Banneker Elementary School 27180 Point Lookout Road Loveville

We are excited that you have chosen St. Mary’s Department of Recreation and Parks
School Age Care (SAC) Program! We know how important it is for you to have safe,
convenient, affordable, and quality childcare while you are at work or going to school. We
offer a planned and comprehensive program designed with your child and family in mind.
Our SAC program maintains the highest standards for the safety and wellbeing of the
children enrolled. The program is conducted and planned by caring staff members who
are trained to meet the needs of children and provide positive adult role models. All staff
members complete a background check. Safety is one of our primary objectives but that
does not mean your child will not have fun. The program will include arts and crafts,
sports, indoor and outdoor games, team building, music and drama, cooking, science and
other creative activities. Programs are conducted in accordance with Maryland School
Department of Education (MSDE) Licensing operating principles.
The main goal of our School Age Care Program is to provide a happy, safe, and
structured environment for children before and after school. Our program provides
children with a comfortable transition from the school to the non-school part of their day. We strive to make the non-school environment one
that allows the children time to relax and enjoy themselves while partaking in a variety of structured activities.
Thank you for entrusting us with your children during the school year. We look forward to a successful year!
Banneker Elementary School
27180 Point Lookout Road
Loveville, MD 20656
301-475-4061
Leonardtown Elementary School
22885 Duke Street
Leonardtown, MD 20650
301-475-7821
Duke Elementary School
23595 Hayden Farm Lane
Leonardtown, MD 20650
240-309-4658
Lettie Dent Elementary School
37840 New Market Turner Road
Mechanicsville, MD 20659
301-884-7460
Evergreen Elementary School
43765 Evergreen Way
California, MD 20619
301-862-2513
Green Holly Elementary School
46060 Millstone Landing Road
Lexington Park, MD 20653
301-862-9205
Hollywood Recreation Center*
Teen After School (TAS)
24400 Mervell Dean Road
Hollywood, MD 20636
301-373-2673
*Out of School Camp Days
Oakville Elementary
26410 Three Notch Road
Mechanicsville, MD 20659
Piney Point Elementary
44550 Tall Timbers Road
Tall Timbers, MD 20690
301-994-2205
TRANSPORTATION FOR PM CARE
Some schools without a SAC program will now provide transportation
to a school offering SAC after care only. Those attending school
at the following locations can take advantage of transportation
to a nearby SAC location:
School Enrolled
SAC Location
Mechanicsville
Lettie Dent
White Marsh
Lettie Dent
Town Creek
Green Holly
Updated 04/5/2016
Table of Contents
Staff Information………………………………………….2
SAC Staff - Who to Contact
Hollywood Recreation Center
24400 Mervell Dean Road
Hollywood, MD 20636
Financial Structure ………………....……………………3
Eligibilty…….……………………………………………...3
Ryan Vanderwest - Youth & Camp Programs Coordinator
Required Forms………...……………………………......3
301-373-4689
[email protected]
Waitlist…………….……………………………………….3
Custody…………………….....…………………………..3
Records…………………………………………..............3
SAC Tuition & Fees…….………………………………..4
Optional Drop-In Care…………………………….……..4
Monthly Payment Schedule…………………………….4
Billing Information...……………………………………...5
Payment Methods………………..................................6
Returned Check Policy………………………………….6
Refund Policy………………………………………….....6
General Refund Information………………………..…..6
Bernadette Day - Recreation Specialist
301-373-5410
[email protected]
Brenda Winecke - Recreation Specialist
301-373-5410
[email protected]
R&P Main Office - Leonardtown
301-475-4200 *1800 / *1801
[email protected]
Cancellation Line - 301-475-4200 *1840
Termination……..…………………………………..……6
Program Content………………………………………...7
Program Activities……………………………………….7
Service Options………………………………………….7
Attendance Policy……………………………………….8
Sign In & Out and Late Pick Up Policy…...…………..8
Release of Children……………………………………..8
Transportation……………………………………………9
Proper Dress……………………………………………..9
Birthdays………………………………………………….9
Homework Policy………………………….....................9
Snacks/Lunch…………………………………………….9
Program Closings………………………………………10
Health & Safety Issues…………………….…………..11
Code of Conduct……………………………………….12
Behavioral Incident Report……………………………12
Personal Belongings……..……………………………12
Behavior & Discipline Policy………………………….13
Parent Involvement…………………………………....13
Internet Access/Facebook………………………...….13
Parent’s Rights…………………………………………13
Parent’s Responsibilities………………………………13
Parent’s Guide to Regulated Child Care…………….15
Staff Information
 Certification: All staff are required to maintain certification
for their position and obtain a minimum of 12 hours of
continuing education per school year.
 School Age Care Center Staff: All St. Mary's County
Department of Recreation and Parks School Age Care
programs are staffed by individuals who meet, or exceed, the
Maryland State Department of Education Office of Child Care
requirements. Center Directors are in charge of each center.
Child Care Teachers in School Age Centers and Assistants
are assigned when the enrollment warrants such action.
There is a ratio of one adult per 15 children in SAC.
 Substitutes: Substitutes may be used when regular staff are
absent. Substitutes shall meet state requirements in regards
to substitutes.
 Criminal Background Checks: All staff are required to have
reference checks and criminal background checks.
 Medical Evaluation: All staff are required to have a medical
evaluation by a licensed physician prior to employment.
 Emergency Certification: School Age Care staff are
certified in Community First Aid and Cardiopulmonary
Resuscitation (CPR).
 Training: St. Mary's County Department of Recreation and
Parks is committed to ensuring that staff are competent and
skillful. To that end, School Age Care staff are required to
attend in-service training and workshops.
Notes…………………………………………………….17
2
Financial Structure
The SAC programs are totally self-supporting. Funds for the
School Age Care programs are generated through tuition fees,
grants, special activity fees, and fund-raisers. The department
generally does not receive any county funds to implement or
maintain the School Age Care programs. The county does
provide in-kind support through the use of two of its facilities,
however the department is responsible for all utilities. The
division pays rent for all space utilized in public schools for all
summer and school year programs. Occasionally the county
does offer financial assistance for special projects related to
School Age Care programs.
Eligibility
 Children in Kindergarten through 5th grade are eligible
to attend the elementary school program. Children must
be 5 years old by the 1st of September of the current
school year.
 All participants must be potty trained prior to enrollment.
Waitlist
Our programs are first-come, first-served. Some of our
locations may have a waitlist prior to and/or during the school
year. When an opening occurs our Registration Office will
contact the next person on the waitlist. The waitlist is only for
the current school year, you must re-register for the upcoming
year.
Custody
St. Mary’s County Recreation and Parks School Age Care is
responsible for the safety of all the children in the center.
Parents who have court awarded custody of their child must
have the custody papers, along with any updates on file at the
center. Please remember that our programs are a separate
organization than the schools and that the school does not
share information with our staff. It is the parent’s responsibility
to provide the information to our staff. SAC staff members
must release a child to his or her natural parents unless
custody papers on file state otherwise. Once the custody
papers are on file the staff must follow the orders until the
orders have expired or new papers are issued.
 Our Teen Program runs out of Hollywood Recreation Center
and accepts children who are in the following Middle
Records
Schools - Esperanza, Leonardtown and Spring Ridge.
Any information contained in your child's record will be
confidential. We will not share information contained in the
Required Forms
record with anyone without the prior written consent of the
parent. The parent, however, will have access to all their
The following forms are required prior to the first day of the
child's records at any time.
child’s attendance in the program
Parents have the right to
School Age Care Registration Form completed each year
add information,
by parent(s)/guardian(s).
comments, data or other
relevant materials to the
Health Inventory Form completed within the previous year
child's record. They also
and signed by both the parent/guardian and physician. For
