AGENDA CITY COUNCIL WORKSHOP CITY
Transcription
AGENDA CITY COUNCIL WORKSHOP CITY
AGENDA CITYCOUNCILWORKSHOP CITYCOUNCILCHAMBERS 402EASTBLANCORD BOERNE,TX78006 November23,2010–5:00p.m. CALLTOORDER–5:00PM 1. 2. A. B. 3. WORKSHOP ReceiveMarketStudyfortheProposedKendallCountyEventsCenter60min. ProposedWastewaterTreatmentandRecyclingCenterProjectedCost30min. ADJOURNMENT AGENDA REGULARCITYCOUNCILMEETING CITYCOUNCILCHAMBERS 402EASTBLANCORD BOERNE,TX78006 November23,2010–7:00p.m. 1. CALLTOORDER–7:00PM PLEDGEOFALLEGIANCETOTHEUNITEDSTATESFLAG PLEDGEOFALLEGIANCETOTHETEXASFLAG (HonortheTexasflag,Ipledgeallegiancetothee,Texas–onestateunderGod,oneand indivisible.) 2. PUBLICCOMMENTS:ThisistheopportunityforvisitorsandgueststoaddresstheCityCouncilonanyissue. CityCouncilmaynotdiscussanypresentedissue,normayanyactionbetakenonanyissueatthistime.(attorneygeneral opinion–JC0169) 3. CONSENTAGENDA: AllitemslistedbelowwithintheConsentAgendaareconsideredtoberoutinebytheCity Council and may be enactedwith one motion. There will beno separatediscussionof itemsunless a Council Member or citizen so requests, in which event the item may be moved to the general order of business and considered in its normal sequence. A. ApprovalofMinutesofNovember9,2010(Regular),November16,2010(SaleofBonds) andNovember18,2010(StateofCity) B. ConsiderOnSecondReadingOrdinanceNo.201036;AnOrdinanceAmendingTheCity OfBoerneZoningOrdinanceNo.200764,Captioned,“ZoningOrdinanceOfTheCityOf Boerne,Texas”,DatedDecember18,2007,ByAmendingArticleIII,Section13,Rezoning 40Highway46East(KAD43311)FromRe1,SingleFamilyResidentialEstateDistrictTo R2, Moderate Density Residential District (34.67) And R1, Medium Density Single FamilyDistrict(3.86Acres);RepealingAllOrdinancesInConflict;ContainingASeverance Clause;AndDeclaringAnEffectiveDate C. ConsiderOnSecondReadingOrdinanceNo.201037;AnOrdinanceAmendingTheCity Of Boerne Zoning No. 200764, Captioned, “Zoning Ordinance Of The City Of Boerne, Texas”, Dated December 18, 2007, By Amending Article III, Section 13, Permanent Zoning Of 25.54 Acres Located At 40 Highway 46 East (KAD 14221) From RA, Rural ResidentialAgricultural District To R2, Moderate Density Residential District (17.70 Acres) And R1, Medium Density Single Family District (6.84 Acres); Repealing All OrdinancesInConflict;ContainingASeveranceClause;AndDeclaringAnEffectiveDate. D. Consider Resolution No. 2010R76; A Resolution Authorizing The City Manager To ProceedWithPurchasesAsPerSection6.08OfTheCityOfBoerne’sHomeRuleCharter (RemoteMethaneLeakDetector–GasDept) E. Consider Resolution No. 2010R77; A Resolution Authorizing The City Manager To ProceedWithPurchasesAsPerSection6.08OfTheCityOfBoerne’sHomeRuleCharter (VoiceAndCablingForTheNewLibraryBuilding) 4. CONSIDER ON FIRST READING ORDINANCE NO. 201039; AN ORDINANCE REPEALING AND REPLACING ORDINANCE NO. 200946; CAPTIONED “AN ORDINANCE ESTABLISHING AND REESTABLISHINGFEESANDCHARGESFORACTIVITIES,GOODSANDSERVICESPROVIDEDBYTHE CITY;CONTAININGAPROVISIONTOAUTHORIZETHECITYMANAGERTOESTABLISHFEESAND CHARGES IN CERTAIN CIRCUMSTANCES, CONTAINING FINDINGS AND OTHER PROVISIONS RELATINGTOTHESUBJECT” EXPLANATION:ConsiderationOfTheProposedChangesToTheCityOfBoerne’sFeeOrdinance 5. CONSIDER ON FIRST READING ORDINANCE NO. 201040: AN ORDINANCE AUTHORIZING THE INSTALLATION OF STOP SIGNS IN THE WOODS OF FREDRICK CREEK SUBDIVISION; ESTABLISHING A SPEED LIMIT; AND PROVIDING FOR A PENALTY NOT TO EXCEED $200 FOR EACHVIOLATIONOFTHISORDINANCE EXPLANATION:EstablishingASpeedLimitAndLocationsForStopSignsInTheNewSubdivision 6. CONSIDER RESOLUTION NO. 2010R78; A RESOLUTION OF THE CITY COUNCIL OF THE CITYOFBOERNE,TEXAS,ACCEPTINGTHEPETITIONANDSETTINGTHEDATE,TIMEANDPLACE FORTWOPUBLICHEARINGSONTHEPROPOSEDANNEXATIONOFCERTAINPROPERTYBYTHE CITYOFBOERNE,TEXAS;AUTHORIZINGANDDIRECTINGTHEPUBLICATIONOFNOTICEOFSUCH PUBLICHEARINGS.(102FabraStreet) EXPLANATION:ReceivePetitionAndSetPublicHearingsForDecember14thAndJanuary11thAtTheRequestFromProperty OwnerJonYarbrough 7. RECEIVE REQUEST FROM DEBORAH L. WIERSON FOR A VARIANCE TO THE SIGN ORDINANCE–ADDITIONALSIGN(It’sRed,512E.BlancoRd#102) 8. COMMENTSFROMCOUNCIL/LEGALCOUNSEL/STAFF–Nodiscussionoractionmaytake place. 9. EXECUTIVESESSIONINACCORDANCEWITHTHETEXASGOVERNMENTCODE: A. Section551.074:PersonnelMatters–CityManager’sEvaluation 10. RECONVENE INTO OPEN SESSION AND TAKE ANY NECESSARY ACTION RELATING TO EXECUTIVESESSIONASDESCRIBEDABOVE 11. ADJOURNMENT CERTIFICATION _________________________ CityManager Iherebycertifythattheabovenoticeofmeetingwaspostedonthe19thdayofNovember2010at5:00p.m. ______________________________ CitySecretary NOTICEOFASSISTANCEATTHEPUBLICMEETINGS TheCityofBoerneCouncilChambersiswheelchairaccessible.Accesstothebuildingandspecialparkingareavailableatthe northentranceofthebuilding.Requestsforspecialservicesmustbereceivedfortyeight(48)hourspriortothemeetingtime bycallingtheCitySecretaryat8302499511. AGENDA ITEM SUMMARY ITEM NO: DESCRIPTION: AGENDA DATE: DEPARTMENT CONTACT PERSON Workshop 2A Market Study for the Proposed Kendall Country Events Center November 23, 2010 Boerne CVB and Kendall County EDC Larry Woods, Dan Rogers SUMMARY: An independent feasibility study was conducted to determine the need for a performing arts and conference center to be located in Boerne, Texas. This study was generated as a joint venture between the Boerne CVB and the Kendall County EDC, with these two entities sharing all costs associated with the study. David Parker, who was hired to perform this feasibility study, and will be presenting his findings and conclusions. $18,000 $9,000 from CVB and $9,000 Kendall County EDC COST SOURCE OF FUNDS RECOMMENDED ACTION ADDITIONAL INFORMATION For Council’s Consideration For Future Action This summary is not meant to be all inclusive. Supporting documentation is attached. DP Consulting Market Study for the Proposed Kendall County Events Center In Downtown Boerne Boerne, Texas Prepared for: Kendal County Economic Development Corporation Boerne Convention and Visitors Bureau June 20, 2010 10700 Richmond Avenue ● Suite 120 ● Houston, Texas 77042 ● 713-335-3350 DP Consulting 10700 Richmond Ave., Suite 120 • Houston, TX 77042 [email protected] Voice 713-335-3350 Facsimile 713-335-3422 June 20, 2010 Mr. Larry Woods Mr. Dan Rogers City of Boerne 1407 S. Main Boerne, Texas 78006 Gentlemen: DP Consulting has completed its research into the market demand for the proposed Boerne Event Center and determined that there is sufficient demand for the proposed facility. Our approach to determining market demand for banquet and entertainment facilities was both supply-oriented and demand-oriented. Our supply approach involved collecting information on area meeting facilities. Our demand approach involved identifying and interviewing potential users such as meeting planners and event organizers. This summary report outlines the results of our research and analysis. Our research confirms there is an unmet need for a state-of-the-art banquet and entertainment facility that can accommodate small day meetings, large banquets, and entertainment events. Boerne is well located for accommodating these events because of its Hill Country location and easy access from San Antonio. Utilization of the facility will have counter-cyclical patterns with corporate meetings during the week and social banquets and concerts on the weekend. We prefer the downtown location that is discussed in this report over alternate sites under consideration along Interstate 10. With respect to the variety of events that will likely be held in the proposed facility, the downtown area already has an established dining and shopping experience to offer visitors seeking entertainment before or after their event. City of Boerne Market Study of Proposed Events Center June 20, 2010 Page 2 Based on our review of comparable and competitive facilities, and area demand for meetings and banquets, we concur with the design that shows a +/- 40,000-square foot facility with a +/-20,000-square foot carpeted ballroom capable of seating more than 1,000 people for a banquet dinner. In order to attract corporate meetings, high-profile banquets, and cultural performances, the facility should be special and not utilitarian by adopting a theme in the selection of the interior and exterior materials of the building. The facility should be equipped with state of the art audio-visual equipment and top quality tables, chairs and permanent risers. The operation of the facility should provide in-house catering, full-service meeting coordination, and negotiable marketbased rental pricing set by on-site management. A multi-purpose facility designed and operated as described in this report will deliver numerous benefits to the City of Boerne. Area hotels will likely experience increased occupancies from events held at the facility, and local restaurants and shops on Main Street will see increased patronage as these facilities tend to generate casual and fine dining opportunities as well as retail shopping activity. Cultural performances also enhance the quality of life with entertainment and community interaction. Based on our findings and conclusions we estimate a state-of-the-art facility, as described in our report and operated by a professional management company, could attract nearly 63,000 attendees annually by the third year of operation. Limiting Conditions As in all studies of this type, the estimated results are based upon competent and efficient management and presume no significant change in the competitive position of the facilities from that as set forth in this report. The estimates of property performance are based on an evaluation of the present general level of the area's economy and make no provision for the effect of any sharp rise or decline in local or general economic conditions. The prospective financial analysis is based on estimates, assumptions and other information developed from our research of the market and knowledge of the industry. Some assumptions inevitably will not materialize, and unanticipated events and circumstances may occur; therefore actual results achieved during the period under study will vary from our estimates and the variations may be material. The terms of our engagement are such that we have no obligation to revise this report to reflect events or conditions that occur subsequent to the date of the completion of our fieldwork. City of Boerne Market Study of Proposed Events Center June 20, 2010 Page 3 We would be pleased to hear from you if we may be of further assistance in the interpretation and application of our findings and conclusions. We express our appreciation to you and your associates for the cooperation extended to us during the course of this assignment. Sincerely, DP Consulting David S. Parker Kendall County – Proposed Events Center Market Overview – Meetings Demand Section I DP Consulting City of Boerne – Market Study of Proposed Events Center Market Overview – Meetings Demand Section I-1 Economic Summary of Greater San Antonio Kendall County is adjacent and northwest of Bexar County and is part of the San Antonio MSA. The population for the San Antonio MSA is more than 2.0 million, with nearly 900,000 employed in area businesses. The largest private sector employers include national companies such as: AT&T (formerly SBC Communications), H.E.B. Grocery Company, Valero Energy Corporation, USAA, Administaff, Eye Care Centers of America, Aaron Rents and Sells Furniture, KCI, Tesoro, World Savings, JP Morgan Chase Bank, Citicorp, and Washington Mutual. Many of these firms are located in northwest San Antonio near the competitive hotels. Local private hospitals include: the Baptist Health System, Methodist Healthcare System, and Christus Santa Rosa Health Care. The hospitality industry is an integral part of San Antonio’s economy. A recent study published by San Antonio’s Chamber of Commerce based on data supplied by the Texas Work Force Commission and the U.S. Department of Commerce determined that over 20 million people came to San Antonio for a leisure trip and an estimated 11.1 million stayed over night. San Antonio has four of the state’s 10 top tourist destinations. The top two tourist attractions in the state are the River Walk and the Alamo. Other major tourist attractions that impact hotel demand are Sea World of Texas and Fiesta Texas theme park, which is located in northwest San Antonio. The same study determined that 5.0 million visitors came in a business capacity or to attend a convention. While most of the visitors arrive by car, the San Antonio International Airport accommodated 8.4 million passengers in 2008, more than half of which were destination visitors to San Antonio. Toyota has established a major manufacturing facility for producing their light-duty truck line, the Tundra. The plant cost $850 million to build and employs more than 2,000 workers. The 21 parts suppliers located near the plant added another 2,000+ jobs. In addition to the direct benefit to the city in the form of new jobs and infrastructure spending, the presence of Toyota has benefited the hotel and convention industry by hosting the 6,000-delegate North America Toyota Dealers Association. Many of the attendees own dealerships with other automotive brands that were exposed to San Antonio for the first time. Toyota has also added to the level of business travel to the city, some of which has international origins. One of the recommendations being enacted by the military’s Base Realignment and Closure Committee (BRAC) is to consolidate medical functions, such as battlefield and trauma care, from Lackland Air Force Base to the Brooke Army Medical Center at Fort Sam Houston. The medical consolidation to Fort Sam has resulted in an estimated $2.8 billion in new construction on the base and the addition of 12,500 permanent jobs. City leaders believe that it will also trigger additional private sector relocations and increase business activity around the base. City of Boerne – Market Study of Proposed Events Center Market Overview – Meetings Demand Section I-2 Economic Summary of Kendall County The population of Kendall County is estimated to be 34,053, which is up from 23,748 in the 2000 census. This is an affluent area with a median household income of $71,262, which compares to the Texas median of $50,049. This ranks Boerne as the eighth highest in Texas. While Boerne is most widely know for its historic shopping district, it also has attracted manufacturing companies such as Mission Pharmacal with 310 employees and Albany Engineered Composites with 197. Boerne’s location within Texas also adds to its future growth as a popular day-trip destination as nine percent of Texas’s population lives within a one-hour drive of Boerne. Summary of Festivals in Boerne Where Boerne lacks a strong corporate base, it makes up for it with successful promotion of its festivals. The Key to the Hills hot-rod car show will have its 23rd annual event in October. It attracts approximately 450 cars, most of which were built between 1930 and 1950. The event attracts two people per car plus spectators and fills every hotel room in town. For this two-day event, the City closes Main Street to vehicular traffic which makes the street a vibrant pedestrian plaza. For the last six years, Boerne has hosted an annual Corvette Car Show that initially attracted 100 restored and modified Corvettes. It has now grown to nearly 300 cars for the 2010 event in April. The popularity of these events is the affluent nature of Boerne and its easy access to Austin and San Antonio. Boerne’s rise in popularity for these types of events has changed the perception of Fredericksburg and Kerrville as being too far away for a day trip. On a smaller scale, but something that is very unique, is the annual Chuck Wagon contest in early spring. In this event, contestants are given the same ingredients and compete to prepare the best cooked meal with the resources of their late 19th century chuck wagon. What began with five contestants a few years ago has grown to 20 for the most recent event. Spectator attendance has also increased as the event has become more popular. The city also hosts numerous other festival events throughout the year such as the Market Days event held each month on the city park in front of the Ye Kendall Inn. City of Boerne – Market Study of Proposed Events Center Market Overview – Meetings Demand Section I-3 Event Center Demand Sources Our approach to determining market demand for meeting and exhibition facilities was both supply-oriented and demand-oriented. Based on information we gathered in our interviews of comparable facilities, we identified and interviewed likely users of the proposed facility and have summarized our findings in Exhibit A. Corporate Meetings Corporate meetings are usually during the day, involve breakfast, lunch and coffee breaks; and dinner is usually an informal arrangement at a restaurant. Day meetings make use of smaller meeting rooms that have a classroom setup with comfortable chairs and staff supported audio-visual equipment. They also seek facilities that can serve lunch in a separate area from where the meeting is taking place. Some meetings go all week, while others simply meet for one day. San Antonio has numerous large companies and institutions that book meetings of all types and sizes. While most corporate offices have on-site meeting rooms for routine meetings such as weekly and monthly staff meetings, occasionally department leaders will want to get off site to a distraction-free environment to conduct training or discuss long range planning. While these are examples of small meetings, large meetings can occur when corporations need to bring large numbers of employees together for safety training or to discuss changes in group benefits. Corporations also host annual stockholder meetings that can attract a significant number of attendees. The Hill County has long been a popular destination for corporate meetings. While not functioning today as it did in its prime 15 years ago, the +/- 200-unit Tapatio Springs frequently hosted Houston based energy companies for small Corporate meetings. As evidence of