2002 mass-deca career development conference

MASS-DECA
56th Annual
State Career Development Conference
Are You DECAcated?
March 12-14, 2015
Marriott Copley Hotel
Boston, MA
INFORMATION PACKET
2015 MASS-DECA CAREER DEVELOPMENT CONFERENCE
TABLE OF CONTENTS
TOPIC
PAGE
Introduction......................................................................................................…..3
Attendance Criteria and Eligibility....................................................................… 4
Important Information.......................................................................................….5
Conference Overview.......................................................................................…..6-7
Meetings & Sessions ……............................................................……………….8
Competitive Activities Information...................................................................….9
Hotel Information............................................................................................……10
ICDC Eligibility Information.............................................................................… 11
Code of Ethics & Procedure for Advisors..........................................................…11-12
Delegate Infraction Form…………………………………………………………13
Voting Delegates per School..............................................................................…14
Tentative Program..................................................................................................15-16
Late Fee Policy................................................................................................…....17
Important Upcoming Dates...............................................................................…..18
Registration Summary Form…………………………………………………… ..19
Registration Instructions………………………………………………………….20
Hotel Registration Instructions …………………………………………………. 21
Chapter Responsibility Form……………………………………………………..22
Comprehensive Consent Form(Dress Code and Conduct Code)…………………23-26
Registration, Personal & Liability Form………………………………………….27
Emergency Information Form…………………………………………………….28
Service for Special Needs Student………………………………………………..29
Check-in Inspection Form………………………………………………………...30
Cancellation & Refund Request Form……………………………………………31
Competitive Activity Codes ……………………………………………………. ..32
Sample Excel Registration Form………………………………………………...email
Sample Housing Form……………………………………………………………email
Massachusetts DECA does not discriminate on the basis of race, color, national origin, sex ,sexual orientation or disability. The
MASS-DECA program is partially funded under a grant from the Massachusetts Department of Education through grant #414-006-31206-D. The content does not necessarily reflect the policy of, or endorsement by the Massachusetts Department of Education or the
federal government.
2
INTRODUCTION
You are invited to participate in our 56th annual State Career Development Conference, on March 12,13 and
14th, 2015 at the Marriott Copley in Boston. This 2015 State Career Development Conference Information
Packet has been designed to provide you with the necessary registration information and forms. Supplemental
information will be sent to you as necessary.
Mail all forms of payment to:
MASS-DECA
P.O. Box 486
Rochester MA 02770
Important Due Dates for Chapter Registration:
February 6- Event registration spreadsheet e-mailed to [email protected] and cc’d to State Advisor at
[email protected] and to our treasurer, Brian Nobrega at [email protected]
February 6- Housing spreadsheet e-mailed to Marriott Copley Group Housing Coordinator, Sharon Turner at
[email protected] and cc’d to State Advisor at [email protected] and to our treasurer, Brian
Nobrega at [email protected]
February 6-signed Chapter Responsibility Form, scanned and emailed to [email protected] or mailed
to PO Box
February 6- Chapter Summary Form emailed to State Advisor at [email protected] and to our
treasurer, Brian Nobrega at [email protected] If paying by a check or purchase order, must be postmarked by
Feb. 6.with Chapter Summary Form enclosed. Late fee will be applied if our treasurer has not received the
Chapter Summary Form indicating payment by due date. If using purchase orders for registration, process prior
to deadline for the entire balance due. We will not accept registration from any school having an outstanding
membership balance with DECA.
February 6 –Special Needs Form (if needed) emailed to State Advisor at [email protected]
February 13- Last day for bump-ups, substitutions and changes-12 noon
February 27- - Housing Costs due in full at the Marriott Copley via credit card or school check
February 27-Last day for ‘Refund of Registration Form’ to be submitted to process drops & cancellations with
refund
3
ATTENDANCE CRITERIA AND ELIGIBILITY
ADVISORS
There must be a minimum of one advisor (chaperone) for every ten (10) high school delegates. All
advisors and students must be in attendance for the entire conference, unless special permission has been
received from the State Advisor. Chapter advisors, parents, teachers and school administrators are eligible to
chaperone as long as it meets the approval of your school and have been CORI checked. All adults registered
through the chapter will be expected to work in an assigned area at the conference. The only exception is for
those chapters that bring more than the required amount of chaperones. Please put an asterisk next to extra
chaperones on your spreadsheet so they will not be used for a work assignment.
STUDENTS
To be eligible to attend the MASS-DECA Career Development Conference, each student must
meet the fo llowing criteria (no other student is eligible to attend):
1. Be an active member of the High School Division of DECA. Membership must be recorded
on an official DECA Membership Roster and be on file in the MASS-DECA office by
January 28, 2015, and
2. Have the approval of the DECA Chapter Advisor, and
3. Have the approval of the School Administration, and
4. Have the approval of a parent or guardian (unless of legal age), and
5. Have qualified through district competition (the number eligible per district based on
membership), or
6. Be involved in a competitive activity approved to go directly to the SCDC, or
7. Be a nominated MASS-DECA High School State Officer candidate, or
8. Be a current MASS-DECA High School State Officer, and
9. Have the approval of the State DECA Advisor.
ALUMNI
To be eligible to attend the MASS-DECA Career Development Conference, former State Officer DECA
alumni must meet the following criteria:
1. Be a paid alumni member of DECA. Membership must be submitted by March 1, 2015 and
2. Be a member in good standing and
3. Be willing to assist wherever necessary during the SCDC and
4. Have the approval of the State DECA Advisor.
Non-officer alumni may attend the SCDC, as chaperones for their chapter as long as they have been CORI
checked and meet with your school’s chaperone requirements.
4
IMPORTANT INFORMATION
Payment:
All conference registration costs must be paid in full in advance unless a purchase order or number has
been sent in with original registration. No payments will be accepted at SCDC. Purchase orders must be
processed in advance of registration due date. Enclose a copy of the PO with registration forms or write the PO
number on the Summary Form until the actual PO can be obtained.
Schools owing money: If your school has an outstanding balance with DECA(any level), your registration will
not be accepted until all balances have been paid in full.
DECAid: Funds have been set aside by the MASS-DECA members to assist in the funding of any qualifying
member who cannot afford to pay his/her expected conference cost. DECAid applicants are expected to have
taken part in their chapter’s fundraising efforts. Chapter advisors should email [email protected] to
request an application or obtain one on www.madeca.org. All requests will be kept confidential.
Changes: No changes/substitutions will be accepted after 12 noon on February 13, 2015. Substitutions are only
allowed in the written project area. Substitutions may not be made in Team Decision Making Events once the
team competes at the district level. Changes and substitutions may only be made by e-mailing
[email protected] Please state student’s full name, full competitive category code & ID number.
Cancellations: Registration cancellations may be made until 4 pm on Feb. 27 in order to receive a registration
refund. Refund requests must be made on the Cancellation & Refund Request Form and emailed to the State
Advisor only at [email protected] You must notify Sharon Turner at the hotel of any room changes.
The last day for room changes is also Feb. 27.
Transportation:
All schools are responsible for their own transportation to and from this conference. Students are not permitted
to drive vehicles to the conference. Free parking is permitted at Bunker Hill Community College as long as a
parking pass has been obtained from the State Advisor.
