ISLE OF FAITH UNITED METHODIST CHURCH

Transcription

OF DISASTER PLAN
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ISLE OF FAITH
UNITED METHODIST CHURCH
DISASTER PLAN
1-May-10
Questions or concerns please contact;
Tom Holder
Emergency Consultant
(904) 525-1538 I [email protected]
IOF DISASTER PLAN
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CONTENTS
The 10F Disaster Plan is comprised of 2 sections in order to meet the goals of IOF; Section 1 for the
Family and Section 2 for the Church staff and Disaster committee members.
Page
4.
Topic
Introduction
SECTION 1- FAMILY DISASTER PLAN
6.
9.
12.
14.
17.
19.-22.
Family Disaster Plan
Evacuation Plan
First Aid
Duval County Shelters
Special Needs
Special Needs Registration Forms
SECTION 2- CHURCH DISASTER PLAN
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
organization
Transport Team Check List
Administration Team Check List
Communications Team Check List
Child Development Center Team Check List
Spiritual Team Check List
Children Group Check List
Youth Group Check List
Music Team Check List
Facilities Team Check List
Facilities Map
Wallet Card
IOF DISASTER PLAN
INTRODUCTION
Isle of Faith, Disaster Plan Goals;
1. SERVE; the congregation and the community spiritually; using a caring presence (Family Plan Pages 5 22)
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2. FACILITY; protect and return to normal operation (Church Plan Pages 23-35).
Disaster Recovery Plan (DRP) definition;
DRP describes how an organization or family is to deal with disasters. A disaster is an event (Natural or
Manmade) that makes the continuation of normal functions impossible. A disaster recovery plan consists of
the precautions taken so that the effects of a disaster will be minimized and the organization will be able to
either maintain or quickly resume critical functions.
Disaster Phases;
1. Mitigation phase; attempt to prevent hazards from developing into disasters altogether, or to reduce the
effects of disasters when they occur. The mitigation phase differs from the other phases because it focuses
on long-term measures for reducing or eliminating risk.
2. Preparedness phase: includes planning; emergency exercises/training; warning systems; emergency
communications systems; evacuations plans and training; resource inventories; emergency
personnel/contact lists; mutual aid agreements; and public information/education. Their effectiveness
depends on the organization and the general public who are able to make use of this information.
3. Resoonse phase: includes the mobilization of the necessary emergency services and first responders in
the disaster area. This is likely to include a first wave of core emergency services such as firefighters, police
and ambulance crews. This phase may have four sub phases; Alert, Watch, Warning, and the Crisis. They are
not always possible in the event of fast moving and unpredictable events like tornadoes; however during
hurricanes they may be relevant
a. Alert
The first notification from local, state, or federal government organizations of a development
of a event which could lead to a disaster.
b. Watch
The possibility that you could experience an event within 48 hours, this watch should trigger
the activation of the disaster plan, and proactive measures should be initiated, and deciding
the safest location to be during the event.
c. Warning The event is expected within 36 hours; once this warning has been issued, the Organization
should be in the process of completing proactive actions and moving to the identified safe
location to be during the event.
d. Crisis
Actual Event is in progress; you need to be in a safe location and maintain calm.
4. Recovery phase: functions include continued, potentially long-term response operations (such as debris
removal and disposal, infrastructure repair, etc.)
Disaster Planning Goals;
1. WHAT; needs to be done to prepare the facility for any event.
2. WHO; is on each of the preparation, recovery, and special teams.
3. WHEN; each phase of the plan needs to be executed.
4. HOW; each team will execute their portions of the plan.
IOF DISASTER PLAN
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SECTION 1
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ISLE OF FAITH
FAMILY
DISASTER PLAN
Directions;
1. Print section’s; Introduction, Organization, Family, Evacuation, First Aid, Shelters, and Special needs
(pages 5-22) to build your family plan.
2. Cross out items that do not apply to your family and add items that do apply in the blanks.
3. Keep this in a safe place and review, update, and practice twice a year.
SECTION 1 FAMILY DISASTER PLAN
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Page Topic
6.
Family Disaster Plan
9.
Evacuation Plan
12.
First Aid
14.
Duval County Shelters
17.
special Needs
19.-22. Special Needs Registration Forms
IOF DISASTER PLAN
FAMILY DISASTER PLAN
rurpose.
Is to provide a framework for every family to appropriately plan, prepare, and respond during an
emergency or a disaster. This plan should be updated semi-annually during a family meeting to
discuss changes and to ensure the plan still meets the needs of the family. This is a general guide
and each potential disaster event will have its own unique list of actions.
1. Print section’s; Introduction, Family, Evacuation, First Aid, Shelters, and Special needs (pages 522) to build your family plan.
Directions.
2. Cross out items that do not apply to your family and add items that do apply in the blanks.
3. Keep this in a safe place and review, update, and practice twice a year.
Work / School Phone #
Name
Cell Phone #
Father
Mother
Child #1
Child #2
Child #3
Child #4
Emergency Contact
Emergency Contact
1. Preparedness Phase (Review every six (6) months.)
Complete Evacuation Plan including Safe Havens (in Evacuation section page 8)
If you have special needs please register with the City of Jacksonville. (Page 15 of the IOF
plan)
Build Evacuation Kits (1 per person) (Page 8 of the OF plan)
Build First Aid kit (Page 11 of the IOF plan)
Identify all important documents to be evacuated (portable box to store them in)
Keep cash or travelers checks handy for emergencies (Amount:
).
