Catered Beverage Service - Reuben H. Fleet Science Center

Reuben H. Fleet Science Center
Event Planning Guide
(619) 685-5761
www.rhfleet.org
Doing Our Part
The Reuben H. Fleet Science Center received LEED ®
The LEED Green Building Rating System is the
(Leadership in Energy and Environmental Design)
nationally accepted benchmark for the design,
Silver Certification for Existing Buildings: Operations
construction and operation of high-performance
and Maintenance in May of 2010. Through the
green buildings.
process to achieve LEED certification, many steps
have been taken to proactively green both visitors’
spaces and behind-the-scenes work areas.
Since an expansion to the building in 1998, The Fleet
LEED’ and related logo is a trademark
owned by the U.S. Green Building Council
and is used by permission.
has worked to dramatically reduce energy and water
consumption. In fact, thanks to new technologies and
energy-saving strategies, the Fleet now consumes
less energy today than it did prior to the 1998
expansion, which doubled the size of the facility.
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The Reuben H. Fleet Science Center
The Reuben H. Fleet Science Center (the Fleet) offers
With two floors of event space, the Fleet offers
an ideal atmosphere for your next meeting or special
the following:
event. Featuring seven unique hands-on galleries, the
• The Full Fleet Experience
can accommodate up to 1,500 guests
Fleet has more than 100 science exhibits and four
spacious meeting rooms (for lectures, board meetings,
• Downstairs at the Fleet
can accommodate up to 1,000 guests
presentations or luncheons) as well as the 314-seat
Eugene Heikoff and Marilyn Jacobs Heikoff IMA X Dome
• Upstairs at the Fleet
can accommodate up to 400 guests
Theater. Our new digital dome projection system will
take your event to the next level.
• Outside at the Fleet
for groups ranging in size from 150 to 1,500 guests
With a variety of ways to customize your event at our
multilevel facility, our galleries provide the perfect
By booking your next event at the Fleet, your support
ambiance for an elaborate sit-down dinner, cocktail
helps us continue to develop and implement a wide
reception, corporate event, wedding, bar/bat mitzvah,
array of educational programs and exhibits to promote
awards gala, birthday celebration, prom, or school
lifelong learning and a deep appreciation of science and
function. Located in San Diego’s historic Balboa Park
technology for the entire community.
(close to downtown and the San Diego Convention
Center), the Fleet has a spectacular view of the park’s
The Fleet is ready to work with you to create a unique
iconic Bea Evenson Fountain, which ser ves as the
and dynamic event. We offer a preferred catering
perfect backdrop for your special event.
list of San Diego’s premier event professionals and
exclusive beverage catering (see pages 20-21) for more
information). Our talented team in the Special Events
Department will assist you in the planning process
to help make your event unforgettable. For more
information, please call (619) 685-5761 or send an email
to [email protected] and let the planning begin!
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Pictured above the dome is Frank N. Stain, the
Astronaut, featured in the Solar System Adventure
in 1984. Through the years, he is considered the
unofficial mascot of the Heikoff Dome Theater.
The Eugene Heikoff and Marilyn Jacobs Heikoff Dome Theater
The Fleet is home to the Eugene Heikoff and Marilyn Jacobs Heikoff Dome Theater, the world's first and Southern California's only IMAX Dome
Theater. The giant 76-foot screen is tilted at a 25-degree angle to give audiences the feeling of being suspended in space while enjoying the
world's largest films or engaging planetarium shows. The Heikoff Dome Theater also features the world's first NanoSeam™ dome screen in an
IMAX theater, allowing for sharper, brighter colors and higher-contrast images. The theater also boasts a 16,000-watt digital surround sound
system, comfortable seating and the Rear Window ® Captioning System.
Use the Heikoff Dome Theater to impress your guests with digital presentations, conference meetings, award galas, and wedding ceremonies, or
entertain your guests with a breathtaking IMAX film or fully immersive planetarium show. The Heikoff Dome Theater is also available for interactive
video games, like Rock Band, and many more, which can be projected onto the dome screen.
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Meetings Rooms
The William & Greyson Boehm
Community Forum
Our largest meeting room at the Fleet, the
William and Grayson Boehm Community
Forum, is an excellent location to hold your
next corporate meeting of up to 150 people.
This room lends itself to many different set–
ups and includes state–of–the–art audiovisual
equipment and projection equipment, high–
end microphones, multiple drop down screens
and podium with a raised stage. This versatile
space is also perfect for more intimate
corporate receptions and dinners.