Checklist:
____ Due 2/6- Registration Excel Spreadsheet e-mailed to Harry Tingley, State Advisor & treasurer
___ Due 2/6- Registration Summary Form emailed to State Advisor and treasurer.
____ Due 2/6- Registration payment by check or purchase order sent to MASS-DECA PO Box w/copy of
Summary Form
____ Due 2/6- Chapter Responsibility Form emailed to SA and/or received at MASS-DECA PO Box
____ Due 2/6-Special Needs Form (if needed) emailed to State Advisor
____ Due 2/6-Housing Excel Spreadsheet e-mailed to Marriott and State Advisor
____ Due 2/26- All Written; Participat ing, Team & Business Ownership Events with an original student
signature signed Statement of Assurances in front of each written event due at MASS-DECA office at
Bunker Hill Co mmunit y Co llege Do not send to PO Box.
5
CONFERENCE OVERVIEW
REGISTRATION: Advisors should register their chapter at the time designated below on Thursday, March 12,
at Registration Desk A on the 4th floor of the Marriott Copley, NOT at the front desk. Only Advisors should
come to Registration Desk A to receive registration materials and room keys Please do not loiter in the hotel
prior to your scheduled time since this creates chaos as final preparations for the conference are being made. If
you plan on spending the day in Boston on Thursday, the State Advisor will let you know where you can store
luggage. Bay State College will be hosting a pizza social prior to registration. More info to come.
DECA/HOTEL REGISTRATION DESK A (Advisors only come to desk at designated time)
Thursday, March 12, 2015
4:00 P.M. Chapters with 50 or more participants (lists will be emailed out prior to registration)
4:30 P.M. Chapters with 25-49 participants
4:45 P.M. Chapters with 1-24 participants
BAGGAGE/LUGGAGE:
All baggage should be tagged using name, address, city and school. MASS-DECA strongly advises that the
insides of all members’ luggage be inspected prior to leaving school grounds either by administration or by
parents/guardians in front of administration. Home baked goods should NOT be brought to the conference.
Advisors should provide cases of water or similar for their members. Do not allow members to bring hand held
bottles onto the bus. Arrangements may be made to have your chapter’s luggage inspected upon check-in by our
DECA Conduct Committee; headed by the Essex County Sheriff’s Department.
STUDENT IDENTIFICATION NUMBER:
All students registered for this conference must be registered by name and ID#--regardless of what they are
doing at the conference. All membership numbers are on-line in the membership system at www.deca.org.
VOTING DELEGATES:
Place an X next to the names of your voting delegates (see list in this packet for chapter allocations). Voting
Delegates must be registered in a competitive area at the SCDC. Select a head-voting delegate. Voting
delegates must attend the "Meet the Candidates" session & the "Voting Delegates” session on Friday afternoon
and Saturday morning. Attendance will be taken.
NAME BADGES AND WRISTBANDS:
For security purposes, all conference participants must wear their name badge & wristband at all times.
Misspellings will not be corrected since nametags are generated from the submitted online membership. If a
student misplaces a tag, it must be replaced and a $5.00 fee will be charged in the TAB Center. DECA members
without a wristband will be sent home or pay a $50 fine.
CONFERENCE T-SHIRTS:
Conference t-shirts must be worn to gain admission to the dance or other activities scheduled on Friday night.
Sizes must be indicated on the registration spreadsheet for both advisors and students. Extra smalls are not
provided.
6
CONFERENCE OVERVIEW continued
ROOM INSPECTIONS:
To avoid possible charges for damages, all advisors must inspect each room assigned to their delegation upon
check in and check out. Advisors must provide members with the hotel check-in form (located at the end of this
packet) to be completed for all rooms in their delegation. Check-in forms must be handed back to chapter advisor
and any room damages must be made known to the hotel front desk within one hour of arrival.
HOTEL CHECK OUT:
Members should place all garbage in provided bags. All students must move out of their rooms prior to the start
of the Grand Awards Session. Advisors must check all rooms for damages prior to the Grand Awards Session.
Student members will be storing their bags in rooms on the lower levels of the hotel. Remind your members to
tip housekeeping staff. The hotel has been advised not to make charges to rooms. Nevertheless, Chapter
Advisors will assume the responsibility for all charges incurred by their delegation should any occur (parking,
copying, room service). Please make sure that all charges are paid prior to check-out.
CURFEW:
The curfew at our SCDC will be 11:30 PM both nights. All students should be in their assigned rooms at
curfew. Food deliveries must be received by curfew. Food will not be delivered directly to the rooms for safety
reasons. All scheduled events will end 20 minutes prior to curfew, thus allowing delegates sufficient time to get
to their assigned rooms. All advisors are requested to strictly enforce curfew. No Chapter meetings are to
take place after curfew. Advisors will be expected to provide hall duty for at least 60 minutes following curfew.
Every attempt will be made to keep advisors & students from the same school on the same floor.
DELEGATE CONDUCT CODE:
As a professional business organization, our image is of extreme importance to the reputation of DECA, your
chapter’s program and the outside support received. A professional appearance and attitude of every member is
essential. All conference attendees must sign a Comprehensive Consent Form and a Liability & Release
Form/Emergency Form. The Chapter Advisor is required to send a completed Chapter Responsibility Form
to the PO Box stating that these individual forms have been received. Please review these forms with all
attendees prior to leaving for the conference.
PUBLICITY:
Don't forget to contact your local newspaper to publicize your school’s participation in the conference. Local
cable television, Patch.com, Facebook, Instagram and Twitter are all great ways to publicize your program.
Community awareness and support can only help the local DECA Chapters in Massachusetts.
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MEETINGS & GENERAL SESSIONS
ADVISORS’ MEETING: There will be a meeting of all advisors on Thursday, March 12, check agenda . The
attendance of every conference advisor is important. See program booklet for time & location.
SESSION SEATING: Chapter seat assignments will be handed out at registration. Attendance numbers will
not be known until all conference registration has been received. A determination will be made at that time as to
whether guests may attend the Grand Awards Session on Saturday. If the ballroom reaches maximum capacity,
every effort will be made to have a live feed for guests, in a separate room. There may be an additional charge.
OPENING SESSION: Thursday, March 12, 9:30 pm. This session is for everyone and is Spirit Night. Students
may wear collared polo shirts or button down shirts with khakis or other non-denim pants, no sneakers. Chapters
often wear matching attire or chapter shirts. Chapter T-shirts & sweatshirts are not permitted. Select 2
representatives from your chapter to go on stage with a DECA or school banner for the Parade of Chapters at the
start of the session. There will be a rehearsal prior to the session for those representatives. This session will
include a guest speaker, recognition of new schools, national & state membership recognition, state only awards,
conference highlights, the briefing of voting delegates and the introduction of officer candidates. Share your
photos for the conference flashback by emailing them to [email protected] with Mass DECA in
the subject line.
MEET THE CANDIDATES SESSION: Friday, 4:00 - 5:00 P.M. All voting delegates and state officer
candidates must attend this session. All others are welcome to sit behind the voting delegates.
ACHIEVEMENT AWARDS SESSION (MINI): Friday, approx. 8 pm. This session is for all. The program
will include the awarding of medallions for the individual series, team decision making events, ADC, PSE, HSE
& FMP. Students must wear the State Conference t-shirt with khakis or dress pants to this session, jeans &
sneakers are not permitted. Entertainment, including a dance, will take place immediately following this session.
ELECTION AND BUSINESS SESSION: Saturday, 8:30-9:30 am. All Voting Delegates must attend this
session. Late arrivals of Voting Delegates will not be allowed in since doors close promptly at 8:30 a.m. Voting
delegates will elect their 2015-16 State Action Team.
GRAND AWARDS SESSION: Saturday, 10:30 am This session is for all participants, including guests. Any
member not in proper business or formal attire will forfeit his/her award. Share your photos for the
conference flashback by emailing them to [email protected] with Mass DECA in the subject line.
