KALADAR/BARRIE JOINT FIRE COMMITTEE May 1, 2015 – 9:30

Transcription

KALADAR/BARRIE
JOINT FIRE COMMITTEE
May 1, 2015 – 9:30 A.M.
AGENDA
NORTHBROOK FIRE HALL – 11905 HIGHWAY 41 NORTHBROOK, ONTARIO
1. CALL TO ORDER
2. APPROVAL OF THE AGENDA
3. DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
4. DELEGATIONS
None.
5. ADOPTION OF MINUTES
a) Minutes of a Special Meeting re: Budget dated February 2, 2015.
6. BUSINESS ARISING OUT OF THE MINUTES
a) Approval of the Amended Joint Fire Committee Agreement by Councils –
Amended Copy Attached for Information;
b) Approval of KBFD Budget by Councils;
c) Per Resolution #23-15 Clarification on Disposition of the Tanker per
Procurement Policy;
d) Fire Prevention Agreement – Extension.
7. MEMBER REPORTS AND STAFF ADMINISTRATIVE REPORTS
a) Fire Chief – Monthly Reports January 2015 - March 2015;
b) Fire Chief – Current Roster for the Kaladar/Barrie Fire Department;
c) Fire Chief – NEFE Conference Highlights;
d) Fire Chief – One Year Service Agreement with CompAir;
e) Fire Chief – Driver Certification Program;
f) Member Wayne Good – Pine Meadow Nursing Home and North Addington
Education Centre Planning;
g) North Frontenac Council Resolution #96-15– Increase in Wages for Firefighters
for Training;
h) North Frontenac Council Resolution #137-15 – Policy #0005 re: Personal
Equipment Costs and Insurance.
8. FINANCIAL REPORTS
a) January 1, 2015 to March 31, 2015 Financial Reports
b) Per Resolution #25-15 – Clarification on Financial Reports
Kaladar/Barrie Joint Fire Committee
May 1, 2015 Agenda
Page 1 of 2
Note: The Treasurer provided three types of Financial Reports for the
Committees consideration (Budgetary Control; General Ledger and Pay List by
Fund).
9. COMMUNICATIONS
None.
10. PUBLIC FORUM
Items on Today’s Agenda Only (time permitting)
11. CLOSED SESSION
a) Adopt Minutes of a Closed Session of the Committee dated November 28,
2014;
b) Personal Matters about an Identifiable Individual
i) Fire Chief’s Performance Appraisal.
12. ADJOURNMENT
Kaladar/Barrie Joint Fire Committee
May 1, 2015 Agenda
Page 2 of 2
MINUTES OF A SPECIAL MEETING OF THE KALADAR/BARRIE JOINT FIRE
COMMITTEE REGARDING THE 2015 BUDGET HELD ON FEBRUARY 2, 2015, AT
THE BARRIE FIRE HALL, CLOYNE, ONTARIO.
PRESENT: Addington Highlands Members: Bill Cox, Henry Hogg and Kirby Thompson;
North Frontenac Members: Denis Bedard and Fred Perry (Acting Chair).
ALSO PRESENT: Tara Mieske, Acting Secretary; Christine Reed, Treasurer; and Casey
Cuddy, Kaladar/Barrie Fire Chief.
AF
T
ABSENT WITH REGRETS: North Frontenac Member: Wayne Good.
1. CALL TO ORDER
Fred Perry was chosen to Chair the Meeting in the absence of Wayne Good. Chair Perry
called the Meeting to order at 5:00 p.m.
2. APPROVAL OF AGENDA
Fred Perry asked to amend the Agenda to add two items under Business Arising. 6c)
Operating Costs of the New Fire Hall in Northbrook and 6d) Treasurer’s Financial
Reports including Voucher Payment Details.
Moved by Denis Bedard, Seconded by Kirby Thompson
#21-15
BE IT RESOLVED THAT the Committee approves the Agenda for the Joint Fire
Committee’s Special Meeting dated February 2, 2015 regarding the 2015 Budget, as
amended.
Carried
3. DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
None declared.
D
R
4. DELEGATIONS
None.
5. ADOPTION OF MINUTES
#22-15
BE IT RESOLVED THAT the Committee adopts the Minutes of the Joint Fire Committee
Meeting dated January 23, 2015, as circulated.
Carried
a) Per Resolution #19-15 – Fire Chief’s Administrative Report and 2015 Draft Budget
provided January 26, 2015;
b) North Frontenac Treasurer – 2014 Budget vs. Proposed Budget Draft #3 for 2015
#23-15
BE IT RESOLVED THAT the Committee receives for information the Fire Chief’s
Administrative Report dated January 23, 2015 advising he has been able to reduce the
overage on the previous draft and come to a 2.79% increase in the Operating Expenses
over the 2014 Budget;
Minutes of a Meeting of the Kaladar/Barrie Joint Fire Committee February 2, 2015
Page 1 of 4
AND THAT the Committee receives for information the 3rd Kaladar/Barrie Fire
Department Draft Budget as provided by the Fire Chief;
AND THAT the Committee instructs the Fire Chief to reduce the equipment replacement
reserve to $55,000; and forward the budget to the Clerks of each Township for their
Council’s consideration;
AF
T
AND THAT the Committee instructs the Secretary review previous Resolutions with
respect to the disposition of the old tanker and report back to the Committee;
AND THAT the Committee will consider increasing the reserves to meet the capital
replacement needs in the 2015 Budget.
Carried
c) Operating Costs of the New Fire Hall in Northbrook
#24-15
BE IT RESOLVED THAT the Committee advised the operating costs for the new Fire
Hall in Northbrook shall be the responsibility of Addington Highlands Township until such
time as the Fire Hall is fully operable.