Verify all insurance information and contact numbers are updated; including flood insurance
which is separate from normal house insurance.
Develop a plan and kit for your pet.
Change the batteries in smoke detectors every 6 months.
Keep a fire extinguisher in the house, garage, and each car.
Practice your fire escape plan every 6 months.
Make home video or take multiple pictures of the inside and outside of your home.
Pre-cut window and door coverings; number and ensure you have the correct mounting
hardware and tools to install.
Keep a non-cordless telephone in your home (cordless do not work without electricity).
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IOF DISASTER PLAN
2. Response Phase; (As soon as you learn of an event that may affect your locality).
a. Alert Sub-phase; first notification of an pending event that may lead to a disaster.
Conduct family meeting to update this plan and to ensure everyone is informed.
Gather all kits and prepare to evacuate, if the order is given IMMEDIATELY evacuate.
Gather valuable pictures, documents, and video records and load into car.
Unplug all other non-essential electrical devises.
Mount window and all but one door coverings.
Turn the refrigerator and freezer to the highest setting and do not open the door.
Fill several water containers and place in freezer to provide added cooling; when the power
Fill gas tanks and make reservations at location you intend on evacuating to.
Move electrical equipment off the floor and cover with plastic.
b. Watch Sub phase; 48 Hours prior to the Event.
Fill all water containers and tub with water for later use.
Shut off the Water and Gas at the meter. (if your are evacuating or not)
You should be evacuated by now if you are leaving.
c. Warning sub-phase; 36 Hours prior to the Event.
If not evacuating make all final preparations in securing your home. (collect your evacuation
Listen to the radio or TV to keep informed.
d. Crises Sub-phase; event is in progress
If you haven’t evacuated or had the time or means, find the safest room in your home with
no windows and get on the floor and protect yourself the best you can.
3. Recovery Phase;
Provide life saving first aid as needed.
Listen to radio for weather and situational updates concerning damage areas to stay away
from.
IF EVACUATED DO NOT RETURN until the authorities allow.
Drive only if necessary and avoid flooded or damaged roads and bridges.
Wear long sleeve shirts, long pants, safety shoes and gloves when you do return.
Immediately survey the area for hazards; stay away from down power lines, animals, gas
leaks, hazardous chemicals, and flowing water.
Boil water for 15 seconds before drinking, cooking, or brushing your teeth.
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IOF- DISASTER PLAN
Check your food stores and remember “when In doubt throw it out” do not eat possibly
contaminated food.
Use telephones only for emergencies; authorities are going to be over whelmed.
Take pictures of all damage and make lists of all missing items, file insurance claim.
Hire only licensed and bonded contractors to repair any damage (after your insurance agent
has given authorization.)
4. Special Situations;
EARTHQUAKES; If inside stay put; if outside find a clear spot to lie down staying away from
all structures.
FIRE; Get out of the house and go to the primary safe haven.
TORNADOES; Find a safe room (center of home with no windows) in your home; practice
IOF DISASTER PLAN
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EVACUATION
Evacuation;
As mandated by the state, the Consolidated City of Jacksonville/Duval County maintains a registry of
individuals with special needs who require assistance when evacuating. The Emergency Operations
Center/Area Command (EOC) coordinates an evacuation plan to relocate these individuals to
specialized shelters. The details of this plan can be found in the Special Needs ICP. The Special Needs
Evacuation Program (SpNEP) arranges transportation to specialized shelters for pre-registered clients
and a limited amount of late registrants. Registrants may be assigned to a Special Needs Shelter
(SpNS) or a medical facility depending on their medical needs and health conditions.
Important note: General shelter evacuation pickup locations will be at all JTA bus stops in the city. f
you have Transportation special need issues please see Special Needs Section Page 13 of the IOF
Disaster Plan.
1. Family Evacuation Plan / Safe Havens.
a. Where the family is meeting if the house is on fire or a small emergency? (Walking Distance)
1. Primary location
Phone
2. Secondary Location
Phone
b. Where the family is going in the event of a local flood or small disaster is expected. (20 miles
away; usually west of town)
1. Primary location
Phone
Phone
c. Where the family is going in the event of a major disaster where the localities are invoking a
regional evacuation (40-60 miles away; usually west of town).
1. Primary location
Phone
Phone
___________
2. Evacuation Guideline;
Purpose: To ensure you are ready when or if the evacuation order is given.
Always:
If time permIts:
Keep a full tank of gas in your car if an
Gather your disaster supplies.
evacuation seems likely. Gas stations may be
closed during emergencies and unable to pump
gas during power outages. Plan to take one car
per family to reduce congestion and delay.
Make transportation arrangements with friends Wear sturdy shoes and clothing that provides some
or your local government if you do not own a
protection, such as long pants, long-sleeved shirts,
car.
and a cap.
