-Dade County Public Schools is a recipient of a
Boots on the Ground School Partnership contract for marketing and outreach services.
Go to www.floridakidcare.org for enrollment procedures.
38. Review BeSafe Anonymous Reporting System.
http://hoover.dadeschools.net/portable_doc/68128_Be_Safe_Anonymous_Reporting_Sy
stem_Flyer.pdf
39. Review School Board Policy School Board Policy 2410 School Health Services Program.
40. Review School Board Policy School Board Policy 8453 Direct Contact Communicable
Diseases.
41. Review School Board Policy School Board Policy
http://studentservices.dadeschools.net/sexting/index.asp.
5136.02
SEXTING:
42. Review M-DCPS Procedures Manual, Empowering Students to Engage in Positive
Communication: http://ehandbooks.dadeschools.net/policies/27.pdf .
43. Review Foster Care Students Transfer and Withdrawal Guidelines. (See Appendix I)
44. Review School Board Policy 5517.03: Dating Violence or Abuse.
45. Review Teacher Roster verification procedures (Appendix J) , obtain acknowledgement
of procedures reviewed and Instruct teachers to schedule on their outlook calendar
Teacher Roster Verification dates (See Year at a Glance…Calendar of Events)
46. Review legislative changes effective July 1, 2014, that affect instruction, academic
programs, and student progression. These are disseminated via Weekly Briefing prior to
the publication of the 2014-2015 Student Progression Plan.
47. Review Policy 8390 Animals on District Property and amendments to School Board
Policies 7510, Use of District Facilities; 8400, Health and Safety Issues; and 9160; Public
Attendance at School Events.
http://www.neola.com/miamidade-fl/search/policies/po8390.htm
Items for Principals to Review (All Title I Schools)
1. Review guidelines for the implementation of Title I Administration 2014-2015 Handbook
(inclusive of Florida Statute, School Board rules and administrative directives.)
Page 8 of 13
2. Conduct the Title I Annual Meeting.
3. Review Title I Administration School-Site Compliance Reference Document 2014-2015.
4. Schedule and conduct the FLDOE required Title I Annual Meeting. 2014-2015 PowerPoint
template
and
documents
for
this
meeting
will
be
accessible
at:
http://title1.dadeschools.net/FDOE_reqs.asp NCLB-Parental Involvement.
Items for Principals to Review (Elementary and/or K-8 Center Schools)
1. Review plans for the implementation of the After-School Care program. Please log on to
www.dadecommunityschools.net “employees only” link for more information. For further
assistance, please contact the Office of Community Education and Before/After School
Programs at (305) 817-0014.
2. Please review the School Improvement Plan (SIP) “Activities Associated with Elementary
School Student Retention”. (Elementary grades only)
3. Review Suggested K8 Centers Intramural Activities (Appendix Q)
Items for Principals to Review (Middle Schools Only)
1. Middle School Athletic & Activity Programs
a. Athletic & Activity Facilitator –Each traditional middle school principal will assign
a member of the faculty to serve as the Athletic & Activity Facilitator at their
respective school site. The facilitator will assist the principal in overseeing the
overall operations of the extracurricular athletic and activity programs to ensure
compliance with all Middle School Athletic Programs and district-wide activities
based on rules and regulations. The facilitator will also attend and participate in
all meetings and workshops scheduled by the Division of Athletics, Activities,
Accreditation, and ABC.
b. Middle School Athletic Eligibility Requirements – The eligibility of all student athletes
is predicated on the following:
1.
Earned a minimum 2.0 GPA in both academic and conduct in the assigned
marking period of the sport in which the student athlete is competing.
2.
A Varsity student athlete born before September 1, 1999, (be less than 15
years 9 months old at the start of the season) may not compete in this team
category.
3.
A Junior Varsity student athlete born before September 1, 2001 (be less
than 13 years) may not compete in this team category. Beginning with
student entering grade 6 in 2014-15, and thereafter, a student who reaches
the age of 15 on or after September 1st, and who has not exceeded his/her
Page 9 of 13
three-year limit of eligibility, may participate in middle athletics during that
school year.
c. Supervision of Athletic Events/Crowd Control – Supervision at all athletic
events/crowd control is mandated by the Superintendent of Schools. The principal
of the home/host school shall assume full responsibility for crowd management
and must identify himself/herself to the head game official. Adequate supervision
requires the physical presence of the assigned administrator (Principal and/or
Assistant Principal) at the athletic event site.
d. Athletic Coaching Personnel – All non-instructional coaches must possess a valid
Temporary, Professional or Athletic Coaching Certificate issued by the Florida
Department of Education.
e. Weather – During the school year the possibility of electrical storms, electrical
strikes, and severe inclement weather increases. Therefore, emphasis must be
placed on early detection and recognition of these natural occurrences. Refer to
the Emergency Management Procedures Manual for appropriate action in
inclement weather. You should review and discuss your school’s emergency
procedures with your athletic and activities staff.
f.
Booster Clubs –Review the M-DCPS Booster Club Guidelines available through:
http://ehandbooks.dadeschools.net/policies/124.pdf .
g. Club Sponsors – The principal or his/her designee should meet with all club
sponsors at the beginning of the school year to review the items listed in the Club
Advisor
Handbook
which
can
be
found
at:
http://ehandbooks.dadeschools.net/ehome.asp?Page=Main and to also review
procedures for fundraising and other club related activities as specified in the
Manual of Internal Fund Accounting. Clubs with national/state affiliations should
also review the guidelines of these parent organizations
h. Athletic Coaching Personnel – All coaches must possess a valid Temporary,
Professional or Athletic Coaching Certificate issued by the Florida Department of
Education. M-DCPS does not allow volunteer coaches. Coach’s services may not
be contracted until the coach has been processed and cleared by the Certification
Office and registered in the Division of Athletics/Activities and Accreditation. All
coaches must receive remuneration from M-DCPS for services.
Page 10 of 13
Items for Principals to Review (Senior High Schools Only)
1.
Senior High School Activities Programs
a. Eligibility – Students who wish to compete in interscholastic competitions with a
club or school group must maintain a cumulative GPA of 2.00 and an average of
“C” or above in conduct. Examples would be interscholastic band competitions,
debate competitions, drama competitions, etc. Must comply with M-DCPS Contract
for Student Participation in Interscholastic Competitions or Performance (FM7155)
b. Club Sponsors – The principal or his/her designee should meet with all club
sponsors at the beginning of the school year to review the items listed in the Club
Advisor
Handbook
which
can
be
found
at:
and to
also review
procedures for fundraising and other club related activities as specified in the
Manual of Internal Fund Accounting. Clubs with national/state affiliations should
also review the guidelines of these parent organizations.
c. Booster Clubs – The principal must meet with all school booster clubs and review
District guidelines with them at the start of the school year. The M-DCPS Booster
Club
Guidelines
can
be
found
at
http://ehandbooks.dadeschools.net/ehome.asp?Page=Main .
It is strongly
recommended that each booster club president sign for receipt of the handbook.

Club Data – Each club sponsor must complete the individual club data
collection form by the end of October 2014.

The required school club data collection forms can currently be found by
accessing
the
activities
directors’
website
at
http://activities.dadeschools.net/index.asp.
2. Senior High School Athletic Programs
a. Senior High Athletic Eligibility Requirements – To be eligible to represent your
school in interscholastic athletics, a student-athlete must:
Maintain a cumulative un-weighted 2.0 GPA
Maintain a 2.0 GPA in conduct for the previous semester
Age Limit: A student may participate at the high school level until
The day he/she reaches the age of 19 years 9 months if the student has
not exceeded his/her four-year limit of eligibility. The student becomes
permanently ineligible at the high school level on the day he/she
reaches the age of 19 years 9 months. Beginning with student entering
Grade 9 in 2014-15, and thereafter, a student who reaches the age of
19 on or after September 1st, and who has not exceeded his/her fouryear limit of eligibility, may participate in interscholastic athletics during
that school year.
b. Submit a physical evaluation using (FM3439) for the current school year.
http://forms.dadeschools.net/webpdf/3439.pdf
Page 11 of 13
c. Purchase School Board approved non-refundable Interscholastic Athletic insurance
and/or football insurance
d. Must comply with M-DCPS Contract for Student Participation in Interscholastic
Competitions or Performance (FM7155) and Board Policy 5845 – Student Activities.
e. Student Transfers - Students transferring into your school without a corresponding
change of address will be ineligible for one full year from the date of transfer. Any
questions related to athletic eligibility and transfers should be referred to your
Athletic Director
f.
Supervision of Athletic Events/Crowd Control – Supervision at all athletic
events/crowd control is mandated by the Superintendent of Schools. The principal
of the home/host school shall assume full responsibility for crowd management
and must identify himself/herself to the head game official. The GMAC Policy
Regarding Behavior at Athletic Events and the Superintendent’s Directive Policy
G1 (Appendix K) specifies how athletic events are to be administratively
supervised. Adequate supervision requires the physical presence of the assigned
administrator (principal/assistant principal) at the actual athletic event site.
g. Athletic Coaching Personnel – All coaches must possess a valid Temporary,
Professional or Athletic Coaching Certificate issued by the Florida Department of
Education. M-DCPS does not allow volunteer coaches. Coach’s services may not
be contracted until the coach has been processed and cleared by the Certification
Office and registered in the Division of Athletics/Activities and Accreditation. All
coaches must receive remuneration from M-DCPS for services.
h. Booster Clubs – The Principal must meet with all the school’s booster clubs and
review District guidelines with them at the start of the school year. The M-DCPS
Booster
Club
Guidelines
are
available
through
http://ehandbooks.dadeschools.net/policies/124.pdf.
i.
FHSAA Policy on Athletic Recruiting– This policy applies to any student who
transfers attendance to your school at any time during the student’s high school
career, after having begun the 9th grade in another school, regardless of whether
the transfer occurs during the school year or during the summer period between
school years. The Affidavit of Compliance with Policy on Athletic Recruiting form
must be read and signed in the presence of a Notary Public by each transfer
student and his/her parent or guardian.
The Principal and Athletic Director of the school to which the student transfers are
also required to sign the Affidavit. Affidavit can be located at:
http://www.fhsaa.org/sites/default/files/ga04_affidavit_4.pdf
j.
Weather – During the school year the possibility of electrical storms, electrical
strikes, and severe inclement weather increases. Therefore, emphasis must be
placed on early detection and recognition of these natural occurrences. Refer to
the Emergency Management Procedures Manual for appropriate action in
Page 12 of 13
inclement weather. You should review and discuss your school’s emergency
procedures with your athletic and activities staff.
3. Review Graduation Guidelines (Appendix J)
Items for Principals to Review (Secondary Schools)
Requirements for Implementation of Blended Learning Communities, formerly known as
Virtual Learning Labs through FLVS.
1. The implementation of virtual education has become a large part of our student’s
educational experience. For that reason we ask that the following steps be completed
during the opening of school to allow for effective communication between FLVS and the
school site.

All schools must designate a site administrator that will be the contact for communication
regarding FLVS during the school year and the names of all persons working as facilitators
via
an
online
survey
accessible
at
the
link
below:
http://surveygoldcloud.com/s/53D9B5815B2343DD/35.htm

Review and verify that all students are enrolled in the appropriate course by
September 12, 2014. For more information or questions, please contact Peter Hotung,
Instructional Technology at 305-995-2909.
2. Review
the
community
service
graduation
http://studentservices.dadeschools.net/guidance/index.asp
requirements.
3. Review Contracts for Student Participation in Interscholastic Competition or Performance.
(FM7155)
&
(FM7156)
http://forms.dadeschools.net/webpdf/7156.pdf.
4. Review the senior high school graduation options
http://studentservices.dadeschools.net/guidance/index.asp .
Page 13 of 13
Review the following School Board Policies with Administrative Staff, Faculty and Staff:
School Board Policy
1213
2111
2125
2330
2410
2460
3129
3210 & 4210
3210.01 & 4210.01
3129 & 4129
3113 & 4113
3124 & 4124
3139
3170.01 & 4170.01
3213 & 4213
3215 & 4215
3217 & 4217
3362/3362.02 & 4362/4362.02
3380 & 4380
3590 & 4590
5114
5131
5200
5320
5330
5341
5500
5511
5517.01
5610
5630
5730
7230
7540.03 & 7540.05
8141
8400
8405
8442
8462
8470
Board Policy Title
Student Supervision and Welfare
Parental Involvement
Educational Excellence School Advisory Council
Homework
School Health Services Program
Exceptional Student Education Policies and Procedures
Conflict of Interest
Standards of Ethical Conduct
Code of Ethics
Conflicting Employment of Contractual Relationship
Drug-Free Workplace
Educator Misconduct
Employee Assistance
Tobacco use
Weapons
Anti-Discrimination/Harassment Complaint Procedure
Threatening Behavior Toward Staff Members
Personnel File
Foreign Student Registration
Student Transfers
Attendance
Immunization
Use of Medication
Emergency Medical Authorization
Student Conduct and Discipline
Dress and Grooming
Against Bullying and Harassment
Suspension and Expulsion of Students
Corporal Punishment and Use of Reasonable Force
Equal Access for Non-District Sponsored, Student Clubs
Donations & Gifts of Property
Staff Network and Acceptable Use of Safety/Staff Electronic Mail
Mandatory Reporting of Misconduct
Health and Safety Issues
School Safety
Reporting Accidents
Student Abuse and Neglect
Notification of Registered Sexual Predators
Faculty and Staff Acknowledgement Form
ACKNOWLEDGEMENT
I, _________________, ____________________, have been apprised of my Professional
Name
Position
Responsibilities and School Board Policies related to, but not limited to, the Code of Ethics.
Furthermore, I have been apprised of School Board Policies that reflect my professional
responsibility as a Miami Dade County Public School employee.
School Board Policy
1113
1124
1129
1139
1170.01
1210
1210.01
1213
1215
1217
1362
1362.02
1380
1590
2411
5136.02
5517
5517.02
5517.03
6152
8141
8330
8453
8462
Appendix I
Board Policy Title
Conflicting Employment or Contractual Relationship
Drug-Free Workplace
Educator Misconduct
Employee Assistance Program
Standards of Ethical Conduct
Code of Ethics
Tobacco Use
Weapons
Anti-Discrimination/Harassment (Post)
Anti-Discrimination/Harassment Complaint Procedure (Post)
Threatening Behavior Toward Staff Members
Personnel File
School Counseling
Sexting
Anti-Discrimination/Harassment (Students)
Discrimination/Harassment Complaint Procedures for Students
Dating Violence or Abuse
Student Fees
Mandatory Reporting of Misconduct by Certificated Employees
Student Educational Records
Direct Contact Communicable Diseases
Student Abuse and Neglect
Teacher Roster Verification Procedures
__________________________________________
Faculty/Staff Member Signature of Acknowledgement
_____________
Date
*COPY TO BE PROVIDED TO EMPLOYEE UPON SIGNATURE
Getting Ready…….School Operations: Operational Protocols
Preparedness for New School Year
___ Is the current Faculty/Staff and Student Handbooks sufficient to enable the school to operate
efficiently and effectively.
___ Modifications and/or updates have been made and completed to the Faculty/Staff and Student
Handbooks and reflect new board policies and districtwide initiatives.
___ The school operating budget is in place for the school year.



Funds for supplies have been allocated.
There is reasonable balance between anticipated revenue and program offerings.
All funded positions have been filled for the new school year.
___ Is there calendar of programs / activities in place for the school year.



EESAC calendar of events
PTA/PTSA calendar of events
School Activity Calendar
___ Are EESAC by-laws updated, budget and activities approved online for the coming school year?
___ The effectiveness of past fundraising initiatives has been assessed and a schedule has been
planned for the next school year to maximize income / revenue.
___ The Special Fees FM-6152 has been completed and submitted to Region for approval.
___ Fund-raising activities have been identified and approved by Region Centers.
___ The school’s website information has been updated to reflect current administration, faculty & staff,
contact info, meeting dates, accountability status, etc.
___All students have been futured and Master Schedules have been entered and ready for
dissemination.
___Teachers have been notified of their assignments in accordance with the United of Teachers
___ Pick and drop off areas have been identified and supervision has been assigned.
School Operations -2014
Administrative Functions
___Effective routine methods of communication with the a) Principal, b) Support Staff c) members of the
EESAC, d) PTA/PTSA, e) Teachers / Staff, and f) external stakeholders (business community, etc.) have
been established.
___ A method or strategy to communicate emergency situations is in place and all responsible
administrators and respective staff have been apprised.
___ A clear transition system of passing on information from one administrative leader (positions such as
Chairpersons, Athletic Directors, Activity Directors, etc.) to those who follow as a result of assignment
changes, has been established.
____The school’s vision, mission and core values have been articulated to faculty, staff, students and all
stakeholders.
___ The system to solicit and select the various positions in house such as Chairpersons, Test
Chairperson, Athletic Directors, etc. for the year conformed to the respective bargaining contract.
___There is a clear division of responsibilities and duties communicated among staff members to operate
at peak efficiency, minimizing duplication and overlap of work.
___Tasks and projects are aligned to the Superintendent's Strategic Plan.
___ A system to solicit general volunteers has been established and encouraged.
___ A method to solicit school and community stakeholders feedback of programs’ and activities’ has
been developed and communicated to assess successes and worthiness for repeat in future years.
___There are clear protocols for the conduct of faculty/staff meetings (agenda and minutes timelines, for
example).

