Agenda PDF

Transcription

Agenda PDF

VAIL TOWN COUNCIL REGULAR MEETING
Evening Agenda
Town Council Chambers
75 South Frontage Road W., Vail, CO 81657
6:00 PM, April 19, 2016
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment will be taken on each agenda item.
Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town
services, policies or other matters of community concern, and any items that are not on the agenda. Please
attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the
meeting and to allow equal opportunity for everyone wishing to speak.
1.
Citizen Participation
2.
Proclamations
2.1. Proclamation No. 3, Series of 2016 - April is Financial Literacy Month
Presenter(s): Mary McDougal, Town of Vail Library
3.
5 min.
Consent Agenda
3.1. I-70 East Vail Landscape and Water Quality Improvements
5 min.
Background: Design phase for Water quality improvements at the east Vail
interchange near the I-70 bridges at MP 182. Partially funded with a
$700,000 federal grant.
3.2. Resolution No. 16, Series of 2016, A Resolution Authorizing the Town of Vail
to Grant a Utility/Access Easement to Holy Cross Energy; and Setting Forth
Details in Regard Thereto
Background: Site access and infrastructure improvement work is underway
on the Chamonix property. In order to facilitate the future residential
development on the property access to utilities such as water, sewer, natural
gas, and electricity is necessary. The Chamonix Utility Easement
Agreement with Holy Cross Energy is necessary to accommodate the
installation and completion of the electric power system on the property.
4.
Town Manager Report
4.1. Annual EHU Compliance Report
5 min.
4.2. Municipal Building Remodel Update
April 19, 2016 - Page 1 of 101
5.
Presentations / Discussion
5.1. Out of District Fire Services Agreements
30 min.
Presenter(s): Mark Novak, Fire Chief
Action Requested of Council: Input and direction
Background: There are a number of properties outside the corporate limits
of the Town of Vail which receive fire protection services from Vail Fire and
Emergency Services. This presentation will review the current approach to
cost recovery in this area and request input on possible modifications to this
program.
5.2. Fire Prevention Program Update
20 min.
Presenter(s): Mike Vaughan, Fire Marshal
Action Requested of Council: Request input.
Background: Routine inspections of commercial occupancies have not
been conducted for a number of years. Vail Fire is preparing to implement
an inspection program which will utilize existing resources to improve public
safety.
6.
Action Items
6.1. Any Action as a Result of Executive Session
Presenter(s): Matt Mire, Town Attorney
5 min.
6.2. Comprehensive Open Lands Plan and Recreational Trails in Vail
Presenter(s): Gregg Barrie, Landscape Architect, and George Ruther,
Director of Community Development
Action Requested of Council:
The town staff requests that the Vail Town Council respond to the following
question(s):
30 min
·
Should the town staff initiate a community engagement process
of updating the 1994 Comprehensive Open Lands Plan?
Implementing the staff recommendations will allow significant public input
into the idea of improving the soft surface trail system in Vail and provide an
updated document to guide future open lands planning decisions.
Background:
The purpose of this agenda item is to review the recreational trails in Vail
and initiate a discussion on the future of the extension of trails and to
present several recommendations for consideration and action associated
with next steps on the Comprehensive Open Lands Plan and extension of
the Vail Trail.
Staff Recommendation:
1. Instruct staff to initiate an update of the Comprehensive Open Lands
Plan which includes a trail and trailhead planning component. If
instructed to do so, staff will return with more detail and information
on the update process, including a schedule and proposed budget
2. Assemble an Open Lands Plan Update working group comprised of
Vail residents, business owners and other stakeholders and
potentially affected parties.
3. Complete the hazard analysis and environmental reports for the Vail
Trail and the Vail Trail extension. These were intended as feasibility
analysis for the project and are very near completion. This
April 19, 2016 - Page 2 of 101
information would be valuable for consideration during the update
process of the Plan.
6.3. Purchase Town of Vail Buses
15 min.
Presenter(s): Greg Hall, Director of Public Works and Transportation, Todd
Scholl, Fleet Manager
Action Requested of Council: Motion to approve purchase of buses.
Background:
The Town of Vail Bus Replacement Plan includes funding in the 2016 budget
to replace a number of transit buses as described in the memo.
6.4. Ordinance No. 6, Series of 2016, First Reading, an Ordinance
30 min.
Amending Title 5 of the Vail Town Code by the Addition Thereto of a New
Chapter 15 Concerning the Regulation of Unmanned Aircraft Systems
(DRONES)
Presenter(s): Craig Bettis, Commander, Vail Police
Action Requested of Council: Approve, amend or deny Ordinance No. 6,
Series of 2016 on first reading.
Background: The United States Federal Aviation Administration ("FAA") has
released guidance recognizing the importance of local jurisdictions in
deterring, detecting, investigating and enforcing unauthorized or unsafe
Unmanned Aircraft Systems (UAS") operations. The UAS, commonly known
as drones, are devices that are used or are intended to be used for flight in
the air with no onboard pilot. When UAS's are operated within the Town of
Vail and particularly in populated areas, it presents an appreciable risk to
public safety in the air and to persons and property on the ground.
Staff Recommendation: Approve, amend or deny first reading of Ordinance
No. 6, series of 2016.
7.
Public Hearings
7.1. Ordinance No. 8, Series 2016, Second Reading, An Ordinance Making
10 min.
Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real
Estate Transfer Fund, Heavy Equipment Fund, and Dispatch Fund
Presenter(s): Carlie Smith, Budget Analyst
Action Requested of Council: Approve or approve with amendments
Ordinance No. 8, Series 2016 on second reading.
Background: This will be second reading on Ordinance No. 8 the first
supplemental appropriations for the 2016 budget.
Staff Recommendation: Approve or approve with amendments Ordinance
No.8, Series 2016 on second reading.
7.2. Ordinance No. 7, Series of 2016, Second Reading, An Ordinance
10 min.
Amending Section 11-7-15, Ski Base Area Signs, of the Vail Town Code,
Regarding Ski Base Area Signs.
Presenter(s): Brian Garner, Planner
Action Requested of Council: Approve, approve with modifications or
deny Ordinance No. 7, Series of 2016 on second reading.
Background: This ordinance would amend the text of Section 11-7-15, Ski
Base Area Signs, of the Vail Town Code to allow advertising for on-mountain
recreational activities. The purpose of the amendment is to clarify and
differentiate between advertising of on-mountain recreational activities and
commercial uses. This ordinance will enable the applicant, Vail Resorts, to
advertise summer activities that take place on the mountain such as Epic
Discovery, which is a recreational activity in addition to a commercial
April 19, 2016 - Page 3 of 101
enterprise.
Staff Recommendation: The Planning and Environmental Commission
recommends that the Town Council approve Ordinance No. 7, Series of
2016 upon second reading.
8.
Adjournment
8.1. Adjournment estimated at 8:45 p.m.
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by Public Access Television Channel 5 and
available for public viewing as the meeting is happening. The meeting videos are also posted to Channel 5 website
the week following meeting day, www.publicaccess5.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48
hour notification. Please call 970-479-2356, Telecommunication devise for the deaf (TDD) for information.
April 19, 2016 - Page 4 of 101
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Proclamation No. 3, Series of 2016 - April is Financial Literacy Month
PRESENTER(S): Mary McDougal, Town of Vail Library
ATTACHMENTS:
Description
Proclamation No. 3, Series of 2016
April 19, 2016 - Page 5 of 101
Proclamation No. 3, Series of 2016
April is Financial Literacy Month in the Town of Vail
WHEREAS, the financial landscape in the United States has changed significantly over
the past several decades, and individuals must take greater charge of their financial well-being,
both during and after their working years; and,
WHEREAS, a lack of financial literacy can have costly consequences for individuals
and for our overall quality of life; and,
WHEREAS, Vail Public Library is among an elite group of thirteen libraries in Colorado
chosen to participate in Common Cents for Colorado, a financial literacy initiative funded by a
grant from the American Library Association and the FINRA Investor Education Foundation;
and,
WHEREAS, Vail Public Library offers an array of free classes and events through the
Common Cents for Colorado program, all directed towards financial literacy education for
children, teenagers, working adults, and retirees; and,
WHEREAS, April 2016 is National Financial Literacy Month across the United States,
and Vail Public Library will continue offering financial education from now through August,
2017, including events during the month of April.
NOW, THEREFORE, the Vail Town Council hereby proclaims April 2016 to be
Financial Literacy Month in the Town of Vail and officially promotes the Common Cents for
Colorado initiative at Vail Public Library.
_______________________________
Dave Chapin, Mayor
Attest:
_________________________
Patty McKenny, Town Clerk
April 19, 2016 - Page 6 of 101
ITEM/TOPIC: I-70 East Vail Landscape and Water Quality Improvements
BACKGROUND: Design phase for Water quality improvements at the east Vail interchange near
the I-70 bridges at MP 182. Partially funded with a $700,000 federal grant.
ATTACHMENTS:
Description
I70 East Vail Landscape and Water Quality Improvements Contract Award Memorandum
April 19, 2016 - Page 7 of 101
To:
Town Council
From:
Public Works
Date:
04/19/2016
Subject:
I-70 East Vail Landscape and Water Quality Improvements Contract Award
I.
BACKGROUND
In 2014 the Town received a Transportation Alternative Program grant from CDOT in
the amount of $700,000.00, with a Town match of $440,000, for the construction of
water quality improvements along I-70 at three locations; the East Vail interchange,
underneath the I-70 bridges at MP 182 and the lower runaway truck ramp. In
February 2016, the Town advertised for a Request For Proposals for the design phase
of the project to include landscape improvements at the East Vail interchange and the
water quality improvements at the three sites. Proposals were received March 10,
2016 from 5 firms. RESPEC has been selected as the most qualified consultant based
on the project team and experience with similar projects. RESPEC is the design team
the city of Aspen hired for the design of the highly acclaimed Rio Grande Park.
Construction for the East Vail projects is scheduled for 2017.
II.
RECOMMENDATION
Authorize the Town Manager to enter into an agreement, in a form approved by the
Town Attorney, with RESPEC to complete the design phase of the I-70 East Vail
Landscape and Water Quality Improvements project in the amount not to exceed
$231,229.00
April 19, 2016 - Page 8 of 101
ITEM/TOPIC: Resolution No. 16, Series of 2016, A Resolution Authorizing the Town of Vail to
Grant a Utility/Access Easement to Holy Cross Energy; and Setting Forth Details in Regard
Thereto
BACKGROUND: Site access and infrastructure improvement work is underway on the Chamonix
property. In order to facilitate the future residential development on the property access to utilities
such as water, sewer, natural gas, and electricity is necessary. The Chamonix Utility Easement
Agreement with Holy Cross Energy is necessary to accommodate the installation and completion
of the electric power system on the property.
ATTACHMENTS:
Description
Resolution No. 16, Series of 2016
April 19, 2016 - Page 9 of 101
RESOLUTION NO. 16
Series of 2016
A RESOLUTION AUTHORIZING THE TOWN OF VAIL TO GRANT A
UTILITY/ACCESS EASEMENT TO HOLY CROSS ENERGY;
AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the “Town”), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the
laws of the State of Colorado and the Town Charter (the “Charter”);
WHEREAS, the members of the Town Council of the Town (the “Council”) have
been duly elected and qualified;
WHEREAS, the Town is the owner of certain real property generally described as
Parcel B, A Resubdivision of Tract D, Resubdivision of Vail Das Shone Filing 1, A
Resubdivision of Parcels A&B, according to the Correction Plat thereof, situated in
Section 11, Township 5 South, Range 81 West of the 6th P.M. in Vail, Colorado, (the
“Chamonix Property”);
WHEREAS, to accomplish the housing development on the Chamonix Property
the Town desires to grant an underground right-of-way easement to Holy Cross Energy
pursuant to the terms of the Holy Cross Energy Underground Right-of-Way Easement
(the “Easement”) in the form attached hereto as Exhibit A
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1.
The Council hereby approves the Easement in substantially the
same form as attached hereto as Exhibit A and in a form approved by the Town
Attorney.
Section 2.
This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Vail held this 19th day of April, 2016.
_________________________
Dave Chapin
Town Mayor
ATTEST:
_____________________________
Patty McKenny,
Town Clerk
Resolution No. 16, 2016
April 19, 2016 - Page 10 of 101
April 19, 2016 - Page 11 of 101
April 19, 2016 - Page 12 of 101
April 19, 2016 - Page 13 of 101
ITEM/TOPIC: Annual EHU Compliance Report
ATTACHMENTS:
Description
EHU Compliance Report
April 19, 2016 - Page 14 of 101
To:
Vail Town Council
From:
Community Development Department
Date:
April 19, 2016
Subject:
2015 Deed Restricted Employee Housing Compliance Status Report
I.
SUMMARY
Housing staff sent over 300 notices with affidavit forms attached to deed restricted
property owners in December of 2015. This was followed with certified return receipt
requested letters in January of 2016 to those who hadn’t yet responded. As a result only
25 of those property owners have still not yet complied with the requested affidavits. Of
that 25 16 are not required to rent their units by the terms outlined in their deed
restrictions, and no additional action will be taken. The nine owners who are required to
rent to employees and submit affidavits, but have not are being served a summons to
appear in court.
II.
BACKGROUND
This is being provided as an information update item to the Town Council.
There are currently 699 deed restricted employee housing units (“EHUs”) in the Town of
Vail (the “Town”). There are a number of versions of deed restrictions in Town. The
main categories of deed restrictions are:
•
•
•
•
Units approved prior to December 31, 1992 do not require occupancy by an
Employee or verification of compliance.
Units approved between January 1, 1993 and December 31, 1994 do not require
occupancy by an Employee but do require annual verification of compliance by
February 1 each of year.
Units approved between January 1, 1995 and April 4, 2000 require occupancy by
an Employee and do require annual verification of compliance by February 1 of
each year.
Units approved after April 5, 2000 require occupancy by an Employee (some
allow for vacancy up to 5 months each year) and do require annual
demonstration of compliance with a notarized affidavit by February 1 of each
year.
April 19, 2016 - Page 15 of 101
III.
VERIFICATION OF COMPLIANCE
The owners of all EHUs were sent a letter and an affidavit on December 15, 2015 in
advance of the February 1, 2016 compliance date as a reminder to all property owners.
115 owners who failed to respond were sent certified letters with a return request
requested on January 19, 2016. Of the owners receiving the certified letters 25 have yet
to respond.
Owners of EHUs approved prior to 1992 receive an annual request for information
about the use of the EHU. There are 27 units in this group. The Town received 10
responses out of the 27 units.
EHUs approved between 1993 and 1994 do not require occupancy by an Employee but
the deed restriction does require annual verification of use. There are 22 units in this
group. The Town received 20 responses out of the 22 units. No additional action has
been taken to obtain information on the use of the outstanding two units as no
occupancy by an employee is required. Of the 20 responses received, 4 units are not
rented, and the remaining 16 units are occupied with one being a retired worker.
EHUs approved between 1995 and early 2000 require occupancy by an Employee and
are required to submit annual verification of compliance with the deed restriction. There
are 168 units in this group. Eight owners in this group have yet to respond.
EHUs approved since April 2000 are required occupancy by an Employee (some
restrictions allow for up to five months vacancy each year) and are required to submit a
notarized affidavit annually. There are 165 units in this group. One owner has yet to
respond in this group.
IV.
NEXT STEPS
There are 25 owners of EHUs that have not submitted their annual affidavits. Sixteen of
those owners are not required to rent their units by the terms outlined in their deed
restrictions, and no additional action will be taken.
Nine owners who were sent certified return receipt requested letters requesting
submittal of their affidavit by February 1st have not returned their affidavit. Court action
is commencing for those owners.
The legal descriptions of the nine non-compliant properties are as follows:
•
Simba Run No. 2401
•
Vail Commons A-2
•
Vail Commons B-09
•
Vail Commons B-10
Town of Vail
Page 2
April 19, 2016 - Page 16 of 101
•
Vail Commons C-24
•
Vail Commons D-9
•
Vail Commons D-11
•
Lodges at Timbercreek D-23
•
Pitkin Creek Park Phase III - Unit 7A
*Highlighted legals indicate repeat offenders from last year.
Town of Vail
Page 3
April 19, 2016 - Page 17 of 101
ITEM/TOPIC: Municipal Building Remodel Update
April 19, 2016 - Page 18 of 101
ITEM/TOPIC:
Out of District Fire Services Agreements
PRESENTER(S): Mark Novak, Fire Chief
ACTION REQUESTED OF COUNCIL: Input and direction
BACKGROUND: There are a number of properties outside the corporate limits of the Town of
Vail which receive fire protection services from Vail Fire and Emergency Services. This
presentation will review the current approach to cost recovery in this area and request input on
possible modifications to this program.
ATTACHMENTS:
Description
Staff memo regarding fire protection agreements
April 19, 2016 - Page 19 of 101
To:
Town Council
From:
Mark Novak, Fire Chief
Date:
April 19, 2016
Subject:
Out of District Fire Protection Agreements
I.
Background
The Town of Vail (Town) currently provides fire protection to a number of properties which are
outside the corporate limits of the Town. These properties are not within the boundaries of a fire
protection district and the closest fire resources are those provided by the Town. In response to
this situation, the practice of billing for fire protection services and offering fire protection
agreements was established by Ordinance No. 19, Series of 1985. This ordinance was passed
following the failed annexation of the areas outside the corporate limits of the Town. The fire
protection methodology established was based upon an hourly rate for response. Alternatively,
a property owner could enter into a fire protection agreement with the Town based upon a fee
per square foot. Properties that had a fire protection agreement would not be charged for
requests for service from the fire department. Resolution No. 14, series of 2009, changed the
methodology for calculating the fee associated with fire protection agreements from a square
foot basis to the current mill levy equivalent of 5.0625 mils. This resolution also amended the
hourly rate for response.
II.
Current Situation
Periodically letters have been sent to property owners in unincorporated areas of Vail, advising
them that they were in a fee for service area and that they had the option of entering into a fire
protection agreement. The last time this time this letter was sent out was during February of
2014. There are approximately 190 properties that are outside the Town corporate limits. Of
these properties, a number are townhomes or other types of multi-family units with multiple
ownerships. Currently there are 28 properties with fire protection contracts. Most notable of
these is the Marriot Streamside, which has maintained a fire protection contract for a number of
years.
In 2014, Vail Fire and Emergency Services responded to 37 incidents to properties outside the
corporate limits of the Town (this does not include Vail Pass, mutual aid, etc.). Of these
responses, 18 were to the Marriot Streamside. There were 19 responses to other
unincorporated properties, and 3 were to properties that had a fire protection agreement. Of the
16 responses to properties without fire protection agreements, the call breakdown was:
cancelled prior to arrival -3, gas leak -1, fire alarm – 5, EMS – 2, and service call 5. Based upon
the records available, none of the properties without fire protection agreement were billed for
service in 2014. The 16 incidents on properties without a fire protection contract represent
0.85% (16/1880) of the call volume for 2014. The time commitment for each incident type can
April 19, 2016 - Page 20 of 101
vary substantially. A medical aid or fire alarm activation is often resolved within 15 minutes or
less, while a structure fire or gas leak could require a commitment of several hours and may
require more than one fire engine.
Billing for incidents occurring at properties without a fire protection agreement is based upon the
following hourly rates:
Fire engine: $560.00/hr.
Ladder truck: $839.00/hr.
Wildland fire engine: $152.00/hr.
Personnel: $72.00/hr. per responder
These rates were established by Resolution No. 14, series of 2009. The methodology by which
these rates were established is not entirely clear. These hourly rates are not consistent with the
rates that we have filed in our Colorado Resource Rate Form (CRRF), which is used for
responses to wildland fires and other large emergencies. The rates listed on the CRRF reflect
actual hourly costs for employees and CRRF pre-established rates for vehicles.
Resolution No. 2014, series of 2009 stipulated that billing for non-participants will be by the hour
with a one-hour minimum. . Based upon current staffing levels, a call that lasts one hour or less
would have a minimum bill of $776.00. For incidents such as medical aid calls, the calling party
could potentially also receive a bill from Eagle County Paramedic service. The base rate for an
ambulance transport is $1100, plus $24/mile. There are a number of scenarios in which the per
hour methodology becomes complicated. These scenarios include situations in which the
request for service originates from a neighbor (e.g. chimney smoke mistaken for a fire), an
incident in which the requesting party is a renter, not the property owner, and an incident in a
multi-family dwelling which involves multiple units.
One alternate approach, would be a scenario in which Eagle River Fire Protection District
(ERFPD) would conduct and inclusion election to include these properties in the boundaries of
the ERFPD. ERFPD would collect property tax (9.3920 mil) on these parcels and then transfer
the revenue to the Town of Vail for providing service to this area. Based upon the current
ERFPD mil levy this would generate revenue of approximately $135,000 per year.
Another approach to fire protection agreements would be to implement an annual flat fee based
upon property type. This potentially would increase participation and resolve some of the
difficulties currently encountered in multi-family units. An example of this approach would be a
scenario in which single family dwellings and duplexes would pay $500 each and each
multifamily unit would pay $225. This scenario would yield annual revenue of approximately
$84,000, if 50% of all units eligible properties participated. Current annual revenue from Fire
Protection Agreements is approximately $50,000, with $35,000 of this representing the Marriot
Streamside. This approach would significantly reduce the workload for the finance department
in tracking assessed valuation and establishing the annual fee. This approach may also be
easier to market to property owners as it would simplify the explanation of the fee structure.
Another consideration in out of district billing is related to wildland fire cost recovery. Wildland
fire incidents create a unique situation; by statute the County Sheriff has fire suppression and
financial responsibilities for wildland fires occurring in unincorporated areas that are not within
the boundaries of a municipality or a fire protection district. In reality, VFES would be involved in
this type of incident due to our proximity and the fact that any fire in this area would be
considered to be a threat to the Town. If the fire subsequently entered into the Town, there
Town of Vail
Page 2
April 19, 2016 - Page 21 of 101
would be a cost share agreement between the Town, the Sheriff, and possibly the Forest
Service. There are many possible scenarios associated with this event; however, our ability to
bill unincorporated properties would potentially be impacted by the terms of the cost share
agreement.
III.
ACTION REQUESTED OF COUNCIL
Staff is requesting direction from the Town Council regarding the following questions:
1. Provide direction to staff regarding providing service to unincorporated areas of Vail
under an agreement with ERFPD subsequent to an inclusion vote?
2. Provide direction to staff regarding current fire protection agreement rate structure.
3. Provide direction to staff regarding properties that do not enter into fire protection
agreements.
a. Should current rate structure be amended?
b. Should every response result in billing the property owner?
c. What actions should be taken if a property owner did not pay their bill?
