KLVI "` MS / 0`

Transcription

KLVI "` MS / 0`

I
CITY OF DELAND, FLORIDA
REQUEST FOR COMMISSION ACTION
March 7, 2016
Department: Finance
Subject: Presentation
Attachments:
of
X ]
Quarterly
Quarterly Financial Report
Financial Report
Prepared
by:
Approved by:
KLVI
"' MS / 0'
1NA.
Lit:
Lua,
Department Head
City Manager
SUMMARY/ HIGHLIGHT:
Attached is a copy of the City' s Quarterly Financial Report for
December 31, 2015.
The Quarterly Financial Report is a supplemental report
intended to provide information regarding the financial position of each fund and includes a
the
quarter ended
review of balance sheets and schedules on revenues and expenditures.
The quarterly financial report is an attempt to bring to you a concise and readable interim report,
and is not a substitute for the Comprehensive Annual Financial Report issued at the end of each
fiscal
City' s financial records. This quarterly report
covers three months of the fiscal year, a representation of twenty-five percent of the year. A brief
year
after
the
independent
audit
of
the
presentation will be made regarding the financial position of each of the major funds of the City.
The following issues have had significant steady impact on the General Fund specifically and
other funds:
Continued modest growth in the economy and resulting impact on revenues, and
Continued stabilization and recovery in the housing market
STRATEGIC PLAN FOCUS AREA/ ACTION STEP: Not Applicable
SUSTAINABILITY: Not Applicable
FISCAL IMPACT: None
RECOMMENDATION: It is recommended that the City Commission acknowledge acceptance
of the Quarterly Financial Report as presented.
BACKGROUND/ DISCUSSION:
General Fund —Revenues
represent
46%
of revenues
of
the General Fund
budgeted
exclusive of
are $
10, 838, 505 as of December 31, 2015 and
those
revenues considered non- revenues.
Page 1
March 7, 2016
5
of
SUBJECT: Presentation of Quarterly Financial Report
BACKGROUND/ DISCUSSION ( cont' d):
Taxes
Property
are at
84%
realization due to the fact that the majority of property owners avail
themselves of the discounts associated with paying their property taxes before the due date.
Franchise fees are at 15% of budget which is consistent with the same quarter last
16%. Electricity Public Service Taxes are at 15% of budget which is consistent with the
quarter last year at 16%. Fines and Forfeitures are at 17% realization which is up from 14%
Electricity
year at
same
for this time last year. Other significant revenues are within expected ranges.
General Fund
by
expenditures are at
24% of budgeted funds as of December 31, 2015. Expenditures
funds are personnel 25%, operating 24%, debt service
as a percent of appropriated
category
20%, grants &
aid
0%, and contingencies 0%.
government expenditures are at 30% of budget mainly due to expenditures for steering
committee workshops as well as the annual insurance payment for property, liability, and
General
workers compensation.
Unassigned Fund Balance — The
City will manage its fiscal resources to ensure funding for the
operation of the City is not disrupted. A reserve equivalent to two month' s operating needs shall
be maintained in the General Fund. The funds available for this reserve are estimated to be
3, 953, 683
represents
which
a
reserve
deficit
of $
58, 362 below the required two month
Undesignated Reserve of $4, 012, 045 at December 31, 2015. Staff anticipates that as the fiscal
year progresses, the City will see a surplus.
Confiscated Trust Fund - Confiscated Trust Fund
expenditures
are $
19, 687
First Aid Kits ( IFAK).
53%,
grants and aid
Downtown
2015
at
53%
revenues are $
at
11%
of budget. Total
of budgeted funds mainly due to the purchase of Individual
Expenditures by category as a percent of appropriated funds are operating
Community
Redevelopment Trust Fund — Revenues realized at December 31,
214, 467 representing 76% of the budgeted amount for this
from all taxing agencies have been received. The ad valorem tax
are $
revenues
4, 123
year. The majority of
revenue
is 91%,
which
was budgeted using estimated property valuations and millage rates for the County.
Downtown
Community
Redevelopment Fund
expenditures
are at
19% of budgeted funds as of
December 31, 2015. Expenditures by category as a percent of appropriated funds are operating
21%,
and grants 0%.
Spring
Hill
Community
Redevelopment Trust Fund — Revenues realized at December 31,
2015 are $ 309.
Spring
Hill
Community
Redevelopment Fund
expenditures are at
10% of budgeted funds as of
December 31, 2015. Expenditures by category as a percent of appropriated funds are operating
7%,
services provided
by
general government
25%, interest 0%,
and grants
0%.
Page 2
5
of
March 7, 2016
BACKGROUND/DISCUSSION ( cont' d):
Governmental Impact Fees Trust Fund — Revenues
realized
at
December 31,
2015
are
186, 345. The Governmental Impact Fees Trust Fund was established to budget and account for
projects
revenue
using
from
collected
Police,
Fire,
Parks
and
Recreation,
and
General
Government Building Impact Fees paid by new construction. During the year ending September
30, 2013, there were no budgeted revenues due to temporary waivers implemented by the City
Commission on September 19, 2011. Beginning with the year ending September 30, 2014, onethird of the calculated rate will be re- established over each of the next three years.
Governmental Impact Fees Trust Fund
December 31,
expenditures
are
at
54%
of budgeted funds as of
2015. Expenditures for the Governmental Impact Fee Trust will relate to the
payment on debt, predominately for improvements at Spec Martin Stadium. The budgeted
amount
is $ 477, 932,
of which $ 259,
173 has been
paid as of
December 31, 2015. $ 35, 000 was
from General Government Impact Fees, $ 8, 500 was paid from Fire Impact Fees, and the
remainder from Parks and Rec Impact Fees.
paid
Grant &
Special Revenues Fund — Revenues
representing 6%
of
the budgeted
amount
for this
realized
year.
at
December 31,
2015
are $
53, 892
The Grant & Special Revenues Fund was
established to budget and account for all capital projects and expenditures relating to grants
which fund non-payroll operating expenses. In addition to the below listed revenues, revenues of
this fund include transfers from the other funds for portions of projects that are not funded by
grants or
debt issuances. As
The Grant
31,
and
of
December 31, 2015, $ 0 was transferred in from the General Fund.
Special Revenues Fund
2015. Expenditures
by
expenditures are at
as
category
6% of budgeted funds as of December
a percent of appropriated
funds
are
operating 3%
and
capital 10%.
Capital Projects Fund — Revenues
for this fund include transfers from the other funds. As of
December 31, 2015, $ 614, 679 ( 31% of budgeted amount) was transferred.
Capital Projects Fund
expenditures
are
38%
of
budgeted funds
as
of
December 31,
2015.
Expenditures by category as a percent of appropriated funds are capital outlay 38%.
Water & Sewer Fund —Revenues
25%
of
the budgeted amount for this
realized at
December 31, 2015
year, compared
to 21%
are $
5, 548, 051 representing
of budgeted for the same period last
year.
Water and Sewer revenues are at anticipated levels at this time. Water and Sewer Installation
fees
are
tracking favorably
construction.
variable
increased
and
at
37%
of budget. This revenue is variable and directly tied to new
tracking favorably at 226% of budget. This revenue is
construction;
several large permits were pulled, resulting in
Infrastructure Fees
directly
revenues.
tied
to
are
Page 3
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March 7, 2016
5
BACKGROUNI)/ DISCUSSION: ( cont' d)
Water
and
Sewer Fund
Expenditures
payment
category
debt
5%,
capital
by
in lieu
expenditures
taxes 25%
Unrestricted Reserves —
17% of expended funds as of December 31, 2015.
funds
24%,
are personnel
operating 19%,
charges for services provided by General Government 25%,
37%,
service
of
are at
and contingency 0%.
The City will manage its fiscal resources to ensure funding for City
operations is not disrupted. A reserve equivalent to three month' s operating needs shall be
maintained
in the Water &
4, 528, 086
Sewer Fund. The funds available for this reserve are estimated to be
represents
which
reserve
a
balance
of $ 880,
102 above the required three month
Undesignated Reserve of$ 3, 647, 983 at December 31, 2015. Staff recommends this balance of
880, 102 be transferred to Alternate Water Supply Reserve to meet those future requirements.
Municipal Airport — Airport Fund
representing 7%
of revenues
revenues
budgeted for the
realized
year.
State
345, 912
on
December 31,
2015
are $
and
Federal Grants
are at
0% of budget
because the new projects are still in their early stages. No other significant variances in airport
revenues.
Expended funds
are
by
the
of the total budgeted for the year. Expenditures by category as a
7%
at
are personnel 25%, operating 22%,
funds
percent of appropriated
general government
Refuse Collection Fund — Refuse
representing 26%
revenues
on
realized
capital
4%,
December 31,
services provided
2015
are $
664, 625
of revenues budgeted for the year. The current garbage rates took effect on
March 1, 2010.
Expended funds
are
at
26% for this period. This includes three months of the contractual
payments made to our solid waste hauler.
Stormwater Fund - Revenues for the Stormwater Fund
or
52%
realized
through the
year are $
897, 126
of the budgeted amount. An annual stormwater fee is billed each year for property within
the City limits to owners of property that is leased or to developed parcels that do not have
separate water/ sewer accounts. These stormwater fees are typically billed at the end of the
calendar year.
Expended funds
funds
are:
are at
12%
for this period. Expenditures by category as a percent of appropriated
services provided by the general
operating 10%, capital 3%,
26%,
personnel
0% and debt service 0%.
government
25%,
Permits &
Inspections Fund — Revenues
contingencies
December 31, 2015
Expended funds
appropriated
provided
The
by
are
are
funds
in the Permits & Inspections Fund as of
47%
of
revenues budgeted for the year.
$ 469, 180 representing
at
22%
for this period. Expenditures by category as a percentage of
are: personnel
general government
cumulative amount
in
realized
services
23%,
operating
expenses
25% and contingent expenditures 0%.
reserve
currently is
at $ 2, 893,
870.
18%,
capital
0%,
services
Page 4
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March 7, 2016
5
BACKGROUND/ DISCUSSION: ( cont' d)
Cash Management —The
primary objectives of the City' s investment activities are defined in
the Investment Policy adopted by the City Commission. Those objectives are safety of principal,
diversification to avoid incurring unreasonable risks and maintaining a portfolio sufficiently
liquid to enable the City to meet all operating requirements, which may be reasonably
anticipated.
The investments held by the City as of this reporting period have a book value of$ 47, 484, 170, a
par value of$ 47, 504, 275 and a market value of$ 47,440,234. The blended rate of return at the
with an average maturity for the portfolio of less than one
The Investment Policy sets a performance measurement for the City's portfolio with
the objective of exceeding the average return on three- month US Treasury Bills or the average
end of
this reporting
year (.
09).
rate on
24%
period was
federal funds,
whichever
0. 71%
is higher. The
average
three- month
Treasury
bill
was . 23%
with
being the average rate on federal funds.
The City has entered into an agreement with Morgan Stanley to manage the City' s investment
portfolio. Morgan Stanley proposed a team approach involving the local DeLand office, the
consulting group out of Tampa and the institutional group out of Ohio to provide the City with
investment services. Through this team approach, Morgan Stanley is in a position to provide the
City with investment research, portfolio structure recommendations, investment purchase
recommendations, trade execution, performance monitoring, and security safekeeping at no cost
to the City. The only compensation provided to Morgan Stanley will be in the form of
commission
paid
on
the
acquisition
of
securities
recommended.
Staff anticipates that the
majority of investments acquired will likely be new issues which have fixed commissions
already priced into the issue. Therefore, at little or no additional cost, the City is able to acquire
significant investment services.
The primary liquid investments of the City are the Wells Fargo Pooled Cash account, money
market accounts at Seaside Bank and Seacoast Bank, and a money market account at Morgan
Stanley.
Governmental Accounting Standards Board ( GASB) Statement No. 31 Accounting and Financial
Reporting for Certain Investments and for External Investment Pools establish the accounting
and financial reporting standards for governmental investments. Investments should be reported
at fair value in the balance sheet and changes in the fair value of investments should be reported
in the operating statement. As of December 31, 2015, the City has an unrealized loss of$ 43, 936.
An unrealized loss is defined as the excess of the book value over the market value of the
investments.
The City of
DeLand , Florida
QUARTERLY
FINANCIAL REPORT
de
LA
I's
At %
14,
r
S
r
88 •..•• .
FOR THE PERIOD ENDING
December 31 , 2015
This
page
intentionally left blank
MEMORANDUM
March 2, 2016
TO:
HONORABLE MAYOR, CITY COMMISSIONERS AND CITY MANAGER
FROM:
FINANCE DIRECTOR
SUBJECT:
FINANCIAL REPORT, QUARTER ENDING December 31, 2015
The Financial Report for quarter ending December 31, 2015, for the City of DeLand is submitted herewith. The Quarterly
Financial Report is a supplemental report intended to provide information regarding the financial position of each fund and
includes a review of balance sheets and schedules on revenues and expenditures.
The quarterly financial report is an attempt to bring to you a concise and readable interim report, and is not a substitute for
the Comprehensive Annual Financial Report issued at the end of each fiscal year after the independent audit of the City's
financial records. This quarterly report covers three months of the fiscal year, a representation of twenty- five percent of
the year.
The format of these statements is similar to that required for the City's annual report under the reporting model required
by Governmental Accounting Standards Board Statement Number 34 — Basic Financial Statements— and Management's
Discussion
and
Analysis-- for State and Local Governments ( Statement 34). GASB 34 represents a monumental change
from the way in which government financial statements( CAFR) have been recorded and presented in previous years. It is
a significant change because the presentation of the City's financial information will now contain a government-wide
perspective using the full accrual basis of accounting. This perspective affords a fairer understanding of the financial
operations and condition of the City as a whole. Many of these changes will only be evident in the annual financial
statements however some will be evident in the quarterly reports.
To provide a more comparable and consistent presentation of fund balance reporting, the Governmental Accounting
Standards Board Statement Number 54 — Fund Balance Reporting and Government Fund Type Definitions ( Statement
54) has been implemented. Previously, fund balance for governmental funds was displayed in two broad components —
Reserved and Unreserved. GASB 54 established five classifications comprising a hierarchy based primarily on the extent
to which the government is bound to honor constraints for which monies can be spent. The classifications are:
Nonspendable,
Restricted,
Committed,
Assigned
and
Unassigned.
Note:
This new presentation only applies to
Governmental Funds. The Proprietary Funds will continue to be presented in compliance with the GASB 34 balance sheet
format: assets equal liabilities plus net assets and net assets will continue to be displayed as Invested in Capital Assets —
net of related debt, Restricted and Unrestricted.
Nonspendable Fund Balance includes amounts that cannot be spent because they are either not in a spendable form or
contractually must be maintained intact. Inventories, prepaid amounts, property acquired for resale, and the principal of a
permanent fund are all examples of this type of classification.