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IOF DISASTER PLAN
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Always:
Listen to a battery-powered radio and follow
local evacuation instructions,
If time permits:
Secure your home: Close and lock doors and
windows, unplug electrical equipment, such as
radios and televisions, and small appliances, such
as toasters and microwaves. Leave freezers and
refrigerators plugged (and on the coldest setting) in
unless there is a risk of flooding.
Gather your family and evacuate immediately.
Let others know where you are going.
Leave early enough to avoid being trapped by
severe weather.
Follow recommended evacuation routes. Do
not take shortcuts; they may be blocked.
Be alert for washed-out roads and bridges. Do
not drive into flooded areas.
Leave one light on in the house (helps let you know
if power is on).
Stay away from downed power lines.
3. Evacuation Kit
Purpose: To ensure you have items needed to evacuate and sustain yourself for three days.
WATER; at least one gallon of water per person per day
FOOD; non-perishable food that are compact and lightweight, select foods that require
no refrigeration, preparation or cooking and little or no water. If you must heat food,
pack a can of sterno with matches or a lighter. Choose salt free crackers, whole grain
cereals, and canned foods with high liquid content, do not forget a manual can opener.
FIRST AID KIT and MEDICATION; see First Aid Section, do not forget to take it when you
evacuate.
CLOTHING AND BEDDING; Include at least one complete change of clothing and footwear
per person; along with blankets or sleeping bags.
PERSONAL HYGIENE; include toothbrush, tooth paste, soap, wash cloth, towel, shower
shoes, and other products as needed.
IMPORTANT DOCUMENTS; kept in a water proof portable container ready to go.
Documents that should be handy; wills, power of attorneys, insurance papers, contracts,
stocks and bonds, passports, bank statements, credit card information, inventory of your
home, birth certificates, marriage certificates, and carry enough cash to provide 3-6 days
of living expenses.
Map and basic tool kit.
Battery operated flashlight, radio, and br NOAA Weather radio (hand crank power
source if possible along with extra batteries).
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IOF DISASTER PLAN
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4. Church Evacuation Plan I Safe Havens.
a. Where is the Congregation meeting if the building is on fire or a small emergency?
1. Primary location
Big field to the North of the building.
2. Secondary Location Alimacani parking lot.
b. Where is the Congregation going in the event of a local flood or small disaster (20 miles away;
usually west of town)?
1. Primary location
Live Oak UMC / 311 Ohio Aye, Live Oak FL 32064
Phone 386-362-2047
2. Secondary Location To Be Determined
Phone
c. Where is the Congregation going in the event of a major disaster where the localities are invoking
a regional evacuation (40-60 miles away; usually west of town)?
1. Primary location
To Be Determined
Phone
2. Secondary Location To Be Determined
Phone
5. Isle of Faith Evacuation Routes;
Purpose: To identify safe routes which are designated by the authorities for the evacuation of the
beaches area which IOF falls under; and to provide directions to the safe haven.
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IOF DISASTER PLAN
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FIRST AID
1. Basic First Aid;
Basic first aid refers to the initial process of assessing and addressing the needs of someone who
has been injured or is in physiological distress. You should always seek professional medical help
as soon as you are able, but following correct first aid procedures can be the difference between
life and death. The followina is not designed to teach you Bask First Aid but to provide you
with a bask auide; we recommend everyone take an approved Bask First Aid and ~PR course.
EVALUATE THE SITUATION if the area is not safe call 911 and report the hazards that you see. DO
NOT APPROACH A VICTIM IF IT WILL ENDANGER YOUR LIFE, seek professional help immediately.
2 They have higher levels of training and know how to handle these situations.
~ Avoid moving the victim unless they are in immediate danger. Moving a victim will often make
injuries worse, especially in the case of spinal cord injuries.
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Determine responsiveness. If a person is unconscious, try to rouse them by gently shaking and
speaking to them. If they are unconscious notify 911 immediately.
Airway Open the airway using the Head Tilt Chin Lift.
—
Breathing LOOK for the victims chest to rise and fall, LISTEN for sounds of
~ breathing (place your ear nearthe nose and mouth), and FEEL for breath on
your cheek. If not provide two (2) respirations. If the victim is breathing, but
~ unconscious, roll them onto their side, keeping the head and neck aligned with
O the body. This will help drain the mouth and prevent the tongue or vomit from
blocking the airway.
—
Circulation Look at the victims color (blue) and check their pulse
(the carotid artery is a good option; it is located on either side of
the neck, below the jawbone). If the victim does not have a pulse,
start CPR. If they do not have a pulse start CPR thirty (30)
compressions to two (2) ventilations.
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Bleeding: Stop the bleeding with Direct Pressure and apply a Bandage.
~ Splints: Apply to fractures, in the position in which found.
Burns: put the fire out and cool with water, do not break blisters nor use salves or creams that
are not specific for use on burns.
Remove: rings, watches, or constrictive clothing to allow for swelling.
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IOF DISASTER PLAN
2. First Aid Kit; (one per family)
Purpose: to provide basic medical supplies for yourself and your family; items should be packed
in a portable water proof container and kept handy.
