Council Meeting Packet (Reduced Size)

Transcription

WESTBROOK CITY COUNCIL
REGULAR MEETING AGENDA
MONDAY JULY 6, 2015 AT 7:00PM
WESTBROOK HIGH SCHOOL ROOM 114
I.
ROLL CALL
II.
SALUTE THE FLAG
III.
APPROVAL OF MINUTES
June 1, 2015
City Council Regular Meeting
June 22, 2015
Finance Committee Meeting
IV.
MAYOR’S MESSAGE
V.
STUDENT REPRESENTATIVE UPDATE
VI.
PUBLIC COMMENT
VII.
UNFINISHED BUSINESS
VIII.
ORDERS OF THE DAY (SECOND AND FINAL READING)
Order 2015-45
Approving FY 2015-2016 Annual Vendor List for General Fund
Order 2015-46
Approving FY 2015-2016 Annual Vendor List for Recreation Fund
Order 2015-47
Confirming Emergency Repairs to Engine 4
Order 2015-48
Authorizing Award of Bid for Ambulance Remount
IX.
NEW BUSINESS
Business Licenses
Liquor License (Renewal), West-Port Bowling Lanes (135 Main Street)
Liquor License (Renewal), The Bar Association, LLC d/b/a Barn and Table (214 Brown Street)
Liquor License (Renewal), Stockhouse Restaurant & Sports Pub (506 Main Street)
Liquor License (Renewal), Avant Dance & Event Center (865 Spring Street)
Liquor License (New), As You Wish Catering & Event Planning (41 Myrtle Street)
Liquor License (New), Rosen’s Deli (652 Main Street)
Resolves
Resolve 2015-17
Resolve 2015-18
Resolve 2015-19
Appointment of Michael Foley to the Greater Portland Transit District Board of Directors
Appointment of Rene Daniel and Rebecca Dillon to the Planning Board
Appointment of William Holmes to the Public Safety Commission
Orders (First and Final Reading)
Order 2015-49
Amendment Regarding Increase to Building Permit Fee
Orders (First of Two Required Readings)
Order 2015-50
Acceptance of Donation in Memory of TreyJon Arsenault
Order 2015-51
Acceptance of Donation from the Cornelia Warren Foundation for Frasier Field
Order 2015-52
Acceptance of Donation from the Cornelia Warren Foundation for Community Policing
Coordinator
Order 2015-53
Acceptance of FY 2015 Edward Byrne Memorial Justice Assistance Grant and Authorizing
Expenditure of Funds
Order 2015-54
Approving Extension to Westbrook Municipal Development Tax Increment Financing
District Development Program No. 2 (Lanco Assembly Systems)*
Order 2015-55
Order 2015-56
Order 2015-57
Order 2015-58
Order 2015-59
Order 2015-60
Order 2015-61
Order 2015-62
Order 2015-63
Order 2015-64
Order 2015-65
Order 2015-66
Approving Extension to Westbrook Municipal Development Tax Increment Financing
District Development Program No. 3 (Sysco)*
Authorization of WEIC Expenditure for Downtown Planters
Authorization of WEIC Expenditure for Promotion of Maine Market
Authorization of WEIC Expenditure for Tree Planting Program
Authorization of WEIC Expenditure for Marketing Campaign
Authorization of WEIC Expenditure for Purchase of Recreational Open Space
Approving Agreement for Cumberland Mills Intersection Improvements
Approving Design Contract for William Clarke Drive Improvements
Award of Bid for Tennis Court Repairs
Award of Bid for Air Conditioning at Fred C. Wescott Building
Award of Bid for Renovations at Westbrook Fire Department Station #3
Award of Bid for Tire Changing Machine
*Need to set a public hearing for these items, to be held during the regular City Council meeting held on
Monday August 3, 2015 at 7:00pm.
X.
PUBLIC COMMENT
XI.
REFERRALS
Rehabilitation of Pierce Street Sidewalks (Facilities & Streets Committee)
Drop-Off/Pick-Up Zone on School Street (Public Safety Committee)
Parking at Riverbank Park (Public Safety Committee)
Pedestrian Safety on Stroudwater Street (Public Safety Committee)
Colleen Hilton
Mayor
[email protected]
2 York Street
Westbrook, Maine 04092
Phone: (207)591-8110
Fax: (866)405-0776
Jerre R. Bryant
City Administrator
[email protected]
To:
From:
Date:
Subject:
Honorable City Council
Jerre R. Bryant, City Administrator
July 2, 2015
City Council Meeting of July 6, 2015
City Council
ORDERS OF THE DAY
The following four items require two readings and are on this agenda for second reading.
2015-45
2015-46
2015-47
2015-48
This is the annual authorization of expenditures and approved vendors for the
planned and recurring General Fund expenses for FY 2015-16 that are anticipated
to exceed $3,000 in the course of the fiscal year. All authorizations are
individually identified by account number and authorized expenditure amounts.
This authorization is recommended by the Administration, was given first reading
on June 1, 2015 and is in order for final council action.
This is the annual authorization of expenditures and approved vendors for the
planned and recurring Self-funding Recreation program expenses for FY 2015-16
that are anticipated to exceed $3,000 in the course of the fiscal year. As with the
prior item, all authorizations are individually identified by account number and
authorized expenditure amounts. This authorization is recommended by the
Administration, was given first reading on June 1, 2015 and is in order for final
council action.
This is confirmation of an emergency repair to Engine 4, authorizing payment in
the amount of $29,640.53 to Cummins Northeast of Scarborough. Emergency
purchases are authorized under Section 2-208 of the City’s Purchasing Ordinance.
This emergency repair will exceed available funds in the Fire Department vehicle
maintenance budget and will be covered by the Contingency Account. This
emergency purchase confirmation is supported by the Administration, was given
first reading on June 1, 2015 and is in order for final council action.
This authorizes the purchase of a 2015 Ford E-450 chassis and the remounting of
Rescue 4 by Autotronics LLC of Bangor, low bidder at a total cost of $120,450.
The life expectancy and functionality of the ambulance box units greatly exceed
the life of the vehicle cab and chassis. This will be the second remount we have
done as part of our equipment management plan for emergency rescue units in the
Fire/Recue Department. This remount is budgeted in the 2014-15 Capital
Improvement Program and will bring our fleet of available emergency rescue
units to four. This not only enables us to more cost-effectively maintain this
heavily utilized fleet of rescue units but will also enable us to place three rescue
units in service, as needed. It will also give us the opportunity to pursue
additional revenue opportunities through non-emergency medical transport
services. Authorization of this remount is supported by the Administration, was
given first reading on June 1, 2015 and is in order for final council action.
NEW BUSINESS
The first four business license applications are State Liquor License renewals from:
• West-Port Bowling Lanes, 135 Main Street
• The Bar Association, LLC d/b/a Barn and Table, 214 Brown Street (catering)
• Stockhouse Restaurant & Sports Pub, 506 Main Street
• Avant Dance & Event Center, 865 Spring Street
The Police Department finds no reason for denial of any of these applications which are in order
for council action.
The next two business license applications are new State Liquor Licenses from:
• As You Wish Catering & Event Planning, 41 Myrtle Street (catering)
• Rosen’s Deli, 652 Main Street
The Police Department finds no reason for denial of either of these applications which are in
order for council action.
The following 4 items require one reading and are on this agenda for final council action.
Resolve 2015-17
Resolve 2015-18
Resolve 2015-19
Order 2015-49
This is the confirmation of the Mayor’s appointment of Michael Foley to
the Greater Portland Transit District Board of Directors to complete an
unexpired term through 2016. Confirmation of this appointment is in
order for council action.
This is the appointment of Rene Daniel, 23 Beechwood Avenue, to an AtLarge position on the Planning Board. Mr. Daniel is currently serving as
the Ward 1 representative but, due to the recent redistricting of wards, no
longer resides in Ward 1. This appointment fills a currently vacant AtLarge position. Rebecca Dillon, 222 Forest Street, currently an Alternate
to the Board, is being appointed to fill the Ward 1 vacancy. Confirmation
of these appointments is in order for council action.
This is the appointment of William Holmes, 31 Woods Road, to the Public
Safety Commission to fill an unexpired term for the Ward 2 seat. Bill
served as a Cumberland County Deputy Sheriff and currently is Director
of the Cumberland County Emergency Communications (Dispatch)
Center. Confirmation of this appointment is in order for council action.
This is an amendment to the Westbrook Code of Ordinances, Appendix B,
Master Fee Schedule, Chapter 6 – Buildings, increasing the fee for
Building Permits and the fee for Demolition Permits from $13.00 to
$14.00 per $1,000 of construction costs. This fee increase is justified by
the recent staffing increase in the Code Enforcement Department through
the establishment of a Code Compliance Officer. With this fee increase,
the cost of building permits in Westbrook remains within the range of fees
charged by other area communities. The revenue generated by the
additional $1.00 per $1,000 of cost should generate $20,000 to $25,000
annually and will be dedicated to School Capital Projects and Green
Capital Projects. This fee increase is recommended by the Finance
Committee, is supported by the Administration and is in order for council
action.
The following 17 items require two readings and are on this agenda for first reading.
Order 2015-50
Order 2015-51
Order 2015-52
Order 2015-53
This is the acceptance of a donation in the amount of $5,000 to the City of
Westbrook for improvements to the outdoor basketball courts located next
to the Cornelia Warren Swimming Pool. A member of the Westbrook
High School Class of 2014, TreyJon Arsenault was the victim of a violent
crime in Portland earlier this year which tragically resulted in his untimely
death. These funds were raised through private donations in Trey’s honor.
Trey was a talented, multi-sport athlete who spent many hours playing at
these public basketball courts. This donation will be presented on Monday
evening by Derek Breunig, Trey’s friend. A stone and bronze plaque will
be placed next to the courts in Trey’s memory. Acceptance of this
donation and authorization of expenditures for improvements to the public
basketball courts are supported by the Administration and are in order for
first reading.
