07-09-15 - Cedar Springs, Michigan

Transcription

REGULAR MEETING
CEDAR SPRINGS CITY COUNCIL
AGENDA
Thursday, July 9, 2015
6:15 p.m. Workshop
7:00 p.m. Meeting
Cedar Springs City Hall
66 S. Main St.
Cedar Springs, Michigan
1. Call to Order and Pledge of Allegiance.
2.
ROLL CALL:
Mr. Daniel Clark
Mr. Perry Hopkins
Mrs. Molly Nixon
Mrs. Rose Ellen Powell
Mr. Robert Truesdale
Mrs. Pamela Conley, Mayor Pro Tem
Mr. Gerald Hall, Mayor
_____
_____
_____
_____
_____
_____
_____
3. PUBLIC FORUM.
The Council welcomes and encourages the public to speak during the public
comment and public hearing portions of the agenda. However, Council policy is to
hear the public comment, not to act on the public comment at that time. Concerns
brought before the Council during the Public Comment portion of the agenda will be
referred to the City Manager for action. If, after communicating with the City Manager,
no resolution is reached, the concern will be elevated to the Mayor and eventually to
the Council for action
Those citizens wishing to speak on agenda and non-agenda items will be allowed a
maximum of four minutes each to address their concerns. This is the only time during
the Council meeting that citizens are allowed to address the Council. Please state
your name and address for the record.
4. PUBLIC HEARING.
A. Motion to open a public hearing on a request to add a parcel to an existing
Industrial Facilities Tax District for Display Pack located at 680 West Street.
1. Staff Comments.
2. Public Comments.
3. Motion to close the Public Hearing.
5. APPROVAL OF AGENDA.
6. CONSENT AGENDA.
Council Members may request that any or all items be removed from the consent
agenda. A motion is then in order to adopt all items not removed from the Consent
Agenda. Requesting the removal of an item from the consent agenda is a prerogative
afforded each council member and does not require the support of other council
members.
A. Approval of the minutes of the Regular Meeting of June 11, 2015.
B. Approval of the Checks Paid Prior #s 37830 - 37876 totaling $84,463.90; the July
Accounts Payable #s 37877 - 37890 totaling $54,431.13 and Electronic Transfers
totaling $1,124.81. The total of all checks and transfers is $140,019.84.
7. CORRESPONDENCE.
A. Right Place Newsletter.
8. UNFINISHED BUSINESS.
A. Motion to not exercise a Right of First Refusal and allow property at 288 N. Main
Street to go to auction. (2nd Consideration)
B. Motion to consider a proposed agreement between the City of Cedar Springs and
the Red Flannel Festival. (3rd consideration)
C. Motion to consider a proposed trademark agreement between the City of Cedar
Springs and the Red Flannel Festival. (3rd consideration)
D. Skinner Field Update.
E. Mayoral Business Matters:
9. NEW BUSINESS.
A. Motion to waive Policy No. 12 to act on adding a parcel to an existing Industrial
Facilities Tax District for Display Pack located at 680 West Street at first
consideration.
1. Motion to approve the addition of a parcel to an existing Industrial Facilities Tax
District for Display Pack located at 680 West Street.
B. Motion to waive Policy No. 12 to act on an option to purchase a City strip of land
by Hansen Realty LLC at first consideration.
1. Motion to approve an option to purchase a City strip of land by Hansen Realty
LLC.
C. Motion to waive Policy No. 12 to act on the Nelson Township Fire Agreement at
first consideration.
1. Motion to approve a Fire Agreement between the City of Cedar Springs and
Nelson Township for fire services.
D. Motion to waive Policy No. 12 to act on Resolution No. 2015 – 23, a resolution to
amend the City of Cedar Springs’ 2015/16 Budget at first consideration.
1. Motion to approve Resolution No. 2015 – 23, a resolution to amend the City of
Cedar Springs” 2015/16 Budget.
E. Motion to approve Policy No. 14, a policy regarding the public inspection of
Assessing Records. (1st consideration)
F. Motion to approve a license agreement between the City of Cedar Springs and
Yankee Zephyr Racing Promotions. (1st consideration)
G. Motion to waive Policy No. 12 to act on Resolution No. 2015 - 24, recognizing the
2015 Red Flannel Festival as a Community Event at first consideration.
1. Motion to approve Resolution No. 2015 – 24, approving the 2015 Red Flannel
Festival as a Community Event.
H. Motion to waive Policy No. 12 to act on waiving all fees for the 2015 Red Flannel
Festival.
1. Motion to waive all fees for the Red Flannel Festival: Parade Fees, Peddler’s
Fees, Escrow Fees and any other fees.
I. Discussion regarding waiving sidewalk display, permit and bench fees.
J. Motion to waive Policy No. 12 to act on Resolution No. 2015 – 25, recognizing the
Chamber of Commerce’s August and September Sidewalk Sales and Movies in
the Park as Community Events at first consideration.
1. Motion to approve Resolution No. 2015 – 25, approving the Chamber of
Commerce’s August and September Sidewalk Sales and Movies in the Park
as Community Events.
10. CITY MANAGER’S REPORT.
A. General Information and Special Projects.
1. City Council Goal Update
B. Monthly Department Reports.
1. Department of Public Works.
a. Infrastructure Alternative’s operational and maintenance report.
2. Police Department.
3. Fire Department.
4. City Clerk.
5. Finance Officer/Treasurer.
a. Cash Summary Report.
b. Revenue/Expenditure Report.
6. Professional Code Inspections.
7. Code Enforcement Log. (not in packet)
8. Boards and Commissions:
a. June 15, 2015 Planning Commission Minutes.
b. June 26, 2015 Industrial Facilities Tax Advisory Board Minutes.
c. May 26, 2015 Library Board Minutes.
11. COUNCIL COMMENTS.
12. ADJOURNMENT.
ACCOUNTS PAYABLE JUNE 2015
CHECKS TO BE PAID
Check Date
06/10/2015
06/10/2015
06/10/2015
06/10/2015
06/10/2015
06/10/2015
06/10/2015
06/10/2015
06/10/2015
06/10/2015
06/10/2015
06/10/2015
06/10/2015
06/10/2015
06/10/2015
06/10/2015
06/10/2015
06/10/2015
06/10/2015
06/10/2015
06/10/2015
06/10/2015
06/10/2015
06/10/2015
06/18/2015
06/18/2015
06/18/2015
06/18/2015
Check
37830
37831
37832
37833
37834
37835
37836
37837
37838
37839
37840
37841
37842
37843
37844
37845
37846
37847
37848
37849
37850
37851
37852
37853
37854
37855
37856
37857
Vendor Name
APPLIED IMAGING
AT&T
BLOOM, SLUGGETT, MORGAN
CARMEUSE LIME (CANADA) LIMITED
CEDAR SPRINGS POST, INC.
CHARTER COMMUNICATIONS
CONSUMERS ENERGY
DICKINSON WRIGHT PLLC
FAMILY FARM AND HOME
G. NIEL DIRECT MAIL INC
GALLS, LLC
J.I.S. TIRE SERVICE
KENT COUNTY TREASURER
LAMAR COFFEE SERVICE
LAW WEATHERS
LOWE'S
MICHIGAN METER TECHNOLOGY GROUP
NORTH CENTRAL LAB. OF WI. INC.
O'LEARY PAINT
RICHARD NAWROCKI
ROBINSON EQUIPMENT
SHRED-IT USA
STATE INDUSTRIAL PRODUCTS
VERIZON WIRELESS
APOLLO FIRE EQUIPMENT
APPLIED IMAGING
CARDMEMBER SERVICE
CENTURYLINK
Description
COPIER/FAX/SCANNER SERVICE CONTRACT
PHONE SERVICE
LEGAL SERVICE FEES
CHEMICALS EXPENSE/ WWTP
LEGAL DOCUMENT PUBLISHING
MONTHLY INTERNET SERVICE
ELECTRIC SERVICE WWTP
2015 SEWER REVENUE REFUNDING BONDS
RED EXTENSION CORD/F.D.
POSTER GUARD 1 YEAR STATE/FED RENEWAL
FIRE SAFETY VESTS
MOWER TIRE
C.S. MOBILE ESTATES TRAILER TAX MAY 2015
COFFEE SERVICE
ORDINANCE ENFORCEMENT
MATERIALS/SUPPLIES
METER READER EQUIPMENT
WWTP SAMPLING AND ANALYSIS
PAINT/STREETS/TRAFFIC SERVICE
MILEAGE REIMBURSEMENT 03/01/15- 06/30/20
TRIMMER
PAPER SHREDDING SERVICE
MATERIALS/ SUPPLIES
CELL PHONE SERVICE/F.D./DPW
2 BATTERIES
BLACK & CYAN TONER
MATERIALS/SUPPLIES
MONTHLY PHONE SERVICE
Amount
562.63
650.19
4,261.00
3,167.29
360.00
99.99
7,586.99
15,500.00
79.98
69.99
386.24
222.00
660.00
30.50
206.00
445.42
16.51 V
440.66
846.20
261.63
17,463.12
76.77
246.60
154.85
267.01
10.75
929.07
13.32
06/18/2015
06/18/2015
06/18/2015
06/18/2015
06/18/2015
06/18/2015
06/18/2015
06/18/2015
06/18/2015
06/18/2015
06/18/2015
06/18/2015
06/18/2015
06/18/2015
06/22/2015
06/22/2015
06/24/2015
06/24/2015
06/24/2015
37858
37859
37860
37861
37862
37863
37864
37865
37866
37867
37868
37869
37870
37871
37872
37873
37874
37875
37876
CITY OF CEDAR SPRINGS
CONSUMERS ENERGY
DTE ENERGY
FTC&H
KENT COUNTY ROAD COMMISSION
MICHIGAN METER TECHNOLOGY GROUP
NUQ NETWORKS, LLC.
O'LEARY PAINT CO
PITNEY BOWES RESERVE ACCOUNT
PREIN & NEWHOF
RHOADES MCKEE
SYNAGRO CENTRAL LLC
WEBB CHEMICAL SERVICE CORP
ZACHARY DOERR
STATE OF MICHIGAN
STATE OF MICHIGAN
AT&T
CONSUMERS ENERGY
DTE ENERGY
WATER/SEWER BILL - 79 W. MAPLE ST.
ELECTRIC EXPENSE - 375 PINE ST.
GAS EXPENSE - 374 CEDAR ST.
USDA RD SANITARY AND WATER PROJECT
ELECTRIC EXPENSE
6 METERS/WATER DEPT.
MONTHLY WEBSITE SERVICE
YELLOW PAINT/ STREETS
POSTAGE MACHINE
CHEMICALS/WATER TESTING
REDEVELOPMENT OF WWW CAMPUS
SLUDGE DISPOSAL
WWTP/ CHEMICALS
F.D. EXAM FEE/ FIRST RESPONDER/EMR
FILING FEE FOR WATER BONDS
FILING FEE FOR SEWER BONDS
INTERNET SERVICE/ F.D.
ELECTRIC EXPENSE - 164 N. MAIN ST.
GAS EXPENSE - 355 PINE ST.
SUBTOTAL
Less 1 Void Checks:
TOTAL CHECKS PAID PRIOR
6,482.75
2,253.20
440.43
4,920.90
95.74
1,204.38
15.00
529.25
500.00
120.00
687.50
6,540.00
3,429.94
65.00
186.20
430.40
45.00
1,275.05
244.96
84,480.41
16.51
84,463.90
ACCOUNTS DUE FOR PAYMENT
Check Date
Check
Vendor Name
Description
07/01/2015
07/01/2015
07/01/2015
07/01/2015
07/01/2015
07/01/2015
37877
37878
37879
37880
37881
37882
CEDAR SPRINGS MILL & SUPPLY
ELHORN ENGINEERING COMPANY
HYDRO-DYNE ENGINEERING, INC
J & K CLEANING INC.
KENT COUNTY TREASURER
MARTY FRASER
STREET MAINTENANCE/MATERIALS
CHEMICALS EXPENSE/ WATER DEPT.
WWTP/ MATERIALS-SUPPLIES
MONTHLY CLEANING SERVICE- JUNE 2015
KC LAW ENFORCEMENT SERVICE MAY 2015
MILEAGE REIMBURSEMENT
Amount
56.25
540.00
171.54
360.00
44,013.13
61.81
07/01/2015
07/01/2015
07/01/2015
07/01/2015
07/01/2015
07/01/2015
07/01/2015
07/01/2015
37883
37884
37885
37886
37887
37888
37889
37890
MICHIGAN MUNICIPAL LEAGUE
MOORE MEDICAL LLC
PITNEY BOWES INC
PLUMMERS ENVIRONMENTAL SERVICE
QUALITY TREE SERVICE OF MI, LLC
SHOOK ASPHALT CO.
SUPERIOR BUSINESS SOLUTIONS
ZYLATECH, LLC
EDUCATION ONSITE TRAINING PROGRAMS
MEDICAL GLOVES
RED INK/ POSTAGE MACHINE
WWTP/ INSPECTION OF SANITARY SEWER
TREE REMOVAL SERVICE
2.5 TON TOP MIX/STREETS
2015 TAX DOCUMENTS/ENVELOPES
MONTHLY MAINTENANCE/ COMPUTER SERVICE
SUB TOTAL
Less 0 Void Checks:
TOTAL CHECKS TO BE PAID
1,646.65
117.69
122.38
204.75
6,700.00
150.00
239.43
47.50
54,431.13
0.00
54,431.13
ELECTRONIC PAYMENTS
Check Date
06/05/2015
06/12/2015
06/19/2015
06/26/2015
06/30/2015
Check
268(E)
269(E)
270(E)
271(E)
272(E)
Vendor Name
FLEETCOR TECHNOLOGIES
SUBTOTAL
Less 0 Void Checks:
TOTAL EFT PAYMENTS
TOTAL ACCOUNTS PAYABLE JUNE 2015
Description
FUEL SERVICE 05/18/15- 05/24/2015
FUEL SERVICE 05/25/15- 05/31/2015
FUEL SERVICE 06/01/15- 06/07/2015
FUEL SERVICE 06/08/15- 06/14/2015
FUEL SERVICE 06/15/15- 06/21/2015
Amount
324.37
77.82
149.20
375.76
197.66
1,124.81
0.00
1,124.81
140,019.84
June 2015
Right Place News
06.24.15
MLive: 91 new jobs, $10.7M investment announced by food processor
Hearthside Food Solutions plans to add at least 91 new jobs and invest $10.7 million over the next
three years at its processing facility at 3225 32nd Street SE in Kentwood. Hearthside, the nation's
largest privately owned bakery and one of the nation's largest contract food manufacturers, has
operated in the former auto parts plant since 2009.
Read the full story...
06.22.15
Area Development: Leading Locations for 2015 - Creating a Track Record of Economic
Success, Grand Rapids Ranks Third in the Nation
The Right Place, Inc. will now have another powerful statistic to share with companies looking to
expand or relocate to the area, thanks to this week's announcement from Area Development
Magazine that ranks the Grand Rapids-Wyoming MSA is the third best area in the country for
businesses to prosper.
06.17.15
MiBiz: Herbruck's invests $43 million in expansion
Ionia-based Herbruck's Poultry Ranch Inc. plans to expand its production facility to add additional
egg-laying and pullet growing capacity. The company will invest $43 million and create 50
additional jobs with the expansion
06.12.15
GRBJ: MEDC funding cut would disarm Michigan
Economic developers and Business Leaders for Michigan are sounding the alarm in response to
legislation that passed the Michigan House that will divert almost half of the Michigan Economic
Development Corp. budget next year to restore Michigan's dilapidated roads.
06.03.15
MiBiz: Terryberry invests $2.6 million, adds 53 jobs at Grand Rapids location
Grand Rapids-based Terryberry Co. LLC will invest approximately $2.6 million into its facility at
2033 Oak Industrial Drive, said company officials today at a press conference. The manufacturer
and designer of employee recognition products also plans to hire an additional 53 workers through
2017 as a direct result of the expansion.
Other Economic News
06.21.15
MiBiz: Focus on corporate wellness, worker mobility shapes office furniture industry
Employee wellness initiatives are changing the way corporate America makes decisions about
office furniture.
According to executives at this year's NeoCon trade show in Chicago, that push for employee
health and wellness is largely driving office furniture manufacturers to strike a balance between
offering both private, productive spaces and open, collaborative environments.
06.21.15
MLive: Grand Rapids Mayor George Heartwell honored in San Francisco
Grand Rapids Mayor George Heartwell was awarded the first place prize at the U.S. Conference of
Mayors/USA Funds National Education Pathways with a Purpose Awards. Heartwell is being
honored for his 100 Campaign, which aims to help local businesses offer employment to the city's
youth population.
06.21.15
MiBiz: Concerns over cyber security reach corporate boardrooms of Michigan
manufacturers
As industry extends its global reach and has come to rely more on digital data, cyber criminals
have likewise become more innovative, adopting techniques previously reserved for cyber warfare
between nation states. That's according to experts and industry insiders who say concerns over
cyber security have shifted from the confines of manufacturers' I.T. departments to the corporate
boardrooms.
06.18.15
MiBiz: MSU breaks ground on $88.1 million Grand Rapids Research Center
Michigan State University began construction this morning on an $88.1 million biomedical research
center in downtown Grand Rapids that will provide an anchor to the west end of the city's Medical
Mile. When complete in two years, the Grand Rapids Research Center will become the centerpiece
of the Grand Rapids Innovation Park that MSU hopes will rise on the former Grand Rapids Press
property at the intersection of Michigan Street and Monroe Avenue.
06.14.15
MLive: How can Grand Rapids solve its persistent social and economic problems?
This is one of the biggest questions facing an increasingly prosperous West Michigan, which has in
recent years enjoyed swift and plentiful economic and quality of life gains. Grand Rapids has
landed on list after list: best place to raise a family, best place to retire, third-best labor market and
so on.
CITY OF CEDAR SPRINGS, MICHIGAN
RED FLANNEL FESTIVAL AGREEMENT
This Red Flannel Festival Agreement is made as of _______________, 2015 ("Effective Date"),
between the City of Cedar Springs, a Michigan municipal corporation, the principal business
address of which is 66 South Main Street, Cedar Springs, MI 49319 (the “City”), and the Red
Flannel Festival, Inc., a Michigan non-profit corporation, the principal business address of which
is 18 South Main, Street, Cedar Springs, MI 49319 (the “RFF”) where both the City and RFF
may be collectively referred to herein as "the Parties".
RECITALS
A.
The City and RFF have historically cooperated in providing a location for and
organization of the Cedar Springs Red Flannel Festival, an event which generates significant
economic and other benefits to the community and its citizens (the “Festival”).
B.
The Festival is held annually in the City’s downtown during the last weekend in
September and/or the first weekend in October.
C.
The Festival is a large undertaking, requiring expertise in coordinating the many events,
participants and functions associated with it. The RFF has, over many years of voluntary service,
developed the expertise to run and operate a successful Festival.
D.
In response to reduced revenue due to economic circumstances beyond the parties'
control, the parties entered into a Prior Agreement which apportioned certain costs and expenses
between the City and the RFF with respect to the operation of the Festival.
E.
