NOTICE OF CITY COUNCIL BRIEFING SESSION

NOTICE OF CITY COUNCIL BRIEFING SESSION
AUGUST 13, 2013
T.W. “TURK” CANNADY-CEDAR HILL ROOM
285 UPTOWN BLVD. – BLDG. 100
CEDAR HILL, TEXAS
6:00 P.M.
AGENDA
I.
Call the meeting to order.
II.
Presentation on Restricting the Use of Wireless Communication
Devices in School Zones.
III.
City Manager Reports:
1. City Council Calendar/Upcoming Events.
2. City Operations.
IV.
Conduct a briefing session to discuss agenda items for 7:00 p.m.
regular meeting.
V.
Adjourn.
I certify that the above notice of meeting was posted in accordance with the
Texas Open Meetings Act on the 9th day of August 2013.
Lyn Hill
City Secretary
This facility is wheelchair accessible. If you plan to attend this public meeting and
you have a disability that requires special arrangements, please call 972-2915100 Ext. 1011 or (TDD) 1-800-RELAY TX (1-800-735-2989) at least 48 hours in
advance. Reasonable accommodations will be made to assist your needs.
NOTICE OF CITY COUNCIL MEETING
AUGUST 13, 2013
T.W. “TURK” CANNADY-CEDAR HILL ROOM
285 UPTOWN BLVD. – BLDG. 100
CEDAR HILL, TEXAS
7:00 P.M.
VISION STATEMENT: We envision Cedar Hill as a premier city
that retains its distinctive character; where families and
businesses flourish in a safe and clean environment.
MISSION STATEMENT: The mission of the City of Cedar Hill is
to deliver the highest quality municipal services to our
citizens and customers consistent with our community
values.
AGENDA
I.
Call the meeting to order.
II.
Pledge of Allegiance.
III.
Invocation: Mayor Pro Tem Chris Parvin.
IV.
Presentation:
Presentation to City Secretary Lyn Hill, the Texas Municipal Clerk
Association (TMCA) Yellow Rose Chapter “Municipal Clerk of the
Year”.
V.
Consent Agenda:
The Consent Agenda includes routine items that may be acted upon with a
single vote. Any City Council member may remove items from the Consent
Agenda for separate discussion and consideration.
1. Consider approving the minutes of the regular meeting of July 23, 2013
and special joint City Council/EDC board meeting of August 6, 2013.
2. Consider authorizing the Mayor to execute a construction contract with
Control Integrity, Inc. for the Supervisory Control and Data Acquisition
(SCADA) system hardware replacement project.
Page 2
City Council Meeting Agenda
August 13, 2013
3.
Consider acceptance of the semi-annual report from the Cedar Hill
Capital Impact Fee Advisory Committee.
4.
Consider approving certified tax rolls submitted by Dallas Central
Appraisal District and Ellis Appraisal District.
VI.
Citizens Forum.
VII.
Regular:
1.
Discuss tax rate, take a record vote on the proposed tax rate and
set the date and time for the public hearing(s) on the tax rate and
budget and the adoption of the budget and tax rate.
2.
Closed meeting called pursuant to Texas Gov’t. Code: Sec.
551.087(2), Economic Development negotiations:
Deliberation of an offer of a financial or other incentive to a
business prospect the City seeks to have locate, stay or
expand in the City.
o
o
3.
Project Inspire
Project Tuskegee
Reconvene in open session and consider any action to be taken as
a result of the executive session.
VIII.
Updates and announcements from City Council Members.
IX.
Adjourn.
I certify that the above notice of meeting was posted in accordance with the
Texas Open Meetings Act on the 9th day of August 2013.
Lyn Hill
City Secretary
This facility is wheelchair accessible. If you plan to attend this public meeting and
you have a disability that requires special arrangements, please call 972-2915100 Ext. 1011 or (TDD) 1-800-RELAY TX (1-800-735-2989) at least 48 hours in
advance. Reasonable accommodations will be made to assist your needs.
Page 3
City Council Meeting Agenda
August 13, 2013
PREMIER STATEMENTS
CEDAR HILL HAS DISTINCTIVE CHARACTER
CEDAR HILL HAS EXCELLENT, SAFE & EFFICIENT INFRASTRUCTURE
CEDAR HILL IS SAFE
CEDAR HILL IS CLEAN
CEDAR HILL HAS TEXAS SCHOOLS OF CHOICE
CEDAR HILL HAS VIBRANT PARKS AND NATURAL BEAUTY
CEDAR HILL HAS A STRONG AND DIVERSE ECONOMY
CITY COUNCIL VALUES
CITIZEN INPUT AND PARTICIPATION
ACCOUNTABILITY AND RESPONSIVENESS
DIVERSITY AND RESPECT FOR INDIVIDUAL DIFFERENCES
HIGHEST ETHICAL STANDARDS AND INTEGRITY
TEAMWORK AND REGIONAL COOPERATION
EXCELLENCE AND CONTINUOUS IMPROVEMENT
I certify that the attached notice and agenda of items to be considered by the City
Council was removed by me from the Government Center bulletin board on the ____ day
of _____________, 2013, By:_________________________________________
BRIEFING MINUTES
CITY COUNCIL MEETING
July 23, 2013
The City Council of the City of Cedar Hill, Texas, met in briefing session Tuesday,
July 23, 2013, 6:00 p.m., in the T.W. “Turk Cannady” Cedar Hill Room, 285 Uptown
Blvd., Bldg. 100, Cedar Hill, Texas.
The following members of the City Council were present, to wit: Mayor Rob
Franke, Council Members Daniel C. Haydin, Jr., Steve Mason, Jami McCain and
Clifford Shaw.
Absent: Mayor Pro Tem Chris Parvin and Wallace Swayze
I.
Call the meeting to order.
Mayor Rob Franke called the meeting to order at 6:00 p.m., declaring it an open
meeting, that a quorum was present and the meeting notice was duly posted.
