Organizational Meeting of the Oakland Schools Board of Education

Transcription

Board Packet
Organizational Meeting
of the
Oakland Schools Board of Education
Monday, July 13, 2015
7:00 PM
Oakland Schools
Conference Room A
Provided: July 10, 2014
2111 Pontiac Lake Road
Waterford, MI 48328-2736
Telephone: 248.209.2123
Facsimile: 248.209.2206
www.oakland.k12.mi.us
Oakland Schools does not discriminate on the basis of sex, race, color, national origin, religion, height, weight,
marital status, sexual orientation (subject to the limits of applicable law), age, genetic information, or disability in its
programs, services, activities or employment opportunities. Inquiries related to employment discrimination should be
directed to the Director of Human Resources at 248.209.2059, 2111 Pontiac Lake Road, Waterford, MI 48328-2736.
For all other inquiries related to discrimination, contact the Director of Legal Affairs at 248.209.2062, 2111 Pontiac
Lake Road, Waterford, MI 48328-2736.
Agenda
Board of Education
Organizational Meeting
Conference Room A
July 13, 2015 – 7:00 PM
I.
Meeting Called to Order
II. Visitor Comments
III. Organizational Meeting Items
A. Election of Officers for Fiscal Year 2015-2016
B. Appointment of Committee Members: Oakland Schools Board of Education
Finance Committee, Priority Initiatives Committee, and Oakland Schools
Education Foundation
C. Appointment of MASB Voting Delegate and Alternate for Fiscal Year 2015-2016
D. Approval of Meeting Schedule of the Oakland Schools Board of Education for
Fiscal Year 2015-2016
E. Approval of Board of Education Travel for Fiscal Year 2015-2016
F. Approval of Organizational Memberships for Fiscal Year 2015-2016
G. Approval of Professional Agents of Record for Fiscal Year 2015-2016
H. Designation of Signatories for Fiscal Year 2015-2016
I.
Resolution for Designation of Depositories for Fiscal Year 2015-2016
J. Appointment of Investment Officer for Fiscal Year 2015-2016
K. Report on Multi-Year Leases and Agreements for Fiscal Year 2015-2016
IV. Adjourn Organizational Meeting
Board Agenda Item Request (BAIR)
Agenda Item Title: Election of Officers: Fiscal Year 2015-2016
Meeting Date: July 13, 2015
Purpose: Action
Presenter(s): Dr. Wanda Cook-Robinson, Superintendent
Strategic Directions
Background Information/Rationale
According to the revised School Code, an ISD Board of Education must hold its organizational
meeting between July 1 and the fourth Monday of July. At the organizational meeting, the Board
must elect a President, Vice President, Secretary, and Treasurer (MCL 380.613).
Recommendation
It is recommended that the Board elect its officers for Fiscal Year 2015-2016.
Approvals
Director
Date
Wanda Cook-Robinson
Superintendent or Deputy Superintendent
7/6/2015 9:49:56 AM
Date
Appointment of Committee Members: Oakland Schools Board of
Education Finance Committee, Priority Initiatives Committee, and
Agenda Item Title: Oakland Schools Education Foundation
Purpose: Action
As part of the Oakland Schools Board of Education's organizational meeting, it is recommended the
Board President appoint members to the Oakland Schools Board of Education Finance and Priority
Initiatives Committees, and the Oakland Schools Education Foundation.
Recommendation
It is recommended that the Board President appoint two (2) members each to the Finance
Committee and Priority Initiatives Committee and one (1) member to the Oakland Schools
Education Foundation.
Approvals
Director
Date
Wanda Cook-Robinson
7/6/2015 9:49:00 AM
Date
Agenda Item Title: Appointment of MASB: Voting Delegate and Alternate for 2015-2016
Purpose: Action
The Michigan Association of School Boards asks district boards and ISD boards to designate a voting
delegate and alternate for its annual election of the Board of Directors and the Legislative Relations
Network Representative for Fiscal Year 2015-2016.
Recommendation
It is recommended that the Board President appoint a voting delegate and alternate for the MASB
elections and the MASB Legislative Relations Network Representative for Fiscal Year 2015-2016.
Approvals
Director
Date
Wanda Cook-Robinson
7/6/2015 9:48:21 AM
Date
Approval of Meeting Schedule of the Oakland Schools Board of
Agenda Item Title: Education: Fiscal Year 2015-2016
Purpose: Action
A proposed meeting schedule for Fiscal Year 2015-2016 is attached for the Board's consideration.
Recommendation
It is recommended that the Board approve the proposed meeting schedule of the Oakland Schools
Board of Education for Fiscal Year 2015-2016, as presented by the Administration.
Approvals
Director
Date
Wanda Cook-Robinson
7/6/2015 9:46:25 AM
Date
REVISED: JULY 13, 2015
Fiscal Year 2015/2016
Proposed Meeting Dates
July 13, 2015 - Organizational/Regular Meeting (Approved by Board in FY 2014/15)
August 4, 2015
September 1, 2015
September 15, 2015
October 6, 2015
October 20, 2015
November 3, 2015
November 17, 2015 (Southwest Campus, 1000 Beck Road, Wixom)
December 1, 2015
December 15, 2015
January 19, 2016
February 2, 2016
February 16, 2016
March 1, 2016
March 15, 2016
March 29, 2016
April 19, 2016 (Southeast Campus, 5055 Delemere Street, Royal Oak)
May 3, 2016
May 4, 2016 (LEA Designates Budget Meeting) (Location TBD)
May 17, 2016
June 7, 2016 Truth in Budgeting Hearing
June 28, 2016
July 19, 2016 – Organizational/Regular Meeting
All meetings will be held in Conference Room A and begin at 6:30pm
unless otherwise noted.