Implementation of the Prior Agreement has proven difficult, resulting in confusion as to
the parties’ responsibilities with respect to structuring, scheduling, operating and paying for the
Festival. The parties desire to more clearly delineate their mutual understandings with respect to
all matters associated with the Festival, and intend to memorialize their understandings in this
Agreement.
TERMS AND CONDITIONS
NOW, THEREFORE, in consideration of payment of Public Services by the City and the
licensing of RFF trademarks to the City (Attachment A), as well as other good an valuable
consideration, the sufficiency of which is acknowledged, the parties agree as follows:
1.
Termination of Prior Agreement. Effective upon the execution of this Agreement by both
parties, the Prior Agreement is terminated and no longer in effect.
2.
Operation of Festival. Consistent with the terms of this Agreement, the RFF shall be
responsible for organizing and planning the Festival during the term of this Agreement.
A.
Permits and Licensing. It is the intent of the parties to clarify and simplify to the
extent reasonably possible the planning for, and operation of, the Festival in order to lower costs
and simplify its administration. To this end, the parties agree that annually the Festival will be
planned, scheduled and approved consistent with the following:
(1)
Not later than July 15 of each year during the term of this Agreement, the
RFF shall prepare and submit, on such forms as reasonably requested by the City, a
Rev 5/5/2015
written application for that year’s Festival approvals, along with a site plan, in such detail
as reasonably requested by the City, sufficient to enable the City to determine what public
services and resources will be necessary to the Festival, as well as the anticipated impact
of the Festival on adjacent areas (the “Plan”).
(2)
Not later than 30 days after the RFF has submitted the application for
permits and the Plan as set forth above in subsection 2.A.(1), the City shall approve or
deny the same in writing. If denied, the reasons for the denial and the changes required to
receive the City’s approval shall be provided.
(3)
The Plan, as approved, shall identify anticipated public services required
for the Festival.
(4)
The City shall waive, and no fee or charge shall be imposed by the City,
for its review of the application and Plan.
(5)
The City shall take all steps legally required to effectuate this subsection
2.A.
B.
Costs of Festival. Without limiting the foregoing, the City’s costs for the
provision of police, fire and medical services (hereinafter "Public Services") during the Festival
shall be deemed an exchange of services for consideration:
(1)
The City will not impose or charge fees otherwise due which are
associated with the City’s administration and planning expenses for the Festival.
(2)
The City will be responsible to pay all labor and benefit costs associated
with the provision of Public Services necessary to the Festival’s operations.
(3)
Public costs not otherwise provided for or contemplated in this Agreement
or in the approved Plan shall be separately negotiated between the parties.
(4)
Except as otherwise provided herein, the RFF shall provide and maintain, at
its own expense, equipment, supplies and personnel necessary to plan, administer and operate the
Festival as set forth in this Agreement.
3.
Annual Report. Not later than three months after the completion of the Festival, the RFF
shall prepare and present a report to the City, at a regularly scheduled meeting of the City
Council, in summary form, identifying the overall success of the most recently completed
Festival with particular focus on the number of attendees, any complaints received by the RFF
with respect to the operation of the Festival, parking arrangements, and the economic impact of
the Festival on the Cedar Springs area.
4.
Insurance.
A.
General Liability. The RFF shall meet the requirements of a Community Event.
5.
Term. This Agreement shall begin on the Effective Date and shall automatically renew on an
annual basis one year from the Effective Date. This Agreement shall terminate only upon a ¾ majority of
2
the RFF board members or the Cedar Springs City Council which shall be in writing where notice shall be
given to the other party at least ninety (90) days before each annual renewal date.
6.
Alterations of Public Areas. During the term of this Agreement, the RFF may, at its sole
cost and expense, make additions, alterations and improvements to public areas owned or
controlled by the City, useful for the operation of the Festival, with the prior written approval of
the City.
7.
Indemnification. The RFF shall meet the requirements of a Community Event.
8.
Non-Assignability. Neither this Agreement nor any part of it shall be assigned by any
party without the prior written consent of the other party. The RFF shall not delegate its
performance or obligations under this Agreement to another party without the prior written
consent of the City.
9.
Interpretation. This Agreement constitutes the entire agreement between the parties and
shall be deemed to supersede and cancel any other agreement between the parties relating to the
transactions contemplated in this Agreement. None of the previous and contemporaneous
negotiations, preliminary drafts or previous versions of this Agreement leading up to its
execution and not set forth in this Agreement shall be used by any of the parties to construe or
affect the validity of this Agreement. Each party acknowledges that no representations,
inducements or conditions not set forth in this Agreement has been made or were relied upon by
either party. This Agreement may be amended or terminated only by a written instrument
executed by the City and the RFF.
10.
Independent Contractor. In the performance of all duties and obligations pursuant to this
Agreement, it is mutually understood and agreed that the RFF, its officers, volunteers, and
employees are and shall be at all times acting and performing as independent contractors to the City.
The City shall neither have nor exercise any control or direction over the methods by which the
RFF’s personnel or volunteers perform the work and functions called for under this Agreement,
except that the City agrees at all times to comply completely and fully with the provisions of this
Agreement.
11.
Miscellaneous.
A.
Notices. All notices permitted or required under this Agreement shall be in writing and
either by mail or personal delivery. If by mail, notice shall be deposited in the United States mails, postage
prepaid, first class mail, and addressed to the party to whom notice is directed. Notice shall be deemed
effective on the date postmarked if by mail, or on the date of delivery, if personally delivered.
B.
Governing Law and Remedies. This Agreement is being executed and delivered and is
intended to be performed in the State of Michigan and shall be construed and enforced in accordance with,
and the rights of the parties shall be governed by, the laws of the State of Michigan.
3
C.
Interpretation. The headings to the various paragraphs in this Agreement have been
inserted for convenience only and shall to no extent affect the meaning or interpretation of this Agreement.
The recitals, however, are intended to be an integral part of this Agreement.
D.
Waiver. No waiver of any claim or right of either party shall arise out of breach of this
Agreement by the other party unless in writing, signed by the non-breaching party.
E.
Compliance with Laws, Rules and Regulations. The RFF will comply with all applicable
laws, rules, and regulations in the performance of services pursuant to this Agreement.
The parties have executed this Agreement as of the date first written above.
RED FLANNEL FESTIVAL, INC.
By:
By:
____________, Mayor
, President
By:
____________, Clerk
4
Summary of DPW Red Flannel Festival Activities
Activitiy Description
Average Wage
1 Fill water tank for lumberjacks**
# of staff # of hours per staff Reg Hours
2
3
6
2 Barricades & Signage
Assemble Barricades & take down
Parking Setup & Take down
2
3
16
12
30
36
3 Trash
Put out trash containers
Pickup & dump trash
2
2
3
5
6
4 Cleanup Streets
Blow debris into street
2
3
5 Parade Coordination
Relocate barricades
4
0.5
1
6 Hang Festival Banner on Crosswalk
2
1
2
7 Setup DPW Garage for golf cart**
Relocate trucks to WWTP
2
2
4
8 Deliver Beer Tent Barricades
1
2
2
87
*Requires use of City Motorpool
**Task to be performed by DPW staff only
Reg Cost
28.65
171.90
859.50
1,031.40
171.90
28.65
57.30
114.60
57.30
2,492.55
5/18/11
OT Hours
2
OT Cost
30.72
61.44
-
10
307.20
6
184.32
1
30.72
-
19
583.68
Total Cost
171.90
920.94
1,031.40
171.90
307.20
184.32
59.37
57.30
114.60
57.30
3,076.23
Required equipment*
1 truck
1 truck, 1 trailer
2 trucks, 1 trailer
1 truck, 1 trailer
1 truck, backhoe (1hr)
2 backpack blowers
backhoe (1 hr)
2 trucks
1 bucket truck
1 truck, 1 trailer
2010 RED FLANNEL DAY EQUIPMENT RENTALS
Equipment
Police Cars
Antique Fire Truck
Back Pack Blower
96 Ford 4X4
2002 Trailer
2002 Ford 4X4
06 Ford 4X4
2010 Ford F250
Hours
44
7
4
5
24
26
2
7
Rate
$7.66
$25.16
$4.04
$13.65
$13.66
$12.73
$13.65
$11.85
Total $
$337.04
$176.12
$16.16
$68.25
$327.84
$330.98
$27.30
$82.95
$1,366.64
DPW
Regular
Hours
Worker
1
2
3
4
5
8.00
10.00
32.00
15.00
8.00
73.00
Average Rate Workers 2-5
Regular
Rate
$
$
$
$
$
12.46
28.84
23.95
28.10
33.69
$
28.65
Total
Regular
$
99.68
$ 288.40
$ 766.40
$ 421.50
$ 269.52
$ 1,845.50
Overtime Overtime
Hours
Rate
12.00
12.00
12.00
12.00
48.00
$
$
$
$
27.77
29.06
29.06
37.00
$
30.72
Total
Overtime
Total
Cost
$ 333.24
$ 348.72
$ 348.72
$ 444.00
$ 1,474.68
$
99.68
$ 621.64
$ 1,115.12
$ 770.22
$ 713.52
$ 3,320.18
Total
Overtime
Total
Cost
$ 1,517.31
$
92.91
$ 108.20
$ 1,718.42
$ 154.75
$ 581.31
$ 1,517.31
$
92.91
$ 108.20
$ 2,454.47
POLICE
Regular
Hours
Officer
1
2
3
4
5
Regular
Rate
12.50 $ 12.38
40.00 $ 14.53
52.50
Total
Regular
$
$
$
Overtime Overtime
Rate
Hours
154.75
581.31
736.06
36.50 $
3.00 $
2.50 $
42.00
41.57
30.97
43.28
SUMMARY
DPW
POLICE
EQUIPMENT RENTALS
STREET SWEEPING
PARADE FEES
TOTAL COSTS
$
$
$
$
$
$
3,320.18
2,454.47
1,366.64
450.00
125.00
7,716.29
WAIVE PARADE FEES
WAIVE EQUIPMENT RENTALS
POLICE FEES PAID 2010
$
$
$
(125.00)
(1,366.64)
(1,000.00)
TOTAL ADDITIONAL COSTS
$
5,224.65
Doesn't include salaried employees.
Doesn't include salaried employees or reserves.
Red Flannel Festival
List of City Services required
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Fill water tank for lumberjacks (not every year)
Assemble Type 1 (pick up from County) and Type 2 barricades and take down, move when
necessary
Parking sign set up and take down (Marketplace and Carnival)
Pick up/Place egress and Grand Parade Line Up No Parking Signs
Put out and return all trash containers
Pick up and dump all trash
Street sweeper service for day after Festival
Clean up streets (blow debris into street) day after Festival
Hang Festival Banner on Crosswalk
Set up DPW Garage for golf carts (relocate trucks to WWTP)
Deliver beer tent barricades
Pick up and return orange barrels to WWTP
Antique Fire Truck on RF Day
Hang and remove RF Wooden Placards
All equipment rental for any equipment used
Reference # ▾
RED001 T300
Client
The Red Flannel Festival, Inc.
RED001 T301
RED001 T302
RED001 T303
RED001 T304
RED001 T305
RED001 T306
RED001 T307
RED001 T308
Description
RED FLANNEL FESTIVAL
THE RED FLANNEL FESTIVAL CEDAR SPRINGS-MICHIGAN (Word and Design)
THE RED FLANNEL TOWN - Word Mark
RED FLANNEL FESTIVAL
CEDAR SPRINGS, MICHIGAN & DESIGN
THE RED FLANNEL TOWN
RED FLANNEL TOWN U.S.A.
GIVING YOU A WELCOME AS WARM AS OUR RED FLANNELS!
RED FLANNEL FESTIVAL CEDAR SPRINGS and DESIGN (Red Flannel Long Underwear)
THE RED FLANNEL FESTIVAL
Country
United States
Serial Number
85/371,056
Application Filing Date
07/14/2011
Registration #
4,141,591
Registration Date
05/15/2012
United States
85/371,060
07/14/2011
4,141,592
05/15/2012
United States
86/148,619
12/19/2013
4,583,849
08/12/2014
Michigan
M06100
06/03/2005
Michigan
Michigan
Michigan
Michigan
Michigan
M06092
M11941
M06093
M06095
M06094
06/03/2005
06/27/2011
06/03/2005
06/03/2005
USPTO Status
USPTO Status
Date
Attorney of Record
Status
Registered
Registered
Frank M. Scutch, III
Registered
Renewal Granted
Renewal Granted
Renewal Granted
Renewal Granted
Renewal Granted
Renewal Granted
Event
Section 8 and 15 Declarations Section 8 and 15 Declarations End Section 8 and 15 Declarations Grace Period Section 8 Declaration and Section 9 Renewal Section 8 Declaration and Section 9 Renewal End Section 8 and 9 Grace Period Section 8 Declaration and Section 9 Renewal Section 8 Declaration and Section 9 Renewal End Section 8 and 9 Grace Period
Section 8 and 15 Declarations Section 8 and 15 Declarations End Section 8 and 15 Declarations Grace Period Section 8 Declaration and Section 9 Renewal Section 8 Declaration and Section 9 Renewal End Section 8 and 9 Grace Period Section 8 Declaration and Section 9 Renewal Section 8 Declaration and Section 9 Renewal End Section 8 and 9 Grace Period
Section 8 and 15 Declarations Section 8 and 15 Declarations End Section 8 and 15 Declarations Grace Period Section 8 Declaration and Section 9 Renewal Section 8 Declaration and Section 9 Renewal End Section 8 and 9 Grace Period Section 8 Declaration and Section 9 Renewal Section 8 Declaration and Section 9 Renewal End
Renewal
Event Date
05/15/2017 05/15/2018 11/15/2018 05/15/2021 05/15/2022 11/15/2022 05/15/2031 05/15/2032 11/15/2032
05/15/2017 05/15/2018 11/15/2018 05/15/2021 05/15/2022 11/15/2022 05/15/2031 05/15/2032 11/15/2032
08/12/2019 08/12/2020 02/12/2021 08/12/2023 08/12/2024 02/12/2025 08/12/2033 08/12/2034
06/03/2025
Renewal
Renewal
Renewal
Renewal
Renewal
06/03/2025
06/27/2021
06/03/2025
06/03/2025
06/03/2025
Register
Principal
Principal
Principal
Live/Dead Indicator
Live
Live
Live
Goods & Services
041 - Entertainment services, namely, organizing community festivals featuring parades, golf outings
s, wine tastings, showcases of Michigan artisans-at-work, running events, live music, dance, performing
arts, artworks, car shows, firework shows and cuisine
Attachment A
TRADEMARK LICENSE AGREEMENT
This Trademark License Agreement dated this _____ day of __________, 2015 (the "Effective
Date"), between the Red Flannel Festival, Inc., a Michigan nonprofit corporation, of 18 South
Main Street, Cedar Springs, Michigan (“Festival”) and the City of Cedar Springs, a Michigan
municipal corporation, of 66 South Main Street, P.O. Box 310, Cedar Springs, Michigan 49319
(“City”) forms a part of and is incorporated by reference into the City of Cedar Springs,
Michigan Red Flannel Festival Agreement (the "Agreement) attached hereto.
RECITALS
A.
The Festival asserts ownership of right, title and interest to the trademarks and
logos “RED FLANNEL TOWN”,) “RED FLANNEL TOWN U.S.A.”, along with the lamp post
and long underwear symbols, and the clothesline with long underwear symbol, and
accompanying text and variations thereof, as shown in this Exhibit A, which Exhibit is
incorporated by reference (“Trademarks and Logos”).
B.
The City desires to use the above described Trademarks and Logos in promoting
and identifying the City.
C.
The Festival desires to license such use on the terms and conditions set forth
herein, consistent with its mission of celebrating the culture and history of the Cedar Springs area
and enhancing the positive recognition of the Red Flannels.
NOW, THEREFORE, IN CONSIDERATION of the mutual covenants and conditions set
forth below, and other good and valuable consideration, the receipt and sufficiency of which all
parties acknowledge, it is agreed as follows:
AGREEMENT OF THE PARTIES
1.
Terms. The Festival grants a royalty free, non-transferrable license to the City for the use
of the Trademarks and Logos during the term of this Agreement. The license is for the
City’s use of the Trademarks and Logos as limited herein, and not for any new or
additional uses without the written permission of Festival. This Agreement shall remain
in effect until terminated in accordance with Section 7.
2.
Ownership. The Festival shall remain the owner of the Trademarks and Logos. The City
will not do anything to compromise Festival’s rights in and to the Trademarks and Logos,
such as filing of legal action, opposition or filing of any identical or confusingly similar
trademark applications.
3.
Use. The Festival agrees that it will not, during the term of this Agreement, grant a
license for the Trademarks and Logos to any third party without the consent of the City.
4.
No Warranties. The Trademarks and Logos are provided to City on an “as is” basis and
1
Attachment A
City is solely responsible for its use of the Trademarks and Logos. The Festival disclaims
all warranties regarding the Trademarks and Logos, including warranties of noninfringement. The Festival shall not be liable and direct, indirect, incidental, special,
consequential, or punitive damages arising from or relating to City’s use of the
Trademarks and Logos.
5.
Indemnification. City will defend, indemnify, and hold harmless Festival against any
losses, liability and/or exposure (including actual attorney fees) arising out of any claims
or suits, whatever their nature or however arising, which may be brought or made against
Festival because of City's use of the Trademarks and Logos in any manner except as
expressly permitted by this Agreement.
6.
Restrictions.
a. Except as otherwise described herein, this license is non-exclusive.
b. City shall not transfer or assign any right to use the Trademarks and Logos to any
third party.
c. City may use the Trademarks and Logos for identification and community
enhancement purposes including, without limitation, identification of the City
water tower, benches and City trucks, other vehicles, equipment, soft goods,
personal property (e.g., key chains, coffee cups, etc.), stationary, envelopes and
fixtures. The City may not, however, use the Trademarks and Logos for
commercial, non-public purposes without the Festival’s prior written permission.
d. City will not add any new or additional uses to the use of the Trademarks and
Logos beyond those contemplated by this Agreement without the Festival’s
written permission.
e. City will, upon request of Festival, submit to Festival during the term of this
Agreement reports of all its uses of the Trademarks and Logos, including its use
on signage, on motor vehicles, at all locations, in print and electronic media, on
stationary and business cards, and any other applications.
7.
Termination. This Agreement shall terminate only upon termination of the Agreement
between the Parties setting forth cost-sharing arrangements for the annual Red Flannel
Festival; it being the intent of the parties that both the City of Cedar Springs, Michigan
Red Flannel Festival Agreement and this Attachment A shall be and remain tie barred to
one another.
2
Attachment A
8.
Amendment. This Agreement shall not be amended or altered except by a writing
executed by each Party.
9.
Choice of Law. This Agreement shall be governed in all respects by the laws of the State
of Michigan.
10. Headings. The paragraph headings used in this Agreement are included solely for
convenience.
11. Entire Agreement. This Agreement sets forth the entire understanding of the parties;
further, this Agreement shall supersede and/or replace any oral or written agreement(s)
relating to this subject matter entered into by the parties before the date of this
Agreement.
12. Binding Effect. This Agreement, inclusive of its terms and provisions, shall be binding
on and inure to the benefit of, and be enforceable by, the respective successors and
assigns of the parties.
The parties have executed this Agreement on the date first written above.
