Parents Guide

Dear Parents,
The GYMREP team is ready, willing and
eager to welcome your child to our yearly
Summer Camp held in Chertsey, for an
unforgettable stay that will remain forever
etched in their collective memories!
For your convenience, this practical and
useful HANDBOOK containing information
to ensure a wonderful fun-filled week for
your child at Gymnastics and Outdoor
Activities Camp!
In all, more than 1500 athletes
and coaches from more than
120 Clubs covering all corners
of the world!
ARRIVAL
**IMPORTANT**
Arrival times at Camp Boute-en-Train
are from 11AM to 1PM
1
2
ARRIVAL and
WELCOMING PROTOCOL
Upon your arrival by car at the Boute-en-Train Camp Site, you
will be warmly greeted by smiling staff members ready to show the way in and
brief you if need be, on arrival procedures and point you in the right direction.
As you proceed with your drive in, appointed guides will direct you to
the LODGING SITES. Camp Counselors ready to assist you with your
luggage and room set-up will then meet you. You are invited to stay for
room set-up and by the same token, meet different Staff members who
will be working with your child all through CAMP week.
LODGING at GYMREP CAMP
3
Several lodging sites are available at Camp.
The Site boasts 4 different blocks called PAVILIONS.
FOUR WINDS, SNOWY OWL, TAWNY OWL, BEAR’S DEN.
Rooms accommodating 4, 5 or 6 lodgers (Four Winds & Bears’ Den)
Drawing rooms, 10 or 12 lodgers (Four Winds)
2 Dormitories accommodating 26 lodgers (Snowy Owl & Tawny Owl)
Room set-up with the roomie of your choice (specified on your registration form)
is guaranteed; however, lodging locations are decided according to groups
or individual athletes registered at Camp for the week. We do take into
account the specified roomie, age, spoken language and club.
As soon as your child has settled into his living quarters, you may proceed
to the parking area. Attendants will indicate the way to the parking lot
and point out available spaces.
Welcoming protocol for
athletes and parents
Registration begins at 11 AM.
Should you arrive earlier, feel free to visit our Gymnastics Facilities,
one of the most impressive in Canada!
guIdeLInes
Registration
is a simple and
important
process.
Guidelines:
1 Please go to the Reception Desk in main building
2 Go directly to the REGISTRAR.
your child’s registration form be incomplete, please
3 Should
have on hand any missing data; health insurance card,
prescription meds, due balance on your bill etc
***For families from outside Québec, please give us the
number and name of your insurance plan from your
province, state or country.***
NOTICE: Your child may keep his Epipen kit
and asthma meds with him.
guIdeLInes
Staff members will be on hand to gather
4 Different
information on your child; medical, living quarters,
groups, Option+ Clinics, private lessons, schedule, etc
Our First Aid Staff will also be present.
check your child’s hair prior to coming
5 Please
to Camp. We have a zero tolerance policy
on lice at Camp. If you feel uncomfortable with
this procedure, Staff members will be available
to assess and check your child’s hair.
As soon as registration is completed, feel
free to roam around the grounds or simply
browse and shop at our BOUTIQUE,
or eat a bite at our RepStaurant.
** Please note that debit and credit cards are
NOT accepted at GymRep. **
guIdeLInes
French presentation introducing all of our
6 Atrainers
and counselors at GYMREP CAMP will be
held at 2 PM, under the tent next to the Boutique.
For our English speaking parents and athletes,
a special presentation will be held to assure
full comprehension of all aspects of GYMREP
CAMP WEEK.
for parents is due at 3 PM, following
7 Departure
the closing words of our 45 minute presentation.
« TIME TO SAY GOOD-BYE»!
**No other visiting hours, no phone calls,
are permitted during CAMP week. **
Saturday morning
demonstration training
On this last day of CAMP, you are cordially invited to view our very last
training session as of 10AM.
For parents of athletes staying on for more than one week,
please advise us if you plan to leave the site with your child.
As soon as DEMONTRATIONS TRAINING is over, the athletes
staying on will meet at a specific rallying point, so their
counselor can take charge of them.
Athletes and parents may purchase hot-dogs and refreshments
at the Repstaurant!