The Boardroom
If you are interested in hosting a small meeting
for up to 25 people and desire an intimate
space, the Fleet's Boardroom is the place to
go! This room also features state–of–the–art
audiovisual equipment, and is a great place to
host your next meeting in Balboa Park.
The Grayson Boehm Lecture Hall
Are you searching for a professional, unique
venue that can accommodate a group of up
to 120? Then you've found it! Our classic
Lecture Hall has been the site for the best of
San Diego's more intimate lecture series. The
Lecture Hall features permanent traditional
theater–style seating along with access
to audiovisual and projection equipment,
microphones, a pull–down screen and podium.
The Lecture Hall will meet all of your needs.
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The Venue Space
The Full Fleet Experience
Use the entire museum for your
special event. This large space
can accommodate up to 1,500
guests and is first-rate for a
variety of special events and
large groups. Access is granted
to all 7 of our world–class
galleries. For added impact,
guests can add on a private
movie screening or presentation
in our IMAX Dome Theater.
Wow guests of all ages with the
unparalleled fun and excitement
of the Fleet Experience!
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Photos by Kristina Chartier Photography
Downstairs at the Fleet
The first floor Main Exhibit
Gallery venue space provides a
smaller but interactive special
event experience for up to
1,000 guests. Located on our
main floor, your guests will have
access to 3 exhibit galleries.
From a cocktail reception to
a sit–down dinner, the Main
Exhibit Gallery is sure to impress
your guests.
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Upstairs at the Fleet
This second floor venue space
provides ample room for groups
of fewer than 400 guests.
Upstairs can be reserved
separately from the rest of the
facility, allowing an intimate and
private area for your event. With
access to 4 exhibit galleries,
your guests can enjoy our
exhibits exclusively. Upstairs at
The fleet is the perfect package
for smaller groups or groups
with budgetary constraints.
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Outside at the Fleet
This breathtaking outdoor space
is for groups ranging in size
from 150 to 1,500 guests. It's
the perfect backdrop for your
special event. Located in front
of the Reuben H. Fleet Science
Center and next to the stunning
Bea Evenson Fountain, this
event space is unforgettable.
Please note that this area
requires a City of San Diego
Park Use Permit, which our
Special Events Department will
submit on your behalf.
New Special Event Permits
are not issued for Balboa Park
during the moratorium period of
Memorial Day weekend through
Labor Day.
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Photos by Kristina Chartier Photography
Your Wedding at
the Fleet
Start your “happily ever after”
at the Fleet. When it comes
to weddings, our goal is very
simple: to give couples the most
memorable wedding possible.
Planning a wedding today can
be time–consuming, expensive
and difficult. As a result, the
Fleet is passionate about helping
brides and grooms simplify this
task from start to finish. With
the assistance of your wedding
planner, we can provide helpful
advice, useful tips and above
all expert service with all of
the elements you need to plan
the perfect wedding. Ask lots
of questions—you'll find that
we are here to help make the
wedding planning process fun
and enjoyable and to ensure that
your special day is unforgettable.
Get married under the stars at
the world’s first and Southern
California’s only IMAX Dome
Theater; contact our talented
team in the Special Events
Department for more information
regarding our wedding
Photos by Kristina Chartier Photography
package options.
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Photos by Kristina Chartier Photography
Sweet Sixteen &
Quinceanera Party
There's no better place to
host your Sweet Sixteen or
Quinceañera party than at the
Fleet. This is an exciting time in
your life and a time that should
be remembered for years to
come. You and your friends
will have a great time with our
science exhibits, IMAX Theater,
photo booth and hurricane
simulator – even your family
will participate in the fun! All of
these elements are sure to have
your friends raving to you about
how it was the best party ever!
By having your Sweet Sixteen
or Quinceañera party at The
Fleet, you'll be creating lifetime
memories with ease and tons
of fun!
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Proms, Dances & School Functions Fleet Style
Come dance the night away at The Fleet! Have your next prom, dance or school function at this dynamic museum. With beautiful
Balboa Park as the backdrop and fun party booths, like a hurricane simulator, photo booth, ID tag making machine, and a sketch
machine as well as a professional and energetic staff, your night is sure to be full of memories that will last a lifetime. Come and have
fun at the Fleet!
