Vacation Rental Managers Association April 27

Transcription

Vacation Rental Managers Association
April 27-28, 2015
Norfolk Waterside Marriott
Norfolk, VA
Welcome Exhibitors!
DUNMAR EXHIBIT SERVICES (DES) is pleased to serve as the Official Service Contractor for the Vacation Rental
Managers Association.
TABLE PACKAGE:
One (1) 6’ Covered and Skirted Table (blue)
Two (2) Chairs
One (1) Wastebasket
One (1) 7”x44” Booth ID Sign
The above items are provided by Show Management and will be placed in your booth prior
to your arrival.
THE EXHIBIT HALL IS CARPETED
Exhibitor Move-In:
Monday, April 27, 2015
7:30 a.m. – 10:30 a.m.
Show Hours:
Monday, April 27, 2015
Tuesday, April 28, 2015
10:30 a.m. – 7:00 p.m.
7:30 a.m. – 3:15 p.m.
Exhibitor Move-Out:
Tuesday, April 28, 2015
3:30 p.m. - 5:00 p.m.
Freight Handling:
Due to space restrictions, the convention facility may not be able to receive advance freight.
Please ship any advance freight to our Norfolk location by April 17, 2015. A form is
enclosed. Your freight will be placed in your booth prior to your arrival for exhibitor set-up.
To have your freight forwarded at the close of the show, you will need to complete an
outbound shipping bill of lading and return shipping labels. A Dunmar representative will be
on site to assist you and collect your completed bill of lading. You will incur additional costs
if you abandon your freight or exhibit. DES will have priority on loading docks at all times.
Electrical & Phone:
Electrical, Phone, & Internet service is provided by Norfolk Waterside Marriott and will be
charged separately. For your convenience, their form(s) have been provided in our show
kit. You must return these orders directly to the Norfolk Waterside Marriott for processing.
Safety:
Standing on chairs, tables or other rental furniture is prohibited. This furniture is not
engineered to support your standing weight. DES cannot be responsible for injuries from
falls caused by the improper use of this furniture.
Please call Kathy Starnes at 757-461-8888 ext 114 or Direct Line 757-932-8399 if you have any questions.
Dunmar Exhibit Services
130 S. Military Highway
Norfolk, VA 23502
Tel (757) 461-8888 ext. 114 - Direct Line (757) 932-8399 - Fax (757) 461-5192
April 27-28, 2015
Norfolk, VA
PAYMENT POLICY
PLEASE FAMILIARIZE YOURSELF WITH THIS POLICY BEFORE ORDERING ANY SERVICES.

DES requires payment in full at the time services are ordered. DES requires that you provide a credit
card authorization with your initial order. For your convenience, we will use this authorization to
charge your account for services, which may include labor and freight handling, not covered by your initial
payment.

DISCOUNT PRICES: To qualify for discount pricing, orders and FULL PAYMENT by a check drawn on
U.S. Funds or a credit card must accompany your order and be received by the discount price deadline.

SHOW SITE ORDERS: Services ordered at the show site will not be processed without full payment at
the time the order is placed.

THIRD PARTY ORDERS: If you contract work to a display or exhibit house and require services from
DES the payment policy stated above applies. Payment must be received from the Third party prior to the
contract date or such charges become the responsibility of the exhibiting firm.

METHOD OF PAYMENT: Dunmar Exhibit Services accepts MasterCard, Visa, Discover, American
Express, check and bank wire transfer. A convenience fee of $10.00 will be charged to the credit card.
Credit Card authorization is still required even if you pay by check. Purchase orders are not
considered payment. All payments must be made in U.S. Funds drawn on a U.S. bank. Exhibitors will be
charged a $29.00 fee for returned NSF checks.

SALES/RENTAL TAX: Sales & rental taxes (7%) will be added to all rentals and materials.
ONLY the 6% sales tax is exempt. The 1% rental tax is MANDATORY regardless of your organization.

TAX EXEMPT: If you are tax exempt, a copy of your Tax Exempt Certificate for Virginia must accompany your
order