the continued popularity of Hill County destinations, Southwest Airlines operates a corporate meetings travel desk that generates 100 leads per week from meeting planners seeking a Hill Country destination. The Boerne CVB and the Ye Kendall Inn benefit from these leads based on their close proximity to the San Antonio International Airport. Private Social and Civic Functions Often the most popular event types in a ballroom facility are private social functions, which usually involve a family celebration such as a wedding, retirement, anniversary, or a coming-of-age party for some ethnic groups. These events can be very lavish and attract large groups of extended family members and friends. Equally lavish are year-end banquets and Christmas parties hosted by local corporations for their employees. These events are usually held to reward employees and suppliers for their hard work and loyalty to the firm. City of Boerne – Market Study of Proposed Events Center Market Overview – Meetings Demand Section I-4 Other types of banquet driven events include civic clubs and fundraisers. These events can range in size and frequency to include monthly luncheons, quarterly board meetings, annual awards banquets and gala fundraisers. Event attendance can range between 30 for a weekly luncheon or quarterly board meeting, to over 1,000 for a gala event. A recent local example includes the annual fundraiser for the Hill Country Daily Bread and Hill County Pregnancy Center which attracted over 900 people and was accommodated at the Oak Hills Church in northwest San Antonio. Presently, the +/- 5,000-square foot ballroom at the Ye Kendall Inn accommodates most of this demand for Boerne, but much of it leaves the city for hotels and resorts in northwest San Antonio that can accommodate up to 1,000 attendees. A facility in Boerne that can accommodate more than 1,000 attendees would be used by those seeking to stay in Boerne with their event, but could also be used to attract events originating in San Antonio that seek the special setting provided by downtown Boerne. The fastest growing source of demand for the catering staff at the Ye Kendall Inn is for events of 600+ at locations outside of Boerne. SMERF Groups – Association Meetings SMERF is an acronym for Social, Military, Education, Religious, and Fraternal. The common thread for these groups is price sensitivity and large attendance numbers. Most of these groups plan large banquets, but Education and Religious groups can meet over several days and need break-out rooms for small discussion groups. Depending on the size of the region, attendees traveling from more than one-hour away will need hotel rooms, and typically seek limited-service. If given a reason to come and a venue to meet in, some SMERF associations prefer to meet in small towns with little traffic congestion. Concerts Because Boerne has proven its ability to consistently attract a crowd for its annual car shows and monthly trade days, another form of entertainment that attracts a crowd are concerts. A facility that can accommodate 1,000+ for a banquet could easily be set up to accommodate 2,500 to 3,000 for a concert. National artists that got their start in Hill Country venues such as Willie Nelson and George Strait, as well as national television shows such as Austin City Limits, highlights the popularity of musical performances in the area. With coordinated promotion, Boerne could benefit from this by developing a summer concert series that promotes a variety of musical genres that collectively are referred to as Americana. If developed with concerts in mind, the proposed event center could become the preferred venue within San Antonio for a Summer Sunday Night concert series because all other venues are either outdoor, have bad acoustics, insufficient power for lights, or are limited to one genre of music. City of Boerne – Market Study of Proposed Events Center Market Overview – Meetings Demand Section I-5 Consumer Shows Consumer shows cover a broad range of events that attract the general public to see the specific products or services on display. Typical shows include: arts and crafts, gems and coins, stamps and collectables, hunting and outdoors, and home and garden. Consumer shows can also involve competitions such as dogs, cats, and hot rod cars. Shows can take on a civic nature such as job fairs or business-to-business networking. More recently, shows have started that promote vacations, cruises and travel to different countries, as well as adoption from different counties. And, just as Boerne has a strong reputation for its festivals, consumer show exhibitors will likely see success in events that are well promoted and attended. A likely scenario may be to promote consumer shows that coincide with Boerne’s larger festival events. While this would make these already successful events even larger and more successful, the facility may have difficulty in booking private singleday events at a time when the city is other-wise already full with event attendees. Conclusion Our research confirms there is an unmet need for a state-of-the-art meetings facility that can accommodate small day meetings, large banquets, and community-based consumer shows and a concert series. Some of these events are being held in the market presently, but could grow to fill a larger space, but more importantly, a new facility will encourage new groups to form and new events to be planned. EVENT CENTER USAGE - BOERNE, TX Corporate Events Private Social Functions Weddings, Birthdays Anniversaries, Retirements, and Company Christmas Parties. Examples Meeting intensive. Typically involves training. Attendees get into smaller discussion groups. Organizers Human resources depart, professional meeting planner, administrative assistant. Attendees Company Employees Family, Friends and Employees Basic Facility Requirements Meeting rooms, comfortable chairs, A/V equipment, fullservice catering, basic lighting Exhibit A Association Board Civic Clubs Concerts Consumer Shows Meetings Monthly Lunches, Summer Americana Events that promote State Agencies, quarterly board Concert Series, Local goods and services Professional organimeetings, annual Artists, Chamber such as: Job fairs, Arts zations, Education awards banquet, fund music, Symphonic and Crafts, Guns, seminars. raiser, small trade Band Stamps, Gems, Travel, show. and Adoption. Family Member, hired Membership Party Planner, HR volunteer, hired dept. administrator. Banquet Setup, Catering, Dance Floor, Sound System, Lights, High Level of Finish. Professional Show promoters Professional consumer Membership show organizers. volunteer, hired administrator. Membership General Public General Public Membership Banquet Setup, Exhibit booths, A/V, F/S Catering. Portable Stadium Seating, Roof trusses that support sound and lights, ticket booth, Concessions. Elaborate Exhibit Setup, security, custodial care, ticket booth, concessions. A combination of Banquets, Meeting rooms and Exhibits, Catering, Concessions, and A/V Time of Day Morning and afternoon Evenings Weekday Lunches, Evening Banquets Evenings All Day All Day Day of Week Mostly Weekdays Weekends Weekdays and Weekends Weekends (Sunday) Weekends Weekends 1 to 5 days 1 day 1 to 2 days 1 Day 1 to 3 days 1 to 3 days Central Texas Kendall County and NW San Antonio Kendall County 75-mile radius of Boerne San Antonio MSA Texas Event Duration Market Draw Source: DP Consulting Kendall County – Proposed Events Center Project Description Section II DP Consulting City of Boerne – Market Study of Proposed Events Center Project Description Section II-1 Project Description –Event Center, Garage, and Hotel The project comprises the simultaneous development of the proposed Boerne Events Center, a parking garage, and the conversion and expansion of the Ye Kendall Inn. Based on our review of potential demand sources, we concur with the plans that show approximately 40,000 square feet in a new facility that contains a +/-20,000-square foot carpeted ballroom and three meeting rooms, one of which should be richly furnished as an executive boardroom. In terms of laying out the space internally, consideration should be given to a ballroom that can accommodate multiple events simultaneously. The designer can accomplish this by having segregated pre-function areas. In addition to the flexibility of having a divisible ballroom, there must also be 110-volt outlets in the floor on 20-foot centers for small expositions. The designer should also anticipate that the entire facility could be used for exhibit booths and should therefore have hallways and pre-function areas with adequate widths and power outlets. The facility should have state-of-the-art built-in audio-visual equipment, and an inventory of light-weight tables, and comfortable banquet chairs. Lastly, consideration should be given to the ceiling and its ability to power-up and support the weight of portable light and sound equipment. The following drawing shows these spaces being connected by open-air courtyards that will create a festival-resort feel. The Event Center, which is the subject of our analysis, is indicated in red. City of Boerne – Market Study of Proposed Events Center Project Description Section II-2 We also recommend the development of a 400-space parking garage that will be used during these events as well as non-event public parking for the shops on Main Street. As the hotel ownership will be contributing land for the Event Center site, approximately 100 parking spaces in the garage should be dedicated to the hotel. Site Analysis The proposed site for the Events Center and accompanying parking garage will occupy the northern half of the city block bounded by Main Street to the east, Lohmann Street to the north, Cibolo Creek to the west, and West Blanco Street to the south. The southwestern quadrant of the block is occupied by the Ye Kendall Inn and Mercantile Building. The Historic Dienger Building occupies a portion of the block’s frontage on Main Street. As the most valuable portion of the site is its frontage on Main Street, we recommend it be developed with retail and/or office space. Indicated in green in the previous drawing is a two-story building that will have +/- 8,200 square feet of retail on the first floor and the same amount of space on the second floor that could be used as additional retail or office space. The Cibolo Creek that runs through downtown Boerne runs alongside the hotel portion of the site and adds to the appeal. Further enhancements to the site include the beginning point of a public-use walking trail along Cibolo Creek that is planned for a location in front of the hotel. To access the site from San Antonio, travelers would head west on I-10 and take the exit for Business 87 which leads to downtown Boerne. Business 87 is also named Main Street. The downtown historic shopping district is on Main Street between River Road and Lohmann Street. The Events Center and Parking Garage will front Lohmann Street and serve as an anchor to the Historic District. Proposed Hotel Expansion In conjunction with the development of the Event Center, a plan exists to redevelop the Ye Kendall Inn (indicated in purple in the previous drawing) into a Doubletree Hotel by Hilton. The addition of +/- 70 guestrooms that would bring the total guestroom inventory in downtown Boerne to +/- 110 and the citywide hotel inventory to +/- 730. The Ye Kendall Inn originally opened as the Reed House in 1859 and had four rooms to rent. Today it is a restored historic structure that has been expanded with cottages of various themes that combine to offer 36 rentable rooms. The hotel presently offers 5,000 square feet of indoor state-of-the-art meeting space in addition to its pleasant outdoor spaces that are used for a variety of events. City of Boerne – Market Study of Proposed Events Center Project Description Section II-3 Simultaneous to the addition of the new guestrooms, the current hotel facility will be renovated to Doubletree standards, but overall the hotel will retain its historic charm. Each guestroom will be equipped with the latest in in-room amenities such as large LCD televisions and spa-like walk-in showers. Doubletree is from the family of brands offered by Hilton Hotels Corporation, a leading lodging company with nearly 3,000 lodging properties with approximately 500,000 guestrooms in the United States and 80 other countries and territories. Hilton Hotels owns, operates and/or franchises hotels under the following brands: Hilton, Conrad, Waldorf Astoria Collection, Embassy Suites, Hampton Inn (and Suites) Hilton Garden Inn, Home2 Suites, and Homewood Suites. The company employs approximately 105,000 people and manages one of the world's largest hotel loyalty programs, Hilton Honors. Design Theme In order to attract each of the event types we discussed, especially corporate meetings and private social functions, both the interior and exterior finishes of the facility should be special and not utilitarian. We recommend the design adopt a rich Texas Hill Country theme in the selection of the interiors and exterior materials of the building that will compliment the existing historic character of the Ye Kendall Inn, the Dienger and the rest of downtown Boerne. Promotion-Oriented Management All facilities like the one proposed are quick to accommodate large social events because they are in such high demand. Unfortunately, most civic facility managers take these events first-come-first-serve, which can render the facility underutilized. The success of the proposed Events Center will depend on a facility being built that can accommodate concerts in a ballroom environment but to also employ a manager that will aggressively promote the facility as a concert venue. We further recommend the City to direct the manger to take on the risk to organize and manage specific shows. The purpose of having in-house promotion of a concert series is to stimulate the creation of events that would not otherwise come to Boerne. Kendall County – Proposed Events Center Estimated Operating Results Section III DP Consulting City of Boerne – Market Study of Proposed Events Center Estimated Operating Results Section III-1 Estimated Utilization DP Consulting developed a utilization model that incorporates our estimates of events and operating expenses for the proposed meeting facility. The estimates of the number of events, setup days, and event attendance are based on the market research we conducted and summarized in this report. While the ultimate size of the building and available square footages will be determined by the final design of the building and limitations of the site, we have proceeded with our analysis of Utilization and Estimated Operating Revenues based on a 40,000-square foot facility with a 20,000-square foot ballroom and 3,000 square feet of meeting space. The following table identifies the various potential sources of events and meetings demand for the proposed meeting facility. Assumptions were made as to the number of events to be held in the stabilized year (third full-year of operation), the average duration in days, and the average ratio of setup days required by each event type, as described as follows: Estimated Future Events - Stabilized Year Event Type Show Days # of Events per Event Setup Days per year % Setup Event Days per Year 16 1.0 16 25% Small & Medium Social Events 45 1.0 45 0% Concerts 12 1.0 12 50% 6 18 Hotel Groups 50 2.5 125 25% 31 156 3 3.0 9 50% 5 14 126 1.6 207 22% 46 253 Consumer Shows Total / Weighted Average 4 Total Large Banquet / Civic Events - 20 45 • Large Banquets / Civic Events are defined as events that will ultimately range between 600 and 1,000 in attendance and include events such as, political and charity fundraisers, corporate Christmas parties, large scale employee training meetings, and large social gatherings such as weddings and anniversaries. These events usually occur in the evening and will occupy the entire ballroom and one or two meeting rooms for a VIP lounge or greenroom for the entertainers. Large banquets typically involve extensive catering and decorations. Events of this nature are common in Kendall County but are limited in scope to the size of the facilities at area churches, the Ye Kendall Inn, and the Boerne Convention & Community Center. Based on our research of the local market, we estimate 16 large banquets annually in the stabilized year. A quarter of these events will be elaborate enough to require an extra setup day. • Small and Medium Social Events, estimated at 45 events annually, will average one day in duration and not likely require any set up days. Many of City of Boerne – Market Study of Proposed Events Center Estimated Operating Results Section III-2 these events will likely run concurrently. Medium-sized banquets are defined as accommodating up to 350 people on average and small banquets are defined as accommodating 100 people on average, for a weighted average of 200. While the medium banquets will likely use subdivisions of the ballroom or one of the special events rooms, small banquets could use either a subdivision of the ballroom, or a combination of the meeting rooms. • The largest potential attendance generator for the facility will likely be Concerts. We believe the potential exists to promote a 12-week concert series that would attract an average of 1,500 attendees per weekly show. The genre would mostly like be Texas-folk music, which is a blend of rock and roll and country western music. Depending on the band and their set-up requirements, we estimate half will require an additional set up day. • Hotel Groups, estimated at 50 events annually, will typically last two days, but some will go all week. Nearly all of these events will occur during the week. We have taken into account that the longer meetings (25%) could require an additional setup day. • Consumer shows will likely book the entire facility for three days per event, with another day and a half taken for setup and tear down. We estimate three consumer shows annually will generate 14 event days annually. While these events will only occupy +/-10% of the calendar, they have the potential to generate more than 20% of the attendance. These events occur mostly on the weekends and could be done in conjunction with Boerne’s popular festivals, which would make them even larger and more successful. In summary, the proposed Boerne Events Center could accommodate 126 events generating 253 event days annually, with some of these events running concurrently. Our estimate of the number of events is difficult to compare to other facilities that have more frequent, but smaller meetings (such as hotels), and some at no charge. Our analysis reflects a degree of conservatism that focuses on forecasting the majority of events that will have a material impact on the operation of the facility. While attendance at each event will vary, certain trends became evident during the course of our research and are presented in the following table. Based on our estimates of show days and average attendance, we estimate nearly 63,000 people annually will visit the new meeting facility by its stabilized (third) year. City of Boerne – Market Study of Proposed Events Center Estimated Operating Results Section III-3 Estimated Future Attendance - Stabilized Year Event Type # of Events Show Days Attendance per Year per Day per Year Large Banquet / Civic Events 16 16 800 12,800 Small & Medium Social Events 45 45 200 9,000 18,000 Concerts 12 12 1,500 Hotel Groups 50 125 75 9,375 3 9 1,500 13,500 126 207 303 62,675 Consumer Shows Total / Weighted Average The utilization of a public assembly facility is usually expressed in the form of total attendance, or total events, which is adequate for facilities such as stadiums and arenas that have only one indivisible venue. Because the proposed facility will have multiple divisible venues, DP Consulting developed a model capable of expressing venue occupancy, or a ratio of space sold to space available. While this is the best way to express space utilization, only the very large convention centers express their occupancy this way. It has been our experience that smaller centers do not calculate their occupancy in this detail. As such, it is difficult to make direct comparisons of the utilization estimated for the proposed facility with comparable facilities in other markets. Because the ballroom is divisible, the best way to express its occupancy is to total up the occupied divisions. Each event type uses a number of divisions appropriate to their size. Typical with most ballrooms, the proposed ballroom will be divisible into three equal sections. While one of the sections will be divisible in half, both sides will likely be used by the same group and therefore rented as one larger section. Ballrooms require periodic maintenance on the divider walls and routine shampooing of the carpets. Because of this, they are typically only available six out of seven days of the week on average. Based on these reasonable assumptions of utilization and availability, we estimate the ballroom to achieve a utilization of 45% by its stabilized year. Once again, peak utilization for this space will be on the weekends. City of Boerne – Market Study of Proposed Events Center Estimated Operating Results Section III-4 Estimated Ballroom Utilization - Stabilized Year Event Type # of Events Show Days Setup Days Avg Daily Divisions Ballroom Divisions per Year Show Setup Large Banquet / Civic Events 16 16 4 3.0 48 Small & Medium Social Events 45 45 0 1.0 45 Total 12 60 - 45 Concerts 12 12 6 3.0 54 18 72 Hotel Groups 50 125 31.25 1.0 156 31 188 3 9 4.5 3.0 41 14 54 126 207 45.75 344 75 419 Consumer Shows Total Units Demanded Total Units of Supply (3 division units X 313 Days) Occupancy % 939 45% We conducted a similar analysis on the meeting rooms based on proposed plans showing two meeting rooms and a boardroom. For each event type, we made assumptions as to the average number of meeting room divisions each event type will likely take. Availability will also be limited by routine maintenance of the space. By summing the total divisions used and dividing it by the total divisions available (based on six out of seven days on average), we estimate the meeting rooms will achieve a 47% utilization, by the stabilized year. Estimated Meeting Space Utilization - Stabilized Year Event Type # of Events Show Setup Days Days Large Banquet / Civic Events 16 16 Small & Medium Social Events 45 45 Concerts 12 12 Hotel Groups 50 Consumer Shows Total Units Demanded Avg Daily Divisions Setup Total 1 16 1 45 - 6 2 24 - 125 31 3 375 94 469 3 9 5 2 18 9 27 46 207 46 478 107 585 Total Units of Supply (4 Meeting Rooms X 313 Days) Occupancy % 4 Meeting Room Divisions/Year Show - - 4 20 45 24 1,252 47% We have made assumptions as to the start up utilization of the new facility. It will take time for some meeting planners to book their events at the new facility. Some meetings are booked two to three years in advance. In the following table, we display a summary of our analysis showing the utilization of the facility growing from 82 events and 42,200 in attendance in the first year to 126 events with 62,700 in attendance by the third year. City of Boerne – Market Study of Proposed Events Center Estimated Operating Results Section III-5 Estimated Future Performance Estimated Analysis 2012 2013 2014 Events 82 105 126 Attendance 42,200 54,800 62,700 Banquet Hall 29% 38% 45% Meeting Rooms 29% 38% 47% Utilization: Estimated Operating Revenues The following estimates of revenues and expenses are for a typical year of operation. Other assumptions have been made to reflect the inefficiencies of the early years prior to stabilization. A typical or representative year is defined as an average year over the facility's economic life. The projected operating results are expressed in 2010 dollars and conform to the basic system of accounts employed by similar facilities, though no formal uniform system of accounts for public assembly facilities exists. The following basic assumptions are necessary to realize the stated projections of operating results: • There will be a commitment to excellence in both design and construction; • Professional and aggressive marketing of the proposed facility will be budgeted for and pursued by the management staff; and • A rental rate structure will be developed that will maximize total revenue. Rental Revenue The best pricing policy is one that allows the management to negotiate each event based on the sensitivities of the meeting planner. For example, one that is focused on the quality of the catering generally prefers to have their event priced solely on the catering. Conversely, price sensitive customers will often accept a posted rate on the rental of the facility in order to have the food priced as inexpensively as possible. The only way to accomplish this is with a flexible, market-based pricing policy. But, for the purpose of our analysis, we have developed a rental schedule that anticipates the amount of revenue likely to be received by the facility. Rental Rates are based on the following assumptions that reflect the average of the negotiated rates. We estimate the average rental rate for the whole ballroom to be $3,750, with one division renting for $1,250 per day. Because each meeting room configuration will be priced differently (Based on set up), we estimate the average division unit to rent for $250 per day. There will likely be some adjustments for soft periods and incentives given to users that buy more catering and building City of Boerne – Market Study of Proposed Events Center Estimated Operating Results Section III-6 services. Rental rates for setup days will average 50% of the rental rate for the show days. Based on these assumptions, the meeting facility could generate approximately $606,000 in rental revenue in the stabilized year (expressed in 2010 dollars). Future Estimated Rental Revenue - Stabilized year Ballroom Divisions Event Type Daily Annual Meeting Room Daily Annual Total Facility Rent Large Banquet / Civic Events $ 1,250 $ 67,500 $ 250 $ 4,400 71,900 Small & Medium Social Events $ 1,250 $ 56,250 $ 250 $ 11,250 67,500 Concerts $ 1,250 $ 78,750 $ 250 $ 6,000 84,750 Hotel Groups $ 1,250 $ 214,844 $ 250 $ 103,125 317,969 Consumer Shows $ 1,250 $ 59,063 $ 250 $ 5,400 64,463 $ 130,175 $ 606,581 Total $ 476,406 - Note: Daily Segment Rental based on average negotiated rate. Stated in 2010 dollars. Food and Beverage Commission Income The following table uses the estimated attendance for each event type and makes assumptions as to what percentage of those attendees will consume food and beverage; and the average price attendees will pay. Based on these assumptions, the proposed Events Center could generate approximately $1.9 million in total food and beverage sales by the third year of operation and produce $28,200 in incremental sales tax to the City. GROSS FOOD AND BEVERAGE SALES - STABILIZED YEAR (2014) Event Type Large Banquet / Civic Events Small & Medium Social Events Concerts Estimated Event Attendance 12,800 9,000 18,000 Hotel Groups Consumer Shows 9,375 13,500 Meal Type Catering Total F&B Sales 12,800 $40.00 512,000 Beverage 75% 9,600 $15.00 144,000 Catering 100% 9,000 $40.00 360,000 Beverage 75% 6,750 $15.00 101,250 Catering 50% 9,000 $12.00 108,000 Beverage 75% 13,500 $10.00 135,000 Catering 90% 8,438 $45.00 379,688 Breaks 100% 9,375 $10.00 93,750 Beverage 25% 2,344 $10.00 23,438 Catering 25% 3,375 $15.00 50,625 Breaks Beverage Total Stated in 2010 dollars. Dollar / Attendee/ Day 100% Catering Sub Total Attendees Using F&B $1,410,313 $93,750 $403,688 $1,907,750 City of Boerne – Market Study of Proposed Events Center Estimated Operating Results Section III-7 In order to provide the greatest number of culinary options, management with City approval may decide to adopt an open catering policy that allows qualified (approved) caterers to serve food and beverage in the facility. Management may also seek to be the exclusive caterer in order to control the consistency of service and culinary quality. In either case, we have assumed the proposed Event Center will collect a 5% commission on each event for catering and breaks and 10% on concessions and liquor. Based on these assumptions, we estimate the net food and beverage commission revenue to the center to be approximately $115,000 in the stabilized year. Proposed Meeting Facility - Boerne Net Food and Beverage Revenue to Center Year Year 1 Sales Catering & Breaks Concessions Year 2 Commission Net Revenue $1,013,813 5% $ 50,691 $279,563 10% $ 27,956 Total $1,293,375 Catering & Breaks $1,271,375 5% $ 63,569 $342,750 10% $ 34,275 Concessions Total $1,614,125 Year 3 S Catering & Breaks Concessions Total $ 78,647 $ 97,844 $ 1,504,063 5% $ 75,203 $ 403,688 10% $ 40,369 $1,907,750 $ 115,572 Stated in 2010 dollars. In addition to collecting rent and food and beverage commissions, the meeting facility will be equipped with tables, chairs, risers, limited forms of A/V equipment, and other supplies, and will charge a fee to the users. The following table makes certain assumptions as to the average expenditure per attendee by event type totaling more than $136,000 per year. Service Charge Revenue Event Type Attendance $ per Attendee Total A/V Revenue Large Banquet / Civic Events 12,800 $2.50 $ 32,000 Small & Medium Social Events 9,000 $3.00 $ 27,000 18,000 $2.00 $ 36,000 Concerts Hotel Groups 9,375 $3.00 $ 28,125 Consumer Shows 13,500 $1.00 $ 13,500 Total 62,675 - $ 136,625 City of Boerne – Market Study of Proposed Events Center Estimated Operating Results Section III-8 Estimated Operating Expenses - Wages Wages were based on a staffing model developed for the proposed Events Center. The following table shows the salaries for the general manager, director of sales and marketing, and a meeting coordinator, plus the benefits and taxes (benefit load) that are paid by the facility. Executive Staff Position Salary General Manager 75,000 Director of Sales 60,000 Meeting Coordinator 40,000 Total Executive Salaries 175,000 Benefit Load 35% Executive Wages and Benefits 236,300 Stated 2010 dollars. Wages paid to the hourly staff are based on an hourly rate, benefit load, full-time equivalents and estimated annual hours worked. While the administration and maintenance positions will be full-time, the housekeeping will fluctuate with facility utilization, as seen in the following table. We assumed a 30% benefit load on fulltime hourly employees. Hourly Staff (Share) Position Administration Maintenance Housekeeping $/Hour $15.00 $15.00 $9.00 Benefit Load 30% 30% 18% FT Equivalents 1 2 6 2,100 6,300 Hours/Year (FTE x 8 hours/day x total days) Year 1 2,000 Year 2 2,000 3,300 10,000 Year 3 2,000 4,000 12,100 Year 1 $39,000 $41,000 $66,900 Year 2 $39,000 $64,400 $106,200 Year 3 $39,000 $78,000 $128,500 Wages Stated 2010 dollars. There will be additional employees hired to staff each event such as security personnel, banquet servers, stewards, and valet parkers, but their wages will be covered by the meeting planner or the caterer. The following table combines the executive and hourly wages to compute the total wages for the facility based on 2010 dollars. The wages actually paid are subject to rise with inflation, explained later in Exhibit III - 11. City of Boerne – Market Study of Proposed Events Center Estimated Operating Results Section III-9 Combined Wages Year 1 Executive $236,300 Hourly (Share) $146,900 Total Wages $383,200 Year 2 $236,300 $209,600 $445,900 Year 3 $236,300 $245,500 $481,800 Stated in 2010 dollars. In addition to the staff (executive and hourly) that is responsible for the day-to-day operations of the proposed Events Center, we see the need for a private management company to facilitate the relationship between the staff and the City. This is a necessary function as the task of dealing with the meeting planners and end users of the facility are different than the task of reporting on operating issues to the City. While no proposal has been negotiated, we have estimated a base fee of $80,000 per year for this expense category based on our experience with similar facilities. Statement of Operating Results The following table combines the preceding analysis of rental, food and beverage, and building services income with the wages and other operating expenses. Using this analysis, we have made the following estimates of operating expenses, stated in 2010 dollars. Proposed Meeting Facility - Boerne Estimated Statement of Operating Results (2010 Dollars) 2012 $ / SF 2013 $ / SF 2014 $ / SF Operating Income Facility Rental $392,000 $11.02 $514,000 $14.44 $607,000 Food and Beverage Commission $79,000 $2.22 $98,000 $2.75 $116,000 $3.26 Building Services $92,000 $2.59 $117,000 $3.29 $137,000 $3.85 $563,000 $15.82 $729,000 $20.49 $860,000 $24.17 Total $17.06 Operating Expenses Wages - Staff $383,200 $10.77 $445,900 $12.53 $481,800 Marketing $62,000 $1.75 $62,000 $1.75 $62,000 $13.54 $1.75 Materials and Supplies $60,000 $1.68 $78,000 $2.19 $89,000 $2.50 Utilities $78,000 $2.19 $101,000 $2.84 $116,000 $3.25 Repairs and Maintenance $36,000 $1.00 $54,000 $1.53 $62,000 $1.75 Other Operating Expenses $53,000 $1.50 $53,000 $1.50 $53,000 $1.50 Management Fee $80,000 $2.25 $80,000 $2.25 $80,000 $2.25 Capital Reserve for Replacement $25,000 $0.70 $25,000 $0.70 $25,000 $0.70 Total $777,200 $898,900 $968,800 Net Operating Income -$214,200 -$169,900 -$108,800 -38% -23% -13% % to Total Revenue City of Boerne – Market Study of Proposed Events Center Estimated Operating Results Section III-10 Utilities, Repairs and Maintenance, and Materials and Supplies are based on estimates stated in dollars per square foot of gross building area, and will increase with utilization. Marketing and Other Operating Expenses are fixed and will not change significantly with utilization. The marketing budget shown here is based on an on-going basis. We recommend an appropriate amount be budgeted for marketing during pre-opening. Furthermore, this on-going marketing budget should be supplemented with the marketing efforts of the Convention and Visitors Bureau. We recommend the City allow the manager to aggressively promote certain events and use market driven pricing for setting rental rates. This is an emerging trend in public assembly facility management, but an established trend in private facilities located in hotels. The primary reason for this is when facilities are priced below the market for the benefit of a few charitable organizations, nearly every group claims to support a charity in order to get the discount pricing. The more this happens, the facility gets worn out prematurely and there are no funds set aside to rejuvenate the facility. We further recommend the facility establish a capital reserve of $0.70 per square foot so that in 10-years time there will be sufficient funds to refurbish the building and FF&E. The last table in our analysis (on the following page) restates these estimates using a 3.0% rate of inflation and a first full year of operations starting in 2012. This also assumes that the rental rates will have the flexibility to increase with inflation or in response to the market. While convention centers normally operate with large deficits and require multiple forms of public subsidy, the trend is to operate these facilities as close to break even as possible. This is generally accomplished through charging rental rates and service charges that reflect the value of the facility and the services provided. Projected Statement of Operating Results Proposed Meeting Facility - Boerne Stated Year Dollars III -11 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 $839,000 Operating Income Facility Rental $416,000 $562,000 $683,000 $703,000 $724,000 $746,000 $768,000 $791,000 $815,000 Food and Beverage Commission $84,000 $107,000 $131,000 $135,000 $139,000 $143,000 $147,000 $151,000 $156,000 $161,000 Building Services $98,000 $128,000 $154,000 $159,000 $164,000 $169,000 $174,000 $179,000 $184,000 $190,000 $598,000 $797,000 $968,000 $997,000 $1,027,000 $1,058,000 $1,089,000 $1,121,000 $1,155,000 $1,190,000 $666,000 Total Operating Expenses Wages - Staff $407,000 $487,000 $542,000 $558,000 $575,000 $592,000 $610,000 $628,000 $647,000 Marketing $66,000 $68,000 $70,000 $72,000 $74,000 $76,000 $78,000 $80,000 $82,000 $84,000 Materials and Supplies $64,000 $85,000 $100,000 $103,000 $106,000 $109,000 $112,000 $115,000 $118,000 $122,000 Utilities $83,000 $110,000 $131,000 $135,000 $139,000 $143,000 $147,000 $151,000 $156,000 $161,000 Repairs and Maintenance $38,000 $59,000 $70,000 $72,000 $74,000 $76,000 $78,000 $80,000 $82,000 $84,000 Other Operating Expenses $56,000 $58,000 $60,000 $62,000 $64,000 $66,000 $68,000 $70,000 $72,000 $74,000 Management Fee $85,000 $88,000 $91,000 $94,000 $97,000 $100,000 $103,000 $106,000 $109,000 $112,000 Capital Reserve for Replacement $27,000 $27,000 $28,000 $29,000 $30,000 $31,000 $32,000 $33,000 $34,000 $35,000 $826,000 $982,000 $1,092,000 $1,125,000 $1,159,000 $1,193,000 $1,228,000 $1,263,000 $1,300,000 $1,338,000 -$228,000 -$185,000 -$124,000 -$128,000 -$132,000 -$135,000 -$139,000 -$142,000 -$145,000 -$148,000 -38% -23% -13% -13% -13% -13% -13% -13% -13% -12% Total Net Operating Income % to Total Revenue Source: DP Consulting DRAFT - Subject to final review and possible revision. Kendall County – Proposed Events Center Estimated Impact Analysis Section IV DP Consulting City of Boerne – Market Study of Proposed Events Center Economic Impact Analysis IV-1 The proposed Events Center, if designed and operated as described in this report, will deliver numerous benefits to Kendall County. Area hotels will likely experience increased occupancies from meetings and expositions held at the facility, and local restaurants will see increased patronage as meetings tend to generate casual and fine dining opportunities. In addition, the shops on Main Street will likely see increased foot traffic when events are booked in the Event Center. As a concert venue, this project will also enhance the quality of life with entertainment and community interaction. The City will also benefit to the extent that it collects hotel occupancy and retail sales taxes, and additional property taxes on the expanded hotel. Economic Impact Total economic impact is a product of new direct and indirect spending within the local economy. New direct spending comes from construction personnel in the short term, and visitors and service-sector employees in the long term. Each new dollar spent (direct) has a multiplied effect on the economy in the form of increased revenues to local businesses, increased employment, and increased wages (indirect). An example of this would be a retailer who hires more employees as a result of an increase in sales volumes. Each new employee is a new consumer who then re-spends the money within the local economy. Therefore, direct economic impacts are all expenditures that can be linked directly to construction and operations personnel and incremental hotel guests, while indirect impacts are generated when these new dollars are re-spent within the local economy. These direct and indirect expenditures represent the total impact (or benefit) to the economy. Our methodology of estimating impact was first to calculate all of the direct spending that will result from the construction and operation of the proposed facility, as well as the anticipated increase in visitation to Boerne. We then employed the Regional Input-Output Modeling System (RIMS II) for Kendall County developed by U.S. Department of Commerce’s Bureau of Economic Analysis (BEA). Based on multipliers calculated by the BEA, we developed estimates for total economic impact, the increased wages to the area, and the increased employment. Economic Impact from Construction Economic impact from the construction of the proposed Events Center, the proposed parking garage, and the preservation and expansion of the Ye Kendall Inn comes in the form of wages paid to construction personnel as well as the purchase of construction materials. As we are trying to derive the impact on Kendall County, and not the entire San Antonio MSA, we must take into consideration that only part of the construction budget will be spent in Kendall County. In the following City of Boerne – Market Study of Proposed Events Center Economic Impact Analysis IV-2 analysis, we estimate the total construction budget to be $23.5 million, and the amount spent directly in Kendall County to be $13.3 million. Our analysis is based on the assumption that half of the budgets for the Event Center and Hotel will be spent in Kendall County. We increased that assessment to 75% for the parking garage because it is mostly steel and concrete and has minimal finishes. Estimated Construction Costs Rooms / SF / Spaces Cost per Unit Total Hard Cost % Local Expenditures Total Spent in Kendall County Ye Kendall Inn 110 80,000 8,800,000 50% 4,400,000 Events Center 40,000 210 8,400,000 50% 4,200,000 Parking Garage 400 15,750 6,300,000 75% 4,725,000 Combined Projects 23,500,000 57% 13,325,000 The following table uses the multipliers supplied by the RIMS II model for Kendall County to estimate economic impact resulting from construction. Economic Impact from Construction Output - represents the dollar increase in output for every dollar increase in direct spending. 1.4313 $19,072,073 Wages - represents the dollar increase in household income for every dollar increase in 0.2745 $3,657,713 direct spending. Jobs - represents the increase in jobs for every $1 7.1887 96 million increase in direct spending. Source: U.S. Department of Commerce - Bureau of Economic Analysis Economic Impact from Operation Direct economic impact from the operation of the proposed facilities primarily comes in the form of creating jobs and paying wages to the employees. We prepared the following analysis of potential employment from each of the projects and determined that they could create as many as 114 jobs receiving more than $3.0 million in wages. After deducting 30% for taxes and savings, potentially $2.1 million could be spent on consumable purchases in the regional economy. City of Boerne – Market Study of Proposed Events Center Economic Impact Analysis IV-3 Impact from Operation - Estimated Jobs and Wages Events Center Caterer Parking Garage Expanded Hotel Total Employment and Wages Less 30% for Taxes and Savings 70% Spent on Consumables Stated in 2010 dollars. Employees 12 29 5 68 114 Year 1 $383,200 $426,814 $135,000 $1,562,666 $2,507,679 -$752,304 $1,755,375 Year 2 $445,900 $532,661 $139,050 $1,700,554 $2,818,166 -$845,450 $1,972,716 Year 3 $481,800 $629,558 $143,222 $1,832,925 $3,087,504 -$926,251 $2,161,253 Indirect economic impact from increased employment occurs when the industries that produce and deliver household products and services hire more persons to serve the increase in households and household income. The following table displays the multipliers used in deriving the indirect economic impact from operations. Indirect Economic Impact from Operation - Annually Output - represents the dollar increase in output for every dollar increase in direct spending. 1.3019 Wages - represent the dollar increase in household income for every dollar increase in direct spending. 0.2125 Jobs - represents the increase in jobs for every $1 million increase in direct spending. 7.8475 Source: U.S. Department of Commerce - Bureau of Economic Analysis Multipliers: Table 1.5 Line 7211A0 - Hospitality The table on the following page uses the estimates of future wages (impact from operation) and applies a three percent rate of inflation to calculate the future potential of direct spending. To this number for each future year, the indirect spending multipliers were used to estimate the potential indirect spending and incremental job creation. City of Boerne – Market Study of Proposed Events Center Economic Impact Analysis IV-4 Economic Impact to Kendall County from Operations Direct Spending Year Job Years Wages 2012 114 $1,862,278 2013 114 $2,155,640 2014 114 $2,432,509 2015 114 $2,505,484 2016 114 $2,580,649 2017 114 $2,658,068 2018 114 $2,737,810 2019 114 $2,819,945 2020 114 $2,904,543 2021 114 $2,991,679 Total over 10 years $25,648,607 Jobs Years 11 13 14 14 14 14 14 14 14 14 Indirect Spending Wages Output $396,000 $2,424,000 $458,000 $2,806,000 $517,000 $3,167,000 $532,000 $3,262,000 $548,000 $3,360,000 $565,000 $3,461,000 $582,000 $3,564,000 $599,000 $3,671,000 $617,000 $3,781,000 $636,000 $3,895,000 $5,450,000 $33,391,000 Based on the incremental wages produced by operating these projects, we estimate an economic output could increase by $33.4 million over the next 10 years. Economic Impact from Visitation Our assessment of economic impact from visitation to Kendall County concentrates on the direct spending that results from increased visitation attributable to the proposed facility. The attendance from the association groups, national corporations, and the consumer shows was adjusted to reflect the percentage of guests that would be coming from outside of the local area. The following table shows the calculation. Estimated Hotel Room Nights Generated - Stabilized Year Event Type Large Banquet / Civic Events Small & Medium Social Events Concerts Hotel Groups Consumer Shows Total Events 16 45 12 50 3 126 Annual % Needing Guest per Attendance Hotel Room Room 12,800 10% 1.5 9,000 20% 1.5 18,000 10% 1.5 9,375 100% 1.0 13,500 10% 1.5 62,675 Total Room Nights 853 1,200 1,200 9,375 900 13,528 We reviewed numerous spending surveys, mostly based on areas with larger population, and estimated the likely daily expenditures made by overnight and day visitors to Boerne resulting from these developments. Our estimates are presented in the following table. City of Boerne – Market Study of Proposed Events Center Economic Impact Analysis IV-5 Visitor Expenditures - Stabilized Year Annual Type of Expenditure Attendance Overnight Visitors 13,528 Day Visitors 49,147 Total Visitation (2014) 62,675 Total Potential Visitor Expenditures Stated in 2010 Dollars Daily Expenditures $275.00 $100.00 Annual Expenditures $3,720,292 $4,914,667 $8,634,958 While the table above is based on the potential annual expenditures by overnight and day visitors for the stabilized year (2014), the following table is based on projected attendance over the next ten years and adjusted for inflation at three percent. Total Estimated Visitor Spending Year Average 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 10 Years Overnight Visitors Hotel Rooms Other Spending $150.00 $125.00 $1,347,000 $1,123,000 $1,829,000 $1,524,000 $2,284,000 $1,903,000 $2,352,000 $1,960,000 $2,423,000 $2,019,000 $2,496,000 $2,080,000 $2,571,000 $2,142,000 $2,648,000 $2,206,000 $2,727,000 $2,273,000 $2,809,000 $2,341,000 $23,486,000 $19,571,000 Day Visitors $100.00 $3,582,000 $4,769,000 $5,532,000 $5,697,000 $5,868,000 $6,044,000 $6,226,000 $6,413,000 $6,605,000 $6,803,000 $57,539,000 Total Visitor Expenditures $6,052,000 $8,122,000 $9,719,000 $10,009,000 $10,310,000 $10,620,000 $10,939,000 $11,267,000 $11,605,000 $11,953,000 $100,596,000 These projected expenditures will also have a multiplied impact on the economy. The multipliers used for this analysis are presented in the following table and are applied to the 10-year inflated total. City of Boerne – Market Study of Proposed Events Center Economic Impact Analysis IV-6 Estimated Economic Impact over 10 years Overnight Visitors Total Visitor Expenditures Day Visitors 1 Line Output 1.3019 1.3353 Wages 0.2125 0.1937 Jobs 7.8475 10.9576 Output Wages Jobs 1 Economic Multiplers 7211A0 722000 56,057,210 9,149,825 34 76,831,827 11,145,304 63 132,889,037 20,295,129 97 Source: U.S. Department of Commerce - Bureau of Economic Analysis Based on these multipliers, the increased visitation to Kendall County resulting from the proposed facilities will create 97 jobs receiving wages of $20.3 million over the first 10 years of operation. Total output will increase by $133 million over 10 years. Tax Benefits The City collects various taxes on commerce particularly sales taxes and hotel occupancy taxes. Based on our assumptions, if overnight visitors generate $23.5 million during the first 10 years of operation, the City could expect to collect $1.6 million in additional hotel occupancy taxes. In addition, If 75% of the other spending by overnight visitors and day visitors is taxable at the city rate of 2%, then the City could collect $1.15 million in additional sales taxes over 10 years. These estimates do not take into account the taxes and fees collected on using the City’s infrastructure for utilities and city services, but should also be considered in stating the total taxable benefit to the City. Intangible Benefits Many cities build these facilities as a community amenity but also in hopes of spurring economic growth. One of the ways this happens is through business relocation decisions that are based on a number of factors that include the quality of life and condition of infrastructure, a subset of which is quality hotels and restaurants, and state-of-the-art meetings facilities. The proposed Events Center will stimulate hotel, restaurant and retail demand and will enhance the feasibility of more hotels, restaurants, and retail establishments to be built in the area. Said another way, when developers look for new sites, they choose sites that are proximate to demand generators. The existence of a state-of-the-art events center will likely influence future developments to choose sites in downtown Boerne. DP Consulting 10700 Richmond Ave • Suite 120 • Houston, TX 77042 www.DPConsultingUSA.com Voice 713-335-3350 Facsimile 713-335-3422 [email protected] Projects Completed by David Parker Market Studies of Limited-Service Hotels: Dallas Area: Market Study of Proposed Best Western Atrea – Denton, Texas (Open 2009) Market Study of Proposed Candlewood Suites – McKinney, Texas Market Study of Proposed Hampton Inn & Suites – Canton, Texas Market Study of Proposed Fairfield Inn & Suites – Decatur, Texas Market Study of Proposed Microtel Inn & Suites – Red Oak, Texas Market Study of Proposed Hampton Inn & Suites – Vernon, Texas Market Study and Valuation of Proposed Comfort Suites – Grapevine, Texas (Open 2005) Market Study of Renovating the Historic Blackstone Hotel into a Courtyard by Marriott – Fort Worth, Texas (Open 1999) Market Study of a Hampton Inn and Suites – Alliance Airport, Fort Worth Texas (Open 1999) Due Diligence Analysis of five hotels (Holiday Inn Expresses and Quality Suites) – Dallas, Texas Market Study of Proposed Hampton Inn and Suites – Hurst, Texas Due Diligence analysis of proposed Hilton Garden Inn – Glen Rose, Texas Due Diligence Analysis Wyndham Garden Hotel Los Colinas – Irving, Texas Due Diligence Analysis Wyndham Garden Hotel Market Center – Dallas, Texas Impact Assessment of Converting Ramada Plaza into Holiday Inn Select – Fort Worth, Texas Houston Area: Market Study of Proposed Hilton Garden Inn – Conroe, Texas Market Study of Proposed Sleep Inn – Clute/Lake Jackson, Texas Market Study of Proposed Courtyard by Marriott – Galveston, Texas Market Study of Proposed Aloft – Houston, Texas (Midtown) Market Study of Proposed Travelodge – Splendora, Texas Market Study of Proposed Microtel Inn & Suites – Port Arthur, Texas Market Study of Proposed Four Points by Sheraton – Port Arthur, Texas Market Study of Proposed Springhill Suites – Seabrook, Texas (Open 2010) Market Study of Proposed Holiday Inn Express – Crosby, Texas Market Study of Proposed Restoration of the Jean Lafitte Building into a Select Service Hotel – Galveston, Texas Market Study of Proposed LaQuinta – West Chase - Houston, TX (Open 2007) Market Study of Proposed Hilton Garden Inn Galleria – Houston, Texas (Open 2005) Market Study of Proposed Best Western Mini Suites – Texas City, Texas (Open 2005) Market Study of Proposed Bed & Breakfast – Kemah, Texas (Open 2004) Market Study of Proposed TownePlace Suites – College Station, Texas (Open 1999) Market Study of Proposed TownePlace Suites – Clear Lake, Texas (Open 1999) Market Evaluation of Beaumont, Texas Market Evaluations of four Baymont Inns – Houston, Texas Market Study of Proposed Hawthorn, LTD – College Station, Texas Market Study of Proposed Hilton Garden Inn – Lake Jackson, Texas Market Study of Proposed Hampton Inn & Suites – League City, Texas Central Texas: Market Study of Proposed Sleep Inn & Suites – Manor, Texas (Open 2010) Market Study of Proposed Homewood Suites – Round Rock, Texas Market Study of Proposed Boutique Hotel – Fredericksburg, Texas DP Consulting 10700 Richmond Ave • Suite 120 • Houston, TX 77042 www.DPConsultingUSA.com Voice 713-335-3350 Facsimile 713-335-3422 [email protected] Market Study of Proposed Fairfield Inn & Suites – Kyle, Texas Market Study of Proposed Four Points by Sheraton – Loop 1604 – San Antonio, Texas (Open 2009) Market Study of Proposed Microtel Inn & Suites – San Angelo, Texas Market Study of Proposed Fairfield Inn & Suites – Marble Falls, Texas Market Study of Proposed TownePlace Suites – Toepperwein – San Antonio, Texas Market Study of Proposed Cambria Suites – Cibolo – San Antonio, Texas Market Study of Proposed Four Points by Sheraton – Hwy 281 – San Antonio, Texas Market Study of Proposed Cambria Suites Medical Center – San Antonio, Texas Market Study of Proposed Microtel Inn & Suites – Austin, Texas (Airport) Market Study of Proposed Staybridge Suites – San Antonio, Texas (Open 2008) Market Study of Proposed La Quinta - Medical Center - San Antonio, Texas (Open 2007) Due Diligence Analysis of Proposed Hawthorn, LTD – Victoria, Texas South Texas: Market Study of Proposed Holiday Inn Express – South Padre Island, Texas (Open 2005) Market Study of Proposed Studio Six – Port Isabel, Texas (South Padre Island) Market Study of Repositioning the Ramada Airport into a Hampton Inn – Corpus Christi, Texas West Texas: Due Diligence Analysis of Proposed Hawthorn Suites – El Paso, Texas Market Study of Proposed La Quinta Inn & Suites – Colorado City, Texas Market Study of Proposed Hawthorn Suites – Lubbock, Texas (Open 2008) Market Study of Proposed Best Western – Hamilton, Texas (Open 2007) Market Study of Proposed LaQuinta – Lubbock, Texas (Open 2006) Market Study of Proposed Holiday Inn Express – Vernon, Texas (Open 2006) Market Study of Proposed