Town of Vail
Page 3
April 19, 2016 - Page 22 of 101
ITEM/TOPIC: Fire Prevention Program Update
PRESENTER(S): Mike Vaughan, Fire Marshal
ACTION REQUESTED OF COUNCIL: Request input.
BACKGROUND: Routine inspections of commercial occupancies have not been conducted for a
number of years. Vail Fire is preparing to implement an inspection program which will utilize
existing resources to improve public safety.
ATTACHMENTS:
Description
Fire and Life Safety Inspection Memo
April 19, 2016 - Page 23 of 101
To:
Town Council
From:
Mike Vaughan, Fire Marshal
Date:
April 19, 2016
Subject:
Fire and Life Safety Inspections
I.
Background
Vail Fire and Emergency Services is committed to the concept that public safety is an
essential component of maintaining our status as the premier international mountain
resort community. When discussing the threat of fire in Vail, most think of the wildfire
threat. While the wildfire threat is real, it is not hard to conceptualize how devastating a
large fire in the core of either village could be to the Town of Vail and the guest
experience.
Vail Fire and Emergency Services (VFES) has primary responsibility for fire prevention
activities in the Town of Vail. The foundation of the fire prevention program is that a
proactive approach, in which emergencies are averted, is preferable to a reactive
approach which is focused solely on managing emergencies.
Historically, VFES had a robust fire prevention division which was staffed with four
personnel until the late 1990’s. These personnel were responsible for plan review,
sprinkler and fire alarm inspections as well as conducting inspections of commercial and
mixed use occupancies. Due to the efforts of the fire prevention staff, the Town has
suffered relatively few significant fire losses. This is particularly notable due to the fact
that much of the original village was built prior to modern fire codes and particularly fire
sprinkler requirements. During this era, great strides were made in protecting the
community from the threat of fire and in strengthening fire code requirements. Despite
this success, it is acknowledged that the fire prevention program during this this era was
viewed as being rigid by some members of the public.
Over time, fire prevention staffing levels were decreased, which resulted in a reduction
in the number and type of inspections that were conducted. Eventually inspections only
occurred when associated with a building, fire alarm/sprinkler permit, or when a specific
issue was identified through a complaint or during an incident. During the early 2000s it
was identified that there was a need to conduct regular fire inspections. A fire inspection
program that utilized fire engine crews was initiated but was not successfully
implemented.
April 19, 2016 - Page 24 of 101
II.
Current Situation
Today the fire prevention staff of VFES consists of one person, the Fire Marshal. The
Fire Marshal is responsible for fire investigation, plan review and inspecting the
installation of fire sprinklers and alarm systems. The Fire Marshal is also a key
participant in the Design Review Team and the Event Review Committee (ERC).
Another significant commitment of time is inspection of special events to insure that
proper access and exiting are maintained and that fire hazards are abated.
Due to this workload, the Fire Marshal is unable to conduct routine inspections of
commercial occupancies such as; retail stores, restaurants, hotels and places of
assembly. Currently, hazardous conditions are only identified when they are found
during the course of an emergency call, when a complaint is received, or when an
inspection is conducted subsequent to the modification of an existing fire protection
system or the installation of a new fire protection system.
III.
Planned Activities
Best practices for fire prevention programs are based upon a three pronged strategy:
education, engineering and enforcement. Education encompasses all activities that are
conducted to help members of the public understand how to prevent fires and actions to
take when a fire occurs. Education is also focused on insuring that building owners and
occupants understand how to interface with the fire protection systems within a building.
Engineering refers to systems in the built environment which lessens the impact of a fire
or provides notification of a fire. Typically this consists of fire protection systems such as
alarm systems, sprinkler systems, air handlings systems, and smoke/fire partitions.
Enforcement is the third component of fire prevention. Enforcement is the strategy of
last resort which is used to abate hazardous conditions when efforts to gain compliance
through education have not been successful.
Staff has spent the past year developing a program to address the current deficiencies
in the inspection program. This program will use fire engine personnel to conduct
inspections. The primary focus of this program will be to take an approach that
emphasizes education over enforcement. The engine crews have received training from
the Fire Marshal on conducting inspections. Topics of this training included identifying
hazards, an overview of common fire code violations, documentation and strategies to
gain compliance through education.
The inspection program will also have the value-added benefit of allowing our
firefighters to become familiar with the buildings in the community. This will provide for
increased efficiency and firefighter safety when emergencies do occur. During the
inspection, the crew will also update our records with information such as after- hours
contact information.
Town of Vail
Page 2
April 19, 2016 - Page 25 of 101
The inspection program has been structured with the goal of inspecting each
commercial occupancy every two years. Each month a list of occupancies due for
inspection will be provided to each of the three shifts. The company officer responsible
for the inspection will contact the business to schedule a time for the inspection and to
advise the business owner of the purpose of the inspection as well as the types of
hazards that the inspection will be focused on. The inspection will be conducted using a
standardized checklist. Upon completion of the inspection, the business owner will be
given a copy of the inspection report. In all circumstances, the focus will be on
education and gaining voluntary compliance.
IV.
Action Requested of Council
Request input from Council
Town of Vail
Page 3
April 19, 2016 - Page 26 of 101
ITEM/TOPIC: Any Action as a Result of Executive Session
PRESENTER(S): Matt Mire, Town Attorney
April 19, 2016 - Page 27 of 101
ITEM/TOPIC: Comprehensive Open Lands Plan and Recreational Trails in Vail
PRESENTER(S): Gregg Barrie, Landscape Architect, and George Ruther, Director of Community
Development
ACTION REQUESTED OF COUNCIL:
The town staff requests that the Vail Town Council respond to the following question(s):
·
Should the town staff initiate a community engagement process of updating the
1994 Comprehensive Open Lands Plan?
Implementing the staff recommendations will allow significant public input into the idea of improving
the soft surface trail system in Vail and provide an updated document to guide future open lands
planning decisions.
BACKGROUND:
The purpose of this agenda item is to review the recreational trails in Vail and initiate a discussion
on the future of the extension of trails and to present several recommendations for consideration
and action associated with next steps on the Comprehensive Open Lands Plan and extension of
the Vail Trail.
STAFF RECOMMENDATION:
1. Instruct staff to initiate an update of the Comprehensive Open Lands Plan which includes a
trail and trailhead planning component. If instructed to do so, staff will return with more detail
and information on the update process, including a schedule and proposed budget
2. Assemble an Open Lands Plan Update working group comprised of Vail residents, business
owners and other stakeholders and potentially affected parties.
3. Complete the hazard analysis and environmental reports for the Vail Trail and the Vail Trail
extension. These were intended as feasibility analysis for the project and are very near
completion. This information would be valuable for consideration during the update process
of the Plan.
ATTACHMENTS:
Description
Memo Vail Trails
April 19, 2016 - Page 28 of 101
To:
Vail Town Council
From:
Department of Public Works
Date:
April 19, 2016
Subject:
Recreational Trails in Vail
I.
INTRODUCTION
Over the past year and a half, the Vail Town Council and town staff have discussed various
opportunities to improve the soft-surface trail system in Vail. These discussions have
included alterations to the existing Vail Trail, an extension of the Vail Trail towards East Vail
and concepts for other trail connections throughout town with a goal of connecting
neighborhoods and improving access to existing trails.
Earlier this year, some members of the community raised concerns that the project was
moving forward without community input and that it should either be postponed or canceled.
The purpose of this memorandum is to initiate discussion on the future of the project and to
present a recommendation for the Council to consider.
Following the presentation of the memorandum by town staff, the Vail Town Council will be
asked to respond to the following question(s);
•
II.
BACKGROUND
Non-paved or “soft surface” trails are an important amenity for residents and guests alike.
They provide recreational opportunities and access to the natural environment for hikers,
mountain bikers, trail runners, dog walkers, backpackers and even those out for an evening
stroll. Further from town the trails are also utilized by equestrian and motorized users.
The idea to improve the trail system in Vail is derived from several places. Vail’s 1994
Comprehensive Open Lands Plan (COLP) lists trail improvements as the second priority
identified by Vail citizens at that time, behind land acquisition. The COLP also includes a
conceptual plan for trail system improvements. In addition, some residents have recently
inquired if Vail would consider new trail opportunities after seeing the success of new trails in
other mountain communities.
April 19, 2016 - Page 29 of 101
As presented previously, the benefits to improving Vail’s trail network include:
1) Providing connections between neighborhoods, existing trails and Vail Mountain trails by
creating a valley-floor and neighborhood level trail system.
2) Enhance trail access, recreation opportunities and alternative transportation routes
throughout town.
3) Creation of trails tailored to hikers seeking less strenuous trails as well as beginner, firsttime and youth mountain bikers.
4) Alleviate congestion on the paved recreation path system by providing parallel trails and
alternate soft-surface routes
5) Alleviate congestion on Wilderness Area trails by providing additional trail opportunities
6) Provide new intermediate/advanced trails with the long-term potential of a Vail “loop” or
“rim” trail at higher elevations.
When the idea to improve the town trail system was presented to the Town Council in 2014, it
was met with interest and even enthusiasm. Staff was directed to begin evaluation of a
specific trail segment to be located on the town-owned Katsos Open Space. The evaluation
would determine the feasibility of such a project and provide the information required for a
Planning and Environmental Commission application. The evaluation was later expanded to
include the existing Vail Trail between Golden Peak and the Golf Course Clubhouse.
The evaluations included a tentative trail alignment, an environmental and hazard analysis
and a determination of property ownership. Work was ongoing to prepare a submittal to the
Planning and Environmental Commission, which would initiate the public approval process
but was put on hold in early March.
III.
PUBLIC INPUT
A number of citizens have expressed concerns over the concept of altering or extending the
existing Vail Trail. And while many reasons were cited, the most common has been the
concern that there has been little public process or outreach regarding Vail Trail alterations,
or on the overall concept of trail improvements. Conversely, many citizens have shown their
support not just for alterations to the Vail Trail but for new trails throughout town. As the
Council has seen through numerous letters, there are multiple facets to this issue.
The Comprehensive Open Land Plan, which included significant public input during its
development, may be a tool that allows both sides to be heard, and may also provide a path
towards implementing the original COLP priority of improving the trail system in Vail.
IV.
COMPREHENSIVE OPEN LANDS PLAN
The 1994 Comprehensive Open Lands Plan identifies parcels of land in Vail for acquisition or
protection by the town. In addition, the document discusses trails as well as protection of
environmentally sensitive areas and providing access to Gore Creek. The Plan’s Executive
Summary is attached however, staff encourages Council to review the full document, which
can be accessed on the Town’s website…
http://www.vailgov.com/docs/dl_forms/comprehensive_open_lands_plan-1994.pdf.
Town of Vail
Page 2
April 19, 2016 - Page 30 of 101
A. Plan Summary
Purpose of the Comprehensive Open Lands Plan…
…to identify and develop strategies for acquiring or protecting key remaining open
lands in Vail that would be valuable for recreation, protecting sensitive environmental
resources, extending or connecting trails, providing adequate neighborhood open
space and creating a small amount of contingency land for unforeseen needs.
Priorities for open space and recreation needs as identified by Vail citizens…
1) Acquisition, preservation and protection of natural open space;
2) Improvement of the trail and bike path systems in and around the Town; and
3) Creation of additional recreation opportunities in a regional context including a
swimming pool, athletic fields and a recreation center.
Parcels identified for acquisition were selected and prioritized per the following criteria…
1) Protect sensitive natural habitat areas, riparian areas and hazard areas; (ongoing)
2) Extend the Vail Trail to East Vail and add several trailheads to access the trail;
3) Add a new trail on the north side and western half of Town to connect existing
trailheads and neighborhoods; (completed)
4) Add three “trailheads” in the core areas to access Vail Mountain trails and inform
visitors of trail opportunities and provide better access to Gore Creek
5) Add bike lanes to the north and south Frontage Roads (completed) and add paved
shoulders to Vail Valley Drive.
B. Current Status of the Plan
Over the past two decades, many of the recommendations of the Plan have been
completed or have received Council direction to not move forward. Samples of
completed projects include:
•
•
•
•
•
•
•
Construction of the North Trail
Shoulder-widening on the Frontage Roads
Public Works snow dump parcel
Hud-Wirth parcel acquisition (Chamonix Housing Site)
Middle Creek employee housing land acquisition
Trailhead improvements
Separated bike path between West Vail Interchange and Safeway/City Market
As for recommended parcel acquisition, a recent review by the Department of Community
Development has shown that of 52 parcels identified for action/acquisition:
•
•
•
•
•
20 have been completed (39%)
9 are nearly competed (17%)
3 are not completed but the objective has been accomplished (6%)
15 are incomplete, with some potential for future acquisition (29%)
5 are incomplete with little or no potential for future acquisition (10%)
Town of Vail
Page 3
April 19, 2016 - Page 31 of 101
C. Future of the Open Lands Plan
While much has been accomplished through the Comprehensive Open Lands Plan, there
are actions still to be completed. And, as a twenty year-old document, it is likely that
there are new projects and actions to be considered. New actions that could be a part of
a Plan Update include:
•
•
•
•
•
•
Parcels important to Gore Creek water quality improvements
A Gore Creek Access Plan aimed at protecting sensitive habitat while still providing
access to Gore Creek for residents and guests for passive recreation as well as for
kayaking, rafting and inner tube launch/take-out points
Assessment of parcels identified but not yet acquired from the current Plan
Additional trails and connections to neighborhoods as well as trails constructed “in a
regional context” per Priority 3 of the existing Plan
Improve wayfinding through trail signage, maps and digital means
Update of current Action Plan
D. 2016 Comprehensive Open Lands Plan Update Process
The 1994 Comprehensive Open Lands Plan is in need of an update. The Open Lands
Plan is very much an action-oriented plan whereby specific parcels of land were identified
that required some form of action for either protection of sensitive lands, for trail
easements and critical trail connections, or for future public use, such as the West Vail
Fire Station. In the end, the action-oriented nature of the Open Lands Plan has lead to its
successful implementation. To date, nearly all of the high and medium priority actions
have been accomplished. Certain actions are no longer pertinent or relevant due to
changes in conditions. And lastly, new actions may be necessary as a response to
changes over time and changes in priorities for the community.
At the Town Council’s instruction, town staff recommends updating the existing
Comprehensive Open Lands Plan. If instructed to do so, staff will assess whether to
perform the update work in-house or to hire a planning consultant to assist with the
project depending on the scope of work to be completed. Options can be presented at a
future Council meeting that will include a more detailed project schedule and budget.
Town staff further recommends assembling an Open Lands Plan Update working group to
assist in the development of the plan update. The role of the working group will be to
assist the town staff in identifying a recommended list of the issues and questions which
should be considered by the Town Council prior to taking any action of the plan update.
No more than three or four working group meetings are anticipated. In total, it is expected
that the process to update the plan will take approximately 6-8 months. Staffing capacity
currently exists to support this planning effort.
Town of Vail
Page 4
April 19, 2016 - Page 32 of 101
V.
STAFF RECOMMENDATION
1) Instruct staff to initiate an update of the Comprehensive Open Lands Plan which includes
a trail and trailhead planning component. If instructed to do so, staff will return with more
details and information on the update process, including a schedule and proposed
budget.
2) Assemble an Open Lands Plan Update working group comprised of Vail residents,
business owners and other stakeholders and potentially affected parties. The group will
be tasked with identifying needs, developing concepts, identifying feasibility components
and representing various user groups. Additionally, the working group will be charged
with assembling a recommended list of issues and questions which the Town Council
should address prior to taking any further action on the plan update.
3) Complete the hazard analysis and environmental reports for the Vail Trail and Vail Trail
extension. These projects were intended as feasibility analysis for the project and are
very near completion. This information would be valuable for consideration during the
update process of the Plan.
VI.
ACTION REQUESTED BY COUNCIL
The town staff requests that the Vail Town Council respond to the following question(s):
•
Implementing the staff recommendations will allow significant public input into the idea of
improving the soft surface trail system in Vail and provide an updated document to guide
future open lands planning decisions.
Attachments:
• Executive Summary of the 1994 Comprehensive Open Lands Plan
Town of Vail
Page 5
April 19, 2016 - Page 33 of 101
April 19, 2016 - Page 34 of 101
ITEM/TOPIC: Purchase Town of Vail Buses
PRESENTER(S): Greg Hall, Director of Public Works and Transportation, Todd Scholl, Fleet
Manager
ACTION REQUESTED OF COUNCIL: Motion to approve purchase of buses.
BACKGROUND:
The Town of Vail Bus Replacement Plan includes funding in the 2016 budget to replace a number
of transit buses as described in the memo.
ATTACHMENTS:
Description
Memo Purchase Buses
April 19, 2016 - Page 35 of 101
TO:
Vail Town Council
FROM:
Public Works Department
DATE:
April 19, 2016
SUBJECT:
Replace Transit Buses
I.
PURPOSE
The purpose of this memo is to request approval from the Town Council to purchase up to 15
buses per the bus replacement plan, the TOV currently operates with 32 transit buses.
II.
BACKGROUND
The TOV owns and operates 32 transit buses, the buses are on a 12 year replacement plan,
which is consistent with FTA requirements that a transit bus be designed and operate for a
minimum of 12 years. The current fleet of buses is:
(2) 1998 Orion 35’ buses
(8) 2003 Orion 35’ buses
(6) 2006 Gillig 35’ buses
(1) 2006 Gillig Lowfloor 40’ hybrid bus
(7) 2008 Gillig Lowfloor 40’ hybrid buses
(6) 2011 Gillig Lowfloor 40’ buses
(2) 2012 Gillig Lowfloor 40’ hybrid buses
The two oldest buses are not on the replacement schedule and are used as backup buses, we
will probably keep a couple of the older 2006 Gillig’s as the new backup buses. Orion bus went
out of business and therefore parts are harder to get and the buses will be obsolete in the near
future.
Replacing the older buses also has other benefits besides the obvious of having new buses for
guests to ride on. The new buses have much higher emission standards, which means they
don’t smoke or pollute near as much as the vehicles being replaced, in fact they don’t smoke at
all. The buses will also be 40’ long vs the 35’ buses that are being replaced, which means more
carrying capacity with the same number of drivers and buses on the route.
The current lead time to start a bus build is 16 months from the date of order. The bus
replacement plan has eight buses to be replaced in 2016 and seven buses to be replaced in
2018, one of which is a hybrid.
Town of Vail
Page 1
April 19, 2016 - Page 36 of 101
I would recommend that we not purchase a hybrid bus to replace the hybrid that is scheduled to
be replaced. With the new emission standards and the addition $200,000+ that a hybrid would
require, the benefits that we were realizing from the hybrids in 2006 & 2008 are not as
substantial.
III.
Vendor Selection
The budget for this project is $3,524.00 in 2016 and $3,561,160 in 2018. The Town is utilizing
pricing based on the Colorado Mountain Purchasing Consortium (CMPC). The price of each
bus, based on the CMPC contract with adjustments made to meet TOV requirements, is
$421,438.00. For eight buses the total would be $3,371,504.00, if the seven buses that are
budgeted in 2018 we ordered at the same time it would be an additional $2,950.066.00, for a
grand total of $6,321,570 (15 buses). In the past there have been both federal and state grant
funding opportunities for this procurement, however, there are none available at this time. Staff
will continue to look for other funding mechanisms and opportunities.
IV.
ACTION REQUESTED
The action requested is a “motion to accept the proposal, and purchase eight Gillig Lowfloor 40’
buses that are budgeted in 2016, and purchase the seven Lowfloor 40’ buses that are budgeted
in 2018 in order to take delivery of those buses in 2018.”
Town of Vail
Page 2
April 19, 2016 - Page 37 of 101
April 4, 2016
Todd Scholl
Fleet Manager
Town of Vail CO
1289 Elk Horn Drive
Vail CO. 81657
Dear Todd:
Thank you for your interest to purchase Fifteen (15) Gillig 40 ft. L/F Diesel buses
using the Eagle County CMPC Contract 15-LTB as the base contract.
Attached you will find the variance list and price calculation sheet that would
pertain to your order.
Gillig is pleased to quote the following:
Fifteen (15) 40 ft. Diesel @$421,438 each
This price is valid for thirty (30) days and is FOB Vail CO. Prices exclude any
taxes and license fees. The production of your buses will begin in 16 months
from date of P.O. To maintain this production schedule we will require a firm
purchase order within thirty days.
We thank you for this opportunity and appreciate your interest in Gillig and our
products. Should you have any questions, please do not hesitate to contact us.
Sincerely,
Joe Saldana
Gillig Regional Sales Manager
File
Ann B.