COnTACTs
Importants contacts
1
-
GYMREP CAMP DIRECTOR
Administrative and registration matters
Decision making dealing with injuries
Decision making dealing with conflict or crisis
Handling of all aspects of Communications
2
-
HEAD CONTACT PERSON AT HEADQUARTERS
Authority at camp
Training strategies
Injury management
Conflict and crisis management
OPTION+ Clinics management
Private lessons management
Attendance (roll call) of athletes at training sessions
Lodging or group changes management
Resource person for athletes
Administration
Liaison person with Camp director on follow-up of information.
3
-
FIRST AID
1st reference in case of injury or discomfort
Link with parents in case of injury or discomfort
Meds and prescription management
Allergies and related situations
Taping and medical supplies sales management
Liaison with Head contact person at Headquarters and
camp director on follow-up of information.
4
-
RESPONSIBLE OF THE CHAMELEON (the gym)
Responsible for follow-up of technical information to trainers
Responsible for the smooth running of training sessions
Resource person at the technical teaching level
Manages all situations that may occur during training sessions
Link with Head Contact Person at Headquarters,
First Aid Staff and Camp director
5
-
COACHES
Make sure that all safety measures for athletes
are respected during training sessions
Responsible for attendance as athletes change
stations several times a day
Be attentive to any questions or changes that may arise
Keep track of the progression and development of the
groups as well as oversee the smooth running of the activity stations
Link with parents for all questions dealing with the smooth
operating of the training sessions and the progress of each athlete
Make sure to give bilingual instructions at each session
Stay focused, energetic, enthusiastic and highly motivated
Excel at what they do best and act as a role model especially
during training session so our athletes can develop in a safe and
stimulating environment
Link with Head Contact Person at Headquarters,
First Aid Staff and Camp director
-
COnTACTs
6
-
SENTINELS
Handle bedtime duty and surveillance during the night
Take charge in case of a crisis and immediately alert the proper
Contact Staff Authority
Link with Head Contact Person at Headquarters,
First Aid Crew and Camp director
7
COUNSELLORS
-
In charge of athletes during outdoor activity stations:
responsible for attendance
Safety and surveillance of the Camp Site
Make sure all activity stations are safe and operating smoothly
Be energetic, enthusiastic, resourceful as well accessible
Link with Head Contact Person at Headquarters,
First Aid Crew and Camp director
-
CAMP DIRECTOR
Head Person at Headquarters
First Aid
Crew
Sentinels
Counsellors
Responsible
of the
Chameleon
Coaches
RespOnsAbILITY
Lost and found
During the week, all lost and found items will be kept at the
Camp Boute-en-Train Reception Desk so they can easily be retrieved.
Please tag all your items with your name (clothing, gear, etc) as they
will not be returned to you upon your departure. All unclaimed items
will be donated to local charities.
**We (The Camp) are not responsible for any lost items**
Stolen items
Please do not bring any valuables to Camp. No cells, laptops,
jewelry etc. A locker will be at your disposal in order to minimize
the risks. Don't forget your lock!
**We (The Camp) are not responsible for any lost items**
Security
Please make sure that your child's nails are trimmed
(rather short) to prevent any injuries.
Fingernails they were not born with are off limits.
No resin, silk, acrylic or glue-on is permitted.
IMPORTANT: You must contact us, prior to
picking up your child, during Camp week.
sCheduLe
Standard time schedule
Sunday
11h00
am 1h00
pm
Registration
8h15
am 11h50
pm
2h00
pm 2h45
pm
Presentation
11h50
am 12h50
pm
From
3h00
pm
Leon
Explains
1h00
pm 3h00
pm
Supper
3h15
pm 3h30
pm
Option +
3h30
pm 5h30
pm
7h00
pm 8h30
pm
Monday
Tuesday Wednesday Thursday
Stations
Stations
1
2
3
4
5
1
2
3
4
5
Stations
1
2
3
4
5
Lunch
Lunch
Lunch
2
Activities
2
Activities
2
Activities
Snack
Snack
Stations
6
7
8
Activities
5h30
pm 6h30
pm
8h30
pm 8h45
pm
Snack
20h45
pm ....
