Board Packet - Northeast Metro 916

Transcription

SCHOOL BOARD MEETING
Wednesday, August 5, 2015
Bellaire School – Board Room
6:00 p.m.
AGENDA
1.0
CALL TO ORDER
2.0
ROLL CALL OF ATTENDANCE
(Brunnette)
(Lodico)
3.0
APPROVAL OF AGENDA
(Brunnette)
Motion by:_______________ Seconded by: _______________ Vote: ____________
4.0
BOARD CALENDAR DATES
 Tuesday, September 1, 2015 – District-Wide Fall Kick-Off at North Heights
Lutheran Church, 1700 W Highway 96, Arden Hills, from 1:00-2:30 p.m.
 Tuesday, September 1, 2015 – Regular School Board meeting at 6:00 p.m.
5.0
QUESTIONS AND/OR COMMENTS FROM CITIZENS PRESENT
ON NON-AGENDA ITEMS
Visitors attending the meeting who wish to address the school board on any
issue that is not on the agenda may do so at this time.
6.0
PRESENTATION AND DISCUSSION ITEMS
6.01 Presentation: Engineering Teams/University
6.02 Presentation: Karner Blue Environment Positives
6.03 Presentation: Lake Elmo School Name and Theme
Amy Johncox, principal
6.04 Presentation: Equity Statement
6.05 Appointments to Board Committees for 2015-16
6.06 First Reading of Board Policy
201 – Legal Status of the School Board (revised)
7.0
(Jordan)
(Naidicz/Carr)
(Naidicz)
(Jordan)
(Brunnette)
(Hayes)
APPROVAL OF THE CONSENT AGENDA
(Hayes)
Consent items, August 5, 2015 – School Board Agenda as warranted including
approval of:
 Minutes – Regular Meeting Minutes of June 2, 2015 and Work Session
Minutes of June 17, 2015
 Payment of Bills and Acknowledgment of Wire Transfer Report
 Personnel –Resignations, Employment, Transfers, Change in Employment
Status, Reassignment, Leaves of Absence,
 Donations
 Establishment of Board Professional Memberships for 2015-16
 Waiver of Pledge of Allegiance Requirement
 Approval of Consultant Contract
 Health & Safety Plans
 Approval of the 12th Amendment to the Agreement with Ramsey County
 Approval of the 10th Amendment to the Agreement with Ramsey County
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


Approval of the Amendment to the Agreement with Ramsey County
Acceptance of Grants
Agreements to Provide Special Education and Related Staffing
The Superintendent recommends the School Board approve the Consent Items as
detailed in the enclosure.
8.0
ACTION ITEMS
8.01 Superintendent of Schools’ Evaluation 2014-15
(Brunnette)
School Board Chairperson Tracy Brunnette will provide an overview of and
comments about the 2014-15 performance evaluation of Northeast Metro 916’s
Superintendent of Schools.
The School Board Chairperson recommends the School Board accept the 201415 performance evaluation for the Superintendent of Schools.
8.02 Approval of 2015-16 Membership Options
(Hayes)
The current membership structure has been in place at Northeast Metro 916 for
several years.
The Superintendent recommends that the School Board approve the
membership categories and related costs, benefits, and obligations for 2015-16
as presented.
8.03 Approval of Administrative Organizational Chart
(Hayes)
The Superintendent recommends that the School Board approve the Northeast
Metro 916 organizational chart and related positions for 2015-16 as presented.
8.04 Approval of District Policy
(Naidicz)
This policy was presented at the June 2 Board meeting for review and comment.
No changes have been made.
The Superintendent recommends that the School Board of Northeast
Metropolitan Intermediate School District 916 adopt District policies of the Board
Policy Manual as follows:
427 – Workload Limits for Certain Special Education Teachers (new)
School Board Meeting – August 5, 2015
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8.05 Annual Approval of Health & Safety Policy
(Carr)
Annual approval of the Health and Safety policy is required to receive revenue in
this category. School districts must submit an application to the Commissioner of
Education along with a health and safety budget adopted and confirmed by the
school board as being consistent with the health and safety policy. No changes
to this policy are recommended.
The Superintendent recommends that the School Board adopt Board Policy 807Health and Safety Policy.
8.06 Retirements (10+ Years)
(Hayes)

Accept the resignation of Joan Schmeckpeper, Education Assistant II,
upon the occasion of her retirement, effective 6/10/2015. Joan will have
provided the school district with 30 years of service.
8.07 Resolution Rescinding Placement on Unrequested Leave of (Hayes)
Absence
BE IT RESOLVED by the School Board of Northeast Metropolitan Intermediate
School District No. 916, as follows:
1. That the School Board action taken at its regular meeting on May 5, 2015,
placing Lisa Geng (1.0 FTE), teacher of said school district, on unrequested
leave of absence (without pay or fringe benefits) effective at the end of the
2014-2015 school year no later than June 30, 2015, pursuant to Minn. Stat. §
122A.40 and Article XV, Section 3 of the current Agreement between
Northeast Metropolitan Intermediate School District No. 916 and the 916
Federation of Teachers, Local 3748, is hereby rescinded as to Lisa Geng.
2. That a 1.0 FTE position has become available for Lisa Geng for the 20152016 school year, thereby negating the need to place her on an unrequested
leave of absence. As such, she has no rights under Minn. Stat. § 122A.40 or
the current Agreement to a hearing.
3. That written notice will be sent to Lisa Geng of her placement on unrequested
leave of absence being rescinded.
4. That each and all of the foregoing grounds of said notice are within the
grounds for unrequested leave placement as set forth in Minn. Stat. §
122A.40, Subd. 7 and Article XV, Section 3 of the current Agreement between
the School District and the Exclusive Representative, are hereby adopted as
fully as though separately set forth and resolved here.
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8.08 Authorization for Posting Signs at Karner Blue Education
(Carr)
Center
This sign is to post the forested area by the school where the public has created
a BMX trail and fire pit area. We will be demolishing these areas and working to
bring the land back to its natural habitat. In order for the police to enforce the
restricted use, it must be posted per the statute.
The Superintendent recommends that the School Board approve the posting of
use restrictions on the Karner Blue Education Center property in Blaine as
required by Minnesota Statute Section 97B.001, subdivision 4. The proposed
restrictions are per attached sign mock up.
8.09 Approval of Financing Underwriter for Lake Elmo School
See attached letter from Springsted.
(Carr)
The Superintendent recommends that the School Board approve BMO Capital
Markets as the underwriter for financing of the K-8 special education school in
Lake Elmo.
9.0
BOARD FORUM
10.0
ADJOURNMENT
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NORTHEAST METRO 916 SCHOOL BOARD MEETING
Wednesday, August 5, 2015
CONSENT AGENDA ATTACHMENT
7.0
CONSENT ITEMS
7.01
Approval of Minutes:
 Regular School Board Meeting Minutes of June 2, 2015
 Work Session School Board Minutes of June 17, 2015
7.02
Payment of Bills and Acknowledgment of Wire Transfer
Report: $8,299,422.27 for check numbers 481370-482302, except for
voids as presented; and wire transfer report for the period from May 23,
2015 to July 24, 2015.
7.03
Personnel:
Resignation
Renee Brasuhn, Education Assistant II, effective 7/30/2015
Rose Brown, Captionist, effective 7/15/2015
Cathy Conn, Sr. Administrative Assistant, effective 7/1/2015
Allison Crowe, Education Assistant II, effective 7/15/2015
Don Dickhausen, Computer Support Specialist II, effective 8/15/2015
Emily Gudim, Custodian, effective 9/15/2015
Shana Ische, Office Assistant, effective 8/7/2015
Karin Marjanen, Teacher, effective 6/23/2015
Jane Mortenson, Assistant Manager, effective 6/30/2015
Haley Tsuji, Education Assistant II, effective 6/27/2015
Ashley Swanson, Education Assistant II, effective 07/16/2015
Amber Wile, Education Assistant II, effective 7/30/2015
Employment*
Andrea Anderson, Teacher, $70,218, MA, Step 13, 1.0 FTE, 187 days,
effective 8/18/2015
Britta Carroll, Teacher, $41,852, BA+10, Step 2, 1.0 FTE, 187 days,
effective 8/18/2015
Abigail Clay, Teacher, $65,067, MA+10, Step 10, 1.0 FTE, 187 days,
effective 8/18/2015
Evan Erickson, Computer Support Specialist, $20.59/hr, 8.0 hrs/day, 261
days, effective 7/27/2015
Gracia Folkeringa, Occupational Therapist, $49,716, MA, Step 4, 187
Angela Harper, Physical Therapist, $59,421, MA+40, Step 6, 187 days,
effective 8/18/2015
Matthew Johnston, Teacher, $65,662, MA, Step 11, 1.0 FTE, 187 days,
effective 8/18/2015
Christopher McDonald, Teacher, $41,476, BA+30, Step 1, 184 days,
effective 8/31/2015
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Jessica Perone, Teacher, $61,106, MA, Step 9, 1.0 FTE, 187 days,
effective 8/18/2015
Samantha Plante, Teacher, $41,476, BA+30, Step 1, 1.0 FTE, 184 days,
effective 8/31/2015
Jill Stewart-Kellar, Manager, $103,245, Step 3, 1.0 FTE, 261 days,
effective 7/1/2015
Neerja Suri-Kumra, Teacher, $20,738, BA+30, Step 1, .5 FTE, 184 days
effective 8/31/2015
Crystal Tucker, Teacher, $41,852, BA+10, Step 2, 187 days, effective
8/18/2015
Inger Wegener, Teacher, $65,662, MA, Step 11, 1.0 FTE, 187 days,
effective 8/18/2015
*(All new hire offers of employment are contingent upon background
check; licensed staff hires are contingent upon receipt of official
transcripts and licensure. Teacher salary placement is based on the
2014-15 schedule).