Suburban Lodge – Odessa, Texas East Texas: Market Study of Proposed Microtel Inn & Suites – Texarkana, Texas Market Study of Proposed Hampton Inn & Suites – Sulphur Springs, Texas Other: Loan Modification Analysis of Hampton Inn & Suites – Pendelton, Oregon Loan Modification Analysis of Comfort Inn & Suites – Florence, Oregon Loan Modification Analysis of Holiday Inn – Florence, Oregon Loan Modification Analysis of Hilton Garden Inn – Phoenix, Arizona Loan Modification Analysis of Holiday Inn Express & Suites – Bloomington, Indiana Market Study of Proposed Fairfield Inn & Suites – Glendale, Arizona Market Study of Proposed Springhill Suites – Jenks, Oklahoma Market Study of Proposed Hampton Inn & Suites – Downtown – Tulsa, Oklahoma Market Study of Proposed Limited Service Hotel – New Bergen, New Jersey Market Study of Proposed Springhill Suites – Oklahoma City, Oklahoma Market Study of Proposed Fairfield Inn & Suites – Maize, Kansas Market Study of Proposed Restoration of the Jean Lafitte Building into a Select Service Hotel – Galveston, Texas Market Study of Proposed Office Building Conversion into Hilton Garden Inn – Airport - Phoenix, Arizona (Open 2009) Market Study of Proposed La Quinta Inn & Suites – Olathe, Kansas (Open 2008) Market Study of Proposed Holiday Inn Express & Suites – Bloomington, Indiana (Open 2006) Market Study of Converting historic buildings into Residence Inn and Courtyard by Marriott – Omaha, NE (Open 1999) Market Study of Proposed Sleep Inn limited-service hotel – Thornton, Colorado (Open 1998) DP Consulting 10700 Richmond Ave • Suite 120 • Houston, TX 77042 www.DPConsultingUSA.com Voice 713-335-3350 Facsimile 713-335-3422 [email protected] Market Study and Valuation of Proposed All-Suite Hotel at Isle of Capri Casino – Lake Charles, Louisiana (Open 1998) Market Study and Valuation of Proposed Limited-Service Hotel at Isle of Capri Casino – Lake Charles, Louisiana (Open 1997) Market Study of Three Proposed Limited Service Hotels – West Bank, New Orleans, Louisiana Market Studies Full-Service Hotels: Dallas Area: Market Study of Proposed Holiday Inn – McKinney, Texas (Open 2008) Market Study of Proposed Full Service Hotel – Hurst, Texas Market Study of Proposed Embassy Suites Galleria – Dallas, Texas (Open 1998) Evaluation of Converting the Employers Life Insurance Building into a Headquarters Hotel – Dallas, Texas Market Study of Proposed Resort Hotel and Water Park – Frisco, Texas Houston Area: Investor / Bank Package – Embassy Suites – Downtown Houston, Texas – (Open 2011) Market Study and Economic Impact Assessment of 1,200-Room Hilton Americas – Downtown Houston, Texas (Open 2004) Market Study of Converting the Medical Towers into the Marriott Medical Center Expansion – Houston, Texas Market Study of Converting Historic Texas State Hotel into Sheraton Suites – Downtown Houston, Texas Market Study and Valuation of Omni Galleria – Houston, Texas Market Study and Valuation of Red Lion Hotel Galleria – Houston, Texas Central Texas: Market Study of Proposed Embassy Suites – Loop 1604 - San Antonio, TX Market Study of Proposed All Suites Hotel – Medical Center – San Antonio, Texas Market Study of Proposed Westin Riverwalk – San Antonio, Texas (Open 1999) Market Study of Proposed Full-Service Hotel – New Braunfels, Texas Market Study and Valuation of St. Anthony Hotel – San Antonio, Texas South Texas: Market Study of Proposed Full Service Hotel Adjacent to McAllen Convention Center – McAllen, Texas Market Study of Proposed All-Suite Hotel and Resort on North Padre Island – Corpus Christi, Texas Market Study, Economic Impact Study, and Financing Recommendations of Proposed Full-Service Hotel – South Padre Island, Texas Market Study of Proposed Executive Conference Center – North Padre Island, Corpus Christi, Texas Other: Performance Review of Operating Standards – Radisson Fort McDowell Resort & Casino – Scottsdale, Arizona Market Study of Proposed Holiday Inn – Colorado Springs, Colorado Market Study and Valuation of Cypress Bend Golf Resort and Conference Center – Sabine Parish, Louisiana Market Study of Proposed Full-Service Hotel – Sandy City, Utah Market Study of Proposed Full-Service Hotel adjacent to Jazz Land Theme Park – New Orleans, LA Market Study and Valuation of 780-room Regal Riverfront – St. Louis, Missouri DP Consulting 10700 Richmond Ave • Suite 120 • Houston, TX 77042 www.DPConsultingUSA.com Voice 713-335-3350 Facsimile 713-335-3422 [email protected] Public Assembly Facility Studies: Dallas Area: Management Contract Negotiation of Hurst Center – Hurst, Texas Market Study of Proposed 500,000-Square foot Exhibition Center – Grapevine, Texas Market Study of Proposed Conference Center – Hurst, Texas Houston Area: Market Study of Proposed Convention Center – Lufkin, Texas Market Study of Proposed Convention Center – Stafford, Texas (Open 2003) Market Study of Proposed Performing Arts Theater – Stafford, Texas (Open 2003) Market Study and Economic Impact of Proposed Waterway Convention Center – The Woodlands, Texas (Open 2002) Citywide occupancy tax collection forecast for City of Houston, used in securing $700 million in bonds for the purpose of expanding the George R. Brown Convention Center, constructing the 1,200-room Hilton Hotel, parking garage, and NBA basketball arena – Houston, Texas Market Study and Economic Impact Study of Expanding the George R. Brown Convention Center – Downtown Houston, Texas Market Study of Proposed Convention Center, Mall Conversion – Baytown, Texas Market Study of Proposed Natatorium – Stafford, Texas Market Study of Repositioning a portion of Greenspoint Mall into a Convention Center – Houston, Texas Market Study of Proposed Civic Center – Kemah, Texas Market Study of Proposed Civic Center – Freeport, Texas Central Texas: Market Study of Proposed Convention Center – New Braunfels, Texas South Texas: Market Study of Expanding the Bayfront Convention Center – Corpus Christi, Texas (Completed 1999) Other: Market Study and Economic Impact Study of Proposed 453,000-square foot Exhibition Center – Sandy City, Utah Market Study of Proposed Ballroom Addition to the Welk Resort – Branson, Missouri Market Study of Proposed Convention Center, Mall Conversion – Tupelo, Mississippi Market Studies of Recreational Facilities Market Study of Proposed Church Camp Adult Conference Center – Palestine, Texas Market Study of Proposed Baseball Facility (The Zone) – Kingwood, Texas Market Studies of Master-Planned Communities Due Diligence Analysis of Land Subdivision (3,500 acres) – Walker County, Texas Investor Prospectus of Master Planned Community (1,400 acres)– North Padre Island, Corpus Christi, Texas Other Projects Developer of five high-end town homes near Texas Medical Center Developer of three-unit loft project east of Mid-Town - Houston, Texas Due Diligence of new construction 400-unit Self Storage in southwest Houston Due Diligence of new construction 400-unit Self Storage in Baytown, Texas Developer / Investor Prospectus of Pearland Swim Academy – Pearland, Texas AGENDA ITEM SUMMARY ITEM NO: DESCRIPTION: AGENDA DATE: DEPARTMENT CONTACT PERSON 2. B. Workshop Wastewater Treatment and Recycling Center Cost Presentation November 23, 2010 Public Works Michael Mann – Public Works Director SUMMARY: The WWTRC was put out to bid on November 9, 2010. Bids will be opened on December 16, 2010 in the Council Chambers at City Hall. A copy of the HDR engineer’s construction cost estimate is attached. HDR’s total estimate, based on current industry prices, is $31,485,320. Included in this overall estimate are the costs for odor control and architectural finishes that were recently selected by the Council. Odor control is a priority in the design and operation of the facility based on the public input that we received during the preliminary study portions of the project. On June 22, 2010, the Council selected Biofilter technology, for which the filter bed itself has an estimated capital cost of $580,000. The estimated total amount that we will spend on odor control, including all blowers, piping, the Biofilter, etc. is about $1,300,000. On August 10, 2010, Council received a presentation and chose architectural finishes for the “exposed” buildings at the plant. As presented, the selected building finishes add an estimated cost of about $475,000 to the project. Other site improvements for aesthetics such as landscaping, berms, screen walls, fences, will bring the total cost for aesthetic enhancements to about $1,000,000. A spreadsheet showing our estimated total project cost to complete the improvements, which includes the plant, all collector mains, the effluent discharge main (to Menger Creek) and recycled water mains which will ultimately extend to Esperanza (irrigation) and to the River Road Park (stream flow maintenance). This information was provided to the rating agencies in our meetings with them earlier this month. The project costs were broken down into two phases. There is a maximum threshold of $30,000,000 on a debt issue to receive “bank qualified” funding in 2010. A balance of approximately $6,500,000 remains in our fund from previous bond issues, which lessens the amount that we need to complete the projects. The “Phase 1” column includes the construction items that are necessary to build in the initial construction. This includes the wastewater influent and effluent mains and the portions of the recycled water distribution lines extending through the Cibolo Preserve (easement requires all construction to be completed at once). The “Future” column includes items that can be delayed if necessary. One plant item, the sludge holding tank, will be bid as an alternate. This alternate can be delayed until a future expansion of the plant if necessary. The stream flow maintenance line to River Road Park is another improvement that we would like to proceed with in the near future if possible. Under our Development Agreement with Marlin-Atlantis, it will be necessary for us to complete the recycled water main to the perimeter of Esperanza as their development progresses. Staff recommends that we construct both “phases” of the improvements immediately if funding allows. Our ability to do this will primarily be a function of the actual awarded bid amount for the plant. Once that cost is finalized, we will be able to determine the amount of funds remaining in the current bond issues for the other alternate or future work. COST SOURCE OF FUNDS RECOMMENDED ACTION ADDITIONAL INFORMATION N/A N/A N/A This summary is not meant to be all inclusive. Supporting documentation is attached. City of Boerne Wastewater Treatment and Recycling Center Labor Rate Table - 3rd Qtr 2010 Open Labor Description 05_BNR BASINS 06_BLOWER 07_SECOND CLAR 08_SECOND PS 09_FILTRATION 10_UV 11_POST AERATION 12.1_DEWATERING 12.2_SLUDGE TANK 14_ODOR CONTROL 15_RUPS 16_BWS BASIN 17.1_ADMIN BLDG 17.2_MAINT BLDG 18_INSTRUMENTATION 19_ELECTRICAL HDR-DBI, Inc. Estimate Report ESTIMATORS: SRB/RLP Estimate Summary Report Equipment Rate Table - 3rd Qtr 2010 City Index - 781-TX-SAN ANTONIO 00_GEN COND 01_SITE 02_ILS 03_HEADWORKS Page 1 10/27/2010 10:18 PM Phase 1 1.4 MGD Plant Boerne, TX 100% Design Pre Final Quantity GENERAL CONDITIONS SITEWORK AND YARD PIPING INFLUENT LIFT STATION HEADWORKS/DEWATERING BLDG (HW EQUIP ONLY) BNR BASINS BLOWER BUILDING SECONDARY CLARIFIERS SECONDARY PUMP STATION FILTRATION UV SYSTEM POST AERATION DEWATERING (PROCESS EQUIP ONLY) SLUDGE HOLDING TANK ODOR CONTROL AT INFLUENT LIFT STATION RE-USE STORAGE TANK AND PUMP STATION BWS BASIN ADMINISTRATION BUILDING MAINTENANCE BUILDING INSTRUMENTATION AND CONTROLS ELECTRICAL 15.00 1.00 1.00 1.00 1.00 1.00 13,393.70 1.00 1.00 1.00 1.00 1.00 MO LS LS LS LS LS SFSA LS LS LS LS LS Material ESTIMATE VERSION: 2.0 Subcontract Equipment Total Amount Amount Amount Amount 1,004,768 340,584 406,791 2,330,756 607,434 1,659,772 215,000 12,333 921,759 624,485 134,574 98,309 557,647 138,932 339,723 93,824 352,214 50,150 23,541 55,483 1,587,318 1,089,253 804,238 383,321 1,381,902 501,577 52,946 522,427 5,504 701,285 11,937 22,539 6,097 146,516 31,964 141,087 9,804 312,637 10,080 3,677 13,513 Amount Amount 1,757,010 1,511 1,757,010 4,176,520 1,094,925 3,087,209 579 237 2,185 1,321 2,296,985 1,260,150 1,986,570 498,886 2,071,477 569,226 80,165 591,423 0.60 1.00 MG LS 46,460 27,502 506,544 43,893 585,819 9,813 4,663 4,190 1,152,826 76,058 0.38 MG 88,784 453,658 99,187 30,386 300,750 972,765 0.54 5,621.00 1,550.00 1.00 MG SF SF LS 128,400 120,549 30,030 318,164 146,573 234,228 59,595 698,089 43,917 12,234 2,500 60 120,183 318,950 487,195 92,125 1,016,252 1,023,820 2,242,816 1.00 LS 3,808 AACE Classification Accuracy Range DRAFT Other Upper Range +10% Lower Range -5% 3,270,444 City of Boerne Wastewater Treatment and Recycling Center Phase 1 1.4 MGD Plant Boerne, TX 100% Design Pre Final Labor Rate Table - 3rd Qtr 2010 Open HDR-DBI, Inc. Estimate Report ESTIMATORS: SRB/RLP Estimate Summary Report Equipment Rate Table - 3rd Qtr 2010 City Index - 781-TX-SAN ANTONIO ESTIMATE VERSION: 2.0 Estimate Totals Description Labor Material Subcontract Equipment Other Amount 5,147,366 15,306,341 2,696,138 1,633,968 2,073,347 Totals Hours Rate Sales Tax Exempt Field Const Cost - Subtotal Contractor's Fee Contractor's Bonds & Insurance Undefined SOW (Contingency) 26,857,160 2,685,716 443,143 1,499,301 Subtotal Escal Mid-Pnt Const (07-16-11) 10.000 % 1.500 % 5.000 % 31,485,320 94,456 Current OPCC Estimate Budget 0.300 % 31,579,776 AACE Classification Accuracy Range DRAFT Upper Range +10% Page 2A 10/27/2010 10:18 PM Lower Range -5% 20-Year Present Worth Cost Alternative Capital Cost O&M Present Worth Total Present Worth Biofilter $580,000 $525,000 $1,105,000 Carbon $500,000 $920,000 $1,420,000 Scrubber $875,000 $1,365,000 $2,240,000 Overall Site Plan – Phase 1 Headworks/Dewatering – Option 2 Front Headworks/Dewatering – Option 2 Side Administration Building – Option 2 Front Side Exterior Cost Evaluation – Summary Project Cost to Complete Wastewater Treatment and Recycling Center 10/29/2010 Phase I Professional Fees - Site Selection - Permitting & Design - Brown's Creek Interceptor - Menger Creek Interceptor - Plant discharge line - Bidding - Construction Administration - Resident Project Representative & Administrative Assistant - Design Recycled water pipeline, plant to Browns Creek - Design Recycled water pipeline, Browns Creek to Esperanza - Design Stream Flow Maintenance - Stream Flow Maintenance Permitting Land - Easements Construction - Wastewater Treatment and Recycling Center - Brown's Creek Interceptor - Menger Creek Interceptor - Plant discharge line - Recycled water pipeline, plant to Browns Creek - Recycled water pipeline, Browns Creek to Esperanza - Stream Flow Maintenance $ $ $ $ $ $ $ $ 117,570 247,500 80,000 51,000 47,560 296,700 375,000 45,000 $ $ $ 200,000 140,000 50,000 $ 400,000 $ 600,000 $ $ $ $ $ 30,440,000 2,250,000 730,000 470,000 400,000 $ 1,160,000 $ $ 1,520,000 1,270,000 $ 4,940,000 $ $ (1,800,000) (6,000,000) Total $ 35,950,330 Less current available funds for 2009 Utility Revenue Bond issue Balance needed $ $ (6,500,000) 29,450,330 Other available funds: Marlin-Atlantis (Esperanza) 1st of four payments to be made upon issuance of 1st home building permit. Additional three payments from Marlin-Atlantis (Esperanza) 8 Future 3. A. MINUTES SPECIAL CALLED CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 402 EAST BLANCO RD BOERNE, TX 78006 NOVEMBER 9, 2010 – 5:00 PM Minutes of the Special Called City Council Meeting of November 9, 2010, at 5:00 PM. Present: Mayor Dan Heckler, Mayor Pro Tem Jacques DuBose, Council Member Jeff Haberstroh, Council Member J. Kuper, Council Member Bob Manning, and Council Member Ron Warden. Staff Present: Ronald C. Bowman, Jeff Thompson, Pam Bransford, Kirsten Cohoon, Sandy Mattick, Mike Mann, Gary Miller, Doug Meckel, Larry Woods, Lori Carroll and Linda S. Zartler. Consultant: Steve Moffitt Registered/ Recognized Guests: Dave Pasley, Linda Byrne, and Phillip Bell 1. CALL TO ORDER – 5:00 PM Mayor Heckler called the City Council to order at 5:00 PM. 2. A. EXECUTIVE SESSION IN ACCORDANCE WITH THE TEXAS GOVERNMENT CODE: Section 551.086: Meeting Concerning Municipally Owned Utility – Wholesale Power Supply Planning Mayor Heckler called the City Council into Executive Session at 5:00 PM and requested those individuals directed to participate to adjourn to the Large Conference Room. 3. RECONVENE INTO OPEN SESSION AND TAKE ANY NECESSARY ACTION RESULTING FROM THE EXECUTIVE SESSION AS DESCRIBED ABOVE Mayor Heckler reconvened the City Council into Open Session at 5:59 PM. No action was taken. 4. A. WORKSHOP Discussion on Fee Ordinance – 30 min. Mayor Heckler called upon Ms. Sandy Mattick, Finance Director. Ms. Mattick briefed the City Council on the proposed amendments to the Fee Ordinance. She informed the City Council that the Ordinance would first be presented for approval at the November 23, 2010 meeting. B. Discussion on Tree Preservation Ordinance – 30 min. Mayor Heckler called upon Mr. Chris Turk, Planning & Community Development Director. Mr. Turk briefed the City Council on the two proposed changes that were included in the ordinance based on the consensus of the City Council. Mr. Turk continued with the suggested changes made by individual Council Members. stand-alone ordinance. ADJOURNMENT The Council discussed treating the ordinance as a The City Council adjourned at 6:53 PM. MINUTES REGULAR CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 402 EAST BLANCO RD BOERNE, TX 78006 NOVEMBER 9, 2010 – 7:00 PM Minutes of the City Council Session of November 9, 2010, at 7:00 PM. Present: Mayor Dan Heckler, Mayor Pro Tem Jacques DuBose, Council Member Jeff Haberstroh, Council Member J. Kuper., Council Member Bob Manning, and Council Member Ron Warden. Staff Present: Ronald C. Bowman, Jeff Thompson, Pam Bransford, Kirsten Cohoon, Sandy Mattick, Mike Mann, Gary Miller, Doug Meckel, Larry Woods, Lori Carroll and Linda S. Zartler. Registered/ Recognized Guests Phillip Bell, Lorraine Massey, Dan Rogers, Nina and John Wooland, Linda Byrne, John Jacks, Mike Coyle, Chris Christianson, Dan Pedrotti Jr., Elaine Zaner, Lane Lira, Terri Politi. 