April 19, 2016 - Page 38 of 101
CONFIDENTIAL
PRICE VARIANCE
APRIL 4, 2016
VAIL, CO ON CMPC CONTRACT
(15) 40' LOW FLOOR BUS, SN: TBD
ITEM
ENGINE
2017 EMISSIONS & OBD
BRT STYLING
AUXILIARY ENGINE OIL FILTER
CMPC
VAIL, CO
2013 ISL 280 HP
2013 ISL 280 HP
VARIANCE
$0.00
NOT INCLUDED
REQUIRED
$5,000.00
FRONT AND REAR CAPS
NOT REQUIRED
($13,333.00)
SPINNER II
KLEENOIL KU-16
$0.00
COOLANT FILTER
STANDARD FLEETGUARD
STANDARD FLEETGUARD
$0.00
ENGINE FUEL FILTER
STANDARD FLEETGUARD
STANDARD FLEETGUARD
$0.00
DELCO 42MT
DELCO 42MT
$0.00
DONALDSON INFORMER
DONALDSON INFORMER
ENGINE BLOCK HEATER
NOT INCLUDED
REQUIRED
RADIATOR
MODINE E-FAN
EMP
INCLUDED
REQUIRED
$0.00
RADIATOR TANK GUARD
NOT INCLUDED
NOT REQUIRED
$0.00
ALTERNATOR
NIEHOFF C803
EMP P450
$0.00
ENGINE OIL EXTRACTOR PORT
NOT INCLUDED
REQUIRED
$44.00
TRANSMISSION
RETARDER (6-POSITION MANUAL
SWITCH)
ALLISON B400R
ALLISON B400R
$0.00
STARTER
AIR RESTRICTION INDICATOR
E-COAT RAD/CAC, HYD COOLER
TRANS OIL EXTRACTOR PORT
AXLE HUB SEALS
MAGNETIC REAR AXLE PLUG
WHEEL MOUNTING
HUBODOMETER
AUTO TRACTION CONTROL
WHEELS
TIRES
TIRE PRESSURE MONITOR SYSTEM
$0.00
$121.00
$2,930.00
INCLUDED
NOT REQUIRED
NOT INCLUDED
FRONT: GREASE
REAR: GREASE
NOT REQUIRED
FRONT: C/R OIL
REAR: C/R OIL
$0.00
INCLUDED
INCLUDED
$0.00
HUB PILOTED
HUB PILOTED
$0.00
NOT INCLUDED
VEEDER ROOT
$72.00
INCLUDED
REQUIRED
$0.00
(7) STEEL POWDER COAT
(7) MICHELIN
INCLUDED
(7) STEEL POWDER COAT
(7) MICHELIN
NOT REQUIRED
$0.00
($450.00)
$0.00
$0.00
($921.00)
$73.00
VIP 3-SPOKE STEERING WHEEL
NOT INCLUDED
REQUIRED
ELECTRIC STEERING ASSIST
NOT INCLUDED
NOT REQUIRED
(1) EMCO WHEATON
(1) GRAVITY FILL
INCLUDED
REQUIRED
$0.00
NOT INCLUDED
REQUIRED
$50.00
ELECTRIC
$0.00
ENGINE OIL PRESSURE &
COOLANT TEMP
ELECTRIC
ENGINE OIL PRESSURE &
COOLANT TEMP & HOUR
METER
REAR HAND THROTTLE
NOT INCLUDED
REQUIRED
KINGSTON AUTO DRAIN
NOT INCLUDED
NOT REQUIRED
$0.00
EXTENDED REAR TOW EYE
NOT INCLUDED
NOT REQUIRED
$0.00
ELECTRICAL TOW CONNECTION
NOT INCLUDED
NOT REQUIRED
$0.00
(2) INCLUDED
(1) REQUIRED
($85.00)
NOT INCLUDED
$279.00
(2) DEKA GROUP 31
REQUIRED
KBI SUPERCAPACITOR W/ 2
DEKA GROUP 31
LIFT-U LU18
LIFT-U LU18
FUEL FILL
DIESEL FUEL GAUGE
AMBER LIGHT INSIDE DEF ACCESS
DOOR (IF TANK AT 50%)
ENGINE OIL & TEMP GAUGES
REAR RUN BOX GAUGES
BATTERY JUMP START CONN
RIDE HEIGHT PROXIMITY SWITCH
BATTERIES
WHEELCHAIR RAMP
$0.00
($273.00)
$50.00
$144.00
$4,134.00
$0.00
PAGE1OF3
April 19, 2016 - Page 39 of 101
CONFIDENTIAL
PRICE VARIANCE
APRIL 4, 2016
ITEM
WHEELCHAIR RAMP SKID PLATES @ A
POST (CS/SS)
HVAC MOTORS (TK)
HVAC COMPRESSOR (TK)
REFRIGERANT
REFRIGERANT PRESSURE DISPLAY
FRESH AIR MAKE-UP
CMPC
VAIL, CO
NOT INCLUDED
NOT REQUIRED
BRUSHLESS
BRUSHLESS
X430
S391
VARIANCE
$0.00
$0.00
$750.00
R134A
R134A
INCLUDED
NOT REQUIRED
($285.00)
($156.00)
$0.00
INCLUDED
NOT REQUIRED
BRUSHLESS
BRUSHLESS
SPHEROS THERMO 300HA
PRO HEAT M80
FRONT STEP HEATER
INCLUDED
EXIT DOOR HEATER
INCLUDED
REQUIRED
REQUIRED (LONGITUDINAL
MOUNTED)
UNDERSEAT HEATER
INCLUDED
NOT REQUIRED
(2) INCLUDED
34" SWING OUT (FULL DRIVER
CONTROL)
(2) REQUIRED
56" PLUG (FULL DRIVER
CONTROL)
INCLUDED
NOT REQUIRED
($50.00)
44" HIGH
33" HIGH
($125.00)
CURBSIDE STORAGE BOX
NOT INCLUDED
21"X8"X14.5"
$470.00
INTERIOR AD FRAME
NOT INCLUDED
NOT REQUIRED
$0.00
EXTERIOR AD FRAME
NOT INCLUDED
$0.00
AMSECO N2003/6466
NOT REQUIRED
RECARO ERGO METRO
HEATED
AMSECO 6466 W/ DOCKET 90
(23) PASSENGER
($5,075.00)
INCLUDED
NOT REQUIRED
($2,116.00)
PULL CORDS
WRAPAROUND W/O
SCHEDULE SLOTS
PULL CORDS
WRAPAROUND W/O
SCHEDULE SLOTS
POWDER COATED
SSTL
($400.00)
OBIC T 12P 1L-ASPEN
NOT REQUIRED
($260.00)
NOT INCLUDED
(20) REQUIRED
DURA BONDED/TRANSOM
STD FRAME W/TRANSOM
LED HIGH / LOW
LED HIGH / LOW
$0.00
INCLUDED
REQ
$0.00
DRIVERS HEATER MOTORS
AUXILIARY COOLANT HEATER
AUX DRIVERS FAN
REAR DOOR
REAR DOOR STOP REQUEST SWITCH
ELECTRICAL EQUIPMENT BOX
DRIVERS SEAT
PASSENGER SEATS
RAISED REAR SEAT PLATFORM
PASSENGER SIGNALS
DRIVERS BARRIER
STANCHIONS
SCHEDULE RACKS
NYLON GRAB STRAPS
PASSENGER WINDOWS
HEADLAMPS
REAR YIELD SIGN
TURN SIGNALS (W/ SSTL BRUSH
GAURDS)
RECARO ERGO METRO
$0.00
$111.00
$0.00
$0.00
($325.00)
$0.00
$2,601.00
$231.00
$0.00
$0.00
$400.00
($2,447.00)
NOT INCLUDED
REQUIRED
$250.00
INTERIOR LAMPS
PRETORIA W/READING
I/O W/READING
($105.00)
PLEASURE RADIO & ANTENNA
AM/FM/CD/MP3/USB/SD
AM/FM/CD/MP3/USB/SD
DRIVERS SPEAKER
INCLUDED
(2) REQUIRED
12V POWER PORT
NOT INCLUDED
REQUIRED
2-WAY RADIO & ANTENNA
$0.00
$60.00
$110.00
APX SERIES
NOT REQUIRED
($4,000.00)
BOOM MIC
INCLUDED
NOT REQUIRED
($65.00)
HAND MIC
NOT INCLUDED
REQUIRED
CLEVER DEVICES
NOT REQUIRED
LUMINATOR AMBER (F,CS)
NOT INCLUDED
LUMINATOR AMBER (F,CS)
NOT REQUIRED
INCLUDED
REQUIRED
GFI ODYSSEY
NOT REQUIRED
VOICE ANNUNCIATOR / ITS SYS
DESTINATION SIGNS
DASH MTD FRONT RUN SIGN
HEATED FRONT SIGN GLAZING
FAREBOX
$65.00
($30,000.00)
$0.00
$0.00
$0.00
($15,881.00)
PAGE2OF3
April 19, 2016 - Page 40 of 101
CONFIDENTIAL
PRICE VARIANCE
APRIL 4, 2016
ITEM
CMPC
VAIL, CO
FAREBOX STANCHION & DRIVER STEP
NOT INCLUDED
REQUIRED
$187.00
INCLUDED
NOT REQUIRED
($75.00)
TRANSFER CUTTER
NOT INCLUDED
NOT REQUIRED
$0.00
PASSENGER COUNTER
NOT INCLUDED
NOT REQUIRED
ALTRO
RCA
($400.00)
NOT INCLUDED
REQUIRED
$76.00
(2) MANUAL
(2) MANUAL
$0.00
CEILING MTD FAREBOX LAMP
FLOORING MATERIAL
FRONT SS WHEELWELL VERTICLE
STANCHION
ROOF HATCHES
EXTERIOR MIRRORS
10X11 2-PC REMOTE, HEATED 10X11 1-PC REMOTE, HEATED
AUX ITS MODULE
FIRE SUPPRESSION SYSTEM
VIDEO SURVEILLANCE SYSTEM
BIKE RACK
NOT INCLUDED
NOT REQUIRED
AMEREX V25
NOT REQUIRED
UTC (8) CAMERA SYS W/O
NVR
UTC (BID SPEC)
FRONT: SPOTWORKS DL2
SSTL
VARIANCE
$0.00
$105.00
$0.00
($1,800.00)
($1,466.00)
NOT REQUIRED
($880.00)
$131.00
BIKE RACK MOUNTING BRACKETS
NOT INCLUDED
REQUIRED
BIKE RACK DEPLOYED LAMP
NOT INCLUDED
NOT REQUIRED
MEDICAL AID KIT
INCLUDED
REQUIRED
$0.00
BIO-HAZARD KIT
INCLUDED
NOT REQUIRED
($35.00)
BLOODBORN PATHOGEN KIT
NOT INCLUDED
$35.00
DRIVERS DASH GAUGES
NOT INCLUDED
REQUIRED
ENGINE OIL PRESSURE/
COOLANT TEMP/ (24V)
VOLTMETER
INCLUDED
REQUIRED
$0.00
NOT INCLUDED
REQUIRED
$35.00
4-COLOR
3-COLOR
CUMMINS EXT WARRANTY
2 YEAR/UNLIMITED MILES
5 YEAR/300,000 MILES
$5,693.00
EXT WARRANTY (CORROSION)
TRAINING
12 YEARS / 500,000 MILES
NOT INCLUDED
7 YEARS / 350,000 MILES
NOT REQUIRED
($1,000.00)
ADJUSTABLE PEDALS
BIG GULP CUP HOLDER
EXTERIOR PAINT / GRAPHICS
$0.00
$150.00
($941.00)
$0.00
TOTAL VAIL, CO VARIANCES
($58,592.00)
CMPC 40' LOW FLOOR BASE UNIT PRICE (9-15-15)
$475,857.00
DELIVERY
INCL
VAIL, CO 40' LOW FLOOR ADJUSTED PRICE
$417,265.00
SPARE / TOOLING BUDGET
$4,173.00
VAIL, CO 40' LOW FLOOR CURRENT PRICE (4/4/2016)
$421,438.00
CONFIDENTIAL
This pricing information is intended only for the personal and confidential use of the recipient(s) to whom it was originally sent. If you are not an intended recipient of this information or an agent
responsible for delivering it to an intended recipient, you are hereby notified that you have received this information in error, and that any review, dissemination, distribution, or copying of this
message is strictly prohibited.
PAGE3OF3
April 19, 2016 - Page 41 of 101
ITEM/TOPIC: Ordinance No. 6, Series of 2016, First Reading, an Ordinance Amending Title 5 of
the Vail Town Code by the Addition Thereto of a New Chapter 15 Concerning the Regulation of
Unmanned Aircraft Systems (DRONES)
PRESENTER(S): Craig Bettis, Commander, Vail Police
ACTION REQUESTED OF COUNCIL: Approve, amend or deny Ordinance No. 6, Series of
2016 on first reading.
BACKGROUND: The United States Federal Aviation Administration ("FAA") has released
guidance recognizing the importance of local jurisdictions in deterring, detecting, investigating and
enforcing unauthorized or unsafe Unmanned Aircraft Systems (UAS") operations. The UAS,
commonly known as drones, are devices that are used or are intended to be used for flight in the
air with no onboard pilot. When UAS's are operated within the Town of Vail and particularly in
populated areas, it presents an appreciable risk to public safety in the air and to persons and
property on the ground.
STAFF RECOMMENDATION: Approve, amend or deny first reading of Ordinance No. 6,
series of 2016.
ATTACHMENTS:
Description
Ordinance No. 6, Series of 2016
April 19, 2016 - Page 42 of 101
ORDINANCE NO. 6
SERIES 2016
AN ORDINANCE AMENDING TITLE 5 OF THE VAIL TOWN CODE BY
THE ADDITION THERETO OF A NEW CHAPTER 15 CONCERNING
THE REGULATION OF UNMANNED AIRCRAFT SYSTEMS (DRONES)
WHEREAS, Unmanned Aircraft Systems ("UAS"), commonly known as drones,
are devices that are used or are intended to be used for flight in the air with no onboard
pilot;
WHEREAS, there has been considerable increase in the use and popularity of
UAS by a variety of users and for a variety of recreational and other purposes;
WHEREAS, the Town Council finds that UAS, when operated within the Town
and particularly in populated areas, present an appreciable risk to public safety in the air
and to persons and property on the ground;
WHEREAS, the United States Federal Aviation Administration ("FAA") has
released guidance recognizing the importance of local jurisdictions in deterring,
detecting, investigating and enforcing unauthorized or unsafe UAS operations; and
WHEREAS, the Town Council, pursuant to its authority to protect and secure the
public health, safety and welfare of its citizens, desires to enact regulations for the use
and operation of UAS in the Town.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1.
Title 5 of the Vail Town Code is hereby amended by the addition of
a new Chapter 15 to read as follows:
Chapter 15
UNMANNED AIRCRAFT SYSTEMS
5-15-1: DEFINITIONS:
For purposes of this Chapter, the following terms shall have the following
meanings:
UNMANNED AIRCRAFT SYSTEM (UAS) means an aircraft, powered
aerial vehicle, or other device without a human pilot aboard, the flight of
which is controlled either autonomously by onboard computers or by the
remote control of a pilot operator on the ground or in another vehicle or
aircraft, and all associated equipment and apparatus.
FAA means the United States Department of Transportation, Federal
Aviation Administration.
April 19, 2016 - Page 43 of 101
OPERATE means to use, fly, launch, land, employ, control or engage the
functionality of UAS in any manner.
TOWN AIRSPACE includes all airspace above the territorial boundaries of
the Town, to the full extent such airspace can legally be regulated by the
Town.
5-15-2: COMMERCIAL OR BUSINESS USE PROHIBITED:
It is unlawful to operate UAS for any commercial or business purpose
within the Town or Town Airspace without current proof of all necessary
FAA aircraft and operator authorizations, certifications and registration as
required by federal law or FAA regulation. As used herein, commercial or
business purpose means any use that is not solely for a hobby or
recreational purpose.
5-15-3: REQUIREMENTS FOR UAS:
It is unlawful for any person to operate UAS for a hobby or recreational
purpose within the Town or Town Airspace, except in conformance with
the following:
A.
UAS shall be flown below a maximum altitude of four hundred (400)
feet above the ground.
B.
UAS shall weigh no more than fifty-five (55) pounds at the time of
operation, inclusive of equipment, payload and fuel.
C.
UAS shall be flown within the visual line of sight of the individual
person operating the UAS. Visual line of sight means the UAS must be
visible at all times to the operator of the UAS, the operator must use his or
her own natural vision to observe the UAS, and persons other than the
operator may not be used in lieu of the operator for maintaining visual line
of sight. The operator's own natural vision may include vision corrected by
standard eyeglasses or contact lenses.
D.
UAS shall not be operated over any person not directly involved in
the operation. UAS shall not be flown near pedestrians, bicyclists,
motorists, roadways, parking lots, playgrounds, stadiums, sporting events,
festivals or other open air assembly of persons, or areas or special events
subject to an FAA notice of temporary flight restriction.
E.
UAS shall remain clear of and not interfere with manned aircraft
operations or other UAS.
F.
UAS shall not be flown within five (5) miles of an airport or heliport,
unless the operator has contacted the airport or heliport control tower or
flight service station before flying.
April 19, 2016 - Page 44 of 101
G.
UAS shall be operated during daylight hours only.
H.
UAS shall not be operated from a moving vehicle or other aircraft.
I.
UAS shall be operated with proof of valid registration in the national
drone registry, as required by federal law or FAA regulation.
5-15-4: RECKLESS OR CARELESS OPERATION:
It is unlawful to operate UAS in a reckless or careless manner so as to
endanger the health, safety or well-being of persons or property. A person
shall not operate UAS if he or she knows or has reason to know of any
physical or mental condition that would interfere with the safe operation of
UAS, or if he or she knows or has reason to know that UAS equipment is
not in proper working order. In addition to the penalty set forth in Section
5-14-7, UAS that is operated in a careless or reckless manner may be
immediately impounded in the interest of public safety.
5-15-5: TOWN PROPERTY:
A.
UAS may be operated from upon or above property owned,
operated, leased or maintained by the Town only with the express written
authorization of the Town. The Town shall require the operator to
indemnify and hold harmless the Town, its employees and agents for all
liability claims arising out of the event. The operator shall have an
insurance policy currently in effect with general liability coverage of not
less than the maximum limit established by the Colorado Governmental
Immunity Act, Title 24, Article 10, C.R.S., as amended, and must name
the Town as an additional insured on the policy.
B.
By determination of the Town Manager, the Town may allow the
operation of UAS from within or above any Town park or open space area
and may designate such area or areas within Town parks and open space
where the operation of UAS is allowed subject to the requirements of this
Chapter and posted park regulations.
5-15-6: USE BY LAW ENFORCEMENT/EMERGENCY SERVICES:
Nothing in this Chapter is intended to prohibit the use of UAS for lawful
purposes and in a lawful manner by any law enforcement agency of the
Town or other local, state or federal government, or emergency services
personnel.
5-15-7: VIOLATION AND PENALTY:
It is unlawful to violate any provision of this Chapter. A person who is
convicted of a violation of any provision of this Chapter shall be punished
as provided in Section 1-4-1 of this Code.
April 19, 2016 - Page 45 of 101
Section 2.
Severability. If any part, section, subsection, sentence, clause or
phrase of this ordinance is for any reason held to be invalid, such decision shall not
affect the validity of the remaining portions of this ordinance; and the Council hereby
declares it would have passed this ordinance, and each part, section, subsection,
sentence, clause or phrase thereof, regardless of the fact that any one or more parts,
sections, subsections, sentences, clauses or phrases be declared invalid.
Section 3.
Retroactivity. The amendment of any provision of the Town Code
as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution
commenced, nor any other action or proceeding as commenced under or by virtue of
the provision amended. The amendment of any provision hereby shall not revive any
provision or any ordinance previously repealed or superseded unless expressly stated
herein.
Section 4.
Repeal. All bylaws, orders, resolutions and ordinances, or parts
thereof, inconsistent herewith are repealed to the extent only of such inconsistency.
This repealer shall not be construed to revise any bylaw, order, resolution or ordinance,
or part thereof, theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 19th day of April, 2016 and a
public hearing for second reading of this Ordinance is set for the _____ day of
___________, 2016, in the Council Chambers of the Vail Municipal Building, Vail,
Colorado.
_____________________________
Dave Chapin, Mayor
ATTEST:
____________________________
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this ___ day of ______________, 2016.
_____________________________
Dave Chapin, Mayor
ATTEST:
____________________________
April 19, 2016 - Page 46 of 101
ITEM/TOPIC: Ordinance No. 8, Series 2016, Second Reading, An Ordinance Making
Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Fund,
Heavy Equipment Fund, and Dispatch Fund
PRESENTER(S): Carlie Smith, Budget Analyst
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No. 8,
Series 2016 on second reading.
BACKGROUND: This will be second reading on Ordinance No. 8 the first supplemental
appropriations for the 2016 budget.
STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No.8, Series
2016 on second reading.
ATTACHMENTS:
Description
Memo Supplemental Budget Ordinance No. 8
April 19, 2016 - Page 47 of 101
TO:
Vail Town Council
FROM:
Finance Department
DATE:
April 19, 2016
SUBJECT:
2016 Supplemental Appropriation
On Tuesday evening you will be asked to approve Ordinance 8, first supplemental
appropriation of 2016 upon second reading.
Changes from first reading
The following items reflect information requested by Council or updates since first
reading:
General Fund
In response to Council’s inquiries about the Town of Vail’s 50th Anniversary Celebration,
staff has provided more information in the attached memo. Total budget currently
included in the supplemental is $25,000.
Capital Projects Fund
Budgeted revenue has been increased by $77,000 for a state grant received as partial
reimbursement for the Police E-ticketing project. Expenditures for the Police E-ticketing
are already included in the budget.
Real Estate Transfer Tax Fund
Budgeted revenue has been increased by $31,000. This includes $25,000 of revenue
from Eagle County recycling reimbursement for the Zero Hero program and $6,000
collection of bag fees at grocery stores. These revenue increases will be directly offset
by corresponding environmental program expenditures for the Zero Hero Waste
Program ($25K) and Hazardous Waste Collection Day ($6K). Both expenditures were
approved by council during the first reading of the budget supplemental.
The following recycling program expenditures have been removed from the
supplemental request:
•
•
$20,000 for summer/fall recycling educational campaign rollout
$7,500 to reinstate residential and commercial recycling rebates
April 19, 2016 - Page 48 of 101
Staff will come back in May with an update on recycling programs based on council
direction. At that time additional funding may be requested.