Robert’s Rules of Order are on hand for reference, as may be necessary.
____Clear protocols for monitoring internal accounts and budget expenditures have been shared with the
responsible administrative staff and faculty, respective of their responsibility.
____An internal control has been established to review the Position Control to ensure that positions have
been reconciled and funded.
EFFECTIVE LEADERSHIP
___ A welcome climate has been created for all stakeholders.
___ A system for recruiting students has been established with a focus on selling the MDCPS experience.
___ A strategy for succession planning has been established to mentor relationships with staff that show
promise for in-house positions (department chairperson, reading coach etc.) and/or outside leadership
positions (curriculum support specialist, assistant principalship, etc.)
___ A public relations strategy is in place to promote and acknowledge school’s accomplishments.
___ A systemic process by which problems are resolved is in place.
___ A clear idea of leadership characteristics that are essential to promote success has been shared with
staff.
____ A clear system is in place to monitor student accountability data.
____ A systematic protocol has been created to continuously monitor student achievement throughout
the school year.
____ A clear understanding of budget and its impact on the daily operation of school site exists.
Quality Control
____ The school environment is clean and promotes a healthy and safe setting.
____ Weekly/Monthly monitoring of accounts to ensure that school is operating within budget.
____School environment encourages customers to feel welcomed and valued.
____School employees are easily recognized by badge or uniform to make identification easier for
customers.
___ConnectEd messages have been created and scheduled for transmission of important
announcements.
___ The school’s website has been updated and a plan to periodically update has been established and
timelines have been set.
___ Frontline staff (office staff, security, custodial, etc.) is welcoming and friendly.
___ Parent Resource Center has been established and is easily accessible.
Cleanliness and Safety
___ Plant Operations Cleaning Protocol have been reviewed with custodial staff.
___ One point of entry to school has been identified to all stakeholders.
___ The security monitors are in uniform (green security shirts).
___ A safety committee has been identified.
___ A calendar of meeting dates has been set for the safety committee to meet.
___ School Safety signage is evident throughout the school.
___ Security monitors are visible and easily recognized by staff, students, and parents.
___ Crisis Management Team is established and responsibilities have been delineated to appropriate
staff.
GETTING READY FOR AN AUDIT
Internal/Property Audit – Operational Protocols
(The following questionnaire is intended to assist in preparing for an Internal/Property Audit. These self-reflection
questions do not include the entire scope of an audit.)
INTERNAL CONTROL QUESTIONNAIRE (ICQ)
SELF REFLECTION
Y or N -
Does your school-site have an organizational chart that clearly defines lines of authority
and responsibility as it pertains to reviewing documents and schedules for the purpose of
identifying the matrix of services to ensure compliance with district and state ELL and
SPED requirements and to maximize the level of FTE funding?
Y or N -
Are current job descriptions on file for each employee at your school?
Y or N -
Are the staff in charge of making collections aware of the proper receipting procedures?
Y or N -
Does your school-site have an up-to-date copy of the Manual of Internal Funds
Accounting and procedural manuals such as, FTE Procedures, Budget Allocation
Manual, Title I Manual, Matrix of Services, Payroll Processing and Procedures Manual,
etc.?
Y or N –
Has the Manual of Internal Funds Accounting and related policies and procedures been
reviewed with all personnel, respectively?
Y or N –
Have staff responsible for collecting monies, sponsoring fundraisers, fieldtrips, etc.
acknowledged receipt of said policies and procedures?
Y or N -
Are all monies received made payable to school?
Y or N -
Has the treasurer maintained a running checkbook balance?
Y or N –
Are deposits made daily to the bank?
Y or N –
Are cash receipts deposited intact with no expenditures made from collections?
Y or N –
Is cash that has been received and deposited reconciled monthly?
Y or N –
Has the proper use of Recap of Collections Form (FM-1004) and Employee (BPI)
Receipts (FM-0976) discussed with staff school wide?
Y or N –
Are their strengthened procedures in place to review fundraising activities, including
preparation, review and filing of Student Activity Operating Reports, Inventory and
Operating Statements and Fundraising Activities Log?
Y or N –
Are numerically controlled cash-receipt slips accounted for and reconciled on a regular
basis?
Y or N –
Have the Manual of Internal Fund Accounting been reviewed with the
treasurer/bookkeeper in regards to NSF checks, guidelines, processes and timelines to
prevent loss of revenues?
Y or N -
Have Purchasing Credit Card Program (P-Card) guidelines been reviewed with staff for
awareness and understanding of the requirements?
Y or N -
Have procedures for reviewing disbursements made with the credit card and internal
funds been established to ensure compliance with District Policy?
Y or N -
Have purchases complied with the requirement for written quotations including requesting
quotes from certified minority business enterprises?
Y or N -
Have controls been established to track, safeguard and monitor utilization of mobile
equipment such as iPads, purchased with school funds for school use?
Y or N -
Have in-house property inventories been conducted and have discrepancies been
identified and addressed according to guidelines?
Y or N -
Are the EESAC, Title I, and Magnet funds spent appropriately?
Y or N -
Are the EESAC expenditures properly approved by the EESAC Committee and
documented in the official minutes?
Y or N -
Are expenditures through Fund 9 monitored to ensure spending is kept within limits and
the account is replenished in a timely manner?
Y or N -
If you provide after-school services (Principal operated) is the schedule for collecting
payments enforced?
Y or N –
Are student registration cards immediately updated upon fee payments; and nonpayments documented?
Y or N –
Are pre-numbered form inventory reviewed with staff before filing to ensure its accuracy?
Y or N –
Have proper utilization of the Collection/Deposits Log been enforced and collections
properly safeguarded?
Y or N –
Has the school-site administrator or designee met with the activity sponsor to monitor the
health and well-being of the activity and made adjustments, as needed?
Y or N –
Have on-line sales expectations with the yearbook/memorybook vendor been discussed?
Y or N –
Have the school-site administrator or designee monitored the activity to ensure that the
vendor is actively selling book throughout the year?
Y or N –
Have the selling price of the yearbook/memorybook been revisited from the prior year to
ensure that the yearbook/memorybook unit cost is properly estimated to charge students’
close to cost?
Y or N -
Are competitive bidding policies followed on all requisitions against standing purchase
orders?
Y or N –
Are all requisitions reviewed by the responsible administrator to assure
reasonableness and appropriate delivery address?
Y or N -
Are purchases made by the school, not for school use, prohibited?
Y or N -
Are the school’s ordering and receiving processes segregated to the greatest extent
possible?
Y or N -
Are all purchases and requisitions of goods and services reconciled with the monthly
report of transactions and statement of account?
Y or N -
Y or N -
Y or N -
Have payroll procedures and proper documentation of payroll hours, especially for parttime employees been reviewed with staff and administrative team?
Y or N -
Has a procedure for reviewing payroll accuracy, completeness and propriety been
established and reviewed with appropriate staff?
Y or N -
Are periodical reviews of the sign in sheets for staff and hourly paid employees reviewed
to ensure that employees are signing-in/out in a timely manner?
Y or N -
Are working copies of the Payroll Attendance Sheet used to project employee hours,
while the original is placed back for the employee to sign?
Y or N -
Are all staff time records reviewed and electronically authorized by the Principal?
Y or N -
Are undistributed paychecks returned to the Treasurer's Office after three working days?
(as applicable)
Y or N -
Are staff personal/sick accrual reports reviewed at each pay period by the department
administrator for reasonableness?
2014 CONNECT ED. QUICK TIPS
Overview
Connect-ED is a telephone communications system that allows schools and the school
district to send important messages to parents and to staff quickly and efficiently.
Miami-Dade County Public Schools began using Connect-ED in January 2006.
The Office of Public Relations, in collaboration with School Operations, developed these
guidelines to provide District and school-site staff with procedures for the appropriate
use of the Connect-ED system and practical suggestions on the effective use of this
system to provide important information to parents and staff.
Access to Connect-ED
The Chief Communications Officer will manage access to Connect-ED by District-level
staff.
Three staff members at each school will be allowed access to Connect-ED, typically the
principal, an assistant principal, and another staff member tasked with attendance
monitoring. These three staff members are the only ones at a school designated to
record and distribute Connect-ED messages to families and employees of that school.
The exception is the need to record messages in languages other than English; a
principal may designate a staff member to record those messages on his or her behalf.
When employees are transferred or leave the District’s employment, access to ConnectED will be terminated. Please contact Ms. Daiva Z. Fernandez, Media Relations
Specialist, Office of Public Relations to report any new users, transfers or departures.
She can be reached via email at [email protected].
Message Frequency
M-DCPS pays for Connect-ED on a per-student basis, not a per-call basis. While this
arrangement in theory allows for an unlimited number of calls, the company that created
Connect-ED has best-practice research that should govern M-DCPS usage.
Attendance and emergency calls should be made by schools and the District on an asneeded basis. Parents appreciate the timely notice. This includes reminder calls to
select groups of students (a weekly Thursday evening call to students involved in
Saturday morning tutoring, for example).
Best practices recommend community outreach and single survey messages to the
same group of contacts in a school be limited to two calls per month. Keep in mind
that parents and employees also receive automated calls from the District. It is helpful to
be selective in choosing the recipient of your message. Messages may be sent to
specific groups or grade levels. However, you are permitted up to 10 calls per month.
No more than six districtwide community outreach or single-survey calls should be
made in a school year.
Message Length
Messages should last no longer than 60 seconds. If a message is longer than 60
seconds, a recipient is likely to lose interest and hang up and an answering machine or
voice mail system may cease recording after that length of time. Best practice suggests
that messages of 30 to 45 seconds are optimal; this is a good deal of time for a wellarticulated message. This allows adequate time to record important points without
losing the recipient’s attention.
Message Delivery Times
Because Connect-ED will make several attempts to deliver calls that initially meet busy
signals or go unanswered, please schedule your calls to be delivered beginning in the
afternoon, no later than 5 p.m.; this allows for repeat attempts to be completed by 7
p.m. on the date of delivery. As a rule, avoid scheduling messages to be delivered
between the hours of 9 p.m. and 6 a.m. (unless the message to be delivered is timesensitive or is related to an emergency). When scheduling message delivery on the
Connect-ED website, remember to select Eastern Time.
Message Language Preferences
Messages may be recorded in the three languages spoken by a majority of M-DCPS
families – English, Haitian-Creole and Spanish. Connect-ED provides language
delivery options based on the Home Language Survey information for every student
stored in ISIS. The message set-up procedure requires the designation of a language
for each message; Connect-ED identifies the universe of possible families to which a
message should be delivered based on the ISIS information.
In order to comply with parent’s requests to receive automated (Connect-ED)
messages in a specific language, the Office of Information Technology Services
(ITS) has created a special field in ISIS on the Parent Information screen called
“Home Calling.” If a parent of your school wishes to receive automated messages
in a language different from the language currently listed in the “Primary-Home”
field, you may indicate the preferred calling language in the “Home Calling” field
on the Parent Information screen in ISIS.
In general, each school should designate appropriate staff members to translate and/or
record messages in languages other than English. If a school has no staff member
capable of translating a script, the Bureau of Cultural Communications in the Office of
Public Relations may be able to assist a school on first-come, prioritized basis. Given
the limited staff in that bureau and its focus on District- and Region-level translations, a
school must do its utmost to translate a message before reaching out (for example, a
school could provide a rough draft script in Spanish or Haitian-Creole, permitting the
bureau’s translators simply to edit the script). Should you require this service, please
contact the Office of Public Relations at 305-995-1126, at least ten (10) working days
prior to the scheduled recording date. The earlier a message is submitted, the more
likely it is that the Office of Public Relations will be able to translate it on a school’s
behalf.
Incorrect Telephone Numbers
Among the information provided by Connect-ED after each telephone call is a list of
telephone numbers that are not working and the students for which those numbers are
listed in ISIS. Schools must review these bad telephone numbers no less than once a
month and contact families to obtain correct/up-to-date telephone numbers for the
District’s records. In addition, you will be contacted directly by the Office of Public
Relations or Attendance Services to update any incorrect phone numbers. If you are
contacted by a community member who is not a parent of a M-DCPS student but is
receiving Connect-ED calls and you are unable to identify the student assigned the
number, contact Ms. Daiva Z. Fernandez via email at [email protected].
Tips for Recording Messages
Prepare
•
Know what you want to say. Make notes or bullets, practice, and then record
the message.
•
Listen to your message after recording. Rerecord and rerecord until you are
comfortable with the message.
Repeat important information
•
Repeat important information (e.g. time, date, and location of a meeting) at
least twice during the message – at the beginning and at the end of the
message.
Grab Their Attention
•
Let the recipient know immediately that the message contains important
information from the school.
•
Begin the message with, “Hello, this is (principal’s name), principal of (school
name) with an important message for you.”
Be Yourself
•
Say it like you are speaking to a parent across the table.
•
Think about tone, inflection, emphasis, but most importantly be natural.
Online Training
Training and tutoring is available online at blackboardconnect.com.
Creating and Managing Message Templates in
Connect 5
Message Templates, a new feature in Connect 5, makes the process of sending a messages easier and faster. When
you create and save a Template, you can reuse it as often as you like for future messages. This is ideal for Connect
5 users who need to send mass notification messages on an annual schedule.
This tutorial will show you how to create, edit, and delete templates from your Connect 5 account.
Creating a Message Template
You can create a Message Template by going to the Message Center and clicking the Templates on the left side of
the screen. You will need to add at least one element (selecting recipients, adding message content, etc).
1. Click Message Center at the top of the page and select Templates on the left side of the window.
2.
3.
4.
5.
6.
Click the
button.
Provide a template name in the given field.
Select a Template type (Shared, private, etc).*
Choose a message type for your Template (Emergency, outreach, etc).
Type in the title of your message.
NOTE: At this point you can save the Template. However, you can continue completing the Message Template
as you would when composing a message for delivery.
7. Under scheduling the message, select Ask Me Later to save your template without sending your message.
8. Click Save Template.
Your Template will be saved under the Templates tab in the Message Center.
Editing your Template
You can open a template at any time to add, change, or remove any element from your Template. You edit the
message by going to the Templates folder in the Message Center.
1. Go to the Message Center at the top of the page and click Templates on the left side of the window.
2. Mouse over the template you want to edit and Click
icon
3. Make any additions or changes to your template.
4. Click the Save Template button when you are done to save your changes.
Deleting a Template
1. Click Message Center at the top
of the page.
2. Click Templates on the left side
of the window.
3. Mouse over
4. Click
icon that appears
when you mouse over your
template.
5. Click OK to confirm the deletion of your template. Click Cancel to
cancel the deletion and return to the Template screen.
Marking a Template as a Favorite
You can mark the templates you use frequently as a favorite so you can quickly and easily access them from your
Connect 5 Home page. Each user can add up to 10 templates to their favorites.
1. Click the Message Center Tab at the top of the page.
2. Click Templates on the left side of the window.
3. Locate your favorite template and click
favorite.
. The star will turn
The template will now appear on your Home screen for quick access.
to indicate it has been marked as a
Additional Information
Types of Templates*
Multi-Level (ML) Template
A multi-Level template is a template created by higher level institutions and can be distributed to lower institutions
as a standardized messages. This option is ideal for cities, government, or schools who need to enable their lower
institutions to send formal and vetted messages (emergencies, press releases, etc).
Descendant institutions can access any of your Multi-Level templates under Templates tab in the Message Center.
Linked Template
Linked Templates are similar to multi-level templates. These templates can be created by superior level institutions
and distributed to descendant institutions but will remain “linked” for message initiation and reporting purposes.
This template is ideal for sending standardized attendance, tardy notices or lunch balance notifications.
Superior level institutions can initiate these scripts manually or by using an auto-script (contact Client Care for more
information on using Autoscripts).
Descendant sites can edit linked templates, but with limited options. They can only edit the message title, the
scripts or audio of the language/mode messages.
Private Template
Private Templates are created by an individual user and only the creator can see the template to send it. These
templates are not shared with anyone and cannot be multi-level or linked.
Shared Templates
Standard Templates are created by an individual user but can be used/seen by other users
These templates are shared, meaning they are viewable by users at the same site at which it was created.
Quick Start Guide
SENDING A MESSAGE
Select a Message Type
1. Click Message Center at the top of the page.
2. Click the Message Type (Outreach, Emergency or Attendance) you want to send.
3. Type a Title for your message on the Send a Message page.
Add Recipients
Enter the name of a contact type (such as Student) or a Group next to the
button.
You can also type All to select all of your potential recipients for your message.
Or click the
button and use the
button to expand a filter options
and use the checkboxes to make a selection.
Create a Phone Message
1. Click the phone tab on the Send a Message page.
2. Select an available Caller ID from the CallerID drop-down list.
3. Check the TTY checkbox to send the message to TTY-enabled devices (for speech
and hearing-impaired recipients).
For Voice (use a phone to record a message):
4. Click the “Add Audio” button, and type your script in the text box (click”Save Script” to
save your script for later use).
5 Dial the toll-free number listed on the right side of the screen.
Provide the User Number and Message Box ID (located on-screen) when prompted.
For Text-to-Speech (a computerized voice will read your message):
6. Click the “Add Text” button.
7. Type your script in the text box..
1
blackboard.com/connect
Create an Email Message
1. Click the Email tab.
2. Type a Subject in the Subject field.
4. Compose your message in the text box.
Use the drop-downs below the text box to copy from another mode (Phone, SMS, etc.) or
select a script that was previously saved.
Create an SMS Message
1. Click the SMS tab.
2. Type your text in the Text box. There is a 140 character limit.
Schedule and Confirm Your Message
1. Select your time zone from the Time Zone drop-down list.
2. Choose to send your message Now or Later.
If you’ve selected “Later,” type in a date and time in the Select a date
field or use the Date and Time buttons to select your desired message
send date and time.
4. Click “Add Selected Time” to continue.
Review and Finalize Your Message
1. Review your message details. If you want to return to the Send a
Message page to make changes, click the “Edit Message” button.
2. Click the “Send” button to schedule and send your message.
Until your message has a status of Completed, you can find your
message by clicking on Outbox. You can Edit your message, or Cancel
it.
When your message has a status of Completed, you can find it and
view delivery details by clicking on the Sent tab.
Questions?
Answers to most questions can be found by clicking on the Behind the Blackboard link
located in the lower right corner of every page. If you cannot find what you are looking for,
or if we can be of service in any way, please call our 24-hour Client Care at (866) 360-2155
or email us at [email protected].
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blackboard.com/connect
Sending Messages using Templates in Connect 5
Once you’ve created a Message Template, you can access the template from multiple places in Connect 5, giving you easy access to
send your template at a moment’s notice.
This tutorial will show you how to open and send a template in multiple places in Connect 5.
Sending any Template in your Connect 5 account
The instructions below outline how to send any template you have access to from the Connect 5 Interface.
Sending Templates from the Templates Tab.
1.
Open the Message Center and click the Templates tab on the left side navigation bar.
2.
Hover your mouse over the template you want to send and click the
icon located on the right.
The template will open with all the saved content, recipients, etc. From here, you can make any changes you want to your
messages, just as you would when you’re sending a message.
When you’re done with your changes, click the Next button to review and send your Message.
Sending Templates from the Message Center.
1.
2.
Open the Message Center and click the Templates tab on the left side navigation bar.
Click the drop-down menu under a message type and select the available templates for the given Message type. *
The template will open with all the saved content, recipients, etc. From here, you can make any changes you want to your
messages, just as you would when you’re sending a message.
Favorite Templates **
If you have marked a template as a favorite, you can
access them from the following locations:
Sending Favorite Templates from the
Home Screen
1.
2.
Click the Home tab in the upper left corner of your
window.
Click your favorite template you want to send in the right
hand side of the Home screen.
The template will open with all the saved content,
recipients, etc. From here, you can make any changes
you want to your messages, just as you would when
you’re sending a message.
Sending Favorite Templates from the Quick Send Menu
1.
2.
From any tab, Click the Send a Message icon in the upper right corner of the screen.
Select your favorite template from the pull-down menu.
TIP: Click the More Templates tab below your favorite templates to be taken directly to the Templates tab in the Message Center.
The template will open with all the saved content, recipients, etc. From here, you can make any changes you want to your messages,
just as you would when you’re sending a message.
Message Types and Templates *
Templates created as an Outreach Message type will only be available under the Outreach template. If you chose None as your
Template’s Message Type, the Template will appear as a General template.
Favorite Templates **
You can mark up to ten templates as favorites by clicking the template’s
icon. To access this feature, go to the
Message Center, click the Templates tab on the left, and locate the Template you wish to mark as favorite.
APPENDIX A
IDENTIFYING AND UPDATING YOUR SCHOOL’S JUVENILE COURT CONTACT (JCC)
PERSONS
•
All schools are required annually, to designate one Administrator and one Student
Services team member as school-based Juvenile Court Contact (JCC) Persons.
•
The JCC serves as the first point-of-contact at the school-site for Department of
Juvenile Justice (DJJ) Juvenile Probation Officers , Florida Department of Children and
Families (DCF) Child Protective Investigators, Our Kids, Inc. full case management
agency workers, and others involved in the Juvenile Justice and Child Welfare Systems.
•
Each school’s JCC’s will be listed in the Juvenile Court Contacts directory at our District
portal. Every principal is required to review and update their school’s JCC listing
online, by Friday, September 12, 2014.
•
Should personnel changes occur that impact a school’s JCC listing, the directory should
be updated by the Principal.
•
The JCC directory is a public directory to be utilized by individuals working with students
involved in the juvenile justice and child welfare systems.
•
Directions for updating a school’s JCC persons:
1. Go to: http://juvenilejustice.dadeschools.net/
2. Click on “Create/Edit Contact Info”.
3. The school Principal must log-in by entering his/her Employee Number and Date
of Birth (mmyyyy).
4. Enter School Location Number.
5. The school information will pop up. Click on “Edit”.
6. The Principal should enter the appropriate Employee Numbers for the
Administrative Contact and the Student Services Contact and click “Update”.
For questions or requests for assistance related to the JCC online listing, please contact Ms.
Sylvia R. Godoy, District Chairperson, School Operations at 305-633-4950.
APPENDIX B
Briefing ID #: 15622
ALL SCHOOL PRINCIPALS: ITS - New PMP Activity Reports
Category:
Audience:
All Principals/APs
Due Date:
Meeting Date:
n/a
n/a
The purpose of this briefing is to inform schools of new reports which display status on students who are eligible for
Performance Monitoring Plans (PMP).