7/13/2015
Agenda Item Title: Approval of Board of Education Travel: Fiscal Year 2015-2016
Purpose: Action
At the annual Organizational Meeting, the Board will discuss conferences that will occur during the
year and decide whether to participate and who will attend. A list of available conferences for Fiscal
Year 2015-2016 is attached for the Board's review. It is understood that Board members will not
attend every conference listed.
Recommendation
It is recommended that the Board identify and approve member travel to attend conferences and
events during Fiscal Year 2015-2016, as presented by the Administration.
Approvals
Director
Date
Wanda Cook-Robinson
7/6/2015 9:41:25 AM
Date
LIST OF CONFERENCES
Fiscal Year 2015/2016
DATES
July 7 – July 9, 2015
September 16 – 18, 2015
September 23 – 25, 2015
October 22 – 25, 2015
ORGANIZATION
American Association of School Administration
(AASA)
Association of Educational Service Agencies
(AESA)
Michigan Association of School Administrators
(MASA)
MI Association of School Boards (MASB)
December 2 – 5, 2015
(AESA)
January 27 – 29, 2016
MI Association of School Administrators
(MASA)
National School Boards Association (NSBA)
January 24 – 26, 2016
February 11 – 13, 2016
April 9 – 11, 2016
American Association of School Administration
(AASA)
(MASB/MASA)
National School Boards Association (NSBA)
April 26 – 28, 2016
Michigan School Business Officials (MSBO)
June 2016
Michigan Association of Intermediate School
Districts (MAISA)
March 2016
(actual date to be determined)
(actual date to be determined)
CONFERENCE TITLE
LOCATION
Legislative Advocacy Conference
www.aasa.org
Educators’ Call to Action Conference
www.aesa.us
2015 Fall Conference
www.gomasa.org
Annual Leadership Conference
www. masb.org
2015
AESA Annual Conference
www.aesa.us
2016 Mid-Winter Conference
www.gomasa.org
Advocacy Institute
www.nsba.org
2016 National Conference on Education
Washington, D.C.
Legislative Conference
To be determined
NSBA 76th Annual Conference & Exposition
www.nsba.org
2016 MSBO Annual Conference
www.msbo.org
2016 Annual Summer Conference
Boston, MA
Arlington, VA
Traverse City, MI
Traverse City, MI
New Orleans, LA
Detroit, MI
Washington, DC
Phoenix, AZ
Grand Rapids, MI
To be determined
Agenda Item Title: Approval of Organizational Memberships: Fiscal Year 2015-2016
Purpose: Action
#1 Maximize Learning
#2 Increase Collaborative Opportunities
#3 Build the Capacity for Continuous Improvement
#4 Close Gaps and Reduce Inequities
#5 Advocate for Public Education
#6 Foster Communication and Engagement
A list of organizational memberships is attached to anually authorize renewal of organizational
memberships for the Fiscal Year 2015-2016.
Recommendation
It is recommended that the Board approve the renewal of organizational memberships for Fiscal
Year 2015-2016, as presented by the Administration.
Approvals
Director
Date
Wanda Cook-Robinson
7/6/2015 9:45:43 AM
Date
Projected 2015-16 Organizational Memberships
Reference
Name of Organizational Membership
Number
Type
Number of
Total Annual
Memberships
FY16 Dues
1
Accounts Payable Network
Departmental
1
$
695
2
AdvancED / North Central Accreditation
Organizational
1
$
5,500
3
Alexander Graham Bell Association for the Deaf and Hard of Hearing
Individual
6
$
480
4
Alliance
Individual
1
$
100
5
American Academy of Audiology
Individual
3
$
885
6
American Association of African American Superintendents
Individual
1
$
300
7
American Association of School Administrators
Individual
1
$
447
8
American Association of School Personnel Administrators
Individual
2
$
390
9
American Association of Teachers of Spanish & Portuguese
Individual
1
$
65
10
American Commodity Distributers Association
Individual
1
$
165
11
American Council for School Social Workers
Individual
1
$
110
12
American Council for Supervision and Curriculum Development
Departmental
1
$
985
13
American Council on the Teaching of Foreign Language
Individual
1
$
79
14
American Culinary Federation
Departmental
1
$
600
15
American Educational Research Association
Individual
2
$
440
16
American Evaluation Association
Individual
1
$
95
17
American Institute of Graphic Arts Association
Individual
2
$
100
18
American Library Association
Individual
1
$
185
19
American Modeling Teachers Association
Individual
1
$
60
20
American Payroll Association
Individual
2
$
438
21
American School Counseling Association
Individual
1
$
129
22
American Society of Training Professionals
Individual
1
$
199
23
American Speech-Language-Hearing Association
Individual
3
$
780
24
American Welding Society
Individual
1
$
500
25
Association for Career & Technical Education
Individual
7
$
560
26
Association for Education and Rehabilitation of the Blind & Visually Impaired
Individual
15
$
2,550
27
Association for Evaluation
Individual
1
$
60
28
Association for Supervision & Curriculum Development
Individual
10
$
890
29
Organizational
1
$
950
Reference
Number
Type
Number of
Memberships
Total Annual
FY16 Dues
30
Association of Energy Engineers
Individual
1
$
610
31
Association of Positive Behavior Support
Individual
1
$
80
32
Association of School Business Officials
Individual
5
$
1,095
33
Association of School Business Officials International
Organizational
1
$
1,285
34
Autism Society of America
Individual
2
$
200
35
Automation Alley
Organizational
1
$
5,000
36
Builders Association of Southeast Michigan
Departmental
1
$
300
37
Building Industry Consulting Services International
Individual
1
$
165
38
Building Service Contractors Association International
Individual
1
$
167
39
Business Professionals of America
Departmental
1
$
42
40