This is the acceptance of a donation from the Cornelia Warren Community
Foundation in the amount of $30,000 to fund improvements to the public
outdoor basketball courts located next to the Cornelia Warren Swimming
Pool. As has been stated many times in the past, the City greatly
appreciates the continued generous support from the Cornelia Warren
Community Foundation for many public facilities and programs serving
the Westbrook community. Acceptance of the donation and authorization
of expenditures for improvements to the basketball courts is supported by
the Administration and is in order for first reading.
This is the acceptance of a donation from the Cornelia Warren Community
Foundation in the amount of $15,000 in support of the Community
Policing Coordinator Program. This Community Development Block
Grant funded civilian outreach program will be based in the Brown Street
neighborhood and this donation will help cover the cost of a physical
location/presence in the neighborhood. As with the previous item, the City
greatly appreciates the continued support of the Cornelia Warren
Community Foundation. Acceptance of the donation and authorization of
expenditures for a physical space in the Brown Street neighborhood is
supported by the Administration and is in order for first reading.
This is the acceptance of a 2015 Edward Byrne Memorial Justice
Assistance Grant from the U.S. Department of Justice to the Portland ,
South Portland and Westbrook Police Departments and the Cumberland
County Sheriff’s Office, with Westbrook’s share in the amount of $10,767
for the purchase of tactical lights and holsters, leg shackles and respirators.
The order further authorizes the expenditure of grant funds for the
Order 2015-54
Order 2015-55
purchases identified in the grant and the execution of the enclosed
Memorandum of Understanding (MOU) regarding the administration of
the grant. The Portland Police Department will serve as the applicant and
fiscal agent for the grant program. This is another example of how area
communities can join together to enhance our competitiveness for Federal
and State grant funding opportunities. Acceptance of this grant and
authorization of expenditures and the execution of the MOU are supported
by the Administration and are in order for first reading.
This authorizes a ten-year extension of the Tax Increment Financing
Agreement with Lanco Assembly Systems, 12 Thomas Drive. As was
discussed and supported by the Finance Committee at their June 22nd
meeting, the Administration is recommending a ten (10) year extension of
the Lanco TIF agreement equivalent to the amount of the ‘tax shift’ only,
not to exceed 50%. This limits the amount returned to the property owner
to the savings the city realizes from lower county taxes and higher revenue
sharing and general purpose aid to education resulting from the amount of
state assessed valuation that is sheltered by the TIF. This format is
financially neutral for the City while providing financial benefits to the
business. Over the past twenty years, Lanco Assembly Systems has
funded over $400,000 through the Westbrook Environmental Improvement
Corporation (WEIC) in support of the construction of the Riverwalk
Boardwalk along the Presumpscot River, close-out and environmental
monitoring of the city’s two landfills, the development and expansion of
the city’s GIS system, wetland restoration, stormwater management,
Presumpscot River recreational access, gateway beautification, extension
of Portland Trails into Stroudwater and various economic development
activities. A ten-year extension of the Lanco TIF is supported by the
Administration and is in order for first reading. A public hearing should
be set for Monday, August 3, 2015.
This authorizes a ten-year extension of the Tax Increment Financing
Agreement with Sysco Northern New England, 26 Thomas Drive. As was
discussed and supported by the Finance Committee at their June 22nd
meeting, the Administration is recommending a ten (10) year extension of
the Sysco TIF agreement equivalent to the amount of the ‘tax shift’ only,
not to exceed 50%. This limits the amount returned to the property owner
to the savings the city realizes from lower county taxes and higher revenue
sharing and general purpose aid to education resulting from the amount of
state assessed valuation that is sheltered by the TIF. This format is
financially neutral for the city while providing financial benefits to the
business. Over the past twenty years, Sysco Northern New England has
funded over $1,175,000 through the Westbrook Environmental
Improvement Corporation (WEIC) in support of the construction of the
Riverwalk Boardwalk along the Presumpscot River, close-out and
environmental monitoring of the city’s two landfills, the development and
expansion of the city’s GIS system, wetland restoration, stormwater
management, Presumpscot River recreational access, gateway
beautification, extension of Portland Trails into Stroudwater and various
economic development activities. A ten-year extension of the Sysco TIF is
supported by the Administration and is in order for first reading. A public
hearing should be set for Monday, August 3, 2015.
Order 2015-56
Order 2015-57
Order 2015-58
Order 2015-59
Order 2015-60
Order 2015-61
Order 2015-62
This authorizes the expenditure of $6,288 in WEIC funds for the
Downtown Planter Proposal, including the purchase of planters, hanging
baskets, plants and the cost of maintenance and care throughout the
summer. This program is an initiative of the Downtown Coalition.
Funding for this project was approved by the WEIC Board of Directors at
their May 14, 2015 meeting. This authorization is supported by the
Administration and is in order for first reading.
This authorizes the expenditure of $4,000 in WEIC funds for the Maine
Market to support the promotion and marketing of this weekly market for
Maine goods and produce held in Riverbank Park every Saturday from
July 11th through September 25th. The Maine Market is an initiative of the
Westbrook Chamber of Commerce. Funding for this initiative was
approved by the WEIC Board of Directors at their May 14, 2015 meeting.
This authorization is supported by the Administration and is in order for
first reading.
This authorizes the expenditure of $30,000 in WEIC funds for the planting
of 50 trees throughout the city. A description of the program prepared by
City Arborist Doug Eaton is enclosed. Funding for this initiative was
approved by the WEIC Board of Directors at their May 14, 2015 meeting.
This authorization is supported by the Administration and is in order for
first reading.
This authorizes the expenditure of $15,000 in WEIC funds in support of a
television based marketing/branding campaign for the City of Westbrook.
The program is more fully described in the enclosed minutes from the
June 12, 2015 WEIC meeting. Funding for this initiative was approved by
the WEIC Board of Directors at their June 12, 2015 meeting. This
authorization is supported by the Administration and is in order for first
reading.
This authorizes the expenditure of $150,000 in WEIC funds for the
purchase of 32 acres of open space recreational land with access to the
City Forest. Funding for this land purchase was approved by the WEIC
Board of Directors at their June 12, 2015 meeting. This authorization is
supported by the Administration and is in order for first reading.
This authorizes the execution of the enclosed three-party agreement (City
of Westbrook, PACTS and MDOT) authorizing the State to proceed with
the engineering, permitting, bidding, ROW acquisition and construction of
the proposed Cumberland Mills Intersection Improvements Project. The
agreement outlines the obligations of each party to this project and locks
in Federal, State and Local funding commitments as stated in the
agreement. The total project budget is $1,771,000 with just under 18%
($317,750) to be funded by the City. The local share will be funded in the
2015-16 and the 2016-17 Capital Improvement Programs. The enclosed
memo from City Engineer Eric Dudley provides some history on the
development of this project and the project components. The tentative time
table for construction of this project is the 2016-2017 biennium. This
project is supported by the Administration and is in order for first reading.
This authorizes a design and permitting services agreement with Sebago
Technics, South Portland, at a cost of $67,565. The components are
identified in the enclosed agreement and the selection of Sebago Technics
is outlined in the enclosed memo from City Engineer Eric Dudley. This
will design the completion of the William Clarke Drive reconstruction
project, specifically the final section from Mechanic Street to Conant
Order 2015-63
Order 2015-64
Order 2015-65
Order 2015-66
Street, which include the critical intersections with Saco Street, New
Gorham Road and Main Street. The city plans to pursue State funding
through MDOT’s Municipal Partnership Initiative grant program, which
provides 50% funding for approved projects. However, in order to apply
for these funds, the project needs to be fully designed and permitted.
Funding for this design work will be budgeted in the 2015-16 Capital
Improvement Program. This design services agreement is supported by
the Administration and is in order for first reading.
This is an award of bid for the resurfacing of the four tennis courts at
Westbrook High School to Maine Tennis and Track, Gray, Maine, at a bid
price of $24,941 which includes the higher of the two resurfacing bids plus
the cost to furnish and install four replacement nets. This project is funded
in the 2014-15 Capital Improvement Program, is supported by the
This is an award of bid for the installation of air conditioning in rooms A6, A-9 and A-10 at the Fred C. Wescott building to Solaris of Portland, the
only lowest bid meeting bid specifications at a bid price of $12,720. The
city received four bids for this project. After the Efficiency Maine rebate
is deducted, the net cost to the city is $5,460 which is funded through the
Fred C. Wescott Building Capital Improvement Reserve. This award of
bid is supported by the Administration and is in order for first reading.
This is an award of bid for interior renovations to Station #3 to Above and
Beyond, Lewiston, second low bidder at a price of $21,900. The rationale
for selecting the second low bidder is outlined in the enclosed memo from
City Engineer Eric Dudley. This project completes the renovation of this
long neglected Fire Department facility. Funding for this work was
included in the 2014-15 CIP. This award of bid is supported by the
This is an award of bid for the purchase of a replacement tire changing
machine for the Public Services Department Maintenance Garage to
Genuine Parts Company d/b/a NAPA Auto Parts, Westbrook, low bidder
at a bid price of $6,919. This replacement purchase was budgeted in the
2014-15 CIP. This award of bid is supported by the Administration and is
in order for first reading.
WESTBROOK CITY COUNCIL MEETING
MINUTES
MONDAY JUNE 1, 2015 AT 7:00PM
CALL TO ORDER
Called to order at 7:00pm by Council President Rielly.
Councilors Present: Victor Chau (Ward 2), Paul Emery (Ward 3), Gary Rairdon (Ward 4), Michael Sanphy (Ward 5),
Michael Foley (Vice President/At-Large), Brendan Rielly (President/Ward 1)
Other City Officials Present: Jerre Bryant (City Administrator), Natalie Burns (City Solicitor), Maria Dorn (Westbrook
Community Center Director), David Finocchietti (Code Compliance Officer), Rick Gouzie (Code Enforcement Officer),
Angela Holmes (City Clerk), Sarah Lundin (General Assistance & Community Outreach Coordinator), Shannon Rielly
(Student Representative), Janine Roberts (Police Chief), Trina Sayed (Student Representative), Steve Sloan (Deputy Fire
Chief), Andrew Turcotte (Fire Chief), Ann Marie Williams (Tax Collector)
PLEDGE OF ALLEGIANCE
President Rielly led all Councilors and members of the audience in the Pledge of Allegiance.