Carried
d) Treasurer’s Financial Reports including Voucher
#25-15
BE IT RESOLVED THAT the Committee instructs the Secretary to amend the Joint Fire
Agreement Clause #13 to add “The Treasurer shall provide the Secretary with a copy of
each Voucher Payment details (cheque register) to be included in the JFC Agenda;
D
R
AND THAT this matter is referred to the Council of the Township of North Frontenac for
clarification.
Carried
7. MEMBER REPORTS AND STAFF ADMINISTRATIVE REPORTS
a) Fire Chief – Fire Chief Workplace
#26-15
Administrative Report regarding Fire Chief Workplace;
AND THAT the Committee authorizes the Fire Chief to work out of the new fire station in
the Fire Chief’s Office;
AND THAT a copy of all personnel files shall remain in the Addington Highlands’
Township office;
AND THAT the Fire Chief shall move into the Fire Chief’s office at the Fire Hall after the
occupancy permit has been issued.
Carried
Page 2 of 4
b) Fire Chief – Physical Fitness
Moved by Henry Hogg, Seconded by Bill Cox
#27-15
Administrative Report regarding Physical Fitness;
AND THAT the Committee recognizes the importance of physical fitness and supports
the fire fighters in maintaining a healthy fitness program;
AF
T
AND THAT the Committee authorizes the Fire Chief to permit fitness equipment to be
placed and used in the fire hall provided a Health and Safety Policy is drafted and
approved by the Joint Health and Safety Committee; the fitness equipment is inspected
and approved by the Fire Chief; and only firefighters who are trained on the safe use of
the equipment and have signed a liability waiver shall be permitted to use the equipment.
Carried
c) Fire Chief – Joint Health and Safety Committee
#28-15
Administrative Report entitled “Joint Health and Safety Committee”;
AND THAT the Committee authorizes the Fire Chief to apply to the Ministry of Labour for
a Multi-Site Designation and upon approval from the Ministry of Labour to amend the
Kaladar/Barrie Fire Department’s Joint Health and Safety Committee to include the
Denbigh Fire Department and rename it the Kaladar Barrie Fire Department and Denbigh
Fire Department Joint Health and Safety Committee;
D
R
AND THAT the Fire Chief shall provide an update to the Joint Fire Committee once the
application is approved by the Ministry of Labour including an amended Terms of
Reference and Membership List for the new Joint Health and Safety Committee.
Carried
8. FINANCIAL REPORTS
a) Treasurer - Budgetary Control Fund – January 1, 2014 to December 31, 2014
#29-15
BE IT RESOLVED THAT the Committee receives for information the Treasurer’s
Financial Report entitled “Budgetary Control Fund – January 1, 2014 to December 31,
2014.”
Carried
b) Treasurer - Accident Call Revenue Reserve – December 2014
Moved by Bill Cox, Seconded by Henry Hogg
#30-15
Financial Report entitled “Accident Call Revenue Reserve dated December 2014”.
Carried
c) Treasurer - Vehicle/Equipment Reserve – December 2014
Page 3 of 4
Moved by Bill Cox, Seconded by Henry Hogg
#31-15
Financial Report entitled “Vehicle/Equipment Reserve dated December 2014”.
Carried
9. COMMUNICATIONS – FOR INFORMATION
None.
AF
T
10. PUBLIC FORUM
None.
11. CLOSED SESSION
None.
12. ADJOURNMENT
#32-15
BE IT RESOLVED THAT the Committee moves to adjourn 6:06 p.m. until May 1, 2015
or at the Call of the Chair.
Carried
_________________________
Secretary
D
R
__________________________
Chair
Page 4 of 4
4th revision
2014
2015
approx.
PROPOSED
60,800.00
48,882.00
60,800.00
2014
proposed
volunteer Honorariums 16-2110-2
not accurate
don’t have
year end
fire wages 16-2115-2
benefits 16-2116-2
48,345.00
3,855.00
46,704.00
4,198.00
50,000.00
4,200.00
Utilities & Communications
16-2120-2
25,700.00
27,334.00
38,000.00
K/B FD
Depends on # of , type of & duration of calls & mandatory training. includes employer expenses WSIB $8,160 +
honorariums captains 6x $455 + admin assistant $12,000 + acting fire chief 5 weeks x $420 to fill in during holidays
recruit training $700 if completed, fire fighters doing pub ed for fire prevention (est $1,000) paid as call out
hall duties callout per ff per time (est 2,000) + meetings ie H&S etc. @callout rate. (910) outside training 100 per day
regular & outside training est $13,800 + calls $16,000
Training officer 15hr. week chief 20 hr. week inc. employer expenses + JFC adjustments as per policy 4.3
standard as per AH policy
* Hydro - hydro keeps increasing 3,300 not sure what new fire hall costs will be??
* Propane - heat for both fire halls (6,100) not sure what new fire hall costs will be??
* internet service for Cloyne (900) and Northbrook station est (800)
phones - Emerge. Forwarded line, 2 fire halls, cell + chiefs fax line 3,600)
* dispatch 7,500 + set up 10,400 =(17,900) = 30% over last year or 3.5% overall budget increase
annual CRTC license for base radio only (600)
pager & radio repairs (1,000)
* pagers & radios (3,800) new mobile for boat &utv & Northbrook base &tanker
Bank fees
Maintenance, vehicles & Equipment
16-2130-2
Final
Kaladar / Barrie Fire Dept. Proposed budget for 2015
9,200.00
11,990.00
9,700.00
Trucks - safeties, maintenance & repairs 5,000
lettering on boat & UTV 500
Break down emergency repairs 1,000
Rust proofing 1,000
Equipment maintenance & repairs 300
Pumper inspections / certification 700
pump heater for P1 to prevent freezing and damage 1,200
Page 1 of 5
+10,400
4th revision
2014 proposed
33,800.00
Materials & Supplies
16-2140-2
2015 proposed
39,565.00
29,168.00
43,165
Fuel for trucks, pumps, generator, jaws etc. (9,000)
washer fluid, grease, fuel treatment, oil, etc.