Career Curriculum Development Association
Individual
1
$
120
41
Center for Quality Leadership | School Research Nexus
Organizational
1
$
5,550
42
Clarkston Area Chamber of Commerce
Departmental
1
$
285
43
Closing the Gap
Individual
1
$
80
44
Committee of Fifty
Individual
1
$
100
45
Council for Exceptional Children
Departmental
14
$
2,842
46
Detroit Area Council of Teachers of Mathematics
Individual
1
$
20
47
Detroit Regional Chamber
Organizational
1
$
525
48
Distributive Education Clubs of America
Departmental
1
$
360
49
Division of Early Childhood
Individual
2
$
346
50
Future Farmers of America
Departmental
1
$
675
51
Government Finance Officers Association
Individual
1
$
500
52
Graphic Communication Education Association
Individual
1
$
50
53
Health Occupations Students of America
Departmental
1
$
80
54
Help Me Grow National
Organizational
1
$
2,500
55
International Association for K-12 Online Learning
Organizational
1
$
500
56
International Association of Administrative Professionals
Individual
3
$
423
57
International Communication Industries Association
Individual
2
$
300
58
International Dyslexia Association
Individual
1
$
95
59
International Facilities Management Association
Individual
1
$
169
60
International Reading Association
Departmental
1
$
130
Reference
Number
Type
Number of
Memberships
Total Annual
FY16 Dues
61
International Reading Association
Individual
1
$
69
62
International Society for Augmentative and Alternative Communication
Individual
3
$
201
63
International Society for Technology in Education
Organizational
1
$
1,699
64
ISACA
Individual
1
$
120
65
Lakes Area Chamber of Commerce
Departmental
1
$
125
66
Leadership Oakland
Individual
10
$
700
67
Learning Disabilities of America
Individual
1
$
50
68
Learning Forward
Individual
6
$
954
69
Michigan Alliance for Environmental and Outdoor Education
Individual
1
$
35
70
Michigan Assessment Consortium
Organizational
1
$
500
71
Michigan Association for Bilingual Education
Individual
1
$
30
72
Michigan Association for Pupil Transportation
Individual
2
$
280
73
Michigan Association for Supervision & Curriculum Development
Individual
11
$
825
74
Michigan Association of Administrators of Special Education
Individual
10
$
800
75
Michigan Association of Agriscience Educators
Departmental
1
$
675
76
Michigan Association of Certified Public Accountants
Individual
2
$
560
77
Michigan Association of Community & Adult Education
Individual
1
$
249
78
Michigan Association of Educational Data Systems
Individual
6
$
60
79
Michigan Association of Intermediate School Administrators
Organizational
1
$
8,237
80
Individual
3
$
2,080
81
Michigan Association of School Boards
Organizational
1
$
7,570
82
Michigan Association of School Boards | Legal Trust Fund
Organizational
1
$
124
83
Michigan Association of School Personnel Administrators
Individual
1
$
130
84
Michigan Association of School Psychologists
Individual
4
$
320
85
Michigan Association of School Social Services
Individual
1
$
50
86
Michigan Association of State & Federal Programs
Individual
1
$
350
87
Michigan Career Education Planning District Council
Individual
1
$
100
88
Michigan Career Placement Association
Individual
1
$
10
89
Michigan Collegiate Telecommunications Association
Individual
1
$
400
90
Michigan Construction Teachers Association
Departmental
1
$
50
91
Michigan Council for Social Studies
Individual
2
$
100
Reference
Number
Type
Number of
Memberships
Total Annual
FY16 Dues
92
Michigan Council of School Attorneys
Individual
2
$
425
93
Michigan Council of Teachers of Mathematics
Individual
3
$
365
94
Michigan Educational Research Association
Individual
1
$
15
95
Michigan Elementary & Middle School Principals Association
Individual
1
$
555
96
Michigan Food & Beverage Association
Individual
1
$
150
97
Michigan Health Occupation Education Association
Departmental
1
$
100
98
Michigan Horticulture Teachers Association
Departmental
1
$
70
99
Michigan Industrial Technology Education Society
Individual
1
$
20
100
Michigan Institute for Educational Management
Organizational
1
$
365
101
Michigan Learning Forward
Individual
4
$
160
102
Michigan Marketing Educators Association
Individual
3
$
150
103
Michigan Negotiators Association
Individual
1
$
200
104
Michigan Occupational Special Population Association
Individual
5
$
50
105
Michigan Public Purchasing Officials Association
Individual
6
$
450
106
Michigan Public Schools Partnership
Organizational
1
$
5,000
107
Michigan Pupil Accounting and Attendance Association
Individual
6
$
360
108
Michigan Reading Association
Individual
5
$
200
109
Michigan Rehabilitation Association
Individual
2
$
264
110
Michigan Restaurant Association
Individual
1
$
150
111
Michigan Restaurant Association
Departmental
1
$
600
112
Michigan School Business Officials
Individual
45
$
6,075
113
Michigan School Public Relations Association
Individual
3
$
375
114
Michigan Science Education Leadership Association
Individual
5
$
245
115
Michigan Speech-Language-Hearing Association
Individual
1
$
70
116
Michigan Teachers Council for the Deaf and Hard of Hearing
Individual
2
$
30
117
Michigan Teachers of English to Speakers of Other Languages
Individual
1
$
25
118
Michigan Trucking Association
Individual
1
$
20
119
Michigan Works Association
Departmental
1
$
480
120
Michigan World Language Association
Individual
1
$
35
121
MiDEAL
Organization
1
$
180
122
Midwest Collaborative for Library Services
Departmental
1
$
125
Reference
Number
Type
Number of
Memberships
Total Annual
FY16 Dues
123
National Academy of Opticianry
Individual
1
$
75
124
National Alliance for Medicaid in Education, Inc.