Transfers
Caitlin Eide, from Education Assistant II to Teacher, effective 8/25/2015
Erinn Guggenheimer, from Teacher to TOSA, effective 8/31/2015
Michelle Moe, from Intervener to Teacher, effective 8/25/2015
Matthew Onken, from Teacher to TOSA, effective 8/31/2015
Change in Employment Status
Melissa Frederick, Interpreter II, from 7.0 hrs/day to 7.5 hrs/day, effective
8/31/2015
Lori Miller, Interpreter II, from 7.5 hrs/day to 7.0 hrs/day, effective
8/31/2015
Elizabeth Mulville, Instructional Coach, from .2 FTE to .5 FTE, effective
8/31/2015
Madison Pertler, Interpreter I, from 4.0 hrs/day to 7.0 hrs/day, effective
8/31/2015
Brandi Schlough, School Health Specialist, from 40 hrs/week to 35
hrs/week, effective 8/31/2015
Reassignment
Erik Jahn, Education Assistant II, from CAP-ALP to Karner Blue effective
8/31/2015
Lynda Johnson, Education Assistant II, from Bellaire Education Center to
South Campus, effective 8/31/2015
Matthew Johnston, Teacher, from Bellaire Education Center to Wels
North, effective 8/31/2015
Mark Lindblad, Teacher, from Bellaire Education Center to Assessment
Center, effective 8/31/2015
Tanya Peterson, Education Assistant II, from CAP to CAP – ALP,
effective 8/31/2015
Darnell Rinehart, Education Assistant II, from South Campus to Wels
South, effective 8/31/2015
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Anne Rivard, Education Assistant II, from South Campus to Wels South,
effective 8/31/2015
Kathryn Rolstad, Teacher, from South Campus to Wels South, effective
8/31/2015
Joshua Sternhagen, Education Assistant II, from CAP – ALP to CAP,
effective 8/31/2015
Dawn Swanson, Administrative Assistant, from VCCS to CTC, effective
8/3/2015
Leave of Absence
Dawn Adams, Administrative Assistant, effective 7/8/15 to 8/19/15
Carol Laumer, Education Assistant II, effective 5/6/15 to 8/31/15
Michelle Scott, Physical Therapist, effective 8/31/15 to 6/8/16
Abbie Stiner, Education Assistant II, effective 8/31/15 to 6/8/16
Jessica Tischler, Education Assistant II, effective 8/31/15 to 12/11/15
7.04
Donations:
 Valley Crossing Community School received $20.00 from Craig and
Leanne Bloom for field trip scholarships
 Valley Crossing Community School received $20.00 from Jonathan
and Christine Lawson for field trip scholarships
 Valley Crossing Community School received $14.00 from Walter
Blatter and Tammy Chalmers for field trip scholarships
 Valley Crossing Community School received $9.00 from Lori and
David Heinrichs for field trip scholarships
 Valley Crossing Community School received $6.00 from Zachary and
Libby Clegg for the media center
 Valley Crossing Community School received $1,000 from Wells
Fargo Community Support Campaign on behalf of Michael and
Natalie Bird
 Valley Crossing Community School received $60.00 from Wells
Fargo Community Support Campaign on behalf of Thomas Nelson
 Valley Crossing Community School received $28.00 from Sally A.
Ruddy for field trip scholarships
 EMT, Dental Occupations, and Law Enforcement received $1,200.00
from White Bear Lake Area Public Schools for the 2015 HOSA
National Competition for Alana Lemke, Carly Krings, and Keaton
Carlson ($400 each)
 Valley Crossing Community School received $11.00 from Daniel and
Victoria Hardtke for field trip scholarships
 EMT received $200.00 from O’Halloran & Murphy for the HOSA
National Conference for Alana Lemke
 Valley Crossing Community School received $27.00 from Truist on
behalf of an anonymous donor
 Valley Crossing Community School received $45.00 from the U.S.
Bank Foundation Employee Matching Gift Program (Phaedra Dean
Cofield)
 Auto Dismantling received a 2000 Chevrolet Prizm from Samantha
and Jessica Yang
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 Auto Dismantling received a 1997 GMC Savanna van from Michael
and Shanna DeBruzzi
 Auto Dismantling received a 2002 Dodge Durango from Shelley F.
Karg
 Valley Crossing Community School received $525.00 from Target
Corporation’s Thanks a Billion program
 Valley Crossing Community School received $1,060 from the Wells
Fargo Matching Gifts Program (Bird and Nelson)
 Animal Science FFA received $672.25 from Sweet Cream
Enterprises, LLC (dba Culvers of St. Anthony and dba Culvers of
Vadnais Heights) as part of their Thank a Farmer program
7.05
Establishment of Board Professional Memberships for 2015-16
 Minnesota School Boards Association (MSBA) - $5,376.00
 Educational Cooperative Service Unit of the Metropolitan Twin Cities
Area (ECSU) - $700.00
 916 Education Foundation - $2,500.00
 Association of Metropolitan School Districts (AMSD) - $6,450.00
 Association of Educational Service Agencies (AESA) - $765.00
7.06
Waiver of Pledge of Allegiance Requirement
M.S.121A.11, subd. 3, provides that all public and charter school
students shall recite the pledge of allegiance to the flag of the United
States of America one or more times each week. A local school board
may waive this requirement on an annual basis by majority vote. The
recommended action to waive this requirement for all programs with the
exception of Valley Crossing is consistent with actions by Intermediate
Districts 287 and 917. Many of our students attend on a part-time basis
with this requirement having been addressed for them by their member
school districts. Students attending on a full-time basis, other than Valley
Crossing, represent very special populations with unique needs and
characteristics.
The Superintendent recommends that the Northeast Metro 916 School
Board, pursuant to M.S.121A.11, subd. 3-Pledge of Allegiance, waives
the recitation requirement for all programs with the exception of Valley
Crossing Community School.
7.07
Approval of Consultant Contracts
This contract is for temporary consultant services to meet our needs and
made available to member districts, affiliate members, and non-member
districts.
 Karen Kepple – Legal Services - $93/hour
7.08
Health & Safety Plans
Annually the Department of Education requires that the District School
Board approve the District Health and Safety Plans. The documents that
require approval are available for review prior to the board meeting or a
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copy may be obtained by contacting the Health and Safety Office at
651.415.5568. A manual will also be available at the board meeting.
following Northeast Metro 916 plans dealing with Health and Safety.
Animals
Art Room Safety
Asbestos Safety
AWAIR Plan (includes Employee Right To Understand)
Blood-Borne Pathogens & Infectious Waste Exposure Control
Combustible and Hazardous Materials and Compressed Gas
Community Right To Understand
Confined Space Safety
Electrical Safety and Control of Hazardous Energy (Lock-Out/Tag-Out)
Fall Safety and Fall Rescue
Fire and Life Safety (School Emergency Procedures)
First Aid, CPR and AED
Food Safety and Food Inspection
Forklift Safety
Fungus and Mold Cleaning and Abatement
Hazardous Waste Management
Hearing Conservation
Hoists, Lifts and Elevator Safety
Indoor Air Quality and Integrated Pest Management
Laboratory Safety/Chemical Hygiene
Ladder Safety and Fall Protection
Lead Safety (updated)
Lighting
Machine Guarding Safety
Mechanical Ventilation (HVAC)
Medication
Mercury Safety
Over- and Underground Storage Tank Safety
Pandemic Safety
Pandemic Closed Point of Delivery
Personal Protective Equipment
Playground Safety
Radon Safety
Recordkeeping
Respiratory Protection
Safer Student Handling
School Wellness
Structural Safety
Tier II Fuel Emergency Safety
Unsafe Schools Options
Welding, Cutting and Brazing Safety
Walk-through Inspection Reports
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7.09
Approval of the 12th Amendment to the Agreement with Ramsey
County
This is a continuation of services from FY04 school year to help facilitate
student behavior in the Bellaire Education Center. Contract language
was added in FY10 to also support the summer ESY program.
The Superintendent recommends that the School Board authorize the
administration to enter into a 12th Amendment to extend the 2003-2004
Fiscal Year Agreement into the 2015-16 school year with Ramsey
County, through the Ramsey County Sheriff’s Department; the Ramsey
County Sheriff’s Department will provide a full-time School Resource
Officer at the Bellaire Education Center for regular programming and to
provide coverage for the summer ESY program. Total contract amount
for the 2015-16 school year is $77,428.00.
7.10
Approval of the 10th Amendment to the Agreement with Ramsey
County
This Agreement is in lieu of grant funds that are no longer available. This
is a continuation of services since 1996 through June 30, 2005 school
year to help facilitate student behavior in the Capitol View Program.
Project Connect Program language was eliminated from the contract as
of FY10 as it is no longer in need of support.
administration to enter into a 10th Amendment to extend the 2005-2006
Officer at Capitol View Center for regular programming in the amount of
$77,428.00 for the 2015-16 school year.
7.11
Approval of the Amendment to the Agreement with Ramsey County
administration to enter into an Amendment to extend the 2014-2015
Officer at the East View Academy for regular programming and to
provide coverage for the summer ESY program for a total of 219 days in
the amount of $97,428.00 for the 2015-16 school year.
7.12
Acceptance of Grants
 On behalf of the Northeast Metro Consortium, from MnSCU in the
amount of $510,101.22 for a grant titled “FY16 Carl D. Perkins
Career and Technical Education-Basic Allocation” and $34,871.81 for
“FY16 Carl D. Perkins-Reserve Allocation” for a total of $547,973.03
for the period July 1, 2015 through June 30, 2016.
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7.13
Agreements to Provide Special Education and Related Staffing
The purpose of these agreements is to provide special education and/or
related staffing to students enrolled in and receiving educational and
related services at the School District.
agreements between the districts named below and Northeast Metro 916
to provide special education and related staffing to students enrolled in
the following school districts:














Centennial ISD 12
Columbia Heights ISD 13
Fridley ISD 14
St. Francis #15
Spring Lake Park ISD 16
St. Anthony-New Brighton #282
Mounds View ISD 621
North St. Paul-Maplewood-Oakdale ISD 622
Roseville ISD 623
White Bear Lake ISD 624
Forest Lake ISD 831
Mahtomedi ISD 832
South Washington County ISD 833
Stillwater ISD 834
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INNOVATION INNOVATION INNOVATION INNOVATION INNOVATION INNOVATION INNOVATION INNOVATION
Agenda Item 4.0
I AM
916
2015 WELCOME BACK EVENT
Tuesday, September 1, 2015
1:00–2:30 p.m.