1. CALL TO ORDER – 7:00 PM Mayor Heckler called the City Council to order at 7:00 PM. 2. PUBLIC COMMENTS: Mayor Heckler opened the floor for public comments. 3. A. B. C. CONSENT AGENDA: Approval of Minutes of October 26, 2010 Consider On Second Reading Ordinance No. 2010-35; An Ordinance Annexing The Hereinafter Described Territory Into The City Of Boerne, Kendall County, Texas And Extending The Boundary Limits Of Said City So As To Include Said Hereinafter Described Property Within The City Limits, And Granting To Said Territory And To All Future Inhabitants Of Said Property All Of The Rights And Privileges Of Other Citizens And Binding Said Future Inhabitants By All Of The Acts And Ordinances Of Said City (2.218 acres located at 12 Upper Balcones Road at the request of owner Querencia Properties LLC) Consider Resolution No. 2010-R72; A Resolution Authorizing The City Manager To Proceed With Purchases As Per Section 6.08 Of The City Of Boerne’s Home Rule Charter (Water Utility Leak Detection System) D. Consider Resolution No. 2010-R73; A Resolution Authorizing The City Manager To Proceed With Purchases As Per Section 6.08 Of The City Of Boerne’s Home Rule Charter (Police Car) MOTION WAS MADE BY MAYOR PRO TEM DUBOSE TO APPROVE THE CONSENT AGENDA AS PROVIDED. COUNCIL MEMBER WARDEN SECONDED THE MOTION. COUNCIL VOTED 5-0. 4. A. PUBLIC HEARING – to hear comments on the following: Proposed rezoning of +/- 38.53 acres located at 40 Highway 46 East from RE-1, Single Family Residential-Estate District to R-2, Moderate Density Residential District (34.67 acres) and R-1, Medium Density Single Family District (3.86 acres). Mayor Heckler opened the Public Hearing at 7:04 PM. No comments were received. Mayor Heckler closed the Public Hearing at 7:05 PM. B. Proposed permanent zoning of +/- 24.54 acres located at 40 Highway 46 East from R-A, Rural Residential–Agricultural District to R-2, Moderate Density Residential District (17.70 acres) and R-1, Medium Density Single Family District (6.84 acres). Mayor Heckler opened the Public Hearing at 7:05 PM. No comments were received. Mayor Heckler closed the Public Hearing at 7:06 PM. 5. A. TAKE ANY NECESSARY ACTION RESULTING FROM THE PUBLIC HEARINGS: CONSIDER ON FIRST READING ORDINANCE NO. 2010-36; AN ORDINANCE AMENDING THE CITY OF BOERNE ZONING ORDINANCE NO. 2007-64, CAPTIONED, “ZONING ORDINANCE OF THE CITY OF BOERNE, TEXAS”, DATED DECEMBER 18, 2007, BY AMENDING ARTICLE III, SECTION 13, REZONING 40 HIGHWAY 46 EAST (KAD 43311) FROM RE-1, SINGLE FAMILY RESIDENTIALESTATE DISTRICT TO R-2, MODERATE DENSITY RESIDENTIAL DISTRICT (34.67) AND R-1, MEDIUM DENSITY SINGLE FAMILY DISTRICT (3.86 ACRES); REPEALING ALL ORDINANCES IN CONFLICT; CONTAINING A SEVERANCE CLAUSE; AND DECLARING AN EFFECTIVE DATE Mayor Heckler called upon Mr. Chris Turk, Planning & Community Development Director. Mr. Turk displayed a map of the proposed area under consideration for annexation. MOTION WAS MADE BY COUNCIL MEMBER WARDEN TO APPROVE ON FIRST READING ORD. NO. 2010-36; AN ORDINANCE AMENDING THE CITY OF BOERNE ZONING ORDINANCE NO. 2007-64, CAPTIONED, “ZONING ORDINANCE OF THE CITY OF BOERNE, TEXAS”, DATED DECEMBER 18, 2007, BY AMENDING ARTICLE III, SECTION 13, REZONING 40 HIGHWAY 46 EAST (KAD 43311) FROM RE-1, SINGLE FAMILY RESIDENTIAL-ESTATE DISTRICT TO R-2, MODERATE DENSITY RESIDENTIAL DISTRICT (34.67) AND R-1, MEDIUM DENSITY SINGLE FAMILY DISTRICT (3.86 ACRES); REPEALING ALL ORDINANCES IN CONFLICT; CONTAINING A SEVERANCE CLAUSE; AND DECLARING AN EFFECTIVE DATE. MAYOR PRO TEM DUBOSE SECONDED THE MOTION. COUNCIL VOTED 5-0. B. CONSIDER ON FIRST READING ORDINANCE NO. 2010-36; AN ORDINANCE AMENDING THE CITY OF BOERNE ZONING ORDINANCE NO. 2007-64, CAPTIONED, “ZONING ORDINANCE OF THE CITY OF BOERNE, TEXAS”, DATED DECEMBER 18, 2007, BY AMENDING ARTICLE III, SECTION 13, REZONING 40 HIGHWAY 46 EAST (KAD 43311) FROM RE-1, SINGLE FAMILY RESIDENTIALESTATE DISTRICT TO R-2, MODERATE DENSITY RESIDENTIAL DISTRICT (34.67) AND R-1, MEDIUM DENSITY SINGLE FAMILY DISTRICT (3.86 ACRES); REPEALING ALL ORDINANCES IN CONFLICT; CONTAINING A SEVERANCE CLAUSE; AND DECLARING AN EFFECTIVE DATE Mr. Turk continued with a presentation of the proposed permanent zoning on an aerial map. MOTION WAS MADE BY MAYOR PRO TEM DUBOSE TO APPROVE ON FIRST READNG ORD. NO. 2010-36; AN ORDINANCE AMENDING THE CITY OF BOERNE ZONING ORDINANCE NO. 2007-64, CAPTIONED, “ZONING ORDINANCE OF THE CITY OF BOERNE, TEXAS”, DATED DECEMBER 18, 2007, BY AMENDING ARTICLE III, SECTION 13, REZONING 40 HIGHWAY 46 EAST (KAD 43311) FROM RE-1, SINGLE FAMILY RESIDENTIAL-ESTATE DISTRICT TO R-2, MODERATE DENSITY RESIDENTIAL DISTRICT (34.67) AND R-1, MEDIUM DENSITY SINGLE FAMILY DISTRICT (3.86 ACRES); REPEALING ALL ORDINANCES IN CONFLICT; CONTAINING A SEVERANCE CLAUSE; AND DECLARING AN EFFECTIVE DATE. COUNCIL MEMBER WARDEN SECONDED THE MOTION. COUNCIL VOTED 5-0. 6. QUARTERLY PRESENTATION FROM DAN ROGERS, PRESIDENT AND CEO OF THE KENDALL COUNTY ECONOMIC DEVELOPMENT CORPORATION Mayor Heckler called upon Mr. Dan Rogers, President and CEO of the Kendall County Economic Development Corporation. Mr. Rogers briefed the City Council on the Return of Investment for the activities of the EDC as of October, 2010. 7. CONSIDER RESOLUTION NO. 2010-R74; A RESOLUTION DESIGNATING THE CITY COMMITMENT FOR WATER FROM THE GUADALUPE-BLANCO RIVER AUTHORITY AS PART OF THE WESTERN CANYON REGIONAL WATER SUPPLY PROJECT TO RETAIN THE CURRENT ANNUAL COMMITMENT OF WATER FOR CALENDAR YEAR 2011 Mayor Heckler called upon Mr. Mike Mann, Public Works Director. Mr. Mann reminded the City Council of the agreement the City holds with GBRA. Based on the current and projected consumption for 2011, Staff recommends that the City Council approve the commitment of 975 acre feet. MOTION WAS MADE BY MAYOR PRO TEM DUBOSE TO APPROVE RES. NO. 2010-R74; A RESOLUTION DESIGNATING THE CITY COMMITMENT FOR WATER FROM THE GUADALUPE-BLANCO RIVER AUTHORITY AS PART OF THE WESTERN CANYON REGIONAL WATER SUPPLY PROJECT TO RETAIN THE CURRENT ANNUAL COMMITMENT OF WATER FOR CALENDAR YEAR 2011. COUNCIL MEMBER MANNING SECONDED THE MOTION. COUNCIL VOTED 5-0. 8. CONSIDER RESOLUTION NO. 2010-R75; A RESOLUTION DESIGNATING THE CITY’S ALLOCATION OF GROUNDWATER PRODUCTION AS IT PERTAINS TO THE CITY’S WITHDRAWAL PERMIT FROM COW CREEK GROUNDWATER CONSERVATION DISTRICT TO RETAIN THE CURRENT QUARTERLY ALLOCATION FOR CALENDAR YEAR 2011 Mr. Mann continued with the presentation of the commitment for the permit from the Cow Creek Groundwater Conservation District. Staff recommended that the City continue with the same quarterly allocation of 1,850 acre feet as in previous years. MOTION WAS MADE BY MAYOR PRO TEM DUBOSE TO APPROVE RES. NO. 2010-R75; A RESOLUTION DESIGNATING THE CITY’S ALLOCATION OF GROUNDWATER PRODUCTION AS IT PERTAINS TO THE CITY’S WITHDRAWAL PERMIT FROM COW CREEK GROUNDWATER CONSERVATION DISTRICT TO RETAIN THE CURRENT QUARTERLY ALLOCATION FOR CALENDAR YEAR 2011. COUNCIL MEMBER WARDEN SECONDED THE MOTION. COUNCIL VOTED 5-0. 9. CONSIDER THE UN-TABLING OF RESOLUTION NO. 2010-R71 AS DESCRIBED BELOW (tabled on October 26, 2010) MOTION WAS MADE BY MAYOR PRO TEM DUBOSE TO UNTABLE RES. NO. 2010-R71. COUNCIL MEMBER WARDEN SECONDED THE MOTION. COUNCIL VOTED 5-0. 10. CONSIDER RESOLUTION NO. 2010-R71; A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BOERNE, TEXAS TO ENTER INTO A DEVELOPMENT AGREEMENT BETWEEN THE CITY OF BOERNE, TEXAS AND 474 LTD Mayor Heckler called upon Mr. Turk. Mr. Turk reminded the City Council of the presentations made by Mr. Chris Christianson and Mr. Dan Pedrotti Jr., regarding the proposed development. Additionally, he informed the Council of the adjacent neighborhood’s concerns. Staff recommended the approval of the proposed development agreement. MOTION WAS MADE BY COUNCIL MEMBER WARDEN TO APPROVE RES. NO. 2010-R71; A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BOERNE, TEXAS TO ENTER INTO A DEVELOPMENT AGREEMENT BETWEEN THE CITY OF BOERNE, TEXAS AND 474 LTD. MAYOR PRO TEM DUBOSE SECONDED THE MOTION. Council Member Manning expressed frustration on the City’s inability to ensure roads are built to an adequate future size and that the future widen would be at the expense of the taxpayers. COUNCIL VOTED 5-0. 11. RECEIVE REQUEST FROM CELLULAR SALES OF SOUTH TEXAS FOR A VARIANCE TO THE SIGN ORDINANCE SECTION 10 FF. SIZE OF WALL SIGN (Verizon Cellular Sales, 1430 Main St. Ste 102) Mr. Turk continued with the presentation of the request for a variance for the wall signs for Verizon Cellular. He explained that a permit had been issued for the sign lettering, but that a backboard was added which increased the size of the sign. The City Council discussed the possible solutions to the signs. MOTION WAS MADE BY COUNCIL MEMBER MANNING TO DENY THE REQUEST FROM VERIZON CELLULAR SALES OF SOUTH TEXAS FOR A VARIANCE. COUNCIL MEMBER WARDEN SECONDED THE MOTION. COUNCIL VOTED 5-0. 12. RECEIVE REQUEST FROM DRENNER & GOLDEN STUART WOLF LLP FOR A VARIANCE TO THE SIGN ORDINANCE SECTION 10. BB. SIZE AND HEIGHT OF SELF SUPPORTED SIGN (HEB Plus, 420 W. Bandera Road) Council Manning informed the City Council of a Conflict of Interest with Items 12 and 13, due to his employment and reclused himself from the discussion. Mr. Turk presented the variance request from HEB for height and size of a self support sign at 420 W. Bandera Road. The current sign is grandfathered, but not in compliance of the existing ordinance. The Variance Committee recommended the approval of the sign. A discussion ensued regarding a proposed deceleration lane and the placement of the new sign. MOTION WAS MADE BY COUNCIL MEMBER WARDEN TO TABLE THE VARIANCE REQUEST UNTIL THE DECEMBER 14, 2010 CITY COUNCIL MEETING. MAYOR PRO TEM DUBOSE SECONDED THE MOTION. COUNCIL VOTED 3-1 13. RECEIVE RECOMMENDATION FROM THE PLANNING AND ZONING COMMISSION AND CALL FOR A PUBLIC HEARING ON DECEMBER 14, 2010; A. Proposed Use Of A Supermarket (HEB) In A B-2, Highway Commercial District Located On 16.39 Acres, Lot 6, Country Village Subdivision, Located At 420 W. Bandera. Mr. Turk continued with presentation of the recommendation from the Planning & Zoning Commission. MOTION WAS MADE BY MAYOR PRO TEM DUBOSE TO RECEIVE THE RECOMMENDATION FROM THE PLANNING AND ZONING COMMISSION AND TO CALL FOR A PUBLIC HEARING TO BE HELD ON DECEMBER 14, 2010. COUNCIL MEMBER HABERSTROH SECONDED THE MOTION. COUNCIL VOTED 5-0. 14. COMMENTS FROM COUNCIL/LEGAL COUNSEL/STAFF Mayor Heckler announced the first council meeting at the new Police Department Municipal Court Complex is expected to be held on December 14, 2010. Additionally he reminded the audience and City Council of the Special Called Meeting for November 18, 2010, at 7:00 PM, where a presentation will be made on the State of the City. Ms. Linda S. Zartler, Administration Services Director reminded the City Council of the upcoming Special Meetings on November 16, 2010 at 5:15 PM, November 18, 2010 at 7:00 PM, and November 22, 2010 at 10:00 AM. 15. A. EXECUTIVE SESSION IN ACCORDANCE WITH THE TEXAS GOVERNMENT CODE: Section 551.072: Deliberation Regarding Real Property – Easements for 26 City Park Road and 103 Old San Antonio Road Mayor Heckler called the City Council into Executive Session at 7:52 PM and requested those individuals directed to participate to adjourn to the Large Conference Room. 16. RECONVENE INTO OPEN SESSION AND TAKE ANY NECESSARY ACTION RESULTING FROM THE EXECUTIVE SESSION AS DESCRIBED ABOVE Mayor Heckler reconvened the City Council into Open Session at 8:24 PM MOTION WAS MADE BY COUNCIL MEMBER WARDEN TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR AN EASEMENT FOR TRACT 1: A 500.0 ACRE TRACT OF LAND, BOERNE, KENDALL COUNTY TEXAS AND DESCRIBED IN AN INSTRUMENT RECORDED IN VOLUME 1135, PAGE 273, OFFICIAL RECORDS, KENDALL COUNTY, TEXAS, BEING REFERRED TO AS THE PROPERTY, AND TO SUBSEQUENTLY SIGN THE EASEMENT ON COMPLETION OF SURVEY, ALONG WITH THE COMPENSATION AGREEMENT. COUNCIL MEMBER MANNING SECONDED THE MOTION. COUNCIL VOTED 5-0 MOTION WAS MADE BY COUNCIL MEMBER WARDEN TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A PERMANENT SANITARY SEWER AND RECYCLED WATER LINE EASEMENT WITH A TEMPORARY CONSTRUCTION EASEMENT, WITH THE CIBOLO PRESERVE FOR TRACT 1: A 5,874 ACRE TRACT OF LAND AND A 5,795 ACRE TRACT OF LAND, BOERNE, KENDALL COUNTY, TEXAS AND BOTH DESCRIBED IN AN INSTRUMENT RECORDED IN VOLUME 1147, PAGE 932, OFFICIAL RECORDS, KENDALL COUNTY TEXAS AND TRACT 2: A 500.0 ACRE TRACT OF LAND, BOERNE, KENDALL COUNTY TEXAS AND DESCRIBED IN AN INSTRUMENT RECORDED IN VOLUME 1135, PAGE 273, OFFICIAL RECORDS, KENDALL COUNTY, TEXAS BOTH TRACT 1 AND TRACT 2 BEING REFERRED TO AS THE “PROPERTY”. MAYOR PRO TEM DUBOSE SECONDED THE MOTION. COUNCIL VOTED 5-0. ADJOURNMENT The City Council adjourned at 8:27 PM APPROVED: _____________________________ Mayor ATTEST: ___________________________ City Secretary MINUTES SPECIAL CALLED CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 402 EAST BLANCO RD BOERNE, TX 78006 November 16, 2010 – 5:15 p.m. Minutes of the Special City Council Meeting of November 16, 2010 Present: Mayor Dan Heckler, Mayor Pro Tem Jacques DuBose, Council Member Jeff Haberstroh, Council Member J. Kuper, Council Member Bob Manning, and Council Member Ron Warden. Staff: Ron Bowman, Jeff Thompson, Kirsten Cohoon, Mark Mattick, Sandy Mattick, Lori Carroll and Linda S. Zartler. Consultant: Duane Westerman of SAMCO, Inc. and Jeff Kuhn of Fulbright and Jaworski, LLP. Registered/ Recognized Guests: 1. No guests were present. CALL TO ORDER – 5:15 PM Mayor Heckler called the City Council to order at 5:15 PM. 2. CONSIDER A ONE TIME READING OF ORDINANCE NO. 2010-38 AS DESCRIBED BELOW MOTION WAS MADE BY COUNCIL MEMBER MANNING TO HOLD A ONE TIME READING OF ORD. NO. 2010-38 AS DESCRIBED BELOW. MAYOR PRO TEM DUBOSE SECONDED THE MOTION. COUNCIL VOTED 5-0. 3. CONSIDER ORDINANCE NO. 2010-38; AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF BOERNE, TEXAS AUTHORIZING THE ISSUANCE OF AN ORDINANCE AUTHORIZING THE ISSUANCE OF “CITY OF BOERNE, TEXAS UTILITY SYSTEM REVENUE BONDS, SERIES 2010”; SPECIFYING THE TERMS AND FEATURES OF THE BONDS; PLEDGING THE NET REVENUES OF THE CITY’S COMBINED WATERWORKS, SANITARY SEWER, AND ELECTRIC LIGHT AND POWER SYSTEM TO THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON THE BONDS ON A PARITY WITH CERTAIN CURRENTLY OUTSTANDING OBLIGATIONS; ENACTING PROVISIONS INCIDENT AND RELATED TO THE ISSUANCE, PAYMENT, SECURITY, SALE AND DELIVERY OF THE BONDS, INCLUDING THE APPROVAL AND DISTRIBUTION OF AN OFFICIAL STATEMENT PERTAINING THERETO; AUTHORIZING THE EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT ABD A PURCHASE CONTRACT; COMPLYING WITH THE LETTER OF REPRESENTATIONS WITH THE DEPOSITORY TRUST COMPANY; AND PROVIDING FOR AN EFFECTIVE DATE Mayor Heckler called upon Ms. Sandy Mattick, Finance Director. Ms. Mattick introduced Mr. Duane Westerman, of SAMCO, Inc, and Attorney Jeff Kuhn. Mr. Westerman summarized the highlights of the issuance of Revenue Bonds for the Utility System, in the amount of 30 Million Dollars. Mr. Westerman informed the City Council of the ratings for Moody’s which remained at Aa3 stable, but the rating from Fitch had been revised to A stable. Mr. Westerman recommended the acceptance of the bid. MOTION WAS MADE BY COUNCIL MEMBER WARDEN TO APPROVE ORD. NO. 2010-38; AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF BOERNE, TEXAS AUTHORIZING THE ISSUANCE OF AN ORDINANCE AUTHORIZING THE ISSUANCE OF “CITY OF BOERNE, TEXAS UTILITY SYSTEM REVENUE BONDS, SERIES 2010”; SPECIFYING THE TERMS AND FEATURES OF THE BONDS; PLEDGING THE NET REVENUES OF THE CITY’S COMBINED WATERWORKS, SANITARY SEWER, AND ELECTRIC LIGHT AND POWER SYSTEM TO THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON THE BONDS ON A PARITY WITH CERTAIN CURRENTLY OUTSTANDING OBLIGATIONS; ENACTING PROVISIONS INCIDENT AND RELATED TO THE ISSUANCE, PAYMENT, SECURITY, SALE AND DELIVERY OF THE BONDS, INCLUDING THE APPROVAL AND DISTRIBUTION OF AN OFFICIAL STATEMENT PERTAINING THERETO; AUTHORIZING THE EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT ABD A PURCHASE CONTRACT; COMPLYING WITH THE LETTER OF REPRESENTATIONS WITH THE DEPOSITORY TRUST COMPANY; AND PROVIDING FOR AN EFFECTIVE DATE. MAYOR PRO TEM DUBOSE SECONDED THE MOTION. COUNCIL VOTED 5-0. ADJOURNMENT The City Council adjourned at 5:33 PM. APPROVED: ATTEST: ______________________________ City Secretary _____________________________ Mayor MINUTES SPECIAL CALLED CITY COUNCIL MEETING BOERNE CONVENTION AND COMMUNITY CENTER 820 ADLER ROAD BOERNE, TX 78006 November 18, 2010 – 7:00 PM. Minutes of the Special Called City Council Meeting of November 18, 2010, at 7:00 PM. Present: Mayor Dan Heckler, Mayor Pro Tem Jacques DuBose, Council Member Jeff Haberstroh, Council Member Ron Warden. Absent: Council Member Bob Manning and Council Member J. Kuper. Staff Present: Ron Bowman, Jeff Thompson, Pam Bransford, Kirsten Cohoon, Gayle Stakes, Lori Carroll and Linda S. Zartler Registered/ Recognized Guests: Bethany Heinesh, Dub Smothers, Dan Rogers, Rob and Lucy Ziegler, Kathy Hubbard, Judy Edmondson, Candace Velvin, Cliff Luttrell, Mike Luckey, Charles Hepler, Susan Allen, Phillip Bell, Eileen Benton, Debby Hudson, Suzanne Young, Paul Allen, Chris Christianson, Joe Meyer, Bill Graves, Mike Schultz, Carol Kosarek, Terri Politi, Charles Boyd IV, Rick Zapf, Bob Davis and Steve Cooper. 1. CALL TO ORDER – 7:00 PM. Mayor Heckler called the City Council to order at 7:00 PM. 2. PRESENTATION – MAYOR DAN HECKLER – STATE OF THE CITY A) FY 2011 Budget Review B) Review of Major City Projects C) Quality of Life Project Updates D) Utility Improvements E) Herff Road Initiative Mayor Heckler discussed the current state of the City and informed the audience on the FY2010-2011 budget, the major city projects, which included the QOL bond projects such as the Police Department and Municipal Court Complex, and renovations to the Fire Station, the new Public Library, Park projects, the Trails and the sidewalk projects. He additionally discussed the Hill Country Mile initiative, the city’s water supply, the proposed waste water treatment recycling center, and future infrastructure projects such as the gas gate station, extension of utility lines, and the new Automated Meter Infrastructure. He displayed an aerial map of the proposed Herff Road extension. The Mayor also presented a list of the challenges he felt the City was facing, to manage growth, reduce the residential tax burden and future transportation issues. 