Staff is proposing to utilize $540,000 of savings for Ford Park enhancements projects as
approved by council during the first reading of the supplemental. The memo provided
during the first reading is attached for reference. The following projects are currently
included in the budget:
• $260,000 to enhance the Ford Park Entry Portals design
• $97,000 for a lighting control system
• $35,000 to replace the existing wood transformer enclosure at Ford Amphitheater
• $48,000 to install a manual traffic gate on South Frontage Road to facilitate
parking lot control
• $100,000 contingency
-2April 19, 2016 - Page 49 of 101
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
(Unaudited)
2015
Actual
2015
Amended
Revenue
Local Taxes:
Sales Tax Split b/t Gen'l Fund & Capital Fund
Sales Tax
Property and Ownership
Ski Lift Tax
Franchise Fees, Penalties, and Other Taxes
Licenses & Permits
Intergovernmental Revenue
Transportation Centers
Charges for Services
Fines & Forfeitures
Earnings on Investments
Rental Revenue
Miscellaneous and Project Reimbursements
Total Revenue
2016
Original
Budget
Variance
Fav / (Unfav)
2016
Proposed
Amended
1st
Supplemental
$
24,486,000 $
62/38
25,141,932 $
60/40
655,932 $
25,588,000
62/38
$
25,588,000
$
15,181,000 $
4,301,000
4,418,700
1,158,779
1,538,267
1,949,654
4,023,264
933,812
263,404
108,236
908,847
308,879
35,093,842
15,181,000 $
4,389,241
4,763,956
1,108,465
2,074,584
2,123,087
4,948,993
1,023,933
262,021
114,386
1,073,014
243,852
37,306,532
- $
88,241
345,256
(50,314)
536,317
173,433
925,729
90,121
(1,383)
6,150
164,167
(65,027)
2,212,690
15,865,000
4,913,000
4,728,000
1,181,159
1,594,254
1,882,916
4,225,000
1,001,236
250,942
160,000
990,556
182,000
36,974,063
$
-
15,865,000
4,913,000
4,728,000
1,181,159
1,594,254
1,882,916
4,225,000
1,001,236
250,942
160,000
990,556
182,000
36,974,063
16,265,603
5,797,131
22,062,734
15,392,109
5,172,130
20,564,239
873,494
625,001
1,498,495
16,890,516
6,236,674
23,127,190
-
16,890,516
6,236,674
23,127,190
2,111,264
2,022,891
88,373
2,270,994
121,700
7,412,594
6,577,922
834,672
7,773,781
74,331
7,848,112
2,413,617
592,884
630,588
35,223,681
2,337,993
584,576
630,588
32,718,209
75,624
8,308
2,505,472
2,221,467
618,120
663,214
36,674,766
196,031
2,221,467
618,120
663,214
36,870,797
4,588,323
4,718,162
299,297
Expenditures
Salaries
Benefits
Subtotal Compensation and Benefits
Comments
Closing weekend concert $100K; Vail Film Festival virtual experience
Contributions and Special Events
All Other Operating Expenses
Heavy Equipment Operating Charges
Heavy Equipment Replacement Charges
Dispatch Services
Total Expenditures
Revenue Over (Under) Expenditures
(129,839)
Castle Peak Senior Care Facility
2015 World Alpine Ski Championships
2015 Nation's Event
Transfer to Dipatch Services Fund
(250,000)
(375,000)
(22,338)
Surplus Net of Transfers & New Programs
(777,177)
Beginning Fund Balance
(250,000)
(375,000)
(22,338)
3,940,985
-
(196,031)
(50,000)
-
4,718,162
2,392,694 $16,700; Restaurant Week promotions $5,000
103,266
-
249,297
(50,000)
-
(196,031)
53,266
19,687,223
19,687,223
Ending Fund Balance
$
18,910,046 $
23,628,208
$
19,159,343
$
23,681,474
EHOP balance included in ending fund balance not spendable
$
705,382
705,382
$
705,382
$
705,382
$
18,910,046
$25K for Town of Vail 50th Anniversary Celebration; $23K Sister City visits (2
visits);Guest parking survey 9K; Vail Village Inn Phase 5 special assessment
$7,831; Participation in Rocky Mountain Climate Organization $5,000; Library
grant programs $4,500
4,718,162
23,628,208
3
April 19, 2016 - Page 50 of 101
CAPITAL PROJECTS FUND
Revenue
Total Sales Tax Revenue:
Sales Tax Split between General Fund &
Capital Fund
Sales Tax - Capital Projects Fund
Use Tax
Federal Grant Revenue
2015
Amended
(Unaudited)
2015
Actual
$ 24,486,000
$ 25,141,932
62/38
60/40
$
655,932
1st
Supplemental
$ 25,588,000
766,130
451,276
Lease Revenue
Employee Housing Fee-In-Lieu
197,295
-
197,295
1,916,087
1,916,087
92,697
140,252
47,555
494,466
104,704
13,119,044
494,466
163,534
15,987,005
58,830
2,867,961
461,065
149,281
12,620,441
353,603
30,000
3,848
26,152
30,000
20,000
680,000
355,925
324,075
675,000
28,000
Parking Structures
Traffic Impact Fee and Transportation Master
Plan Updates
-
-
1,098,929 $
420,168
(358,752)
62/38
Other State Revenue
Bus Shelters
$
(314,854)
9,723,000
1,545,000
544,800
-
$
123,603
197,295
-
-
150,000
230,000
9,723,000 38% to CPF
1,545,000 2016 down from 2015;no new major developments assumed
544,800 2015-2016: Bridges at Nugget Lane and Bridge Rd
$77K State grant received for partial reimbursement of the Police E-Ticketing
123,603 project; $46.6K Colorado Division of Fire Prevention grant to be used towards a
compressor; 2015: CDOT share of funding for I-70 Underpass Study
197,295 Per Vail Commons commercial (incr. every 5 years) and residential leases
VVMC construction
2015: $40K reimbursement from ERWSD for waterline work on the Covered Bridge;
230,000 $33,293 Holy Cross grant for Snowberry utility project, $230,000 revenue recognition for
underground utility project
461,065 Principal and interest on loans to Timber Ridge Fund
149,281 0.7% rate assumed on available fund balance
12,974,044
50,000 Annual maintenance.
Use of 2015 savings for parking gate cameras(16K) and upper deck street light poles
and fixtures (12K) budgeted in 2015 ; 2015: Various repairs including deck topping
703,000
replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural
repairs.
150,000 Update of Traffic Impact Fees: $130K; Transportation Master Plan: $20K
Facilities Capital Maintenance
706,760
638,582
68,178
319,125
22,000
341,125
Donovan Park Pavilion
Street Light Improvements
69,840
169,953
531
20,761
69,309
149,191
5,000
50,000
149,192
5,000
199,192
Capital Street Maintenance
1,432,723
1,431,864
860
1,290,000
1,290,000
350,000
350,000
350,000
350,000
West Forest Bridge Repair
Kinnickinnick (West) Bridge Repair
-
Covered Bridge Structural Repairs
90,000
110,600
(20,600)
-
-
105,436
2,883
105,436
414
2,469
-
-
18,000
16,005
1,995
18,000
18,000
Flood incident repairs
Fire Truck Replacement
Audio Visual Capital Maintenance
-
-
Comments
$ 25,588,000 2016 4.5% incr from 2015 amended
$ 10,403,929
2,220,168
-
TRAHC
Earnings on Investments and Other
Total Revenue
2016
Amended
62/38
9,305,000
1,800,000
358,752
Project Reimbursement
$
2016
Original
Budget
Variance
Fav / (Unfav)
Town-wide camera system
22,000
21,630
370
22,000
22,000
Document Imaging
68,000
60,267
7,733
30,000
30,000
Software Licensing
Police Taser Replacement
60,000
-
56,287
-
3,714
-
51,000
31,849
51,000
31,849
Automated External Defibrillator
-
-
-
9,870
9,870
Public Safety ID Card Printer
-
-
-
8,740
8,740
Fire Station 2 (Main Vail) ventilation($22K); General project covers repairs to town
buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors),
interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers,
etc.).
$5K annual maintenance
Continuation street lights improvements and to refurbish residential lighting
On-going maintenance to roads and bridges including asphalt overlays, patching and
repairs; Cost increases based on recent pricing
Major Bridge Repair Projects based on bi-annual bridge inspection
Major Bridge Repair Projects based on bi-annual bridge inspection
Includes structural maintenance of bridge beams and painting in conjunction with
ERWSD waterline maintenance (hangs underneath the bridge) $40K for work done on
behalf of ERWSD - see revenue reimbursement above
Upper Columbine / Bighorn stream crossing reconstruction
2014 replace pumper truck from 1999
$18K annual maintenance / replacement of audio-visual equipment in town buildings
such as Donovan, Municipal building, Grand View, LH Welcome Center
$22K per year for replacement of cameras and equipment;
Annual maintenance, software licensing, and replacement schedule for scanners and
servers. Includes $38K for software platform upgrade in 2015.
Annual renewal of software licenses
To replace outdated equipment purchased in 2007
Currently only a few police cars have this equipment; This request would outfit all police
cars
Requesting printer specific to the "Salamander" software shared with regional agencies;
would allow easy tracking of all resources on large events or incidents with the badges &
barcodes printed
4
April 19, 2016 - Page 51 of 101
2015
Amended
Police Body Worn Cameras
Hardware Purchases
Data Center (Computer Rooms)
168,000
-
(Unaudited)
2015
Actual
166,747
Variance
Fav / (Unfav)
2016
Original
Budget
1st
Supplemental
2016
Amended
-
69,585
69,585
1,253
150,000
150,000
1,000,000
1,000,000
12,000
12,000
15,000
15,000
-
9,600
Website and e-commerce
12,000
2,400
ArcGIS Systems
Fiber Optics in Buildings
15,050
55,000
15,806
54,416
181,000
150,855
30,145
30,000
30,000
Phone Sytem Upgrade
19,404
42,461
(23,057)
-
-
Public Safety System
50,000
43,979
6,021
50,000
Business Systems Replacement
118,043
73,964
44,079
-
44,079
Transit Center Generator
200,000
8,800
191,200
-
191,200
Police E-Ticketing system
189,800
38,776
151,024
-
151,024
Network upgrades
(756)
584
Comments
For the purchase of 20 cameras for sworn officers, software licenses ($23.7K) plus
server hardware ($15K) for the purposes of storing data
2015 replacement of three GIS printers/scanners; Two additional Simplivity Omnicube
nodes in 2015 and 2016 at a cost of $45K each
Remodel / Retrofit upper and lower computer rooms ( power, heating / cooling, fire
suppression ). Possible relocation into a combined room
Internet security & application interfaces; website redevelopment; includes $550/month
for web hosting svcs
Replacement of plotter/scanner/copier for GIS
Annual maintenance $15K;
Computer network systems replacements cycle every 3-5 years; 2015 included $109K
for an expansion of wireless service to West and East Vail (TOV equipment, not Crown
Castle); Replacement of switches and routers
VRD portion of phone system upgrade expenses with corresponding revenue
reimbursement
Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt.
50,000 System"; includes patrol car and fire truck laptops and software used to push information
to TOV and other agencies; TOV portion of annual Intergraph software maintenance
44,079 Completion of Community Development permitting software project ; Finished in 2016
Replacement of generator at the Vail Village transit center; includes re-landscaping and
re-wiring; originally planned for 2014.
Continuation of electronic ticketing system to be completed in 2016; reduces data entry
151,024 done by officers to record physical tickets; will interface with Full Court system; offset by
state grant above
191,200
Generator for East Vail Fire Station
-
-
-
50,000
50,000 To replace outdated generator at Station 1
Portable vehicle lift
-
-
-
55,000
55,000 To service vehicles in fleet
Vehicle Expansion
-
-
-
145,000
Total Maintenance
4,967,169
145,000
4,463,892
3,420,354
1,043,538
605,495
100,000
64,030
35,970
-
1,376,914
299,290
1,077,624
-
1,077,624
347,944
255,044
92,900
-
92,900
22,153
21,890
263
Neighborhood Road Reconstruction
475,000
395,994
79,006
-
79,006
Neighborhood Bridge Reconstruction
600,000
96,588
503,412
-
503,412
17,862
17,797
-
46,603
2016: 4 flatbed pick up trucks for Streets crews, Electricians, Irrigation crew, and Wild
land Fire; Class 8 Dump
5,572,664
Enhancement of Town Assets
Vail Village Info Booth
Guest Services Enhancements/Wayfinding
Energy Enhancements
Fire Equipment
Fire Breathing Apparatus
Colorado Ski Museum
East Vail Fire Department
65
-
150,000
30,870
119,130
16,000
92,900
Re-appropriate to complete Implementation of energy audit enhancements; includes
continuation of LED lighting project with shared cost of $170K from Holy Cross.
2015: equipment purchased with proceeds from sale of fire truck; 2016: fire hose
replacement
79,006 Continuation of shared project with ERWSD on Rockledge Rd;
Nugget Lane and Bridge design in 2015-2016 and construction in 2017-2018. Partial
503,412
Funding is from Federal grants
46,603 Purchase of breathing apparatus equipment, funded fully by grant listed above.
16,000
500,000
1,500,000
For final bills and work completed prior to the 2015 WASC; includes new exterior and
interior cameras
Continuation of signage project Guest Service / Wayfinding enhancements outside of
1,077,624
VRA district
-
500,000 Proposed town contribution toward expansion and remodel of Colorado Ski Museum
119,130
Continuation of renovation design of East Vail fire station budgeted in 2015; 2016:
1,619,130 Generator is most urgent issue; Duty quarters have sewage/drainage problems;
Residential quarters need improvements but not currently rented out
5
April 19, 2016 - Page 52 of 101
2015
Amended
(Unaudited)
2015
Actual
Variance
Fav / (Unfav)
Parking Entry System / Equipment
149,153
156,377
Hybrid Bus Battery Replacement
440,000
8,228
431,772
50,480
47,714
2,766
-
-
-
250,000
175,000
-
250,000
Replace Buses
Bus Wash Equipment
Buzzard Park Window Replacement
Public Works Equipment Wash Down/WQ
Improvements
Resort App
Bus Camera System
Total Enhancements
-
-
(7,224)
2016
Original
Budget
1st
Supplemental
-
-
2016
Amended
-
431,772
3,524,000
350,000
4,079,506
295,642
1,689,464
54,358
6,215,000
65,000
54,358
2,469,805
Municipal Redevelopment
1,500,000
24,230
1,475,770
5,000,000
1,475,770
Chamonix Housing Development
2,000,000
204,987
1,795,013
I-70 Underpass (VRA)
1,660,591
1,228,154
432,437
Comments
Charging stations for electric vehicles; Replace parking system in both structures (LH
parking structure system had been scheduled for replacement in 2006); Better financial
reporting and potential to interface with variable message signs and other parking
systems across town; Partially reimbursed by VRA ($300K).
431,772 Replace 7 batteries originally budgeted in 2015; Estimated life of 6 years
2015:ADA van for on-call pickups and continuation of bike rack replacements; 2016: 8
3,524,000
buses scheduled for replacement ($440.5K per bus);
250,000 Interior equipment needs replacement;
175,000 Replace windows at town-owned employee housing
Exterior wash area for large trucks not safe in the winter; request also includes
250,000
improvement to how the waste water is disposed of
65,000 TOV "Resort App" mobile application
54,358 Continuation of Installation of software and cameras in buses
8,684,805
New Assets
3,250,000
East LH Circle pathway to Dobson (VRA)
-
-
-
100,000
Dobson Plaza (VRA)
-
-
-
100,000
1,795,013
432,437
Planning money shifted to 2015/2016; 2016 is a placeholder for a significant remodel
6,475,770 should a complete reconstruction not occur. This cost is an estimate only, actual cost
will depend on the scope of the project.
1,795,013 Infrastructure, planning and design for future housing development
Re-appropriate 2015 unused for continuation of I-70 underpass $1.6M to cover total
3,682,437 amount of contract 2014 - 2016; CDOT reimbursements will span several years, with
2016 amount showed above
100,000
Improve connection from the E LionsHead bus stop to Dobson; Per Council 9/16/14
push out one year pending Evergreen/VVMC projects; planning/design in 2016
Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic
100,000 (concerts); planning/design in 2016; Per Council 9/16/14 push out one year pending
Evergreen/VVMC projects
2015 Final construction bills, and to complete landscaping, lighting and artwork
installation
201,647 Carry forward program funding
Lionshead Parking Structure Entry (VRA)
273,047
83,339
189,708
-
Buy-down Program
402,118
200,471
201,647
-
201,647
Buy-down Program Funded by Pay -in-Lieu
900,143
-
900,143
-
2,816,230
2,816,230
Carry forward current balance of program funding: Housing funded directly by Pay-inLieu fees collected from developers; Includes revenue collected in 2015 ($1,916,087)
33,293
33,293
-
230,000
230,000
Underground utility improvements for Rockledge Road, $50K; I-70 Underpass (CDOT
$105 & Holy Cross $75K)
Total New Assets:
6,769,192
1,774,474
4,994,718
8,450,000
6,951,097
15,401,097
Total Expenditures
15,312,590
6,884,292
6,038,256
19,632,169
10,026,397
29,658,566
2,268,922
1,384,023
3,500,000
432,437
3,932,437
Underground Utility improvements
-
Other Financing Sources (Uses)
Transfer from Vail Reinvestment Authority
Transfer to RETT
-
-
(884,899)
(3,900,000)
3,900,000
(7,411,728)
(5,340,357)
(12,752,085)
20,855,316
20,930,692
10,411,359
31,342,052
31,342,052
13,518,964
75,376
10,486,735
20,855,316
Ending Fund Balance
20,930,692
10,411,359
-
I-70 underpass, Frontage Rd improvements; East LH and Dobson Plaza
improvements; annual LH parking structure maintenance $50K
Transfer to RETT for Golf Clubhouse project no longer necessary
18,589,967
6
April 19, 2016 - Page 53 of 101
REAL ESTATE TRANSFER TAX FUND
(Unaudited)
2015
Actual
2015
Amended
Real Estate Transfer Tax
Golf Course Lease
$
6,190,000
$
6,965,617
2016
Original
Budget
Variance
Fav / (Unfav)
$
775,617
$
6,500,000
$
134,654
130,202
(4,452)
137,347
20,000
25,445
5,445
20,000
961,323
1,213,803
252,480
10,000
1,000
33,595
7,350,572
23,105
4,500
107,398
8,470,070
13,105
3,500
73,803
1,119,498
10,000
28,861
6,696,208
1,161,698
1,603,001
1,353,813
249,188
1,586,600
18,500
309,500
358,984
(49,484)
325,000
65,000
55,122
9,878
65,000
Forest Health Management
225,000
198,913
26,087
258,738
63,700
Street Furniture Replacement
250,020
222,987
27,033
50,000
27,033
Glen Lyon Bridge
150,000
150,000
-
-
Rec. Path Capital Maint
124,029
117,158
6,871
104,000
Park / Playground Capital Maintenance
98,500
93,719
4,781
100,200
Alpine Garden Support
67,000
67,000
-
69,010
Alpine Garden Education Center
500,000
500,000
-
-
Eagle River Watershed Programs
63,240
39,980
23,260
45,000
Intergovernmental Revenue
Project Reimbursements
Recreation Amenity Fees
Donations
Earnings on Investments and Other
Total Revenue
-
Proposed
2016
Amended
1st
Supplemental
Comments
6,500,000 Increase based on recent activity; 5% increase in 2016
137,347
8,500
1,153,198
Annual lease payment from Vail Recreation District 2% annual increase - deposited to
"Recreation Enhancement Account" (accompanying expenditure listed below)
$5K grant from Plan4Health and $3.5K grant for Public Works intern ; $20K Lottery
fund proceeds
$25K Reimbursement from Eagle County for E-Waste and recycling hauling
rebate to be offset by Zero Hero waste program expenditures; 6K bag free
revenue recognition to be offset by Hazardous Waste Collection Day
1,153,198
expenditures; Vail Valley Foundation repayment of loan taken for Amphitheater projectrepayment originally due in 2018; 2015: Remainder of $1.15M VRD portion for Golf
Course Clubhouse construction
10,000
28,861 0.7% rate assumed
7,857,906
28,500
Maintain Town Assets
Annual Park and Landscape Maintenance
Management Fee to General Fund (5%)
Tree Maintenance
Actively Green by 2015 Program
Public Art - Operating
Vail Valley Trail Connection
Environmental Sustainability
-
38,500
38,500
-
40,000
105,248
89,023
16,225
104,132
10,000
10,000
-
565,079
398,866
166,213
4,781
23,260
-
385,500
41,000
1,605,100
$15K for weed program in coordination with US Forest Service; $3.5K for intern using
grant funding; Ongoing path, park and open space maintenance, project mgmt.
325,000 5% of RETT Collections - fee remitted to the General Fund for administration
Regular maintenance for tree health within the town (spraying, removing, new trees);
65,000 scale spraying on town-owned property at approx. $120 per tree; Initiating tree-planting
program for lost trees
$63,700 for Phase I of Intermountain Fuels Reduction Project- See attached memo;
Pine beetle mitigation in conjunction w/ forest service; Wildfire prevention measures;
322,438
2016 added $5K for public education, $4K replacement of two radios, and an increase
in summer crew to 6 (from 5)
Re-appropriate for new recycling ordinance trash containers received in 2016 but
77,033 budgeted in 2015; also includes annual replacement or capital repairs, benches and
bike racks
Re-appropriate re-decking of recreation path bridge originally scheduled in 2015;
structural repairs & railings; too large a project to include in annual rec path capital
maintenance
104,000 Capital maintenance of the town's recreation path system.
Annual maintenance items include projects such as playground surface refurbishing,
104,981 replacing bear-proof trash cans, painting/staining of play structures, picnic shelter
additions/repairs, and fence maintenance.
Annual operating support of the Betty Ford Alpine Gardens; assumes 2% increase per
69,010
year
Awarded per Council contributions; capital contributions to newly constructed Education
Center
Annual support of the Eagle River Watershed Council programs; assumes 2% increase
68,260
per year
Council Contribution for continuation of this town-wide recycling education and
40,000
certification program run by Walking Mountains;
104,132 Art in Public Places programming
Off-Cycle Vail Valley Trail Connection to be used towards achieving Gold Medal Ride
Center designation by International Mountain Bike Association.
$10K for recycling containers signage using 2015 savings, $25K for Zero Hero
waste program (see corresponding revenue from Eagle Country), $6K for
426,500 Hazardous Waste Collection Day(See corresponding reimbursement from bag fee
collections; for public education and recycling programs;; 2016 includes $64K for
Global Sustainable Destination certification initial year;
7
April 19, 2016 - Page 54 of 101
2015
Amended
Total Maintenance
(Unaudited)
2015
Actual
Variance
Fav / (Unfav)
2016
Original
Budget
1st
Supplemental
4,174,117
3,544,064
630,053
3,133,180
178,274
12,600
2,370
10,230
1,050,000
384,000
8,339
375,661
804,543
407,086
397,457
-
397,457
Library Recreation Path Reconstruction
1,181,580
906,598
274,982
-
10,000
Streambank/tract mitigation
1,000,000
219,439
780,561
-
780,561
122,219
121,795
424
Proposed
2016
Amended
Comments
3,311,454
Enhancement of Town Assets
Chalet Road Sport Courts
Donovan Park Improvements
Ford Park Landscape Enhancement
Flood Incident Repairs
Water Quality / Storm Water
East Vail Water Quality TAPS
East Vail Interchange Improvements
Permanent Skate Park (VRA)
-
(2,370)
375,661
200,000
1,668,278
1,373,614
-
1,000,000
50,000
50,000
294,664
-
294,664
250,000
-
250,000
-
510,000
Vail Trail
250,000
25,548
224,452
-
224,452
1,411,122
1,368,076
43,046
-
-
Ford Park parking lot slope re-vegetation
100,000
78,255
21,745
-
-
Booth Creek Playground
372,172
18,852
353,320
Silfer Plaza/ Fountain/Storm Sewer
Public Art - General program / art
2,068,880
353,320
150,000
444,226
19,286
424,940
85,000
Public Art - Winterfest
80,280
40,943
39,337
Total Enhancements
8,081,020
4,590,202
3,490,819
4,653,880
375,661 Continuation of 2015 safety improvements to playground / park (10-11 years old);
200,000 Ford Park landscaping improvements (in current areas - no net increase to size)
Ford Park Portal Improvements
Ford Park Playground / Lower Bench Impr
Construction of Sport Courts on Chalet Road; Previously used 2016 budget to
1,047,630 supplement 2015, so deduction of $12.6K offset by savings of $10K. Total project
budget $1.05M
426,229
-
42,837
397,457 Re-appropriate for re-stabilization of Dowd Junction path
Re-appropriate to complete reconstruction of the recreation path from the Vail Library to
Lionshead, including 12 ft. wide concrete trail, repairs to eroded culverts at Middle
10,000
Creek and stream bank erosion repair (50 ft. section); Construction to begin in 2015.
