No Refunds After February 4, 2015!

GENERAL INFORMATION
THE HOTEL
Frenchman’s Reef & Morning Star Marriott Beach Resort opens a window to the best of the Caribbean – and invites you to
enjoy a new perspective on the island experience! Discover a casual approach to sophistication and a serious commitment to
service on the island of St. Thomas in the U.S. Virgin Islands. Take in the St. Thomas scenery from one of four swimming
pools, indulge in relaxation at the Lazule Sea Spa, enjoy sports fishing, golf, tennis, scuba, kayaking, or just relax on the white
sands of a private beach or explore over 60 islands.
CLIMATE AND DRESS
The average daily maximum temperature for St. Thomas in February is 85 degrees and the average minimum 73 degrees. The
dress is easy because it is definitely casual - casual sportswear and comfortable shoes for day. For evenings, dresses and pants
outfits for the ladies and sport shirts for the men will be fine. Jackets and ties are not generally required for men in the
restaurants. The dress for the President’s Ball is business/business casual.
AIRPORT TRANSFERS AND RENTAL CARS
The cost of round trip transfers to and from the airport is included in your registration fee. We have chosen Caribbean Tour
Services to provide round trip transfers to and from the airport. The company will handle your bags as well. Renting a car is
not advisable since they drive on the opposite side of the road. Please provide your arrival and departure information on the
registration form. The Marriott Frenchman’s Reef is approximately 6 miles from the Cyril E. King Airport (STT) in St. Thomas.
NOTE: There is no rental car service on-site at the hotel. However, a gondola-style ferry runs every 30 minutes to/from town
for $7 each way.
ROOM RESERVATIONS
The rooms at the Frenchman’s Reef & Morning Star Marriott Beach Resort are $368 Run of House, $383 Water View Rooms
(limited number available). (See attached page for additional descriptions). Added to your room are 10% tax + 5% Porterage
and Housekeeping Gratuity. The $30 resort fee will be WAIVED and includes the following: high speed internet access, two
bottles of water daily, unlimited use of the fitness center and tennis courts, complimentary local and 1-800 phone calls, beach
chairs and umbrellas, non-motorized water sports, snorkel gear and beach floats and shuttle service throughout the resort.
You are responsible for making your own room reservations. The toll-free number is (800)-524-2000.
Ask for the Tennessee Road Builders 2015 Annual Convention Group Rate or you may go online to:
https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=11462323
Room cancellations MUST be received one month in advance to avoid cancellation charges.
Please make your reservations immediately. Deadline for room reservations is: FRIDAY, JANUARY 9, 2015!
REGISTRATION
Your registration fee of $1,250 delegate (spouses are included), $400 children age 5-18 covers the following: Welcome
Hospitality; Wednesday night reception and buffet; Thursday eye opener and breakfast; Thursday Ladies’ Auxiliary breakfast
and gift; Saturday morning eye opener and Awards Breakfast; Saturday night reception and President’s Dinner and After Party;
airport transfers and entertainment. No refunds will be given after Wednesday, February 4, 2015.
GOLF
Arrangements have been made to play golf on Thursday, February 19, 2015 at the Mahogany Run Golf Course. Sign up for
golf and club rental (if needed) on the attached sheet and return with your registration form.
TOURS AND ACTIVITIES
The Adventure Center Tour Center is located in the Frenchman’s Reef lobby and has everything you need to enjoy exciting
excursions! They have everything from visiting the island of St. John, catamaran and snorkel trips, night kayaking, etc. Their
website address is: www.Adventurecenters.net.
PASSPORT
If you are a U.S. citizen a passport is not required for St. Thomas and the U.S. Virgin Islands, but it still serves as the best
identification when traveling. Otherwise, you must be prepared to show evidence of citizenship when departing the islands, such
as a raised-seal birth certificate and government-issued photo ID. If you are not a U.S. citizen, then a passport issued by your
country of origin is required. If you plan to island hop, you will need a passport.
