Draft Phase I Contract with JLG Architects

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Exhibit A
6PHILOSOPHY
APPROACH &
PROJECT APPROACH
Great design solutions come from LISTENING. JLG’s best course of action is to actively listen to the vision and
thought that the key users and stakeholders in the RCC have. Through a series of listening sessions and workshops, JLG will invite the RCC stakeholders to participate in the planning process. JLG will guide the community
through the discovery of the RCC’s programmatic needs as well as collaboratively develop a concept for the RCC
expansion that embodies those needs.
As the programmatic needs assessment is occurring, JLG will also be reviewing and assessing the physical condition of the RCC. The engineers of DesignTree Engineering led by Dan Folsom will be working alongside JLG’s team
members to fully assess the mechanical, electrical and site conditions. Scott Ward of Steven Engineering will
review and document his intimate knowledge of the ice systems at the RCC and add this to the growing understanding of the facility. The facility assessment, combined with the programmatic needs assessment, will provide
the City with a full understanding of the direction that the expansion should take.
JLG believes that the right design solution for the RCC will come from the ideas and vision of those that use and
believe in the future of the RCC. During the second workshop, we will facilitate exercises that will allow the stakeholders and users of the RCC to actively engage in the design process. Having community members come along
side JLG designers and share the pen and paper is a powerful way to inform the design team of the community’s
vision for the RCC. This shared experience will form the basis for JLG to generate a design concept that truly is the
culmination of the LISTENING, VISIONING and THOUGHT of the RCC community.
WORKPLAN
PHASE 1 – NEEDS ASSESSMENT
GETTING ORGANIZED
Kick Off Meeting:
• Bring City and RCC representatives together
• Discuss project background and the integration of
the goals identified for the Runestone Community
Center that have so far led to this stage of the planning process
• Discuss successful project strategies and how to
apply them to our project
The following proposed schedule for phase 1
and phase 2 is only an example of the possible
duration. JLG will consult with the City of Alexandria as to whether a quicker or more extended
timeline is appropriate for the process.
• Establish goals for the design process and final
facility
o Determine key use groups and representatives
o Establish Committee representatives and availability
o Others that are identified
• Interview the user groups with representation
from the RCC Expansion Committee to verify their
programmatic requirements
• Assess shortcomings and successes of existing conditions for user groups
• Identify programming goals and prioritize implementation for user’s needs
• JLG and engineers to review existing condition of
facility and site
• JLG to compile preliminary programming information and share with RCC Expansion Committee
COMPILATION – ASSEMBLING THE PROGRAM
Workshop #1:
• A working session with the RCC Expansion Committee and representation from all user groups
and City Administration to review goals, needs and
wishes that have been gathered from all groups
o JLG will lead an interactive ranking and prioritization exercise that will enable all groups and individuals to quantify all the goals and needs for the
RCC together. The result is a consensus of top priority goals and programmatic needs amongst all
key users groups.
• Following Workshop #1, JLG will compile the findings from the review of the facility and site conditions as well as the prioritized programmatic goals
and needs from the workshop
PRESENTATION – NEEDS ASSESSMENT:
• JLG will participate in presentation of the complied
Needs Assessment information to the RCC Expansion
Committee
• Upon acceptance by the RCC Expansion Committee, JLG will present the findings of the Phase 1 –
Needs Assessment to the City Council
Information Gathering – Goal Setting:
• Meet individually with key user groups:
o Alexandria Area Hockey Association
o Vikingland Curling
o Alexandria Figure Skating Club
o Alexandria Blizzard
o Alexandria HS Hockey program
PHASE 1 – NEEDS ASSESSMENT
INFO GATHERING
28 |
City of Alexandria | JLG Architects
CONCEPT GENERATION:
Workshop #2:
• A work session with the same group from Workshop #1 to explore design possibilities for the RCC
• JLG will guide a participatory design process that
will allow all key users and participants to contribute to the generation of multiple design ideas
• A ranking exercise will be utilized to allow participants to prioritize the merits of various features
identified from the multiple design ideas
Conceptual Planning:
• Based on the prioritization of design features and
ideas generated in workshop #2, JLG will compile
these ideas into a single design concept
• Initial conceptual designwork shall address site
issues, building layout, and massing
• A preliminary budget is generated to match the
developing design concept
CONCEPT REVIEW:
RCC Expansion Committee:
• JLG will review the preliminary design concept and
budget with the Committee and make suggested
revisions
City Council:
• Upon acceptance by the RCC Expansion Committee, JLG will present the predesign concept and
budget to the City Council
PHASE 2 – PRE-DESIGN SERVICES
COMPILATION - ASSEMBLING THE PROGRAM
JUNE
5/27 | CITY
COUNCIL MEETING
PHASE 2 – PRE-DESIGN SERVICES
DEBRIEFING:
Kick Off Meeting:
• Review the Needs Assessment in light of City Council and RCC Expansion Committee input
• Establish ground rules and goals for the development of the Concept
KICK OFF
REVIEW & PRESENTATIONS
DEBRIEF
CONCEPTUAL PLANNING
DESIGN TEAM SELECTION
MAY
6
APPROACH & PHILOSOPHY
6/9 | CITY
COUNCIL MEETING
JULY
6/23 | CITY
COUNCIL MEETING
CONCEPT REVIEW
AUGUST
7/14 | CITY
COUNCIL MEETING
7/28 | CITY
COUNCIL MEETING
8/11 | CITY
COUNCIL MEETING
PHASE 3 SERVICES
SEPTEMBER
8/25 | CITY
COUNCIL MEETING
9/8 | CITY
COUNCIL MEETING
JLG Architects | City of Alexandria
|29
Exhibit A
6PHILOSOPHY
APPROACH &
PROJECT APPROACH
Great design solutions come from LISTENING. JLG’s best course of action is to actively listen to the vision and
thought that the key users and stakeholders in the RCC have. Through a series of listening sessions and workshops, JLG will invite the RCC stakeholders to participate in the planning process. JLG will guide the community
through the discovery of the RCC’s programmatic needs as well as collaboratively develop a concept for the RCC
expansion that embodies those needs.
As the programmatic needs assessment is occurring, JLG will also be reviewing and assessing the physical condition of the RCC. The engineers of DesignTree Engineering led by Dan Folsom will be working alongside JLG’s team
members to fully assess the mechanical, electrical and site conditions. Scott Ward of Steven Engineering will
review and document his intimate knowledge of the ice systems at the RCC and add this to the growing understanding of the facility. The facility assessment, combined with the programmatic needs assessment, will provide
the City with a full understanding of the direction that the expansion should take.
JLG believes that the right design solution for the RCC will come from the ideas and vision of those that use and
believe in the future of the RCC. During the second workshop, we will facilitate exercises that will allow the stakeholders and users of the RCC to actively engage in the design process. Having community members come along
side JLG designers and share the pen and paper is a powerful way to inform the design team of the community’s
vision for the RCC. This shared experience will form the basis for JLG to generate a design concept that truly is the
culmination of the LISTENING, VISIONING and THOUGHT of the RCC community.
WORKPLAN
PHASE 1 – NEEDS ASSESSMENT
GETTING ORGANIZED
Kick Off Meeting:
• Bring City and RCC representatives together
• Discuss project background and the integration of
the goals identified for the Runestone Community
Center that have so far led to this stage of the planning process
• Discuss successful project strategies and how to
apply them to our project
The following proposed schedule for phase 1
and phase 2 is only an example of the possible
duration. JLG will consult with the City of Alexandria as to whether a quicker or more extended
timeline is appropriate for the process.
• Establish goals for the design process and final
facility
o Determine key use groups and representatives
o Establish Committee representatives and availability
o Others that are identified
• Interview the user groups with representation
from the RCC Expansion Committee to verify their
programmatic requirements
• Assess shortcomings and successes of existing conditions for user groups
• Identify programming goals and prioritize implementation for user’s needs
• JLG and engineers to review existing condition of
facility and site
• JLG to compile preliminary programming information and share with RCC Expansion Committee
COMPILATION – ASSEMBLING THE PROGRAM
Workshop #1:
• A working session with the RCC Expansion Committee and representation from all user groups
and City Administration to review goals, needs and
wishes that have been gathered from all groups
o JLG will lead an interactive ranking and prioritization exercise that will enable all groups and individuals to quantify all the goals and needs for the
RCC together. The result is a consensus of top priority goals and programmatic needs amongst all
key users groups.