$237K to be used for design.
Re-appropriate to complete the Gore Creek Strategic Action Plan; Includes estimates
for streambank repairs (from water to bank) and riparian repairs (from bank to land area
780,561
and revegetation).; mapping of water infrastructure, community education and
outreach. Re-appropriate $780,561.
2016 accompany repairs made with stream bank/tract mitigation for storm water and
1,000,000
culverts
50,000 East Vail Water Quality Improvements
50,000 2016 Landscaping design. Construction of the interchange in 2019: $1,089,760;
Re-appropriate to complete permanent skate park construction for LH Parking
294,664
Structure "Atrium" site.
$260K utilization of 2015 savings from Ford Park Improvements Project to
510,000 enhance portal design; $250K re-appropriation TOV portion of improvements to six
portals into Ford Park; matching contribution from VVF; originally scheduled in 2014.
224,452 Placeholder for new Vail Trail near Golden Peak area
Re-appropriate to complete improvements Ford Park playground and lower bench
improvements; Public restrooms ($511K), playground safety improvements ($449.9K),
and $380K for lower bench improvements such as the waterline relocation, new pavers
and ADA parking
Re-vegetate the slope down toward the river at the Ford Park parking
Redevelopment of entire park including tennis courts, covered areas and playground
2,422,200 structures; Tennis court ($262K) and playground ($385K) originally budgeted in 2014
will occur when overall park is reconstructed.
150,000 Repairs to Silfer Plaza fountain and storm sewers
To purchase sculptures, artwork, art programs and events; remainder is re511,229 appropriated each year to accumulate enough funds; $5K for Art Pass program offset
by revenue above
Carry over balance from 2015 ($39K) and recognize donations made for Winterfest
42,837
event ($3,500).
3,412,811
VRD-Managed Facility Projects
134,654
-
134,654
137,347
Golf Course - Other Improvements
113,983
13,200
100,783
551,822
Dobson Ice Arena
124,133
4,254
119,879
33,602
20,487
54,089 Pavers and concrete slab replacement; repair stucco concrete columns in main entry
96,930
75,318
-
96,930
75,318
5,445
-
52,800
21,250
58,245 Renovate Tennis Club Roof
21,250 Roof replacement for restrooms and athletic field
Ford Park / Tennis Center Improvements
Athletic Fields
(137,347)
Re-appropriate REA funds from 2015 $(134,654) to be used in 2016. Use 2015 and
2016 REA funds toward Golf Clubhouse; Annual rent paid by Vail Recreation District; to
be re-invested in asset maintenance;
Re-appropriate 2015 budget to Golf course clubhouse; 2016 golf maintenance building
551,822
repairs;
Recreation Enhancement Account
-
8
April 19, 2016 - Page 55 of 101
(Unaudited)
2015
Actual
2015
Amended
Gymnastics Center
Nature Center
Total VRD-Managed Facility Projects
545,017
17,454
2016
Original
Budget
Variance
Fav / (Unfav)
527,563
40,800
69,754
838,770
Proposed
2016
Amended
1st
Supplemental
Comments
40,800 Cooling system Replacement
69,754 Replace exterior windows, doors, wood siding and slope roof
(42,810)
New Assets
Golf Clubhouse and Nordic Center (CCF)
9,961,347
2,102,225
7,859,122
625,275
52,878
572,397
Total New Assets:
10,586,622
2,155,103
8,431,519
3,900,000
5,002,553
8,510,363
Total Expenditures
23,386,777
10,306,823
13,079,954
12,525,830
8,550,828
11,821,817
1,668,278
1,973,553
1,373,614
1,972,243
3,900,000
-
(3,900,000)
-
(12,394,374)
1,509,103
Ford Park Improvements & Fields (CCF)
Transfer to Capital Project Fund
Transfer from Vail Reinvestment Authority
Transfer from Conference Center Fund
Ending Fund Balance
16,282,049
$
3,887,675
3,900,000
2016: Re-appropriate to complete Golf course clubhouse ($7,859,122), use of 2015
and 2016 REA funds ($272,001), use of re-appropriation of 2015 Golf course- other
improvements ($100,783), and increase budget for additional costs to complete
8,510,363 clubhouse ($278,457); Total includes $1.165M reimbursement from VRD, allocation of
Recreation Enhancement Funds $765,440, Conference Center funds of $3.8M, current
RETT funds of $538,189 (Total project cost estimated at $13.8M, which includes
previously spent RETT funds of $705,571 from 2012 & 2013)
-
(294,664)
(1,310)
12,783,980
17,791,152
392,190
3,887,675
$
Utilization of 2015 cost savings for a lighting control system(97K), transformer
enclosure replacement(35K), a manual traffic gate(48K), and 100K contingency;
Continuation of 2015 Ford Park projects in 2016 ($112K)
-
-
(1,929,622)
16,282,049
$
4,610,363
Transfer from Capital Projects Fund for Golf Clubhouse project no longer necessary
For permanent skate park in Lionshead
Transfer remainder of Conference Center Funds for the Golf Course Clubhouse
(3,963,911)
12,783,980
1,958,053
17,791,152
$
13,827,241
9
April 19, 2016 - Page 56 of 101
HEAVY EQUIPMENT FUND
2015
Amended
(unaudited)
2015
Actual
Revenue
Town of Vail Interagency Charge
Insurance Reimbursements & Other
Equipment Sales and Trade-ins
Total Revenue
$ 3,011,352
14,650
148,270
3,174,272
$ 3,009,550
30,771
9,368
263,687
3,313,376
Expenditures
Salaries & Benefits
Operating, Maintenance & Contracts
994,189
1,467,757
978,291
1,222,135
Capital Outlay
1,255,654
1,177,209
Total Expenditures
3,717,600
3,377,635
Ending Fund Balance
(543,328)
(64,259)
Variance
Fav / (Unfav)
$
2016
Original
Budget
1st
Supplemental
(1,802) $ 2,931,767
30,771
(5,282)
14,650
115,417
104,910
139,104
3,051,327
15,898
245,622
78,445
339,965
479,069
-
1,027,669
1,274,331
31,500
3,123,400
31,500
2,194,674
2,194,674
1,651,346
$ 1,651,346
$ 2,130,415
$ 1,579,273
Comments
$ 2,931,767
14,650
104,910
3,051,327
1,027,669
1,274,331
821,400
(72,073)
2016
Proposed
Amended
(31,500)
479,069
Plow Equipment budgeted in 2015 but purchased
852,900 in 2016
3,154,900
(103,573)
2,130,415
$ 2,026,842
10
April 19, 2016 - Page 57 of 101
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
2015
Amended
Revenue
E911 Board Revenue
Interagency Charges
Town of Vail Interagency Charge
Other
Total Revenue
$
Expenditures
Salaries & Benefits
797,382
1,099,174
630,588
2,500
10,000
2,539,644
(unaudited)
2015
Actual
$
797,382
1,098,628
630,588
2,500
392
2,529,491
2016
Original
Budget
Variance
Fav / (Unfav)
$
$
(546)
(9,608)
(10,153)
1st
Supplemental
742,627
1,175,653
663,214
6,275
2,587,769
2016
Proposed
Amended
$
-
Comments
742,627
1,175,653
663,214
6,275
2,587,769
2,049,931
2,013,937
35,994
2,081,259
2,081,259
489,165
461,165
28,000
513,358
1,000
2,539,096
2,475,102
63,994
2,594,617
1,000
548
54,389
53,841
(6,848)
(1,000)
(7,848)
Transfer from General Fund
Total Financing Sources (Uses)
22,338
22,338
22,338
22,338
-
-
-
-
Surplus Net of Transfers
22,886
76,727
53,841
(6,848)
(1,000)
(7,848)
873,083
873,083
NENA Award money received in 2015
Operating, Maintenance & Contracts
514,358 voted by Dispatch to be used to remodel
kitchen in 2016.
Total Expenditures
2,595,617
Ending Fund Balance
$
895,969
$
949,810
895,969
$
53,841
889,121
949,810
$
941,962
11
April 19, 2016 - Page 58 of 101
To:
Town Council
From:
Suzanne Silverthorn, Communications Director
Date:
April 19, 2016
Subject:
Planning Details, Re: Celebrating 50 Years as a Community
I.
BACKGROUND
On August 23, 1966, 62 local property owners voted to incorporate as a statutory town,
and thus, the Town of Vail was born. To recognize and honor Vail’s role as a bone fide
community, a modest celebration is planned to commemorate the municipality’s 50th
year and the many contributions made by current and former elected officials, board
members, employees and residents – as well as looking ahead to the next 50 years.
The celebration will be held on Tuesday, August 23, 2016, and will be used to further
the Town Council goals of Community and Experience. A cross-departmental planning
group has been meeting to refine the activities described in the update below.
II.
CELEBRATING 50 YEARS AS A COMMUNITY
Program Elements – Building up to Community Celebration on August 23
• Civics involvement component with students from Red Sandstone Elementary
and Vail Mountain School
• Vail America Days Parade entry with Town Council participation – SAVE THE
DATE – August 23rd
• SAVE THE DATE invitations to past and present Town Council members, Town
Managers, Board members, etc.
• SAVE THE DATE postcard mailed to community members with list of free and
discounted services offered by the town
• Build-up activities at Bighorn Park and Donovan Park community picnics,
tentatively scheduled for July 19 and August 16
• Adoption and introduction of new Town of Vail seal
• “50 Years as a Community” exhibit in Vail Public Library Community Room
• Announcement of Vail Public Library oral history project; recognition of Vail
History Quilt
• Permanent recognition of 20+ year employees – “Wall of Fame”
• Production of employee recruitment video by Channel 5 or ECO-TV
• Banners hung on Municipal Building, other town buildings
• Decals on TOV vehicles
• Commemorative pins worn by town employees, board members, etc.
• Installation of new plaque for Mayors’ Park
April 19, 2016 - Page 59 of 101
•
•
•
•
•
Mayor’s Proclamation recognizing 50 years of incorporation
Town Council-hosted “meet and greet” w/ dignitaries
Community Celebration on August 23, 2016
Employee appreciation picnic
Police Department Reunion Weekend, September 9-11, 2016
Community Celebration - August 23 at Ford Park
• Takes place at the Gerald R. Ford Amphitheater just prior to the start of the Hot
Summer Nights concert. There would be recognition of former and current
elected officials, former and current employees, business community
representatives, and school representatives as well as citizens of Vail, all who
have taken a dynamic role in helping Vail become what it is today, North
America’s Premier International Mountain Resort Community! The program
would reflect on the “then, now and the future,” a community that has
transcended over the past 50 years and how local government impacts
everyone’s life every day! As proposed, the evening would be held in the covered
Lobby of the GRFA with an opportunity for attendees to visit with local
Vail leaders. Music would be provided by local schools, food and beverage would
be provided by the venue, and there would be limited quantities of Town of Vail
commemorative giveaway items. Following the ceremony, the Hot Summer
Nights concert would take place, as scheduled.
III.
ALIGNMENT WITH COUNCIL ACTION PLAN
The “Celebrating 50 Years as a Community” activities will further the Town Council’s
Community and Experience goals as follows:
• Community Goals
o Civic engagement
o Educational enrichment with Red Sandstone Elementary School
• Experience Goals
o Recognition of excellent municipal services
o Celebration of the “Vail Way” of doing things
IV.
BUDGET ALLOCATION
Staff is requesting authorization to direct up to $25,000 for the commemoration
celebration via the supplemental 2016 budget as follows:
Community Celebration
School civic project awards
Library exhibit (mounting of photos, etc.)
Commemorative giveaway items
Recognition of dignitaries
Food and beverage
Employee Recognition
Communications & Marketing
Town of Vail
$ 1,000
$ 2,000
$ 6,500
$ 6,000
$ 2,500
$ 1,000
$ 6,000
Page 2
April 19, 2016 - Page 60 of 101
TO:
Vail Town Council
FROM:
Department of Public Works, AIPP Board
DATE:
April 5, 2016
SUBJECT:
Ford Park Update and Budget Request
I.
PURPOSE
The purpose of this memo is to provide Town Council with an update on Ford Park projects and a
cost update on various project requests. Staff is requesting to utilize savings from the original
project scope toward enhanced projects as detailed below. Any project enhancements approved
by Council will be included in the second reading of the supplemental budget ordinance. The
following narrative outlines the project requests and budget implications.
II.
BACKGROUND
Improvements to Ford Park were started in 2012 and have included the following items:
•
•
•
•
•
•
•
•
•
•
East Betty Ford Way
Water, sanitary sewer, electrical service, and storm sewer/water quality systems
Upper Bench restrooms and concessions
Enhanced pedestrian circulation
Reconstructed and expanded ball fields
Parking lot and bus lane
Gerald R. Ford Amphitheater restrooms, lawn terrace and social courtyard with Ford Family
Tribute
Central Betty Ford Way
Lower Bench restrooms and playground improvements
Betty Ford Alpine Gardens Education Center
To date, from the Conference Center and Real Estate Transfer Tax Funds, the Town has invested
over $12M in the improvements to Ford Park for town sponsored projects and an additional $2.1M
and $500K for Vail Valley Foundation and Betty Ford Alpine Gardens sponsored projects. These
two groups have invested many millions of additional dollars in the facilities they manage and
operate within the park. These improvements have had a dramatic and much appreciated positive
impact to Ford Park.
1
April 19, 2016 - Page 61 of 101
III.
CURRENT PROJECT BUDGETS
The following is an update on budgets for the Ford Park projects:
2015 RETT Ford Park Projects
Ford Park Upper Bench Project Remaining Budget and savings
Ford Park Parking Lot Savings
Ford Park Lower Bench Improvement Savings
Total Savings from 2015
Amount allocated to complete 2015 project commitments in 2016
Net 2015 Savings
$572,400
$ 21,745
$ 43,045
$637,190
($112,190)
$540,000
Re-appropriation is included in the first reading of the supplemental to complete 2015
project commitments in 2016:
• Replacement of remaining old style pedestrian light fixtures at the walk between the Nature
Center Bridge and Vail Valley Drive with current style pedestrian fixture. Budget is for
installation only as light fixtures, poles and bases are on-hand. $20,000
•
Additional bike racks at Sport Central area to replace existing bicycle racks, which conflict
with pedestrian traffic, with new racks installed outside of pedestrian paths. $15,000
•
Wayfinding sign package for Ford Park as replacement of wayfinding which existed
throughout the park prior to the Ford Park improvement projects. $50,000
•
Completion of the East Betty Ford traffic gate which has a two-fold purpose to limit the
amount of traffic entering the lower bench and allow ADA parking access to the lower
bench during non-event times. $15,000
•
Design costs incurred with regard to various project elements. $12,190
Total amount requested for re-appropriation:
IV.
$112,190
PROPOSED NEW PROJECTS AND ENHANCEMENTS
The 2016 budget currently includes a total of $450,000 for Ford Park projects such as Landscape
Enhancements ($200K) and Portal Entry Project ($250K). Staff is requesting that Council consider
additional enhancements and/or new projects identified below for potential inclusion in the second
reading of the budget supplemental ordinance.
Project Descriptions:
•
Ford Park Portals
o During the master planning phase of Ford Park in 2012, it was determined that
significant identity markers are needed at the various entry points to the park. At that
time a budget of $1M was allocated for this project and it was to be implemented
through Art in Public Places. Since late 2012 in order to balance the first phase of Ford
Park construction, the project budget was reduced to a placeholder budget of $250,000.
For the last year, the AIPP Board and staff have been working with Andy Dufford/Chevo
Studios to examine the best direction for the project and to create a thoughtful program
incorporating artful entry sculptures for Ford Park. The placeholder budget does not
adequately cover the cost to complete the project.
2
April 19, 2016 - Page 62 of 101
o
An additional $260,000 is requested to enhance the portals based on
recommendations by the AIPP Board for the design concept (imagery attached).
With the town’s reinvestment in the athletic, cultural, and educational quality of the
park, the entry markers will serve to identify the various entry points to the park as
well as add to the rich legacy within the park at its edges. Recommended for
funding
•
Lighting Controls
o Installation of lighting control system to program pedestrian and parking lot lights to
operate at lower light levels at preset intervals. This system was bid as an addalternate bid item with Phases 1 and 1B but not funded with either of those phases.
$97,000 Recommended for funding
•
Reconstruction of electrical transformer enclosure at GRFA
o Replacement of existing, outdated wood enclosure around electrical transformer
near the new Gerald R. Ford Amphitheater social courtyard. $35,000
Recommended for funding
•
Frontage Truck Entrance Gate
o Installation of a manual traffic gate located on the South Frontage Road at the
delivery truck entrance (grass drive entry) to facilitate control of the parking lot
during paid parking events. $48,000 Recommended for funding
•
West Betty Ford Way Concrete Unit Pavers
o Removal of existing asphalt paving and installation of concrete unit pavers between
Manor Vail Bridge and South Frontage Road, guardrail replacement and
reconfiguration of West Betty Ford gate area. $500,000
•
Reconstruction of Nature Center Bridge walk for ADA standards
o Removal of and replacement of existing Nature Center Bridge concrete walkway to
create compliance with the ADA guidelines. This route is now a direct access point
to the extended in-town bus route. $135,000
•
Landscape Enhancements
o The current 2016 budget is $200,000 for landscape enhancements. This includes
improvements around the historic School House were intended to eliminate the
service area, increase usability, improve aesthetics, and hide existing electrical
equipment for a cost of $80,000. The remaining $120,000 was intended for
landscape enhancements within several high priority areas around Ford Park
including the Nature Center Bridge, West Betty Ford Way, and East Betty Ford Way.
The attached memo dated July 16, 2015 outlines more details on the overall
concepts.
o
$160,000 in additional cost is estimated for enhanced landscape treatments to
areas that landed between the various phases of park improvements or where
installed landscaping falls short of current expectations. Staff has identified these
enhancements as lower priority so is not recommending for inclusion in the budget
at this time
.
3
April 19, 2016 - Page 63 of 101
Project
Current 2016
Budget
Unfunded
Enhancements
Staffrecommended
enhancements
for 2nd reading
of
supplemental
Ford Park Entry Portals
$250,000
$260,000
$260,000
Lighting Controls
$ 0
$ 97,000
$ 97,000
Reconstruction of electrical
transformer enclosure
Frontage Road Truck Entrance
Contingency
West Betty Ford Way Concrete
Unit Pavers
Reconstruction of Nature Center
Bridge Walk
Landscape enhancements
$ 0
$ 35,000
$ 35,000
$ 0
$ 0
$ 0
$ 48,000
$100,000
$500,000
$ 48,000
$100,000
$ 0
$ 0
$135,000
$ 0
$200,000
$160,000
$ 0
Totals
$450,000
$1,335,000
$540,000
In summary, staff is recommending to utilize $540,000 in 2015 cost savings for the additional
enhancements. When added to the original Ford Park 2016 budget of $450,000, total project
budget is recommended of $990,000.
V.
ACTION REQUESTED
Approve for inclusion in the supplemental budget of 2016 the recommended project list or direct
staff to amend the project list and corresponding budget.
VI.
ATTACHMENTS
Landscape enhancement memo
Ford Park Entry Portal imagery
4
April 19, 2016 - Page 64 of 101
ORDINANCE NO. 8
SERIES OF 2016
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, DISPATCH
SERVICES FUND, AND HEAVY EQUIPMENT FUND OF THE 2016 BUDGET FOR THE
TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET
FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2016 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
15, Series of 2015, adopting the 2016 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
1.
Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2016 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund
$
Capital Projects Fund
6,126,397
Real Estate Transfer Tax Fund
8,550,828
Heavy Equipment Fund
31,500
Dispatch
Total
2.
196,031
1,000
$
14,905,756
If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
April 19, 2016 - Page 65 of 101
3.
The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4.
The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5.
All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith
are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise
any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 5th day of April, 2016, and a public hearing shall be held on this Ordinance on
the 19th day of April, 2016, at the regular meeting of the Town Council of the Town of Vail,
Colorado, in the Municipal Building of the town.
_______________________________
Dave Chapin, Mayor
ATTEST:
___________________________
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 19th
day of April 2016.
_____________________________
Dave Chapin, Mayor
ATTEST:
________________________________
April 19, 2016 - Page 66 of 101
ITEM/TOPIC:
Ordinance No. 7, Series of 2016, Second Reading, An Ordinance Amending Section 11-7-15, Ski
Base Area Signs, of the Vail Town Code, Regarding Ski Base Area Signs.
PRESENTER(S): Brian Garner, Planner
ACTION REQUESTED OF COUNCIL: Approve, approve with modifications or deny Ordinance
No. 7, Series of 2016 on second reading.
BACKGROUND: This ordinance would amend the text of Section 11-7-15, Ski Base Area Signs,
of the Vail Town Code to allow advertising for on-mountain recreational activities. The purpose of
the amendment is to clarify and differentiate between advertising of on-mountain recreational
activities and commercial uses. This ordinance will enable the applicant, Vail Resorts, to advertise
summer activities that take place on the mountain such as Epic Discovery, which is a recreational
activity in addition to a commercial enterprise.
STAFF RECOMMENDATION: The Planning and Environmental Commission recommends that
the Town Council approve Ordinance No. 7, Series of 2016 upon second reading.
ATTACHMENTS:
Description
Ordinance No. 7, Series of 2016 Council Memo
PEC Memo Dated March 14, 2016
Attachment A
Attachment B
March 14, 2016 PEC Meeting Results
April 19, 2016 - Page 67 of 101
To:
Vail Town Council
From
Date:
April 19, 2016
Subject:
Second reading of Ordinance No. 7, Series of 2016, an Ordinance to amend
Section 11-7-15, Ski Base Area Signs of the Vail Town Code, pursuant to Section
11-3-3 Prescribed Regulations Amendment, in order to allow advertising of onmountain recreational activities, and setting forth details in regard thereto.
(PEC160007)
Applicant: Vail Resorts, represented by Jeff Babb
Planner: Brian Garner
I.
SUMMARY
The applicant, Vail Resorts, represented by Jeff Babb, is requesting a second reading of
Ordinance No. 7, Series of 2016 for a Prescribed Regulations Amendment to amend
Section 11-7-15, Ski Base Area Signs, of the Vail Town Code in order to allow
advertising of on-mountain recreational activities, and setting forth details in regard
thereto. The amendment is applicable to the ski base areas of Vail Village, Lionshead,
Golden Peak, Cascade Village, and any other future portals immediately adjacent to a
ski lift or tow (PEC160007).