ENTERTAINMENT: On Friday night a dance, karaoke/open mike will be held. Conference T-shirts will be
required. Every Chapter must provide 1 adult to chaperone 15 minutes of the dance, schedules provided at
Advisors’ meeting. Students cannot acess stairwells unless accompanied by a chaperone due to safety issues and
the high noise level and damage that can be incurred in a dark unsupervised stairwell.
8
COMPETITIVE ACTIVITIES INFORMATION
CONDUCTING OUR PROGRAM OF COMPETITIVE ACTIVITIES:
Our extensive program of competitive activities cannot occur without the assistance of all advisors and
chaperones in attendance. Our Coordinators, Series Directors, and Alumni members spend a great deal of
personal time scheduling and preparing for the operation of our competitive activities. All registered advisors
and chaperones will fulfill a work assignment during the conference unless you are bringing more chaperones
than the required; 1 adult per 10 students. Excess chaperones will not be scheduled if they are indicated with an
asterisk on the spreadsheet.
PRINCIPLES, INDIVIDUAL SERIES & TEAM DECISION MAKING EVENTS
Participants in these categories will take one exam and two oral role-plays. The career cluster exam will be taken
on Thursday evening prior to the Opening Session. Participants will receive their schedule for the two roleplays which they will take on Friday. Each participant must bring sharpened #2 pencils and a watch to our
SCDC. Pencils & calculators will not be provided. The watch is recommended for time keeping since time
signals may not be given. Any student arriving late for an event will be disqualified. Students may use a
simple processing calculator with the approval of the Event Director of that event. Students may use notes made
only on the paper supplied during the prep time using black or blue ink, and/or pencil.
WRITTEN PROJECTS: (include the following: Business Operations Research Events, Chapter Team Events,
Business Management & Entrepreneurship Events, & Marketing Representative Events; see DECA Guide) All
written project manuals are due in the MASS-DECA Office at Bunker Hill Community College by 5:00 P.M. on
or before Thursday, February 26, 2015. No extensions will be granted, unless Bunker Hill has a snow
closure. Write the members’ ID numbers under the names on the “Statement of Assurances” page to aid us in the
check-in process. Verify that the projects have the same participants for which you originally registered them by
including a copy of your original registration excel sheet with dates written next to canceled members or
projects. Verify that projects coming in are listed under the same code in which they were registered. Ex: If Joe
Doe was registered in 30-ENP, his project shouldn’t come in as 31-ENW. All projects must be in a DECA folio,
sold thru DECA Images, please remove all stickers from previous years that may be on the folio. Projects
missing students’ original, signed “Statement of Assurances” at the front of each manual will lose 15 penalty
points. The Statement of Assurances can be found in the DECA Guide or at www.deca.org
Written events will be reviewed and have penalty points assessed at the SCDC according to the DECA Guide.
Entrepreneurship Participating Event, Hospitality & Tourism & Professional Selling Events have only one
member per project. All other projects may have 1 to 3 members. All project members will be required to attend
an assigned segment of the Focus Leadership Academy or risk disqualification.
Lap top computers with sound at a conversational level may be used in all written events. Students are
responsible for their own calculator, lap top, & battery power pack. Electrical power will not be supplied. No
computer set up time will be allowed. Students may bring a copy of their report with notes written in the margin
or on note cards to the interview. Materials appropriate to the situation may be handed to or left with judges.
9
HOTEL INFORMATION
Our 56th annual State Career Development Conference will be held at:
Marriott Copley
110 Huntington Avenue
Boston, MA 02116
Ph: 617-236-5800
Room Rate: *$196 per night per room (all room types below)
*this rate does not include the 14.45% tax ($224.32 with tax)
Room types: Single, Double, Triples & Quads
Registered students and advisors must stay in the conference hotel for the duration of the conference. All
conference activities will take place in the hotel. Chapter Advisors must pay for all hotel rooms by February 27
with school checks or credit cards. The hotel does NOT accept purchase orders.
INSTRUCTIONS FOR COMPLETING HOUSING SPREADSHEET (emailed separately)
1. Please use the hotel spreadsheet provided by email from state advisor or download from madeca.org
2. E-mail completed spreadsheet to the hotel by February 6 to Sharon Turner, Group Housing Coordinator at
[email protected] and to State Advisor at [email protected]. You will immediately receive
an invoice from the Marriott via email.
3. Double and single accommodations are available for advisors/chaperones only. Advisors or chaperones are
responsible for finding roommates. The hotel will not find roommates for you. The Massachusetts DECA
Facebook group page for Chapter Advisors is the best place to find roommates.
4. Triple and quadruple accommodations are to be used for students. You may combine students with other
schools, but you are responsible for finding these roommates. If combining rooms with another chapter, include
a note at the end of the spreadsheet or in the last column of the spreadsheet.
5. Please enter March 12 for all arrival dates and March 14 for all departure dates.
6. Save the file as, “Chapter DECA Rooming List”; ex: Bunker Hill DECA Rooming List, before sending to
Sharon Turner and State Advisor. If you save it as “Marriott Housing”, it is difficult to identify your spreadsheet
from the others being received.
7. Send updated information to the hotel if substitutions take place after the original rooming list is submitted. You
must notify the hotel and the state advisor via an e-mail if a room changes. DO NOT SEND A REVISED
HOUSING LIST since this makes it difficult to pull the changed rooms.
Ex: Bunker Hill DECA, Delete Joyce Brown in room 12 and replace with Linda Black.
10
INTERNATIONAL CAREER DEVELOPMENT INFORMATION
Who is eligible to go to the 2015 International Career Development Conference (ICDC) in Orlando, FL?
First, second, third and fourth place in all competitive activities taking place at SCDC
Special Activities
DECA Quiz Bowl-First place winner only; one team of up to four to go into Ignite, Elevate, Aspire Academies
2015-16 State Officer Elects and 2014-15 State Officers
Ignite, Elevate, Aspire Academies participants: New chapters(2), state-only event winners, MA DECA’s “How
DECAcated Are You? campaign winners, Quiz Bowl winning team
Virtual Business Challenge: NAR Finalists in Rounds 1 & 2; Sports, Retail, Restaurant, Finance, Hotel
Stock Market Game Qualifiers
Thrive Academy Participants: DECA’s ‘ I Am a Chapter Member’ campaign winners
School Based Enterprise Event (SBE): Gold Chapters may send up to 3 participants
NOTES:
If any (eligible) place winner is unable to attend, the next place participant will be notified as a bump-up, as time
allows, to fill the slot(s). You must notify your state advisor of any eligible student who cannot attend our
ICDC as soon as possible so that we may notify the next qualifier in a timely manner.
One advisor per school will be eligible to attend the ICDC. DECA Inc. requires 1 adult chaperone per 8 students,
so additional chaperones and/or advisors may be required. If an advisor or other representative from your chapter
is unable to attend you must notify the State Advisor. If student members will still be attending, it is the chapter
advisor’s responsibility to find a chaperone or willing advisor from within the school or another chapter to
chaperone. Chaperones can be faculty members, administration or a parent. All advisors & chaperones attending
the ICDC will be expected to work at least one (1) day of competitive activities while at the ICDC.
ICDC packets will be e-mailed out prior to the SCDC. Hard copies will be handed out at SCDC registration. All
ICDC registration must be received by the established due date since there is a quick turnaround to get the
material summarized and turned over to National DECA. Chapters provide their own transportation to ICDC and
may arrive on April 24 or 25 with a mandatory meeting on the 25 th at 6:30 pm for all members. MA DECA will
be staying at the Hilton WDW Hotel in Buena Vista, FL. Chapters must leave on April 29 or 30 th. .