*
*
*
*
out
out
*
snow removal at fire halls & water sources 1,200
dress shirts - part of pride in ownership and recruit & retention 600
renewal of certification for air filling (75)
Equipment Testing / Servicing (ba's, jaws of life, ladders, etc) (5,000)
BA & HUD straps (spiders) & cleaner, bags, etc
cal gas for testing unit (sniffer 4 gas detector, HCN) & 4x unit 800 or sensors 770 + shipping
Fire Extinguishers -refills, inspection, service and replacement as needed (halls & trucks) 500
Air Bottle Hydrostat tests 13 to do this year 1,000 (note over last couple years we have 4 bottles expire & not replaced)
Bunker suits cleaned & tested - NFPA requirement 1,000
batteries for pass alarms, BA's, heat gun, etc.
Occupational Health & Safety books must be available at fire halls
Fit Testing for ba masks. OHSA requirement -our share of keeping Napanee's system.
accountability (ohsa requirement)
Refreshments & Food on long calls we must provide potable water and refreshments
hose - replacement of older hose that is warn out and fails testing 6,000 = 100% increase
+3,000
recruitment & retention 1,000 & JFC years of service awards Hosting expenses 300 = 30% increase
rescue & safety equipment
Office & Building supplies
Travel Expenses - equipment, meetings, competitions, etc.
Medical Supplies /replacement of equipment that cannot be reused 1,000
SCBA masks all tested in December, but should budget for damage repairs as needed
wild fire fittings, nozzles, pack cans etc. depends on fire season , havn't bought anything in a couple years
Miscellaneous -hosting of mutual aid & other meetings
Photo Identification as Fire Fighter for fire prevention, inspections, security, etc.
hydrant adaptors 1,500
Gear bags - protects PPE 1,000 - ordered in 2014
flash lights, batteries & bulbs
garbage disposal for fire halls
memberships - OAFC 275
dry hydrants at water sources make loading quicker and safer. Have parts for 2 hydrants & permit for 1 - 2,500
spill containment -absorbent used in halls and on highway incidents - as needed 500
use of fire fighters personal boats, atvs etc. & outside equipment - haven't needed last year but should allow for in case
Storz adaptors so we can connect to neighbouring FDs 700
shore base rescue tool $1,000
Page 2 of 5
Final
4th revision
out
out
* Fire House software - time saver for SIRs and better record keeping $2,600 set up (suggest split with NF fd)
software can be used to track training levels of all fd members and when due for refresher as well as call records
equipment maintenance, etc.
* traffic cones - New highway safety rules 1,000
* ladder 35'- calls last year proved we need a longer ladder than we have 1,540
Materials & Supplies cont.
PPE
16-2145-2
13,000
13,000.00
14,557.00
12,000.00
part of due diligence OHSA says employer must provide appropriate ppe according to standards
* Bush Fire Boot Allowance have 19 ff's who qualify for $150 boot allowance every 2 years
Gloves (structure & extrication) ongoing - wear out quickly due to type of use + 10 year rule
Bunker Boots ongoing as we replace damaged or warn out boots $240ea. NFPA 10 year rule
Fire Helmets to meet reg 714/94.(4) - $240 ea. 10 year NFPA regulations
Coveralls for wild fires -OHSA says that we cannot use bunker gear $250 ea.
PASS alarms are starting to fail due to age and wear
safety vests
Balaclavas - part of ppe for fighting fires - 10 year rule
safety glasses
Hearing protection - for pumps, saws etc
Bunker suits must be sized for person wearing it and meet standard. reg714/94 part 5(1,2) BS require annual
inspections and must be replaced every 10 years > stronger US dollar = higher cost to us
HUD spare heads up display - requirement under NFPA
Insurance
16-2150-2
13,500.00
9,816.00
1,863.00
Training
16-2160-2
10,000.00
4,117.00
14,000.00
14,430
* NF rates Barrie 1 (now truck 6) & Cloyne Station
AH rates trucks 1-5 & Northbrook Station - new station increase 2,,722 = 6.88% increase
8,000.00 *
training = safer & more efficient operations
education seminars
Driver training Z course, and DCP fees etc.
Other / outside training OHSA sec25(2)(a)
Mutual Aid dues
Medical EFR & CPR etc.
medical exams for D licenses
Training materials & supplies
bringing in instructors
* new NFPA curriculum
Page 3 of 5
Depends on # of ff's that are available to take when courses offered
Final
4th revision
Fire Prevention
16-2170-2
2014 proposed
4,000.00
Fire prevention contract
16-2170-2
6,000.00
legal& administration fees
16-2175-2
1,000.00
Sub Total before capital -operating
Capital & Reserves
20-1200-2
boat, motor, trailer & accessories
tanker
equipment replacement reserve
16-2185-2
3,982.00
9,550.00
2015 proposed
3,000.00
FP program including signs, smoke alarm program, public presentations, membership PFSC etc.
this is a very important part of the fire service and a requirement of compliance under the FPPA
joint fire prevention equipment shared among L&A departments - looking into other opportunities
6,000.00 * contract for fire prevention inspections and code enforcement
"if we know about an infraction and don’t do anything about it we are guilty"
229,200.00
865.00
213,026.00
2014 proposed
900.00
246,165.00
JFC admin. Costs, auditing, legal
Operating costs before capital.
