July 2013 - City of Oak Hill

Pride in our community • Affection for our history • Service to our neighbors
HARDING PLACE / BATTERY LANE DETOUR
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• From the Mayor—
page 4
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• The 2013/2014 FY
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page 7
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Metro has designated two detour routes to
help eliminate traffic congestion. Please be
familiar with these routes through the duration of this project.
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the Oak Hill city limits. Battery Lane will be closed to all traffic from Lealand Lane to Granny White Pike during this
project and only allowing those homeowners
to travel through.
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is to preserve its
Coming from Franklin Rd ( US 31/ SR 6 )
Coming from Hillsboro Rd. ( US 431/ SR 106 )
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Public
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additional warning
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LOCAL TRAFFIC ONLYEast to West
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further
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NORTH/WEST DETOUR
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Metro Public Works and
environment; to
partment (MPD) patrols in the City. These shifts areEK Rfocused
on the deTennessee Department of
offer an enhanced
tour area and cover morning or evening rush hour.
Transportation (TDOT)
3. Requested MPD to increase on-duty patrols in this area.
level of services to
started a project in early
4. Requested MPW to periodically place their electronic radar speed trailits citizens; and to
June causing Battery Lane to
ers along the route.
provide a strong
be closed for approximately
5. Marked this area the highest priority within the City’s speed and warn90 days. A bridge, constructsense of community
ing sign replacement program.
ed in 1956, is being replaced
pride with historical
6. And communicated to our Metro Council Representatives to enlist their
on Battery Lane near Robawareness all within
support in these requests to each Metro Department.
in Springs Road, just west of
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• How the Planning
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the65City—page 2
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www.oakhilltn.us
J U LY 2 013
close proximity
to a world-class
metropolitan area.
Mayor
Austin McMullen 579-6593
Vice Mayor
Jennifer Claxton 504-6163
Commissioner
Kyle Felts 760-5406
Planning Commission
371-8291
John Gillespie, Chair
Joe Hodgson, Vice Chair
Wade Hill, Secretary
Michael Baron
Vice Mayor Jennifer Claxton
Judy Hoover
Mayor Austin McMullen
Art McWilliams
Julia Wesley
Board of Zoning Appeals
371-8291
Tom Lawless, Chair
Tonya P. Matthews,
Vice-Chair
Lance Iverson
City Manager
Kevin Helms 371-8291
Assistant City Manager
M.C. Sparks 371-8291
Administrative Assistant
Patrick Steiner 371-8291
City Attorney
J. Todd Moore 290-5355
City Engineer
Kimley-Horn & Assoc.371-8291
Building Official
Bill Burdette 371-8291
Safety Coordinator
Tommy Campsey 557-7329
Meeting Dates
All meetings will be held at
the City Office at 5 p.m.
5548 Franklin Pike Suite 102
Board of Commissioners Meeting
Third Thursday
Planning Commission Meeting
Fourth Tuesday
Board of Zoning Appeals Meeting
Third Wednesday
City Office
5548 Franklin Pike Suite 101
Phone: 371-8291
Fax: 855-611-8980
Hours: Monday-Friday
8:30 a.m. - 4:30 p.m.
After-Hours Emergency
557-7672 509-4812
www.oakhilltn.us
Don’t throw away this
newsletter. Recycle it!
The Planning Commission:
How it Operates on Behalf of the City
With responsibility to
manage the use of land
and structures within City
limits and to serve as a
trusted advisor to the City
for related planning decisions, the Planning ComFROM THE
mission (PC) plays a cruCITY MANAGER
cial role in the success of
Kevin
the City.
Helms
[email protected]
They are granted the
authority to approve the
division of subdivision land tracts into multiple parcels, and to approve the combination of multiple parcels into fewer parcels.
They must approach the approval by giving
great consideration to whether to proposal
satisfies the City’s subdivision regulation requirements, and ignoring any personal preference about the proposal itself. If the proposal does comply with the regulations, then
they are bound to approve it. If it does not,
then they shall deny it. Because the state
determines what is considered to be a subdivision, certain divisions of large parcels may
be exempt from these requirements.
The state mandates that if the PC does
not act on a subdivision land tract application within a specified period of time, it is
automatically considered approved.