Doors open at 12:30 p.m.
Snacks and beverages provided
The theme “I AM 916” celebrates the diversity, both seen
and unseen, of Northeast Metro 916 staff and students.
Please represent Northeast Metro 916 by wearing your district
apparel and/or the color blue. In preparation for the event,
please watch the TED Talk “The Danger of a Single Story” by
HERE
Chimamanda Adichie. CLICK
WATCH
VIDEO
35W
10
96W
North Heights
Lutheran Church
North Heights Lutheran Church
1700 Hwy 96 W. Arden Hills, MN
Enter through door B
I AM
916
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7/31/2015
Agenda Item 6.01
Our 916 EngrTEAMS Fellows






Lynn Grundtner
Matt Nupen
Kathy Koonce
Anne Wegscheider
Lauren Hoyt
Amy VanAkkeren
Mission
Northeast Metro Intermediate School District 916 responds to the unique needs of students,
educators and school districts with innovation, quality and trusted experience.
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1
7/31/2015
Agenda Item 6.02
THE RIGHT ENVIRONMENT
MAKES ALL THE DIFFERENCE!
Karner Blue Education Center
2014/2015 School Year
“I’m getting through lessons and
projects. This is more teaching
than I have ever been able to do”.
KBEC Teacher
“Parents are happy and proud to have their
children at Karner Blue”
•
Families and students say it feels like a school
•
Parents report that their children like, and want to come to school first time ever
•
Students are transitioning back to their home schools faster
•
Students take care of the building because they are proud of their school
•
Parents are thrilled with their student’s academic achievements
Mission
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1
7/31/2015
Agenda Item 6.02
“We feel like we can stay in the room
and focus on academics”
•
Separate communities with levels of intervention have increased student engagement
•
Students are able to remain regulated because the environment supports their
sensory needs
•
Locked exits are a significant safety improvement for students and staff
•
Staff feel supported and happier at work “It’s not a negative environment, you don’t
know everything that is going on and you can separate yourself from it [crisis], there
are more options and less emotional and physical stress”
•
Staff have more time to dedicate to teaching and are discussing instructional
strategies versus problem solving behavioral issues
Mission
Karner Blue Student Enrollment
School Year 14-15
107
103
98
90
89
90
93
94
84
September
October
November
December
January
February
March
April
May
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7/31/2015
Agenda Item 6.02
Elementary programs data trends
Students Served
Total Medical Injuries
Total Restrictive Procedures
160
140
800
146
720
120
700
600
589
100
525
80
400
78
78
60
40
500
300
200
31
20
Mission
20
0
13
FY13
FY14
100
0
FY15
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7/30/2015
Agenda Item 6.03
NEW K-8
COMPASSIONATE, CREATIVE AND CHILD CENTERED
LEARNING ENVIRONMENT
New K-8 Educational Philosophy
•
The focus on creative arts will provide students a palette of
activities that will:
– allow our students to grow academically, socially, and personally, while tapping
into their creativity
– allow our unique learners to access core content academics in creative ways
– provide a calming and creative atmosphere
– connect educational philosophies to the arts, helping our students build
relationships between their inner and outer worlds
– give our students tools for communication, appropriate emotional release, &
self-regulation
– utilize the Compassionate School Model
Mission
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7/30/2015
Agenda Item 6.03
Pankalo Education Center
Meaning behind “Pankalo”: all, complete +
beauty
“Empowering students through creativity”
Mission
Why Pankalo
•
•
•
•
•
•
•
Education Center?
Child Centered
Supporting learning and enhancing cognitive abilities
Facilitating identity formation and self-esteem
Fostering a physically and emotionally safe, non-judgmental, and fun
environment
Respecting individual limitations and achievements
Facilitating individual expression and communication with other people
Increasing body awareness, spontaneity, creativity and a healthy selfimage
Mission
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7/30/2015
Agenda Item 6.03
STAFFING PROCESS
•
•
•
•
Assistant Manager selected in January 2015
Meeting will be held with interested staff March 2016
Potential staff will be identified in April 2016
Program staff will be assigned in April 2017
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7/31/2015
Agenda Item 6.04
2015-16 Equity Plan
1
Importance of Equity
Northeast Metro 916 Intermediate School District responds to
the unique needs of students, educators, and school districts
with innovation, quality, and trusted experience.
In order to uphold our mission, we must:
• Be equipped to support the culturally and
racially diverse students and families we serve
• Address the imbalance of racial equity between
students of color and staff of color
• Recruit and retain staff members of color
• Provide students of color with role models
• Create an overall culture of acceptance and
equity
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7/31/2015
Agenda Item 6.04
Demographics
AREA LEARNING CENTERS
= Students of White/Non-Hispanic Origin
= Students of Color
CAREER & TECH
Staff of Color
Staff of Color
= 0%
[VALUE]
%
[VALUE
]%
Program Range
= 4%
[VALUE]
%
[VALUE
]%
(students of color)
24-71%
SPECIAL EDUCATION
VALLEY CROSSING
Staff of Color
= 10%
[VALUE]
%
[VALUE
Range
]% Program
(students of color)
Staff of Color
= 5%
[VALUE]
%
[VALUE
]%
17-54%
Background
Introduction
Iceberg
IDI
Site-based work
Conversations
continue
ALT Summer Review
Phyllis Braxton at
School Opening
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7/31/2015
Agenda Item 6.04
2014-15 Equity Work
Equity Definition and Vision
DEFINITION
At Northeast Metro 916, equity means that everyone has access
to what they individually need in order to learn, grow and
thrive.
VISION
At Northeast Metro 916, equity is a core component of all of
our work and is necessary to maximize the potential of each
individual student, staff and family. We believe equity is a
continuous and challenging process in which we must work
to recognize and reduce assumptions and biases to truly
understand the needs and potential of those whom we support.
We are dedicated to fully engaging with others about
our differences and deepening conversations around dignity,
inclusion and culture.  We will hold ourselves accountable for
our words and actions through our everyday interactions with
each other. We are committed to using equity to guide all
interactions, decisions, and instruction.
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7/31/2015
Agenda Item 6.04
2015-16 Plan
DISTRICT-WIDE
•
•
•
•
•
•
Welcome Back Event
Equity definition and vision statement
Site-level presentations/activities
Train the trainer
Online training modules
Ongoing training of new staff
LEADERSHIP
•
•
Continue learning and problem-solving at ALT
Instructional Coaches & Building Leaders working
together
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Agenda Item 6.05
916 STAFF MEMORANDUM
August 5, 2015
Appointments to Board Committees for 2015-16
At the September meeting, the Board Chair will recommend appointments to the
following committees. If you are interested in serving on one of the committees, please
let the Board Chair know.
Executive Committee
Officers of the School Board (Chairperson, Vice Chairperson, Clerk, Treasurer)
Personnel Committee
As needed to act as a clearinghouse for information needed to initiate and
complete successful contract negotiations with the superintendent.
Metro ECSU
Annual meeting only (April 12, 2016 at 3:30 pm at the Metro ECSU offices in
Arden Hills)
AMSD
Meets 2nd Friday (August, September, January and April) and 1st Friday
(October-December and February-March and May) and the last Friday in May
from 7:00-9:00 a.m. in the Grand Hall at the TIES Conference Center
916 Education Foundation Liaison
Meets six times each school year on the first Thursday (September, November,
January, February, May and June), from 7:30-8:30 a.m. at Bellaire School
RATIONALE:
In addition to the committee assignments above, individual board members, board
officers, or the Executive Committee will be convened periodically to focus on planning
with member districts, for grievance hearings, or for input on other business of the
District on an as-needed basis.
24
Agenda Item 6.06
Adopted:
6/02/09
Revised:
2/05/14
201
LEGAL STATUS OF THE SCHOOL BOARD
I.
PURPOSE
The care, management and control of the schools is vested by statutory and constitutional
authority in the school board. The school board shall carry out the mission of the school
district with diligence, prudence, and dedication to the ideals of providing the finest
public education. The purpose of this policy is to define the authority, duties and powers
of the school board in carrying out its mission.
II.
III.
GENERAL STATEMENT OF POLICY
A.
The school board is the governing body of the school district. As such, the school
board has responsibility for the care, management, and control over public
schools in the school district.
B.
Generally, elected members of the school board have binding authority only when
acting as a school board legally in session, except where specific authority is
provided to school board members or officers individually. Generally, the school
board is not bound by an action or statement on the part of an individual school
board member unless the action is specifically directed or authorized by the
school board.
DEFINITION
“School board” means the governing body of the school district.
IV.
ORGANIZATION AND MEMBERSHIP
A.
The membership of the school board consists of one representative from each
member school district school board. Members are elected to their local school
board and are appointed by their local school board to the Northeast Metro 916
School Board and serve for as long as that board permits.
B.
All school board members are expected to be in attendance at regular and special
school board meetings. In the event a member must be absent, and at the
discretion of the member district school board, another elected board member
may attend the meeting for the purpose of continuity in communication between
201-1
25
Agenda Item 6.06
the Northeast Metro 916 School Board and the member district school board. This
individual would not vote on any matters that come before the Northeast Metro
916 School Board and would be identified as a guest at the meeting. The
appointed school board member from that member district would be represented
as absent in the minutes of the meeting.
V.
BC.
There may be other ex officio members of the school board as provided by law.
The superintendent is an ex officio member.
CD.
A majority of voting members constitutes a quorum. The act of the majority of a
quorum is the act of the school board.
POWERS AND DUTIES
A.
The school board has powers and duties specified by statute. Such powers and
duties may be delegated to the superintendent or designee, as permitted by law.
The school board’s authority includes implied powers in addition to specific
powers granted by the legislature.
B.
The school board exercises administrative functions. It also has certain powers of
a legislative character and other powers of a quasi-judicial character.
C.
The school board shall superintend and manage the schools of the school district;
adopt rules for their organization, government, and instruction; prescribe
textbooks and courses of study; and make and authorize contracts.
D.
The school board shall have the general charge of the business of the school
district, its facilities and property, and of the interest of the schools.