Dormitory
5h30
pm
7h00
pm
2
Activities
Lunch
Stations
Friday
Saturday
Stations
1
2
3
4
5
Lunch
1
2
3
4
5
2
Activities
Snack
Snack
Snack
Stations
Stations
Stations
Stations
6
7
8
6
7
8
6
7
8
6
7
8
Supper
Supper
Supper
Supper
Supper
7h00
pm
Evening
activities
Evening
activities
Evening
activities
Cream
Pies!
Evening
activities
Curfew
Bedtime
Bedtime
Bedtime
Bedtime
Bedtime
10h00 Demonstration
am
training
Show and
Wrap-Up
Photos
See you
next year!
dAngeR zOne
DANGER ZONE
Feeling a little peckish between meals, our DANGER ZONE
provides famished athletes with snacks, refreshments
and munchies of all sorts at a reasonable price!
It’s fun because it’s off limits!!!!
Try out the POPCORN
SLUSHIES and SLURPIES
SOFT DRINKS
CANDIES etc
We are not responsible for any theft.
So, stash your cash in a safe place!
NO MONEY, NO CANDY!!!
As a rule, most parents allow a 30$ to 40$
budget for the week for purchases at the
DANGER ZONE
bOuTIque
OUR BOUTIQUE
YOU MAY PURCHASE ANY ITEM FROM
OUR GYMREP COLLECTION.
The Boutique is open on Saturdays and Sundays only.
Why not come and check out our
NEW GYMREP COLLECTION.
Shorts, leotards (body suits), hoodies, and pants.
Our grip bags and socks are very trendy!
Drop in and browse, you never know what will tickle your fancy!
Don’t leave without our OFFICIAL GYMREP T-Shirt,
a must to take home with you!
CASH AND CREDIT CARDS ONLY
CAfeTeRIA
Cafeteria
Boute-en-Train Camp is known for its “ 4 Forks” Cafeteria.
The GymReps will receive 3 daily healthy and nutritious meals as well
as an afternoon and evening snack. A salad bar is available at every meal,
fare to please any finicky eater. Because of the growing number of nut
and peanut allergies, GymRep Gymnastics Camp was declared
PEANUT FREE!
If your child has other allergies, please advise us so we can take the
necessary precautions to ensure her safety.
You may even meet with the kitchen staff, if you wish to do so.
IMPORTANT
Make sure you are aware of the food your
child packs in his travel bag
OpTIOns
These specialized Option + Clinics are offered to you upon arrival
when you sign in. You may also add on extra clinics during the week.
Option + Clinics are extra training sessions that last an hour,
in the evening, under the supervision of several trainers.
The ratio is 1 coach to 5 athletes.
These clinics enable you to learn or improve precise movements
in restrained groups.
Option + Clinics are given in the evenings, from Sundays
through Thursdays. The FEE for an Option + Clinic is of 25$
** P.S : If your child wants to add extra evening sessions,
we need your authorization at your arrival at camp.
PRIVATE LESSONS
If you require a private one on one type of clinic, these are given during the
afternoon. You can work with the trainer of your choice. It’s all about YOU for
the entire hour. Lessons are given from Monday to Friday, in the afternoon.
The FEE for private lessons is OF 75$
Private lessons for the flying trapeze are also available.
CASH ONLY
A FREE WEEK AT CAMP!!!!
Once more this summer we will hold our annual
draw for a free week at Camp.
We are looking for 5 or 6 volunteers to handle BBQ
Duties on Saturday from 10AM to 1PM during
demonstration training.
All proceeds go to OPÉRATION ENFANT SOLEIL.
t
Since our join ons
ti
a
n
o
d
,
partnership
00
0
5
2
$
r
total ove
This draw is open only to the children of parents
volunteering for BBQ Duty!
A free week at NEXT YEAR’S GYMREP CAMP
GREAT ODDS, 40/1, so best of luck to you!
To register as a volunteer for BBQ Duty,
please call 450-662-9901
ON A FIRST COME, FIRST SERVED BASIS.
CALL US SOON!
GENERAL INFORMATION
For any questions, queries or comments pertaining to our
HANDBOOK or the GYMREP PROGRAM,
please contact
The office 450-662-9901
Head Contact Person at Headquarters
At camp (Summer) 450-882-2303
CAMP BOUTE-EN-TRAIN
1640 Chemin Rochon, Chertsey, Qc, J0K 3K0