This ordinance would amend the text of Section 11-7-15, Ski Base Area Signs, of the
Vail Town Code to allow advertising for on-mountain recreational activities. The purpose
of the amendment is to clarify and differentiate between advertising of on-mountain
recreational activities and commercial uses. This ordinance will enable the applicant,
Vail Resorts, to advertise summer activities that take place on the mountain such as
Epic Discovery, which is a recreational activity in addition to a commercial enterprise.
As currently written, staff interprets the prohibition of commercial uses to include any
commercial enterprise on the mountain, including recreational activities. The applicant,
Vail Resorts, is unable to display signage for Epic Discovery as a result of this
conclusion. Therefore, this amendment will clarify the distinction between commercial
uses and recreational activities and allow signage for Epic Discovery and similar onmountain recreational uses that are clearly distinct from commercial uses.
Changes Since First Reading
April 19, 2016 - Page 68 of 101
As requested by the Town Council at the April 5, 2016 Town Council meeting, the
language has been tightened-up with the addition of “corporate sponsors” to the sign
types prohibited by the Ordinance. The change requested by the Council now reads as
follows:
c. Signs advertising on-mountain corporate-sponsors, eating and drinking
establishments, retail stores and establishments, and other commercial uses shall be
prohibited.
No other changes are proposed from first reading.
II.
PLANNING AND ENVIRONMENTAL COMMISSION RECOMMENDATION
On March 14, 2016 the Planning and Environmental Commission (PEC) recommended
the Vail Town Council approve, with amendments, Ordinance No. 7, Series of 2016,
upon first reading, with a vote of 6-0-0. The amendments approved by the PEC included
some minor revisions to the text of the ordinance, which are reflected in the version
presented for second reading.
This recommendation was based upon the review of the criteria outlined in Section VI of
the March 14, 2016 memorandum to the Planning and Environmental Commission, and
the evidence and testimony presented.
III.
BACKGROUND
In the ski season of 2009/2010 staff and Jeff Babb, Vail Resorts Operations Director,
performed a walk-through inspection of each of Vail Mountain’s ski yards. The result
was the identification of numerous types and locations for signage which did not
conform with the regulations of Title 11, Sign Regulations, Vail Town Code. It was
determined that Title 11, Sign Regulations, Vail Town Code, did not address ski yard
signs because the base areas of Vail Mountain were not located within the Town of Vail
boundaries, until annexation zoning occurred in 2006. Several examples of signs that
did not meet the Town’s sign regulations were portable signs, flags, digital lift availability
signs and ticket office signs. Also, the quantity of signs was nonconforming. At that time,
the Community Development Department worked with Vail Resorts to draft an
amendment specifically for ski base area signs harmonious with the Sign Regulations of
the Vail Town Code.
On September 27, 2010 the Planning and Environmental Commission recommended
approval of proposed Prescribed Regulations Amendments to the Vail Town Council
and was subsequently approved by Town Council. Unforeseen in 2010 was the need to
advertise on-mountain recreational activities that didn’t exist at that time and as a result,
the advertising of all “commercial uses” was prohibited. Today with the impending
launch of Epic Discovery this summer, Vail Resorts has identified a desire to advertise
the recreational activities available on the mountain.
IV.
ACTION REQUESTED OF THE TOWN COUNCIL
Town of Vail
Page 2
April 19, 2016 - Page 69 of 101
Should the Vail Town Council choose to approve Ordinance No. 7, Series of 2016 upon
second reading, the Planning and Environmental Commission recommends the Council
passes the following motion:
“The Vail Town Council approves Ordinance No. 7, Series of 2016, an ordinance
amending Section 11-7-15 of the Vail Town Code, Ski Base Area Signs, in order
to allow advertising of on-mountain recreational activities, and setting forth details
in regard thereto.”
Should the Vail Town Council choose to approve Ordinance No. 7, Series of 2016 the
Community Development Department recommends the Council makes the following
findings:
1. That the amendment is consistent with the applicable elements of the adopted
goals, objectives and policies outlined in the Vail Comprehensive Plan and
compatible with the development objectives of the town; and
2. That the amendment furthers the general and specific purposes of the sign
regulations; and
3. That the amendment promotes the health, safety, morals, and general welfare of
the town and promotes the coordinated and harmonious development of the town
in a manner that conserves and enhances its natural environment and its
established character as a resort and residential community of the highest
quality.
V.
ATTACHMENTS
A. Ordinance No. 7, Series of 2016
B. PEC Memorandum, dated March 14, 2016, with attachments
C. March 14, 2016 PEC meeting results
Town of Vail
Page 3
April 19, 2016 - Page 70 of 101
ORDINANCE NO. 7
SERIES 2016
AN ORDINANCE AMENDING SECTION 11-7-15, SKI BASE AREA SIGNS, OF
THE VAIL TOWN CODE, REGARDING SKI BASE AREA SIGNS
WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the “Town”), is a
home rule municipal corporation duly organized and existing under laws of the State of Colorado and
the Vail Town Charter;
WHEREAS, Section 11-7-15, Ski Base Area Signs, of the Vail Town Code disallows the
advertising of on-mountain recreational activities;
WHEREAS, the Town Council desires to amend Section 11-7-15 to allow the advertising of
on-mountain recreational activities;
WHEREAS, the Planning and Environmental Commission of the Town of Vail has held public
hearings on the proposed prescribed regulations amendment and has submitted its recommendation
to the Vail Town Council;
WHEREAS, the Vail Town Council finds that the proposed amendment is consistent with the
applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive
Plan and is compatible with the development objectives of the Town; and
WHEREAS, the Vail Town Council finds that the amendment furthers the general and
specific purposes of the sign regulations; and
WHEREAS, the Vail Town Council finds that the amendment promotes the health, safety,
morals and general welfare of the town and promotes the coordinated and harmonious development
of the town in a manner that conserves and enhances its natural environment and its established
character as a resort and residential community of the highest quality.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO, THAT:
Section 1.
Section 11-7-15 of the Vail Town Code is hereby amended as follows:
A. Description: These regulations apply to all signs erected within the ski base areas. These regulations are
intended to provide the ski base areas with the signs necessary to operate the ski mountain. These signs are
necessary to clearly communicate the multi-seasonal recreational activities available on the ski mountain.
There shall be a sign program addressing the needs of both the winter and summer seasons. The intent of these
regulations is to provide the highest level of guest services while maintaining the highest quality resort
character. It is not the intent of these regulations to provide a competitive advantage to on mountain
commercial uses.
1. Number: Subject to design review.
2. Area: Subject to design review.
3. Height: Awning, projecting, wall, and electronic signs shall have a minimum clearance of eight feet (8')
above pedestrian-ways and a minimum clearance of fifteen feet (15') above vehicular-ways. No part of a ski
base sign shall extend more than twenty five feet (25') above grade.
4. Location: Subject to design review. Signs may be permitted in the public right of way subject to subsection
11-5-3I, "Placement On Public Property", of this title.
5. Type: Awning, freestanding, portable, projecting, wall, and electronic signs. A-frame and sandwich board
style signs are prohibited.
April 19, 2016 - Page 71 of 101
6. Lighting: Subject to design review.
7. Landscaping: Subject to design review.
8. Special Provisions:
a. A sign program is required in accordance with the provisions of chapter 8 of this title.
b. Signs shall permit the advertising of multi-seasonal recreational activities available on the ski mountain
as provided by the operator of the ski mountain.
c. Signs advertising on-mountain corporate-sponsors, eating and drinking establishments, retail stores and
establishments, and other commercial uses shall be prohibited.
Section 2.
Severability. If any part, section, subsection, sentence, clause or phrase of
this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would have passed
this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of
the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be
declared invalid.
Section 3.
Retroactivity. The amendment of any provision of the Town Code as
provided in this ordinance shall not affect any right which has accrued, any duty imposed, any
violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other
action or proceeding as commenced under or by virtue of the provision amended. The amendment
of any provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
Section 4.
Repeal. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not
be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore
repealed.
INTRODUCED,
READ ON FIRST READING, APPROVED,
AND
ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 5th day of April, 2016, and a
public hearing for second reading of this Ordinance set for the 19th day of April 2016, at 6:00 P.M. in
the Council Chambers of the Vail Municipal Building, Vail, Colorado.
_______________________________
Dave Chapin, Mayor
ATTEST:
____________________________________________
April 19, 2016 - Page 72 of 101
INTRODUCED, READ, ADOPTED AND ENACTED ON SECOND READING AND
ORDERED PUBLISHED IN FULL this 19th day of April, 2016.
_____________________________
Dave Chapin, Mayor
ATTEST:
____________________________
April 19, 2016 - Page 73 of 101
TO:
Planning and Environmental Commission
FROM:
DATE:
March 14, 2016
SUBJECT:
A request for a recommendation to the Vail Town Council for a Prescribed
Regulations Amendment pursuant to Section 11-3-3 Prescribed Regulations
Amendment, Vail Town Code to amend Section 11-7-15, Ski Base Area Signs of
the Vail Town Code in order to allow advertising for on-mountain recreational
activities and setting forth details in regard thereto. (PEC160007).
Applicant: Vail Resorts, represented by Mauriello Planning Group
I.
SUMMARY
This is a proposal to amend the text of Section 11-7-15, Ski Base Area Signs, of the Vail
Town Code to clarify and differentiate between recreational activities and commercial
uses and to be more consistent with the definition of Sign, Ski Base in Section 11-2-1,
Definitions. The amendment is applicable to the ski base areas of Vail Village,
Lionshead, Golden Peak, Cascade Village, and any other future portals immediately
adjacent to a ski lift or tow.
Based upon staff’s review of the criteria outlined in Section VI of this memorandum and
the evidence and testimony presented, the Community Development Department
recommends the Planning and Environmental Commission forward a recommendation
of approval for the Prescribed Regulation Amendment to the Vail Town Council.
II.
DESCRIPTION OF REQUEST
This is a request for a recommendation to the Vail Town Council to amend Section 11-715 of the Vail Town Code. The purpose of the amendment is to clarify and differentiate
between recreational activities and commercial uses and be more consistent with the
definition of Sign, Ski Base in Section 11-2-1, Definitions. In doing so, the applicant, Vail
Resorts will be enabled to advertise summer activities that take place on the mountain
such as Epic Discovery, which is a recreational activity that is a commercial enterprise.
According to the Vail.com website, “Vail’s existing Adventure Ridge has already
undergone enhancements in preparation for Epic Discovery over the past few years with
the addition of a zip line, two challenge courses, a kids challenge course and kids zip
line, and summer tubing. All of these activities, along with the Forest Flyer and Game
Creek canopy tour, will be incorporated into Epic Discovery when it debuts in summer
April 19, 2016 - Page 74 of 101
2016.” Therefore, the amendment is requested by Vail Resorts to allow signage within
the ski base area to advertise Epic Discovery.
As currently written, staff interprets the prohibition of commercial uses to include any
commercial enterprise on the mountain, including recreational activities. The applicant,
Vail Resorts is unable to display signage for Epic Discovery as a result of this
conclusion. Therefore, this amendment will make clear the distinction between eating
and drinking establishments from recreational activities and allow the applicant, Vail
Resorts the ability to erect signage for Epic Discovery and similar uses that are clearly
distinct from commercial advertising.
Definition of Ski Base Area in Section 11-2-1, Definitions:
For the purpose of regulating ski base area signs, ski base areas are those areas of Vail
Village, Lionshead, Golden Peak, Cascade Village, and any other future portals
immediately adjacent to a ski lift or tow.
Definition of Sign, Ski Base in Section 11-2-1, Definitions:
A sign in a ski base area that informs the public about on mountain conditions, grooming
reports, status of ski lifts and tows, and the location of ski school facilities, ski racing
facilities, ski patrol facilities, outdoor recreation facilities and activities, lift ticket sales,
skier and guest services.
Requested Amendment to 11-7-15 Ski Base Area Signs: The proposed amendment to
the regulation for ski base area signs are as follows (additions are in bold, deletions are
in strikethrough):
A. Description: These regulations apply to all signs erected within the ski base areas. These
regulations are intended to provide the ski base areas with the signs necessary to operate the
ski mountain. These signs are necessary to clearly communicate the multi-seasonal
recreational offerings of activities available on the ski mountain. There shall be a sign
program addressing the needs of both the winter and summer seasons. The intent of these
regulations is to provide the highest level of guest services while maintaining the highest quality
resort character. It is not the intent of these regulations to provide a competitive advantage to on
mountain retail stores and eating and drinking establishments. commercial uses.
1. Number: Subject to design review.
2. Area: Subject to design review.
3. Height: Awning, projecting, wall, and electronic signs shall have a minimum clearance of eight
feet (8') above pedestrian-ways and a minimum clearance of fifteen feet (15') above vehicularways. No part of a ski base sign shall extend more than twenty five feet (25') above grade.
4. Location: Subject to design review. Signs may be permitted in the public right of way subject
to subsection 11-5-3I, "Placement On Public Property", of this title.
5. Type: Awning, freestanding, portable, projecting, wall, and electronic signs. A-frame and
sandwich board style signs are prohibited.
6. Lighting: Subject to design review.
7. Landscaping: Subject to design review.
8. Special Provisions:
a. A sign program is required in accordance with the provisions of chapter 8 of this title.
b. Signs shall permit the advertising of multi-seasonal recreational activities available on
the ski mountain as provided by the operator of the ski mountain.
Town of Vail
Page 2
April 19, 2016 - Page 75 of 101
c. Signs advertising on mountain retail stores and eating and drinking establishments, retail
stores and establishments, and other commercial uses shall be prohibited.
The amendment to the prescribed regulation will use language consistent with the
definitions used for the regulation of ski base area signs as shown above and will not
affect any other signage category. Additionally, portable signs will continue to be allowed
within ski base areas as written in Section 11-9-2(O). Finally, there will be no change to
the current process for review and approval of ski base area signs.
III.
BACKGROUND
In the ski season of 2009/2010 staff and Jeff Babb, Vail Resorts Operations Director,
performed a walk-through inspection of each of Vail Mountain’s ski yards. The result was
the identification of numerous types and locations for signage which did not conform with
the regulations of Title 11, Sign Regulations, Vail Town Code. It was determined that
Title 11, Sign Regulations, Vail Town Code, did not address ski yard signs because the
base areas of Vail Mountain were not located within the Town of Vail boundaries, until
annexation zoning occurred in 2006. Several examples of signs that did not meet the
Town’s sign regulations were portable signs, flags, digital lift availability signs and ticket
office signs. Also, the quantity of signs was nonconforming. At that time, the Community
Development Department worked with Vail Resorts to draft an amendment specifically
for ski base area signs harmonious with the Sign Regulations of the Vail Town Code.
On September 27, 2010 the Planning and Environmental Commission recommended
approval of proposed Prescribed Regulations Amendments to the Vail Town Council and
was subsequently approved by Town Council.
An amendment of the regulations of this title or a change in zone district boundaries may
be initiated by the Town Council on its own motion, by the Planning and Environmental
Commission on its own motion, by petition of any resident or property owner in the town,
or by the administrator, in accordance with the Vail Town Code. The process requires a
public hearing before the Planning and Environmental Commission and a
recommendation from the Planning and Environmental Commission to Town Council,
where final action will be taken on the application via two (2) readings of an ordinance.
IV.
APPLICABLE PLANNING DOCUMENTS
Title 12 – Zoning Regulations, Vail Town Code
Purpose:
A. General: These regulations are enacted for the purpose of promoting the
health, safety, morals, and general welfare of the town, and to promote the
coordinated and harmonious development of the town in a manner that will
conserve and enhance its natural environment and its established character as a
resort and residential community of high quality.
Town of Vail
Page 3
April 19, 2016 - Page 76 of 101
B. Specific: These regulations are intended to achieve the following more specific
purposes:
1. To provide for adequate light, air, sanitation, drainage, and public facilities.
2. To secure safety from fire, panic, flood, avalanche, accumulation of snow, and
other dangerous conditions.
3. To promote safe and efficient pedestrian and vehicular traffic circulation and to
lessen congestion in the streets.
4. To promote adequate and appropriately located off street parking and loading
facilities.
5. To conserve and maintain established community qualities and economic
values.
6. To encourage a harmonious, convenient, workable relationship among land
uses, consistent with municipal development objectives.
7. To prevent excessive population densities and overcrowding of the land with
structures.
8. To safeguard and enhance the appearance of the town.
9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable
natural features.
10. To assure adequate open space, recreation opportunities, and other
amenities and facilities conducive to desired living quarters.
11. To otherwise provide for the growth of an orderly and viable community.
Section 3-7 Amendment (in part)
A. Prescription: The regulations prescribed in this title and the boundaries of the
zone districts shown on the official zoning map may be amended, or repealed by
the town council in accordance with the procedures prescribed in this chapter.
B. Initiation:
1. An amendment of the regulations of this title or a change in zone district
boundaries may be initiated by the town council on its own motion, by the
planning and environmental commission on its own motion, by petition of any
resident or property owner in the town, or by the administrator.
2. A petition for amendment of the regulations or a change in zone district
boundaries shall be filed on a form to be prescribed by the administrator. The
petition shall include a summary of the proposed revision of the regulations, or a
Town of Vail
Page 4
April 19, 2016 - Page 77 of 101
complete description of proposed changes in zone district boundaries and a map
indicating the existing and proposed zone district boundaries. If the petition is for
a change in zone district boundaries, the petition shall include a list of the owners
of all properties within the boundaries of the area to be rezoned or changed, and
the property adjacent thereto. The owners' list shall include the names of all
owners, their mailing and street addresses, and the legal description of the
property owned by each. Accompanying the list shall be stamped, addressed
envelopes to each owner to be used for the mailing of the notice of hearing. The
petition also shall include such additional information as prescribed by the
administrator.
V.
DISCUSSION ITEMS
Impact Analysis: This section considers the intended and unintended consequences as
a result of the action. The intention is to provide the applicant, Vail Resorts with
reasonable and clear parameters to advertise on mountain recreational activities such as
Epic Discovery.
The proposed amendment to the prescribed regulation for ski base area signs is
intended to clarify and differentiate between recreational activities and commercial uses
and be consistent with the definition of Sign, Ski Base in Section 11-2-1, Definitions. In
doing so, the intended outcome is the provision of wayfinding directional signage that
helps guests better navigate the ski base area and to see the recreational activities
available on the mountain. The amendment is not intended to provide the ability for
advertising of on-mountain retail stores and eating and drinking establishments that
would compete for business with establishments in the Town of Vail. It is the opinion of
staff that the word “commercial” is too vague and open to interpretation of how
regulations can apply. Additionally, “commercial” is inconsistent with the definition of
Sign, Ski Base as it is defined in the Town Code, which clearly was written to permit the
advertising of outdoor recreation facilities and activities associated with the mountain.
As a result of approval of this Prescribed Regulations Amendment, signs advertising the
recreational activities available at Vail Resorts Epic Discovery will be allowed. However,
signs advertising on-mountain dining and/or retail options shall continue to be prohibited.
VI.
CRITERIA FOR REVIEW
Section 12-3-7(C)(2) of the Zoning Regulations identifies the factors that the Planning
and Environmental Commission must consider before making a recommendation for a
change to the text of the code. These factors include the following:
1. The extent to which the text amendment furthers the general and specific
purposes of the zoning regulations; and
The proposed text amendment is intended to further the general and specific
purposes of the zoning regulations by clarifying and differentiating between
regulating terminology and definitions used in the Town Code. Consistency of
Town of Vail
Page 5
April 19, 2016 - Page 78 of 101
terminology and definitions promotes a coordinated and harmonious development of
the Town and helps to conserve and maintain community qualities and economic
values. Therefore, staff finds this criterion to be met.
2. The extent to which the text amendment would better implement and better
achieve the applicable elements of the adopted goals, objectives, and policies
outlined in the Vail comprehensive plan and is compatible with the development
objectives of the town; and
The proposed text amendment is compatible with the development objectives of the
town by establishing clear and consistent language in the Vail Town Code. Allowing
signage that promotes recreational activities available on the ski mountain is
beneficial to the guest experience. As a result, staff finds this criterion to be met.
3. The extent to which the text amendment demonstrates how conditions have
substantially changed since the adoption of the subject regulation and how the
existing regulation is no longer appropriate or is inapplicable; and
The current terminology and definitions in the Vail Town Code are conflicting and
vague and it is therefore appropriate to amend the text to have clear terminology and
consistent definitions of terms. As a result, staff finds this criterion to be met.
4. The extent to which the text amendment provides a harmonious, convenient,
workable relationship among land use regulations consistent with municipal
development objectives; and
The proposed text amendment is intended to provide clear terminology and
consistent defined terms within the Vail Town Code so that land use regulations are
consistent with municipal development objectives to effect a positive guest
experience. As a result, staff finds this criterion to be met.
5. Such other factors and criteria the planning and environmental commission
and/or council deem applicable to the proposed text amendment.
VII.
STAFF RECOMMENDATION
Based upon the analysis of the review criteria contained in Section V of this
memorandum and on the evidence and testimony presented, the Community
Development Department recommends that the Planning and Environmental
Commission make a recommendation to the Vail Town Council to approve the
Prescribed Regulations Amendment to Section 11-7-15, Ski Base Area Signs, of the
Town Code to clarify and differentiate between recreational activities and commercial
uses and be more consistent with the definition of Sign, Ski Base in Section 11-2-1,
Definitions.
Town of Vail
Page 6
April 19, 2016 - Page 79 of 101
If the Planning and Environmental Commission chooses to recommend approval of the
proposed text amendments, the Community Development Department recommends the
following motion:
“The Planning and Environmental Commission forwards a recommendation of
approval to the Vail Town Council for a Prescribed Regulations Amendment to
Section 11-7-15, Ski Base Area Signs, of the Vail Town Code to clarify and
differentiate between recreational activities and commercial uses and be more
consistent with the definition of Sign, Ski Base in Section 11-2-1, Definitions.”
Should the Planning and Environmental Commission choose to forward a
recommendation of approval to the Vail Town Council for the proposed prescribed
regulation amendment, the Community Development Department recommends the
Commission makes the following findings:
"Based upon the review of the criteria outlined in Section V this
memorandum, and the evidence and testimony presented, the Planning and
Environmental Commission finds:
1. That the amendment is consistent with the applicable elements of the
adopted goals, objectives and policies outlined in the Vail comprehensive
plan and is compatible with the development objectives of the town; and
2. That the amendment furthers the general and specific purposes of the
zoning regulations; and
3. That the amendment promotes the health, safety, morals, and general
welfare of the town and promotes the coordinated and harmonious
development of the town in a manner that conserves and enhances its
natural environment and its established character as a resort and
residential community of the highest quality.
VIII.
ATTACHMENTS
•
•
Attachment A: Vail Resorts Epic Discovery signage example.
Attachment B: Applicant Submittal.