The New Report – PMP Eligible and Active Students includes:
o Students eligible for PMP as per the student’s assessment and course enrollment profile.
Refer to Weekly Briefing #14968 for specific information regarding assessments and
student scores for PMP eligibility;
o Students with an active PMP as per the report card comment #33 appearing on the required
course in the most recent report card grading period;
o Students who are eligible, but show no evidence of a PMP.
Users may click on each result above for a detailed listing of students in each category.
The report is available on the Reports tab of the employee portal, under the category,
Miscellaneous.
Please remember that PMPs are no longer initiated online. The use of report card comment #33,
Requires Progress Monitoring Plan, documents that the student is receiving progress monitoring in
reading and/or mathematics, as required by F.S. 1008.25, (4)(b).
Teachers may also use comment #33 to identify any student not making academic progress that is
receiving progress monitoring. This would refer to students not identified on the PMP Eligible
Report but are in need of remediation/intervention and whose parents must be made aware of the
academic deficiency.
For questions regarding PMP requirements and processes, please contact Dr. Maria P. de Armas,
Assistant Superintendent or Ms. Raquel Sotolongo, Instructional Support Specialist, Office of
The link ed image cannot
be d isplay ed. The file may
hav e been mov ed,
ren amed, or deleted.
Verify that the link poin ts
to the correct file and
location.

Academics and Transformation, at 305-995-4202
.
For technical issues, please enter a HEAT ticket at http://selfservice.dadeschools.net
Contact:
Department:
Dr. Maria P. de Armas ( 305-995-4202 )
Academics and Transformation
APPENDIX B
ALL PRINCIPALS: ITS - New Progress Monitoring Plan Report
Category:
Audience:
All Principals/APs
Due Date:
Meeting Date:
n/a
n/a
Attachment(s):
Progress_Monitoring_Report_NEW.pdf
This briefing informs schools of changes to the Progress Monitoring Plan (PMP) application, including its
decommissioning; a new PMP report identifying eligible students; and a new Report Card comment for students
receiving targeted instruction.