He advised Mayor Pro Tem Parvin and Council Member Swayze are out on
vacation.
II.
Conduct a briefing regarding the sale and distribution of City-branded
merchandise.
Public Relations Manager Corky Brown stated staff was seeking guidance for
pursuing a policy on the sale of City-branded merchandise. Requests have been
received from citizens wanting to express their city pride.
Brown explained he spoke with the City Attorney regarding concerns to insure
wearables do not allow anyone to impersonate employees or show
endorsement.
The Cedar Hill School District has agreed to allow the use of their storefront for
the sale of the City merchandise. Brown noted it has been a successful
endeavor for the CHISD.
There was discussion by City Council who felt it would encourage a positive
image for the City. Other than wearables, the brand could be used on mugs,
pencils, pens and other types of tourists’ souvenirs. City Council Members
expressed interest in incorporating the tagline into the policy. Brown stated he
would review that for further discussion.
Mayor Franke stated accounting-wise, it is important to keep this separate. He
expressed the need to emphasize this is not a moneymaking endeavor, but will
serve as a tourism and promotion project.
City Council Briefing Minutes
2
July 23, 2013
Brown received direction from the City Council to go forward with preparation of
a policy to be brought back to them for consideration.
III.
Presentation regarding the FM 1382 Trail Design Concepts.
On behalf of Halff and Associates, Cedar Hill Parks Director Rhoda Savage
reviewed the FM1382 Trail design. The section addressed in this presentation
begins at New Clark Road and continues to the entrance to the Cedar Hill State
Park.
Savage presented three concepts, reviewing TxDOT rock-barrier requirements.
The steel louvers, etc., will allow visitors to see through them. She emphasized
how some slopes provided a great overlook.
Criteria established include:
• Safety
• Cohesive corridor
• Emphasis on the natural beauty views
• Introduction of various plants into the corridor
• Providing a place to see and rest
Savage asked City Council for their preferences in the designs presented.
Responding to questions regarding cost, she explained nothing has been priced
at this time, but consideration will be given to ensure it works within the budget.
Mayor Franke noted Design C matches other designs we use with the circular
theme, such as Red Oak Creek Trail. He agreed that shade is important.
Not needing to be a part of the plan, but for future consideration, a pedestrian
crossing over FM1382 was discussed. This will help, as we try to link up with Dallas.
Other items suggested were a food truck at the old parking area on the
weekends and some sort of facility for business, which would draw and become
a gathering place.
Savage stated that the Parks Board and Community Development Corporation
brought up that same topic for discussion.
City Council Members expressed appreciation for the in-depth presentation.
IV.
City Manager Reports:
a. City Council Calendar/Upcoming Events.
City Manager Sims reviewed the City Council’s calendar for the upcoming
weeks, emphasizing the following:
Saturday, July 27 – 5:30 p.m. – Presentation of “Annie” at Trinity Church –
preceded by dinner.
City Council Briefing Minutes
3
July 23, 2013
Wednesday, July 31 – 10:30 a.m. - ”Finally Home” - ground-breaking Ceremony
for an American hero – building a new home on a 1-acre home-site at The
Sanctuary at Lake Ridge.
Thursday, August 1 – 7:30 a.m. – Mayor’s Prayer Breakfast at the Cedar Hill
Recreation Center.
Tuesday, August 6 – 6:00 p.m. – Joint Meeting – City Council and the Board of
Directors of EDC. Court Multi-Purpose Room.
Friday, August 9 – 12:00 p.m. – City Council Budget Workshop – fourth Floor
Administration Conference Room.
Tuesday, August 20 – 6:00 p.m. – AMI Workshop – Administration Conference
Room.
b. Operations.
There was no discussion on City operations.
IV.
Conduct a briefing session to discuss agenda items for 7:00 p.m. regular
meeting.
City Manager Sims reviewed items on the agenda for the regular meeting.
Presentation:
1.
Presentation to City of Cedar Hill Management Staff and Fire
Department from Na’Kayshions Wedding and Event Center.
Sims explained the neighboring church to Na’Kaysions Wedding and Event
Center recently burned to the ground. Nancy Jackson, owner of Na’Kaysions
would be making a presentation to the Fire Department for working to save her
business.
Bond Matters:
1. Consider approving Resolution No. R13-385 authorizing publication of
notice of intention to issue Certificates of Obligation (CO) bonds.
Boyd London of First Southwest Company addressed the City Council on the CO
bonds, noting we are issuing a notice of intent for 2.1 million Certificates of
Obligation. This is the amount needed for the Construction Fund. He will return
on August 27 to actually sell the bonds.
London state when the bond issue started in March, the market was in bad
shape. In fact, it was at a fifty-year low. It has improved and is now up to a 40year low. Six to eight weeks ago, interest rates were at 2.28% and are now in the
neighborhood of 3.25%.
City Council Briefing Minutes
4
July 23, 2013
London also discussed the 2004 Revenue Bonds and the plans to refund those
into General Obligation Bonds. These Bonds will continue to be self-supporting.
Following a question and answer session, Mayor Franke thanked London for his
explanations and presentation.
VI.
Consent Agenda:
Mayor Franke read the Consent Agenda as listed below and asked if any item
needed to be pulled for separate consideration.
No such requests were made.
1.
Consider approving the minutes of the regular meeting of July 9,
2013
2.
Consider adoption of Ordinance No. 2013-509 amending the 20112012 operating fund budgets and Ordinance No. 2013-510
amending the 2011-2012 capital fund budgets.
3.
Consider adoption of Ordinance No. 2013 -511 amending Chapter
15 of the City of Cedar Hill Code of Ordinances pertaining to Parks
and Recreation and allowing appointments of Ex-Officio members
to the Parks Board.
4.
Consider request for matching grant reimbursement for Wild Flower
Neighborhood Watch.