CANCELLATIONS: Items cancelled will be charged at 50% of original price after move-in begins and
100% of original price after installation.
Norfolk, VA 23502
April 27-28, 2015
Norfolk, VA
PAYMENT & CREDIT CARD
AUTHORIZATION
EXHIBITOR
ADDRESS
CITY
TELEPHONE
FAX
AUTHORIZED CONTACT SIGNATURE
STATE
ZIP
AUTHORIZED CONTACT – PRINT
DATE
All orders are
governed by the
DES Payment
Policy
EMAIL ADDRESS
CREDIT CARD CHARGE AUTHORIZATION (Please provide CVC Code and Expiration date)
MASTERCARD
ACCOUNT
NUMBER
VISA
DISCOVER
CVC 3 (or) 4 DIGIT CODE :
CARDHOLDER’S SIGNATURE
AMERICAN EXPRESS (A convenience fee of $10.00 will be charged on the credit card)
EXPIRATION DATE: Month________/Year________
CORPORATE
PERSONAL
CARDHOLDER’S NAME - PRINT
CARDHOLDER’S BILLING ADDRESS – IF DIFFERENT FROM ABOVE
CITY
STATE
ZIP
Please complete the information requested and return payment in full with this form and your orders. You may
choose to pay by credit card or check however, we require your credit card authorization to be on file with DES. For your
convenience, we will use this authorization to charge your credit card for any additional amounts incurred as a result of show
site orders placed by your representative for this event
CALCULATION OF ORDERS
TOTAL FROM EACH FORM
OFFICE USE ONLY
Freight Handling - In
Freight Handling - Out
Installation – Dismantle Labor
Standard Furnishings
Booth Cleaning
Audio Visual Equipment
Plants
Other Items (Specify)
SUBTOTAL
6% SALES TAX
1% RENTAL TAX
$10.00 CREDIT CARD CONVENIENCE FEE
TOTAL AMOUNT DUE
To simplify payments, send one check payable to Dunmar Exhibit Services for the entire amount or note the amount to be
charged to your credit card.
Charge My Credit Card in the Amount of
$
Norfolk, VA 23502
April 27-28, 2015
Norfolk, VA
DRAYAGE SERVICE AND
FREIGHT HANDLING ORDER
FORM
ALL SHIPMENTS MUST BE PREPAID - COLLECT SHIPMENTS WILL NOT BE ACCEPTED
(Weight is based on incoming weight only – no allowance will be made for attrition during the show)
SERVICE A -Shipments received at advance warehouse: Unloaded, stored up to 30 days, delivered to the unloading area of the exhibit
facility; taken to the exhibitor’s booth, empty packing cases removed to storage and returned to booth, shipments picked up at exhibitor’s booth at close of
the show, moved to a loading area, reloaded on exhibitor vehicles, van lines, or common carrier at the show facility.
SERVICE B – Direct Shipment to Show Site: Unloaded from exhibitor or common carrier vehicles, delivered to the exhibitor’s booth, empty
packing cases removed to storage and returned to booth, shipments picked up at exhibitor’s booth at close of the show, moved to a loading area, reloaded
on exhibitor vehicles, van lines or common carrier at the show facility.
Storage: In the event that only storage services is needed for empty crates or cartons rates are $15.00 per small crate (up to 10 cubic feet), $35.00 per large
crate (over 10 cubic feet) and $6.00 per carton with a $25.00 minimum.
Banding: Charged as labor (1hour minimum) $58.00 per hour S.T. and $87.00 per hour O.T.
Shrinkwrap: $50.00 per pallet.
Overtime Surcharges apply if shipments are handled before 8:00 AM or after 4:30 PM Monday through Friday, all day on Saturday, Sunday and Holidays
or if shipments are handled during overtime hours due to scheduling conflicts beyond Dunmar’s control. This surcharge will also apply to shipments that are
received past the Advance Shipment Deadline unless late shipping is cleared with a Dunmar representative.
Incoming Weight Only
Rounded Up to next 100 lbs.
Shipment Weight x
Rate/100 LBS
SERVICE A
ADVANCE SHIPMENTS TO WAREHOUSE
Crated, Cases, Cartons – Skidded ONLY
Small Packages-Under 25 lbs.-rate per each pkg.
lbs.
pkgs.
200 lb Minimum per
Shipment
57.50
30.00 each
115.00
55.00
20.00 each
110.00
25.00
35.00 per hr S.T.
78.00 per hr S.T.
50.00
Estimated
Charges
SERVICE B
DIRECT SHIPMENT TO SHOW SITE
(Rec’d during installation period only!)
Crated, Cases, Cartons – Skidded ONLY
Small Packages-Under 25 lbs.-rate per each pkg.
SPECIAL SERVICES
Shipment returned to warehouse for forwarding
Pallet Jack with Operator - 1 hr min.
Forklift with Operator (5000 lbs capacity) 1 hr min