As per 1008.25,(4)(b), F.S., a student who does not meet the school district or state requirements for
proficiency in reading and mathematics shall be covered by a progress monitoring plan to target instruction
and identify ways to improve his/her academic achievement.
Effective Monday, December 16th, the PMP Application will be decommissioned, and the link will no longer
be available in the Portal.
A new report entitled PMP Students is available in SPI to assist schools in identifying students who require
targeted instruction and ensuring that multiple tiers of supplemental instruction and intervention are provided
to students who are not progressing in math and reading.
This report is available from the start page in the Instructional Planning System. Open the Reports menu and
select PMP Students to obtain a list of students who require a PMP.
Students whose prior years' scores fall within the ranges listed below will be marked with a red "Yes" on this
report. The tests are as follows:
o Math
 1-3: Stanford Achievement Test Math Percentile <= 25
 4-10: FCAT MATH SSS Achievement Level 1 or 2
 11-12: EOC for Algebra 1 or Geometry Levels 1 or 2 (Failed)
o Reading:
 1-3: Stanford Achievement Test Reading Percentile <= 25
 4-10: FCAT Reading SSS Achievement Level 1 or 2
 11-12: FCAT Reading SSS Graduation Test (Failed)
Students with a "YES" for PMP in math or reading SHOULD receive the NEW Report Card comment #33"Receiving Progress Monitoring" on their report cards for each specific subject area.
Teachers should include these comments by the third grading period.
See the attached for examples of the reports and new PMP indicators on student drill-downs.
Contact:
Department:
Support Services ( http://selfservice.dadeschools.net )
Information Technology Services
1
Protocol
Guidelines
for Official
School Board
Events
The School Board of Miami-Dade County, Florida
Office of Public Relations
August 2014
Dr. Wilbert “Tee” Holloway
Dr. Martin Karp
Dr. Marta Pérez
Student Advisor
Mr. Julian Lafaurie
PROTOCOL GUIDELINES FOR OFFICIAL SCHOOL BOARD EVENTS
Table of Contents
TOPIC
PAGE
Introduction
1
Definition of Protocol
1
Host
2
Order of Precedence
2
Honorifics and Titles for Officials
2
Invitations
3
Programs
4
Program Format
4
Program Participants
4
Precautions
5
Events
5
Prior to Event
5
Day of Event
5
Audience Seating
6
After the Event
6
Special Arrangements
6
Receiving Lines
6
Stage/Dais Seating
6
Table Seating
7
Thank You Letters
7
Graduations
8
Definitions of Terms
9
Appendices
Appendix A: Sample Invitations
10
Appendix B: Request for Superintendent’s Appearance
11
Appendix C: Insert Page
12
Appendix D: Confirmation of School Board Member Appearance
13
Appendix E: Superintendent of Schools, Event Briefing and Logistics
14-15
Appendix F: Sample Receiving Line
16
Appendix G: Sample Stage/Dais Seating
17
Appendix H: Sample Table Seating
18
Appendix I: Sample Thank You Letter
19
Appendix J: Graduation Guidelines
20
INTRODUCTION
Good manners are invisible, subtle, silent and effortless. It’s knowing what to do, when to
do it, and how to do it. Having “etiquette and protocol intelligence” gives you the edge by
allowing you to focus on substantive issues.
Source: www.protocolplus.net
DEFINITION OF “PROTOCOL”
By definition, “protocol” generally refers to customs and rules of politeness and courtesy between
individuals and society. For government, nations, and provinces, protocol is a system of
conventions, procedures, and symbols which express their identity and facilitate relationships
among them. Following protocol makes our interactions with others more predictable and provides
a basic social framework within which to operate.
The following guidelines are provided to ensure uniformity and propriety at official events of The
School Board of Miami-Dade County, Florida. The information does not supersede Board Rules
and applies solely to those events included in this document.
Thank you in advance for serving as a role model of courtesy and respect for the children of MiamiDade County. If you have any questions about appropriate protocol, please contact the Office of
Public Relations at 305-995-4638.
Page 1
HOST
For all official District events, the School Board Chair is considered the host. In the School Board
Chair’s absence, the Vice Chair becomes the official School Board host. In the absences of both
the School Board Chair and the Vice Chair, the office of the School Board Chair will designate an
official School Board host. For official District events the Superintendent or his/her designee may
serve as Master of Ceremonies (MC).
For all local events, the School Board Member that represents the voting district where the event is
being held is the host. For example, a ground-breaking ceremony for a school in voting district “X”
would be hosted by the School Board Member for voting district “X.” Please note that all other
School Board Members must be recognized in the Order of Precedence. In addition to School
Board Members, the Superintendent, local elected officials - such as Mayors, Commissioners, and
County Officials - and departments with responsibilities related to the event should be invited.
ORDER OF PRECEDENCE
The Order of Precedence is the order in which School Board Members and other dignitaries should
be acknowledged, seated, and/or placed in a procession.
Order of Precedence for School Board Members
School Board Chair
School Board Vice Chair
School Board Members (in alphabetical order)
School Board Student Advisor
Order of Precedence for External Guests
Senior Elected Official of local municipality (e.g., Mayor Regalado if the event occurs in the City of
Miami)
Federal Officials (by rank)
State (by rank)
Local Officials (by rank and/or alphabetical if more than one person of the same rank is in
attendance, such as two County Commissioners)
Other External Guests (please verify the title and the correct pronunciation of the names;
recognize/list them in alphabetical order)
HONORIFICS AND TITLES FOR OFFICIALS
The School Board of Miami-Dade County, Florida, extends the courtesy of “The Honorable” to all
elected officials. “The Honorable” is used in recognizing and in writing elected officials at the
federal, state, county, and city levels. Staff members should not be addressed as “The Honorable”
unless they also hold elected offices. “The Honorable” is used before an elected official’s name, not
title and may be used to address former elected officials, though without their former titles.
When addressing a School Board Member in public, use the appropriate title to demonstrate
respect for the office. (e.g., Good afternoon School Board Member Johnson).
Introductions:
The Honorable (FULL NAME), Chair of The School Board of Miami-Dade County, Florida
Chair (FULL NAME)
The Honorable (FULL NAME), Vice Chair of The School Board of Miami-Dade County, Florida
Vice Chair (FULL NAME)
Page 2
The Honorable (FULL NAME), Member of The School Board of Miami-Dade County, Florida
School Board Member (FULL NAME)
At meetings, forums, and hearings:
Mr. Chair or Madam Chair (FORMAL USAGE)
Chair (SURNAME), (INFORMAL USAGE)
Mr. Vice Chair or Madam Vice Chair (FORMAL USAGE)
Vice Chair (SURNAME), (INFORMAL USAGE)
School Board Member (SURNAME)
Correct Usage in Correspondence
When addressing business and social correspondence, for elected officials, “The Honorable”
should be spelled out and placed on the line before the officials name. The title should be on the
second line.
Examples of correct usage:
The Honorable (FULL NAME), Chair
(ADDRESS)
The Honorable (FULL NAME), Vice Chair
(ADDRESS)
The Honorable (FULL NAME), Member
(ADDRESS)
INVITATIONS
Please coordinate District events to ensure that School Board Members and the Superintendent
can attend. It is a courtesy to invite all School Board Members to all local events. However, given
their busy schedules, School Board Members may need to send a designee or his/her regrets. See
Appendix A on Page 10.
If you are planning a District event, please coordinate with the office of the School Board Chair to
ensure that the person being invited is able to serve as host. If the School Board Chair cannot
serve as host, he/she will designate the School Board Vice Chair or another School Board
Member. Please contact the individual School Board Member’s office to request the attendance of
that person. Given that School Board Members have many community engagements, please allow
as much lead time as possible.
To request the Superintendent’s attendance at a school or community event, please submit the
“Request for Superintendent’s Appearance” form, FM-6598. See Appendix B on Page 11. Please
allow as much lead time as possible. A minimum of four weeks is required for speaking
engagements.
At a minimum, when inviting a School Board Member or the Superintendent to an event, please be
prepared to provide the following information:
School/Group/Individual Making the Request
Contact Name and Information
Name, Type, Date, Time, and Location of the Event
Purpose of the Event
Page 3
Background of organization/entity
Board Member’s/Superintendent’s Role
Will School Board Member/Superintendent be asked to speak? What is the subject of the
presentation?
Other dignitaries invited
PROGRAMS
This section offers an overview of typical program content and participants. Please feel free to
adapt the following to your specific event. Organizers and planners who adapt this format should
consider variables such as the weather and seating arrangements in determining the ideal program
length and time limits for speakers and presenters. If the audience is standing outdoors in
inclement weather, the program should be brief and time limits implemented. For the Protocol
Guidelines for Program Introductions of School Board Members and School Board Administrative
Assistants, please refer to the Appendices section of the School Operations 2010-11 Opening of
Schools Handbook.
Program Format
Call to Order
Presentation of Colors
National Anthem and/or Pledge of Allegiance
Moment of Silence
Retire Colors
Welcome and Opening Remarks
Introduction of Honored Guests
Speeches and Presentations
Special Activities
(Ribbon-Cutting, Groundbreaking, Unveiling)
Concluding Remarks
Master of Ceremonies
Honor Guard
Chair or Designee
Chair or Designee
Honor Guard
Chair or Designee
Board Members, Superintendent, Others
Chair or Designee
Program Participants
Likely candidates to be Master of Ceremonies or to make presentations at District sponsored
events include the following elected officials in the designated order:
Chair, The School Board of Miami-Dade County, Florida
Vice Chair, The School Board of Miami-Dade County, Florida
School Board Member in whose voting district the event is held
School Board Member most involved in the project, type of activity, issue, and/or
celebration at hand
School Board Member selected in alphabetical order
If a District staff member is to serve as Master of Ceremonies, candidates should be considered in
the following order:
Superintendent
Deputy Superintendent
District senior staff member most involved in the project, type of activity, issue, and/or
celebration at hand
Duties of a Master of Ceremonies
Begin and end the program in a timely manner.
Manage transitions between speeches and activities.
Direct the audience as appropriate (e.g., different location for meals and ribbon-cutting).
Assist program participants in understanding their role, purpose, and time limits.
Page 4
For printed programs, please include the most current “The School Board of Miami-Dade County,
Florida” insert page. Please see Appendix C on Page 12 for a copy. The Office of Public Relations
is available to provide assistance in developing talking points and speeches for School Board
Members and the Superintendent. Please allow sufficient time if you request their assistance.
Precautions
Always have “Plan B” ready in case participants are late or unable to attend. Guests designated to
perform special activities such as cutting ribbons or breaking ground must be informed in advance
of their duties; this helps to ensure their presence and preparedness.
EVENTS
The following are the responsibilities of the person in charge of the event. There must be one lead
person in charge of the event. Typically, this person is a senior staff member with a vested,
responsible interest. For example, the school principal would be the lead person at his/her school
opening. For definition purposes, the term “dignitaries” refers to all VIPs, elected and non-elected.
Confirm the attendance of program participants and dignitaries. Make sure you have a list of all
School Board Members and/or dignitaries who will attend the event, even if they are not part of the
program. School Board Members and/or dignitaries who attend briefly still need to be recognized
by the Master of Ceremonies. Make sure to ascertain the approximate time of arrival, if the
participant will need to leave early, and any special needs he/she might have.
For School Board Member appearance, please complete the “Confirmation of School Board
Member Appearance” form. See Appendix D on Page 13. For the Superintendent of Schools’
appearance, please complete the “Event Briefing and Logistics’ form”, FM-7289. See Appendix E
on Pages 14-15.
Prior to Event (at least 48 hours in advance)
Reconfirm attendance.
Provide confirmation of attendance.
Provide directions to the location, including potential traffic/construction issues.
Provide parking information, including parking permits, decals, or special instructions.
Designate the location where the School Board Member(s)/Superintendent will be greeted
including staff person who will greet them.
Day of Event (to be done by person in charge of the event or the specific designee)
Establish a “greeting” location – an area where all program participants and dignitaries
know to go to meet the person in charge or the designee.
Greet all event participants and dignitaries. Always use the formal address (e.g., “Good
Morning Board Member Smith,” “Thank you for coming Dr. Medrano.)”
Introduce event participants and dignitaries to one another if necessary. Prior to the event,
secure photographs of participants and dignitaries attending if you are unfamiliar with their
appearance.
Ensure that all event participants and other dignitaries are comfortable – provide seating,
beverage, inform them of location of the restrooms, and provide any special needs as
requested.
Walk event participants through the program so that they understand the progression of
events and their role (e.g., when they will speak, where will they sit/stand, length of the
program, if/when they will be presented with plaque/flowers, and how they can exit the
event).
Let School Board Members and/or dignitaries not participating in the event know when/how
they will be acknowledged by the MC or the Chair/Designee. Ensure that you have the
correct title and pronunciation of the name.
Page 5
Personally thank program participants and dignitaries for attending the event before they
leave.
Audience Seating
Always reserve seating for School Board Members, the Superintendent, dignitaries, School
Board Administrative Assistants, and Senior Staff.
These seats should provide easy access to the stage, especially if there is no stage
seating.
Mark the seats with “reserved” signs to ensure that they are kept available.
If needed, seat people needing to leave the event early close to the aisle and/or close to an
exit.
After the Event
Within one week of the event send a Thank You letter to each program participant and/or
dignitary who attended the event.
o If the original program participant could not to attend, make sure to send a thank
you to the person who substituted.
If the Thank You letter requires a School Board Member’s and/or the Superintendent’s
signature, please allow sufficient time for processing. DO NOT ASSUME A BRIEF TURN
AROUND TIME.
If program participants and/or dignitaries ask for additional information or make a request,
please provide a response within one week.
SPECIAL ARRANGEMENTS
Receiving Lines
Receiving lines are generally reserved for formal events and their purpose is to afford each guest
the opportunity to greet the host, hostess, and honored guests. The receiving line should be kept
as small as possible. A designated staff member may introduce each guest or guests may
introduce themselves. The receiving line should be located in an area that allows guests to pass
through it smoothly and proceed directly to the event. Designated staff members should help the
host attend to the guests by greeting them as they finish the receiving line, accompanying them to
the refreshments (if any), and involving them in conversations. At the end of the event, the host
should be available near the exit to say “good-bye” to guests.
The following are examples of two potential receiving lines:
Host (e.g., Board Chair, Vice
Chair, Board Designee)
Guest of Honor
Superintendent
Spouse of Host
Spouse of Guest of Honor
Superintendent’s Spouse
Host (e.g., Board Chair, Vice
Chair, Board Designee
Guest of Honor
Superintendent
Spouse of Guest of Honor
Spouse of Host
Superintendent’s Spouse
See Appendix F on Page 16.
Stage/Dais Seating
Seat guests according to the order of precedence and other considerations. Ensure that guests sit
in their proper seats.
For seating arrangements, you should note the following:
Page 6
Board Members, elected officials, guests of honor, dignitaries, and the Superintendent
should be seated in the front row.
To avoid any confusion, seats can be pre-assigned, with name cards placed on each seat
or on the back of the seat.
The guest of honor normally is seated to the left of the host. Other guests should then be seated
according to the Order of Precedence. Please see Appendix G on Page 19 for sample seating
arrangements.
Table Seating
Table seating is a necessary procedure for formal breakfasts, luncheons, and dinners.
The Order of Precedence determines the seating arrangement for all official events.
The head table is usually reserved for people who will speak, such as the School Board
Chair or Vice Chair, the Superintendent, and/or a key note speaker/guest of honor.
Guests of honor sit to the right of the host.
At official dinners, the host and his/her spouse may sit opposite each other.
At formal events, alternate women and men.
At an official dinner where there are guests that are not elected officials or high-ranking
staff, the seating may be based on personal or scholastic achievement, mutual interest,
linguistic ability, and/or closeness of acquaintance.
Reserve additional tables for other School Board Members and, if appropriate, their
spouses, Board Members’ Administrative Assistants, Cabinet/Senior Staff, and external
dignitaries. Unless it is a formal event, the seating does not have to be assigned.
At events that involve foreign dignitaries, please consult with the United States Department
of State or Embassy to ensure proper diplomatic sensitivity.
Please see Appendix H on Page 20 for sample seating arrangements.
THANK YOU LETTERS
Never underestimate the importance of a Thank You letter. Thank You letters convey your
appreciation to the people who helped make your event a success. All official School Board events
require that Thank You letters be sent under either the appropriate School Board Member’s or the
Superintendent’s signature.
Within one week of the event send a Thank You letter to each program participant and/or
dignitary who attended the event.
o If the original program participant could not attend, make sure to send a Thank
You to the person who substituted.
When you write more than one letter, try to personalize at least one sentence to each
participant.
Make sure the Thank You letters are polite, brief, and error-free.
Page 7
If the Thank You letter requires a School Board Member’s and/or the Superintendent’s
signature, please allow sufficient time for processing. DO NOT ASSUME A BRIEF TURN
AROUND TIME.
Thank You letters requiring a School Board Member’s and/or the Superintendent’s
signature should follow traditional business letter format and be printed on appropriate
District stationery.
Thank You notes not sent under a School Board Member’s or the Superintendent’s
signature may be neatly handwritten on school or personal stationery.
Please see Appendix I on Page 19 for a sample Thank You letter.
GRADUATIONS
For protocol guidelines relating to graduations, please refer to the M-DCPS Division of
Athletics/Activities and Accreditation’s Graduation Guidelines, located in Appendix J.
Page 8
DEFINITIONS OF TERMS
Decorum: Propriety of manner or conduct; grace arising from suitableness of speech and behavior
to one’s own character or to the place and occasion; decency of conduct; seemliness; that which is
seemly or suitable.
Dignitary: Any elected or appointed official. Examples: head of state, ministers, heads of local and
municipal governments, cabinet members, and diplomats.
Etiquette: Rules governing socially acceptable behavior; observance of the properties of rank and
occasion; conventional decorum; ceremonial code of polite society.
Honorific: A title or form of respect. Example: “The Honorable” is an honorific or courtesy title used
to indicate respect for the stature of elected officials.
Precedence: The right to precede in order, rank, or importance, including the right to precede
others in ceremonies or social formalities; the order to be observed in ceremonies by persons of
different ranks, as in international diplomatic precedence.
Protocol: The customs and regulations dealing with diplomatic formality, precedence, and
etiquette (in official life; comparable to etiquette used in social life).
Protocol Order of Precedence: An adopted order of precedence that applies to persons who are
listed for the purposes and at the levels identified. Example: The Protocol Order of Precedence for
the United States applies mostly at the national and international levels and is part of the
recognized system of international courtesy.
Rank: An official or social position or standing.
Seniority: Priority, precedence, or status obtained as the result of a person’s length of service.
Title: A descriptive or distinctive appellation typically designated by right of rank, office, or
attainment. Example: Chair of The School Board of Miami-Dade County, Florida.
X: A journalistic symbol typically used herein to indicate that a specific number is to be substituted.
Example: “School Board Member, District X,” indicates that the School Board Member’s district
number must be substituted, when known, for the “X.”
Sources: Merriam-Webster’s Dictionary (1996), Merriam-Webster on-line dictionary, WordNet 3.0
Princeton University 2006.
Please refer to the websites listed below and the Office of Public Relations if you need more
information.
White House Office of Protocol
www.state.gov/s/cpr/
Miami-Dade County Office of Protocol
http://www.miamidade.gov/officeofthechair/protocol.asp
Protocol Plus
www.protocolplus.com
Page 9
APPENDIX A
Sample Invitations
Example 1
Chair (NAME)
and Members of
Request the pleasure of your company at a reception for
(PERSON/EVENT NAME)
Tuesday, May 25, 2006
6:00 p.m. to 8:00 p.m.
Jungle Island
1111 Parrot Jungle Trail
Regrets Only: 305-995-1000
Business Attire
Example 2
You are cordially invited to attend the
(EVENT)
Presented by The School Board of Miami-Dade County, Florida
and the Superintendent of Schools
Wednesday, December 14, 2006
6:00 p.m. to 8:00 p.m.
Miami Art Museum
300 N.E. 2 Avenue
Cocktail Attire
Regrets Only
305-995-1000
Page 10
Clear Form
APPENDIX B
REQUEST FOR SUPERINTENDENT'S APPEARANCE
School/Group/Individual Making the Request:
Contact Name:
Phone #:
Fax:
Name/Type of Function:
Date of Function:
Time of Function:
Location of Function:
Theme or Purpose of Function:
Superintendent's Role:
If the Superintendent is asked to speak, what is the estimated time allotted for his remarks?
Total Estimated Time of Superintendent's Involvement:
Has parking been reserved?
Please provide details and a parking permit, if necessary.
Is there anything else the Superintendent needs to know?
Signature (Cabinet Member)
Please Print Name
Title
Date of Request
Please return this form to Superintendent Alberto M. Carvalho at:
1450 N.E. 2 Avenue, Room 912
or
Page 11
M-DCPS Mail Code 9999
Room 912
FM-6598 Rev. (09-09)
APPENDIX C
Dr. Martin Karp
Dr. Marta Pérez
Student Advisor
Mr. Julian Lafaurie
Page 12
APPENDIX D
Confirmation of School Board Member Appearance
THIS FORM IS TO BE PROVIDED FOR THE ATTENDEE
NO LATER THAN 48 HOURS PRIOR TO THE EVENT
Contact Name:
Contact Phone:
Contact email:
Name/Type of Event:
Date of Event:
Time of Event:
Location:
(Please provide driving directions, information regarding traffic/construction delays, and parking
details)
Where and by whom the attendee will be greeted:
(Please include contact number for day of event)
Purpose of Event:
Role of Attendee:
(Please include talking points/key messages if appropriate, when s/he is scheduled to begin/end,
how long s/he will speak, will there be questions and answers, will s/he need to introduce anyone,
and any additional information needed)
Other VIPs and/or Media who are scheduled to participate:
Please return this form 48 hours before the event to the appropriate attendee.
Page 13
Clear Form
Event Briefing and Logistics
Directions: Please fill in all of the areas.
THIS FORM IS DUE THREE (3) BUSINESS DAYS PRIOR TO THE EVENT.
Event:
Date:
Sample: Monday, January 1, 2007
Event Location
Building/School:
Address:
Time of Event (beginning-ending)
Begins:
Time Superintendent is to
Speak
1. Superintendent’s Arrival Time:
2. Actual Time Mr. Carvalho is to speak:
3. Length of Time Mr. Carvalho is to speak:
a.m.
Room Number/Name:
Phone:
p.m.
Ends:
a.m.
p.m.
Parking
Security/Police
Press Release Sent
Press Expected
Seating Information
Yes
No
Yes
No
If yes, Officer’s Name:
Yes
No If yes, who?
Seating (please check):
On stage
Table #
Other:
APPENDIX E
Page 14
(ex. reserved with cone, valet, in front
of school/building)
Cell:
If at a table, names of other guests:
Staff Support Team
District Organizer
Contact Information
Name:
Cell:
Work/Hotline:
District Staffer to
Superintendent
Contact Information (meet at car)
Name:
Cell:
Work/Hotline:
Have water for the Superintendent.
Submit a Weekly Briefing by Thursday noon.
Provide a wireless microphone.
Name:
Cell:
Work/Hotline:
FM-7289 R e v . (09-09)
Page 1 of 2
Superintendent’s Notes
Superintendent’s Role
General Topics to
Address
(In addition to script)
Script/Detailed Bullets
●
●
●
●
●
●
●
●
●
●
Yes, attached
No
Due three (3) business days prior to event
Special Details
Description/Purpose of Event
Invitees
Audience includes:
Confirmed Attendees:
Person:
Comment:
Person:
Comment:
Person:
Comment:
Person:
Comment:
(e.g., Board Members,
Local ministers, CBO’s, Elected Officials, M-DCPS
Staff)
Page 15
Expected Number in Audience
Attire
Sponsor Information
Key Guests attending whom Mr. Carvalho
should speak to while at the event
(Write a brief comment for him to make to the
person.)
If the Event is at a School
Principal:
Principal, telephone information, and the Length of time serving at this school as principal:
Year(s)
Month(s)
length of time the principal has been
at this school
Hotline #:
Positive current information regarding the school:
(e.g., won award, dramatically improved their attendance)
Cell #:
Completed and submit this form to Ms. Cristina Perez-Ibañez at [email protected] four days prior to the event.
Submitted by: ____________________________________(Cabinet Member)
FM-7289 Rev. (09-09)
Page 2 of 2
APPENDIX F
Sample Receiving Line
Option One
Option Two
Superintendent’s
Spouse
Superintendent’s
Spouse
Spouse
of Guest
of Honor
Spouse
of Host
Spouse
of Host
Spouse
of Guest
of Honor
Superintendent
Superintendent
Guest of
Honor
Guest of
Honor
Host
Host
Guests Enter Here
Guests Enter Here
Page 16
APPENDIX G
Sample Stage/Dais Seating
Option One
Host
#3
Guest
#3
Guest
#1
Host
#1
Guest
#2
Host
#2
Guest
#4
Host
#4
Podium
Option Two
Host
#1
Guest
#1
Podium
Page 17
Host
#2
Guest
#2
Host
#3
Guest
#3
APPENDIX H
Sample Table Seating
Rectangular Table
Host
Guest of
Honor
Host
Guest of
Honor
Round Table
Host
Guest of
Honor
The Guest of Honor sits to the right of the Host.
At official dinners, the Host and his/her spouse may sit opposite each other.
At formal events, alternate women and men.
Page 18
APPENDIX I
Sample Thank You Letter
February 13, 2007
The Honorable (First and Last Name), Chair
th
1450 N.E. 2 Avenue, 7 Floor
Dear Chair (Last Name):
th
Thank you for your participation in the Sunshine Elementary School 17 Annual Science
Technology Fair. Your remarks encouraging students to study diligently and apply themselves were
both timely and inspirational. I hope you enjoyed the event as much as the children enjoyed
meeting you.
th
Thank you again for your participation. I look forward to seeing you at your school’s 18 Annual
Science and Technology Fair.
Sincerely,
May Goodweather, Principal
Sunshine Elementary School
Page 19
Appendix J
Division of Athletics, Activities and Accreditation
GRADUATION
GUIDELINES
Revised January 2014
Dr. Martin Karp
Dr. Marta Pérez
Student Advisor
Ms. Krisna Maddy
1500 Biscayne Boulevard
Suite 325
Chief Operating Officer
School Operations
305-995-2938
Dr. Marcos M. Moran
Assistant Superintendent
School Operations
305-995-7415
Ms. Karen D. Cohn
Instructional Support Specialist
305-995-7576
Ms. Addys C. Lopez
Fiscal Specialist
School Operations
305-995-7626
Graduation Guidelines
Graduation from Miami-Dade County Public Schools indicates that students have
satisfactorily completed all requirements of law and standards for high school
graduation as prescribed by the State and School Board.
At appropriate times during the school year the staff will arrange for awards and
recognition programs and graduation exercises. There will be no formal
graduation exercises for elementary and middle schools.
The purpose of Graduation Guidelines is to answer many of the questions that
arise during a school’s preparation for its commencement exercises. The
guidelines are written in a question and answer format to provide a more “user
friendly” presentation of the issues and should be used in conjunction with
Protocol Guidelines for Official School Board Events.
Is there a graduation timeline for Activities Directors?
A graduation timeline can be found in the M-DCPS Student Activities Handbook,
Section 25 (http://activities.dadeschools.net). For your convenience a copy of
that timeline has been attached to this document. (See Attachment 1.)
Where can I find a list of all high school graduations?
Go to (http://activities.dadeschools.net) There is a link on the home page to a
listing of all Miami-Dade County Public Schools (M-DCPS) graduations, including
the site, the date, and the time.
What must be included in the graduation program?
•
•
•
•
•
•
M-DCPS Board Members’ names (See Attachment 2)
Name of the Superintendent (See Attachment 2)
Names of the Region Superintendent and Region Directors
Names of school site administrators
Names of feeder pattern principals, where applicable
List of all graduates with a disclaimer (See samples below.)
*This program reflects only graduates announced by the printing deadline. Only
students who have completed designated requirements will march in this
ceremony. Diplomas are issued when all graduation requirements have been
completed.
*Class of 20__ as certified by the Registrar on _____________.
•
Indication of cum laude, magna cum laude, and summa cum laude for
designated graduates
1
•
•
•
•
Order of the ceremony
Date of the ceremony
Disclosure Statement (See Attachment 3)
Non-discrimination Statement (See Attachment 4)
Platform guests’ names are not to be included in the program; however,
they should be introduced during the graduation ceremony. The School
Board Member of senior high schools in his or her district, or the
Superintendent of Schools, may request to bring greetings at the
graduation ceremony. If they wish to bring greetings, their name may be
included in the program provided the school and the Division of Athletics
and Activities are notified thirty calendar days prior to the graduation
ceremony. These speakers should be placed in the program according to
the following examples:
Greetings
The Honorable_______________________, Chair
The Honorable___________________, Vice Chair
The Honorable_____________________, Member
Remarks
___________________________, Superintendent
Schools may choose to include more than the above. The items listed above are
the minimum requirements. Have as many people as possible proofread the
program; it is very easy to miss something! Be certain that all names are spelled
correctly and that all titles are correct.
What should be included in the graduation ceremony?
•
•
•
•
•
•
•
•
•
•
•
Flags should be visible on stage (U.S. Flag/State of Florida Flag).
Processional
Pledge of Allegiance (Male graduates are to remove their caps.)
National Anthem
Welcome and Opening Remarks
Introduction of Honored Guests
Reflections/Speeches: The speeches should adhere to school custom.
Presentation of Diplomas
Conferring of Diplomas
Concluding Remarks
Recessional
2
Schools may choose to include more in the program; the items listed above are
the minimum.
What are the guidelines concerning student speeches at graduation?
M-DCPS will no longer recognize a valedictorian and salutatorian. The students
who speak at graduation should be selected by the school. Many schools
designate the Student Government President and the President of the senior
class to speak. Some schools conduct a competition for the right to speak at
graduation; students should submit their speeches and perform the speeches
orally before a committee composed of administrators, faculty, and students.
Students who have earned the right, either through competition or by virtue of
holding a particular, designated office, to deliver speeches at graduation should
meet with the principal or a designee prior to the occasion to discuss their rights
and responsibilities regarding free speech and expression as follows:







The rights of students to prepare speeches on their own without undue
restrictions or interference.
The process by which students may, if they so choose, obtain staff
assistance in preparing their speech, e.g., research, writing, timing, and
delivery.
An explanation and definition of speech that is not protected by law or the
First Amendment, e.g., obscene as to minors; defamatory, including libel
and slander; and materially and substantially disruptive of school activities.
Although students have the right to express themselves freely, the
Supreme Court has indicated that there are limits to the expression,
particularly when there are minors involved. In Bethel v. Fraser (1986), the
Court upheld that a student delivering a lewd speech to minors could be
suspended:
“Students do not shed their constitutional rights at the school door and
may exercise their right to freedom of expression unless that right
materially and substantially interferes with the requirements of appropriate
discipline or conflicts with the rights of others in the school.”
Information about the graduation ceremony and the student’s
responsibilities to the audience and the occasion.
The right of student speakers, regardless of how they were selected,
including competition in a speech-writing contest, to subsequently modify
their presentation without staff approval or consent.
A warning that students whose speech is determined to fall into one of the
classifications as stated above, that is not protected by the First
Amendment, may, depending on the nature and specific circumstances,
be required to conclude or modify their presentation.
Please refer to Procedures for Promoting and Maintaining a Safe Learning
Environment, Guideline #25:
Student Expression, for further information
(http://ehandbooks.dadeschools.net/policies).
3
Also, in accordance with Board Policy 5722 – School-Sponsored Student
Publications, Productions, and Performances, commencement speeches are
included as a form of communication that is part of the broad definition of
freedom of speech and expression. The student delivering the speech is to be
free from arbitrary censorship. If a student chooses to deliver a speech that
includes a prayer, this is not in violation of the Supreme Court ruling (Lee v.
Weisman, 1992) banning student-led prayer at graduation ceremonies as long
as:
1) Student speakers are selected on purely neutral and secular criterion; and
2) Student speakers are given “free reign over the content of the
presentations.”
What should be written on the tickets? What type of tickets should be
used?
•
•
If counterfeiting of tickets will be an issue, you may consider using tickets
that cannot be readily duplicated. Distribute tickets as close to the
ceremony as possible to cut down on the time available to counterfeit
them.
The school’s policy on the number of tickets must be publicized in writing
and distributed to students at least two months prior to the ceremony.
•
The tickets should reflect the following if possible:
School Name
Graduation 20__
Site and Address
Date and Time
Doors Open: _________
Please Be Seated by: ____________
Admit One
Check with your graduation site for additional specifications
•
If the school is not permitting photographs or videotaping during the
ceremony, this statement should be included on the ticket.
The tickets may include other information that the school deems pertinent.
Fifteen tickets should be sent to the Division of Athletics/Activities and
Accreditation, Mail Code 9723, Attention: Ms. Karen Cohn. These tickets
are for last minute requests from the District for honored guests.
•
•
What pre-graduation planning should be done with the students?
School administrators should meet with the students participating in the
graduation ceremony to review proper dress, graduation etiquette, and
4
appropriate behavior. Graduation procedures and guidelines should be provided
to each student in writing at least one month prior to the ceremony.
What are graduation site visits? Who should attend?
During March, graduation site visits will take place. At these meetings, each site
reviews its policies and procedures. The site visit is mandatory for each school’s
Activities Director. Other administrators and school personnel are welcome to
attend at the discretion of the senior high school principal.
What about pictures and/or videotaping at graduation?
•
•
•
•
•
Many schools arrange for a photographer to take the pictures of
graduates. This is done through a Proposal for Photographic Services for
Commencement (Form No. 6798) which must be submitted to at least
three different vendors.
Many schools also arrange for a videotape to be made of the graduation
ceremony. This must also be done through a Proposal for Video Services
for Commencement (Form No. 7001) and submitted to at least three
different vendors unless an M-DCPS club is doing the videotaping.
If an M-DCPS school club is doing the videotaping as a fundraiser, the
provisions in Section IV, Chapter 2 (J) (17) in the Manual of Internal Fund
Accounting must be met. (See Attachment 5.)
If pictures or videotaping is taking place during the graduation, the
following message must be posted on signs at all entrances to the site:
This event is being videotaped. By entering the event, you are giving
your permission to be recorded and to have your likeness used in
the final product. (See Attachment 6.)
A school may choose not to allow parents to take photographs or to
videotape. If this is the case, then this notice must be included on the
tickets and posted at all entrances.
How are parking passes/VIP parking passes issued for graduation?
School Operations will issue these passes. Passes to the appropriate sites will
be delivered to School Board Members, The Superintendent, the
Superintendent’s Senior Staff, and Region Staff Members. The remainder of a
school’s passes will be given to the school to distribute to other individuals
selected by the school. The number of passes will vary according to the
graduation site. Please be sure that the distinguished guests attending the
school’s graduation know where to park. A pre-graduation phone call by the
school to guests is the best policy to use to advise them of parking procedures
and appropriate attire for your school’s graduation.
5
Who pays for the stage flowers, decorations, programs, and/or other
materials used for graduation?
Fees to pay for flowers, decorations, programs, and/or other materials used
during the commencement ceremony shall not be imposed on students. These
types of items are considered optional; therefore, the graduating class members
shall decide on the options available and budget for the projected expenses from
fundraising proceeds of the activities conducted during the year. Students
should not be required to pay personally for honorary regalia. Such regalia
should be paid for through club dues or school funds. Clubs can also fundraise
to cover these costs. At the principal’s discretion, some of these expenses may
be paid from the school’s Special Purpose function if fundraising proceeds are
not sufficient to cover reasonable costs. Available revenue in the Classes and
Clubs (5003) program, General Activities (0165) function, may also be used to
subsidize reasonable costs.
Schools graduating at the same site on the same day usually divide the cost of
the flowers for the stage.
Who pays for the caps and gowns for faculty, staff, and other honorary
guests?
The rental of caps and gowns for faculty, staff, and other honorary guests
involved in the commencement ceremony may not be paid from student funds.
At the principal’s discretion, rental of caps and gowns for faculty and staff
involved in the commencement ceremony may be paid from the Special Purpose
function (5004-0458). Rental of caps and gowns for the School Board Members
and the Superintendent’s Senior Staff (including Region staff) will be paid for by
School Operations.
What is the procedure for the conferring of diplomas?
At the conclusion of the ceremony, the principal should state the following:
As principal of _____________ Senior High School, I certify that these seniors
have met all of the requirements set forth by the Miami-Dade County Public
Schools and the state of Florida. By the power vested in me, I hereby declare
the Class of 20__ to be graduates of ____________ Senior High School.
How is the tassel worn?
Traditionally, the tassel is worn on the right side of the mortar board until the
principal at the conclusion of the ceremony officially and formally confers upon
the recipients the status of graduate. The tassel is then moved from the right
side to the left side of the mortar board.
6
What if I need a piano for graduation?
If a piano is needed, the school must make its own arrangements with the facility
or an outside vendor.
What are the procedures concerning diploma plaques?
If your school makes diploma plaques an option for graduates, ensure that you
provide a list of the non-graduates to the vendor prior to the ceremony so that
those plaques are pulled and not sold.
What about the selling of food during graduation?
Schools are not to sell food. At certain graduation sites, food service may be
optional. No alcoholic beverages are to be served or permitted on the premises.
How long may a graduation ceremony be delayed?
For reasons of crowd control, schools should make every effort to begin the
graduation at the appointed time. No graduation ceremony should begin later
than 15 minutes from the designated start time.
What is the proper procedure for a graduation recessional?
Students should recess first. All platform guests should remain on stage until all
graduates have exited.
How long should a graduation ceremony last?
A graduation ceremony should not exceed two hours. Even schools with large
graduating classes should be able to complete the ceremony within this time
frame.
What are the protocol guidelines for the processional order and
introductions of M-DCPS’ personnel and guests at graduation ceremonies?
The school’s principal should lead the dignitaries or processional to the stage in
one single line. The principal should be followed by:
•
•
•
•
•
•
•
Board Member of the School
School Board Chair
School Board Members (alphabetical by last name)
Senior Elected Official of Local Municipality
7
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
State Officials (by rank)
Local Officials (by rank and/or alphabetical if there is more than one
person of the same rank such as two County Commissioners)
Provosts and College Presidents (School for Advanced Studies, New
World, Alonzo & Tracy Mourning, etc.)
Guest Speaker(s) and Special Guests (alphabetical by last name)
Chief Auditor, School Board Attorney (alphabetical by last name)
Chief Academic Officer, Chief Innovation and Accountability Officer, Chief
Operating Officer, Chief of Staff, Chief Facilities Officer, Chief Financial
Officer, Chief Human Capital Officer, Chief of Regulatory Compliance and
Governance, Deputy Chief Financial Officer (alphabetical by last name)
Region Superintendents
Assistant Superintendents, Chief Budget Officer, Chief Communications
Officer, Chief Information Officer, Chief of Police, Controller, EcoSustainability Officer, Inspections Officer, Risk and Benefits Officer, Senior
Design and Construction Officer, Treasurer (alphabetical by last name)
Region Administrative Directors (alphabetical by last name)
District Administrative Directors, Assistant Chief Auditor, Assistant Chief
Budget Officer, Economic Opportunity Development Officer (alphabetical
by last name)
District Directors (alphabetical by last name)
Executive Directors (alphabetical by last name)
Directors (alphabetical by last name)
School’s Adult Education Principal
Feeder Pattern Principals (alphabetical by last name) (Attendance is
optional.)
School Vice Principal
School Assistant Principals
Other External Guests
The following order should be followed for introductions:
recommended that the principal introduce the platform guests.)
•
•
•
•
•
•
•
•
•
•
(It is strongly
Board Member of the School
School Board Chair
School Board Members (alphabetical by last name)
School Principal (if not functioning as the emcee or the announcer)
Senior Elected Official of Local Municipality
State Officials (by rank)
Local Officials (by rank and/or alphabetical if there is more than one
person of the same rank such as two County Commissioners)
8
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Provosts and College Presidents (School for Advanced Studies, New
World only)
Guest Speaker(s) and Special Guests (alphabetical by last name)
Chief Auditor, School Board Attorney (alphabetical by last name)
Chief Academic Officer, Chief Innovation and Accountability Officer, Chief
Operating Officer, Chief of Staff, Chief Facilities Officer, Chief Financial
Officer, Chief Human Capital Officer, Chief of Regulatory Compliance and
Governance, Deputy Chief Financial Officer (alphabetical by last name)
Region Superintendents
Assistant Superintendents, Chief Budget Officer, Chief Communications
Officer, Chief Information Officer, Chief of Police, Controller, EcoSustainability Officer, Inspections Officer, Risk and Benefits Officer, Senior
Design and Construction Officer, Treasurer (alphabetical by last name)
Region Administrative Directors (alphabetical by last name)
District Administrative Directors, Assistant Chief Auditor, Assistant Chief
Budget Officer, Economic Opportunity Development Officer (alphabetical
by last name)
District Directors (alphabetical by last name)
Executive Directors (alphabetical by last name)
Directors (alphabetical by last name)
School’s Adult Education Principal
Feeder Pattern Principals (alphabetical by last name) (Attendance is
optional.)
School Vice Principal
School Assistant Principals
Other External Guests
The School Board of Miami-Dade County, Florida, extends the courtesy of “The
Honorable” to all elected officials. “The Honorable” is used in addressing, orally
and in writing, elected officials at the federal, state, county, and city levels. Staff
members should not be addressed as “The Honorable” unless they also hold
elected offices. “The Honorable” is used before an elected official’s name, not
title, and may be used to address former elected officials, though without their
formal titles. For further explanation, please consult Protocol Guidelines for
Official School Board Events.
What are the protocol guidelines for the introductions of School Board
Members and Board Administrative Assistants at graduation ceremonies?
Any time a member of the School Board of Miami-Dade County, Florida, is in
attendance at a graduation, the School Board Member should be introduced
publicly at the beginning of the program as indicated on pages 7 and 8. If a
School Board Member and his/her Administrative Assistant are in attendance,
the protocol is to only introduce the Board Member. In accordance with the
District’s Protocol Guide for Official School Board Events, School Board
Members should be introduced in order of precedence. The order shall be:
9
School Board Chair, School Board Vice-Chair, School Board Members (in
alphabetical order). In the event a School Board Member is not present but the
administrative assistant is, the administrative assistant should be introduced as
representing the Board Member. Introduce all School Board Members first and
then the administrative assistants representing School Board Members.
Introductions of Board Members and/or administrative assistants should be done
in the following order: Chair, Vice Chair, and Board Members in alphabetical
order. Following the introduction of present Board Members, the introduction of
administrative assistants representing School Board Members should be
completed in the order of their respective Board Members:
i.e., the
administrative assistant to the Chair first, then the Vice Chair’s administrative
assistant, then the remaining administrative assistants according to their Board
Member’s alphabetical ranking.
When addressing a School Board Member in public, use the appropriate title to
demonstrate respect for the office. (Example: “Good afternoon, School Board
Member Johnson.”)
Sample Introductions:
The Honorable (Full Name), Chair of the School Board of Miami-Dade County,
Florida
Chair (Full Name)
The Honorable (Full Name), Vice-Chair of the School Board of Miami-Dade
County, Florida
Vice-Chair (Full Name)
The Honorable (Full Name), Member of the School Board of Miami-Dade County,
Florida
School Board Member (Full Name)
What are some things to remember on graduation day?
•
•
•
•
•
•
An administrator and/or a faculty member should be assigned to greet the
Superintendent if he is to be in attendance.
Another administrator and/or faculty member should be assigned to greet
the School Board Members.
There should be a designated administrator at the graduation site. This is
the name that will be given to School Police.
A meeting should be held with School Police at the graduation site to
establish procedures for the day.
Someone should be assigned to the VIP Parking area. They will be
working in
conjunction
with
the assigned
School Police.
Faculty should be easily identifiable.
10
•
•
•
•
•
•
•
•
•
•
•
Some Regions have requested that faculty be placed at the end of each
row of graduating seniors.
Reserved seating should be provided for faculty and other VIP guests.
It is recommended that you place names on the seats of those to be
seated on the stage. The seating plan should follow the list provided by
the Division of Athletics, Activities and Accreditation.
You may choose to honor designated students by having them lead the
processional or sit on the stage. Remember that we have three
classifications now: summa cum laude, magna cum laude, and cum
laude. The recognition of these categories may impinge on some timehonored traditions.
Prior to the beginning of the ceremony, reminders should be given from
the stage by a designated individual concerning the proper decorum.
These reminders should be given in English and in whatever other
language the school deems appropriate.
You may find it necessary to arrange for interpreters for the deaf/hard of
hearing. (See Weekly Briefing #3338.)
If the school’s JROTC presents the colors, remind the graduates and the
audience that all should remain standing until the colors are
retired/posted.
Individuals chosen to read the names of graduates should be able to
pronounce the names correctly.
Platform guests should be advised to keep their conversation to a
minimum so as not to detract from the decorum of the graduation.
The school may want to consider establishing a graduation help desk.
Students should be made aware that caps or any other objects are not to
be thrown at the conclusion of the ceremony.
What are some tasks to be completed following graduation?