may request that
children 5 and under must provide a lead screening by
information be deleted or
physician. (Question included on form)
amended. We comply with
Emergency Information Card including the names and
all rules and regulations
phone numbers of at least three (3) emergency contacts,
regarding student records
other than the parent/guardian. This form is to be completed
as established by the
and signed by the parent/guardian.
state standards for child
care centers.
SAC Acknowlegement Contract - Required signatures for
licensing purposes.
Medication Authorization Form
Individual Service Plan if applicable.
*Please be advised that our School Age Care programs
operate as a separate entity from the schools. Therefore,
It is the parent or guardians responsibility, not the schools
to provide the required forms.
No one will be permitted to attend without this
information on file. Maryland child care regulations require
us, as your child care provider, to maintain these required
forms for your child while they are in attendance at our
program.
All forms may be obtained online at:
www.stmarysmd.com/recreate/register or at the
Recreation and Parks office located at
23150 Leonard Hall Drive, Leonardtown, MD 20650.
Call the office at (301) 475-4200 *1800
for further information.
3
School Age Care Tuition & Fees
Optional Drop-In Care
The fees for St. Mary’s County Recreation and Parks School
Age Care are established on a yearly basis and are determined
by the programming cost. The annual expense is then divided
into nine equal payments. There is no reduction in fees for the
months with fewer days or an increase in cost for the months
with a greater number of days. There will not be any fee
deductions for days missed from care. A pro-rated fee will be
calculated if the start date you enter is other than the first day of
the month. If you are enrolled in any of the AM, PM or AM & PM
care and you wish to withdraw for a month(s) due to any
reason, you will be required to make your request in writing ten
business days in advance. This does not preclude you from
using the drop in option. A parent must wait two billing cycles
before re-enrolling their child in our program. If a child is
re-enrolled you will have to pay the non-refundable $50
registration fee again.
Monthly Fees
Registration Fee
First
Child
Additional
Sibling
9 Monthly
Payments Total
$50
-
-
SAC
AM Care
$250
$235
PM Care
$260
$245
AM & PM Care
$375
$355
Inclusive Package
$410
$370
(AM, PM, OSC)
TAS - Hollywood Recreation Center
PM Care
$275
$260
(Grades K-8) This option is for families who may not need
full-time before or after care for their children throughout the
school year, but certain days or weeks it may be necessary to
have a safe place for your child to attend.
1.
Pre-registration is required at least 5 business days ahead of
care needed. Simply contact us at 301-475-4200 *1800.
2.
Space is not guaranteed and placement is based on availability.
3.
Complete all required paperwork.
4.
Provide $100 payment for a deposit per child to be placed on
your account for ongoing drop-in requests. Account can not drop
below $50.
5.
Not to exceed 10 sessions per month. Out of school camp days
do not count towards the 10 sessions
6.
Enjoy a safe environment for your children.
7.
If you pay for drop-in care and then decide your child(ren) will
not be attending the program, registration fee is non-refundable.
8.
It is not Recreation and Park’s responsibility to contact your
school for PM drop-in care regarding bus transportation. We
suggest you provide your child (ren) with a note for their
teacher.
9.
No refunds or exchanges.
All requests must be emailed to [email protected]
2015/16 School Year Rates
Before Care:
After Care:
Both Before & After Care:
Early Dismissal Days:
$2,250
$2,340
$3,375
$3,690
$15 per child (1 session)
$15 per child (1 session)
$30 per child (2 sessions)
$20 per child (1 session)
$2,475
Monthly Payment Schedule
A monthly invoice will be sent to the e-mail address on file on the 23rd of the month. A paper bill is available but must be
requested in writing. Payments are due by the 10th of each month with the first payment due August 10th. If the due date falls on
a weekend or holiday, then the payment is due by the previous business day. Online payments are open 24/7. If you have any
questions in regard to your invoice please contact the Registrar’s Office at 301-475-4200 *1800 or *1801 or e-mail Ken Guyer,
Senior Office Specialist, at [email protected] . Please send a copy of your e-mail to [email protected] .
Month of
Service
Bill
Date
Payment
Due Date
Late Fee
Late Fee #2
Termination
Alert
Aug. & Sept.
7/20/15
8/10/15
-
-
8/17/15
October
8/24/15
9/10/15
9/11/15
9/20/15
9/28/15
November
9/23/15
10/10/15
10/13/15
10/20/15
10/27/15
December
10/23/15
11/10/15
11/12/15
11/20/15
11/25/15
January
11/23/15
12/10/15
12/11/15
12/21/15
12/28/15
February
12/23/15
1/10/16
1/11/16
1/20/16
1/27/16
March
1/22/16
2/10/16
2/11/16
2/19/16
2/26/16
April
2/23/16
3/10/16
3/11/16
3/21/16
3/28/16
May & June
3/22/16
4/10/16
4/11/16
4/20/16
4/27/16
4
Billing Information
The invoice is set up as a reoccurring invoice. The statement will list the number of expected payment; deducting what is due
(see excerpt from an example invoice)
The top of the invoice “Installment Bill”
Receipt No.
Payment Due Date:
August 10th
Statement #
Household # (personalized with your information)
Phone No’s
Total Invoiced Fees: (monthly total)
Total Invoiced Discounts: (none given)
Totals Sales Tax on Fees: (R&P does not charge tax) $0.00
Previous Amount Paid on Fees: (this will accumulate with each payment made)
Fees + Tax
Amount Due
Discount
$800.00
Prev Paid
$0.00
Cur Paid
$400.00
Previous Credit used against Fees: (if you pay prior to billing the payment will list as a credit first)
Current Invoice amount due:
the monthly payment
Current overall Household Balance: (this will include any additional fees, drop in, late fees, or other programs. All Childcare
fees are due on or before the 10th of each month.)
Enrollment Details
Enrollee Name: Child’s Name
Class Location:
Information
Class Dates:
08/19/2015 to 06/14/2015
Activity
Number:Location
Center Enrolled
Center (School) Name
School year range
Address
6:30A to 6:30P
Address
M,Tu,W,Th,F
Phone
Scheduled Sessions: 200
Late Pick Up Fees: Any child picked up after closing time will be charged $1.00 per minute per child. Three late pick up fees
could result in dismissal from the program. Fees are due at the time of the next billing payment.
Unpaid Balance on Account:
Any unpaid balance on your account must be paid in full
before registering for any Recreation & Parks programs.
Late Policy- Payments are due on the 10th of each month and late on the 11th, late fees are automated and will be charged to
your household account at 12:01 a.m. on the 11th of the month. A $15 late fee is assessed to each participant enrolled in the
program. If you have not paid on your account by the 20th of the month an additional late fee of $15 per participant enrolled in
the program will be charged. Delinquent accounts will be terminated on the 27th of the month.*
*Termination for payment #1 will be the 18th of the month.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
If you have questions regarding your account: Call the front office at 301-475-4200 *1800.
For Inclement Weather Updates: call 301-475-4200 *1840 or www.stmarysmd.com/recreate
click on red updates or weather updates
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
SPECIAL ANNOUNCEMENTS:
Summer Camp and 2015-16 SAC Registration Opened on March 1 - online and March 2 -in office/mail.
5
Payment Methods
In Person: Payments may be made in person at the
Recreation and Parks Office from 8am-5pm Monday-Friday
(locations follow the holiday schedule of St. Mary’s County
Government)
23150 Leonard Hall Drive Patuxent Bldg.
Leonardtown, MD 20650
*Payments are NOT accepted at the Child Care Centers.
Check or Money Orders: Payments may be mailed directly;
Recreation & Parks
P.O. Box 653
Leonardtown, MD 20650
If mailing, please allow 7-10 business days for your payment
coupon to be received in the Recreation and Parks
Administrative Office. Checks must have your name, address,
phone number and driver’s license number.
Termination
A child may be terminated from a School Age Care program if:
 Persistent serious disciplinary problems occur. A serious
disciplinary problem is defined as one in which a child is
hampering the smooth flow of the School Age Care program
by either requiring constant one-on-one attention; is
physically abusing staff or children; or is otherwise unable to
conform to the rules and guidelines of the program.
 Failure of parent/guardian to make School Age Care service
payment.
 Failure to provide center with complete and signed copies of