Red Flannel Festival, Inc., a Michigan
nonprofit corporation
By:
, President
City of Cedar Springs, a Michigan
municipal corporation
By:
, Mayor
By:
, Clerk
3
Agenda Item Number: 9A
City of Cedar Springs
City Council Meeting July 9, 2015
Agenda Item Report
Description: Motion to approve the addition of a parcel to an existing Industrial
Facilities Tax district for Display Pack located at 680 West Street.
Summary Comments with Regard to Agenda Item:
The City of Cedar Springs Industrial Facilities Tax Advisory Committee met to consider a
request from Hansen Realty Company, LLC to expand an Industrial Development
District (IDD). Hansen Realty Company, LLC owns a parcel adjacent to the IDD and
wishes to add it to the IDD. The IDD was established by a Council resolution on June 8,
1995.
Attached is a copy of the resolution, with the requisite legal description, that created the
IDD. Also attached is a map showing the IDD, cross hatched portion, and the
relationship of the parcel, identified as Parcel D, that Hansen Realty Company, LCC
wishes to add to the IDD.
At the meeting Victor Hansen, owner of Hansen Realty Company, told the Committee
that Parcel D will be important to the expansion and improvement of the former
Wolverine World Wide building that his company owns. He related that Parcel D would
be used for parking necessary for the new office addition he intends to construct on the
south side of the building.
By a unanimous vote of the members present, the Committee recommends to City
Council that they approve the request of Hansen Realty Company, LLC for the addition
of the parcel, shown as Parcel D on the attached map, to the IDD.
Recommendation of the City Manager:
Council Approval
Thad Taylor, City Manager
Attachments
None
Agenda Item Number: 9B
Agenda Item Report
Description: Motion to approve an option to purchase a City Strip of land by
Hansen Realty LLC.
In August of 1995 the City of Cedar Springs, Wolverine World Wide, Inc. and 3 W
Development Company entered in to a Development Agreement. On December 11,
2014, the aforementioned parties amended the agreement by approving a Second
Amendment to the Development Agreement. The Second Amendment to the
Development Agreement allowed 3 W Development Company the option to acquire a
parcel of land described as the City Strip for $1.00.
As allowed in the Second Amendment to the Development Agreement, 3 W Company
has assigned its option for the City Strip to Hansen Realty Company, L.L. C. Hansen
Realty Company L.L.C. is now requesting to exercise the option and acquire the City
Strip. The City Attorney drafted an agreement for the purchase of the City Strip which is
agreeable to Hansen Realty Company L.L.C.
I recommend that Council approve the option for the City Strip and enter into a purchase
agreement with Hansen Realty L.L.C.
Approval
Attachments
None
Agenda Item Number: 9C
Agenda Item Report
Description: Motion to approve a Fire Agreement between the City of Cedar
Springs and Nelson Township for fire services.
The City’s fire service agreement with Nelson Township expired on March 31, 2015. For
unknown reasons, neither party initiated an effort to take the necessary steps to renew
the agreement. However, both parties wish to renew the contract for another year. The
City has provided Nelson Township with the cost for the year, which they pay quarterly.
The agreement is attached for Council’s review and contains no changes other than the
term of the agreement, cost and the name of the mayor.
During my discussion with Tom Noreen, Nelson Township Supervisor, we are going to
meet to discuss the possibility of a multi-year agreement and a cost arrangement that
would provide a smoothing arrangement for annual payments. His concern, rightfully so,
is that annual costs can increase significantly due to equipment purchases.
I recommend that Council approve the fire service agreement with Nelson Township as
presented.
Approval
Attachments
Agreement
FIRE PROTECTION SERVICES AGREEMENT
This agreement is made as of March 14 2015, between the CITY OF CEDAR
SPRINGS (the "City"), a Michigan municipal corporation, the address of which is 66
South Main Street, Cedar Springs, Michigan 49319, and NELSON TOWNSHIP (the
"Township"), a Michigan general law township, the address which is Two Maple Street,
Sand Lake, Michigan 49343.
RECITALS
A.
The Township has requested that the City provide fire protection services to the
portion of the Township specifically described within this Agreement.
B.
The City and the Township desire to enter into a written agreement which sets
forth the terms and conditions of fire protection services provided to the Township.
C.
This Agreement is authorized by state law and the Charter of the City of Cedar
Springs.
AGREEMENT
NOW, THEREFORE, the City and Township agree as follows:
1.
Fire Protection Services. The City, through its volunteer fire department,
shall provide fire protection services to the Township on the terms and conditions in this
Agreement. As used herein, "fire protection services," means the response to all calls
requiring the suppression of fire and/or the provision of emergency medical services as
well as the need for fire inspection services that arise within the Designated Area, as
described herein.
2.
Data Furnished by Township. The Township shall furnish to the City all
maps, street directories, addresses, lists of names, telephone numbers and other
information requested by the City as may be deemed necessary by the City to provide
fire protection services. The Township shall be responsible for updating these items
from time to time as necessary to provide the City with information required to provide
fire protection services.
3. Designated Area. As used in this Agreement, "Designated Area" shall mean
the area described as follows:
(a)
The area enclosed by the following described borders:
(1) South Border. The north side of 16 Mile Road between Northland
Drive and Pine Lake Avenue.
(2) East Border. All properties abutting the east side of Pine Lake
Avenue between the 16 Mile Road and 19 Mile Road, including the
Pine Ridge Bible Camp.
(3) North Border. The south side of 19 Mile Road between Northland
Drive and Pine Lake Avenue.
(4)
West Border. The west border consists of the following:
(i) The east side of Northland Drive between the corporate limits of the City of
Cedar Springs and 16 Mile Road.
(ii) The east side of Cedar Springs Avenue between the corporate limits of
the City of Cedar Springs and 20 Mile Road.
(iii) That portion of the described area immediately east of the corporate limits
of the City of Cedar Springs.
(b)
The following locations specifically described as follows:
(1) All properties abutting Sunset Shores Drive, on either side, between Pine
Lake Avenue and 17 Mile Road.
(2) All properties abutting 17 Mile Road, on either side, between Pine Lake
Avenue and Sunset Shores Drive.
(3) All properties abutting the east side of Cedar Springs Avenue between 19
Mile Road and 20 Mile Road.
4. 24 Hour Service. The City shall provide fire protection services to the
Township 24 hours a day, every day of the year, during the term of this
Agreement; provided, however, that the City does not warrant against temporary
interruptions in service resulting from mechanical or equipment breakdowns, acts
of God, or other emergencies.
5. Priority During Mutual Fire Emergencies. In the event a fire, or other call or
demand, within the City limits of the City of Cedar Springs occurs
contemporaneously as a fire within the Designated Area, the parties agree that
the City is entitled to prioritize its response, giving priority to the situation within
the City limits. In the event the City of Cedar Springs Fire Department is unable
to respond to a fire protection service call, the City shall make reasonable
requests for assistance to other fire departments and emergency personnel in
accordance with its mutual aid agreements. A temporary interruption in the
service as described in this Agreement shall not affect the obligations of the City
pursuant to this Agreement.
6. Indemnification. The Township will hold the City harmless from, indemnify
the City for all; defend the City (with legal counsel reasonably acceptable to the
City) against all claims, expenses, judgments, losses, demands, damages,
payments, recoveries, legal proceedings, orders and decrees including, without
limitation, costs and attorney fees, arising from, pursuant to or as a result of any
fire protection service provided under this Agreement except if the same arises
exclusively from the affirmative acts of the City. As used in this paragraph, the
term "City" includes the City of Cedar Springs and its officers, employees and
agents. Nothing herein shall be deemed or interpreted as a waiver of the City’s
entitlement to rely on governmental immunity and, to this end, the parties
acknowledge and agree that the City’s provision of fire protection services as
provided for herein constitute a governmental function for purposes of state law.
7. Costs Paid By Township. The average cost per fire run will be calculated
based on the City’s actual Fire Department expenses (minus hydrant rental) in
the City’s previous fiscal year. The average cost will be multiplied by the number
of actual runs to determine the township’s annual cost. The annual fee paid will
be an average based on the three previous fiscal years annual costs, which
totals $26,826.26. The Township shall pay the City an annual fee for fire
protection services in quarterly payments prior to June 30, September 30,
December 31, and March 31.
8.
Term: Termination.
(a)
The term of this agreement shall begin April 1 of each year and
continue until March 31 of the succeeding year.
(b)
This Agreement shall continue in effect until March 31, 2016, unless
and until earlier terminated by either party, with or without cause, upon six (6)
months written notice.
9. Designation of Code Official. The Township hereby designates as the Fire
Code Official for the Designated Area the City of Cedar Springs Fire Department
and its officers and employees and delegates to them all authority permitted or
required by law necessary to perform the services called for herein.
10. Fire Insurance Withholding Program. In the event it has not already done
so, the Township will take all steps reasonably necessary to establish and
require escrow accounts for fire insurance settlements pursuant to Act No. 218
of the Public Acts of 1956, as amended.
11. Miscellaneous.
(a)
This contract sets forth the entire agreement between the parties and
may not be amended except in writing signed by both parties. It shall be
construed in accordance with the laws of the State of Michigan.
(b)
Any written notice required or permitted by this Agreement shall be
given by first class mail addressed to the other party at the address written
above or such other address as either party may substitute by written notice to
the other party.
(c)
The rights and duties and obligations under this Agreement may not
be assigned or delegated by either party.
(d)
No waiver by either party of any term or condition of this Agreement
shall be construed as waiver of any other term or condition nor shall a waiver of
any default or breach be deemed to constitute a waiver of any subsequent
default or breach. The parties have caused this Agreement to be executed and
delivered to their respective duly authorized officers as of the date first written
above.
Date: __________, 2015
By:_______________________
Gerald Hall, Mayor
By:________________________
Linda Christensen, City Clerk
NELSON TOWNSHIP
Date: ___________, 20145
By:_________________________
Tom Noreen, Supervisor
By:__________________________
Laura Hoffman, Township Clerk
547655.3
Agenda Item Number: 9D
Agenda Item Report
Description:
Motion to approve Resolution No. 2015 - 23, a resolution to
amend the City of Cedar Springs’ 2015-2016 annual budget.
Request approval of a budget amendment in the amount of $4000.00 for
financial support to the Cedar Springs Historical Museum.
The council approved an agreement to provide this support with the Cedar
Springs Historical Museum at the June 11, 2015 meeting. The money for the
addition of this line item to the budget will be taken from the general fund
balance.
($4000.00) from 101-000-000-400.100 – Appropriation from Fund Balance
$4000.00 to 101-730-000-886.000 – Community Promotions-Historical Museum
Deb Brunett
Deb Brunett, Finance Director
Council discretion.
Thad Taylor
Attachments
Resolution 2015 – 23
CITY COUNCIL
Kent County, Michigan
RESOLUTION NO. 2015 - 23
A RESOLUTION TO AMEND THE CITY OF CEDAR SPRINGS'
2015-2016 ANNUAL BUDGET
Whereas, from time to time the City Council finds it necessary to add or reduce funds to the
City's annual budget; and
Whereas, the City Council finds it appropriate to amend the City's Budget for the 20152016 fiscal year;
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
1.
The City Council provides to amend the following departments:
FUND/DEPT.
2015-16
ORIGINAL
BUDGET
PROPOSED
ADJUSTMENT
101 - GENERAL FUND EXPENDITURES:
730 - Community Promotions
Total
12,825.00
4,000.00
16,825.00
-
12,825.00
4,000.00
16,825.00
YEAS:
NAYS:
ABSENT:
ABSTAIN:
RESOLUTION NO. 2015 Dated July 9, 2015
2015-16
PROPOSED
BUDGET
______________________________
CERTIFICATION
I certify that this is a true and complete copy of a resolution adopted by the Cedar Springs City
Council at a regular meeting held on March 12, 2015 and that public notice of that meeting was
given pursuant to Act 267 of the Public Acts of Michigan of 1976, as amended.
_______________________________
Dated: July 9, 2015
Agenda Item Number: 9E
Agenda Item Report
Description: Motion to approve Policy No. 14, a policy regarding the public
inspection of assessing records.
MCL 211.10a requires all property assessment rolls and property appraisal
cards to be available for inspection and copying during customary business
hours (defined as 9:00 a.m. to 5:00 p.m..) The State Tax Commission requires
those municipalities whose assessors only work a limited number of hours per
week to adopt a policy on how the public can inspect those records when the
assessor is not available.
Having such a policy is also subject to audits by the Michigan State Tax
Commission and is one of the items that must be on file during an audit of
minimum assessing requirements – which is slated for Cedar Springs this year.
The policy under consideration has been supplied by the City Assessor and is
similar to those used in other jurisdictions he works in.
Linda Christensen
Approval.
Thad Taylor
Attachments
Policy No. 14
Standard Operating Policy
SUBJECT: Policy Regarding Public Inspection of Assessing Records
Policy Number: 14
Effective Date:
PURPOSE:
Section 211.10a of the General Property Tax Act States: All property assessment rolls
and property appraisal cards shall be available for inspection and copying during the
customary business hours.
POLICY:
The City of Cedar Springs is open during customary business hours which are
considered Monday through Friday from 9:00 A.M. to 5:00 P.M. The assessment Roll(s)
are located on the counter behind the front office. They are available for inspection and
copying anytime the office is open. The Assessor is in the office limited hours each
week. If the Assessor is in the office, the Assessor will assist any member of the public
in inspecting a record card and making the cards available for copying. In the absence
of the Assessor, other City employees are able tol assist the public in inspecting record
cards and making the cards available for copying.
The City of Cedar Springs is also utilizing internet services from BS&A software. The
public may, at any time, look up assessment information using this service. The link to
the internet services is on both the Assessor’s and Treasurer’s page of the City’s website
at www.cityofcedarsprings.org.
Agenda Item Number: 9F
Agenda Item Report
Description: Motion to approve a license agreement between the City of Cedar
Springs and Yankee Zephyr Racing Promotions, Inc.
Yankee Zephyr Racing Promotions, Inc. is asking for City Council approval to host a
snowmobile racing event February 26 and 27, 2016. Last year’s event was successful,
even with little time for promotion. He believes that an event in 2016 will bring more
people to the community and be extremely successful.
The proposed changes to the 2016 event are:
•
•
•
•
Two days rather than one.
Addition of snow cross track and race.
Moving the site westerly from the former location. The proposed site would be west of
West Street extended, however would not use the flying club grounds. A map is
attached for review.
Smoothing of the drag strip portion of the site. I discussed this with the City’s
environmental attorney and she is comfortable so long as no ground cover is disturbed
beyond a six inch depth. City staff will be on-site during the process to ensure
compliance.
Attached is a license agreement drafted by the City Attorney for Council’s review.
Yankee Zephyr Racing Promotions will pay the City $500 for the use of the property and
will contract with the City for the appropriate medical first responders and medical unit.
Last year’s event went extremely well and did not cause any problems for the City.
Accordingly, I recommend the City approve the license agreement.
Approval
Attachments
Site Map
LICENSE AGREEMENT
THIS LICENSE AGREEMENT (“Agreement” or “License”) is made ____________, 2015,
between the CITY OF CEDAR SPRINGS, a Michigan municipal corporation, of 66 South Main Street,
Cedar Springs, Michigan 49319-0310 (“Cedar Springs”) and YANKEE ZEPHYR RACING
PROMOTIONS, INC., a Michigan corporation, of 13401 Olin Lakes Drive, Sparta, Michigan 49345
(“Licensee”).
RECITALS
A.
Cedar Springs owns certain real property located within its boundaries, generally known
as a portion of the City’s former sewage lagoon (PP No. 41-02-36-300-003) (“Property”).
B.
Licensee desires to use the Property to stage a two-day snowmobile racing event in the
location shown an attached Exhibit A, which exhibit is incorporated by reference (“Project”).
C.
Pursuant to Cedar Springs City Council authorization of ______________, 2015, Cedar
Springs approved the grant of a license to Licensee to operate the Project on the Property.
D.
Cedar Springs and Licensee desire to memorialize their understandings and agreements
with respect to operation of the Project on the Property.
AGREEMENT
NOW, THEREFORE, in consideration of the above recitals (which are incorporated by reference)
and the parties’ covenants contained herein, the sufficiency of which are acknowledged, the parties agree
as follows:
1.
Subject to the terms of this Agreement, Cedar Springs grants Licensee a license to use
and operate a two-day snowmobile drag racing event on the Property on February 26 and 27, 2016,
consistent with the attached Exhibit A and the terms of this Agreement. Licensee’s right to use the
Property under this Agreement shall not be construed or interpreted to be a grant of any interest in the
Property or other property of Cedar Springs. Cedar Springs shall not have any responsibility to repair or
maintain the Project or the Property under this License. Licensee shall be solely responsible for the
operation, use and maintenance of the Project and maintaining the condition of the Property as provided
for herein.
2.
a.
Licensee acknowledges that the Property is a closed wastewater treatment facility
subject to regulation under state and federal law. The Property contains lagoon sludge material which
may contain hazardous substances. The lagoon sludge has been encapsulated below grade under an
engineered sand and clay cap. The Michigan Department of Environmental Quality (“MDEQ”) has
approved the encapsulation and capping of the sludge material pursuant to a Designation of Inertness
under applicable environmental laws as part of the City’s closure of the former lagoons. Licensee, on
behalf of itself, its officers, employees, invitees and agents, acknowledges the existence of a protective
cap over the Property (“Cap”) and the need to maintain that Cap. As a condition of that closure, the
Property is subject to a Declaration of Restrictive Covenant dated October 29, 2012 that contains, among
other provisions, a prohibition against removal of the Cap, except as otherwise provided therein
(“Covenant”). Pursuant to the Covenant, grading, filling, excavating, drilling, mining or other alteration
of the Property which would result in the removal of sludge material or disturbance of the soil at depths
greater than twelve inches (12”) below grade level is prohibited, and Licensee shall not engage in nor
F:\Council\2015 Agenda Packets\7-9-15 Agenda Packet\9F Yankee Zephyr Use Agreement.Docx:rm
allow or permit any such activity, unless specifically authorized in writing by the City. Licensee shall
comply with the Covenant.
b.
As a result of the former wastewater discharges, one or more hazardous
substances, including iron, manganese, arsenic, vanadium, antimony, barium, chromium, selenium, silver,
zinc, ammonia and nitrates, is present or was present in soils, biosolids and/or groundwater on the
Property in concentrations exceeding their respective generic residential cleanup criteria promulgated
under Michigan’s environmental remediation statute, Part 201 of Public Act 451 of 1994, as amended
(“Part 201”). As such, the Property is a “facility” as defined in Part 201. Additional information about
the nature and extent of the hazardous substances is contained in the Closure Plan, a copy of which the
City has provided to Licensee.
3.
As consideration for this License, Licensee shall pay the City $500 at the time of the
execution of this License. In addition, Licensee shall pay any costs and fees incurred by the City
associated with the Project (including without limitation reasonable maintenance and repair costs related
to the Project if Licensee fails to repair the Property after the Project’s completion, whether such costs be
paid by Cedar Springs to third parties or otherwise). Licensee acknowledges that (A) it takes the Property
“AS IS” in its existing condition including, without limitation, the environmental conditions and subject
to the Covenant and the Cap described above, and that Cedar Springs makes no representations or
warranties as to the condition of the Property or its suitability for Licensee’s intended use of the same and
(B) the Property, including the Cap, and the improvements thereon may not to be damaged in any way by
the Project, the presence of the Project, or by Licensee’s activities as to the Project, and that any and all
such damage is Licensee’s responsibility to repair and restore. Accordingly, subject to the terms of this
License, Licensee will, at its cost, modify, repair and restore the Property and all improvements thereon,
at the reasonable direction of the City, should the same in any way be damaged for a reason associated
with the Project. As to the foregoing, Licensee must restore the Property and improvements to an as good
or better condition than the same existed immediately prior to any such damage or disturbance.