E.
The school board, among other duties, shall perform the following in accordance
with applicable law:
1.
conduct the business of the schools and pay indebtedness and proper
expenses;
2.
employ and contract with necessary qualified teachers and discharge the
same for cause;
3.
provide services to promote the health of its pupils;
4.
provide school buildings;
5.
purchase, sell, and exchange school district property and equipment as
deemed necessary by the school board for school purposes;
6.
provide for payment of claims against the school district, and prosecute
and defend actions by or against the school district, in all proper cases;
201-2
26
Agenda Item 6.06
F.
7.
employ and discharge necessary employees and contract for other
services;
8.
provide for transportation of pupils, as governed by statute; and
9.
procure insurance against liability of the school district, its officers and
employees.
The school board, at its discretion, may perform the following:
1.
provide library facilities, public evening schools, adult and continuing
education programs, summer school programs and intersession classes of
flexible school year programs;
2.
furnish school lunches for pupils and teachers on such terms as the school
board determines;
3.
enter into agreements with one or more other independent school districts
to provide for agreed upon educational services;
4.
lease rooms or buildings for school purposes;
5.
authorize the use of school facilities for community purposes that will not
interfere with their use for school purposes;
6.
authorize student activities;
7.
receive, for the benefit of the school district, bequests, donations, or gifts
for any proper purpose; and
8.
perform other acts as the school board shall deem to be reasonably
necessary or required for the governance of the schools.
Legal References:
Minn. Stat. § 123A.22 (Cooperative Centers)
Minn. Stat. § 123B.02 (General Powers)
Minn. Stat. § 123B.09 (School Board Powers)
Minn. Stat. § 123B.14 (School District Officers)
Minn. Stat. § 123B.23 (Liability Insurance)
Minn. Stat. § 123B.49 (Cocurricular and Extracurricular Activities;
Insurance)
Minn. Stat. § 123B.51 (Schoolhouses and Sites; Access for Noncurricular
Purposes)
Minn. Stat. § 123B.85 (Definition)
Jensen v. Indep. Consol. Sch. Dist. No. 85, 160 Minn. 233, 199 N.W. 911
(1924)
Cross References:
Policy 101 (Legal Status of the School District)
Policy 202 (School Board Officers)
201-3
27
Agenda Item 6.06
Policy 203 (Operation of the School Board-Governing Rules)
Policy 205 (Open Meetings and Closed Meetings)
MSBA Service Manual, Chapter 1, School District Governance, Powers
and Duties
201-4
28
Agenda Item 7.01
Minutes of
NORTHEAST METROPOLITAN INTERMEDIATE SCHOOL
DISTRICT NO. 916
6/02/15
The regular meeting of the Northeast Metropolitan Intermediate
School District 916 School Board was held on Tuesday, June 2,
2015, at 6:00 p.m. at Bellaire School, 2540 County Road F East,
White Bear Lake, Minnesota.
The meeting was called to order by Chair Brunnette at 6:02 p.m.
MEETING CALLED TO
ORDER (1.0)
Members present: Lodico-12, Palmer-13, Lindblad-14, Forsberg16, Sager-621 (left at 6:30 p.m.), Auge’-622, Edstrom-623,
Newberg-624, Schwartz-832, Brunnette-833, and Ptacek-834.
ROLL CALL OF
ATTENDANCE
(2.0)
Members absent: Theisen-831.
Also present: Connie S. Hayes, superintendent.
On motion by Member Auge’, seconded by Member Ptacek, with
all members present voting aye that the School Board adopt the
agenda as printed, limit discussion to the approved agenda, and
accept the list of items proposed for consent adoption.
APPROVAL OF
AGENDA
(3.0)
 Thursday, June 4, 2015 – WELS-North Graduation at 12:00
p.m. at Capitol View Center Capitol Room (Palmer)
 Thursday, June 4, 2015 – Bellaire Education Center
Graduation at 4:00 p.m. at Bellaire cafeteria (Newberg)
 Friday, June 5, 2015 – Capitol View ALP/CAP Graduation at
10:30 a.m. at Capitol View Center Rm 200 (Palmer and
Sager)
 Tuesday, June 9, 2015 – Elementary ALP 5th Grade
Graduation at 12:30 p.m. at John Glenn Middle School
(Palmer and Newberg) – Note location change
 Tuesday, June 9, 2015 – South Campus/WELS-South
Graduation at 7:00 p.m. at Capitol View Center Capitol Room
(Lodico and Edstrom)
 Thursday, June 11, 2015 – All Area Learning Center
Graduation at 5:00 p.m. at Metro Heights Academy in Fridley
(Palmer, Forsberg, Theisen)
 Tuesday, June 16, 2015 – 916 Education Foundation 28th
Annual Golf Tournament, Indian Hills Golf Club
 Wednesday, June 17, 2015 – School Board work session at
4:00 p.m.
 Wednesday, August 5, 2015 – School Board regular meeting
at 6:00 p.m.
BOARD CALENDAR
DATES
(4.0)
None
QUESTIONS AND/OR
29
Northeast Metropolitan Intermediate School District 916 Board Minutes
June 2, 2015 – Page 2
Agenda Item 7.01
COMMENTS FROM
CITIZENS PRESENT
ON NON-AGENDA
ITEMS
(5.0)
Valerie Dosland, the lobbyist for the intermediate school districts,
provided the school board with a recap of the legislative session:
 Governor vetoed the education, jobs/economic
development, and environment/agriculture bills
 Education bill includes a 2% increase on the basic funding
formula in both years of the next biennium
 Still waiting for deals on the remaining $62 million
 A special session will be held at the State Office Building in
two hearing rooms
 Facilities were a priority for the Senate—intermediate
districts are included in the alt facilities levy.
 Appropriations cap was raised for Q-Comp for all approved
districts—intermediate districts can participate
 Districts can start school on September 1 next year only
She indicated that it was important to note that this could all
change with the special session.
PRESENTATION:
LEGISLATIVE UPDATE
(6.01)
Director of Administrative Services Kristine Carr introduced Jamin
Wood, supervisor of buildings and grounds. Brian Buchholz, from
BWBR Architects, presented an update on the design and
progress for the K-8 special education building in Lake Elmo. The
70,000 square foot floor plan will have four pods with five
classrooms each. There has been a lot of staff input and most
elements of the unique design that have been found to be
positively impacting student outcomes and safety at Karner Blue
will be employed in this building as well.
FACILITIES UPDATE
(6.02)
Member Sager left at this point in the meeting.
Additionally, Superintendent Hayes reviewed a draft
communication tool that school board members may use, if
necessary, with their own school boards regarding the planning
for Capitol View Center. The document will be finalized after the
member district business managers meet later this month. She
hopes to have a school board vote in September or October.
Kristine Carr, director of administrative services, presented
budget recommendations for the next fiscal year. The overall
budget is balanced. Valley Crossing is spending down some fund
balance based on planning with the participating member
districts. Construction costs for Lake Elmo are represented in the
budget.
PRESENTATION: 201516 PRELIMINARY
BUDGET
(6.03)
30
June 2, 2015 – Page 3
Agenda Item 7.01
The Board acknowledged receipt of the following board policies
for a first reading:
427 Workload Limits for Certain Special Education
Teachers (new)
807 Health & Safety Policy (annual review)
FIRST READING OF
BOARD POLICIES
(6.04)
On motion by Member Newberg, seconded by Member Lodico,
with all members present voting aye, that the consent items,
accepted as part of the approval of the agenda, be approved
consistent with the recommended actions presented by the
administration.
APPROVAL OF THE
CONSENT AGENDA
(7.0)
 Regular School Board Meeting Minutes of May 5, 2015
APPROVAL OF
MINUTES (7.01)
$2,751,313.53 for check numbers 480933-481369, except for
voids as presented; and wire transfer report for the period April
25, 2015 to May 22, 2015.
PAYMENT OF BILLS
AND ACKNOWLEDGMENT OF WIRE
TRANSFER REPORT
(7.02)
Resignation
Theresa Anderson, Teacher, effective 6/10/2015
Gina Baskfield, Education Assistant II, effective 6/10/2015
Jonathan Burnham, Education Assistant II, 6/10/2015
Elizabeth Erlenborn, Media Specialist, effective 6/10/2015
Karin Hogen, Teacher, effective 6/11/2015
Jonathan Isaacson, Education Assistant II, effective 7/30/2015
Nikki Kohn, Education Assistant II, effective 6/10/2015
Patricia Ludack, Administrative Assistant Senior, effective
5/12/2015
Olivia Martinetti, Education Assistant II, effective 6/10/2015
Rebecca Moos, Education Assistant II, effective 7/30/2015
Steffen Perrizo, Computer Support Specialist II, effective
5/14/2015
Ashley Rand, Education Assistant I, effective 6/2/2015
Vanessa Sze, Education Assistant II, effective 6/10/2015
Kimberly Wismar, Teacher, effective 6/11/2015
PERSONNEL
(7.03)
Employment*
Rachel Adamek, Teacher, $43,356, BA+30, Step 2, 1.0 FTE, 184
Nii Anyetei Akofio-Sowah, Teacher, $40,684, BA+20, Step 1, 1.0
FTE, 184 days, effective 8/31/2015
Megan Bradley, Teacher, $40,485, BA, Step 2, 1.0 FTE, 184
Aimee Eriksen, Teacher, $47,476, BA+30, Step 1, 1.0 FTE, 184
Sarah Falcon, Teacher, $45,160, MA, Step 2, 1.0 FTE, 184 days,
31
June 2, 2015 – Page 4
Agenda Item 7.01
effective 8/31/2015
Heidi Guthmiller, Teacher, $42,645, BA+20, Step 2, 1.0 FTE, 184
Amy Hansen, Teacher, $39,000, BA, Step 1, 1.0 FTE, 184 days,
effective 8/31/2015
Adam Holman, Teacher, $40,485, BA, Step 2, 1.0 FTE, 187 days,
effective 8/18/2015
Kevin Krzenski, Teacher, $42,645, BA+20, Step 2, 1.0 FTE, 184
Marilyn Lindsley, Office Assistant, $15.96/hr, 8.0 hrs/day, MA,
260 days, effective 5/11/2015
Anne Ormiston, School Psychologist, $44,467, MA+20, Step 1,
1.0 FTE. 184 days, effective 8/31/2015
Ashley Reuvers, Teacher, $45,596, BA+30, Step 3, 1.0 FTE, 184
Alyssa Shelton, Teacher, $39,000, BA, Step 1, 1.0 FTE, 187
Stephanie Snow, Teacher, $43,536, BA+30, Step 2, 1.0 FTE, 184
Jill Stewart-Kellar, Principal, Career & Technical Center,
$103,245/year**, effective July 1, 2015
Kelli Thron, Behavior Analyst I, $58,000, 1.0 FTE, 184 days,
effective 8/18/2015
*(All new hire offers of employment are contingent upon
background check; licensed staff hires are contingent upon
receipt of official transcripts and licensure. Teacher salary
placement is based on the 2014-15 schedule).
