2012 EUMETSAT METEOROLOGICAL SATELLITE CONFERENCE

2012 EUMETSAT
METEOROLOGICAL
SATELLITE
CONFERENCE
SECOND ANNOUNCEMENT
3-7 September 2012
Sopot, Poland
EUMETSAT has the pleasure to welcome experts in
the field of meteorology, climatology and the environment to its 2012 Meteorological Satellite Conference, co-organised and hosted by the Polish
Institute of Meteorology and Water ManagementNational Research Institute (IMGW-PIB)
The conference will take place in the Sheraton Sopot Hotel
on 3-7 September 2012.
The conference
will consist of oral
presentations,
poster sessions
and invited
plenary talks in
the following
categories:
•Session 1
•Session 2
•Session 3 •Session 4
•Session 5
•Session 6
•Session 7
Current and future satellites, instruments and their applications
The hydrological cycle
Monitoring climate and understanding climate processes based on satellite data
Satellite-based observations of the oceans
Forecasting and Nowcasting
Atmospheric composition
Training (including remote presentations)
In addition to the cornerstone themes,
namely climate monitoring, atmospheric
composition and satellite-based observations of the oceans, special focus will be
given this year to the session on the hydrological cycle.
This theme focuses on satellite and
combined satellite and ground-based
observations supporting monitoring,
modelling and forecasting, leading to a
better understanding of hydrological
processes in the land/ocean/atmosphere
domains. These processes include liquid
and solid precipitation, soil moisture, snow
cover, land surface (e.g. evapotranspira-
tion) and other hydrological, radiation and
meteorological inputs essential for water
cycle studies. Particular attention will be
paid to present and upcoming satellite
missions related to the hydrological cycle.
Many scientists across the world
working with such data have also
chosen this conference as a forum to
discuss their findings in a dedicated
session spanning two days.
As always, we can promise you experience,
innovation and diversity thanks to a broad
mix of participants from over 40 countries.
We hope to see you in Sopot in September.
Notification of the availability of the second announcement and draft programme is
being sent to those who registered via the first announcement. The draft programme will be updated as and when necessary and abstracts posted on the
EUMETSAT website:
www.eumetsat.int/Home/Main/News/Conferences_and_Events/810062?l=en
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2012 EUMETSAT METEOROLOGICAL SATELLITE CONFERENCE, 3-7 SEPTEMBER 2012
Details of registration, accommodation,
travel and other important information
can be found on the following pages.
IMPORTANT!
Please read these
pages before
registering and
booking hotel
accommodation.
The registration and hotel booking form can be found at:
http://www.atpactivity.pl/form/index.php
Important dates:
•Dates of the conference:
3-7 September 2012 (Monday to Friday)
•Deadline for lower registration fee of PLN 1,130:
31 July 2012 (thereafter: PLN 1,350)
•Deadline for hotel accommodation bookings:
Hotel Sheraton:
Hotel Rezydent
Villa Mera:
Hotel Haffner:
Villa Sedan:
15 June
15 June 30 June
30 June 30 June
Information on Hotel cancellation
policies (differs from hotel to hotel) can
be found under the section on Hotel
Bookings\Cancellations.
The above deadlines were established after
long negotiations between ATP, the various
Hotel Villa Baltica:
Hotel Bayjonn:
Hotel Zhong Hua:
Hotel Europa:
Hotel Sentoza:
31 July
31 July
31 July
31 July
15 August
hotels and EUMETSAT. The strict booking
conditions are not in line with EUMETSAT’s
usual policy but we have no control over
Polish hotel jurisdiction. We therefore
cannot emphasise enough that early
booking is not only recommended but
essential in order to avoid disappointment.
CONTACTS
For registration and hotel bookings:
ATP ACTIVITY LTD.,
ul. Leszczynki 71, 81-200 Gdynia,
Tel: +48 58 663 60 00 (Hanna Postoła)
E-mail: [email protected]
Should you have any queries related to
registration and hotel bookings, please
contact us via e-mail.
CONFERENCE LOCATION
For general information about the conference
or about EUMETSAT:
EUMETSAT ORGANISING COMMITTEE
Tel. +49 6151 807 6270
E-mail: [email protected]
Sheraton Sopot Hotel
Powstancow Warszawy 10
Sopot 81-718
Web:
http://www.sheraton.pl/sopot/en
GENERAL
INFORMATION
WEATHER INFORMATION
FOR SOPOT IN SEPTEMBER
September is widely regarded to be one of
the best months in Poland. Temperatures
are generally in the low 20s (Celsius),
which makes it much more bearable than
the intense heat of the summer months.