Provisions should be made for the collection of gowns either at the
graduation site or at the school site.
Leave the graduation site areas used by the school as neat as possible.
Other schools will be following you!
Send “Thank You” letters to guests and School Board Members who
attend.
Who can be called if you have any questions?
If you have any questions, please call Ms. Karen D. Cohn, Instructional Support
Specialist, Division of Athletics, Activities and Accreditation at 305-995-7576, or
Ms. Addys Lopez, Fiscal Specialist, School Operations, at 305-995-7626.
11
Attachment 1
Activities Directors’ Suggested Timeline for Graduation
From M-DCPS Student Activities Handbook
Section 25 – Graduation
Graduation Responsibilities - Pages 3-5
http://activities.dadeschools.net
Graduation planning begins in early October with the ordering of student caps
and gowns and continues through the graduation ceremony when financial
obligations are finalized. This necessitates the cooperation and coordination of
students, faculty, and administration.
The following list includes important items which must be considered and
suggested times to accomplish tasks:
1.
Request the site, date, and hour of the ceremony from the Division of
Athletics, Activities and Accreditation. (October)
2.
Students should be measured for caps and gowns, fees collected, and the
order submitted.
Additionally, order items for honor students.
(Finalization by January)
3.
Order buses to transport the band, the chorus, and faculty members to the
ceremony as needed. (December)
4.
Confirm faculty members and administrators’ participation in ceremony.
(February)
5.
Notify the students/parents (guardians) of those students who chose not to
participate in the ceremony. (February or later)
6.
Order flowers/foliage for stage. (February)
7.
Arrange for the following: ticket takers, audience control, guest parking,
collection of caps and gowns, distribution of diplomas, delivery of diploma
covers to the site, and the refund of monies to the non-participants. Be
certain that each person understands his/her responsibilities and how to
perform them. (February)
8.
Develop a floor plan for the assigned site and, depending on the site,
determine the number of guest tickets that each graduate will receive.
Keep in mind that fraudulent tickets may be a problem that arises. Leave
empty seats for this possibility. (March)
9.
Attend the site meeting for your graduation site. (March)
12
10. Identify and confirm program participants, e.g., organists, student ushers,
and the person(s) to read the graduates’ names. (March)
11. Prepare the program, verify the list of graduates, and carefully proof the
program for final printing.
Submit to Region Office for approval.
(March/April)
12. Develop an alternate entry/line-up plan in case of rain. (This can be
difficult; call an experienced colleague for assistance.) (March)
13. Identify students and faculty to assist backstage. (March)
14. Design and order tickets to be printed. If fraudulent tickets are a concern,
order tickets that are extremely difficult to replicate. Distribute the tickets
as close to the ceremony as possible to cut down on the time available to
counterfeit them. (March)
15. Maintain constant communication with the school registrar concerning the
status of graduates, and update the graduation list periodically after April
1st.
16. Communicate, in writing, with the facilities manager at the graduation site
to finalize arrangements for the set up of furniture and equipment. (April)
17. Determine the position of each graduate in the processional, the seating
arrangements, and the recessional. (May)
18. Pull the gowns for the non-grads. Distribute gowns, name cards, and
photo cards to students who will be participating in the ceremony. (May)
19. Make sure that all of the seats available to you for the audience are open
and not blocked. If needed, contact the Division of Athletics/Activities and
Accreditation for assistance. (May)
20. If your school makes diploma plaques an option for graduates, ensure that
you provide a list of the non-grads to the vendor prior to the ceremony so
that those plaques are pulled and not sold. (May)
21. Post a sign for all ceremonies being videotaped. The sign should indicate
that the event is being videotaped and, that by entering the event, the
person is consenting to be videotaped.
13
HELPFUL HINTS:
1. Use persons familiar with students for diploma distribution, preferably
homeroom teachers and/or guidance counselors.
2. Make arrangements for transporting graduation gown boxes to the
graduation site. (only if gowns are collected on-site).
3. Secure the assistance of the speech instructor to work with student
program speakers.
4. Secure the assistance of faculty members to maintain order and control in
the processional lines, as well as during the ceremony. (They should be
seated with students.)
5. Arrange for extra caps, gowns, collars, tassels, and other paraphernalia to
be taken to the graduation site.
6. Prepare gift bags for dignitaries to be placed on stage. Each gift bag
should contain water, tissues, hand sanitizer, mints and a thank you note.
.
14
Attachment 2
Dr. Martin Karp
Dr. Marta Pérez
Student Advisor
Ms. Krisna Maddy
(Please be certain the list above is current.)
15
Attachment 3
Disclosure Statement
Dear Parents and Guests:
The Graduates of the Class of 2014 welcome you to our Commencement Exercises. May we request that you allow each
one of us our moment of recognition in as dignified a manner as possible.
We request that you not bring items into the graduation site which may detract from the dignity of the ceremony or create
any action which interferes with the ceremony. Individuals who cannot comply with this request will be asked to leave the
premises.
We earnestly request that you refrain from individual demonstrations of enthusiasm for your particular graduate and that
you join us all at the conclusion of the presentation of diplomas with a strong show of pride and congratulations.
Thank you for demonstrating your support for us in giving our ceremony the dignity and honor it richly deserves.
The Graduating Class of 2014
_________________________________________________________________________________________________
Declaración
Estimados padres de familia e invitados:
Los graduados de la clase de 2014 les damos la bienvenida a nuestra ceremonia de graduación y quisiéramos rogarles
que nos permitan disfrutar de este momento de reconocimiento en la forma más digna posible.
Les pedimos que no lleven al lugar donde se celebra la graduación artículos que pudieran disminuir la solemnidad de la
ceremonia o que pudieran generar cualquier acción que interfiera con la misma. A las personas que no puedan
responder a esta solicitud se les pedirá que abandonen el local.
Les rogamos encarecidamente que se abstengan de hacer demostraciones individuales de entusiasmo por su graduado
en particular y que se unan a todos nosotros al concluir la presentación de los diplomas en una gran expresión de orgullo
y felicitaciones.
Les agradecemos su apoyo a nuestros esfuerzos por proporcionar a nuestra ceremonia la dignidad y el honor que tanto
merece.
Los graduados de la clase de 2014
Avètisman
Chè Paran ak Envite:
Klas Gradyasyon 2014 la kontan wè nou nan seremoni pwomosyon sa a. Silvouplè pèmèt nou chak jwi moman sa a avèk
tout diyite posib.
N ap mande pou nou pa rantre nan oditoryòm nan ak okenn objè ki kab deranje diyite seremoni a oubyen kreye okenn
aksyon k ap distrè dewoulman seremoni a. N ap oblije mande moun ki pakab konfòme yo ak demand sa a pou yo kite sal
la.
N ap mande nou seryezman pou n pa aplodi yon gradye an patikilye jiskaske tout gradye yo resevwa diplòm yo pou nou
aplodi tout ansanm avèk anpil fòs pou nou montre fyète ak felisitasyon nou.
Mèsi pou sipò nou nan bay seremoni a onè e respè li merite.
Klas Gradyasyon 2014 la
16
Attachment 4
The School Board of Miami-Dade County, Florida adheres to a policy of nondiscrimination in employment
and educational programs/activities and strives affirmatively to provide equal opportunity for all as required
by:
Title VI of the Civil Rights Act of 1964 - prohibits discrimination on the basis of race, color, religion, or
national origin.
Title VII of the Civil Rights Act of 1964 as amended - prohibits discrimination in employment on the basis
of race, color, religion, gender, or national origin.
Title IX of the Education Amendments of 1972 - prohibits discrimination on the basis of gender.
Age Discrimination in Employment Act of 1967 (ADEA) as amended - prohibits discrimination on the
basis of age with respect to individuals who are at least 40.
The Equal Pay Act of 1963 as amended - prohibits gender discrimination in payment of wages to women
and men performing substantially equal work in the same establishment.
Section 504 of the Rehabilitation Act of 1973 - prohibits discrimination against the disabled.
Americans with Disabilities Act of 1990 (ADA) - prohibits discrimination against individuals with
disabilities in employment, public service, public accommodations and telecommunications.
The Family and Medical Leave Act of 1993 (FMLA) - requires covered employers to provide up to 12
weeks of unpaid, job-protected leave to "eligible" employees for certain family and medical reasons.
The Pregnancy Discrimination Act of 1978 - prohibits discrimination in employment on the basis of
pregnancy, childbirth, or related medical conditions.
Florida Educational Equity Act (FEEA) - prohibits discrimination on the basis of race, gender, national
origin, marital status, or handicap against a student or employee.
Florida Civil Rights Act of 1992 - secures for all individuals within the state freedom from discrimination
because of race, color, religion, sex, national origin, age, handicap, or marital status.
Title II of the Genetic Information Nondiscrimination Act of 2008 (GINA) - Prohibits discrimination
against employees or applicants because of genetic information.
Veterans are provided re-employment rights in accordance with P.L. 93-508 (Federal Law) and Section
295.07 (Florida Statutes), which stipulate categorical preferences for employment.
In Addition:
School Board Policies 1362, 3362, 4362, and 5517 - Prohibit harassment and/or discrimination against
students, employees, or applicants on the basis of sex, race, color, ethnic or national origin, religion, marital
status, disability, genetic information, age, political beliefs, sexual orientation, gender, gender identification,
social and family background, linguistic preference, pregnancy, and any other legally prohibited basis.
Retaliation for engaging in a protected activity is also prohibited.
Rev. (05-12)
17
Attachment 5
(Not to be included in program)
From The Manual of Internal Fund Accounting
Section IV
Chapter 2 – Fundraising Activities
Page 2-7
17.
Recordings of student performances made in school facilities, or at school
functions shall only be used for study purposes and may not be offered for
general sale to the public as a fundraiser unless the following provisions are met:
a) The principal deems the recording of such performance to be of educational
benefit to students.
b) For recordings made with school owned equipment (i.e. video production
class/group), the materials for the recordings of such events are purchased
by the school utilizing available revenue in the appropriate internal fund
accounts and following proper purchasing procedures in accordance with the
Manual of Internal Fund Accounting for Elementary and Secondary Schools.
c) Appropriate fundraising policies and procedures and required forms are used.
d) Such student performances are limited to the recordings of school
ceremonies, school graduations, and school arts performances.
e) Proper releases, using required forms, must be signed by students and
parents evidencing consent to participating in an event that will be recorded,
and retained for audit purposes. If individual releases cannot be obtained,
proper notification should be visibly posted at the entrance notifying
attendees that the event will be recorded.
f)
For recordings made with school owned equipment, all fundraising proceeds
generated from the sale of the recordings will be administered through the
school’s internal fund and may be utilized to purchase, repair, and maintain
recording equipment and related supplies, as well as to subsidize
expenditures for student activities of the student group conducting the
fundraiser.
g) For recordings made by vendor, all bid and contract requirements must be
met.
Compliance with copyright requirements applying to recordings or compositions not in
the public domain is the responsibility of the school, college, or educational organization
under whose auspices the recording is made per Board Policy 5880 – Public
Performances by Students.
18
Attachment 6
This event is being
videotaped.
By entering the event,
you are
giving your permission
to be
recorded and to have
your
likeness used in the final
product.
19
APPENDIX E
INCIDENT REPORTING
District Critical Incident Response Team (DCIRT) Notification Procedures
Work location administrators are responsible for reporting ALL critical incidents to 305-995COPS (2677), and to the appropriate Regional Center. For any critical incident that requires
immediate medical or police response, 911 must be contacted prior to contacting the abovementioned entities. Only a call to 305-995-COPS (2677) will initiate a response from the
appropriate District Critical Incident Response Team (DCIRT) member. Failure to contact 305995-COPS (2677) will result in a delay for assistance.
Examples of commonly reported incidents listed below include; but are not limited to:
•
ALL incidents resulting in a lockdown or evacuation. It is imperative that 995-COPS
(2677) is contacted no matter who places the school on lockdown or orders an
evacuation. An administrator or designee must check-in with School Board base (SB
Base) and monitor the DECON Radio at all times. All radio transmissions will occur via
the DECON Radio Frequency set to #2 on the SB-OPS Shelter. ONLY School
Operations can lift a lockdown or allow students and staff to return to the building
when an evacuation has been implemented.
•
Critical incidents requiring an immediate resource from the district.
•
Incidents of serious illness, injury, death, or confirmed communicable disease of a
student (s) or staff members(s) on-campus or off-campus.
•
A serious incident occurring on-campus involving a non-school-site employee (s) or
visitor (s).
•
Any incident that occurred on-campus or off-campus that could potentially draw media
attention or have an adverse impact on the school (also contact Media Relations).
•
Runaway or missing children.
•
Power outage or major utility interruption (this does not include telephones). As soon as
the power or utility is restored, 305-995-COPS (2677) should be contacted and updated.
•
Total air conditioning failure, or partial air conditioning failure that is impacting a
significant number of student stations and/or large common areas. As soon air
conditioning is restored and back to normal functioning, 305-995-COPS (2677) should
be contacted and updated.
•
Incidents involving burglary, vandalism, or a fire that disrupt the learning environment.
Critical incidents should NOT be reported to any District office including, but not limited to;
School Operations, the District Crisis Team, Student Services, Transportation, Maintenance, or
Food and Nutrition. Before and after school care programs must also follow the procedures
above.
Should you require assistance or additional information regarding incident reporting, you may
contact Mr. Mark E. Zaher, Director, School Operations, at 305-805-4600.
APPENDIX E
INCIDENT REPORTING
Automated Incident Reporting System (AIRS)
Any on-campus or off-campus incident that compromises the safety of a student(s), staff,
visitor(s), and/or the facility; or any incident that disrupts the instructional environment or day-today school-site operations, must be reported through the Automated Incident Reporting System
(AIRS). This also includes ALL critical incidents that were reported to 305-995-COPS (2677) as
described in the District Critical Incident Response Team (DCIRT) procedures. When submitting
an AIRS incident report, please be sure to adhere to the AIRS reporting guide located at:
http://ehandbooks.dadeschools.net/user_guides/180.pdf .
Below is a list of additional items not included in the AIRS reporting guide:
•
An AIRS incident report can be subpoenaed; therefore, it should be carefully written
utilizing correct grammar and spelling.
•
Ensure that the location administrator’s employee number is inputted under “contact
employee ID” (work location administrator field).
•
All personally identifiable information should be included in the report. School Operations
will redact information as needed.
•
If your school had an incident that required a response from the police or the fire/rescue
department, but no SPAR number, police case number, and/or fire department alarm
number was issued, please indicate as such in the narrative portion of the Incident
Description field.
•
AIRS incidents should be submitted by 2:30 PM on the day of the incident. Incidents
occurring after 2:30 PM should be submitted by 2:30 PM the next day.
•
Do not generate a new AIRS incident report if you are adding follow-up or updated
information to finalize AIRS incident report. To add new information to an existing AIRS
incident report, email the new information to [email protected] . Reference the
AIRS notification ID number that the system generated in the subject of the electronic
mail, and be specific about what needs to be amended.
Should you require assistance or additional information regarding incident reporting, you may
contact Mr. Mark E. Zaher, Director, School Operations, at 305-805-4600.
APPENDIX F
1003.31
Students subject to control of school.—
(1) Subject to law and rules of the State Board of Education and of the district school board,
each student enrolled in a school shall:
(a) During the time she or he is being transported to or from school at public expense;
(b) During the time she or he is attending school;
(c) During the time she or he is on the school premises participating with authorization in a
school-sponsored activity; and
(d) During a reasonable time before and after the student is on the premises for attendance at
school or for authorized participation in a school-sponsored activity, and only when on the
premises,
be under the control and direction of the principal or teacher in charge of the school, and
under the immediate control and direction of the teacher or other member of the instructional
staff or of the bus driver to whom such responsibility may be assigned by the principal.
However, the State Board of Education or the district school board may, by rules, subject each
student to the control and direction of the principal or teacher in charge of the school during the