• Following Workshop #1, JLG will compile the findings from the review of the facility and site conditions as well as the prioritized programmatic goals
and needs from the workshop
PRESENTATION – NEEDS ASSESSMENT:
• JLG will participate in presentation of the complied
Needs Assessment information to the RCC Expansion
Committee
• Upon acceptance by the RCC Expansion Committee, JLG will present the findings of the Phase 1 –
Needs Assessment to the City Council
Information Gathering – Goal Setting:
• Meet individually with key user groups:
o Alexandria Area Hockey Association
o Vikingland Curling
o Alexandria Figure Skating Club
o Alexandria Blizzard
o Alexandria HS Hockey program
PHASE 1 – NEEDS ASSESSMENT
INFO GATHERING
28 |
City of Alexandria | JLG Architects
CONCEPT GENERATION:
Workshop #2:
• A work session with the same group from Workshop #1 to explore design possibilities for the RCC
• JLG will guide a participatory design process that
will allow all key users and participants to contribute to the generation of multiple design ideas
• A ranking exercise will be utilized to allow participants to prioritize the merits of various features
identified from the multiple design ideas
Conceptual Planning:
• Based on the prioritization of design features and
ideas generated in workshop #2, JLG will compile
these ideas into a single design concept
• Initial conceptual designwork shall address site
issues, building layout, and massing
• A preliminary budget is generated to match the
developing design concept
CONCEPT REVIEW:
RCC Expansion Committee:
• JLG will review the preliminary design concept and
budget with the Committee and make suggested
revisions
City Council:
• Upon acceptance by the RCC Expansion Committee, JLG will present the predesign concept and
budget to the City Council
PHASE 2 – PRE-DESIGN SERVICES
COMPILATION - ASSEMBLING THE PROGRAM
JUNE
5/27 | CITY
COUNCIL MEETING
PHASE 2 – PRE-DESIGN SERVICES
DEBRIEFING:
Kick Off Meeting:
• Review the Needs Assessment in light of City Council and RCC Expansion Committee input
• Establish ground rules and goals for the development of the Concept
KICK OFF
REVIEW & PRESENTATIONS
DEBRIEF
CONCEPTUAL PLANNING
DESIGN TEAM SELECTION
MAY
6
APPROACH & PHILOSOPHY
6/9 | CITY
COUNCIL MEETING
JULY
6/23 | CITY
COUNCIL MEETING
CONCEPT REVIEW
AUGUST
7/14 | CITY
COUNCIL MEETING
7/28 | CITY
COUNCIL MEETING
8/11 | CITY
COUNCIL MEETING
PHASE 3 SERVICES
SEPTEMBER
8/25 | CITY
COUNCIL MEETING
9/8 | CITY
COUNCIL MEETING
JLG Architects | City of Alexandria
|29
Exhibit "B"
8
PROPOSED COMPENSATION
8COMPENSATION
PROPOSED
JLG Architects is pleased to offer predesign services as requested in the RFP for stipulated sum of $7,000.00 for
Phase 1-Needs Assessment and $8,000.00 for Phase 2 – Pre-Design Services, for a combined sum of $15,000.00.
HOCKEY TOWN USA
If JLG Architects is awarded the Phase 3 scope of work for the project, the compensation of phases 1 and 2 shall
be credited toward the compensation of Phase 3
MEMORIAL ARENA
Reimbursables for Phase 1 and Phase 2 shall be limited to printing and the travel costs of team members. Phase
1 and Phase 2 reimbursable costs shall be capped at a not-to-exceed amount of $3,000.