APPROVAL OF MINUTES
President Rielly noted that if there no objections, City Council would let the minutes from the City Council Work Session
and City Council Regular Meeting held on May 11, 2015 and from the City Council Special Meeting held on May 20, 2015
stand.
No objections received. Minutes approved.
MAYOR’S MESSAGE
Mayor Hilton shared the following comments:
1. Thanks to Public Works, Jerre Bryant and the American Legions for work surrounding the Memorial Day Parade.
2. Thanks to Public Works, the Westbrook-Gorham Chamber of Commerce and local businesses for sponsoring the
Westbrook Together Days festival.
Mayor Hilton noted that Councilor Chau helped to coordinate the event, and offered him the opportunity to speak.
Councilor Chau thanked the volunteers and chairs of the Westbrook Together Days festival.
STUDENT REPRESENTATIVE UPDATE
Ms. Sayed shared the following comments:
1. Freshmen and sophomores participated in the Color Games.
2. Final exams will be held on June 12, 2015.
3. The last day of school will by June 18, 2015.
Ms. Rielly shared the following comments:
1. Tonight’s Council meeting will be Ms. Rielly’s last day as a City Council Student Representative, as she will be
leaving for college.
PUBLIC COMMENT
President Rielly opened the floor for the first public comment portion of the City Council meeting. The following
individuals spoke:
1. Councilor Emery
2. Councilor Chau
3. Angela Holmes
4. President Rielly
5. Alan Hayman (owner of Sunset Ridge Golf Links)
ORDERS OF THE DAY
1. Public Hearing on Order 2015-42. Amendment to Westbrook City Code Chapter 17, Articles I-VIII (Housing),
Regarding the Adoption of the International Property Maintenance Code.
President Rielly opened the floor for the public hearing. None one wished to speak. President Rielly closed the
public hearing.
2. Order 2015-42. Amendment to Westbrook City Code Chapter 17, Articles I-VIII (Housing), Regarding the
Adoption of the International Property Maintenance Code.
a. Motion to approve the legislation.
Moved by Councilor Foley, seconded by Councilor Chau.
b. The following individuals commented on the motion to approve the legislation:
i. Councilor Sanphy
ii. Mr. Finocchietti
iii. Dale Perry (Duck Pond Road)
iv. Councilor Sanphy
c. Revisiting the motion to approve the legislation.
Motion carried. (Vote 6-0-1)
Ayes: Councilor Chau, Councilor Emery, Councilor Rairdon, Councilor Sanphy, Vice President Foley,
President Rielly
Nays: None
Absent: Councilor O’Hara
3. Public hearing of Order 2015-43. Amendment to Westbrook City Code § 34-1 Regarding the Discharge of
Firearms.
President Rielly opened the floor for the public hearing. The following individuals spoke:
a. Mr. Bryant noted that public notice of the public hearing was not mailed to residents in or adjoining the
affected areas, and suggested that if City Council wished to proceed with the legislation that they hold a
second public hearing. In addition, Mr. Bryant noted that he was contacted by John Ricci, the resident
who originally requested the legislation. Mr. Ricci withdrew his request, stating that his intent was not
to cause concerns, and that the scope of the proposed legislation is broader than he intended.
b. Gerard Leblanc (255 Methodist Road)
c. Jane Herbert (Hardy Road)
d. James Joyce (Chase Hill Drive)
e. Kathleen O’Neil (Cole Street)
f. Rachel & Stephen Johns (110 Methodist Road)
g. David Zchirsky (unknown)
h. Alan Hayman (owner of Sunset Ridge)
i. Robert Faron (Scarborough resident, President of Westbrook Gun Club)
j. Dale LeRoux (Duck Pond Road)
k. Kim Gouzie (letter read into the record by Mayor Hilton)
l. Warren Lang (comments relayed by President Rielly)
m. Cyndi Poitras (email read by President Rielly)
n. Dan McCarthy (email read by President Rielly)
o. Beth Paulsen-Olmstead (email read by President Rielly)
p. Councilor Rairdon
q. Councilor Sanphy
r. Councilor Chau
s. Councilor Emery
4. Order 2015-43. Amendment to Westbrook City Code § 34-1 Regarding the Discharge of Firearms.
a. Vice President Foley asked Mr. Bryant for advice on how to proceed. Mr. Bryant stated that City Council
could postpone the legislation indefinitely, or vote to approve or fail the legislation.
b. Motion to postpone the legislation indefinitely.
Moved by Vice President Foley, seconded by Councilor Sanphy.
c. The following individuals commented on the motion to postpone the legislation indefinitely:
i. President Rielly noted for the audience that to postpone legislation indefinitely effectively kills
the legislation.
d. Revisiting the motion to postpone the legislation indefinitely.
Motion carried. Legislation postponed indefinitely. (Vote 5-1-1)
Ayes: Councilor Chau, Councilor Emery, Councilor Sanphy, Vice President Foley, President Rielly
Nays: Councilor Rairdon
Absent: Councilor O’Hara
NEW BUSINESS
1. Business Licenses.
Motion to approve the Liquor License renewal applications submitted by Sunset Ridge Golf Links, located at 771
Cumberland Street, and Ruby Tuesday, located at 11 Main Street.
Moved by Vice President Foley, seconded by Councilor Rairdon.
Motion carried by a show of hands. None opposed. Liquor License renewal applications approved.
2. Resolve 2015-16. Authorizing Transfer of K-9 “Brady”
Motion to approve legislation.
Moved by Councilor Emery, seconded by Councilor Sanphy.
Motion carried by a show of hands. None opposed. Resolve 2015-16 adopted.
3. Tax Abatement Application.
a. Motion to recess into Executive Session at 7:51pm for consideration of a Tax Abatement Application
pursuant to 36 MRSA § 841(2)(E).
Moved by Councilor Emery, seconded by Councilor Chau.
Motion carried by a show of hands. None opposed.
b. Reconvene.
City Council reconvened at 8:01pm.
c. Motion to deny the Tax Abatement Application #00815 based upon the items discussed during Executive
Session.
Moved by Vice President Foley, seconded by Councilor Emery.
Motion carried by a show of hands. None opposed. Tax Abatement Application denied.
4. Order 2015-44. Amending Master Fee Schedule, Miscellaneous Fees.
a. Motion to approve the legislation.
Moved by Vice President Foley, seconded by Councilor Emery.
b. The following individuals commented on the motion to approve the legislation.
i. Councilor Emery
ii. Mr. Bryant
iii. Councilor Chau
iv. Ms. Holmes
v. Ms. Shangraw
c. Motion to amend Order 2015-44 to clarify that the amended fees only apply to records obtained
through the Freedom of Access Act.
Moved by Councilor Chau, seconded by Vice President Foley.
Motion carried by a show of hands. None opposed. Order 2015-44 amended.
d. Revisiting the motion to approve the legislation, as amended.
Motion carried by a show of hands. None opposed. Order 2015-44 adopted, as amended.
5. Order 2015-45. Approving FY 2015-2016 Annual Vendor List for General Fund.
Order 2015-46. Approving FY 2015-2016 Annual Vendor List for Recreation Fund.
a. Motion to approve the first reading of Orders 2015-45 and 2015-46.
Moved by Vice President Foley, seconded by Councilor Rairdon.
b. The following individuals commented on the motion to approve the first reading of Orders 2015-45 and
2015-46.
i. Vice President Foley noted for the record that his employer’s company is a vendor named on the
list, but found no reason to recuse himself from this item as he is not involved in the bid
process.
c. Revisiting the motion to approve the first reading of Orders 2015-45 and 2015-46.
6. Order 2015-47. Confirming Emergency Repairs to Engine 4.
Motion to approve the first reading of Order 2015-47.
Moved by Councilor Sanphy, seconded by Councilor Chau.
7. Order 2015-48. Authorizing Award of Bid for Ambulance Remount.
a. Motion to approve the first reading of Order 2015-48.
Moved by Councilor Chau, seconded by Councilor Sanphy.
b. The following individuals commented on the motion to approve the first reading of Order 2015-48:
i. Councilor Chau
ii. Chief Turcotte
iii. Councilor Emery
c. Revisiting the motion to approve the first reading of Order 2015-48.
PUBLIC COMMENT
President Rielly opened the floor for the second and final public comment portion of the City Council meeting. The
following individuals spoke:
1. None
ADJOURNMENT
Motion to adjourn at 8:22pm.
Moved by Councilor Sanphy, seconded by Councilor Emery.
WESTBROOK CITY COUNCIL FINANCE COMMITTEE
MINUTES
MONDAY JUNE 22, 2015 AT 6:00PM
CALL TO ORDER
Called to order at 6:02pm by Committee Chair Foley.
Councilors Present: Victor Chau (Ward 2/Committee Member), Paul Emery (Ward 3), Gary Rairdon (Ward 4), John
O’Hara (At-Large), Michael Sanphy (Ward 5), Michael Foley (Vice President/At-Large/Committee Chair)
Other City Officials Present: Jerre Bryant (City Administrator), Alicia Gardiner (Comptroller), Colleen Hilton (Mayor),
Angela Holmes (City Clerk), Janine Roberts (Police Chief)
FY 2014 AUDIT REPORT
Committee Chair Foley introduced Christian Smith from Macpage, LLC, who presented the FY 2014 Independent Audit
Report. The following individuals provided comments:
1. Councilor O’Hara
2. Committee Chair Foley
FY 2015 FINANCIAL UPDATE
Mr. Bryant gave an overview of the FY 2015 Financial Update. The following individuals provided comments:
1. Mayor Hilton
TAX INCREMENT FINANCING (TIF) EXTENSIONS
Mr. Bryant presented information on proposed extensions for the TIF Program No. 2 (Lanco Assembly Systems) and the
TIF Program No. 3 (Sysco, formerly “Jordan’s Meats”), and recommended the referral of both items to City Council for
consideration.