Restricted Fund Balance reflects amounts that have externally or legally imposed constraints on their use. This category
naturally
would
include
resources
subject
to
externally
imposed
restrictions ( creditors,
grantors,
contributors,
laws/regulations of other governments, constitutional provisions). It also would normally, but not always, include resources
resulting from enabling legislation ( i. e., legislation authorizing the raising of resources for a specific purpose).
Committed Fund Balance consists of amounts that can only be used for specific purposes pursuant to constraints
imposed by formal action of the City Commission, the highest level of decision making in the City. These committed
amounts cannot be used for any other purpose unless the government removes or changes the specified use.
Assigned Fund Balance includes amounts that are constrained by the government' s intent, but are neither restricted nor
committed. The assignment conveys that the intended use of those amounts is for a specific purpose that is narrower than
the general purposes of the governmental fund. Intent is not imposed by a formal commission action.
Page 1
Unassigned Fund Balance is the residual classification for the general fund. The General Fund should be the only fund
that reports a positive unassigned fund balance, since expenditures associated with other funds are incurred for the
specific activity for which the fund is reporting.
GASB 54 further
clarified the definition of special revenue funds, which requires us to separate the Capital &
Grant
Projects Fund into two separately identifiable funds, The Capital Projects Fund and the Grants & Other Special Revenues
Fund. Special revenue funds are to be used to account for and report the proceeds of specific revenue sources that are
restricted or committed
for
specific purposes.
Many
of
the
capital projects
in the " old" Capital & Grant Projects Fund were
not funded by specific revenue sources so they can no longer be reported in a special revenue fund. These capital
projects will now be reported in a separate Capital Projects Fund, while the capital projects funded by grants will continue
to be reported in a special revenue fund. During this quarterly presentation, grant transactions have been separated from
capital project transactions and presented in compliance with GASB 54.
We believe this new presentation will provide better information to the readers of this quarterly report.
General Fund —
Revenues
of
the General Fund are $ 10, 838, 505 as of December 31,
2015
and
represent
46% of revenues budgeted
exclusive of those revenues considered non- revenues.
Revenue Source
Property
Budgeted
Taxes
Local Option Gas Tax
Insurance Premium Taxes
Realized
Realized
9, 183, 476
7, 704, 880
84%
290, 000
78, 468
27%
298, 821
0
Franchise Fees
3, 175, 087
514, 328
Public Service Taxes
4, 834, 684
888, 962
18%
297, 314
269, 009
90%
2, 638, 617
623, 082
24%
443, 574
151, 546
34%
1, 238, 044
309, 511
25%
105, 340
17, 706
17%
943, 942
281, 011
30%
23, 448, 899
10, 838, 505
46%
Licenses&
Permits
Intergovernmental Revenue
Charges for Services
Charges for Government Services
Fines&
Forfeitures
Miscellaneous Revenues
0%
16%
Major General Fund Revenues
Millions
10
1
8
II
6
4 '
0
Property
Taxes
Franchise Fees
Intergovernmental
Charges for
Revenue
Government
Services
Budget
Actual
Page 2
OPrior Year
General Fund Revenues Discussion Regarding Budget Variations
Property Taxes are at 84% realization due to the fact that the majority of property owners avail themselves of the
discounts associated with paying their property taxes before the due date.
Electricity
Electricity
Franchise fees
Fines
Forfeitures
and
15%
are at
are at
of budget which is consistent with the same quarter last year at 16%.
15% of budget which is consistent with the same quarter last year at 16%.
are at
17%
realization which
is up from 14% for this time last year.
Other significant revenues are within expected ranges.
As described above, timing of collections varies depending on the source of the revenue. Below is an analysis of some of
the more significant revenues that may have variable collection periods.
Number
of
Revenue Source
Percentage
Collected
Electricity
Equivalent
Months
Franchise Fees
Gas Franchise Fees
Solid Waste Franchise Fees
of
Budget
Realized
3
25%
2
17%
15%
3
25%
27%
22%
27%
3
25%
2
17%
15%
3
25%
26%
Water Public Service Tax
3
25%
24%
Gas Public Service Tax
2
17%
13%
Propane Public Service Tax
2
17%
12%
State Revenue
3
25%
25%
Mobile Home Licenses
3
25%
41%
Alcoholic Beverage Tax
0
0%
0%
State Sales Tax
3
25%
24%
Electricity
Public Service Tax
Telecommunications Tax
Sharing
Gas Rebate
0
0%
0%
Court Fines
2
17%
17%
Police Education
2
17%
15%
General Fund
expenditures are at
percent of appropriated
0%.
funds
24%
of budgeted funds as of December 31, 2015. Expenditures by category as a
are personnel
25%, operating 24%, debt
service
20%,
grants & aid
0%, and contingencies
All categories are within expected range for this reporting period. A summary of expenditures compared to budget is
reviewed below.
Expenditures
General Government
Community
Public
Development
Budgeted
Expended
Realized
4, 976, 479
1, 475, 606
30%
1, 004, 682
245, 190
24%
Safety
12, 413, 052
2, 984, 095
24%
Public Works
3, 211, 017
697, 625
22%
Parks
2, 743, 814
623, 510
23%
583, 171
0
24, 932, 215
6, 026, 025
and
Recreation
Contingencies
Page 3
0%
24%
General Fund Expenditures by Department
Millions
14
12 --
10
F,
8 -----
6 ---'"
4 --- .;
2
l
i-
111U
0
General
Community
Government
Development
Public
la
Public Works
Safety
Parks
and
Contingencies
Recreation
OBudget
Actual
OPriorYear
I
General Fund Expenditures by Category
Millions
18
16
14 ---
12
10 / '"
8
4/
22-------Personnel
Operating
OBudget
Debt Service
Actual
OPrior Year
Contingencies& Grants
I
General Fund Expenditure Discussion Regarding Budget Variations
General government expenditures are at 30% of budget mainly due to expenditures for steering committee
workshops as well as the annual insurance payment for property, liability, and workers compensation.
General Fund Capital Projects
The
capital projects
for the General Fund
are recorded
in the Grants & Special Revenues Fund and the Capital Projects
Fund.
Page 4
Unassigned Fund Balance— The City will manage its fiscal resources to ensure funding for the operation of the City is not
disrupted. A reserve equivalent to two month' s operating needs shall be maintained in the General Fund. The funds
available for this reserve are estimated to be$ 3, 953,683 which represents a reserve deficit of$ 58, 362 below the required
month
Undesignated Reserve of $ 4, 012, 045 at December 31, 2015. Staff anticipates that as the fiscal year
two
progresses, the City will see a surplus.
Fiscal Year 2015/ 2016 Unassigned Reserve Analysis
1st Qtr.
Estimated Available Reserve Funds
2nd Qtr.
3rd Qtr.
4th Qtr.
3, 953, 683
Required Two Month Undesignated Reserve
4, 012, 045)
Surplus/( Deficit)
58, 362)
General Fund Unassigned Reserve Analysis
Millions
65—
4
3 ----22
1 -----00
2015/ 2016
2014/2015
2013/ 2014
Estimated Available Reserve
•
2012/ 2013
Required Reserve
2011/ 2012
Surplus/( Deficit)
Confiscated Trust Fund Confiscated Trust Fund
revenues are$
4, 123
at
11%
of
budget. Total
expenditures are$
mainly due to the purchase of Individual First Aid Kits ( IFAK). Expenditures
funds are operating 53%, grants and aid 0%, and contingencies 0%.
19, 687
at
53% of budgeted funds
by category as a percent of appropriated
Spring Hill Community Redevelopment Fund —
Revenues realized at December 31, 2015 are$ 309.
Revenue Source
Spring
Hill
Budgeted
Realized
Realized
0
309
n/ a
0
309
n/ a
Community Redevelopment Fund expenditures are at 10% of budgeted funds as of December 31, 2015.
by category as a percent of appropriated funds are operating 7%, services provided by general government
Expenditures
25%, interest 0%, and grants 0%.
Page 5
Spring Hill Community Redevelopment Fund Capital Projects
There are currently no capital projects budgeted in the Spring Hill Community Redevelopment Fund as of December 31,
2015.
Governmental Impact Fees Trust Fund—
Revenues
budget
realized at
and
account
December 31, 2015
for
projects
using
are $
186, 345. The Governmental Impact Fees Trust Fund was established to
revenue
collected
from
Police,
Fire,
Parks
and
Recreation,
and
General
Government Building Impact Fees paid by new construction. During the year ending September 30, 2013, there were no
budgeted revenues due to temporary waivers implemented by the City Commission on September 19, 2011. Beginning
with the year ending September 30, 2014, one-third of the calculated rate will be re- established over each of the next
three years.
Revenue Source
Budgeted
Realized
Realized
Police Impact Fees
40, 000
Fire Impact Fees
40, 000
8, 499
247, 932
131, 122
53%
150, 000
35, 118
23%
186, 345
39%
Parks
and
Recreation Impact Fees
General Government Impact Fees
$
477, 932
Governmental
Impact Fees Trust Fund
expenditures
are
11, 606
$
at
54%
of
29%
21%
budgeted funds
as
of
December 31,
2015.
Expenditures for the Governmental Impact Fee Trust will relate to the payment on debt, predominately for improvements
at Spec Martin Stadium. The budgeted amount is $ 477, 932, of which $ 259, 173 has been paid as of December 31, 2015.
35, 000 was paid from General Government Impact Fees, $ 8, 500 was paid from Fire Impact Fees, and the remainder
from Parks and Rec Impact Fees.
Governmental Impact Fees Trust Fund Capital Projects
There are currently no capital projects budgeted in the Governmental Impact Fees Trust Fund as of December 31, 2015.
Downtown Community Redevelopment Fund Revenues
realized
at
December 31, 2015
from
214, 467 representing 76% of the budgeted amount for this year. The
have been received. The ad valorem tax revenue is 91%, which was
are $
majority
taxing
budgeted using estimated property valuations and millage rates for the County.
of revenues
all
Revenue Source
Ad Valorem Taxes
Fish
Building
Rental Receipts
agencies
Budgeted
217, 719
$
are
are
Page 6
Realized
91%
12, 962
24%
4, 023
45%
214, 467
76%
9, 000
Community Redevelopment Fund expenditures
by category as a percent of appropriated funds
Expenditures
197, 481
54, 137
280, 856
Downtown
Realized
$
at
19% of budgeted funds as of December 31,
operating 21%, and grants 0%.
2015.
Downtown Community Redevelopment Fund Capital Projects
The amounts encumbered and expended for capital projects in the Grant and Special Revenues Fund as of December
31, 2015 are as follows.
Budgeted
Georgia Ave Streetscape
Total
Expended
Encumbered
Total
0
$
0
$
14, 300
$
14, 300
0
$
0
$
14, 300
$
14, 300
A budget amendment will be presented to establish the budget for these projects.
Grants& Special Revenues Fund -
Revenues
realized at
December 31, 2015
are$
53, 892 representing 6% of the budgeted amount for this year. The Grant&
Special Revenues Fund was established to budget and account for all capital projects and expenditures relating to grants
which fund non- payroll operating expenses. In addition to the below listed revenues, revenues of this fund include
transfers from the other funds for portions of projects that are not funded by grants or debt issuances. As of December 31,
2015,$ 0 was transferred in from the General Fund.
Revenue Source
Budgeted
Realized
200, 000
Federal Grants
636, 146
$
836, 146
The
Grant
and
Expenditures
by
Special Revenues
category
Fund
expenditures
are
funds
$
at
are
Realized
53, 892
6%
of
27%
0
0%
53, 892
6%
budgeted funds
as
of
December
31,
2015.
operating 3% and capital 10%.
Grant& Special Revenues Fund - Capital Projects
The amounts encumbered and expended for capital projects in the Grant and Special Revenues Fund as of December
31, 2015 are as follows.
Expended
Budgeted
Encumbered
Total
Community Development
Intermodal
47, 270
Facility
$
20, 248
$
18, 907
$
39, 156
Parks and Recreation
14, 400
0
0
0
Park Electrical & Lighting
0
17, 823
50, 008
67, 831
Pond Fountains
0
1, 551
52, 548
54, 099
EB Park Basketball Court Light
0
0
44, 500
44, 500
52, 367
0
0
0
19, 850
0
19, 850
19, 850
120, 486
0
120,486
120, 486
130, 682
0
0
0
Dog
Park
Park
Lighting
Chisholm Basketball Court-
CDBG
Chisholm
Parking
Lot- CDBG
Chisholm Center Improvements
Total
385, 055
39, 623
$
$
306, 299
$
345, 922
Capital Projects FundRevenues for this fund include transfers from the
other
funds. As
amount) was transferred.
Page 7
of
December 31, 2015, $ 614, 679 ( 31%
of budgeted
expenditures are 38% of budgeted funds as of December 31, 2015. Expenditures by category as a
percent of appropriated funds are capital outlay 38%.
Capital Projects Fund - Capital Projects
The amounts encumbered and expended for capital projects in the Capital Projects Fund as of December 31, 2015 are as
follows.
Expended
Budgeted
Total
Encumbered
Administrative Services
Portable Message Board
0
Information Technology
Network Monitoring Software
$
11, 990
0
$
11, 990
19, 875
21, 055
19, 875
0
10GB Backbone( Network Speed)
12, 000
0
0
0
Network Intrusion Protection
10, 000
10, 000
0
10, 000
Meter Software Upgrade
16, 125
0
0
0
GIS Server
30, 000
0
0
0
Paperless AP
50, 000
0
0
0
147, 055
133, 003
0
133, 003
22, 570
0
0
0
414, 520
0
414, 520
414, 520
Upgrade SANS
Scanners-
City Clerk
Public Safety- Fire
Vehicle- Replace 2001 Enforcer
Public Safety- Police
Shooting Range( Year
100, 000
0
0
0
Vehicle
5, 655
0
0
0
Vehicle
7, 763
0
0
0
Vehicle
7, 763
0
0
0
Vehicle
6, 995
0
0
0
Vehicle
7, 084
0
0
0
Vehicle
7, 084
0
0
0
Vehicle- Replace 2006 Impala
36, 410
0
23, 534
23, 534
Vehicle- Replace 1998 Crown Vic
36, 410
0
23, 534
23, 534
Vehicle- Replace 2004 Impala
36, 410
0
23, 534
23, 534
K- 9
10, 000
0
0
0
Mini Hydraulic Excavator
50, 100
47, 145
0
47, 145
Vehicle- Replace 2004 Ford
34, 142
0
34, 029
34, 029
30, 050
0
29, 981
29, 981
33, 115
0
0
0
119, 886
119, 886
0
119, 886
3
of
3)
Dog
Parks and Recreation
Vehicle- Replace 2005
Printer for Sign
Chevy
Van
Shop
Aerial Lift Bucket Truck
Zero Turn 48" Mower
8, 940
7, 247
0
7, 247
Freedom Playground
613, 834
352, 723
26, 833
379, 556
54, 078
42, 903
19, 528
62, 431
30,275
0
30, 086
30, 086
Replace Little League Lights
9, 000
9, 000
0
9, 000
Chisholm Renovations
8, 933
0
0
0
15, 000
0
0
EB Park
Entry
Feature
Chevy
Chisholm Renovations Yr4
of
Van
5
1, 992, 252
Total
753, 772
$
$
625, 580
0
$
1, 379, 352
Water& Sewer FundRevenues
compared
realized
at
December 31,
2015
are $
5, 548, 051
representing 25% of the budgeted amount for this year,
to 21% of budgeted for the same period last year.