5.
Consider adoption of Ordinance No. 2013-512, which changes the
zoning on Lot 1, Block 2, Wild Flower Addition, generally located
southeast of U.S. Highway 67 and Pleasant Run Road, from “NS” –
Neighborhood Services to “LR” – Local Retail.
6.
Consider adoption of Ordinance No. 2013-513, which amends
Section 9 of Planned Development (PD) Ordinance No. 2011-458
and extends the deadline to submit a Development Plan on
approximately 156.81 acres of land, generally located at the
northwest corner of Cockrell Hill Road and Bear Creek Road.
7.
Consider authorizing the Mayor to sign an Employee Wellness
Program Agreement with MedHealth for a three year period.
Adjourn.
There being no further business, Mayor Franke entertained a motion to
adjourn. The motion was made by Council Member Haydin, second by
Council Member McCain and passed by unanimous vote.
City Council Briefing Minutes
5
July 23, 2013
The meeting adjourned at 6:59 p.m.
Approved: ________________________________
Rob Franke, Mayor
Attest: _________________________
Lyn Hill, City Secretary
MINUTES
CITY OF CEDAR HILL
CITY COUNCIL MEETING
JULY 23, 2013
The City Council of the City of Cedar Hill, Texas met in regular session Tuesday,
July 23, 2013, 7:00 p.m., T.W. “Turk” Cannady - Cedar Hill Room, 285 Uptown Blvd.,
Cedar Hill, Texas.
Present: Mayor Rob Franke, Council Members Daniel C. Haydin, Jr., Stephen
Mason, Jami McCain and Cliff Shaw.
Absent: Mayor Pro Tem Chris Parvin and Council Member Wallace Swayze.
I.
Call the meeting to order.
Mayor Franke called the meeting to order at 7:03 p.m., declaring it an open
meeting, that a quorum was present and that the meeting notice was duly
posted. He announced that Mayor Pro Tem Parvin and Council Member Swayze
were out on vacation.
II.
Pledge of Allegiance.
Council Member Steve Mason led the Pledges of Allegiance to both the United
States and Texas Flags.
III.
Invocation: City Fire Marshal Randy Jordan.
Fire Marshal Randy Jordan was ill and EMS Chief Kevin Cunningham gave the
invocation.
IV.
Presentation:
Item 1 – This item was for the presentation to Cedar Hill Management Staff and
Fire Department from Na’Kayshions Wedding and Event Center.
Na’Kayshions Wedding and Event Center owner Nancy Jackson explained that
the church next door to her establishment caught fire several weeks ago. The
church was destroyed, but the Cedar Hill Fire Department worked hard to keep
the flames from moving to her property. Because of their actions, the fire was
contained.
Jackson introduced Cedar Hill Bible Church Pastor William L. Askew, Sr., and her
family members in attendance.
Complementing the City Staff for being so conscientious in their jobs and for
doing what they do every day in such a thoughtful manner, she explained that
she wanted her grandchildren to know “that you do good, because it’s the right
thing to do.
City Council Minutes
July 23, 2013
Fire Chief John Ballard and City Manager Sims joined Jackson and the Mayor at
the front where she read and presented a plaque for heroic actions in an
emergency situation. She shook hands and thanked each one.
Pastor Askew repeated Jackson’s words of appreciation. He praised the Cedar
Hill public safety groups, including the Police and Fire Departments. He spoke
about his respect for the Cedar Hill Management Staff and the City Council.
Askew stated they pray for this group on a daily basis.
Mayor Franke thanked Jackson and Askew for the presentation and kind words.
V.
Bond Matters:
This item was to consider approving Resolution No. R13-385 authorizing
publication of notice of intention to issue Certificates of Obligation (CO) bonds.
Mayor Franke introduced the item and asked if there were questions from City
Council. There were none.
The Mayor then entertained a motion.
Council Member Haydin moved to approve the item, seconded by Council
Member Mason.
The item passed by unanimous vote.
VI.
Consent Agenda:
Mayor Franke read the Consent Agenda listed below and noted no item was
asked to be removed for separate consideration. He then entertained a motion.
Council Member Haydin moved to approve Consent Agenda items 1 through 7,
seconded by Council Member Mason.
After the reading of the ordinances by Assistant City Manager Melissa Stephens,
the motion passed by unanimous vote.
Item 1 was to consider approving the minutes of the regular meeting of July 9,
2013
Item 2 was to consider adoption of Ordinance No. 2013-509 amending the 20112012 operating fund budgets and Ordinance No. 2013-510 amending the 20112012 capital fund budgets.
Item 3 was to consider adoption of Ordinance No. 2013 -511 amending Chapter
15 of the City of Cedar Hill Code of Ordinances pertaining to Parks and
Recreation and allowing appointments of Ex-Officio members to the Parks Board.
City Council Minutes
July 23, 2013
Item 4 was to consider request for matching grant reimbursement for Wild Flower
Neighborhood Watch.
Item 5 was to consider adoption of Ordinance No. 2013-512, which changes the
zoning on Lot 1, Block 2, Wild Flower Addition, generally located southeast of U.S.
Highway 67 and Pleasant Run Road, from “NS” – Neighborhood Services to “LR” –
Local Retail.
Item 6 was to consider adoption of Ordinance No. 2013-513, which amends
Section 9 of Planned Development (PD) Ordinance No. 2011-458 and extends
the deadline to submit a Development Plan on approximately 156.81 acres of
land, generally located at the northwest corner of Cockrell Hill Road and Bear
Creek Road.
Item 7 was to consider authorizing the Mayor to sign an Employee Wellness
Program Agreement with MedHealth for a three-year period.
VII.
Citizens Forum.
Mayor Franke read the rules of the Citizens Forum. The following person
requested to speak.
Tyrone Jones – 600 Cox Street – spoke on loud, unusual and frequent barking at
night – coming from the neighbor behind him.