1. Motion to refer the two TIF extensions to City Council.
Moved by Councilor O’Hara, seconded by Councilor Sanphy.
2. The following individuals commented on the motion to refer the two TIF extensions to City Council:
a. Committee Chair Foley
3. Revisiting the motion to refer the two TIF extensions to City Council.
ZONING BOARD OF APPEALS ADMINISTRATIVE APPEAL FEE
Mr. Bryant presented a proposal from the Zoning Board of Appeals to reduce the fee for Administrative appeals from
$500 to $250, and recommended the referral of this item to City Council for consideration.
1. Motion to refer the Administrative Appeal Fee adjustment to City Council.
Moved by Councilor Sanphy, seconded by Councilor Rairdon.
2. The following individuals commented on the motion to refer the Administrative Appeal Fee adjustment to
City Council:
a. Councilor O’Hara
b. Mr. Bryant
c. Committee Chair Foley
3. Councilor Sanphy and Councilor Rairdon agreed to a friendly amendment to their motion, to refer all
amendment proposals from the Zoning Board of Appeals to City Council when recommendations are ready
and complete, instead of just the Administrative Appeal Fee amendment, with the intent that the City
administration will work with legal counsel to develop a fee schedule and policy for hardship abatement
approval procedures.
4. The following individuals commented on the friendly amendment to the original motion:
a. Councilor Chau
b. Councilor Emery
5. Revisiting the motion to refer all amendment proposals from the Zoning Board of Appeals to City Council
when recommendations are ready and complete.
BUILDING PERMIT FEE
Mr. Bryant presented a proposed amendment to the Building Permit Fee, increase the fee by $1 per $1,000 of
construction costs, from $13 per $1,000 of construction costs to $14 per $1,000 of construction costs, with the
recommendation that a Reserved Fund for School Capital Projects be established and funded by the amount generated
by the fee increase.
1. Motion to recommend the following items to City Council for consideration: an adjustment to the Building
Permit Fee from $13 per $1,000 of construction costs to $14 per $1,000 of construction costs, and the
establishment of a Reserved Fund for School Capital Projects to be funded by the amount generated by the
fee increase.
Moved by Councilor Chau, seconded by Councilor O’Hara.
2. The following individuals commented on the motion to refer the above items to City Council:
a. Councilor Rairdon
b. Committee Chair Foley
c. Councilor O’Hara
d. Councilor Chau
e. Mr. Bryant
3. Revisiting the motion to recommend the following items to City Council for consideration: an adjustment to
the Building Permit Fee from $13 per $1,000 of construction costs to $14 per $1,000 of construction costs,
and the establishment of a Reserved Fund for School Capital Projects to be funded by the amount generated
by the fee increase.
Motion carried by a show of hands. (Vote 6-1-1)
Ayes: Councilor Chau, Councilor Emery, Councilor O’Hara, Councilor Sanphy, Committee Chair Foley
Nays: Councilor Rairdon
Absent: President Rielly
ANNOUNCEMNET
Councilor Sanphy noted for the record that the Friends of the Walker Memorial Library would hold a meeting on Russian
Culture on June 25, 2015 from 5:15pm – 6:45pm.
ADJOURNMENT
Motion to adjourn at 7:12pm.
Moved by Councilor Rairdon, seconded by Councilor Sanphy.
City of Westbrook, Maine
City Council
July 6, 2015
RESOLVED:
# 2015-17
APPOINTMENT OF MICHAEL FOLEY TO THE GREATER PORTLAND TRANSIT
DISTRICT BOARD OF DIRECTORS
That the Westbrook Municipal Officers hereby confirm the Mayor’s appointment of Michael
Foley, P.O. Box 349 to the Greater Portland Transit District Board of Directors to complete an
unexpired term through 2016.
Attest: ____________________________________
Angela Holmes, City Clerk
Signed: ____________________________________
Colleen Hilton, Mayor
Dated: July 6, 2015
City Council
July 6, 2015
RESOLVED:
# 2015-18
APPOINTMENT OF RENE DANIEL AND REBECCA DILLON TO THE PLANNING
BOARD
That the Westbrook City Council hereby confirms the Mayor’s appointments of Rene Daniel,
23 Beechwood Avenue, to an At-Large position and Rebecca Dillon, 222 Forest Street, to the
Ward 1 positon on the Westbrook Planning Board.
Attest: ____________________________________
Signed: ____________________________________
Dated: July 6, 2015
City of Westbrook
DEPARTMENT OF PLANNING & CODE ENFORCEMENT
2 York Street Westbrook, Maine 04092
(207) 854-9105
Fax: (866) 559-0642
MEMO
DATE: June 26, 2015
TO:
The Honorable City Council
FROM: Molly Just, AICP, City Planner
RE:
Planning Board Appointments
Please make the following adjustments to Planning Board appointments. The changes are necessitated by
changes in ward boundaries and are enabled by a vacancy in the At-Large position.
Rene Daniel – Vice Chair from Ward 1 Representative to At-Large Representative
Rebecca Dillon from Alternate Representative to Ward 1 Representative
City Council
July 6, 2015
RESOLVED:
# 2015-19
APPOINTMENT OF WILLIAM HOLMES TO THE PUBLIC SAFETY COMMISSION
That the Westbrook Municipal Officers hereby confirm the Mayor’s appointment of William
Holmes, 31 Woods Road, to the Ward 2 position on the Public Safety Commission effective
immediately to complete an unexpired term ended January 1, 2016.
Attest: ____________________________________
Signed: ____________________________________
Dated: July 6, 2015
City of Westbrook
IN CITY COUNCIL
July 6, 2015
ORDERED:
# 2015-49
AMENDMENT REGARDING INCREASE TO BUILDING PERMIT FEE
That the Westbrook City Council hereby adopts the attached amendment to the Westbrook Code of
Ordinances, Appendix B, Master Fee Schedule, Chapter 6 – Buildings, increasing the building permit fee
and the demolition permit fee from thirteen dollars ($13.00) to fourteen dollars ($14.00) per $1,000 of
construction costs.
First and Final Reading:
July 6, 2015
Attest:
_________________________________________
City Clerk
_________________________________________
Mayor
Appendix B
MASTER FEE SCHEDULE
…
Chapter 6 – Buildings
§6-13 Building permits (amended 4/5/10, 8/15/11)
$35.00 + $13.00 $14.00/$1000
construction costs
Demolishing a building (amended 4/5/10, 8/15/11)
$35.00 + $13.00 $14.00/$1000
construction costs
…
City of Westbrook
IN CITY COUNCIL
July 6, 2015
ORDERED:
# 2015-50
ACCEPTANCE OF DONATION IN MEMORY OF TREYJON ARSENAULT
That the Westbrook City Council hereby accepts a donation in memory of TreyJon Arsenault in
the amount of $5,000 for improvements to the public outdoor basketball courts.
First Reading:
July 6, 2015
Second Reading & Passed:
Attest:
_________________________________________
City Clerk
_________________________________________
Mayor
From:
To:
Subject:
Date:
Jerre Bryant
Angela Holmes
FW: Donation on behalf of TreyJon Arsenault
Thursday, July 2, 2015 8:38:28 AM
From: Maria Dorn
Sent: Wednesday, July 01, 2015 4:33 PM
To: Jerre Bryant
Subject: Donation on behalf of TreyJon Arsenault
On May 25, 2015, TreyJon Arsenault (WHS class of 2014) was a victim of a violent crime
in Portland which resulted in his untimely death. A friendly, outgoing, popular athlete,
Trey was known and loved by many because of his personality and his family’s
involvement in the community. Within two days of his death, his friends, under the
direction of Derek Breunig, collected $5000 in donations on the Go Fund donor website
on behalf of Trey to be used towards renovating the outdoor basketball courts by the
Cornelia Warren Pool on Main Street.
According to his friends, the courts were Trey’s second home. He could always be found
there as his love of basketball kept him playing as long as the courts were clear. The
renovation work includes resurfacing the courts, purchasing new nets and poles, lights
and adding benching and fencing. A commemorative plaque will also honor Trey’s
memory. Further fundraising is planned. On Monday night at the city council meeting, a
check for $5000 will be presented by Derek Breunig to the city on behalf of Trey and for
the courts project.
Maria Dorn, M.Ed.,
Director of Community Services and Adult Education Coordinator
Fred C Wescott Building
426 Bridge St.,Westbrook, ME 04092
207-854-0676
www.westbrookcommunitycenter.org
City of Westbrook
IN CITY COUNCIL
July 6, 2015
ORDERED:
# 2015-51
ACCEPTANCE OF DONATION FROM THE CORNELIA WARREN FOUNDATION
FOR FRASIER FIELD
That the Westbrook City Council hereby accepts a donation from the Cornelia Warren
Foundation in the amount of $30,000 for improvements to the Frasier Field Complex.
First Reading:
July 6, 2015
Attest:
_________________________________________
City Clerk
_________________________________________
Mayor
City of Westbrook
IN CITY COUNCIL
July 6, 2015
ORDERED:
# 2015-52
ACCEPTANCE OF DONATION FROM THE CORNELIA WARREN FOUNDATION
FOR COMMUNITY POLICING COORDINATOR
That the Westbrook City Council hereby accepts a donation from the Cornelia Warren
Foundation in the amount of $15,000 in support of the Community Policing Coordinator
Program.