7.401832461
2015 proposed
25,000.00
262,000.00
24,839.66
55,000.00
55,000.00
276,000.00
55,000.00
for use on water access responses, prevention, inspection, and investigations. Used on a medical call after purchase in 2014
replace Tanker 3 - ordered last year; expect delivery in April 2015 = 5.3% increase over 2014 proposed
+14,000
Joint fire agreement states that moneys will be put into a funded reserve and managed by the treasurer 18% increase
if we add up the expected replacement cost of each truck and other equipment below over 25 year period = 1,948,000
divided by 25 years comes out to $77,992 per year...assuming we see an average revenue of 7,992 per year
Section total
342,000.00
79,839.66
2014 proposed
331,000.00
to go into accident call reserve from collectible / billable calls we should be putting at least $70,000 into reserve
annually.
As of end of 2014 we have approx.. $249,318 in capital replacement reserve & $151,487 in the accident call reserve
totaling $400,805
2015 proposed
percent increase
total budgeted expense
571,200.00
292,865.66
577,165.00
1.04
Page 4 of 5
Final
4th revision
from reserve for capital at
25,000.00
262,000.00
24,834.00
0.00
276,000.00
287,000.00
24,834.00
276,000.00
Grand total for joint cost sharing
284,200.00
268,031.66
301,165.00
each township share
142,100.00
Total revenue
Final
from reserves for boat, motor, trailer and accessories
from reserves for tanker
5.97
150,582.50
13,482.50
long term capital items estimated replacement costs
WISH LIST
Mini pumper 6 - forecasted replacement 2016 est cost 225,000
SCBA
- forecast replacement 2017 est cost 140,000
TIC
forecast replacement 2018 est cost 18,000
Rescue 5 - forecasted replacement 2020 est cost 270,000
Jaws of Life - forecasted replacement 2020 est cost 70,000
Truck 7
- forecasted replacement 2021 est cost 60,000
Tanker 8 - forecasted purchase 2023 est cost 265,000
Pumper 1 - forecasted replacement 2029 est cost 245,000
Wild Fire 4 - forecasted replacement 2031 est cost 65,000
Tanker 2 - forecasted replacement 2033 est cost 270,000
UTV & trailer - forecasted replacement 2038 est cost 20,000
Tanker 3 - forecasted replacement 2040 est cost 300,000
(Barrie 1)
Awning for R5
storage building / container
training building / grounds
first draft Dec 2014
revised officer meeting Jan. 7/15
revised JFC meeting Jan 23/15
revised JFC meeting Feb 2 / 15
msexelbudget2015draft 4
Page 5 of 5
From: Christine Reed [mailto:[email protected]] Sent: April‐14‐15 11:51 AM To: Tara Mieske Subject: RE: JFC Agenda for May 1, 2015 Hi Tara, Council did approve the Kaladar/Barrie Fire Department Budget at their first budget meeting held on February 13, 2015. Resolution is as follows: Moved by Cox, seconded by Thompson that the 2015 Joint Fire
Committee budget (Addington Highlands share being $150,582.50) be approved by the
Council as circulated.
Carried
#088/15
I apologize for not getting it to you sooner. Natalie is preparing some reports for you as examples of what’s available. Note the 2015 budget amounts are not included in the budgetary control given that Addington Highlands has not set their budget. Once set, May4th, these values will be added. I am very excited for spring…winter went on way too long!! Have a great day! Christine Reed
Clerk‐Treasurer Township of Addington Highlands Excerpt from the Township of Addington Highlands - Procurement Policy
From: Casey Cuddy [mailto:[email protected]] Sent: April‐21‐15 7:46 PM To: Tara Mieske Subject: RE: Disposal of KBFD Tanker Tara, AH council would like to invite the JFC to meet at the new Northbrook Station for the May
1 meeting, thereby giving them an opportunity to visit the station. Location is 11905 hwy 41
Attached is my report to go with the air filling station service contract.
As for the Fire inspection agreement we have with Napanee I feel it is working great. Dave is
removing a good deal of liability and stress from my shoulders and the townships. I spoke with
Chief Gervais and he said they are happy and don’t see any need for changes at this time. I
recommend we continue with the agreement as is.
If you think of anything I missed sending please let me know.