Page 8
Revenue Source
Budgeted
Water Sales
Realized
Realized
7, 945, 952
1, 961, 540
25%
Water Reuse
650, 500
153, 323
24%
Water Installation
197, 933
71, 215
36%
10, 216, 306
2, 501, 457
24%
72, 902
26, 450
36%
0
3
Service
10, 000
2, 725
27%
Infrastructure Fees
18, 000
16, 657
93%
0
633, 101
364, 339
96, 691
Sewer Service
Sewer Installation
Auto Shut- Off
Same
Day
West Volusia Water Suppliers
Penalty
Charges
Hydrant Rental
Interest
Sale
of
on
Investments
75, 800
2, 658
110, 000
36, 031
Surplus Equipment
2, 000
0
0
209
128, 743
28, 409
Insurance Proceeds
Miscellaneous
State Grants
n/ a
n/ a
27%
4%
33%
0%
n/ a
22%
218, 000
0
2, 464, 177
0
68, 900
17, 584
26%
22, 543, 552
5, 548, 051
25%
Funds Carried Over from Prior Years
Transfer from Refuse
0%
0%
Major Water& Sewer Fund Revenues
Millions
12
A.
10
8
6
2
0
11
011
0
0
Water
Sewer
OBudget
As
of
December
31,
2015
there
are
21, 062
water
Actual
Penalty Charges
OPrior Year
customers
and
1
13, 440
sewer
customers.
Irrigation
account
classifications continue to be reviewed and updated which explains the minor change in the number of irrigation accounts.
As reclaim lines are installed, irrigation accounts will decrease while reclaim accounts increase. Staff continues to review
reports to get better analytical data and quarter-to- quarter comparisons will be included in future quarterly financial
reports.
as of 12/ 2015
Water Meters:
Potable
18, 805
Irrigation
1, 801
Reclaim
456
Total
21, 062
13, 440
Sewer Accounts
Page 9
L_
In the absence of any new or additional rate study, beginning October 1, 2015, and on or before October 1 of each
subsequent year, all water rates shall be increased to account for inflation. The increase shall be based on the latest
available publication promulgated by the U. S. Department of Labor to determine the average annual change in the cost-
of-living index ( all urban consumers) for the 12 months immediately preceding that date for which data is available. For
fiscal year 2016, the Commission approved a CPI increase of 0. 2%.
Water&
Sewer Fund Revenues Discussion Regarding Budget Variations
Water and Sewer revenues are at anticipated levels at this time.
Water
Sewer Installation fees
and
are
tracking favorably
at
37%
of budget. This revenue is variable and directly
tied to new construction.
Infrastructure Fees are tracking favorably at 93% of budget. This revenue is variable and directly tied to
construction; several large permits were pulled, resulting in increased revenues.
Water
and
Sewer Fund
expenditures are at
17%
of expended funds as of December 31, 2015. Expenditures by category
funds are personnel 24%, operating 19%,
provided by General Government 25%, payment in lieu of taxes 25%
compared to budget is reviewed below.
Expenditures
Budgeted
capital
and
5%, debt
service
contingency 0%.
Realized
Expended
Administration
894, 865
257, 999
29%
Engineering
496, 887
93, 371
19%
Water Production
1, 545,491
274, 319
18%
Water Distribution
2, 966, 242
568, 394
19%
Wastewater Treatment
4, 614, 692
473, 093
10%
Utilities Maintenance
1, 413, 367
238, 510
17%
795, 958
163, 831
21%
25%
Facilities Maintenance
Customer Service
1, 127, 775
277, 430
Wastewater Collection
1, 228, 097
116, 023
9%
Debt Service
1, 805, 086
664, 059
37%
Services Provided
by
Payment in Lieu
Taxes
of
Gen Govt
Contingencies
Water&
Water Administration
37%, charges for services
A summary of expenditures
507,488
126, 872
25%
1, 979,248
494, 812
25%
3, 168, 356
0
22, 543, 552
3, 748, 714
0%
17%
Sewer Fund Expenditure Discussion Regarding Budget Variations
expenditures are at
29% of budget which is consistent with last year at this time, due to the
expenditure for annual insurances.
Water Production, Water Distribution, Wastewater Treatment, Utilities Maintenance and Wastewater Collection
have low percentages realized primarily due to limited expenditures on operating and capital projects. This is
consistent
for the first
quarter
of
the
year;
last
year
was
18%,
19%,
5%,
15%,
and
10%
for these same
departments.
Debt Service
expenditures are at
37%
of budget due to the timing of debt payments, which are scheduled semi-
annually at varying dates.
Water& Sewer Fund Capital Projects
Page 10
The
amounts encumbered and expended
for
major capital projects
in the Water& Sewer Fund as of December 31, 2015
are as follows.
Budgeted
Expended
Encumbered
Total
Water Administration
Vehicle 4X4 SUV
27, 500
$
0
26, 851
$
26, 851
25, 832
0
25, 609
25, 609
50, 000
18, 100
0
18, 100
635
635)
635
0
18, 000
0
0
0
39, 000
0
0
0
8, 000
0
0
0
25, 000
0
0
0
Water Engineering
Vehicle - New Truck
Water Production
WP# 1 Aerator Replacement
Water Plant# 9
WP# 3 VFD Conversion
High Service Pumps©
WP# 1
WP#1 Crom Tank Blower
WTP
Security
System Upgrade
Water Distribution
Metal Storage Shed
Water Dist GPS/ GIS
Mapping
Water Dist GPS/ GIS
57, 145
1, 553
0
1, 553
69, 383
20, 306
26, 239
46, 545
0
150, 000
0
0
Valve Maintenance
50, 000
0
0
0
Valve Replacement Or Maint
50, 000
3, 226
5, 878
9, 104
Vehicle- Replace 2001 Sonoma
36, 000
0
33, 785
33, 785
36, 000
0
33, 785
33, 785
60, 000
0
0
0
36, 000
0
0
0
Valve
Tapping
Chevy
Machine
Mid Size Excavator
Diamond Wire Pipe Saw
11, 500
0
10, 120
10, 120
6" Mobile
45, 500
43, 190
0
43, 190
230, 000
0
0
0
0
806
0
806
2, 283, 448
97, 879
1, 309,218
1, 407, 097
120, 000
340
0
340
Blower Replacement
14, 500
0
9, 845
9, 845
Reclaim
Jockey Pump VFD
Digestor Transfer Pump
23, 000
0
0
0
15, 000
147
0
147
Polyblend Polymer Feed System
27, 000
0
0
0
5, 200
0
3, 394
3, 394
23, 000
0
22, 469
22, 469
LS# 31
41, 500
0
0
0
US# 17 Replacement
89, 000
0
50, 542
50, 542
US# 39 Replacement
41, 500
0
38, 581
38, 581
US# 3 40kw Generator
33, 000
0
25, 878
25, 878
US# 52 Replacement
38, 500
0
34, 716
34, 716
US# 59 Replacement
41, 000
0
35, 874
35, 874
Remote
15, 000
0
0
0
15, 000
13, 645
0
13, 645
36, 500
0
30, 894
30, 894
94, 710
0
94, 791
94, 791
1, 400
1, 400
0
1, 400
16, 125
0
0
0
Pump
Wastewater Treatment
Brandy
Trails WWTP
Reuse Augmentation Facilities
WVWS Reclaimed Interconnect
Aqua- Aerobic Sand Filter
Thermo Scientific
Benchtop
Vehicle- Replace 2002 Sonoma
Utilities Maintenance
Telemetry
Unit
GPR Locator System
Vehicle - 3/ 4 Ton Pick
Up
Facilities Maintenance
Vehicle- PU Truck
Customer Service
IVR& IWR Upgrade
Handheld Devices for Meter Tec
Wastewater Collection
145, 000
0
0
0
46, 545
20, 306
26, 239
46, 545
Collection System GPS/ GIS
150, 000
0
0
0
Sewerline Rehab
150, 000
0
58, 918
58, 918
Lake Shore Trails Force Main
Collection System GPS/ GIS
Mapp
Page 11
Manhole Rehab
Replace 1988 Sludge Truck
60, 000
0
0
210, 000
0
0
0
36, 500
0
36, 848
36, 848
Vehicle - Replace Flat Bed
Total
4, 797, 923
$
220, 264
$
0
1, 941, 108
$
2, 161, 372
Unrestricted Reserves —
reserve equivalent
The City will manage its fiscal resources to ensure funding for City operations is not disrupted. A
to three
month' s
needs shall
operating
be
maintained
in the Water& Sewer Fund. The funds available
for this reserve are estimated to be $ 4, 528, 086 which represents a reserve balance of$ 880, 102 above the required three
month
Undesignated Reserve
of $
3, 647, 983
at
December 31, 2015. Staff
recommends
this balance
of $
880, 102 be
transferred to Alternate Water Supply Reserve to meet those future requirements.
Fiscal Year 2015/ 2016 Undesignated Reserve Analysis
1st Qtr.
Estimated Available Reserve Funds
2nd Qtr.
3rd Qtr.
4th Qtr.
4, 528, 085
Required Three Month Undesignated Reserve
(
3, 647, 983)
Surplus/( Deficit)
880, 102
Water& Sewer Fund Undesignated Reserve Analysis
Millions
65 -"
4 --
3-
2 1
1- 1
IMO
i
0/
2015/ 2016
2014/ 2015
2013/ 2014
OEstimated Available Reserve
2012/ 2013
Required Reserve
2011/ 2012
OSurplus/( Deficit)
A
Water& Wastewater Trust Fund—
Water & Wastewater Trust Fund
revenues realized as of
December 31, 2015
are $
828, 887 representing 8%
budgeted for the year.
Revenue Source
Interest Income
Impact Fee Charges
State Grants
Transfer from Reserves
Budgeted
Realized
Realized
40, 000
14, 188
35%
2, 300, 000
814, 699
35%
363, 603
0
0%
1, 464, 777
0
0%
6, 781, 860
0
0%
10, 950, 240
828, 887
8%
Page 12
of revenues
Water&
Wastewater Trust Fund Revenues Discussion Regarding Budget Variances
Impact fees received to date total$ 814,699 and track favorably compared to the budget at 35%.
Water& Wastewater Trust Fund Capital Projects
The
amounts
encumbered
and
expended
for
major
capital
projects
in the Water &
Wastewater Trust Fund as of
December 31, 2015 are as follows.
Budgeted
Expended
Total
Encumbered
Water Main Imprvs
557, 879
5, 918)
148,410
Water Main Part E NW Impry
155, 272
4, 034)
1, 168
2, 866)
11, 010
0
11, 010
11, 010
Reclaim
43, 316
17, 268)
39, 617
22, 349
Station
48, 878
18, 358)
47, 935
29, 577
1, 208, 803
21, 058
922, 758
943, 816
Orange
Camp Rd
Sperling Sports
Hazen Repump
Reclaim
2015 Water Main Improvements
$
142, 492
631, 444
7, 362
417, 788
425, 150
WWTP Nutrient Removal Upgrade
1, 376, 060
6, 251
65, 196
71, 447
Reclaimed Water Storage
1, 154, 294
27, 144
25, 734
52, 878
Reuse Augmentation Facilities
1, 694, 904
1, 010, 765
586, 825
1, 597, 590
2016 Water Main Impry
2, 098, 140
93,253
150, 592
243, 845
758, 230
0
0
0
1, 212, 010
0
0
10, 950, 240
1, 120, 256
2, 417, 033
WP# 2 DSI Project B
WP# 12 DSI Project B
15- 16 Reclaim Water Retrofit
Total
0
3, 537, 289
$
Municipal Airport-
Airport Fund
revenues realized on
December 31, 2015
Revenue Source
Rentals- Aviation
Rentals- Non Aviation
Interest Income
Insurance Reimbursement
Miscellaneous
Federal Grants
State Grants
are$
345, 912 representing 7% of revenues budgeted for the year.
Budgeted
Realized
Realized
312, 289
75, 200
24%
1, 035, 219
268, 853
26%
2, 500
636
25%
365
91
25%
7, 500
1, 132
15%
450, 026
0
0%
2, 404, 305
0
0%
418, 644
0
0%
4, 630, 848
345, 912
7%
Page 13
Major Municipal Airport Revenues
Millions
J
2. 5
H
2. 0
1. 5
0. 5
i
i
l
0
Rentals Aviation
Rentals Non- Aviation
OBudget
Actual
OPrior Year
Federal and State Grants
I
Municipal Airport Fund Revenues Discussion Regarding Budget Variations
State
and
Federal Grants
are at
0%
of budget because the new projects are still in their early stages.
No other significant variances in airport revenues.
Expended funds
are personnel
are at
7%
of the total budgeted for the year. Expenditures by category as a percent of appropriated funds
25%, operating 22%,
capital
4%,
Expenditures
services provided
Budgeted
by
the
general government
Expended
Realized
Personnel Services
307, 166
78, 207
25%
Operating Expenses
Capital Outlay
Services Provided by
296, 903
66, 098
22%
3, 785, 422
141, 014
186, 192
46, 548
55, 165
0
0%
4, 630, 848
331, 867
7%
Contingencies
General Government
Page 14
4%
25%
Municipal Airport Expenditures
Millions
2. 5 ----'
2. 0 ------
1.1. 55
ice
1. 0 ------
0. 5 ----
0. 0
Personnel
Capital
Operating
Outlay
Contingent
Services
Provided
Services
Expenditures
by
Government
Actual
0Budget
I
0Prior Year
Municipal Airport Fund Expenditure Discussion Regarding Budget Variation
Capital
Outlay
is
at
4% due to limited expenditures on the budgeted capital projects.
Municipal Airport Fund Capital Projects
The amounts encumbered and expended for major capital projects in the Airport Fund as of December 31, 2015 are as
follows.