Sterile adhesive bandages in assorted sizes
3-inch sterile roller bandages (3 rolls)
Scissors
Tweezers
Needle
Moistened towelettes
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Thermometer
Tube of Bacitracin
Assorted sizes of safety pins
Latex gloves (2 pair) Sunscreen
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Anti-diarrhea medication
Antacid (for stomach upset)
Laxative
Activated charcoal (use if advised by the Poison Control Center)
3. Specialty Medications or Medical related items;
Purpose: to provide essential medication to treat existing medical condition.
Heart and high blood pressure medication
Insulin
Denture needs
Contact lenses and supplies
Extra eye glasses or sun glasses.
Doctors name and numbers
.~
—
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IOF DISASTER PLAN
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DUVAL COUNTY SHELTERS
The following Shelters are east of the St John’s river.
a. Abess Park Elementary
12731 Abess Blvd., Jacksonville, FL 32225
From Atlantic Blvd., turn north on Kernan Blvd., just before Landmark Middle School, turn right
(east~ on Abess Blvd. School is on left about one-half mile.
b.
Arlington Middle
8141 Lone Star Road
C.
Chets Creek Elementary
13200 Chets Creek Blvd., Jacksonville, FL 32224
From J. Turner Butler Boulevard, go north on Hodges Boulevard to Chets Creek Boulevard, turn left
(wesU. School is on the left.
d.
Don Brewer Elementary
3385 Hartsfield Road, Jacksonville, FL 32277
From north-bound on the Southside Connector, exit east on Merrill Road and north on Hartsfield
Road.
e.
Greenland Pines Elementary
5050 Greenland Road
f.
Kernan Trail Elementary
2281 5. Kernan Blvd., Jacksonville, FL 32224
From Atlantic Boulevard turn South on Kernan Road or from Beach Boulevard, turn north on Kernan
Road.
g.
Landmark MIddle (Pet Friendly)
101 Kernan Blvd.
From Atlantic Boulevard, turn north on Kernan Boulevard, on the right.
h.
MandarIn Middle (Pet Friendly)
5100 Hood Road
i.
MandarIn Oaks Elementary
10600 Hornets Nest Road, Jacksonville, FL 32257
From Old St. Augustine Road, turn east on Hood Road and right on Hornets Nest Road.
j.
Sabal Palm Elementary
1201 N. Kernan Blvd., Jacksonville, FL 32225
From Atlantic Boulevard, turn north on Kernan Boulevard, Sabal Palm will be on the right, between
Mathew Unaer Drive and Ashley Melisse Boulevard.
k.
Twin Lakes Academy Elementary
8000 Point Meadows Dr., Jacksonville, FL 32256
From). Turner Butler Boulevard, turn south on St. Johns Bluff Road (SR 9A). Take Baymeadows
Road exit west, turn right (north) at Point Meadows Drive, and follow it to the school.
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IOF DISASTER PLAN
2.
The following Shelters are West of the St John’s river.
a. Chaftee Trail Elementary
11400 Sam Caruso Way, Jacksonville, FL 32221
I-lU Exit 351, south on Chaffee Road. Go 2 miles south and turn right on Sam Caruso Way
b.
Chimney Lakes Elementary (Pet Friendly)
9353 Staples Mill Drive, Jacksonville, FL 32244
From Blanding Boulevard, go west on Argyle Forest Boulevard. Take the first intersection past the
Winn-Dixie, which is Chestwick Oaks Drive. Go south to the first intersection, Staples Mill Drive.
This is a three way stop sign. Turn right, and the school is about a one-half mile on your right.
3.
c.
Crystal Springs Road Elementary
1200 Hammond Boulevard, Jacksonville, FL 32232
On the westside at the intersection of Hammond Road and Lenox Avenue
d.
LaVilla School of the Arts
501 N. Davis St., Jacksonville, FL 32202
From 1:95, exit either east on Union Street and south on Davis or east on Forsyth and north on
Davis.
The following Shelters are on the North side.
a. Oceanway Elementary
12555 Gillespie Ave., Jacksonville, FL 32218
From US 17 north on 1-295, turn east on New Berlin Road and south on Gillespie Avenue.
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lOF DISASTER PLAN
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SPECIAL MEDICAL OR TRANSPORTATION NEED’S
1.
Duval County Emergency Preparedness Division Maintains a Registry of clients who have been identified
as persons with special medical needs.
2.
What is a Special Medical Needs Client?
A person qualifying for special needs is someone who is medically dependent on electricity (i.e. electricity
needed for life supporting equipment). This may also include a person with regular need for assistance
with medications and/or observation, dementia, chronic conditions that require assistance and persons
with contagious health conditions that require minimal precautions or isolation (rare in shelter).
3.
Registration Process
a. Any person that meets the above criteria and plans to use a public shelter during an evacuation should
register by filling out the form on the COJ web site
~
÷Needs÷Repistration.htm ) well in advance or by contacting the Emergency Preparedness Office by
phone (904-630-2472).
b.
A new registry is created each year starting in January. Each client must re-register every year by
submitting the enclosed forms to Jacksonville Emergency Preparedness Office to remain in the system.
c.