The Mayor explained no action could be taken, as this was not on the agenda;
however, he requested Police Chief Steve Rhodes to meet with Jones to see if
something could be done.
VIII.
Updates and announcements from City Council Members.
Council Member Mason stated he received calls from citizens regarding
aggressive dogs along the Red Oak Creek Trail. He asked City Council to
remember this issue when they hold another workshop.
The Mayor agreed that he had witnessed the dogs and their ability to frighten
joggers.
Council Member McCain recommended that an article be placed in the
newsletter to communicate with the citizens and make them aware of the
situation.
IX.
Adjourn
There being no further business, Mayor Franke entertained a motion to adjourn.
City Council Minutes
July 23, 2013
The motion was made by Council Member Haydin, seconded by Council
Member McCain to adjourn the meeting.
After a unanimous vote, the meeting adjourned at 7:30 p.m.
Approved: _________________________________
Rob Franke, Mayor
Attest: ____________________
Lyn Hill, City Secretary
Consent #2
CITY OF CEDAR HILL
CITY COUNCIL AGENDA ITEM
Agenda Date:
August 13, 2013
Agenda Item Wording: Consider authorizing the Mayor to execute a construction contract
with Control Integrity, Inc. for the Supervisory Control and Data Acquisition (SCADA) system
hardware replacement project.
Summary:
This project consists of replacement of the current SCADA system which monitors the City’s
water/waste water operations. The scope of work includes the installation of new radios,
remote terminal units, antennae and miscellaneous hardware/software upgrades at twentyeight (28) locations, including the service center, lift stations and pump stations.
Under current conditions, the SCADA system does not meet the updated Federal
Communications Commission (FCC) requirements for wavelength signals. The existing system
is also not adaptable to changing conditions and cannot be easily repaired.
On June 12, 2013, two (2) bids were received for the project. Control Integrity, Inc. was the
low bidder with a bid of $274,050. A change order has been issued (Change Order No. 1) and
accepted by Control Integrity, Inc. which has reduced the scope of the project by $21,000 in
order to bring the project within budget. This reduction in scope is based on the decision to
not install the new system on the High Meadows lift station which is scheduled to be phased
out, has fairly low volume, has been functioning without any problems and is not currently
connected to SCADA.
The bids and references for the project were reviewed and verified by Deltatek Engineering.
City staff has reviewed the bid tabulation and received the confirmation letter from Deltatek
Engineering recommending that Control Integrity, Inc. be awarded the project with a “not to
exceed” amount of $253,050.
This contract has been approved as to form by legal counsel.
Funding Source: Water/Wastewater CIP Funds
Recommended Action: Authorize the Mayor to execute the contract
Department:
Contact / Phone No:
Public Works
Elias K. Sassoon, P.E.
972-291-5126 ext. 2810
Attachments:
Yes
If yes, how many pages:
5
July 12, 2013
Mr. Adam Campbell
Operations Manager
City of Cedar Hill
285 Uptown Blvd., Building
Cedar Hill, Texas 75104
Reference:
SCADA System Hardware Replacement, Phase I
Project Number PW12 0021
City of Cedar Hill, Texas
Bid Recommendation for Award Rev 2
Dear Mr. Campbell;
On June 12, 2013, the City of Cedar Hill received one (1) responsive and one (1) nonresponsive sealed bids for the referenced project. Two (2) bidders were present at the bid
opening. City asked if there were any objections to the bid process and those present
responded that there were no objections. These bids have been tabulated and attached to
this correspondence for your use. Deltatek Engineering has reviewed these bid documents
and submits the following opinion and recommendation.
Based on review of bid submitted by Control Integrity, Inc., and previous experience with
this contractor, it is our opinion that the low bidder is qualified to perform this task in
accordance with the Contract Documents. Change Order No. 1 has been issued to Control
Integrity reducing scope of the project by $21,000.00. Control Integrity has indicated
their acceptance of this Change Order and we anticipate receipt of the signed document
for processing. Therefore, Deltatek Engineering has no objection to the City awarding
this project to Control Integrity, Inc., for the lump sum of $274,050.00 and the Change
Order for ($21,000.00). Total award amount $253,050.00.
Should you have any questions, please call me at 972-255-9500.
Sincerely,
DELTATEK ENGINEERING
Bahram Niknam, P.E.
Attachments:
Bid Tabulation
Raw Data Bid Sheet
Attendees List
Original Bid Documents
Change Order No. 1
2211 Texas Drive, Irving, Texas 75062
Firm Registration Number F-4419
972-255-9500 Fax 972-255-7500
Email: [email protected]
Bid/Project Name: SCADA SYSTEM HARDWARE
REPLACEMENT, PHASE I
Bid/Project Number
Bid Opening Date:
Bids Issued:
Bids Rec'd:
1st Addendum:
2nd Addendum:
PW12-0021
June 7, 2013
5
2
May 24, 2013
June 7, 2013
Name of Bidder
Address
City, State, Zip
Telephone / Fax
Email
Contact
Control Integrity, Inc.
P.O. Box 334
Fate, Texas 75132
972-333-6952/817-560-3263
Prime Controls
815 Office Park Circle
Lewisville, Texas 75057
972-221-4849/972-420-4842
[email protected]
[email protected]
Gary Zerfas
Bill Bivens
Bid 1
Bid 2
BID SCHEDULE
Item
#
1 Mobilization
2 Furnish labor and materials to remove
existing radio unit and install new 24” x 24” x
8” NEMA 12 cabinet and radio at the
Service Center Master Station Shop.
3 Furnish and install 78” x 36” x 10” NEMA 12
floor standing enclosures at Flameleaf &
Meadowcrest Pump Stations.
4 Furnish and install 30” x 30” x 10” NEMA 4X
304 SS painted enclosures at Lift Stations
and EST as detailed in table Section 13304.