Forklift over 5000 lbs quoted upon request
lbs.
pkgs.
.
lbs
hr.
hr.
hr.
60.00 per hr O.T.
115.00 per hr O.T
Truck and driver rates for special pickup
and deliver/late warehouse deliveries
Cargo Van plus .90 cents per mile
22’ Straight Truck w/lift gate plus $1.35 per mile
Tractor and Trailer plus $1.75 per mile
65 .00 per hr S.T.
80.00 per hr.S.T.
100.00 per hrS.T.
S.T
80.00 per hr O.T.
95.00 per hr. O.T.
115.00 per hr O.T.
TOTAL ESTIMATED CHARGES
WAREHOUSE SHIPPING ADDRESS: To:
For:
C/o:
Freight must arrive by 4/17/15
Exhibitor’s Firm Name
Tradeshow Name
Norfolk,VA 23502
Norfolk, VA 23502
$
April 27-28, 2015
Norfolk, VA
FREIGHT HANDLING
INFORMATION & POLICY
EXHIBITOR
ADDRESS
CITY
TELEPHONE
FAX
STATE
ZIP
DATE
Advance Shipment
DEADLINE 4/17/15
All orders are governed by
the DES Freight Handling &
Payment Polices
INBOUND SHIPMENT INFORMATION (Attach a separate sheet for multiple shipment)
Shipper (Name) _______________________________ Shipped From (City) ____________________________
Shipped Via (Truck Line, Airline Name) _________________________________ Pro No. __________________
Total No. of Shipments ______________ Total No. of Pieces ____________Total Weight _______________lbs.
Inbound and Outbound traffic schedules are the responsibility of the Official Drayage Contractor. To ensure prompt handling
of exhibit material in and out of the exhibit hall, it is suggested that exhibitors, including local companies, clear all movement
of exhibit material through the Drayage Contractor.
IT IS THE EXHIBITOR’S RESPONSIBILITY TO MAKE SHIPPING ARRANGEMENTS, unless you elect to use the show
Preferred Carrier. If electing to use the Preferred Carrier, please leave that space blank on the bill of lading. DES will
forward all shipments to the carriers specified on the Bill of Lading you prepare, or by our preferred carrier within two
business days.
Outbound Shipping Instructions: Information should be given to DES prior to, during the show or immediately after its close. All bills
of lading and shipping instructions covering outbound shipments will be checked at the time of actual loading and corrections made where
discrepancies exist. Do not abandon your exhibit until a bill of lading has been prepared and turned into the Dunmar representative. The
materials must have shipping labels on them. Freight remaining on the exhibit floor without proper instructions for disposition will be
removed by DES and shipped with the information available at the time. Under no circumstances will DES be liable for shipping errors
or costs subsequent to the show.
Outbound Shipment Information:
Ship From:
Show Site if applicable (Exhibitor must make shipping arrangements)
Warehouse No. Pcs. _____ Weight _________lbs.
Ship to: ______________________________________________________________________________
Address:____________________________________ City: __________________ State: _____ Zip Code:_______
Ship By:
Dunmar Preferred Carrier (YRC)
Other _________________Account No. _________________
Shipments being handled by UPS and Federal Express, inbound and outbound, must have shipping arrangements made in
advance. DES can not make these arrangements.
Liability
DES will not be responsible for damage to uncrated or improperly packed materials, or concealed damage, loss or theft after items are placed in exhibitor’s
booth, or before we have removed items from the exhibit hall. DES will not be responsible for any loss, damage or delay resulting from acts of God, fire,
strikes, lockouts, or work stoppages of any kind. Liability for any damage caused by Dunmar will be limited to 0.30 per pound, per article, not to exceed
$50.00 per article, and a maximum of $1,000.00 per shipment. Please be sure all your exhibit equipment is properly insured against all hazards, including
fire and theft, while in transit to and from the show and while at the show.
Norfolk, VA 23502
April 27-28, 2015
Norfolk, VA
EXHIBIT INSTALLATION &
DISMANTLE ORDER FORM
EXHIBITOR
ADDRESS
CITY
TELEPHONE
FAX
STATE
ZIP
DATE
All orders are
governed by the
DES Payment
Policy
SUPERVISION SERVICES
DES SUPERVISED (OK to Proceed)
Set Up Instructions should be included in shipment
DES will supervise labor to:

Unpack and install display before exhibitor arrival at show site.

Dismantle, pack, and arrange to ship display after show closing.
A 25% ($50.00 minimum) surcharge will be added to the labor rates below for this professional supervision
EXHIBITOR SUPERVISED (Do not Proceed)
Exhibitor will supervise:

Installation
Exhibitor needs workers on (date) ___________ at (time) ______ AM PM for (hours) _________

Dismantle
Exhibitor needs workers on (date) ___________ at (time) ______ AM PM for (hours) _________
Starting time can be guaranteed only when labor is requested for the start of the working day at 8 AM. All exhibit labor for 8
AM starting times will be dispatched to booth space. Please confirm other starting times prior to the beginning of the show.
Labor cancelled without 24 hours notice will be charged a one (1) hour cancellation fee per worker. If the exhibitor fails to
use the workers at the time confirmed, a one (1) hour “No-Show” charge per worker will apply.
EXHIBIT LABOR RATES
Straight Time
Overtime
Times
Hourly Rates
Between 8:00 AM and 4:30 PM Weekdays
Before 8:00 AM and after 4:30 PM Weekdays and all day Saturday, Sunday & Holidays
$58.00
$87.00
A minimum of one (1) hour will be charged for each worker ordered. Labor will then be charged in one-half (1/2) hour
increments. Gratuities in any form are prohibited.
Please estimate the number of workers and hours per worker needed below. Final charges will be calculated according to
actual hours worked.
No. Workers
x
Hours/Worker
=
Total Worker Hours
@ Rate
Total
Installation
Dismantle
Total Services Ordered
Add 25% DES Supervision
Total Payment Enclosed
Norfolk, VA 23502
$
April 27-28, 2015
Norfolk, VA
FURINTURE & ACCESSORIES
ORDER FORM
EXHIBITOR
ADDRESS
CITY
TELEPHONE
STATE
Discount Price
Deadline
ZIP
FAX
4/17/15
EMAIL ADDRESS
QUANITY
REGULAR
Skirted Display Tables- 24”W x 30”H
4’ Long Table
$88.00
6’ Long Table
$100.00
8’ Long Table
$115.00
DISCOUNT
TOTAL
QUANITY
REGULAR
DISCOUNT
TOTAL
Table Top Risers & Draping
$70.00
$81.00
$91.00
Skirted Display Tables- 24”W x 42”H
4’ Long Table
$115.00
$91.00
6’ Long Table
$130.00 $103.00
8’ Long Table
$141.00 $114.00
Table Skirt Color (circle one)
Beige
Black
Blue
Burgundy
Hunter Green Silver Red
White Gold
Furniture (and Round Tables with Linens)
30” or 36” Round Table
$60.00
$55.00
30” Cocktail Table 42”H
$70.00
$65.00
Padded Counter Stool
$50.00
$45.00
Black Folding Chair
$32.00
$27.00
Easel
$45.00
$35.00
Bag Holders
$55.00
$45.00
Wastebasket
$21.00
$15.00
Stanchions & Chain
$40.00
$25.00
Table Linen Color (circle one) Red White Blue Black
Display Panels
4’x8’ Velcro Boards
$105.00
$90.00
4’x8’ Peg Boards w/
Pegs
$160.00 $135.00
Peg Boards Circle One:
Horizontal or Vertical
Table Top Displays
$150.00 $125.00
Pop Ups Available – Call for Quote
4’ x 12” x 12” Riser
4’ x 12” x 12” Draped Riser
6’ x 12” x 12” Riser
6’ x 12” x 12” Draped Riser
$27.00
$49.00
$39.00
$62.00
$19.00
$40.00
$32.00
$49.00
Special Draping
3’H Linear ft.
$3.50
$3.00
8’H Linear ft.
$4.50
$4.00
12’H Linear ft.
$6.50
$6.00
Special Drape / Riser Color (Circle One)
Beige
Black
Blue
Burgundy
Hunter Green Silver Red
White Gold
Carpet
10’ x 10’
$150.00 $110.00
10’ x 20’
$300.00 $220.00
10’ x 30’
$450.00 $330.00
Custom Cut Carpet
_____ft x _______ft =___________sq. ft
______sq.ft @ $2.70 per sq. ft. installed =
Carpet Padding
_____ft x _______ft =___________sq. ft
______sq.ft @ $.95 per sq. ft. installed =
Carpet Color (circle one)
Blue Grey Red Black
SUBTOTAL
6% SALES TAX
1%RENTAL TAX
TOTAL OF ALL ITEMS ORDERED WITH PAYMENT ENCLOSED
$
PRICE INCLUDES INSTALLATION, RENTAL AND REMOVAL
Cancellation Policy: Items cancelled will be charged at 50% of the original price after move-in begins
and 100% of the original price after installation.
Norfolk, VA 23502
April 27-28, 2015
Norfolk, VA
CLEANING
ORDER FORM
EXHIBITOR
ADDRESS
CITY
TELEPHONE
FAX
STATE
ZIP
DATE
All orders are
governed by the
DES Payment
Policy
To ensure your booth is show-ready, specify your requirements below. Please call us if you have a special need. Cost of
vacuuming will be invoiced on the total area of your booth based on
100 square foot minimum.
Please Note – DES reserves the right to retract this service in the event there are less than five (5) orders. Exhibiting
companies requesting this service will be notified if this occurs.
BOOTH CLEANING SERVICES
PLEASE MARK YOUR SELECTIONS
Vacuum, Dust and Empty Wastebasket
Regular (No Discounts)
Daily*
cost per square foot per day
$.25
One Time (Prior to Show)
cost per square foot
$.21
Other – Please Specify (Rates available upon request)