Thanks,
Casey
Casey Cuddy
Fire Chief
Kaladar / Barrie Fire Department
Kaladar/Barrie Fire Department
Fire Chief's Monthly Report
Date and Time
Type of Fire/Incident/Activities/Training
2015
Jan
Location (Village or
Highway/Road)
Comments
Jan-01 call
hwy 41
MA
Jan-01 call
hwy 41
MA
Jan-05 training
cloyne fire hall
monthly inspections
Jan-07 meeting
cloyne fire hall
officers meeting
Jan-08 call
northbrook
chimney fire
Jan-12 call
northbrook
alarm activated
Jan-12 training
fire hall
ropes and knots
Jan-12 meeting
cloyne fire hall
JFC
Jan-13 testing of CAD
kingston
dispatch testing prior to switch over
Jan-14 meeting
napanee
recruit training
Jan-14 meeting
napanee
chief officer meeting
Jan-14 meeting
fire hall
JHSC
Jan-19 training
fire hall
EFR
Jan-21 meeting
napanee
recruit training
Jan-22 call
hwy 7
car fire -not found -out of our area stood down
Jan-20 call
harlowe
MA
To Be Provided to the Board Secretary for Inclusion in the Joint Board of Management for the Kaladar/Barrie Fire Department Agenda
Jan-23 meeting
fire hall
JFC
Jan-24 call
weslemkoon
MVC - I stood them down
Jan-25 call
Kaladar
oil smell
Jan-26 training
fire hall
EFR
Jan-27 inspections
all over
Dave on followup inspections
Jan-28 call
Skoot
reported smoke
Jan-31 call
hwy 41
MVC located in Denbigh area- turned over
Date and Time
2015
Feb
Highway/Road)
Comments
Feb-02 meeting
CFH
JFC budget
Feb-02 training
fire halls
monthly inspections and recruit orientation
Feb-03 meeting
Plevna
recruit meeting etc
Feb-04 training
NFH
air filling station
Feb-04 meeting
NFH
site meeting
Feb-05 training
NFH
NFH systems training - pd by AH
Feb-05 meeting
kingston
dispatch meeting
Feb-09 training
fire halls
book 7 traffic control / protection
Feb-11 meeting
napanee
chief officers meeting DCP / joint opportunities
Feb-11 meeting
Napanee
joint recruit training meeting
Feb-12 call
Northbrook
medical assist
Feb-12 fire drills
Harlowe area
vulnerable occ fire drills & training
Feb-12 call
harlowe area
medical assist
Feb-13 move
NFH
move in to new fire hall
Feb-16 call
Feb-16 training
506 medical assist
NFH
air management
Feb-18 call
hwy 41
CO
Feb-21 call
Hwy 7
MVC
Feb-21 call
kaladar
structure fire
Feb-23 training
NFH
hazard awareness/ electrical safety/ risk asse
Feb-24 call
northbrook
medical assist
Feb-25 call
flinton
medical assist
Feb-25 call
northbrook
medical assist
Feb-25 call
kaladar
gas odour
Date and Time
2015
Mar
Highway/Road)
Comments
Mar-02 training
fire halls
monthly inspections/ recruit interviews
Mar-02 call
Kaladar
structure fire
Mar-09 training
NFH
PPE / SCBA / driver / recruit interviews
Mar-10 call
flinton
false alarm
Mar-11 meeting
NFH
JHSC
Mar-12 meeting
Napanee
joint recruit training
Mar-12 meeting
ompha
mutual aid meeting
Mar-13 call
Kaladar
MA
Mar-16 training
NFH
air management / hydrants
Mar-17 call
Plevna
smell in twp office
Mar-18 training
Roblin
joint recruit training orientation
Mar-19 call
northbrook
MA
Mar-19 call
hwy 41
MVC - MTO invoiced
Mar-19 call
cloyne
fluid in basement - water damage
Mar-23 training
NFH
air management / SCBA /interviews
Mar-24 meeting
plevna
fire pro software demo
north bay
NEFE conference - chief attended - cost shared
mar 26 - 29 training
Kaladar / Barrie Fire Dept.
roster as of March 31, 2015
Northbrook area
*Arney, Adam
*Lesperance, Robert
Captain, Tryon, Richard (portable #6)
&Tryon, Andre
Captain Younie, Tim EFR(Portable #17)
Kaladar area
Captain Alcock, Morgan EFR (Portable #7)
*Kirkham, Steve
Tryon, Terry
(Portable #12)
Harlowe area
Chief, Cuddy, Casey (portable #1)
EFR/ S200
Cell phone
Fax #
Cuddy, Brandon EFR (Portable #18)
*Delyea, Randy
Gray, Russell
(Portable #15)
Mousseau, Riley
Snider, Mike EFR (portable #10)
*Speck, Wayne
391-3529
336-1851
Flinton area
&Blackwell, Josh
Macarthur, Shayne
*Miles, Jamie
Robson, Brad EFR (portable #8)
Thibault, Dwayne
driver only
Cloyne area
Captain Alcock, Mitch EFR (p #9)
Collins, Richard
&Freeburn, Jordan
Captain, Garey , Blake (p #5) S200 EFR
Captain Irving, Bill (portable #13)
Morrow, Gary driver only
Nowell, James EFR
Captain Nowell, John EFR (p #16)
Nowell, Ryan EFR (portable #4)
Raymo, Ryan
EFR
Deputy chief Smart, Kevin E(port #3)
Smart, Nick
Stapley, Chris
EFR (portable #14)
Warlick, Kristin
& = coming off probation
*= new recruits 5 of which are in current recruit program so should be done probation in July- pending paper work
Last updated: March, 2015
msword, RosterKB
Is your Chimney clean?
Box 89 Flinton, ON K0H 1P0
Casey Cuddy, Chief
Phone 613-336-1851
Fax 613-336-1851
Email [email protected]
Prevent Chimney Fires or Deadly Carbon Monoxide poisoning
by having your chimney cleaned regularly
Report to JFC
April 12, 2015
Re: NEFE conference highlights
I recently attended the NEFE conference and had a chance to speak with the Fire Marshal and the
Deputy Fire Marshal as well as listen to their presentations. Here are some of the highlights…
Changes to Fire Code
Background: the Fire Protection and Prevention Act and the Ontario Fire Code have been revised again.
The Office of the Fire Marshal (OFMEM) is pushing for all fire departments to lay charges either under
part 1 or part 3 as applicable for offences to the Fire Code. The OFMEM will not be providing any
assistance in do so either by way of manpower or funds.
In the new legislation there are 40 new Prudential Offences (PO)which can be ticketed much like a
speeding fine. This will lessen the cost of laying a charge however if the charged person does not pay it
then we would still have to take it to court and the costs start adding up quickly.
Most of these ticketable POs will be like the smoke alarm charges. Note on average it cost $500+ to
prosecute these charges should the person choose to fight the charge.