Bar / Bat Mitzvah
The Fleet is a great resource for the Jewish
community, with experience and expertise in both
bar and bat mitzvah celebrations. As these young
men and women are welcomed as adults to the
community, commemorate this rite of passage at
a unique venue. Let our staff make this special
coming-of-age event a memorable one. Have your
next bar or bat mitzvah at the Fleet and leave the
planning to us!
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The Science of Booking Your Event
The venue space at the Fleet is in high demand. We recommend you secure a date as soon as you know when your special event
is going to take place. Next, plan your site visit by contacting our talented team in the Special Events Department at (619) 6855761 or via email at [email protected]. Then let the planning begin! A special event is considered booked with a signed
Reuben H. Fleet Science Center Facilities Use Agreement and a 50% deposit.
Once the Fleet is reserved for your special event, you can begin the comprehensive planning with your event manager. We provide
extensive support to ensure professional execution of your special event. We will work closely with you to finalize all of your
logistics, including catering, volunteer, and event production crew staffing, room diagrams and scheduling a final walk-through.
Full payment of your remaining balance is due 30 days prior to your event. Exceptions do apply for late bookings.
What the Fleet Has to Offer
Alcoholic Beverages
Invitations
The Fleet has an agreement with BarWorks Catered Beverage
Invitations or announcements are to be approved by the Fleet’s
Services as an exclusive beverage provider that must be contracted
Special Events Department prior to printing or distribution. This
with directly. Non-alcoholic beverages may be provided by your
approval process permits the Fleet to ensure the accuracy of the
selected caterer.
information being provided and the branding of our museum.
Equipment and Rentals
Kitchen Facilities and Usage
The Fleet offers tables, chairs, linens, easels, staging and a dance
The Fleet is equipped with a kitchenette that may be used by caterers
floor. Additionally, each venue space comes equipped with state–of–
from our catering list. Please refer to our Exclusive Catering Directory
the–art audiovisual equipment and a public-address system. For more
for a comprehensive list.
advanced event production needs, please contract directly with one
of our Preferred Vendors. Refer to our Preferred Vendor directory for
Parking
more information. Additional charges do apply.
Free parking is available directly behind the Fleet. The Fleet does
not own or operate the parking lots adjacent to the museum. The
Availability
parking lots are owned and operated by the City of San Diego. You
The Fleet is available 365 days a year to host special events. Please
may reserve VIP parking spots or arrange for valet parking service
contact our talented team in the Special Events Department at
by submitting a Park Use Permit through the City of San Diego. Our
(619) 685-5761 or via email at [email protected]. They will
Special Events department will work with you to submit this Park
check availability for specific dates and times and assist you in the
Use Permit for your event. Valet parking services are available via an
planning process.
outside vendor for an additional charge.
Courtesy Date Holds
Preferred Vendors & Exclusive Caterers
You may request a courtesy hold on a single special event date.
To make sure your special event is a success, the Fleet has a list
Courtesy holds are good for one month. If another client inquires
of preferred vendors and exclusive caterers for your use. Our team
about your desired date, you have the first right of refusal.
of preferred vendors and exclusive caterers are familiar with each
venue space and offer a complete range of services as showcased
in this brochure. If you'd like to use a vendors or caterer that is not
Event Staffing
on our list, please contact the Special Events Department for more
The Fleet's Event Production Crew will be onsite the day of your
information.
event to assist the Special Event Manager with logistics within the
Fleet. The Event Production Crew is available to set–up, tear down,
move inventory, and assist contracted vendors during the event.
Site Visits
Additionally, we have a team of Special Event Volunteers available
On behalf of the Fleet's Special Events Department, we would be
to assist with registration/check–in and greeting your guests. These
thrilled to schedule a site visit with you to showcase what our museum
services are available to you at no extra charge!
has to offer. Please contact the Special Events Department at (619)
685-5761 or via email at [email protected] to schedule a
personal tour of our venue space.
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Caterers & Vendors
The following is a list of exclusive caterers for the Reuben H. Fleet Science Center. These caterers are familiar with the unique
challenges presented to the food ser vice professionals when working in a museum environment. We are confident that their
high standards will meet all of your requirements.