all forms required at the time of admittance into the program.
 Persistent late pick-ups (persistent is defined as three (3) or
more unexcused late pick-ups).
Check or Debit Card: Payments may be made online at
www.stmarysmd.com/recreate.
 Parent/guardian refuses to follow regulatory policies that
negatively impact program operation or licensing.
Auto Bill Pay: Set up through your personal banking
establishment.
 Once termination for non-payment is assessed, parents
are required to come in person to reconcile their account
paying for the overdue amount PLUS the next month’s
bill in full. Accounts will be locked until payment is
received in person at the office.
Cash: Accepted in person only, limited change available.
Phone: Must pay the full amount on the account. If the system
is down for any reason payments will not be accepted.
If you are paying with a check, money order or auto bill pay
Withdrawals
(through your personal banking establishment) be sure to add
your child’s name and School Age Care location to ensure your We request two weeks written notice provided to the registrar
payment will be posted to your account in a timely manner. Add before the next month’s bill is processed. Please send all
your driver’s license number on checks if it is not already
requests to Ken Guyer - [email protected]
printed on them. All checks or money orders shall be made
payable to “St. Mary’s County Recreation and Parks”. Allow 10
days for your payment to be received by our Administrative
Office.
Returned Check Policy
The St. Mary’s County Finance Department will submit all
checks returned for insufficient funds to the State’s Attorney’s
Office within 30 days of being submitted. A $25 fee will be
added to the cost of the returned checks. If Recreation and
Parks is notified by the Finance Department that your payment
is returned, your space will be terminated immediately. At this
time the parent is responsible to contact the Registrar for
possible reinstatement into the program.
If a check is submitted to the State’s Attorney’s Office or, if two
checks have been returned in one calendar year, future
payments will be accepted in the form of credit card, cash or
money order only.
Refund Policy
If you have already made payment and are requesting a refund,
the following will be adhered to:
 A non-refundable $50 registration fee will be assessed for all
children that are new to the program.
 A $25 processing fee for each payment transaction will be
assessed.
 With 10 or more business days notice: a full refund minus the
registration and processing fees.
 If no notice is given before child’s last day of attendance,
there will be no refund.
6
Program Content
All School Age Child Care Facilities staff will have consistent
rules, regulations and policies in place that are in accordance
with the Maryland State Department of Education Office of
Child Care regulations. For a site to run, St. Mary’s County
Recreation and Parks requires a minimum of 15 children
enrolled in the program. The maximum number of children is
based upon MSDE’s licensing regulations.
Program Activities
The curriculum of the School Age Care programs is designed
to meet the age appropriate needs of the children. The broader
requirements for the curriculum activities are set by MSDE
Office of Child Care regulations, which are used as guidelines.
Directors of each center are encouraged to design and plan
the specific activities within the guidelines.
A wide variety of participatory activities are offered for the
children to enjoy. These include: arts and crafts; table games;
reading; completing homework; dramatic play and creative
dramatics; music and dance; puppets; active play; stitchery;
science; classroom cooking; nature and gardening; field trips,
special events and interests; and morning and afternoon
snacks.
Examples of Program Activities & Calendars
Schedules are available online at
www.stmarysmd.com/recreate/childcare
Service Options
The SAC programs operate during the public school calendar year as established by the St. Mary’s County Board of Education,
EXCEPT for federal holidays. During the school year programs operate Monday through Friday. Within each program option
parents can select the service option that best meets their extended day service needs. Please note that some schedules may
vary slightly as some schools have early arrival and dismissal times. Service options are as follows:
SCHOOL AGE CENTER (SAC) (Ages 5-12)
Before School Only……………..6:30am to the school start time
After School Only…………….. school dismissal time to 6:30pm
Before and After School………. 6:30am to the school start time
school dismissal time to 6:30pm
Inclusive Package………..……..AM & PM Care plus Out of School Camps
Drop-In Care..…………………..Available only if center is not at full enrollment. This
option is for families who may not need full-time before or after care for their children during the school year, but may require a
safe place for your child on an irregular basis.
Out of School Camps (Ages 5-14) Camp is no longer just for summer! The camp is designed to serve all
school aged children, but activities are built around specific age groups. Activities include games, group
team building, arts and crafts, drama, cooking and many more. Children are required to bring a nonperishable lunch, 2 snacks and a bottle of water. Spaces are limited, so register early! Time: 6:30am6:30pm. Out of School Camps is only included in the inclusive package.
Location: Hollywood Recreation Center.
7
Attendance Policy
Sign In and Out Policy
The School Age Care Directors are responsible for maintaining  Parents are required to physically walk their children into the
an accurate attendance record for the children at each location.
building and to sign their child in for the morning program
Maryland Schools Department of Education regulations
and out at the time of pick up
mandate that children who are absent from the program due to
each afternoon.
illness for three days or more must have a written statement
from a parent or physician that the child may return to a regular  Our staff will not accept children
into the morning program if the
schedule. A copy of the note sent to school is sufficient.
building is inaccessible, utilities
Morning Attendance: Parents are not required to contact the
are not available, or any other
center staff on a daily basis to report in they are not attending
circumstance out of our control.
the program. It is your child’s responsibility to walk from the
Parents will be requested to
child care space to their classroom each morning when the
stay with their child until
dismissal bell rings.
building access status is
determined.
Afternoon Attendance: During the afternoon program,
knowledge of your child’s whereabouts is CRUCIAL. Please
make sure your emergency cards are current. If there are any
changes please inform Registration and your Director.
 Children will be released only to
the individuals authorized to
pick up the child, as indicated on the registration form. No
child will be released to a person other than the authorized
 Please assist us by informing the center staff when your child
individual without prior written permission from the child’s
will not be attending their regular afternoon program. You
parent or guardian. This policy must be strictly adhered to for
may leave a voicemail at the center phone number. Please
the protection and safety of your child.
do not rely upon a note to your child’s teacher to inform SAC
of an afternoon absence.
 It is the child’s responsibility to walk from class to the center
following school. It is crucial that parents communicate with
their child’s teacher about the student attending SAC in the
afternoon so the child does not mistakenly take the bus
home.
Late Pick Up Policy
All centers close promptly at 6:30pm. Our MSDE-OCC license
is only approved until 6:30pm Monday through Friday. Parents
should make every effort to contact the center if they are going
to be late picking up their child. A $1.00 per child fee will be
 If a child does not attend SAC (and the parent has not
charged to your account for each minute after closing. This fee
followed procedures and contacted our staff) attempts will be will be added to your monthly bill. Failure to pay may result in
made through the front office to find out if the child attended dismissal of the child from the program. A grace period of
school.
fifteen minutes is given before emergency contacts are
 If the absence from the program is unexplained, an effort will called. After sixty minutes have passed, and attempts to reach
the parents/guardians and emergency contacts are
be made to contact the parents or the specified adult listed
unsuccessful, staff will report the incident to St. Mary’s County
on the emergency form.
Department of Social Services.
 If you do not respond to our calls, we will contact the school