4.
Licensee shall obtain all necessary permits and approvals in connection with the
operation of the Project and shall obtain the approval by all affected Cedar Springs departments (as
determined by Cedar Springs’ City Manager). Such review and approval shall not place design,
inspection, or maintenance responsibility on Cedar Springs, which responsibility shall at all times remain
solely with Licensee and its agents and representatives.
5.
Licensee shall obtain, continuously maintain for the duration of this Agreement and
provide Cedar Springs promptly upon execution of this Agreement with proof reasonably acceptable to
Cedar Springs’ City Manager of general liability insurance coverage on a per occurrence basis and in an
amount deemed acceptable to the City, naming the City of Cedar Springs as an additional insured party.
Licensee’s insurance must contain comprehensive coverage to insure against any and all claims arising
out of or attributable to the Project on the Property, regardless of whether Licensee or any of its officers,
employees, or agents are negligent in any manner. The certificate of insurance must state that Cedar
Springs will be provided with thirty (30) days’ prior written notice of cancellation, termination, nonrenewal, or material change in coverage of the insurance policy provided.
6.
At the Licensee’s request, the City will provide to the Project two medical first
responders and one medical response vehicle. The continuing presence of the medical personnel and
vehicle at the Project will be at the direction of the Licensee. Licensee shall pay to the City $21 per hour
for the medical first responders and $25 per hour (billed in quarter hour increments with a minimum one
hour charge) for all time while the medical first responders and/or medical response vehicles are present
at the Project or in transit.
2
7.
Licensee agrees to save and hold Cedar Springs, its officers, employees, and agents
harmless from, and defend and indemnify them against, any and all claims or lawsuits seeking recovery
for damage or injury, including death, and against any other proceedings instituted against any of them,
directly or indirectly, arising from the design, construction, improvement, use, or physical existence of the
Project on the Property, or from Cedar Springs’ granting of permission to Licensee to operate and
maintain such Project on the Property, or from Licensee or its agents’ maintenance of such Project,
regardless of whether Licensee or any of its officers, employees, or agents are negligent, but except to the
extent that the claims arise from the negligent or intentional acts of Cedar Springs. As to incidents
occurring during the license period which would or do give rise to claims for damages, the obligations of
Licensee under this Section shall survive the termination of the right to use the Property granted by this
Agreement for a period of three (3) years.
8.
Although any revocation, cancellation, or termination of this Agreement shall, as of its
effective date, terminate the license of Licensee to maintain the Project within the Property, such
revocation, cancellation, or termination shall not affect the obligation of Licensee under Sections 5 and 6,
its obligation to pay costs contained in various other provisions of this Agreement, and any provision
which expressly survives the termination of this License.
9.
This Agreement shall be binding upon and inure to the benefit of the parties, their
administrators, successors, and assigns.
10.
This Agreement shall be effective upon the dated first above written and constitutes the
full and complete understanding of the parties with respect to its subject matter. This Agreement may be
amended only by a written amendment signed by both parties.
110.
This Agreement may be signed in two counterparts, each of which shall be an original,
but all of which shall constitute one and the same document. Any signature or counterpart of this
Agreement or any document contemplated hereunder that is delivered by a party by facsimile
transmission or electronic portable document format (PDF) shall be deemed to be an original for all
purposes.
IN WITNESS WHEREOF, the parties hereto have set their hands thereto as of the _______ day of
___________________, 2015.
CITY OF CEDAR SPRINGS,
a Michigan municipal corporation
By:
_________________________________________
Gerald Hall, Mayor
Attest _________________________________________
YANKEE ZEPHYR RACING PROMOTIONS, INC.,
a __________________________
By:
_________________________________________
____________________________________
_________________________________________
Its:
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Policy Number: 16985980
Date Entered:
6/22/2OL5
DATE (MM/DDTYYYY}
CERTIFIGATE OF LIABILITY INSURANCE
6/22/2OLs
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. TH|S CERTIFICATE OF INSURANCE DOES NOT CONSTTTUTE A CONTMCT BETWEEN THE ISSUING TNSURER(S), AUTHORTZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: lf the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endosed. lf SUBROGATION lS WAIVED, subiect to
the terms and conditions of the policy, certain policies may requirc an endorsernent. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
CONTACT
NAME:
Gebhardt Insurance Agency
14 S Main St.
P.O. Box 340
Cedar Springs, MI 49319
l'jl8\." .*,. (615)
695-9440
tNsuRERB.Auto-owners Insurance
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INSURER C
8882 Cottonwood Ave.
Howard
City, MI
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(616) 696-1760
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INSURER(S} AFFORDING COVERAGE
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49329
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CERTIFICATE NUMBER:
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSUMNCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
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Request for Street Closings for
RED FLANNEL DAYS 2015
Saturday, September 26– 5K Run – Same route as last year, except starting point
moved to as far EAST on Maple as we can get. RACE BEGINS AT 9am
Need Main & Oak closed at 8:45 am; Main Street clear by 8:45 am and all intersections
closed along Main Street. 7th and 17 Mile needs police support at the White Pine Trail as
runners cross there, and seems to be a concern from years past.
Wednesday, Sept. 30 at noon:
For Carnival Set Up
Ash Street at Main Street to First Street; Beech Street at Main to Second Street; Beech at
Main to First Street
Friday, October 2 at 11:00 am – NO PARKING signs on streets and in Old
Community Building Parking lot
For Red Flannel Marketplace (Formerly Flea Market) Set Up 6 AM:
Elm Street at First Street and Main Street – again at Main Street at Second Street.
Saturday, October 3– RED FLANNEL DAY at 8:00 am
Main Street and Muskegon Street and OAK STREET – CLOSE at 8 AM.
Elm Street from First Street to Second Street
Beech Street – East and West to First and Second
Church Street – From First to Second
Cherry Street from First Street to alley next to Post Office
Ash Street from First St. to alley next to City Storage Building
GRAND PARADE: Same Route as last year.
KENT COUNTY SHERIFF DEPARTMENT
Lawrence A. Stelma – Sheriff
Sergeant Jason Kelley – Cedar Springs Unit – Office: (616) 696-1330 Ext 308
Email: [email protected]
Red Flannel Festival Special Event Estimate
Cedar Springs
June 3, 2015
From: Sergeant Jason Kelley, Cedar Springs Unit
To: Red Flannel Festival Committee
Subj: RED FLANNEL FESTIVAL COST ESTIMATE
Deputy Cost/Hour:
Traffic Squad Deputy Cost/Hour:
$70.00
$0.00
Projected Night Patrol
Projected Beer Tent Hours:
Projected Carnival/Parade Hours:
Projected 5K Hours:
15
15
41.25
13.75
TOTAL PROJECTED COST:
$5950
Please see below tables for times, locations and hour estimate calculations.
5K RUN/WALK:
September 26, 2015:
Point
On Point
Time
0830 (2.5)
End
Time
1030
Location
Deputy
N Main/Maple
Need One
Traffic
Squad
None
0845 (2.25)
0845 (2.25)
0845 (2.25)
1030
1030
1030
Need One
Need One
Need One
None
Need One
None
Point 5
0845 (2.25)
1030
Need One
Need One
Point 6
Point 7
0845 (2.25)
0845 (N/A)
1030
S Main/Church
Maple/Park
W Muskegon/7th (point 3
becomes point 4)
W Muskegon/White Pine
Trl
5th/Beech
W Cherry/White Pine Trl
Need One
None
None
Need One
Point 1
OIC
Point 2
Point 3
Point 4
NIGHT PATROL:
October 2, 2015:
Point
Point 1
OIC
On Point
Time
1915 (7.5)
Deputy
End Location
Time
0230 Outside Grounds – where Need One
needed
Traffic
Squad
Need One
October 3, 2015:
Point
Point 1
OIC
On Point
Time
1915 (7.5)
End Location
Deputy
Time
0230 Outside Grounds – where Need One
needed
Traffic
Squad
Need One
BEER TENT:
October 2, 2015:
Point 1
Point 2
2015 (4.25)
2115 (3.25)
0030
0030
Inside Beer Tent
Inside Beer Tent
Need One
Need One
Need One
Need One
Need One
Need One
Need One
Need One
October 3, 2015:
Point 1
Point 2
2015 (4.25)
2115 (3.25)
0030
0030
Inside Beer Tent
Inside Beer Tent
CARNIVAL/PARADE:
October 3, 2015
Point
OIC
Rover
Motor1
Motor2
Point-1
Point-2
Point-3
On
Point
Time
10:00
11:00
Approximate
End Time
Location
Deputy
Traffic
Squad
1800 (8)
1800 (7)
Need One
Need One
None
Need One
14:45
1800 (3.75)
City Hall
City Hall – Take
reports and respond
where needed
As needed by OIC
Need One
None
14:45
1800 (3.75)
As needed by OIC
Need One
None
14:45
14:45
14:45
1800 (3.75)
1800 (3.75)
1800 (3.75)
W Muskegon/7th
E Muskegon/1st
S Main/Cedar
Need One
Need One
Need One
Need One
Need One
Need One
Point-4 14:45
Point-5 14:45
1800 (3.75)
1800 (3.75)
N Main/Maple
W Muskegon/3rd
Need One
Need One
None
None
Please understand these hours are only estimates and subject to change at the
discretion of the Officer in Charge as needed. The event bill will reflect actual hours
worked and is not confined to this estimate. Please feel free to contact me with any
questions.
Sincerely,
Sgt Jason Kelley
Red Flannel Festival Community Benefit Statement
The Red Flannel Festival, based on its 76 years of national brand identity, without
question, plays a significant role in the positive promotion of the City of Cedar Springs
and area businesses by consistently doing the following:
•
The Red Flannel Festival generates $500,000 (half a million) to $1 million dollars
in positive economic impact to the City of Cedar Springs and the surrounding
businesses. Please see the data, based on research from the Michigan Festival and
Events Association, attached.
•
The Festival spends thousands of hours planning this community event, with
ONLY volunteers. There is no paid staff.
•
The Festival spends $16,000 on advertising for the Festival that includes the City
of Cedar Springs. Television commercials on WZZM TV 13.
•
Radio Commercials with Townsquare Media, including WGRD, WFGR, The
River that reaches hundreds of thousands of listeners in the region.
•
Over 15,000 34-page full-color brochures that are distributed in 5 counties are
also an integral part of the Festival Marketing Portfolio.
•
The Red Flannel Festival spends over $4,000 per year on the RFF Queen and
Court Float, advertising the City of Cedar Springs, in over 20 appearances
annually, including the televised Tulip Time and Coast Guard Festival Parades.
•
The Red Flannel Festival also benefits the local non-profit community, generating
over $50,000 to date (approximately $5,000 in annual donations) through the
Community Share Program. This does not include other non-profit organizations
(American Legion, Rotary, Lions Club) that benefits from holding Red Flannel
Festival events during that time.
•
The Red Flannel Festival has invested over $100,000 in two downtown buildings.
2015 Red Flannel Board of Directors
Michele Andres
President
64 South Street
616-443-5007 - Cell
[email protected]
Laurie Nozal
First Vice President
224 Ann Street
[email protected]
OR [email protected]
M
Home (616) 696-0784
Cell (231) 519-0864
Brynadette Powell
2nd Vice President
12383 18 Mile Road
Cedar Springs, MI. 49319
616-835-2624 – Cell
[email protected]
Matt Andres
Treasurer
Oak Street
616-302-3277 – Cell
[email protected]
Liz Thorington
Secretary
80 E. Beech Street
PO Box 221
Home: 616-520-3227
[email protected]
Trustees:
Mark Laws
PO Box 361
Phone: 616-263-7562
[email protected]
Steve McBride
139 N. 7th Street
616-835-7088 – Cell
[email protected]
Randy VanDuyn
3050 Sir Charles Drive NE
Rockford, MI 49341
925-457-0943
[email protected]
Rick Knapp
121 South Street #1
616-255-3012
[email protected]
Schedule of Events – Red Flannel Festival 2015
Tuesday, Sept. 1, 2015
READ TO RIDE PROGRAM
Librarian Donna Clark invites all children K-8th grade to earn FREE coupons for carnival
rides by reading “RED” books. Pick up reading logs at the Library after Sept. 1, or
download one from redflannelfestival.org or cedarsprings.llcoop.org.
CEDAR SPRINGS PUBLIC LIBRARY – 43 WEST CHERRY STREET
Saturday, Sept. ? 2015
RED FLANNEL ART REVIEW
Description of event here, need prices, times, etc.
NEED LOCATIONS FINALIZED
Saturday, Sept. 19, 2015
WINE & MICROBREW TASTING – NEW DATE!!
Local Craft Beer and Wine Tasting includes delicious, all you can eat appetizers and
fabulous local entertainment of TRUE STORY! Only $20 per person or $35 per couple.
Doors open at 7 pm.
CEDAR SPRINGS AMERICAN LEGION GLEN HILL POST – FIRST STREET
Wednesday, Sept. 23, 2015
PRINCE and PRINCESS CONTEST
Join area kindergarten students as the smallest Red Flannel Royalty is crowned. Free
admission, refreshments by Tom’s Bakery in Sparta. Begins at 6:30 pm.
HISTORIC KENT THEATRE – DOWNTOWN CEDAR SPRINGS
ELEMENTARY SCHOOL WINDOW DECORATING CONTEST
Show your Red Flannel Pride by decorating your windows! All schools welcome!
Judging and trophy presentations week of Sept. 30!
CEDAR SPRINGS ELEMENTARY SCHOOLS & CREATIVE TECHNOLOGIES ACADEMY
RED FLANNEL PHOTOGRAPHY CONTEST
Submit any photo of a Red Flannel event taken during the Festival by Oct. 20. CASH
PRIZES! $100, $75 & $25. FREE to ENTER!
EVERYWHERE – RED FLANNEL FESTIVAL WEEKENDS
RED FLANNEL HOUSE DECORATING CONTEST
Show your Red Flannel Pride by decorating your house! The more creative, the better!
Welcome the 35,000+ visitors to Red Flannel Town! Judging Sept. 26. FREE to enter,
applications on-line at www.redflannelfestival.org. CASH PRIZES for 1st, 2nd and 3rd
place!
CEDAR SPRINGS ELEMENTARY SCHOOLS & CREATIVE TECHNOLOGIES ACADEMY
Friday, Sept. 25, 2015
ALL YOU CAN EAT SPAGHETTI DINNER
AYCE Spaghetti, Salad & Fruit Bar at Cedar Springs Big Boy Restaurant!
5:30 pm to 10 pm
CEDAR SPRINGS BIG BOY
RED HAWK VARSITY FOOTBALL
Cedar Springs Red Hawks vs. ???? at 7 pm.
GAME IS AWAY at FOREST HILLS ?????
Saturday, Sept. 26, 2015
RED FLANNEL 5K RUN AND WALK & KID’S FUN RUN
5K WALK/RUN starts at 9 am – KID’S FUN RUN starts at 9:45 am
This is a FUN EVENT for the ENTIRE FAMILY as runners and walkers weave their
way through the downtown course. Awards and Kid’s Fun Run to follow 5K. Best
dressed Red Flannel Competition!
RED FLANNEL OFFICE, 21 E. MAPLE STREET
LUMBERJACK SUPPER
A Red Flannel tradition since 1941! The CS Lions Club hosts a delicious lumberjack
supper of ham, fresh side pork, boiled potatoes and all the trimmings!
Dinner served 5-7 pm, immediately prior to Queen Scholarship Pageant.
CEDAR SPRINGS HIGH SCHOOL CAFETERIA
RED FLANNEL QUEEN SCHOLARSHIP PAGEANT
Enjoy the elegance and tradition of a signature event. Tickets on sale, 3 weeks prior, at
Library, $10. Available at HS Box Office for $13 at 6 pm. Doors open at 7 pm,
Pageant begins at 7:30 pm.
CEDAR SPRINGS HIGH SCHOOL AUDITORIUM
Friday, Oct. 2, 2015
CARNIVAL
Quality carnival rides, games with Elliott’s Amusements!
5 – 9 pm
ASH & BEECH STREETS
RED HAWK VARSITY FOOTBALL
Cedar Springs Red Hawks vs. ???? at 7 pm.
GAME IS AWAY AT NORTHVIEW
RED FLANNEL GRAND LODGE– AT AMERICAN LEGION!!!
5 pm to 12:30 am $5 Cover. Must be 21 or over. The BEST LIVE MUSIC in Cedar
Springs! Enjoy Grand Rapids band, IN THE RED from 8 pm until midnight. Featuring
Miller/Miller Lite, Leinenkugel’s and Smirnoff Ice products!
AMERICAN LEGION, FIRST & BEECH STREET
RED FLANNEL SPEED TRIVIA – NEW EVENT!!
Speed Trivia Tournament hosted by BOJANGLES ENTERTAINMENT. Starts at 5 pm
until 8 pm!! Cash and other prizes to winners! Teams of 1-6 people welcome to
participate! $25.00 entry fee per team....15 team maximum so preregister early!! Visit
Red Flannel Website for more information or check out Bojangles Entertainment on
Facebook for updates.
AMERICAN LEGION PARKING LOT, GRAND LODGE TENT, MAIN & BEECH STREET
Saturday, Oct. 3, 2015
RED FLANNEL DAY
FLAG RAISING CEREMONY
8:45 am. American Legion Glen Hill Post #287
Cedar Springs Middle School Marching Band
RED HAWK STADIUM, CEDAR SPRINGS HIGH SCHOOL
FLAPJACK BREAKFAST
All you can eat breakfast of pancakes, eggs, sausage, coffee and juice, served from 7 am
– noon. $8 – 12 and over; $6 – ages 5-12 and FREE for 5 years and under or Special
family price $25. Half of profits to EASTERN STARS & MASONS OF ROCKFORD
RED HAWK ELEMENTARY CAFETERIA
TAKE THE TROLLEY! – RETURNING EVENT!!!
Ride B&W’s beautiful, enclosed trolley on a route with stops at all of the exciting events!
$1 for adults and children over 12; free for children under 12.
DESIGNATED TROLLEY STOPS THROUGHOUT CITY
BED RACE OBSTACLE COURSE
In one of the zaniest events the Festival offers, five-person teams race beds around an
obstacle course competing for the best time! Throw in Festival icon, Keystone Kops, and
the result is a hilarious time for all! Bring your own bed, or rent one from the Festival!
Check in begins at 10:30 am; Race begins at 11 am. $10 entry fee (per 5 person team)
MAIN AND ASH STREET IN FRONT OF GRAND STAND
RED FLANNEL CHILDREN’S PARADE
Boys and girls decorate their bikes and wear costumes in their own parade! Please
provide bicycle helmets! Parents are encouraged to walk with children! Parade begins
promptly at 9 am!