Exclusive Caterers
The Abbey Catering & Event Design
Robert Battoe
(866) 535-8949 x. 728
(619) 955-8676 -fax
[email protected]
www.theabbeycatering.com
Catering by Charles Rubin
Charles Rubin
(619) 583-1636
[email protected]
www.shmoozers.com
Continental Catering
Denise Jermyn
(619) 698-3500
(619) 698-4324 -fax
[email protected]
www.continentalcateringsd.com
Festivities Events
Meredith Bell
(858) 547-3772 x319
(619) 780-2244 -fax
[email protected]
www.festivitiescatering.com
Giuseppe Restaurants
& Fine Catering
Matt Flinders
(858) 869-4124
(858) 581-2206 -fax
[email protected]
www.giuseppecatering.com
Indulge Contemporary Catering
Flor Franco
(619) 934-5700
(619) 934-5702 -fax
[email protected]
www.indulgecontemporarycatering.com
Personal Touch Dining
San Diego Prom Connection
Tracy Zemke
(858) 638-0672
(619) 923-2100 -fax
[email protected]
www.personaltouchdining.com
The Prado Catering
Doreen Vita Black
(619) 557-9441 x 202
(619) 557-9442 -fax
[email protected]
www.cohnrestaurants.com
The Wild Thyme Company
Jeanna Grant
(858) 527-0226
(858) 527-0296 -fax
[email protected]
www.thewildthymecompany.com
Exclusive Beverage Service
BarWorks Catering
Mark Harp
(858) 566-6077
[email protected]
www.barworkscatering.com
Preferred Vendors
Beverage Service
Entertainment & Production
Companies
All Star Imaging Systems
Jesseca Bry
(760) 815-5518
[email protected] t
www.allstarimaging.net
Bollotta Entertainment
Alice Stinnett
(619) 295-3522
[email protected]
www.bollotta.com
Casino Magic Parties, LLC
Raina Moses
(619) 312-2790
[email protected]
www.casinomagicparties.com
Classy Event Group
Eurobar
Brock Thorpe
(619) 295-2511
[email protected]
www.eurobarespresso.com
Joes on the Nose Organic Espresso Catering
David Wasserman
(858) 373-8001
[email protected]
www.joesonthenose.com
Charter Bus Companies
Coach American San Diego Convention
Center Corp.
(619) 477-8687
www.coachamerica.com
Peyton Vincent
(858) 354-8084
[email protected]
www.classyeventgroup.com
Mad Catz, Inc.
Tim Dilullo
(619) 321-3591
[email protected]
www.madcatz.com
Music As You LIke It
Keith Dannon
(619) 223-5732
(619) 226-4492 -fax
[email protected]
www.musicasyoulikeit.com
Pacific Event Productions
Five Star Tours
Dani Evangelista
(858) 458-9908
[email protected]
www.pacificevents.com
(619) 232-5040
www.fivestartours.com
Party Pals
(619) 579-5300
www.goldfieldstage.com
Linda Welker
(858) 622-6613
[email protected]
www.partypals.com
Sun Diego Charter
Party Psychic
(619) 336-9200
www.sundiegocharter.com
Lezlie Bernal
(619) 980-2883
[email protected]
www.partypsychic.com
Goldfield Stage
Sundance Stage Lines, Inc.
(619) 525-1570
www.sundancestage.com
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Caterers & Vendors
Event Decor
AFR Event Furnishings
Kristen Spooner
(619) 819-9680
(619) 923-3181 -fax
[email protected]
www.AFRevents.com
Classic Party Rentals
Erin Regan Kaminski
(858)496-9700
[email protected]
www.classicpartyrentals.com
Concepts Event Design
Haydee Alderete
(619) 336-0202
[email protected]
www.conceptseventdesign.com
(cont’d.)