First Reading:
July 6, 2015
Attest:
_________________________________________
City Clerk
_________________________________________
Mayor
City of Westbrook
IN CITY COUNCIL
July 6, 2015
ORDERED:
# 2015-53
ACCEPTANCE OF FY 2015 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE
GRANT AND AUTHORIZING EXPENDITURE OF FUNDS
That the Westbrook City Council hereby accepts a FY 2015 Edward Byrne Memorial Justice
Assistance Grant, in conjunction with the Cities of Portland and South Portland and the County
of Cumberland, in the amount of $10,767, authorizes the execution of the attached Memorandum
of Understanding and authorizes the following purchases:
Tactical Lights
Holsters
Leg Shackles
Respirators
40 @ $150
40 @ $104
7 @ $45
10 boxes @ $29.20 each
WPD Total
First Reading:
$6,000
$4,160
$315
$292
$10,767.00
July 6, 2015
Second and Final Reading:
Attest:
_________________________________________
City Clerk
_________________________________________
Mayor
Program Abstract
Applicant:
Portland Maine Police Department
Title of Project:
2015 Justice Assistance Grant
The primary objective of this project is to improve/enhance law enforcement programs in
Cumberland County, Maine. Specifically, the Portland Police Department will fund a promotional
assessment center, supervisory training and the purchase of desktop computers and bulletproof
vests.
The South Portland Police Department will utilize its JAG funding to launch its body camera program.
Specifically funds will be used for cameras and related hardware/software.
The Westbrook Police Department will purchase equipment including respirators, tactical
lights/holsters, and leg shackles.
Strategies include purchasing equipment and technology and funding training to enhance law
enforcement capabilities. The participating agencies will make the purchases outlined in this
application and implement the programs described in this application. Agencies will coordinate
amongst each other to ensure all reporting requirements are met.
Project identifiers applicable to this application include: Officer Safety, Body Worn Cameras,
Equipment – General, Training, and Computer Software/Hardware.
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (MOU) is entered into by the Cities of Portland, South
Portland and Westbrook and the County of Cumberland for the administration of the FY 2015
Edward Byrne Memorial Justice Assistance Grant.
I.
Purpose
The purpose of this MOU is to establish guidelines for the administration and expenditure
of funds pursuant to a grant under the 2015 Edward Byrne Memorial Justice Assistance
Grant Program.
II.
Mission
The Edward Byrne Memorial Justice Assistance Grant is a funding program administered
by the Office of Justice Programs in order to support law enforcement, courts,
corrections, treatment, victim services, technology and prevention initiatives that
strengthen the nation’s criminal justice system. The grant program is as outlined in the
attached application form and is incorporated by hereto by reference.
III.
Authority
The Portland Police Department (PPD) will serve as the applicant and fiscal agent for the
grant program. The PPD’s Principal Administration Officer/Finance (PAO) shall
administer the grant and submit all required reports to the Office of Justice Programs
Grants Management System. The PAO shall have the authority to promulgate any rules,
regulations or procedures necessary to the operation of the grant program and this
agreement.
IV.
Allocation of Funds
As determined by the United States Department of Justice, the Portland Police
Department (PPD) will receive $59,939, the South Portland Police Department (SPPD)
will receive $18,426, and the Westbrook Police Department (WPD) will receive $10,767.
The Cumberland County Sheriff’s Office will not receive any funding this year. The City
of Portland agrees to reimburse SPPD and WPD from the grant allocation for purchases
made in accordance with the grant guidelines and properly submitted to the PPD.
V.
Expenditures
The Cities shall each be responsible for its agency’s expenditures of grant funds and
agrees that expenditures will be made in accordance with the guidelines and restrictions
of the 2015 Edward Byrne Memorial Justice Assistance Grant program. Expenditures
may include, but are not limited to, training, personnel, equipment, supplies and
information systems.
VI.
Personnel
Personnel hired under the 2015 Edward Byrne Memorial Justice Assistance Grant
Program will become the employee of the respective hiring agency. The employee will be
added to the hiring agency’s payroll and covered by that agency’s Worker’s
Compensation Insurance.
VII.
Equipment
Subject to grant guidelines and restrictions, equipment may be purchased by any agency
using the funds allotted to that agency. Such equipment will become the property of the
purchasing agency and will be maintained and inventoried by that agency. Receipts for
equipment purchases must be submitted to the Portland Police Department Principal
Financial Officer for reimbursement.
VIII. Training
Grant funded training may be accomplished by any agency in accordance with the
guidelines and restrictions of the Byrne grant program. Receipts for training must be
submitted to the Portland Police Department Principal Financial Officer for
reimbursement.
IX.
Records and Reports
Records regarding performance of the grant obligations will be maintained by the
respective agencies. Each agency will be afforded full access to any records and reports
regarding the grant program regardless of who creates, maintains or stores the records.
SPPD and WPD agree to submit quarterly progress reports to PPD regarding the
execution of the grant programs including, but not limited to performance measures and
program assessment data.
X.
News Media
The Cities or County may respond to media inquiries reference this grant program.
XI.
Release of Liability
Each governmental entity shall be responsible for the acts or omissions of its employees,
whether or not those acts or omissions are the result of intentional, knowing, reckless or
negligent conduct. Each party agrees to indemnify and hold harmless the other party for
the acts and omissions of its own employees. Participating agencies or their employees
shall not be considered as agents of the other participating agency. Nothing herein
waives or limits sovereign immunity under federal, state or constitutional law, including,
but not limited to immunity pursuant to the Maine Tort Claims Act.
XII.
Duration
This agreement shall become effective upon proper execution and, unless amended by
agreement of the parties and the Byrne Justice Assistance Grant Program, will remain in
effect for the duration of the grant program described herein.
In witness whereof, the parties hereto cause this agreement to be executed by proper officers and
officials.
City of Portland
County of Cumberland
By:
By:
_______________
Michael Sauschuck
________________
Peter Crichton
Title: Acting City Manager
Title: County Manager
Date: _______________
Date: ______________
City of South Portland
City of Westbrook
By:
By:
_______________
James Gailey
________________
Jerre Bryant
Title: City Manager
Title: City Administrator
Date: _______________
Date: ________________
Westbrook Police Department Budget
SUPPLIES
Tactical Lights
40 @ $150
$6,000
Holsters
40 @ $104
$4,160
Leg Shackles
7 @ $45
$315
Respirators
10 boxes @ $29.20 each
$292
Other Sub-Total
$10,767
WPD Total
$10,767.00
Westbrook Police Department Budget Narrative
The Westbrook Police Department will utilize JAG funds to purchase tactical lights and holsters,
leg shackles and respirators.
The City of Westbrook Purchasing Policy will be followed.
City of Westbrook
IN CITY COUNCIL
July 6, 2015
ORDERED:
# 2015-54
APPROVING EXTENSION TO WESTBROOK MUNICIPAL DEVELOPMENT TAX
INCREMENT FINANCING DISTRICT DEVELOPMENT PROGRAM NO. 2 (LANCO
ASSEMBLY SYSTEMS)
That the City, acting pursuant to the provisions of Title 30-A, Chapter 206 of the Maine Revised
Statutes, hereby adopts the First Amendment to the Westbrook Municipal Development Tax
Increment Financing District Development Program No. 2 – Lanco Assembly Systems (the
“First Amendment”) as presented to this meeting and as has been on file in the City Clerk’s
Office, a copy of which is incorporated herein and made a party of the minutes of this meeting.
The Mayor is hereby authorized and directed, on behalf of the City of Westbrook, Maine to
execute and submit to the Commissioner of the Maine Department of Economic and Community
Development (“DECD”) such applications and further documentation as may be necessary or
appropriate for any necessary final approval of this First Amendment; and the Mayor be, and
hereby is, authorized and empowered, at her discretion, from time to time, to make sure technical
revisions to this Amendment or to the Development Program for the District as she deems
reasonably necessary or convenient in order to facilitate the process for review and approval of
this First Amendment by the Commissioner of DECD, so long as such revisions are not
inconsistent with this First Amendment or the basic structure and intent of the District.
Ordered further that the Mayor be and hereby is authorized and directed to enter into the First
Amendment to Credit Enhancement Agreement as contemplated by the First Amendment, and in
the name of and on behalf of the City, such agreement to be in such form and to contain such
terms and provisions, no inconsistent with the Development Program, as amended by the First
Amendment, as the said Mayor may approve, the Mayor’s approval to be conclusively evidenced
by her execution thereof.
First Reading:
July 6, 2015
Attest:
_________________________________________
City Clerk
_________________________________________
Mayor
City of Westbrook
IN CITY COUNCIL
July 6, 2015
ORDERED:
# 2015-55
APPROVING EXTENSION TO WESTBROOK MUNICIPAL DEVELOPMENT TAX
INCREMENT FINANCING DISTRICT DEVELOPMENT PROGRAM NO. 3 (SYSCO)
That the City, acting pursuant to the provisions of Title 30-A, Chapter 206 of the Maine Revised
Statutes, hereby adopts the First Amendment to the Westbrook Municipal Development Tax
Increment Financing District Development Program No. 3 (Sysco, formerly Jordan’s Meats) (the
“First Amendment”) as presented to this meeting and as has been on file in the City Clerk’s
Office, a copy of which is incorporated herein and made a party of the minutes of this meeting.
The Mayor is hereby authorized and directed, on behalf of the City of Westbrook, Maine to
execute and submit to the Commissioner of the Maine Department of Economic and Community
Development (“DECD”) such applications and further documentation as may be necessary or
appropriate for any necessary final approval of this First Amendment; and the Mayor be, and
hereby is, authorized and empowered, at her discretion, from time to time, to make sure technical
revisions to this Amendment or to the Development Program for the District as she deems
reasonably necessary or convenient in order to facilitate the process for review and approval of
this First Amendment by the Commissioner of DECD, so long as such revisions are not
inconsistent with this First Amendment or the basic structure and intent of the District.
Ordered further that the Mayor be and hereby is authorized and directed to enter into the First
Amendment to Credit Enhancement Agreement as contemplated by the First Amendment, and in
the name of and on behalf of the City, such agreement to be in such form and to contain such
terms and provisions, no inconsistent with the Development Program, as amended by the First
Amendment, as the said Mayor may approve, the Mayor’s approval to be conclusively evidenced
by her execution thereof.