WARROAD, MN
ROSEAU, MN
SCHEDULE OF HOURLY COMPENSATION (2014)
Principal Architect................................................... $250/Hour
Senior Project Architect........................................... $210/Hour
Structural Engineer.................................................. $160/Hour
Project Manager...................................................... $160/Hour
Project Architect...................................................... $160/Hour
Construction Services Specialist.............................. $150/Hour
Technical Assistant................................................... $140/Hour
Landscape Architect................................................ $125/Hour
Project Coordinator................................................. $105/Hour
Project Support II . .................................................... $85/Hour
Structural Project Support II...................................... $85/Hour
Project Support I . ..................................................... $75/Hour
Structural Project Support I....................................... $75/Hour
Project Assistant........................................................ $65/Hour
Student Intern........................................................... $45/Hour
REIMBURSEABLE EXPENSE CHARGES
Plotted PrintingSize (In.) Standard
Glossy
B & W
18 x 24
$1.25 $5.00 B & W
22 x 34
$1.50 $8.00 B & W
24 x 36
$2.00 $9.25 B & W
30 x 42
$2.50 $13.50 B & W
34 x 44
$3.00 $15.85 B & W
36 x 48
$3.50 $18.25 Color
18 x 24
$13.00 $18.25 Color
22 x 34
$22.50 $31.60 Color
24 x 36
$26.00 $36.50 Color
30 x 42
$37.90 $53.25 Color
34 x 44 $44.90 $63.20 Color
36 x 48
$52.00 $73.00
THE STATE OF HOCKEY’S GREATEST RIVALRY
The State of Hockey is home to one of the oldest high
school hockey rivalries in the United States. While
Warroad and Roseau, Minnesota don’t boast large
populations (1,722 for Warroad; 2,879 for Roseau) or
dozens of hockey rinks (2 for Warroad; 3 for Roseau),
they have won a combined 12 State titles and produced
generations of Stanley Cup Winners and Olympic Gold
Medalists. According to NBC Sports, if New York City
generated pros at the same level, the City would have
produced 27,693 NHL players, which is the equivalent
of 41 National Hockey Leagues.
Even though this competition has gone on for over 100
years, Warroad and Roseau can agree on one thing who they want working on their championship rinks.
JLG Architects has renovated and expanded Roseau’s
Memorial Arena not once, but twice, and is currently
working with the City of Warroad to update one of
their facilities. Now that’s a reason to come together.
32 |
City of Alexandria | JLG Architects
REIMBURSEABLE EXPENSE CHARGES
Standard Printing Size (In.)Standard
Glossy MarketingCardstock
B & W
8.5 x 11 $0.15
$1.00 $0.25
$0.35 B & W
11 x 17
$0.30 $2.00 $0.50 $0.70 Color
8.5 x 11
$1.00 $4.00 $1.25 $1.40 Color
11 x 17
$2.00 $8.00 $2.50 $2.80 Mounted
Gator Board
3/16” Thickness
$.035/Sq. Inch
Miscellaneous
Milage
$.56/Mile
Any Size Scan to File
$4.32/ea. + $5.00/CD
CD’s
$10.00/ea.
Telephone
AT COST
Photos
AT COST
Postage/UPS/Fed Ex
AT COST
Consultant Fees
@1.1 (10%) Hourly Compensation
@33% Fixed Fee/Percentage Compensation
Consultant Reimbursable Expenses @1.1 (10%) times Consultant Cost
JLG Architects | City of Alexandria
|33
EXHIBIT C
JLG IMAGE RELEASE POLICY
All photographic images and graphic illustrations provided for project entitled
“Runestone Community Center Expansion“or similar are owned and protected as
property of JLG Architects.
Any use of these images, including but not limited to:
• Printing for any commercial or noncommercial use;
• Distributing, hosting, emailing, or redistributing electronically;
• Remote linking;
• Use in artistic recreations or any collage-based art;
is permitted by the Owner for the sole purpose of promoting the project. Credit must
be given to the Architect via placement of the JLG Logo or the name “JLG Architects” in
any printed, online, or other use. Distribution of these images to other architecture,
construction, engineering, or related firms is expressly prohibited. Other uses of these
image are not permitted without express consent by a Principal of JLG Architects.
A Royalty in the amount of 1% of the total Architectural Fee, or $5,000, based on
which is more, will be charged for each image use that does not meet the above
specifications. Payment of this royalty does not limit any other rights JLG Architects
has regarding use of their intellectual property.
120515_401-01 EXHIBIT JLG IMAGE RELEASE POLICY
q:\14043 runestone cc\1-3 - project administration\1 - owner\401-01 exhibit c_ jlg image release policy.doc