Most PO fines are around the $200 to $350 and the revenue from these POs will go directly to the
County Court system. The township will not see any revenues from the charge.
The OFMEM is providing less services.
While they did not come out and say that, there structure will be much like the changes to the OPP as
there would not be area advisors as such. All OFMEM staff would be based out of their new offices in
Toronto and whoever was available at the time would be our contact.
When I ask the Fire Marshal if they would be providing staff for assisting on fire department
organization reviews or things such as Master Fire Plans the answer was a direct no.
Vulnerable Occupancies (senior homes, challenged persons or care occupancies)
Changes to the regulations last year downloaded more responsibility on Fire Departments. It is our
responsibility to find and register all vulnerable occupancies in our coverage area. The OFMEM did
provide us with an online central registry for us to register them on. We must inspect all Vulnerable
Occupancies to ensure they are up to code and evaluate them on their fire drills to ensure they can
evacuate all residents with their minimum staffing levels in a calculated time limit based on the building.
We must take all required training to be competent to complete this. The dead line for registry was
January 1, 2015
We have 2 properties that we have registered and done fire drills evaluations with. However both are
making changes and will have to be done again. We have one more property that I am aware of that is
on the fence as to them being a vulnerable occupancy. We are working with that property as well. I do
not know of any others. The OFMEM has threatened legal action against any municipality that does not
comply. Deputy Fire Marshal Jessop said they have a list of Vulnerable Occupancies that we must
register. I spoke with Jim and he said he would send me the list however when I sent him a reminder
email he passed it on to the assistant deputy fire marshal who passed it on and on etc. if they do in fact
have a list, I figure they will tell me at some point if I have missed any vulnerable occupancy.
The rest of the conference was on building construction, building size up, fire flow paths, ventilation,
recruiting, new science of fires, public education, scribe / note taking, and update on Eliot Lake inquest.
Favor quote from conference “as long as there are fire fighters willing to risk their lives there is no need
for fire safety plans and sprinklers in buildings” chief Gardiner
Respectfully submitted
casey
Casey Cuddy, Chief
Phone 613-336-1851
Fax 613-336-1851
Prevent Chimney Fires or Deadly Carbon Monoxide poisoning
by having your chimney cleaned regularly
Report to JFC
April 14, 2015
Re: BA air filling station maintenance
Background: as part of the tender for the new Northbrook Fire Station the Township of Addington
Highlands paid for a new SCBA air filling station.
The filling station has been a great godsend to the department as we are able to refill BA bottles right
after a fire call or training exercise. It also means we are able to do air change outs as required by NFPA
1981 and better maintain our Respiratory Protection Program as required in Section 21 Guidance Note 49.
This system must be serviced by a qualified service technician. I have contacted the company that
installed the system and ask about a service contract. They provided me with the attached quote. I
chose this company as they are the service company for many of our neighboring departments thus the
travel costs should be much lower.
I have spoken with other fire chiefs to see if the quote is in line with what they pay an it appears to be.
Financial implications: while I did not budget for this directly and did not expect the cost to be quite as
high, it is something that is needed so if need be I will find the funds somewhere in the joint fire budget.
I Respectfully ask that the JFC authorize the fire chief to enter into a service contract with Comp Air for
a 1 year term.
Respectfully submitted
casey
2390 South Service Rdt
Oakville, ON L6L 5M9
CANADA
April 13 2015
Telephone +1 905- -847- 0688
Facsimile +1 905-847-8124
Web Site - www.compair.ca
E-Mail – [email protected]
Township of Addington Highland
72 Edward St. P.O. Box 89
Flinton, Ontario KOH 1PO
Telephone: 613-336-1851
Cell: 613-391-3529
Attn: Casey Cuddy
Email: [email protected]
We are pleased to offer the following proposal for your review and consideration.
The purpose of this agreement:
To give our valued customers the best pricing and service available in today’s market. And allowing us to
monitor your equipment and give you a heads up if we feel there are points that need to be addressed before
there is a major breakdown. When your agreement is in place, and you commit to us you will get additional
discounts for any unforeseen services or breakdowns not related to the general services we provide.
Subject: 1 Year Service Agreement: to cover the following compressed air equipment

1 x BAM06H s/n 5407H22654002




Bi-Annual service inspections.
Full inspection of complete air system and service report on each visit.
Minor adjustments to pressure settings, oil top ups etc. will be done if allowable at time of inspection
This agreement and services are based on regular working hours during a regular Monday to Friday work
week.
Any work scheduled after hours or on weekends will be subject to premium labour rates applicable unless
otherwise agreed to in the agreement.
Service will be arranged following, or during, the inspection.
Compressors and room will be kept clean.
If waste products have to be brought back to CompAir for disposal environmental charges may apply





Includes the following services to the equipment:
6 Month Service includes air sample, purification filter change and general check of system
12 Month Service includes air sample, purification change and full service on compressor.
Note: This agreement covers only the consumable parts required as per operating manuals for CompAir
& competitors factory specs.
Parts included with service agreement:
 Purification Filters
2
 Intake filter
1
 Jug, Reavellite Oil
2
 Air Sample Kits
2
 Sintered Element
0
 1 Lot – Labour to include travel & all consumable parts changes and service.
 System to be checked twice a year with full report.
 Service will be arranged following, or during, the inspection.
 Main electrical components are not included.
Note: Township of Addington Fire Employees are still responsible for checking oil levels and
temperatures daily. Any parts not required will be credited at the end of the contract year.
Any additional work required over and above this agreement will also be honoured special discount
pricing
Pricing: Parts and Labour: 1901.67
Price based on 24-hour per day operation, 7 days per week, 52 weeks per year.