*After 2 incidents of late pick-up you will be terminated from the
office and follow our emergency plan in conjunction with the
program.
school.
 If your child is suspended from school he or she is not
allowed to attend our program.
Release of Children
At the time of enrollment, parents/guardians will be asked to
provide names of designated persons who will be permitted to
pick up the child in parent/guardian's absence. If the person is
not listed on the child's Emergency Information Card, parent/
guardian may inform the staff in writing. School Age Care
center staff will verify identification of person before releasing
the child. Please instruct said person to bring proper
identification with him/her into the center.
SAC center staff will make every effort to ensure the safety of a
child. If concerns arise, (i.e. alcohol smell, slurred speech,
incoherency) staff may contact other parent listed on
emergency card or local law enforcement.
8
Transportation
Children who attend St. Mary's County schools may use bus
transportation provided by the Board of Education. If the child
does not use this bus transportation, it is the responsibility of
parents/guardians to transport children daily to and from the
center.
Transportation for field trips or other special activities will be
arranged by the St. Mary's County Department of Recreation
and Parks. Licensed bus contractors are used for field trips.
Staff are not permitted to transport children in personal
vehicles. Under no circumstances is staff permitted to provide
transportation to or from a program for unrelated participants.
Parents need to make alternative arrangements in the event
they will not be able to pick up their child.
Proper Dress
Homework Policy
School Age Care center staff will use the following guidelines
when assisting children with homework assignments:
 Children will not be forced to do their homework during the
program. Staff will provide a (relatively) quiet time each
afternoon, and will remind the entire group that this is a good
opportunity to do homework. Children may choose to do
homework at other times as well.
 Staff will offer an appropriate level of help to kids who need
assistance with homework. Staff will guide them to think on
their own by clarifying directions, using examples, finding
hands-on concrete models (especially helpful for math), and
having resources such as dictionaries and atlases available.
 In this group setting one-on-one tutoring by staff is simply not
possible. If the child is struggling and needs more than a few
minutes of help, then the parent will be notified at pick-up
time.
Children should be dressed in comfortable clothing that would
permit them to participate freely in a variety of activities.
Parents may want to send an old shirt that can be worn during
 Parents should let their children know what they expect of
messy play to help protect clothing. Footwear is required at all
them in regards to doing homework during School Age
times and closed-toe footwear is recommended. Children are
Center hours.
not permitted to go barefoot. Children should be provided with
appropriate outerwear for outside activities. All clothing,
 Staff are not permitted to deny a child participation in other
including hats, mittens, scarves, sweaters, and boots should be
center activities or deny access to snack in order to complete
clearly labeled with the child's name.
homework.
We encourage self-help skills. Younger children should be sent
in clothing that he/she can fasten and unfasten by him/herself.
Body suits or trousers that button/buckle at the shoulders are
undesirable, as they are difficult to fasten/unfasten by the
young child.
Snacks
Tasty and nutritious snacks (not full meals), including beverage
will be provided each morning and afternoon. Snack menus
In the event of spills or toileting accidents, each child is
are posted in each center weekly. Children will have the
required to have a complete change of clothes, including pants/ opportunity to participate in the preparation, serving, and
shorts, shirt, underclothes, and socks, at the center. Each
cleanup at snack time. Parents may send additional snacks if
article of clothing should be labeled with the child's name and
they desire. Keep in mind that snacks sent from home should
placed in a ziploc bag. Parents will need to replenish used
be nutritional; for examples, fruits, vegetables, foods items low
clothing.
in fat, and food items low in sugar.
Birthdays
Some parents and children like to share birthdays with School
Age Care center friends. This can be an enjoyable occasion.
School Age Care Policy prohibits the use of “home-made”
baked goods. Cupcakes or a sheet cake purchased at a
bakery are allowed according to this policy. Please see the
Center Director several days in advance to arrange for this
special occasion.
All of the centers follow the basic guideline of 10-10-200 for
snacks. A snack cannot exceed 10 grams of fat, 10 grams of
sugar and no more than 200 calories (does not include
beverage).
*Centers are permitted to plan no more than five celebrations/
parties per school year. During these activities the 10-10-200
can be modified to a higher caloric count.
NOTE: Please advise center staff of any food allergies and/or
special dietary needs.
Lunch
On Out of School Camp days children are required to bring a
lunch box or bag lunch. Refrigerators are not available.
9
Program Closings
Out of School Camp Days (School Closings for Teachers’ In-service, meetings, etc.): All children from the S.A.C. program
will attend Out of School Camp days at the Hollywood Recreation Center from 6:30am to 6:30pm. Out of School Camp days are
offered on days when the school is closed due to Teacher Orientation, Christmas Break or Spring Break. See page 14 for these
days. There is no additional fee charged for this service for those registered in the Inclusive Package. For those not registered
in the Inclusive Package the fee is $30. Reminder: Child care is closed when schools are closed for Federal Holidays, County
Holidays, inclement weather or emergency closures.
Late Arrival Days/Early Dismissal Days: [A continued care service is provided for children who are enrolled in the appropriate
time frame]. Children enrolled in Before Care services may use Late Arrival days without additional fees charged; children
enrolled in the After Care services may use Early Dismissal Days without additional fees charged. Children enrolled in the
Before and After Care services have the opportunity to use both services with no additional fees charged. A list of dates and
sites will be available at the centers.
If you are not enrolled in both before and after care and may occasionally need the services of a drop in services for either
before or after care at an additional fee, contact the Leonardtown Office at 301-475-4200 *1800 for information on how to use
the drop in services. Prior notification is required for these services.
Inclement Weather Late Arrival/Early Dismissal Days: If schools are opening on a 2 hour delay due to inclement weather,
the center will also open 2 hours late (instead of opening at 6:30am they will open at 8:30am). If school is dismissed early due to
inclement weather, parents have one hour from the school’s dismissal time to pick their child up at the center (for example: if
school is dismissed at 1:00pm, children must be picked up at no later than 2:00pm)
If weather conditions warrant that schools are CLOSED for the day, then all School Age Care programs will also be closed.
Extended Closings Due to Inclement Weather: As part of Recreation and Parks formal agreement with the school system, we
are not permitted to use the school buildings on days when school is not in session due to inclement weather.
Parents should contact the Recreation and Parks Information Hotline at 301-475-4200 *1840 for updates on program closings
or delays. Parents may also access this information off the Recreation and Parks website at www.stmarysmd.com/recreate.
Listen to local radio stations WPTX-WMDM (97.7 on the FM dial; 920 on the AM dial) or WSMD ( 98.3 on the FM dial) for
weather updates and information pertaining to Recreation and Parks licensed extended day programs.
Emergency Closings: Program operation/closings are a joint decision made by St. Mary's County Public Schools and the
individual school principal. If the emergency is a mechanical failure, natural disaster, or poses imminent danger to children and
staff, the public schools require that we vacate the school building within 1 hour or at school discretion. Staff will contact
parents immediately and request that children be picked up. If parents are unable to come for the child, the staff will call the
emergency contact person.
How do I know if programs or facilities are closed?