**Salary based on Manager/Assistant Managers 2013-15
contract.
Transfers
Katherine Alberg, from Teacher E/BD to Teacher Work
Experience Coordinator, effective 8/31/2015
Jillian Campbell, from Teacher E/BD to Instructional Coach,
effective 8/31/2015
Kristi Gorton, from Teacher E/BD to Instructional Coach, effective
8/31/2015
Elizabeth Mulville, from Teacher, Science to Instructional Coach,
effective 8/31/2015
Kayna Plaisted, from Teacher, DD to Instructional Coach,
effective 8/31/2015
Meghan Scallon, from Teacher E/BD to Instructional Coach,
effective 8/31/2015
Trevor Tolly, from Related Services to South Campus, effective
8/31/2015
Change in Employment Status
Lisa Santi, from Education Assistant II to Teacher, $39,000, BA,
Step 1, effective 8/31/2015
32
June 2, 2015 – Page 5
Agenda Item 7.01
Reassignment
Sage Erie, from WELS-North to Bellaire Education Center,
effective 8/31/2015
Dana LaRue, Education Assistant II, from Bellaire Education
Center to South Campus, effective 5/4/2015
Mark Lindblad, from Bellaire Education Center to WELS-North,
effective 8/31/2015
Caitlyn Willis, from Teacher, Bellaire Education Center to TOSA,
WELS-North, effective 7/1/2015
Adjusted Work Year or Work Hours
Michael Gilbertson, from 6.5 hrs/day to 7.0 hrs/day
Angela Gustufson, from 7.5 hrs/day to 7.0 hrs/day
Edward Kettner, from 7.5 hrs/day to 6.5 hrs/day
Warren Lemon, from 8.0 hrs/day to 7.0 hrs/day
Kenneth Marks, from 7.0 hrs/day to 6.5 hrs/day
Patricia Moore, from 37.5 hrs/week to 35 hrs/week
Wayne Mundt, from 7.5 hrs/day to 6.5 hrs/day
Annie Pedersen, from 37.5 hrs/week to 35 hrs/week
Patricia Quimby, from 7.5 hrs/day to 7.0 hrs/day
Elizabeth Rossbach, Office Assistant, from 28 hrs/wk to 20 hrs/wk
Samantha Shopbell, from 8.0 hrs/day to 7.0 hrs/day
Stacy O’Reilly, from 37.5 hrs/week to 35 hrs/week
Tanya Ruiz, from 6.5 hrs/day to 7.0 hrs/day
Theresa Waldera, from 7.0 hrs/day to 6.5 hrs/day
Non-Recall of Non-licensed Staff
Jenna Beadles, Interpreter I, effective 6/5/2015
Ann Boeckmann, Education Assistant II, effective 6/10/2015
John Chevrier, Education Assistant, 6/10/2015
Kaila Dayton, Interpreter I, 6/5/2015
Jennifer Haehnel, Education Assistant II, effective 6/10/2015
Katelyn Hering, Interpreter I, effective 6/5/2015
Megan Hough, Education Assistant I, effective 6/5/2015
Buba Kanagi, Education Assistant II, effective 6/10/2015
Kristen Kishaba, Education Assistant II, effective 6/10/2015
Amber Lehna, Education Assistant II, effective 6/10/2015
Skylar Macarthy, Education Assistant II, effective 6/10/2015
Megan Mattice, Education Assistant II, effective 6/10/2015
Susan Perzichilli, Education Assistant II, effective 6/10/2015
Soklakna Proeun, Education Assistant II, effective 6/10/2015
Cory Smallwood, Education Assistant II, effective 6/10/2015
Breanna Tinney, Education Assistant II, effective 7/30/2015
Chia Yang, Education Assistant II, effective 6/10/2015
Lay Off
Kerry Glidden, COTA I, effective 6/5/2015
Mary Williams, COTA I, effective 6/4/2015
33
June 2, 2015 – Page 6
Agenda Item 7.01
Leave of Absence
Cassandra Cook, Education Assistant II, effective 3/30/15 –
6/02/2015
Kimberly Hoffman, Education Assistant II, effective 4/24/2015 –
6/10/2015
 Auto Dismantling received a 2003 Chevrolet Astro van from
Joseph Lane Jr.
 Auto Dismantling received $200.00 from an anonymous
Rogers Lions’ Club member for Skills USA registration
 Law Enforcement/Criminal Justice received $200.00 from the
White Bear Lake Rotary Foundation for Skills USA registration
for Keaton Carlson
 Auto Dismantling received $56.00 from Anton M. Waldner for
Skills USA registration
 EMT received $50.00 from Amy Brown Insurance Agency Inc.
for HOSA National Conference for Emily Clark and Alana
Lemke
 Auto Dismantling received four (4) Speedglass AutoDarkening welding helmets, ten (10) tinted safety glasses and
one (1) box of ear plugs hearing protectors from 3M
 EMT received $50.00 from Preserve Dentistry P.A. for HOSA
National Conference for Emily Clark
DONATIONS
(7.04)
Approved the joint purchasing agreement listed below. This
agreement will remain in effect unless specifically rescinded by
either party. ”
APPROVAL OF JOINT
PURCHASING
AGREEMENT
(7.05)
Jordan School District #717
The established rates below for FY16 will be guaranteed rates for
membership and Career and Technical programs. Other program
tuition rates listed need to be set for purchasing EBD slots, for
out-of-state students and general education students that attend
these programs.
FY16 INTERMEDIATE
DISTRICT TUITION,
ACCESS FEE AND
MEMBERSHIP RATES
(8.01)
Special education tuition for in-state students are no longer
guaranteed rates set by our district, but rather are calculated by
the State of Minnesota under the new tuition billing statute.
On motion by Member Auge’, seconded by Member Forsberg,
with all members present voting aye that the School Board
approve the district tuition rates for FY16 as follows:
Alternative
Learning
Program - CV
FY 16 Hourly
Tuition Rates
42.27
FY16 Hourly
Access Fee
11.84
Associate Mbr
Access Fee
5.92
34
June 2, 2015 – Page 7
Alternative
Learning
Program-VCCS
ARIS
Assessment
Center
Auditory Oral
Program
Creative
Alternatives
Program
John Glenn
School
Karner Blue
Project Return
South Campus
Bellaire
Education
Center
WELS North
Program
WELS South
Program
Willows
ESY
Career & Tech PAES
Program
Career & Tech Regular
Ed
Career & Tech Special
Ed
Membership Fee
57.55
16.18
8.09
30.47
125.04
8.53
35.01
4.27
17.51
42.83
11.99
6.00
50.40
14.11
7.06
84.51
23.66
11.83
47.90
48.04
67.10
57.48
13.41
13.45
18.79
16.09
6.71
6.73
9.39
8.05
38.48
10.77
5.39
52.54
14.71
7.36
25.59
33.75
FY16 Hourly Tuition
Rates
12.21
7.17
3.58
9.45
4.73
FY16 Hourly Access
Fee
3.42
7.93
2.22
9.28
2.60
Agenda Item 7.01
FY16 Membership Fee Per ADJ
PUPIL UNITS
$ 20.50
Preliminary approval is obtained in June of each year in order to
proceed with the financial operations of the District after June 30.
The attached information is provided for more detailed
information about fund revenues and expenditures.
FY16 PRELIMINARY
BUDGET APPROVAL
(8.02)
with all members present voting aye that the Board of Education
approve the preliminary 2015-16 operating budget for Northeast
Metro District #916 as follows:
Preliminary Preliminary
Revenues Expenditures
Career & Technical
01 Career & Technical
$2,653,855
$2,645,709
04 Area Learning Center
3,654,366
3,572,795
Subtotal
$6,308,221
$6,218,504
Special Education
02 Special Ed General
$26,409,904
$26,442,779
35
June 2, 2015 – Page 8
30
03
09
10
41
41
44
47
49
08
08
20
26
27
Contract Srvs/Projects
6,143,067
Subtotal
$32,552,971
Post Secondary Education
Agency Fund
$13,279
Career & Tech/SpEd Stud Clubs 47,805
Projects Federal
1,016,376
Subtotal
$1,077,460
Valley Crossing
VC-General
$5,388,282
VC-Reserve for Capital
VC-Kdgn Plus Program
875
VC-Debt Redemption
1,456,800
VC-Student Clubs
52,131
Subtotal
$6,898,088
District-Wide
District-Wide General
$9,407,703
Reserve for Health & Safety
86,325
Internal Service Fund
143,636
5,918,357
$32,361,136
Bldg Constr – Karner Blue
Bldg Constr – Karner Blue
Subtotal
671,000
1,353,750
$13,214,818
GRAND TOTAL
21,000,000
1,351,450
$31,989,114
Agenda Item 7.01
$13,279
47,805
1,016,376
$1,077,460
$5,659,250
99,284
875
1,456,850
52,131
$7,268,390
$10,959,663
101,060
129,345
$78,825,854 $60,140,308
Kristine Carr, director of administrative services, noted that
asbestos abatement will not be done at Capitol View Center
during the 2015-16 school year.