RED FLANNEL BUILDING, 21 E. MAPLE STREET; MAPLE & MAIN STREET
RED FLANNEL CAR SHOW
Come to enter your pride and joy, or just browse and admire! Admission is FREE. Cost
$15 per entry, registration at 9:30 am. Show is from 10 am - 2 pm at Tractor
Supply/Verizon Wireless Lot. Winners receive FREE Grand Parade entry!
17 MILE ROAD AT TRACTOR SUPPLY/WIRELESS ZONE PARKING LOT
RED FLANNEL ANTIQUE FARM TRACTORS
& ENGINES SHOW – AT CEDAR SPRINGS MUSEUM!
Antique tractors and running farm equipment fill Morley Park! Museum tours from 10
am to 2 pm. FREE admission to tractor show and family events.
MORLEY PARK
CEDAR SPRINGS YOUTH FOOTBALL
7:30 am – 9 pm Games all day.
SKINNER FIELD near MORLEY PARK
RED FLANNEL MARKETPLACE
Vendors of many different item types displayed all day! Browse and shop in beautiful
downtown Cedar Springs!
ELM STREET
CARNIVAL
Quality carnival rides, games with Elliott’s Amusements. All day!
ASH AND BEECH STREET
MARCHING BAND COMPETITION
Area High School Marching Bands present half-time shows in competition. Begins 9 am.
RED HAWK STADIUM, CEDAR SPRINGS HIGH SCHOOL
GIANT ARTS AND CRAFT FAIR
Over 90 vendors of beautiful handmade items. 9 am. until 2 pm. $1 admission
RED HAWK ELEMENTARY SCHOOL
AMERICAN LEGION BINGO-CARNIVAL STYLE
10 am. until 5 pm. – Everyone is welcome!
AMERICAN LEGION HALL, MAIN & BEECH STREETS – OPEN TO THE PUBLIC
POORMAN PULLERS MINI ROD TRACTOR PULL
Weigh in begins at 10 am, pulling from 11 am – 2 pm. FREE Admission
ELM STREET PULLING TRACK – behind the former FESTIDA FOODS
AMERICAN MARTIAL ARTS INSTITUTE
DEMONSTRATION
The skilled FIRESTORM team performs to light up downtown! Begins at noon.
FREE Admission.
MAIN AND ELM STREET
CEDAR SPRINGS ROTARY
FAMOUS CHICKEN BARBECUE!
Come and experience an EXCELLENT chicken dinner with all the trimmings
at the Rotary Chicken barbecue from 11 am – 5 pm!
CHERRY & MAIN STREET
SCOTTVILLE CLOWN BAND
See the FAMOUS Scottville Clown Band march in the Red Flannel Grand Parade with a
concert to follow at the Grand Lodge from 5 pm until 7 pm. $5 per person admission to
Grand Lodge.
RED FLANNEL GRAND PARADE, GRAND LODGE, MAIN & BEECH STREET
RED FLANNEL GRAND PARADE
The Festival’s signature event, the FAMOUS Grand Parade draws thousands of people!
Be sure to wear RED or the Keystone Kops will arrest you! More than 120 entries of
floats, bands and entertainment. Marching band sponsored by INDEPENDENT BANK
Parade begins promptly at 3 pm!
MAIN & MUSKEGON STREETS
RED FLANNEL PARADE GRANDSTAND
Stop by and see Sue Harrison, who has been graciously donating her time to announce
this parade for 23 years!
MAIN & ASH STREETS
GRAND LODGE – AT AMERICAN LEGION!! OPENS AT NOON!
$5 Cover. Must be 21 or over.
AMERICAN LEGION, MAIN & BEECH STREET
5th ANNUAL CORNHOLE (BEANBAG) TOURNAMENT
Classic bean bag toss tournament with two divisions! Cash prizes! $40 per 2 person team
or $50 day of contest. Check in between 11 am and noon. Begins at 12:30 pm.
RED FLANNEL GRAND LODGE TENT, AMERICAN LEGION, MAIN & BEECH STREET
EUCHRE TOURNAMENT
Join the fun! Cash prizes! $15 per 2 person team or $20 day of contest. Check in
between 11 am and noon. Begins at NOON.
RED FLANNEL GRAND LODGE TENT, AMERICAN LEGION, MAIN & BEECH STREETS
RED FLANNEL GRAND LODGE – EXPANDED! OPENS AT NOON!
NOON to 12:30 am. $5 Cover. Must be 21 or over. The BEST LIVE MUSIC in Cedar
Springs! Scottville Clown Band Concert 5 pm – 7 pm. Enjoy the IN THE RED BAND
from 8 pm -midnight. MILLER/MILLER LITE, LEINENKUGEL’S & SMIRNOFF
ICE products!
RED FLANNEL GRAND LODGE TENT, AMERICAN LEGION, MAIN & BEECH STREET
AMERICAN LEGION - BLACKJACK
6 pm - midnight. Everyone welcome.
AMERICAN LEGION HALL – MAIN & BEECH STREETS - OPEN TO THE PUBLIC
POWDER PUFF FOOTBALL
Junior and Senior young ladies play flag football! Begins at 6:30 pm.
RED HAWK STADIUM
KEYSTONE KOPS
The MOST FAMOUS ICON of the Festival, they arrest everyone not wearing RED! Be
on the look out and prepared with $1 in “bail money” to “get out of jail”!
KEYSTONE KOP JAIL at MAIN & ASH STREETS
CITY COUNCIL
Councilmember
________________,
supported
by
Councilmember
__________________, moved the adoption of the following resolution:
RESOLUTION NO. 2015 – 24
A RESOLUTION APPROVING A REQUEST OF THE RED FLANNEL FESTIVAL
DESIGNATING ALL RED FLANNEL EVENTS AS “COMMUNITY EVENTS.”
WHEREAS, the Red Flannel Festival has requested designation of the Red Flannel
Festival as a Community Event; and
WHEREAS, certain provisions of the City’s Ordinance can be waived if the event is
designated as a “community event”; and
NOW, THEREFORE, BE IT RESOLVED:
1.
that the City Council agrees to designate all Red Flannel events as Community
Events thereby exempting it from certain City Ordinances (where applicable.)
YEAS:
Councilmembers: ____________________________________________
___________________________________________________________
NAYS:
Councilmembers: ____________________________________________
ABSENT:
Councilmembers: ____________________________________________
ABSTAIN:
Councilmembers: ____________________________________________
RESOLUTION NO. 2015 – 24 DECLARED ADOPTED.
Dated:
July 9, 2015
________________________________
Certification
I certify that this is a true and complete copy of a resolution adopted by the City Council
of the City of Cedar Springs at a Regular Meeting held July 9, 2015 and that public
notice of the meeting was given pursuant to and in compliance with Act 267 of the
Public Acts of Michigan of 1976, as amended.
Dated:
July 9, 2015
________________________________
Cedar Springs City Councilors
Cedar Springs City Manager
June 22, 2015
Dear City Officials:
Attached please find all of the required forms and mandatory paperwork for the Red
Flannel Festival Board of Directors to host the 76th Annual Red Flannel Festival in Cedar
Springs and to have your vote that it qualifies for Community Event status.
This year, the Festival theme is “There’s a New Sheriff In Town!”
The Red Flannel Board of Directors is requesting the following:
• Red Flannel Festival deemed a Community Event
• Parade Fees Waived
• Peddler’s Fees Waived
• Any other fees that may be applicable be waived
This year, the Festival has one new event, an inflatable obstacle course and old tyme
photographs. There will not be a Lumberjack Show this year.
Red Flannel Regards,
Michele Tracy
President
Red Flannel Festival Board of Directors
CITY COUNCIL
Councilmember
________________,
supported
by
Councilmember
__________________, moved the adoption of the following resolution:
RESOLUTION NO. 2015 – 25
A RESOLUTION APPROVING THE CHAMBER OF COMMERCE’S AUGUST AND
SEPTEMBER SIDEWALK SALES AND MOVIES IN THE PARK AS
COMMUNITY EVENTS.
WHEREAS, the Chamber of Commerce has requested designation of its August and
September Sidewalk Sales and Movies in the Park as Community Events; and
WHEREAS, certain provisions of the City’s Ordinance can be waived if the event is
designated as a “Community Event”; and
NOW, THEREFORE, BE IT RESOLVED:
1.
that the City Council agrees to designate the Chamber of Commerce’s August
and September Sidewalk Sales and Movies in the Park as Community Events
thereby exempting it from certain City Ordinances (where applicable.)
YEAS:
Councilmembers: ____________________________________________
___________________________________________________________
NAYS:
Councilmembers: ____________________________________________
ABSENT:
Councilmembers: ____________________________________________
ABSTAIN:
Councilmembers: ____________________________________________
RESOLUTION NO. 2015 – 25 DECLARED ADOPTED.
Dated:
July 9, 2015
________________________________
Certification
I certify that this is a true and complete copy of a resolution adopted by the City Council
of the City of Cedar Springs at a Regular Meeting held July 9, 2015 and that public
notice of the meeting was given pursuant to and in compliance with Act 267 of the
Public Acts of Michigan of 1976, as amended.
Dated:
July 9, 2015
________________________________
CITY MANAGER’S REPORT FOR THE JULY 9, 2015 COUNCIL MEETING
1. Contractor Payment for USDA Project:
The City’s contractor will receive payment based on approval by the USDA and
subsequent release of funds to the City by the USDA. The bills paid will be reported to
Council in the regular manner.
2. Library and Shared Cost for FOIA Policy:
The library elected to develop their own FOIA policy rather than using the City’s policy
and sharing policy development cost with the City.
3. MERS Actuarial Valuation Report:
We received the 2014 MERS actuarial valuation report and it contained very good news.
First, our funded ratio increased from 88% in 2013 to 93% in 2014. Second, our
unfunded accrued liabilities decreased by $150,677; from $368,876 in 2013 to $217,876
in 2014. Of the current unfunded liability ($217,876) we have $175,000 designate in
fund balance for our unfunded liability in the pension system. In essence, at this time we
have all but approximately $42,000 of the unfunded liability covered.
Finally, in 2016 our monthly payment is projected to be reduced by about 50%. Deb
Brunett had preliminary discussion about continuing our current rate of payment into
2016 in an attempt to further reduce our unfunded accrued liabilities.
4. Tax Roll:
The City’s Assessor has found two organizations that own property in the City, the Red
Flannel Festival and Hope Network, were not on our tax roll. According to the Assessor
neither organization, per state law, are exempt from property taxes. He has and/or will
put their properties on the tax roll. He has notified both organizations and explained to
them the reasons for the change. As the Assessor becomes more familiar with our tax
roll, there may be other similar changes.
The Assessor and I are also working through a situation where an organization currently
has exclusive use of City property and a proposed use of City property by an individual
who will profit from his use of City property.
According to the Assessor if an organization or individual has exclusive of City property,
that property must be placed on the tax rolls. The same situation exists with an
individual making a profit using City property. In these cases the property would be put
on the rolls, with the City responsible for payment of taxes.
We’re working through both situations with a goal of allowing use of City property with
the City receiving a payment for use of the property that will, at a minimum, the same
as the amount of taxes billed to the City.
I will keep you informed of developments as they occur.
5. EDA Grant Application:
I filed a preliminary, short form, grant application with the EDA for the extension of
West Street to 16 Mile road, pavement of the access road to the waste water treatment
plant from West Street to the White Pine Trail and the extension of water and sewer
utilities along West Street extended to the south City limits. The application is
requesting about $1.65 million from the EDA, about half of the projected project cost.
The preliminary grant application is just that, very preliminary. The application basically
puts the EDA on notice of our interest in a project, allows them to review, work with the
City to refine the application and perhaps, approve it for the next step in the process.
The application requests $1.65 million from the EDA, about half of the projected project
cost. Victor Hansen, owner of Display Pack and Hansen Realty, indicated he would be
willing to contribute to the project cost, however at this time he’s not certain as to the
amount. I am working with The Right Place on state grant funding opportunities that
may be applicable to this project.
I’ll keep Council informed as more information is available.
CITY COUNCIL GOALS --STATUS REPORT FOR MAY 14, 2015
A. Catalogue available City-owned properties for sale/development (Economic Development):
• Identified all City owned properties.
• Developed map showing location of all City properties.
• Developing a chart that will show current use of each property and those that may meet
criteria as eligible for sale/development.
• Administrative Assistant continues to work on the chart, should be available in near future.
• Information assembled showing all City properties by their current use and properties that
may be appropriate for sale/development.
• Information will be on Council’s October 9, 2014 agenda for discussion and possible action.
• Per Council’s direction information to be placed on future agenda, possibly January or
February 2015.
• Information present to Council at the January 8, 2015 meeting for discussion.
• Recommendation to Council to sell or donate property at 174 Pine Street to ICCF on
February Agenda.
• Recommendation to Council to sell or donate property at 174 Pine Street to ICCF on March
Agenda
• At the March meeting, Council declined to sell or donate 174 Pine Street to ICCF. I intend to
bring another option(s) to dispose of 174 Pine Street at the June Council meeting.
• Council agreed to “swap” City property at 116 N. Fifth St. for property owned by the CBDT at
158 Pine St. End result being the City would own to adjacent parcels on Pine St. that together
might be attractive to a developer. I will bring Council a recommendation on disposal of the
Pine Street property(s) once the property “swap” with CBDT is complete.
B. Determine improvements needed to available City-owned properties to make property
appropriate for development (Economic Development):
• No action to date, waiting for completion of A above.
• No action to date, waiting for completion of A above.
• Information assembled and will be on Council’s October 9, 2014 agenda for discussion and
possible action.
• Per Council’s direction information to be placed on future agenda, possibly January or
February 2015.
• Information presented to Council at the January 8, 2015, meeting for discussion.
• No further action, anticipate further information at the March Council meeting.
• Working with MEDC, MDOT, KCRC, WMRPC, The Right Place and Display Pack to extend
West Street to 16 Mile Road and extend city utilities to the south city limits. This project will
take some time to put together and hopefully, will involve funding from State and Federal
agencies, private sector and City.
• Submitted a preliminary grant application with EDA for the project. Had a discussion with
the owner of Display Pack and Hansen Realty, he is agreeable to contributing money
towards the project. Finally, had a brief discussion with The Right Place about an idea to
bring State funding to the project and will follow-up for more details.
C. Façade Incentive Program (Community Image):
• Identified Michigan Economic Development Corporation (MEDC) programs that might be
appropriate for funding.
• Determining if the MEDC programs use Community Development Block Grant (CDBG) funds.
• If the programs use CDBG funds, do a cost/benefit analysis to determine if City should opt
out of Kent County’s direct CDBG allocation program.
• Meet with Ryan Kilpatrick, Michigan Economic Development Corporation to discuss their
façade incentive program.
• Administrative Assistant working to identify potential buildings in the DDA, contact the
owners and gauge the level of interest in such a program.
• Determined that City does not qualify as a low/moderate income community, thus Façade
grants require one new full-time equivalent (fte) position for each $10,000-$15,000 in grant
funding. Discussed this with one building owner and the requirement is too restrictive to
pursue. Will explore further with other property owners.
• No further action.
• No further action, will add to DDA agenda in January 2015.
• No further action at this time.
D. City to set example with City-owned properties (Community Image):
• Additional funds made available for a second trimming at Elmwood Cemetery.
• Continue emphasis with employees of need to keep City property looking as good as it can.
• No further action.
• Select City streets scheduled for sweeping first week of September.
• Select City streets swept, will explore funding for additional street sweeping in FY 15/16.
• Continued emphasis on appearance of City property.
• On-going goal; will continue to monitor appearance of City property.
• Replace tile flooring in City Hall in May, expect to have funding In the FY 15/16 budget to
replace the carpet in City Hall.
• Funding in the FY 15/16 budget for City Hall carpeting and will go out for bids in the near
future.
E. Street needs assessment, develop prioritization plan, develop multi-year project plan, develop
mechanism(s) for funding street improvements (Transportation):
•
•
•
•
•
•
•
•
•
•
Met with City’s Engineer to discuss industry standards for street assessment and get input
on appropriate manner to prioritize needs.
Pavement Surface and Evaluation Rating (PASER) of all City streets will occur within the next
1-3 months. PASER is done by the Grand Valley Metro Council (GVMC) and is included in the
City’s membership fee. PASER will evaluate our streets and the information will drive which
are our priorities.
No further action, waiting for PASER information.
PASER information available by end of December, 2014.
No further action, still waiting for PASER information from GVMC.
PASER information received and reviewed internally, presentation included with the FY
2015/2016 budget workshop.
Intend to have a special Council workshop to discuss overall infrastructure needs and
options for funding. Anticipate the meeting occurring in early fall.
PASER information given to the City’s engineering firm and asked for a
report/recommendation on plan for addressing street needs based on PASER report, to
include cost estimate.
F. Water/ Sanitary Storm needs assessment, replacement/repair/creation prioritization, develop
mechanisms for funding (Health/Safety/Welfare):
• City applied for the SAW grant and is awaiting find out if we’re awarded a second round
grant. If awarded the SAW Grant will information on the sanitary storm system needs.
• No further action, still waiting for second round of grant funding.
• Did not receive a grant in second round of funding, waiting for the third round.
• No further action, waiting for third round of funding.
• Per engineering firm, anticipated funding available in FY 2016/2017.
• No new information.
• No new information.
G. Sewer System upgrade to include Wastewater Plant (Health/Safety/Welfare):
• Council authorized approximately $3M to line selected portions of the sanitary sewer
system and replace about 6 blocks of substandard sanitary sewer lines.
• Assorted field work, coordinated by City Engineer, to gather information for design.
• Started design phase.
• Miscellaneous information exchange between DPW Superintendent, City Engineer, City
Attorney and USDA in support of project.
• Target for complete design is late fall/early winter.
• Target for project bids is early 2015.
•
•
•
•
•
•
•
•
Target for start of construction is Spring of 2015.
Plan to have City Engineer at October or November Council meeting to provide status report
on USDA project.
City Engineer to update Council in November unless final design work is not completed.
City Engineer presented project update at November 2014 Council meeting. Project set for
bidding in early 2015, construction to begin in April/May 2015 and completion by end of
September 2015.
Reviewed bid documents, set to let bids in January 2015 with bids due mid to late February
2015.
Letting bids on hold until we secure easements from several property owners.
Initial bid letting resulted in bids exceeding budget. Changes made to plans with hopes of
lower bids and packets out for bid. Bid opening is May 13 and anticipate bid award at the
May Council meeting.
Scope of project modified to meet the available funding, bids received and contractor
selected and project slated to start on/or about July 20.
H. Morley Park Pavilion (Recreational):
• Kevin Galloway, Eagle Scout candidate, is coordinating the construction of a pavilion in
Morley Park to fulfill his Eagle Scout requirements. The target cost is $17,000.
• The City’s FY 2014-2015 budget includes $5,000 towards the construction of the pavilion
envisioned by Kevin.
• City will also provide additional, in kind work, as/if necessary.
• Met with Kevin Galloway in late July for an update and to advise him of City’s $5,000
contribution.
• Kevin is moving forward with the project. Plans are to begin construction in mid-2015.
Intervening months devoted to project design, identifying partners and obtaining financial
support.
• No further action anticipated until early 2015.
• Kevin on Council’s February agenda to provide an update, information is he’s nearing the
funding goal.