Encumbere
Expended
Budgeted
Total
d
80, 108
80, 108
New Hangars
125, 000
0
0
0
RAN 12/ 30& TAN D Rehab; RSA
231, 269
0
3, 000
3, 000
Electrical Service NW Indust P
200, 970
0
0
0
48, 280
265
0
265
Replace AWOS/ Relocate Beacon
218, 551
19, 241
0
19, 241
Fuel Farm
2, 354, 532
14, 418
194, 915
209, 332
Overlay
Public
New Terminal
Parking
Ramp&
Area
$
0
0
Buildings
393,624
13, 256
43, 868
57, 124
Wildlife Hazard Assessment
72,432
13, 725
58, 707
72, 432
New Fuel Farm
20, 000
0
0
0
New Terminal
80, 000
0
0
0
26, 314
0
24, 415
24,415
Sports Aviation Village
Ramp
Vehicle- Replace Ford F150
Mower Replace Kabota
Total
0
14, 450
3, 785, 422
$
141, 014
Page 15
$
0
0
324, 904
465, 918
Refuse Collection Fund -
Refuse
revenues realized on
December 31, 2015
are$
664, 625 representing 26% of revenues budgeted for the year. The
current garbage rates took effect on March 1, 2010.
Expended funds
are
at
26% for this period. This includes three months of the contractual payments made to our solid
waste hauler.
Stormwater Fund —
Revenues for the Stormwater Fund
realized
through the
year are $
897, 126
52% of the budgeted amount. An annual
or
stormwater fee is billed each year for property within the City limits to owners of property that is leased or to developed
parcels that do not have separate water/sewer accounts. These stormwater fees are typically billed at the end of the
calendar year.
Revenue Source
Budgeted
Realized
897, 023
0
103
n/ a
227, 502
0
0%
1, 736, 002
897, 126
Interest Income
Realized
1, 508, 500
59%
52%
Major Stormwater Revenue Fund Revenues
Millions
1. 5
1. 0
0.5 —.
0.0
Non Operating Revenues
Budget
Actual
OPrior Year
I
Stormwater charges are no longer assessed as a non- ad valorem tax on the property tax bill effective October 1, 2002
with the approval of City Ordinance 2002- 32. Customers now see a charge for stormwater on their monthly water bill from
the City of DeLand, unless they are a landowner in which case they are billed annually. In fiscal year 2009, City Ordinance
2009- 29 was adopted which completely changed the methodology used to assess stormwater fees and allocate
stormwater costs. The new rate structure assesses stormwater fees for developed property based on the square footage
for all impervious areas on the property. Undeveloped properties will no longer be billed for stormwater. The new rate and
rate structure became effective on October 1, 2009.
Page 16
Stormwater Revenue Fund Revenues Discussion Regarding Budget Variations
Revenues are consistent with the same period last year.
Expended funds
are at
26%, operating 10%,
0%.
12%
capital
for this period. Expenditures by category as a percent of appropriated funds are: personnel
3%,
services provided
Expenditures
by
the
general government
Budgeted
25%,
contingencies
Expended
Realized
Personnel Services
402, 007
103, 357
26%
Operating Expenses
Capital Outlay
383, 933
37, 566
10%
470, 478
11, 990
3%
226, 709
56, 677
25%
General Government
Contingencies
0% and debt service
252, 875
0
1, 736, 002
209, 590
0%
12%
Stormwater Revenue Fund Expenditure Discussion Regarding Budget Variations
Operating Expenses are at 10% due to the fact that contractual services, equipment rentals, and operating
supplies fluctuate seasonally. Summer is typically the peak usage period.
Capital Outlay is at 3%, due to limited expenditures on the budgeted capital projects.
Stormwater Fund Capital Projects
The amounts encumbered and expended for major capital projects in the Stormwater Fund as of December 31, 2015 are
as follows.
Budgeted
Expended
Encumbered
Total
Bent Oaks Retention Phase 2
119, 480
0
2, 000
Stormwatr Pipe Replace, Eidson
106, 858
0
0
0
Misc. Neighborhood Impry
50, 000
0
0
0
Misc Stormwater Impry
20, 000
0
0
0
150, 100
0
0
0
12, 050
0
11, 440
11, 440
Hydraulic Excavator
Mower- Replace Kabota
Portable
Message Sign
11, 990
Total
470, 478
$
11, 990
0
11, 990
13, 440
$
2, 000
11, 990
$
25, 430
Permits& Inspections Fund Revenues
realized
in the Permits &
Inspections Fund
as
of
December 31,
2015
are $
469, 180 representing 47%
of
revenues budgeted for the year.
Expended funds
personnel
are
services
at
23%,
22%
for this period. Expenditures by category as a percentage of appropriated funds are:
expenses 18%, capital 0%, services provided by general government 25% and
operating
contingent expenditures 0%.
The cumulative amount in reserves currently is at$ 2, 893, 870.
Page 17
Permits& Inspections Fund Capital Proiects
The
amounts encumbered and expended
for
major capital projects
in the Permits& Inspections Fund as of December 31,
2015 are as follows.
Budgeted
Vehicle- Replace Ford Ranger
$
Total
Expended
Encumbered
Total
17, 857
$
0
18, 430
18, 430
17, 857
$
0
18, 430
18, 430
Health Insurance Cost Containment Fund -
Revenue reflected in this fund represents transfers made from all other funds and amounts to $ 489, 950. The fund was
created to account for the operation of a " health center", in an attempt to defray the rising costs of health insurance. The
center provides free health care to all employees, and the dependents of employees who are currently insured through
the City's health plan. This HICC Fund will hopefully result in reduced costs compared to regular health provider services.
The
facility
opened
late November 2010. During the twelve
experienced an average utilization rate of
99. 6%.
December 31,
2015, the facility
A total of 3, 752 prescriptions were dispensed during this period, for an
month
period
ending
average of 313 per month.
Expended funds
expenses
27%,
are at
capital
27%
0%
for the year. Expenditures by category as a percentage of appropriated funds are: operating
and services provided by general government 25%.
Workers' Compensation Self-Insurance Fund -
Revenue reflected in this fund representing transfers made from all other funds amount to $ 0. Interest income is $ 1, 135.
There have been fifty-five ( 55) claims filed this fiscal year with $ 191, 535 paid out as of December 31, 2015. The fund has
recorded a liability in the amount of $ 614, 982 for claims incurred, but not reported losses, and a liability for reported
losses of$ 123, 018.
During the quarter ending June 30, 2015, the City received an updated actuarial report which decreased the necessary
reserve amount while maintaining the same confidence level. Available funds allow staff to maintain a confidence level of
80% ( the same as last year) at a $ 150, 000 deductible, as determined by the City's actuary, Cornerstone Actuarial
Solutions. The total reserve amount for both reported and unreported claims is subject to change per an actuarial
evaluation,
but
staff
has
established a goal
to set aside enough funds in a reserve account to meet the 85%
confidence
level at a $ 300, 000 deductible by 9/ 30/ 17. Listed below are the minimum total reserve amounts needed to meet specific
confidence levels as determined by the City's actuary.
Total Required
Total Required
Reserve
Reserve
Amount
Amount at a
at a
150, 000
Increase
300, 000
Increase
Confidence
Deductible
Over Current
Deductible
Over Current
Level
9/ 30/ 15
Reserve
9/ 30/ 17
Reserve
337, 000
N/ A
491, 000
N/ A
75%
550, 000
N/ A
802, 000
64, 000
80%
738, 000
N/ A
1, 076, 000
338, 000
85%
1, 016, 000
278, 000
1, 482, 000
744, 000
90%
1, 540, 000
802, 000
2, 246, 000
1, 508, 000
65%
Page 18
Cash Management-
The primary objectives of the City's investment activities are defined in the Investment Policy adopted by the City
Commission. Those objectives are safety of principal, diversification to avoid incurring unreasonable risks and maintaining
a portfolio sufficiently liquid to enable the City to meet all operating requirements, which may be reasonably anticipated.
The investments held by the City as of this reporting period have a book value of$ 47,484, 170, a par value of$ 47, 504, 275
and a
market value of $ 47, 440, 234.
The blended
rate of return
at
the
end of
this reporting
period was
0. 71%
with an
average maturity for the portfolio of less than one year (. 09). The Investment Policy sets a performance measurement for
the City's portfolio with the objective of exceeding the average return on three- month US Treasury Bills or the average
rate on
federal funds,
whichever
is higher. The
average
three- month
Treasury
bill
was . 23% with .
24%
being the average
rate on federal funds.
The City has entered into an agreement with Morgan Stanley to manage the City's investment portfolio. Morgan Stanley
proposed a team approach inv0olving the local DeLand office, the consulting group out of Tampa and the institutional
group out of Ohio to provide the City with investment services. Through this team approach, Morgan Stanley is in a
position to provide the City with investment research, portfolio structure recommendations, investment purchase
recommendations, trade execution, performance monitoring, and security safekeeping at no cost to the City. The only
compensation provided to Morgan Stanley will be in the form of commission paid on the acquisition of securities
recommended. Staff anticipates that the majority of investments acquired will likely be new issues which have fixed
commissions already priced into the issue. Therefore, at little or no additional cost, the City is able to acquire significant
investment services.
The primary liquid investments of the City are the Wells Fargo Pooled Cash account, money market accounts at Seaside
Bank
and Seacoast Bank, and a money market account at Morgan Stanley. The
City currently has 55% of the investment
portfolio in cash. In the past, these funds had been alternated between the Wells Fargo Pooled Cash and the State Board
of Administration ( SBA) depending on which offered the highest return. On November 19, 2007, the City withdrew all of its
funds from the SBA due to reports that the Pool held asset- backed commercial paper that was subject to subprime
mortgage risk. The City has not invested with the SBA since nor does it have any intention of doing so in the near future.
Governmental Accounting Standards Board ( GASB) Statement No. 31 Accounting and Financial Reporting for Certain
Investments and for External Investment Pools establish the accounting and financial reporting standards for
governmental investments. Investments should be reported at fair value in the balance sheet and changes in the fair value
of investments should be reported in the operating statement. As of December 31, 2015, the City has an unrealized loss
of$ 43, 936. An unrealized loss is defined as the excess of the book value over the market value of the investments.
The investment Policy requires investments be structured within portfolio percentage limitations. Below are those
limitations, along with comparisons of investments held in the City's portfolio at December 31, 2015:
Limits:
US Treasuries& Agencies(
Excluding
Callable &
Step- Up)
Bankers Acceptances
Actuals:
70- 80%
0%
15- 25%
0%
Commercial Paper
15- 25%
0%
CD' s
60- 70%
55%
Mutual Funds
20- 30%
0%
Local Government Surplus Trust Fund( SBA)
65- 75%
0%
Single Index Variable
20- 30%
0%
60- 70%
45%
and
Other Time Deposits ( Wells Fargo Pooled Cash)
Callable/ Step- up
rate products
notes and
bonds
Page 19
Investment Portfolio
Category Value
Millions
30 f_
25 ------20
15 -------1010
5-
0
US
Cash
Treasury/ Agency
Commercial Paper
OCurrent Year
Callable/ Step Up
I
Prior Year
Investment Portfolio
Category Percent of Total
Commercial Paper
US Treasury/Agency
0%
Callable/ Step Up
45%
Cash
55°x6
Investments
portfolio.
shall
As
of
be
structured so as
the reporting date,
to
maintain a minimum percentage of
55%
of
the portfolio is
in liquid
liquid
assets of not
assets ( cash
and
less than 20% of the total
commercial
paper).
The City's
investment policy was amended during FY09 to allow for greater flexibility within investment categories. Modification to
the investment policy established a range of acceptable limits per category versus fixed limits. This will allow the City to
maximize interest earnings without increasing risk exposure.
A list of securities held in the City's portfolio as of December 31, 2015 is included in this report. This report is based on the
City's analysis. Staff is working with Morgan Stanley on developing portfolio reports and performance monitoring reports
that we will be able to provide in the future.
Conclusion -
The attached Financial Report is a presentation of the City's financial position and results of operation through the third
quarter of the fiscal year. Revenues for all funds are within an acceptable range for this reporting period except for those
where concern was specifically expressed in this report. Expenditures for all funds are in line with what we would
anticipate at this reporting period except for those where concern was specifically expressed in this report.
Please contact me should you have any questions or comments regarding this memorandum or the enclosed financial
report.
Page 20
Portfolio Summary
As of: December 2016
Current
Type
Investment
Maturity
Yield to
Date
Mat/ Cal
Interest
Book Value
Par
Market
Market
Receivable
Settlement
Value
Value
Adjustment
12/31/ 2015
Date
General Investments:
Pooled Interest
Money
Bearing Checking
Account
Next
Day
Market- Seaside
MoneyMarket- Seacoast
0. 30%
14, 420, 121. 62
14, 420, 121. 62
14, 420, 121. 62
N/ A
0. 25%
6, 478, 439. 80
6,478, 439. 80
6, 478,439.80
N/ A
0. 25%
5,010, 213. 79
5,010, 213. 79
5,010,213. 79
N/ A
Short Term Operating investments:
FNMA
Call
03/ 21/ 16
3136G14K2
12/ 21/ 17
0. 900%
984, 760. 00
999, 750. 00
992, 190. 00
FFCB
Call
01/ 05/ 16
3133ECHS6
03/ 12/ 18
1. 030%
495, 805. 00
500, 000. 00
495, 265. 00
7, 430.00
540. 00)
250. 00
12/ 03/ 12
1, 559. 30
03/ 08/ 13
FHLB
Call
03/ 06/ 16
3133835N7
06106/ 18
0. 870%
591, 690. 00
600, 000. 00
598, 734. 00
7, 044. 00
364. 58
06/06/ 13
FHLMC
Call
01/ 29/ 16
3134G7EN7
07/ 29/ 20
1. 490%
999, 500. 00
1, 000, 000. 00
1, 000, 430. 00
930.00
6, 333. 33
07/02/ 15
FHLMC
Call
01/ 29/ 16
3134G72W0
102920
1. 130%
1, 000,000.00
1, 000,000. 00
992, 580. 00
7, 420.00)
1, 937. 49
10/29/ 15
FHLMC
Call
01/ 29/ 16
3134G7R37
10/ 29/ 20
1. 000%
1, 000, 000. 00
1, 000, 000. 00
996, 480.00
3, 520.00)
1, 722. 22
10/29/ 15
FHLMC
Call
0224/ 16
3134082M0
11/ 24/ 20
1. 700%
1, 000, 000.00
1, 000, 000. 00
994,340.00
5, 660.00)
1, 747. 22
11/ 25/ 15
FHLMC
Call
02/ 25/ 16
3134085C9
11/ 25/20
1. 500%
1, 000, 000. 00
1, 000, 000. 00
995,870. 00
4, 130.00)
1, 500. 00
11/ 24/ 15
FHLMC
Call
02/25/ 16
3134G74W8
112520
1. 250%
999, 250. 00
1, 000, 000. 00
998, 560.00
FHLMC
Call
03/ 04/ 16
3134085F2
12/04/ 20
1. 250%
2, 000, 000. 00
2,000, 000. 00
1, 989,760. 00
FHLMC
Call
06/ 28/ 16
3134G8ET2
1228/ 20
1. 500%
2, 000, 000. 00
2,000, 000. 00
FHLMC
Call
03/ 30/ 16
3134G8BJ7
12/ 30/20
1. 500%
1, 999, 600. 00
2,000, 000. 00
14 070 605.00
14 099 750. 00
Total Short Term
Operating
investments
690.00)
1, 250. 00
11/ 01/ 15
10, 240.00)
1, 875. 00
12/04/ 15
1, 996, 180.00
3, 820.00)
249. 99
12/ 01/ 15
1, 997,320. 00
2, 280.00)
14 047 709. 00
(
12/ 30/ 15
22, 896.00)
18, 789. 13
Long Term Operating Reserve investments:
FHLB
Call
01/ 05/ 16
313381E03
12/ 06/ 19
1. 490%
500, 075. 00
500,000. 00
493, 505.00
6, 570. 00)
513. 88
1126/ 12
FHLB
Call
03/ 16/ 16
3130A5JH3
06/ 16/ 21
1. 490%
500, 950. 00
500,000. 00
500, 580.00
370. 00)
312. 50
06/02/ 15
FNMA
Call
06/ 14/ 16
3136G2VG9
12/ 1421
1. 500%
1, 000, 000. 00
1, 000,000. 00
995,370. 00
4, 630. 00)
708. 33
12/ 14/ 15
FHLB
Call
03/ 17/ 16
3130A5FF1
06/ 17/ 22
1. 490%
1, 502, 385. 00
1, 497, 750. 00
1, 501, 545. 00
840. 00)
875. 00
05/ 21/ 15
FHLMC
Call
03/ 30/ 16
3134G7VP3
09/30/22
1. 370%
1, 000, 000.00
1, 000,000. 00
1, 000,770.00
770. 00
3,437. 50
09/ 30/ 15
FHLMC
Call
02/ 27/ 16
31: 34G6ZD8
11/ 27/ 23
1. 490%
2, 004, 380. 00
1, 998, 000. 00
2, 003, 260. 00
1, 120.00)
2,833. 33
04/ 25/15
FHLMC
Call
01/ 27/ 16
3134G72L4
102723
1. 260%
997, 000.00
1, 000, 000. 00
988,720. 00
8, 280. 00)
2, 222. 22
10/ 30/ 15
7, 483, 750. 00
12, 760. 00)
10, 902. 76
47, 440,234. 21
35, 656. 00
Total
Long
Term
Operating
Reserve investments
7, 504, 790. 00
Total investments
47,484, 17021
Total UT&
Blended Portfolio Rate
of
Return
S/ T:
21, 575, 395. 00
0. 71%
Average Call/ Maturity:
0. 09
3 Mnth T Bit
0. 23%
Fed Funds
0. 24%
7, 495, 750. 00
47, 504, 275. 21
21, 595, 500. 00
21, 531, 459. 00
29, 691. 89
This
page
GOVERNMENTAL FUND TYPES
GENERAL FUND
The General Fund serves as the primary reporting vehicle for
current government operations.