Individual
1
$
50
125
National Alliance of Black School Educators (lifetime membership achieved)
Individual
1
$
-
126
National Association for Pupil Transportation
Individual
1
$
100
127
National Association for the Education of Homeless Children & Youth
Individual
1
$
250
128
National Association for the Education of Young Children
Individual
6
$
600
129
National Association of District Supervisors of Foreign Language
Individual
1
$
40
130
National Association of School Psychologists
Individual
4
$
700
131
National Association of Secondary School Principals
Departmental
1
$
1,000
132
National Association of Social Workers
Individual
3
$
693
133
National Association of State Directors of Career Technical Education Consortium
Individual
1
$
100
134
National Career Development Association
Individual
4
$
260
135
National Council for Social Studies
Individual
2
$
164
136
National Council of School Attorneys
Individual
2
$
420
137
National Council of Supervisors of Mathematics
Individual
4
$
340
138
National Council of Teachers of English Language Arts
Individual
4
$
360
139
National Council of Teachers of Mathematics
Individual
4
$
900
140
National Institute of Governmental Purchasing
Individual
8
$
640
141
National Institute of Government Purchasing
Organization
1
$
185
142
National Network for Early Language Learners
Individual
1
$
40
143
National School Board Association
Organizational
1
$
2,700
144
National School Board Association | Policy Coordinators Network
Organizational
1
$
235
145
National School Public Relations Association
Departmental
1
$
570
146
National Science Teachers Association
Individual
2
$
150
147
National Wraparound Initiative
Individual
1
$
250
148
North American Brain Injury Society
Individual
1
$
175
149
North American Reggio Emilia Alliance
Individual
1
$
75
150
Oakland Association of School Personnel Administrators
Individual
2
$
150
151
Oakland Career and Technical Education Association
Individual
3
$
204
152
Oakland Counseling Association
Individual
7
$
350
153
Oakland County Bar Association
Individual
1
$
160
Reference
Number
Type
Number of
Memberships
Total Annual
FY16 Dues
154
Oakland County Community & Adult Education Coalition
Individual
1
$
55
155
Oakland County School Business Officials
Individual
4
$
400
156
Oakland County School Food Service Officials
Individual
1
$
75
157
Oakland County School Purchasing Officials
Individual
5
$
375
158
Oakland County School Transportation Officials
Individual
1
$
75
159
Oakland County Superintendents Association
Individual
3
$
750
160
Oakland County Transition Association
Individual
4
$
60
161
Phi Delta Kappa International
Individual
4
$
396
162
Pontiac Chamber of Commerce (JobLink)
Departmental
1
$
150
163
Pontiac Chamber of Commerce (CFE)
Departmental
1
$
250
164
Project Management Institute
Individual
2
$
258
165
Public Relations Society of America
Individual
1
$
580
166
Regional Education Media Center Association
Individual
1
$
250
167
Royal Oak Chamber of Commerce
Departmental
1
$
250
168
School Nutrition Association
Individual
1
$
135
169
School Social Work Association of America
Individual
4
$
480
170
SkillsUSA
Individual
58
$
1,160
171
Social Media Club
Individual
1
$
250
172
Society for Human Resource Management
Individual
2
$
370
173
Society of Automotive Engineers
Individual
1
$
125
174
Society of Manufacturing Engineers
Individual
1
$
125
175
Southeast Michigan Council of Governments
Organization
1
$
3,800
176
Special Education Administrators of Oakland County
Individual
10
$
500
177
Specialty Equipment Manufacturing Association
Individual
1
$
20
178
State Michigan Bar Association - Detroit Chapter for Paralegals
Individual
1
$
75
179
State of Michigan Bar Association
Individual
2
$
630
180
SunGard National Users Group
Organizational
1
$
200
181
Teachers of English to Speakers of Other Languages
Individual
1
$
98
182
The Consortium for School Networking
Organizational
1
$
1,750
183
Training Agency Association of Michigan
Individual
1
$
1,500
184
Tri-County Alliance for Public Education
Organizational
1
$
27,750
Reference
Number
Type
Number of
Memberships
Total Annual
FY16 Dues
Organizational
1
$
16,667
185
Tri-County Alliance for Public Education | In Kind Support Costs
186
Two Way Interactions Connections in Education
Individual
1
$
200
187
United States Society for Augmentative and Alternative Communication
Individual
1
$
135
188
Urban Superintendents Association of America
Individual
1
$
Grand Total 2015-16 Projected Organizationally Paid Memberships: $
400
160,323
Agenda Item Title: Approval of Professional Agents of Record: Fiscal Year 2015-2016
Purpose: Action
Presenter(s): Mr. Robert Moore, Deputy Superintendent
Of Finance And Operations
Ms. Sherry McMillan, Director of Legal Affairs
#3 Build the Capacity for Continuous Improvement
To annually authorize the Professional Agents of Record to individually contract with, on an "as
needed" basis and to provide professional and auditing services to Oakland Schools for Fiscal Year
2015-2016. The law firm of Secrest Wardle is discontinued as an Agent of Record and will not
represent Oakland Schools on any legal matters.
Recommendation
It is recommended that the Board approve the "as needed" use of the Professional Agents of Record
for the Fiscal Year 2015-2016, as presented by the Administration.
Approvals
Sherry Mcmillan
6/30/2015 4:09:58 PM
Director
Date
Robert Moore
7/1/2015 9:15:14 AM
Date
2015-2016 Professional Agents of Record
Updated June 30, 2015
AUDITOR
CONTACT INFORMATION
RESOURCES PROVIDED
Plante Moran
10 South Main Street, Suite 200
Mt. Clemens, MI 48043
586.465.2200
586.469.0165 (Fax)
Auditor
BENEFITS
CONTACT INFORMATION
RESOURCES PROVIDED
Benefit Administrative
Services International Corp
(BASIC)
9246 Portage Industrial Drive
Portage, MI 49024
269.327.1922
Section 125
HealthPlus
5454 Hampton Place
Saginaw, MI 48605
989.797.4041
Health Insurance
Non-Union Staff
Marsh & McLennan Agency
3331 W. Big Beaver
Suite 200
Troy, MI 48084
248.822.8000
Health Insurance
MESSA
1475 Kendale Boulevard
P.O. Box 2560
East Lansing, MI 48826
800.292.4910
Health Insurance
Union Staff
Mutual of Omaha
Crystal Glen Office Centre
Suite 445
39555 Orchard Hill Place
Novi, MI 48375
248.344.1500
248.344.2612 (Fax)
Long-term Disability
Short-term Disability
Life Insurance
OMNI
1099 Jay Street
Building F
Rochester, NY 14611
585.436.6664
403b
SET-SEG (Insurance Pool)
415 W. Kalamazoo Street
Lansing, MI 48933
517.482.0871
517.492.0883 (Fax)
Property & Casualty
Workers Compensation
Dental T.P.A.