First Reading:
July 6, 2015
Attest:
_________________________________________
City Clerk
_________________________________________
Mayor
City of Westbrook
IN CITY COUNCIL
July 6, 2015
ORDERED:
# 2015-56
AUTHORIZING WEIC EXPENDITURE FOR DOWNTOWN PLANTERS
That the Westbrook City Council hereby approves WEIC funding in an amount not to exceed
$6,288 for the Downtown Planter Program.
Funds available in the WEIC account.
First Reading:
July 6, 2015
Attest:
_________________________________________
City Clerk
_________________________________________
Mayor
WEIC and REC and CONSERVATION COMMITTEES
JOINT MEETING
THURSDAY, MAY 14, 2015
Present:
WEIC Members: Peter Burke, Margaret Innes, Steve Noyes, Guy Cote, Warren Lain, Victor Chau
REC and CON Members: Peter Burke, John O’Hara, Gene McKeen, Nate Dyer
City Staff: Maria Dorn
Guests: Andrea Todd & James Tranchemontagne – Westbrook/Gorham Chamber
Abigail Cioffi – Downtown Network Coalition
WEIC Business
Abigail presented the Downtown Planter Budget Proposal, discussion ensued, the committee
unanimously voted to fund the project at $6288. The cost represents purchase of planters, plants, and
maintenance and care over the summer. The goal is to have the planters and hanging baskets in place
by Memorial Day.
Andrea and James presented on behalf of the Chamber a request of radio sponsorship for the Maine
Market. Last year WEIC provided $2000, this year the request is $4000 to cover more advertising and
for a longer season – extended to the first week in October. Questions asked about how many vendors
have signed up (10 to date) and conversation about wanting more produce sold at the market. Also, it
was asked that data be compiled to measure success. Various ideas ensued.
The committee voted unanimously to fund the project for this year at $4000.
Doug Eaton was not able to attend to present on the financial request for the tree plantings. The
committee talked at length and the following was voted unanimously – approve the amount to not
exceed $30,000 – which is 10% more than the amount asked of $28,000, and to use a contractor to plant
and maintain.
WEIC/REC and CON:
Much discussion over the Caron Family Land. The concept in general is agreed upon and the
committees would like to move forward after they do a site walk.
• Questions needing answers: Does the charter define a percentage of recreation and
conservation use of land for use to be applied to recreation, conservation or economic use?
• Is the ROW width 50?
• What is the time line for a decision?
The group tabled this discussion until after the site walk which will be this weekend.
Meeting adjourned.
City of Westbrook
IN CITY COUNCIL
July 6, 2015
ORDERED:
# 2015-57
AUTHORIZING WEIC EXPENDITURE FOR PROMOTION OF MAINE MARKET
$4,000 for promotion and marketing of the Maine Market.
First Reading:
July 6, 2015
Attest:
_________________________________________
City Clerk
_________________________________________
Mayor
WEIC and REC and CONSERVATION COMMITTEES
JOINT MEETING
THURSDAY, MAY 14, 2015
Present:
WEIC Members: Peter Burke, Margaret Innes, Steve Noyes, Guy Cote, Warren Lain, Victor Chau
REC and CON Members: Peter Burke, John O’Hara, Gene McKeen, Nate Dyer
City Staff: Maria Dorn
Guests: Andrea Todd & James Tranchemontagne – Westbrook/Gorham Chamber
Abigail Cioffi – Downtown Network Coalition
WEIC Business
Abigail presented the Downtown Planter Budget Proposal, discussion ensued, the committee
unanimously voted to fund the project at $6288. The cost represents purchase of planters, plants, and
maintenance and care over the summer. The goal is to have the planters and hanging baskets in place
by Memorial Day.
Andrea and James presented on behalf of the Chamber a request of radio sponsorship for the Maine
Market. Last year WEIC provided $2000, this year the request is $4000 to cover more advertising and
for a longer season – extended to the first week in October. Questions asked about how many vendors
have signed up (10 to date) and conversation about wanting more produce sold at the market. Also, it
was asked that data be compiled to measure success. Various ideas ensued.
The committee voted unanimously to fund the project for this year at $4000.
Doug Eaton was not able to attend to present on the financial request for the tree plantings. The
committee talked at length and the following was voted unanimously – approve the amount to not
exceed $30,000 – which is 10% more than the amount asked of $28,000, and to use a contractor to plant
and maintain.
WEIC/REC and CON:
Much discussion over the Caron Family Land. The concept in general is agreed upon and the
committees would like to move forward after they do a site walk.
• Questions needing answers: Does the charter define a percentage of recreation and
conservation use of land for use to be applied to recreation, conservation or economic use?
• Is the ROW width 50?
• What is the time line for a decision?
The group tabled this discussion until after the site walk which will be this weekend.
Meeting adjourned.
City of Westbrook
IN CITY COUNCIL
July 6, 2015
ORDERED:
# 2015-58
AUTHORIZING WEIC EXPENDITURE FOR TREE PLANTING PROGRAM
$30,000 for the Tree Planting Program.
First Reading:
July 6, 2015
Attest:
_________________________________________
City Clerk
_________________________________________
Mayor
Doug Eaton
Public Services
Operations Supervisor
To:
Bill Baker
Subject:
WEIC Tree Planting
Date:
May 8, 2015
Public Services Department
371 Saco Street
Westbrook, ME 04092
(207) 854-0660 Ext. 23
(207) 854-0672 FAX
Dear Bill,
While attending April’s WEIC meeting I was asked to provide the members with
information regarding the planting of numerous trees in key locations within the City of
Westbrook. During that meeting we discussed the purposed locations, the costs of the
trees and the possible installation costs.
As you know I presented to you and the WEIC members a rough draft of
locations and tree types last summer outlining some of the key areas in the City where
trees could be added. Since last years and last months meetings, I have had to tweak
some of those locations due to possible future development and or upcoming construction
and infrastructure upgrades.
After many discussions with City employees and private contractors I am
presenting to you a tree planting recommendation to be considered by WEIC for the
planting of 50 new trees at the locations listed below:
1. Main St. (westerly side outbound) between Colonial Rd. and Lamb St. This
area of Main St. has lost several trees over the past several years due to decline. This
area is a key gateway to our City and would greatly benefit from this planting project. I
am suggesting we plant a combination of trees such as Elms, Maples, Ginkgo and Beech.
This planting project could support as many as 10 to 15 new trees depending upon the
location of underground utilities or other obstacles.
2. Rt. #25 (easterly side or outbound) between Main St. and Juniper Ln. This area
of the City currently has a wonderful tree line of Green Ash as you enter the City;
however the opposite side of the road is bare but has great potential for new plantings.
Once again this location is a gateway to our City which could benefit greatly with new
tree plantings. I am suggesting we plant a combination of Ash, Maple, Oak or Catalpas,
Elms, Locust. This planting project could support as many as 30 new trees some of
which would replace existing trees that were removed or destroyed due to summer or
winter storms.
3. William B. Clarke Dr. (Public Safety end) between Stroudwater St. and the
Westbrook Arterial. Over the past few years several trees have been destroyed because
of snow or vehicle accidents. The William B. Clarke Dr. project was a fantastic project
which speaks for itself. This project turned out great and showcases a variety of trees,
plants and green space. My suggestions for trees would be to replant with the same
species that once was.
I have research the prices of the trees listed above and most cost around $250
dollars each. If WEIC were to purchase all 50 trees the cost would be around $12,500$13,000 dollars depending on taxes and or other fees. I have also reached out to a few
private contractors in the area for some tree planting prices. Most of the companies
would charge between $150-$250 dollars per tree however an hourly rate may also be an
option as well. The difference in price varies depending on location, materials, and
numbers of trees, soil type and available personal during planting. If WEIC were to have
a private contractor plant these trees the cost could be $7500-$12,500.
As the Municipal Arborist for the City of Westbrook I am very excited and
pleased to have WEIC show interest in planting new trees within the City. If this is a
project in which WEIC would like to fund in any form please let me know so I can get
the ball rolling. The optimal times for planting tree is anytime in the spring and early
summer and fall months. If you should have any questions please feel free to contact me.
Thanks.
Respectfully,
Douglas Eaton
Public Services/City Arborist
City of Westbrook
IN CITY COUNCIL
July 6, 2015
ORDERED:
# 2015-59
AUTHORIZING WEIC EXPENDITURE FOR MARKETING CAMPAIGN
$15,000 for a television-based marketing and branding campaign for the City of Westbrook.
First Reading:
July 6, 2015
Attest:
_________________________________________
City Clerk
_________________________________________
Mayor
Department of Business & Community Relations
William D. Baker
Assistant City Administrator for
Business & Community Relations
[email protected]
To:
2 York Street
Westbrook, ME 04092
Phone: (207)591-8101
Fax: (866)405-0776
Westbrook Environmental Improvement Corporation
From: William D. Baker
Date:
June 12, 2015
Re:
Meeting Minutes from 06/11/2015
The meeting was called to order at 5:30 pm. Members present included Mr. Cote, Mr. Noyes, Ms. Innes, Ms.
Wallace, Dr. Lain, Mr. O’Hara and Mr. Burke.
Guests present: Westbrook Science Teacher Amy Troiano and her students; Michael Shaughnessy, President of
FOPR, Ethan Kane, Channel 13.
Staff present: Mr. Baker & Ms. Radel
Amy Troiano – Westbrook Science Students Presentation
Mr. Troiano and her 9 amazing students shared an interesting power point presentation detailing their
findings from the WEIC supported investigation of water quality in the Presumpscot River. The students
spoke eloquently about the impact of their “hands on” science experiment which they said made them
more aware of the environment and the impact human activity has on the river. The class thanked WEIC
for their financial support and Guy Cote in particular for his participation as a presenter during the
program. The support and collaboration with the Cumberland County Soil & Water Conservation District
and the Portland Water District was also acknowledged by Ms. Troiano. Ms. Troiano pointed out that with
WEIC support every member of the Westbrook Sophomore class had a chance to participate in these
field exercises. An important connection was also made between Ms. Troiano, Mr. Shaughnessy and the
students which we hope will lead to future collaboration between WEIC, the School and FOPR.