Member Forsberg introduced the following resolution and moved
its adoption:
APPROVAL OF
HEALTH & SAFETY
PROGRAM BUDGET
(8.03)
BE IT RESOLVED by the School Board of Intermediate School
District No. 916, State of Minnesota, as follows:
1. The school board of Northeast Metropolitan Intermediate
School District No. 916 hereby approves a health and safety
program budget for its facilities for the 2015-2016 school year in
the amount of $39,525. The various components of this program
budget are attached as EXHIBIT A hereto and are incorporated
herein by reference and administration is directed to apply to the
Commissioner of Education for approval.
2. Minnesota Statutes, Section 123B.57, Subdivision 1, as
amended, provides that if an intermediate school district’s health
and safety budget is approved by the school boards of each of
the intermediate school district’s member school districts, each
member district may include its proportionate share of the costs
of the intermediate school district program in its health and safety
36
June 2, 2015 – Page 9
Agenda Item 7.01
revenue application.
3. It is proposed that the proportionate share of the costs of the
intermediate school district’s health and safety program for each
member school district to be included in its application shall be
determined by utilizing a blended rate where half of the rate is
determined by multiplying the total cost of the intermediate school
district health and safety program times the ratio of the member
school district’s net tax capacity to the total net tax capacity of the
intermediate school district and half of the rate is determined by
multiplying the total cost of the intermediate school district health
and safety program times the ratio of ADM utilization by district to
the total ADM utilization.
4. Upon receipt of the proportionate share of health and safety
revenue attributable to the intermediate school district program, a
district shall promptly pay to the intermediate school district the
applicable aid or levy proceeds.
The foregoing motion was duly seconded by Member Newberg,
with all members present voting aye.
This policy was presented at the April 7 Board meeting for review
and comment. A change was made at the May 5 Board meeting
and is included here for final approval.
APPROVAL OF BOARD
POLICY
(8.04)
On motion by Member Forsberg, seconded by Member Edstrom,
with all members present voting aye that the School Board of
Northeast Metropolitan Intermediate School District 916 adopt
board policies of the Board Policy Manual as follows:
506 – Student Discipline (revised)
Northeast Metro 916 contracts with our member districts to
provide food services to the students in our programs located
across multiple member districts. Listed below is a list of food
service agreements for the 2015-2016 school year needing
approval.
APPROVAL OF FOOD
SERVICE
AGREEMENTS
(8.05)
On motion by Member Newberg, seconded by Member Auge’,
with all members present voting aye that the School Board
approve the food service agreements with the following school
districts for the 2015-16 school year:
Northeast Metro 916 Site
Valley Crossing Community
School
Karner Blue Education Center
Member District
Providing Service
South Washington County
Schools
Centennial School District
37
June 2, 2015 – Page 10
916 Mahtomedi Academy;
Bellaire Education Center; 916
South Campus Secondary
Auditory Oral Program
Capitol View Center
Agenda Item 7.01
White Bear Lake Area
Schools
Stillwater Area Public Schools
Roseville Area School District
with all members present voting aye that the termination and
nonrenewal of the teaching contract of the following teacher be
rescinded:
1. Anthony Denny, Teacher, Emotional/Behavior Disorder
RESCIND
TERMINATION AND
NONRENEWAL OF
TEACHING
CONTRACT OF
CERTAIN TEACHER
(8.06)
On behalf of Member Sager, Member Forsberg noted that
Member Sager left to attend Mounds View’s Irondale graduation.
Of special note is that eight graduates received both a diploma
and an AA degree from Anoka Ramsey.
BOARD FORUM
(9.0)
Member Forsberg reported that Spring Lake Park’s
commencement is Friday night with 300 students graduating.
Teacher negotiations may be complete when the Governor signs
the budget bill. A district branding open house was attended by
about 80 people. She reported that the City of Brooklyn Center is
entertaining a proposed lawsuit related to integration. Member
Forsberg shared pictures from the NSBA Conference.
Member Newberg reported that the White Bear Lake ALC
graduation is on Thursday night and Friday night is the main
student body. Today was the last day of school for seniors—
tomorrow is service day for the seniors. Three school board
members are not running for re-election. Eight people have filed
for the school board election.
Member Schwartz reported that Mahtomedi’s graduation will be
June 6. The school board is continuing to be involved with
strategic planning with the community. They have space issues in
their 3-5 building.
Member Edstrom reported that Roseville’s graduation is Friday
night, with their ALC on Wednesday night. They have two more
board meetings with Superintendent Thein. On Monday, there will
be an event for the community for John Thein. A retirement
dinner will be scheduled in late July. Member Edstrom reported
that the barn dance she bid on at the 916 Education Foundation
Gala was a spectacular event.
Member Lindblad reported that Fridley held graduation last
Thursday for their ALC and high school. U.S. News and World
38
June 2, 2015 – Page 11
Agenda Item 7.01
Report has named Fridley High School as one of the Best High
Schools in Minnesota—coming in at number 29 out of more than
500 high schools in the state.
Member Palmer reported that Columbia Heights’ graduation is on
Thursday. The city donated a playground to the school district a
number of years ago, and the 23-year old wood structure is falling
apart. For safety reasons, the structure will be torn down and
replaced.
Member Ptacek reported that with the passage of their May 12
bond election, the district is working on selecting a location for a
new elementary school and bus garage. Teacher negotiations
have begun. At Friday night’s graduation, this year’s distinguished
alumni will be honored. On July 1, their new superintendent will
officially start, although she has begun the transition.
Member Auge’ reported that U.S. Secretary of Education Arne
Duncan, along with Governor Dayton, visited one of North St.
Paul-Maplewood-Oakdale’s poorest elementary schools. The
district is planning a retirement event on June 18 for
Superintendent Phillips where the school board will do a musical
skit. Christine Osorio has been selected as their new
superintendent. The district receives $2.7 million from QComp—
they need to resolve a QComp staff development day reduction
vs staffing reduction by June 30 or it expires. The school board
will have a study session on June 9 to talk about a levy.
Member Lodico reported that the Centennial School Board
negotiates directly with teachers—they do have an agreement.
The district will be going out for a levy and talking about how to
make their OPEB financing last—working on their questions. The
Centennial High School graduation is Saturday afternoon, with
the ALC graduation on Thursday evening.
Member Brunnette reported that South Washington County held
their graduations (three) last weekend with 1,400 students
graduating.
Superintendent Hayes announced the hiring of Jill Stewart-Kellar
as the new Career & Tech Center principal. She comes to our
district from the Osseo School District. A meeting was held with
MDE last week related to the number of annual instructional
minutes and federal requirements. We also learnt that our district
is not held to the after Labor Day start date, and that there is still
additional room for more QComp districts that receive $3,000 per
teacher. Superintendent Hayes will be speaking with Chair
Brunnette about the retreat agenda on June 17. Agenda items will
include the school board orientation warehouse, Jenna Johnshoy
39
June 2, 2015 – Page 12
Agenda Item 7.01
(Data & Research Analyst) to present on two district DMC
projects (Columbia Heights and Fridley), and sharing her services
to the member districts, superintendent evaluation, and school
board substitutes. The meeting will run from 4:00-8:00 pm at
Bellaire School with a break for dinner.
There being no further business, Chair Brunnette adjourned the
meeting at 8:00 p.m.
MEETING
ADJOURNED
Respectfully submitted,
Karen Lodico
Clerk
LZ
40
Agenda Item 7.01
Minutes of
NORTHEAST METROPOLITAN INTERMEDIATE SCHOOL
DISTRICT NO. 916
6/17/15
The work session of the Northeast Metropolitan Intermediate
School District 916 School Board was held on Wednesday, June
17, 2015, at 4:00 p.m. at Bellaire School located at 2540 County
Road F East, White Bear Lake, Minnesota 55110.
The meeting was called to order by Chair Brunnette at 4:03 p.m.
MEETING CALLED TO
ORDER (1.0)
Members present: Lodico-12, Palmer-13, Lindblad-14, Forsberg16, Sager-621, Auge’-622, Newberg-624, Schwartz-832,
Brunnette-833, and Ptacek-834.
ROLL CALL OF
ATTENDANCE
(2.0)
Members absent: Edstrom-623 and Theisen-831.
Also present: Connie S. Hayes, superintendent.
with all members present voting aye that the School Board adopt
the agenda as posted and limit discussion to the approved
agenda.
APPROVAL OF
AGENDA
(3.0)
On motion by Member Sager, seconded by Member Lindblad,
with all members present voting aye that the consent items be
approved consistent with the recommended actions presented by
the administration.
CONSENT ITEMS
(4.0)
Resignation
Rescind Steffen Perrizo, Computer Support Specialist II, effective
5/14/2015 (see below)
Matthew Dodge, Teacher, effective 6/11/15
Jay Juola, Teacher, effective 6/11/2015
Michael Krannich, Education Assistant II, effective 5/15/2015
Patricia Ludack, Administrative Assistant II, effective 5/29/2015
PERSONNEL
(4.01)
Lay Off
Steffen Perrizo, Computer Support Specialist II, effective
5/14/2015
Alyssa Diamond, communications coordinator, presented the
School Board Orientation Information Warehouse that is currently
under development to get feedback from the members. With the
feedback received, it will be completed and launched early this
fall.
PRESENTATION:
SCHOOL BOARD
MEMBER
ORIENTATION
(5.01)
Jenna Johnshoy, data and research analyst, provided the school
PRESENTATION:
41
June 17, 2015 – Page 2
Agenda Item 7.01
board with a summary of two member school district projects in
the Academic-Return on Investment initiative started this year
with the District Management Council. She also summarized for
the school board those skills she has made available to the
member districts not participating in the A-ROI initiative.
ACADEMIC-RETURN
ON INVESTMENT:
PROCESS & RESULTS
(5.02)
The board discussed the pros and cons of having substitute
board members when members have to be absent for a meeting.
It was decided that Superintendent Hayes would develop a policy
for the board to consider.
POLICY
CONVERSATION:
SUBSTITUTE BOARD
MEMBERS
(5.03)
There being no further business, Chair Brunnette adjourned the
meeting at 5:59 p.m.