3. QUESTION AND ANSWER SESSION No questions were received. ADJOURNMENT The City Council adjourned at 7:35 PM. APPROVED: _____________________________ Mayor ATTEST: __________________________________ City Secretary 3. B ORDINANCE NO. 2010-R36 AN ORDINANCE AMENDING THE CITY OF BOERNE ZONING ORDINANCE NO. 2007-64, CAPTIONED, “ZONING ORDINANCE OF THE CITY OF BOERNE, TEXAS”, DATED DECEMBER 18, 2007, BY AMENDING ARTICLE III, SECTION 13, REZONING 40 HIGHWAY 46 EAST (KAD 43311) FROM RE1, SINGLE FAMILY RESIDENTIAL-ESTATE DISTRICT TO R-2, MODERATE DENSITY RESIDENTIAL DISTRICT (34.67) AND R1, MEDIUM DENSITY SINGLE FAMILY DISTRICT (3.86 ACRES); REPEALING ALL ORDINANCES IN CONFLICT; CONTAINING A SEVERANCE CLAUSE; AND DECLARING AN EFFECTIVE DATE WHEREAS, the City Council of the City of Boerne has complied with all requirements of notice of public hearing as required by the Zoning Ordinance of the City of Boerne; and WHEREAS, the City Council is required to permanently zone properties that have been annexed into the City; and WHEREAS, it is the intent of the City Council to provide harmony between existing zoning districts and proposed land uses; and WHEREAS, the City Council desires to amend the Zoning Map by rezoning 40 Highway 46 East (KAD 43311) from RE-1, Single Family Residential- Estate District to R-2, Moderate Density Residential District (34.67) and R-1, medium density single family district (3.86 Acres) NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BOERNE, TEXAS: Section 1. That Article III, Section 13, of the Zoning Ordinance of the City of Boerne, Texas, and particularly the Zoning Map of the City of Boerne, is amended by rezoning the following described tract of land: ___ acres at 40 Highway 46 East (KAD 43311) from RE-1, Single Family ResidentialEstate District to R-2, Moderate Density Residential District (34.67) and R-1, medium density single family district (3.86 Acres) Section 2. That the Zoning Maps of the City of Boerne be amended to indicate the previously described change. Section 3. That all provisions of the Code of Ordinances of the City of Boerne not herein amended or repealed shall remain in full force and effect. Section 4. That all other ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent that they are in conflict. Section 5. That if any provisions of this ordinance shall be held void or unconstitutional, it is hereby provided that all other parts of the same which are not held void or unconstitutional shall remain in full force and effect. Section 6. This ordinance will take effect upon the second and final reading of same. PASSED AND APPROVED on this the first reading the 9th day of November, 2010. PASSED, APPROVED AND ADOPTED on this the second reading the ___ day of November, 2010. APPROVED: ___________________________________ Mayor ATTEST: _________________________ City Secretary ORDINANCE NO. 2010-37 3. C. AN ORDINANCE AMENDING THE CITY OF BOERNEZONING NO. 2007-64, CAPTIONED, “ZONING ORDINANCE OF THE CITY OF BOERNE, TEXAS”, DATED DECEMBER 18, 2007, BY AMENDING ARTICLE III, SECTION 13, PERMANENT ZONING OF 25.54 ACRES LOCATED AT 40 HIGHWAY 46 EAST (KAD 43311) FROM R-A, RURAL RESIDENTIAL-AGRICULTURAL DISTRICT TO R-2, MODERATE DENSITY RESIDENTIAL DISTRICT (17.70 ACRES) AND R-1, MEDIUM DENSITY SINGLE FAMILY DISTRICT (6.84 ACRES); REPEALING ALL ORDINANCES IN CONFLICT; CONTAINING A SEVERANCE CLAUSE; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Boerne has complied with all requirements of notice of public hearing as required by the Zoning Ordinance of the City of Boerne; and WHEREAS, the City Council is required to permanently zone properties that have been annexed into the City; and WHEREAS, it is the intent of the City Council to provide harmony between existing zoning districts and proposed land uses; and WHEREAS, the City Council desires to amend the Zoning Map by permanently zoning 25.54 acres located at 40 Highway 46 East (KAD 43311) from R-A, Rural ResidentialAgricultural District to R-2, Moderate Density Residential District (17.70 Acres) and R-1 Medium Density Single Family District (6.84 Acres) NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BOERNE, TEXAS: Section 1. That Article III, Section 13, of the Zoning Ordinance of the City of Boerne, Texas, and particularly the Zoning Map of the City of Boerne, is amended by rezoning the following described tract of land: 25.54 acres located at 40 Highway 46 East (KAD 43311) from R-A, Rural ResidentialAgricultural District to R-2, Moderate Density Residential District (17.70 Acres) and R-1, Medium density single family district (6.84 acres) Section 2. That the Zoning Maps of the City of Boerne be amended to indicate the previously described change. Section 3. That all provisions of the Code of Ordinances of the City of Boerne not herein amended or repealed shall remain in full force and effect. Section 4. That all other ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent that they are in conflict. Section 5. That if any provisions of this ordinance shall be held void or unconstitutional, it is hereby provided that all other parts of the same which are not held void or unconstitutional shall remain in full force and effect. Section 6. This ordinance will take effect upon the second and final reading of same. PASSED AND APPROVED on this the first reading the 9th day of November, 2010. PASSED, APPROVED AND ADOPTED on this the second reading the ___ day of November, 2010. APPROVED: ___________________________________ Mayor ATTEST: _________________________ City Secretary AGENDA ITEM SUMMARY ITEM NO: DESCRIPTION: AGENDA DATE: DEPARTMENT CONTACT PERSON 3. D. Purchase Approval – Remote Methane Leak Detector November 23, 2010 Public Works Michael Mann – Public Works Director SUMMARY: The current fiscal year budget includes funding for purchase of a Remote Methane Leak Detector for the Natural Gas Department. The Texas Railroad Commission requires that we conduct routine leak surveys throughout our system. The proposed equipment uses laser technology to detect gas leaks remotely and will replace an older, less capable meter that is currently in use but requires a great deal of maintenance. The remote sensing capability of the proposed devices is very useful in certain circumstances such as creek crossings, yards with animals, etc. Since the purchase amount is greater than $15,000, Council authorization is required. The meter being requested is from a sole-source manufacturer. COST SOURCE OF FUNDS RECOMMENDED ACTION ADDITIONAL INFORMATION $17,150 Natural Gas Operating Fund Council approval of the Remote Methane Leak Detector purchase. This summary is not meant to be all inclusive. Supporting documentation is attached. TECHNICAL SPECIFICATIONS Detection Method: Tunable Diode Laser Absorption Spectroscopy (TDLAS) Measurement Range: 0 to 99,999 ppm-m Sensitivity: 5 ppm-m at distance from 0 to 50 ft (15 m) 10 ppm-m or better at distance from 50 to 100 ft (15 to 30 m) Detection Distance: 100 ft (30 m) nominal. Actual distance may vary due to background type and conditions. RMLD™ Beam Size: Conical in shape with a 22” width at 100 ft (56 cm at 30 m) Detection Alarms Modes: Digital Methane Detection (DMD): Audible tone relative to concentration when detection threshold exceeded. Adjustable Alarm Level from 0 to 255 ppm-m Pure Tone: Continuous audio tone relative to concentration System Fault Warning: Unique audible tone and indication on the display Self Test & Calibration: Built-in Self Test and Calibration function verifies operation and adjusts laser wavelength for maximum sensitivity. Test gas cell integrated within carrying case. Compliance: EMC (EN61000-6-2, EN6100-6-4) Laser Eye Safety: (CDRH, ANSI and IEC) IR Detector Laser: Class I Green Spotter Laser: Class IIIa; Do not stare into beam or view directly with optical instruments. Display: Large easy to read backlit LCD (.75” Numeric) Operating Temperature: 0° to + 122° F (-17° to 50° C) Humidity: 5 to 95% RH, non-condensing Enclosure: IP54 (Water splash and Dust resistant) Instrument Weight: 9 lbs (Transceiver 3 lbs, Controller 6 lbs) (4 kg; 1.3 kg , 2.7 kg) Carry Case: 14 lbs; 34” x 9 ½” x 14” (6.4 kg; 86 cm x 24 cm x 36 cm) Power Supply: RMLD-IS™ RMLD-IS TECHNICAL SPECIFICATIONS Intrinsic Safety: Class I Division I Group D T4 UL 913 MetLab #E112840 Internal rechargeable Li ion battery pack, 7.2 External backup battery optional Power Supply: IS, internal, rechargeable, Li ion battery pack, 11.1 Vdc. Battery Operating Life: 8 hours at 32° F without backlight on (Internal battery) Battery Charging: Battery Charging: External, in-line, 110 - 240 Vac, 50 / 60 hertz international, 2 cell charger Charging Indicator: Integrated into charger Charge Time, Maximum: 8 hours Shoulder Strap: Single over the shoulder padded strap with Ergonomic dual strap and belt system External, in-line, 110-240 Vac, 50 / 60 hertz, international, 18 Vdc power supply. Charging Indicator: Integrated into controller panel. Charge Time Maximum: 8 hours Instrument Weight: 10 lbs (Transceiver 3 lbs, Controller 7 lbs) (4.5 kg, 1.3 kg, 3.2 kg). 1-800-HEATH-US • www.heathus.com TM Revolutionary Technology The portable, reliable Remote Methane Leak Detector (RMLD™) changed the way methane surveys are conducted. Instead of having to walk the entire length of the service line to check for methane leaks… the RMLD quickly and efficiently detects leaks up to one hundred feet away allowing remote detection of hard-to-reach areas and difficult terrains. Remote detection allows the user to safely survey difficult to reach areas, such as busy roadways, yards with large dogs, locked gates, compressor stations, offshore platforms and other hard to access places. For utilities and their employees, this time- saving method represents the potential for significant productivity gains, reduced operations and maintenance costs, and a safer survey. Tunable Diode Laser Absorption Spectroscopy Available gas detectors that deploy technologies such as flame ionization must be positioned within the leak plume to detect the presence of methane. The RMLD does not have to be within the gas plume because it uses laser technology known as Tunable Diode Laser Absorption Spectroscopy. When the laser passes through a gas plume, the methane absorbs a portion of the light, which the RMLD then detects. This quantum leap in technology makes it possible to detect methane leaks along the sight line without always having to walk the full length of the service line. Components The Remote Methane Leak Detector consists of two interactive components; a transceiver subsystem and a signal processing/ user interface controller. The transceiver has two lasers; an infrared laser beam that is non-visible and is continuously on while the unit is turned on. The green spotter laser is similar to those used for presentation pointers and is turned on by the operator depressing the trigger button. How Does It Work? When the infrared laser beam is transmitted from the launch port some of the laser light is reflected by a normal background such as brick, concrete, grass, etc., to the detector. This reflected light is collected and converted to an electrical signal that carries the information needed to deduce the relative methane concentration. This signal is processed so that methane concentrations can be reported in parts per million meter or ppm-m. The laser has a maximum distance of 100 feet and is selective to methane only. It will not false alarm on other hydrocarbons. RMLD-IS Instrinsically Safe With its intrinsic safety rating the RMLD-IS opens a new realm of survey applications such as: • Offshore Platforms • Plant and Industrial Inspections • Compressor Stations • Production Facilities – gas gathering, drilling sites etc. • LNG Ship Inspections • First Responders for Leak Investigation • First Responders to Odor Complaints • Plant Inspections RESOLUTION NO. 2010-R76 A RESOLUTION AUTHORIZING THE CITY MANAGER TO PROCEED WITH PURCHASES AS PER SECTION 6.08 OF THE CITY OF BOERNE’S HOME RULE CHARTER WHEREAS, the Home Rule Charter establishes purchase procedures requiring approval for all contract expenditures in excess of Fifteen Thousand Dollars ($15,000.00); and WHEREAS, the item/vehicle to be purchased has been appropriated for in the budget; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BOERNE, TEXAS: that the City Council hereby authorizes the City Manager for the following purchase(s): Remote Methane Leak Detector $ 17,150.00 PASSED and APPROVED on this the___ day of November, 2010. APPROVED: ________________________________ Mayor ATTEST: _____________________________ City Secretary AGENDA ITEM SUMMARY ITEM NO: DESCRIPTION: AGENDA DATE: DEPARTMENT CONTACT PERSON 3. E. Library Building cabling 11/23/10 IT Jeff Middleton SUMMARY: The IT Department has received quotes for providing necessary voice and data cabling for the new Library Building. This project has been allocated funding from bonds issued for the Library and the quoted amount falls within the budgeted amount for this project. The vendor recommended is HTS. The City of Boerne has a long standing relationship with HTS including recent experience at the Police Department and Fire Department projects, and values their work to be professional, accurate and timely. As the total exceeds the City Manager approval level of $15,000, City Council approval is required. $49,470.00 Bonds Authorize City Manager to execute contract COST SOURCE OF FUNDS RECOMMENDED ACTION ADDITIONAL INFORMATION attached This summary is not meant to be all inclusive. Supporting documentation is attached. City of Boerne – Public Library Voice & Data Cabling Installation Proposal November 10, 2010 1. Horizontal Cabling for Offices: 1.1. Install (98) Dual Category 5e UTP cables at locations on the first floor as specified on floor plan drawings provided by customer. 1.2. Install (87) Dual Category 5e UTP cables at locations on the second floor as specified on floor plan drawings provided by customer. 1.3. Install (8) Quad Category 5e UTP cables, four on each floor for computer stations as specified on floor plan drawings provided by customer. 1.4. Install (8) Single Category 5e UTP cables for Wireless Access Points at locations specified in floor plan drawings provided by customer. 1.5. Install (10) Single Category 5e UTP cables for Pan Camera’s at locations specified in floor plan drawings provided by customer. Based on PD 16/2 cable is not needed or provided at Library 1.6. All Category 5e data cables will be electronically labeled and tested for compliance to industry standard performance specifications. 2. Wiring Closets: 2.1. Installation of Wall or Floor Mounted 19” rack for termination of all Cat 5e cables. One located on the first floor and one on second floor. 2.2. Installation (5) 48 Port Patch Panels on the First Floor and (5) 48 Port Patch Panels on the Second Floor. 2.3. Installation of necessary cable support in MDF and IDF. 2.4. Installation of (12) Strand 50 Micron Fiber and 25 Pair Copper between MDF and IDF. Fiber and Copper will be terminated in Rack Mounted panels. 3. LCD Display TV’s: 3.1. Install (2) CAT 5e and (2) COAX Cable for (2) Stand-alone TV in lobby. 3.2. Install (5) CAT 5e and (5) COAX Cable for (5) TV that will double as Smart Boards in Conference Room. 4. Key Assumptions: 4.1. Work will be performed during normal business hours (8:00 a.m. to 5:00 p.m. Monday –Friday), and other times as agreed to by Customer and HTS. 4.2. All labor utilized on the project will be non-union. 4.3. All cabling will be plenum rated, if plenum rated cable is not necessary to meet fire code price will be adjusted. 4.4. J-Hooks will be installed to support cabling extending beyond existing cable trays 4.5. Electrical conduit or power pole pathways are installed at all cable drop locations specified 4.6. Delays or additional work due to inadequate pathways will be invoiced to Customer at the T&M rate 4.7. All termination blocks and patch panels will be electronically labeled 4.8. All changes to this statement of work will be submitted in writing and approved by Customer and HTS prior to the change going into effect. 12918 Flagship Drive · San Antonio, Texas 78247 · 210.495.5520 · Fax 210.495.6538 · www.hts-tx.com 5. Customer Responsibilities: 5.1. 5.2. 5.3. 