11
CODE OF ETHICS FOR ADVISORS
As a professional business organization, our image is essential to the reputation of DECA and your chapter, and
the outside support received. Since advisors and chaperones are role models, a Code of Ethics has been set.
It becomes the responsibility of each participant to see that proper conduct is adhered to at all times.
Violations of these practices and procedures will be referred to the Massachusetts DECA Board of Directors.
PROCEDURES FOR ADVISORS AT CONFERENCES
 The Chapter Advisor or assigned chaperone must accompany his/her delegation to the conference. The
State Advisor must be made aware of whom the group’s chaperone will be, if not the chapter advisor. No
high school student members are to drive vehicles to, from or during any DECA conference.
 All conference participants must stay at the designated conference hotel.
 There must be at least one (1) advisor (approved chaperone) for every ten students in the chapter present
at the conference. All adults will be assigned to competitive event work areas. Extra chaperones with the
chapter will NOT be assigned work duty as long as an asterisk is next to whom NOT to assign.
 All advisors should remain in the hotel as long as there are students from their school in the hotel, unless
arrangements are made to have another adult chaperone temporarily.
 Advisors shall conduct daily meetings with members for progress reports, schedules, and other activities.
These meetings must be completed before curfew.
 Advisors shall keep an agenda for each student so they may be reached at any time during the conference.
Advisors should know where their students are throughout the conference.
 Each chapter shall arrange to have one advisor on call at all times. They must be reachable via cell phone.
Student members must be aware of who is on call and the cell phone number.
 Each Advisor shall be responsible for seeing that participants adhere to all conduct practices and
procedures. All participants must have read and signed the comprehensive consent Responsibility Form
and liability release form. The form should be reviewed aloud by the advisor. If a member violates any
portion of the conduct code a Delegate Infraction Form will be completed by the adult who observes the
offense and it will be submitted to the State Advisor or Conduct Committee immediately. A sample of the
form is provided. You should bring a copy of the completed Comprehensive Consent Form, Liability and
Emergency Forms for each student attending the conference in case you need it. Do not send the
completed individual forms to DECA. The Comprehensive Consent Responsibility Form, which is a
summary of all aforementioned signed forms, must be emailed or sent to the MASS-DECA Office.
11
PROCEDURES FOR ADVISORS AT CONFERENCES continued
 The rules as stated in the Dress Code are called to your attention for review and should govern the
appearance of advisors as well as students. It is imperative that every advisor monitor their members’
clothing choices to ensure that the dress code is being adhered. A professional appearance and attitude on
the part of every member can only enhance our image.
 Advisors and chaperones may not consume alcoholic beverages while responsible for student members at
DECA conferences.
 Your students must participate in all planned activities during the conference. Advisors must accompany
them to all sessions and remain until the close of the sessions. Advisors should seat themselves
strategically among their students to control noise levels.
 Check your students' rooms at curfew each night by physically entering the room and checking bathrooms
and closets to be sure just the occupants are in the room. All students must be in their assigned rooms at
curfew. They may not leave to get ice or a drink from the soda machine or to pick up a pizza delivery.
Pizza deliveries must be picked up before curfew. Advisors will be expected to provide floor supervision
each night at curfew time and for at least 60 minutes after curfew in the hallway as deemed necessary.
 Advisors only, are responsible for the check in and check out of your delegation.
 Advisors are expected to assist in conducting our Program of Competitive Activities and to be in
attendance and present throughout the duration of the conference.
 Advisors must inspect all student rooms upon check-in and check-out. Any noticeable damage to the room
upon check-in must be noted on the Check-in Form and reported to the front desk immediately.
 The hotel has been asked to supply the rooms with excess garbage bags, however it is advised that each
advisor brings his/her own supply of garbage bags. These bags are to be used for all trash in participants’
rooms (munchies, pizza boxes, candy wrappers, soda cans, etc). Remind your student members that
they need to tip housekeeping at the end of their stay.
 Every chapter must provide an adult to circulate the dance for at least 15 minutes. A schedule will be
handed out at the Advisor’s Meeting, if not before.
 Advisors need to be visible on their floors, especially in the evenings. This can be done on a rotation basis
with other advisors on the floor. It is imperative that your members know where you are and how to reach
you, via a cell phone at all times.
YOUR COMPLETE ASSISTANCE AND COOPERATION ARE NEEDED AND APPRECIATED
12
DELEGATE INFRACTION FORM
3-ply pads will be available to all Conduct Committee members
This form is to be completed if and when a participant commit s a Level One or Level Two vio lation as stated in
the Comprehensive Consent Form. A repeated Level Two violation will result in the same penalt y of a Level One
vio lat ion, which is to be sent home immediately. Any DECA advisor may fill out an infract ion form.
Student name_______________________________________________
Student ID #________________________________________________
Descript ion of
vio lat ion:____________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________
Date & time of violation:___________________________________________________
Location of violation:_____________________________________________________
Signature of advisor, alumni or chaperone witnessing violation:_____________________________________
Signature of witness (MBP, alumni, advisor from different chapter,
parent)________________________________________________________________
Please bring completed form to DECA Headquarters or the TAB Center immediately.
13
VOTING DELEGATES PER SCHOOL
One voting delegate per ten DECA members
Voting delegates must attend all voting delegate sessions.
DISTRICT I
Apponequet
Barnstable
Bishop Stang
Dartmouth
Marshfield
Norton
Pembroke
Plymouth North
Plymouth South
Scituate
Wareham
Westport
Weymouth
Whitman Hanson
17
4
3
3
6
11
7
14
7
7
20
1
3
8
DISTRICT III
Danvers
Georgetown
N. Andover
Peabody
25
4
13
18
DISTRICT IV
Andover
Bedford
Brookline
Burlington
Gtr. Lawrence Tech.
Madison Park
Methuen
Minuteman
Natick
Newton South
Somerville
Weston
Wilmington
9
5
1
4
3
3
4
1
5
4
3
3
13
DISTRICT VI
Beverly
Gloucester
Manchester-Essex
Rockport
16
5
7
10
DISTRICT VI continued
Swampscott
4
Triton
9
DISTRICT II
Bristol-Plymouth
Brockton
Dighton-Rehoboth
East Bridgewater
Franklin
King Philip
Oliver Ames
Somerset
Stoughton
Taunton
5
3
2
2
2
13
11
7
9
15
DISTRICT V
Billerica
Chelmsford
Dracut
Gtr. Lowell
Groton-Dunstable
Nashoba Regl.
Nashoba Tech.
Tewksbury
Westford
19
6
5
5
1
14
2
7
36
DISTRICT VII
Algonquin
Bartlett
Bay Path
Blackstone
Grafton
Hopedale
Lower Pioneer
Nipmuc
Northbridge
Wachusett
W. Boylston
Worcester
21
2
5
2
7
2
2
15
3
12
2
10
Total Voting Delegates: 527
14
TENTATIVE AGENDA
56th annual MA DECA
STATECAREER DEVELOPMENT CONFERENCE
March 12, 13 and 14, 2015
Thursday, March 12
TIME
ACTIVITY
By Size
4:00 P.M.
4:15 P.M.
4:30 P.M.
4:00 P.M.
5:30 P.M.
6:30 P.M.
6:30 P.M.
7:00 P.M.
Registration (Advisors Only)
Chapters with 50 plus participants
Chapters with 25-49 participants
Chapters with 1-24 participants
Officer Candidate Campaign Tables
Dinner
State Officer Candidates Meet
Event Directors Meet
Meeting for all Advisors/lunch vouchers given out
7:30 P.M.