Option 1 - Invoiced twice a year $950.84 plus Applicable taxes.
Please do not hesitate to contact us should you have any questions.
Very best regards,
Cindy Wilson
After Market Sales
Preventative Maintenance Programs
416-209-2437
__________________________________________
Authorized Signature
__________________________________________
Purchase Order
__________________________________
Date
Pricing effective for 30 days only from date of quotation
Kaladar Barrie Fire Dept.
Casey Cuddy, Chief
Phone 613-336-1851
Fax 613-336-1851
Prevent Chimney Fires or Deadly Carbon Monoxide
poisoning by having your chimney cleaned regularly
Report to JFC
April 22, 2015
Re: Driver Certification Program (DCP)
The MTO is making several changes to the DCP. The KBFD has been doing driver training
and testing for class D and Z endorsements for over 20 years. With the changes AH council
ask for a report. I felt the JFC should be aware of this as well thus this report.
Background: in 1992, before I was involved the management, Kaladar Barrie Fire
Department applied through Kaladar Township to MTO for certification, permitting us to
train and license employees to operate the fire trucks etc. Reason for this was most of the
volunteers were driving the fire trucks without the proper license to do so. I recall an
insurance person advising the township was covered for unlicensed drivers to drive fire
trucks to calls but not bring them back. This was of course just a mitigation ploy by the
insurance company as they did not want liable claims from the department not responding
due to lack of licensed drivers. It was against the law back then just as it is now.
One of the FD members (Harvey Humphry) was sent away for training to be able to do the
teaching and testing and became a SA (signing authority). Since then the township has been
annually audited without issues by MTO staff, and at no cost to the township. As Harvey
was away for work a fair bit I was added as a second signing authority on recommendation of
the MTO auditor.
A couple of years ago the auditor told us we had to update and resubmit our program. We
did and it was accepted by MTO. Since then the MTO has done a major revision on the
DCP. (another means of Provincial downloading) the MTO no longer does the audit and we
have to hire our own auditor. This results in a program that had very little costs to increase
substantially. Once we go through the process and resubmit our program the annual audit
cost should be much less.
All our fire fighters are volunteers. Studies have shown a great decrease in volunteerism in
Ontario over the past few years. There are increasing demands on volunteers such as
requirements for training, CPICs, medicals, time requirements, etc., etc. The FPPA states a
fire fighter is a fighter no matter if career or volunteer. Problem is career fire fighters require
2+ years of college. The MOL expects volunteer fire fighters to have the same training as a
career fire fighter. Volunteers are expected to attend a minimum amount of regular training.
All of this put together makes it is difficult to find enough volunteers who can meet all
requirements, be physically capable for the job and come with required licenses.
One of the things we can offer a volunteer and cover our liabilities at the same time is the
drivers licensing program.
I have been looking at the cost vs. benefit of the program. The difficulty is the MTO has
not released all the upcoming requirements.
The cost for a person to take the required driver courses at an independent academy ranges
from $3,400 to $6,200 plus the MTO driver test fees per student for DZ. The cost may vary
depending on travel. The cost for us to take a fire truck out of service for a new driver to do
their driver exam at a MTO drive test center could be major if we miss a call while being in
the city doing driver testing.
I have been advised that coming soon a person will not be able to go and challenge the drive
test at MTO testing centers without showing proof of them completing a certified driver
training program at an independent school.
Our neighboring fire departments feel the program is worthwhile as Tweed, Madoc, Stone
Mills, Napanee, Loyalist , and Central Frontenac all have the program and are going through
this revision process.
I have had discussions with the fire chiefs of L&A over the possibility of doing a joint
program and sharing the costs. There has been some interest but due to the MTO deadlines
and where all townships currently are at, it was felt we should continue with redoing our own
programs and once over this hurtle we can discuss joint opportunities again.
Section 21 guidance note 7-2 says “the employer shall provide training and instruction
regarding the safe operation of equipment and apparatus the fire fighters may be required to
operate in the course of their duties”. All our fire fighters must operate and be evaluated on
each apparatus and be signed off before operating it on their own. The DCP covers this off
for us as we do most of the training with them anyway.
While there are increased cost and workload to the program I believe the major benefits far
outweigh the costs.
If you have any question I would be happy to answer them.
Thank you
casey
Sent: February‐27‐15 1:30 PM To: Tara Mieske Cc: Fred perry; Steve Redell; Cheryl Robson; [email protected] Subject: Pine Meadow ,NAEC Hi Tara I was talking to a fire fighter and he brought up the topic of if there was a fire at the Pine Meadow home or the NAEC High school or any other major facility ? That it would be a good idea to have a pre‐incident plan in place and all mutual aid chiefs, deputy chiefs, captains, etc. to have a tour of the place to know where all emergency equipment ,evacuation plans, water source, etc, are and what the jobs of everyone would be. This was a great idea and should be organized ASAP, should be passed on to the JFB for approval and response if required but I do not think it should wait till our next meeting in May Thanks Wayne I
Date:
February 17, 2015
Resolution Number
9fo
-15
RESOLUTION OF THE COUNCIL OF
THE CORPORATION OF THE TOWNSHIP OF NORTH FRONTENAC
lse~
~.