Each individual’s registration form is reviewed by a Health Care Professional and categorized by the
assistance required. They are then assigned to a shelter or hospital and to the appropriate
transportation agency, if applicable.
Individuals will be notified by mail with information regarding what to bring to the shelter.
d.
4.
Transportation Special Needs
a.
Transportation special needs can be met for both General Shelters and Special Medical Needs Shelters.
b.
s.
Annual Registration is also required for transportation needs by completing a separate form found on
the COJ emergency services web site.
What happens during an evacuation?
a. Special Medical Needs individuals requiring transportation will be contacted by phone to coordinate a
pickup time. Please be ready when transportation arrives and make sure you have packed all essential
items.
b. Caregivers or family members are welcome to accompany a Special Needs individual to the shelter.
c.
Once the storm has passed, individuals are returned home by the same mode of transportation in
which they arrived. Special Needs program officials will verify that the individual’s residence is safe
and habitable prior to their return.
IOF DISASTER PLAN
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Special Needs 1st page
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SPECIAL NEEDS REGISTRATION
City of Jacksonvill&Duval County
Special Medical Needs Evacuation Registration
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IOF DISASTER PLAN
Special Needs 2nd page
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____________________________________________—
ii an actijai ernefger)C esponse agencaes * try to prob4e The -iecesssy assrstnce tct In S c3nnct a tays be assirec
To best g~arx1tee persona sa’e~y rcviauaiS s~ouid ate ptrns x~s fcdOw government emergency response g~Cance
The purpose of Spec a Med ca Needs 5teiters Is to pcovte sre{tet as a L351 resc& A persona careg .er sresc aCCrSflpafl
egst€fed Spe
te3 X ‘deecs raviduaIs to a Speca MecCal Needs she4l&
p fee tou need Xi go 10 a hospila dung a disaster ~OU and jour care pco~ Car must ntxe Those xrang€flents
‘durs.ng ncrnes have appw.eC plans foe e.-acuatOn ait s~ersnrç of res~erItS tat do not ncbde vse of sç~er ~3ed CS
Needs Shelters Ccnzcl our Ntrsing Home if 7w have q2JesThXlS o for more rt~cmaton
fyou I bebn gr ~ourp oonecfourpet
ccyshe4ters your anmaiwI aIsoneedterfu5he~Im9
Al a Cxe arid Corbtd a De serang you a regiflaton form and nformzcn on yes pet care cstrig 31 efnerenc)
Afl akexioi, ocnaued u~ itv 1a ~ confiderbal r,d acp from iocir.r x’d can be made zwabNe m* t ad.e
regency r~pofne agenoes (Seceon 251 35$. flrth Satte
F e arid Sescue Department
Emergenc, Pr arealess Dr~-s,on
Sl5JuIaStreetthFb)O
aCKSOITh’ Ic Florida 32202
PP)ne 90443C-2~ 2
904—630-0600
I.’’. .t/
paJ(2tlfllrC.
Whn 1,101
&‘~
i~
IOF DISASTER PLAN
-
Transportation Needs 1st page
-
Evacuation Transportation Needs Req st aton
ches ONLY one
SHELTER fl me event of a cisasler )OU wit be sent a separate regirsa~o torn,
Name Last
Sex
________________
Mor
First
______________
M dde
_____________
F
Sweet Address:
Sweet ______________________________________
Cty________________ Zip
Ma ng Address ~fdI~eretttftcc1ata.e
Te ephone
DateofBalti
Wt
_____
_______
A9e
Heght _ft _n
Res4e ce Type
Lwing Situaton
~G.neraI snelter evacuation pickup locations W I be at a
Please ma th s ‘orm to
Fire and Rescue Department
Enwgency Preparedness D v sion
515 u a Street 4th Floor
acksonvi e F onda 32202
Or fax to 630-0600
TA but atop in me city.
IOF DISASTER PLAN
-
SECTION 2
-
ISLE OF FAITH
CHURCH
DISASTER PLAN
1-May-10
Directions;
Directions: the churches plan is broken into 9 team’s; Transportation, Administration Communications,
CDC, Spiritual, Children, Youth, Music, and Facilities each TMTEAM” has a Check Sheet they are responsible
for to complete to ensure the preservation of their sections. This plan needs to be reviewed and updated
annually.
Page
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
SECTION 2-CHURCH DISASTER PLAN
Topic
Organization
Transport Team Check List
Administration Team Check List
Communications Team Check List
Child Development Center Team Check List
Spiritual Team Check List
Children Group Check List
Youth Group Check List
Music Team Check List
Facilities Team Check List
Facilities Map
Wallet Card
IOF DISASTER PLAN
-
DISASTER COMMITTEE ORGANIZATIONAL
Emergency Action Check List
1. At the first notification or alert to a pending event
assemble the Disaster Committee (DC).
2. ActIvate the Communications plan; ensuring notification of
the District Disaster Coordinator, superintendent, and COJAX.