7:30 P.M.
9:30 P.M.
Participants’ Briefing and Cluster Exam:
Principle Events
Individual Series Events
Team Decision Making Events
Personal Financial Literacy Event
Quiz Bowl participants
Ad Campaign
Professional Selling Event
Financial Consulting Event
Hospitality & Tourism Professional Selling
Fashion Merchandising Promotion Plan
Sports & Entertainment Promotion Plan
Briefing for all Written Project Events
Opening Session (For Everyone)
11:30 PM
Curfew
15
TENTATIVE AGENDA
2015 MASS-DECA
56th annual STATE CAREER DEVELOPMENT CONFERENCE
March 12, 13 and 14, 2015
Friday, March 13
TIME
6:30 - 8:30 A.M.
8:00-8:30 A.M.
8:45 A.M.
9:00-4:00 P.M.
9:00 A.M.- 8:00 P.M.
9:15 A.M.- 5:00 P.M.
9:00 A.M.
9:30 A.M.- 4:00 P.M
9:30 A.M.4:00 P.M.
11:30 A.M.- 2:30 P.M
4:30-5:30 P.M.
5:30-7:00 P.M.
7:30-9:15 P.M
9:30-11:15 P.M.
9:30-11:15 P.M.
10:00 P.M.
11:30 PM
Saturday, March 14
TIME
8:00-10:00 A.M.
8:00 A.M.
8:30-9:30 A.M.
9:30-10:30
By 10:30 AM
By 10:30 A.M.
11:00 A.M.- 1:00 P.M.
ACTIVITY
Buffet Breakfast (Open seating)
Judge's Arrival and Reception
Judge's Briefing
Exhibitor Tables
Officer Candidate Campaign tables
Oral component for all events: refer to schedule received previous night
Quiz Bowl Begins
Leadership Academy(required of all written participants & State
Only Event Winners)
Workshops(one suggested of all principle, series & team
participants)
Lunch (all students will receive meal voucher for The
Shops at the Prudential Center Food Court) .
Meet Your Candidates for State Office and Campaign Session
Dinner
Achievement Awards (Mini) Session
DECA Dance-Conference T-shirt required
Karaoke/Open Mike-Conference T-shirt required
Zumba-Conference T-shirt required
Curfew
ACTIVITY
Breakfast (Open Seating)
Officer Candidates Meet
Election and Business Session-Voting Delegates must attend
Luggage Storage (by district)
Checkout (Advisors Only)
Vacate student rooms
Grand Awards Session
Depart in order of busses announced at the end of session
16
MASS-DECA LATE FEE POLICY
The fo llowing policy applies to all state due dates. Please contact your state advisor if you have a question
or concern.
Please read this carefully.
1. Registration payment from schools must be received at the PO Box by the due date. In addition, e-mail
registration spreadsheet forms to State Advisor; Donna McFadden, Membership/Tabulation
Coordinator; Harry Tingley & Treasurer, Brian Nobrega. Housing spreadsheets must be e-mailed to
State Advisor; Donna McFadden & Housing Coordinator, Sharon Turner by the due date.
2. Method of payment, chapter check or purchase order, must be mailed to the PO Box with the
Responsibility Form enclosed. Must be postmarked by the due date. Responsibility Form should have
already been emailed to State Advisor and treasurer.
3. The State Advisor will determine if the late fee will be applied or if an extension may be granted.
4. Nothing will be processed and any additional registration, membership, etc., materials will not be
accepted, until the assessed late fee is paid.
Chapter/School/Member Late Fee Schedule
I.
Anything received one (1) or two (2) days* after the established/printed
due date/deadline will be assessed a $25.00 late fee.
2.
Anything received three (3) or four (4) days* after the established/printed
due date/deadline will be assessed a $50.00 late fee.
3.
Anything received five (5) days* after the established/printed due date/deadline will be assessed a
$75.00 late fee.
4.
Anything received more than five (5) days* after the established due
date/deadline will be returned.
*Days are calendar days not business days
17
IMPORTANT UPCOMING DATES
FEBRUARY
6
State Officer applications due at Bunker Hill Community College
6
Entries for State Only Events due
6
DUE DATE: SCDC Registration Summary Form, fees, Chapter Responsibility
form, Event Registration Spreadsheet, & Housing Spreadsheet. Registration
Excel sheet & Responsibility Form needs to be e-mailed to Harry Tingley at
[email protected] & cc’d to State Advisor at
[email protected] & MA DECA Treasurer, Brian Nobrega at
[email protected] Housing spreadsheet is to be e-mailed to Sharon Turner,
[email protected] & cc’d to State Advisor at
[email protected]
11
Officer Candidates’ Testing-Bunker Hill Community College 3PM
13
Last day for changes & substitutions
26
DUE DATE: All written chapter projects due at BHCC
26
DUE DATE: Massachusetts DECA Scholarship Applications due at BHCC
27
Last day for cancellation refunds (email Cancellation Refund Request form)
MARCH
12-14
56th annual State Career Development Conference, Marriott Copley Boston, MA
19
DUE DATE: ICDC registration & housing forms
26
DUE DATE: ICDC Registration payment due (check or PO)
APRIL
16
DUE DATE: ICDC Housing fees for ICDC
24-29
International Career Development Conference, Orlando, FL
18
DUE DATE: FEBRUARY 6, 2015
2015 MASS-DECA CAREER DEVELOPMENT CONFERENCE
REGISTRATION SUMMARY FORM
Please email this form with your Registration spreadsheet to: [email protected] & cc to State Advisor at
[email protected] & MA DECA Treasurer, Brian Nobrega at [email protected]
This form and payment or purchase order must be postmarked by February 6, 2015
Please mail to:
MASS DECA
PO Box 486
Rochester, MA 02770
Chapter:
Conference Registration (student to adult ratio is verified during processing, 1 adult for every 10 students)
Be sure email this form with your registration spreadsheet!
Number of Students:
Number of
Advisors/Chaperones:
Total:
@ $230 =
Check amount enclosed:
Forms need to be in by due date, even if check is not
ready. Please indicate when check will be mailed:
Purchase Order #:
All registrations must be accompanied by a purchase order number that can be billed or a check for the full amount of registration.
Please provide copy of purchase order if available. It is imperative that we have all forms in by the due date, even if the check may not
be available to mail. You will NOT receive a late fee if we receive your paperwork on time as long as a date is given as to when a
check will be sent.
Registration includes: Five meals for adults and four meals and one meal voucher for lunch for students. Session presentations,
awards, entertainment, programs, T-shirts, certificates, judge & staff accommodations, state officer fees, leadership academy fees,etc.
Print advisor’s name:
Advisor’s signature:
NO CHANGES/SUBSTITUTIONS AFTER 12 PM FEBRUARY 13, 2015
NO REFUNDS ON REGISTRATION CANCELLATIONS MADE AFTER 5 PM FEBRUARY 27
19
High School State Registration Process with an Excel Spreadsheet
Registration Process
You have received an e-mail with an attachment of a spreadsheet for SCDC registration. You must use this
exact spreadsheet so that the entries may be easily transferred into our main registration database. Or you may
download one from www.madeca.org You may leave the examples at the beginning of the spreadsheet. Do not
create your own spreadsheet since different formats and will prevent the fields from merging properly.