Michael Shaughnessy – Presentation on the Economic Impact of Fish Migration
Mr. Shaughnessy made a power point presentation on the recent study by FOPR on the beneficial
economic impact of fish migration and related recreation on a community. He spoke of the history of
FOPR advocating for the Presumpscot River and their enthusiasm for the positive developments in recent
years. He described the successful restoration of migration by anadromous fish species and how they
will benefit from habitat up river from Saccarappa. Mr. Shaughnessy and WEIC members shared their
common view of how a healthy river system and restoration of fish passage sends many important
messages about a place like Westbrook which will have long term beneficial impacts on the community
and region. They pledged future communication and collaboration on these issues.
Follow up with Tina Radel on the City marketing and branding recommendations
Ms. Radel and Mr. Kane made a power point presentation outlining a television based marketing/branding
campaign aimed at improving the city’s image, attracting responsible economic development and
promoting the events and city amenities including environmental amenities such as our river and trail
systems.
Ms. Radel reviewed her efforts over the course of the last 18 months of consulting with marketing experts,
corporate partners, media consultants and media outlets and conducing two key surveys measuring
people’s image of and attitude toward Westbrook.
A detailed discussion followed about the financial and practical implications of the campaign including the
interest on the part of Channel 13 to reach out to and include participation from local businesses large
and small. Their participation would increase the size and duration of the ad campaign and have a
beneficial impact on both the city and the businesses featured in the ads.
After a lengthy and positive exchange of ideas, questions and answers a motion was offered by Mr. Cote
and seconded by Ms. Innes to support the television campaign as proposed by Ms. Radel and Mr. Kane
in the amount of 15,000 dollars. As part of that motion it was agreed that Mr. Baker and Ms. Radel would
provide Channel 13 with local business contacts and encourage Channel 13 to reach out directly to local
businesses offering them participation in this television campaign. Ms. Radel would be authorized to
represent the City working directly with the Channel 13 creative team on ad content.
The motion carried by a vote of 7-0 to authorize 15,000 dollars. Mr. O’Hara asked that this item be
placed on the next Council agenda for ratification by the Council.
Peter Burke – Presentation on the issue of the Caron family land purchase
Mr. Burke described his visit to the Caron property and said he believed this to be an exciting opportunity
to acquire an important parcel of open space suitable for recreation in a key corridor near the City Forest,
Portland Water District Land, existing trails maintained by the Trailblazers, and Sunset Ridge.
Mr. Baker described a recent phone call from Mr. Caron in which he said that he needed an answer from
the City as to their intentions.
Mr. O’Hara asked Mr. Burke if he knew the position of Rec&Con on the proposed purchase. Mr. Burke
said he believed that Rec&Con was supportive of the acquisition, but was also interested in developing
the trail systems within the City Forest.
There was some discussion about the proposed financial split between WEIC and Rec&Con which was
voted on by both groups as an 80/20 split. Mr. Lain, Mr. Noyes, Mr. O’Hara and Mr. Burke raised the idea
of having WEIC authorize the full purchase price and then encourage Rec&Con to allocate their share
toward trail enhancement and development on both the Caron land and the Forest land. This suggestion
generated enthusiastic support.
Ms. Wallace and Ms. Innes expressed some concern about the message being sent to Rec&Con by this
change in direction. Mr. Burke and Mr. Lain thought this idea would be positively received by Rec&Con.
All members present wanted the record to reflect WEIC’s excitement about and commitment to the
collaborative relationship between the two groups. They believed that with WEIC’s superior financial
resources and mission it made more sense for WEIC to approve the full purchase price and give
Rec&Con the option of allocating their resources to develop and enhance trails on both parcels, perhaps
in cooperation with Portland Trails.
Ms. Innes offered a motion to reflect that position which was seconded by Mr. O’Hara and Mr. Cote and
supported unanimously by a vote of 7-0 to authorize 150,000 dollars for the purchase of this land.
Mr. O’Hara asked that this item be placed on the next Council agenda and directed Mr. Baker to reach
out to Mr. Caron immediately.
There was further discussion led by Mr. Cote about the costs associated with deed preparation, title
search, closing etc. Mr. Baker assured the members that he would work with the City Attorney and the
Caron family attorney to ensure a fair and equitable resolution of those issues.
Mr. O’Hara asked that WEIC, Rec&Con, and the City work closely with the American Journal and others
when the time comes to bring positive attention to this important development.
WEIC members directed staff to share the results of this vote immediately with Maria Dorn and Rec&Con
and ask them to act on the WEIC recommendation for their role at their earliest convenience.
WEIC annual elections –
A motion was made and seconded to elect the same slate of officers for 2015. That motion carried by a
vote of 7-0 and elects Mr. Noyes as President, Mr. Lane as Vice President, Mr. Cote as Treasurer with
Mr. Baker serving in the ex-officio role as Secretary.
Discussion of the Amphitheater at Riverbank Park Lain/Noyes
Mr. Lain and Mr. Noyes led a discussion about their long standing interest in bringing an iconic, attractive
and functional shell type structure to Riverbank Park that would facilitate entertainment, education, family
outings, artistic offerings from our creative community, weddings, graduations etc.
Mr. Lain presented a concept from a vendor called Fifthroom.com for illustration purposes only and
discussed some of his research on pricing and construction. Ms. Innes commented on the importance of
using experts on architecture, construction materials and acoustics that have experience in the Northeast
with our weather and snow loads, etc.
Ms. Innes also cited the importance of understanding what you want from the space before you design it
which led to some brainstorming from members which produced the partial list in paragraph one above.
There was a consensus supporting further exploration of this idea. President Noyes agreed to take the
lead on forming a Riverbank Park Creative Space Study Committee which might include key stakeholders
such as the Chamber, the Legion, the Downtown Network Committee, park neighbors, and some subject
matter experts on design, construction, acoustics, etc.
Members should direct recommendations on the committee make up to President Noyes and Mr. Baker.
No Loitering Signs in Blue Note Park
Mr. Cote asked Mr. Baker to investigate the no loitering signs in Blue Note Park which had an adverse
impact recently on some park visitors known to Mr. Cote who wanted to eat lunch or consume ice cream
in the park. Mr. Baker provided members with a copy of the park ordinance and will reach out to the
Police Chief and Abigail Cioffi and the DNC and ask them to bring a recommendation to the Mayor and
the Council on any proposed modifications of the ordinance or the signs.
New Business
Mr. Cote asked that Mr. Baker facilitate a discussion between him and CFO Alicia Gardiner on the
upcoming maturity of a WEIC CD. That led other members to discuss their desire to have Jerre and
Alicia come to a future meeting to discuss investment options for WEIC capital to ensure maximum
returns on WEIC investments.
The meeting adjourned at 8:20 pm.
City of Westbrook
IN CITY COUNCIL
July 6, 2015
ORDERED:
# 2015-60
AUTHORIZING WEIC EXPENDITURE FOR PURCHASE OF RECREATIONAL
OPEN SPACE
$150,000 for the purchase of 32 acres of open space recreational land.
First Reading:
July 6, 2015
Attest:
_________________________________________
City Clerk
_________________________________________
Mayor
Department of Business & Community Relations
William D. Baker
Assistant City Administrator for
Business & Community Relations
[email protected]
To:
2 York Street
Westbrook, ME 04092
Phone: (207)591-8101
Fax: (866)405-0776
Westbrook Environmental Improvement Corporation
From: William D. Baker
Date:
June 12, 2015
Re:
Meeting Minutes from 06/11/2015
The meeting was called to order at 5:30 pm. Members present included Mr. Cote, Mr. Noyes, Ms. Innes, Ms.
Wallace, Dr. Lain, Mr. O’Hara and Mr. Burke.
Guests present: Westbrook Science Teacher Amy Troiano and her students; Michael Shaughnessy, President of
FOPR, Ethan Kane, Channel 13.
Staff present: Mr. Baker & Ms. Radel
Amy Troiano – Westbrook Science Students Presentation
Mr. Troiano and her 9 amazing students shared an interesting power point presentation detailing their
findings from the WEIC supported investigation of water quality in the Presumpscot River. The students
spoke eloquently about the impact of their “hands on” science experiment which they said made them
more aware of the environment and the impact human activity has on the river. The class thanked WEIC
for their financial support and Guy Cote in particular for his participation as a presenter during the
program. The support and collaboration with the Cumberland County Soil & Water Conservation District
and the Portland Water District was also acknowledged by Ms. Troiano. Ms. Troiano pointed out that with
WEIC support every member of the Westbrook Sophomore class had a chance to participate in these
field exercises. An important connection was also made between Ms. Troiano, Mr. Shaughnessy and the
students which we hope will lead to future collaboration between WEIC, the School and FOPR.
Michael Shaughnessy – Presentation on the Economic Impact of Fish Migration
Mr. Shaughnessy made a power point presentation on the recent study by FOPR on the beneficial
economic impact of fish migration and related recreation on a community. He spoke of the history of
FOPR advocating for the Presumpscot River and their enthusiasm for the positive developments in recent
years. He described the successful restoration of migration by anadromous fish species and how they
will benefit from habitat up river from Saccarappa. Mr. Shaughnessy and WEIC members shared their
common view of how a healthy river system and restoration of fish passage sends many important
messages about a place like Westbrook which will have long term beneficial impacts on the community
and region. They pledged future communication and collaboration on these issues.
Follow up with Tina Radel on the City marketing and branding recommendations
Ms. Radel and Mr. Kane made a power point presentation outlining a television based marketing/branding
campaign aimed at improving the city’s image, attracting responsible economic development and
promoting the events and city amenities including environmental amenities such as our river and trail
systems.