MEETING
ADJOURNED
Respectfully submitted,
Karen Lodico
Clerk
CH:lz
42
Agenda Item 8.02
NORTHEAST METRO 916
MEMBERSHIP OPTIONS
FEATURES AND
SPECIFICATIONS
REGULAR MEMBER
ASSOCIATE MEMBER
AFFILIATE MEMBER
1. Definition
Independent K-12 school
districts that were part of
Northeast Metro 916 at the
time of its creation or that
have joined since through
approval of both local and 916
school boards
districts that are not and were
never Regular members
Integration districts and other
public educational
cooperatives in the state
districts or other public or
private entities that purchase
programs or services and do
not qualify for or choose to
become a member
2. Notification of withdrawal
February 1 (17-month notice)
February 1 (5-month notice)
March 15 (3-1/2 month
notice)
No
3. Governance
Elected school board member
appointed from each member
district to serve on 916 school
board
No representation
No representation
No representation
4. Advisory committees/
program development
Yes
Yes (non-voting)
No
No
5. Annual membership fee
$20.50 per pupil unit*
50% of member rate or
$25,000, whichever is less
$9,000
No
6. Tuition for special
education and Career &
Technical Center
Tuition rates set annually by
school board for career and
tech. Special education
tuition rates set by state.
14% administrative fee above
approved tuition rates
14%
Approved tuition rates plus
28% access fee
7. Participation in debt
service, health, lease or
other levies
Yes
No, access fee inclusive of
these costs
these costs
these costs
8. Access to all programs
and services
Guaranteed access/first
priority
Space available basis/second
priority
Space available basis/second
priority
Space available basis/third
priority
8/05/15 Presented for approval
NON-MEMBER
43
Agenda Item 8.02
FEATURES AND
SPECIFICATIONS
REGULAR MEMBER
ASSOCIATE MEMBER
AFFILIATE MEMBER
NON-MEMBER
9. Initial capital assessment
No
Yes – onetime assessment of
$10,000
No
No
10. Contract for Northeast
Metro 916 special
education staff to work in
school district
Yes – 7% above actual cost
Yes – 14% above actual cost
Yes,– 14% above actual cost
Yes – Access fee of 28%
above actual cost
11. Cost of programs and
services not accessed by
all member districts (staff
development, health and
safety, research)
7% above actual cost
Actual cost plus 14%
Actual cost plus 14%
Actual cost plus 28% access
fee
12. Eligibility to claim
proportionate share of
physical and cash assets
at time of withdrawal
Yes – as negotiated
No
No
No
13. Eligibility to borrow
equipment from the
Assistive Technology
Resource Center
Yes – no cost
Yes -- $150 per year with
unlimited borrowing
Yes - $150 per year with
unlimited borrowing
Yes – $200 per year with
unlimited borrowing
14. Legal services
Yes – $93--130 per hour
Yes - $100-137 per hour
Yes - $100-137 per hour
Yes – $115-150 per hour
15. WATS/916 Transportation
Routing Center
7.5% routing fee
10% routing fee
10% routing fee
10% routing fee
16. Temporary consultant
services
Yes – actual cost plus 7%
Yes –normal rates plus 14%
Normal rates plus 14%
unless within 50 hours of
consultation provided through
membership
Yes – normal rates plus 28%
access fee
44
Agenda Item 8.02
FEATURES AND
SPECIFICATIONS
REGULAR MEMBER
ASSOCIATE MEMBER
AFFILIATE MEMBER
NON-MEMBER
17. Survey
Yes – $10,000 toward one
time every three years at no
cost
Yes, normal rates plus 14%.
Yes, normal rates plus 14%
Yes, normal rates plus 28%
access fee
18. DMC Study
Yes
No
No
No
*The rate didn’t change, but reflects the FY15 legislative adjustment on how pupil units are calculated.
45
NORTHEAST METRO 916
2015-16 ADMINISTRATIVE ORGANIZATIONAL CHART
SCHOOL BOARD
12 members
COMMUNICATIONS – Alyssa Diamond
SUPERINTENDENT
Connie Hayes
DIRECTOR
SPECIAL EDUCATION
Dan Naidicz
DATA/RESEARCH – Jenna Johnshoy
DIRECTOR
EDUCATIONAL SERVICES
Jean Jordan
MANAGER
ALP/CAP/PR CAPITOL VIEW
Liz Shopbell
MANAGER
SOUTH CAMPUS/WELS-SOUTH
Sandy Strand
MANAGER
BELLAIRE ED CTR/WELS-NORTH
Erin Metoxen
MANAGER
RELATED SERV/ASSESSMENT CTR
Eddie Gibson
MANAGER
KARNER BLUE
Val Rae Boe
ASST MANAGERS
Tammy Bednar and Naomi Lepore
MANAGER.
AUDIOLOGY, A/O PROGRAM,
D/HH/B-VI/ATL
Jay Fehrman
DRAFT 7/31/15
Agenda Item 8.03
PRINCIPAL
CAREER & TECHNICAL CTR
Jill Stewart-Kellar
PRINCIPAL
VALLEY CROSSING
Lela Olson
PRINCIPALS
EAST VIEW/MAHTOMEDI/
METRO HEIGHTS/
DAY TREATMENT
Kristen (KJ) Hauge
Ann Peterson
DIRECTOR
ADMINISTRATIVE SERVICES
Kristine Carr
SUPERVISOR
HUMAN RESOURCES
Marian Meyer
BUSINESS OFFICE
 Payroll
 Accounts Payable
 Student Accounting
SUPERVISOR
BUILDINGS & GROUNDS
Jamin Wood
TEACHING AND LEARNING
Assessment
Curriculum
Professional Development
SUPERVISOR
TECHNOLOGY
Jason Kopp
MANAGER
JOHN GLENN/ALP-VCCS
Amy Johncox
46
Agenda Item 8.04
Adopted:
Revised:
427
WORKLOAD LIMITS FOR CERTAIN SPECIAL EDUCATION TEACHERS
[Note: School districts are required by Minn. Rule 3525.2340, Subp. 4.B., to have a
policy for determining the workload limits of special education staff who provide
services to students who receive direct special education services 60 percent or less of
the instructional day.]
[Note: Minn. Stat. § 179A.07, Subd. 1, of the Public Employers Labor Relations Act
(PELRA) provides that a public employer is not required to meet and negotiate on
matters of inherent managerial policy. Matters of inherent managerial policy include,
but are not limited to, the organizational structure, selection of personnel, and
direction and number of personnel. MSBA’s position is that this policy is not a
mandatory subject of bargaining. School districts, therefore, are cautioned to not
relinquish their inherent managerial right to determine workload limits for special
education teachers.]
I.
PURPOSE
The purpose of this policy is to establish general parameters for determining the
workload limits of special education staff who provide services to children with
disabilities receiving direct special education services 60 percent or less of the
instructional day.
II.
DEFINITIONS
A.
Special Education Staff; Special Education Teacher
“Special education staff” and “special education teacher” both mean a teacher
employed by the school district who is licensed under the rules of the Minnesota
Board of Teaching to instruct children with specific disabling conditions.
B.
Direct Services
“Direct services” means special education services provided by a special
education teacher when the services are related to instruction, including
cooperative teaching.
427-1
47
Agenda Item 8.04
C.
Indirect Services
“Indirect services” means special education services provided by a special
education teacher which include ongoing progress reviews; cooperative planning;
consultation; demonstration teaching; modification and adaptation of the
environment, curriculum, materials, or equipment; and direct contact with
children with disabilities to monitor and observe.
D.
Workload
“Workload” means a special education teacher’s total number of minutes required
for all due process responsibilities, including direct and indirect services,
evaluation and reevaluation time, management of individualized education
programs (IEPs), travel time, parental contact, and other services required in the
IEPs.
III.
IV.
A.
Workload limits for special education teachers shall be determined by the
appropriate special education administrator, in consultation with the building
principal and the superintendent.
B.
In determining workload limits for special education staff, the school district shall
take into consideration the following factors: student contact minutes, evaluation
and reevaluation time, indirect services, management of IEPs, travel time, and
other services required in the IEPs of eligible students.
COLLECTIVE BARGAINING AGREEMENT UNAFFECTED
This policy shall not be construed as a reopening of negotiations between the school
district and the special education teachers’ exclusive representative, nor shall it be
construed to alter or limit in any way the managerial rights or other authority of the
school district set forth in the Public Employers Labor Relations Act or in the collective
bargaining agreement between the school district and the special education teachers’
exclusive representative.
Legal References:
Minn. Stat. § 179A.07, Subd. 1 (Inherent Managerial Policy)
Minn. Rule 3525.0210, Subps. 14, 27, 44, and 49 (Definitions of “Direct
Services,” “Indirect Services,” “Teacher,” and “Workload”)
Minn. Rule 3525.2340, Subp. 4.B. (Case Loads for School-Age
Educational Service Alternatives)
Cross References:
Policy 508 (Extended School Year for Certain Students with
Individualized Education Programs)
427-2
48
Agenda Item 8.05
Adopted:
6/26/13
807
HEALTH AND SAFETY POLICY
I.
PURPOSE
The purpose of this policy is to assist the school district in promoting health and safety,
reducing injuries, and complying with federal, state, and local health and safety laws and
regulations.
II.
A.
The policy of the school district is to implement a health and safety program that
includes plans and procedures to protect employees, students, volunteers, and
members of the general public who enter school district buildings and grounds.
The objective of the health and safety program will be to provide a safe and
healthy learning environment; to increase safety awareness; to help prevent
accidents, illnesses, and injuries; to reduce liability; to assign duties and
responsibilities to school district staff to implement and maintain the health and
safety program; to establish written procedures for the identification and
management of hazards or potential hazards; to train school district staff on safe
work practices; and to comply with all health and safety, environmental, and
occupational health laws, rules, and regulations.
B.
All school district employees have a responsibility for maintaining a safe and
healthy environment within the school district and are expected to be involved in
the health and safety program to the extent practicable. For the purpose of
implementing this policy, the school district may form a health and safety
advisory committee to be appointed by the superintendent. The health and safety
advisory committee will be composed of employees and other individuals with
specific knowledge of related issues. The advisory committee will provide
recommendations to the administration regarding plans and procedures to
implement this policy and to establish procedures for identifying, analyzing, and
controlling hazards, minimizing risks, and training school district staff on safe
work practices. The committee will also recommend procedures for investigating
accidents and enforcement of workplace safety rules. Each recommendation shall
include estimates of annual costs of implementing and maintaining that proposed
recommendation. The superintendent may request that the safety committee
established under Minn. Stat. § 182.676 carry out all or part of the duties of the
advisory committee or the advisory committee may consider recommendations
from a separate safety committee established under Minn. Stat § 182.676.