Excel Directions
o Fill out the Excel SS:
School
 First name (as submitted in the on-line membership system)
 Last name (as submitted in the on-line membership system)
 ID# (check on-line membership system for ID numbers)
 Chapter name
 type = Student (S), Chapter Advisor (A), Chaperone (C)
 Competitive Code=full code, including number, access using the pull down tab in the
cell
 Team=to be filled out for all team decision making events and written teams
 District place=place student qualified in at district level, if no competition was held, write
N/A. If student bumped up, write original place held.
 Gender = Male (M) or Female (F)
 T-shirt size for all conference attendees: available in S, M, L, XL, XXL, XXXL, access
using the pull down tab in the cell
 Voting delegate=put an X in the box if that member is one of your voting delegates
 The hotel and the Boston PD would like to know which chapters have busses picking up
on Saturday and the approximate time they will be arriving
o Fill out the appropriate competitive code for the event the student is registering for in the
Competitive Code column F. If it is a team decision making event or a written project with more
than one member on a team, place a number at the end of your chapter ID number (set of 3
numbers after 20) to identify the student(s) on the same team – starting with number 1 and
continuing until you are finished numbering all of your teams (see example). Start all over again
with each different category. For example, you may have two 651 teams, one in 13-BMDM and
one in 12-BLMDM. Each member of the team should have the same number. No two teams in
the same competitive category should have the same number.
Save a copy of the completed Excel sheet and e-mail it as an attachment to [email protected] and cc
to [email protected] and [email protected] by February 6. The hard copy must also be mailed in
with all of the registration materials to the PO Box by February 6.
20
DUE DATE: FEBRUARY 6, 2015
Hotel Registration Instructions
It is the policy of Massachusetts DECA that ALL conference participants must stay at the assigned official
conference hotel over the dates of the conference due to the large block of rooms that must be held months in
advance. The Marriott Copley will provide DECA with a list of all registered guests, which will be compared
to the ICDC conference registration printout. All hotel reservations must be on the Official DECA Housing
Request Form provided to chapter advisors via email.
E-mail to:
Sharon Turner at [email protected] and Donna McFadden at [email protected]
Room Rate: *$196 per night for all rooms
*This rate does not include the 14.45% tax ($224.32 with tax)
Room types: Single, Double or Advisors only, Triples & Quads for students only







You will receive the official housing form in spreadsheet format via email. Please prepare all requested
information into the provided document on a computer.
Each row of the document is one room; all roommates must be listed across the row in the indicated cells.
List names to go in each room—adults first followed by the students from the same school. Due to the
limited number of multiple housing rooms in the hotels, double/doubles will be used first as a quad for
students,then as a triple for students, then as a twin for adults. Two adults may be assigned to a king or
queen room. A rollaway will be provided, if this is not acceptable, please opt for single rooms since
students in triples and quads must occupy the rooms with 2 beds. You may combine students with other
schools, but you are responsible for finding these roommates. If combining rooms with another chapter,
note it by writing a note at the end of the spreadsheet or by attaching a note on a separate cover.
Please enter March 12 for all arrival dates and March 14 for all departure dates.
When saving the file, name the document: “Chapter name DECA Rooming List; ex: Bunker Hill DECA
Rooming List, before e-mailing it to Sharon Turner and State Advisor.
When e-mailing your completed spreadsheet to Sharon Turner & State Advisor, be sure to save the file
under the chapter you represent. All confirmations will be sent to the individual listed on the e-mail.
E-mail updated information to the hotel if substitutions take place after the original list has been submitted.
Do not send a revised housing list since this makes it difficult for the hotel to figure out which rooms have
changed! Ex: XYZ DECA, Delete Joyce Brown in room 12 and replace with Linda Black. The last day for
hotel room changes is February 27.
The hotels have been advised to make no charges to student rooms. Therefore, it is assumed that no extra
charges should be incurred. Nevertheless, because of the large number of students involved, chapter advisors
are asked to assume the responsibility for all charges incurred by their chapter members.
The Marriott Copley does NOT accept purchase orders. The Chapter Advisor should plan to pay for all hotel
rooms by March 13 with school checks, or credit cards unless other arrangements have been made with the
hotel.
21
DUE DATE: FEBRUARY 6, 2015
DECA CHAPTER RESPONSIBILITY FORM
Our DECA Chapter/ School is fully responsible for any damages incurred by our members at
the MASS-DECA Career Development Conference. We also take responsibility for our
students' conduct at this conference and will abide by the decisions of the Conduct Committee.
We are also aware that MASS-DECA advises administration to conduct luggage searches prior
to DECA members leaving school grounds, either by school administrators or the members’
parent(s) or legal guardian. Baked goods will not be brought to the conference. It has been
recommended that advisors manage all purchased snacks and drinks for the chapter.
The Conduct Code has been reviewed extensively by all participants. I certify that a
Comprehensive Consent Form and a Liability Form have been completed for each student.
Chapter Advisor will have individually signed forms in their possession throughout the
conference.
______________________
Chapter
Advisor Signature
Principal
22
MASSACHUSETTS DECA
COMPREHENSIVE CONSENT FORM
INFORMATION:
This form, completed with all informat ion and signatures required; must be submitted to the Chapter Advisor by
each DECA member attending a DECA act ivit y. It is recommended that a copy of this form be on file in each
local school and that it be maintained on file for one calendar year. Addit ionally, the DECA advisor must bring
this form to each area, district, state and nat ional conference. Complet ion & signing of this document indicates
that the student, parent/guardian, and school administrator have read this form and approved its contents.
Complet ion and signing o f this document provides consent for:
1.
2.
3.
4.
Student attendance at & travel to and from all conference/activities.
Emergency medical treatment.
Student abiding by the Code of Conduct.
Student abiding by the Dress Code.
PHILOSOPHY:
It is a privilege and honor for a student to attend area, district, state and international DECA conferences. As such, each student
has the unique opportunity to represent his/her high school, community and family as a young business professional. Students are
expected to follow all Rules and Regulations stated herein. In cases of uncertainty, the student should confer with his/her advisor
or chaperone prior to acting, since ignorance of Rules and Regulations will not be considered an acceptable excuse. Teachers,
alumni, chaperones and state staff assume the responsibility of enforcing Rules and Regulations to insure the safety and well-being
of the student.
CONFERENCES:
Consent and approval indicated by the signing parties and applicable to the following DECA activities:
1. Fall State Leadership Conference
2. Power Trip
3. District Conference
4. MA DECA State Career Development Conference
5. International DECA Career Development Conference
6. State Officer Leadership Institute
7. All workshops, seminars and activities financially sponsored by MASS-DECA
Student Name (please print):
Chapter:
Advisors: Bring signed forms to conference and keep in your possession
23
Comprehensive Consent Form continued
DRESS CODE:
DECA is first and foremost a business organization for students enrolled in Marketing Education. As in business where company
policies related to dress and grooming are maintained, DECA has developed its own policies. Essentially, proper dress is a matter of
exercising good judgment; thus, should a question concerning the Dress Code arise, contact your chapter advisor or refer to this
form, prior to making a decision. Help us to build and maintain a positive image of DECA!
ACCEPTABLE BUSINESS ATTIRE:
Competitive events, including tests, general and special sessions, all meals and banquets, state officer testing & interviews, and all
workshops.
Males: Collared shirt & tie, dress slacks, dress shoes and socks, non-DECA blazers optional. Shirts must be tucked in. Belts should
be worn. It is advised that facial piercings be removed when in a judge’s presence.
Females: Professional business dress (including knit dress), dress slacks, skirt, blazer, dress blouse, collared shirt, coordinating
shirt/blouse, dress shoes (pumps, heels or flats). Dresses or skirts must be fingertip length. Nylons are recommended if dresses or
skirts are being worn. It is advised that facial piercings be removed when in a judge’s presence.