5 Furnish and install new PLC based RTU at
elevated storage tank sites.
6 Furnish and install new PLC based RTU at
pump station sites.
7 Furnish and install new PLC based RTU at
lift station sites.
8 Furnish and install Freewave Model FGR2CE-V or GE Transnet 900 radios.
9 Furnish and install Decibel Model DB586-y
antennas at the elevated tanks sites.
Includes all mounting hardware, cables,
lighting, protection, etc.
10 Furnish and install Decibel Model DB586-y
or Samco Model SAM-970 antennas at the
lift station sites. Includes all mounting
hardware, cables, lightning, protection,
foundation and towers as required.
11 Furnish and install battery back-up, power
supplies, surge protection, lightning
protection, terminal blocks, conduit, wiring,
and terminations as required.
12 Startup, and training at each location.
13 Furnish & Install new “Pulsar” level
transmitter at the High Meadow Lift Station.
Includes transmitter, transducer, wiring,
conduit, terminations startup, calibration, etc
for a fully functional system.
14 SCADA RTU programming by City
authorized SSC: Control Integrity.
TOTAL ALL BID ITEMS:
Notes:
Low Bid Vendor:
Qty
Unit
1
LS
$15,000.00
Extended
Price
$15,000.00
1
EA
$750.00
2
EA
17
Unit Price
Unit Price
Extended Price
$0.00
$0.00
$750.00
$0.00
$0.00
$7,500.00
$15,000.00
$0.00
$0.00
EA
$2,500.00
$42,500.00
$0.00
$0.00
3
EA
$3,000.00
$9,000.00
$0.00
$0.00
5
EA
$4,500.00
$22,500.00
$0.00
$0.00
19
EA
$3,000.00
$57,000.00
$0.00
$0.00
29
EA
$900.00
$26,100.00
$0.00
$0.00
3
EA
$4,000.00
$12,000.00
$0.00
$0.00
19
EA
$650.00
$12,350.00
$0.00
$0.00
29
29
EA
EA
$1,250.00
$100.00
$36,250.00
$2,900.00
$0.00
$0.00
$0.00
$0.00
1
LS
$2,700.00
$2,700.00
$0.00
$0.00
1
LS
$20,000.00
$20,000.00
$20,000.00
$20,000.00
$274,050.00
Bid Bond Included
Addenda 1 & 2 Acknowledged
Low Bidder
$288,473.00
Did not acknowledge Addendum 2
Non-Responsive Bid
Control Integrity, Inc.
DELTATEK ENGINEERING
FIRM REGISTRATION NO. F-4419
2211 TEXAS DRIVE
IRVING, TEXAS 75062
972-255-9500
[email protected]
1
Contract Change Order
PROJECT:
SCADA System Hardware Replace, Phase I
PROJECT #: PW12-0021
OWNER:
City of Cedar Hill
CONTRACTOR: Control Integrity, Inc.
DATE:
07/10/13
ENGINEER:
Deltatek Engineering
CHANGE ORDER NO.:
1
Make the followingdeletions/modifications to the work described in the Contract Documents:
1. Delete all items of work on the High Meadows Lift Station. This includes deletion of proposed PLC
based RTU, radio, antenna, foundation, terminations, and level transmitter.
Total Decrease Sum:
($21,000.00)
($21,000.00)
The compensation agreed upon in this Change Order is full, complete and final payment for all costs the Contractor may incur
as a result of or relating to this change whether said costs are known, unknown, foreseen or unforeseen at this time, including
without limitation, any cost for delay, extended overhead, ripple or impact cost, or any other effect on changed or unchanged
work as a result of this Change.
Previous Contract Amount
Net Change in Contract Amount
Revised Contract Amount
$274,050.00
($21,000.00)
$253,050.00
This change order does NOT affect completion date.
Approved by
Control Integrity, Inc.
Approved by
DELTATEK ENGINEERING
By: Gary Zerfas
By: Bahram Niknam, P.E.
Date
Date
Approved by
CITY OF CEDAR HILL
By: Elias Sassoon, P.E.
Date
Consent #3
CITY OF CEDAR HILL
CITY COUNCIL AGENDA ITEM
Agenda Date:
August 13, 2013
Agenda Item Wording: Consider acceptance of the semi-annual report from the Cedar Hill
Capital Impact Fee Advisory Committee.
Summary:
The City of Cedar Hill collects impact fees to help offset some of the costs associated with
expanding water, wastewater and roadway systems to accommodate new growth and
development.
State statutes require cities that impose impact fees to perform a semi-annual review to
identify any perceived inequities in the implementation of the Impact Fee Capital
Improvements Plan or the imposing of impact fees.
On July 11, 2013, the Cedar Hill Capital Impact Fee Advisory Committee met and reviewed
the Plan and, by a vote of 6-0, approved the report and stated they found no perceived
inequities.
Attached for your review are:
 Capital Impact Fee Advisory Committee report; and
 Attachments to the report detailing the available monies and projects identified in the
CIP; and
 Draft minutes of the July 11, 2013, Capital Impact Fee Advisory Committee meeting
supporting this report.
Funding Source: N/A
Recommended Action: Accept the semi-annual report.