Ms. Radel reviewed her efforts over the course of the last 18 months of consulting with marketing experts,
corporate partners, media consultants and media outlets and conducing two key surveys measuring
people’s image of and attitude toward Westbrook.
A detailed discussion followed about the financial and practical implications of the campaign including the
interest on the part of Channel 13 to reach out to and include participation from local businesses large
and small. Their participation would increase the size and duration of the ad campaign and have a
beneficial impact on both the city and the businesses featured in the ads.
After a lengthy and positive exchange of ideas, questions and answers a motion was offered by Mr. Cote
and seconded by Ms. Innes to support the television campaign as proposed by Ms. Radel and Mr. Kane
in the amount of 15,000 dollars. As part of that motion it was agreed that Mr. Baker and Ms. Radel would
provide Channel 13 with local business contacts and encourage Channel 13 to reach out directly to local
businesses offering them participation in this television campaign. Ms. Radel would be authorized to
represent the City working directly with the Channel 13 creative team on ad content.
The motion carried by a vote of 7-0 to authorize 15,000 dollars. Mr. O’Hara asked that this item be
placed on the next Council agenda for ratification by the Council.
Peter Burke – Presentation on the issue of the Caron family land purchase
Mr. Burke described his visit to the Caron property and said he believed this to be an exciting opportunity
to acquire an important parcel of open space suitable for recreation in a key corridor near the City Forest,
Portland Water District Land, existing trails maintained by the Trailblazers, and Sunset Ridge.
Mr. Baker described a recent phone call from Mr. Caron in which he said that he needed an answer from
the City as to their intentions.
Mr. O’Hara asked Mr. Burke if he knew the position of Rec&Con on the proposed purchase. Mr. Burke
said he believed that Rec&Con was supportive of the acquisition, but was also interested in developing
the trail systems within the City Forest.
There was some discussion about the proposed financial split between WEIC and Rec&Con which was
voted on by both groups as an 80/20 split. Mr. Lain, Mr. Noyes, Mr. O’Hara and Mr. Burke raised the idea
of having WEIC authorize the full purchase price and then encourage Rec&Con to allocate their share
toward trail enhancement and development on both the Caron land and the Forest land. This suggestion
generated enthusiastic support.
Ms. Wallace and Ms. Innes expressed some concern about the message being sent to Rec&Con by this
change in direction. Mr. Burke and Mr. Lain thought this idea would be positively received by Rec&Con.
All members present wanted the record to reflect WEIC’s excitement about and commitment to the
collaborative relationship between the two groups. They believed that with WEIC’s superior financial
resources and mission it made more sense for WEIC to approve the full purchase price and give
Rec&Con the option of allocating their resources to develop and enhance trails on both parcels, perhaps
in cooperation with Portland Trails.
Ms. Innes offered a motion to reflect that position which was seconded by Mr. O’Hara and Mr. Cote and
supported unanimously by a vote of 7-0 to authorize 150,000 dollars for the purchase of this land.
Mr. O’Hara asked that this item be placed on the next Council agenda and directed Mr. Baker to reach
out to Mr. Caron immediately.
There was further discussion led by Mr. Cote about the costs associated with deed preparation, title
search, closing etc. Mr. Baker assured the members that he would work with the City Attorney and the
Caron family attorney to ensure a fair and equitable resolution of those issues.
Mr. O’Hara asked that WEIC, Rec&Con, and the City work closely with the American Journal and others
when the time comes to bring positive attention to this important development.
WEIC members directed staff to share the results of this vote immediately with Maria Dorn and Rec&Con
and ask them to act on the WEIC recommendation for their role at their earliest convenience.
WEIC annual elections –
A motion was made and seconded to elect the same slate of officers for 2015. That motion carried by a
vote of 7-0 and elects Mr. Noyes as President, Mr. Lane as Vice President, Mr. Cote as Treasurer with
Mr. Baker serving in the ex-officio role as Secretary.
Discussion of the Amphitheater at Riverbank Park Lain/Noyes
Mr. Lain and Mr. Noyes led a discussion about their long standing interest in bringing an iconic, attractive
and functional shell type structure to Riverbank Park that would facilitate entertainment, education, family
outings, artistic offerings from our creative community, weddings, graduations etc.
Mr. Lain presented a concept from a vendor called Fifthroom.com for illustration purposes only and
discussed some of his research on pricing and construction. Ms. Innes commented on the importance of
using experts on architecture, construction materials and acoustics that have experience in the Northeast
with our weather and snow loads, etc.
Ms. Innes also cited the importance of understanding what you want from the space before you design it
which led to some brainstorming from members which produced the partial list in paragraph one above.
There was a consensus supporting further exploration of this idea. President Noyes agreed to take the
lead on forming a Riverbank Park Creative Space Study Committee which might include key stakeholders
such as the Chamber, the Legion, the Downtown Network Committee, park neighbors, and some subject
matter experts on design, construction, acoustics, etc.
Members should direct recommendations on the committee make up to President Noyes and Mr. Baker.
No Loitering Signs in Blue Note Park
Mr. Cote asked Mr. Baker to investigate the no loitering signs in Blue Note Park which had an adverse
impact recently on some park visitors known to Mr. Cote who wanted to eat lunch or consume ice cream
in the park. Mr. Baker provided members with a copy of the park ordinance and will reach out to the
Police Chief and Abigail Cioffi and the DNC and ask them to bring a recommendation to the Mayor and
the Council on any proposed modifications of the ordinance or the signs.
New Business
Mr. Cote asked that Mr. Baker facilitate a discussion between him and CFO Alicia Gardiner on the
upcoming maturity of a WEIC CD. That led other members to discuss their desire to have Jerre and
Alicia come to a future meeting to discuss investment options for WEIC capital to ensure maximum
returns on WEIC investments.
The meeting adjourned at 8:20 pm.
City of Westbrook
IN CITY COUNCIL
July 6, 2015
ORDERED:
# 2015-61
APPROVING AGREEMENT
IMPROVEMENTS
FOR
CUMBERLAND
MILLS
INTERSECTION
That the Westbrook City Council hereby authorizes the Mayor of the City of Westbrook to enter
into an agreement with the State of Maine Department of Transportation and the Portland Area
Comprehensive Transportation System for intersection improvements at the intersections of
Harnois Street, Main Street, Cumberland Avenue and Warren Avenue and Main Street at Forest
Street in accordance with the attached document; and be it further ordered
That the City of Westbrook hereby commits to a local share of $317,750 and for any
construction overruns beyond the $1,771,000 budget.
Funding is available in the Capital Improvement Program.
First Reading:
July 6, 2015
Attest:
_________________________________________
City Clerk
_________________________________________
Mayor
City of Westbrook
IN CITY COUNCIL
July 6, 2015
ORDERED:
# 2015-62
APPROVING DESIGN
IMPROVEMENTS
CONTRACT
FOR
WILLIAM
CLARKE
DRIVE
That the Westbrook City Council hereby authorizes Department of Engineering and Public
Services to enter into an agreement with Sebago Technics in an amount not to exceed $67,565
for design and permitting services for the reconstruction of William Clarke Drive from Mechanic
Street to Conant Street in accordance with the attached document; and be it further ordered
That funding is available in the FY 2015-2015 Capital Improvement Program.
First Reading:
July 6, 2015
Attest:
_________________________________________
City Clerk
_________________________________________
Mayor
City of Westbrook
IN CITY COUNCIL
July 6, 2015
ORDERED:
# 2015-63
AWARD OF BID FOR TENNIS COURT REPAIRS
That the Westbrook City Council hereby authorizes an award of bid for tennis court repairs to
Maine Tennis & Track of Gray, Maine, sole bidder, at a total cost of $24,941.
Funds available in FY 2014-2015 Capital Improvement Program.
First Reading:
July 6, 2015
Attest:
_________________________________________
City Clerk
_________________________________________
Mayor
City of Westbrook
IN CITY COUNCIL
July 6, 2015
ORDERED:
# 2015-64
AWARD OF BID FOR AIR CONDITIONING AT FRED C. WESCOTT BUILDING
That the Westbrook City Council hereby authorizes an award of bid for air conditioning for
rooms A-6, A-9 and A-10 at the Fred C. Wescott Building located at 426 Bridge Street to Solaris
of Portland, Maine, low bidder, at a total cost of $12,720 and a net cost to the City after
Efficiency Maine rebates and cost sharing from the Opportunity Alliance in the amount of
$5,460.
Funds available in budget line 10006600-54300 (Repairs/Maintenance, Non-Cap).
First Reading:
July 6, 2015
Attest:
_________________________________________
City Clerk
_________________________________________
Mayor
City of Westbrook
IN CITY COUNCIL
July 6, 2015
ORDERED:
# 2015-65
AWARD OF BID FOR RENOVATIONS AT WESTBROOK FIRE DEPARTMENT
STATION #3
That the Westbrook City Council hereby authorizes an award of bid for interior renovations of
the Westbrook Fire Department Station # 3 to Above and Beyond, LLC of Lewiston at a total
cost of $21,900.
Funds available in FY 2014-2015 Capital Improvement Plan (CIP).
First Reading:
July 6, 2015
Attest:
_________________________________________
City Clerk
_________________________________________
Mayor
City of Westbrook
IN CITY COUNCIL
July 6, 2015
ORDERED:
# 2015-66
AWARD OF BID FOR TIRE CHANGING MACHINE
That the Westbrook City Council hereby authorizes an award of bid for a replacement tire
changing machine to Genuine Parts Company, d/b/a NAPA Auto Parts of Westbrook, lowest
bidder, at a total cost of $6,919.
Funds available in the FY 2014-2015 Capital Improvement Plan (CIP).
First Reading:
July 6, 2015
Attest:
_________________________________________
City Clerk
_________________________________________
Mayor

Council Meeting Packet (Reduced Size)

Transcription

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