Vision T.P.A.
2015 – 2016 Professional Agents of Record
INVESTMENTS:
CONTACT INFORMATION
RESOURCES PROVIDED
PFM Asset Management, LLC
305 E. Eisenhower
Suite 305
Ann Arbor, MI 48108
734.994.9700
734.994.9710 (Fax)
Investment Advisor
LAW FIRMS:
CONTACT INFORMATION
RESOURCES PROVIDED
Allen Law Group, PC
2500 Fisher Building
3011 W. Grand Blvd.
Detroit, MI 48202
313.871.5500
Government Affairs/
Public Policy
Clark Hill, P.L.C.
255 S. Old Woodward
Third Floor
Birmingham, MI 48009
248.642.9692
248.642.2175 (Fax)
Bond Matters
Bond Counsel
Contract Law
Copyright & Intellectual Property
E-Commerce & Technology
Employee Benefits
Employment
Federal Programs
General School Law
Government Affairs/Public Policy
Immigration (Employment)
JobLink (WIOA)
Labor including Negotiations
School Finances
Security and Privacy
Special Education
Student Matters
Vocational Education
Dickinson Wright, P.L.L.C.
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Agenda Item Title: Designation of Signatories: Fiscal Year 2015-2016
Purpose: Action
Ms. Michelle Saunders, Director Of
Financial Services
In accordance with Oakland Schools policy #3550 "Authorized Signatures", the Board of Education,
at the annual Organizational Meeting, shall authorize the signatures of those persons who may open
additional accounts at a Board approved depository institution for use by the district and sign
checks upon various accounts of the district. Per rule #3550 "Authorized Signatures" the
Superintendent may delegate signature authority conferred by the Board of Education. The
delegation shall be in writing and signed by the Superintendent. Information to be contained in
such written delegation of signature authority will include the name, title of the employee(s) to
whom signature authority is delegated and level of the employee’s authority.
Recommendation
It is recommended that the Board authorize the Treasurer of the Board and the Secretary of the
Board to delegate their respective signature authority to the Superintendent and/or her designee in
accordance with policy #3550 "Authorized Signatures" for Fiscal Year 2015-2016 as presented by
the Administration.
Approvals
Michelle Saunders
7/2/2015 12:24:44 PM
Director
Date
Robert Moore
7/8/2015 10:10:25 AM
Date
Telephone: 248.209.2092
Facsimile: 248.209. 2206
memo
To:
Dr. Wanda Cook-Robinson, Superintendent
From:
Robert F. Moore, Jr., Deputy Superintendent
Date:
July 13, 2015
Subject:
Signature Authority for Bank Accounts
At its July Organizational Meeting, the Oakland Schools Board of Education affirmed
authorization of the Treasurer of the Board and the Secretary of the Board to delegate their
respective signature authorization to the Superintendent and/or her designee.
It is my recommendation to delegate signature authorization to Michelle Saunders, Director,
Financial Services and Marlene Jenkins, Controller, for the approved Designation of
Depositories.
Approved:
_______________________________________________
Dr. Wanda Cook-Robinson
Date: ________
Office of the Deputy Superintendent
Finance & Operations
Agenda Item Title: Resolution for Designation of Depositories: Fiscal Year 2015-2016
Purpose: Action
Financial Services
In accordance with Board Policy #3400 this is the annual resolution for the Board of Education’s
designation of Oakland Schools’ depositories and institutions for the purpose of investing in
Certificates of Deposits (CDs), Local Government Investment Pools (LGIPs), and other Securities &
Exchange Commission (SEC) regulated investments compliant with the Oakland Schools Investment
Policy.
Recommendation
It is recommended that the Board approve the Resolution for Designation of Depositories in
accordance with Policy #3400 (Depository of Funds) for Fiscal Year 2015-2016 as presented by the
Administration.
Approvals
Michelle Saunders
7/2/2015 12:32:43 PM
Director
Date
Robert Moore
7/8/2015 10:17:30 AM
Date
RESOLUTION FOR DESIGNATION OF DEPOSITORIES
It was moved by ____________________, and supported by ____________________,
that the Oakland Schools Board of Education approves this resolution of July 13, 2015
authorizing the use of the following depository and or investment institutions by Oakland
Schools;
Comerica Bank:
o Concentration & Sweep Account
o Concentration Money Market Account
o Accounts Payable Account (ZBA)
o Payroll Account (ZBA)
o Oakland Schools Education Foundation
o Oakland Schools Education Foundation (Denso Scholarship Acct)
o FSA Section 125 Account (Basic)
The Huntington National Bank
Fifth Third Bank
US Bank (includes safekeeping)
Bank of New York
And further authorizing the use of the following institutions for the purpose of investing
in Certificates of Deposits (CDs), Local Government Investment Pools (LGIPs), and
other Securities & Exchange Commission (SEC) regulated investments compliant with
the Oakland Schools Investment Policy and the Michigan Revised School Code:
Fifth Third Bank
Flagstar Bank
Bank of America
JPMorgan Chase Bank
Firstmerit Bank
Comerica Bank
Michigan Liquid Asset Fund (MILAF)
Citizens Bank
The Huntington National Bank
AYES ______
NAYS ______
Last Updated: 6/22/2011
DESIGNSATION-DEPOSITORIES
Maui: DS: Financial Services/Board Items
Oakland Schools-Financial Services
8:52 AM
CONFIDENTIAL/FINAL
07/09/15
1
Agenda Item Title: Appointment of Investment Officer:
Purpose: Action
Fiscal Year 2015-2016
Financial Services
Pursuant to Board Policy 3300 - Investment of Funds: The Superintendent, with Board approval,
shall appoint an Investment Officer to oversee the day-to-day management of District
investments. The Investment Officer shall be responsible for the transferring of appropriate funds
to effect investment transactions, for the investment of operating funds, operating reserves funds,
and bond proceeds, consistent with this policy and actions of the Board.