The City has decided that areas with a
slope in excess of 14 percent are deemed
to be “steep slope” areas. Since the soil in
these areas is often unstable, review and engineering are more critical than in other areas because they must account for removal
and replacement of vegetation, engineering
of footings, and drainage. Where most new
construction is approved within a few days
by staff, these areas require detailed soil
studies and take much longer to approve because they must first be approved by the PC
before the City staff may issue a construction permit.
An applicant is required to submit plans
at least 30 days before the PC reviews the
project. The applicant should also obtain
permission from the City before removing vegetation on a steep slope in order to
prevent destabilizing the soil and causing a
slide.
Working alongside Radnor Lake State
Park, the City has developed specific zoning
requirements to
protect both the
watershed and
the viewshed of
this important
natural resource.
These zoning requirements are
very similar to
those of steep
slopes, with two
noted exceptions: The first is
that a soil study
is not required
for these properties, and the second exception is
that structures
are limited to a
maximum height
of 40 feet. The
PC is to follow
the same guidelines noted above for the approval or denial process. The City seeks input from staff
at Radnor Lake and the Friends of Radnor
Lake when an application is received for areas within the Radnor Overlay.
The next major responsibility of the PC
is to review site plans for Conditional Use
Permits (CUP). A CUP applicant, such as a
church or school, must first seek approval from the Board of Zoning Appeals (BZA)
for the activity (use) they would like to con-
Working
alongside
Radnor Lake
State Park,
the City has
developed
specific zoning
requirements
to protect both
the watershed
and the
viewshed of
this important
natural
resource.
duct on a parcel of property. If the BZA approves the request but requires construction of facilities, the site plan must then be
presented to the PC for review and approval.
This review is intended to determine whether they have met the criteria outlined within
the zoning ordinance, and requests not contained within the zoning regulations cannot
be enforced upon the applicant. The primary areas of review are parking, lighting, and
drainage.
The final responsibility of the PC is to
serve as an expert panel for the City as it relates to these policy areas. The PC makes
recommendations to the Board of Commissioners (BOC) regarding the enactment of a
zoning requirement. The BOC cannot enact
a change to the zoning ordinance until the
PC has considered and made a recommendation. While the BOC can enact regulations
the PC has advised against, it is rare. The
PC is legally obligated by the state to make a
recommendation. Since they are appointed
by the elected officials, they are considered
to be an extension of the elected officials
who represent the citizens; therefore, the PC
is tasked with the responsibility of meeting
an annual training requirement for issues
that are related to planning.
I hope this information has provided insight on how the Planning Commission operates and how important it is to the City.
How to Opt-Out of
Tennessean Ads
The City often receives complaints
from residents about the advertising
circulars printed and distributed by the
Tennessean, citing the fact that gusts
of wind caused by traffic scatter the
circulars throughout the neighborhood.
According to the Tennessean, you can
stop receiving the circulars by calling
313-2726 or emailing tmcservice@
tennessean.com and giving them your
address.
Recent Board of Commissioners Actions
To help keep our citizens informed about decisions being made by the
Board of Commissioners, each newsletter will include a list that summarizes
the various actions of the Board.
March 2013
1. Voted to award a contract to Table Rock Resources for the purpose of
conducting a fiscal analysis regarding commercial zoning.
2. Adopted Ordinance 13-3 on 1st reading which amends the FY 2013 budget
by $10,000 to provide funding for the fiscal analysis.
3. Adopted Ordinance 13-4 on 1st reading which amends the FY 2013 budget by $125,000 to pave roads, most of which are associated with a Metro
Sewer line repair project.
April 2013
1. Adopted Ordinance 13-3 on 2nd reading which amends the FY 2013 budget
by $10,000 to provide funding for the fiscal analysis.
2. Approved a new agreement with Mid-Tennessee Erosion Control for snow
removal and road salting services.
3. Approved a Title VI Policy for the City of Oak Hill which resulted in the City
obtaining TDOT Title VI certification. This allows the City to be eligible for
federal and state grant funding for transportation projects.
4. Approved a Memorandum of Understanding with Metropolitan Government of Nashville and Davidson County regarding the delivery of government services as recently negotiated between Metro Government and the
smaller cities.
5. Approved a new employment agreement with the city manager.
May 2013
1. Approved Resolution 13-1 to recognize Cub Scout Pack 800 for its community service and presented framed resolution to the pack leader.