Elise Reuben Custom Couture
Jamie Stephens
(951) 699-1222
[email protected]
www.elysereuben.com
Nicole Buczek
(909) 519-8773
[email protected]
www.sandranicole.com
T&T Make–Up
Tess Hildesheim
(760) 518-6385
[email protected]
www.tessandtina.com
Limo Transportation
Epic Transportation LLC
Anthony Griffin
(858) 240-5625
[email protected]
www.koolpartyrentals.com
Ryan Silva
(858) 270-5466
[email protected]
www.epiclimobus.com
Lounge Appeal Event
Furniture Rentals
Top Dog Limo Bus, Inc
Russ Van Huizum
(858) 581-3644
[email protected]
www.topdoglimobus.com
Torrey Pines Transportation Inc
Anne Daniells
(800) 443-5141
[email protected]
www.torreypinestrans.com
Florists
Embellishmint Floral
& Event Design Studio
Dawn Stone
(619) 322-9568
[email protected]
www.embellishmint.com
Four Seasons Flowers
Carma White
(858) 484-7700
[email protected]
www.4seasonsflowers.com
Simply Adina Floral Design
Adina Onda
(760) 738-4886
[email protected]
www.simplyadinafloral.com
Hair, Make Up & Accessories
Friar Tux Shop
www.friartux.com
Sandra Nicole Bridal Accessories
Kool Party Rentals
Clint Griggs
(619) 886-8863
[email protected]
www.loungeappeal.com
Tuxedos/Formal Wear
Wedding & Event Planners
Absolutely Events
Angie Metts
(619) 929-5501
[email protected]
www.absolutelyevents.net
The Best Wedding for You
Julie Scrivener
(858) 775-4543
[email protected]
www.thebestweddingforyou.com
Bliss Events
Rachel Welland
(619) 252-1058
[email protected]
www.blissevent.com
Events, Interiors & Flowers
Carmin Cermak
(619) 850-3165
[email protected]
www.carmindesign.com
Kenneth Day Weddings
Ken Day
(619) 303-8334
[email protected]
www.kennethdayweddings.com
La Dolce Idea
Photography
1 Look Back Photography
Mike & Ellie Bloomgren
(858) 689-0523
[email protected]
www.1lookback.com
ABI Photography
Dennis Way
(858) 279-3337
(858) 232-1929 -cell
[email protected]
www.abiphoto.com
Sabrina Cadini, PBC
(858) 688-5724
[email protected]
www.ladolceidea.us
Signature Events
Angel Hanzal
(619) 857-9366
[email protected]
www.signatureeventssd.com
Plan It San Diego
Kristina Chartier Photography
Rachel Peniche
(858) 449-8060
[email protected]
www.planitsandiego.com
Kristina Chartier
(858) 692-0145
[email protected]
www.chartierweddings.com
A New Twist
Ellie Bloomgren
(619) 995-5556
[email protected]
www.anewtwist4u.com
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Corporate Events
Business Meetings
Themed Events
Fundraisers & Galas
Homecoming Dances
Formals & Proms
Private Parties
Passion for Food. Passion for Service. Passion for Life.
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BARWORKS
Catered Beverage Service
B
Complete bar service for any event
From Beer and Wine to Top Shelf Spirits
Let the professionals do the work for you!
www.barworkscatering.com
For information on our products & services
please visit us in person or online
7069 Consolidated Way, Suite 300
San Diego, CA 92121
Tel: 858.496.9700
WWW.CLASSICPARTYRENTALS.COM
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We’ll make your special night
Proud to be a Reuben H. Fleet Science Center
Preferred Caterer
www.personaltouchdining.com
858-638-0672
Proms • Homecoming Dances • Sports Banquets • School Events
858.638.0672 • sandiegopromconnection.com
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Your entertainment specialists since 1973
LIVEmusic
NOVELTYacts
DISCjockeys
www.musicasyoulikeit.com | 619.223.5732
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Building Map
Ground Floor
Not to Scale
Outside the Fleet
Galileo's
Café
North Star Science Store
IMAX
Queuing
IMAX®Dome
Theater
4,500 ft 2
Entry Rotunda
Ticketing
1,530 ft 2
AED
Theater Lobby
4,470 ft 2
Main Gallery
6,700 ft 2
WOMEN
1,528 ft 2
MEN
Business
Entry
FREIGHT
ELEVATOR
ELEVATOR
WOMEN
William & Grayson Boehm
Community Forum
2,200 ft 2
Second Floor
Not to Scale
Open to Below
Prado Gallery
2,100 ft 2
Mezzanine
4,515 ft 2
Open to Below
Open to Below
Board Room
608 ft 2
ELEVATOR
WOMEN
ELEVATOR
WOMEN
FREIGHT
ELEVATOR
MEN
MEN
Challenger
Rotunda Gallery
2,400 ft 2
Conference
Room
276 ft 2
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MEN
ELEVATOR
MEN
Grayson Boehm
Lecture Hall
WOMEN
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Photos by Kristina Chartier Photography
Contact:
1875 El Prado, San Diego CA 92101
Debbie Lowery-Cunning
Senior Manager, Group Sales & Special Events
(619) 685-5761
[email protected]
(619) 238-1233
www.rhfleet.org
(619) 685-5761
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