Log onto Facebook at www.facebook.com/stmarysmdrecreation
 Website at www.stmarysmd.com/recreate
 Email will be sent alerting of any cancellations
 301-475-4200 *1840
Basic "Know-How's" for Inclement Weather...
Programs held in Public Schools
Scenario #1 - Schools Closed: No Before/After Care or any recreation programs held in schools.
Scenario #2 - Schools Close Early: Before/After Care closes 1-hour after schools close. No evening programs held in schools.
Scenario #3 - Weekend Activities: Decisions will be made by 7:00am.
Programs at St. Mary's R&P Facilities
Scenario #1 - Schools Closed: Decisions will be made on a case-by-case basis by 6:00am or as conditions warrant.
Scenario #2 - Schools Close Early: Decisions will be made by 2:00pm.
10
Health & Safety Issues
Insurance/Liability: Please be advised that the St. Mary's County Department of Recreation and Parks does not provide
accident or hospitalization insurance for School Age care program participants. Parents are strongly advised to have adequate
personal insurance coverage for their children. Participation in the School Age Care programs shall be at the parent's and
participant's own risk.
Emergency Information: Parents must complete an Emergency Information Card including the names and phone numbers of
at least three (3) emergency contacts, other than the parent/guardian, completed and signed by the parent/guardian. These
persons should be available to pick up the child in the event that the parent/guardian is unavailable to pick up the child.
Emergency persons should be available during the center operating hours. Parents should inform these persons that they have
been designated as an emergency "backup" person for the child and inform them of the above mentioned responsibilities.
Parents should keep the center informed of any and all changes to information provided on the Emergency Information Card.
These cards will be updated annually at the beginning of each school year.
MEDICATIONS: Prior to receiving nonprescription or prescription medication the School Age Care programs must have on file:
 Medication Order Form, including the name of medication, dosage and when the medication is to be administered. The form
must be signed by either the child’s parent or legal guardian and if required by the physician.
 The child must have received the first dosage of the medication prior to coming to the center. This is to ensure that the child
does not experience any negative or allergic reaction to the medication.
 All medications should be given to the center staff to be stored in a safe and secure location. Please do not leave medications
in lunch boxes or backpacks.
 We understand that sometimes children dislike taking medication and parents have become very creative in finding ways to
administer medications. However, we ask that parents do not put any medications in their child’s food or beverage.
 Medication of any kind seen in the possession of a child/youth at a center will be confiscated immediately. A staff person will
contact the parent and inform them that they must come to the center to administer or complete a medication order form. If
the parent is unable to come to the center, the child cannot self-administer. The medication will remain confiscated and
returned to the parent/guardian at the end of the day.
 Medications left at the center beyond administration dates, expiration date, or the end of the school year will be destroyed
within 30 days.
Reporting of Suspected Child Abuse and / or Neglect: Parents should be aware that School Age Care staff are required,
under penalty of law, to report all suspected cases of child abuse and/or neglect. Such cases will be
referred to the Protective Services Division of the St. Mary’s County Department of Social Services.
Illness: For children who become ill while at the center, parents will be contacted.
Parents May Not Bring a Child to the Center If:
 The child has an oral temperature of 100° or greater within the previous 24 hours
 Persistent vomiting and/or diarrhea in the 24 hours before the child comes to the center
 The child has any rash or acute onset associated with fever or symptoms of illness
NOTE: If a child, who has been ill with a contagious disease, is absent three (3) or more consecutive
days, the center requires a doctor’s statement indicating the disease is no longer communicable.
Infectious or Communicable Disease: Parents should report to the School Age Center if their child
has contracted an infectious or communicable disease. Due to the seriousness of this matter, once this information is reported to
the center, staff will post a Health Alert notifying parents of possible exposure of all children to the disease. Please be aware that
the child’s identity will be held in strictest confidence. Information fact sheets regarding the specific illness will also be made
available to parents.
Mental Health Issues: When a child is in danger of causing serious harm to him/herself, or talks of self-destructive behavior, we
will contact the parent and the child must be picked up within 30 minutes of notification. If the parent is unable to pick up the
child, the staff will request that the local emergency squad transport the child to the nearest medical facility. If a child is released
from the program for mental health reasons, the parent must provide written documentation, from a qualified physician, that it is
safe for the child to return to the program.
Accidents: Parents will be asked to complete emergency information at the time of enrollment. If an accident should occur,
prompt medical attention will be sought and parents/guardians will be notified immediately. Parents/guardians will be asked to
review and sign an Accident Report. A copy be made available upon request.
Fire Drills and Emergency Evacuation: Each month children and staff practice procedures to be used in the event of a fire or
other emergency requiring escape from the center.
11
Behavioral Incident Report
Code of Conduct
Children are expected to conduct
themselves in an appropriate
manner at all times. Children should
refrain from being verbally and/or
physically abusive to others.
Children should have respect for
authority figures and should
respond positively to guidance and
direction. Persistent behavior
problems may result in dismissal
from the School Age Care program.
Disciplinary procedures within the School Age Care are
guided by the type and severity of the behavioral incident as
described below:
Minor Incidents
Minor incidents include, but are not limited to, name calling,
horseplay, refusing to cooperate (not listening, not following
rules, or not following directions), being disruptive, being
rude/discourteous to adults, throwing soft objects, minor
destruction of property such as tearing up or coloring on
others papers, etc.
More Serious Offenses
More serious offenses include, but are not limited to, using
abusive/profane language, throwing dangerous objects,
participating in physical conflict (hitting, kicking, biting, etc.),
and inappropriate social behavior. When a child does not
conform to acceptable rules of behavior, the staff will discuss
with the child the specific inappropriate behavior that the child
has demonstrated, more appropriate behavior, and the
consequences for demonstrating further inappropriate
behavior. Consequences may include, but are not limited to:
 Being assigned to a “Time Out” area for one minute for each
year of age when behavior
is inappropriate. This
action will be repeated if
necessary.
 Loss of privileges
 Being removed from the
group
 Informal or formal parent
conferences
Used to report behavioral incidents that occur. These are kept
in the child’s file. These are signed by the parent and a copy
given upon request. Some behaviors or actions may warrant
direct parent contact, parent conference or further disciplinary
action such as suspension or expulsion at the discretion of the
Childcare Coordinator.
(Corporal Punishment is not permitted or condoned at any
time).
Corporal punishment is defined as any physical abuse, such as
hitting, spanking, slapping, forceful pushing, etc. Please do not
request that center staff use such methods to discipline your
child. Parents should also refrain from using these disciplinary
methods on center property in view of staff and children.
Children with an Individual Service Plan (ISP)
NOTE: Behavior Issues Regarding Children with an Individual
Service Plan (ISP). School Age Care center staff recognize
that children with certain diagnoses may exhibit inappropriate
or aggressive behaviors such as kicking, spitting, biting,
excessive name-calling, pushing, abusive to others, etc. These
behaviors may require modifications to the program (as
determined in the child’s ISP meeting) including, but not limited
to, special equipment, changes to routines, behavior plans,
one-on-one supervision, or a combination of these. However,
when a child with special accommodations still infringes on the
rights of others or poses a threat of imminent physical harm to
children, staff, or the general public, the child may be
dismissed.
Zero Tolerance Policy
Regarding the participant’s conduct
involving infractions that
concern the safety of the child,
the other participants,
and our staff.
Personal Belongings
 Suspension
 Dismissal from program
School Age Care Programs observes and heeds
the offenses and violations listed in the
Student Code of Conduct found in the current
St. Mary’s County Public Schools Student Handbook.
[If a student is suspended from SMCPS, they
can not attend the Before & After School program.
Toys, games, music and books are provided by the School Age
Care programs. Children are requested to leave such items at
home unless the items are to be shared.
Staff will not be responsible for the loss and/or damage to
children’s personal belongings brought from home.
Children are asked to refrain from bringing candy, chewing
gum, live pets, or money to the center. Weapon-type toys or
toys that encourage violent or rough play are prohibited from
the center. If these items are brought to the center, children will
be asked to store them in a safe place until it is time to go
home.
12
Behavior & Discipline Policy: It is the parents’ responsibility to review the rules and appropriate behavior with your child.
SAC Program Rules:

I will participate in ALL activities.

I will keep my hand, feet, mouths, and objects to myself.

I will follow the instructions of all Staff.

I will stay in my assigned areas.

I will be polite and conduct myself properly.


I will use appropriate language.
I will use materials, supplies, and indoor or outdoor equipment
and facilities properly.

I will always treat others with respect and never use foul
Inappropriate Behavior: Examples of inappropriate and unacceptable behaviors include: leaving assigned areas without permission, use of
foul language, name calling (bullying), threatening the health or safety of others, general disrespect or defiance, non-cooperation. Major
infractions which may result in immediate suspension or termination include but are not limited to: damaging or destroying property, hitting/
kicking/scratching/biting/choking others, throwing rocks, dirt, sticks, etc. at others, and stealing. If a child is deemed to be out of control, the
parent/guardian will be called to immediately come to pick up the child for the remainder of the day. Children who have repeated difficulty
behaving appropriately will be temporarily suspended or permanently dismissed from the program. Children who are suspended or dismissed
from a site may not enroll at another SAC site.
The following steps may be applied for inappropriate behavior:
Step One: Child is given verbal warning and instructed to correct his/her behavior.
Step Two: Child is put on a “time away”- “away” from the activity or from other children.
Step Three: Child is put on a second “time away”, given a written warning, and parents are notified. Parents are expected to discuss the
inappropriate behavior with their child and to work with the staff to stop the misbehaviors. Depending upon the seriousness of the behavior,
written warning and/or “time away” may be given immediately as determined by the SAC staff.
Please note: depending on severity of act, it is at the discretion of Recreation & Parks to dismiss immediately from our SAC program.
Recreation & Parks reserves the right to add to or modify these rules as necessary.
Suspension Or Termination (Student)

If a student receives three (3) written warnings within a two-week period, parents/guardian will be given the first notice of possible
termination from the program. The student may be suspended from the program.

The next written warning received by the student will lead to the parents receiving the second notice of possible termination from the
program and a mandatory five (5) day suspension from the program. Parents/guardian will be required to contact the Director and
schedule a meeting to discuss a specific plan to correct the child’s behavior. The child may not return to the SAC program until the
conference has been held.

The next written warning following the conference between the Director and the parents will result in the child being terminated from the
Childcare Program.

Immediate suspension or termination from the SAC program may occur if, in the opinion of the Childcare Coordinator, Recreation
Specialist and Director, your child’s behavior poses a danger to him/herself or other or to property; or if your child is willfully defiant of staff
and/or Childcare rules/procedures.
Suspension Or Termination (Parent)
The SAC programs reserves the right to suspend and/or terminate participants due to the actions of parents/guardians. Suspension and/or
termination may occur for any of the following:

Repeatedly being late in picking up children from the SAC program.

Repeatedly being late and/or for non-payment of tuition fees.

Inappropriate behavior towards SAC staff: use of inappropriate language, being verbally or physically threatening or intimidating, any
physical aggression and/or damage to property.

Disregard for or refusal to follow SAC program’s procedures and guidelines.