time she or he is otherwise en route to or from school or is presumed by law to be attending
school. Each district school board, each district school superintendent, and each school
principal shall fully support the authority of teachers, according to s. 1003.32, and school bus
drivers to remove disobedient, disrespectful, violent, abusive, uncontrollable, or disruptive
students from the classroom and the school bus and, when appropriate and available, place
such students in an alternative educational setting.
(2) There is a rebuttable presumption that the term “reasonable time” means 30 minutes
before or after the activity is scheduled or actually begins or ends, whichever period is longer. A
school or district school board may, by policy or other formal action, assume a longer period of
supervision. Casual or incidental contact between school district personnel and students on
school property shall not result in a legal duty to supervise outside of the reasonable times set
forth in this section, provided that parents shall be advised in writing twice per year or by posted
signs of the school’s formal supervisory responsibility and that parents should not rely on
additional supervision. The duty of supervision shall not extend to anyone other than students
attending school and students authorized to participate in school-sponsored activities.
(3) Nothing shall prohibit a district school board from having the right to expel, or to take
disciplinary action against, a student who is found to have committed an offense on school
property at any time if:
(a) The student is found to have committed a delinquent act which would be a felony if
committed by an adult;
(b) The student has had adjudication withheld for a delinquent act which, if committed by an
adult, would be a felony; or
(c) The student has been found guilty of a felony.
However, if the student is a student with a disability, the disciplinary action must comply with
the procedures set forth in State Board of Education rule.
(4) Each student enrolled in a school may be required to take the following school child’s daily
conduct pledge:
(a) I will be respectful at all times and obedient unless asked to do wrong.
(b) I will not hurt another person with my words or my acts, because it is wrong to hurt others.
(c) I will tell the truth, because it is wrong to tell a lie.
(d) I will not steal, because it is wrong to take someone else’s property.
(e) I will respect my body, and not take drugs.
(f) I will show strength and courage, and not do something wrong, just because others are
doing it.
(g) I pledge to be nonviolent and to respect my teachers and fellow classmates.
History.—s. 126, ch. 2002-387; s. 35, ch. 2003-391.
APPENDIX G
ALL SCHOOL PRINCIPALS/APs AND STUDENT SERVICES: Crisis Hotline Reporting
Category: For Your Information
Audience:
All Principals/APs, Student Services
Due Date:
Meeting Date:
n/a
n/a
To remind all School Administrators and Counseling Professionals regarding District Crisis Hotline
Reporting Procedures
•
•
•
•
•
•
•
•
The District Crisis Hotline is used to report the following student risk behaviors: Suicidal
Ideations, Suicidal Threats, Suicidal Gestures, Suicide Attempts; Homicidal Ideations, Homicidal
Threats, Homicidal Gestures, Homicidal Attempts; and all Self-Injurious Behaviors.
Counseling Professionals (school counselors), school psychologists, school social workers,
TRUST specialists and EBD clinicians) are required to report these behaviors to the District Crisis
Hotline.
This hotline is available for consultation regarding any of these behaviors, including assistance
with student mental health concerns and procedural guidelines in responding to such.
The Crisis Hotline Report Form (see attachment) is used as a visual guide for counseling
professional when providing information for District Crisis Team members. The form is not to be
completed or placed in the student's cumulative folder.
The District Crisis Hotline Phone Number is (305) 995-CARE (2273).
For additional information, please contact the District Crisis Team:
(NORTH) - Mr. Frank Zenere at 305-995-7319 or [email protected]
(SOUTH) - Ms. Dally Pelaez at 305-995-2567 or [email protected]
Contact:
Department:
Martha Z. Harris ( 305-995-7338 )
Division of Student Services
APPENDIX
EMERGENCY OPERATIONS PLAN (EOP)
TEACHER’S RESPONSIBILITIES
Schools continue to be among the safest environments for our youth; however, potentially dangerous and
tragic events have occurred on school campuses and within surrounding communities. Being prepared to
address immediate threatening situations is key in preventing injuries to students and staff. Please ensure
that students are afforded the opportunity to seek post incident counseling services.
“Emergency Operations Plan (EOP): Teacher Responsibilities” was produced to assist instructional staff in
responding effectively and expediently to critical incidents or situations that may impact the well-being of
Miami-Dade County Public Schools (M-DCPS) students, faculty and staff. This document will provide
teachers guidance in responding to events that may potentially impact student safety and security.
 Make a roll call check at the assembly
point. Report anyone missing to the
principal.
 Follow orders for personal safety as
directed by the administrator and
emergency response personnel.
BOMB THREAT
 Notify an administrator of the threats.
 Do NOT touch, prod, or move any
suspicious object or package.
directed by the administrator or designee
in charge and emergency response
personnel.
HAZARDOUS CHEMICAL MATERIALS
SPILLS/GAS LEAKS
INSIDE THE CLASSROOM/SCHOOL
 Notify an administrator.
 Do NOT use cell phone, hand radio or
public address system.
 Evacuate the area immediately.
 If directed by the Administrator or designee
in charge, calmly request your students to
leave the classroom in an orderly manner
and follow you to a temporary site of safety
that is supervised by M-DCPS personnel.
 Verify that all students have exited room.
 Turn off gas valve, air conditioning and
ventilation systems, if located in your room
(if applicable).
 Be sure to take your grade book with you.
 Remove
student(s)
who
may
be
unconscious or overcome by exposure to
chemical substance or gas.
 Close door(s) as you exit and take the
class list or grade book with you.
EVACUATION OF STUDENTS/STAFF FROM
BUILDING
of
 Do not attempt to fix gas leaks or clean up
chemical spills.
 Designate someone to hold the main exit
door open until all persons in the class
have evacuated. Continue this procedure
until the classroom is clear.
OUTSIDE THE BUILDING/COMMUNITYBASED
directed by the administrator or emergency
response personnel.
 Implement immediate evacuation
students upon notification to evacuate.
 Take the class list or grade book with you.
 As directed, shut off air conditioning
system and all outside air ventilators; close
windows.
 Check classrooms thoroughly (restrooms,
closets, etc). Determine that all students
have cleared the rooms.
 Ensure that all students are in the
classroom and that they remain there,
pending further instructions.
 Supervise students enroute to designated
assembly point.
1
EOP Teacher’s Responsibilities 2014 - 2015
 Direct students to quietly remain in their
seats.
HOMICIDAL THREAT
NUCLEAR EXPLOSION/RELEASE
 Remain in your classroom until authorized
to leave by the administrator or emergency
response personnel.
 Remain calm and non-judgmental.
 Assess immediate danger; if student or
intruder is armed or agitated do NOT
approach or make any sudden
movements.
 Shut down air conditioners and fans; close
doors, windows, and other openings.
 Notify the main office, when it is safe to do
so.
 Follow
directions
given
by
the
administrator and emergency response
personnel.
SEVERE WEATHER: ELECTRICAL STORM
CLASSROOM
 Stay indoors and do not venture outside
unless absolutely necessary.
 Forward any written evidence of the threat
to the school administrator, when it is safe
to do so.
 Stay away from open doors and windows,
metal objects, electrical appliances, and
plumbing until the storm has passed.
HOSTAGE SITUATION
 Do NOT attempt to defuse the situation.
This is a police function.
 Unplug TV sets, other electrical equipment,
and appliances to the extent possible.
 Do NOT agitate or anger the perpetrator.
 Do NOT make any sudden movements.
SCHOOL GROUNDS
 Get out of open areas and into an
enclosed building.
LOCK DOWN PROCEDURE
 Immediately close and lock classroom
doors and windows.
 Do NOT seek shelter under trees or close
to wire fences, playground equipment, or
shelters located in exposed locations.
 Direct all individuals away from doors and
windows.
SEVERE WEATHER: HURRICANE
WATCH/WARNING
 To the extent possible, turn off all gas and
electrical appliances, except as required in
designated emergency shelters.
 Staff and students located in open areas
(non classroom areas) should immediately
report to nearest secured area.
 Teachers and staff not assigned to a
classroom site during the lock down will
direct students in open areas to the
nearest secured area and then seek
shelter.
 Store all books, papers, and other
equipment as far as possible from all
windows or areas subject to damage or
entry of water. Store these items above the
floor to protect them from water damage
due to minor flooding.
 Cellular phone use will be limited to the
reporting of emergency information,
otherwise all audio-visual equipment
including computer and cell phone
technology should not be used until all
clear announcement is made.
 Move audiovisual, computer and business
machine equipment to a secure location. If
equipment cannot be moved, cover with
plastic to protect from water damage.
 Take the class list or grade book with you.
 All staff and students remain in LOCK
DOWN
mode
until
ALL
CLEAR
announcement is made.
2
SEVERE WEATHER: TORNADO
WATCH/WARNING
SUICIDE ATTEMPT (in classroom)
 Contact main office immediately and report
nature of medical emergency.
 Be prepared to move students housed in
relocatables and trailers into interior
corridors of permanent buildings.
 Be prepared to move persons housed in
multi-story buildings to lower floors and
interior corridors, particularly to corners,
space permitting.
 Refrain from placing persons in large areas
that have a wide roof span.
 Direct classroom students to exit room and
relocate to alternate location.
 Stay with student until assistance arrives.
Gather all information that will assist
 Do NOT touch or move weapon or
substance involved in the attempt unless
absolutely necessary.
 Instruct persons to seek cover where floors
and walls meet and to place themselves in
a protected position with their heads and
faces covered by their hands and arms.
 Do NOT tamper with evidence, clean or
decontaminate incident site.
SUICIDE (in classroom)
 Report the incident to the main office.
 Keep inside doors that lead into corridors
unlocked. Exterior doors must not be
chained or locked from the inside.
 Calmly direct your students to exit the
classroom and report directly to the
nearest
supervised
classroom
site.
Students should remain at such site until
further direction is given.
 Close window and outside doors on all
sides of a building.
Where there are no permanent buildings in which
to find shelter, occupants should lie down under
tables/desks in a fetal position and cover their
hands and faces with their arms and hands.
SEVERE WEATHER: TORNADO
STRIKE/AFTERMATH
 Stay with deceased
assistance arrives.
student
until
 Do NOT touch or move weapon or
substance involved in the attempt unless
absolutely necessary.
 Do NOT tamper with evidence, clean or
decontaminate incident site.
 Follow the directions of the administrator
and emergency response personnel.
 Report any medical emergencies and other
injuries to the main office.
SUICIDE (off campus)
 Report information to the administrator.
 Conduct an attendance count to ensure all
students are accounted for.
SUICIDAL THREAT
SHOOTING/STABBING
 Direct students to take appropriate
protective action(s), such as take cover, lie
flat, remain calm, and evacuate to nearest
secure site, if appropriate.
 Contact the main office as soon as it is
safe to do so. If the student is armed or in
a precarious position, do NOT approach or
agitate.
 Keep students away from windows and
doors, if the event is occurring outside of
the classroom.
 Alert the main office to the presence of any
weapons/instruments possessed by the
suicidal student.
 Report the incident and any medical
emergencies or injuries to the main office,
when it is safe to do so.
 Do not leave the suicidal student alone.
Immediately contact school counseling
professional.
 Do NOT touch weapon, tamper with
evidence, clean or decontaminate incident
site.
3
APPENDIX I
FOSTER CARE STUDENTS - TRANSFER AND WITHDRAWAL GUIDELINES
a) All students under the supervision of the Florida Department of Children and
Families (DCF) who are placed in licensed foster care, relative care,
temporary shelter, or in a licensed group home, must remain at their current
school. Schools may not withdraw or transfer a student under the supervision
of DCF without the written approval of the Juvenile Justice Support Office
(JJSO), School Operations.
b) School-sites are blocked from withdrawing or transferring a dependent (DCF
supervised) student. A message will appear in the Integrated Student
Information System (ISIS) Student Information Screen (PF3) screen that will
direct M-DCPS personnel to contact the JJSO at 305-633-4950. Therefore,
M-DCPS personnel are advised to contact the JJSO immediately if an
individual or agency does not present the appropriate documentation from the
JJSO, and is requesting to withdraw or transfer a dependent student.
c) In order for the student who has been placed in a home outside his/her
current school boundary, to remain at his/her school of origin, JJSO staff will
complete a Foster Care Out-of-Area Transfer and enter a transfer code of “J”
in the Integrated Student Information System (ISIS). All such transfers will be
requested and completed by JJSO staff and subject to final approval by
School Operations/Special Programs.
d) Schools are to immediately direct DCF Child Protective Investigators (CPI),
full case managers, licensed foster parents, or anyone wishing to withdraw or
transfer a student meeting the criteria in the above-listed section (a), to a
JJSO District Court Liaison in School Operations.
e) In the unlikely event that the JJSO has provided written approval for a
transfer of a foster care student to the school within the boundaries of the new
home placement; the DCF CPI, full case manager , foster parent, and /or
guardian, is authorized to register the student at the receiving school. The
individual registering the student is not to be directed back to the sending
school to withdraw the student. Please be reminded that these transfers must
be pre-approved at the JJSO. The foster parent, guardian, DCF CPI, and/or
full case manager will present appropriate documentation received from the
JJSO.
f) The registrar of the receiving school will assist the full case manager, DCF
CPI, or parent/guardian, in completing the Dependent Student Address
Verification Form (FM-6536) and may contact the JJSO if additional
assistance is needed.
1 of 2
APPENDIX I
g) School-site personnel must ensure that the student’s emergency contact
information is immediately updated when a change in home placement and/
or guardianship has occurred.
h) Any books or other school materials the student has with him/her should be
sent back to the sending school via school mail. Schools may not deny the
transfer of a student under the supervision of DCF for lost books, materials, or
a financial debt. The students’ parents remain responsible for financial
obligations.
Any questions regarding the above-listed procedures should be directed to Ms. Sylvia
R. Godoy, District Chairperson, School Operations at 305-633-4950.
2 of 2
APPENDIX J
2014-15 PROCEDURES FOR TEACHER ROSTER VERIFICATION
•
•
•
•
•
•
•
•
Florida Statute, Section 1012.34 (8); - Personnel Evaluation Procedures and Criteria requires that the District provide instructional personnel the opportunity to review class
rosters that will be used in their evaluation for accuracy and to correct any errors.
To accomplish this requirement, Miami-Dade County Public Schools has created a
process via a link on the Employee Portal for instructional staff. This process allows
teachers the opportunity to view their class roster as it relates to whom the teacher is
responsible on the last day of FTE Week.
This link will be made available to teachers after the October FTE Survey and after the
February FTE Survey. Screen samples below.
The teacher will log on to his/her Employee Portal and click on the active link to view the
class roster. Should the roster have an error, FM-7494, Roster Correction Form, is
available as a link.
This Roster Correction Form must be downloaded, completed by the teacher; and
submitted to [email protected] for processing. The principal will be contacted
to review the request. If the principal confirms the requested change, the correction will
be made.
Once the correction has been made, the class roster will be updated (nightly); the
teacher will be able to see the correction within 24 hours and approve the roster.
A link (to the Federal and State Compliance Office at [email protected])
labeled "Any Questions" will support emails regarding questions about the rosters.
Teachers will be allowed to reset their roster acceptance. It is labeled in red as
follows: “ACCEPTED ROSTER IN ERROR? CLICK TO RESET.” See sample below.
The relevant record is deleted from the roster table as accepted when the reset button is
pressed so that the teachers may accept again.
APPENDIX J
The Roster Verification links are only active for two weeks after Survey 2 and two
weeks after Survey 3. Teachers will see the following when the links are not
active:
•
This roster will serve as the major source of the students who will be included in
a teacher’s value added score. All students who appear on the roster for a
teacher will be included in the calculations, assuming they have the necessary
test scores.
Policy G1
Greater Miami Athletic Conference
Policy Regarding Behavior at Athletic Events and
The Superintendent’s Directive
It is the responsibility of each school to provide a safe and sportsmanlike environment at all
athletic events. The host and visiting schools’ crowd control staff will work jointly to discourage
the commingling of spectators from opposing schools. For contests where separation of
spectators is not possible, every effort will be made through the use of crowd control staff to
ensure that the commingling of spectators is a peaceful and controlled situation. Spectators will
not be permitted to commingle with teams during, or after any athletic event.
Each school in their school’s current crowd control plan should address and inform the student
body through public address announcements and assemblies of the following areas of concern:


1.
The importance of good sportsmanship.
The necessity of proper crowd control to ensure the safety of all who attend
and participate at interscholastic athletic events.
RESPONSIBILITY FOR CROWD MANAGEMENT
The principal/designee of the home/host school shall assume full responsibility
for crowd management and must identify himself/herself to the head game official
PRIOR to the beginning of each contest for BASEBALL, BASKETBALL,
FOOTBALL, SOCCER, SOFTBALL, TRACK & FIELD, VOLLEYBALL, AND
WRESTLING.
The athletic director, assistant athletic director, and/or athletic business
manager may be the designee for all sports except varsity basketball,
baseball, football, soccer, softball, and wrestling (see chart).
For all other
sports, as specified in the chart, the school site athletic personnel and/or head
varsity coach shall assume responsibility for crowd management.
RESPONSIBILITY FOR CROWD CONTROL
Sport
Varsity Baseball
Junior Varsity Baseball
Varsity Basketball
Junior Varsity Basketball
Varsity Football
Junior Varsity Football
Revised 5/2014
Personnel Responsible for Crowd Management
Principal/Assistant Principal
Principal/Designee
Principal/Designee
Principal and Assistant Principal(s)
-1-
Policy G1
Sport
Varsity Soccer
Junior Varsity Soccer
Varsity Softball
Junior Varsity Softball
Track and Field
Varsity Volleyball
Junior Varsity Volleyball
Varsity Wrestling
Junior Varsity Wrestling
Badminton
Bowling
Cross Country
Golf
Swimming
Tennis
Water Polo
2.
Personnel Responsible for Crowd Management
Principal/Designee
Principal/Assistant
Principal/Designee
Principal/Assistant Principal – Large Invitationals
Principal/Assistant Principals
Principal/Designee
Principal/Assistant Principals
Principal/Designee
Designee or Head Badminton Coach
Designee or Head Bowling Coach
Designee or Head Cross Country Coach
Designee or Head Golf Coach
Designee or Head Swimming Coach
Designee or Head Tennis Coach
Principal/Designee or Head Water Polo Coach
REPORTING TO THE OFFICIAL
The principal/designee or athletic director shall inform the head game official as
to where the principal or designee will be stationed during the game in case of
need. It is strongly recommended that during football games one assistant
principal be present on the field and that the other assistant principal(s) be
assigned to the stands to assist in crowd control.
If reporting to the head game official does not occur within 30 minutes prior
to the scheduled time of the contest, the home/host school shall be assessed a
fine of $100 and the school will receive an official reprimand from the
Administrator, Division of Athletics/Activities and Accreditation.
3.
MISCONDUCT BY COACHES/ATHLETIC PERSONNEL
Unsportsmanlike conduct by a varsity/junior varsity coach or any person acting in
an official capacity for a school before, during, or after an athletic event which
results in a written report by a game or other official, shall result in a fine of a
minimum of $250 to the school. A second violation during the same school year,
in the same sport, shall result in a minimum fine of $500. Subsequent infractions
shall result in progressive fines of $100 being added to preceding fine amounts.
These disciplinary actions would be in addition to penalties assessed by the
Florida High School Athletic Association (FHSAA).
Revised 5/2014
-2-
Policy G1
Note 1:
In cases where a school is fined because of misconduct on
the part of a member of the athletic staff (i.e., coach,
athletic director, athletic business manager, athletic trainer,
etc.), the Superintendent of Schools will be provided the
name of the offender no later than one workday following
the decision to fine.
Note 2:
Progressive amounts of fines will end with the close of
each school year; however, penalties of a non-monetary
nature can extend into ensuing school years, i.e., probation,
ineligibility for championships.
Florida Statute 784.081 - Assault or Battery on Sports Officials
Any person who commits assault or battery on an official is
subject to the penalties as outlined in Florida Statute 784.081.
This law took effect October 1, 2004.
4.
SPECTATOR SIDELINE CONTROL
Venues where permanent barriers separating spectators from players do not exist,
provisions should be made to restrain spectators from advancing onto the field of
play and/or interfering with the ability of game officials to properly administer the
rules of the game. Every effort should be made to prevent the commingling of
players and spectators and it is recommended that, where feasible, players and
spectators of the same school are on the same side of the playing field. It is
strongly recommended that anyone who is not a player in uniform,
cheerleader/mascot in uniform must have a sideline pass issued by the athletic
director of each school. Children will not be allowed on the sidelines.
Failure to make reasonable attempts to comply with these recommendations may
result in penalties similar to those specified in Article 15, GMAC Bylaws 2004.
5.
LEAVING THE BENCH/SIDELINES AREA
There shall never be any justifiable reason for player(s) and/or other teamaffiliated personnel to leave the bench/sidelines area with intent to participate in
an altercation. Schools whose players/personnel violate this ruling shall be
assessed a minimum fine of $250, and all violators will be suspended for a seven
(7) day two (2) game minimum (football one (1) game), for the first offense.
Subsequent violations of this nature during the same school year shall subject the
offending school to penalties similar to those listed in Article 15, GMAC Bylaws
2004.
Revised 5/2014
-3-
Policy G1
6.
RESPONSIBILITIES FOR HOSTING HOME EVENTS AND
TOURNAMENTS - GMAC/FHSAA
The principal/designee of the home/host school will be responsible for making the
necessary preparations and decisions to manage the event and for the
filing/completion of the necessary GMAC/FHSAA reports.
For tournament purposes, the guidelines set forth by the FHSAA Sport Manuals
under the section of Local Management will be followed. The local tournament
director will be ultimately responsible for making all necessary preparations and
decisions in hosting his/her respective tournament. Any issue or controversy that
arises which was not addressed in the tournament planning minutes will be
decided by the tournament director.
7.
TICKET SALES LIMITATIONS
Ticket sales for any athletic contest to be played in an enclosed arena should
never exceed ninety percent (90%) of actual seating capacity. Every attempt
should be made to seat each spectator. Entrance/exit areas and bleacher aisles
should remain free of congestion. Additionally, sidelines and baselines should
have restricted passage while the game is in progress.
8.
SIGNS, BANNERS, NOISEMAKERS AND BANDS
Signs and banners which make derogatory references or are of a challenging
nature to opposing teams and spectators shall be banned from all athletic events.
Signs or banners should never be paraded before opposing schools’ team benches
or bleachers. Noisemakers such as air horns, musical instruments, radios, which
can disrupt the orderly flow of a game, shall be prohibited at all contests. When
bands are present, with the exception of football, playing should not occur while
the game is in progress.
9.
GUIDELINES FOR MARCHING BANDS AT FOOTBALL GAMES
During any performance (pre-game, halftime, or post-game) marching bands
should only enter and exit the field of play from their home sidelines or
designated end zone. (The designated end zone is the one utilized by the band’s
team during the pre-game warm-up.) At no time is a marching band member(s)
permitted to be on the opponent’s side. It is strongly recommended that band
members and/or cheerleaders do not commingle on the opponent’s side of the
field or stands.
Revised 5/2014
-4-
Policy G1
10.
PAYMENT OF FINES
Fines will be assessed by the GMAC Executive Secretary, and will be made
payable to the GMAC. Fines must be paid within ten workdays of the receipt of
notification of the fine.
11.
REPEATED VIOLATIONS
Repeated violations of rulings addressed in this directive will subject offending
schools to more-severe penalties as listed in Article 15, GMAC Bylaws 2004.
12.
ENFORCEMENT AND APPEALS PROCEDURES
 Verbal report of misconduct/ejection by game or other official to the GMAC
to establish necessity of the report.
 Written report by the game or other official to the GMAC and to the
Administrator, Division of Athletics/Activities and Accreditation, copies of
which will be sent to the principal and athletic director of the schools
involved.
 Assessment of the fine and/or suspension.
 Payment of the fine.
 Appeal of the fine and/or suspension (if desired) to the GMAC Executive
Secretary, within ten (10) school days of receipt of penalty, along with all
supporting documentation (including fine).
 Appeal the fine and/or suspension to the Executive Committee.
 Appeal of the fine and/or suspension (if desired and/or necessary) to the
Superintendent of Schools (or designee).
Revised 5/2014
-5-
APPENDIX L
K-8 Centers Intramural Sports Program Guidelines
What is the K-8 Center Intramural Sports Program for Students in 6th -8th Grade?
•
•
The K-8 center intramural program is an extension of the regular physical education
instructional program, including the development of movement skills, health-related
fitness, and personal and social responsibility, conducted before and/or after school
among students in the same school. All intramural activities shall be treated equally in
terms of gender, resources, facilities, selection of staff, and allocation of supplies and
equipment.
Intramural programs should provide students with a variety of interesting, diverse, and
challenging activities to accommodate differing levels of skills and interests. Each
school's program should be individualized to reflect the needs and interests of all its
students. The primary reason for participation is enjoyment of the learning activities
rather than pressure to compete and win, as in athletic competition. Such an
environment will enable students to extend learning of the benefits of movement,
develop positive attitudes, increase self-esteem, enjoy positive social interactions, and
broaden their fitness and leisure horizons.
Intramural Supplements for K-8 Centers
•
•
•
•
•
•
Four (4) intramural supplements shall be allocated to each K-8 Center to be used for
students in grades 6-8 for intramural activities ONLY.
Each supplement shall be for a six (6) week period of time.
Intramural Coach – The instructional staff member receiving an intramural supplement
will supervise all students during intramural activities and functions. They will organize,
plan, and conduct all school based intramural practices and competitions. They will
provide students with adequate physical training and conditioning, skill development,
and game-like preparation. They will also teach students the basic rules and regulations
of the sport, and provide students with a quality learning experience.
The intramural program should provide an opportunity for all students in grades 6-8 to
become involved in team and individual competitions and special events within their
schools.
The promotion of positive physical, social, moral, and ethical values must be the
objective of every K-8 center intramural program.
Teachers should be selected because of their interest and dedication to the K-8 center
philosophy of the intramural program.
APPENDIX L
What are the goals of the Intramural Sports Program for Students in 6th -8th Grade?
The K-8 center intramural program provides opportunities for students to:
•
•
•
•
•
Enjoy participation and personal success
Strive for personal bests, make commitments, set goals, and follow through with
responsibilities
Participate in an intramural program in a safe environment and under the direction of
knowledgeable, caring, and trained personnel
Develop creativity and provide opportunities to generate games and practice skills
Participate in the planning, organization, and leadership of the intramural program
Equity in Intramurals
All participants regardless of ability, gender, or ethnicity must have equal access to the
program, facilities, equipment, leadership roles, and participation time.
SUGGESTED ACTIVITIES
A list of suggested activities that may be incorporated into a K-8 center intramural program is
listed below.
TEAM (Suggested Dates)
INDIVIDUAL/DUAL (Suggested Dates)
FITNESS
Flag Football (Aug.-Nov.)
Cross Country (Sept.-Oct.)
Aerobics (Ongoing)
Soccer ((Aug. – Nov.)
Racquet and Paddle Ball (Jan.-Feb.)
Fitness (Ongoing)
Volleyball (Sept.-Dec.)
Track and Field (Jan.-March)
Softball (Dec.-March)
Golf (March-May)
Basketball (Feb. – May)
Tennis (March-May)
Badminton (March-May)
NOTE: Suggested dates for intramural activities are flexible.
Schools, in order to accommodate for a six week period of
participation, may adapt dates to meet the school’s individual
needs.
School Operations
2014-2015
SCHOOL-BASED ALTERNATIVES TO SUSPENSION PLAN
Directions: Develop schoolwide intervention strategies to reduce disruptive behavior and suspensions,
embrace the diverse needs of the school’s students and c ommunity, and s upport a pos itive school
culture. The guide below addresses the elements recommended to be included in the narrative portion of
the School-Based Alternatives to Suspension Plan.
Please complete each section of the School-Based Alternatives to Suspension Plan. The template will
expand in order to accommodate needed space.
Schoolwide Alternatives to Suspension:
Describe schoolwide incentive programs encouraging model student behavior.
Describe in-school counseling intervention strategies for students committing Code of Student Conduct
offenses.
Describe in-school counseling/mediation alternatives for suspension strategies for students committing
Code of Student Conduct offenses.
Describe effective disciplinary actions indicating removal of privileges or denial of participation in
school/extracurricular activities as alternatives for suspension.
Faculty and Staff:
Identify professional development activities on corrective strategies for disruptive behaviors to be
provided to the faculty.
Identify professional development activities on reducing and el iminating undesirable behaviors to be
provided to the faculty.
Identify professional development activities on rewarding desirable or effective behaviors to be provided
to the faculty.
Describe professional development activities on intervention strategies and discussion of alternatives for
reducing suspensions to be provided to the faculty.
Describe strategies school-site staff is to utilize in order to promote model behavior.
Students:
Describe strategies to encourage students to model behaviors that create a safe learning environment
and reduce disruption of the educational process.
Describe student-centered alternative to suspension activities.
Parental Involvement:
Describe strategies and indicate activities to increase parental/guardian involvement and engagement.
Describe parent/guardian intervention programs to support alternative to suspensions.
Community Involvement:
Identify community-based organizations and/or outside providers.
Describe community-based organization/outside provider partnership programs which support positive
student behavior.
Reference School Board policies 1213.01 and 3213.01, Request for Outside Providers, when providing
information about services which are available in the community that address factors that may be
affecting student behavior and/or academic performance.
Confirm appropriate affiliating agreements with outside providers are up-to-date/completed and remain in
compliance with School Board policy.
School Operations
2014-2015
SCHOOL INFORMATION
SCHOOL NAME
SCHOOL TYPE
PRINCIPAL
ELEMENTARY
K-8 CENTER
MIDDLE
SPECIALIZED CENTER
ADULT/VOCATIONAL
SCHOOLWIDE ALTERNATIVES TO SUSPENSION
Page 1 of 4
SCHOOL CODE
SENIOR HIGH
REGION OFFICE
ALTERNATIVE
School Operations
2014-2015
FACULTY AND STAFF
STUDENTS
Page 2 of 4
School Operations
2014-2015
PARENTAL INVOLVEMENT
COMMUNITY INVOLVEMENT
Page 3 of 4
School Operations
2014-2015
OTHER (OPTIONAL)
Principal’s Signature
Date
Region Office Approval Signature
Date
Page 4 of 4
APPENDIX O
[SCHOOL LETTERHEAD]
DATE
Dear Parents and Guardians:
The Code of Student Conduct is the District’s policy that promotes a safe learning environment to ensure
academic success. If this objective is to be accomplished, it is necessary that the school environment be
a safe and supportive community. The “reculturing” of the school to a positive school climate supports
academic achievement and promotes fairness, civility, acceptance of diversity, and mutual respect.
The Code of Student Conduct addresses the role of the parents/guardians, the students, and school, but
also focuses on core values and model student behavior, rights and responsibilities of students,
addressing student behavior, and disciplinary procedures.
The newly adopted Code of Student Conduct can be accessed by going to the following website:
http://ehandbooks.dadeschools.net/policies/90/index.htm . If you do not have access to the
Internet, you may go to your child’s school and request to review the Code of Student Conduct manual.
Please take the time to review and discuss the importance of the Code of Student Conduct with your
child or children. After reviewing the Code of Student Conduct, you and your child/children must sign,
date, and return the accompanied Parent Receipt and Acknowledgement Form to your child's
school within 5 school days.
I consider each and every parent/guardian a valuable partner of Miami-Dade County Public Schools and
recognize that you share the same goal as all of our schools, which is to create a safe learning
environment that promotes academic success. For this reason, we hope that you understand the
importance of the District’s expectations for student behavior, and the corrective strategies should
misconduct occur.
Principal
APPENDIX O
Acknowledgment of Receipt and Review
Each parent/guardian of a student and each student enrolled in Miami-Dade County Public Schools
must sign and return this page to the student’s school to acknowledge that he/she has accessed
the online version or obtained a copy of the Code of Student Conduct. In addition, this page serves
as acknowledgement that you have reviewed the Code of Student Conduct with your child. Each
school will maintain records of such signed statements.
The online version of the Code of Student Conduct in English, Spanish, and Haitian-Creole can be
located in the Parent Portal or by accessing through the following website address:
http://ehandbooks.dadeschools.net/policies/90/index.htm
If you do not have internet access to obtain a copy of the Code of Student Conduct, please visit
your child’s school to obtain a copy.
I acknowledge receipt of the notification regarding accessing or obtaining a copy of the Code of
Student Conduct through the Parent Portal or via the internet web address and that I have read and
discussed the Code of Student Conduct with my child.
___________________________________
Parent’s/Guardian’s Signature
_________________________________
Date
I acknowledge receipt of the notification regarding accessing or obtaining a copy of the Code of
Student Conduct through the Parent Portal or via the internet web address and that I have read and
discussed it the Code of Student Conduct with my parent/guardian.
___________________________________
Student’s Name
_________________________________
Date
RETURN TO STUDENT’S SCHOOL WITHIN FIVE (5)
SCHOOL DAYS UPON RECEIVING NOTIFICATION TO
REVIEW THE CODE OF STUDENT CONDUCT
APPENDIX O
[SCHOOL LETTERHEAD]
FECHA
Estimados padres de familia y tutores:
El Código de Conducta del Estudiante (The Code of Student Conduct) es la política del Distrito que
promueve un ambiente de aprendizaje seguro para asegurar el éxito académico. Para que se cumpla
este objetivo, es necesario que el entorno escolar sea el de una comunidad segura y de apoyo. El
“crear una cultura” en la escuela con un ambiente escolar positivo, apoya el logro académico y
promueve la equidad, la civilidad, la aceptación de la diversidad y el respeto mutuo.
El Código de Conducta del Estudiante aborda el papel que juegan los padres de familia/tutores, los
estudiantes y la escuela, pero también se centra en los valores fundamentales y la conducta modelo del
estudiante, los derechos y responsabilidades de los estudiantes, abordar los temas de la conducta del
estudiante y de los procedimientos disciplinarios.
El recién aprobado Código de Conducta del Estudiante se puede acceder en la página web:
http://ehandbooks.dadeschools.net/policies/90/index.htm . Si usted no tiene acceso a la Internet,
usted puede ir a la escuela de su/s hijo/s y solicitar el revisar el Manual del Código de Conducta del
Estudiante.
Por favor, tómense su tiempo en revisar y discutir la importancia del Código de Conducta del Estudiante
con su/s hijo/s. Después de revisar el Código de Conducta del Estudiante, usted y su/s niño/s deben
firmar, fechar y devolver el formulario de Recibo de Acuse y Revisión a la escuela de su/s hijo/s,
dentro de 5 días escolares.
Considero que cada padre de familia/tutor es un valioso socio de las Escuelas Públicas del Condado
Miami-Dade y reconozco que comparten el mismo objetivo de todas nuestras escuelas, que consiste en
crear un ambiente seguro en el aprendizaje que promueva el éxito académico. Por esta razón,
esperamos que usted entienda la importancia de las expectativas del Distrito respecto a la conducta de
los estudiantes y a las estrategias de corrección si ocurriese un mal comportamiento.
Director
APPENDIX O
Acuse de Recibo y Revisión
Cada uno de los padres de familia/tutores de los estudiantes y cada uno de los estudiantes
matriculados en las Escuelas Públicas del Condado Miami-Dade debe firmar y devolver
esta página a la escuela del estudiante a fin de confirmar que él o ella ha accedido la
versión en línea o ha obtenido una copia del Código de Conducta del Estudiante. Además,
esta página sirve como confirmación de que usted ha revisado el Código de Conducta del
Estudiante con su hijo. Cada una de las escuelas mantendrá un registro de dichos
documentos firmados.
La versión en línea del Código de Conducta del Estudiante en inglés, español y haitiano
criollo se puede encontrar en el Portal para los Padres de Familia o visitando el sitio “web”
que aparece a continuación:
http://ehandbooks.dadeschools.net/policies/90/index.htm.
Si usted no tiene acceso a la Internet para obtener una copia del Código de Conducta del
Estudiante, por favor, visite la escuela de su hijo para que obtenga una copia.
Acuso recibo de tener acceso o cómo obtener una copia del Código de Conducta del
Estudiante que bien puede ser por medio del Portal para Padres de Familia o vía la
Internet en el sitio “web” y que he leído y discutido el Código de Conducta del Estudiante
con mi hijo.
___________________________
Firma del padre/de la madre/del tutor/de la tutora
________________________
Fecha
Acuso recibo de cómo tener acceso o cómo obtener una copia del Código de Conducta del
Estudiante ya sea por medio del Portal para Padres de Familia o vía la Internet en el sitio
“web” y que he leído y discutido el Código de Conducta del Estudiante con mi padre, mi
madre o tutor.
_______________________________
Firma del estudiante
_____________________________
Fecha
DEVUELVA ESTE DOCUMENTO A LA ESCUELA
DEL ESTUDIANTE EN UN PLAZO DE CINCO (5)
DÍAS A PARTIR DEL RECIBO DE LA
NOTIFICACIÓN PARA REVISAR EL
APPENDIX O
[SCHOOL LETTERHEAD]
DATE
Chè Paran e Gadyen:
“Code of Student Conduct” (Kòd Konduit pou Elèv) se règleman Distri a ki pwomote yon
anviwònman pou aprann an sekirite pou asire siksè akademik. Si pou nou akonpli objektif sa a,
li nesesè pou anviwònman lekòl yo an sekirite e nan yon kominote sipòtif. “Rekiltirasyon” lekòl
la pou vin yon anbyans lekòl pozitif, sipòte siksè akademik e pwomote enpasyalite, sivilite,
akseptasyon divèsite, e respè resipwòk.
Kòd Konduit pou Elèv la adrese wòl paran/gadyen, elèv, ak lekòl la men tou fikse sou valè
debaz ak modèl konduit elèv, dwa ak responsablite elèv, adrese konduit elèv, ak pwosedi
disiplinè.
Ou kab aksede nouvo Kòd Konduit pou Elèv yo adopte a nan ale sou paj Entènèt k ap suiv la:
http://ehandbooks.dadeschools.net/policies/90/index.htm . Si ou pa gen aksè sou Entènèt,
ou kab ale nan lekòl pitit ou a e mande pou w revize bwochi Kòd Konduit pou Elèv la.
Silvouplè pran tan pou revize e diskite enpòtans Kòd Konduit pou Elèv la ak pitit ou a oubyen
pitit ou yo. Aprè ou fin revize Kòd Konduit pou Elèv la, ou menm ak pitit ou a/pitit ou yo dwe
siyen, date l, e retounen Deklarasyon Paran ak Fòm Konfimasyon Ou Pran an, ki akonpaye
li, bay lekòl pitit ou a nan espas 5 jou lekòl.
Mwen konsidere chak e tout paran/gadyen kòm yon patnè presye nan Lekòl Leta Miami-Dade
County e mwen rekonèt ou pataje menm objektif kòm tout lekòl nou yo, ki se pou kreye yon
anviwònman pou aprann an sekirite ki pwomote siksè akademik. Pou rezon sa a, nou espere
ou konprann enpòtans konduit distri a atann kay elèv, e estrateji korektif si yon movèz konduit ta
pase.
Direktè/tris
APPENDIX O
Konfimasyon Ou Pran e Revize Li
Chak paran/gadyen yon elèv e chak elèv ki enskri nan Lekòl Leta Miami-Dade County dwe siyen e
retounen paj sa a nan lekòl elèv la pou konfime li te aksede vèsyon sou Entènèt oubyen te pran
kopi Kòd Konduit pou Elèv la. Anplis, paj sa a sèvi kòm deklarasyon ou te revize Kòd Konduit pou
Elèv la ak pitit ou a. Chak lekòl ap kenbe deklarasyon siyen sa yo.
Ou kab aksede vèsyon Kòd Konduit pou Elèv la sou Entènèt ann Anglè, ann Espayòl e an Kreyòl
Ayisyen, sou Pòtal Paran an oubyen nan aksede li atravè adrès Entènèt ki ap suiv la:
http://ehandbooks.dadeschools.net/policies/90/index.htm
Si ou pa gen aksè sou Entènèt pou jwenn yon kopi Kòd Konduit pou Elèv la, silvouplè vizite lekòl
pitit ou a pou ka pran yon kopi.
Mwen deklare mwen pran avi konsènan aksede oubyen pran yon kopi Kòd Konduit pou Elèv la
atravè Pòtal Paran an oubyen sou adrès paj Entènèt la, e mwen li e diskite Kòd Konduit pou Elèv la
ak pitit mwen an.
___________________________________
Siyati Paran/Gadyen
_________________________________
Dat
Mwen deklare mwen pran avi konsènan aksede oubyen pran yon kopi Kòd Konduit pou Elèv la
atravè Pòtal Paran an oubyen sou adrès paj Entènèt la, e mwen li e diskite Kòd Konduit pou Elèv la
ak paran/gadyen mwen.
___________________________________
Non Elèv la
_________________________________
Dat
RETOUNEN LI BAY LEKÒL ELÈV LA NAN ESPAS 5
JOU LEKÒL APRÈ OU RESEVWA AVI A POU W
REVIZE KÒD KONDUIT POU ELÈV LA
Appendix Q
Suggested K-8 Centers Intramural Activities
A. Promotional Aspects
To be successful, a good intramural program needs to be promoted. The following suggestions
may be used to promote intramural activities:
1. Assign an intramural announcer to conduct announcements over the public address system.
2. Maintain a permanent Intramural Sports Board in a location of significant student traffic. The
Intramural Sports Board should promote and feature current events and results of activities
recently completed. An intramural bulletin board committee can be assigned this task.
3. Organize an Intramural Sports Committee.
4. Issue intramural awards upon completion of each sport recognizing outstanding leaders and
participants. Intramural letters can be earned based upon a school designed point system.
5. Use the school paper to feature articles on intramural program activities. Any newsletter that
is sent home to parents can publicize the program. The school’s website may be used to
advertise and promote the intramural program.
6. Provide for the needs of the students. Students are the best public relations ambassadors for
an intramural program.
7. Promote the intramural program through Physical education class announcements. The
physical education staff should be aware of the intramural program activities and promote them
frequently.
B. Special Events & Activities
Conduct special event activities that enhance the intramural program. Review the suggestions
listed below:
1. Traditional team and individual team sports
2. Olympics Week
3. Superstars Competition
4. Jump rope contest and jump-a-thon activity
5. Physical Education Week promotional activities
6. School Spirit Week activities
7. Special pre-holiday activities: Turkey Trot
8. Creative activities highlighting a school's instructional or intramural program
9. Conduct traditional boys and girls flag football games at Thanksgiving time
Appendix R
2014-2015
SCHEDULE FOR REPORTING PERIODS AND REPORT CARD DISTRIBUTION
School Report Cards will be distributed no later than the specific dates listed below. It is
essential that schools and regions publicize these dates through school, the PTA and
other bulletins so that parents will be expecting students to bring report cards home. If
schools receive their Report Cards earlier than the specific dates, they may distribute
them earlier. Information Services will be responsible for disseminating this information
to the media. Parents and students may access report cards on the student/parent
portal. Parents who have opted out of receiving printed report cards should be directed
to the portal.
Interim Progress Report Schedule
Grading Periods
1
2
3
4
Distribution Date
November 18-20, 2014
February 18-20, 2015
April 27-29, 2015
Electronic Gradebook Schedule
*End of Period
1
2
3
4
10/23/14
01/15/15
03/19/15
06/04/15
Gradebook Upload to
ITS
10/24/14
01/16/15
03/20/15
06/05/15
Report Cards Available Report Cards Sent
to Parents By
to Schools No Later
than
11/04/14
11/05/14
01/28/15
01/29/15
04/07/15
04/08/15
06/16/015
06/17/15

2014-2015 Opening of Schools Procedures Guide

Transcription

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