3. Activate
by the DC.
sections or the entire Disaster Plan; as determined
/ NOTIFICATION CHART
(800) 282-8011 ~ 195 IMinistry Protection (Only if Church Facility is affected)
1GCF1’~~351775
Storm Recovery
Iwww.flumc..rg/DisasterRecov1
(800) 282-8011 X 1491
[email protected]
(SRC)
____________________
C
0
(0
0
C
E
E
_______________
____________
(904) 396-3026
(904) 443-9092
0
U
District
Superintendent
Rev. Tim SmiIe~’
District Disaster
Coordinator’s
4. Reassemble DC as needed.
Jim Mitts
mittskid~bellsouth.net
Dave Coft
_______________
[email protected]
Tom Holder
904-525-1538
[email protected]
Disaster Coordinator
Debbie Giroux
I
9 0447 7-8 67 3
debbie~iofumc.org
[email protected]
First Assistant
SRC Liaison
Second Assistant
CDC
I
Communications
Facilities
Transportation
Children I Youth
Admin I Finance
Spiritual
Music
Team
Notification
Information
Team
Preparation
Inspection
Team
Vehicles
Relocation
Team
Ministries
Team
Protect Documents
Budget
Team
Outreach
Spiritual Lead
Team
Ministries
Judy Shedd
904-742 5839
Tom Rush
904-504-9258
Hewlett Belisaro
904-223-9316
Anne Knapp
904-252-8085
Debbie Giroux
904-477-8673
Pastor Aaron Ankeny
407-687-3890
iudySiofumc.org
tom~lofumc.org
hewlett2iebellsouth.net
af.knapppcomcast.net
[email protected]
[email protected]
Mark Kellner
904-868-2495
[email protected]
Bill Reinert (Special)
Ray Hughes
(904) 838-2741
904-223-5528
Charles Blackmar
904-318-4229
Charles Blackmar
904 3184229
Julie Reinert
9 04-838-274 S
cha rles~ iofu mc.ore
cha rles~ iofumc.org
[email protected]
bill reinertø~att.net
Ann Mustin (Special)
904-504-9987
agmust~ ya hoo.com
*
Julie Reinert
904-838-2745
Jessie Walker
904-327-6297
Anella Oaks
904-616-3340
[email protected]
This organizational chart is also used as a phone tree for the notification of the disaster committee and volunteers. Started by the Disaster Coordinator, each person on the list calls the next person in their team; once
the last person In each column is notified they call their team lead to close the loop.
IOF DISASTER PLAN
-
TRANSPORTATION TEAM CHECK LIST
Name
Hewlett Belisaro
Charles Blackmar
Team Lead
First Assistant
Volunteer Driver
Volunteer Driver
Volunteer Driver
Purpose;
Phone
904-223-9316
904-318 4229
E Mail
[email protected]
charles~iofumc.org
It is the responsibility of the Transportation Team to coordinate and facilitate the transportation
requirements of the Church during the response, and recovery phases of an event; with their
primarily goals being to save lives and protect irreplaceable documents.
1. Preparedness Phase;
Ensure routine maintenance on vehicles (Church Buses) are being conducted.
Ensure drivers are identified.
2. Response Phase;
a. Alert Sub phase; first notification of a pending event that may lead to a disaster.
Conduct Safe Operation Checks (Fluids, Tires, and Basic’s).
b. Watch Sub-phase; 48 Hours prior to the Event.
Remove Server from church and place in evacuation bus.
Remove critical music equipment, records, and designated items from church and place in
evacuation bus.
c. Warning Sub-phase; 36 Hours prior to the Event.
I
IVehicles depart for designated safe haven; Live Oak UMC /311 Ohio Aye, Live Oak FL
132064/386-362-2047.
U Li I LI SI
__________________________________________________________________________________________
I_______________________________________
Map
II Satellite lJ
Hybñd~It
Ama
-
-
— \
-~~0~
mingi
311 01,10 Ave Live Oak FL 32064
‘~t.5nnO
0
Albany
~J
~0
-
-
—
S
Ada’
Valdost.
0e
Thorns. lie
.‘ a
0 ~‘
10
~
oui,man
1
—
.~
Sr
9
Tallahssee._.,taa,sono
Apalacr1~cd4a
Nniinnt.l Sotest
Perry
C
ake
go
tst
Marys-
ak
~
‘
a
Lakes de
MiddloOur9O°
Croon Cove
I
andlfla
Jacksonville
~arraoe a
Ilsp4)~
spnnps
DGoq~
JacksonvIlle
St Augusilne
~
I
INone to accomplish
3. Recovery Phase;
I
d
First United Methodist Church
Moultrie
°
PeIham
ainDridgo
1~
lonce all clear and authorization has been given return vehicles to IOF.
1Return church to full function.
25
IOF DISASTER PLAN
-
ADMINISTRATION / FINANCE TEAM
Team Lead
First Assistant
Second Assistant
Purpose;
Name
Debbie Giroux
Julie Reined
Judy Shedd
Phone
904-477-8673
904-838-2745
904-742-5839
E-Mail
[email protected]
[email protected]
[email protected]
It is the responsibility of the Administration Team to coordinate and facilitate the preservation of
finances, documents, and arrange for insurance notifications.
Identify empty boxes; for item storage / evacuation.
Identify Personnel for Petty Cash.
‘Video Church property including all structure’s and contents of each room.
Develop and maintain staff emergency contact list.