• Kevin reached his funding goal and held a ground breaking on April 24. He anticipates
completion of gazebo by end of July.
• Kevin is waiting delivery of the gazebo and also coordinating crew to construct the gazebo.
I.
City-wide Community Picnic (Recreational):
• No action to date.
•
•
•
•
•
•
J.
No further action anticipated until early 2015.
No further action anticipated until April 2015.
No further action.
No further action.
Fiscal condition of City: ways to improve, meet our needs, etc. (Community Involvement):
• City is exploring the option of contracting with the Kent County Sheriff’s Department for law
enforcement services.
• Developed and distributed approximately 1,500 surveys to citizens to gauge their position
on contracting with Sheriff’s Department. Have received about 110 surveys to date, slightly
more than half do not support contracting with Sheriff’s Department.
• Held a special Council meeting in July as an opportunity for citizens to learn more about the
proposal and ask questions. Approximately 40 individuals in attendance.
• City Manager and Police Chief met with the Sheriff and his administrative team to discuss
contract considerations deemed necessary/important from City’s perspective.
• Update on events to date available for Council at the August 21, 2014 meeting.
• Received email from Sheriff Stelma indicating that a draft agreement should be available on
or around September 12.
• Draft agreement for police services through Kent County Sheriff’s Department is on the
October 9, 2014 agenda for discussion/consideration.
• Kent County Sheriff’s Department assumed responsibility for City’s law enforcement needs
on November 7th, 2015.
• December 2014 Council authorized partnership with Solon Township for a study of ways the
fire departments might cooperate and/or improve operational efficiency.
• Solon Township is soliciting requests for proposals for the study, intent is to identify a
consultant before March.
• Solon Township accepted proposal beyond the original deadline due to no proposals
received. Last communication indicated they received two proposals and were awaiting
another.
• Solon Township selected a consultant with an anticipated start date of end of June, first half
of July.
• I spoke with the consultant, he still anticipates a mid to late July start.
K. Community Survey, i.e. what doing right, what doing wrong, what are perceived needs/wants,
suggestions, etc. (Community Involvement):
•
•
•
•
•
•
•
•
No action to date.
No action to date.
No action to date.
Sent requests for resident email information in December tax bills, sheet asking same at
front desk for walk-in customers and on City’s website. Intent is to develop a list of email
addresses for a web-based community survey.
Have received about 30 email addresses to date, need more to be effective. Will explore
additional means to get residents to participate.
Have received 40 email addresses to date, considering options to generate more interest.
Also considering the cost of a traditional survey format.
No additional email addresses received. Still evaluating options for a survey.
No new action to date.
L. Use of technology – opportunities to promote/communicate (Technology/Training
Improvements):
•
•
•
•
•
•
•
City attempting to develop a list of resident’s email addresses in effort to communicate
directly relative to alerts, general information, community issues, etc.
Have received about 30 email addresses to date, need more to be effective. Will explore
additional means to get residents to participate.
Taping Council meetings and workshops and putting them on City’s website and/or YouTube
is on the January 8, 2015 Council agenda for consideration.
Purchased and installed a camera in Council Chambers, established a YouTube account and
February meeting will mark the start of taping Council meetings.
Technical difficulties with the Wi-Fi in Council chambers resulted in video being
compromised. At March meeting will discuss with Council options going forward.
Technical problems resolved, successful taping of March and April Council meetings.
Funding in FY 15/16 budget for program that will significantly improve staff’s ability to
generate necessary information for the State and access information from other
communities for comparability studies.
M. Continue planning for needs/wants (Technology/Training Improvements):
• Continue the Capital Improvement Plan (CIP) to document needs and develop a timeline for
funding the needs.
• Administrative Assistant becoming acquainted with the CIP process, reviewing past
documents and working on form/format for this year’s CIP.
• Administrative Assistant beginning CIP process.
•
•
•
•
•
•
•
Department heads notified that their portion of the CIP must be completed by November
15, 2014. Goal is to have draft CIP ready for Planning Commission review in February or
March of 2015.
Information submitted, beginning the administrative review process.
Draft CIP submitted, review with individual department heads in mid-January.
Administrative Assistant working on final draft of CIP. Final draft will be presented to the
Planning Commission in March for review/comment/approval and then to Council as part of
the budget process.
Final draft of CIP presented to the Planning Commission on March 3. Final adoption of CIP is
by Council as part of the budget process.
CIP slated for adoption at May Council meeting as part of FY 15/16 budget. Several CIP
projects are included in the proposed budget.
CIP and budget adopted with recommended CIP projects. Those projects will be completed
during FY 15/16.
DEPARTMENT OF PUBLIC WORKS
PROVIDING THE HIGHEST QUALITY PUBLIC SERVICES SINCE 1959
June 2015 Department Report
General Updates
On Monday the 29th a 14” pipe tee ruptured in the basement of the Treatment Plant. Although we did get
the leak stopped and the tank pumped out the tee will have to be replaced. This puts #2 Reactor out of
service until this can be done. I’m expecting the cost for replacement to be around $5,000
We are still receiving numerous requests from citizens of the Prairie Run Development to remove dead ash
trees from the right of way. These trees are infected with the Emerald Ash Boer and we are removing them
when requested. Hopefully we can add funds to the next budget year for replacement.
Sewer System improvements
Construction is scheduled to start July 20th. I’d like to thank the entire City Staff for everything they have
done make this project a reality.
Elmwood Cemetery
We had a total of 5 burials this month.
Water & Wastewater
The Wells produced 8.8 Million Gallons of water this month and The Treatment plant treated 25.8 Million
gallons for a difference of 17 Million Gallons. This difference is mostly caused by groundwater infiltration.
Year to date we have treated 158.9 Million Gallons which is 19.3 million gallons less than Last year.
The Consumer Confidence Report is finished and on the City’s Web Site.
I know I say this often but I can’t express enough what a fantastic job my Staff and the Treatment Plant
Staff do every day and how much I appreciate them!
Respectfully submitted by:
Tom
Thomas Stressman
Department of Public Works Director
KENT COUNTY
SHERIFF’S
DEPARTMENT
Cedar Springs Unit
COUNCIL REPORT: June, 2015
•
Sgt. Jason Kelley
Sex Offender Checks: All sex offenders within City of Cedar Springs have been verified.
Two offenders were found to be non-compliant and charges have been requested for
their arrest.
o All four Cedar Springs Deputies took part in this verification and did an excellent
job.
•
Directed Patrol: The speed sign is no longer in the city. Speed areas are being assigned,
case by case, directed patrol. A directed patrol is an assignment to a deputy for patrol in
a specific area for traffic control. No significant issues have been located.
____________________________________________________
To:
Mayor Hall and City Councilmembers
From:
Subject:
Clerk Report
Date:
____________________________________________________
The United States Election Assistance Commission has released its summary report on
the 2014 Election Administration and Voting Survey.
Among the key findings are the following:
• According to the data submitted by the States and territories, 81,133,122 individuals participated in
the 2014 election.
• Of the more than 81 million people who turned out to vote in 2014, over 60% voted at the polls, 17.5%
voted a domestic absentee ballot, and 10.7% voted early (prior to Election Day).
• States reported counting 98.2% of the domestic absentee ballots submitted. The most common
reason for absentee ballot rejection was a missed deadline for returning the ballot, followed by invalid
signatures.
• A total of 892,202 provisional ballots were submitted according to the States and territories. 80.3%
of those ballots were counted in whole or in part. Of the 171,443 that were not counted, the most common
reason was because the voter was not properly registered.
• In 2014, States operated 178,636 precincts and over 114,000 physical polling places. States
employed almost 731,000 poll workers on Election Day. The largest number of poll workers ranged from
41 to 70 years of age.
The report also covers data regarding the National Voter Registration Act (NVRA, or “motor voter”) and
the Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA). From the release:
NVRA: Key Report Findings
• There were approximately 190 million total registered voters reported for the November
2014 midterm election. The number of registered voters in 2014 represents an increase of
approximately 3.2 million voters since the 2010 midterm election cycle.
• According to the responses to the survey and population estimates from the U.S. Census Bureau,
84.7% of American citizens of voting age were registered to vote in the 2014 elections.
• 33 States reported receiving voter registration applications over the Internet.
• Internet applications accounted for 6.5% of the total number received, up from 1.7% in
2010.
• There were 16.6 million new applications in 2014, an increase in new applications as
compared to the 2010 elections when there were 14.3 million new registrants.
• States found invalid or otherwise rejected over 984,000 voter registration applications,
a decrease from the 1.3 million voter registration applications that were rejected in 2010. In addition,
nearly 3.5 million applications were duplicates of existing registrations. Altogether, 9.0% of registration
applications were invalid or duplicates, a decrease from the 9.4% of registration applications that were
invalid or duplicates in 2010.
• States removed over 14.8 million voters from voter registration lists. The NVRA allows
states to remove voters who have not voted in two consecutive federal general elections and failed to
respond to a confirmation notice from an elections office. Other reasons include death, felony
conviction, having moved from one jurisdiction to another, mental incompetence, or at the voter’s
request …
UOCAVA: Key Report Findings
• States transmitted 420,094 ballots to UOCAVA-covered voters for the 2014 election, with
just over half (51.4%) going to civilian citizens living overseas. Another 46.0% went to uniformed
services members.
• Of the UOCAVA ballots transmitted, 34.6% (145,509) were returned and submitted for
counting, which is an increase from the 30.2% in 2010.
• States reported counting 137,683 UOCAVA ballots, or 94.6% of the total submitted for
counting.
• States reported rejecting 8,492 ballots. The most common reason given for rejecting a UOCAVA
ballot was that the ballot was not received on time; States reported that 48.9% of rejected ballots were
rejected for this reason.
• States reported that 1,934 voters submitted a Federal Write-in Absentee Ballot, which is a
sharp decrease from the 4,294 voters who submitted an FWAB in 2010.
MEMORANDUM
To:
City Council
From:
Deb Brunett, Finance Director
Date:
July 9, 2015
Subject:
Monthly Reports
The summer tax bills have been mailed to residents! Tax information is also available on
the city website.
I have prepared a budget amendment to add $4000 to the budget for funding of the Cedar
Springs Historical Museum.
The annual Industry Facilities Tax report has been filed with the State of Michigan.
June 30 was our fiscal year end so we are busy wrapping things up with final invoices and
payroll numbers for the year. I hope to have an audit date scheduled soon.
07/01/2015 02:26 PM
User: DEB BRUNETT
DB: Cedar Springs
Bank Code
GL Number
CH1CD
ChoiceOne CDARS Account
101-000.000-003.190
202-000.000-003.190
203-000.000-003.190
226-000.000-003.190
250-000.000-003.190
260-000.000-003.190
271-000.000-003.190
280-000.000-003.190
475-000.000-003.190
480-000.000-003.190
481-000.000-003.190
590-000.000-003.190
591-000.000-003.190
661-000.000-003.190
711-000.000-003.190
Beginning
Balance
06/01/2015
Choice One Certificates
101-000.000-001.140
203-000.000-001.140
226-000.000-001.140
250-000.000-001.140
255-000.000-001.140
260-000.000-001.140
271-000.000-001.140
280-000.000-001.140
481-000.000-001.140
590-000.000-001.140
591-000.000-001.140
661-000.000-001.140
711-000.000-001.140
CHOIC
101-000.000-003.150
202-000.000-003.150
203-000.000-003.150
226-000.000-003.150
250-000.000-003.150
255-000.000-003.150
260-000.000-003.150
280-000.000-003.150
1/6
Ending
Balance
06/30/2015
Total
Debits
Total
Credits
205,221.47
78,705.52
45,302.08
18,305.11
0.00
0.00
66,473.99
14,311.06
50,492.02
5,030.86
56,700.95
403,816.31
294,135.90
112,964.67
174,169.58
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
205,221.47
78,705.52
45,302.08
18,305.11
0.00
0.00
66,473.99
14,311.06
50,492.02
5,030.86
56,700.95
403,816.31
294,135.90
112,964.67
174,169.58
1,525,629.52
0.00
0.00
1,525,629.52
ChoiceOne Investment Checking
Cash in Bank-Choice One Cking
416,819.09
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
199,587.07
42,611.91
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
416,819.09
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
199,587.07
42,611.91
0.00
0.00
Choice One Certificates
659,018.07
0.00
0.00
659,018.07
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Description
CDARS Investments-ChoiceOne Bank
CDARS-ChoiceOne Bank
ChoiceOne CDARS Account
CH1CK
Page:
CASH SUMMARY BY BANK
FROM 06/01/2015 TO 06/30/2015
Certificates
Certificates
Certificates
Certificates
Certificates
Certificates
Certificates
Certificates
of
of
of
of
of
of
of
of
Deposit
Deposit
Deposit
Deposit
Deposit
Deposit
Deposit
Deposit
-
Choice
Choice
Choice
Choice
Choice
Choice
Choice
Choice
One
One
One
One
One
One
One
One
07/01/2015 02:26 PM
User: DEB BRUNETT
DB: Cedar Springs
Bank Code
GL Number
Description
475-000.000-003.150
480-000.000-003.150
481-000.000-003.150
590-000.000-003.150
591-000.000-003.150
661-000.000-003.150
711-000.000-003.150
Certificates
Certificates
Certificates
Certificates
Certificates
Certificates
Certificates
Cleo2
COCD
CHOICE ONE CD
471-000.000-003.120
GENER
101-000.000-001.110
101-000.000-001.120
301-000.000-001.400
301-000.000-001.500
301-000.000-001.700
301-000.000-001.800
Ind#1
Beginning
Balance
06/01/2015
Ending
Balance
06/30/2015
Total
Credits
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Cleo Cowles Checking
145.39
0.00
0.00
145.39
Cleo Cowles Account - Independent
145.39
0.00
0.00
145.39
CHOICE ONE CD
125,000.00
0.00
0.00
125,000.00
CHOICE ONE CD
125,000.00
0.00
0.00
125,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
206,938.19
2,632.04
68,166.53
76,551.14
11,303.53
1,443.04
0.00
0.00
2,894.60
3,980.89
0.00
0.00
0.00
0.00
1,235.32
87,676.71
0.00
14,042.07
5,189.24
1,741.18
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
56,754.96
0.00
7,247.84
2,181.33
1,169.50
9.38
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
237,859.94
2,632.04
74,960.76
79,559.05
11,875.21
1,433.66
0.00
0.00
2,894.60
3,980.89
0.00
0.00
0.00
0.00
1,235.32
of
of
of
of
of
of
of
Deposit
Deposit
Deposit
Deposit
Deposit
Deposit
Deposit
-
Choice
Choice
Choice
Choice
Choice
Choice
Choice
One
One
One
One
One
One
One
Cash in Bank - Police Reserves
Cash in Bank- Police Recovered
GGO Bond Payment CIB
Spec Assmt Bond Paymt CIB
Spec Assmt Bond Rcvg CIB
GO Capital Impr. Bond Pmt 2003
General Checking - Independent Bank
101-000.000-001.100
101-000.000-001.111
202-000.000-001.100
203-000.000-001.100
226-000.000-001.100
250-000.000-001.100
255-000.000-001.100
260-000.000-001.100
280-000.000-001.100
301-000.000-001.100
301-000.000-001.410
301-000.000-001.510
301-000.000-001.600
301-000.000-001.710
301-000.000-001.810
2/6
Total
Debits
Cleo Cowles Account - Independent
271-000.000-002.100
Page:
FROM 06/01/2015 TO 06/30/2015
General Checking - Independent
Police Reserves-Checking
GGO Bond Payment CIB
Spec Assmt Bond Paymt CIB
MI Transportation Bonds
06 Pmt
FundBond Rcvg CIB
Spec
Assmt
GO Capital Impr. Bond Pmt 2003
Bank
Bank
Bank
Bank
Bank
Bank
Bank
Bank
Bank
07/01/2015 02:26 PM
User: DEB BRUNETT
DB: Cedar Springs
Bank Code
GL Number
Description
301-000.000-001.900
450-000.000-001.100
475-000.000-001.100
480-000.000-001.100
481-000.000-001.100
490-000.000-001.100
493-000.000-001.100
496-000.000-001.100
590-000.000-001.100
591-000.000-001.100
661-000.000-001.100
701-000.000-001.100
711-000.000-001.100
2007 Capital Impr.
General Checking General Checking General Checking General Checking General Checking General Checking General Checking General Checking General Checking General Checking General Checking General Checking -
Ind#2
Ind#3
Beginning
Balance
06/01/2015
Total
Credits
Ending
Balance
06/30/2015
0.00
0.00
20,454.50
61,213.76
21,224.22
0.00
39,716.15
0.00
322,295.69
54,264.42
75,527.08
5,124.37
7,628.24
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
66,751.89
41,122.15
21,986.07
977.00
1,200.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
64,746.61
29,385.97
22,523.39
842.00
0.00
0.00
0.00
20,454.50
61,213.76
21,224.22
0.00
39,716.15
0.00
324,300.97
66,000.60
74,989.76
5,259.37
8,828.24
982,593.71
240,686.31
184,860.98
1,038,419.04
Independent Bank Checking - Grant Acct
100.00
0.00
0.00
100.00
100.00
0.00
0.00
100.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
CDARS Deposit Checking Account
101-000.000-001.130
101-000.000-003.180
101-000.000-035.200
202-000.000-001.130
202-000.000-003.180
203-000.000-001.130
226-000.000-001.130
250-000.000-001.130
260-000.000-001.130
260-000.000-003.180
271-000.000-001.130
271-000.000-003.130
271-000.000-003.180
280-000.000-001.130
301-000.000-001.130
301-000.000-003.000
450-000.000-001.130
450-000.000-035.000
475-000.000-001.130
475-000.000-003.180
480-000.000-001.130
480-000.000-003.180
481-000.000-001.130
Total
Debits
3/6
Bond Pmt Acct
Independent Bank
Independent Bank
Independent Bank
Independent Bank
Independent Bank
Independent Bank
Independent Bank
Independent Bank
Independent Bank
Independent Bank
Independent Bank
Independent Bank
101-000.000-002.200
Page:
FROM 06/01/2015 TO 06/30/2015
Independent Bank Investment Acct
Certificates of Deposit - Independent
Bk
Certificate
of Deposit-Spaces
Bk
Independent
Bank Investment Acct
Bk
Independent
Cowles Interest Earned
Bk
Independent
West Side Special Assessment Rec.