2. Appointed Oak Hill resident, Destin Tompkins, to the Investment Advisory Committee. Also, appointed the four Investment Advisory Committee
members to staggered terms to replace the current concurrent terms.
3. Approved a new contract with Metro Nashville Police Department Secondary Employment Unit. This contract reduces the current hourly charge
for additional police patrols from approximately $70 per hour to approximately $44.50 per hour.
4. Adopted Ordinance 13-5 on 1st reading to amend the FY 2013 budget. This
amendment is for year-end balancing purposes and comprises funding for
a number of projects approved throughout the year.
5. Adopted Ordinance 13-6 on 1st reading to establish the FY 2014 budget.
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JULY 2013 3
Oak Hill Safety
Coordinator Tommy
Campsey and Nashville
Metro’s West Precinct
Sargent Twana Chick
hosted a seminar on
April 11 providing
safety tips to residents
on how to better
safeguard their homes
and cars.
They explained what
criminals look for when
identifying a home or
car to break into, and
taught important safety
tips that can help you
avoid mistakes which
may cause you to fall
victim to such crimes.
Sargent Chick also
worked with residents
to establish official
“neighborhood watch
programs.” If you
are interested in
participating in the
neighborhood watch
program, please
contact Sargent Chick
at twana.chick@
nashville.gov.
To learn more about
these safety tips,
please visit http://
tinyurl.com/p53uz3c.
4 OAK HILL NEWS
“Sustainability” has
been a hot topic recently, especially here in Oak
Hill. Declining revenue sources and increasing expenses have caused
some to question the sustainability of current City
FROM THE
MAYOR
services. The Board of
Commissioners is working
Austin
McMullen on creative solutions that
Austin.McMullen@
will continue the existing
oakhilltn.us
high level of resident services while keeping taxes low.
Valuable Services—Without a City
Property Tax
Free trash and recycling pick-up. Limb
and leaf pick-up. Additional police patrols.
Removal of snow and ice from the roads.
Street paving. Zoning controls and enforcement. Street lighting.
Oak Hill provides all these services without charging a city property tax. Currently, all of your property taxes go to the Metro
Government.
The Challenge of Higher Costs and
Less Revenue
The revenue sources that fund Oak Hill’s
many services are generally declining. The
Hall Tax is Oak Hill’s largest revenue source,
yet the Tennessee General Assembly cut the
Hall Tax again this year, and will likely phase
it out soon. Interest rates are extremely low,
which means the City sees less revenue generated by investment of reserve funds, and
slow population growth has cut the City’s per
capita state-shared revenue.
While the City has responded with cost
containment strategies, expenses continue
to increase as many deferred maintenance
items come due.
A recent study conducted by the University
of Tennessee’s Municipal Technical Advisory Service (MTAS) revealed that the drop in
revenues and increase in expenses will likely
reduce Oak Hill’s reserve fund balance by 50
percent over the next five years. MTAS recommends enacting an Oak Hill property tax
or sanitation fee to keep the City’s finances in
the black.
Maintaining Services While Keeping
Taxes Low
The Board recognizes that change is inevitable given the current trends. However, the
Board is working to maintain services without imposing the taxes and fees suggested by
MTAS.
Benefits of Metro Agreement
Oak Hill’s recent agreement with Metro
Nashville is an important step toward sustaining Oak Hill into the future. Through this
agreement, Oak
Hill will begin
receiving its fair
share of the utility franchise fees
that Oak Hill
residents already
pay. Allocating a
portion of these
fees to Oak Hill
will cause a 10
percent annual
increase in City
revenues, and
these funds will
be used to maintain Oak Hill’s
roads.
Also, the City negotiated a 44 percent reduction in the hourly fee paid by Oak Hill to
hire off-duty Metro police officers for supplemental patrols of our neighborhoods.
Bridging the Gap
The new revenue sources and cost savings
contained in the agreement with Metro Nashville are helpful, but they are not enough for
Oak Hill to maintain a healthy reserve fund in
the long-term.
The Board is evaluating the benefit of increased sales tax collections through limited
commercial development along Old Hickory
The Board of
Commissioners
is working
on creative
solutions to
continue high
level resident
services while
keeping
taxes low.
Boulevard to bridge the gap in revenues. By
a margin of more than 2-to-1, Oak Hill residents prefer that the Board explore this approach over three specific alternatives, as
shown by a recent scientific survey. The survey’s message is clear: Oak Hill residents do
not want their taxes increased, nor do they
want their services cut.