The General Fund, by definition,
accounts for all current financial resources not required by law or
administrative action
to be
accounted
for in
another
fund.
City of DeLand, Florida
General Fund
Comparative Balance Sheet
December 31, 2016 and December 31, 2015
2016
2015
ASSETS
Current Assets:
Cash
and
Petty
Cash
Cash Equivalents
9, 196, 395
$
5, 584, 158
1, 525
1, 525
2, 738, 186
4, 520, 111
5, 658
6, 739
Special Assessments
26, 932
23, 230
Ad Valorem Taxes
54, 634
54, 634
Accounts Receivable
172, 066
116, 504
Condemnations
250, 181
227,472
0
570, 000
576, 888
387,090
Investments
Interest Receivable
Receivables( Net of Allowance for Uncollectibles):
Due from Other Funds
Due from Other Governments
Petroleum
Inventory
Prepaid Items
Total Current Assets
Total Assets
9, 857
13,490
1, 894, 356
1, 834,479
14, 926, 678
14, 926,678
13, 339,431
$
13, 339, 431
LIABILITIES
Current Liabilities:
Accounts Payable
564, 907
522, 325
Performance Bonds Payable
179,665
334, 839
Deferred Revenue
342, 718
319, 714
Due to Other Governments
Customer Deposits
Total Current Liabilities
Total Liabilities
471
693
15, 205
12, 804
1, 102, 967
1, 190, 376
1, 102, 967
1, 190, 376
FUND BALANCES
Fund Balances- Nonspendable:
Petroleum
Inventory
Prepaid Items
Total Fund Balance- Nonspendable
9, 857
13,490
1, 894, 356
1, 834,479
1, 904, 212
1, 847, 969
295,453
322, 302
295, 453
322, 302
174, 322
133, 383
Fund Balances- Restricted:
Gas Tax Revenues
Debt Service Ad Valorem Taxes
Total Fund Balance- Restricted
Fund Balances- Committed:
Tree Replacement
Sidewalks
Total Fund Balance- Committed
14,695
14, 695
189, 018
148, 078
1, 600, 000
1, 400, 000
Fund Balances- Assigned:
Hurricane Reserves
City
Hall Art Maintenance
Future
Operating/ Capital
Other Specified Expenditures
Funds Carried Forward
Total Fund Balance- Assigned
Fund Balances- Unassigned
Total Fund Balance- Unassigned
Total Fund Balance
Total Liabilities
and
Fund Balance
20, 438
20, 438
1, 221, 155
1, 228,401
1, 139, 390
917, 708
108, 056
85, 067
4, 089, 039
3, 651, 614
7, 345, 990
6, 179, 092
7, 345, 990
6, 179, 092
13, 823, 711
12, 149, 055
14, 926, 678
$
13, 339, 431
Required Supplementary Information
General Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balances- Comparison with Budget and 2015 Actual
For The Quarter Ended December 31, 2015
2016
Variance with
Final Budget-
Budgeted Amounts
Original
Final
Actual
Positive
2015
Negative)
Actual
REVENUES
Taxes:
Real Estate Taxes:
8, 834,649
Current Ad Valorem Taxes
Debt Service Ad Valorem Taxes
Delinquent Ad Valorem Taxes
Delinquent Debt Service Ad Valorem Taxes
Total Real Estate Taxes
$
8, 812, 123
$
7, 422, 909
$(
1, 389, 214) $
6,689, 554
331, 927
331, 927
273, 096
58, 831)
291, 151
37, 926
37, 926
8, 489
29, 437)
11, 489
1, 500
1, 500
387
1, 113)
523
9, 206, 002
9, 183, 476
7, 704, 880
1, 478, 596)
6, 992,717
(
Sales and Use Taxes:
290, 000
290,000
78, 468
211, 532)
44, 568
Fire Insurance Premium Tax
131, 765
131, 765
0
131, 765)
0
Casualty Insurance Premium Tax
167, 056
167, 056
0
167, 056)
0
588, 821
588,821
78, 468
510, 353)
44, 568
2, 796, 444
2, 796, 444
426, 448
2, 369, 996)
399, 971
80, 000
80, 000
21, 662
58, 338)
0
298,643
298,643
66, 219
232, 424)
65,750
3, 175, 087
3, 175, 087
514, 328
(
2, 660, 759)
465,721
Electricity
2, 977, 830
2, 977,830
451, 916
(
2, 525, 914)
442, 508
Simplified Telecommunications Tax
1, 019, 569
1, 019, 569
261, 274
758, 295)
245, 337
Water
618, 669
618, 669
148, 042
470, 627)
140, 171
Gas
156, 881
156, 881
20, 019
136, 862)
39, 960
61, 735
61, 735
7, 711
54, 024)
9, 115
4, 834,684
4, 834, 684
888, 962
(
3, 945, 722)
877,092
17, 804, 594
17, 782,068
9, 186, 639
(
8, 595, 429)
8, 380, 097
263, 780
263, 780
239, 015
24, 765)
232, 414
33, 198
33, 198
29, 614
3, 584)
29, 826
336
336
380
297, 314
297, 314
269, 009
28, 305)
262, 307
Victim Advocate Grant
70, 382
46, 245
0
46, 245)
2, 481
Safer Grant
51, 768
51, 768
0
51, 768)
0
122, 150
98, 013
0
98, 013)
2, 481
Local Option Gas Tax( 2nd
Total Sales
option)
Use Taxes
and
Franchise Taxes:
Electricity
Gas
Solid Waste
Total Franchise Taxes
(
Public Service Taxes:
Propane
Total Public Service Taxes
Total Taxes
Licenses and Permits:
Business Tax Receipts
Fire Permits
Other Licenses
and
Total Licenses
Permits
and
Permits
44
68
Intergovernmental Revenue:
Federal Grants:
Total Federal Grants
State Shared Revenues:
860,240
860, 240
218, 573
641, 667)
190, 719
Mobile Home Licenses
17, 000
17, 000
6, 950
10, 050)
6, 694
Alcoholic Beverage Tax
25, 750
25,750
0
25, 750)
0
1, 510, 767
1, 510, 767
363, 222
1, 147, 545)
322,791
Gas Rebate
21, 630
21, 630
0
21, 630)
0
Firefighters' Incentive
16, 839
16, 839
3, 840
12, 999)
4, 202
2, 452, 226
2, 452, 226
592, 584
1, 859, 642)
524, 406
State Revenue
Sharing
State Sales Tax
Total State Shared Revenues
Local Shared Revenues:
(
(
General Fund
2016
Variance with
Final BudgetBudgeted Amounts
Original
Final
Actual
Positive
2015
Negative)
Actual
30, 378
30,378
24, 435
5, 943)
24, 403
30, 378
30, 378
24,435
5, 943)
24,403
Taxes
58, 000
58, 000
6, 063
51, 937)
0
Total Intergovernmental Revenue
2, 662, 754
2, 638, 617
623, 082
2, 015, 535)
551, 289
Services
99, 760
99,760
36, 877
62, 883)
22, 946
Law Enforcement Services
35, 000
35, 000
21, 686
13, 314)
3, 920
500
500
0
500)
0
5, 500
5, 500
5, 282
218)
3, 440
850
Receipts
County Business Tax
Total Local Shared Revenues
External Payments in Lieu
of
(
Charges for Services:
Planning
Fire Plans Review
Fire
Security
7, 500
7,500
2, 525
4, 975)
16, 000
16, 000
1, 000
15, 000)
Barricade Use
4, 000
4,000
10, 904
Tree Replacement
1, 500
1, 500
1, 045
0
0
230
500
500
75
Architectural Services
False Alarms
Sidewalk Development
Recreation Program
Activity Fees
Swimming Pool
Concessions
6, 904
455)
230
425)
500
9, 773
6, 215
0
56
1, 000
1, 000
0
1, 000)
0
22, 767
22,767
6, 012
16, 755)
1, 167
Rentals
32, 733
32,733
11, 304
21, 429)
18, 857
Special Events
73, 163
73, 163
14, 001
59, 162)
20, 310
Facility
Stadium
13, 363
13, 363
4, 370
8, 993)
0
Activities Center
70, 638
70,638
23, 316
47, 322)
20, 779
Chisholm Center
Trailer Park
Stadium
Parking
Total Charges for Services
5, 000
5, 000
282
4, 718)
901
51, 650
51, 650
12,637
39, 013)
12,628
3, 000
3, 000
0
3, 000)
2, 942
443, 574
443,574
151, 546
292, 028)
125, 284
Charges for General Government Services:
Spring
Hill
Water
and
Community
Redevelopment Fund
Sewer Revenue Fund
10, 000
10,000
2, 500
7, 500)
2, 500
507, 488
507,488
126, 872
380, 616)
115, 856
Municipal Airport Fund
186, 192
186, 192
46, 548
139, 644)
47, 580
Stormwater Revenue Fund
226,709
226,709
56, 677
170, 032)
51, 147
Permits& Inspections Fund
211, 450
211, 450
52, 862
158, 588)
57, 137
Health Insurance Cost Containment Fund
32, 205
32, 205
8, 051
24, 154)
8, 051
Workers' Compensation Fund
64, 000
64,000
16, 000
48, 000)
16, 000
1, 238, 044
1, 238, 044
309, 511
928, 533)
298, 272
Total Charges for General Gov't Services
Fines and Forfeitures:
Court Fines
39, 000
39, 000
6, 722
32, 278)
3, 264
Court Imposed Restitution
21, 040
21, 040
3, 295
17, 745)
1, 860
6, 000
6, 000
884
5, 116)
478
39, 300
39, 300
6, 806
32, 494)
9, 019
105, 340
105,340
17, 706
87, 634)
14, 621
90, 000
90,000
49, 767
40, 233)
18, 068
10, 000
10, 000
0
10, 000)
0
Private Donations
339, 494
339,494
3, 268
336, 226)
3, 123
Other Miscellaneous Revenue
487, 418
487,418
192, 474
294, 944)
138, 306
Police Education
Parking
Tickets
Total Fines
and
Forfeitures
Miscellaneous Revenues:
Net Investment
Sale
of
Activity
Surplus Equipment
General Fund
2016
Variance with
Original
Insurance Proceeds on Loss of Equipment
Lighting Assessments
Evidence Converted Revenue
Total Miscellaneous Revenues
Total Revenues
Final
Actual
0
0
1, 500
17, 030
17, 030
15, 322
0
0
18,681
943, 942
943, 942
281, 011
23, 495, 562
23,448, 899
10, 838, 505
Positive
2015
Negative)
Actual
1, 500
1, 708)
18, 681
(
849
14, 548
0
662, 931)
174, 893
12, 610, 394)
9, 806,762
EXPENDITURES
General Government:
Mayor and Commission:
Personnel Services
Operating
Expenses
Total Mayor
and
Commission
65, 845
65, 845
15, 543
50, 302
31, 833
47, 833
23,459
24, 374
11, 797
97, 678
113, 678
39, 002
74, 676
25, 038
384, 604
81, 673
13,241
City Manager:
Personnel Services
384, 604
94, 371
290, 233
Operating Expenses
Total City Manager
City Clerk:
32, 384
32, 384
5, 199
27, 185
3, 172
416, 988
416, 988
99,570
317, 418
84, 844
Personnel Services
207, 109
207, 109
51, 838
155, 271
48,490
41, 444
54, 444
6, 329
48, 116
2, 873
248, 553
261, 553
58, 166
203, 387
51, 363
133, 943
Operating Expenses
Total City Clerk
Finance:
Personnel Services
707, 571
707, 571
189, 668
517, 903
Operating Expenses
132, 397
163, 121
39, 369
123, 752
24, 995
Total Finance
839, 968
870, 692
229, 037
641, 655
158, 938
13, 948
City Attorney:
Personnel Services
Operating Expenses
Total City Attorney
City Hall Operations:
Personnel Services
Operating
Expenses
65, 009
16, 231
48, 778
151, 300
12, 881
138, 419
19, 549
216, 309
216, 309
29, 112
187, 197
33, 497
405, 161
405, 161
126, 179
278, 982
105, 485
734, 354
744, 854
338, 979
405, 875
388, 917
447,477
447, 477
190, 799
256, 678
266, 736
1, 586,992
1, 597, 492
655,957
941, 535
761, 138
426,414
426, 414
109, 911
316, 503
95, 764
612, 787
640, 915
153, 969
486, 946
244, 909
1, 039,201
1, 067, 329
263, 880
803,449
340,673
Personnel Services
299, 148
299, 148
76,002
223, 146
58, 632
Operating Expenses
133,290
133, 290
24,880
108, 410
33, 300
Total Human Resources
432,438
432, 438
100, 882
331, 556
91, 931
4, 878, 127
4, 976,479
1, 475, 606
3, 500, 873
1, 547, 423
161, 987
161, 987
40, 100
121, 887
34, 871
Principal
and
Interest Payments
65, 009
151, 300
City Hall Operations
Information Technology:
Total
Personnel Services
Operating
Expenses
Total Information
Technology
Human Resources:
Total General Government
Community Development:
Economic Development/Administration:
Personnel Services
General Fund
2016
Variance with
Original
Final
Actual
Positive
2015
Negative)
Actual
Operating Expenses
66, 579
73, 440
32, 380
41, 060
Grants
20,000
20, 000
0
20, 000
0
248, 566
255,427
72, 481
182, 946
78, 127
483, 893
483, 893
122, 152
361, 741
105, 159
23, 863
23,863
4, 488
19, 375
5, 040
507, 756
507, 756
126, 640
381, 116
110, 199
175, 849
175,849
39, 869
135, 980
30, 356
46, 230
46, 230
4, 900
41, 330
8,259
222, 079
222, 079
44,769
177, 310
38, 615
Operating Expenses
19, 420
19, 420
1, 300
18, 120
Total Intermodal Transportation
19, 420
19, 420
1, 300
18, 120
0
997, 821
1, 004,682
245, 190
759, 492
226, 941
3, 810,270
3, 810, 270
958, 029
2, 852, 241
837, 097
366, 307
366, 307
75, 623
290, 684
78, 677
38, 315
38, 315
11, 911
26, 404
83, 003
4, 214, 892
4, 214, 892
1, 045, 563
3, 169, 329
998,776
313, 518
313, 518
72, 018
241, 500
116, 208
21, 890
21, 890
5, 854
16, 036
2, 232
324, 911
324, 911
0
324, 911
0
660, 319
660, 319
77,872
582, 447
118,440
2, 556, 641
2, 556, 641
584,488
1, 972, 153
586, 154
668, 311
693, 211
128,082
565, 129
159,710
3, 224, 952
3, 249, 852
712,570
2, 537, 282
745, 864
3, 973,223
3, 973, 223
1, 094, 563
2, 878, 660
837,923
274,202
274, 202
42,928
231, 274
61, 945
4, 247,425
4, 247, 425
1, 137, 490
3, 109, 935
899, 868
38, 069
38, 069
10, 138
27, 931
8, 620
2,495
2, 495
462
2, 033
108
40, 564
40, 564
10, 600
29, 964
8, 727
Aid
and
Total Economic Development/Admin.