UNACCEPTABLE BUSINESS ATTIRE:
Low cut fronts, boat shoes, skirts shorter than fingertip length, open sides, see through blouses, open back, sleeveless tops, midriffs,
hats, sneakers, hiking, work, army or cowboy boots, Ugg type boots, spandex, sandals and denim material.
Dress code violations at the final session will result in disqualification from any previous awards received.
ACCEPTABLE CASUAL ATTIRE:
Travel to/from conferences, dances, and non-conference activities.
Males: Slacks, cords, khakis, golf shirts, tasteful denim (no rips, holes, bagginess), walking shorts, neat sneakers, DECA T-shirts and
DECA sweatshirts. Clothing must be in good shape and proper size.
Females: Slacks, khakis, cords, skirts, blouses, golf shirts, walking shorts, neat sneakers, DECA T-shirts and DECA sweatshirts.
Tasteful denim is acceptable (no low riders, holes, stains, rips) All clothing must be in good shape and proper size.
UNACCEPTABLE CASUAL ATTIRE:
Sweatpants, pajamas, low cut shirts/blouses, open sides, see through blouses, tube tops, strapless tops, midriffs, clothing containing
pictures or statements relating to alcohol, drugs or other items which would be considered inappropriate, shorts, sweatshirts, halter
tops, one strap shirts, straps less than 1” wide, hats, all spandex, flip-flop sandals, sunglasses.
Activities such as swimming or exercising warrant appropriate recreational attire for that activity. Cover-ups and footwear must be
worn over swimsuits when en route to and from the pool.
At any time during the conference while on-site, you must be in casual or business attire.
Advisors: Bring signed forms to conference and keep in your possession
24
Comprehensive Consent Form continued
CONDUCT CODE:
Participation in DECA activities provides an opportunity for students to interact with business professionals, DECA supporters, other
DECA members and the general public. As a result of establishing a positive professional image many businesses, civic organizations
and other individuals provide financial and human resources to DECA and its student members. Once again, should you have a
question concerning what constitutes acceptable behavior, ask your advisor or chaperone prior to making a decision. DECA values its
reputation and asks that you help maintain it.
The following Conduct Code has been established and is enforced at all area, district, state, and national DECA conferences and
activities.
LEVEL ONE VIOLATIONS:
The following have been identified as extremely serious violations of the MASS-DECA Conduct Code.
1. Violation of any city, state or federal law.
2. Possession, consumption, transporting or purchasing of any alcoholic beverage or illegal drug. Possessing, using, selling, or
transmitting paraphernalia associated with drugs, alcohol, or chemical substances in any form at any time or under any
circumstances in public or private properties. If alcoholic beverages and/or illegal drugs or evidence of their use are found in
a hotel room, offenders in that room shall be subjected to the penalties prescribed below in Level One Penalties.
3. Defacing, damaging, or stealing public or private property (for which responsibility will rest solely with offending
individuals and/or their chapters.
4. Throwing or dropping any object from a hotel window or vehicle.
5. Inviting or having non-DECA or unregistered individuals in your hotel room.
6. Repeated violations of a Level Two Code.
7. Violations not mentioned herein, but identified by the advisor or school official.
8. Leaving the conference hotel without the permission of your advisor and/or chaperone.
9. Committing serious violations of curfew regulations.
10. Being in the willful companionship of someone who violates any portion of the conduct code or failing to report direct
knowledge, other than hearsay, of conduct code violations.
11. Flashing or indecent exposure.
12. Using your own automobile to attend a conference or riding in an automobile with anyone other than your advisor or adult
chaperone. Occasionally, a chapter advisor, under special circumstances, may allow a student to drive or ride in a private
automobile to a conference. These students are required to submit the “Permission to use Private Transportation” form to the
chapter advisor prior to the conference. Permission to drive/ride applies to transportation of the student named on the form,
only to and from the conference site. Once a driving/riding delegate has arrived at the conference site s/he will not be in a
private automobile again until leaving the site at the end of the conference. Delegates must be housed at the conference site.
LEVEL ONE PENALTIES:
1. Expulsion from the conference.
2. Notification of parent or guardian and school official.
3. Student and parent/guardian must assume responsibility for & immediately arrange and pay for alternative travel plan to home.
4. Forfeiture of all awards, scholarships, travel grants and future opportunities to participate in all DECA activities.
5. Other penalties at the discretion of the advisor, chaperone, school official or state staff.
Advisors: Bring signed forms to conference and keep in your possession
25
Comprehensive Consent Form continued
LEVEL TWO VIOLATIONS:
Less serious violations, but if repeated violations occur the student may be subjected to penalties similar to those prescribed for Level
1.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Failure to follow the MASS-DECA Dress Code.
Failure to wear identification badges during the conference.
Being late for curfew and by not being in your assigned room with the door closed until 6:00 a.m.
Disturbing other hotel guests by excessive noise, such as door slamming, music, shouting, loud talking or
inging, or causing any noise or disturbance audible by anyone in the hallway after curfew time. Making
prank phone calls to hotel guests.
Other violations not mentioned above but identified by the advisor, chaperone, state staff or school
official.
Rudeness or insubordination.
Failure to attend conference activities, including competitive events, general sessions, and special
meetings and leaving sessions prior to the official close.
Having or being a member of the opposite sex in a room without an OPEN DOOR and without the
permission of a chapter advisor or chaperone. Doors must be propped open with a trashcan.
Failing to meet the professional standards of housing facilities, accruing incidental charges without
settling the account prior to check-out, moving furniture from rooms, failing to follow or respect hotel
rules and regulations.
Smoking cigarettes during any portion of a DECA conference.
LEVEL TWO PENALTIES:
1.
Notification of chapter advisor and state DECA advisor
2.
Verbal and/ or written warning and immediate compliance with conference rules.
Repeat violation or another violation of a Level Two Code may result in Level One penalty.
****************************************************************************
I have read and fully understand the MASS-DECA Comprehensive Consent Form, which includes the Code of Conduct
and the Dress Code and agree to comply with these conduct guidelines. Furthermore, I am aware of the consequences
that will result from violation of any of the above guidelines.
Signature of delegate:
Date:
Signature of parent:
Date:
Signature of advisor:
Date:
Advisors: Bring signed forms to conference and keep in your possession
26
REGISTRATION, PERSONAL AND LIABILITY RELEASE FORM
Complete the entire form. Type or print clearly. You must wear your name badge to gain entry to conference
funct ions.
DECA Chapter:
Participant’s name:
Date of Birth:
Participant’s home
address:
Parents’or
Guardians’
names:
Parents’ phone
numbers:
Name of advisor accompanying student to
conference:
This is to certify that
has my permission to attend
___________________________. On behalf o f the above-named student member, we hereby abso lve and
release the school officials, the DECA chapter/state advisors, the host state or district, from any claims for any
personal injuries which might be sustained while s/he is on the way to and fro m or during such DECA
sponsored activit y providing that this agreement shall not apply to any injury arising out of so le negligence of
the participat ing parties.
I also understand that the state advisor or district co-chairperson determines the criteria at the local site, for
individual students to attend and participate at all DECA act ivit ies.
I authorize the above named advisor/adult, the MASS-DECA Board of Directors to secure the services of a
physician or hospital, and to incur the expenses for necessary services in the event of illness or accident, and I
will provide payment for these costs.
I am aware that my child’s bags and personal belo ngings may be searched by school administrators prior to
departure from school grounds. It is to the best of my knowledge that substances in vio lat ion of the DECA
Conduct Code, such as alcoho l and illegal drugs, are not in my child’s possessio n.