Evenings in September can be surprisingly
chilly, especially near the sea due to the
high concentration of iodine in the air. A
walk along the sea front can be very beneficial to health. And because of Sopot’s
agreeable climate, it has become a very
popular spa resort on the Baltic Sea.
VISA REQUIREMENTS
Note:
Obtaining a visa is
the responsibility
of the participant
FIRST, CHECK THE CURRENT VALIDITY
OF YOUR PASSPORT.
All travellers will need a passport valid for
at least 90 days following their departure
date from Poland. However, we strongly
recommend traveling with six months
validity on your passport at all times.
SECOND, MAKE SURE YOUR PASSPORT HAS BLANK VISA PAGES.
Most destinations, including Poland,
require that you have adequate unused
pages in your passport, allowing for any
necessary stamps upon arrival and
departure. We recommend that you have
at least two free pages in the visa
section of your passport before any
international travel.
FINALLY, CONFIRM IF TRANSIT VISA IS
REQUIRED FOR ANY CONNECTIONS.
Check with your airline in case you have
connecting flights overseas as part of your
journey to Poland. It may be the case that
countries you pass through en route to
your destination require a separate transit
visa. Please refer to visa requirements of
the specific country.
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2012 EUMETSAT METEOROLOGICAL SATELLITE CONFERENCE, 3-7 SEPTEMBER 2012
For more details, you may consult the
Polish Ministry of Foreign Affairs website:
http://www.msz.gov.pl/
Visa,requirements,2346.html and/or your
nearest Polish consulate or embassy.
CURRENCY
The official Polish currency is the złoty
(literally, ‘golden’), abbreviated to zł and
pronounced zwo-ti. It is divided into 100
groszy, which are abbreviated to gr.
Banknotes come in denominations of 10zł,
20zł, 50zł, 100zł and 200zł, and coins in
1gr, 2gr, 5gr, 10gr, 20gr and 50gr, and 1zł,
2zł and 5zł. The banknotes feature Polish
kings, come in different sizes and are
easily distinguishable (source: Lonely
Planet). ATMs are also beginning to
proliferate in Polish cities, indicated by the
sign ‘Bankomat’. Banks are open Monday
to Friday from 9:00 to 17:00 and some are
open on Saturday until 13:00.
All major credit cards (including Visa,
MasterCard, Diners, American Express)
are accepted anywhere.
TIPPING
Tipping in Poland is commonplace and not
leaving a small gratuity (5-10%) for service
is considered bad manners. In restaurants,
when your money is collected, saying
‘thank you’ signals to the waiter/waitress
to keep the change.
Read more: http://www.tripadvisor.com/
Travel-g274723-s606/Poland:Tipping.And.
Etiquette.html
TIME ZONE
Poland is one of the countries that use
Central European Time
(UTC/GMT +2 hours).
POWER SUPPLY
INSURANCE
The electrical current is 230 volts, 50Hz.
Standard two-pin European-style plugs
are used.
Delegates are strongly advised to take
out personal travel and medical insurance. No responsibility for any incident
arising during the conference can be
accepted by EUMETSAT.
BUSINESS HOURS
Business hours in Poland are traditionally
8:00 to 16:00, Monday to Friday. Western
influence, however, means that hours are
starting to shift to the more common
9:00 to 17:00 pattern.
LANGUAGE
The official language of the conference
will be English. No interpretation will
be provided.
INTERNET AND E-MAIL FACILITIES
Wireless Internet will be available
throughout the venue.
Six computers, three hubs and a printer
will be at the disposal of delegates in a
dedicated room for checking e-mail.
TEA/COFFEE BREAKS
Tea/coffee breaks with be held mid-morning and mid-afternoon. Please see the
programme for precise times.
LUNCHES
Lunches are not included in the conference registration fee. There are many
cafés and restaurants within walking
distance. A list will be provided with the
conference documentation.
POSTERS
Posters will be an important feature of the
conference and efforts have been made to
optimise this aspect of the programme.
General viewing will be from Monday to
Friday noon. Two dedicated poster
sessions will take place on:
Tuesday 14:15 - 18:00 and
Thursday 18:00 - 20:00.
The poster dimensions are: 224cm (high) x
95 cm (width) = portrait orientation.
Affixing material will be supplied.