Department:
Contact / Phone No:
Planning
Rod W. Tyler
972-291-5100 Ext. 1083
Attachments:
Yes
If yes, how many pages:
6
CITY OF CEDAR HILL, TEXAS
CAPITAL RECOVERY FEES
SOURCES AND USES OF FUNDS
AS OF SEPTEMBER 30, 2012
TRANSACTION
STREETS
Impact Fees Collected
Investment Earnings
Miscellaneous Revenue
Subtotal-total resources
WASTEWATER
WATER
TOTAL
10,931,919.31
1,877,279.97
-
8,524,212.45
1,723,632.41
995.00
3,603,658.14
1,073,348.28
-
23,059,789.90
4,674,260.66
995.00
$12,809,199.28
$10,248,839.86
$4,677,006.42
$27,735,045.56
5,853,254.00
746,500.00
1,053,500.00
7,653,254.00
Use of resources:
Transfer to Debt Service Fund
Completed Projects:
Water Projects:
Meadowcrest Pump Station
Highway 67 and Joe Wilson Water Line
Mansfield Road Water Line
Highway 67 Water Line
Joe Wilson Water Line-Phase I
South Lakeridge Parkway Water Line
2 MG Elevated Tank (Parkerville)
Joe Wilson Water Line-Phase II
Beltline Road Water Line
Joe Wilson Water Line-Phase III
Flameleaf Ground Storage & Pump Station
Duncanville Road Water Line
US 67 24-inch Water Line
Sewer Projects:
Mountain Creek Sewer Station
FM 1382 Trunk Sewer and Lift Station
Stewart Branch Sewer Line
Bear Creek Sewer Lines
Baggett Branch Sewer Trunk
-
-
387,551.00
62,449.00
751,037.68
145,765.26
576,708.79
520,593.82
1,123,188.50
284,914.70
356,448.44
750,000.00
2,824,700.43
176,203.10
1,190,986.00
-
Active Projects:
Water Projects:
None
Sewer Projects:
Bee Branch TRA Interceptor
Lake Ridge Lift Station & 10" Force Main (07S2)
Sub-Basin RO-7 Collector
Other costs:
Impact fee studies
Other
Subtotal-total uses
Balance as of March 16, 2012
-
387,551.00
62,449.00
751,037.68
145,765.26
576,708.79
520,593.82
1,123,188.50
284,914.70
356,448.44
750,000.00
2,824,700.43
176,203.10
1,190,986.00
1,195,760.00
24,240.00
614,224.64
159,344.90
70,601.72
1,195,760.00
24,240.00
614,224.64
159,344.90
70,601.72
402,068.34
377,394.17
-
402,068.34
377,394.17
-
287,467.16
11,904.33
201,595.84
27,069.70
186,395.21
10,836.16
675,458.21
49,810.19
6,152,625.49
10,125,712.26
4,094,365.14
20,372,702.89
$6,656,573.79
$123,127.60
$582,641.28
$7,362,342.67
Street CRF Worksheet
9/30/2012
FUND 2501
(CPS FUND 61)
(closed)
FUND 2502
(CPS FUND 62)
(closed)
FUND 2503
(CPS FUND 63)
(closed)
FUND 2504
(CPS FUND 64)
(closed)
FUND 2505
(CPS FUND 65)
(closed)
FUND 2506
(CPS FUND 66)
(closed)
FUND 2507
(CPS FUND 67)
(closed)
FUND 2508
(CPS FUND 68)
(closed)
FUND 2509
(CPS FUND 69)
(closed)
FUND 2511
(CPS FUND 601)
FUND 2512
(CPS FUND 602)
FUND 2513
(CPS FUND 603)
FUND 2514
(CPS FUND 604)
Revenues
Impact Fees
Investment Earnings
Transfer from Old Cells
574,107.80
217,896.31
348,317.72
22,302.82
55,282.98
3,223.03
1,688,045.92
321,670.06
254,126.74
24,240.64
480,366.00
163,167.99
266,094.00
29,191.39
377,281.86
137,130.02
5,454.00
-
584,261.76
82,378.11
4,542,226.25
614,253.54
1,057,525.01
162,456.79
1,019,613.78
698,829.27
99,369.27
10,931,919.31
1,877,279.97
1,019,613.78
10,931,919.31
1,877,279.97
Total Revenues
792,004.11
370,620.54
58,506.01
2,009,715.98
278,367.38
643,533.99
295,285.39
514,411.88
5,454.00
666,639.87
5,156,479.79
2,239,595.58
798,198.54
13,828,813.06
12,809,199.28
Expenditures:
Transfer to Debt Service Fund
Bank Fees
CRF Studies
Transfer to New Cell
773,300.00
2,398.12
17,101.79
(795.80)
353,192.97
325.83
17,101.74
41,914.00
74.66
16,517.35
1,988,806.65
3,946.34
17,101.75
(138.76)
260,754.38
511.57
17,101.43
100,395.00
1,522.93
17,101.43
524,514.63
279,515.00
627.71
15,142.68
1,276.70
17,101.47
496,033.71
(6.04)
5,460.04
177,885.00
124.38
35,327.77
820,411.00
782.00
34,743.38
886,178.00
224.80
36,702.11
170,902.00
95.33
40,964.22
5,853,254.00
11,904.33
287,467.16
1,019,613.78
5,853,254.00
11,904.33
287,467.16
Total Expenditures
792,004.11
370,620.54
58,506.01
2,009,715.98
278,367.38
643,533.99
295,285.39
514,411.88
5,454.00
213,337.15
855,936.38
923,104.91
211,961.55
7,172,239.27
6,152,625.49
453,302.72
4,300,543.41
1,316,490.67
586,236.99
6,656,573.79
6,656,573.79
Available Funds
-
-
-
-
-
-
-
-
-
TOTALS
Report
Totals
CITY OF CEDAR HILL
CAPITAL RECOVERY FEES
REVIEW OF MAXIMUM ALLOWABLE FEES
SEPTEMBER, 2012
Maximum
Fee
Current
Fee in
Effect
Fees
Beginning
October
2008
Fees
Fees
Beginning Beginning
October September
2007
2002
Fees
Beginning
October
1998
Water (Lue)
2,916.00
1,860.00
1,599.00
1,277.00
869.00
769.00
702.00
Wastewater (Lue)
1,258.00
759.00
633.00
507.00
331.00
231.00
298.00
New service areas
Service Area 1
1,016.00
577.00
481.00
385.00
250.00
Service Area 2
984.00
577.00
481.00
385.00
250.00
Service Area 3
1,037.00
577.00
481.00
385.00
250.00
Service Area 4
814.00
577.00
481.00
385.00
250.00
Streets (Vehicle Mile):
Old service areas
Service Area 1
200.00
Service Area 2
200.00
Service Area 3
200.00
Service Area 4
200.00
Service Area 5
200.00
Service Area 6
200.00
Service Area 7
200.00
Service Area 8
200.00
Service Area 9
200.00
Previous
Fee in
Effect
City of Cedar Hill
Capital Impact Fee Advisory Committee DRAFT
July 11, 2013
Page 1 of 2
MINUTES
Capital Impact Advisory Committee
Meeting of July 11, 2013
The Capital Impact Fee Advisory Committee of the City of Cedar Hill, Texas met on
Thursday, July 11, 2013, at 4:00 p.m. in Conference Room “D” at the Cedar Hill
Government Center, 285 Uptown Blvd. Bldg. 100, Cedar Hill, Texas 75104.