Invest
Certificate of Deposit-Staging Area
Bk
Independent
Bk
Independent
07/01/2015 02:26 PM
User: DEB BRUNETT
DB: Cedar Springs
Bank Code
GL Number
481-000.000-003.180
490-000.000-001.130
490-000.000-003.180
496-000.000-001.130
496-000.000-003.180
590-000.000-001.130
590-000.000-003.180
590-000.000-035.500
591-000.000-001.130
591-000.000-003.180
591-000.000-035.500
661-000.000-001.130
711-000.000-001.130
711-000.000-003.180
Ind#4
Ind#5
Beginning
Balance
06/01/2015
Description
Bk
Independent
Bk
Bk
Independent
Bk
Cert.
of Dep.-Bond Reserve
Bk
Cert.
of Dep.-Bond Reserve
Bk
CDARS Deposit Checking Account
CDARS Certificates Account
203-000.000-003.180
226-000.000-003.180
280-000.000-003.180
450-000.000-003.180
471-000.000-003.180
661-000.000-003.180
Bk
Certificates
of Deposit - Independent
Bk
Certificates
Bk
Certificates
Bk
Certificates
Bk
Certificates
Bk
CDARS Certificates Account
Independent Bank Investment Account
101-000.000-001.170
202-000.000-001.170
481-000.000-001.170
590-000.000-001.170
591-000.000-001.170
661-000.000-001.170
711-000.000-001.170
Independent
Independent
Independent
Independent
Independent
Independent
Independent
Bank
Bank
Bank
Bank
Bank
Bank
Bank
Investment
Investment
Investment
Investment
Investment
Investment
Investment
Acct
Acct
Acct
Acct
Acct
Acct
Acct
Independent Bank Investment Account
INDEP
Independent Bank Certificates of Deposit
101-000.000-035.000
202-000.000-035.000
203-000.000-035.000
226-000.000-035.000
250-000.000-035.000
255-000.000-035.000
Page:
FROM 06/01/2015 TO 06/30/2015
Certificate
Certificate
Certificate
Certificate
Certificate
Certificate
of
of
of
of
of
of
Deposit - Cossin Tree
Deposit
Deposit
Deposit
Deposit
Deposit
4/6
Ending
Balance
06/30/2015
Total
Debits
Total
Credits
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
100,124.73
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
100,124.73
100,124.73
0.00
0.00
100,124.73
1,052.84
25,904.28
35,229.83
25,669.91
118.39
87.42
4,144.54
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,052.84
25,904.28
35,229.83
25,669.91
118.39
87.42
4,144.54
92,207.21
0.00
0.00
92,207.21
15,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
15,000.00
0.00
0.00
0.00
0.00
0.00
07/01/2015 02:26 PM
User: DEB BRUNETT
DB: Cedar Springs
Bank Code
GL Number
Description
260-000.000-035.000
271-000.000-035.000
271-000.000-035.100
280-000.000-035.000
475-000.000-035.000
480-000.000-035.000
481-000.000-035.000
496-000.000-035.000
590-000.000-035.000
590-000.000-035.400
591-000.000-035.000
661-000.000-035.000
711-000.000-035.000
Certificate
Certificate
Certificate
Certificate
Certificate
Certificate
Certificate
Certificate
Certificate
Certificate
Certificate
Certificate
Certificate
LibCD
LibCk
LIBRA
271-000.000-001.150
Total
Credits
Ending
Balance
06/30/2015
0.00
13,725.00
21,149.76
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
13,725.00
21,149.76
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Independent Bank Certificates of
Deposit
49,874.76
0.00
0.00
49,874.76
Certificate of Deposit-Friends of the
Li
Independent
James Charon Memorial Investment
Mabie New Library 06 DonationInvestment
Geenen
Donation Dec 08-Investment
Red Flannel Acres 09 Donation
10,590.73
4,125.96
22,255.78
336,758.68
30,896.17
51,153.97
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10,590.73
4,125.96
22,255.78
336,758.68
30,896.17
51,153.97
New Library Fund CDARS @ ChoiceOne
Bank
455,781.29
0.00
0.00
455,781.29
Friends of the Library
67,058.44
2,649.52
18,259.77
28,018.42
0.00
20.00
28,510.86
0.00
17,965.00
66,566.00
2,649.52
314.77
Library Main Checking Account
87,967.73
28,038.42
46,475.86
69,530.29
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Sewer Debt Service CIB
53,737.41
0.00
0.00
53,737.41
WWTP Bonds Debt Payment ACCT
53,737.41
0.00
0.00
53,737.41
18,679.97
0.00
0.00
18,679.97
Cash in Bank-Friends of the Library
Water Improvment Bonds 2002 PMT ACCT
591-000.000-001.200
Total
Debits
5/6
Deposit
Deposit-Cowles
Deposit-USF Funds
Deposit
Deposit
Deposit
Deposit
Deposit
Deposit
Dep - Sewer Ops
Deposit
Deposit
Deposit
WWTP Bonds Debt Payment ACCT
590-000.000-001.300
WATER
of
of
of
of
of
of
of
of
of
of
of
of
of
Library Main Checking Account
271-000.000-001.100
271-000.000-001.151
471-000.000-001.100
SEWER
Beginning
Balance
06/01/2015
New Library Fund CDARS @ ChoiceOne Bank
271-000.000-003.110
471-000.000-001.130
471-000.000-003.000
471-000.000-003.100
471-000.000-003.160
471-000.000-003.170
Page:
FROM 06/01/2015 TO 06/30/2015
Cash in Bank-Water Debt Servic
07/01/2015 02:26 PM
User: DEB BRUNETT
DB: Cedar Springs
Bank Code
GL Number
Page:
FROM 06/01/2015 TO 06/30/2015
Description
Water Improvment Bonds 2002 PMT ACCT
TOTAL - ALL FUNDS
Beginning
Balance
06/01/2015
6/6
Ending
Balance
06/30/2015
Total
Debits
Total
Credits
18,679.97
0.00
0.00
18,679.97
4,150,859.79
268,724.73
231,336.84
4,188,247.68
07/01/2015 02:29 PM
User: DEB BRUNETT
DB: Cedar Springs
GL NUMBER
DESCRIPTION
Page
:
REVENUE AND EXPENDITURE REPORT
PERIOD ENDING 06/30/2015
2014-15
AMENDED
BUDGET
YTD BALANCE
06/30/2015
1/17
ACTIVITY FOR
MONTH
06/30/2015
AVAILABLE
BALANCE
% BDGT
USED
Fund 101 - General Fund
Revenues
0
Unclassified
4000
Property Taxes
4300
Federal Revenue
4400
State Shared Revenues
4500
Other State Revenue
4700
Charges for Services
4750
Fines and Forfeitures
4800
Interest Earned
4850
Rentals
4950
Other Revenues
8500
Budget Appropriations
0.00
1,094,708.00
26,119.50
315,000.00
5,395.00
132,125.00
6,200.00
3,500.00
19,400.00
35,995.00
41,083.00
30,256.88
1,031,061.06
26,119.50
258,730.00
3,785.48
134,319.66
3,497.09
1,757.18
0.00
65,279.17
0.00
0.00
30,038.89
0.00
48,501.00
0.00
9,608.18
0.00
74.11
0.00
(24.15)
0.00
(30,256.88)
63,646.94
0.00
56,270.00
1,609.52
(2,194.66)
2,702.91
1,742.82
19,400.00
(29,284.17)
41,083.00
TOTAL Revenues
1,679,525.50
1,554,806.02
88,198.03
124,719.48
13,200.00
25,440.00
3,800.00
4,300.00
24,405.00
78,000.00
37,755.00
1,050.00
93,110.00
15,950.00
68,720.00
54,435.00
655,511.00
208,825.00
26,335.00
26,850.00
7,000.00
36,500.00
23,164.50
14,775.00
57,200.00
25,200.00
178,000.00
13,049.92
21,148.76
2,707.07
4,255.00
24,060.56
72,425.25
34,556.43
748.00
81,977.34
14,190.03
66,255.90
48,410.67
556,010.33
136,229.96
27,874.16
24,222.13
0.00
31,474.18
23,164.34
6,335.18
50,398.08
24,615.94
211,385.07
4,752.21
1,558.74
0.00
0.00
1,890.16
4,714.50
2,292.82
0.00
4,980.46
479.99
10,521.76
10,763.02
44,100.51
7,253.66
2,810.14
2,800.55
0.00
2,754.35
0.00
242.50
7,905.13
17.71
0.00
150.08
4,291.24
1,092.93
45.00
344.44
5,574.75
3,198.57
302.00
11,132.66
1,759.97
2,464.10
6,024.33
99,500.67
72,595.04
(1,539.16)
2,627.87
7,000.00
5,025.82
0.16
8,439.82
6,801.92
584.06
(33,385.07)
TOTAL Expenditures
1,679,525.50
1,475,494.30
109,838.21
204,031.20
87.85
Fund 101 - General Fund:
TOTAL REVENUES
TOTAL EXPENDITURES
NET OF REVENUES & EXPENDITURES
1,679,525.50
1,679,525.50
0.00
1,554,806.02
1,475,494.30
79,311.72
88,198.03
109,838.21
(21,640.18)
124,719.48
204,031.20
(79,311.72)
92.57
87.85
100.00
Expenditures
101.000
172.000
191.000
202.000
209.000
210.000
215.000
247.000
250.000
258.000
265.000
276.000
301.000
336.000
371.000
401.000
446.000
448.000
729.000
730.000
751.000
851.000
999.000
Legislative-City Council
City Manager
Elections
Accounting & Auditing
City Assessor
City Attorney
City Clerk/Deputy
Board of Review
General Administration
Computer Department
City Buildings & Grounds
Cemetery
Police Department
Fire Department
Code Enforcement
Planning & Zoning
Storm Drains
Street Lighting
USEPA Grant Administration
Community Promotion
Parks & Rec
Unallocated Employee Benefits
Transfers Out
100.00
94.19
100.00
82.14
70.17
101.66
56.40
50.21
0.00
181.36
0.00
92.57
98.86
83.13
71.24
98.95
98.59
92.85
91.53
71.24
88.04
88.97
96.41
88.93
84.82
65.24
105.84
90.21
0.00
86.23
100.00
42.88
88.11
97.68
118.76
07/01/2015 02:29 PM
User: DEB BRUNETT
DB: Cedar Springs
GL NUMBER
DESCRIPTION
Page
:
2014-15
AMENDED
BUDGET
YTD BALANCE
06/30/2015
ACTIVITY FOR
MONTH
06/30/2015
2/17
AVAILABLE
BALANCE
% BDGT
USED
Fund 202 - Major Street Fund
Revenues
4500
Other State Revenue
4800
Interest Earned
4950
Other Revenues
8500
156,658.00
300.00
1,300.00
113,752.00
156,851.08
227.92
0.00
0.00
14,042.07
0.00
0.00
0.00
(193.08)
72.08
1,300.00
113,752.00
TOTAL Revenues
272,010.00
157,079.00
14,042.07
114,931.00
57.75
153,900.00
11,875.00
40,335.00
65,900.00
41,539.19
5,723.68
32,073.98
41,099.83
5,527.79
988.78
153.04
637.94
112,360.81
6,151.32
8,261.02
24,800.17
26.99
48.20
79.52
62.37
TOTAL Expenditures
272,010.00
120,436.68
7,307.55
151,573.32
44.28
Fund 202 - Major Street Fund:
TOTAL REVENUES
TOTAL EXPENDITURES
272,010.00
272,010.00
0.00
157,079.00
120,436.68
36,642.32
14,042.07
7,307.55
6,734.52
114,931.00
151,573.32
(36,642.32)
57.75
44.28
100.00
Expenditures
463.000
474.000
478.000
483.000
Maintenance
Traffic Services
Winter Maintenance
Administration
100.12
75.97
0.00
0.00
07/01/2015 02:29 PM
User: DEB BRUNETT
DB: Cedar Springs
GL NUMBER
DESCRIPTION
Fund 203 - Local Street Fund
Revenues
4500
Other State Revenue
4800
Interest Earned
4950
Other Revenues
8000
Transfers In
8500
Page
:
2014-15
AMENDED
BUDGET
YTD BALANCE
06/30/2015
ACTIVITY FOR
MONTH
06/30/2015
3/17
AVAILABLE
BALANCE
% BDGT
USED
57,857.00
100.00
100.00
24,000.00
39,468.00
62,562.43
37.68
0.00
0.00
0.00
5,189.24
0.00
0.00
0.00
0.00
(4,705.43)
62.32
100.00
24,000.00
39,468.00
108.13
37.68
0.00
0.00
0.00
121,525.00
62,600.11
5,189.24
58,924.89
51.51
66,850.00
3,825.00
20,925.00
29,925.00
18,768.73
1,269.94
17,189.77
18,608.11
1,390.38
563.01
67.61
311.48
48,081.27
2,555.06
3,735.23
11,316.89
28.08
33.20
82.15
62.18
TOTAL Expenditures
121,525.00
55,836.55
2,332.48
65,688.45
45.95
Fund 203 - Local Street Fund:
TOTAL REVENUES
TOTAL EXPENDITURES
121,525.00
121,525.00
0.00
62,600.11
55,836.55
6,763.56
5,189.24
2,332.48
2,856.76
58,924.89
65,688.45
(6,763.56)
51.51
45.95
100.00
TOTAL Revenues
Expenditures
463.000
474.000
478.000
483.000
Maintenance
Traffic Services
Winter Maintenance
Administration
07/01/2015 02:29 PM
User: DEB BRUNETT
DB: Cedar Springs
GL NUMBER
DESCRIPTION
Page
:
2014-15
AMENDED
BUDGET
YTD BALANCE
06/30/2015
ACTIVITY FOR
MONTH
06/30/2015
4/17
AVAILABLE
BALANCE
% BDGT
USED
Fund 226 - Refuse Pickup & Disposal Fund
Revenues
4000
Property Taxes
4700
4800
Interest Earned
27,465.00
0.00
50.00
27,518.23
30.00
15.20
1,741.18
0.00
0.00
(53.23)
(30.00)
34.80
100.19
100.00
30.40
TOTAL Revenues
27,515.00
27,563.43
1,741.18
(48.43)
100.18
27,515.00
26,667.09
1,169.70
847.91
96.92
TOTAL Expenditures
27,515.00
26,667.09
1,169.70
847.91
96.92
Fund 226 - Refuse Pickup & Disposal Fund:
TOTAL REVENUES
TOTAL EXPENDITURES
27,515.00
27,515.00
0.00
27,563.43
26,667.09
896.34
1,741.18
1,169.70
571.48
(48.43)
847.91
(896.34)
100.18
96.92
100.00
Expenditures
528.000
Refuse Collection/Disposal
07/01/2015 02:29 PM
User: DEB BRUNETT
DB: Cedar Springs
GL NUMBER
DESCRIPTION
Page
:
2014-15
AMENDED
BUDGET
YTD BALANCE
06/30/2015
ACTIVITY FOR
MONTH
06/30/2015
5/17
AVAILABLE
BALANCE
% BDGT
USED
Fund 250 - Downtown Development (DDA)
Revenues
4950
Other Revenues
8500
0.00
1,500.00
65.00
0.00
0.00
0.00
(65.00)
1,500.00
TOTAL Revenues
1,500.00
65.00
0.00
1,435.00
4.33
1,500.00
712.13
9.38
787.87
47.48
TOTAL Expenditures
1,500.00
712.13
9.38
787.87
47.48
Fund 250 - Downtown Development (DDA):
TOTAL REVENUES
TOTAL EXPENDITURES
1,500.00
1,500.00
0.00
65.00
712.13
(647.13)
0.00
9.38
(9.38)
1,435.00
787.87
647.13
4.33
47.48
100.00
Expenditures
740.000
DDA
100.00
0.00
07/01/2015 02:29 PM
User: DEB BRUNETT
DB: Cedar Springs
GL NUMBER
DESCRIPTION
Fund 271 - Library Fund
Revenues
4000
Property Taxes
4500
Other State Revenue
4600
Local Revenue
4750
Fines and Forfeitures
4800
Interest Earned
4950
Other Revenues
8500
Page
:
2014-15
AMENDED
BUDGET
YTD BALANCE
06/30/2015
ACTIVITY FOR
MONTH
06/30/2015
6/17
AVAILABLE
BALANCE
% BDGT
USED
63,135.00
2,500.00
50,000.00
25,791.00
450.00
500.00
0.00
62,333.61
5,575.78
49,044.16
24,293.18
1,183.88
6,218.27
17,965.00
754.17
2,760.62
348.00
721.95
12.53
5,206.15
17,965.00
801.39
98.73
(3,075.78)
223.03
955.84
98.09
1,497.82
94.19
(733.88)
263.08
(5,718.27) 1,243.65
(17,965.00)
100.00
142,376.00
166,613.88
27,768.42
(24,237.88)
117.02
142,376.00
159,882.79
28,260.86
(17,506.79)
112.30
TOTAL Expenditures
142,376.00
159,882.79
28,260.86
(17,506.79)
112.30
Fund 271 - Library Fund:
TOTAL REVENUES
TOTAL EXPENDITURES
142,376.00
142,376.00
0.00
166,613.88
159,882.79
6,731.09
27,768.42
28,260.86
(492.44)
(24,237.88)
(17,506.79)
(6,731.09)
117.02
112.30
100.00
TOTAL Revenues
Expenditures
958.000
Disbursements
07/01/2015 02:29 PM
User: DEB BRUNETT
DB: Cedar Springs
GL NUMBER
DESCRIPTION
Page
:
2014-15
AMENDED
BUDGET
YTD BALANCE
06/30/2015
ACTIVITY FOR
MONTH
06/30/2015
7/17
AVAILABLE
BALANCE
% BDGT
USED
Fund 280 - Sidewalk Improvement Fund
Revenues
4800
Interest Earned
0.00
30.37
0.00
(30.37)
100.00
TOTAL Revenues
0.00
30.37
0.00
(30.37)
100.00
Fund 280 - Sidewalk Improvement Fund:
TOTAL REVENUES
TOTAL EXPENDITURES
0.00
0.00
0.00
30.37
0.00
30.37
0.00
0.00
0.00
(30.37)
0.00
(30.37)
100.00
0.00
100.00
07/01/2015 02:29 PM
User: DEB BRUNETT
DB: Cedar Springs
GL NUMBER
DESCRIPTION
Fund 301 - GO Debt
Revenues
8000
Transfers In
Page
:
2014-15
AMENDED
BUDGET
YTD BALANCE
06/30/2015
ACTIVITY FOR
MONTH
06/30/2015
8/17
AVAILABLE
BALANCE
% BDGT
USED
254,780.00
254,726.57
0.00
53.43
99.98
254,780.00
254,726.57
0.00
53.43
99.98
254,780.00
254,726.57
0.00
53.43
99.98
TOTAL Expenditures
254,780.00
254,726.57
0.00
53.43
99.98
Fund 301 - GO Debt:
TOTAL REVENUES
TOTAL EXPENDITURES
254,780.00
254,780.00
0.00
254,726.57
254,726.57
0.00
0.00
0.00
0.00
53.43
53.43
0.00
99.98
99.98
0.00
TOTAL Revenues
Expenditures
990.000
GO Bond Debt Expenses
07/01/2015 02:29 PM
User: DEB BRUNETT
DB: Cedar Springs
GL NUMBER
DESCRIPTION
Page
:
2014-15
AMENDED
BUDGET
YTD BALANCE
06/30/2015
ACTIVITY FOR
MONTH
06/30/2015
9/17
AVAILABLE
BALANCE
% BDGT
USED
Fund 471 - New Library Facility Gift Fund
Revenues
4600
Local Revenue
4800
Interest Earned
0.00
3,000.00
1,385.00
4,781.97
20.00
0.00
(1,385.00)
(1,781.97)
100.00
159.40
TOTAL Revenues
3,000.00
6,166.97
20.00
(3,166.97)
205.57
3,000.00
17,965.00
17,965.00
(14,965.00)
598.83
TOTAL Expenditures
3,000.00
17,965.00
17,965.00
(14,965.00)
598.83
Fund 471 - New Library Facility Gift Fund:
TOTAL REVENUES
TOTAL EXPENDITURES
3,000.00
3,000.00
0.00
6,166.97
17,965.00
(11,798.03)
20.00
17,965.00
(17,945.00)
(3,166.97)
(14,965.00)
11,798.03
205.57
598.83
100.00
Expenditures
790.000
Library
07/01/2015 02:29 PM
User: DEB BRUNETT
DB: Cedar Springs
GL NUMBER
DESCRIPTION
Page
:
2014-15
AMENDED
BUDGET
YTD BALANCE
06/30/2015
ACTIVITY FOR
MONTH
06/30/2015
10/17
AVAILABLE
BALANCE
% BDGT
USED
Fund 475 - Sewer Equipment Replacement Fund
Revenues
4800
Interest Earned
8000
Transfers In
100.00
9,350.00
42.03
0.00
0.00
0.00
57.97
9,350.00
42.03
0.00
TOTAL Revenues
9,450.00
42.03
0.00
9,407.97
0.44
9,450.00
0.00
0.00
9,450.00
0.00
TOTAL Expenditures
9,450.00
0.00
0.00
9,450.00
0.00
Fund 475 - Sewer Equipment Replacement Fund:
TOTAL REVENUES
TOTAL EXPENDITURES
9,450.00
9,450.00
0.00
42.03
0.00
42.03
0.00