__________________________________________________________________
CALCULATION OF ORDER
* Calculate
days when ordering daily service Booth Dimensions: ______ x _____ = _______ sq. ft.
SQ. FT.
x
RATE
x
NO. DAYS
TOTAL
Vacuuming
Total All Lines
Total Payment Enclosed
Norfolk, VA 23502
$
$
April 27-28, 2015
Norfolk, VA
PLANT & FLORAL
ORDER FORM
EXHIBITOR
ORDER DEADLINE
ADDRESS
CITY
TELEPHONE
FAX
STATE
4/17/15
ZIP
DATE
Payment Polices
All plants are for rent only and must be ordered in advance. Rates are based on a standard 3-day show or less.
To avoid substitutions, large orders should be placed as soon as possible. Dunmar Exhibit Services reserves the
right to retract this service in the event there are less than 5 Exhibitors requesting this service. If this occurs,
Exhibitors will be notified prior to show set-up.
Quantity
Item
Price
2’ Green Plant
$45.00
3’ Green Plant
$55.00
4’ Green Plant
$65.00
5’ Green Plant
$75.00
Large Fern
$55.00
Mums (or Similar Flowering Plant)
$45.00
Custom Floral Arrangement (SALE ONLY)
Total
$125.00
SUBTOTAL
6% Sales Tax
$
1% Rental Tax
$
Total
$
Norfolk, VA 23502
April 27-28, 2015
Norfolk, VA
AUDIO VISUAL &
SOUND EQUIPMENT
EXHIBITOR
ORDER DEADLINE
ADDRESS
CITY
TELEPHONE
FAX
STATE
4/17/15
ZIP
DATE
Payment Polices
Audio Visual and Sound Equipment is available on an as needed basis. Equipment will be procured from local
vendors at the best available rates and the vendor will install the equipment in your booth space. Damage to or
loss of the equipment will be the responsibility of the exhibitor.
AV Equipment (Special Order)
Description
19” LCD Computer Monitor – includes table stand
DAILY RATE
Qty.
Price per Day
No. of Days
Total
$155.00
/ input for computer video display only
22” LED Computer Monitor – includes table stand/
225.00
input for computer video display only
27” LED Computer Monitor – includes table stand
$295.00
/ adaptable for any video source
42” LCD Computer Monitor - includes table stand/
$370.00
adaptable for any video source
50” Plasma Video Monitor –includes table stand/
$455.00
adaptable for any video source
52” LCD Computer Monitor – includes table stand/
$525.00
Adaptable for any video source
2000 Lumen LCD Projector
8’ x 8’ “Roll-Up” Tripod Screen
3’ x 4’ “Pop-Up” Screen
$300.00
$110.00
$90.00
DVD Player
Other:
$115.00
SUBTOTAL
6% Sales Tax
1% Rental Tax
Total
Please circle:
If Video i.e. TV/Projector – what is the source (Laptop DVD Player or Other)
What is the output of source i.e. (VGA HDMI DVI RCA or Other)
Norfolk, VA 23502
$
$
$
Deliver by 4/17/15
To:
_______________________________
EXHIBITOR NAME
C/O:
130 S. Military Hwy
Norfolk, VA 23502
WAREHOUSE
Event:
Booth# _________ No________of ___________Pieces
Deliver by 4/17/15
To:
_______________________________
C/O:
130 S. Military Hwy
Norfolk, VA 23502
EXHIBITOR NAME
WAREHOUSE
Event:
The above labels are provided for your convenience.
Please place one on each piece shipped to ensure proper delivery.
If you do not have your booth number you may leave that line blank.
If more labels are needed copies are acceptable.
Norfolk, VA 23502
Do Not Deliver Before 4/27/15
To:
_______________________________
EXHIBITOR NAME
C/O:
235 East Main Street
Norfolk, VA 23510
SHOW SITE
Event:
Do Not Deliver Before 4/27/15
To:
_______________________________
EXHIBITOR NAME
C/O:
235 East Main Street
Norfolk, VA 23510
SHOW SITE
Event:
The above labels are provided for your convenience.
Please place one on each piece shipped to ensure proper delivery.
If you do not have your booth number you may leave that line blank.
If more labels are needed copies are acceptable.
Norfolk, VA 23502
Dear Exhibitor,
Dunmar Exhibitor Services and The Norfolk Waterside Marriott are both proud members of Virginia Green, the
Commonwealth’s campaign to encourage environmentally-friendly practices in all aspects of Virginia’s tourism
industry.
We ask that you support our efforts by using the blue Recycling Containers throughout the exhibit hall. THANK
YOU.
Norfolk, VA 23502
2015 VRMA Vendor Showcase Guidelines
April 27 - 28, 2015; Marriott Norfolk Waterside, Norfolk, Virginia
1.
Eligible Exhibits
Exhibitors are limited to companies whose
products and services are of specific interest to
attendees. VRMA has the right to determine
eligibility of a company or product for inclusion
and may reject any or all applications. VRMA
may prohibit, move, close, correct, remove or
eliminate an exhibit or any part of an exhibit
that it determines is not suitable to, or in
keeping with, the Show’s character.
2. Space Assignment:
Initial tabletop assignments will be made for
vendors registered by March 5, with priority
given first to corporate sponsors (Gold, Silver,
Bronze), then to conference sponsors, and then
according to registration date. Vendors
registering after March 5 will be assigned booth
space on a first-come, first-served basis and are
confirmed based on availability.
3. Installation and Dismantling:
Exhibitors will have reasonable time to erect
and dismantle their table top displays which
will be specified in the Exhibitor Service
Manual.
Move in: April 27, 2015
Show: April 27 - 28, 2015
Move out: April 28, 2015
4. Showcase Hours:
As a courtesy to attendees and your fellow
exhibitors, ensure that your tabletop is open
during official showcase hours. Exhibitors may
not dismantle any portion of their tabletop
prior to the official dismantle period.
5. Exhibitor Services Manual:
The Exhibitor Services Manual will be emailed
to the contact name provided on the Showcase
information form by The Dunmar Companies,
the general services contractor for the 2015
Vendor Showcase. The Exhibitor Services
Manual will contain all appropriate forms to
order furniture, cleaning, electrical, etc.
For insurance, safety, and security purposes,
electrical, cleaning, catering, sign hanging,
drayage, and other special services needed by
individual exhibitors are provided only when
the exhibitor orders and agrees to pay for them
from the exclusive suppliers authorized to
provide such services as listed in the exhibitor
services manual.
6. Tabletop and Use of Space:
All tabletops will be 6’ x 2.5’. Each table will
have 1’ of space on each side. There will be 4’
of space from the back of the table to the back
of your space. Any backdrop or materials must
be no higher than 8’. The following items will
be included in each booth: ID sign, 6’ draped
table (3 sides), 2 chairs, and 1 wastebasket. All
vendor materials must remain inside this space.
7. Cancellation:
Refunds, less a $100 administrative fee, will be
given for cancellations prior to March 19, 2015;
refunds will be processed after the Conference.
No refunds will be granted after March 19,
2015. Registrations are transferable between
individuals from the same company.
8. “In Conjunction With” Events:
VRMA recognizes the need and importance for
suppliers to host events during the VRMA
Eastern Seminar. VRMA encourages suppliers
to host these events at the host hotel(s) during
times not conflicting with the official
conference schedule. All of these events must
be approved by VRMA in advance of the
Seminar. Contact VRMA (see below) if you
would like to host an event, or would like more
information.
9. Showcase Prizes:
All exhibitors are encouraged to provide a prize
worth a minimum value of $25 to encourage
attendees to visit the showcase and,
specifically, your company. Vendors are
responsible for collecting participant
information, selecting prize winners (however
they choose), and distributing prizes. VRMA will
collect winners’ names and assist with winner
notification. If you include your booth prize on
your Showcase information form, VRMA will
promote it to Seminar attendees through the
Showcase Guide, signage, and advance
promotion.
10. Booth Representatives:
Booth representatives must wear name badges
provided by VRMA at all times and booths must
be staffed during the published hours. All
Exhibitors’ staff other than those working in the
booth must register as attendees to attend the
showcase.
VRMA does not allow children under the age of
18 in the Exhibit Hall at any time, including
setup. Because of the professional nature of
the program and limited seating, children are
not allowed in the conference sessions at any
time.
11. General Conduct of Exhibitors:
The following practices are prohibited:
• Noisy electrical or other mechanical
apparatus or music interfering with other
exhibitors.
• Canvassing or distributing any other material
outside the exhibitor’s own space.
• Subleasing of exhibit space.
• Publicizing and/or maintaining any extracurricular activities, inducements,
demonstrations, or displays away from the
exhibit area that take place during official
Seminar and exhibit hours.
• The wearing of buttons, unofficial badges,
company nameplates, etc. placed over the
official badge thereby obscuring the person’s
name and affiliation.
12. Retail Sales
Sales at retail, for delivery to purchaser on
showcase premises, are prohibited.
13. Insurance:
VRMA and the contracted facility, and their
respective agents and employees, shall not be
responsible for the safety of the property or the