43, 256
Planning and Zoning:
Personnel Services
Operating Expenses
Total
Planning
and
Zoning
Licenses& Code Enforcement:
Personnel Services
Operating Expenses
Total Licenses& Code Enforcement
Intermodal Transportation:
Personnel Services
Total
Community Development
Public Safety:
0
0
Fire:
Personnel Services
Operating
Principal
Expenses
and
Interest Payments
Total Fire
Police:
Administration/ Records:
Personnel Services
Operating Expenses
Principal
and
Interest Payments
Total Administration/ Records
Support:
Personnel Services
Operating Expenses
Total Support
Operations:
Personnel Services
Operating
Expenses
Total Operations
Parking Services:
Personnel Services
Operating Expenses
Total Parking Services
Total Police
Total Public
Safety
8, 173, 260
8, 198, 160
1, 938, 532
6, 259, 628
1, 772,899
12, 388, 152
12, 413, 052
2, 984,095
9, 428, 957
2, 771, 675
233,701
233, 701
56, 314
177, 387
46, 504
Public Works:
Administration:
Personnel Services
City of Deland, Florida
General Fund
2016
Variance with
Original
Operating
Expenses
Total Administration
Final
Actual
Positive
2015
Negative)
Actual
70, 297
70, 297
303, 998
303, 998
47,431
638, 107
638, 107
135, 702
502, 405
107,269
890, 314
894, 061
178, 482
715, 579
213,240
1, 528, 421
1, 532, 168
314, 183
1, 217, 985
320,509
376, 467
376, 467
87,415
289, 052
81, 921
87, 950
87, 950
18, 865
69, 085
19, 315
464,417
464, 417
106,280
358, 137
101, 236
380, 594
380, 594
98,516
282, 078
83,268
101, 191
101, 438
15,709
85, 729
15, 341
481, 785
482, 032
114,226
367, 806
98, 608
385, 179
385, 179
90, 287
294, 892
74, 945
42, 986
43, 223
7, 452
35, 771
7, 099
428, 165
428,402
97, 739
330, 663
82, 044
3, 206,786
3, 211, 017
679, 859
2, 531, 158
640,613
223,891
223, 891
57, 073
166, 818
49, 406
21, 424
21, 424
4, 827
16, 597
29, 875
245, 315
245, 315
61, 900
183, 415
79,281
125,871
125, 871
30, 237
95, 634
25, 235
21, 180
21, 180
3, 496
17, 684
1, 238
147, 051
147, 051
33, 733
113, 318
26,473
8, 883)
79, 180
256, 567
8,288)
38,216
Streets:
Personnel Services
Operating
Expenses
Total Streets
Trees:
Personnel Services
Operating
Expenses
Total Trees
Beautification:
Personnel Services
Operating
Expenses
Total Beautification
Vehicle Maintenance:
Personnel Services
Operating
Expenses
Total Vehicle Maintenance
Total Public Works
Parks and Recreation:
Administration:
Personnel Services
Operating
Expenses
Recreation:
Personnel Services
Operating Expenses
Total Recreation
Parks:
Personnel Services
828, 182
828, 182
209, 716
618, 466
176, 454
Operating Expenses
398, 980
398, 980
103, 114
295, 866
114, 209
Principal
200, 000
200, 000
0
200, 000
0
1, 427, 162
1, 427, 162
312, 830
1, 114, 332
290, 663
Operating Expenses
6, 832
6, 832
5, 657
1, 175
5, 790
Total Trailer Park
6, 832
6, 832
5, 657
1, 175
5, 790
15, 734
15, 734
1, 820
13, 914
2, 398
15, 734
15, 734
1, 820
13, 914
2, 398
235, 946
235, 946
54, 356
181, 590
35, 771
107, 471
107, 471
20, 303
87, 168
25, 604
343, 417
343,417
74, 659
268,758
61, 374
94, 210
94, 210
18, 252
75, 958
9, 777
and
Interest Payments
Total Parks
Trailer Park:
Museum:
Operating
Expenses
Total Museum
Activities Center:
Personnel Services
Operating
Expenses
Total Activities Center
Stadium:
Operating
Expenses
General Fund
2016
Variance with
Original
Total Stadium
Final
Actual
94, 210
94, 210
18, 252
Positive
2015
Negative)
Actual
75, 958
9, 777
Special Events:
Personnel Services
29, 605
29,605
1, 995
27, 610
3, 751
Operating Expenses
91, 414
91, 414
29, 529
61, 885
29,701
Total Special Events
121, 019
121, 019
31, 523
89,496
33,452
249,960
249, 960
59, 351
190, 609
48, 533
93, 114
93, 114
23, 784
69, 330
21, 353
343, 074
343, 074
83, 135
259, 939
69,886
2, 743, 814
2, 743, 814
623, 510
2, 120, 304
579, 094
Chisholm Center:
Personnel Services
Operating Expenses
Total Chisholm Center
Total Parks
and
Recreation
Contingent Expenditures
651, 000
583, 171
0
583, 171
199
Total Expenditures
24, 865, 700
24, 932,215
6, 008, 259
18, 923, 956
5, 765, 944
4, 830,246
6, 313, 562
4, 040, 818
Excess( Deficiency) of Revenues Over( Under)
Expenditures
1, 370, 138)
(
1, 483, 316)
OTHER FINANCING SOURCES( USES)
Transfers In:
Transfer from Water and Sewer Fund:
Payment in Lieu
of
Taxes
Transfer from Grants& Special Revenue Fund
1, 979, 248
1, 979,248
494, 812
0
0
339, 890
339, 890
0
1, 714, 055
2, 003, 816
614,679
1, 389, 137
34, 912
192, 969
192, 969
0
192, 969
0
1, 297, 914
1, 297, 914
0
0
402, 939
0
1, 370, 138
1, 483, 316
220,023
(
1, 484, 436)
455, 935
Transfers Out:
Transfers to Grants& Special Revenue
Fund
and
Capital Fund
Transfer to Future Capital Reserve
Funds Carried Over From Prior Years
Total Other
Financing
Change in Fund Balance
Sources( Uses)
0 $
0 $
5, 050, 269
(
(
$
1, 297, 914)
0
402, 939)
0
1, 263, 293)
421, 022
5, 050, 269
$
4, 461, 841
SPECIAL REVENUE FUNDS
A special revenue fund is used when legal requirements restrict
specific resources to be expended for specified purposes, with the
exception of trust, capital projects or debt service. The confiscated
Fund accounts for the receipts and disbursements of forfeited
funds for law
enforcement purposes.
The Spring Hill Community
Redevelopment Fund accounts for the revenues and expenditures
The Downtown
Spring Hill Tax Increment District.
Community Redevelopment Fund accounts for the revenues and
of
the
expenditures
of
the
Downtown
Tax
Increment
District.
The
Governmental Impact Fees Trust Fund accounts for projects using
revenue
General
collected
from
Government
construction.
Police,
Building
Fire,
Parks &
Impact
Fees
Recreation
paid
by
and
new
The Grant& Other Special Revenues Fund accounts
for all capital projects and expenditures relating to grants which
fund
non- payroll
operating
expenses.
Confiscated Fund
2016
2015
ASSETS
Current Assets:
Cash
and
Cash Equivalents
Total Assets
80, 789
$
72, 894
80, 789
$
72, 894
3, 254
$
0
80, 789
72, 894
LIABILITIES
Accounts Payable
Total Liabilities
3, 254
3, 254
0
Federal Confiscated Revenues
34, 807
41, 824
State Confiscated Revenues
42, 728
31, 070
Total Fund Balances- Restricted
77, 535
72, 894
Total Fund Balances
and Fund Balances
77, 535
FUND BALANCES
Fund Balances-
Total Liabilities
Restricted:
80,/ 89
72, 894
$
72, 894
Confiscated Fund
2016
Variance with
Final Budget-
Budgeted
Amounts
g
Original
Final
Actual
Positive
2015
Negative)
Actual
REVENUES
Confiscated Revenues
Interest
on
Investments
Total Revenues
23, 000
$
36, 847 $
4, 123 $
0 $
0 $
0 $
(
32, 724) $
0 $
11, 979
21
23, 000
36, 847
4, 123
23, 000
36, 847
19, 687
17, 160
0
23, 000
36, 847
19, 687
17, 160
0
32, 724)
12, 000
EXPENDITURES
Operating
Expenses
Total Expenditures
0 $
0 $
(
15, 564) $
(
15, 564) $
12, 000
Spring Hill Community Redevelopment Fund
2016
2015
ASSETS
Current Assets:
Cash
and
Cash Equivalents
209,634
$
187, 663
Accounts Receivable
149
0
Investments
129
49,495
Interest Receivable
Total Assets
34
101
209, 946
237,259
209, 946
$
237, 259
862
$
678
LIABILITIES
Accounts Payable
Total Liabilities
5
0
867
678
867
678
209, 079
236, 581
209, 079
236,581
FUND BALANCES
Fund Balances- Assigned:
Spring
Hill Improvements
Total Fund Balances
Total Liabilities
and
Fund Balances
209, 079
209, 946
236,581
$
237,259
Spring Hill Community Redevelopment Fund
2016
Variance with
Original
Final
Actual
Positive
2015
Negative)
Actual
REVENUES
Total Revenues
0 $
0 $
309
0
0
309
309
43, 569
43, 569
3, 108
40, 461
5, 658
10, 000
10, 000
2, 500
7, 500
2, 500
$
309
$
202
202
EXPENDITURES
Operating Expenses
Services Provided by General
Grants
and
Government
Aid
Total Expenditures
5, 000
5, 000
0
5, 000
0
58, 569
58, 569
5, 608
52, 961
8, 158
58, 569
58, 569
0
58, 569)
0
58, 569
58, 569
0
58, 569)
0
OTHER FINANCING SOURCES ( USES)
Transfer From Reserves
Total Other
Financing
Sources( Uses)
0 $
0 $
(
5, 299) $
(
5, 299) $
(
7, 955)
2016
2015
ASSETS
Current Assets:
Cash
and
Cash Equivalents
Total Assets
167, 345
$
167, 345
65, 914
65, 914
167, 345
$
65, 914
0
$
0
LIABILITIES
Accounts Payable
Total Liabilities
0
0
0
0
FUND BALANCES
Police Impact Fees
Fire Impact Fees
Parks& Recreation Impact Fees
Fund Balance- Unassigned
Total Fund Balances
and
13, 022
418)
General Gov' t Impact Fees
Total Liabilities
18, 828
Fund Balances
13, 334
17, 013)
13, 275)
165,949
52, 832
167,345
65, 914
0
0
167, 345
65, 914
161, 345
$
65, 914
2016
Variance with
Original
Final
Actual
Positive
2015
Negative)
Actual
REVENUES
Police Impact Fees
40, 000
Fire Impact Fees
40, 000
40, 000
8, 499
Parks& Recreation Impact Fees
247, 932
247, 932
131, 122
General Gov't Impact Fees
150, 000
150, 000
35, 118
0
0
0
477, 932
477, 932
186, 345
369, 548
369, 548
108, 384
108, 384
477, 932
477, 932
Interest
on
Investments
Total Revenues
$
40, 000
$
11, 606
$
(
28, 394) $
5, 113
31, 501)
7, 153
(
116, 810)
66, 983
(
114, 882)
9, 447
0
(
31
291, 587)
88, 726
204, 403
165, 145
96, 925
54, 770
53, 614
57, 038
259, 173
218, 759
153, 963
EXPENDITURES
Debt Service:
Principal
Interest
and
Fiscal Agent Charges
Total Expenditures
0 $
0 $
(
72, 828) $
(
72, 828) $
(
65, 236)
Downtown Community Redevelopment Fund
2016
2015
ASSETS
Current Assets:
Cash and Cash Equivalents
785, 152
$
627, 156
Accounts Receivable
616
218
Investments
181
69, 472
Interest Receivable
Total Assets
48
141
785, 998
696, 987
785, 998
$
696, 987
LIABILITIES
Accounts Payable
5, 121
Deferred Revenue
Total Liabilities
$
0
23,429
1, 050
12
0
5, 134
24,478
5, 134
24,478
430, 000
430, 000
4, 105
0
434, 105
430, 000
346, 759
242, 508
346, 759
242, 508
FUND BALANCES
Fund Balances- Committed:
Downtown Development
Grants& Aid
Total Fund Balance- Committed
Fund Balance- Assigned:
Parking Enhancements
Total Fund Balances
Total Liabilities
and
Fund Balances
780, 864
785, 998
672, 508
$
696, 987
Downtown Community Redevelopment Fund
2016
Variance with
Original
Final
Actual
Positive
2015
Negative)
Actual
REVENUES
Ad Valorem Taxes
Fish
Building
217, 719
Rental Receipts
Total Revenues
$
217, 719
$
197, 481 $
(
20, 238) $
175, 158
54, 137
54, 137
12, 962
41, 175)
9, 000
9, 000
4, 023
4, 977)
2, 623
280, 856
280, 856
214, 467
66, 389)
190,409
256, 860
282, 022
59, 694
222, 328
25, 000
29, 106
0
29, 106
0
281, 860
311, 128
59, 694
251, 434
68, 898
12,629
EXPENDITURES
Operating Expenses
Grants
and
Aid
Total Expenditures
68, 898
Total Other
Financing
Sources( Uses)
0
24, 268
0
24, 268)
0
1, 004
6, 004
0
6, 004)
0
1, 004
30, 272
0
30, 272)
0
0 $
0 $
154, 772
$
154, 772
$
121, 511
Grant& Special Revenues Fund
2016
2015
ASSETS
Current Assets:
Cash
and
Cash Equivalents
Total Assets
33, 896
$
321, 059
113, 935
65, 153
147, 831
386, 213
147, 831
$
386, 213
$
193, 000
LIABILITIES
Accounts Payable
Deferred Inflows
of
19, 862
Resources
Total Liabilities
54,659
51, 010
74, 52f
244, 009
74, 521
244, 009
144, 703
57,613
144, 703
57,613
FUND BALANCES
Fund Balances- Assigned
Parks
and
Recreation
Transportation
Total Fund Balances- Assigned
Fund Balance
30,895)
3, 050
40,497)
50, 219)
71, 392)
47, 169)
Unassigned
Total Fund Balances
Total Liabilities and Fund Balances
131, 759
73, 311
147, 831
142, 203
$
386, 213
Grant& Special Revenues Fund
2016
Variance with
Original
Final
Actual
Positive
2015
Negative)
Actual
REVENUES
200, 000
Federal Grants
126, 182
636, 146
0
0
0
0
326, 182
836, 146
53, 892
200, 000
548, 600
19, 073
529, 527
0
130, 682
385, 055
39, 623
345, 432
89, 510
330, 682
933, 655
58, 696
874, 959
89, 510
0
18, 430
Total Revenues
$
200, 000
$
53, 892
$ (
(
146, 108) $
32, 398
636, 146)
0
0
(
102
782, 254)
32, 500
EXPENDITURES
Operating Expenses
Capital Outlay
Total Expenditures
OTHER FINANCING SOURCES ( USES)
Transfers In:
Transfer from General Fund
0
0
0
4, 500
97, 509
0
97, 509)
0
Transfers Out:
Transfer to General Fund
Total Other
Financing
Sources( Uses)
0
0
4, 500
97, 509
0 $
339, 890
(
0 $ (
339, 890)
339, 890
(
344, 694) $ (
0
437, 399)
344, 694) $
18, 430
(
38, 581)
This
page
I
CAPITAL PROJECTS FUNDS
A capital projects fund is used to account for financial resources to
be used for the acquisition or construction of major capital facilities
other than those financed by proprietary funds or trust funds. The
Capital Projects Fund accounts for the revenues and expenditures
for all General Fund capital projects.