SPONSORSHIPS
EUMETSAT and the IMGW-PIB would like
to thank the following sponsors:
•Gepard (Austria)
•Kongsberg Spacetec (Norway)
•VCS (Germany)
•HE Space Operations (Germany)
•ScanEx (Russia)
•Polish Academy of Sciences (PAN)
•Institute of Oceanology (IO PAN),
Poland - project SatBałtyk
REGISTRATION
INFORMATION
The conference fee for participants registering and paying by 31 July is PLN 1,130.
Thereafter, the fee increases to PLN 1,350. Please note that the fee is independent
of the number of days a participant attends in the conference. Attendees at any of
the workshops and not participating in any part of the conference are not required
to pay the registration. Please inform the conference organising committee at
[email protected] in order for a badge to be prepared.
To register, please go to
http://www.atpactivity.pl/form/index.php
A special rate for students has been established at PLN 500. Students should please
bring proof of status, e.g. their student badge, with them to the conference.
On-site registration will take place on Sunday, 2 September, from 16:00 to 19:00 in the foyer
of the Sheraton Hotel. Registration will continue on Monday at 08:00 and throughout the
following days. The desk will be momentarily closed during the opening ceremony.
Registration will be confirmed automatically upon receipt of the completed registration
form. A letter of confirmation will be forwarded by e-mail shortly afterwards.
PAYMENTS
Note:
All bank charges
are the
responsibility
of the participant
Advance payments must be made in
Polish złotys and by credit card (preferred) or by bank transfer. Late registration payments made on site (at the
Sheraton Hotel) may be made in cash
(PLN) or by credit card (only Visa and
MasterCard/EuroCard).
CREDIT CARD
Almost every credit card is accepted, but
the most common are Visa/Visa Electron,
MasterCard/EuroCard.
BANK TRANSFER
The name and address of the participant
will need to be clearly indicated when
completing the bank transfer:
Company: ATP activity Sp. z o.o., ul.
Leszczynki 71, 81-200 Gdynia, Poland
Account number:
18175013250000000020413212
IBAN: PL18175013250000000020413212
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2012 EUMETSAT METEOROLOGICAL SATELLITE CONFERENCE, 3-7 SEPTEMBER 2012
Swift: RCBWPLPW
Bank name:
Raiffeisen Bank Polska S.A.
ul. Piękna 20
00-549 Warszawa
The bank details are provided on the
invoice received together with the letter of
confirmation.
Unpaid bank charges will be claimed upon
registration at the Sheraton Hotel.
CONFIRMATION
As stated, registration will be automatically
confirmed upon receipt of the completed
registration form. A letter of confirmation
will be sent by e-mail shortly afterwards.
(Confirmation of registration and
receipt of payment will only be sent
when both the registration form and
fee have been received.)
PARTICIPANT FEE
CONFERENCE REGISTRATION CANCELLATIONS
All cancellations must be notified to
[email protected]. All refunds will be
processed after the conference. Cancellations notified later than 24 August will
be subject to a 130 PLN cancellation
charge. There will be no refund for
cancellations notified less than 48 hours
prior to planned arrival.
HOTEL REGISTRATION
The organisers have carefully selected a
number of hotels within easy reach of
the conference venue and the city centre
and offering the best available rates.
Please see first page for individual
deadlines for booking (the best we could
achieve after long negotiations).To make
a booking, please go to http://www.
atpactivity.pl/form/accommodation.php,
where you will find the registration and
accommodation booking forms. If you
are not in a position to make a hotel
reservation when you register, you can
return to this form at any time to
request hotel accommodation using the
password assigned to you when registering.
A map indicating the location of the various hotels as well as the conference
centre and icebreaker venue can be
found under:
www.atpactivity.pl/form/Sopot-Map.pdf
HOTEL CANCELLATIONS:
Hotel
Deadline for
reservation
Cancellation policy
Sheraton Hotel
15 June
Bookings have to be guaranteed against
credit card. Cancellations communicated
by e-mail to reservation.sopot@sheraton.
com and received before 4.00 p.m. one day
prior to the arrival date are free of charge.
Hotel Rezydent
15 June
Full payment in advance, no reimbursement at any time
Villa Mera
30 June
Full payment in advance, no reimbursement at any time
Hotel Haffner
30 June
Full payment in advance. Cancellation up
to 1 August 2012 - one night’s accommodation must be paid
Villa Sedan
30 June
Full payment in advance. Cancellation up
to 31 August 2012 - one night’s accommodation must be paid
Hotel Villa Baltica
31 July
Full payment in advance. Cancellation up
to 31 August 2012 - one night’s accommodation must be paid
Hotel Bayjonn
31 July
Full payment in advance, no reimbursement at any time
Hotel Zhong Hua
31 July
Full payment in advance, no reimbursement at any time
Hotel Europa
31 July
Full payment in advance, no reimbursement at any time
Villa Sentoza
15 August
Full payment in advance, no reimbursement at any time
REGISTRATION
INFORMATION
SOCIAL EVENTS
Registration is mandatory for the conference dinner. A contribution of PLN 175 is
required (also for any accompanying
person). For catering purposes, you are
kindly asked to indicate on the registration
form whether you will attend the welcome
drink and/or the icebreaker cocktail and
whether you will be accompanied.