5.4. Provide up to date floor plan drawings as necessary Provide access to the work area, as necessary Communicate all changes in the schedule that affect our work Provide a single point of contact for all HTS personnel 6. Pricing: Description Installation of cabling system described in proposal Price $ 49,470.00 Prices do not include any applicable federal, state or local taxes. Prices are valid for 60 days. Payment terms are Net 30. Customer Acceptance: By signing below, both parties agree to the tasks to be completed, assumptions, and pricing as stated in this proposal. Customer Acceptance: HTS Acceptance: ___________________________________ Authorized Signature Date Authorized Signature Date RESOLUTION NO. 2010-R77 A RESOLUTION AUTHORIZING THE CITY MANAGER TO PROCEED WITH PURCHASES AS PER SECTION 6.08 OF THE CITY OF BOERNE’S HOME RULE CHARTER WHEREAS, the City of Boerne finds it necessary to enter into an agreement for voice and cabling for the new library building; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BOERNE, TEXAS: that the City Council hereby authorizes the City Manager to enter into an agreement for voice and cabling for the new library building between City of Boerne and HTS in the amount of $49,470.00. PASSED and APPROVED on this the ___ day of November, 2010. APPROVED: __________________________________ Mayor ATTEST: ______________________________ City Secretary AGENDA ITEM SUMMARY ITEM NO: DESCRIPTION: 4. An Ordinance Repealing And Replacing Ordinance No. 200946; Captioned “An Ordinance Establishing And Reestablishing Fees And Charges For Activities, Goods And Services Provided By The City; Containing A Provision To Authorize The City Manager To Establish Fees And Charges In Certain Circumstances, Containing Findings And Other Provisions Relating To The Subject” AGENDA DATE: DEPARTMENT CONTACT PERSON November 23, 2010 Finance Sandy Mattick SUMMARY: All Department Heads have reviewed the Fee Ordinance. Based on their recommendations and my review, the indicated changes to the Fee Ordinance are being proposed. The recommended changes have been highlighted on Exhibit A. Changes to existing fees are shown in the “Revised” column and proposed new fees are shown in the “New” column. The proposed changes and new fees will be effective January 1, 2011. COST SOURCE OF FUNDS RECOMMENDED ACTION ADDITIONAL INFORMATION N/A N/A Staff recommends approval of the proposed changes to the Fee Ordinance. The changes to the Fee Ordinance were reviewed with Council at a Workshop on November 9, 2010. One additional change was made to exempt Disabled Veterans (with a 60% or more disability) from Boerne City Lake Access Fees. This summary is not meant to be all inclusive. Supporting documentation is attached. ORDINANCE NO. 2010-39 AN ORDINANCE REPEALING AND REPLACING ORDINANCE NO. 2009-46; CAPTIONED “AN ORDINANCE ESTABLISHING AND REESTABLISHING FEES AND CHARGES FOR ACTIVITIES, GOODS AND SERVICES PROVIDED BY THE CITY; CONTAINING A PROVISION TO AUTHORIZE THE CITY MANAGER TO ESTABLISH FEES AND CHARGES IN CERTAIN CIRCUMSTANCES, CONTAINING FINDINGS AND OTHER PROVISIONS RELATING TO THE SUBJECT” WHEREAS, the City Council of the City of Boerne, Texas, adopted Ordinance No. 200946 on November 10, 2009; WHEREAS, it becomes necessary from time to time to make certain changes in said ordinance; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BOERNE, TEXAS: That Ordinance No. 2009-46 is repealed and replaced by the following ordinance: Section 1: The City Council does hereby establish and reestablish the fees and charges shown in the attached Exhibit A, which is hereby incorporated into this ordinance by this reference for all purposes. Section 2: Each of the fees and charges shown in the attached Exhibit A shall take effect on January 1, 2011, upon passage and approval of this ordinance. Section 3: In the case of any activity, goods or services provided by the City for which there is an out-of-pocket cost to the City, or for which a fee or charge has traditionally been collected, the City Manager is authorized to establish and reestablish fees and charges, but only in those circumstances in which a fee or a charge is not prescribed in Exhibit A to this ordinance. In prescribing fees and charges, the City Manager shall first determine the cost to the City of providing the activity, goods or services, and the fees or charges established shall be as equivalent as practicable to such cost. Section 4: All ordinances and parts of ordinances in conflict herewith are hereby amended. Any current fee or future fee not covered in the scope of this ordinance shall not be in conflict with this ordinance. Section 5: If any word, phrase, clause, sentence, paragraph, section or other part of this ordinance or the application thereof to any person or circumstance, shall ever be held to be invalid or unconstitutional by any court of competent jurisdiction, the remainder of this ordinance and the application of such word, phrase, clause, sentence, paragraph, section or other part of this ordinance to any other persons or circumstances shall not be affected thereby. Section 6: The City Council officially finds, determines and declares that a sufficient written notice of the date, hour, place and subject of each meeting at which this ordinance was discussed, considered or acted upon was given in the manner required by the Open Meetings Law, TEX. REV. CIV. STAT. ANN. Art. 6552-17, as amended, and that each such meeting has been open to the public as required by law at all times during such discussion, consideration and action. The City Council ratifies, approves and confirms such notices and the contents and posting thereof. PASSED and APPROVED on first reading this the ____ day of November, 2010. PASSED, APPROVED and ADOPTED on seconded reading this the ____day of ________, 2010. APPROVED: _____________________________ Mayor ATTEST: ___________________________________ City Secretary AGENDA ITEM SUMMARY ITEM NO: DESCRIPTION: 5. An Ordinance Authorizing The Installation Of Stop Signs In The Woods Of Fredrick Creek Subdivision; Establishing A Speed Limit; And Providing For A Penalty Not To Exceed $200 For Each Violation Of This Ordinance AGENDA DATE: DEPARTMENT CONTACT PERSON November 23, 2010 Police Gary Miller SUMMARY: While discussing traffic concerns with residents of Woods of Frederick Creek Subdivision, we discovered we had never adopted a city ordinance to establish the stop signs or speed limits in that subdivision. Thus, the attached ordinance. With the exception of a three way stop at Lattimore and East Hampton Run, all of the stop signs are currently in place. The original citizen complaints were about speeding vehicles on Lattimore Blvd, and we hope the three way stop will slow the traffic on Lattimore. Blvd COST SOURCE OF FUNDS RECOMMENDED ACTION ADDITIONAL INFORMATION Adopt the ordinance. This summary is not meant to be all inclusive. Supporting documentation is attached. ORDINANCE NO. 2010-40 AN ORDINANCE AUTHORIZING THE INSTALLATION OF STOP SIGNS IN THE WOODS OF FREDERICK CREEK SUBDIVISION; ESTABLISHING A SPEED LIMIT; AND PROVIDING FOR A PENALTY NOT TO EXCEED $200 FOR EACH VIOLATION OF THIS ORDINANCE WHEREAS, traffic surveys and informal observation have indicated continuing traffic hazards on various streets within the City of Boerne; and WHEREAS, the City Council, after deliberation, deems it necessary to install stop signs in certain areas of city streets to promote the public health, safety and general welfare of the citizens and visitors of the City of Boerne; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BOERNE, TEXAS: Section 1. Stop signs shall be installed at the following intersections in The Woods of Frederick Creek Subdivision: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. Stop sign for Lattimore Blvd at West San Antonio Street Stop sign for Brunswick Drive at West San Antonio Street Stop sign for Benton Drive at West San Antonio Street Stop sign for Ludwig Drive at Lattimore Blvd Stop sign for Hagan Drive at Lattimore Blvd Stop sign for Kassel Drive at Lattimore Blvd Stop sign for Krieg Drive at Lattimore Blvd Stop sign for Fischer Drive at Lattimore Blvd Stop sign for Chisholm Drive at Fischer Drive 4-way stop sign for Windsor Drive at Fischer Drive Stop sign for Kasper Drive at Chisholm Drive Stop sign for Lattimore Drive at Johns Road Stop sign for north and south on Lattimore Drive and eastbound on Hampton Run Stop sign for Krieg Drive at Windsor Drive Stop sign for Krieg Drive at Bonn Drive Section 2. Establishing a speed limit of 30 miles per hour on the following streets: Lattimore Blvd Brunswick Drive Benton Drive Ludwig Drive Hagan Drive Kassel Drive Krieg Drive Fischer Drive Chisholm Drive Windsor Drive Kasper Drive East Hampton Run Bonn Drive Section 3. Violation of this ordinance shall be punishable with a maximum fine not to exceed $200 for each violation. PASSED and APPROVED on first reading this the day of November, 2010 PASSED, APPROVED and ADOPTED on second reading this the day of December, 2010 APPROVED: ATTEST: __________________________________ City Secretary ______________________________ Mayor AGENDA ITEM SUMMARY ITEM NO: DESCRIPTION: 6. Proposed annexation of 1.469 acres located at 102 Fabra Street at the request of owner Jon Yarbrough AGENDA DATE: DEPARTMENT CONTACT PERSON November 23, 2010 Planning and Community Development Chris Turk SUMMARY: We are in receipt of an annexation petition from Jon Yarbrough to annex 1.469 acres of land. The property is located southwest of the Boerne cemetery where Fabra and Frederick meet (encl 1). There is a residence currently on the property and that use is not proposed to change. COST SOURCE OF FUNDS RECOMMENDED ACTION ADDITIONAL INFORMATION Receive petition and set public hearings for December 14th and January 11th This summary is not meant to be all inclusive. Supporting documentation is attached. SK Y ± ND LA STEEL VALLEY TOEPPERWEIN BERLIN IH 10 KIT TY KA T TT ST AF FE L IVY RIV ER OO HOSACK ES S WANDA WATER E G OAK PARK BANDERA PO T IN D OL SA S OS CR 10 IH GILBERT COUGHRAN NA NTO CREEK SPRINGS NIO ST O NEGATE S OUTH DUSTRI A L I MB BA IH OA VI SY 10 K I DA E W KendallStreets SH 46 ER F RF C ER D O HE SPE N HIGHLAND THIRD WI NS BR HICKMAN IN Legend B EN T W HUNTERS O OAK ROSEWOOD EB NE R M ES ESSER JA BLANCO EY FR MAYTUM NIO FIRST 6 SH 4 PLANT SCHOOL K LO TO CAN JULY AN AN PE S CALK MAY IN CAZNEAU FAWN VALLEY EA AL AZ MA HA SE C BECKER DEER CREEK RT H NO ELM ST Subject Property J WILLIAMS STAUDT ADLER IH 1 0 VIEW POINT ER DOESK IN NG HILL VIEW CR FM 474 RA DEER DOVE G SHARON L UB GC Y N EY S PR I N RN HO ESSER E DA O SH SO M DEEG I MARKET KR EE K FM 1376 S DO E OT F UF BL GLENN OAKS JOHNS OA LAEGER CHAPARRAL HILL VIEW DEER OP AK W O LLSCH AK O LAKE S U M M IT L CASCADE CAVER N S KA E TI WIL DH OR SE SPRING H IL L S NE ING CO VIEW UPPER BA L A D WIN LT VI EW CORLEY SCENIC LOOP K SK Y A NET B ON BLUE SOPHIA ER ND THU A LI V E O P ID L LO 10 I RV E JE L L VIE W HI CLEO MA AO IH L AKE V I EW LAKE RUN RANGER CREEK STEM RA BLUE F AB EE R E EK R FA B OC WALTERS OL I SH PASS AN CI B PFEIFFER SP U PP ER RANCH DA LY RODEO 102 Fabra Street - Annexation REED ANNEXATION PROCESS Clerk: mg DATE TAKEN BY 11/12/10 ACTION Property: 102 Fabra Street Initial Discussion regarding annexation or development C. Turk 11/12/10 Petition Received L. Zartler 11/15/10 Metes & Bounds reviewed M. Mann Development Agreement Prepared C. Turk 11/23/10 Resolution Approved No: City Council 11/24/10 Service Plan Prepared ** C. Turk Notification to Property Owner (If involuntary annexation - include a copy of Service Plan) L. Zartler 11/26/10 Publication Date of First Hearing (Sent to newspapers/internet on: 11/24 ) L. Zartler 11/24/10 Notify School District of Proposed Annexation (Sent notification on:) L. Zartler 11/24/10 Notify Volunteer Fire Dept of Proposed Annexation (Sent notification on:_) L. Zartler st Copy of Public Hearing Announcement in “Pass Around File” (+ 1 Hearing file w/copy of the calendar) L. Zartler 12/14/10 First Hearing Held (Not less than 10 days nor more than 20 days from the date of publication.) City Council 12/17/10 Publication Date of Second Hearing (Sent to newspapers/internet on:12/15) L. Zartler nd Copy of Public Hearing Announcement in “Pass Around File” (+2 hearing file w/copy of the calendar) L. Zartler 1/11/11 Second Hearing Held City Council 1/12/11 Ordinance Prepared L. Zartler 1/25/11 First Reading of Ordinance City Council Development Agreement Approved City Council 2/8/11 Second Reading of Ordinance City Council 2/9/11 New Maps M. Mann 2/9/11 Submission to U.S. Dept of Justice (File # __________________________) L. Zartler 2/9/11 Copy to County Clerk, File # L. Zartler 2/9/11 Copy to Kendall County Tax Collector L. Zartler 2/9/11 Copy to Tax Appraisal District L. Zartler 2/9/11 Notify FEMA L. Zartler 2/9/11 Notify TxDot - Information Resource Support Specialist L. Zartler 2/9/11 Notify Secretary of State L. Zartler 2/9/11 Notify State Comptroller L. Zartler 2/9/11 Notify Texas Dept. Of Insurance L. Zartler 2/9/11 Notify Franchises (all that are applicable: Gas, cable, tele, elec, water, garbage) L. Zartler 2/9/11 If a Hotel, Motel, or Bed Breakfast is annexed notify them of occupancy tax L. Zartler 2/9/11 Send copy of Ordinance to property owners and to UBO, UCSO, PD, PW , Planning, & Code Dept. L. Zartler Recommendation of zoning - following annexation C. Turk Zoning Approval City Council **Law stipulates the Service Plan must be submitted prior to the First Publication of Hearing All notifications following the approval of the ordinance will include the ordinance and a certified affidavit from the City Secretary Updated January 8, 2008 RESOLUTION NO. 2010–R78 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BOERNE, TEXAS, ACCEPTING THE PETITION AND SETTING THE DATE, TIME AND PLACE FOR TWO PUBLIC HEARINGS ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF BOERNE, TEXAS; AUTHORIZING AND DIRECTING THE PUBLICATION OF NOTICE OF SUCH PUBLIC HEARINGS. WHEREAS, the City Council of the City of Boerne, Texas at the request of Jon Yarbrough for annexation of approximately 1.469 acres, more or less, located at 102 Fabra Street, in Kendall County, Texas; WHEREAS, said tract of land is contiguous and adjacent to the City of Boerne, Texas and is not more than one-half (1/2) mile in width: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BOERNE, TEXAS: Section 1. On the 14th day of December, 2010, and the 11th day of January, 2011, Public Hearings shall be held at 7:00 P. M. o'clock in the Council Chambers located at 124 Old San Antonio Road, the purpose of the Public Hearings to be to give all interested persons the right to appear and be heard on the proposed annexation by the City of Boerne, Texas of the following described property, to wit: BEING 1.469 acres, more or less, located at 102 Fabra Street, in Kendall County, Texas, and being more particularly described in Exhibit A attached hereto and made a part hereof. Section 2. The Mayor of the City of Boerne is hereby authorized and directed to cause notice of such Public Hearings to be published twice in a newspaper having general circulation in the City on or after the 10th day but before the 20th day before the date of each hearing. The notice for each hearing must be posted on the City’s Internet website on or after the 10th day but before the 20th day before the date of the hearing and must remain posted until the date of the hearing. (Section 43.063(c) Texas Local Government Code) PASSED AND APPROVED this the ____ day of November, 2010. APPROVED: _______________________________ Mayor ATTEST: ____________________________ City Secretary AGENDA ITEM SUMMARY ITEM NO: DESCRIPTION: 7. Receive Request From Deborah L. Wierson For A Variance To The Sign Ordinance – Additional Sign (It’s Red, 512 E. Blanco Rd #102) AGENDA DATE: DEPARTMENT CONTACT PERSON November 23, 2010 Planning and Community Development Chris Turk Mrs. Deborah Wierson has leased Suite102 at a multiple tenant commercial complex located at 512 East Blanco Road (attachment 1). The complex has a self-supported freestanding sign on Blanco Road with the tenant’s names (attachment 2). The owners of the complex have a standard color palate and size for the signs that are placed on the complex sign. Mrs. Wierson would like some additional signage to better identify her business and location. Other occupants of the complex typically have awning signs to identify their location. Mrs. Wierson states that the location for the awning sign for Suite 102 is obscured from the parking lot by a tree (attachment 3). In lieu of the awning sign she would like to place a sign on the ramp fence that leads to Suite 102 (attachment 4). The City of Boerne Sign Ordinance does not have any provisions for a sign of this nature. The ordinance limits the number of signs per location or establishment to a single sign. The only available option that remains for Mrs. Wierson is a wall sign, which may also be hidden by the tree. We have contacted the owners of the complex and they are supportive of the variance request. The sign that you see in attachment 3 was installed without a permit and has been removed until the outcome of the variance request. The sign is attractive and fits within the space nicely. Whether or not it is larger that it needs to be to identify the location of Suite 102 is in question. COST SOURCE OF FUNDS RECOMMENDED ACTION The sign variance committee met and does not believe that sufficient evidence was presented to warrant a variance for a second sign for the establishment, outside of the signage that is available to them i.e. the awning sign or mounting the sign on the wall of the structure in the vicinity of Suite 102. By a 4-0 vote the committee is recommending that City Council deny the request for a second sign for Its Red Nail Spa. ADDITIONAL INFORMATION This summary is not meant to be all inclusive. Supporting documentation is attached. ITSRED Sign Variance RIC HT ± ER HIL LT OP ER CK BE Subject Property AN RY CO AN BL City Hall NA SA ON NT IO RZ HA L HIL CO AN BL STAHL S E RN TU TT WA R U SA S ER ND IN MA OD WO SE RO ES JAM November 18, 2010 City Council City of Boerne 402 E. Blanco St Boerne, Texas 78006 Dear Mayor Heckler & Council Members, I would like to ask for your support for the sign variance request for It’s Red salon. Deborah Wierson is the owner of this small, independent startup business. She has told me of her struggles doing business during the down economy in Arizona, and her excitement about new beginnings here in Boerne. As you know, adequate signage is vital to all businesses, to bring clients directly to their doors and to increase general awareness of their products and services. Because Deborah depends on new walk-in clients to have a chance to get her new business off the ground, she very much needs this variance. Boerne is fortunate to have many small, independent, locally owned and operated businesses, and I feel that these businesses are part of what makes Boerne special. Deborah has told me that she is excited to be a part of that. We are fortunate to have businesses here that provide goods and services, provide jobs for our citizens, and contribute to sales tax collections for the City of Boerne. Local businesses such as It’s Red gives us the opportunity to shop local and keep more dollars in our community (instead of heading south to The Rim, La Cantera and San Antonio). Thank you for your time and I once again respectfully request that you approve Deborah Wierson’s variance request for signage for her business, It’s Red. Sincerely, Beth Coyle