807-1
49
Agenda Item 8.05
III.
IV.
PROCEDURES
A.
Based upon recommendations from the health and safety advisory committee and
subject to the budget adopted by the school board to implement or maintain these
recommendations, the administration will adopt and implement written plans and
procedures for identification and management of hazards or potential hazards
existing within the school district in accordance with federal, state, and local laws,
rules, and regulations. Written plans and procedures will be maintained, updated,
and reviewed by the school board on an annual basis and shall be an addendum to
this policy. The administration shall identify in writing a contact person to
oversee compliance with each specific plan or procedure.
B.
To the extent that federal, state, and local laws, rules, and regulations do not exist
for identification and management of hazards or potential hazards, the health and
safety advisory committee shall evaluate other available resources and generally
accepted best practice recommendations. Best practices are techniques or actions
which, through experience or research, have consistently proven to lead to
specific positive outcomes.
C.
The school district shall monitor and make good faith efforts to comply with any
new or amended laws, rules, or regulations to control potential hazards.
PROGRAM AND PLANS
A.
For the purpose of implementing this policy, the administration will, within the
budgetary limitations adopted by the school board, implement a health and safety
program that includes specific plan requirements in various areas as identified by
the health and safety advisory committee. Areas that may be considered include,
but are not limited to, the following:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Animals in Programs Plan
Art Room Safety Plan
Asbestos Safety Plan
AWAIR Plan (includes Employee Right-To-Understand)
Combustible and Hazardous Materials Storage Plan
Community Right-To- Understand
Compressed Gas Safety Plan
Confined Space Safety Plan
Electrical Safety
Fire and Life Safety (School Emergency Procedures) Plan
First Aid, CPR and AED Plan
Food Safety and Food Inspection Plan
Forklift Safety Plan
Fungus and Mold Cleaning and Abatement Plan
Hazardous Waste Management Plan
Hearing Conservation Plan
Hoists, Lifts and Elevator Safety Plan
Indoor Air Quality Plan
807-2
50
Agenda Item 8.05
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
Infectious Waste and Blood-borne Pathogens Plan
Integrated Pest Management Plan
Laboratory Safety Plan
Laboratory Safety Chemical Hygiene Plan
Ladder Safety and Fall Protection Plan
Lead Safety Plan
Lighting Plan
Lock Out / Tag Out (Control of Hazardous Energy) Plan
Machine Guarding Safety Plan
Mechanical Ventilation Plan
Medication Administration Plan
Mercury Safety Plan
Over- and Underground Storage Tank Safety Plan
Pandemic Safety Plan
Pandemic Closed Point of Delivery Plan
Personal Protective Equipment Plan
Playground Safety Plan
Radon Safety Plan
Recordkeeping Plan
Respiratory Protection Plan
Safer Student Handling Plan
School Wellness Plan
Structural Safety Plan
Tier II Fuel Emergency Safety Plan
Unsafe Schools Options Plan
Welding, Cutting and Brazing Safety Plan
If a risk is not present in the school district, the preparation of a plan or procedure
for that risk will not be necessary.
B.
The administration shall establish procedures to ensure, to the extent practicable,
that all employees are properly trained and instructed in job procedures, crisis
response duties, and emergency response actions where exposure or possible
exposure to hazards and potential hazards may occur.
C.
The administration shall conduct or arrange safety inspections and drills. Any
identified hazards, unsafe conditions, or unsafe practices will be documented and
corrective action taken to the extent practicable to control that hazard, unsafe
condition, or unsafe practice.
D.
Communication from employees regarding hazards, unsafe or potentially unsafe
working conditions, and unsafe or potentially unsafe practices is encouraged in
either written or oral form. No employee will be retaliated against for reporting
hazards or unsafe or potentially unsafe working conditions or practices.
E.
The administration shall conduct periodic workplace inspections to identify
potential hazards and safety concerns.
807-3
51
Agenda Item 8.05
F.
V.
In the event of an accident or a near miss, the school district shall promptly cause
an accident investigation to be conducted in order to determine the cause of the
incident and to take action to prevent a similar incident. All accidents and near
misses must be reported to an immediate supervisor as soon as possible.
BUDGET
The superintendent shall be responsible to provide for periodic school board review and
approval of the various plan requirements of the health and safety program, including
current plan requirements and related written plans and procedures and recommendations
for additional plan requirements proposed to be adopted. The superintendent, or such
other school official as designated by the superintendent, each year shall prepare
preliminary revenue and expenditure budgets for the school district’s health and safety
program. The preliminary budgets shall be accompanied by such written commentary as
may be necessary for them to be clearly understood by the members of the school board
and the public. The school board shall review the projected revenues and expenditures
for this program and make such adjustments within the expenditure budget to carry out
the current program and to implement new recommendations within the revenues
projected and appropriated for this purpose. No funds may be expended for the health
and safety program in any school year prior to the adoption of the budget document
authorizing that expenditure for that year, or prior to the adoption of an amendment to
that budget document by the school board to authorize that expenditure for that year. The
health and safety program shall be implemented, conducted, and administered within the
fiscal restraints of the budget so adopted.
VI.
ENFORCEMENT
Enforcement of this policy is necessary for the goals of the school district’s health and
safety program to be achieved. Within applicable budget limitations, school district
employees will be trained and receive periodic reviews of safety practices and
procedures, focusing on areas that directly affect the employees’ job duties. Employees
shall participate in practice drills. Willful violations of safe work practices may result in
disciplinary action in accordance with applicable school district practices, policies, and
collective bargaining or other employment agreements.
Legal References:
Minn. Stat. § 123B.56 (Health, Safety, and Environmental Management)
Minn. Stat. § 123B.57 (Capital Expenditure; Health and Safety)
Minn. Stat. § 182.676 (Safety Committees)
Minn. Rules Part 5208.0010 (Applicability)
Minn. Rules Part 5208.0070 (Alternative Forms of Committee)
Cross References:
Policy 407 (Employee Right to Know - Exposure to Hazardous
Substances)
Policy 701 (Establishment and Adoption of School District Budget)
807-4
52
7/30/2015
Agenda Item 8.08
KARNER BLUE
EDUCATION CENTER
SCHOOL FOREST
Welcome to our School Forest!
 This property belongs to Karner Blue Education Center. Please treat it with respect and care.
 The following rules and reminders apply to anyone who visits or makes use of this property:
 Please pick up trash.
 Leave No Trace. (DO NOT Dig Holes, Create Trails, Build Fires, Damage Structures, etc.)
 Tobacco, alcohol, or illegal substance use is PROHIBITED.
 THIS SCHOOL FOREST IS UNDER SURVEILENCE
 Individuals that fail to follow these expectations will be prosecuted.
KARNER BLUE
EDUCATION CENTER
NE Metro 916 Intermediate School District
651-415-5500
In partnership with
Minnesota Department of Natural Resources
53
1
Agenda Item 8.09
Springsted Incorporated
380 Jackson Street, Suite 300
Saint Paul, MN 55101-2887
Tel: 651-223-3083
Fax: 651-268-5067
[email protected]
www.springsted.com
MEMORANDUM
TO:
School Board
Ms. Connie Hayes, Superintendent
Ms. Kristine Carr, Director, Administrative Services
FROM:
Stacy Childers, Vice President
Springsted Incorporated
DATE:
July 30, 2015
SUBJECT:
Certificates of Participation, Series 2015 (Lake Elmo Project)
Senior Managing Underwriter Recommendation
Introduction
Northeastern Metropolitan School District No. 916 is moving forward with the issuance of Certificates to finance the
construction of a new school facility located in the City of Lake Elmo, Minnesota. The Certificates are special, limited
obligations of the District, payable solely from lease payments made by the District pursuant to the terms of the Lease
Agreement between the Trustee and the District. The Lease is not a general obligation of the District or its Member
Districts, and the full faith and credit and ad valorem taxing powers of the Member Districts are not pledged to the
payment of the lease payments.
Given the special security provisions, we previously recommended the District place the Certificates through a
negotiated sale process. We also recommended the District conduct a competitive process for the selection of its
senior managing underwriter. A request for proposals (RFP) was distributed to both regional and national firms. The
District received responses from five firms.
Recommendation
In conjunction with District staff, we recommend the District name BMO Capital Markets, or successors (“BMO”) as
the sole underwriter for this issuance.
54
Page 2
Agenda Item 8.09
Basis for Recommendation
The RFP contained the following selection criteria as a general framework for its decision:
Experience of both the firm and professional staff with structuring similar transactions
 Ability to market the Certificates and achieve the District’s financing goals
 Cost

Our process is to first review the responses on their professional credentials without knowing cost proposals. This
approach focuses solely on the respective characteristics which would provide the best service to the District. Once
this process is completed, cost proposals were opened to determine the overall market for the particular financing.
The District reserved the right to negotiate a final appropriate compensation amount with its preferred underwriter.
All proposals were made available to the District. Two Springsted representatives independently reviewed each of
the five proposals. The five proposals were ranked independently, after which the cost proposals were also ranked.
BMO received the highest average score of the three reviewers based on professional credentials, primarily due to
their wide experience with this type of transaction.
BMO’s cost proposal is on the lower end of all respondents. As a general rule, paying an underwriter too little
compensation is often counter-productive to obtaining the lowest overall cost, of which the largest component is the
interest rate. An issuer wants to position the underwriter’s sale force to work hard to obtain the lowest interest rates
through proper financial incentives. The BMO cost proposal was within the market level of responding firms. Most of
the firms stated the use of an underwriter’s legal counsel, which is customary in these sale processes, and an
associated cost independent of the underwriter compensation.
We are prepared to respond to any questions regarding this recommendation and the process, and look forward to
moving ahead on this transaction.
clv
55

Board Packet - Northeast Metro 916

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