exhibitor, its agents or employees, from theft,
damage by fire, accident, or any other cause. It
shall be the exhibitor’s responsibility to
maintain such insurance against personal injury
and property damage liability in such amount
the exhibitor deems appropriate.
14. Liability:
Exhibitor assumes entire responsibility and
agrees to protect, defend, and save the
Vacation Rental Managers Association, the
Exhibit Management, and employees of the
above entities against all claims, losses, and
damages to persons or property, governmental
charges or fines, and attorney’s fees arising out
of or caused by Exhibitor’s installation,
removal, maintenance, occupancy, or use of
the exhibition premises or part thereof,
excluding any such liability caused by
negligence of the Marriott Norfolk Waterside,
its employees and agents.
In addition, exhibitor acknowledges that the
Vacation Rental Managers Association and the
Marriott Norfolk Waterside do not maintain
insurance covering Exhibitor’s property, and
that it is the sole responsibility of the Exhibitor
to obtain business interruption and property
damage insurance covering such losses by the
exhibitor.
15. Unforeseen Situations:
If for any reason beyond the Vacation Rental
Managers Association’s control, the VRMA
2015 Vendor Showcase must be cancelled,
shortened, delayed or otherwise changed
including, but not limited to, acts of God,
shortage of commodities or supplies to be
furnished by the hotel, governmental authority,
or war in the United States that makes it illegal
or impossible for the hotel to hold the event,
Exhibitor understands and agrees that all losses
and damages which it may suffer as a
consequence thereof are its responsibility and
not that of the Association, its directors,
officers, employees or agents. Exhibitor
understands that it may lose all monies it has
paid to the Association for space in the
Showcase, as well as other costs and expenses
it has incurred, including travel to the show,
setup, lodge, freight, employee wages, etc.
Exhibitor agrees to indemnify and hold
harmless the Association from any and all loss,
which exhibitor may suffer as a result of
changes to Showcase caused in whole or in part
by any reason outside the Association’s control
and releases the Association, its directors,
officers and employees and/or agents from any
and all claims, including but not limited to lost
profits, out of pocket costs and consequential
damages.
Please direct questions to:
Sheila King, CMP
Director of Meetings & Education
P (317) 454-8315
[email protected]
ELECTRICAL/ UTILITY/ TELEPHONE / INTERNET SERVICES ORDER FORM
Group Name:Vacation Rental Managers Association
Connect Date:April 26, 2015
Disconnect Date: April 28, 2015
Please indicate the type of service(s) needed. All requests for service must be received at least 10 days prior to the event. All requests received after
this will include a $25.00 late fee. The Hotel reserves the right to refuse and requests for service that is deemed unsafe or ill advised.
EXHIBITOR INFORMATION:
Name of Company:
Company Address:
Name of Person Requesting Service:
On-Site Contact (if different from requestor):
Telephone Number:
E-Mail Address:
Fax Number:
Booth #:
ELECTRICAL/UTILITY: The City of Norfolk requires that no electrical equipment or apparatus be connected unless it conforms to the Norfolk
electrical code. All electrical apparatus and splices must be installed in a metal enclosure to prevent the emission of sparks. All metal raceways, metal
lighting fixtures, and metal housings of electrically powered equipment must be grounded. Flexible cords and cables less than #14 gauge are not
permitted
# of Circuits
Price per
Day/Per Outlet
$40.00
$120.00
$250.00
7amps-110/120Volts
20 Amps Dedicated – 110/120 Volts
60 Amps-220 Volts Single Phase **
# of Days
Cost
=
=
=
**Guest must supply rated cable and rated male and female plugs. Booths requiring 60 amps service must be located against the service
aisle wall in Norfolk I, III, IVor Norfolk VI. If power requirements exceed the above listed please contact the on-site AV Department for
pricing and availability within a minimum 14 days prior to the event. Hotel AV Dept: (757) 628-6482
AUDIO VISUAL REQUEST:
Item
32" Widescreen LCD
61” Widescreen LCD w/ Rolling Stand
Laptop or PC Computer
Tripod Screen 5’, 6’ or 8’
DVD Player
Quantity
Price per Day
$215.00
$680.00
$230.00
$80.00
$85.00
# of Days
Cost
=
=
=
=
=
TELEPHONE: Important Notice: Telephone lines cannot be ordered without the necessary pre-payment. Request must be received a minimum of