Town of Vail
Page 7
April 19, 2016 - Page 80 of 101
13’- 4”
# 2529
VAIL
EPIC DISCOVERY
ACTIVITY
SAFETY
OVERHEAD VIEW
LED
RIDGE
22.5 °
22.5°
GONDOLA BASE
INFO DISPLAY
EXTERIOR
POST MOUNT
QTY = ONE
TWO-FACED
10”
FLATTENED PROJECTION
MOUNTAIN PREPAREDNESS
SAFETY CODE
1
2
3
4
5
42 1/2”
9’ - 0”
PLAN YOUR TRIP
TELL SOMEONE
BE AWARE OF WEATHER
KNOW YOUR LIMITS
TAKE SUFFICIENT SUPPLIES
VAIL RESORTS
6”
36”
3/8” = 1 FOOT
64”
4”
4”
5 1/2”
GONDOLA BASE
INFO DISPLAY R12
12”
01/25/16
GMD
ADVENTURE RIDGE MAP
PARDO n OUR CO n STRUCT
PROTECT
in G
THE
iO n . A CCESS A n D
-MOU
OFF n TA in
ROUTESiLL
W
CHA
n GE
FRE
q UE n TL y. PLEASE
CHECK
W i TH THE RESORT
FORMAT
in
iO n A n D ACT iV iT iES CE n TER
L iOinn SHEAD.
53 1/4” X 31 1/2” ( 60” DIAGONAL )
LED DISPLAY
FUTURE
Vail Resorts is entrusted with the stewardship of
lands in the beautiful Rocky Mountains. We
promote renewable energy, resource conservation,
recycling, wildlife habitat preservation and
environmental education. Please help us by sharing
in this responsibility:
• Pack it in, pack it out.
• Carpool and use public transportation.
• Reduce, reuse and recycle.
• Share the mountains;
respect all wildlife
habitat closures.
IMAGES SHOWN ARE FOR PLACE HOLDING PURPOSES
AND ARE NOT TO BE INTERPRETED AS FINAL ART
PARDO n OUR DUST
Due to a number of improvement projects underway, access to off-mountain
routes for hiking and biking will change frequently.
The Eagle Bahn Gondola is open for scenic rides, hiking, biking and Adventure Ridge.
For the most up-to-date information, please call the Resort Information and Activities Center
at 970-476-9090 or stop by their location in LionsHead between Bart & Yeti’s and Montauk restaurants.
H i KE A n D B i KE O n DES i G n ATED
TRA i LS O n L y . MOU n TA in B i KES
Bi K in G T RA i LS
Eagle’s Loop – Great for the beginner biker with access from the Eagle
Bahn Gondola. 1 mile (1.6 km)
Upper Fireweed – A beautiful bike trail for beginners from Adventure
Ridge to Mid-Vail. 1.2 miles (1.9 km)
Gitalong Road –
alternate route to Village Trail with a pleasant winding gravel road most of the way.
5 miles (8 km)
Cub’s Way – Gravel road connecting Fred’s Lunch to Lion Down.
1.5 miles (2.4 km)
Village Trail – Longest and most pleasant route on the mountain—
a winding gravel road that traverses the mountain in descent. 7 miles (11.3 km)
Fred’s Lunch – A challenging single-track path that leads from Mid-Vail
down the mountain, providing spectacular views. 2.4 miles (3.6 km)
Grand Traverse
– Vail’s signature trail crossing the Back Bowls, starts
Wildwood connector. 5.3 miles (8.5 km)
MUST
OBE y THE
ORBAn CODE.
BE AWARE
OF MOU n TA in F i RE DA n GER.
D OW n H i LL Bi K in G T RA i LS
South 6 Escape – This single track off
Village Trail is a challenging option for intermediate
bikers. .75 miles (1.2 km)
Lion Down – Downhill all the way from
Adventure Ridge on this beautiful, winding gravel
road through groves of Aspen trees. There are
single- and double-track options at the Gitalong
Road intersection. 6 miles (9.7 km)
Mid-Vail Escape – Challenging single track
that takes you from the top of Kloser’s Klimb
to Mid-Vail with spectacular views of the Gore
Range. 2.2 miles (3.5 km)
Kloser’s Klimb – A grueling 1,000-foot climb
from Adventure Ridge to Patrol Headquarters.
2.4 miles (3.9 km)
Onza Alley –
track, steep descents and a 1,000-foot climb.
.5 miles (.8 km)
WAR nin G!
Downhill bike trails are not for hiking and cross-country biking. Downhill bikes,
downhill equipment and pads are highly recommended for use on downhilltechnical and require the use of different equipment and skills.
Old ine Linen – Very steep and technical with varied terrain and lots of
rhythm. Downhill gear necessary. .75 miles (1.25 km)
Fred’s
Lower
.8 miles (1.2 km)
Lunch
– Single- and double-track free-ride experience.
Magic Forest – Starts at Adventure Ridge and works its way down to Cubs
Way. This single track winds its way through the woods with several drop-offs
and challenging terrain features. 1.2 miles (1.9 km)
Mane Lane – Nice challenging single track with some technical elements.
.6 miles (1 km)
BE PREPARED,
WEATHER
CO n D i T i O n S CHA n GE.
Hi K in G T RA i LS
Eagle’s Loop – Short ridge-top loop with great views of Mount of the
Holy Cross. 1 mile (1.6 km), 15–20 minutes.
Lower Fireweed – Beautiful wooded trail between Adventure Ridge and
Mid-Vail. 1 mile (1.6 km), 30–40 minutes.
Berrypicker
– Starting at Lower Fireweed, this intermediate trail winds
down from Mid-Vail or Adventure Ridge to Vail Village or LionsHead. Picnic at
Minnie's Deck along the way. 4.6 miles (7.4 km), 2–3 hours one way.
Grand Escape – This trail offers an alternative hiking experience with
spectacular views and makes a great loop with Ridge Route. 1.5 miles (2.4 km),
1.5–2 hours one way.
Ridge Route – Intermediate ridge climb from Adventure Ridge to Wildwood
and back with spectacular views. 1.4 miles (2.3 km), 1.5–2 hours one way.
Sunlight
– Beautiful trail connecting Ridge Route and Kinnickinnick at
connecting trails varies: 3.5–4.5 miles (5.6–7.2 km), 2.5–3 hours one way.
Bad Simba – Steep single track trail with switchbacks winding through trees
and meadows, eventually meeting up with Berry Picker. .75 miles (1.2 km),
1–1.5 hours one way.
Kinnickinnick
– A wooded trail connecting Ridge Route at Wildwood and
heads to Mid-Vail. 2 miles (3.2 km), 2 hours. Combine with Ridge Route: 3.4 miles
(5.5 km), 3.5–4 hours one way.
Ptarmigan Loop – Scenic trail through shaded woods connecting with
Ridge Route at Wildwood to Ptarmigan Point and back. 1.2 miles (1.9 km), 30–40
minutes. Loop with Ridge Route: 4 miles (4.2 km), 2.5–3 hours.
April 19, 2016 - Page 81 of 101
Sign
Regulations
Amendment
AmendingtheSpecialProvisions
ApplicabletoSkiBaseAreaSigns
Submi9ed:February15,2016
Rev.February24,2016
April 19, 2016 - Page 82 of 101
Introduction
Vail Resorts, represented by Mauriello Planning Group, is requesJng a text amendment to the Sign
RegulaJonstoprovideclarityaboutthesignageallowedatskibaseareas,whichincludethebaseareas
ofVailVillage,Lionshead,GoldenPeak,andCascadeVillage. VailResortsapproachedtheCommunity
DevelopmentstafftodiscussaproposedsignapplicaJonforEpicDiscoverysignageattheLionshead
Gondola.StaffexpressedsomeconcernaboutthelanguageoftheSignRegulaJonswithrespecttoSki
BaseAreaSigns.
ProposedsignagetoadverJseEpicDiscovery.Ifthetextamendmentis
approved,aseparatesignapplicaJonwillbesubmi9edforreviewbytheTown.
TheSignRegulaJonscurrentlystatethefollowingwithregardstoSkiBaseAreaSignage:
Sec%on11-2-1:Defini%ons:
SIGN,SKIBASE:Asigninaskibaseareathatinformsthepublicaboutonmountaincondi%ons,
groomingreports,statusofskiliEsandtows,andtheloca%onofskischoolfacili%es,skiracing
facili%es,skipatrolfacili%es,outdoorrecrea%onfacili%esandac%vi%es,liE%cketsales,skierand
guestservices.
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April 19, 2016 - Page 83 of 101
SKIBASEAREA:Forthepurposeofregula%ngskibaseareasigns,skibaseareasarethoseareas
of Vail Village, Lionshead, Golden Peak, Cascade Village, and any other future portals
immediatelyadjacenttoaskiliEortow.
11-7-15:SKIBASEAREASIGNS:
A. Descrip%on: These regula%ons apply to all signs erected within the ski base areas. These
regula%onsareintendedtoprovidetheskibaseareaswiththesignsnecessarytooperate
the ski mountain. These signs are necessary to clearly communicate the mul%seasonal
offerings of the ski mountain. There shall be a sign program addressing the needs of both
the winter and summer seasons. The intent of these regula%ons is to provide the highest
level of guest services while maintaining the highest quality resort character. It is not the
intentoftheseregula%onstoprovideacompe%%veadvantagetoonmountaincommercial
uses.
1. Number:Subjecttodesignreview.
2. Area:Subjecttodesignreview.
3. Height: Awning, projec%ng, wall, and electronic signs shall have a minimum
clearanceofeightfeet(8')abovepedestrianwaysandaminimumclearanceoffiEeen
feet (15') above vehicularways. No part of a ski base sign shall extend more than
twentyfivefeet(25')abovegrade.
4. Loca%on:Subjecttodesignreview.Signsmaybepermiêdinthepublicrightofway
subjecttosubsec%on11-5-3I,"PlacementOnPublicProperty",ofthis%tle.
5. Type:Awning,freestanding,portable,projec%ng,wall,andelectronicsigns.A-frame
andsandwichboardstylesignsareprohibited.
6. Ligh%ng:Subjecttodesignreview.
7. Landscaping:Subjecttodesignreview.
8. SpecialProvisions:
a. Asignprogramisrequiredinaccordancewiththeprovisionsofchapter8of
this%tle.
b. Signs adver%sing on mountain ea%ng and drinking establishments, retail
storesandestablishments,andothercommercialusesshallbeprohibited.
Vail Resorts would like to erect signs related to on-mountain acJviJes, including the zip line, forest
flyer, ropes course, Adventure Ridge, along with a mountain map. One of the signs would be an
electronicsign.InreviewingtheapplicaJon,staffdeterminedthattheSignRegulaJonswouldneedto
beamended.SpecificallyofconcerntostaffisSecJon11-7-15A.8.b,whichstates:
Signs adver%sing on mountain ea%ng and drinking establishments, retail stores and
establishments,andothercommercialusesshallbeprohibited.
TheproposedlanguageofSecJon11-7-5isproposedtobeamendedasfollows(texttobedeletedis
shownasstrikethrough,whiletexttobeaddedisshownasboldunderline).
11-7-15:SKIBASEAREASIGNS:
!2
April 19, 2016 - Page 84 of 101
B. Descrip%on: These regula%ons apply to all signs erected within the ski base areas. These
regula%onsareintendedtoprovidetheskibaseareaswiththesignsnecessarytooperate
the ski mountain. These signs are necessary to clearly communicate the mul%seasonal
recrea%onal ac%vi%es available on offerings of the ski mountain. There shall be a sign
programaddressingtheneedsofboththewinterandsummerseasons.Theintentofthese
regula%ons is to provide the highest level of guest services while maintaining the highest
quality resort character. It is not the intent of these regula%ons to provide a compe%%ve
advantagetoonmountainretailstoresandea%nganddrinkingestablishmentscommercial
uses.
1. Number:Subjecttodesignreview.
2. Area:Subjecttodesignreview.
3. Height: Awning, projec%ng, wall, and electronic signs shall have a minimum
clearanceofeightfeet(8')abovepedestrianwaysandaminimumclearanceoffiEeen
feet (15') above vehicularways. No part of a ski base sign shall extend more than
twentyfivefeet(25')abovegrade.
4. Loca%on:Subjecttodesignreview.Signsmaybepermiêdinthepublicrightofway
subjecttosubsec%on11-5-3I,"PlacementOnPublicProperty",ofthis%tle.
5. Type:Awning,freestanding,portable,projec%ng,wall,andelectronicsigns.A-frame
andsandwichboardstylesignsareprohibited.
6. Ligh%ng:Subjecttodesignreview.
7. Landscaping:Subjecttodesignreview.
8. SpecialProvisions:
a. Asignprogramisrequiredinaccordancewiththeprovisionsofchapter8of
this%tle.
b. Signs shall permit the adver%sing of mul%-seasonal recrea%onal ac%vi%es
available on the ski mountain as provided by the operator of the ski
mountain.
c. Signs adver%sing on mountain retail stores and ea%ng and drinking
establishments,retailstoresandestablishments,andothercommercialuses
shallbeprohibited.
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April 19, 2016 - Page 85 of 101
Criteria for Review of Text Amendment
The review criteria for a prescribed regulaJons amendment are provided in SecJon 11-3-3 and are
listedbelow.TheApplicant’sanalysisofconformancewiththecriteriafollows:
A.
Factors Enumerated: Before acJng on an applicaJon for an amendment to the regulaJons
prescribed in this Jtle, the planning and environmental commission and town council shall
considerthefollowingfactorswithrespecttotherequestedtextamendment:
1.
Theextenttowhichthetextamendmentfurthersthegeneralandspecificpurposesofthe
signregula:ons
ApplicantAnalysis: SecJon11-1-2:providesthegeneralandspecificpurposesoftheSign
RegulaJons:
A. General Purpose: These regula%ons are enacted for the purpose of promo%ng the
health, safety, morals, and general welfare of the town of Vail and to promote the
coordinatedandharmoniousdesignandplacementofsignsinthetowninamanner
thatwillconserveandenhanceitsnaturalenvironmentanditsestablishedcharacter
asaresortandresiden%alcommunityofthehighestquality.
B. Specific Purpose: These regula%ons are intended to achieve the following specific
purposes:
1. Todescribeandenablethefairandconsistentenforcementofsignsinthetownof
Vail.
2. Toencouragetheestablishmentofwelldesigned,crea%vesignsthatenhancethe
uniquecharacterofVail'svillageatmosphere.
3. Topreserveasuccessfulandhighqualitybusinessenvironmentthatisaidedby
signsthatiden%fy,direct,andinform.
4. To aid in providing for the growth of an orderly, safe, beau%ful, and viable
community.
The proposed amendment is intended to provide clarity to the secJon of the Sign
RegulaJonswhichregulateSkiBaseAreaSigns,whichincludestheareasadjacenttothelias
locatedatVailVillage,Lionshead,GoldenPeak,andCascadeVillage.TheclarificaJonallows
the Town to fairly and consistently enforce the Sign RegulaJons in the Town of Vail, while
recognizing the importance of these specific areas as providing unique offerings not
availableelsewhereintheTown.TheproposedamendmentalsomaintainstheprotecJons
that Vail Resorts cannot adverJse on-mountain dining or retail establishments to create
unfaircompeJJonwiththesetypesofestablishmentslocatedwithintheTown. Thishelps
to preserve a successful and high quality business environment, aided by signs that direct
andinformthepublic.Asaresult,theproposedamendmentfurthersboththespecificand
generalpurposesoftheSignRegulaJonsandcomplieswiththiscriterion.
2.
Theextenttowhichthetextamendmentwouldbe<erimplementandbe<erachievethe
applicable elements of the adopted goals, objec:ves, and policies outlined in the Vail
comprehensiveplanandiscompa:blewiththedevelopmentobjec:vesofthetown
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April 19, 2016 - Page 86 of 101
Applicant Analysis: The various master plans that make up the Vail Comprehensive Plan
have been reviewed and the following goals and policies are applicable from these
documents:
VailVillageMasterPlan:
The Vail Village Master Plan was adopted in 1990, with the intent to preserve and
strengthen the character of the village, while allowing for limited, controlled growth. It
providesthefollowingapplicablegoals:
GOAL #1 ENCOURAGE HIGH QUALITY, REDEVELOPMENT WHILE PRESERVING UNIQUE
ARCHITECTURAL SCALE OF THE VILLAGE IN ORDER TO SUSTAIN ITS SENSE OF
COMMUNITYANDIDENTITY.
GOAL #2 TO FOSTER A STRONG TOURIST INDUSTRY AND PROMOTE YEAR-AROUND
ECONOMICHEALTHANDVIABILITYFORTHEVILLAGEANDFORTHECOMMUNITYASA
WHOLE.(pg.8-9)
LionsheadRedevelopmentMasterPlan:
The Lionshead Redevelopment Master Plan was adopted in 1998 to encourage
redevelopment and new development iniJaJves within Lionshead. Recognizing that
redevelopmentinLionsheadwascriJcalforthecommunitytoremainacompeJJvefourseason resort, the Town developed the Lionshead Redevelopment Master Plan with the
followingapplicableobjecJves:
2.3.1RenewalandRedevelopment
Lionshead can and should be renewed and redeveloped to become a warmer, more
vibrant environment for guests and residents. Lionshead needs an appealing and
coherentiden%ty,asenseofplace,apersonality,apurpose,andanimprovedaesthe%c
character.
2.3.2VitalityandAmeni%es
Wemustseizetheopportunitytoenhanceguestexperienceandcommunityinterac%on
through expanded and addi%onal ac%vi%es and ameni%es such as performing arts
venues, conference facili%es, ice rinks, streetscape, parks and other recrea%onal
improvements.(pg.2-2)
VailLandUsePlan:
The Vail Land Use Plan was adopted in 1986, with the focus of addressing the long-term
needsanddesiresoftheTownofVailasitmatured.Itprovidesgoalsandpoliciestoguide
theTowninmakinglandusedecisions.Itprovidesthefollowing:
1.1. Vail should con%nue to grow in a controlled environment, maintaining a balance
betweenresiden%al,commercialandrecrea%onalusestoserveboththevisitorandthe
permanentresident.
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April 19, 2016 - Page 87 of 101
1.3.Thequalityofdevelopmentshouldbemaintainedandupgradedwheneverpossible.
2.4.Thecommunityshouldimprovesummerrecrea%onalop%onstoimproveyear-round
tourism.(pg.4-5)
Vail20/20Plan:
The Vail 20/20 Plan was adopted in 2007, with the goals to create a plan that idenJfies
commonlysharedvalues,createaclearvisionforVail,integrateaplantocoordinateVail’s
strategies for the future, and create a plan that transcends the administraJons of Town
staff, Vail Town Council, and appointed boards and commissions. The Vail 20/20 Plan
providesthefollowing:
Premier Resort Community: Vail values its role as a premier resort community, which
recognizes the interdependent rela%onship between the resort, community and
municipality.Vail’ssuccessasaresortdependslargelyonitssuccessasacommunity,as
the community fosters rela%onships between locals and visitors. We make plans and
take ac%ons that are investments in the experiences and lives of many different
genera%ons,todayandintothefuture.Ittakesworkandreinven%ontostayNo.1,and
Vailiscommiêdtoinnova%onandcrea%vitytoachieveourgoals.
Ac%vi%es Benefit Individuals and the Community: Vail values a vibrant community life
suppor%ve of spiritual and physical well-being and encouraging of intellectual and
cultural growth. This value includes providing a wide variety of educa%onal,
recrea%onal, entertainment, art and cultural opportuni%es. These offerings are
accessibletoallandappealtoresidentsandguestsofallages,incomesandinterests.
These ac%vi%es promote the development of rela%onships that strengthen the
community.
SenseofPlaceandCharacter:Vailvaluesthestronghistoryofthetownanditsunique
character and legacy while acknowledging the importance of reinven%on. This is
reflected in the high quality of the built environment with design and features that
endureover%me.(pg.3)
The Vail 20/20 Plan provides specific goals and implementaJon strategies which are
furtheredbythisproposedamendment:
Goal#1:Vailwillcon%nuetomanagegrowth,maintainingabalancebetweenthebulk
and mass of residen%al, commercial and recrea%onal uses to ensure the quality,
character,diversityandvitalityofthetownbyensuringthatallregulatoryandadvisory
land use documents are updated and current, providing ease of compliance and
enforcement,anduniformityamongregulatoryandadvisorydocuments.
Make amendments to the Vail Town Code to reflect planning document updates,
including the Sign Regula%ons, Zoning Regula%ons and Development Standards
Handbook.(pg.4)
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April 19, 2016 - Page 88 of 101
AsVailResortsconJnuestoexpanditson-mountain,mulJ-seasonalrecreaJonalofferings,
thegoalsandobjecJveslistedbytheTownofVailinallofitscomprehensiveplanningeffort
are also furthered. UpdaJng the Sign RegulaJons to create clarity in how these new
recreaJonalofferingsareadverJsedisanimportantimplementaJonsteptofurtherthese
goals. The proposed amendment adds more clarity, while maintaining the protecJons
against adverJsements for on-mountain commercial uses such as restaurants and retail
establishments.Asaresult,theproposedamendmentcomplieswiththiscriterion.
3.
Theextenttowhichthetextamendmentdemonstrateshowcondi:onshavesubstan:ally
changedsincetheadop:onofthesubjectregula:onandhowtheexis:ngregula:onisno
longerappropriateorisinapplicable
Applicant Analysis: Vail Resorts launched Epic
Discovery in 2012, a comprehensive program of
summeracJviJeswiththegoalofencouraging“learn
through play”, promoJng environmental educaJon
and forest stewardship with acJviJes across Vail
Mountain. These acJviJes include zip line tours,
ropes courses, addiJonal hiking and biking trails, an
alpineslide,etc. TheSignRegulaJonswerewri9en
at at Jme prior to all these various recreaJonal
ameniJesbeingconsidered.Inreviewingthecurrent
language, staff idenJfied some concern that the
exisJnglanguagewhichstates: Signsadver%singon
mountain ea%ng and drinking establishments, retail
stores and establishments, and other commercial
uses shall be prohibited. Specifically, staff was
concerned that the prohibiJon of adverJsing “other
commercial uses” was unclear as to whether these
newtypesofrecreaJonaluseswerepermi9edtobe
adverJsed. Clearly, the intent was to limit the
adverJsement of on-mountain dining and retail
establishments that would compete with those
locatedwithintheTown. WiththelaunchingofEpic
Discovery, condiJons have substanJally changed
sincetheadopJonofthesubjectregulaJonanditis
important to provide clarity to the regulaJons to
ensure that these new on-mountain recreaJonal
offerings can be adverJsed to maximize and
encouragetheuseofthesefaciliJes. Asaresult,the
proposedamendmentcomplieswiththiscriterion.
4.