2016
2015
ASSETS
Current Assets:
Cash
and
Cash Equivalents
Total Assets
88, 017
$
88, 017
88, 01/
3, 021
3, 021
$
3, 021
LIABILITIES
Accounts Payable
Total Liabilities
227, 111
$
3, 021
227, 111
3, 021
227, 111
3, 021
FUND BALANCES
Fund Balances- Unassigned
Total Fund Balances
Total Liabilities and Fund Balances
139, 093)
0
139, 093)
88, 011
0
$
3, 021
2016
Variance with
Original
Final
Actual
Positive
2015
Negative)
Actual
REVENUES
EXPENDITURES
Capital
Outlay
1, 702, 491
Total Expenditures
$
1, 992, 252
$
753, 772
1, 702, 491
1, 992, 252
753, 772
1, 702, 491
1, 992, 252
614, 679
1, 702, 491
1, 992, 252
614, 679
0
139 093
$
1, 238, 480
$
16,482
1, 238, 480
16,482
(
1, 377, 573)
16, 482
(
1, 377, 573)
16, 482
Transfers In:
Transfer from General Fund
Total Other
Financing
Sources( Uses)
0 $
139, 093) $
0
This page
intentionally
left blank
PROPRIETARY FUND TYPES
ENTERPRISE FUNDS
Enterprise funds are used to account for operations that are
financed and operated in a manner similar to private business
enterprises, where the intent is that the costs of providing goods or
services to the general public on a continuing basis should be
financed
five
or recovered
enterprise
funds
through
user charges.
which consist of
Currently there are
the Water& Sewer Revenue
Fund, Municipal Airport Fund, Refuse Collection Fund, Stormwater
Revenue Fund
and
Permits & Inspections Fund.
Water and Sewer Revenue Fund
2016
2015
ASSETS
Current Assets:
Cash
and
Equivalents
10, 491, 875
Investments
$
18, 663, 743
Interest Receivable
Accounts Receivable( Net
of
Allowance for Uncollectibles)
Prepaid Items
10, 000,787
14, 146, 087
23, 645
22, 862
2, 483, 279
2, 515, 795
168, 853
298, 431
31, 831, 394
26, 983, 962
Cash and Cash Equivalents
351, 290
354, 786
Investments
176, 544
176, 544
Noncurrent Assets:
Restricted Assets:
Capital Assets( Net of Accumulated Depreciation):
Land
1, 259, 058
1, 259, 058
Buildings
2,727, 450
2, 963,723
Improvements Other Than Buildings
61, 361, 874
60, 582,759
Equipment
4, 136, 299
4,385,020
Construction in Progress
7, 335,723
1, 999, 827
Total Noncurrent Assets
77, 348, 238
71, 721, 717
Total Assets
109, 179,632
$
98, 705,678
709, 400
$
365, 620
LIABILITIES
Accounts Payable
Accrued Interest Payable
60, 570
77, 240
Accrued Compensated Absences Payable
118, 975
0
Pension Liabilities Payable
298, 470
298, 470
Customer Deposits Payable
541, 170
485, 488
1, 728, 584
1, 226, 818
Noncurrent Liabilities:
Due in More than One Year:
Accrued Compensated Absences
Notes Payable
Total Noncurrent Liabilities
447, 984
490, 475
8, 637, 005
10, 174, 019
9, 084, 988
Total Liabilities
10, 813, 573
10, 664,494
$
11, 891, 312
NET ASSETS
Invested in Capital Assets, Net
of
Related Debt
68, 221, 240
61, 054,208
Restricted for:
Equipment Acquisition
Alternative Water Supply
State Revolving Loan Repayment Reserve
State
Revolving
Loan Retirement Reserve
Water& Wastewater Trust
Rate Stabilization
Future Debt Retirement
Fair Share Agreements
Unrestricted
Total Net Assets
Total Liabilities
and
Net Assets
500,000
500,000
10, 674,234
4, 133, 180
176, 544
176, 544
313, 449
316, 945
7, 913, 967
7, 732, 564
75, 000
75, 000
0
829, 093
107, 431
87, 653
10, 384, 194
11, 909, 180
98, 366, 059
109, 1( 9, 632
$
86, 814, 366
98, 705, 678
2016
Variance with
Original
Final
Actual
Positive
2015
Negative)
Actual
REVENUES
Sale
of
Water
7, 945, 952
$
7, 945, 952
$
1, 961, 540
$(
5, 984, 412) $
1, 896, 983
Water Installation Charges
197, 933
197, 933
71, 218
126, 715)
40, 485
Water Reuse Charges
650, 500
650, 500
153, 323
497, 177)
145, 123
Sewer Service Charges
10, 216, 306
10, 216, 306
2, 501, 457
7, 714, 849)
2, 428, 963
Sewer Installation Charges
72, 902
72, 902
26,450
46, 452)
16, 790
Same
Service
10, 000
10, 000
2, 725
7, 275)
2, 625
Infrastructure Fees
18, 000
18, 000
16, 657
1, 343)
58, 379
364, 339
364, 339
96, 691
267, 648)
98,210
75, 800
75, 800
2, 658
73, 142)
2, 500
19, 551, 732
19, 551, 732
4, 832, 717
14, 719, 015)
4, 690, 057
110, 000
110, 000
36, 031
73, 969)
26, 872
2, 000
2,000
0
2, 000)
0
0
0
633, 101
633, 101
0
0
209
209
Other Miscellaneous Revenues
128, 743
128, 743
28, 409
240, 743
240, 743
697, 749
218, 000
218,000
0
218, 000)
0
0
2, 464, 177
0
(
2, 464, 177)
0
218, 000
2, 682, 177
0
(
2, 682, 177)
0
20, 010,475
22, 474, 652
5, 530, 467
16, 944, 185)
4, 743,447
Personnel Services
597, 684
597, 684
139, 582
458, 102
121, 953
Operating Expenses
Capital Outlay
269, 681
269, 681
118, 416
151, 265
125, 532
27, 500
27, 500
0
27, 500
0
507, 488
507, 488
126, 872
380, 616
115, 856
1, 402, 353
1, 402, 353
384, 871
1, 017, 482
363, 341
441, 810
441, 810
88, 127
353, 683
84,491
29, 245
29, 245
5, 244
24, 001
3, 199
25, 832
25, 832
0
25, 832
0
496, 887
496, 887
93, 371
403, 516
87,690
477, 711
477,711
107, 803
369, 908
94, 112
800, 618
927, 145
149,051
778, 094
151, 883
Day
Penalty
Charges
Fire Hydrant Charges
(
(
Net Investment
Sale
of
Activity
Surplus Equipment
West Volusia Suppliers
Insurance Proceeds
on
Loss
of
Equipment
0
0
100, 334)
26, 518
457, 006
53, 390
Non- Operating Revenues:
State Grants
Total Non- Operating Revenues
Total Revenues
(
EXPENDITURES
Administration:
Services Provided
by
General Government
Engineering:
Personnel Services
Operating Expenses
Capital Outlay
Total Engineering
Water Production:
Personnel Services
Operating
Capital
Expenses
Outlay
Total Water Production
90, 000
140, 635
17,465
123, 170
0
1, 368, 329
1, 545, 491
274, 319
1, 271, 172
245,996
977, 826
977, 826
226,894
750, 932
194,091
1, 369,294
1, 386, 888
273,225
1, 113, 663
292,746
Water Distribution:
Personnel Services
Operating
Expenses
2016
Variance with
Final
Original
Capital
Outlay
Total Water Distribution
Actual
Positive
2015
Negative)
Actual
425, 000
601, 528
68, 275
533, 253
65
2, 772, 120
2, 966,242
568, 394
2, 397, 848
486,901
Wastewater Treatment:
871, 978
871, 978
214, 103
657, 875
176, 178
Operating
Capital Outlay
1, 001, 566
1, 001, 566
159, 818
841, 748
163, 561
882,700
2,741, 148
99, 173
2, 641, 975
70,350
Total Wastewater Treatment
2, 756,244
4,614, 692
473,093
4, 141, 599
410,089
745, 825
745, 825
169, 241
576, 584
149, 385
316, 542
316, 542
55,624
260, 918
62, 897
309, 500
351, 000
13, 645
337, 355
60
1, 371, 867
1, 413, 367
238, 510
1, 174, 857
212, 342
651, 669
651, 669
151, 865
499, 804
142, 497
49, 579
49, 579
11, 965
37, 614
10, 486
94, 710
94, 710
0
94, 710
0
795, 958
795,958
163, 831
632, 127
152, 983
Personnel Services
Expenses
Utilities Maintenance:
Personnel Services
Expenses
Operating
Capital Outlay
Total Utilities Maintenance
Facilities Maintenance:
Personnel Services
Expenses
Operating
Capital Outlay
Total Facilities Maintenance
Customer Service:
Personnel Services
Expenses
Operating
Capital Outlay
Total Customer Service
858,693
858,693
231, 291
627, 402
171, 519
251, 557
251, 557
44, 740
206, 817
51, 190
16, 125
17, 525
1, 400
16, 125
2, 100
1, 126, 375
1, 127,775
277, 430
850, 345
224,810
310, 176
310, 176
80, 645
229, 531
72,755
119, 876
119, 876
15, 072
104, 804
19,080
606, 500
798, 045
20,306
777, 739
0
1, 036, 552
1, 228, 097
116, 023
1, 112, 074
91, 835
1, 583, 059
1, 583, 059
609, 449
973, 610
587, 778
222, 027
222, 027
54,610
167, 417
76, 123
1, 805, 086
1, 805, 086
664, 059
1, 141, 027
663, 901
Wastewater Collection:
Personnel Services
Expenses
Operating
Capital Outlay
Total Wastewater Collection
Debt Service:
Principal Transferred
Interest Transferred
Total Debt Service
Total Expenditures Before Depreciation
3, 168, 356
3, 168, 356
0
3, 168, 356
0
18, 100, 127
20, 564, 304
3, 253, 902
17, 310,402
2, 939, 888
68, 900
68,900
17, 584
1, 979, 248
1, 979, 248
494, 812
1, 484,436
455, 935
1, 910,348
1, 910, 348
477, 228
1, 433, 120
438, 704
TRANSFERS
Transfers In:
Transfer from Refuse
17, 231
51, 316)
Transfers Out:
Transfer to General Fund:
Payment in Lieu
of
Taxes
Total Transfers
Expenditures Before Depreciation
0 $
0 $
1, 799, 337
$
1, 799, 337
$
1, 364, 856
Water and Wastewater Trust Fund
2016
Variance with
Final Budget
Positive
2015
Negative)
Actual
Budgeted Amounts
Actual
Final
Original
REVENUES
Interest Income
40, 000
$
40, 000 $
14, 188 $
(
25, 812) $
15,069
Impact Fee Charges
2, 300, 000
2, 300, 000
814, 699
(
1, 485, 301)
903, 810
2, 340, 000
2, 340, 000
828, 887
(
1, 511, 113)
918, 879
State Grants
Transfers from Reserves
Total Revenues
363,603
363,603
0
363, 603)
0
1, 464,777
1, 464, 777
0
(
1, 464, 777)
0
0
6, 781, 860
0
(
6, 781, 860)
0
1, 828, 380
8, 610,240
0
(
8, 610, 240)
0
4, 168, 380
10, 950,240
828, 887
(
10, 121, 353)
918, 879
4, 168, 380
10, 950,240
1, 120,256
9, 829, 984
19,457
4, 168, 380
10, 950,240
1, 120, 256
9, 829, 984
19, 457
EXPENDITURES
Capital
Outlay
Total Expenditures
Expenditures
0 $
0 $ (
291, 369) $
(
291, 369) $
899, 422
2016
2015
ASSETS
Current Assets:
Cash
and
1, 478, 147
Cash Equivalents
Accounts Receivable( Net
of
$
500,984
5, 485
22,238
0
1, 852
518
537
16,264
14,621
1, 500, 413
540,233
Land
3, 935, 211
3, 935,211
Buildings
1, 687, 584
1, 760,997
18, 717, 408
19, 151, 552
Petroleum
Inventory
Prepaid Items
Noncurrent Assets:
170, 366
134, 940
4, 668,447
2, 896,487
29, 179, 015
Equipment
Total Assets
27, 879, 187
30, 679, 428
$
28, 419, 420
35, 540
$
371, 222
LIABILITIES
Accounts Payable
Performance Bonds Payable
Deferred Revenue
Due to C)ther Funds
Due to C)ther Governments
Customer Deposits
1, 010
1, 010
41, 314
77, 967
0
570, 000
59
60
57, 946
53, 908
135, 870
1, 074, 167
20, 100
13, 978
Noncurrent Liabilities:
Due in More Than One Year
20, 100
13, 978
155, 969
1, 088, 144
29, 179, 015
27, 879, 187
Airport Capital Improvements
18,555
18,555
DaVita Reimbursement
27,626
Total Noncurrent Liabilities
Total Liabilities
NET ASSETS
of
Related Debt