ISecure water/fire proof safe or storage containers for valuable documents.
2. Response Phase;
a. Alert Sub-phase; first notification of a pending event that may lead to a disaster.
Ensure all computer data is backed up on the “U” drive.
All boxes and other miscellaneous Items off the floor, covered, and protected.
Raise floor standing computers at least 2 feet, cover, and protect.
Replenish Petty Cash.
Determine the amount and need for cash! travelers checks in Petty Cash Bags.
Secure Checks for IOF and CDC
Files from: Room U 102
Cabinet U
Cabinet U
Cabinet U
5
4
3
Drawer U
Drawer U
Drawer U
B
D
C
Cabinet U
4
Drawer U
A
I
INoneto accomplish
3. Recovery Phase;
Return all files
Return Lap Top computer
Retrieve and inventory Petty Cash Bags and receipts.
Return excess cash to Bank.
File insurance clams.
Account for all staff members.
26
IOF DISASTER PLAN
-
COMMUNICATION TEAM
Name
Judy Shedd
Bill Reinert (special)
Ann Mustin (special)
Team Lead
First Assistant
Second Assistant
Volunteer
Purpose;
Phone
904-742 5839
904-838 2741
904-504 9987
E Mail
[email protected]
bill reinert~’att.net
agmust~vahoo.com
It is the responsibility of the Communication Team to coordinate and facilitate the preservation of
electronic data, provide information to the congregation, and assist in the arrangements for team
response.
Assist congregation in special needs registration.
2. Response Phase;
,All boxes and other miscellaneous Items off the floor, covered, and protected.
Raise floor standing computers at least 2 feet cover, and protect.
Notify the Disaster Committee of pending event.
Server Back-up is conducted.
Remove Server back-up “tape” and evacuate with Judy.
shut down the server.
Ensure Server is evacuated by Transportation Team.
Initiate staff evacuation
I
I None to accomplish
3. Recovery Phase;
Return server to church
Return Server “Tape” back-up.
Start up Server and ensure network is functioning properly.
Return office to full function.
Update phone message.
Notify the congregation of situation and churches response.
Ensure all staff computers are up and running.
IOF DISASTER PLAN
CDC TEAM
Name
Julie Reinert
Anella Oaks
Jolene Campos
Wendy LaRose
Carole Pinover
Team Lead
First Assistant
Second Assistant
Volunteer
Volunteer
Volunteer
Volunteer
Phone
904-838-2745
904-616-3340
904-714-8335
904-333-6715
904-992-7347
E-Mail
[email protected]
[email protected]
it is the responsibility of the COC Team to coordinate and facilitate the preservation of the CDC.
Purpose;
2. Response Phase;
Ensure all computer data is backed up on the “U’ drive.
Notify the Parents of pending event.
Determine and disseminate operating hours.
~ Change the phone messages appropriately.
Portable records for children are boxed. (3 white binders)
Portable records for staff are boxed. (2 blue binders)
CDC schedule change decision must be made and disseminated.
Deposit payments.
ase; 36 Hours prior to the Event.
Lap Top computer is removed and evacuated with Julie.
Turn up the temperature settings on all refrigerators.
c.
I
INoneto accomplish
3. Recovery Phase;
I__________ Return office to full function.
L
I
Assess damage and submit claims.
IOF DISASTER PLAN
-
SPIRITUAL TEAM
Name
Pastor Aaron Ankeny
Team Lead
First Assistant
Second Assistant
Volunteer
Purpose;
Phone
407-687-3890
E-Mail
[email protected]
It is the responsibility of the Spiritual Team to coordinate and facilitate the preservation of worship
and spiritual direction of the congregation.
2. Response Phase;
IDetermine and disseminate operating hours.
Pack a few Key books (Identified) in Pastors office.
Safe Haven decision must be made and disseminated.
Church Service schedule change decision must be made and disseminated.
c. Warning Sub-phase; 36 Hours prior to the Event
d. Crises Sub phase; event is in progress
I
~None to accomplish
3. Recovery Phase;
Schedule change decision must be made and disseminated.
IOF DISASTER PLAN
-
CHILDREN TEAM
Name
Anne Knapp
Team Lead
First Assistant
Second Assistant
Volunteer
Volunteer
Volunteer
Volunteer
Purpose;
Phone
904-252-8085
E-Mail
af.knapp~comcast.net
It is the responsibility of the Children Team to coordinate and facilitate the preservation of the
Children’s program.
2. Response Phase;
Box up; files containing attendance, budget papers, Child Protection Policy signature
pages, medical release forms and volunteer information.
Box up curriculum materials, located on the top shelf of bookcase D. In Bookcase A, all of
the DVD5 along with the DVD/Lesson workbook set will be boxed up. Finally, the top shelf
of Bookcase B along with all of the CD’s will be boxed up, cover and protect.
Portable records for children are boxed.
Box up all items located on the bottom of each shelf and move to the higher work table in
the back of the office, cover items.
Portable attendance records for the children are boxed. The records are kept in 7 colored,
three ring binders on the left side of the Director’s desk.