Recommendation
It is recommended that the Board approve the appointment of Michelle Saunders, Director of
Financial Services, to serve as the Oakland Schools Investment Officer, and Marlene Jenkins,
Controller, to serve as an alternate Oakland Schools Investment Officer in Michelle Saunder's
absence, until rescinded.
Approvals
Michelle Saunders
7/2/2015 12:49:16 PM
Director
Date
Robert Moore
7/8/2015 10:14:36 AM
Date
Telephone: 248.209.2092
Facsimile: 248.209. 2206
memo
To:
Dr. Wanda Cook-Robinson, Superintendent
From:
Robert F. Moore, Jr., Deputy Superintendent
Date:
July 13, 2015
Subject:
Appointment of Investment Officer
At its July 13, 2015 Organizational Meeting, the Oakland Schools Board of Education affirmed
authorization to appoint Michelle Saunders, Director of Financial Services to serve as the
Oakland Schools Investment Officer.
It is my recommendation to also appoint Marlene Jenkins, Controller, to serve as an alternate
Oakland Schools Investment Officer (in Michelle Saunders’ absence), until rescinded.
Approved:
_______________________________________________
Dr. Wanda Cook-Robinson
Date: ________
Office of the Deputy Superintendent
Finance & Operations
Agenda Item Title: Report on Multi-year Leases and Agreements: Fiscal Year 2015-2016
Purpose: Report
Mr. Tim Loock, Director of Regional
Rather than bringing multi-year leases and agreements before the Board annually for approval, the
Board has asked that it receive an annual report on lease commitments and agreements. Attached
is a written summary of those corporate obligations for the Board’s review.
Recommendation
N/A
Approvals
Tim Loock
7/7/2015 10:58:31 AM
Director
Date
Robert Moore
7/7/2015 11:31:58 AM
Date
Oakland Schools
FY'16 Multi-Year Acquisition Contracts
Vendor
Description
Start Date
Expiration Date
FY'16 Amount
Original Board
A School for the Mind and Body
Applied Educational Systems
Great Start Readiness Program
CFE Curriculum
October 1, 2014
June 24, 2013
September 30, 2015
June 23, 2016
$113,696
$10,125
September 8, 2014
May 28, 2013
Brightspark Travel, Inc.
CDW-G
CDW-G
JobLink College Travel
Anti-Virus Protection
Checkpoint Firewall
February 10, 2015
December 12, 2014
May 1, 2015
February 9, 2016
September 30, 2015
April 30, 2016
$47,388
$106,650
$141,323
February 9, 2015
December 8, 2015
April 27, 2015
Centro Multicultural
Great Start Collaborative-Oakland
October 1, 2014
September 30, 2015
$9,700
September 22, 2014
Clarice L. Posey
School Quallity
October 1, 2014
September 30, 2015
$8,000
September 22, 2014
Constance Sidor
Help Me Grow Coordinator
January 19, 2015
September 30, 2015
$51,840
January 12, 2015
Diane H. Berg
Title 1 consulting
October 1, 2014
September 30, 2015
$8,645
September 22, 2014
DJZ Consulting
September 22, 2014
September 30, 2015
$15,000
September 22, 2014
Dreamy Children's Center
October 1, 2014
September 30, 2015
$220,286
December 8, 2014
Easter Seals
October 1, 2014
September 30, 2015
$69,685
September 22, 2014
Entech Staffing Solutions
Evergreen Exteriors, Inc.
GDI Omni
Temporary Services
Landscaping and Snow Removal
Custodial Services
July 1, 2014
July 1, 2013
July 1, 2013
July 30, 2017
June 30, 2016
June 30, 2016
$220,000
$87,000
$177,000
September 8, 2014
April 22, 2013
June 24, 2013
Heartfelt Impression Learning Center
October 1, 2014
September 30, 2015
$220,286
August 18, 2014
High Meap, Inc
Title 1 consulting
October 1, 2014
September 30, 2015
$34,580
September 22, 2015
HighScope Educational Research Foundation
Informed Decision Management Group, Inc.
External evaluator for the Virtual Learning Academy Consortium
October 1, 2014
September 24, 2012
September 30, 2015
August 31, 2015
$50,532
$6,000
September 8, 2014
September 23, 2010
JB Hammond Consultants
School Quallity
October 1, 2014
September 30, 2015
$7,500
September 22, 2014
Karen A. Anthony
October 1, 2014
September 30, 2015
$16,200
September 22, 2014
Kelly Isrow
April 1, 2015
September 30, 2015
$10,000
March 30, 2015
Kelly K. Jones
Title I-Mathematics cunsulting
September 22, 2014
October 1, 2014
$13,000
September 22, 2014
Kelly O'Grady
Title 1 consulting
October 1, 2014
September 30, 2015
$13,510
September 22, 2014
Kristine White
September 22, 2014
September 30, 2015
$13,000
September 22, 2014
Kruger International, Inc.