We have read and agree to abide by the supplied MASS-DECA Conduct Code. Should a conduct code violation occur,
law enforcement personnel and/or securit y may be called to assist, and the Conduct Committee may be called with the
ult imate punishment being disqualified and sent home at the delegate’s expense and/or being removed fro m office if in
an officer status. Reasonable care shall be exercis ed to insure a safe, expedient and financially feasible mode of
transportation back to the ho me co mmunit y of the delegate invo lved. I am aware of the consequences that will result
fro m vio lation o f any of the above guidelines.
___________________________
Signature & date of student
_________________________________
Signature of parent/guardian & date
Advisors: Bring signed form to conference
27
EMERGENCY INFORMATION
Name of Person to Contact in event of emergency
Contact Person’s telephone number:
Contact person’address:
Family Physician:
Physician’s phone
#:
Do you have any known
allergies?
If yes, please name:
Do you have a history of allergies, heart condition, diabetes, asthma, epilepsy, rheumatic fever or other
existing
medical
If yes, please
conditions?
explain:
Are you taking medication?
If yes, please list:
Date of last tetanus shot:
Do you have any physical restrictions?
If yes, please explain:
Name of person responsible for your medical bills (Guarantor):
Guarantor’s relationship to participant:
Insurance company:
Insurance plan number:
Insurance group number:
If you do not have medical insurance sign here (participant)
I have read and completely understand the Personal Liability and Medical Release Form, the Code of Conduct, and, by signing below,
do hereby agree to abide by these in their entirety, accept the conditions of the agreements, and completely release DECA’s national
and state associations.
Signature of participant
Date
Signature of Parent or Guardian(mandatory if under age 18)
Date
THIS COMPLETED FORM MUST BE TURNED IN TO THE CHAPTER ADVISOR OR PARTICIPANT WILL NOT BE
ALLOWED TO ATTEND. FOR LEGAL PROTECTION, THIS FORM MUST BE IN THE CHAPTER ADVISOR’S
POSSESSION AT EACH CONFERENCE OR ACTIVITY.
28
Due: February 6
Only send in if services are required
Service for Special Needs Student
(copy and distribute as needed)
Please fill in the information as completely as possible to help us provide a positive learning experience for all
of our conference participants.
Event Name:
Name of Student:
Chapter:
Special Needs Condition:
Services requested:
Contact person & cell during SCDC
Contact’s telephone number prior to conference
Contact’s email:
29
CHECK-IN INSPECTION FORM
(make copies for your members and bring to the hotel)
Please check the fo llowing items to assure that they are in good working condit ion. If an item seems damaged,
soiled or does not operate properly, please note the problem in the line next to the item. Completed forms need
to be collected by your advisors within one hour upon check-in. Any issues need to be discussed wit h the front
desk immediately so that you will not be charged for it when you check out.
Do not give forms to the front desk or MASS-DECA Staff if there are no problems.
Check-in Check-out Item
noted
Problem
Lights
TV
Remote controls present & working?
Coffee maker
Toilets running properly?
Curtains (open & close smoothly)
Bed linens
Mattresses
Furniture
Walls
Pictures
Closet doors
Window screens
Mirrors
Hotel door & lock (in/outside panel)
Rugs
Vents
Bathroom (faucets, tiles, tub, shower)
Iron/ironing board
Hair dryer
Telephone
Other
Signature of room occupants:_1._______________________ 2.__________________________
3. _______________________ 4. __________________________
Chapter Advisor signature:_________________________________________
Hotel Representative signature(if problems noted at check-in)____________________________
Date:_________________
30
Cancellation and Refund Request Form
Please duplicate this form as needed.
This form must be emailed by 12 noon, February 27 in order to process a cancellation refund request from the SCDC.
1.
2.
3.
4.
All eligible refunds will be processed after the conference for which they are requested.
All requests for refunds must be received by the refund deadline set for each conference.
All requests for refunds must be submitted on this form.
This form must be received by the due date set for each conference to receive the maximum refund available. Refunds for
out of state conferences vary by the date received and by how much of a refund is provided by the organization hosting the
conference.
Conference for which refund is being requested:
Chapter:
Advisor:
Name of cancelled student
ID #
Total # of cancellations:
Competitive Event Code
X $230
=
Check how you would like to receive your refund:
Apply to the SCDC balance
Refund by check
E-mail to: [email protected]
31
2014-2015 MASS-DECA COMPETITIVE ACTIVITY CODES
INDIVIDUAL SERIES EVENTS AND TEAM DECISION MAKING EVENTS
1. Accounting Applications Series
1-ACT
2. Apparel & Accessories Marketing Series
2-AAM
3. Automotive Services Marketing Series
3-ASM
4. Business Finance Series
4-BFS
5. Business Services Marketing Series
5-BSM
6. Food Marketing/ Series
6-FMS
7. Hotel & Lodging Management Series
7-HLM
8. Human Resources Management Series
8-HRM
9. Marketing Management Series
9-MMS
10. Quick Serve Restaurant Management Series
10-QSRM
11. Restaurant & Food Service Management Series
11-RFSM
12. Retail Merchandising Series
12-RMS
13. Sports & Entertainment Marketing Series
13-SEM
14. Business Law & Ethics Team Decision Event
14-BLTDM
15 Buying & Merchandising Team Decision Event
15-BTDM
16. Financial Services Team Decision Making Event
16-FTDM
17. Hospitality Services Team Decision Making Event
17-HTDM
18. Marketing Communications Team Decision Making Event
18-MTDM
19. Sports & Entertainment Marketing Management Team Event
19-STDM
20. Travel & Tourism Marketing Management Team Decision Event
20-TTDM
PRINCIPLES OF BUSINESS EVENTS
21. Principles of Business Management
21-PBM
22. Principles of Finance
22-PFN
23. Principles of Hospitality and Tourism
23-PHT
24. Principles of Marketing
24-PMK
BUSINESS OPERATIONS RESEARCH EVENTS
25. Business Services Operations Research
25-BOR
26. Buying and Merchandising Operations Research
26-BMOR
27. Finance Operations Research
27-FOR
28. Hospitality and Tourism Operations Research
28-HTOR
29. Sports and Entertainment Operations Research
29-SEOR
CHAPTER TEAM EVENTS
30. Community Service Project
30-CSP
31. Creative Marketing Research Project
31-CMP
32. Entrepreneurship Promotion Project
32-EPP
33. Financial Literacy Promotion Project
33-FLPP
34. Learn and Earn Project
34-LEP
35. Public Relations Project
35-PRP
BUSINESS MANAGEMENT & ENTREPRENEURSHIP EVENTS
36. Entrepreneurship Innovation Plan
36-ENI
37. Entrepreneurship Participating Independent
37-ENPI
38. Entrepreneurship Participating Franchising
38-ENPF
39. Entrepreneurship Written
39-ENW
40. Entrepreneurship Growing Your Business
40-ENGB
41. International Business Plan Event
41-IBP
MARKETING REPRESENTATIVE EVENTS
42. Advertising Campaign Event
42-ADC
43. Fashion Merchandising Promotion Plan Event
43-FMP
44. Sports and Entertainment Promotion Plan
44-SEPP
PROFESSIONAL SELLING EVENTS
45. Financial Consulting
46. Hospitality and Tourism Professional Selling
47. Professional Selling
45-FCE
46-HTPS
47-PSE
PERSONAL FINANCIAL LITERACY EVENT
48. Personal Financial Literacy
48-PFL
32