Good Morning Road Builders, There has been some confusion when making room reservations for the TRBA 2015 Annual Convention at the Frenchman’s Reef & Morning Star Beach Resort, February 18‐22, 2015, in St. Thomas, USVI. This is a wonderful resort and they offer many options listed below. There are actually two properties: Frenchman’s Reef and Morning Star. Frenchman’s Reef is on top of the bluff and will be where the meeting space is located and the majority of rooms. Morning Star is down on the beach and is an upgrade on rooms. It is approximately a 4‐5 minute walk or you can ride the shuttle to and from the Frenchman’s Reef. ROOM RATES Our room rate is $368 Run of House. This allows you to get a Resort View or Water View at the Frenchman’s Reef (on the bluff) or to get a Garden View at the Morning Star (on the beach). NOTE: Once the block of Water View rooms at Frenchman’s Reef are taken, there is an option to pay $383 for a Water View room upon availability. They have also given us a special upgrade rate of $468 for Beachfront at the Morning Star. ROOM DESCRIPTIONS Resort View guest rooms are located at Frenchman's Reef. Maximize your value while enjoying all of the amenities of our award winning resort! Enjoy views of the island's gardens, emerald hills & tropical foliage. Guest rooms feature a tasteful blend of muted tropical shades of sage, cream and blue with timber finishes enhanced by whimsical art detail ‐ treating the guest to a state‐of‐the‐
art room that exudes a luxurious Caribbean elegance, indicative of the island of St. Thomas. Each room offers1 king bed or 2 double beds. Guestroom is approx. 420 square feet and DOES NOT have a balcony. All rooms come equipped with an iron, full ironing board, hair dryer, coffee maker and complimentary in‐room safe. Water View guest rooms at Frenchman's Reef are 420 square feet. Water view guest rooms offer sweeping views of one of the world's most scenic harbors or of the deep blue crystal clear Caribbean Sea. Guest room feature a tasteful blend of muted tropical shades of sage, cream and blue with timber finishes enhanced by whimsical art detail, treating the guest to a state of the art room that exudes a luxurious Caribbean elegance, indicative of the Island of St. Thomas. Each room offers 1 king bed or 2 double beds. Relax on your private balcony and watch as the breathtaking cruise ships glide gracefully into the night. Guestroom is approx. 420 square feet. All rooms come equipped with an iron, full ironing board, hair dryer, coffee maker and complimentary in‐room safe. Beachfront guest rooms are located at Morning Star. An exclusive experience for our most discerning guests! The beachfront guest rooms at Morning Star are nestled on the dazzling white sand of Morning Star Beach, just steps away from the water's edge. Our guest rooms feature 1 king or 2 double beds. Enjoy the gentle sounds of breaking waves and warm tropical breezes from your private balcony as you watch the graceful ships sail into the night. An Intimate atmosphere with personalized service and signature amenities make Morning Star most preferred by our repeat guests. Guest room is approximately 420 square feet. Garden View guest rooms at Morning Star Beach Resort are 420 SQ feet. Morning Star offers an exclusive experience for our most discerning guests. Our guest rooms feature 1 king or 2 double beds, with a private balcony overlooking the lush green of our tropical gardens while just steps away from the sugar fine sand of Morning Star Beach and the warm waters of the clear blue Caribbean Sea. An intimate atmosphere with personalized service and signature amenities make Morning Star most preferred by our repeat guests! RESERVATIONS Added to your room are 10% tax + 5% Porterage and Housekeeping Gratuity. The $30 resort fee will be WAIVED and includes the following: high speed internet access, two bottles of water daily, unlimited use of the fitness center and tennis courts, complimentary local and 1‐800 phone calls, beach chairs and umbrellas, non‐motorized water sports, snorkel gear and beach floats and shuttle service throughout the resort. You are responsible for making your own room reservations. The toll‐free number is (800)‐524‐2000. Ask for the Tennessee Road Builders 2015 Annual Convention Group Rate or you may go online to: https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=11462323 Room cancellations MUST be received one month in advance to avoid cancellation charges. Please make your reservations immediately. Deadline for room reservations is: FRIDAY, JANUARY 9, 2015! I hope this clears up any confusion/discrepancies in the room choices. Everyone is very excited about this first‐time meeting in St. Thomas … DON’T BE LEFT BEHIND! AGENDA