10 days prior to installation to ensure availability! The Hotel/Convention Center reserves the rights to refuse any requests for service that are deemed
unsafe or ill advised.
Type
$100 Per Line Per Day
Quantity
Access
House Line
# of Days
In
Cost
Out
Phone Line
Credit Card Swipe
Fax Line
=
=
=
INTERNET: Please note you must bring hubs, routers, cables. (Only one Cat 5 connection cable will be provided by the hotel) and any
additional equipment if you are connecting numerous computers.
Wired or Wireless
# of Lines Needed
Price per Day
# of Days
Cost
Booth to Booth (Cat5)
=
$50 per connection
Booth to Demo (Cat 5)
$50 per connection
Wireless or Wired
$50 per connection
Internet Connection
Cancellation Policy: If you wish to cancel, cancellation notice must be received at least 48 hours in advance. If you cancel upon less than 48
hours notice, you will be obliged to pay 50% of the fees.
Total Services = $_______
Plus Tax (6%) = $____
Total Amount Due with Tax: $_____
Note: Credit Cards will be charged before service is provided. Must provide Front & Back Copy of the CC.
Type of Payment: ____Check _____Visa ______MasterCard ____ American Express
____ Discover
Credit Card Number:
Exp. Date:
Print Cardholder Name ___ ______________________________Signature _____________________________________
Company Requesting Service (if different from above): ____________________________________________________
Address: ________________________________________________________________________________________
Phone: _____________ Fax: _____________ Email: __________________________________________________
Please return form with payment via fax to:
235 East Main Street, Norfolk, Virginia 23510
Fax: (757) 628-6498
ATTN: Accounting Department
1
EXHIBITOR ORDER FORM
4
ORDER INFORMATION
Marriott Norfolk Waterside
April 27-28, 2015
EQUIPMENT
Show Rate
BOOTH #s
Qty
Total
MONITORS & PROJECTORS
COMPANY NAME
65" 16x9 LCD Monitor with Stand
$500.00
=
Address
$450.00
=
City
$200.00
=
32" 16x9 LCD Monitor with 4' Cart
$150.00
=
21" Flat Screen LCD PC Monitor
$70.00
=
LCD Projector with Skirted Stand
$150.00
=
State
Zip
Phone:
Fax #:
Email:
VIDEO PLAYERS
Ordered By:
DVD Player with Auto Repeat
$35.00
=
Blu Ray DVD Player
$60.00
=
Contact On-Site:
=
Contact Phone #:
AUDIO
Delivery Date:
100 Watt Powered Speaker
$50.00
=
Delivery Time: please circle one of the delivery time frames
Wireless Lavalier or Handheld Mic*
$95.00
=
Microphone with Floor Stand *
$20.00
=
CD Player *
$35.00
=
4-Channel Microphone Mixer
$35.00
=
8am-12pm
1pm-4pm
Any between 8am-4pm
Pickup Date:
* Time:
Someone must be present at your booth to accept delivery.
*speaker required for this item.
Delivery will be delayed two hours if no one is present.
2
MISCELLANEOUS
PAYMENT OPTIONS
A confirmation will be sent back to you with an order number.
Tripod Screen - 70" to 8' wide
$50.00
=
48" Skirted Monitor Cart
$75.00
=
=
COMPANY CHECK (no personal checks please.)
*Make check payable to Markey's Audio Visual
COMPUTERS AND PRINTERS
We rent the latest models of many computers and Data Solutions.
CREDIT CARD (please circle card type)
Please call for our current pricing.
AmEx #
Visa #
Other
Mastercard
Don't see something you need?
Markey's carries one of the midwests largest and most diverse inventories
Name on Card
Please call your consultant for soultions to your presentation needs
Expiration Date
Security #
Signature of Cardholder (please sign on line below)
Mail Form and Payment To:
Markey's Rental & Staging
509 Ley Road
Fort Wayne, IN 46825
or
attn: Erik Shipley
Fax Form and Payment To:
3
Fax:
(260) 484 - 4679
Attn:
Erik Shipley
QUESTIONS?????? Call 800 - 886 - 0528 and ask for Erik
TERMS OF RENTAL AGREEMENT
5
1
Payment is due upon ordering of equipment.
2
Orders received without payment will be returned.
3
100% cancellation fee for less than 24 hours notice from delivery.
4
All cancellations and changes must go through Erik.
Delivery, Pickup, 30-Minute Setup
5
Someone must be present at your booth to accept delivery.
EQUIPMENT & LABOR SUBTOTAL
6
20% After Deadline Fee for orders received after the date listed below.
ORDER DEADLINE Friday April 20th, 2015
CALCULATION OF YOUR ORDER
EQUIPMENT SUBTOTAL
20% AFTER DEADLINE FEE (if applicable)
TOTAL COST FOR YOUR ORDER
OTHER LABOR (if applicable) $50/hr.
PLEASE SIGN AND DATE ON LINE BELOW
GRAND TOTAL
We understand and agree to the terms listed above.
THANK YOU FOR YOUR ORDER.
PLEASE REMEMBER TO SIGN THE FORM.
$100.00

Vacation Rental Managers Association April 27

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