In the coming months, the Board will receive a report on the feasibility of economic
development along Old Hickory Boulevard
and its impact on the City’s finances. If the
Board considers this type of economic development, the approach will ensure that 1) the
proposed development’s character is highquality and consistent with the excellence we
expect in our community, 2) the City imposes the proper legal restrictions to minimize
impact on nearby properties, and 3) the City
strictly limits the geographic area in which
the development could occur.
Your Input is Important
The Board appreciates your continued input as we consider how to best sustain City
services at a high level while keeping taxes
low. Please share your input by contacting the
City Office.
A Resolution in Honor of
Cub Scout Pack 800
In the previous newsletter, an article featured Cub
Scout Pack 800 and their efforts to beautify Oak
Hill. Since then, the Commissioners of the City of
Oak Hill personally acknowledged and expressed
sincere thanks on behalf of the City residents for
the distinguished and caring service Cub Scout
Pack 800 provided to the City of Oak Hill.
Test Your Knowledge
The City of Oak Hill continues this quiz feature in the newsletter as a way to inform citizens about different aspects of the City
government and services. We hope you find this to be a fun way to
learn more about The City of Oak Hill!
1. Approximately what percentage of the City’s income is received
via the Hall State Income Tax (tax on interest earned)?
A. 10%
B. 35%
C. 75%
D. 90%
2. True or False: The City of Oak Hill receives 25 percent of the
property taxes paid to Metro Nashville.
3. True or False: The City of Oak Hill pays for the street lights
within City limits.
4. Approximately how much money does the City of Oak Hill receive in state-shared revenue, per year, per resident?
A. $50
B. $85
C. $110
D. $135
5. What is the average yearly amount spent on snow and ice removal by the City?
A. Less than $5,000
B. $30,000
C. $55,000
D. More than $75,000
Answers:
1) B. The City receives on average about 35 percent of the annual budget from the Hall Tax, but in some years the amount has been as much as
40 percent.
2) False. Oak Hill receives no share of the property tax paid by each
resident to Metro.
3) True. Oak Hill pays for all public street lights in the City limits, costing approximately $40,000 per year.
4) C. The City is estimated to receive $109.46 for this fiscal year for
each of the 4,529 residents of the City. The majority of these funds come
from a portion of sales taxes and gasoline taxes collected statewide.
5) B. An average cost of $30,000 is incurred for salt, supplies and manpower for keeping the roads clear during the 3 to 4 snow events each
year. However, it has been as much as $210,000 a year depending on
weather conditions.
Safety
Seminar
Recap
Declining Revenues, Rising Costs Present
Ongoing Challenges to City Services
JULY 2013 5
Volunteers Plant 300 Trees at Glen Leven Farm
The 2013/2014 Budget
Revenue The Board of Commissioners voted on and
approved the 2013/2014 fiscal year budget at the June Board of
Commissioners meeting. The charts shown here explain the revenues and expenditures for the coming fiscal year.
$178,025 Revenue
$105,000 On Tuesday, August
6, The City of Oak
Hill will host “Coffee
with the Board of
Commissioners” in the
City Office suite 102.
Building Permits
$127,300 State Shared Sales Tax
$317,000 Hall Income Tax
$75,000 Franchise Fees
State Shared Gasoline Taxes
Other
$515,000 Expenditures Expenditures
$273,100 Sanitation/Recycling
$460,000 Chipper Service
Street Lighting
Street Maintenance
Snow Removal/Street Salting
In just over two hours on Saturday, March 2, the Land Trust for Tennessee’s Glen Leven Farm planted
300 new seedlings with the help of 22 volunteers, including seven children. To participate in future volunteer activities at Glen Leven Farm, visit LandTrustTN.org.
$127,000 $52,000 Employee Salaries
Police Patrols/Public Safety
$150,000 $272,000 Professional Services
Oak Hill Residents Go Green for the 2nd
Annual Spring Clean Collection
For the 2nd Annual Spring Clean Collection, Oak Hill’s trash and recycling resource,
Earthsavers, provided an optional Go Green
recycling service to Oak Hill residents to rid
their homes of items they no longer needed
or wanted.
By participating in this annual collection, Oak Hill residents helped to reduce
contaminants in the local environment.