,
BE IT RESOLVED THAT Council receives for information the Director of Emergency
Services/Fire Chief's Administrative Report entitled "Fire Training Per Diem";
AND THAT Volunteer Firefighters shall receive one hundred fifty dollars ($150) per day
per Firefighter, if such Firefighter misses a regular day's earnings from their employer to
attend approved training (at the discretion of the Fire Chief,) and the Firefighter shall not
be paid for training days that are not their regular days worked (i.e. Saturday and/or
Sunday if applicable);
AND THAT Municipal employees, that are appointed to the Township of North
Frontenac's Volunteer Fire Department, are authorized to attend approved training
courses, provided they are approved in advance by the Fire Chief; in consultation with
the employees Manager; and said training course expenses are within the approved fire
budget; and they shall receive $150 per day, (or their regular pay if a Volunteer
Firefighter is also a Township Employee working in another Township Department) and
the $150 per day or regular pay if applicable, shall be charged to the Fire Department,
for the duration of the training course;
-A f'-SP
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~-
MINUTES of the Special Meeting of Council for The Corporation of the Township of North
Frontenac, held February 20, 2015, at the Clar Mill Firehall, Upstairs Meeting Room, 6648
Road 506, Plevna, Ontario.
PRESENT: Mayor Ron Higgins; Deputy Mayor Fred Perry and Councillor Wayne Good Ward 1; Councillor Gerry Martin and Councillor Vernon Hermer – Ward 2; and Councillor
John Inglis and Councillor Denis Bedard – Ward 3.
ALSO PRESENT: Cheryl Robson, Chief Administrative Officer (CAO); Jenny Duhamel,
Clerk/ Planning Manager; Corey Klatt, Manager of Community Development (MCD) and
CAO Back-up; Jim Phillips, Public Works Manager (PWM); Angela Millar, Treasurer; Kelly
Watkins, Deputy Treasurer; Steve Riddell, Director of Emergency Services/Fire Chief and
Tara Mieske, Deputy Clerk/Assistant to the Planning Manager (attended for Business
Arising only).
1. CALL TO ORDER
The Meeting was called to order by Mayor Higgins at 1:00 p.m.
2. APPROVAL OF AGENDA
Moved by Deputy Mayor Perry, Seconded by Councillor Good
#136-15
BE IT RESOLVED THAT Council approves the Agenda for the Special Meeting of Council
dated February 20, 2015, as circulated.
Carried
3. DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
None declared.
4. DELEGATIONS
a) Paul Dorman, JLT Insurance re Insurance Policies and Risk Management (see attached)
Dorman advised there is no changes in our premiums from last year and advised Council
that North Frontenac in-house policies are well organized re: Risk Management.
Dorman advised personal boats and vehicles used in an emergency would be covered by
the owner’s insurance policy if there was any damage to them. Their personal insurance
policy comes first and JLT may cover anything over the million dollars for personal
coverage (i.e. $50 M Non-owned Auto Policy). Every claim has a circumstance. The
Municipality needs to provide proper tools for the job (i.e. should not use own personal
equipment). The Memo to Employees re: “Use of Personal Vehicle, ATV, Equipment or
Boats for Township Business” dated August 11, 2014 (see copy attached) is correct and is
a great Risk Management.
Dorman noted, for the use of personal equipment (lawn mowers, chainsaws, etc.) there is
no coverage through the Municipality’s insurance. Dorman highly recommended not to
allow this as there would be a liability issue.
Volunteers are covered by the Township’s Policy if doing an activity approved by Council
(i.e. Adopt-a-Road Program, etc.). It is good Risk Management to have a list of the
Special Council Minutes
February 20, 2015
Page 1 of 3
Volunteers and their emergency contacts. If any Volunteers are over 80 years of age there
is no present coverage; however, the Treasurer will send a list to JLT re: possible separate
accident coverage. The Township presently has Special Volunteer (FUEL) Insurance
(liability only – not accidental) purchased annually to cover events (except Alcohol events –
need own insurance for these).
Bedard asked about allowing children to ride on the Fire Trucks for the Santa Claus
Parade. Dorman said this should be discouraged. The Clerk was instructed to add this to
the K/B Joint Fire Committee’s next agenda.
In regards to Volunteer Fire Fighters providing assistance on the trail and running the bar
(through a Liquor Licence) during the Volunteer Association’s (not a Committee of Council)
ATV Ride for Dad, Dorman advised they would only be covered by the Township’s
Insurance if they were performing duties for anything sanctioned by Council through a
Resolution or By-law.
Environmental Policy – Dorman noted there is a Broad Form for landfill sites for leachate;
underground tanks, etc. back to 1993 if all reports have been completed for the Ministry of
the Environment. The Treasurer will look into the cost of this and the PWM is to review past
documents.
Moved by Deputy Mayor Perry, Seconded by Councillor Good
#137-15
BE IT RESOLVED THAT Council receives for information the presentation from Paul
Dorman, JLT Insurance regarding Insurance Policies and Risk Management and thanks
him for his time spent today;
AND THAT Council authorizes the Treasurer to have Jardine Lloyd Thomson Canada Inc.
(JLT) continue with the Township of North Frontenac’s Insurance Renewal for 2015-2016
effective April 1, 2015;
AND THAT Council instructs the Clerk to have the Joint Fire Committee revisit Policy
#0005 re “Use of Fire Fighters Personal Equipment Costs”.
Carried
Note: The Manager of Community Development; Treasurer; Deputy Treasurer; Public
Works Manager and Fire Chief left the meeting at this time.
The Deputy Clerk arrived at this time.
a) By-law #70-14 – Procedural and Code of Conduct Review.
Note: The CAO left the meeting at the start of these discussions and returned in
approximately one half an hour.
Council reviewed this by-law page by page.
Moved by Councillor Martin, Seconded by Councillor Good
#138-15
BE IT RESOLVED THAT Council shall review the Council make-up and Ward System in
February/March 2016.
Carried
Special Council Minutes
February 20, 2015
Page 2 of 3

KALADAR/BARRIE JOINT FIRE COMMITTEE May 1, 2015 – 9:30

Transcription

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