Failure to pick up child when called for behavior issue, within 30 minutes of incident.
13
Parent Involvement
Parent involvement and participation are key factors of the
School Age Care programs. The centers seek to have
on-going and regular communication with parents. Parents
are encouraged to ask questions and express concerns at
all times. Parents are invited to offer feedback about the
school age programs anytime. Your suggestions and
recommendations for how the programming can be enhanced
will be appreciated. Sharing your concerns about the
programs will be welcomed and addressed in a timely
manner.
Internet Access
www.stmarysmd.com/recreate
Parent’s Responsibilities
Parents have the responsibility to:
 Let the staff know if their
child will not be attending
the program for the day.
 Observe the rules of the
program as set forth by
Recreation and Parks.
 To share their concerns
with staff members if the
program is not meeting
their child’s needs.
 Listen to concerns that
staff members have about
their child’s behavior, and to work through an agreeable
solution to any problems that might occur.
 Know about any change in program policy or procedure.
 Know the discipline procedure of the program.
 Replace any equipment that their child is responsible
for misusing.
Facebook
St. Mary’s County Recreation and Parks has a
Facebook page where you can keep up to
date on cancellations, program changes, etc.
 To sign their child “in” and “out” of the program EACH
day (with the exception of those children who ride the school
bus to the center).
 To notify a staff member when another authorized
person is picking up a child.
 Inform staff if their child has been exposed to a contagious
illness.
 Notify staff of planned vacation and other absences in
advance.
www.facebook.com/stmarysmdrecreation
Parent’s Rights
 Notify registrar in writing of withdrawal from the program at
least two weeks in advance.
 Pay fees on time.
Parents have the right to:
 To keep the child’s records up-to-date with changes in phone
numbers and addresses.
 Know their children are in a safe environment where
they are free to select from a variety of activities.
 Pick up children on time; contact the center if they are to be
late.
 Have the opportunity to offer suggestions concerning
how their children spend the day.
 Be available to be reached by telephone in case of an
emergency; be able to pick the child up or have someone
pick the child up within 1 hour of the call.
 Know what types of programs and activities are being
planned and to offer feedback on the kinds of activities
the children enjoy.
 Share concerns with the staff at any time about anything
they do not feel is in the best interest of their children.
 Know if their child is misbehaving, and to spend time talking
with the staff concerning the matter.
 Know if their child does not report to the program as
intended.
 Be notified when their child has been injured however minor
or severe the injury.
 Know when the children will be going any place other
than where the program is usually held.
 To insure that all information reported on the health inventory
is accurate and up-to-date.
 Inform staff of any and all relevant issues pertaining to their
child’s physical, mental, and emotional health; behavior; and/
or special needs, so that staff can plan appropriately.
 All children must be properly potty trained.
 Be available for parent-staff conferences in a reasonable
amount of time, especially in regards to behavioral problems.
 Inform staff and provide appropriate documentation
pertaining to child custody issues.
14
15
There are two types of regulated child care
facilities: family child care homes and child
care centers.
OCC’s thirteen Regional Offices are responsible
for licensing activities, including:
• Issuing child care licenses;
• Inspecting child care facilities;
• Investigating complaints against licensed child
care facilities;
• Investigating reports of unlicensed (illegal)
child care; and
• Taking enforcement action when necessary to
achieve compliance with regulations.
All child care facilities must meet minimum health,
safety, and program standards set by Maryland
law. To remain licensed, facilities must maintain
compliance with those standards. Every licensed
facility is inspected by OCC at least
once each year to evaluate the facility’s
compliance with child care regulations.
All child care in Maryland is regulated by the
Maryland State Department of Education
(MSDE), Division of Early Childhood
Development. Within the Division, child care
licensing is the specific responsibility of the Office
of Child Care (OCC), Licensing Branch.
Who Regulates Child Care?
• The requirements that State-regulated family
child care homes and child care centers must
meet,
• Your rights and responsibilities as the parent of a
child in regulated care, and
• How and where to file a complaint if you believe
your child care provider has violated State child
care licensing regulations.
This Brochure Provides Information
About:
A Parent's Guide to Regulated Child Care
At all times, each child must be supervised in a
manner appropriate to the child’s age,
activities, and individual needs.
All areas of the facility used for child care must
be clean, well lit, and properly ventilated. Room
temperatures should be comfortable.
If food service is provided, food must be
stored, prepared, and served in a safe,
sanitary and healthful manner.



The facility must post an approved emergency
evacuation plan and conduct evacuation drills
at least monthly.

Child discipline procedures must be appropriate to
a child’s age and maturity level and may not
include the deliberate infliction of physical or
emotional pain. Corporal punishment of any
kind is strictly prohibited.
An up-to-date emergency information card must
be on file and maintained for each child.


The facility must offer a daily program of indoor
and outdoor activities that are appropriate to the
age, needs and capabilities of each child.



Have the approval of OCC, the fire department
and other local agencies, as required (i.e., zoning,
health, and environment).
Provide care only in the areas of the facility that
have been approved for use.
Have the license issued by OCC posted where it
is easily and clearly visible to parents. The
license shows:
 the maximum number of children who may
be present at the same time;
 the age groups which may be served; and
 the facility’s approved hours of operation.