Present: Committee members Al Armistead, Greg Patton, Don McGee, Mike Lemmon,
Scott Emmons and Scott James.
Absent: None.
The following City staff members were present: Rod Tyler, Don Gore, Elais Sassoon, Kim
Johnson, Cassie Harashe and Belinda Huff.
I.
Call the meeting to order.
Chairman Lemmon called the meeting to order at 4:03 p.m., declaring it an open
meeting in which a quorum was present and the meeting notice duly posted.
II.
Approve the minutes of the March 29, 2012 meeting.
A motion was made by Scott James to approve the minutes of the March 29, 2012
meeting, as presented. Al Armistead seconded the motion. The vote was as follows:
Vote:
Ayes: 6
Nays: 0
Chairman Lemmon declared the motion unanimously approved.
III.
Review and discussion of Capital Improvement Plans and Fees collected.
Rod Tyler, Director of Planning, reviewed with the Committee two tables, Table I,
sources and uses of funds and Table II, review of maximum allowable fees. Mr. Tyler
also presented the Capital Impact Advisory Committee a PowerPoint that reviewed
the purpose of Impact Fees, including how they are accessed and collected.
V.
Review and discussion of inequities discovered in fees.
The Committee did not discover any inequities in the fees.
VI.
Consider approving report.
A motion was made by Greg Patton to approve the report, as presented. Scott James
seconded the motion. The vote was as follows:
Page 1 of 2
City of Cedar Hill
Capital Impact Fee Advisory Committee DRAFT
July 11, 2013
Vote:
Page 2 of 2
Ayes: 6
Nays: 0
Chairman Lemmon declared the motion unanimously approved.
VII.
Adjourn
There being no further business, Greg Patton made a motion to adjourn. Scott James
seconded the motion. The vote was as follows:
Vote:
Ayes: 6
Nays: 0
Chairman Lemmon adjourned the meeting at 4:21 p.m.
Chairman Michael Lemmon
Belinda L. Huff
Development Services Coordinator
Page 2 of 2
Consent #4
CITY OF CEDAR HILL
CITY COUNCIL AGENDA ITEM
Agenda Date:
August 13, 2013
Agenda Item Wording: Consider approving certified tax rolls submitted by Dallas Central
Appraisal District and Ellis Appraisal District.
Summary:
The two appraisal districts have submitted the certified tax rolls to the City of Cedar Hill for the
Tax Year (calendar year) 2013 that establishes the foundation for the Fiscal Year 2013-2014
budget. Approval of the appraisal rolls is required to meet requirements of the State Property
Tax Code. The certified rolls total $2,700,255,614 and the properties under protest total
$1,818,404, for a total taxable value of $2,702,074,018. This taxable value multiplied by the tax
rate per $100 valuation equals the amount of property tax the City can expect to collect
during Fiscal Year 2012-2013.
The Tax Year 2013 certified values reflects an increase of $4,606,657 or .17% when compared
to Tax Year 2012 certified values. New construction totaled $12,054,420 of increased values.
This increased value was offset by the $7,447,763 decline in the value of existing properties.
Funding Source: N/A
Recommended Action: Approve Certified Tax Rolls
Department:
Contact / Phone No:
Finance
Martin Avila
972.291.5100 ext 1063
Attachments:
Yes
If yes, how many pages:
2
DALLAS CENTRAL APPRAISAL DISTRICT
CERTIFICATION OF APPRAISAL ROLL
Year: 2013
Jurisdiction: CEDAR HILL
In accordance with the requirements of the Texas Property Tax Code, Chapter 26, Section 26.01, paragraphs (A) and
(B), the following values are hereby certified:
Market Value of all Real & Business Personal Property
Before Qualified Exemptions*
$2,986,140,250
Taxable Value of all Real & Business Personal
Property
$2,621,913,221
In accordance with the requirements of the Texas Property Tax Code, Chapter 26, Section 26.01, paragraph (C), the
following values are hereby certified as disputed values and are not included in the above totals:
Market Value
Taxable Value
Values under protest as determined by
the Appraisal District**
$7,249,180
$2,597,720
Values under protest as claimed by property
owner or estimated by Appraisal District in
event property owner's claim is upheld
$5,074,426
$1,818,404
$0
Freeport Estimated Loss
$1,818,404
Estimated Net Taxable
I, W. Kenneth Nolan, Executive Director/Chief Appraiser of the Dallas Central Appraisal District, do hereby
certify the aforementioned values and totals to the taxing jurisdiction indicated above, in accordance with the
requirements of the laws of the State of Texas on this 23th day of July, 2013.
Dallas Central Appraisal District
W. Kenneth Nolan
Executive Director/Chief Appraiser
*Total Value of New Construction in Certified Market Value above
$11,603,000
**Value of Disputed New Construction in Protested Market Value Above
2949 N Stemmons Fwy, Dallas, TX 75247-6195
$0
(214) 631-0520
Regular #1
CITY OF CEDAR HILL
CITY COUNCIL AGENDA ITEM
Agenda Date:
August 13, 2013
Agenda Item Wording: Discuss tax rate, take a record vote on the proposed tax rate and set
the date and time for the public hearing(s) on the tax rate and budget and the adoption of the
budget and tax rate.