Photosfromepicdiscovery.com
The extent to which the text amendment provides a harmonious, convenient, workable
rela:onshipamonglanduseregula:onsconsistentwithmunicipaldevelopmentobjec:ves
!7
April 19, 2016 - Page 89 of 101
ApplicantAnalysis: TheclearobjecJvewiththissecJonoftheSignRegulaJonsistoallow
the operator of Vail Mountain the ability to adverJse on-mountain acJviJes at the base
areas. These mulJ-seasonal recreaJonal uses are consistent with municipal development
objecJves, as outlined in the comprehensive planning documents idenJfied above. The
proposed amendment provides further clarity about the ability to adverJse these uses,
while maintaining the protecJons against adverJsing on-mountain eaJng and drinking
establishments,andretailestablishments.Asaresult,theproposedamendmentprovidesa
harmonious, convenient, and workable relaJonship among land use regulaJons and
complieswiththiscriterion.
5.
Suchotherfactorsandcriteriatheplanningandenvironmentalcommissionand/orcouncil
deemapplicabletotheproposedtextamendment
Applicant Analysis: Any other factors and criteria that the Planning and Environmental
CommissiondeemsapplicableshallbeaddressedbytheApplicant.
B. NecessaryFindings:ThePlanningandEnvironmentalCommissionshallmakethefollowingfindings
beforegranJngacondiJonalusepermit:
1. That the amendment is consistent with the applicable elements of the adopted goals,
objec:ves and policies outlined in the Vail comprehensive plan and is compa:ble with the
developmentobjec:vesofthetown;and
2. Thattheamendmentfurthersthegeneralandspecificpurposesofthesignregula:ons;and
3. That the amendment promotes the health, safety, morals, and general welfare of the town
and promotes the coordinated and harmonious development of the town in a manner that
conservesandenhancesitsnaturalenvironmentanditsestablishedcharacterasaresortand
residen:alcommunityofthehighestquality.
!8
April 19, 2016 - Page 90 of 101
PLANNING AND ENVIRONMENTAL COMMISSION
March 14, 2016, 1:00 PM
Vail Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
1.
Call to Order
Members Present: Brian Gillette, Ludwig Kurz, John Rediker, John Ryan Lockman, Kirk
Hansen, Henry Pratt
Members Absent: Webb Martin
Site Visits:
1) Booth Creek Park - 2900 Manns Ranch Road
2) Red Lion Condos - 304 Bridge Street
2.
A request for a recommendation to the Vail Town Council for a Prescribed Regulations
Amendment, pursuant to Section 11-3-3, Prescribed Regulations Amendment, Vail Town
Code, to amend Section 11-7-15 Ski Base Area Signs, and setting forth details in regard
thereto. (PEC160007)
Applicant: Vail Resorts, represented by Mauriello Planning Group
Action: Approval, with amendments
Motion: Rediker
Second: Kurz
Vote: 6-0-0
Brian Garner presented the proposal per the staff memorandum. Code is not clear; current
code prohibits commercial advertising. Epic Discovery signs are desired, but are technically
commercial activities. Applicant is requesting a change to the text of the code. If approved, this
change will apply to all base areas of the Town. Staff believes that more clarity in code is
needed. PEC is asked to make a recommendation to Town Council. Allison Kent from
Mauriello Planning Group (MPG) is here representing the applicant.
Allison Kent, MPG – Intent is to seek more clarity. We worked closely with staff to coordinate
the proposed language.
Pratt – Are these signs electronic?
Jeff Babb, Vail Resorts – One of the signs is electronic. This will also go through DRB this
week.
Garner – Code was amended in 2010 to make changes to ski base signage
Pratt – Will the signs be bright?
Babb – They will be LED. We would be able to display operational information on the sign,
only during daylight hours, turned on 30 minutes before the ski area opens.
Hansen – Are there options for people with visual challenges (blind)?
April 19, 2016 - Page 91 of 101
Babb- There is no current plan for sight challenged people to be accommodated with these
signs, but this may be considered moving forward.
Public Comment - None
Gillette – Agree with staff.
Rediker – We can achieve what the applicant wants without broad text changes. That
language was put into the code for a reason. Not limited to eating and drinking establishments.
First change proposed is fine; I don’t agree with second change on eating and drinking
establishments. Language on seasonal offerings on the mountain allows the applicant to install
signs that they propose. Paragraph A (1st part ok to change, but not 2nd). Preference to strike
Section A.8.c
Kurz – Agree with Rediker’s proposed language. Are there any competitive advantages to one
applicant vs. another recreation provider?
Garner – We are specifically trying to avoid advantages to marketing eating and drinking
establishments as originally intended by the 2010 amendment.
Hansen – Support Rediker’s proposed changes. Would like to hear from the applicant.
Babb - Vail is the exclusive permit holder for activities in the Forest Service Properties.
Therefore should not be competitive advantage.
Lockman – In general, this change provides clarity.
Pratt – In general, this change is a good thing. Agree with Rediker that we are opening the
door to some commercial use that is a step beyond.
Gillette – Are we allowing these uses because they are recreational uses, and not other types
of commercial uses?
Rediker – Because they are recreational uses that generate revenue, are they allowed or are
they commercial? That’s why they are requesting these changes. You just don’t know what
may come down the pike. But if we can make the change it could be viewed as broad.
Rediker – Motion to approve, amended as follows: Section 11-7-15, second proposed change
in paragraph “A” to retain “commercial uses” and strike “retail stores and eating and drinking
establishments.”
8b proposed language approved.
8c changes not to be included, but retain existing language.
3.
A request for review of a Major Exterior Alteration, pursuant to Section 12-7B-7, Exterior
Alterations or Modifications, Vail Town Code, to allow for the addition of 1,193 square feet of
gross residential floor area (GRFA), located at 304 Bridge Street Units R2 & R3 (Red Lion
Inn Condos)/Lots E-H, Block 5A, Vail Village Filing 1, and setting forth details in regard
thereto. (PEC160008)
April 19, 2016 - Page 92 of 101
Applicant: Oscar Tang & Blue Mountain Investments, represented by J+A Architects aka
VAg Architects
Action: Continued to March 28, 2016 PEC
Motion: Gillette
Second: Kurz
Vote: 6-0-0
Brian Garner – PEC review is to consider the proposed form and location of improvements
including siting, setbacks, height, bulk and mass, site improvements and landscaping. If
approved today, then the Design Review Board (DRB) review is next. Final approval of the
design would be by the DRB. Architect, Brian Judge is representing the applicant and is here
to present.
Rediker – Question on Urban Design Guide Plan, pages 7-9 in memo: Do all of these come
from the Design Guide Plan?
Garner – Yes. He referenced the sub-heading for Vail Village Design Considerations on page
7.
Rediker – Major issue from my understanding is the sun and shade analysis. I would like to
know what the Urban Design Guidelines say about sun and shade. I would like to know if that
is the verbatim language in guidelines.
Brian Judge, Architect – One of the clients was trying to attend today, but the pass is closed.
We have reviewed the documents to see what the requirements were on bulk, height, etc. Our
code analysis led us to understand that there is 2,213 sq. ft. of GRFA remaining on the
property. We spent a lot of time reviewing the Vail Village Design Plan and the Urban Design
Guide Plan. There are three residential density units on the property, and that will remain. We
are trying to be respectful to Mill Creek. Building has not had much renovation in a long time.
That area of Town had some significant changes starting in 2007, including the Rucksack
Building. Enclosure of the patio at the Red Lion occurred, but not additional GRFA. Site sits at
about 83% site coverage. This building crosses the property line slightly, and the building to
the north also crosses the property line. Streetscape Master Plan was reviewed, but does not
really apply to this case. There are five primary urban design considerations.
Mr. Judge reviewed the proposed plans. Height allowed is a 60/40 split. 60% can exceed 33
feet and none can exceed 43 feet. The building is within height limits. Guidelines talk about
presentation of the building to the street. Stairs to the north are old and not well built. Canopy
was added in 1980s, and it’s included in site coverage. New design will be cleaner and more
architecturally consistent. Red Lion Restaurant has a Class-A hood. Venting and egress of that
hood discharges on the roof. There is a series of access doors on the roof, near the discharge
of the fumes from the restaurant. The discharge is below the roof ridge. Proposal would alter
the hood to discharge further from the Village pedestrian area.
Bulk and scale model was shown to the Commission. Stair enclosure was reviewed. No
change proposed to the materials. We are trying to embrace the indigenous architecture in a
high quality way. Pedestrianization from Design Guidelines was reviewed. New design will
have much quieter exhaust fans, with access from inside. New exhaust chimneys will be
raised up to 14 feet to get smells farther away.
Judge reviewed the Urban Design Guide Plan, on Pedestrianization. Building has movement
April 19, 2016 - Page 93 of 101
to it at the pedestrian level, with niches in and out. Condos on upper level are set back from
the street. This allows corner glass on adjacent building retail spaces. We felt that the best
location for the addition was on the upper level, to keep the ground level unchanged. This
keeps in character of the building as it is today. We spent time looking at the adjacent building.
We pulled the northeast quadrant back 19 feet, to help maintain views from the neighbors. He
showed areas on the plan where views would be maintained. Street Edge from Urban Design
Guide Plan was reviewed. We did not want to change the street edge. There are some nice
trees in this area, and places for people to pause.
Judge reviewed the two View Corridors in area. Not going any taller than the existing building.
Chimney will be raised. But we will stay under the height limit. View Area 4 is between Christy
Sports and Hill Building, looking back to the east toward the Gore Range. Our addition and
dormer is well behind the Christy Sports building and will not impact the view corridor.
Sun Shade Analysis – We started with the sun shade analysis, then pulled the addition back to
preserve light and view for the neighbors. We are keeping roofs below existing ridge height.
Slight increase of infill will result in some additional shading. GRFA will remain unused on the
site.
Gillette asked about the dates when sun and shade analysis is performed. Brian Garner
explained the requirements, which includes analysis between March 21- September 23.
Judge – Current shadow shades adjacent building to the 3-4 foot point above the second
story. Character of the architecture is staying the same. Facade materials and Tyrolean
architecture has been preserved. Balconies and railings may be replaced. We will discuss in
greater detail with DRB. Master Plan calls for upgrading the buildings in the Vail Village.
Action Plan calls about the uniqueness of the Red Lion Building. Huge public benefit to clean
up the area below the stairs. So will raising the chimney and exhaust from the kitchen. They
will both improve health and safety. Master Plan calls for commercial activities in the Mill Creek
corridor, but this plan does not impact the creek corridor. Still below building height. Land Use
Map calls for a 3-4 story village area, we are well below those heights. Action Plan calls for
commercial activities facing Mill Creek, and that is still possible if that is desired. No impacts
are proposed on Siebert Circle. Plan also calls for infill developments with Tyrolean
architecture. Plan anticipates that the Red Lion building has remaining GRFA and
development rights. We are not developing to the maximum density. Architecture using same
size detailing, windows, roof overhangs, etc.
Hansen - Is exterior being upgraded, or just area of construction?
Judge – Just area of construction. Roof has been recently repaired.
Hansen – You mentioned there may be minor tweaks to the detailing, railings, etc.
Judge – We are within GRFA and massing, height and setbacks. DRB may ask some
questions and request changes. If the DRB asks us to move a wall by 4 feet, we would come
back to the PEC.
Rediker – Please show where the back corner changes are proposed.
Judge reviewed the first floor (condo level) plans. Mechanical equipment in the back corner of
April 19, 2016 - Page 94 of 101
the condo level. This remodel will allow the mechanical to be moved.
Rediker – Where will the new kitchen hoods vent?
Judge – Pointed to location on the roof where hoods will vent out. He explained how the vents
will be combined into fewer ducts. They will vent in northeast corner of the roof.
Gillette – Should we come up with a maximum shadow analysis to show what the potential
impacts would be? We are not really seeing the impact of the shade. Would like to see impact
if the height was at the maximum.
Rediker – This plan does not show the full impact on the south elevation of the adjacent. He
asked about the code language on shadow analysis and the dates when shading should be
shown on the plan.
Neubecker and Garner explained the code language.
Rediker – Guidelines dictate that we look at two dates (spring and fall equinox). We can’t tell
from this plan where the shadow falls.
Garner – In an urban context, you will have shadows on adjacent properties. Rucksack
Building also casts a shadow on property to the north.
Pratt – Discussed the code requirements for when a shadow analysis is required. 3D models
are shown in a grassy field with no context. I would like to see the south elevation of the
Rucksack Building in the shadow analysis. Shadow analysis does not show the windows on
the adjacent building. Sheet 3.2 North Elevation, even if you showed the south elevation of the
Rucksack in relation to this building, it would be helpful. I would like to see this shadow
revision, relative to the existing and proposed. You are adding a lot of mass on the north side.
It would help us to understand the relationship of this building to the building next door. It’s a
relative situation, but it’s a shading issue.
Gillette – I have no problem with this application. One of the tenets of review is the sun shade
analysis but I can’t tell if it’s substantial.
Public Input –
Bill Gardner, Unit R-1, Lower Unit in back of Rucksack Building. I also have a letter from the
owner of unit upstairs, Unit 2. Applicant made a good effort to accommodate the Town and
some of the issues. Rucksack building will submit a series of questions. Height 60/40 split was
not addressed well. Back of Rucksack is the same as it was in 1979. This is the second time
that the applicant has expanded that unit. Want to see if there is another way to expand
without moving toward the Rucksack Building. We are opposed to this design until we
understand it better.
Final Comments Pratt – You are proposing to infill area below the stairs; once you enclose the stairs, how will
you access these triangles of space?
Judge – Stairs are hung from structure above, no foundation below stairs. Access will be
April 19, 2016 - Page 95 of 101
provided to these areas.
Pratt – On view corridors, would like to see images in the packet.
Lockman – Although applicant is within the code requirements, there is an impact to the
adjacent property to the north. I would like to better understand the impact to the building to
the north. Project meets a lot of the Town’s goals, but right now I don’t understand all the
impacts to neighbor.
Hansen – Generally in favor of the application. Red Lion is a community gem for residents and
visitors. Because of that we are taking a cautious approach. There are impacts, but they are
minor. Windows will probably receive less sunlight on some days on the year. Let’s look at
shade analysis to make a better decision.
Kurz – Agree with Hansen, but not enough information. In general it looks to meet most codes,
but warrants a closer look.
Rediker – Much of the application is within what is allowed for the property, height, GRFA, etc.
Walking down Bridge Street, I feel the scale is appropriate, especially looking at other
buildings in the area. Generally, the application fits within the goals of the master plan. Also
complies with Town Code and Urban Design Criteria, but need to look at the sun shade
analysis, but not sure how valid there concerns are, since I don’t have enough information. I
don’t see hard evidence from either side. Comment to Rucksack Building owners, you are
coming in late in the game. If you have concern, get those objections in quickly. Guidelines
state that they are not intended to limit building height.
Gillette – Mimic what Rediker just said. Encourage Rucksack owners to read the packet and
report.
Pratt – Looks like there is a significant impact on the neighbors light and air, but a right to
direct sunlight is not protected. I’m not a lawyer, but I don’t believe that views are not
protected.
4.
A request for the review of a conditional use permit, pursuant to Section 12-8B-3, Conditional
Uses, Vail Town Code, in accordance with the provisions of Section 12-16 Conditional Uses,
Vail Town Code to allow for construction of public parks and active public outdoor recreation
areas and uses, including tennis courts and playground, as well as an accessory restroom
building and picnic shelter, located at 2900 Manns Ranch Road (Booth Creek Park)/Lot 11,
Block 1, Vail Village Filing 13, and setting forth details in regard thereto. (PEC160009) - 60 Min.
Applicant: Town of Vail, represented by Todd Oppenheimer
Planner: Chris Neubecker
Action: Approve with Conditions
Motion: Kurz
Second: Hansen
Vote: 5-0-1 (Pratt Abstained)
Conditions: As contained on page 11 of the staff report.
Conditions of Approval:
1.
This Conditional Use Permit shall lapse and become void if a building permit is not
obtained and diligently pursued toward completion or the approved use has not
April 19, 2016 - Page 96 of 101
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
commenced within two (2) years from the date of approval. Any conditional use
which is discontinued for a period of two (2) years, regardless of any intent to
resume operation, shall not be resumed thereafter; any future use of the site or
structures thereon shall conform to the provisions of Title 12, Vail Town Code.
Hours of operation shall be from dawn to dusk.
Artificial lighting of the tennis courts is prohibited.
Prior to issuance of a building permit and any site work, applicant shall install silt
fencing or other appropriate erosion control features to prevent degrading the
wetlands to the east of the courts and water quality in Booth Creek. These erosion
control features shall remain in place until the final landscaping is installed and
vegetation is established.
No disturbance of the delineated wetlands is allowed.
Prior to start of construction or issuance of a building permit, the applicant shall
obtain approval from the Design Review Board of the proposed park plans,
proposed architecture and landscaping plan.
Prior to issuance of a building permit, applicant shall revise the plans to include the
Town of Vail standard construction notes.
The minimum asphalt section shall be 3" asphalt over 6" base.
The minimum concrete section walk section shall be 4" concrete over 6" base. All
Concrete paving shall be Class P with fiber mesh.
A separate sign permit is required for all signs within the park. All sign posts shall
be the standard Town of Vail timber sign post.
Prior to issuance of a building permit, applicant shall revise Sheet C1.0 “Grading
and Drainage Plan” to provide necessary drainage conveyance under or over the
west walk connection.
Prior to issuance of a building permit, applicant shall rectify floodplain lines on
plan. Per FEMA, use BFE from Flood Profile with updated topography.
Prior to issuance of a building permit, applicant shall revise site plans to show that
all parallel parking spaces will be at least 9’x24’ and a minimum of 5' off the edge of
road. Gravel shoulder can be reduced to 12”. Applicant shall also show crossslope of parking spaces on final design plans.
Neubecker - Presented an overview of the project, the plans and stated the applicant is the
Town of Vail.
The applicant is proposing 11 parking spaces including handicapped accessible parking.
Applicant worked with children to design the new park and the Art in Public Places (AIPP)
board on the design. Note that wetlands are on the site. A proposed trail would cross Town
owned stream tract, but there may be other options to consider.
Gillette – How far is path from creek? Does it allow views to the creek?
Todd Oppenheimer, Public Works – Creek is close in proximity but views uncertain due to
heavy vegetation, and creek is lower. No vegetation will be removed in that area and following
existing foot path.
Gillette – Is the foot path is existing?
Oppenheimer – Yes.
Rediker – Any additional opening remarks?
April 19, 2016 - Page 97 of 101
Neubecker – Finished opening remarks and staff is supportive of the project in general.
However, just have some concerns about wetlands and stream tract. Kristin Bertuglia is
present to answer questions as well.
Lockman – Would like to more information about wetland designation.
Oppenheimer – Property was deeded to Town of Vail by Vail Resorts a long time ago. Tennis
courts were existing. Likely no wetland at that time, but land was likely low and water has
infiltrated from other portions of the site and created a wetland. Staff went through six different
iterations of park site designs to come to this design. Current proposed configuration makes
the most sense. Tennis courts make more sense to be relocated. Wetlands stay untouched
with no grading or construction access near them. Old retaining wall remains in place. Process
has been happening for two years with public input. Staff wanted to know concerns of adjacent
neighbors, and most residents stated they wanted most existing vegetation left intact. Site has
been designed to avoid impacts to large stands of vegetation. Proposed path is located where
public stated they wanted to walk.
Gillette – What are the paths going to be made of?
Oppenheimer – Concrete. He went on to explain the grades and configuration of the paths.
Gillette – Other paths are gravel. Why concrete here?
Oppenheimer – Neighbors and Council wanted hard surface to be able for small children to
ride around in a loop on a bike.
Rediker – What kinds of lighting will be used?
Oppenheimer – 9 bollard lights around path.
Neubecker –Downcast light will be used. Dark sky compliant.
Gillette – How will drainage work?
Oppenheimer – Explained grading and drainage.
Kurz – Believes this is the most vetted park design done by Town with very engaged
neighbors. The project has strong neighbor approval. Feels very comfortable with project
overall.
Hansen – What is the configuration of the restrooms?
Oppenheimer – They will be 3 season restrooms fully plumbed. Closed only during middle of
winter.
Rediker – Clarify on plans the location of restrooms?
Oppenheimer – Showed location on site plan. Explained architecture of site buildings including
restrooms.
April 19, 2016 - Page 98 of 101
Kurz – Who manages the restrooms? Town of Vail or Vail Recreation District?
Oppenheimer – Town of Vail.
Gillette – What’s north of the courts?
Oppenheimer – Pathway and a picnic table.
Rediker – Where are the parking spaces? Are they head-in parking stalls?
Oppenheimer – One head in (for ADA access); others will be parallel. Parking spaces along
Manns Ranch Road.
Neubecker – Also, there will be bike racks included. Oppenheimer showed locations of racks
and showed a drinking fountain location.
Gillette – May want to reconsider location of a bike rack right on the trail and put it more in the
park where people may be more comfortable leaving their bike, since many bikes are not
locked.
Oppenheimer – Showed location of picnic shelter with charcoal grill and other picnic tables.
Explained movable park furniture will be used so users can manipulate the furniture to better fit
their needs.
Rediker – Any additional questions? None.
Public comment - None.
Comments from the Commission.
Gillette – Likes the plan.
Kurz – Likes the plan.
Hansen – Appreciates the public process and likes the design.
Lockman – Appreciates the public process and likes the project.
Rediker – Appreciates the process and likes the project. Prefers to see stream tract not
impacted but is OK with the path crossing the stream tract as proposed.
Any other comments or questions? None. Closed comment.
Entertain motion.
5.
A request for final review of a Development Plan, pursuant to Section 12-6I-11, Vail Town
Code, to allow for the future development of Employee Housing Units on the Chamonix
parcel located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone
Filing 1, and setting forth details in regard thereto. (PEC150019)
Applicant: Town of Vail Community Development Department
Planner: George Ruther
Action: Table to May 9, 2016
Motion:
Rediker
Second:
Gillette
Vote: 6-0-0
April 19, 2016 - Page 99 of 101
6.
Approval of Minutes
February 22, 2016 PEC Meeting Results
Action: Approval
Motion:
Gillette
7.
Second: Kurz
Vote: 4-0-2 (Hansen, Pratt Abstain)
Informational Update
March 28 update from Environmental Team on the Town’s natural gas usage.
8.
Adjournment
Action: Approval
Motion: Hansen
Second: Kurz
Vote: 5-0-1 (Pratt Abstain)
April 19, 2016 - Page 100 of 101
ITEM/TOPIC: Adjournment estimated at 8:45 p.m.
April 19, 2016 - Page 101 of 101

Agenda PDF

Transcription

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