None to accomplish
Initiate staff I volunteer evacuation
I
INone to accomplish
3. Recovery Phase;
30
IOF DISASTER PLAN
-
CHILDREN
Name
Anne Knapp
Charles Blackmar
Team Lead
First Assistant
Second Assistant
Volunteer
Volunteer
Volunteer
Volunteer
Purpose;
/ YOUTH TEAM
Phone
904-252-8085
E-Mail
af.knapp~comcast.net
It is the responsibility of the Children and Youth Team to coordinate and facilitate the preservation of
the Youth program.
2. Response Phase;
Box up; files containing attendance, budget papers, Child Protection Policy signature
pages, medical release forms and volunteer information.
Box up curriculum materials; located on the top shelf of bookcase 0. In Bookcase A, all of
the DVD5 along with the DVD/Lesson workbook set will be boxed up. Finally, the top shelf
of Bookcase B along with all of the CD’s will be boxed up, cover and protected.
Portable records for children are boxed.
Box up all items located on the bottom of each shelf and move to the higher work table in
the back of the office, cover items.
Portable attendance records for the children are boxed. The records are kept in 7 colored,
three ring binders on the left side of the Director’s desk.
None to accomplish
I
None to accomplish
3. Recovery Phase;
31
IOF DISASTER PLAN
MUSIC TEAM
Name
Mark Kellner
Team Lead
First Assistant
Second Assistant
Volunteer
Purpose;
Phone
904-868 2495
E-Mail
[email protected]
It is the responsibility of the Music Team to coordinate and facilitate the preservation of the program.
2. Response Phase;
a. Alert Sub phase; first notification of a pending event that may lead to a disaster.
Raise Piano at least 2 feet, cover, and protect. (if possible remove)
Box up Music Equipment.
Box up CD’s and Choir Anthems in book shelf.
Disconnect Worship center computer to be evacuated.
Ensure critical music equipment is evacuated by Transportation Team
None to accomplish
I
3. Recovery Phase;
Return Worship center to full function.
Reinstall sound equipment as necessary.
IOF DISASTER PLAN
-
FACILITIES TEAM
Name
Tom Rush
Julie Reinert
Ray Hughes
J. Walker
Team Lead
First Assistant
Second Assistant
Volunteer
Volunteer
Volunteer
Volunteer
Purpose;
Phone
904-504-9258
904-838-2745
904-223-5528
904-327-6297
E-Mail
tom~iofumc.org
[email protected]
It is the responsibility of the Facilities Team to coordinate and facilitate the preservation of the
Church Building.
Identify supplies for response; flashlights, batteries, tarp, nails, hammer, duct tape, and
2. Response Phase;
Secure all loose toys and picnic tables from around the grounds.
Ensure all Windows are secure.
36 Hours prior to the Event.
,Shut off Water (Entrance to Property; YELLOW valve closer to the road) (Diagram Number
2)
Shut off Electricity (Labeled “MAIN”) (Diagram Number 3)
Shut off LP Gas (South side path to A; YELLOW valve) (Diagram Number 1)
c.
I
3. Recovery Phase;
Return facility to full function.
a
U,
m
2.
•I1
I-.
~t I
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wn•11
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USE; AVERY 8876 BUSINESS CARD STOCK
Isle of Faith Disaster Wallet ca d
-
1. At the first notification or alert to a pending event assemble your
family and review your Disaster Plan.
2. Activate sections or your entire Disaster Plan; as determined by the
situation.
3. Evacuate as needed to your Safe Haven.
Primary:
Phone:
Secondary:
Phone:
Isle of Faith Disaster Wallet card
-
I. At the first notification or alert to a pending event assemble your
situation.
Primary:
Phone:
Secondary:
Phone:
-
situation.
Primary:
Phone:
Secondary:
Phone:
-
situation.
Primary:
Phone:
Secondary:
Phone:
sle of Faith Disaster Wallet card
-
situation.
Primary:
Phone:
Secondary:
Phone:
sle of Faith Disaster Wallet card
Phone numbers
Physician
Insurance Company
Policy Number
Next of kin
Red Cross
904-358-8091
Citizen Info line
904-630-2472
Fire/Police non-emer
904-630-0500
IOF Office
904-221 1700
-
Isle of Faith Dis 3ster Wallet card
Phone numbers
Physician
Insurance Company
Policy Number
Next of kin
904-358-8091
Red Cross
Citizen Info line
904 630-2472
904 630-0500
lOF Office
904-221-1700
-
Isle of Faith Disaster Wallet ca d
Phone r!umbers
Physician
Insurance Company
Policy Number
Next of kin
Red Cross
Citizen Info line
OF Office
904 358 8091
904-630-2472
904-630-0500
904-221-1700
Isle of Faith Dis ister Wallet card
Phone umbers
Physician
Insurance Company
Policy Number
Next of kin
Red Cross
Citizen Info line
lOF Office
904 358-8091
904-630-2472
904 630-0500
904-221-1700
Phone numbers
Physician
Insurance Company
Policy Number
Next of kin
-
Red Cross
Citizen Info line
lOF Office
904-358-8091
904-630-2472
904-630-0500
904-221-1700

ISLE OF FAITH UNITED METHODIST CHURCH

Transcription

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