TRBA 87 ANNUAL MEETING
FEBRUARY 18-22, 2015
MARRIOTT FRENCHMAN’S REEF
ST. THOMAS, US VIRGIN ISLANDS
TH
WEDNESDAY, FEBRUARY 18, 2015
1:30 - 6:00 PM
Registration ............................................................. Grand Harbor Foyer
1:30 - 6:00 PM
Welcome Hospitality Reception ............................ Grand Harbor Foyer
6:30 – 7:30 PM
Opening Reception ........................................................ Seacliff Terrace
7:30 – 9:00 PM
Theme Dinner ............................................................... Seacliff Terrace
THURSDAY, FEBRUARY 19, 2015
7:30 AM
Eye Openers ..................................................................... Harbour Foyer
8:00 AM
General Membership Breakfast & Meeting........................... Harbour II
8:15 AM
Ladies' Auxiliary Board Meeting ..................................... Island Room I
9:00 AM
Ladies' Auxiliary Breakfast ................................................... Harbour III
12:30 PM
Golf Shotgun Start ..................................... Mahogany Run Golf Course
Afternoon Open for Swimming, Shopping, Tours, Etc.
6:00 – 7:00 PM
TRBA Past Presidents’ & Board of Directors Reception
(By Invitation Only) ........................................................... Seaside Pool
Dinner on your own
FRIDAY, FEBRUARY 20, 2015
Open Day
Enjoy swimming, shopping, golfing, tours and island hopping.
Dinner on your own
SATURDAY, FEBRUARY 21, 2015
7:30 AM
Eye Openers ..................................................................... Harbour Foyer
8:00 AM
Awards Breakfast..................................................................... Harbour I
10:30 - 11:30 AM
TRBA Board of Directors Meeting............................ Island Room VIII
6:30 - 7:30 PM
President's Reception ..................................................... Seacliff Terrace
7:30 – 9:00 PM
President's Dinner .......................................................... Harbour II & III
9:00 – 11:00 PM
After Party ............................................................................... Lobby Bar
SUNDAY, FEBRUARY 22, 2015
Check-Out and return to the Great State of Tennessee!
REGISTRATION
87 TRBA ANNUAL MEETING
FEBRUARY 18-22, 2015
MARRIOTT FRENCHMAN’S REEF
ST. THOMAS, US VIRGIN ISLANDS
th
PLEASE REGISTER THE FOLLOWING INDIVIDUALS: (Please Print Name as Desired on Badges)
Delegate Names & Guests
Email Address
Arrival Date/Time/Fl.#
Departure Date/Time/Fl.#
___________________________________________________________
____________________________________________________________
Delegate(s) e-mail(s)_______________________________________
___________________________________________________________
Please list any special needs:_______________________________
_______________________________________
_______________________________________ Registration $ _________________________________________________
_______________________________________ Sponsorships & Door Prizes $_____________________________________
_______________________________________ Golf ($225) & Club Rental ($75) $_________________________________
TOTAL $ _________________________________________
REGISTRATION FEE:
$1,250.00 - Delegate (Spouse included)
$400.00 - Children (Age 5-18) (Under 5 – free)
Enclosed
Please Invoice
CANCELLATION POLICY
No Refunds After February 4, 2015!
REGISTRATION FEE INCLUDES:
Wednesday Welcome Hospitality; Wednesday Reception & Buffet
Dinner, Thursday Eye Opener & Breakfast; Thursday Ladies' Auxiliary
Breakfast & Gift; Saturday Eye Opener & Awards Breakfast (Men,
Women & Children); Saturday Reception & President’s Dinner
& After Party; Entertainment and Airport Transfers.