0.00
0.00
9,407.97
9,450.00
(42.03)
Expenditures
545.000
Sewage Treatment Plant
0.44
0.00
100.00
07/01/2015 02:29 PM
User: DEB BRUNETT
DB: Cedar Springs
GL NUMBER
DESCRIPTION
Page
:
2014-15
AMENDED
BUDGET
YTD BALANCE
06/30/2015
ACTIVITY FOR
MONTH
06/30/2015
11/17
AVAILABLE
BALANCE
% BDGT
USED
Fund 480 - Water System Equipment Replacement Fund
Revenues
4800
Interest Earned
8000
Transfers In
100.00
74,015.00
4.20
0.00
0.00
0.00
95.80
74,015.00
4.20
0.00
TOTAL Revenues
74,115.00
4.20
0.00
74,110.80
0.01
74,115.00
0.00
0.00
74,115.00
0.00
TOTAL Expenditures
74,115.00
0.00
0.00
74,115.00
0.00
Fund 480 - Water System Equipment Replacement Fund:
TOTAL REVENUES
TOTAL EXPENDITURES
74,115.00
74,115.00
0.00
4.20
0.00
4.20
0.00
0.00
0.00
74,110.80
74,115.00
(4.20)
Expenditures
445.000
Water Department
0.01
0.00
100.00
07/01/2015 02:29 PM
User: DEB BRUNETT
DB: Cedar Springs
GL NUMBER
DESCRIPTION
Page
:
2014-15
AMENDED
BUDGET
YTD BALANCE
06/30/2015
ACTIVITY FOR
MONTH
06/30/2015
12/17
AVAILABLE
BALANCE
% BDGT
USED
Fund 481 - Water Capital Improvement Fund
Revenues
4800
Interest Earned
4950
Other Revenues
8000
Transfers In
500.00
1,000.00
55,910.00
268.08
0.00
0.00
0.00
0.00
0.00
231.92
1,000.00
55,910.00
53.62
0.00
0.00
TOTAL Revenues
57,410.00
268.08
0.00
57,141.92
0.47
57,410.00
57,409.84
0.00
0.16
100.00
TOTAL Expenditures
57,410.00
57,409.84
0.00
0.16
100.00
Fund 481 - Water Capital Improvement Fund:
TOTAL REVENUES
TOTAL EXPENDITURES
57,410.00
57,410.00
0.00
268.08
57,409.84
(57,141.76)
0.00
0.00
0.00
57,141.92
0.16
57,141.76
0.47
100.00
100.00
Expenditures
445.000
Water Department
07/01/2015 02:29 PM
User: DEB BRUNETT
DB: Cedar Springs
GL NUMBER
DESCRIPTION
Page
:
2014-15
AMENDED
BUDGET
YTD BALANCE
06/30/2015
ACTIVITY FOR
MONTH
06/30/2015
13/17
AVAILABLE
BALANCE
% BDGT
USED
Fund 590 - Sewer Fund
Revenues
4700
4800
Interest Earned
4950
Other Revenues
8500
764,600.00
1,000.00
7,400.00
165,020.00
760,162.43
1,083.81
7,434.54
0.00
63,996.44
0.00
0.00
0.00
4,437.57
(83.81)
(34.54)
165,020.00
TOTAL Revenues
938,020.00
768,680.78
63,996.44
169,339.22
81.95
87,720.00
830,675.00
19,625.00
68,867.68
691,359.06
0.00
21,035.97
42,445.29
0.00
18,852.32
139,315.94
19,625.00
78.51
83.23
0.00
TOTAL Expenditures
938,020.00
760,226.74
63,481.26
177,793.26
81.05
Fund 590 - Sewer Fund:
TOTAL REVENUES
TOTAL EXPENDITURES
938,020.00
938,020.00
0.00
768,680.78
760,226.74
8,454.04
63,996.44
63,481.26
515.18
169,339.22
177,793.26
(8,454.04)
Expenditures
540.000
545.000
999.000
Collection Systems
Sewage Treatment Plant
Transfers Out
99.42
108.38
100.47
0.00
81.95
81.05
100.00
07/01/2015 02:29 PM
User: DEB BRUNETT
DB: Cedar Springs
GL NUMBER
DESCRIPTION
Page
:
2014-15
AMENDED
BUDGET
YTD BALANCE
06/30/2015
ACTIVITY FOR
MONTH
06/30/2015
14/17
AVAILABLE
BALANCE
% BDGT
USED
Fund 591 - Water Fund
Revenues
4700
4800
Interest Earned
4950
Other Revenues
8500
493,100.00
1,000.00
7,720.00
92,550.00
442,348.15
357.66
7,765.58
0.00
37,896.06
0.00
38.49
0.00
TOTAL Revenues
594,370.00
450,471.39
37,934.55
143,898.61
75.79
461,570.00
132,800.00
374,366.21
0.00
26,730.19
0.00
87,203.79
132,800.00
81.11
0.00
TOTAL Expenditures
594,370.00
374,366.21
26,730.19
220,003.79
62.99
Fund 591 - Water Fund:
TOTAL REVENUES
TOTAL EXPENDITURES
594,370.00
594,370.00
0.00
450,471.39
374,366.21
76,105.18
37,934.55
26,730.19
11,204.36
143,898.61
220,003.79
(76,105.18)
75.79
62.99
100.00
Expenditures
445.000
999.000
Water Department
Transfers Out
50,751.85
642.34
(45.58)
92,550.00
89.71
35.77
100.59
0.00
07/01/2015 02:29 PM
User: DEB BRUNETT
DB: Cedar Springs
GL NUMBER
DESCRIPTION
Page
:
2014-15
AMENDED
BUDGET
YTD BALANCE
06/30/2015
ACTIVITY FOR
MONTH
06/30/2015
15/17
AVAILABLE
BALANCE
% BDGT
USED
Fund 661 - Motor Vehicle Equip Fund
Revenues
4700
4800
Interest Earned
4950
Other Revenues
8500
121,000.00
400.00
12,000.00
72,680.00
109,093.34
301.50
3,453.21
0.00
21,986.07
0.00
183.21
0.00
11,906.66
98.50
8,546.79
72,680.00
90.16
75.38
28.78
0.00
TOTAL Revenues
206,080.00
112,848.05
22,169.28
93,231.95
54.76
206,080.00
145,271.94
22,525.54
60,808.06
70.49
TOTAL Expenditures
206,080.00
145,271.94
22,525.54
60,808.06
70.49
Fund 661 - Motor Vehicle Equip Fund:
TOTAL REVENUES
TOTAL EXPENDITURES
206,080.00
206,080.00
0.00
112,848.05
145,271.94
(32,423.89)
22,169.28
22,525.54
(356.26)
93,231.95
60,808.06
32,423.89
54.76
70.49
100.00
Expenditures
447.000
Motor Pool
07/01/2015 02:29 PM
User: DEB BRUNETT
DB: Cedar Springs
GL NUMBER
DESCRIPTION
Page
:
2014-15
AMENDED
BUDGET
YTD BALANCE
06/30/2015
ACTIVITY FOR
MONTH
06/30/2015
16/17
AVAILABLE
BALANCE
% BDGT
USED
Fund 701 - Trust & Agency Fund
Revenues
4000
Property Taxes
0.00
300.00
0.00
(300.00)
100.00
TOTAL Revenues
0.00
300.00
0.00
(300.00)
100.00
Expenditures
000.000
0.00
4,539.28
0.00
(4,539.28)
100.00
TOTAL Expenditures
0.00
4,539.28
0.00
(4,539.28)
100.00
Fund 701 - Trust & Agency Fund:
TOTAL REVENUES
TOTAL EXPENDITURES
0.00
0.00
0.00
300.00
4,539.28
(4,239.28)
0.00
0.00
0.00
(300.00)
(4,539.28)
4,239.28
100.00
100.00
100.00
07/01/2015 02:29 PM
User: DEB BRUNETT
DB: Cedar Springs
GL NUMBER
DESCRIPTION
Page
:
2014-15
AMENDED
BUDGET
YTD BALANCE
06/30/2015
ACTIVITY FOR
MONTH
06/30/2015
17/17
AVAILABLE
BALANCE
% BDGT
USED
Fund 711 - Perpetual Care
Revenues
4700
4800
Interest Earned
5,000.00
800.00
3,000.00
170.85
1,200.00
0.00
2,000.00
629.15
60.00
21.36
TOTAL Revenues
5,800.00
3,170.85
1,200.00
2,629.15
54.67
5,800.00
0.00
0.00
5,800.00
0.00
TOTAL Expenditures
5,800.00
0.00
0.00
5,800.00
0.00
Fund 711 - Perpetual Care:
TOTAL REVENUES
TOTAL EXPENDITURES
5,800.00
5,800.00
0.00
3,170.85
0.00
3,170.85
1,200.00
0.00
1,200.00
TOTAL REVENUES - ALL FUNDS
TOTAL EXPENDITURES - ALL FUNDS
4,387,476.50
4,387,476.50
0.00
3,565,436.73
3,453,535.12
111,901.61
Expenditures
276.000
Cemetery
262,259.21
279,620.17
(17,360.96)
2,629.15
5,800.00
(3,170.85)
54.67
0.00
100.00
822,039.77
933,941.38
(111,901.61)
81.26
78.71
100.00
Minutes of the Regular Meeting of the
Cedar Springs Planning Commission Meeting
Monday, June 15, 2015
7:00 p.m.
66 S. Main St.
1. The Meeting was Called to Order by Chairperson Craig Owens at 7:00 p.m.
The Pledge of Allegiance was recited.
2. ROLL CALL:
Ms. Lisa Atchison
Mr. Dale Bray
Mrs. Kathy Bremmer
Mr. Clinton Conley
Ms. Sherri Foster
Mr. Jerry Hall
Mr. Perry Hopkins
Mr. Mark Laws
Mr. Craig Owens, Chairperson
Present
Excused
Present
Excused
Present
Present
Present
Present
Present
3. City Planner Carmine Avantini was recognized as being present.
4. Motion by Foster, supported by Atchison, to approve the minutes of the
Regular Meeting of April 7, 2015.
VOTE:
7 – 0,
Motion Carried.
5. Motion by Atchison, supported by Hopkins, to approve the agenda and
moving New Business, Item B to first on the agenda under New Business.
VOTE:
7 – 0,
Motion Carried.
6. PUBLIC COMMENTS.
Kurt Mabie, Community Building Development Team provided an update on the
group’s activities. Phase I plans call for the construction of an amphitheatre,
boardwalk, wetland restoration and rain gardens. The group is also working with
the library on its construction plans and the North Country Trail as well as Trout
Unlimited. Phase II calls for construction of a community building and a clock
tower at Maple and Main Streets.
7. SCHEDULED PUBLIC HEARINGS.
A. Motion by Bremmer, supported by Atchison to open a Public Hearing on
the creation of a Planned Unit Development Overlay District for
downtown Cedar Springs with amendment to Article 9, Planned Unit
Development, including the creation of a Preliminary PUD Site Plan and
PUD Design Guidelines for downtown Cedar Springs.
VOTE:
7 – 0,
Motion Carried.
The Public Hearing opened at 7:12 p.m.
1. Staff Comments:
Avantini provided background on the proposed plan commenting it would
provide flexibility for developers in the downtown area, he said.
2. Public Comments:
Betty Towns, 40 E. Elm St., suggested language calling for no air
conditioning units to be permitted in windows on Main Street to be added
to the design guidelines.
3. Motion by Hopkins, supported by Atchison, to close the Public
Hearing.
VOTE:
7 – 0,
Motion Carried.
The Public Hearing closed at 7:17 p.m.
B. Motion by Hopkins, supported by Laws, to open a Public Hearing on a
request to amend the Planned Unit Development site plan and
corresponding special land use for a 2.15-acre parcel known as The
Pines Condominiums. Parcel No. 41-02-25-280-007.
VOTE:
7 – 0,
Motion Carried.
The Public Hearing opened at 7:18 p.m.
Foster stated she was president of The Pines Association and felt she had a
potential conflict of interest in voting on the proposal.
Avantini asked if she had a financial interest. She indicated her position was
not a paid position.
Motion by Bremmer, supported by Hall, that Foster did not have a
personal gain in the project and should not be recused from voting on
the proposal.
VOTE:
6 – 1, (Foster)
Motion Carried.
1. Staff Comments:
Avantini reviewed his letter dated May 25, 2015 (Item A) outlining his
review of the submitted site plan for the project. The developer wished to
amend Phase 2 of The Pines PUD development approved in 2001. The
original plan consisted of 16 attached single family condominiums in three
buildings. The amended plan calls for 10 attached condominium units in
five buildings with each building having access directly onto Needlewood
Drive. The original plan called for access onto a cul-de-sac road.
2. Public Comments:
Bob Teis, 355 Needlewood, had no objections to the condominiums; but
he did object to changing from access to a cul-de-sac to Needlewood Dr.
This would mean five more cuts on the road, he said. There were a lot of
children in the neighborhood. He also stated the association had
oversight of any plans to build in the development and nothing had been
brought to the association for its approval.
Teresa Juarez, 376 Prairie Run Dr., said sidewalks were not done in the
neighborhood and there was no place for people to walk but on the
streets.
Cindy Bittendorp, 105 Junco Ct., said both the condos and homeowners
were one association. The developer had been keeping in touch with the
condo association, she said.
Christa Cook, 376 Needlewood, said she was worried about the number
of driveways and the safety of children.
Sue Wolfe, 15292 Tisdel, said she own property adjacent to the
development. The developer had been open and honest and felt she had
been kept informed. There were fewer homes planned than originally
planned and what he built were quality homes. He was also providing
barrier free housing and there was a need for that in the community.
Josh Hill, 316 Needlewood, was concerned about the proposed trail to
the White Pine Trail that ran alongside his property. The foot traffic would
run very close to his house, he said.
3. Motion by Hopkins, supported by Bremmer, to close the public
hearing.
VOTE:
7 – 0,
Motion Carried.
The Public Hearing closed at 7:43 p.m.
8. NEW BUSINESS.
A. Motion by Hopkins, supported by Atchison, to table approval of an
amendment to the Planned Unit Development site plan and
corresponding special land use for a 2.15-acre parcel known as The
Pines Condominiums.
Avantini stated the bylaws were pretty clear that any construction to take
place needed to be approved by the association. That had not happened
before the developer brought the site plan to the Planning Commission. The
developer needed to get approval from the association before the Planning
Commission could vote on the amendment.
VOTE;
7 – 0,
Motion Carried.
B. Motion by Atchison, supported by Hopkins, to approve the creation of a
Planned Unit Development Overlay District for downtown Cedar Springs
with amendments to Article 9, Planned Unit Development, including the
creation of a Preliminary PUD Site Plan and PUD Design Guidelines
for downtown Cedar Springs.
VOTE:
7 – 0,
Motion Carried.
9. NEW BUSINESS.
A. Discussion regarding proposed changes to Planning Commission bylaws:
Commissioners discussed adding language to Section 4A: absences caused
by changes to the normal meeting date will not be counted as an absence
under this section and vacancies on the Planning Commission shall be
appointed by the Mayor.
Approval of the changes to the bylaws will be on the agenda for the July
meeting.
10. OPEN DISCUSSION FOR ISSUES NOT ON THE AGENDA.
A. There was no correspondence.
B. Staff Comments:
The City Manager reported that the City-owned property the CBDT wants to
use for its amphitheatre, boardwalk and rain gardens is zoned Industrial and
they will need administrative approval to use the land for the stated purposes.
C. Planning Commission Members:
Owens thanked the committee members that worked on the bylaws as well
as the entire Planning Commission that does an excellent job.
11. REPORT OF THE CITY COUNCIL REPRESENTATIVE.
Hall reported there were a lot of exciting things happening with the Community
Building Development Team.
12. REPORT OF THE PLANNING CONSULTANT.
Avantini also reported the Community Building Development Team would need
to meet all zoning requirements and pointed out that amendments to Planned
Unit Developments as was on the agenda earlier in the evening was not
uncommon
13. Motion by Hopkins, supported by Foster, to adjourn.
VOTE:
7 – 0,
Motion Carried.
______________________________
_____________________________
Craig Owens, Chairperson
Minutes of the Meeting of the
Industrial Facilities Tax Advisory Committee
Friday, June 26, 2015
10:00 a.m.
66 S. Main St.
1. The Meeting was Called to Order by Mayor Jerry Hall at 10:10 a.m. The Pledge
of Allegiance was recited.
2. ROLL CALL:
Mr. Gerald Hall, Mayor
Mr. Robert Truesdale, Councilmember
Mrs. Kathy Bremmer, Resident
Mr. Jason Rosenzweig, Assessor
Mrs. Deb Brunett, Finance Director
Mr. Thad Taylor, City Manager
Present
Absent
Excused
Present
Present
Present
3. Motion by Taylor, supported by Brunett, to approve the minutes of the
September 9, 2014 meeting.
VOTE:
4 – 0,
Motion Carried.
4. NEW BUSINESS.
A. Consideration to add a parcel to an existing Industrial Facilities Tax District
for Display Pack located at 680 West St.
Taylor explained the parcel in question was an island surrounded by the
existing IFT District.
Victor Hanson, President of Display Pack, stated the company which is
moving into the Wolverine World Wide building is currently in negotiations
with regarding its eventual move from the site. Because of that things were
“in flux” he explained and the parking situation for future employees was in
question. There was a need to improve the area for parking. It was his
intention to eventually merge all the parcels into one.
Motion by Taylor, supported by Brunett, to recommend to the City
Council to add the parcel to the existing Industrial Facilities Tax District
for Display Pack located at 680 West St. Parcel No. 41-02-36-400-001.
VOTE:
4 – 0,
Motion Carried.
5. Motion by Taylor, supported by Rosenzweig, to adjourn.
VOTE:
6. The Meeting adjourned at 10:20 a.m.
___________________________________
4 – 0,
Motion Carried.

07-09-15 - Cedar Springs, Michigan

Transcription

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