This year, on May 29, Oak Hill residents
6 OAK HILL NEWS
recycled over 720 pounds of scrap metal,
three mattresses and several large appliances.
A significant amount of electronic waste,
including old computers, televisions, printers, and batteries, was also recycled. Due to
the heavy metals these items contain, they
present a great risk to the quality of local
drinking water and the environment when
not recycled.
$215,000 $43,000 Other Administration
$60,000 Stormwater Pollution Solutions
Stormwater is precipitation from rain or
snowmelt that absorbs into the ground. Impervious surfaces like driveways, sidewalks, and
streets prevent stormwater from naturally soaking into the ground. This means the stormwater will pick up debris, chemicals, dirt, and other
pollutants as it flows into a storm sewer system
or directly to a lake, stream, river, wetland, or
coastal water.
Anything that enters a storm sewer system
is discharged—untreated—into the water bod-
Much like the “Morning
with the Mayor”
gathering held in
January, residents
will have a chance
to visit one-on-one
with Oak Hill’s three
Commissioners—Mayor
Austin McMullen, ViceMayor Jennifer Claxton,
and Commissioner Kyle
Felts— to share their
concerns and ideas
regarding
the City.
SanitaHon/Recycling Chipper Service Attendees
will be
provided
with
Street LighHng coffee and
donuts and may come
Street Maintenance and go as they please.
Snow Removal/Street SalHng $44,000 Resident Communications
City of Oak Hill to
Host ‘Coffee With
the Board of
Commissioners’
Employee Salaries WHO:
Oak
Hill Board of
Resident C
ommunicaHons Commissioners and City
residents
Police Patrols/Public Safety WHERE:
City
Office
Professional Services suite
102,
5548
Franklin
Other AdministraHon Pike, Nashville, TN
37220
WHEN:
Tuesday, August
6, 2013 7:00 a.m. to 9:00
a.m.
ies we use for swimming, fishing, and providing drinking water, and polluted stormwater has
many adverse effects on plants, fish, animals,
and people.
You can help prevent stormwater pollution
by preventing anything other than stormwater
from being dumped into storm drains or natural
streams.
For more information on stormwater pollution including helpful prevention tips, visit water.
epa.gov.
JULY 2013 7
First-Class Mail
Presorted
U.S. POSTAGE
PAID
Nashville, TN
Permit No. 2657
Official Publication
5548 Franklin Pike, Suite 101
Nashville, TN 37220
Quick
Call
List
City of Oak Hill
5548 Franklin Pike Suite 101
Phone: 371-8291
Fax: 855-611-8980
www.oakhilltn.us
Solid Waste Services
Chipper Service
CleanEarth: 371-8291
Garbage/Recycling Pickup
EarthSavers: 481-9640
[email protected]
Snow and Ice
Management Service
Mid Tennessee Erosion Control:
371-8291
Public Street Repairs, Street
Signage, and Drainage
Maintenance
City Office: 371-8291
Dead Animal Removal
City Office: 371-8291
After Hours: 862-8971
Emergency: 911
Non-Emergency Fire: 327-1300
Non-Emergency Police: 862-8600
West Sector Patrol: 862-7747
Oak Hill Safety Coordinator:
557-7329
When Colorful Flags Sprout,
Use This Key to Identify the Utility
The City of Oak
Hill has received
several questions
from residents regarding utility flags
around Oak Hill. To
help identify which
flags have been
marked for specific
utilities, please refer to this color code chart.
Helpful Reminders
Always call 811 before you do any type
of digging, excavation, or moving of earth.
Tennessee 811 will dispatch utility companies to mark utility lines within 72 hours of
your call.
For more information regarding natural
gas pipeline safety, please visit www.pipeline101.com.
WHITE - Proposed excavation
PINK - Temporary survey markings
RED - Electric power lines, cables, conduit
and lighting cables
YELLOW - Gas, oil, steam, petroleum, or
gaseous materials
ORANGE - Communications, alarm, or signal
lines, cables, or conduit
BLUE - Potable water lines
PURPLE -Reclaimed water, irrigation, and
slurry lines
GREEN - Sewer lines
City Parking Regulations
The City of Oak Hill ordinances prohibit parking
on City streets at any time. This applies to all
streets, regardless of whether signs are posted.
Violators may be ticketed or towed. Please
inform landscapers and other contractors who
work at your home of this regulation.