Lowery Corporation dba Applied Imaging
Lowery Corporation dba Applied Imaging
McGraw Wentworth
Furniture
Contract for maintenance service on MFP
Contract for maintenance service on PP&G equipment
Human Resources benefit consulting services
June 8, 2015
October 15, 2012
June 17, 2013
January 1, 2015
September 30, 2015
October 14, 2017
June 30, 2018
December 31, 2015
$46,873
$8,000
$135,000
$48,000
June 8, 2015
September 24,2012
June 10, 2013
December 8, 2014
Director:
Terri Spencer/Joan
Firestone
Terri Spencer
Wanda CookRobinson/Roland Hill
Tammy Evans
Tammy Evans
Terri Spencer/Joan
Firestone
Terri Spencer/Larry
Thomas
Terri Spencer/Joan
Firestone
Terri Spencer/Larry
Thomas
Terri Spencer/Joan
Firestone
Terri Spencer/Joan
Firestone
Terri Spencer/Joan
Firestone
Wanda CookRobinson/Mark
Hanson
Tim Loock/Al Selberg
Tim Loock/Al Selberg
Terri Spencer/Joan
Firestone
Terri Spencer/Larry
Thomas
Terri Spencer/Joan
Firestone
Terri Spencer
Terri Spencer/Larry
Thomas
Terri Spencer/Joan
Firestone
Terri Spencer/Joan
Firestone
Terri Spencer/Joan
Firestone
Terri Spencer/Larry
Thomas
Terri Spencer/Joan
Firestone
Tim Loock/Charles
Smith
Kevin Miller
Kevin Miller
Mark Hansen
Oakland Schools
FY'16 Multi-Year Acquisition Contracts
Merit Network
VMWare Renewal
May 18, 2015
May 18, 2015
$29,748
Michelle Fruehan
Michigan Department of Community Health
North Coast Administrative Consultants
Maternal Infant Earley Childhood Coordinator
Processing Medicaid payments and claims
Workforce development consulting services
January 26, 2015
October 1, 2014
November 1, 2014
September 30, 2015
September 30, 2015
October 31, 2015
$30,450
$92,873
$30,800
Oakland Family Services
October 1, 2014
September 30, 2015
$1,250,656
Oakland Family Services
Great Start Collaborative-Oakland-Parents as Teachers
October 1, 2014
September 30, 2015
$69,685
Oakland/LivingstonHuman Services Agency
Great Start Readiness Program/Head Start
October 1, 2014
September 30, 2015
$396,957
Oakland/LivingstonHuman Services Agency
Great Start Readiness Program/Head Start
October 1, 2014
September 30, 2015
$396,957
Olmsted Associates
Branding and Recruitment Campaign
May 20, 2015
March 30, 2016
$120,000
Patricia McLaughlin McCalmont
Professional Contract Management, Inc.
Title 1 consulting
Temporary Services
October 1, 2014
July 14, 2014
September 30, 2015
October 31, 2015
$7,700
$187,168
Planet Kids
October 1, 2014
September 30, 2015
$227,392
Plante & Moran, LLC
Project management assistance to districts for the implementation of
the Human Resources, Payroll and Finance System
November 27, 2012
December 31, 2015
$95,185
Rainbow Child Care Center
October 1, 2014
September 30, 2015
$227,392
Robin Penska
Ronjac Associates, Inc.
Regional Services Consulting
October 1, 2014
July 1, 2015
September 30, 2015
June 30, 2017
$7,440
$130,720
Stephanie Paetzke
SunGard K-12 Education
Suntel Services
Thalner Electronic Laboratories, Inc.
Thomas J. Diehl
MiPeers
VoIP
CFE AV Upgrades
Workforce development consulting services
October 1, 2014
April 1, 2015
May 14, 2014
April 28, 2015
November 1, 2014
September 30, 2015
June 30, 2017
June 30, 2019
April 27, 2016
October 31, 2015
$6,354
$1,107,900
$0
$714,309
$16,400
US Securities
Security Services
January 1, 2014
June 30, 2016
$101,053
Valerie J. Blankenship
School Quallity
October 1, 2014
September 30, 2015
$8,600
Vandenbossche Consulting
School Quallity
October 1, 2014
September 30, 2015
$8,522
VendTek
Vending machines
July 1, 2013
June 30, 2016
$0
May 18, 2015 Tammy Evans
Terri Spencer/Joan
May 18, 2015 Firestone
January 12, 2015 Michelle Sauders
October 27, 2014 Roland Hill
Terri Spencer/Joan
August 18, 2014 Firestone
Terri Spencer/Joan
September 22, 2014 Firestone
Terri Spencer/Joan
Terri Spencer/Joan
Terri Spencer/Joan
May 18, 2015 Firestone
Terri Spencer/Larry
September 22, 2014 Thomas
October 27, 2014 Tammy Evans
Terri Spencer/Joan
June 23, 2014 Tammy Evans
Terri Spencer/Joan
Terri Spencer/Joan
June 8, 2015 Robert Moore
Terri Spencer/Joan
April 2, 2014 Tammy Evans
May 12, 2014 Tammy Evans
April 27, 2015 Tammy Evans
October 27, 2014 Roland Hill
Tim Loock/Charles
December 9, 2013 Smith
Terri Spencer/Larry
Terri Spencer/Larry
Wanda CookRobinson/Andrea
June 10, 2013 Berry
Oakland Schools
FY'16 Multi-Year Software License and Service Agreements
Entity
Description
Term Date
Pinconning Area School District
Essexville Hampton School District
Bay Arenac ISD
Byron Center Public School District
PolyPlot Agreement
PolyPlot Agreement
PolyPlot Agreement
PolyPlot Agreement
January 1, 2015
January 1, 2015
January 1, 2015
March 1, 2015
Expiration Date
ongoing
ongoing
ongoing
ongoing
Original Board
Approval Date
n/a
n/a
n/a
n/a
Director:
Tim Loock
Tim Loock
Tim Loock
Tim Loock
Oakland Schools
FY'16 Multi-Year Agreements
Entity
An Early college Program Agreement -Oakland
Community College and Oakland Schools
Beaumont Health Care
CVS Pharmacy Technician Externship Training