Summary: The following process is required to adopt a tax rate and budget for the 2013-2014
Fiscal Year:
*
*
*
Discuss the tax rate and take a record vote on the proposed tax rate.
Schedule and hold two public hearings (only required if the proposed tax rate
exceeds the effective tax rate).
Schedule and conduct a public hearing on the budget, adopt the budget and
tax rate.
The following schedule will apply if the City Council approves a record vote for the proposed
effective tax rate of $0.69876 or lower:
Public Hearing on Budget September 10, 2013
Adopt Budget and Tax Rate September 10, 2013
Should the City Council approve a record vote for a tax rate above the $0.69876 effective tax
rate, public hearings on the tax rate would be scheduled August 27th and September 3rd.
Attached is a recommended motion, a history of the City’s tax rates and a copy of the notice
published August 11, 2013. Should the City Council consider a tax rate of $0.69876 per $100
valuation, the tax rate will be a zero effective tax rate.
Funding Source: N/A
Recommended Action: Conduct a record vote to consider a tax rate for Tax Year 2013 of
51.270 cents per $100 valuation for operating and maintenance (General Fund) and 18.606
cents per $100 valuation for debt service for a total tax rate of 69.876 cents per $100 valuation.
Announce that the City Council will conduct a public hearing on the budget, adopt the
budget and adopt the tax rate at the City Council meeting on September 10, 2013 at 7:00 P.M.
at the Government Center. If the proposed tax rate exceeds 69.876 cents per $100 valuation,
announce the public hearings on the tax rate at the City Council meetings on August 27 and
September 3 at 7:00 P.M. at the Government Center.
Department:
Contact / Phone No:
Finance
Martin Avila
972.291.5100 Ext 1063
Attachments:
Yes
If yes, how many pages:
3
RECOMMENDED MOTION
Move to consider a tax rate of 69.876 cents per $100 valuation
at the 7:00 PM September 10, 2013 City Council Meeting at the
Government Center.
This tax rate represents a zero effective tax rate.
City of Cedar Hill
Historical Tax Rates
Per $100 Valuation
Fiscal
Year End
Tax
Rate
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014 Proposed
64.100
65.289
66.130
64.269
64.269
64.269
64.269
64.140
64.140
64.140
64.140
64.140
64.140
64.140
64.140
64.140
67.000
68.588
69.569
69.876
2013 Property Tax Rates in City of Cedar Hill
This notice concerns the 2013 property tax rates for City of Cedar Hill. It presents information
about three tax rates. Last year's tax rate is the actual tax rate the taxing unit used to determine
property taxes last year. This year's effective tax rate would impose the same total taxes as last
year if you compare properties taxed in both years. This year's rollback tax rate is the highest
tax rate the taxing unit can set before taxpayers start rollback procedures. In each case these
rates are found by dividing the total amount of taxes by the tax base (the total value of taxable
property) with adjustments as required by state law. The rates are given per $100 of property
value.
Last year's tax rate:
Last year's operating taxes
$13,787,285
Last year's debt taxes
$5,033,578
Last year's total taxes
$18,820,863
Last year's tax base
$2,705,351,953
Last year's total tax rate
This year's effective tax rate:
$0.695690/$100
Last year's adjusted taxes
(after subtracting taxes on lost property)
$18,796,703
÷ This year's adjusted tax base
(after subtracting value of new property)
$2,690,019,598
=This year's effective tax rate
(Maximum rate unless unit publishes notices and holds hearings.)
This year's rollback tax rate:
$0.698757/$100
Last year's adjusted operating taxes
(after subtracting taxes on lost property and adjusting for any
transferred function, tax increment financing, state criminal justice
mandate, and/or enhanced indigent healthcare expenditures)
$13,769,401
÷ This year's adjusted tax base
$2,690,019,598
=This year's effective operating rate
$0.511870/$100
x 1.08=this year's maximum operating rate
$0.552819/$100
+ This year's debt rate
$0.186060/$100
= This year's total rollback rate
$0.738879/$100
Statement of Increase/Decrease
If City of Cedar Hill adopts a 2013 tax rate equal to the effective tax rate of $0.698757 per
$100 of value, taxes would increase compared to 2012 taxes by $60,068.
Schedule A - Unencumbered Fund Balance
The following estimated balances will be left in the unit's property tax accounts at the end of
the fiscal year. These balances are not encumbered by a corresponding debt obligation.
Type of Property Tax Fund
Balance
General Fund
Debt Service Fund
7,517,730
1,345,296
Schedule B - 2013 Debt Service
The unit plans to pay the following amounts for long-term debts that are secured by property
taxes. These amounts will be paid from property tax revenues (or additional sales tax revenues,
if applicable).
Principal or Contract Interest to be
Other Amounts
Description of Debt
Payment to be Paid
Paid from
Total Payment
to be Paid
from Property Taxes Property Taxes
Total Bond Debt
5,175,860
Total required for 2013 debt service
- Amount (if any) paid from Schedule A
- Amount (if any) paid from other resources
- Excess collections last year
= Total to be paid from taxes in 2013
+ Amount added in anticipation that the unit will
collect only 100.00% of its taxes in 2013
= Total debt levy
2,901,952
48,500
8,126,312
$8,126,312
$0
$3,098,833
$0
$5,027,479
$0
$5,027,479
This notice contains a summary of actual effective and rollback tax rates' calculations. You can
inspect a copy of the full calculations at 500 Elm St, Dallas, TX 75202.
Name of person preparing this notice: John R. Ames
Title: Dallas County Tax Assessor/Collector, CTA
Date Prepared: 08/01/2013