Family Child Care Homes
and Child Care Centers
Must Meet the Following
Requirements:
OCC 1524 (rev. 12/2007)
State of Maryland
Martin O'Malley, Governor Maryland State
Department of Education Nancy S.
Grasmick
State Superintendent of Schools
Maryland Developmental Disabilities Council
217 East Redwood Street, Suite 1300
Baltimore, MD 21202
Phone: (410) 767-3670
(800) 305-6441 (within Maryland)
www.md-council.org
LOCATE: Child Care
Maryland Committee for Children, Inc.
608 Water Street
Baltimore, MD 21202
Phone: (410) 752-7588
www.mdchildcare.org
Child Care and the Americans with Disabilities
Act
The federal Americans with Disabilities Act (ADA)
requires all child care programs to make
reasonable efforts to accommodate children with
disabilities. For more information about the ADA,
please contact the OCC Regional Office in your
area or one of the following organizations:
Program Accreditation
Child care programs have the option of becoming
state or nationally accredited. Accreditation means
that the facility and staff have met program
standards of quality.
The Maryland Child Care Credential
Maryland has a voluntary
child care credentialing
program that recognizes child
care providers’ education,
experience and professional
activities at six levels.
Credentialed providers are authorized
and encouraged to display the seal issued by the
MSDE Office of Child Care.
ADDITIONAL INFORMATION
16
The center director and staff members who have
group supervision responsibilities must meet
minimum education, experience, and training
qualifications. They must also meet continued
training requirements each year.
Child Care Centers
 Up to 8 children may be in care at the same time if
the home meets certain physical requirements.
No more than 2 children under the age of two,
including the caregiver's own, may be in care at
the same time unless the home has been
approved to serve additional children in this age
group and an additional adult is present. Under no
circumstance may care be provided at the same
time to more than 4 children under the age of two.
 Each applicant for a family child care license must:
 Have a criminal background check and child
abuse/neglect clearance;
 Submit a recent medical evaluation; and
 Complete pre-service training requirements,
including certification in first aid and CPR.
 Each adult resident of the home must also have a
criminal background check and child
abuse/neglect clearance.
 After becoming licensed, the caregiver must
periodically complete additional training. Also,
current certification in first aid and CPR must be
maintained at all times.
 Each caregiver must have at least one substitute
who is available to care for the children in the
event of the caregiver’s temporary absence from
the home. Each substitute is subject to approval
by OCC and must have a child abuse/neglect
clearance. If paid by the caregiver, a substitute
must also have a criminal background check.
Before allowing a substitute to provide care, the
caregiver must tell the substitute how to reach
parents in the event of an emergency and
familiarize the substitute with the home’s child
health and safety procedures.
Family Child Care Homes
There are certain requirements that apply
only to homes or centers.
You have the right to:
 Expect that your child's care meets the standards
set by Maryland's child care licensing regulations
(NOTE: the regulations are available online at:
www.marylandpublicschools.org/MSDE/divisions/
child_care/regulat);
 Visit the facility without prior notification any time
your child is there;
 See the rooms and outside play area where care
is provided during program hours;
 Be notified if someone in the family child care
home smokes. In child care centers, smoking is
prohibited;
 Receive advance notice when a substitute will be
caring for your child in a family child care home
for more than two hours at a time;
 Give written permission before a caregiver may
take your child swimming, wading, or on field
trips;
 Give written authorization before any medication
may be administered to your child;
ƒ Be notified immediately of any serious injury or
accident. If your child has a non-serious injury or
accident, you must be notified on the same day;
• File a complaint with OCC if you believe that the
caregiver has violated child care regulations.
Your Rights and Responsibilities as a
Child Care Consumer
The director and all paid center employees must
complete a criminal background check and a child
abuse/neglect clearance, and submit a medical
evaluation.
 In each classroom, staff/child ratios and
maximum group size requirements must be
maintained at all times. The following table
shows some basic age groupings and the
applicable requirements:
Age Group
Ratio
Maximum Size
0 –18 months
1:3
6
18 – 24 months
1:3
9
2 years
1:6
12
3 –4 years
1:10
20
5 years or older
1:15
30
 For every 20 children present, there must be at
least one staff member who is currently certified
in first aid and CPR.
A Parent's Guide to Regulated Child Care
Program Manager, Licensing Branch
MSDE Office of Child Care
200 West Baltimore Street, 10th Floor
Baltimore, MD 21201
410-767-7805
If you need additional help, you may contact the
main office of the OCC Licensing Branch:
The OCC Regional Office will investigate your complaint
to determine if child care licensing regulations have been
violated.
If you wish to file a complaint, contact the OCC Regional
Office in the area where the child care facility is located.
Complaints may be filed anonymously. Listed below are
Regional Offices and their main telephone numbers:
Region
1 – Anne Arundel County
410-514-7850
2 – Baltimore City
410-554-8300
3 – Baltimore County
410-583-6200
4 – Prince George’s County
301-333-6940
5 – Montgomery County
240-314-1400
6 – Howard County
410-750-8770
7 – Western Maryland
Hagerstown – Main Office
301-791-4585
Allegany Co. Field Office
301-777-2385
Garrett Co. Field Office
301-334-3426
8 – Upper Shore
410-819-5801
Caroline, Dorchester, Kent, Queen Anne’s and
Talbot Counties
9 – Lower Shore
410-713-3430
Somerset, Wicomico, and Worcester Counties
10 – Southern Maryland
301-475-3770
Calvert, Charles and St. Mary’s Counties
11 – North Central
410-272-5358
Cecil and Harford Counties
12 – Frederick County
301-696-9766
13 – Carroll County
410-751-5438
How Do I File a Complaint?
Any complaint you make to OCC about the care your
child is receiving will be promptly investigated by OCC;
 Review the public portion of the licensing file for the
facility where your child is or has been enrolled, or
where you are considering enrolling your child.
2015-2016 CALENDAR OF ACTIVITIES
Date
August 19th
September 7th
September 19th
September 22nd
September 25th
October 12th
October 16th
October 17th
October 24th
October 27th
November 11th
November 21st
November 25th
November
December
December
December
December
December
December
26-27th
2nd
5th
19th
21-23rd
24-25th
28-31st
January 1st
January 14th
January 15th
January 16th
January 18th
February 2nd
February 6th
February 15th
February 19th
February 20th
March 18th
March 19th
March 21-24th
March 28th
April 3rd
April 16th
April 26th
April 29th
May 7th
May 21st
May 30th
June 10th
June 13-14
Schedule
CLOSED
PARENTS NIGHT OUT (PNO)
EARLY DISMISSAL
OUT OF SCHOOL CAMP (OSC)
CLOSED
OUT OF SCHOOL CAMP (OSC)
PARENTS NIGHT OUT (PNO)
GHOOLISH GALA
EARLY DISMISSAL
CLOSED
PARENTS NIGHT OUT (PNO)
OUT OF SCHOOL CAMP (OSC)
*Closing at 4pm
CLOSED
EARLY DISMISSAL
SANTA’S WORKSHOP
PARENTS NIGHT OUT (PNO)
OUT OF SCHOOL CAMP (OSC)
CLOSED
OUT OF SCHOOL CAP (OSC
*Close at 4pm on 31st
CLOSED
EARLY DISMISSAL
OUT OF SCHOOL CAMP (OSC)
PARENTS NIGHT OUT (PNO)
CLOSED
EARLY DISMISSAL
DADDY DAUGHTER DANCE
CLOSED
EARLY DISMISSAL
PARENTS NIGHT OUT (PNO)
EARLY DISMISSAL
PARENTS NIGHT OUT (PNO)
OUT OF SCHOOL CAMP (OSC)
* Closed Friday 3/25
OUT OF SCHOOL CAMP (OSC)
MOTHER SON KICKBALL
PARENTS NIGHT OUT (PNO)
OUT OF SCHOOL CAMP (OSC)
OUT OF SCHOOL CAMP (OSC)
MOTHER DAUGHTER TEA
PARENTS NIGHT OUT (PNO)
CLOSED
EARLY DISMISSAL
EARLY DISMISSAL
Description
School Starts
Labor Day
Fall Fest
FAIR DAY
Columbus Day
Professional Day
Monstrous Manor
SPECIAL EVENT
Veterans Day
Turkey Bird
Thanksgiving
Thanksgiving
SPECIAL EVENT
You’re a Mean One
Winter Break
Winter Break
Winter Break
Winter Break
Professional Day
Chill Out
MLK Day
SPECIAL EVENT
Presidents Day
Sweet Tooth
Peeps is the word!
Spring Break
Easter Monday
SPECIAL EVENT
A Minion and One
Election Day
Professional Day
SPECIAL EVENT
Olympic Rings
Memorial Day
Last Day of School (14th)
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Review the Parent Handbook.
Program activities, calendars, required forms and all other information about
our School Age Care program can be found on our website.
www.stmarysmd.com/recreate/childcare
Disclose your child’s medical needs. Review the Health & Safety Issues.
Complete all required forms. A list of forms can be found on page 3. Due prior
to the first day of school.
Make Childcare Payments by Due Date
Payments are due on the 10th of each month and a late fee will be assessed on
the 11th and 21st of each month. Failure to receive an invoice does not justify a
late payment.
www.stmarysmd.com/recreate
Review the Rules of Behavior & Discipline Policy.
Stay informed of any cancellations, changes to programs, etc. by “Liking”
Recreation & Parks Facebook page.
www.facebook.com/stmarysmdrecreation
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