Agreement
Enrollment Support & Partnership Agreement
(Educatius)
Finance/HR Consortium Agreement
Huron Valley Ambulance
IGA Consortium Agreement for Alternative High
School - Oakland Opportunity Academy ("OOA")
Description
Early college program unlike dual enrollment
Term Date
Expiration Date
September 1, 2013
June 30, 2016
Field experience for health care program
August 8, 2013
July 1, 2014
August 7, 2018
Automatically renews
annually
Educational institution placement program specializing in international students
July 1, 2015
ongoing
January 1, 2013
September 1, 2014
June 30, 2020
August 31, 2014
September 28, 2010
annually
Field experience for technical Campus student
Alternative high school program for oakland county
IGA for Infant/Toddler Assessment
Early childhood
IGA with Oakland County for GIS
Independent Contractor Agreement for Food
Services (Oakland Opportunity Academy and
Walled Lake)
McLaren Oakland Hospital Agreement and First
Amendment
St. John's Provicence Health System
Technology Services
St. Joseph Mercy Oakland And Oakland Schools
South Lyon Senior Care & Rehab
Student Intern Affiliation Agreement Cental
Michigan University and Oakland Schools
Student Intern Affiliation Agreement Ferris State
University and Oakland Schools
Student Intern Affiliation Agreement Oakland
Student MSW Intern Affiliation Agreement
Wayne State University and Oakland Schools
Student Intern Affiliation Agreement Wayne State
Service to student for lunch program
Annually renewed with
written notice
April 1, 2015
April 1, 2018
July 1, 2008
January 31, 2011
Original Board
Approval Date
Director:
Terri Spencer
n/a Mary Kaye Aukee
Mary Kaye Aukee
03/10/14 Terri Spencer
10/22/12 Tammy Evans
n/a Mary Kaye Aukee
Joan Firestone
annually
Annually renewed with
written notice
March 19, 2014
March 19, 2019
September 30, 2013
n/a Mary Kaye Aukee
n/a Mary Kaye Aukee
December 12, 2012
December 12, 2017
Mary Kaye Aukee
Field experience for certified nursing program
April 15, 2014
June 30, 2017
n/a Mary Kaye Aukee
Placement of student interns at Oakland Schools technical Campuses
June 11, 2013
June 11, 2016
n/a Mary Kaye Aukee
May 30, 2014
ongoing
n/a Mary Kaye Aukee
September 3, 2013
ongoing
n/a Mary Kaye Aukee
February 1, 2014
December 31, 2019
n/a Mary Kaye Aukee
October 1, 2012
June 30, 2015
Tammy Evans
February 11, 2014
June 30, 2016
July 1, 2015
June 30, 2017
Tammy Evans
Technical Support Service Agreement Royal Oak Technical support to Royal Oak
June 1, 2012
June 30, 2017
Tammy Evans
Technical support to Southfield
August 2, 2013
June 30, 2016
September 10, 2013
June 30, 2016
July 1, 2012
June 30, 2017
n/a Mary Kaye Aukee
April 15, 2014
June 30, 2015
n/a Mary Kaye Aukee
Technical Support Service Agreement Clawson
Technical Support Service Agreement
Clarenceville
Technical Support Service Agreement Pontiac
Technical Support Service Agreement Southfield
Technical Support Service Agreement West
Bloomfield
Walgreen Pharmacy Experiential Learning
Program
West Lake Health Campus
Technical support to Clawson
Technical support to Clarenceville
Technical support to Pontiac
Technical support to West Bloomfield
Field experience for pharmacy program
Field experience for certified nursing program
Oakland Schools
FY'16 Multi-Year Leases
Oakland Schools as Lessee
FY'16 Amount
FY'15 Amount
Board Mtg
Reference
Description
Start Date
Expiration Date
Renewal Clause
Medicaid/Community Services
June 1, 2014
May 31, 2019
5 year renewal option
$
56,757.12
$
55,104.00
July 2, 2014
Summit North Campus
September 1, 2009
June 30, 2019
10 year renewal
option
$
260,644.44
$
260,644.44
May 18, 2009
$
1.00
$
1.00
$
1.00
$
1.00
21,720.37 x 12 Includes $6,253.00 CAM monthly
Technical Campuses
OTC-NE-Pontiac
August, 1999
September 11, 2036
OTC-SE-Royal Oak
August, 1999
January 11, 2037
May extend by
mutual agreement of
the parties
May extend by
mutual agreement of
the parties
Oakland Schools as Lessor
Description
Start Date
Expiration Date
Renewal Clause
Career Connection (22,300 of 33,000 SF leased
to Joblink)
Novmber 1, 2011
None*
Additional 5 years*
$
35,397.00
$
35,397.00
September 30, 2010
Automatically
extended for up to 9
additional one year
terms
$
96,585.00
$
96,585.00
Visions Unlimited Property - Farmington Public
School District
October 1, 2009
Other Buildings Owned:
Bellaire Property (adjacent to Oakland Technical Campus, Northwest) 8351 Big Lake Road, Clarkston
Visions Unlimited Property 23005 Commerce Drive, Farmington Hills
Oakland Technical Center - Northwest Campus 8211 Big Lake Road, Clarkston
Oakland Technical Center - Southwest Campus 1000 Beck Road, Wixom
Oakland Schools Administration and Conference Center 2111 Pontiac Lake Road, Waterford
*Memo of understanding - not executed
FY'16 Amount
FY'15 Amount
Board Mtg
Reference

Organizational Meeting of the Oakland Schools Board of Education

Transcription

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