SIGNED _____________________________________________
COMPANY __________________________________________
BILLING
ADDRESS ___________________________________________
CITY, STATE
ZIP
__________________________________________
TRBA ANNUAL MEETING GOLF
GOLF
A visit to the Mahogany Run Golf Course is a must for any golfer in St. Thomas, whether a
seasoned enthusiast or ambitious novice. The Mahogany Run Golf Course opened in 1980 and is the only
golf course on St. Thomas. The challenging 13th, 14th and 15th holes are known as the “DEVIL’S
TRIANGLE”. Make these holes without a penalty stroke and you will be presented with a special “I
Survived the Devil’s Triangle” certificate from the Pro Shop.
Arrangements have been made to play golf at the Mahogany Run Golf Course on Thursday, February
19, 2015. Shotgun begins at 12:30 p.m. Please sign up below. If you wish to set up your foursome, please
contact the TRBA staff.
Green Fees - $225.00 per person, which includes green fee, cart, use of practice facility,
transportation to/from the golf course and taxes/gratuity. Golf club rental is available for $75.00. If you
would like to pay in advance for club rental, the total golf registration fee is $300.00.
Physical Address:
One Mahogany Run North, St. Thomas, VI 00802
Telephone: 340-777-6250 or 800-253-7103
http://www.mahoganyrungolf.com
----------------------------------------------------------------------------------------------------------------------------------------
REGISTRATION FOR GOLF
Rental Clubs Needed
Include club rental of
$75 with the golf fee
___________________________________
_____Right_____Left
______Yes _____No
___________________________________
_____Right_____Left
______Yes _____No
___________________________________
_____Right_____Left
______Yes _____No
___________________________________
_____Right_____Left
______Yes _____No
___________________________________
_____Right_____Left
______Yes _____No
Company:____________________________________________________________________________
AVAILABLE SPONSORSHIP EVENTS
2015 TRBA ANNUAL MEETING - FEBRUARY 18-22, 2015
MARRIOTT FRENCHMAN’S REEF, ST. THOMAS, US VIRGIN ISLANDS
1.
Welcome Hospitality Bar – ($1,000)
2.
Welcome Chair Massage – ($500)
3.
Opening Night Theme Reception – ($2,500)
4.
Open Bar during Opening Dinner – ($2,500)
5.
Opening Night Buffet Dinner – ($5,000) – Sponsored by Power Equipment Company
6.
Opening Night Entertainment/Decorations – ($1,500)
7.
Thursday Eye Opener ($1,000) – Sponsored by Vulcan Materials Company
8.
General Membership Breakfast – ($2,500) – Sponsored by Rogers Group, Inc.
9.
Ladies’ Auxiliary Breakfast – ($1,500) - Sponsored by BB&T Cooper Love Jackson Thornton Harwell
10.
Past Presidents’ and Board of Directors Reception – ($1,500)
11.
Saturday Eye Opener - ($1,000) – Sponsored by Vulcan Materials Company
12.
Awards Breakfast – ($3,000) – Sponsored by Frank E. Neal & Co., Inc.
13.
President’s Reception – ($2,000) –
14.
President’s Dinner – ($5,000) – Sponsored by Thompson Machinery & Stowers Machinery
15.
Open Bar During President’s Dinner – ($2,500)
16.
President’s After Party – ($2,000)
17.
General Sponsorship – ($500, $750 or $1,000)
18.
*New* - Ferry Tickets to Downtown Charlotte Amalie (Company Logo on Ferry Tickets) – ($2,500)
19.
Cash Door Prizes: ($50, $100, $150, $200 amounts per event)
$
Wednesday Night Buffet
$_______Thursday Ladies' Auxiliary Breakfast
$
Thursday General Membership Breakfast
$
Saturday Awards Breakfast
(Men & Women)
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Yes, I would like to sponsor the following at the 2015 TRBA Annual Meeting, February 18-22, 2015:
1._________________________________________________________________________________
2._________________________________________________________________________________
NAME_____________________________________________________________________________
COMPANY_________________________________________________________________________
Total Amount of Sponsorships $_________________________________________________________
MAIL TO: TENNESSEE ROAD BUILDERS ASSOCIATION – ph. 615-255-5751 – fax 615-255-6937
213 5th Avenue North, Nashville, TN 37219