WELCOME RECEPTION
Sunday, 2 September, at 18:30-20:30 in the
first floor foyer of the Sheraton Hotel – the
conference venue.
Sponsored by Kongsberg (Norway)
ICEBREAKER COCKTAIL
Monday, 3 September, at 19:30-21:00 at the
restaurant Zatoka Sztuki, Aleja Franciszka
Mamuszki 14, 81-701‎, located literally on
the beach and only a stone’s throw from
the conference venue. For more information, see: http://mcka.pl/
CONFERENCE DINNER (INFORMAL)
Wednesday, 5 September, at 20:00-23:00 in
the Gdańsk Shipyard (Stocznia Gdańska).
The yard gained international fame when
Solidarity (Solidarność) was founded there
in 1980. Gdańsk was the arena for events
that changed the face of the world. A strike
by 17,000 shipbuilders saw Solidarity, led
by shipyard electrician Lech Wałęsa,
recognised as the first non-communist
trade union in the then Soviet bloc. The
move was one of the first successful steps
in a campaign of civil resistance that
contributed to the eventual collapse of
communism across eastern Europe.
A contribution of 175 PLN per person is
required
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2012 EUMETSAT METEOROLOGICAL SATELLITE CONFERENCE, 3-7 SEPTEMBER 2012
TRAVEL
INFORMATION
FACTS ABOUT SOPOT
The resort of Sopot is surrounded on the
one side by the Tricity Landscape Park and
on the other by the sandy beaches of the
Gulf of Gdansk. The history of the town
goes back to the early Middle Ages, with
the first written mention of Sopot’s name
dating back to March 1283. Sopot survived
the war almost intact; only the fighting in
March 1945 deprived Sopot of its spa,
casino buildings and beautiful hotels
alongside the main pedestrian walkway.
Nevertheless, the city has retained its
unique character of a summer resort since
the beginning of the 20th century. In 1979,
Sopot was officially recognised as an
urban complex of monuments and is now
protected by the state conservation
services. In 1999, by order of the Minister
of Health, it officially attained the status of
a health spa. Sopot’s most readily recognisable landmark is its wooden pier, which
was built in the 1820s and, at 511 metres,
is the longest in Europe.
TRAVELLING BY AIR
HOW TO GET TO AND FROM GDANSK
(LECH WALESA) AIRPORT
The airport is located to the west of
Gdansk, about 8 km from the centre and
about 10 km from Sopot.
By bus: Line No. 110 to Wrzeszcz railway
station, then by train to Sopot. Consult
http://www.ztm.gda.pl/rozklady/rozklad-110-1-2.html for the timetable.
TOURS
Due to the tourist agency’s usual requirement for a guaranteed minimum number
of inscriptions in advance of the conference, no specific tours are offered for
accompanying persons. However, the
following website http://gdansk4u.pl/en/
provides a wealth of information of
interesting places to visit. Help will be
provided by ATP at the conference registration desk.
By taxi: At the time of writing (May 2012),
the approximate price of a taxi from the
airport to Sopot is between 60 and 70 PLN.
Always use a marked taxi with a phone
number and company name. City Plus
taxis are reliable and can be found in front
of the terminal
LOW COST AIRLINES
A number of low cost airlines fly to
Gdansk, including Wizz Air; Air Berlin,
Flybe, Ryanair and TUIfly. It is worth
checking if any of these run a service to
and from Gdansk from your nearest
airport.
MEMBER STATES
COOPERATING STATES
GEORGIA
GEORGI
A
Tibilisi
ibilisi
MEMBER STATES
Eumetsat-Allee 1
64295 Darmstadt
Germany
Tel: +49 6151 807 3660/3770
Fax: +49 6151 807 3790
E-mail: [email protected]
www.eumetsat.int
EUMETSAT also has established cooperation agreements with organisations involved in
meteorological satellite activities, including the National Meteorological Services of Canada,
China, India, Japan, Korea, Russia and USA.
© EUMETSAT, MAY 2012
COOPERATING STATES