Restricted for:
Total Net Assets
Total Liabilities
0
566,466)
1, 298,263
Unrestricted
and
Net Assets
27, 331, 276
30, 523,459
30, 679, 428
$
28, 419,420
2016
Variance with
Actual
Final
Original
Positive
2015
Negative)
Actual
REVENUES
312, 289
Rentals- Aviation
$
312,289
$
75,200
237, 089) $
75, 484
1, 003,455)
341, 764
636
1, 864)
422
91
274)
91
7, 500
1, 132
6, 368)
609
10, 365
1, 859
8, 506)
1, 122
268, 853
1, 347, 508
1, 347, 508
344, 053
2,500
2, 500
365
365
7, 500
10, 365
(
266,279
1, 035, 219
Non- Aviation
$
766, 366)
1, 035, 219
Rentals-
(
Interest Income
Insurance Reimbursement
450, 026)
0
2, 404, 305)
0
418, 644)
0
160, 000
450, 026
0
1, 740, 545
2, 404, 305
0
0
418, 644
0
1, 900, 545
3, 272, 975
0
(
3, 272, 975)
0
3, 258, 418
4, 630, 848
345, 912
(
4, 284, 936)
342, 886
Personnel Services
307, 166
307, 166
78,207
228, 959
Operating Expenses
Capital Outlay
Services Provided by General
293,449
296, 903
66, 098
230, 805
72, 285
2, 416,446
3, 785,422
141, 014
3, 644, 408
1, 342, 870
47, 580
Federal Grants
State Grants
Total Revenues
(
EXPENDITURES
66, 008
186, 192
186, 192
46, 548
139, 644
55, 165
55, 165
0
55, 165
0
Total Expenditures
3, 258, 418
4, 630, 848
331, 867
4, 298, 981
1, 528,744
Government
Expenditures
0 $
0 $
14, 045
$
14, 045
$(
1, 185, 858)
Refuse Collection Fund
2016
2015
ASSETS
Current Assets:
Cash
and
Equivalents
Receivables( Net
of
77,074
47, 475
348, 125
395,600
420, 951
420,951
Total Assets
$
343, 876
$
395, 600
LIABILITIES
327, 309
Accounts Payable
Customer Deposits Payable
Total Liabilities
$
320, 062
77, 044
66,213
404, 353
386, 275
404, 353
386, 275
16, 598
9, 326
NET ASSETS
Unrestricted
Total Net Assets
Total Liabilities
and
Net Assets
16, 598
420, 951
9, 326
$
395,600
Refuse Collection Fund
2016
Variance with
Final Budget-
Budgeted Amounts
Original
Final
Actual
Positive
2015
Negative)
Actual
REVENUES
Garbage Collection
2, 537, 815
664, 625
$(
2, 537, 815
2, 537, 815
664, 625
(
Interest Income
0
0
0
0
0
0
0
0
2, 537, 815
2, 537, 815
664, 625
2, 468, 915
2, 468, 915
644, 736
1, 824, 179
631, 798
2, 468, 915
2, 468, 915
644, 736
1, 824, 179
631, 798
68, 900
68, 900
17, 584
51, 316
17,231
68, 900
68, 900
17, 584
51, 316
17,231
$
2, 537, 815
$
1, 873, 190) $
650, 667
1, 873, 190)
650, 667
Total Revenues
(
15
15
1, 873, 190)
650, 682
EXPENDITURES
Operating
Expenses
TRANSFERS
Transfers Out:
Transfer to Water& Sewer Fund
Total Transfers
Change in Net Assets
0 $
0 $
2, 306
$
2, 306
$
1, 653
2015
2016
ASSETS
Current Assets:
Cash
and
782,924
Equivalents
Investments
Interest Receivable
$
345,404
13, 195
59, 838
64
139
941, 555
1, 019,408
Receivables( Net of Allowance for Uncollectables):
Accounts Receivable
Prepaid Items
8, 003
16,039
1, 745,741
1, 440,828
11, 549
25,277
1, 076, 393
1, 076,393
Noncurrent Assets:
Restricted Assets:
Investments
Land
Buildings
Equipment
8, 999
9,449
3, 115, 309
2, 045, 906
746, 596
623, 075
62, 528
1, 013, 357
4, 793,458
5, 021, 374
TotalII Assets
6, 767, 116
$
6, 234, 28b
26, 382
$
27, 210
LIABILITIES
Accounts Payable
7, 911
9, 805
Pension Liability Payable
Capital Leases Payable
13, 347
13, 347
0
10, 083
Customer Deposits
29, 492
24, 975
77, 132
85, 420
77, 132
85,420
5, 009, 825
4,758,097
Total Liabilites
NET ASSETS
of
Related Debt
Restricted for:
Capital Improvements
Unrestricted
Total Net Assets
and Net Assets
Total Liabilities
11, 549
25,277
1, 668,609
1, 365,491
6, 148, 865
6, 689, 983
6, 161, 116
$
6, 234,28b
2016
Variance with
Original
Final
Actual
Positive
2015
Negative)
Actual
REVENUES
Stormwater Assessments
1, 508, 500
1, 508, 500
$
1, 508, 500
$
897, 023
$ (
1, 508, 500
897, 023
(
611, 477) $
863, 193
611, 477)
863, 193
Interest Income
0
0
103
103
222
0
0
0
0
400
0
0
103
103
222
0
227, 502
0
(
227, 502)
0
227, 502
0
(
227, 502)
0
1, 508, 500
1, 736, 002
897, 126
(
838, 876)
863, 415
Personnel Services
402, 007
402, 007
103, 357
298, 650
84, 484
Operating Expenses
Capital Outlay
382, 769
383, 933
37, 566
346, 367
68, 121
244, 140
470, 478
11, 990
458, 488
9, 826
226, 709
226, 709
56, 677
170, 032
51, 147
252, 875
252, 875
0
252, 875
0
Total Revenues
0
EXPENDITURES
General Government
Debt Service:
Principal
0
0
0
0
10, 083
1, 508, 500
1, 736, 002
209, 590
1, 526,412
223, 661
Expenditures
0 $
0 $
687, 536
$
687, 536
$
639, 754
Permits& Inspection Fund
2016
2015
ASSETS
Current Assets:
Cash
and
Equivalents
2, 968, 383
$
2, 129, 137
Investments
73
Interest Receivable
19
56
5, 462
13, 358
2, 973, 936
2, 170, 345
68,243
78, 768
Equipment
47, 645
17, 446
115, 888
96, 215
Prepaid Items
27, 793
Noncurrent Assets:
Total Assets
3, 089, 824
$
4, 245
$
2, 266, 560
LIABILITIES
Accounts Payable
1, 758
52, 989
61, 712
Pension Liabilities Payable
10,426
10,426
12, 406
4, 422
80, 066
78, 318
80, 066
78, 318
115, 888
96, 215
Total Liabilities
NET ASSETS
of
Related Debt
Restricted for:
Building Department Education
Unrestricted
Total Net Assets
Total Liabilities
and
Net Assets
14, 148
12,428
2, 879, 723
2,079, 599
3, 009,759
3, 089, 824
2, 188,242
$
2,266, 560
Permits& Inspection Fund
2016
Variance with
Original
Actual
Final
Positive
2015
Negative)
Actual
REVENUES
401, 600
$ (
438, 755) $
307, 489
840, 355
Plans Review
116, 510
116, 510
42, 380
74, 130)
32, 050
21, 500
21, 500
10, 205
11, 295)
11, 657
Fire Inspection Fees
1, 500
1, 500
210
1, 290)
350
Building Penalties
3, 000
3, 000
1, 778
1, 222)
Reinspection Fees
7, 500
7, 500
9, 900
2, 400
990, 365
990, 365
466, 072
Fire Plans Review
$
840, 355 $
Permits
Building
Building
(
876
15, 750
368, 171
524, 293)
Interest Income
1, 650
1, 650
1, 861
211
5, 000
5, 000
1, 247
3, 753)
Total Revenues
3, 542)
12, 847
527, 835)
381, 019
161, 528
550, 378
122, 911
9, 637
42, 665
17, 194
17, 857
0
17, 857
2, 000
211, 450
52, 862
158, 588
57, 137
6, 650
6, 650
3, 108
997, 015
997, 015
469, 180
711, 906
711, 906
52, 302
52, 302
17, 857
211, 450
856
11, 992
(
EXPENDITURES
Personnel Services
Operating Expenses
Capital Outlay
Services Provided
by
General Government
3, 500
3, 500
0
3, 500
0
Total Expenditures
997, 015
997, 015
224, 028
772, 987
199, 242
Expenditures
0 $
0 $
245, 152
$
245, 152 $
181, 777
0 $
0 $
245, 152
$
245, 152
181, 777
Reconciliation of Excess( Deficiency) of Revenues Over
Under) Expenditures and the Change in Net Assets:
Capitalization of Assets
Depreciation Expense
$
This
page
PROPRIETARY FUND TYPES
INTERNAL SERVICE FUNDS
Internal service funds are used to account for the financing of
goods or services provided by one department or agency to other
departments or agencies of the governmental unit, or to other
governmental
units,
on
a
cost
reimbursement
basis.
Currently
there are two internal service funds which consists of the Health
Insurance
Cost
Containment
Compensation Self-Insurance Fund.
Fund
and
the
Workers'
2016
2015
ASSETS
Current Assets:
Cash
and
Cash Equivalents
438, 315
$
438, 978
438, 315
438, 978
Equipment
724
5, 852
724
Noncurrent Assets:
Capital Assets( Net of Accumulated Depreciation)
Total Assets
5, 852
439, 039
$
444, 830
62, 853
$
67, 119
LIABILITIES
Accounts Payable
Totall Liabilities
62, 853
67, 119
62, 853
67, 119
NET ASSETS
Unrestricted
Totall Net Assets
Total Liabilities
and
Net Assets
of
Related Debt
724
5, 852
375, 461
371, 859
376, 185
439,039
377,711
$
444,830
2016
Variance with
Original
Final
Actual
Positive
2015
Negative)
Actual
REVENUES
Premium Revenues:
General Fund
313, 852 $
313, 852
0 $
313, 334
136, 830
136, 830
136, 830
0
133, 136
7, 140
7, 140
7, 140
0
10, 086
11, 359
11, 359
11, 359
0
11, 767
Permits&
15,254
15, 254
15, 254
0
13, 112
484, 435
484, 435
484, 435
0
481, 435
Interest Income
0
0
0
0
22
0
0
5, 515
5, 515
129
Inspections Fund
Total Premium Revenues
$
313, 852
$
Total Revenues
0
0
5, 515
5, 515
151
484, 435
484, 435
489, 950
5, 515
481, 586
452, 230
452, 230
123, 451
328,779
124, 820
32, 205
32, 205
8, 051
24, 154
8, 051
484, 435
484, 435
131, 502
352, 933
132, 871
358, 448 $
348,715
EXPENDITURES
Operating
Expenses
Services Provided
by General Government
Total Expenditures
0 $
0 $
358, 448
$
Workers' Compensation Self-Insurance Fund
2016
2015
ASSETS
Current Assets:
Cash
and
Cash Equivalents
1, 958,602
Investments
$
38, 940
Interest Receivable
Total Assets
1, 452, 503
334, 213
230
679
1, 997, 772
1, 787, 395
1, 997, 772
$
1, 787, 395
3, 135
$
28,406
LIABILITIES
Accounts Payable
Liability for Reported Losses
Liability for Incurred But Not Reported
Total Liabilities
Losses( IBNR)
123, 018
53,636
614, 982
972, 364
741, 135
1, 054,406
741, 135
1, 054,406
NET ASSETS
Restricted for:
Self- Insured Retention( SIR)
Unrestricted
Total Net Assets
Total Liabilities
and
Net Assets
300, 000
0
956, 637
732, 989
1, 256, 637
1, 997, 772
732, 989
$
1, 787, 395
Workers' Compensation Self-Insurance Fund
2016
Variance with
Original
Final
Actual
Positive
2015
Negative)
Actual
REVENUES
Premium Revenues:
General Fund
570, 913
Water
118, 733
118, 733
118, 733
0
99, 438
12, 824
12, 824
12, 824
0
10, 740
9, 599
9, 599
9, 599
0
8, 039
Permits& Inspections Fund
8, 817
8, 817
8, 817
0
7, 385
720, 886
720, 886
720, 886
0
603, 744
Interest Income
0
0
1, 135
1, 135
1, 480
0
0
1, 135
1, 135
1, 480
720, 886
720, 886
722, 021
1, 135
605, 224
599, 486
599, 486
196, 677
402, 809
196, 341
57, 400
57, 400
7, 318
50, 082
13, 825
64, 000
64, 000
16, 000
48, 000
16, 000
720, 886
720, 886
219, 995
500, 891
226, 166
and
Sewer Revenue Fund
Total Premium Revenues
$
570, 913
$
570, 913
$
0 $
478, 142
Total Revenues
EXPENDITURES
Personnel Services
Operating
Expenses
Services Provided
By
General Government
Total Expenditures
0 $
0 $
502, 026
$
502, 026
$
379, 058
This
page

KLVI "` MS / 0`

Transcription

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